PDF Panasonic KX FP155 Fax Machine

Panasonic KX-FP155 Fax Machine Panasonic KX-FP155 Fax Machine

Panasonic KX-FP155 Fax Machine The Eye | File Listing

User Manual: PDF T E X T F I L E S

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Compact Plain Paper Fax
with Answering System

Operating Instructions
Model No.

KX-FP155

FOR FAX ADVANTAGE ASSISTANCE:
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
consumerproducts@panasonic.com
for customers in the U.S.A. or Puerto Rico
– REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto Rico

Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in the U.S.A.

Thank you for purchasing a Panasonic facsimile.

Things you should keep a record of
Attach your sales receipt here
For your future reference
Date of purchase

Serial number
(found on the rear of the unit)

Dealer’s name and address
Dealer’s telephone number

Caution:
●The

Telephone Protection Act of 1991 requires the following information to be clearly stated
either at the top or bottom margin of the first message page when transmitting messages via
telephone facsimile:
—date and time of transmission,
—identification of the business, entity or person(s) sending the facsimile, and
—telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 15 to 18.
●Note that the images of copied or received documents will remain on the used ink film. Use
discretion when disposing of the used ink film.
●Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

Energy Star
As an ENERGY STAR Partner, Panasonic has determined that this
product meets the ENERGY STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
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Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.
Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.

© Kyushu Matsushita Electric Co., Ltd. 2001
Trademarks
Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or
other countries.
All other trademarks identified herein are the property of their respective owners.
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Safety instructions
Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8. For safety purposes this unit is equipped
with a grounded plug. If you do not have
this type of outlet, please have one
installed. Do not use any type of adaptor
plug to defeat this safety feature.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from the wall outlet and
refer servicing to an authorized service
center when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.

B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.

SAVE THESE
INSTRUCTIONS
INSTALLATION:
● Never

install telephone wiring during a
lightning storm.
● Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
● Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
● Use caution when installing or modifying
telephone lines.

WARNING:
●

To prevent the risk of fire or electrical
shock, do not expose this product to rain or
any type of moisture.

OTHER INFORMATION:
● Keep

the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
● The unit should be kept free from dust, high
temperature and vibration.
● The unit should not be exposed to direct
sunlight.
● Do not place heavy objects on top of this
unit.
● Do not touch the plug with wet hands.

For fax advantage assistance, call 1-800-435-7329.

Table of Contents
Initial Preparation
Accessories

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Help Button

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Finding the
Controls

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Setup

Ink film – installing / replacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date and time, your logo and facsimile telephone number. . . . . . . . .

Volumes

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

10
12
13
14
15

Telephone
NAVIGATOR
Directory

Storing names and telephone numbers in the directory . . . . . . . . . . 20
Editing and erasing a stored station . . . . . . . . . . . . . . . . . . . . . . . . . 21
Making a phone call using the directory. . . . . . . . . . . . . . . . . . . . . . 22

Caller ID

Caller ID service from your phone company . . . . . .
Viewing and calling back using caller information . .
Confirming caller information using the Caller ID list
Storing caller information in the directory. . . . . . . . .

Voice Contact

Talking to the other party after fax transmission or reception . . . . . . 27

.
.
.
.

23
24
25
26

Fax
Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Sending a fax using the directory . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Sending a fax with the voice guide . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Reports for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Broadcast transmission to pre-programmed parties . . . . . . . . . . . . . 33

Receiving
Faxes

Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . .
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . .
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . .
TEL/FAX mode (receiving phone calls with ring signals and faxes
without ring signals when you are near the unit) . . . . . . . . . . . . .
Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pager call - when the unit receives a fax or voice message . . . . . . .

36
38
39
40
42
42
43

Copy
Copying

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Convenient way to make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
For fax advantage assistance, call 1-800-435-7329.

Answering Device
Setup

TAD/FAX mode (using the built-in answering device
and receiving phone calls and faxes automatically). . . . . . . . . . . 47

Greeting

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 48
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 49

Incoming
Messages

Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Recording

Memo message (Ieaving a message for others or yourself) . . . . . . . 51
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Voice Mailbox Voice mailbox (how callers can leave you private messages) . . . . . 52
Remote
Operation

Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 56

Option

Transferring recorded messages to another telephone . . . . . . . . . . . 59

Programmable Features
Features
Summary

Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Help
Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Operations

When a function does not work, check here before
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Jams

Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Document jams – sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Cleaning

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

General Information
Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
FCC
Information

List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . 82

Limited
Warranty

PANASONIC Facsimile Products Limited Warranty . . . . . . . . . . . . . 83

Servicenter
Directory

Servicenter directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Specifications

Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Index

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
For fax advantage assistance, call 1-800-435-7329.

Accessories
Included accessories!
Power cord ..............1

Telephone line cord...1

Handset...................1

Handset cord...........1

Part No. PFJA1030Z

Part No. PQJA10075Z

Part No. PFJXE0805Z

Part No. PFJA1029Z

Paper tray ...............1

Ink film.....................1
(included film roll)

A4 paper guide ........1

Operating instructions
................................1

Part No. PFZMFP155M

Part No. PFQX1562X

Part No. PFKS1056Z1
●If

any item is missing or damaged, check with the place of purchase.
part numbers listed above are subject to change without notice.
●Save the original carton and packing materials for future shipping and transportation of the unit.
●The

Accessory information!
included film roll is 10 meters (321⁄2' ) long. We recommend that you buy full size
replacement film – 50 meters (164' ) for continuous use of your unit. For best results, use
genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55.
●To install legal size recording paper, use a legal paper tray Model No. KX-FA50 (p. 12).
●The

Model No.

Item

Specifications / Usage

KX-FA53

Replacement film

1 roll – 216 mm x 50 m (81⁄2" x 164' )

KX-FA55

Replacement film

2 rolls – 216 mm x 50 m (81⁄2" x 164' )

KX-FA50

Legal paper tray

To install legal size recording paper.

●The

ink film is not reusable. Do not rewind and use the ink film again.

●To

place an order:
Telephone: Call 1-800-332-5368.
Fax:
Send a fax to 1-800-237-9080.
Include: —your name, shipping address and telephone number,
—credit card type, number, expiration date and your signature,
—order part number and quantity.
Internet:
Visit our web site: http://www.panasonic.com/store
(for customers in the U.S.A. or Puerto Rico ONLY)

●If

you have any questions about internet orders, please contact us at:
E-mail:
panasonicdirect@panasonic.com
Telephone: 1-201-348-7292

For fax advantage assistance, call 1-800-435-7329.

Help Button
Help function!
You can print a quick reference for assistance as follows.
10. List of available reports.

Press HELP .

Press
or
until the desired item is
displayed.
1. How to send faxes with the voice guide.

Display:

PRESS NAVI.[I
& SET

REPORTS
PRESS SET

11. How to use the Caller ID service.

SEND GUIDE
PRESS SET

CALLER ID
PRESS SET

Press SET .
PRINTING

2. How to set the date, time, your logo and
fax number.
QUICK SET UP
PRESS SET
3. How to program the features.

Display

FEATURE LIST
PRESS SET
4. How to store names in the directory and
how to dial them.
DIRECTORY
PRESS SET
5. Help with problems operating the
answering device.
TAD OPERATION
PRESS SET

HELP

SET

6. Help with problems sending/receiving
faxes.
FAX SND/RCV
PRESS SET
7. How to use the copier function.
COPIER
PRESS SET
8. Frequently asked questions and answers.
Q and A
PRESS SET
9. Explanation of error messages shown on
the display.
ERRORS
PRESS SET

For fax advantage assistance, call 1-800-435-7329.

Finding the Controls
Overview!

Document guides
Handset
●To make or answer calls

Paper tray
Recording paper entrance

Speaker
(Left side of the unit)

Tension bar
Recording paper exit
●Up to 30 sheets of printed
paper can be held.

Front cover

Back cover
Back cover open button
Document exit

Document entrance
Microphone
●To talk with the other party
when using the speakerphone
(see below for the
speakerphone operation).

Note:
● The

document will be ejected from the front of the unit.
Install the unit on a desk or floor with a smooth surface
and do not place anything in front of the unit.

Speakerphone operation
●Use

the speakerphone in a quiet room.
the speakerphone volume using
or
.
●To switch to the handset, lift the handset. To switch back to the speakerphone, press
DIGITAL SP-PHONE .
●Adjust

For fax advantage assistance, call 1-800-435-7329.

Finding the Controls
Location!

●To

erase recorded messages (p. 50).
●To

play recorded messages (p. 50).

●To

record your own greeting
messages (p. 48).

●To

turn on/off AUTO ANSWER (p. 36).

initiate or exit programming.

●To

use caller ID service
(p. 23–26).

Display

Dial keypad

●For

slow or quick
playback (p. 50).

●To

print a quick
reference (p. 7).

●To

initiate fax transmission
or reception.
●To store a setting during
programming.

●To

mute your voice to the
other party during
conversation.
Press this button again to
resume conversation.

●For

speakerphone
operation (p. 8).

●To

initiate copying (p. 44).

●To
●To
●To

redial the last number dialed.
insert a pause during dialing.

stop an operation or cancel
programming.

●To

adjust volumes (p. 19).
search for a stored name (p. 22, 29).
●To select the features or feature settings
during programming (p. 61).
●To navigate to the next operation.
●To

●To

access special telephone services such as call
waiting or transfers of extension calls.

●To

change from pulse to tone temporarily during
dialing when your line has rotary pulse services.

For fax advantage assistance, call 1-800-435-7329.

Setup
Ink film – installing / replacing!
Install the included ink film or replace the used ink film with new one.
The following ink films are available for replacement. Each roll prints about 150 letter-size pages.
See page 6 for accessory information.
Model No. KX-FA53: Replacement film (1 roll)
Model No. KX-FA55: Replacement film (2 rolls)

Open the front cover by pulling up the center
part.

Center part

Front cover

Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.

Back cover
open button
(green)

OR
Back cover
open lever (green)

Open the back cover.
● If you install the included ink film, skip to
step 6.

For replacement only
Pull out the blue gear and remove the used
ink film. Remove the used core.

Back cover

Used core

Blue
gear

For fax advantage assistance, call 1-800-435-7329.

Used
ink film

Setup
For replacement only
Remove the stoppers and tags from the new
ink film. Find the “T” shaped gear (blue).

Tags
Stopper

New ink film
Stopper

“T” shaped gear (blue)
Insert the blue core of the front ink film roll
into the right slot of the unit ( 1 ). Insert the
“T” shaped gear (blue) into the left slot of
the unit ( 2 ).
Insert the rear ink film roll ( 3 ).

“T” shaped
gear (blue)

Rear ink film roll
Right
slot

2
Left
slot

Front ink
film roll

Blue core

Turn the “T” shaped gear (blue) in the
direction of the arrow.
● Make sure that the ink film is
wrapped around the blue core
at least once.
Correct
Incorrect

Tight
Blue core

The ink film is not wrapped
around the blue core.

Slack

Dotted area
1
2

PLEASE WAIT

Note:
● The

Ink film

Reverse

Close the back cover securely by pushing
down on the dotted area at both ends ( 1 ).
Close the front cover securely ( 2 ).
● The following message will be displayed
while the unit is checking that there is no
slack in the ink film.
Display:

“T” shaped gear
(blue)

ink film is completely safe to touch, and will not
rub off on your hands like carbon paper.

Front cover
Display

For fax advantage assistance, call 1-800-435-7329.

Back cover

Setup
Paper tray!
Paper tray

Insert tabs on the paper tray into slits on the back
of the unit.

Tabs

Tabs
Slits

Slits

Note:
● Do

not place the unit in areas where the paper tray may
be obstructed by a wall, etc.

To use legal size paper
● Please

purchase a legal paper tray, Model No.
KX-FA50 (p. 6) and install as shown above.

KX-FA50
Legal paper tray

A4 paper guide

To use A4 size paper
You need to install the A4 paper guide to the right side of
the paper tray.
1. Insert the bottom tab on the A4 paper guide into the
lower slot.
2. Press the guide into the upper slot.

Upper slot

For fax advantage assistance, call 1-800-435-7329.

Bottom tab
Lower slot

Setup
Recording paper!
Letter, legal or A4 size recording paper can be loaded. The unit can hold up to 50 sheets of
60 g/m2 to 75 g/m2 (16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2 (24 lb.) paper.
Set the recording paper size (feature #16 on page 63) according to the paper size you use, after
connecting the unit (p. 14).
–To use legal size paper, please install an optional legal paper tray, Model No. KX-FA50
(p. 6, 12).
–To use A4 size paper, install the included A4 paper guide to the paper tray (p. 12).
For best results, only use inkjet paper such as Hammermill Jet Print. If you use other
types of paper, the print quality may be affected.
R

1
2

Fan the stack of paper to prevent a paper
jam.
Pull the tension bar forward and hold open
while inserting the paper.
●The paper should not be over the tab.
●If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct

Incorrect

Printing side
is back.

Recording
paper
entrance

Stack of
paper

Tab
Tension bar
Note for recording paper:
● Avoid

using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or
paper used for resumes.
● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
● Avoid extremely smooth or shiny paper that is highly textured.
● Avoid paper that is coated, damaged or wrinkled.

Note:
● Avoid

double-sided printing.
not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
● Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the
print quality.
● Do

Adding paper

Tension bar

1. Pull the tension bar forward and hold open while
removing all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while
inserting the paper.

For fax advantage assistance, call 1-800-435-7329.

Setup
Connections!

1
2
3

Connect the handset cord.
Connect the telephone line cord.
Connect the power cord.

To a power
outlet
(120 V, 60 Hz)

To a single
telephone line
jack (RJ11C)

Power cord
surge
( Power
)
protector
Handset cord
surge
( Line
protector )

Telephone
line cord

Caution:
● When

you operate this product, the power outlet should be near the product and easily accessible.

Note:
● For

additional equipment protection, we recommend you use a surge protector. The following types are
available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
The warranty does not cover damage due to power line surges or lightning.

For fax advantage assistance, call 1-800-435-7329.

Setup
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Your logo
Example:

Your facsimile telephone number

FROM : Panasonic Fax

FAX NO. : 1234567

Date and time

Feb. 26 2001 09:02AM

Fax Correspondence

Setting the date and time

1
2

Press MENU .
Display:
Press
or
displayed.

SYSTEM SET UP
PRESS NAVI.[I

Press SET .
●The next feature will be displayed.

YOUR LOGO
PRESS SET

until the following is
SET DATE & TIME
PRESS SET

Press MENU .

Display

Example:

STOP

Press SET .
Cursor
M:01/D:01/Y:01
TIME: 12:00AM

Enter the correct month/day/year by selecting
2 digits for each, using the dial keypad.
Example: Aug. 10, 2001
Press 0 8 1 0 0 1 .

SET

M:08/D:10/Y:01
TIME: 12:00AM

Enter the correct hour/minute by selecting
2 digits for each, using the dial keypad.
Press
to select “AM” or “PM”.
Example: 3:15PM
1. Press 0 3 1 5 .
M:08/D:10/Y:01
TIME: 03:15AM
2. Press

until “PM” is displayed.
M:08/D:10/Y:01
TIME: 03:15PM

Note:
● You

can enter the number by pressing
or
in steps 4 and 5. In this case,
press
to move the cursor.
● The accuracy of the clock is approximately
±60 seconds a month.

To correct a mistake
● Press

or
to move the cursor to the
incorrect number, and make the correction.
● If you press STOP while programming, the
display will return to the previous one.

For fax advantage assistance, call 1-800-435-7329.

Setup
Setting your logo
The logo can be your company, division or name.

1
2

Press MENU .

Display

Display:
Press
or
displayed.

SYSTEM SET UP
PRESS NAVI.[I

STOP
(Delete)

until the following is
YOUR LOGO
PRESS SET

Press SET .

Enter your logo, up to 30 characters, using
the dial keypad. See the next page for details.

LOGO=
AAAAAAAAA

FLASH
(Hyphen)

SET

MUTE
(Insert)

Example: “Bill”
1. Press 2 twice.
Cursor
LOGO=B
2. Press 4 six times.
LOGO=Bi

Note:
● You

can enter your logo by pressing
or
(see the next page) in step 4. In this
case, press
to move the cursor.

3. Press 5 six times.
LOGO=Bil
4. Press
to move the cursor to the next
space and press 5 six times.
LOGO=Bill

To correct a mistake
● Press

or
to move the cursor to the
incorrect character, and make the correction.

To delete a character
● Move

Press SET .
●The next feature will be displayed.
YOUR FAX NO.
PRESS SET

Press MENU .

the cursor to the character you want to
delete and press STOP .

To insert a character
1. Press
or
to move the cursor to
the position to the right of where you want to
insert the character.
2. Press MUTE (Insert) to insert a space
and enter the character.

For fax advantage assistance, call 1-800-435-7329.

Setup
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys

Characters

[

]

{

}

–

(

)

FLASH

Hyphen button (To insert a hyphen.)

MUTE

Insert button (To insert one character or one space.)

STOP

Delete button (To delete a character.)

;

’

→

key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)

To select characters using

Instead of pressing the dial keys, you can select characters using
1. Press
or
displayed.

until the desired character is

2. Press
to move the cursor to the next space.
● The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.

Display order of characters
Capital
alphabet
: Pressing
Number
: Pressing
Symbol
Lower case
alphabet

For fax advantage assistance, call 1-800-435-7329.

Setup
Setting your facsimile telephone number

1
2

Press MENU .
Display:
Press
or
displayed.

SYSTEM SET UP
PRESS NAVI.[I

Display

STOP
(Delete)

until the following is
YOUR FAX NO.
PRESS SET

3
4

Press SET .
NO.=
Enter your facsimile telephone number, up to
20 digits, using the dial keypad.
Example:

FLASH MENU
(Hyphen)

SET

NO.=1234567

Press SET .
●The next feature will be displayed.
SENDING REPORT
MODE=ERROR
[±]

Press MENU .

Note:
● You

can enter your facsimile telephone number by
pressing
or
. If you use
or
, press
to move the cursor.
● The
button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +234 5678
2 3 4
5 6 7 8 .
Press
enter a hyphen in a telephone number, press
FLASH (Hyphen).

● To

To correct a mistake

To delete a number

● Press

● Move

or
to move the cursor to the
incorrect number, and make the correction.

the cursor to the number you want to
delete and press STOP .

For fax advantage assistance, call 1-800-435-7329.

Volumes
Adjusting volumes!
Ringer volume

Display

4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
●If

any documents are in the document entrance,
you cannot adjust the ringer volume. Confirm that
there are no documents in the entrance.
■ To turn the ringer off:
1. Press
repeatedly until the following is
displayed.
Display:

SET

RINGER OFF= OK?
YES:SET/NO:STOP

2. Press SET .
●To

turn the ringer back on, press

■ While the ringer volume is set to off:

The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and
will display the following.

Ringer pattern
● You

can select one of the three ringer
patterns. Change the setting (feature #17 on
page 63). The ringer pattern you selected will
sound when the unit receives a call.

INCOMING CALL

Handset receiver volume
5 levels (high to low) are available.
While using the handset, press

Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press
.

Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
.

Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.

For fax advantage assistance, call 1-800-435-7329.

NAVIGATOR Directory
Storing names and telephone numbers
in the directory!
For rapid access to frequently dialed numbers, the unit provides the NAVIGATOR directory
(50 stations).
For your convenience, the following station has been pre-programmed.
HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function
(p. 7), call using this station (p. 22).
●If you do not need the above station, you can erase it (p. 21).

Press MENU two times.

Press

Enter the name, up to 10 characters (see
page 17 for instructions).

Display:

DIRECTORY SET
NAVI.= BROAD=#

STOP
(Delete)

to select “NAVI.”.
NAME=
STORE:PRESS SET

Example:

NAME=Alice
STORE:PRESS SET

Press SET .

Enter the telephone number, up to 30 digits,
using the dial keypad.

MENU
FLASH
(Hyphen)

SET

ERASE

NO.=

Example:
●If

Display

NO.=5552233

you want to enter a hyphen, press
FLASH .

Helpful hint:
● You

can confirm the stored stations on the
telephone number list (p. 81).

Note:
● When

the following message is displayed in
step 6, you can store only 5 more stations.
Display:

Press SET .
REGISTERED

NAME=
STORE:PRESS SET
●To

program other stations, repeat steps 3 to

REGISTERED
SPACE= 5 DIRS.

● If

there is no space to store new stations, the
following message is displayed in step 6.
REGISTERED
DIRECTORY FULL
Press STOP to exit the program.
To store new stations, erase unnecessary
stations (p. 21).

●A

Press MENU to exit the program.

hyphen or a space entered in a telephone
number counts as two digits.

To correct a mistake

To delete a character/number

● Press

● Move

or
to move the cursor to the
incorrect character/number, and make the
correction.

the cursor to the character/number you
want to delete, and press STOP .

NAVIGATOR Directory
Editing and erasing a stored station!
Editing a stored station

Press

Press
or
displayed.

Display:

Example:

DIRECTORY[+ -]
H
until the desired station is

Press MENU .

Press

Press SET .
Example:

Mary
0123456
Mary
EDIT:PRESS MENU

Edit the name (see page 17 for
instructions).

5
6

NAME=Mary
EDIT= DELETE=#

NO.=0123456

●If

you do not need to edit the
telephone number, skip to step 8.

7
8

Edit the telephone number. For
further details, see page 20.

Press SET .

Press SET .
REGISTERED

to select “EDIT”.
NAME=Mary
STORE:PRESS SET

●If

you do not need to edit the name, skip to
step 6.

Erasing a stored station

Press

Press
or
displayed.

Display:

Example:

DIRECTORY[+ -]
H

DELETED

until the desired station is

●The

stored name and number are
deleted.

Mary
0123456
Mary
EDIT:PRESS MENU

Press MENU .

Press

NAME=Mary
EDIT= DELETE=#

Note:
●You

can use the following method to erase.

1. Press

to select “DELETE”.
DELETE OK?
YES:SET/NO:STOP

2. Press
or
is displayed.

until the desired station

3. Press ERASE .
●To

cancel erasing, press STOP .

4. Press SET .

NAVIGATOR Directory
Making a phone call using the directory!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 20).
Press

.
Display:

Press
or
displayed.

DIRECTORY[+ -]
H

Display

until the desired station is

Example:

Lisa
2233445
Lisa
EDIT:PRESS MENU

● If

the desired name has not been stored,
press STOP and dial the number
manually.

Press DIGITAL SP-PHONE or lift the
handset.
●The unit will start dialing automatically.

To search for a name by initial
Example: “Lisa”
1. Press

.
Display:

2. Press

DIRECTORY[+ -]
H

until any name is displayed.
Example:

Alan
7891011
Alan
EDIT:PRESS MENU

3. Press 5 repeatedly until any name with the initial
“L” is displayed (see the character table on page 17).
Larry
12131415
4. Press

until “Lisa” is displayed.
Lisa
2233445

● To

stop the search, press STOP .

●To

make a call, press DIGITAL SP-PHONE or lift
the handset.

Note:
●When

you want to search for symbols (not letters or
numbers), press
in step 3.

DIGITAL SP-PHONE

STOP

Caller ID
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
Set the following ring count settings to 2 or more rings beforehand.
—TAD ring count and FAX ring count (feature #06 on page 62)
—TEL/FAX ring count (feature #78 on page 69)

How Caller ID is displayed
The calling party’s name or telephone number will
be displayed after the first ring.
You then have the option of whether or not to
answer the call depending on the caller.
Example:

Display

Chris Horner
1-654-987-3210

The unit will automatically store the caller
information (name, telephone number and the time
of the call). You can view the caller information
(p. 24) and print the caller ID list (p. 81).

Note:
●If

the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
●If the unit cannot receive caller information, the unit will show the following.
OUT OF AREA

The caller dialed from an area which does not provide Caller ID service.

PRIVATE CALLER

The caller requested not to send caller information.

LONG DISTANCE

The caller made a long distance call.

Caller ID
Viewing and calling back using caller
information!
You can easily view caller information and call back.
Important:
●Calling back will not be possible in the following cases.
—The telephone number includes data other than numbers (i.e.
—The caller information does not include a telephone number.

or #).

Press CALLER ID .
Example (2 new calls are received):
2 NEW CALLS
PRESS NAVI.[+ -]

Example:

Press
or
to view caller information.
●If you press
, the display will show the
most recent caller’s name.
●If you press
, the display will show the
already viewed calls.

Press DIGITAL SP-PHONE or lift the
handset to make a call.
●The unit will start dialing automatically.
● To send a fax – insert the document FACE
DOWN and press FAX/START .

Display

STOP
FAX/START
DIGITAL SP-PHONE

To display the caller’s telephone number
Press CALLER ID after step 2.
Example:

WENDY ROBERTS
11:20A Jul20

1-345-678-9012
11:20A Jul20
This means the caller has already
been viewed or answered.

To edit the telephone number for calling back
Press
repeatedly after step 2.
Each time you press
, the telephone number will be changed as follows.
1. 1 – Area code – Local telephone number (“1” added)
2. Local telephone number (area code omitted)
3. Area code – Local telephone number
4. 1 – Local telephone number (“1” added and area code omitted)

Display while viewing
NO NAME RCVD

When the unit could not receive a name.

NO CALLER DATA

When no calls have been received.

To stop viewing
Press STOP after step 2.

CALLER ID

Caller ID
Confirming caller information using the Caller ID list!
The unit will store the 30 most recent caller information.
—To print manually, see page 81.
—To print automatically after every 30 new calls, activate feature #26 (p. 64).
Sample of a Caller ID list
CALLER ID LIST
Mar. 14 2001 11:37AM
NO.
01
02

NEW
NAME
WENDY ROBERTS
ALLAN STONE

TELEPHONE NUMBER
345-678-9012
456-789-0123

TIME OF CALL
Mar. 14 10:30AM
Mar. 13 08:35AM

ANSWER
FAX
TAD

NO.
01

OLD
NAME
MIKE TIMAR

TELEPHONE NUMBER
987-654-3210

TIME OF CALL
Mar. 11 09:35AM

ANSWER
TEL

NEW: Shows a call you have not yet viewed.
OLD: Shows a call you have already viewed.

FAX:
TAD:

Facsimile reception
Telephone answering
device responded.
TEL:
Telephone call received.
(blank): Not answered.

Erasing the Caller ID list !

CALLER SET UP
PRESS SET

Press SET .
CALL LIST ERASE
PRESS SET
Press SET .

SET

ERASE

To erase specific caller information
ALL ERASE OK?
YES:SET/NO:STOP

cancel erasing, press STOP , then
MENU .

●To

STOP

Press MENU four times.
Display:

Display CALLER ID

1. Press CALLER ID .
2 NEW CALLS
Example: PRESS NAVI.[+ -]
2. Press
or
is displayed.

Press SET .
Example:

until the desired station
WENDY ROBERTS
12:10A Jul20

ERASE COMPLETED
3. Press ERASE .
●The caller information will be erased.

Press STOP to exit the program.

DELETED

Example:
●To

ALLAN STONE
12:12A Jul20

erase other items, repeat steps 2 and 3.

4. Press STOP to exit the program.

Caller ID
Storing caller information in the directory!
Important:
●This feature is not available in the following cases.
—The telephone number includes data other than numbers (i.e.
—The caller information does not include a telephone number.

CALLER ID

Press CALLER ID .

Press
or
until the name you want
to store is displayed.
WENDY
Example:
11:50A Apr14

Press MENU .

Press SET .

Example:

NAME=WENDY
STORE:PRESS SET

NO.=13456789012

REGISTERED

can confirm the stored items on the telephone
number list (p. 81).
●You can only store a name of up to 10 characters long.
●To edit a name and number, see page 21.
●If the directory is full, you cannot store caller
information.

Display

2 NEW CALLS
PRESS NAVI.[+ -]

Note:
●You

or #).

SET

Voice Contact
Talking to the other party after fax transmission
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.

Initiating voice contact

Press DIGITAL SP-PHONE while
transmitting or receiving documents.
Example:

SENDING
P 1
VOICE STANDBY

Display

FAC
E DO

●Your

unit will call the other party with a
distinctive ring.

●When

the other party answers, your unit will
emit a distinctive ring.

Press DIGITAL SP-PHONE or lift the
handset to start talking.

Note:
● If

you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
● If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.

DIGITAL SP-PHONE

Receiving a request for voice contact

If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
Display:

PLEASE PICK UP

Press DIGITAL SP-PHONE or lift the
handset within 10 seconds of the distinctive
ring to start talking.

Note:
● If

you do not answer within 10 seconds of the
distinctive ring;
—In TAD/FAX mode, your unit will play a greeting
message and record an incoming voice message.
—In FAX ONLY, TEL or TEL/FAX mode, the line will be
disconnected.

Sending Faxes
Sending a fax manually!

1
2

Adjust the width of the document guides to
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:

3
4

Document guides

FAC

E DO

STANDARD
PRESS NAVI.[+ -]

If necessary, press
or
repeatedly
to select the desired resolution (see below).
Press DIGITAL SP-PHONE or lift the
handset.
TEL=
PRESS NAVI.[ H]

5
6

When a fax tone is heard:
Press FAX/START , and replace the
handset if you are using it.
OR
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press FAX/START
and replace the handset if using it.
CONNECTING.....
STANDARD [±]

STOP

DIGITAL SP-PHONE
REDIAL/PAUSE

Dial the fax number.
Example:

Display

FAX/START

TEL=5678901
To select the resolution
Select the desired resolution according to the
type of document.
–STANDARD: For printed or typewritten
originals with normal-sized characters.
–FINE: For originals with small printing.
–SUPER FINE: For originals with very small
printing.
–PHOTO: For originals containing
photographs, shaded drawings, etc.
● Using

To redial the last number
Press REDIAL/PAUSE .
● If the line is busy, the unit will automatically redial the
number up to 2 times.
● During redial, the following will be displayed.
WAITING REDIAL
Display:
● To

cancel redialing, press STOP .

Convenient way to send a fax
You can dial the fax number first before inserting the
document. This is convenient if the other party’s number
is indicated on the document.
1. Enter the fax number.
●The handset must be on the cradle.
2. Insert the document.
3. Press FAX/START .

the “FINE”, “SUPER FINE”, or “PHOTO”
setting will increase transmission time.
● If the resolution setting is changed during
feeding, it will be effective from the next sheet.
● The “SUPER FINE” resolution only works
with other compatible fax machines.

Quick scan feature
With this feature, the unit will scan the
document into memory before sending. This
is helpful when you want to remove the
document for other uses. To activate this
feature, see feature #34 on page 65. After
storing, the unit will transmit the document.
● If

the document exceeds the memory capacity
(p. 85), sending will be canceled and this
feature will be turned OFF automatically.
Transmit the entire document manually.

To stop transmission
Press STOP .

Sending Faxes
Sending a fax using the directory!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 20).

1
2

Adjust the width of the document guides to
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:

3
4

Document guides
Display

FAC
E DO

STANDARD
PRESS NAVI.[+ -]

If necessary, press
or
repeatedly
to select the desired resolution (p. 28).
Press

.
DIRECTORY[+ -]
H
STOP

Press
station.

or
Example:

FAX/START

to display the desired
Sam
1789653

●For

further details about using the directory,
see page 22.

Press

FAX/START .

Fax auto redial

If your unit does not send a fax

If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2 times.
● This feature is also available for delayed
transmission (feature #25 on page 64).
● During redial, the following will be displayed.
WAITING REDIAL
Display:

● Confirm

● To

the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine (p. 22).
● The connecting tone will be heard during dialing
to tell you the status of the other party’s machine
(feature #76 on page 69).

cancel redialing, press STOP .

Sending Faxes
Sending a fax with the voice guide!
You can send documents by following the voice guide. After transmission, the voice guide will
turn off automatically.

Press HELP twice.

Press SET .

Display:

SEND GUIDE
PRESS SET

Voice guide:

Press DIGITAL SP-PHONE and
dial the fax number.
●You can also use the handset.

When a fax tone is heard, press
FAX/START .

Start transmission.

To transmit, insert the
document face down until you
hear the beep.

HELP

Display

FAC
E DO

Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.

Press the speaker phone
button, then dial the phone
number. When the fax tone is
heard, press the start button.
●If

necessary, press
or
repeatedly to
select the desired resolution (p. 28).

DIGITAL SP-PHONE

SET
FAX/START

Documents you can send!
Effective scanning area

Maximum size

2 mm
Scanned
area

600 mm
(235⁄8" )

128 mm
(5" )

Minimum size

128 mm
(5" )

Single sheet:
45 g/m2 to 90 g/m2
(12 lb. to 24 lb.)
2 mm

216 mm
(81⁄2" )

4 mm

Document weight

4 mm

Multiple sheets:
60 g/m2 to 75 g/m2
(16 lb. to 20 lb.)

208 mm (83⁄16" )
Paper width
216 mm (81⁄2" )

Note:
● Remove

clips, staples or other similar fasteners.
that ink, paste or correction fluid has dried.
● Do not send the following types of documents. Use copies for fax transmission.
—Chemically treated paper such as carbon or
—Electrostatically charged paper
carbonless duplicating paper
—Badly curled, creased or torn paper
—Paper with printing on the opposite side that
—Paper with a faint image
can be seen through the front (e.g. newspaper)
—Paper with a coated surface
● To transmit the document(s) whose width is less than the letter size (216 mm), we recommend using a
copier machine. Copy the original document on to a letter size paper, then transmit the copied document.
● Check

To transmit more than 10 pages at a time
●Insert

the first 10 pages of the document. Add the other pages (10 at a time) before the last page is fed
into the unit.

Sending Faxes
Reports for confirmation!
To confirm the communication results, the following reports are available.

Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 62).
Sample of a sending report
SENDING REPORT

Jan. 20 2001 09:19AM
YOUR LOGO
:
YOUR FAX NO. :

NO. OTHER FACSIMILE START TIME
01 2345678
Jan.20 09:18AM

USAGE TIME
00'51

MODE
SND

PAGES RESULT
COMMUNICATION ERROR
00

Communication
message (p. 70)

CODE
43

Error code

Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 81.
—To print automatically after every 30 new fax communications, activate feature #22 (p. 64).
Sample of a journal report
JOURNAL

NO.
01
02
03
04
05

OTHER FACSIMILE START TIME
3332222
Jan.21 07:14AM
9998765
Jan.21 08:17AM
John
Jan.21 09:18AM
555556677
Jan.22 10:35AM

USAGE
00'45
00'58
00'48
02'45
03'50

Jan. 25 2001 11:22AM
YOUR LOGO
:
YOUR FAX NO. :
TIME MODE
PAGES RESULT
SND
OK
01
SND
OK
02
RCV
OK
01
SND
COMMUNICATION ERROR
03
SND
OK
05
RCV
OK
03

Communication
message (p. 70)

CODE

Error code

Sending Faxes
One time broadcast transmission!
This feature is useful for sending the same document to selected parties only once. Select the
parties for each transmission.

1
2
3

Insert the document FACE DOWN.
● If necessary, press
or
repeatedly to
select the desired resolution (p. 28).
Press

Display

.
DIRECTORY[+ -]
H

Display:
Press
or
displayed.

FAC

E DO

until the following is

PRESS SET

Press SET to start programming the
stations you want to transmit.

STOP

DIR=
[00]
NAVI.[+ -]A&ASET

Press
or
until the desired station
you want to transmit is displayed.
Example:

Bill
6543210

Press SET .
DIR=Bill
[01]
SEND:PRESS SET
●

To program other stations, repeat steps 5
and 6 (up to 20 stations).

Press SET to start transmission to the
programmed stations.
● The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
● After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 35).

To cancel the broadcast setting
1. Press STOP while the unit displays the following
message.
Display:
● The

1BROADCASTING

display will show the following.
SEND1CANCELED?
YES:SET/NO:STOP

2. Press SET .

SET

Note:
● If

you select the “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
● If the document exceeds the memory capacity
(p. 85), sending will be canceled.
● If one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialed up to 2 times
after all of the other stations have been
called.

Sending Faxes
Broadcast transmission to pre-programmed
parties!
This feature is useful for sending the same document often to selected parties (up to 20 stations).
First program the stations, then see page 35 for transmission.

Programming the stations in the broadcast memory

Press MENU two times.

Press

Press
or
displayed.

Display:

to select “BROAD”.
DIR=
[00]
NAVI.[+ -]A&ASET
until the desired station is

Example:

Display

DIRECTORY SET
NAVI.= BROAD=#

Press

MIKE
1-987-654-3210

STOP

SET

SET .
DIR=MIKE
[01]
STORE:PRESS SET

●To

program other stations, repeat steps 3
and 4.

Press

SET

to exit the program.
REGISTERED

Note:
● If

you enter the wrong station, press STOP after
step 4 to erase the station.
● Confirm the stored items by printing a broadcast
programming list (p. 81).

Sending Faxes
Adding a new station

Press
.
●Confirm that there are no documents in the
document entrance.
DIRECTORY[+ -]
Display:
H

Press
or
displayed.

3
4
5

Press

SET .
REGISTERED

Example:

until the following is

Nikki
1-385-217-9365

●To

add other stations, repeat steps
5 and 6 (up to 20 stations).

EDIT:PRESS MENU
Press MENU .

Press

Press STOP to exit the program.

BROADCAST
ADD= DELETE=#

Display

to select “ADD”.

Press
or
until the desired station
you want to add is displayed.
Example:

Mary
1-584-372-4123
MENU

SET
STOP

Erasing a stored station

Press
.
●Confirm that there are no documents in the
document entrance.
DIRECTORY[+ -]
Display:
H

Press
or
displayed.

until the following is

Press

SET .
DELETE OK?
YES:SET/NO:STOP

Press

SET .
DELETED

EDIT:PRESS MENU
Example:

Press MENU .

4
5

Press

Press
or
until the desired station
you want to erase is displayed.
Dick
Example:
1-328-143-2968
●To

●To

delete other stations, repeat
steps 5 to 7.

BROADCAST
ADD= DELETE=#
to select “DELETE”.

cancel erasing, press STOP .

Bob
0123456

Press STOP to exit the program.

Sending Faxes
Sending the same document to pre-programmed parties

Insert the document FACE DOWN.
●If necessary, press
or
repeatedly
to select the desired resolution (p. 28).

Press

Display

.
Display:

Press
or
displayed.

DIRECTORY[+ -]
H

FAC
E DO

until the following is

SEND:PRESS SET

Press SET .
STOP
●The

document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
●After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (see below).

SET

Note:
● If

you select the “FINE”, “SUPER FINE” or “PHOTO”
resolution, the number of pages that the unit can
transmit will decrease.
● If the document exceeds the memory capacity (p. 85),
sending will be canceled.
● If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.

To cancel the broadcast setting
1. Press STOP while the unit displays the
following message.
Display:
● The

BROADCASTING

display will show the following.
SEND CANCELED?
YES:SET/NO:STOP

2. Press SET .

Sample of a broadcast sending report
BROADCAST REPORT

NO.
01
02
03
04

OTHER FACSIMILE
Mike
Peter
Sam
Kim

START TIME
Jan.10 09:31AM
Jan.10 09:33AM
Jan.10 09:34AM
Jan.10 09:35AM
TOTAL

Jan. 10 2001 09:36AM
YOUR LOGO
:
YOUR FAX NO. :
PAGES
USAGE TIME
01'10
02
01'08
02
01'09
02
01'10
02
004'37
008

RESULT
OK
OK
OK
OK

Receiving Faxes
Setting the unit to receive faxes!
Use as answering
device and/or fax

Use only as a fax

Hi, thise...
is Mik

How you
want the unit
to receive
calls

You have to
set this.

This is how
the unit will
operate.

You want to receive
all phone calls and
faxes automatically.

You have a separate
telephone line just
for faxes.

TAD/FAX mode (p. 47)

FAX ONLY mode (p. 39)

Turn AUTO ANSWER on by
pressing AUTO ANSWER .

▼

When receiving phone
calls:
The unit will activate the
answering device and record
voice messages.
When receiving faxes:
The unit will activate the fax
function to receive documents.

▼

When receiving calls:
All incoming calls will be
answered as faxes.

Receiving Faxes
Voice mail service
(Distinctive Ring)

Mostly phone calls

Other
options
With a PC

2-number example
Ring

Ring

To the
same line

Facsimile No.
(555-1333)

Ring

Telephone No.
(555-1111)

TEL/FAX mode

You need to subscribe
to Distinctive Ring
Service.

You plan to answer
the calls yourself.

Setting the Distinctive
Ring pattern (feature
#31 on page 65)

TEL mode (p. 38)
Turn AUTO ANSWER off by
pressing AUTO ANSWER .

Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A: Standard ring (one long ring)
B:Double ring (two short rings)
C: Triple ring (short-long-short
rings)
D: Other triple ring (short-shortlong rings)

When the fax machine
detects a call matching the
selected Distinctive Ring
pattern: The fax machine will
activate the fax function.
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWER setting.

If you have a
computer attached
to the same
telephone line, see
page 42.

If you are near the
unit and want to
use it to receive
phone calls yourself
and faxes
automatically, see
pages 40 and 41.

Remote
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone, press

When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press FAX/START for
each fax receiving.

(pre-selected fax
activation code) to
receive a fax
(p. 42).

Receiving Faxes
TEL mode!
(answering all calls manually)
Activating TEL mode
If the arrow (▼) is shown on the right of the
display, turn it off by pressing AUTO ANSWER .
Display:

Display

TEL MODE
ON

Receiving a fax manually

1
2

When the unit rings, press
DIGITAL SP-PHONE or lift the handset to
answer the call.
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press FAX/START .
CONNECTING.....

Replace the handset.
●The unit will start fax reception.

AUTO ANSWER

STOP

FAX/START
DIGITAL SP-PHONE

Note:
● If

you do not answer the call within 10 rings,
the unit will temporarily activate the answering
device.
● Up to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.

To stop receiving

Fax reception in memory

Press STOP .

When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While the document is in memory:
—the display will show an error message and the
following message alternately,
FAX IN MEMORY
Display:

Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
● If this feature is not required, set feature #46 to
off (p. 67).

—slow beeps will sound if feature #44 is set to on
(p. 67).
● Follow the instructions on pages 71 and 72 to
solve the problem.
● For memory capacity, see page 85.

Receiving Faxes
FAX ONLY mode!
(all calls are received as faxes)
Activating FAX ONLY mode

1
2

Set feature #77 to “FAX ONLY” (p. 69).

If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER .
●The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:

Display

PICKUP & RCV FAX
AFTER 3 RINGS[±]

If you wish to change the ring count setting,
press
or
until the desired number
is displayed, and press SET .
SET
▼

AUTO ANSWER

ON
●When

receiving calls, the unit will
automatically answer all calls and only
receive fax documents.

Note:
● If

the arrow (▼) is already shown on the right of the display and you wish to change the ring count, turn
the arrow off once then on again by pressing AUTO ANSWER and follow the instructions in step 3.
● This mode should not be used with a telephone line which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is trying to call you.

If you have a telephone line just for faxes, we recommend the following setup.
Example: One telephone line is used for phone calls and a separate telephone line for faxes.

Line 1 – Phone calls

Line 2 – Faxes

Only a fax machine is connected.

Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
A call is received.

The fax machine will not ring.
“TEL/FAX delayed ring count”

This message will be played to the
calling party.

Hello! To send a fax, start
transmission.
To speak with someone,
please wait.

Phone call

●The

call is connected.
Fax calling
tone*

The fax machine will ring up to 3 times.
“Silent fax recognition ring count”
● The

calling party
will hear a different
ring back tone.

g
Rin ing
R ing
R

The fax machine will automatically
receive documents without
ringing.

Answer the call.
● If the call is not answered, this message
will be played.**

No one is available to take
your call right now.
Please try again later.
Thank you.
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message
(p. 48).

Note:
fax machine will display the following when a
call is received.
INCOMING CALL
Display:

● Then

the fax machine will activate the
fax function for the other party’s fax
machine that does not send a fax
calling tone.

To set TEL/FAX mode

● The

● The
● If

ringer should be on (p. 19).

the ring detection (feature #31 on page 65) is
set and a different ring pattern is received, the
unit will not receive the fax automatically.

1. Set feature #77 to “TEL/FAX” (p. 69).
2. If the arrow (▼) is not shown on the right of the
display, turn it on by pressing
AUTO ANSWER .
Display:

▼
ON

Receiving Faxes
When an extension telephone is connected
A call is received.

The fax machine will not ring, but
the extension telephone will ring
twice.
“TEL/FAX delayed ring count”

This message will be played to the
calling party.
Phone call

Hello! To send a fax, start
transmission.
To speak with someone,
please wait.

Ring
Ring

●The

call is connected.
Fax calling
tone*

The extension telephone will not ring but
the fax machine will ring up to 3 times.
“Silent fax recognition ring count”
g
Rin ng
Ri ing
R

The fax machine will automatically
receive documents without
ringing.
● The

calling party will hear a different
ring back tone.

Answer the call.
● If the call is not answered, this message
will be played.**

No one is available to take
your call right now.
Please try again later.
Thank you.
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines do
not have this capability.
** You can record your own greeting message
(p. 48).

● Then

the fax machine will activate the
fax function for the other party’s fax
machine that does not send a fax
calling tone.

TEL/FAX delayed ring count

Silent fax recognition ring count

The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 69. The fax machine will not generate
an audible ring during this time.

The fax machine generates audible rings to
indicate that it is receiving a phone call. The
number of rings generated depends on the setting
of feature #30 on page 65. This signal will not ring
at an extension telephone.

Receiving Faxes
Using the unit with a computer!
We recommend you use separate wall jacks for the unit and the computer.

Wall jack

Computer
Wall jack
Note:
● Set
● The

the fax machine to TEL mode.
device which has the shortest ring count will answer a call first.

Extension telephone!
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press FAX/START on the fax machine.
Important:
●Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

1
2
3

When the extension telephone rings, lift the
handset of the extension telephone.
To the same line
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press
9 (pre-selected fax activation
code) firmly.

Extension telephone

Hang up the handset.
●The fax machine will start reception.

Note:
●You

can change the fax activation code in feature #41 (p. 66).

Receiving Faxes
Pager call - when the unit receives a fax or !
voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message.

Press MENU .
Display:

SYSTEM SET UP
PRESS NAVI.[I

Press SET .
●The unit will dial the stored
number.

9
H]

PAGER TEST

2
3

Press

, then 7 0 .
PAGER CALL
MODE=OFF

Press

[±]

to select “ON”.
PAGER CALL
MODE=ON

[±]

Check that your pager received
the pager test call.

10
11

Press DIGITAL SP-PHONE .

●If

this feature is not required, select
“OFF”.

Press SET .

Enter your pager number up to 30 digits.

Display

NO.=

Example:

NO.=12025551234
MENU

Press SET .

SET

DIGITAL SP-PHONE

PIN=
Note:
● If

Enter your pager access code up to 10
digits if required.
Example:

PIN=12345678

When your pager receives a pager call

Press SET .
MSG.=07734
●The

default code 07734 will show
“Hello!” on your pager.
●If you want to change this message,
enter your message up to 30 digits.
Example:

you have subscribed to a Caller ID service,
your pager will display the caller’s telephone
number before the number “11” or “22” (see
below) instead of the message.

Your pager will beep and display as follows;
— “11” : when your unit receives a voice
message.
— “22” : when your unit receives a fax
document.
Pager

MSG.=5555
22

Example:
Your unit received
a fax document.

Copying
Making a copy!
The unit can make single or multiple copies (up to 50).

1
2

Adjust the width of the document guides to
the size of the document.

Document guides

Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:

Display

FAC
E DO

!!!STANDARD
PRESS NAVI.[+ -]

●If

necessary, press
or
repeatedly
to select the desired resolution (see below).
●Make sure the handset is on the cradle.

Press COPY .
NUMBER=1
COPY:PRESS START
START
NUMBER=1
OR PRESS NAVI.H

COPY

●If

necessary, enter the number of copies
(up to 50).

Press START .
●The unit will start copying.

Note:
● Any

transmittable document can be copied (p. 30).

To select the resolution

To stop copying

Select the desired resolution according to the type
of document.

Press STOP .

–FINE: For printed or typewritten originals with
small printing.
–SUPER FINE: For originals with very small
printing.
–PHOTO: For originals containing photographs.
●If you select “STANDARD”, copying will be done
using “FINE” mode.

Convenient way to make a copy!
The following settings are available before you start copying.
●Enlargement (p. 45)
●Reduction (p. 45)
●Collation (sort) (p. 46)
●Resolution (p. 46)
●Quick scan (p. 46)

STOP

Copying
To enlarge a document
1. Press

in step 3 on page 44.
Display:

ZOOM 100%[+ -]
H

2. Press
to select “150%” or “200%”.
●The unit will only enlarge the center most part of the document, printing it on two pages.
Example of a 150% enlarged copy
Example of a 200% enlarged copy
Original document

A B C D

Enlarged copy

A B C D

B C

E F G H

Area to be
enlarged

Original document

E F G H

Area to be
enlarged

F G

F G
To reduce a document
1. Press

in step 3 on page 44.
Display:

ZOOM 100%[+ -]
H

2. Press
to select “92%”, “86%” or “72%”.
●See below for the recommended reduction rates.
Setting

Size of recording paper

Size of original document

Letter

Legal

Letter, A4, Legal

A4, Letter

92%

Letter

86%

Letter

Legal

100% (default)

72%

Letter = 216 mm x 279 mm (81/2" x 11" ) / Legal = 216 mm x 356 mm (81/2" x 14" )
A4
= 210 mm x 297 mm (81/4" x 1111/16" )
Note:
● If

the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
● If the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.

Copying
To collate multiple copies
The unit can collate multiple copies in the same order as the original document pages.
1. Press

two times in step 3 on page 44.
COLLATE OFF[+ -]
Display:
H

2. Press

repeatedly to select “COLLATE ON”.
COLLATE ON [+ -]
H

Example: Making two copies of a 4-page original document
4
3

2
2
3

4
3

3
4

2
4

Collated pages

Uncollated pages

Note:
● The

unit will store the documents into memory while collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
● After copying, the collating feature will turn off automatically.

To select the resolution
You can select the resolution according to the type of document after pressing COPY in step 3
on page 44.
●For further details about the resolution, see page 44.
1. Press

three times in step 3 on page 44.
STANDARD!![+ -]
Display:
H

2. Press

repeatedly to select the desired resolution.

Quick scan feature
The unit can scan the document into memory before copying. This feature is helpful when you
want to remove the document for other uses.
To activate this feature, see feature #34 on page 65. After storing, the unit will copy the
document.
Note:
● If

the document exceeds the memory capacity (p. 85), copying will be canceled and this feature may be
turned OFF automatically.

Setup
TAD/FAX mode!
(using the built-in answering device and receiving
phone calls and faxes automatically)
When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the
answering device will play a greeting message and the caller can leave a voice message in the
common memory. If you share the unit with other people and wish to prevent them from
retrieving messages, use the voice mailbox feature (p. 52–54).
●You can use either the pre-recorded greeting message (see below) or your own greeting
message (p. 48).

Setting up the voice and fax message reception

1
2

Set feature #77 to “TAD/FAX” (p. 69).
Display
If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER .
●The unit will play the greeting message.

Hello! We are unable to answer right
now.
To send a fax, please start transmission.
To leave a voice message, please speak
after the beep. Thank you.
●The

display will show the number of rings
before the unit answers a call in TAD/FAX
mode.
Display:

PICKUP &RCV CALL
AFTER 2 RINGS[±]

If you wish to change the ring count setting,
press
or
until the desired number
(see below) is displayed, and press SET .
The remaining time for recording incoming
messages will be displayed.
Example:

_TIME_=_10m13s

●You

can change the speaker volume. After
setting the ring count, press
or
while listening to the greeting message.

AUTO ANSWER

SET

Note:
●If

the arrow (▼) is already shown on the right
of the display and you wish to change the ring
count, turn it off once then on again by
pressing AUTO ANSWER and follow the
instructions in step 3.
●The incoming message recording time can be
changed (feature #10 on page 63).
●When the remaining time is low, erase
unnecessary messages (p. 50). For voice
memory capacity for incoming messages, see
page 85.
●While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(p. 69).

Ring count in TAD/FAX mode
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF (feature #06 on page 62).
TOLL SAVER:

When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one
new recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the
third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
●If you subscribe to a Caller ID service, set to 2 or more rings.

Greeting
Recording your own greeting messages!
You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving
a call, your own greeting message will be played instead of the pre-recorded message. The
recording time will be limited to 16 seconds. We recommend you record your message within 12
seconds to make it easier to receive faxes.
Suggested messages

TAD/FAX greeting message

“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”

TEL/FAX greeting message

“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”

1
2

Select the desired mode (TAD/FAX or
TEL/FAX) where you want to record a greeting
message (feature #77 on page 69).

Display
RECORD

Press RECORD 2 times.
●The display will show the following
according to your selection in step 1.
TAD/FAX mode:

TAD GREETING
PRESS SET

TEL/FAX mode:

TEL/FAX GREETING
PRESS SET

Press SET .
●A long beep will sound.

SET

STOP

Microphone

Speak clearly about 20 cm (8 inches) away
from the microphone.
●The display will show the remaining
recording time.
TAD/FAX mode:

TAD

REC.

15s

TEL/FAX mode:

T/F

REC.

15s

When finished recording, press STOP .
●The unit will repeat your message.
or
.
Adjust the volume using

Note:
●If

you make a mistake while recording, start
again from step 2.
●You can choose 60 seconds for your own
TAD/FAX greeting message (feature #54 on
page 68).
—If you change to 60 seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
9 before starting fax transmission.
—If you change to 16 seconds from 60
seconds, your own recorded TAD/FAX
greeting message will be deleted and the
pre-recorded message will be played.

Greeting
Checking the greeting messages

Select the desired mode (TAD/FAX or
TEL/FAX) for the greeting message you want
to listen to (feature #77 on page 69).

If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER .
If the arrow (▼) is shown on the right of the
display, turn it off once then on again.
TAD/FAX mode:

PICKUP &RCV CALL
AFTER 2 RINGS[±]

TEL/FAX mode:

TEL/FAX MODE

●The

Display

AUTO ANSWER

unit will play the greeting message.

Erasing your own recorded greeting messages!

1
2

Select the desired mode (TAD/FAX or
TEL/FAX) for the greeting message you want
to erase (feature #77 on page 69).

Display

Press ERASE twice.
●The display will show the following
according to your selection in step 1.
TAD/FAX mode:

TAD GREETING
PRESS SET

TEL/FAX mode:

TEL/FAX GREETING
PRESS SET
ERASE

Press SET .
ERASE GREETING?
YES:SET/NO:STOP
●To

SET

STOP

cancel erasing, press STOP .

Press SET .
GREETING ERASED
●When

receiving a call, the pre-recorded
greeting message will be played.

Incoming Messages
Listening to recorded messages!
When the unit has recorded new voice messages:
—the MESSAGE light will flash,
—the call counter will show the total number of recorded messages, and
—slow beeps will sound if the message alert feature is activated (feature #42 on page 66).
Example:

02
Call counter

Press PLAY MESSAGES .
●Only the new recorded messages will be
played.
●Adjust the speaker volume using
or
.
●After playing back all of the new messages,
the MESSAGE light will stop flashing but will
remain lit up.
If you press PLAY MESSAGES at this
time, all the recorded messages will be
played.

Display
PLAY MESSAGES
ERASE

SLOW
QUICK
SET

STOP

MESSAGE

FLASH/LIGHT
Repeating a message

Changing the playback speed

Press
while listening to the message.
●If you press
within 5 seconds of the
beginning of the message, the previous message
will be played.
●To play back a specific message, press
or
and search for the message you want to
listen to.

Press QUICK to play messages at one and a
half times the original speed.
Press SLOW to play messages at half the
original speed.
●To return to the original speed, press QUICK or
SLOW again during quick or slow playback.

Erasing all of the recorded messages
Skipping a message
Press

to play the next message.

Check that you have listened to all of the recorded
messages.
1. Press ERASE .

Stopping playback
Press STOP .
●If you press PLAY MESSAGES within 1 minute,
the unit will resume playing the rest of the
messages.

Voice time/day stamp
During playback, a synthesized voice will
announce the time and day of the week that each
message was recorded.

Display:

ALL MESSAGES
PRESS SET

2. Press SET .
ERASE MESSAGES?
YES:SET/NO:STOP
3. Press SET .
●To

erase a specific message, press ERASE
while listening to the message you want to erase.

Recording
Memo message!
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
Press

RECORD .
Display:

MEMO MESSAGE
PRESS SET
Display

Press SET .
●A long beep will sound.

MEMO RECORDING

Speak clearly about 20 cm (8 inches) away
from the microphone.

3
4

When finished recording, press STOP .

RECORD
Microphone

SET

STOP

Telephone conversation!
You can record a telephone conversation. This conversation can be played back later, either
directly or remotely.

During a telephone conversation, press
RECORD .
Display:

2WAY RECORDING

To stop recording, press STOP or replace
the handset.

Note:
●There

may be legal restrictions in your state on
recording two-way telephone conversations. Inform the
other party that the conversation is being recorded.

RECORD
STOP

Display

Voice Mailbox
Voice mailbox!
(how callers can leave you private messages)!
This unit has two mailbox memories. Your caller can leave a private message in a specific
mailbox. Only the person who knows the password can retrieve a message from a mailbox. This
feature is useful when you share this unit with other people and a caller would like to leave a
message for a specific person.

To use a mailbox
1. Record your own mailbox greeting message if necessary (see next page).
2. Program the mailbox password if necessary (see feature #51 for mailbox 1 password and
feature #52 for mailbox 2 password on page 67).
3. Inform the mailbox number to callers.
●If the caller does not enter the mailbox password, the message will be recorded in common
memory.
4. Set the unit to TAD/FAX mode (p. 47).

How incoming messages are recorded in a mailbox
Call your unit from a touch tone telephone.
●The TAD/FAX greeting message will be
played.

TAD/FAX greeting message
example:

Press
and the desired mailbox number
( 1 or 2 ).
●A mailbox greeting message will be played.

Mailbox greeting message
example:

After the beep, leave a message.

Hello! We are unable to answer
right now. To send a fax, please
start transmission. To leave a
voice message, please speak
after the beep. To leave a
private message, please press
and the desired mailbox
number 1 or 2. Thank you.

This is mailbox (1 or 2).
Please leave your name and
message after the beep.

Recording a memo message
You can record a memo message into a mailbox.
1. Press

two times.
Display:

MAILBOX[+_-]

3. Press RECORD .
●A long beep will sound.
Example:

2. Press
or
until the desired mailbox
number is displayed.
Example
MAILBOX1_[±]_00
(Mailbox 1):
PRESS
REC/ERASE/PLAY

BOX1 RECORDING

4. Speak clearly about 20 cm (8 inches) away
from the microphone.
5. When finished recording, press STOP .

Voice Mailbox
Recording your own voice mailbox greeting messages!
The recording time is limited to 16 seconds.
Suggested message
“This is (personal name). Please leave your name and message after the beep.”

Press MENU .
Display:

SYSTEM_SET_UP
PRESS_NAVI.[I

Display

STOP

For mailbox 1
Press
, then 5 5 .
BOX1_GREETING
CHECK________[±]
For mailbox 2
Press
, then 5 6 .

BOX2_GREETING
CHECK________[±]

Press

or
Example
(Mailbox 1):

Microphone

to select “RECORD”.
BOX1_GREETING
RECORD_______[±]

Press SET .
Example:

BOX1_REC.___16s

To check your own recorded mailbox
greeting message
1. For mailbox 1
Press MENU ,

5 5 .

For mailbox 2
Press MENU ,

5 6 .

2. Press

Speak clearly about 20 cm (8 inches) away
from the microphone.
●The display will show the remaining
recording time.
Example:

6
7

BOX1_REC.___15s

When finished recording, press STOP .
●The unit will repeat your message. Adjust the
volume using
or
.
Press MENU .

SET

to select “CHECK”.

3. Press SET .
●The unit will play your message.
4. Press MENU .

To erase your mailbox greeting
message
1. For mailbox 1
Press MENU ,

5 5 .

For mailbox 2
Press MENU ,

5 6 .

2. Press

to select “ERASE”.

3. Press SET .
●Your own message will be erased.
4. Press MENU .

Voice Mailbox
Listening to messages in a mailbox

Press

two times.
Display:

MAILBOX[+_-]

Press
or
until the desired mailbox
number is displayed.
Example
NEW_MESSAGES
(Mailbox 2): MAILBOX2_[±]_02

Display

PRESS
REC/ERASE/PLAY

If you have NOT programmed your own
password:
Press PLAY MESSAGES .
OR
If you have programmed your own
password:
Press PLAY MESSAGES , then enter your
password.

ERASE

SET

STOP

PLAY MESSAGES

PASSWORD=
●If

there are new messages, the unit will play
them back.
●If there are no new messages, the unit will
play back the all of recorded messages.

To exit the mailbox, press STOP .

Note:
●The

following features are available
(p. 50) while listening to messages in a
mailbox.
– Repeating a message
– Skipping a message
– Stopping playback
– Changing the playback speed

Erasing a specific message in a mailbox

Erasing all messages in a mailbox

Press ERASE while listening to the message
you want to erase.

1. Press

two times.

2. Press
or
until the desired mailbox
number is displayed.
Example
MAILBOX1_[±]_01
(Mailbox 1):
PRESS
REC/ERASE/PLAY
3. Press ERASE .
BOX1 ERASE OK?
YES:SET/NO:STOP
4. Press SET .
ERASE COMPLETED

Remote Operation
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 63) and set the unit to TAD/FAX
mode before going out (p. 47).

Dial key

Remote command

Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

Dial key

Remote command

Page

Erases a specific message

Erases all messages

8 0

Changes to TEL mode

8 1

Turns ON message transfer
(not available for mailbox)

8 2

Turns OFF message transfer
(not available for mailbox)

All message playback

Room monitor

Re-records a greeting message 58

8 3

Turns ON pager call
(not available for mailbox)

Stops re-recording of a greeting 58
message

8 4

Turns OFF pager call
(not available for mailbox)

Remote operation card
Please cut out and carry this card for assistance when using the remote operation.

Mailbox Remote Operation

Recording a message in a
mailbox:
1. Call your unit.
2. Press
and the
mailbox no. ( 1 or 2 ).
3. Leave a message.

■

Retrieving messages from
a mailbox:
1. Call your unit.
2. Press
and the
mailbox no. ( 1 or 2 ).
3. Enter the mailbox
password
.
4. Press the remote
command key (see the
reverse side).
● 8 1 , 8 2 , 8 3 and
8 4 cannot be used.

●The

Fold here

■

Notice of Remote Operation

remote operation is
available only from a touch
tone telephone when the unit
is in TAD/FAX mode.
●When the unit is in TEL
mode, call your unit and wait
for 10 rings. The answering
device will temporarily
answer the line. Enter the
remote operation ID during
the greeting message.
The unit will switch to
TAD/FAX mode.
●When you press a key, press
firmly.
●To send a document, press
9 . When a fax tone is
heard, start transmission.

Remote Operation
Operation from a remote touch tone telephone!
Listening to recorded messages in common memory

1
2

Call your unit.

Enter the remote operation ID during TAD/FAX greeting playback.

When there are new recorded
messages

When there are no new recorded
messages

The voice guide will tell you the number of
new recorded messages and they will be
played automatically.
Voice guide example:

No new messages.
Press 5 or wait for 4 seconds to listen to
all the messages.
●To listen to messages in another memory
after playback, see page 57.

3 new messages.
●To

repeat only the new messages:
Press 4 .
●To repeat the current message:
Press 1 .
If you press 1 within 5 seconds of the
beginning of a message, the previous
message will be played.
●To listen to all the messages:
Press 5 .
●To skip a message:
Press 2 .

When voice memory is full
Sorry, no more memory.
Please erase unnecessary
messages.
Erase some or all of the messages (p. 58).

Answering Device Remote Operation

1. Call your unit.
2. Enter the remote operation
ID
during the
greeting message.
●The new messages will be
played automatically.
●If there are no new
messages, wait for 4
seconds. All the messages
will be played back.
3. Press the remote command
key(s) within 10 seconds.

Key
4
5
6
7

9
4
5
8 0

Key
0

1
2

Remote command
Skips the greeting message
Repeats a message
Skips a message

8 1
8 2
8 3
8 4

Remote command
New message playback
All message playback
Room monitor
Re-records a greeting
message
Stops re-recording of a
greeting message
Erases a specific message
Erases all messages
Changes to TEL mode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
Turns OFF pager call

Remote Operation
Listening to messages in a mailbox

1
2

Call your unit.
Press

and the desired mailbox number ( 1 or 2 ) during TAD/FAX greeting playback.
Mailbox greeting message example:

This is mailbox (1 or 2).
Please leave your name and message after the beep.

Enter the mailbox password during the mailbox greeting message.
– If you have not programmed your own mailbox password, enter “555 (default setting)” as
the mailbox password (see feature #51 for mailbox 1 password or feature #52 for mailbox
2 password on page 67).

When there are new recorded
messages
The voice guide will tell you the number of
new recorded messages and they will be
played automatically.
Voice guide example:

3 new messages.
●To

When there are no new recorded
messages
No new messages.
Press 5 or wait for 4 seconds to listen to
all the messages.

When voice memory is full
Sorry, no more memory.
Please erase unnecessary
messages.
Erase some or all of the messages (p. 58).

To listen to messages in another memory after playback
1. Press
and 0 (for common memory), then enter the remote operation ID.
or
Press
and the desired mailbox number ( 1 or 2 ), then enter the mailbox password during the
mailbox greeting message.
●If you have not programmed your own mailbox password, enter “555 (default setting)” as the mailbox
password (see feature #51 for mailbox 1 password or feature #52 for mailbox 2 password on page 67).
2. Press 5 or wait for 4 seconds to play back messages.

Remote Operation
Other remote operations
■ Erasing

a specific message

4 while listening to the message you
Press
want to erase.

Voice guide example:
The message has been erased.
●A

long beep will also sound. The unit will then
play back the next message.

■ Erasing

all the messages

You can erase all of the recorded messages from
the common memory and each mailbox memory.
To erase all of the messages in a mailbox, you
must first select the mailbox.
5 to erase all the messages.
Press

■ Skipping

the greeting message

Press 0 during the greeting message playback.
●The

unit will skip the rest of the greeting
message.

■ Turning

the message transfer on or off

You must pre-program a transfer telephone
number beforehand (feature #60 on page 68).
Press 8 1 to turn ON the message transfer.

Message transfer is set.
Transfer phone number is 123···.
Press 8 2 to turn OFF the message transfer.

Message transfer is off.
All messages have been erased.
●A

long beep will also sound.

■ Monitoring

a transfer telephone number is not
programmed, you cannot turn this feature ON.

the room

Press 6 to monitor the sound for about 30
seconds in the room where the unit is installed.
●After 30 seconds, a beep sounds. To continue
monitoring, press 6 again within 10 seconds.
■ Recording

●If

a marker message

You can leave an additional message.

Transfer phone number is not set.

■ Turning

the pager call on or off

You must program a pager number beforehand
(feature #70 on page 43).
Press 8 3 to turn ON the pager call.

Pager call is set.
Pager number is 098765432.

1. Wait for the voice guide.

All messages have been played.
2. Wait about 10 seconds.

Please leave your name and
message after the beep.
3. Leave a message after the beep.
■ Re-recording

a greeting message

You can change the contents of the greeting
messages for TAD/FAX mode and mailbox
memories. To re-record a mailbox greeting
message, you must first select the mailbox.
1. Press 7 to start recording.
●A

long beep will sound.

Press 8 4 to turn OFF the pager call.

Pager call is off.
●If

a pager number is not programmed, you
cannot turn this feature ON.

Pager number is not set.

■ Changing

the receive mode

Press 8 0 to change the receive mode from
TAD/FAX to TEL.
●You cannot return to TAD/FAX mode in the same
call. To return to TAD/FAX mode, see below.

2. Speak clearly up to 16 seconds.
●If

you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.

3. When finished recording, press 9 .
●The

new greeting message will be played.

■ Returning

to TAD/FAX mode

1. Call your unit and wait for 10 rings.
●The answering device will temporarily answer
the call.
2. Enter the remote operation ID during the
greeting message.
●Your unit will switch to TAD/FAX mode.

Option
Transferring recorded messages to another
telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
Program the transfer telephone number first (feature #60 on page 68) and set to TAD/FAX mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Pre-recorded message:
This is a telephone answering system.
Please enter your remote ID for remote operation.

Enter the remote operation ID (feature #11 on page 63).

Retrieve the message using the remote operation (p. 55–58).

* This message can be changed (p. 60).

Option
Recording your own transfer greeting message!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”

Press MENU .
Display:

Press

SYSTEM_SET_UP
PRESS_NAVI.[I

Display

STOP

, then 6 1 .
TRNS-GREETING
CHECK________[±]
or

to select “RECORD”.
TRNS-GREETING
RECORD_______[±]

SET
Microphone

Press SET .

Speak clearly about 20 cm (8 inches) away
from the microphone.
●The display will show the remaining
recording time.

TRNS__REC.__16s

Example:

TRNS__REC.__15s

To check your transfer greeting message
1. Press MENU ,

When finished recording, press STOP .
●The unit will repeat your message. Adjust the
volume using
or
.

Press MENU .

2. Press

6 1 .

to select “CHECK”.

3. Press SET .
●The unit will play your message.
4. Press MENU .

To erase your transfer greeting message
1. Press MENU ,
2. Press

6 1 .

to select “ERASE”.

3. Press SET .
●Your own message will be erased.
4. Press MENU .
●The pre-recorded greeting message will be
played when transferring a call.

Features Summary
Programming!
The unit provides various programming features. Program the desired settings by referring to the
programming tables (p. 62–69).

General programming method

1
2

Press MENU .
Display:

Display
SYSTEM SET UP
PRESS NAVI.[I

Select the feature you wish to program.
■For basic features (p. 62, 63):
Press
or
until the desired
feature is displayed.
■For advanced features (p. 64–69):
Press
or
until the following is
displayed.

SET

ADVANCED MODE
PRESS SET
Press SET and press
or
until
the desired feature is displayed.
●The current setting of the feature will be
displayed.

Press
or
until the desired setting
is displayed.
●This step may be slightly different
depending on the feature.

Press SET .
●The setting you selected is set, and the
next feature will be displayed.

To exit programming, press MENU .

Programming by entering the program code
number directly
You can select a feature by directly entering the program
code (# and 2-digit number) instead of using
or
in step 2.
1. Press MENU .
2. Press
and the 2-digit code number.
3. Follow steps 3 to 5 above.
●See

programming tables for code numbers (p. 62–69).

To cancel programming
Press MENU to exit the program.

Features Summary
Basic features!
The following method of programming is applied except features #01, #02 and #03. For features
#01, #02 and #03, refer to the programming table below.
1. Press MENU .
2. Press
or
is displayed.

until the desired feature

3. Press
or
is displayed.

until the desired setting

Note:
● Step

3 may be slightly different
depending on the feature.
● See page 61 for more details.

4. Press SET .
5. Press MENU .

Programming table
Code

#01

Display & Feature
SET DATE & TIME
PRESS SET
To set the date and time.

#02

YOUR LOGO
PRESS SET

Settings
mm/dd/yy
hh:mm
(2 digits for
each entry)
(Up to 30
characters)

How the unit operates
See page 15 for details.

See page 16 for details.

To set your logo.

#03

YOUR FAX NO.
PRESS SET
To set your facsimile telephone
number.
SENDING REPORT
MODE=ERROR
[±]

#04

To print and check the sending
report for fax transmission results
(p. 31).
TAD RING COUNT
RINGS=2
[±]

#06

To change the number of rings
before the unit answers a call
in TAD/FAX mode

See page 18 for details.
(Up to 20
digits)

ERROR
ON
OFF
1, 2, 3, 4
TOLL SAVER

This setting is also available after
activating TAD/FAX mode.
See page 47 for details.

RINGER OFF
This setting is also available after
activating FAX ONLY mode (p. 39).

FAX RING COUNT
RINGS=3
[±]
To change the number of rings
before the unit answers a call
in FAX ONLY mode

“ERROR”: The sending report will
be printed only when fax
transmission fails.
“ON”: The sending report will be
printed out after every transmission.

1, 2, 3, 4

(The default setting is in bold type.)

Features Summary
Code

#10

Display & Feature
RECORDING TIME
MODE=VOX
[±]
To change the recording time for an
incoming message.

Settings
VOX

To operate the answering device
from a remote location.
DIALING MODE
MODE=TONE
[±]

#13

#16

If you cannot dial, change the
setting depending on your
telephone line service.
PAPER SIZE
=LETTER

[±]

To set the recording paper size.

#17

RINGER PATTERN
MODE=A
[±]
To set the ringer pattern.

“VOX”: Unlimited
“1 MIN”: Up to 1 minute

1 MIN

ID = 111

1. Follow steps 1 and 2 on page 62.
2. Enter any 3-digit number except a
number using 0 or 7.
3. Press SET .
4. Press MENU .

TONE

“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.

REMOTE TAD ID
ID=111
#11

How the unit operates

PULSE
LETTER
A4
A
B

“LETTER”: Letter or legal size paper
= Paper width is 216 mm (81⁄2" )
“A4”: A4 size paper
= Paper width is 210 mm (81⁄4" )
You can select the ringer pattern. The
selected ringer pattern will sound
while setting.

C
(The default setting is in bold type.)

Features Summary
Advanced features!
How to set menu options
1. Press MENU .
2. Press
or
displayed.
Display:

3. Press
or
is displayed.

until the following is

4. Press SET .
5. Press MENU .

ADVANCED MODE
PRESS SET

Press SET and press
or
the desired feature is displayed.

until the desired setting

Note:

until

● Step

3 may be slightly different depending on the
feature.
● See page 61 for more details.

Programming table
Code

#22

Display & Feature
AUTO JOURNAL
MODE=ON
[±]

To print the journal report
automatically for fax communications. OFF
OVERSEAS MODE
MODE=ERROR
[±]

#23

Settings

If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.

NEXT FAX

ERROR

OFF
DELAYED SEND
MODE=OFF
[±]

#25

#26

To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
●The setting can be reserved to
take place up to 24 hours in
advance.

ON /
fax no. /
hh:mm

OFF

AUTO CALL. LIST
MODE=ON
[±]

To print the Caller ID list
automatically.

OFF

How the unit operates
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 31).

“NEXT FAX”: This setting is effective
only for the next attempted fax
transmission. After transmission, the
unit will return to the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
●This feature is not available for
broadcast transmission.
●The calling charge may be higher.
To send a document:
1. Insert the document.
2. Follow steps 1 and 2 above.
3. Press
or
to select “ON”.
4. Press SET .
5. Enter the fax number.
6. Press SET .
7. Enter the transmission start time.
Press
to select “AM” or “PM”.
8. Press SET .
9. Press MENU .
●To cancel after programming,
press STOP then SET .
“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 25).

(The default setting is in bold type.)

Features Summary
Code

Display & Feature

Settings

See pages 40 and 41 for details.

SILENT FAX RING
RINGS=3
[±]
#30

To change the number of rings
when the unit detects a phone call
in TEL/FAX mode.

3, 4, 5, 6

RING DETECTION
MODE=B
[±]

#31

If you subscribe to a Distinctive
Ring Service (Identa-Ring) from
your telephone company, activate
this feature.
This feature is also required for
voice mail service.

QUICK SCAN
MODE=OFF
#34

To scan the document into memory
before sending/copying. This is
helpful when you want to remove
the document for other uses.
RCV REDUCTION
MODE=92%
[±]

#36

If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Select the desired reduction rate.

How the unit operates

A, B, C, D

OFF

100%

Select the ring pattern to be
assigned to the facsimile number.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
●For more information about
telephone services, contact your
telephone company.
“ON”: The unit will store the
documents first and release them.
●If the document exceeds the
memory capacity (p. 85),
sending/copying will be canceled
and this feature may be turned
OFF automatically.
Setting Recording paper Original document
100%

92%
92%
86%
86%
72%

72%

Legal

Letter, A4

Letter

Legal

Letter

Legal

(The default setting is in bold type.)

Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU .
2. Press
or
displayed.
Display:

3. Press
or
is displayed.

until the following is

4. Press SET .
5. Press MENU .

ADVANCED MODE
PRESS SET

Press SET and press
or
the desired feature is displayed.

until the desired setting

Note:

until

● Step

3 may be slightly different depending on the
feature.
● See page 61 for more details.

Programming table (cont.)
Code

#39

Display & Feature
LCD CONTRAST
MODE=NORMAL [±]
To adjust the display contrast.
FAX ACTIVATION
MODE=ON
[±]

#41

#42

If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 42).

MESSAGE ALERT
MODE=OFF
[±]
To alert you with beeps when a
new voice message is recorded.
REC. TIME ALERT
MODE=OFF
[±]

#43

To alert you with beeps when there
is less than 60 seconds of
remaining recording time.

Settings

How the unit operates
“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.

NORMAL
DARKER
ON /
CODE=

OFF

ON
OFF
ON

1.
2.
3.
4.

Follow steps 1 and 2 above.
Press
or
to select “ON”.
Press SET .
Enter your code from 2 to 4 digits,
using 0–9 and .
5. Press SET .
6. Press MENU .
●Do not enter “0000”.
If you hear slow beeps, press
PLAY MESSAGES and listen to
recorded messages (p. 50). The
beeps will stop.
If you hear slow beeps, erase the
recorded messages (p. 50, 54).
The beeps will stop.

OFF
(The default setting is in bold type.)

Features Summary
Code

Display & Feature
RECEIVE ALERT
MODE=ON
[±]

#44

To alert you with a beeping sound
when a document which has been
received is stored into memory due
to some existing problem.
FRIENDLY RCV
MODE=ON
[±]

#46

To receive a fax automatically when
you answer a call and hear a fax
calling tone (slow beep).
FAX GUIDANCE
MODE=ON
[±]

#47

If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
●To hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”.

Settings
ON

OFF

BOX1 PASSWORD
ID=
If you wish to prevent other users
from retrieving messages, program
a password for your mailbox
(p. 54).

ID=555

BOX2 PASSWORD
ID=
#52

If you wish to prevent other users
from retrieving messages, program
a password for your mailbox
(p. 54).

If you are alerted by a slow
beeping sound, clear the printing
problem and make sure the unit is
supplied with paper to print the
stored document. The beeps will
stop.
“ON”: You do not have to press
FAX/START for fax reception.

OFF

ERROR

#51

How the unit operates

ID=555

Voice guidance example:
“Start transmission.”
“Please hang up the handset for
transmission.”
“Transmission is complete.”
“Transmission has failed.”
“Transmission has been interrupted.”
“Start reception.”
“Please hang up the handset for
reception.”
“Reception is complete.”
“Reception has failed.”
“Reception has been interrupted.”
1. Follow steps 1 and 2 on page 66.
2. Enter a 3-digit number except a
number using digits 0 or 7.
3. Press SET .
4. Press MENU .

1. Follow steps 1 and 2 on page 66.
2. Enter a 3-digit number except a
number using digits 0 or 7.
3. Press SET .
4. Press MENU .

(The default setting is in bold type.)

Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU .
2. Press
or
displayed.
Display:

3. Press
or
is displayed.

until the following is

until the desired setting

4. Press SET .
5. Press MENU .

ADVANCED MODE
PRESS SET

Note:
Press SET and press
or
the desired feature is displayed.

until

● Step

3 may be slightly different depending on the
feature.
● See page 61 for more details.

Programming table (cont.)
Code

Display & Feature
GREETING TIME
MODE=16s
[±]

#54

#55

#56

To change the recording time for
your own TAD/FAX greeting
message (p. 48).
BOX1 GREETING
CHECK
[±]
To check, record or erase the
greeting message for mailbox 1.
BOX2 GREETING
CHECK
[±]
To check, record or erase the
greeting message for mailbox 2.

Settings
16s

#60

“16s”: Up to 16 seconds
“60s”: Up to 60 seconds

60s
CHECK

See page 53 for details.

RECORD
ERASE
CHECK

See page 53 for details.

RECORD
ERASE

MESSAGE TRANS.
MODE=OFF
[±]
To transfer a recorded incoming
message to another telephone
(p. 59).

How the unit operates

OFF

1.
2.
3.
4.

Follow steps 1 and 2 above.
Press
or
to select “ON”.
Press SET .
Enter the transfer telephone
number.
5. Press SET .
6. Press MENU .
●This feature can be turned on/off
from a remote location (p. 58).

(The default setting is in bold type.)

Features Summary
Code

#61

Display & Feature
TRNS-GREETING
CHECK
[±]
To check, record or erase a transfer
greeting message.
ICM MONITOR
MODE=ON

#67

To hear an incoming message
(ICM) from the speaker when the
answering device is recording the
message.
PAGER CALL
MODE=OFF

#70

[±]

If you have a pager and wish to
know when your unit receives a fax
or an incoming message, activate
this feature.

If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.

AUTO ANSWER
MODE=TAD/FAX [±]
#77

CHECK

To change the receive mode in the
AUTO ANSWER setting.

ERASE
ON

#80

If you select “OFF”, you cannot
monitor the incoming message.

OFF

TAD/FAX
FAX ONLY

If you use an extension telephone
in TEL/FAX mode, select the
desired number of rings of the
extension telephone.
[±]

You can confirm the status of the
other party’s machine.
●If the ring back tone continues, the
other party’s machine may not be a
facsimile or may have run out of
paper. Check with the other party.
●The connecting tone volume
cannot be adjusted.
“TAD/FAX”: Telephone Answering
Device/Facsimile mode (p. 47)
“FAX ONLY”: Facsimile only mode
(p. 39)
“TEL/FAX”: Telephone/Facsimile
mode (p. 40, 41)
See pages 40 and 41 for details.

TEL/FAX RING
RINGS=2
[±]

SET DEFAULT
RESET=NO

See page 60 for details.

RECORD

TEL/FAX

#78

How the unit operates

See page 43 for details.
[±]

CONNECTING TONE
MODE=ON
[±]
#76

Settings

1, 2, 3, 4

YES

To reset on advanced features to
their default settings.
NO

1. Follow steps 1 and 2 on page 68.
2. Press
or
to select
“YES”.
3. Press SET .
4. Press SET again.
5. Press MENU .

(The default setting is in bold type.)

Error Messages
Reports!
If your unit cannot send a fax, check the following:
—the number you dialed is correct,
—the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 31).
Communication message
COMMUNICATION ERROR

Error
code

Cause & solution

40–42
46–52
58, 65
68, 72
FF

●A

43
44

●A

DOCUMENT JAMMED

—

●The

ERROR-NOT YOUR UNIT

54
59
70

●A

MEMORY FULL

—

●The

NO DOCUMENT

—

●The

OTHER FAX NOT RESPOND

—

●The

PRESSED THE STOP KEY

—

●

—

●Fax

transmission or reception error occurred. Try
again or check with the other party.

line problem occurred. Connect the telephone
line cord to a different jack and try again.
●An overseas transmission error occurred. Try using
the overseas mode of feature #23 (p. 64).
document is jammed. Remove the jammed
document (p. 79).
transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
document was not received due to memory
being full.
document was not fed into the unit properly.
Reinsert the document and try again.

other party’s fax machine is busy or has run
out of recording paper. Try again.
●The document was not fed properly. Reinsert the
document and try again.
●The other party’s fax machine rings too many
times. Send the fax manually – dial the number,
confirm the fax tone, and press FAX/START .
●The other party’s machine is not a facsimile. Check
with the other party.
●The number you dialed is not in service.
STOP was pressed and fax communication was
canceled.
communication was successful.

For fax advantage assistance, call 1-800-435-7329.

Error Messages
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
CALL SERVICE

Cause & solution
●There

is something wrong with the unit. Contact our service
personnel.

CALL SERVICE2

CHECK DOCUMENT

●The

document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 80) and try again.

CHECK MEMORY

●Memory

CHECK PAPER

●The

COVER OPEN

●The

CHECK FILM

●The

(telephone numbers, parameters, etc.) has been erased.
Re-program.

recording paper is not installed or the unit has run out of
paper. Install paper and press SET to clear the message.
●The recording paper is not fed into the unit properly. Reinstall
paper (p. 13) and press SET to clear the message.
●The recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 78) and press SET to
clear the message. Do not install folded or heavily curled paper.
covers are open. Close them.

ink film is empty. Replace the ink film with a new one (p. 10, 11).
ink film is not installed. Install it (p. 10, 11).
●The ink film is slack. Tighten it (see step 7 on page 11).
●The

FAX IN MEMORY

●The

FAX MEMORY FULL

●The

DIRECTORY FULL

●There

MEMORY FULL

unit has a document in memory. See the other displayed
message instructions to print out the document.

memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or clear
the jammed paper.
●When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.
is no space to store new stations in the directory. Erase
unnecessary stations (p. 21).

●When

making a copy, the document being stored exceeds the
memory capacity of the unit. Press STOP to clear the
message. Divide the document into sections.
(continued)

For fax advantage assistance, call 1-800-435-7329.

Error Messages
Display message

Cause & solution

MESSAGE FULL

●There

is no room left in memory to record a voice message.
Erase unnecessary messages (p. 50, 54).

MODEM ERROR

●There

is something wrong with the modem circuit. Contact our
service personnel.

NO FAX REPLY

●The

PAPER JAMMED

●A

PLEASE WAIT

●The

REDIAL TIME OUT

●The

REMOVE DOCUMENT

●The

other party’s fax machine is busy or has run out of recording
paper. Try again.
recording paper jam occurred. Clear the jammed paper (p. 78).

unit is checking that there is no slack on the ink film. Wait for
a while.
other party’s fax machine is busy or has run out of recording
paper. Try again.

document is jammed. Remove the jammed document (p. 79).
to transmit a document longer than 600 mm. Press
STOP to remove the document. Divide the document into two
or more sheets and try again.

●Attempted

TRANSMIT ERROR

●A

UNIT OVERHEATED

●The

transmission error occurred. Try again.

unit is too hot. Let the unit cool down.

For fax advantage assistance, call 1-800-435-7329.

Operations
When a function does not work, check here
before requesting help!
General
Cause & solution

Problem
I cannot make and receive
calls.

●The

power cord or telephone line cord is not connected.
Check the connections (p. 14).
●If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.

I cannot make calls.

●The

The unit does not work.

●Disconnect

The unit does not ring.

●The

dialing mode setting is wrong. Change the setting of
feature #13 (p. 63).
the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
ringer volume is set to off. Adjust it (p. 19).
TAD ring count of feature #06 is set to “RINGER OFF”.
Change to another ring count (p. 62).

●The

The unit displays the following
message though the paper is
inserted.
CHECK PAPER

●The

The other party complains
they only hear a fax tone and
cannot talk.

●FAX

The REDIAL/PAUSE button
does not function properly.

●If

The receive mode does not
function properly.

●A

During programming, I cannot
enter the code, mailbox
password or ID number.

●All

The ink film runs out quickly.

●The

The unit beeps.

●Recording

The speakerphone is not
working.

●Use

paper is inserted halfway. Insert it correctly (p. 13) and
press SET to clear the message.

ONLY mode is set. Tell the other party the number is
only used for faxes.
●Change to TAD/FAX mode (p. 47), TEL mode (p. 38) or
TEL/FAX mode (p. 40).
this button is pressed during dialing, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialed will be redialed.
Distinctive Ring pattern of feature #31 is set (p. 65).
mode is set (p. 40, 41).

●TEL/FAX

or part of the numbers are the same. Change the code,
mailbox password of features #51 and #52 (p. 67) or ID
number of features #11 (p. 63) and #41 (p. 66).
HELP printing function, copy function, and reports also
use ink film.
paper or ink film has run out. Press STOP to
stop the beeps and install paper/ink film.

the speakerphone in a quiet room.
you have difficulty hearing the other party, adjust the
volume using
or
.
●If you and the other party speak at the same time, parts of
your conversation will be cut off. Speak alternately.
●If

For fax advantage assistance, call 1-800-435-7329.

Operations
Fax – sending
Cause & solution

Problem
I cannot send documents.

●The

other party’s fax machine is busy or has run out of
recording paper. Try again.
●The other party’s machine is not a facsimile. Check with
the other party.
●The other party’s fax machine rings too many times. Send
the fax manually – dial the number, confirm the fax tone,
then press FAX/START .

The other party complains that
letters on their received
document are distorted or not
clear.

●If

The other party complains that
dirty patterns or black lines
appear on their received
document.

●The

I cannot send a fax overseas.

●Use

your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
●The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
●Try copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.
glass or rollers are dirty. Clean them (p. 80).

the overseas transmission mode of feature #23 (p. 64).
two pauses at the end of the telephone number or dial
manually.

●Add

Fax – receiving
Cause & solution

Problem
I cannot receive documents
automatically.

●The

receive mode is set to TEL mode. Set to TAD/FAX
mode (p. 47), FAX ONLY mode (p. 39) or TEL/FAX mode
(p. 40).
●The time taken to answer the call is too long. Decrease the
number of rings of features #06 (p. 62), #30 (p. 65) and
#78 (p. 69).
●The greeting message is too long. Shorten the message
(p. 48).

The display shows the
following message, but faxes
are not received.
CONNECTING.....

●The

incoming call is not a fax. Change the receive mode to
TEL mode (p. 38) or TAD/FAX mode (p. 47).

(continued)

For fax advantage assistance, call 1-800-435-7329.

Operations
Fax – receiving (cont.)
Cause & solution

Problem
A blank sheet is ejected.

●

If a blank sheet is ejected after the received document is
printed out, the receiving reduction rate is not programmed
correctly. Program the proper rate in feature #36 (p. 65).
●The other party placed the document in their fax machine
the wrong way. Check with the other party.

A white line or a dirty pattern
appears on your recording
paper.

●The

The printing quality is poor.

●The

glass or rollers are dirty. Clean them (p. 80).

other party sent a faint document. Ask them to send a
clearer copy of the document.
●The thermal head is dirty. Clean it (p. 80).
●Some paper has instructions recommending which side to
print on. Try turning the paper over. We recommend smooth
paper such as Hammermill Jet Print for clearer printing.
●You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper. We recommend smooth paper such as
Hammermill Jet Print for clearer printing.
R

Receive mode
Cause & solution

Problem
I cannot select the desired
receive mode.

●If

you want to set TAD/FAX, FAX ONLY or TEL/FAX mode:
—select the desired mode using feature #77 (p. 69), and
—press AUTO ANSWER to turn ON the arrow (▼) on
the right of the display.
Display:

▼
ON

●If

you want to set TEL mode:
—press AUTO ANSWER to turn OFF the arrow (▼) on
the right of the display.

The other party complains that
they cannot send a document.

●The

unit is not in AUTO ANSWER mode. Press
AUTO ANSWER to turn ON the arrow (▼) on the right of
the display.
▼
ON

For fax advantage assistance, call 1-800-435-7329.

Operations
Copying
Cause & solution

Problem
The unit does not make a copy.

●You

A black line, a white line or a
dirty pattern appears on the
copied document.

●The

glass or rollers are dirty. Clean them (p. 80).

The copied image is distorted.

●The

thermal head is dirty. Clean it (p. 80).

The printing quality is poor.

●Some

Original

Copy

AB C

cannot make a copy during programming. Make the
copy after programming or stop programming.

paper has instructions recommending which side to
print on. Try turning the paper over. We recommend smooth
paper such as Hammermill Jet Print for clearer printing.
●You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper. We recommend smooth paper such as
Hammermill Jet Print for clearer printing.
R

Answering device
Problem

Cause & solution

I cannot retrieve recorded
messages from a remote
location.

●Press

Messages in the mailbox do not
play back.

●The

The other party complains that
the following greeting message
is played and they cannot leave
a voice message.

●The

the remote operation ID correctly and firmly (p. 56).

mailbox password is wrong. Enter the correct
password (see feature #51 for mailbox 1 password and
feature #52 for mailbox 2 password on page 67).
memory is full. Erase unnecessary messages
(p. 50, 54, 58).

Hello! We are unable to
answer right now.
To send a fax, please start
transmission.
To leave a voice message,
please try again later.
Thank you.
The other party complains that
the following greeting message
is played and they cannot send
a document.

●The

memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or
clear the jammed paper.

Hello! We are unable to
answer right now.
To send a fax, please try
again later.
To leave a voice message,
please speak after the beep.
Thank you.

(continued)
For fax advantage assistance, call 1-800-435-7329.

Operations
Answering device (cont.)
Problem

Cause & solution

The other party complains that
the following greeting message
is played and they cannot leave
a voice message or send a
document.

●The

memory is full. Erase unnecessary messages
(p. 50, 54, 58).
●The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or
clear the jammed paper.

Hello! We are unable to
answer right now.
Please try again later.
Thank you.

If a power failure occurs!
●The

unit will not function.
transmission and reception will be interrupted.
●If delayed transmission of feature #25 (p. 64) is programmed and the start time has passed
during a power failure, transmission will be attempted soon after power is restored.
●If fax documents are stored in memory, they will be lost. When power is restored, a power
down report will be printed out stating which contents in memory have been erased.
●Fax

Sample of a power down report
POWER DOWN REPORT
RESTARTED
YOUR LOGO
:
YOUR FAX NO. :

AT:Jan. 05 2001 04:31AM

<< WARNING >>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
NO.
01

OTHER FACSIMILE

MODE
RCV

PAGES
01

FUNCTION
MEMORY RECEIVE

For fax advantage assistance, call 1-800-435-7329.

Jams
Recording paper jam!
If the unit does not eject any recording paper during fax reception or copying, the recording
paper has jammed and the display will show the following message.
__PAPER1JAMMED
Display:
Remove the jammed paper as follows.

Open the front cover by pulling up the center
part.

Center part

Front
cover

Push the back cover open button (green) on
the right side of the unit.
OR
Push the back cover open lever (green)
inside of the unit.
Back cover
open button
(green)

Back cover
open lever
(green)

Open the back cover.

Remove the jammed recording paper.

Back cover

Jammed recording paper

For fax advantage assistance, call 1-800-435-7329.

Jams
Turn the “T” shaped gear (blue) in the
direction of the arrow.
● Make sure that the ink film is
wrapped around the blue core
at least once.
Correct
Incorrect

Tight
Blue core

The ink film is not wrapped
around the blue core.

“T” shaped gear
(blue)

Ink film

Reverse
Slack
Close the back cover securely by pushing
down on the dotted area at both ends ( 1 ).
Close the front cover securely ( 2 ).

Dotted
area
1

Document jams – sending!
If the unit does not release the document during feeding, remove the jammed document as
follows.

1
2
3

Open the front cover by pulling up the center
part.

Center part

Remove the jammed document carefully.
Close the front cover securely.

Note:
● Do

not pull out the jammed paper forcibly before
opening the front cover.

Front cover
Jammed
document

For fax advantage assistance, call 1-800-435-7329.

Cleaning
Document feeder!
If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted
document or on the original of a copied document, clean the document feeder.

1
2
3
4
5
6

Disconnect the power cord and the
telephone line cord.
Open the front cover by pulling up the center
part.

Telephone
line cord

Clean the document feeder rollers and
rubber flap with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly.
Clean the glass with a soft dry cloth.

Power cord
Document
feeder rollers

Rubber flap
Center part

Close the front cover securely.
Connect the power cord and the telephone
line cord.

Caution:
● Do not use paper products, such as paper
towels or tissues, to clean the inside of the
unit.

Glass
Front cover

Thermal head!
If dirty patterns or black or white bands appear on a copied or received document, check
whether there is dust on the thermal head and clean the thermal head to remove the dust.

1
2
3
4

Disconnect the power cord and the
telephone line cord.
Open the front cover by pulling up the center
part.
Open the back cover by pushing the back
cover open button (green) or pushing the
back cover open lever (green).
Clean the thermal head with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
●

Black sheets
Thermal head
Center
part

Dotted
area

Do not touch the black sheets on the
thermal head.

Close the back cover securely by pushing
down on the dotted area at both ends. Close
the front cover securely.

Connect the power cord and the telephone
line cord.

Caution:
● To prevent malfunction due to static
electricity, do not use a dry cloth and do not
touch the thermal head directly.

Thermal head

Front
cover
OR
Back cover
open lever
(green)

For fax advantage assistance, call 1-800-435-7329.

Back
cover
Back cover
open button
(green)

Printed Reports
Reference lists and reports!
You can print out the following lists and reports for your reference.
Setup list: provides you with the current settings of the basic and advanced programming
features (p. 62–69).
Telephone number list: provides you with names and telephone numbers which are stored in
the directory.
Journal report: keeps records of fax transmission and reception. This report will be printed
automatically after every 30 fax communications (p. 31).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty
pattern, or blurred points or lines, clean the thermal head (p. 80).
Broadcast programming list: provides you with items which are stored in the broadcast
feature (p. 33).
Caller ID list: keeps records of the last 30 callers after subscribing to a Caller ID service. This
report will be printed automatically after every 30 callers (p. 25).

1
2

Press MENU three times.
Display:
Press
or
displayed.

PRINT REPORT
PRESS NAVI.[I

Display

STOP

until the desired item is
SETUP LIST
PRESS SET
TEL NO. LIST
PRESS SET

SET

JOURNAL REPORT
PRESS SET
PRINTER TEST
PRESS SET
BROADCAST LIST
PRESS SET
CALLER ID LIST
PRESS SET

Press SET to start printing.
PRINTING
stop printing, press STOP .
printing, the printed item will be
displayed.

●To

●After

Press MENU .

FCC Information
List of FCC requirements and information!
If required by the telephone company, inform them
of the following.
●FCC Registration No.:
(found on the rear of the unit)
●Ringer Equivalence No.:
(found on the rear of the unit)
●The particular telephone line to which the
equipment is connected.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your
local telephone company.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or

alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.

CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.

NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to
try to correct the interference by one or more of
the following measures:
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment
and receiver.
—Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
—Consult the dealer or an experienced radio/TV
technician for help.

Limited Warranty
Have any questions? For in warranty support, CALL 1-800-HELP-FAX (1-800-435-7329) on:
operating the unit, getting repair service, and/or getting supplies.
Panasonic Consumer Electronics Company,
Division of Matsushita Electric Corporation
of America
One Panasonic Way,
Secaucus, New Jersey 07094

Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985

PANASONIC Facsimile Products Limited Warranty
In the event of a defect in materials or workmanship, Panasonic Consumer Electronics Company or
Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or
refurbished parts, free of charge, in the USA or Puerto Rico for 6-month limited warranty from the date of
original purchase.
This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, ink film, toner cartridge,
drum unit, ink cartridge and cosmetic parts (cabinet).
Carry-in or mail-in service in the USA can be obtained during the warranty period by contacting a Panasonic
Services Company (PASC) Factory Servicenter listed in the Servicenter Directory. Or call, toll free,
1-800-HELP-FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in
Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone
number listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original
purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal use.
The inability of this product to interface with any specific computer is not a manufacturing defect and is
outside of the scope of this Limited Warranty. In no event shall the warrantor be liable by reason of such
incompatibility. The warranty does not cover damages which occur in shipment, or failures which are caused
by products not supplied by the warrantor such as non Panasonic ink film, toner cartridge or drum unit, or
failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication,
set-up adjustments, improper operation or maintenance, alteration, modification, power line surge, improper
voltage supply, lightning damage, signal reception problems, rental use of the product, or service by anyone
other than a PASC Factory Servicenter or a PASC authorized Servicenter, or damage that is attributable to
acts of God.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE.
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on
how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.

For product service

When you ship the product

Servicenters are listed on next page.
● Call toll-free 1-800-HELP-FAX (1-800-435-7329) for
the location of an authorized servicenter.

● Carefully

●

For out of warranty technical support
● After

the warranty has expired, please contact our
Continued Services Technical Support Line at
1-900-555-PANA (1-900-555-7262) for support on a
fee basis.

pack your unit, preferably in the original
carton.
● Attach a letter, detailing the symptom or problem, to
the outside of the carton.
● Send the unit to an authorized servicenter, prepaid
and adequately insured.
● Do not send your unit to the Panasonic Consumer
Electronics Company or to any executive or regional
sales offices. These locations do not repair
consumer products.

Servicenter Directory
Servicenter directory!
To obtain technical support within the warranty period or product service,
please contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm
EST.
To obtain continued technical support after the warranty has expired,
please contact: 1-900-555-PANA (1-900-555-7262) for support on a fee basis.
Web Site: www.panasonic.com
(for customers in the USA or Puerto Rico ONLY)
You can purchase parts, accessories or locate your nearest servicenter by
visiting our Web Site.

Factory Servicenter Locations
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
800 Dubuque Avenue
S. San Francisco,
CA 94080
3878 Ruffin Road
Suite A
San Diego, CA 92123
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020

GEORGIA
8655 Roswell Road
Suite 100
Atlanta, GA 30350

MINNESOTA
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425

ILLINOIS
1709 North Randall Road
Elgin, IL 60123

OHIO
2236 Waycross Road
Civic Center Plaza
Forest Park, OH 45240

MASSACHUSETTS
60 Glacier Drive
Suite G
Westwood, MA 02090

TEXAS
13615 Welch Road
Suite 101
Farmers Branch,
TX 75244
WASHINGTON
20425-84th Avenue South
Kent, WA 98032

PENNSYLVANIA
2221 Cabot Blvd. West
Suite B
Langhorne, PA 19047

HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369

Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910

As of Aug 2001

Specifications
Technical data about this product!
Applicable Lines:
Document Size:
Effective Scanning Width:
Recording Paper Size:

Public Switched Telephone Network
Max. 216 mm (81⁄2" ) in width / Max. 600 mm (235⁄8" ) in length
208 mm (83⁄16" )
Letter: 216 mm x 279 mm (81⁄2" x 11" )
Legal: 216 mm x 356 mm (81⁄2" x 14" )
A4:
210 mm x 297 mm (81⁄4" x 1111⁄16" )
Effective Printing Width: 208 mm (83⁄16" )
Transmission Time*:
Approx. 15 s/page (Original mode)**
Scanning Density:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) –STANDARD
7.7 lines/mm (196 lines/inch) –FINE/PHOTO
15.4 lines/mm (392 lines/inch) –SUPER FINE
Halftone Level:
64-level
Scanner Type:
Contact Image Sensor (CIS)
Printer Type:
Thermal Transfer on plain paper
Data Compression System: Modified Huffman (MH), Modified READ (MR)
Modem Speed:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating Environment:
5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH (Relative Humidity)
Dimensions (H x W x D): 185 mm x 345 mm x 269 mm (79⁄32" x 1319⁄32" x 1019⁄32" )
Mass (Weight):
Approx. 3.1 kg (6.8 lb.)
Power Consumption:
Standby:
Approx. 3.6 W
Transmission: Approx. 18 W
Reception:
Approx. 42 W (When receiving a 20% black document)
Copy:
Approx. 42 W (When copying a 20% black document)
Maximum:
Approx. 135 W (When copying a 100 % black document)
Power Supply:
120 V AC, 60 Hz
Memory Capacity:
Voice memory***: Approx. 18 minutes of recording time including
greeting messages
Fax memory:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
** Transmission speed depends upon the contents of the pages,
resolution, telephone line conditions and capability of the other
party’s machine.
** Transmission speed is based upon the ITU-T No. 1 Test Chart
and original mode.
If the capability of the other party’s machine is inferior to your
unit, the transmission time may be longer.
*** Recording time may be reduced by the calling party’s
background noise.

ITU-T No. 1 Test Chart

Note:
● Any
● The

details given in these instructions are subject to change without notice.
pictures and illustrations in these instructions may vary slightly from the actual product.

Index
Index!
A

A4 paper guide . . . . . . . . . . . . . . . . .12
Accessories . . . . . . . . . . . . . . . . . . . .6
Advanced features . . . . . . . . . . .64–69
Alert
(Memory reception)(Feature #44) .67
(Message)(Feature #42) . . . . . . . .66
(Recording time)(Feature #43) . . .66
AUTO ANSWER button . .38, 39, 40, 47
Auto Answer setting (Feature #77) . .69

Basic features . . . . . . . . . . . . . . .62, 63
Broadcast sending report . . . . . . . . .35
Broadcast transmission . . . . . . . . . . .32

Call counter . . . . . . . . . . . . . . . . . . .50
Caller ID . . . . . . . . . . . . . . . . . . . . . .23
(Calling back) . . . . . . . . . . . . . . . .24
(Storing into directory) . . . . . . . . .26
Caller ID list (Feature #26) . . . . . .25, 64
CALLER ID button . . . . . . . . . . . . . .24
Caller’s recording time (Feature #10) .63
Character table . . . . . . . . . . . . . . . . .17
Cleaning . . . . . . . . . . . . . . . . . . . . . .80
Collation . . . . . . . . . . . . . . . . . . . . . .46
Communication messages . . . . . . . .70
Connecting tone (Feature #76) . . . . .69
Connections . . . . . . . . . . . . . . . .14, 42
Copy . . . . . . . . . . . . . . . . . . . . . . . . .44
Date and time (Feature #01) . . . . . . .15
Delayed transmission (Feature #25) . .64
Delete button . . . . . . . . . . . . . . . . . .17
Dialing mode (Feature #13) . . . . . . . .63
DIGITAL SP-PHONE button . . . . . . .28
Directory
(Making a phone call) . . . . . . . . . .22
(Selecting characters) . . . . . . . . . .17
(Sending faxes) . . . . . . . . . . . . . .29
(Storing) . . . . . . . . . . . . . . . . . . . .20
Display
(Contrast)(Feature #39) . . . . . . . .66
(Error messages) . . . . . . . . . .71, 72
Distinctive ring service
(Feature #31) . . . . . . . . . . . . . . . .65
Document jam . . . . . . . . . . . . . . . . . .79
Document size . . . . . . . . . . . . . . . . .30
Enlarge copy . . . . . . . . . . . . . . . . . . .45
ERASE button . . . . . . . . . . . . . . .49, 50
Error messages . . . . . . . . . . . . . .70–72
Extension telephone . . . . . . . . . .41, 42

Facsimile telephone number
(Feature #03) . . . . . . . . . . . . . . . .18
Fax activation code
(Feature #41) . . . . . . . . . . . . .42, 66
Fax auto redial . . . . . . . . . . . . . . . . .29
FAX ONLY mode . . . . . . . . . . . . . . . .39
Fax receiving . . . . . . . . . . . . . . . .36, 37
Fax ring count (Feature #06) . . . . . . .62
Fax voice guidance (Feature #47) . . .67
Fax voice guide . . . . . . . . . . . . . . . . .30
Friendly reception (Feature #46) .38, 67

Greeting message
(Message transfer)(Feature #61) .60, 69
(TAD/FAX) . . . . . . . . . . . . . . .47–49
(TEL/FAX) . . . . . . . . . .40, 41, 48, 49
(Voice mailbox)(Feature #55, #56) . 53, 68

Handset receiver volume . . . . . . . . . .19
HELP button . . . . . . . . . . . . . . . . . . . .7
Hyphen button . . . . . . . . . . . . . . . . .17

Incoming message monitor
(Feature #67) . . . . . . . . . . . . . . . .69
Ink film . . . . . . . . . . . . . . . . . . . .10, 11
Insert button . . . . . . . . . . . . . . . . . . .17

Jams . . . . . . . . . . . . . . . . . . . . . .78, 79
Journal report (Feature #22) . . . .31, 64

List
(Broadcast programming) . . . . . . .81
(Broadcast sending) . . . . . . . . . . .35
(Caller ID) . . . . . . . . . . . . . . . . . .81
(Journal) . . . . . . . . . . . . . . . . .31, 81
(Printer test) . . . . . . . . . . . . . . . . .81
(Sending) . . . . . . . . . . . . . . . . . . .31
(Setup) . . . . . . . . . . . . . . . . . . . . .81
(Telephone number) . . . . . . . . . . .81
Logo (Feature #02) . . . . . . . . . . . . . .16

Memory reception . . . . . . . . . . . . . . .38
Message alert (Feature #42) . . . . . . .66
Message transfer (Feature #60) . .59, 68

Overseas mode (Feature #23) . . . . . .64

Pager call (Feature #70)
Paper jam . . . . . . . . . . .
Paper size (Feature #16)
Paper tray . . . . . . . . . . .
Power down report . . . .
Power failure . . . . . . . . .
Power supply . . . . . . . .

. . . . . . .43, 69
. . . . . . . . . .78
. . . . . . . . . .63
. . . . . . . . . .12
. . . . . . . . . .77
. . . . . . . . . .77
. . . . . . . . . .85

Index
Q

Quick scan (Feature #34) . . .28, 46, 65

Receiving alert (Feature #44) . . . . . .67
Receiving reduction (Feature #36) . . .65
Receiving setting . . . . . . . . . . . . .36, 37
Recording
(Greeting message) . . . . .48, 53, 60
(Memo message) . . . . . . . . . .51, 52
(Telephone conversation) . . . . . . .51
Recording paper . . . . . . . . . . . . . . . .13
Recording paper size . . . . . . . . . . . .85
Recording time alert (Feature #43) . .66
Recording time for TAD/FAX greeting
message (Feature #54) . . . . . . . .68
REDIAL button . . . . . . . . . . . . . . . . .28
Reduce copy . . . . . . . . . . . . . . . . . . .45
Remote operation card . . . . . . . .55, 56
Remote operation ID (Feature #11) . .63
Report
(Broadcast sending) . . . . . . . . . . .35
(Journal) . . . . . . . . . . . . . . . . .31, 81
(Sending) . . . . . . . . . . . . . . . . . . .31
Reset (Feature #80) . . . . . . . . . . . . .69
Resolution . . . . . . . . . . . . . . . . . .28, 44
Ring count
(FAX ONLY)(Feature #06) . . . . . .62
(Silent fax)(Feature #30) . . . . . . . .65
(TAD/FAX)(Feature #06) . . . . . . . .62
(TEL/FAX)(Feature #78) . . . . . . . .69
Ring detection (Feature #31) . . . . . . .65
Ringer pattern (Feature #17) . . . .19, 63
Ringer volume . . . . . . . . . . . . . . . . . .19

TAD/FAX mode . . . . . . . . . . . . . . . . .47
TAD/FAX ring count (Feature #06) 47, 62
TEL mode . . . . . . . . . . . . . . . . . . . . .38
TEL/FAX delayed ring count
(Feature #78) . . . . . . . . . .40, 41, 69
TEL/FAX mode . . . . . . . . . . . . . . . . .40
Toll saver . . . . . . . . . . . . . . . . . . . . .47
Transmission
(Broadcast) . . . . . . . . . . . . . . . . .35
(Directory) . . . . . . . . . . . . . . . . . .29
(From memory) . . . . . . . . . . . . . .28
(Manually) . . . . . . . . . . . . . . . . . .28

Voice contact . . . . . . . . . . . . . . . . . .27
Voice mailbox . . . . . . . . . . . . . . . . . .52
Voice mailbox password
(Feature #51, #52) . . . . . . . . .54, 67
Voice time/day stamp . . . . . . . . . . . .50
VOLUME button . . . . . . . . . . . . . . . .19

Sending
(Broadcast) . . . . . . . . . . . . . . . . .35
(Directory) . . . . . . . . . . . . . . . . . .29
(From memory) . . . . . . . . . . . . . .28
(Manually) . . . . . . . . . . . . . . . . . .28
Sending report (Feature #04) . . . .31, 62
Set default (Feature #80) . . . . . . . . .69
Silent fax recognition ring
(Feature #30) . . . . . . . . . .40, 41, 65
SLOW button . . . . . . . . . . . . . . . . . .50
Speaker volume . . . . . . . . . . . . . . . .19
Specifications . . . . . . . . . . . . . . . . . .85
Storing
(Broadcast) . . . . . . . . . . . . . . . . .33
(Directory) . . . . . . . . . . . . . . . . . .20

KX-FP155
Proof of Purchase

Panasonic FAX ADVANTAGE PROGRAM

Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
■

6-month limited warranty 1: parts, labor,
and toll-free help line 2

■

Free replacement 3 and repair program

The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running, neither is
your business. That’s why we created the Panasonic Fax Advantage
Program. Included at no extra cost with the purchase of a new and
unused Panasonic Fax Machine, the Fax Advantage Program can provide
a free replacement unit 3 if your original unit is in need of repair.
Here’s how it works:
1. If you have a problem with your fax that you purchased new and
unused while it is covered by the period of limited warranty 1, call our
toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem over the
phone.
3. If repairs are necessary and you are entitled to service under the
terms and conditions of the limited warranty 4, we will send a
refurbished replacement unit to you by UPS Ground service delivery.
The shipping method is upgradable for an extra charge.
A second option available under our limited warranty is to mail-in or carryin your fax to one of our Regional Service centers, where the unit will be
repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
the packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.

If our 1-800-HELP-FAX technicians determine that your unit may be an
“out-of-box failure” 5, we will attempt to provide you with a factory-new
replacement unit 6. You must ship a copy of your receipt with your
original unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELP-FAX call.
Requirements:
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the UPS delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued Services
Technical Support Line at 1-900-555-PANA (1-900-555-7262), for fee
based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United States and is
subject to termination at any time without advance notice.
5. “Out-of-box failure” is an inoperable unit that was purchased no more
than 10 days prior to your 1-800-HELP-FAX call, and would
otherwise qualify for warranty service under the terms and conditions
of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.

Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America

Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.

One Panasonic Way,
Secaucus, New Jersey 07094

Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985

PFQX1562XB

WH0301NK4101

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