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Oregon’s 2012-13

RECREATIONAL TRAILS PROGRAM

GRANT APPLICATION MANUAL

National Recreational Trails Program

Moving Ahead for Progress in the 21st Century (MAP-21)

Effective October 1, 2012 through September 30, 2014.

Oregon Parks and Recreation Department

725 Summer Street NE, Suite C

Salem, OR 97301

(503) 986-0707

Revised 9/14/12

- 2 -

TABLE OF CONTENTS

SECTION 1.0 THE RECREATIONAL TRAILS PROGRAM ..................................... 1

1.1 Program Overview.......................................................................................... 1

1.2 Recreational Trail Program Advisory Committee (RTPAC) ........................ 1

1.3 Program Policies ............................................................................................ 1

1.4 Eligibility ......................................................................................................... 2

1.5 Match Requirement ........................................................................................ 5

1.6 Control and Tenure ....................................................................................... 7

1.7 40-30-30 Requirement .................................................................................... 7

1.8 Environmental Requirements........................................................................8

1.9 State Historic Preservation Office (SHPO) Requirements ........................14

SECTION 2.0 APPLICATION PROCESS .............................................................. 15

2.1 How to Apply................................................................................................. 15

2.2 What to Include............................................................................................. 16

2.3 Application Form ......................................................................................... 18

2.4 Project Funding Information ....................................................................... 18

2.5 PROJECT NARRATIVE ....................................................................................... 18

2.6 ATTACHMENTS ................................................................................................. 18

SECTION 3.0 SELECTION CRITERIA ................................................................... 20

3.1 Recreational Trails Program Evaluation Criteria Point Summary............ 20

3.2 Oprd Technical Review................................................................................20

3.3 Recreational Trails Program Advisory Committee Member Evaluation .. 24

SECTION 4.0 PROJECT SELECTION ................................................................... 36

4.1 Technical Review.......................................................................................... 36

4.2 Committee Review........................................................................................ 36

4.3 Approval Process......................................................................................... 36

SECTION 5.0 REPORT AND REIMBURSEMENT REQUIREMENTS.................... 38

5.1 General Information ..................................................................................... 38

5.2 Progress Reports ......................................................................................... 38

5.3 Documentation Requirement for Expenditures ......................................... 38

5.4 Partial Billings............................................................................................... 39

5.5 Final Billings ................................................................................................. 39

5.6 Reimbursement Request Form ................................................................... 39

SECTION 6.0 FORMS AND RESOURCES ............................................................ 40

6.1 Application Forms........................................................................................ 40

6.2 Billing Forms................................................................................................. 40

SECTION 1.0 THE RECREATIONAL TRAILS PROGRAM

1.1 PROGRAM OVERVIEW

The Recreational Trails Program (RTP) is a Federal-aid assistance program to help

States provide recreational trails for both motorized and non-motorized trail use. The

program provides funds for all kinds of recreational trail uses, such as pedestrian uses

(hiking, running, and wheelchair use), bicycling, in-line skating, equestrian use, cross-

country skiing, snowmobiling, off-road motorcycling, all-terrain vehicle riding, four-wheel

driving, or using other off-road motorized vehicles.

The Transportation Equity Act for the 21st Century (TEA 21) authorized the RTP as a

Federal-aid program (23 U.S.C. 206). The RTP replaced the original National

Recreational Trails Funding Program, also known as the Symms Act. On August 10,

2005, the RTP was continued with the passage of the Safe, Accountable, Flexible,

Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). The most

current legislation authorizing the RTP is a two-year transportation authorization,

entitled Moving Ahead for Progress in the 21st Century (MAP-21). MAP-21 took

effect on October 1, 2012 and extends the program through FFY2014. (Sept. 30, 2014)

The U.S. Department of Transportation, Federal Highway Administration

(USDOT/FHWA) administers the RTP program. The Governor of the State of Oregon

has designated the Oregon Parks and Recreation Department (OPRD) as the agency

responsible for administering funding apportionments made to the State. RTP funds

represent a portion of the federal gasoline tax attributed to recreation on non-gasoline

tax supported roads. The federal government, through FHWA, prescribes many of the

regulations governing this program.

1.2 RECREATIONAL TRAIL PROGRAM ADVISORY COMMITTEE (RTPAC)

SAFETEA-LU required that each state create a State Recreational Trail Program

Advisory Committee that represents both motorized and non-motorized recreational trail

users and meet at least once per fiscal year. In Oregon the committee provides advice

to the State Trails Coordinator and the Oregon Parks and Recreation Department

Director regarding program policy and procedures. The committee also serves as the

evaluation committee that reviews and prioritizes grant applications and makes their

recommendations to the Director for approval by the Oregon Parks Commission.

An additional committee, the Oregon Recreation Trails Advisory Council (ORTAC), was

established by the Oregon Legislature in 1971 to provide policy guidance to the State in

the development of a system of recreational trails. ORTAC is primarily responsible for

policy guidance on non-motorized recreation trails.

1.3 PROGRAM POLICIES

OPRD and the Recreational Trail Program Advisory Committee intend that RTP grant

funding be used to enhance trail opportunities by achieving results that would not

otherwise be possible. Therefore, RTP grants that replace other potential or actual trail

funding will not be awarded.

RTP grants are for projects that are primarily recreational in nature, rather than serving

a more utilitarian transportation function.

Grants are limited to a minimum of not less than $5,000 due to costs associated with

the program's administrative requirements. Under special circumstances an exception

to this minimum may be approved. An exception must be obtained in writing from the

State Trails Coordinator prior to submission of a RTP grant application. A copy of the

letter of exception must be included with the application.

The RTP functions as a Reimbursement grant program. Project sponsors must have

the financial capacity to pay for project expenses prior to being reimbursed by grant

funds. Once project expenses have been incurred and paid for by the sponsor,

payment documentation can then be submitted to OPRD for reimbursement, up to the

amount of the grant award.

1.4 ELIGIBILITY

Grants may be awarded to any of the following:

• Non-profit organizations - A qualified non-profit organization is one that meets

the following criteria:

o Registered with the State of Oregon as a non-profit for a minimum of 3

years

o Will name a successor at the time of any change in organizational status

(for example, dissolution)

o Does not discriminate on the basis of age, disability, gender, income, race,

or religion

It is the intention of OPRD, that non-profit organization Project Sponsors of RTP

projects maintain non-profit status throughout the duration of a project. Since this

is not always possible, a successor organization must agree, in writing, to

complete all RTP project responsibilities required by the contract should the

original organization’s status change. The responsibilities are identified in the

RTP Project Agreement (contract). A qualified successor is any party that meets

the eligibility criteria to apply for RTP funds and is capable of complying with all

Project Agreement responsibilities. OPRD recommends, whenever possible, a

government agency be sought as a successor.

• Municipal agencies (cities, towns, counties, school districts, etc.)

• State agencies (Oregon Parks and Recreation Department, Oregon Department

of Forestry, Oregon Department Fish and Wildlife)

• Federal government agencies (Bureau of Land Management, U.S. Forest

Service, National Park Service, etc.)

• Other government entities (regional governments, Metropolitan Planning

Organizations (MPOs), port districts, etc.)

Eligible Projects: Permissible uses of RTP grant funds include:

• Construction of new recreation trails. For projects on federal land, the most

important requirement is that the federal agency land manager must approve of

the project in accordance with other applicable Federal laws and regulations.

This category may include construction of new trail bridges, or providing

appropriate way-finding signage along a trail.

• Restoration of existing trails may be interpreted broadly to include any kind of

non-deferred trail maintenance, restoration, rehabilitation, or relocation. This

category may include maintenance and restoration of trail bridges, or providing

appropriate way-finding signage along a trail.

• Development and rehabilitation of trailside and trailhead facilities and trail

linkages for recreational trails may be interpreted broadly to include development

or rehabilitation of any trailside and trailhead facility. The definition of

“rehabilitation” means extensive trail repair needed to bring a facility up to

standards suitable for public use due to natural disasters or acts of nature.

Trailside and trailhead facilities must have a direct relationship with a

recreational trail.

• Purchase and lease of recreational trail construction and maintenance

equipment includes purchase and lease of any trail construction and

maintenance equipment, including lawn mowers and trail grooming machines,

provided the equipment is used primarily to construct and maintain recreational

trails. This provision does not include purchase of equipment to be used for

purposes unrelated to trails.

• Acquisition of easements and fee simple title to property for recreational trails or

recreational trail corridors. This category may include acquisition of old road or

railroad bridges to be used as recreational trail bridges. However, RTP legislation

prohibits condemnation of any kind of interest in property. Therefore,

acquisition of any kind of interest in property must be from a willing landowner or

seller.

Methods of Acquisition - All RPT project sponsors must comply with the

provisions of the Uniform Relocation Assistance and Real Property Acquisition

Policies Act of 1970, P.L. 91-646, as amended

http://www.access.gpo.gov/nara/cfr/waisidx_03/49cfr24_03.html. These

regulations will be applied to evaluating the acquisition of real property and any

potential displacement activities. The Uniform Appraisal Standards for Federal

Land Acquisitions can be found at: http://www.justice.gov/enrd/land-ack/Uniform-

Appraisal-Standads.pdf .

• Operation of educational programs to develop trail construction or promote

safety and environmental protection. The project shall have a direct

relationship with a recreational trail. RTP legislation allows the state to use up to

5 percent of its apportionment each fiscal year for the operation of educational

programs to promote safety and environmental protection as those objectives

relate to the use of recreational trails. This is the maximum allowable – the State

may use less than this amount.

• Water Trails –The definition of “recreational trail” in the RTP legislation includes

“aquatic or water activities”. Therefore, water trails are eligible for RTP funding.

Projects Not Eligible: Federal Highway Administration (FHWA) has determined that

the following kinds of projects are inconsistent with the RTP legislation:

• Routine maintenance of trails, trailheads or other trail related elements.

• Condemned Land as Matching Value: The RTP legislation prohibits using RTP

funds for condemnation of any kind of interest in property. An RTP project may

be located on land condemned with funds from other sources. However, it is not

permissible to use the value of condemned land toward the match requirement

for an RTP project.

• Feasibility Studies: Trail feasibility studies are not a use permitted in the RTP

legislation. The permissible uses relate to actual on-the- ground trail projects.

• Environmental Assessment: Projects intended solely for the purpose of

covering environmental evaluation and documentation costs are not permissible.

However, reasonable environmental evaluation and documentation costs,

including costs associated with environmental permits and approvals, may be

included as part of an approved project’s construction engineering costs.

Construction engineering costs, costs incurred developing the environmental

evaluation, as well as necessary permits, may not exceed 15% of the total

project cost.

• Law Enforcement: Routine law enforcement is not a use permitted in the RTP

legislation.

• Planning: Trail planning is not typically a permissible use of RTP funds.

• Sidewalks: RTP funds will not normally be used to provide paths or sidewalks

along or adjacent to public roads or streets, unless:

o The path or sidewalk is needed to complete a missing link between other

recreational trails, or

o The State Recreational Trail Advisory Committee approves allowing RTP

funds to be used for paths or sidewalks along or adjacent to public roads

or streets.

• Federal-designated Wilderness areas are subject to the restriction of the

Wilderness Act of 1964 as amended.

• Constructing new trails for motorized use on National Forest or Bureau of Land

Management lands unless the project is consistent with resource management

plans.

• Facilitating motorized access on otherwise non-motorized trails.

• Roads: RTP funds may not be used to improve roads for general passenger

vehicle use.

Ineligible projects elements may include, but are not limited to the following list.

Ineligible project elements are not eligible as project match.

• Overhead: The regular operating expenses such as rent, building upkeep,

utilities and all fixed costs associated with a business, agency or group.

• Indirect Costs: Only direct costs that can be identified specifically with a

particular final cost objective directly related to the trail project are eligible.

• Federal Salaries: Federal salaries are not eligible as project match.

• Interpretive Signage: Signs that are interpretive in function, rather than way-

finding, are not eligible project elements.

• Budget Contingencies: Contingencies included as a project budget line item

are not permitted.

• Legal Fees: Legal fees are not eligible for inclusion in any RTP project budget.

While the above project elements are not eligible for RTP funding or to be used as

match, most of the items listed are recognized as important components of trail

planning, design, and development.

1.5 MATCH REQUIREMENT

RTP grant funds can pay up to 80 percent of a project’s total cost. Project Sponsors

must provide at least 20 percent of a project’s cost. The “match” may include:

• Cash

• In-kind services (force account labor), equipment, and materials

• Volunteer labor

• Donated equipment, and donated materials

• Federal, state, and local grants (If other grants are used as match, it is required

that the other grant is approved and a signed agreement has been obtained by

the Project Sponsor.)

The Project Sponsor must choose one of the following two methods to calculate

volunteer labor. The method must be used throughout the calculation of the entire

project:

1. Rates for volunteers should be consistent with those regular rates paid for similar

work in other activities of the Project Sponsor. The time of a person donating

services will be valued at a rate paid as a general laborer unless the person is

professionally skilled in the work being performed on the project (i.e. mason doing

work on a retaining wall). When this is the case, the wage rate this individual is

normally paid for performing this service may be charged to the project. The rate

cannot exceed prevailing wage charges determined by the Department of Labor. A

list can be found at http://www.wdol.gov. A general laborer’s wages may be

charged in the amount of what the Project Sponsor in the immediate area would pay

their employees for performing similar duties. The standard rate would be the

State's minimum wage. The rates for labor should not include payroll additives or

overhead costs. Volunteer labor may be used as match only and is never a

reimbursable item.

2. Volunteer labor is limited to the volunteer hourly rate provided by the Points of Light

Foundation. In Oregon a member of the Points of Light Foundation is Volunteer

Works in Portland and their telephone number is (503) 413-7787 and their web

address is http://www.independentsector.org/. To view their data for the most

current hourly volunteer rate go to: http://independentsector.org/volunteer_time

In 2010 (latest data available), the Independent Sector announced that the

estimated value of a volunteer hour in Oregon is $18.85.

Force Account is different than Volunteer Labor or Donated Equipment and Supplies.

Force Account refers to the use of a Project Sponsor’s staff, equipment, and/or

materials. All or part of the Project Sponsor’s share may be provided through force

account. Documentation must be verifiable from the Project Sponsor’s record, and must

be reasonable and necessary for efficient completion of the project.

Federal Matching Share: RTP grant funds may be matched with funds from other

federal programs. They may be credited as the non-federal share if expended on an

eligible project in accordance with the requirements of that particular federal program. In

cases where federal funds are pledged as the RTP project match the combined total of

RTP grant funds requested and other federal matching share may not exceed 95% of

the total project costs. A minimum of five percent of the project cost must come

from state, local, or private co-sponsors. According to the requirements of

SAFETEA-LU, for each project, support from the Department of Transportation may not

exceed 80 percent of the total cost including RTP funds.

For example: The RTP may provide 80 percent of the project funds, a Federal agency

sponsor may provide 15 percent, and a State, local or private sponsor may provide 5

percent.

1.6 CONTROL AND TENURE

Adequate control must be established by an applicant over any land (public or private)

to be improved and/or developed with RTP grant funds. Control is generally understood

to mean ownership, or lease, easement or use agreement of not less than 20 years.

Control and tenure must be confirmed by the following documentation:

• Fee title

• Lease

• Easement

• Use agreement

The application must identify all outstanding rights or interests held by others on land

upon which the project is proposed. A signed letter explaining control and tenure must

be submitted for all projects not located on Federal Lands.

The applicant will be required to submit a signed approval from the official responsible

for management of the project property. (The form for Approval/Certification by Land

Manager is part of the application.)

1.7 30-30-40 REQUIREMENT

RTP Legislation (23 U.S.C. 206) requires that States use 30 percent of their funds in a

fiscal year for uses relating to motorized recreation; 30 percent for uses relating to non-

motorized recreation; and 40 percent for diverse recreational trail use.

The 30-30-40 requirement applies to on-the-ground trail projects and to the educational

projects, but does not apply to the State administrative costs.

The, motorized, non-motorized and diverse percentages are minimum requirements that

must be met, and may be exceeded. A project for diverse motorized use (such as

snowmobile and off-road motorcycle use) may satisfy the 40 percent diverse use

requirement and the 30 percent motorized use requirement simultaneously. A project for

diverse non-motorized use (such as pedestrian and bicycle use) may satisfy the 40

percent diverse use requirement and the 30 percent non-motorized use requirement

simultaneously.

To provide more flexibility in RTP project selection, FHWA established five categories to

account for the 30-30-40 requirements:

1) Non-motorized single use project: A project primarily intended to benefit only one

mode of non-motorized recreational trail use, such as pedestrian only, or equestrian

only. RTP projects serving various pedestrian uses (such as walking, hiking, wheelchair

use, running, bird-watching, nature interpretation, backpacking, etc.) constitute a single

use for the purposes of this category. A project serving various non-motorized human-

powered snow uses (such as skiing, snowshoeing, etc.) constitutes single use for this

category.

2) Non-motorized diverse use project: A project primarily intended to benefit more

than one mode of non-motorized recreational use such as: walking, bicycling, and

skating; both pedestrian and equestrian use; and pedestrian use in summer and cross-

country ski use in winter.

3) Diverse use projects including both motorized and non-motorized uses: A project

intended to benefit both non-motorized recreational trail use and motorized recreational

trail use. This category includes projects where motorized use is permitted, but is not

the predominant beneficiary. This category includes RTP projects where motorized and

non-motorized uses are separated by season, such as equestrian use in summer and

snowmobile use in winter.

4) Motorized single use project: A project primarily intended to benefit only one mode

of motorized recreational use, such as snowmobile trail grooming. A project may be

classified in this category if the project also benefits some non-motorized uses (it is not

necessary to exclude non-motorized uses), but the primary intent must be for the benefit

of motorized use.

5) Motorized diverse use project: A project primarily intended to benefit more than

one mode of motorized recreational use, such as: motorcycle and ATV use; or ATV use

in summer and snowmobile use in winter. A project may be classified in this category if

the project also benefits some non-motorized uses (it is not necessary to exclude non-

motorized uses), but the primary intent must be for the benefit of motorized use.

1.8 ENVIRONMENTAL REQUIREMENTS

General Environmental Requirements

Documentation of compliance with the National Environmental Policy Act (NEPA) and

other Federal environmental laws, regulations, and Executive Orders must be provided

as part of an authorized project under the RTP. FHWA procedures in 23 CFR 771

apply to the RTP. Most RTP projects will qualify as Categorical Exclusions (CE)

under NEPA (23 CFR 771.117). However, each project must be reviewed to assure

that it does not have a significant impact on the environment.

Your application will not be reviewed if your environmental documentation is not

complete and included in your application. Compliance with the National

Environmental Policy Act is required regardless of where your project is located

(federal, state, county, city, or private land) because the Recreational Trails Program is

federally funded. For projects located off of federal lands the FHWA is the lead NEPA

agency. For project on Federal Lands FHWA requires a record of decision (or other

NEPA decision document) be submitted with the application for review.

Documentation Requirements:

Most trail projects are Categorical Excluded projects. However, if your project is not a

Categorical Excluded project, you will need to complete a higher level of NEPA review.

This would require the completion of an Environmental Impact Statement (EIS) or

Environmental Analysis (EA).

Regardless if your project is Categorical Excluded or not, you will need to do one of the

following (3) options to apply for an RTP grant:

1. If your project is one of the following types of projects, you will not need to

complete any additional paperwork.

Projects exempt from RTP Environmental Screening Form:

• Purchase of trail maintenance equipment, materials or supplies;

• Rehabilitation contained within the footprints of existing trails and

trailhead facilities;

• Re-grading within the footprints of existing trails and /or parking

areas;

• Striping and/or re-striping of existing trail facilities;

• Development and distribution of educational materials;

• Replacement, renovation, and/or rehabilitation of existing signs,

kiosks and markers;

• Alterations to existing facilities in order to make them accessible to

the elderly and handicapped persons; and

• Repair or replacement of existing fencing, guardrail, retaining walls

and berms within existing facilities, including areas needed for

construction and staging.

2. If your project type is not listed above you must submit RTP Environmental

Screening Form, see Section 6.1 – Application Forms.

3. Submit a Land Manager Approval Form, see Section 6.1 Application Forms, if

you are on Federal Lands. Include a Decision Memo or Finding of No Significant

Impact with this form.

Completion of the RTP Environmental Screening Form:

The RTP Environmental Screening Form was designed to provide the necessary

information for OPRD and Federal Highway Administration to determine if your project

is a Categorical Exempt project. OPRD or Federal Highway Administration may request

additional information from the project sponsor.

The RTP Environmental Screening Form will require the project sponsor to make

consultation contacts with several State and Federal Agencies. A list of these agencies

is found in Appendix B and is integrated into the RTP Environmental Screening Form as

well. OPRD will only accept the Intergovernmental Consultation Form, see Appendix C,

as proof of consultation. Any other form will not be accepted.

It will be the project sponsor’s responsibility to provide any additional information

requested by OPRD in a timely manner to assist in determining if the project is

Categorical Exempt. If the Federal Highway Administration determines that the project

is not Categorical Exempt or that more information is needed for the determination, the

project will not receive funds. No funds will be allocated until Federal Highway

Administration approves the project.

NEPA Documentation:

How do I know what level of information I need?

a. Class I (EISs). Actions that significantly affect the environment require an EIS (40

CFR 1508.27). The following are examples of actions that normally required an

EIS:

1. A new controlled access freeway.

2. A highway project of four or more lanes on a new location.

3. New construction or extension of fixed rail transit facilities (e.g., rapid rail,

light rail, commuter rail, automated guideway transit).

4. New construction or extension of a separate roadway for buses or high

occupancy vehicles not located within an existing highway facility.

b. Class II (CEs). Actions that do not individually or cumulative have a significant

environmental effect are excluded from the requirement to prepare an EA or EIS.

A specific list of CEs normally not requiring NEPA documentation is set forth in

§771.117(c). When appropriately documented, additional projects may also

qualify as CEs pursuant to §771.117(d).

c. Class III (EAs). Actions in which the significance of the environmental impact is

not clearly established. All actions that are not Class I or II are Class III. All

actions in this class require the preparation of an EA to determine the appropriate

environmental document required.

How do I know if my project is a categorical excluded project (23 CF 771.117)?

Categorical exclusions (CEs) are actions which meet the definition contained in

40 CFR 1508.4, and, based on past experience with similar actions, do not

involve significant environmental impacts. They are actions which: do not induce

significant impacts to planned growth or land use for the area; do not require the

relocation of significant numbers of people; do not have a significant impact on

any natural, cultural, recreational, historic or other resource; do not involve

significant air, noise, or water quality impacts; do not have significant impacts on

travel patterns; or do not otherwise, either individually or cumulatively, have any

significant environmental impacts.

Any action, which normally would be classified as a CE but could involve unusual

circumstances, will require the Administration, in cooperation with the applicant, to

conduct appropriate environmental studies to determine if the CE classification is

proper. Such unusual circumstances include:

1. Significant environmental impacts;

2. Substantial controversy on environmental grounds;

3. Significant impact on properties protected by section 4(f) of the DOT Act

or section 106 of the National Historic Preservation Act; or

4. Inconsistencies with any Federal, State, or local law, requirement or

administrative determination relating to the environmental aspects of the

action.

The following actions meet the criteria for CEs in the CEQ regulation

(section 1508.4) and §771.117(a) of this regulation and normally do not

require any further NEPA approvals by the Administration:

1. Activities which do not involve or lead directly to construction, such as planning

and technical studies; grants for training and research programs; research

activities as defined in 23 U.S.C. 307; approval of a unified work program and

any findings required in the planning process pursuant to 23 U.S.C. 134;

approval of statewide programs under 23 CFR part 630; approval of project

concepts under 23 CFR part 476; engineering to define the elements of a

proposed action or alternatives so that social, economic, and environmental

effects can be assessed; and Federal-aid system revisions which establish

classes of highways on the Federal-aid highway system.

2. Approval of utility installations along or across a transportation facility.

3. Construction of bicycle and pedestrian lanes, paths, and facilities.

4. Activities included in the State's highway safety plan under 23 U.S.C. 402.

5. Transfer of Federal lands pursuant to 23 U.S.C. 317 when the subsequent action

is not an FHWA action.

6. The installation of noise barriers or alterations to existing publicly owned

buildings to provide for noise reduction.

7. Landscaping.

8. Installation of fencing, signs, pavement markings, small passenger shelters,

traffic signals, and railroad warning devices where no substantial land acquisition

or traffic disruption will occur.

9. Emergency repairs under 23 U.S.C. 125.

10. Acquisition of scenic easements.

11. Determination of payback under 23 CFR part 480 for property previously

acquired with Federal-aid participation.

12. Improvements to existing rest areas and truck weigh stations.

13. Ridesharing activities.

14. Bus and rail car rehabilitation.

15. Alterations to facilities or vehicles in order to make them accessible for elderly

and handicapped persons.

16. Program administration, technical assistance activities, and operating assistance

to transit authorities to continue existing service or increase service to meet

routine changes in demand.

17. The purchase of vehicles by the applicant where the use of these vehicles can be

accommodated by existing facilities or by new facilities which themselves are

within a CE.

18. Track and rail bed maintenance and improvements when carried out within the

existing right-of-way.

19. Purchase and installation of operating or maintenance equipment to be located

within the transit facility and with no significant impacts off the site.

20. Promulgation of rules, regulations, and directives.

Additional actions which meet the criteria for a CE in the CEQ regulations (40 CFR

1508.4) and paragraph (a) of this section may be designated as CEs only after

Administration approval. The applicant shall submit documentation, which

demonstrates that the specific conditions or criteria for these CEs are satisfied and

that significant environmental effects will not result. Examples of such actions

include but are not limited to:

1. Modernization of a highway by resurfacing, restoration, rehabilitation,

reconstruction, adding shoulders, or adding auxiliary lanes (e.g., parking,

weaving, turning, climbing).

2. Highway safety or traffic operations improvement projects including the

installation of ramp metering control devices and lighting.

3. Bridge rehabilitation, reconstruction or replacement or the construction of grade

separation to replace existing at-grade railroad crossings.

4. Transportation corridor fringe parking facilities.

5. Construction of new truck weigh stations or rest areas.

6. Approvals for disposal of excess right-of-way or for joint or limited use of right-of-

way, where the proposed use does not have significant adverse impacts.

7. Approvals for changes in access control.

8. Construction of new bus storage and maintenance facilities in areas used

predominantly for industrial or transportation purposes where such construction

is not inconsistent with existing zoning and located on or near a street with

adequate capacity to handle anticipated bus and support vehicle traffic.

9. Rehabilitation or reconstruction of existing rail and bus buildings and ancillary

facilities where only minor amounts of additional land are required and there is

not a substantial increase in the number of users.

10. Construction of bus transfer facilities (an open area consisting of passenger

shelters, boarding areas, kiosks and related street improvements) when located

in a commercial area or other high activity center in which there is adequate

street capacity for projected bus traffic.

11. Construction of rail storage and maintenance facilities in areas used

predominantly for industrial or transportation purposes where such construction

is not inconsistent with existing zoning and where there is no significant noise

impact on the surrounding community.

12. Acquisition of land for hardship or protective purposes; advance land acquisition

loans under section 3(b) of the UMT Act. 3 Hardship and protective buying will be

permitted only for a particular parcel or a limited number of parcels. These types

of land acquisition quality for a CE only where the acquisition will not limit the

evaluation of alternatives, including shifts in alignment for planned construction

projects, which may be required in the NEPA process. No project development

on such land may proceed until the NEPA process has been completed.

3Hardship acquisition is early acquisition of property by the applicant at the property

owner's request to alleviate particular hardship to the owner, in contrast to others,

because of an inability to sell his property. This is justified when the property owner can

document on the basis of health, safety or financial reasons that remaining in the

property poses an undue hardship compared to others.

Protective acquisition is done to prevent imminent development of a parcel, which is

needed for a proposed transportation corridor or site. Documentation must clearly

demonstrate that development of the land would preclude future transportation use and

that such development is imminent. Advance acquisition is not permitted for the sole

purpose of reducing the cost of property for a proposed project.

Air Quality

Many RTP projects and project-related activities are exempt from air quality conformity

requirements of the Clean Air Act Amendments of 1990. In general, exempt projects

include:

• Projects, which are not, located within air quality non-attainment or maintenance

areas subject to the transportation conformity rule (40 CFR parts 51 and 93).

• Projects funded under categories A, C, F, and G (see Permissible Uses), because

these projects do not involve new construction.

• Projects funded under categories B and E, which do not involve new construction.

• Projects funded under categories D and E, which are only for non-motorized use.

However, RTP projects and project-related activities which involve new construction

within air quality non-attainment or maintenance areas may be subject to the air quality

conformity rule (40 CFR parts 51 and 93). Examples include:

• Projects funded under categories B and E for new construction of facilities which

may have an air quality impact; for example, providing a major parking facility at a

trailhead.

• Projects funded under categories D and E which will permit motorized use.

• RTP projects which are subject to conformity requirements must be included in a

conforming transportation plan and Transportation Improvement Program.

Hazardous Wastes and Contaminated Properties

Contaminated sites may be encountered during the development of RTP projects.

Abandoned railroad lines being converted into trails are of particular concern. Site

assessments and appropriate steps for remediation may be necessary.

Historic and Archaeological Resources

Trail development projects should be reviewed by the State Historic Preservation Office

to determine the potential for effects on properties on or eligible for the National

Noxious Weeds

Federally funded programs, such as the RTP, should not contribute to the spread of

noxious weeds. The project sponsor should consider if the spread of noxious weeds

should be assessed as part of the RTP project.

Threatened and Endangered Species

The occurrence of a protected species could be an important issue to consider during

the development of an RTP project. Trail location should be coordinated with the

appropriate state wildlife agency and if adverse impacts to listed species are suspected

consultation with the state RTP program office should occur.

1.9 STATE HISTORIC PRESERVATION OFFICE (SHPO) REQUIREMENTS

A project assessment by SHPO must be included to assure that the project proposal

complies with State laws regarding archaeology on lands or historic properties. A copy

of the Project Sponsor’s application will be provided to SHPO by OPRD Grant

Program staff on behalf of the Project Sponsor.

a. Any project element calling for alteration, rehabilitation, renovation, or demolition of a

historically, culturally, or architecturally significant property or property contributing to

the integrity of a cohesive older neighborhood or historic district needs to be cleared

by the SHPO on a case-by-case basis.

b. Photographs of properties 45 years of age or older need to be submitted along with

a narrative describing the project, including plans and specifications, as appropriate.

Any available historical information on the property should also be submitted.

c. With limited exception, it is illegal to disturb an archaeological site or to remove an

archaeological site or to remove an archaeological object from public or private

lands unless that activity is authorized under a permit issued by OPRD.

d. If human remains are found during an excavation, the local State Police office must

be contacted to determine if they are Native American or are evidence of a crime

scene. Contact the RTP Program Manager and keep them informed of the status of

the remains. This is to ensure the RTP Program Manager can consult with FHWA

Division office. If the remains are Native American, contact the Legislative

Commission on Indian Affairs (503)-986-1067, for a list of appropriate tribal contacts

and the SHPO (503) 986-0669 for a list of archaeological consultants. If on federal

lands, contact the Federal Land manager first, as additional federal laws apply.

e. If other archaeological materials are found during a ground disturbing activity,

contact the SHPO. If on federal lands, contact the Federal Land Manager first. The

SHPO can check to see if your project area has been surveyed and can give you a

current list of archaeological consultants. Only professional archaeologists or

persons working for recognized scientific organizations may apply for an

archaeological permit. ORS 97.740, 358.905, 390.235 and OAR 736-51-000

can be found on the Internet at: http://www.hcd.state.or.us/ or

http://arcweb.sos.state.or.us/

SECTION 2.0 APPLICATION PROCESS

2.1 HOW TO APPLY

A. Application Instructions

It is recommended that applicants begin the application process by reviewing the

Grant Application Instructions.

To access the Grant Application Instructions go to:

www.oregon.gov/OPRD/GRANTS

 Select Grants

 Select Recreational Trails Grants

 Select Manual and Forms

 Select Online Grant Application Instructions

B. Select Internet Browser

To access the Online Application, the following internet browsers are

recommended for best results:

• Firefox version 7 or higher.

• Safari version 4 or higher.

• Chrome version 10 or higher.

• Internet Explorer version 8 or higher. (WARNING: Using Internet Explorer

may lead to unsatisfactory results. Not all application functionality is

available in Internet Explorer. To create and manage Applications with a

minimum amount of frustration, we recommend you use Chrome, Safari or

Firefox browsers. Click on one of these links to download the appropriate

browser.)

) Don't know what browser version you are using? The web page

fmbip.com can show you which browser and browser version you are

currently using.

C. Request an Account

All applicants must first request and be approved for an Account. Requests will

typically be processed within 3 business days. To request an Account, access

the following link and follow the instructions on the Grant System Login page.

To request an Account go to: www.oregon.gov/OPRD/GRANTS

 Select Grants

 Select Recreational Trails Grants

 Select Manual and Forms

 Select Application

- OR –

Go directly to Grants Online at: http://oprdgrants.org/

D. Complete the Pre-Application Worksheet

It is recommended that applicants use the Pre-Application Worksheet to

prepare answers to application questions in advance. Once the Worksheet is

completed, applicants can then cut and paste their answers directly to the

OnLine Application form.

To access the Pre-Application Worksheet go to:

www.oregon.gov/OPRD/GRANTS

 Select Grants

 Select Recreational Trails Grants

 Select Manual and Forms

 Select Pre-Application Worksheet

2.2 WHAT TO INCLUDE

In addition to the Online Application, plan on preparing and uploading the following

items:

A. Letter of Intent

1. A letter of intent is required and necessary. All potential applicants must submit

a letter of intent providing a brief description of their proposed project, by the due

date posted on the schedule for the current grant cycle.

2. The letter of intent should include the following information:

 Contact Information for the Sponsor

 Brief Project Description (1 page or less) including:

 Approximate costs

 Location of the project

 What the project is proposed to do, e.g. connect X trail with Y trail,

construct 1.3 miles of new trail, restore and re-route 3 miles of trail.

 Trail Standards, i.e. trail width, surface material, etc. Please

reference the design guide you plan to use.

B. Attachments

 Maps (vicinity map and a site boundary map)

 Approval / Certification by Land Manager form

 Environmental documentation (NEPA decision notice, Social, Economic

and Environmental Impact Form, or other documentation necessary to

establish compliance with environmental regulations)

 Documentation of Control and Tenure (signed letter, deed, lease, etc.)

 Other information that will strengthen the application such as;

maintenance agreements, resolutions of support, letters of support, etc.

See Section 2.6 for more information regarding Attachments.

2.3 ONLINE APPLICATION FORM

The Application will ask for the following information:

 Project Name: Name of Project (Please be concise)

 Organization/Sponsor Name: Agency or organization requesting RTP project

funding.

 Contact Person Name and Title: “Contact Person” is the person responsible to

carry out the RTP project.

 Address of Contact Person: Address, email address and phone number where the

responsible person can be contacted regarding application questions.

 Federal Identification Number: The federal ID is a requirement of OPRD financial

services division before any payments can be made to a Project Sponsor.

 Project Location: You will be asked to pinpoint the project location using an

interactive Google Map, which will translate into latitude and longitude coordinates.

 Congressional District: It is important to accurately identify the U.S. Congressional

district (U.S. Representative) in which the project is located. If your project is in more

than one district, please list all that apply.

 Legislative Districts: It is important to accurately identify the Oregon Legislative

districts in which the project is located. This includes the House (H) and Senate (S). If

your project is in more than one district, please list all that apply.

 Recreational Trail Project Categories: Mark the RTP Category that best fits your

project situation (refer to definitions in Section 1.7).

 Eligible Project Types: Mark the appropriate Recreational Trail Project Type (refer

to definitions in Section 1.4 – Eligible Projects). If the project does not clearly fit into one

of the identified categories, it is probably not eligible.

 Summary Project Description: Summarize the proposed project in one or two

sentences. Save detailed description for your project narrative.

 Budget Summary: Information on total project cost and amount of RTP funds

requested.

 Project Land Controlled by: Identify how the trail corridor or trail-related property is

owned or controlled. (Provide a signed letter defining ownership and control)

2.4 PROJECT FUNDING INFORMATION

Applicants should prepare Project Budget and Source of Funding information in

advance, then use that information to:

 Complete the online Project Budget Worksheet, and

 Complete the online Source of Funding Worksheet.

Applicant Matching funds plus RTP grant funds should add up to the total project

cost.

2.5 PROJECT NARRATIVE

The project narrative should describe all elements of the proposed project and the need

for assistance. The narrative should be clear and concise. The RTP grant fund provides

funding in an open and highly competitive process. The RTP committee's funding

decisions rely on the information provided in the application.

The project narrative should include a description of the proposed work. It is important

to be specific when describing the scope of work to be completed with RTP funds.

If the project involves partnerships or other funding sources, clearly identify which

portion of the work will be completed with the RTP funds requested.

Include information regarding donated labor, materials, equipment and land or property

that is included in your match. Include information such as who is donating time or

materials and equipment, the number of hours, and what kind of material or equipment

is being donated.

2.6 ATTACHMENTS

 Vicinity Map: Submit map identifying the location of the project within a region of

the State (county, city, Forest Service maps, etc.)

 Site Location/Boundary Map: Submit map indicating the specific site location,

existing or proposed trail, or trail facility. This map must clearly depict the project

location in relation to roads, trails, rivers/streams, and any other geographic features

that will aid in identification of the project’s precise location. For example a USGS quad

map or tax lot map may be used.

 Project and Site Plans and Other Visuals: Submit project-related design

documents if pertinent to the application.

 Documented Proof of Control of Property: Submit a signed letter explaining title,

lease, easement, use agreement, maintenance agreement, etc. (See section 1.6)

 Approval by Land Manager Form: Submit form signed by the land manager

responsible for the area where project will be located. (Form provided on the application

site.)

 Environmental Documentation: Documentation of compliance with environmental

regulations is required. Please refer to Section 1.8 to know what information to provide.

Projects on federal lands must complete all sections of the Approval/Certification by

Land Manager Form and attach a NEPA decision notice. (Form provided on the

application site.)

All other projects must complete and sign the attached RTP Environmental Screening

Form and are responsible to provide all other environmental documentation necessary

to determine project compliance with state and federal requirements. (Forms provided

on the application site.)

SECTION 3.0 SELECTION CRITERIA

3.1 RECREATIONAL TRAILS PROGRAM EVALUATION CRITERIA POINT SUMMARY

RTP Grant Program Evaluation Criteria Point Summary

CRITERIA TYPE MOTORIZED NON-

MOTORIZED WATER

Potential

Points Potential

Points

OPRD TECHNICAL REVIEW

1. Compliance Criteria 0 0 0

2. First Time Awards 4 4 4

3. Matching Shares 7 7 7

4. Economic Development

Opportunities 4 4 4

5. Physical Activity Index 5 5 5

6. NST, NRT, NHT or SDT 0 5 0

RTPAC EVALUATION CRITERIA

7. Long-Term Commitment to Trail

Maintenance 8 8 8

8. Top Statewide Trail Issues 21 22 27

9. Local Needs and Benefits 10 10 10

10. Motorized Trail Opportunities 6 0 0

11. Sustainable Trail Design 10 10 10

12. Multi-Use Trails/Rapidly Aging

Oregon Population 5 5 5

13. Project Urgency 5 5 5

14. Discretionary Committee Member

Criteria 15 15 15

TOTAL POTENTIAL POINTS 100 100 100

Note: The variation in the allocation of points reflects the differences in priorities for the

three trail types as reported in the current state trails plan.

3.2 OPRD Technical Review

CRITERION #1 - COMPLIANCE CRITERIA (0 Points)

(For motorized, non-motorized and water trail projects)

Due to the large number of requests for RTP funds, the following set of compliance

criteria were developed to ensure that:

• Project Sponsors with active and previously awarded grants through OPRD are

in full compliance with federal and state programs (for past RTP funded projects

see progress and completion responsibilities included in the current Oregon

Recreational Trail Program Fund Grants Manual and project agreements),

• Funds are expended and projects completed within the agreement period, and

• Each new project proposal satisfies the requirements of the Safe, Accountable,

Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU)

and are consistent with the Federal RTP guidelines.

Note: No scoring points will be awarded for compliance criteria. Failure to comply with or lack of

sufficiently demonstrated progress with the following compliance criteria (a and b) may result in the

disqualification of consideration for new grant assistance during the current grant review period.

A. Grant Performance and Compliance

The successful completion of projects in a timely and efficient manner is an

important goal of the RTP grant program. A Project Sponsor's past performance

in effectively meeting the administrative guidelines of the program is also an

important factor in evaluating performance and compliance.

a. The Project Sponsor is on schedule with all active OPRD administered

grant projects. ___ Yes ___ No

b. The Project Sponsor is in compliance with applicable guidelines for

current and past projects. ___ Yes ___ No

CRITERION #2 - FIRST TIME AWARDS (4 Points)

(For motorized, non-motorized and water trail projects)

Priority points are given to Project Sponsors that have not received an RTP grant to

date.

• The Project Sponsor has never received Recreational Trail Program

funding.

_____ points awarded (0 or 4 points)

(4 points for Project Sponsors who have not received an RTP grant to date, 0 points for all other Project

Sponsors.)

CRITERION #3 - MATCHING SHARES (7 Points)

(For motorized, non-motorized and water trail projects)

Priority points will be provided to the extent that the applicant match the RTP grant with

contributions from their own cash and/or in-kind services.

• The applicant provides:

0 to 19.9% of the project’s value…………………….(0 points)

20 to 25% of the project’s value………………………(1 point)

25.1 to 30% of the project’s value…………………….(2 points)

30.1 to 35% of the project’s value…………………….(3 points)

35.1 to 40% of the project’s value…………………….(4 points)

40.1 to 45% of the project’s value…………………….(5 points)

45.1 to 50% of the project’s value…………………….(6 points)

Over 50% of the project’s value……………………….(7 points)

_____ points awarded (0 to 7 points)

CRITERION #4 - ECONOMIC DEVELOPMENT OPPORTUNITIES (4 Points)

(For motorized, non-motorized and water trail projects)

Across Oregon, motorized, non-motorized and water trails are stimulating tourism and

recreation-related spending. Local trail users, vacationers and conference attendees

provide direct economic benefits to hotels, restaurants, gas stations, and other

businesses from increases in tourist activity and spending on durable goods such as

bikes, skates, motorized recreation equipment, and non-motorized watercraft, and soft

goods such as gasoline, food, and drinks. This, in turn, attracts and revitalizes

businesses, creates jobs, and increases public revenue.

OPRD would like to encourage the development of motorized, non-motorized and water

trails in areas of the state designated as economically distressed by the Oregon

Economic & Community Development Department. Such areas could greatly benefit

from economic benefits associated with recreational trail use.

• Priority points are awarded for developing trail opportunities in economically

distressed counties or nearby economically distressed cities (see listing of

counties and cities if available).

_____ points awarded (0 or 4 points)

(4 points for Project Sponsors with a project in an economically distressed county or nearby an

economically distressed city, 0 points for all other Project Sponsors.)

Distressed Oregon Counties

Per July 2012 economic data, all Oregon counties were listed as economically

distressed with the exception of Benton, Hood River and Washington Counties.

Source:

http://www.oregon4biz.com/Publications/Oregon-Economic-Data/Distressed-Areas-in-

Oregon/

Distressed Oregon Cities

The following table reflects data collected in 2011. The above referenced web site does

not provide a current list of specific Economically Distressed Cities in Oregon.

Economically Distressed Cities in Oregon

City County City County City County

Albany Benton Lowell Lane Grand Ronde Polk

Monroe Benton Oakridge Lane Independence Polk

Estacada Clackamas Springfield Lane Monmouth Polk

Johnson City Clackamas Veneta Lane Cornelius Washington

Astoria Clatsop Westfir Lane Amity Yamhilll

Seaside Clatsop Fairview Multnomah Lafayette Yamhill

Warrenton Clatsop Gresham Multnomah McMinnville Yamhill

Deschutes River

Woods Deschutes Lents** (PDX) Multnomah Newberg Yamhill

LaPine Deschutes North/NE (PDX) Multnomah Sheridan Yamhill

Sisters Deschutes Rockwood (PDX) Multnomah Willamina Yamhill

Cottage Grove Lane Wood Village Multnomah

Creswell Lane Dallas Polk

Florence Lane Falls City Polk

**Lents—the city of Portland's "outer southeast target area," comprising area within street boundaries of SE 112th, SE Clatsop, SE

52nd and SE Powell. North/Northeast Portland—area within city of Portland bounded by N Portland Harbor, Willamette River,

Division St. and 15th Ave. (Hayden Island is not included as part of the distressed area.)

***Rockwood Neighborhood of the city of Gresham—The area covered by the Distressed Area designation is: West: city limits;

South: city limits between NE 161st Ave and NE 175th Ave and points of direct access and egress onto SW Division between NE

175th Ave and NE 202nd Ave; North: southern right-of-way of the Union Pacific Railroad; and East: points of direct access and

direct egress onto NE 202nd Ave between SW Division and SW Glisan and by the city limit up to its intersect with the southern right-

of-way of the Union Pacific Railway.

CRITERION #5 – OREGON’S PHYSICAL ACTIVITY CRISIS (5 Points)

(For close-to-home non-motorized trail projects)

According to the U.S. Center for Disease Control (CDC), rates of physical inactivity and

obesity in the U.S. have reached epidemic proportions. Trail activities such as walking,

jogging or running, in-line skating, cross-country skiing, and bicycling are well

documented to help improve health and fitness when done on a regular basis. Exercise

derived from trail related activities lessens health related problems and subsequent

health care costs. Oregon SCORP research has identified that participation in

recreation trail activities is an important way in which active Oregonians accumulate

their recommended daily doses of physical activity and recommended support for close-

to-home non-motorized trail development.

OPRD would like to encourage the development of non-motorized trails in high-priority

counties in Oregon where the population of the area is not meeting CDC physical

activity guidelines of moderate intensity physical activities for at least 30 minutes or 4 or

more days a week. This high-priority list has been prepared for OPRD by Portland

State University’s Population Research Center. Such areas could greatly benefit from

the health benefits associated with increased recreational trail use.

Priority points are awarded for developing close-to-home non-motorized trail

opportunities in the following counties in Oregon whose population does not meet the

CDC physical activity guidelines. (See listing of counties below)

_____ points awarded (0 or 5 points)

Note: *To quality as a “close-to-home” trail opportunity, the trail must have at least one trail access point

within a 5-mile radius of an urban growth boundary (UGB), unincorporated community boundary, or a

Tribal community. A map clearly identifying the trail location and UGB or unincorporated community

boundary or Tribal community boundary drawn on it must be submitted in order to receive points.

(5 points for project sponsors with a project in a county with lower levels of the population meeting CDC

physical activity guidelines, 0 points for all other project sponsors.)

Counties not meeting CDC physical activity guidelines

Baker Douglas Josephine Umatilla

Columbia Harney Morrow Wallowa

Crook Hood River Tillamook

CRITERION #6 – NATIONAL SCENIC TRAIL, NATIONAL RECREATION TRAIL,

NATIONAL HISTORIC TRAIL, STATE DESIGNATED TRAIL OR STATE

HISTORICAL TRAIL

(5 Points) (For non-motorized trail projects)

Non-motorized trail projects located on a National Scenic Trail, National Recreation

Trail, National Historic Trail, State Designated Trail, or State Historic Trail in Oregon will

receive 5 priority points.

_____ points awarded (0 or 5 points)

Note: Please provide a map and documentation indicating that the project is located on a designated

National Scenic Trail, National Recreation Trail or National Historic Trail.

(5 points for Project Sponsors with a project on National Scenic, National Recreation, National Historic

Trail, State Designated Trail or State Historic Trail,, 0 points for all other sponsors.)

3.3 Recreational Trails Program Advisory Committee Member Evaluation

Criteria

CRITERION #7 - LONG-TERM COMMITMENT TO TRAIL MAINTENANCE (8 Points)

(For motorized, non-motorized and water trail projects)

A. Commitment to Long-Term Maintenance

Trail maintenance was identified as the top funding priority for all trail user groups

in the 2004 Oregon Statewide Trail User and Non-Motorized Boater Survey.

• The applicant should carefully explain how they plan to continue trail

operation and maintenance after the project is complete.

o How will the project’s future maintenance be funded?

o How much do you expect to spend annually or number of hours

needed to maintain?

o What degree of commitment do you have?

o Documentation to support partnerships with other agencies or

volunteer maintenance will be required to receive points for their

work. Where appropriate documentation such as volunteer hour

tracking reports, cooperative agreements, donations, private

sponsorships support letters, or signed memoranda of

understanding must be included to demonstrate commitment to

maintenance.

_____ points awarded (0 to 4 points)

(The rating team will determine a value from 0 to 4 points based on the information provided by the

applicant.)

B. Trail Management Plan

A trail system needs a systematic process in determining the need for trail

maintenance to ensure that the trail will remain an active route for users.

• Priority points are awarded for trail maintenance (see note below)

identified in a trail condition assessment process and included in a

management plan. _____ points (0 to 4 points)

(The rating team will determine a value of 0 to 4 points based on the information provided by the

applicant.)

Note: The Oregon RTP grant program does not fund routine trail maintenance work but does fund

trail rehabilitation/restoration projects. See specific routine trail maintenance and trail

rehabilitation/restoration definitions below.

Routine trail maintenance includes work that should be conducted on a

frequent basis in order to keep a trail in its originally constructed serviceable

standard (e.g. mowing, tree and brush pruning, leaf and debris removal, cleaning

and repair of drainage structures culverts, water bars, drain dips) maintenance of

water crossings, and repairs to signs and other amenities. Routine maintenance

work is usually limited to minor repair or improvements that do not significantly

change the trail location, width, surface, or trail structure.

Trail rehabilitation/restoration involves extensive trail repair needed to bring a

facility up to standards suitable for public use due to natural disasters or acts of

nature. In some cases, trail rehabilitation/restoration may include necessary

relocation of minor portions of the trail.

CRITERION #8 - TOP STATEWIDE TRAIL ISSUES

(21 Points Motorized, 22 Points Non-Motorized and 27 Points

Water) (For motorized, non-motorized and water trail projects)

The statewide trails plan involved representatives from 56 public-sector provider

organizations (including representatives from federal, state, county, and municipal

agencies, Park and Recreation Districts, Ports, and Native American Tribes) and many

citizen and interest groups in the process of identifying top statewide and regional trail

issues. The following trails plan criteria are based on this public input process.

Statewide trail issues were identified during the current trails planning process. Project

proposals addressing statewide motorized, non-motorized and water trail issues and

non-motorized trail concerns will receive additional priority points. To receive points,

Project Sponsors should describe how the project addresses appropriate statewide trail

issues and concerns. Statewide non-motorized, motorized and water trail issues and

non-motorized trail concerns are included below.

MOTORIZED TRAIL PROJECTS:

STATEWIDE-MOTORIZED TRAIL ISSUES

Issue A: Need for new trails/managed riding areas.

Issue B: Need for regional interagency coordination/cooperation in trail planning

and management.

Issue C: Need for user education/training (regulatory and safety information).

If the motorized trail project addresses:

0 statewide motorized trail issues .....................0 points

1 statewide motorized trail issue .......................7 points

2 statewide motorized trail issues .....................14 points

3 statewide motorized trail issues .....................21 points

Points awarded: __________ (0 to 21 points)

Note: No points are awarded for Statewide Motorized Trail Issue D: Concern About Trail Closures/Loss of

Riding Opportunities.

NON-MOTORIZED TRAIL PROJECTS:

A. STATEWIDE NON-MOTORIZED TRAIL ISSUES

Issue A: Need for trail connectivity (see trail network definitions below).

Issue B: Need for trail rehabilitation (see trail rehabilitation definitions on the

preceding page).

If the non-motorized project addresses:

0 statewide non-motorized trail issues .............. 0 points

Statewide issue A .............................................10 points

Statewide issue B ............................................. 6 points

2 statewide issues (both A and B).....................16 points

Points awarded: __________ (0 to 16 points)

Trail Network Definitions

A non-motorized trail of local significance as identified in a local trail system gap

analysis. Trails of local significance are those trails making important community

connections to local destinations (within the community boundary) such as public lands,

parks, town centers, cultural or historic sites, neighborhoods and schools or

transportation systems (e.g. light rail).

A non-motorized trail of regional significance as identified in a regional (multi-

jurisdictional) trails planning effort. Trails of regional significance are trails that

connect to regionally significant sites, are multi-jurisdictional, multi-use and that connect

to statewide or other regionally significant trails.

A non-motorized trail of statewide significance. Trails of statewide significance are

trails forming a network making connections beyond local and regional boundaries,

connecting major destinations such as large public natural lands, communities, cultural

or historic sites of statewide or national significance and providing long-distance

recreational opportunities. Trails of statewide significance will form the spine of the

statewide trail network to which trails of regional and local significance can connect.

B. CLOSE-TO-HOME NON-MOTORIZED TRAIL PROJECTS

According to the Oregon Outdoor Recreation Survey, the most popular everyday

activities in Oregon are running and walking for exercise and walking for pleasure.

According to the OSU report, these activities are generally engaged in near home, and

on a regular basis. The implication for outdoor recreation planners and managers is that

people demand such opportunities in the communities in which they live, and nearby. In

addition, exercise derived from non-motorized trail activities lessens health-related

problems and subsequent health care costs. Regular, moderate exercise has been

proven to reduce the risk of developing coronary heart disease, stroke, colon cancer,

hypertension, diabetes, osteoporosis, obesity, and depression. Project sponsors are

strongly encouraged to submit projects that develop "close-to-home" trail facilities.

To qualify as a "close-to-home" trail, the trail must be located within a 30 mile radius of

an urban growth boundary (UGB), unincorporated community boundary, or a Tribal

community. The project must be designed for daily use, not as a destination for

weekend recreation. For example, the Three Sister’s Wilderness trailheads are within

30 miles of Bend, but were designed as destination facilities, hence they would not

qualify for a close-to-home trail opportunity.

A map clearly identifying the trail location and UGB or unincorporated community

boundary or Tribal community boundary drawn on it must be submitted in order

to receive points.

Points awarded _____ (0 OR 6 points)

(6 points for project sponsors qualifying as a “close to home” trail, 0 points for all other project sponsors.)

WATER TRAIL PROJECTS:

STATEWIDE WATER TRAIL ISSUES

Issue A: Need to address conflicts between non-motorized boaters and waterfront

property owners.

Issue B: Need for more public access to waterways.

Issue C: Need for adequate and consistent user and safety information resources

(e.g. signs, maps, level of difficulty and water level information and

available paddling opportunities) user education and outreach.

If the project addresses:

0 statewide water trail issues ............................0 points

1 statewide water trail issue ..............................9 points

2 statewide water trail issues ............................18 points

3 statewide water trail issues ............................27 points

Points awarded: __________ (0 to 27 points)

CRITERION #9 - LOCAL NEEDS AND BENEFITS (10 Points)

(For motorized, non-motorized and water trail projects)

A. Comprehensive Planning

Project should be identified within a comprehensive plan or a capital improvements

plan. Project Sponsors are strongly encouraged to develop project applications that

meet high priority needs for the comprehensive plan or the capital improvement plan.

The assessment of these needs should be based upon coordinated, long-range

planning.

The extent to which the project will satisfy priority needs, as identified in an adopted

comprehensive local plan or recreation/park master plan, county or regional master

plan, trail system plan, management plan, forest or resource plan or a regional trails

planning forum process. The adopted plan must clearly include and support the

proposed trail project.

Note: The local planning document shall be adopted/approved by the applicable

governing body.

_____ points awarded (0 or 5 points)

(5 points for projects identified in a current plan, 0 points for all other projects.)

B. Demonstration of Public Support

Involving the public throughout a trail development project can be the cornerstone for

future success. Public involvement is a means of building support and developing a

constituency and a partnership for the development effort.

The Sponsor should show letters of support from citizens or user groups that articulate

this specific project as a needed or supported project. A priority list developed out of

the long-range comprehensive planning process to identify public support for this trail

project can be used in addition to letters of support. Letters of support from

organizations and agencies are also acceptable, but should cover the specific project’s

public process, their fiscal support or other forms of support for the project.

_____ points awarded (0 to 5 points)

(The rating team will determine a value from 0-5 points based on the information provided by the

applicant.)

CRITERION #10 - MOTORIZED TRAIL OPPORTUNITIES (6 Points)

(For motorized trail projects)

A. Need for riding opportunities outside of federal lands

According to recreation providers and members of the general public, there is a need for

more riding opportunities on lands outside of federal ownership. They stated a need to

explore motorized recreation opportunities on private timberlands, state or local

government land, and work with private landowners for access.

The motorized trail project will develop riding opportunities on private, state, county or

local recreation provider land.

_____ points awarded (0 or 3 points)

Note: If funded, riding opportunities on private land must be open to the general public.

(3 points for projects located outside of federal lands, 0 points for projects on federal lands.)

B. Need to maximize the sustainable carrying capacity at existing managed riding areas

In recent years, the trend in motorized recreation in Oregon has been that more

motorized areas and trails are being closed to use rather than opened. The result has

been increased pressure on other trails and riding areas and increased violation of

posted closure. As a result, there is a need to develop additional riding opportunities at

existing OHV recreation areas identified in The Official Guide to Oregon Off Highway

Vehicle Recreation1.

1 A listing of managed OHV riding areas in the state is available at the following website: http://atv.prd.state.or.us/places.php

The motorized trail project intends to maximize the sustainable carrying capacity at one

of the 40 OHV riding areas where such a need exists.

_____ points awarded (0 to 3 points)

(The rating team will determine a value from 0 to 3 points based on information provided by the

applicant.)

CRITERION #11 - SUSTAINABLE TRAIL DEVELOPMENT (10 POINTS)

(For motorized, non-motorized and water trail projects)

Sustainability means using, developing, and protecting resources in a manner that

enables people to meet current needs and provides that future generations can also

meet future needs, from the joint perspective of environmental, economic and

community objectives.

A sustainable trail system will allow for carrying more visitors into a natural area with

little impact on the surrounding ecosystem. They will require less maintenance through

sound construction techniques and using materials that are designed for long term self-

sustaining use and by using on-site materials as much as possible.

The trail project will result in a well-designed, managed and sustainable trail or trail

system. The applicant should provide description of intent, strategies, documentation of

results, and long-term management plans.

_____ points awarded (0 to 10 points)

Note: RTP funds are not intended for trail planning and management projects. To gain points, applicants

will need to show proof that proper trail design and management strategies and sustainability efforts are

included in the development project.

(The rating team will determine a value from 0 to 10 points based on the information provided by the

applicant.)

Sustainable Trail Design includes, but is not limited to:

• Trails aligned using the natural topography of the land (contour trail)

• Hydrology: Trails aligned to ensure that water exits the tread often

• Rolling dips, not waterbars should be the standard water drainage feature

• Grade reversals to allow slow, shallow sheeting of water, instead of volume and

velocity that will lead to violent erosion

• Half Rule – trail grade should not exceed half of the natural cross slope

• 10% Rule: Average grade of the trail should not exceed 10%. Maximum grades up

to 20% only for short sections, less than 50 linear feet

• Outslope of the tread should be 5-9% for natural surface trails

• Full bench construction

• Trail flow:

o Who will use the trail and what will they want?

o Tight & technical trail or open & flowing?

o Trail loops that build upon themselves

o Connects control points (facilities, scenic overlooks, historical sites, rivers/lakes,

etc.)

• Design keeps users on the trail

• Existing soil and environmental conditions

• Initial Capital Costs vs Maintenance and Long term Durability

Some examples of other sustainable efforts are given below

Recycling

• Increase the use of recycled products for trail coverings

• Increase recycled products for park infrastructure

• Deconstruction of facilities versus demolition (reuse of existing materials)

• Increase recycling of materials back to manufacturer

• Extend life cycle of building materials

• Provide recycle collection stations (glass, metal, paper, cardboard, plastic,

organic materials)

• Project design indicating sustainability products for procurement

Water Quality/Conservation

• Increased water quality

• Diversion of rainwater from storm water infrastructure

• Improve quality of watersheds

• Efficiency in use of water for landscaped needs (reduce or eliminate)

• Increase building water use efficiency (improved/innovative fixtures)

• Increase stream quality for habitat and complexity

• Erosion and sediment controls

Soil Conservation

• Erosion and sediment controls

• Reduced site disturbance

• Trail design and alignment to reduce water runoff and water retention on trail

tread

Plant Conservation

• Decrease invasive plants

• Protection, restoration, and maintenance of native plants

• Provision of maintenance contract or schedule of plantings

• Increase streamside native vegetation

Wildlife Conservation

• Protection, restoration, and maintenance of native wildlife

• Use of Salmon Trout Enhancement Program (STEP) services

Energy Conservation

• Minimize electrical, gas, oil, and propane energy use in facilities

• Increase electrical, gas, oil, and propane energy efficiency

• Increase use of photovoltaic panels, high temperature solar and/or geothermal,

wind, biomass, and biogas

• Purchase green power from energy providers

Pollution Control

• Decrease amount of carbon dioxide emissions

• Eliminate use of Halogen and CFC based refrigerants for HVAC systems

General Environmental Protection/Restoration

• Placement of project within degraded or damaged areas

• Placement of project away from sensitive site elements

• Reduce site disturbance

• In-place sustainability management plans

• Utilization of professional ecologists in plan/project design/maintenance plans

• Purchase materials locally reducing environmental impact of transportation

• Use of innovative wastewater treatment to reduce burden on waste system

• Integration of facilities into landscape

• Reduce thermal gradient differences between developed and underdeveloped

areas to minimize impact on microclimates and habitat

• Use of certified wood

CRITERION #12 - MULTI-USE TRAILS/RAPIDLY AGING OREGON POPULATION (5

Points) (For motorized, non-motorized and water trail projects)

Please score your project off of one of the following two criteria. Please select the

criteria which benefits your project the most.

MULTI-USE TRAILS

The 2004 Oregon Statewide Trail User and Non-Motorized Boater Survey reported that

a wide variety of user groups participate on Oregon’s motorized and non-motorized

trails and waterways in the state. Multi-use trails are trails that permit more than one

user group to use the trail. Multi-use trails can include a mix of motorized and non-

motorized uses or can be limited to either motorized or non-motorized uses.

A project that includes the development of multi-use trails will receive up to 5 priority

points. The applicant must identify which of the trail user groups included in the table

below will be allowed to use the trail.

If the project is designed to accommodate:

1 user group............................0 points

2 user groups..........................1 point

3 user groups..........................2 points

4 user groups..........................3 points

5 user groups..........................4 points

6 or more user groups.............5 points

_____ points awarded (0 to 5 points)

Note: Points will not be awarded for user groups not included in the following table:

TRAIL USER GROUPS

MOTORIZED TRAIL NON-MOTORIZED TRAIL WATER TRAIL

ATV riders Hikers (including walkers,

runners, backpackers) White water rafters

Off-road motorcyclists Bikers (road & mountain) Canoeists

4-wheel drivers Equestrian (including all

stock user) Drift boaters/ Row boaters

Snowmobilers Cross-country skiing/Nordic White water kayakers

Sand rail/Dune buggy

drivers Other wheeled uses

(rollerbladers/ inline

skaters, roller skaters)

Sea kayakers

ADA accommodations ADA accommodations Sail boaters

Inner tubers

ADA accommodations

A RAPIDLY AGING OREGON POPULATION

Within the next decade, 15 percent of Oregon’s total population will be over the age of

65 and by 2030 that number will grow to nearly 20 percent. An enhanced focus on

promoting and preserving the health of older adults is essential if we are to effectively

address the health and economic challenge of an aging society. Of critical importance

is how to keep Baby Boomers actively involved in outdoor recreation as they move into

and through retirement.

An Oregon SCORP research project involving Baby Boomers (Oregon residents born

between 1946 and 1964) and Pre-Boomers (residents born between 1926 and 1945)

included a comparison across age categories for top five activities by participation

intensity identified that walking is the top activity across all age categories (40-79);

jogging is a top activity between the ages of 40-59, but is also popular for those in their

70’s; bicycling is a top activity between the ages of 40-64; and bird watching is a top

activity between the ages of 55-79. A separate relocation analysis conducted by

Oregon State University identified communities in Oregon which have and will continue

to experience higher levels of retiree immigration from both within Oregon and coming

from another state or county in Oregon. SCORP steering committee members

identified that planning and developing trail systems in areas of the state having highest

relocation intensity in the 40 to 70 age range as a key planning recommendation.

Priority points are awarded for close-to-home trail projects providing walking, jogging,

bicycling or bird watching opportunities in the following cities in Oregon with higher

levels of in-migration of Boomers and Pre-Boomers. (See listing of cities below)

Note: *To qualify as a “close-to-home” trail opportunity, the trail must have at least one trail

access point within a 5-mile radius of an urban growth boundary (UGB), unincorporated

community boundary, or a Tribal community. A map clearly identifying the trail location and UGB

or unincorporated community boundary or Tribal community boundary drawn on it must be

submitted in order to receive points.

_____ points awarded (0 or 5 points)

Past and Projected Top Relocation Designation Communities (1996 – 2016)

Ashland Eagle Point La Pine Rogue River

Astoria Eugene Lincoln City Roseburg

Bandon Florence Medford Sherwood

Beaverton Gold Beach McMinnville St. Helens

Bend Grants Pass Milton-Freewater Sutherlin

Brookings Hermiston Myrtle Creek Talent

Cave Junction Hillsboro Newport Tualatin

Central Point Hood River North Bend West Linn

Coos Bay Jacksonville Ontario Wilsonville

Corvallis Klamath Falls Prineville Woodburn

Cottage Grove Lake Oswego Redmond

CRITERION #13 - PROJECT URGENCY (5 Points)

(For motorized, non-motorized and water trail projects)

The Recreational Trails Program Advisory Committee (RTPAC) is aware that timing can

often be a critical factor in the acquisition and operation of valuable recreation

properties. The intent of the following criteria is to provide priority for project proposals

showing an urgent need for time-sensitive land acquisitions, immediate threat of closure

because of non-compliance with state and federal law, threat of lost opportunity,

meeting project completion deadlines, public health and safety concerns or impacts on

cultural and natural resources.

For trail projects, land acquired with RTP grant funding must be directly related to the

provision of trail recreation. As such, park and open space acquisitions are not eligible

for RTP grant funding.

Note: Opportunities that may be lost as a result of sponsors budget cycles or other activities within the

control of the Project Sponsor will not be considered as "urgent."

_____ points awarded (0 to 5 points)

(The rating team will determine a value from 0 to 5 points based on the information provided by the

applicant.)

CRITERION #14 - DISCRETIONARY COMMITTEE MEMBER CRITERIA (15 Points)

(For motorized, non-motorized and water trail projects)

Consistent with RTP guidance, RTPAC membership represents a broad range of

motorized and non-motorized trail users within the state. This assessment allows

committee members to bring their knowledge of statewide and local recreation patterns,

resources, and needs into consideration. The determination of points awarded is an

individual decision, based on informed judgment.

Reviewers may award the project additional points based upon their subjective

evaluation of the following: Site Suitability, Fiscal Consideration, Commitment to Long-

Term Operation and Maintenance, and the Basic Intent of TEA-21.

This list is not intended to be a complete list of all discretionary criteria to be considered

by RTPAC members. Other considerations could include superior design, ADA

compliance, special needs, project presentation, superior leverage of funding and

partnership including the use of volunteers, heritage context, potential for legacy,

Site suitability, fiscal consideration, commitment to long-term operation and

maintenance, basic intent of TEA-21 and regional issues.

_____ points awarded (0 to 15 points)

(The rating team will determine a value from 0 to 15 points based on the information provided by the

applicant.)

SECTION 4.0 PROJECT SELECTION

4.1 TECHNICAL REVIEW

As part of the Recreational Trails Program (RTP) grant evaluation process OPRD staff

will review applications for completeness, eligibility, sponsors current grant status,

match, property ownership, local/regional/federal approval, etc. Staff will review and

forward eligible applications to the Recreational Trails Advisory Committee for further

consideration. Ineligible or incomplete applications will be returned to the applicant with

an explanation of why their application was returned.

4.2 COMMITTEE REVIEW

Following staff technical review, qualified applications are scored by Recreational Trails

Advisory Committee (RTAC) members according to the application criteria, rating

factors, and points in the "Project Priority Scoring System" shown in this manual. The

criteria reflect the RTP program guidelines and are based on the findings of the current

state trails plan and reflect priorities identified by workshop participants, trails plan

steering committee members, and trail user survey respondents. These criteria have

been designed to evaluate and prioritize motorized and non-motorized terrestrial trail

and water trail projects.

The project score will be calculated as an average of the sum of all individual RTAC

member scores. The highest possible score for a project will be 100 points. (As shown

in the Potential RTP Evaluation Criteria Point Summary in this manual for criteria point

breakdowns.) The priority rank of a project will depend on its score relative to other

projects and in relation to the amount of RTP grant funds available each year.

Applications for RTP funding of $50,000 or greater will be required to make a brief

presentation to the Committee. Applications for RTP funding of less than

$50,000 will be evaluated on the merit of the written application.

Presentation to the Advisory Committee: Presentations will be limited to twenty minutes

including set-up time and questions from the Committee. Although a PowerPoint

presentation is NOT required, if the Project Sponsor desires to provide a PowerPoint

presentation at the Committee review, they are required to send it to the Grant Program

Coordinator by the deadline so it can be pre-loaded onto a computer to be used during

the presentation. The Project Sponsor should request from OPRD a return email

indicating the receipt of the PowerPoint file. The Project Sponsor should also bring a

back-up on a USB drive to the hearings. The cutoff for OPRD receiving the electronic

presentations is one week prior to the Committee meeting.

4.3 Approval Process

The Recreational Trails Advisory Committee’s recommendation is forwarded to the

Oregon Parks Commission for approval and that begins the approval process. The

process is outlined as follows:

RTP Committee Reviews Grants and provides

recommendations to OPRD Commission.

OPRD Commission approves

grant project list.

Federal Highway Administration

reviews projects and completes

environmental approval.

OPRD requests programming request

from ODOT to obli

ate pro

ect funds.

OPRD sends agreement to sponsor for

signature. Upon receipt of the Notice to

Proceed, sponsor is able to begin work.

If your project lies within a Metropolitan

Planning Organization (MPO)

boundary, ODOT will work with your

local MPO to amend the MTIP and

STIP, per federal law.

SECTION 5.0 REPORT AND REIMBURSEMENT REQUIREMENTS

5.1 GENERAL INFORMATION

The following are guidelines for all recipients of an RTP grant program. In any

program where a reimbursement is requested for a portion of the project costs,

adequate documentation and records are essential. There must be adequate

supporting documentation for each item of cost claimed (i.e. bills / invoices and

documentation confirming that those bills have been paid) OPRD may request

additional support documentation in order to process a reimbursement.

5.2 PROGRESS REPORTS

All project sponsors are required to submit quarterly reports to OPRD to ensure

that OPRD is aware of your project’s progress. Please use the “RTP Progress

Report Form.” This information is critical, since OPRD is required to review

projects that have not progressed for six months for potential termination of RTP

funding. OPRD considers an absence of a quarterly report as no progress on the

project.

5.3 Documentation Requirement for Expenditures

Below is a list of items that OPRD will need to process all reimbursement

requests:

1. Project ledger sheet or other detailed documentation for final billings.

2. Affidavit of publication, supplied by the newspaper when you advertise for

bids.

3. Minutes of any meeting at which action is taken on bids received. Should be

dated and signed by responsible official.

4. Contractor invoices (or final progress payment, if countersigned by contractor

acknowledging payment of all prior charges, and if the cost of each major

work item is shown) or cancelled checks to contractor. (Copy both sides of

checks. Remember to black out account numbers.)

5. All other cancelled checks. (Copy both sides. Remember to black out account

numbers.)

6. Copies of invoices. Not monthly statements.

7. Employee time records.

8. Individual earnings records for the calendar year or payroll journals. Should

show gross wages, withholdings and net pay for each pay period.

9. Equipment rental time records.

10. Detailed schedule showing how you computed owned-equipment rental rates.

For donated equipment time, you must use hourly rates published in rental

compilation or rental rate guide, or other publications that provide national or

regional average rates.

11. Detailed schedule showing how you computed rates for payroll additives (fringe

benefits)

5.4 PARTIAL BILLINGS

A partial billing along with supporting documentation may be

submitted to OPRD after portions of the work have been completed. Submit the

completed "Reimbursement Request Form". The state will retain 25% of the

grant amount until the project is complete and a final inspection report is

completed. It is preferred that RTP projects are billed quarterly, but may be billed

as necessary.

1. The supporting documentation includes the following:

a. Progress Report – RTP Progress Report Form

b. Expenditure Records - See Section 5.3

c. Volunteer Logs - See Section 6.2 for specific information on format

Your Request for Reimbursement will not be processed

without the supporting documentation.

5.5 FINAL BILLINGS

Submit a "Reimbursement Request Form" with supporting documentation and

a final status report describing the project completion. Include copies of invoices

and other supporting documentation. Please include a letter of explanation if the

project is incomplete and all grant funds have not been expended. Please

contact OPRD to discuss the completed RTP project and arrange for the final

inspection.

1. The supporting documentation includes the following:

a. Final Status Report – RTP Progress Report Form

b. Expenditure Records – See Section 5.3

c. Volunteer Logs - See Section 6.2 for specific information on format

Your Request for Reimbursement will not be processed

without the supporting documentation.

5.6 REIMBURSEMENT REQUEST FORM

A separate file should be established and maintained for each RTP project. The

Project Sponsor is responsible to track costs according to the categories on the

RTP Grant Reimbursement Form and must maintain an auditable record for a

period of not less than 6 years from the expiration date of the RTP agreement.

AN RTP GRANT REIMBURSEMENT FORM MUST BE SUBMITTED FOR ALL

PAYMENT REQUESTS AND REIMBURSEMENTS. ONLY THE FORM

PROVIDED BY OPRD WILL BE ACCEPTED.

SECTION 6.0 FORMS AND RESOURCES

6.1 APPLICATION FORMS

1. RTP Pre-Application Worksheet

2. Approval by Land Manager Form

3. RTP Environmental Screening Form

4. State of Oregon Natural Resource Agency Contact List

5. Transmittal Memo

6. Intergovernmental Consultation Form

6.2 BILLING FORMS

1. RTP Progress Report Form

2. RTP Reimbursement Request Form

3. Volunteer or Donated Labor Timesheet

4. Donated Materials or Supplies Record

5. Donated Equipment Record

6. Purchased Equipment Tracking Form

RTP PRE-APPLICATION WORKSHEET – 2012-13

The main benefits of completing the Pre-Application Worksheet are to develop the Source of

Funding page, Project Budget, and answers to Narrative Questions before working in the

Online Application. Once completed, answers to Narrative Questions can be cut and pasted into

the Online Application.

Project Name:

Organization/Sponsor Name:

Contact Person Name and Title:

Address: Fed ID #:

City: State: OR Zip:

County: U.S. Congressional District (Rep):

Phone: Oregon Legislative Districts (House):

Email: Oregon Legislative Districts (Senate):

Recreational Trail Project Type: Check the box that most clearly describes your project. Please

refer to the grant manual for more detailed definitions.

Non-motorized project for a single use

Non-motorized diverse use project

Diverse use project including both motorized and non-motorized uses

Motorized single use project

Motorized diverse use project

Eligibility Category: Check the box that most closely describes the type of project proposed.

Please refer to the grant manual for more detailed definitions.

Maintenance and restoration of existing trails

Development and rehabilitation of trailside and trailhead facilities and trail linkages

Purchase and lease of recreational trail construction and maintenance equipment

Construction of new recreational trails

Acquisition of easements and fee simple title to property

Operation of educational programs to promote safety and environmental protection

Summary Project Description: 1 Paragraph limit.

Project Land is Controlled by: (attach documentation)

Fee Simple

Lease

Easement

Other _____________________________________________________________________

Funding Request / Source of Funding Worksheet

A. RTP GRANT FUNDING REQUEST $ __________________

B. Sponsor Match (the minimum match is 20% - 5% of total must be non-federal)

Appropriation/Cash $ __________________

Cash Donations $ __________________

Donated Equipment $ __________________

Donated Labor $ __________________

Donated Land $ __________________

Donated Materials $__________________

Donated Property Interests $ __________________

*Federal Grant (Name: ) $ __________________

Force Account - Equipment $ __________________

Force Account - Labor $ __________________

Force Account – Materials $ __________________

*Grant - Other (Name: ) $ __________________

*State Grant (Name: ) $ __________________

Other $ __________________

State Revenue Sharing $ __________________

B. TOTAL FOR SPONSOR (_________% Match) $ __________________

C. TOTAL PROJECT COST (A+B) $ __________________

*Other Grant Funding

Name of Grant: Agency:

Type of Grant: Status of Grant Request: Approved Pending

*Other Grant Funding

Name of Grant: Agency:

Type of Grant: Status of Grant Request: Approved Pending

RTP GRANT DETAILED BUDGET WORKSHEET

APPLICANT:PROJECT TITLE:

Â Double click on this page to convert

it to an active spreadsheet. Unit

Unit

Cost Qty. Subtotal Match Grant

Project Components $0.00 $0.00 $0.00

$0.00 $0.00 $0.00

Sub-Totals * * * $0.00 $0.00 $0.00

Grant Funds Requested * $0.00

Match Funds * $0.00

Total Project Costs * $0.00

Grant Request Total $0

Prepare answer to narrative questions here. Once you have prepared your

answers, they can be easily cut and pasted to the Online Application. Develop

answers appropriate to your Recreational Trail Project Type. Each question is based on

the scoring criteria defined in the grant manual. Please refer to the detailed explanation

of the scoring criteria beginning on page 20 of the grant manual.

1. Project Narrative (For motorized, non-motorized and water trail projects) (see manual page 18)

In (1) page or less, describe all elements of the project and the need for assistance and project

objectives

Narrative Answer:

Please refer to the detailed explanation of the scoring criteria beginning on page 20 of the

grant manual.

2. First Time (For motorized, non-motorized and water trail projects) (see manual page 21) Have

you ever received an RTP grant before? If Yes, please provide the project number and project name of

all previous awards.

Answer:

3. National Scenic Trail, National Recreation Trail, National Historic Trail, State

Designated Recreation Trail or State Historic Trail (For non-motorized trail projects) (see

manual page 24) Is your Non-motorized trail project located on a National Scenic Trail, National

Recreation Trail, National Historic Trail, State Designated Recreation Trail or State Historic Trail? Note:

Please provide a map and documentation indicating that the project is located on a designated National

Scenic Trail, National Recreation Trail or National Historic Trail.

Answer:

4. Long-Term Commitment to Trail Maintenance (For motorized, non-motorized and water trail

projects) (see manual page 24, item A) Carefully explain your plan to continue trail operation and

maintenance after the project is complete. List maintenance requirements (including the level of annual

maintenance required for the trail) and strategies to be used. Also describe the degree of commitment by

reporting on such items as on-going funding, partnerships with other agencies, or volunteer maintenance

(e.g. youth conservation or service corps). Where appropriate documentation such as volunteer hour

tracking reports, cooperative agreements, donations, private sponsorships support letters, or signed

memoranda of understanding.

Answer:

5. Trail Maintenance Plan (For motorized, non-motorized and water trail projects) (see manual

page 25, item B) A trail system needs a systematic process to determine the need for trail maintenance.

Do you have a Trail Maintenance Plan? What is your trail condition assessment process? Please

explain.

Answer:

6. Top Statewide Trail Issues (For motorized, non-motorized and water trail projects) (see

manual page 25) Please describe how the project addresses appropriate statewide trail issues.

Answer:

7. Local Needs and Benefits - Comprehensive Planning (For motorized, non-motorized and

water trail projects) (see manual page, 28 item A) Is the project identified within a comprehensive plan?

Answer:

8. Local Needs and Benefits – Demonstrate Community Support (For motorized, non-motorized and

water trail projects) (see manual page 28, item B) Please list all letters of support and any other

supportive information.

Answer:

9. Motorized Trail Opportunities - Need for riding opportunities outside of federal lands

(For motorized trail projects) (See manual page 29, item A) Is your project on federal lands or will

utilize federal lands for trails?

Answer:

10. Motorized Trail Opportunities - Need to maximize the sustainable carrying capacity at

existing managed riding areas (For motorized trail projects) (see manual page 29, item B) Does the

motorized trail project intend to maximize the sustainable carrying capacity at one of the OHV riding areas

included in The Official Guide to Off-Highway Recreation where such a need exists?

Answer:

11. Sustainable Trail Development (For motorized, non-motorized and water trail projects) (see

manual page 30) Please describe how the trail project will result in a well-designed, managed and

sustainable trail or trail system. How will impacts and damage to trail facilities be proactively prevented or

minimized through innovative and sustainable trail and facility design and management practices?

Answer:

12. Multi-Use Trails or Aging Population Growth Centers (For motorized, non-motorized and

water trail projects) (see manual page 32)

Multi-use trails are trails that permit more than one user group to use the trail. Multi-use trails can include

a mix of motorized and non-motorized uses or can be limited to either motorized or non-motorized uses.

Please identify which of the trail user groups included in the table shown on page 22 of the Grant Manual

will be allowed to use the trail. Or

Provide documentation that your project will provide trail opportunities within one of the 44 communities

where the aging population growth is occurring in Oregon.

Answer:

13. Project Urgency (For motorized, non-motorized and water trail projects) (see manual page 34)

Is there an urgent need for time-sensitive land acquisition, immediate threat of closure because of non-

compliance with state and federal law, threat of lost opportunity, meeting project completion deadlines,

public health and safety concerns or impacts on cultural and natural resources?

Note: Opportunities that may be lost as a result of sponsors budget cycles or other activities within the

control of the project sponsor will not be considered as "urgent."

Answer:

APPROVAL BY LAND MANAGER

As the official responsible for management of the land on which the project is located, I

agree to the following:

1. The proposed trail project or facility will remain accessible for public use.

2. The project as described in this application has my approval.

Trails Program that prohibits the use of grant funds to accommodate motorized use on trails

that have been predominately used by non-motorized trail users prior to May 1, 1991.

4. If this project is located on federal lands:

(a) The project is in compliance with all applicable laws, including the National

Environmental Policy Act, the Forest and Rangeland Renewable Resources Planning

Act, the Federal Land Policy and Management Act, and the Wilderness Act.

(b) The project is in conformance with the appropriate Forest Management Plan or BLM

Resource Area Management Plan titled:

Title: Date:

copy of decision notice/finding of no significant impact.

(d) If a decision has not been issued, please state when a decision is expected.

Signature:

Date:

Print or Type

Name:

Title:

Phone Number:

Email:

RTP Environmental Screening Form

Sponsor Name:

Project Name:

Part I: Project Description: What will this grant fund?

Part II: Alternatives to Proposed Action(s): Are there project Alternatives? If so, please describe.

Part III: Environmental Consequences: Complete the following. For each “yes,” describe the magnitude of

the impact and the potential for significant impact (based on context and intensity). Attach appropriate supporting

documentation.

A. Property Acquisitions:

(Note: Acquisitions under Eminent Domain is not a permissible activity under the RTP program.) Yes No

1. Is the project seeking permanent acquisitions from private landowners or local authorities?

2. If yes, is the project seeking full or partial acquisition(s)?

3. Is the project on, or is it seeking transfer of Federal or State Land?

4 If yes to any of the above, describe the proposed acquisition below and attach figures depicting affects to the

property(ies):

B. Local Land Use: Yes No

1. Is the project consistent with Federal, State and or Local land use plans?

2. If yes, identify land use plans and briefly describe how the project meets consistency.

If no, please explain:

C. Social and Economic:

1. Describe the positive and negative social and economic affects (if any) of the project to the local

community(ies), individual residents, and/or businesses:

(For example, consider immediate and near future affects to local commuters, the elderly, the handicapped, other recreational users,

churches, schools; and consider comments received from the public in Section IV below.)

D. Archeological and Historical Resources: Yes No

1. Are there National Register-listed or eligible sites in the project area?

2. Would the project affect any listed or eligible sites?

3. Are the effects of the project adverse to listed or eligible sites?

4. If yes to any of the above, briefly summarize below and attach the following: survey report, accompanying

determinations and concurrences from State Historic Preservation Office, and any agreement for resolution

of adverse effects.

E. Fish & Wildlife: Attach a completed and signed Intergovernmental Consultation Form from

Oregon Department of Fish & Wildlife.

(See Section 1.8 for instructions and Section 6.1 of the RTP manual for the form and contact information.) Yes No

1. Are there Threatened or Endangered species or their habitat present?

2. Are anadromous or resident fish populations present?

3. Are migratory bird habitat or raptor nest present?

4. Does the project affect wildlife resources (game/subsistence species)?

5. Will the project cross Essential Fish Habitat (EFH)?

6. For questions 2-5, are any permits required?

7. Describe impacts; attach supporting documentation and the Intergovernmental Consultation Form.

F. Wetlands & Floodplains: Attach a completed and signed Intergovernmental Consultation

Form from the Department of State Lands.

(See Section 1.8 for instructions and Section 6.1 of the RTP manual for the form and contact information) Yes No

1. Will the project area impact Wetlands? ( If yes, complete questions a-d)

a. Total wetland acres affected:

b. Total wetland fill quantities: Cubic Yards

c. Dredge quantities of wetland: Cubic Yards

d. US Army Corps of Engineers

authorization required: None Type: NWP Individual Other

2. Does the project encroach onto the 100-year floodplain?

a. If yes, would the project increase the backwater elevation of the 100-year floodplain one

foot or greater?

3. Is the project within a regulatory floodway?

a. If yes, does the project adversely affect the floodway?

4. Describe impacts, attach supporting documentation and the Intergovernmental Consultation Form.

G. Water Bodies: Attach a completed and signed Intergovernmental Consultation Form from the

Department of State Lands.

(See Section 1.8 for instructions and Section 6.1 of the RTP manual for the form and contact information) Yes No

1. Does the project affect a navigable water body (as defined by Section 9 of the Rivers and

Harbor Act)?

2. Does the project affect waters and navigable waters of the U.S. (as defined by Section 404 of

the Clean Water Act and/or Section 10 of the Rivers and Harbors Act)?

3. Proposed river or stream involvement: Bridge Culvert Embankment Fill

Relocation Diversion

a. The proposed stream involvement is : Permanent Temporary

4. Type of stream or river habitat impacted: Spawning Rearing Pool

Riffle Undercut Bank

5. Describe the impacts; attach supporting documentation and the Intergovernmental Consultation Form.

H. Oregon Coastal Management Program: Attach a completed and signed Intergovernmental

Consultation Form from the Oregon Department of Land Conservation and Development.

(See Section 1.8 for instructions and Section 6.1 of the RTP manual for the form and contact information). Yes No

1. Is the project within the Oregon Coastal Management Program boundary?

2. Describe the impacts; attach supporting documentation and the Intergovernmental Consultation Form.

I. Water Quality: Attach a completed and signed Intergovernmental Consultation Form from the

Oregon Department of Environmental Quality.

(See Section 1.8 for instructions and Section 6.1 of the RTP manual for the form and contact information) Yes No

1. Does the project affect a public or private drinking source?

2. Does the project affect a designated impaired water body?

3. Indicate how many acres of ground-disturbing activities will result from the

project:

acres

4. Is there a municipal separate storm sewer system (MS4) National Pollution Discharge

Elimination System permit (NPDES) or will runoff be mixed with discharges from an

NPDES permitted industrial facility?

a. If yes, provide NPDES permit #

5. Describe the impacts; attach supporting documentation and the Intergovernmental Consultation Form.

J. Hazardous Waste: Yes No

1. Are hazardous wastes located within the project area?

2. Describe the impacts:

Part IV: Public Involvement: Describe how public involvement was solicited and attach copies of public

notices, comments received and the responses to comments.

Part V: Environmental Commitments and Mitigation Measures: List commitments and measures that

will be taken to avoid, minimize or mitigate all resource impacts identified in Section III, IV and VI; and list all

permit conditions. Environmental commitments are actions that the grantee will be held to during the project

implementation.

Part VI: Motorized Project Questions: Answer this section only if you have motorized recreation as part of

your project scope.

A. Air Quality: Yes No

1. Is the project area in a designated non-attainment or maintenance area for air quality?

(Locations include: Portland, Salem-Keizer, Eugene-Springfield, Rogue Valley(Central Point to Ashland), Grants

Pass, LaGrande, Oakridge, Klamath Falls or Lakeview)

2. If yes, is the project listed on the exempt projects list (40 CFR 93.126)?

B. Noise: Yes No

1. Is the project in an existing designated recreational land use area or park?

2. Is the project located near any residential areas, campgrounds, wildlife refuges or wilderness

areas?

3. If yes to any of the above, describe the proximity to types of areas and describe noise impacts:

a. What types and numbers of mechanized vehicles do you anticipate on the trail daily and seasonally?

(Example: 30 snowmobiles day/winter and 30 OHVs day/summer-fall)

Part VII: Applicant Certification:

I certify the information above was completed to the best of my knowledge to be accurate and correct:

Signature: __________________________________________________________________ Date:

___________

Printed Name:_______________________________________________________________

STATE OF OREGON NATURAL RESOURCE AGENCY CONTACT LIST

for Review of Proposed Federal Actions

Mandatory Contact List: Submission to these 5 agencies required. (Revised 12/19/12)

 ODLCD  DSL  ODF&W  DEQ  SHPO

AGENCY CONTACT SPECIAL REQUIREMENTS

 Oregon Dept of Land

Conservation &

Development (DLCD)

Jon Jinings

Community Dev. Spec.

888 NW Hill ST STE 2

Bend, OR 97701

541-318-2890

jon.jinings@state.or.us

y Submit by email

y Jon will forward your packet to

the appropriate Regional Rep.

 Oregon Division of

State Lands (DSL)

Caroline Stimson

Wetland Specialist

775 Summer ST NE

Salem, OR 97301

503-986-5231

caroline.stimson@state.or.us

y Submit by mail or email

Please include the following

project info:

y County y Latitude

y Township y Longitude

y Range y Tax Lot(s)

y Section y Accurate Site Map

 Oregon Dept of Fish &

Wildlife (ODF&W)

Joy Vaughan

Land Use & Waterway

Alterations Coordinator

3406 Cherry Ave SE

Salem, OR 97303

503-947-6089

joy.r.vaughan@state.or.us

y Submit by email

 Dept of Environmental

Quality (DEQ)

Northwest Region

Audrey O’Brien

2020 SW 4th Ave STE 400

Portland, OR 97201

503-229-5072

audrey.obrien@state.or.us

y Submit by email

Western Region

Mary Camarata

165 E 7th Ave STE 100

Eugene, OR 97401

541-687-7435

mary.camarata@state.or.us

y Submit by email

Eastern Region

Cheryll Hutchens-Woods

700 SE Emigrant, #330

Pendleton, OR 97801

541-278-4619

hutchens-

woods.cheryll@deq.state.or.us

y Submit by email

 State Historic Preservation

Office (SHPO)

c/o Mark Cowan

725 Summer ST NE STE C

Salem, OR 97301

503-986-0669

mark.cowan@state.or.us

y OPRD will submit your

Environmental Screening packet

to SHPO for you.

Please include the following

project info:

y Township

y Range

y Section

y SHPO prefers to have a 7.5

minute USGS topography map

Potential Contact List: Submission to these State agencies is not required, but may

be prudent for certain projects.

Paul Ries

Oregon State Dept of Forestry

2600 State Street

Salem OR 97310

503-945-7391

paul.ries@state.or.us

George Thompson, Grants Officer

Oregon State Dept of Energy

625 Marion Street NE

Salem OR 97310

503-378-3767

george.d.thompson@state.or.us

Wayne Shuyler, Deputy Director

Oregon State Marine Board

435 Commercial Street NE #400

Salem OR 97301-3453

503-378-2605

wayne.shuyler@state.or.us

Director

Oregon State Dept of

Transportation

355 Capitol Street NE Room 135

Building

Salem OR 97301-3871

503-986-3452

Bill Fuji, Intergovernmental

Liaison

Oregon Water Resources Dept.

725 Summer St. NE, Suite A

Salem OR 97301

503-986-0887

William.h.fujii@state.or.us

James Johnson, Land Use &

Water Planning Coordinator

Natural Resources Division

Oregon Dept of Agriculture

635 Capitol Street NE

Salem OR 97301-2532

503-986-4706

TRANSMITTAL MEMO

______________________________________________________________________

DATE:

TO: (State/Federal Natural Resource Agencies)

FROM:

SUBJECT: Intergovernmental Review of Proposed Project for which Federal

Assistance is being requested (Recreation Trails Program Grant Program).

______________________________________________________________________

Attached is a copy of:

1) an Environmental Screening Form,

2) a geographic location map,

3) a project site map, and

4) a blank State / Federal Agency Review form for the

(Project Name) project,

in (City or County) .

Brief Narrative:

We would appreciate your review of the project and the accompanying documents, as

well as completion and return of the enclosed State / Federal Agency Review form to

our agency. If concerns about this project are noted on the form, we will be in contact

with the person signing the form to address those concerns.

Thank you!

INTERGOVERNMENTAL CONSULTATION FORM

STATE / FEDERAL AGENCY REVIEW

A REVIEW OF A PROPOSED OUTDOOR RECREATION PROJECT

WHICH FEDERAL ASSISTANCE HAS BEEN REQUESTED.

Project Name:

Project Sponsor:

Return Date:

To Agency Addressed: This is a Federal Aid Grant. A comment is required.

If your agency cannot respond by the return date, please notify us immediately.

PROGRAM REVIEW AND COMMENT

We have reviewed the subject notice and have reached the following conclusions on its

relationship to our plans and programs:

[ ] It has no effect.

[ ] We have no comment.

[ ] Effects, although measurable, would be acceptable.

[ ] It has adverse effects. (Explain in Remarks Section.)

[ ] We are interested, but require more information to evaluate the proposal.

(Explain in Remarks Section.)

[ ] Additional comments for project improvement. (Attach if necessary).

REMARKS

Agency: ______________________________________________________________

Reviewed By: __________________________________________________________

Name Title

Return to: (INSERT PROJECT SPONSOR NAME AND ADDRESS HERE)

CC: RTP Grant Program Coordinator

Oregon Parks and Recreation Department

725 Summer St. NE, Suite C

Salem, OR 97301

Progress Report

RTP Grant Program

DATE:_______________

Sponsor Name: RTP Agreement #: Billing #:

Project Title:

Billing Period: Start Date: End Date:

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Description of Work Completed:

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Project Problems or Delays:

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Percentage of Project Completed to Date:

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Report Completed By: ____________________________________________________

Title: __________________________________________________________________

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Received by OPRD: _____________________________________ Date: ________________

Progress Reports are due no less than one per quarter. Progress Reports are required as part of all RTP

Agreements.

G:\ RTP \ FORMS \ RTP Progress Report Form Rev 9/9/10

Volunteer or Donated Labor Timesheet

Project Title: ______________________________________________ Project #:

Volunteer Name: __________________________________________ Phone #:

Address:

City: __________________________________________________ State: OR Zip: _______________

Professional and technical personnel, consultants, and other skilled and unskilled laborers may furnish

volunteer services. Each hour of volunteered service may be counted as matching share if the service is

an integral and necessary part of an approved project. Records of in-kind contributions of personnel shall

include time sheets containing the signature of the person whose time is contributed, and of the

supervisor verifying that the record is accurate.

Rates for volunteers should be consistent with those regular rates paid for similar work in similar activities

within the State. In cases where the kinds of skills required for the project are not found in other activities

by the grantee, rates used should be consistent with those paid for similar work in the labor market in

which the grantee competes for the kind of services involved. The time that a person donates will be

valued as a general laborer unless the person is professionally skilled in the work being performed on the

project, e.g. a mason doing work on a retaining wall. When this is the case, the wage rate this individual

is normally paid for performing this service may be charged to the project. The rate cannot exceed

prevailing wage charges determined by the Department of Labor. A list can be found at:

http://www.access.gpo.gov/davisbacon/OR.html

Volunteer labor is limited to the volunteer hourly rate provided by the Points of Light Foundation. In

Oregon, Volunteer Works in Portland is a member of the Points of Light Foundation. To view their data

for the most current hourly volunteer rate go to: http://independentsector.org/volunteer_time In 2010

(latest data available), the Independent Sector announced that the estimated value of a volunteer

hour in Oregon is $18.85.

Volunteer labor may be used as match only and is never a reimbursable item.

Date Description of Work Hours Worked

(From – To)

Total

Hours

Hourly

Rate

Total Time

Value Initials

Total Value of Donated Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $

Signature of Person Volunteering or Donating Time Date

Signature of Project Supervisor Date

G:\ RTP \ FORMS \ RTP Volunteer or Donated Labor Timesheet.doc Rev 7/10/12

Donated Materials or Supplies Record

Project Title: Project # _

Donor: Phone #

Address:

City: ________________________________________ State: OR Zip: __________

Values attributed to donated materials included in the matching share of a project

budget should be reasonable and should not exceed current market prices at the time

they are charged to the project. Records of in-kind contributions of materials shall

indicate the fair market value by listing comparable prices and vendors.

Date Description of Donated Materials or Supplies Fair Value of

Donation Is this full

retail value?

Total Value of Donation . . . . . . . . . . . . . . . . . . . . . . . . . . $

Signature of Person Donating Materials or Supplies Date

Signature of Project Supervisor Date

G:\ RTP \ FORMS \ Donated Materials or Supplies Record.doc Rev 6/22/11

Donated Equipment Record

Project Title: Project #

Donor: Phone #

Address:

City: _____________________________________ State: OR Zip: ______________

The hourly rate for donated equipment used on a project shall not exceed its fair-rental

value. Records of in-kind contributions of equipment shall include schedules showing

the hours and dates of use and the signature of the operator of the equipment.

Date Description of Equipment Used Hourly Rate

of Donated

Equipment

Number of

Hours Used Total Value

Total Value of Donation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $

Signature of Person Donating Equipment Date

Signature of Project Supervisor Date

G:\ RTP \ FORMS \ Donated Equipment Record.doc Rev 6/22/11

Recreational Trails Program

Equipment Record

Instructions: Equipment purchases of $5,000 or more, made possible with Recreational Trails Program grant

funds, must be documented. Once a piece of equipment has been purchased using RTP funds, please complete this

form and submit it to the RTP Grant Program Coordinator.

Acquisition

RTP Project Number:

RTP Project Name:

RTP Project Sponsor:

Description / Type of

Equipment Purchased:

Serial Number (or

other ID Number):

Source of Equipment / Vendor:

Title held by:

Acquisition Date:

Acquisition Cost:

% of Federal Participation:

(RTP Grant %)

Storage Location:

Condition of Equipment:

(Excellent, Good, Fair, Poor)

Current Estimated Value:

Date Condition of Equipment

was Assessed:

Disposition

Date of Sale or Disposal:

Sale Price:

Method used to determine Fair

Market Value:

Notes:

G:\ RTP \ FORMS \ RTP Equipment Record Frm.doc

Signature: Date:

!! RTP Grant Manual 2013 12.20.12

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