S544 2258 0_Displaywriter_Special_Text_Applications_Jun83 0 Displaywriter Special Text Applications Jun83

S544-2258-0_Displaywriter_Special_Text_Applications_Jun83 S544-2258-0_Displaywriter_Special_Text_Applications_Jun83

User Manual: S544-2258-0_Displaywriter_Special_Text_Applications_Jun83

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.8M Disp'avwriter Svstem I Textpacks 4 and 6

Special Text Applications

--- ---=..=
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.8M Disp'avwriter System ITextpacks 4 and 6

Special Text Applications

--- =-~--=-=~

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Special Text Applications / Copyright

First Edition (June 1983)
Changes may be made periodically to the information
herein.
References in this publication to IBM products,
programs, or services do not imply that IBM intends
to make these available in all countries in which IBM
operates. Any reference to an IBM program product
in this publication is not intended to state or imply
that only IBM's program product may be used. Any
functionally equivalent program may be used instead.
Publications are not stocked at the address given below.
Requests for IBM publications should be made to your
IBM representative or to the IBM branch office serving
your locality.
A form for readers' comments is provided at the back
of this publication. If the form has been removed,
comments may be addressed to IBM Corporation,
Department 95H, 11400 Burnet Road, Austin, Texas,
U .S.A. 78758. IBM may use or distribute whatever
information you supply in any way it believes
appropriate without incurring any obligation to you.

© Copyright Internatio nal Business Machines Corporation 1983

Special Text Applications / About This Book

Purpose and Audience

Data Security

All magnetic media are subject to physical
damage, erasure, and loss for a variety of
reasons, including operator error,
accidental occurrences, and machine
Contents
malfunction. In addition, magnetic media
In this book you will learn several advanced are subject to theft. Therefore, an integral
part of any informational system should
functions for specific applications.
be to establish and implement backup
Related Publications
(duplication) procedures. The customer,
not IBM, is solely responsible for
A description of related publications is
provided in the Operator Guide to
establishing and implementing all such
Training .
procedures.

This book is intended for operators who
use the IBM Displaywriter System and
have completed Starting Your Training .

Special Text Applications / Table of Contents

Lesson 1: Column Layout for Text
Applications
Introduction
Segment 1: Column Layout for Columns of
Text
Segment 2: Column Layout for Aligned
Paragraphs
Segment 3: Revising with Column Layout

7
9
29
51

Lesson 2: Creating Footnoted Documents
IText pack 6)
Introduction
77
Segment 1: Footnotes: Displaywriter Terms
and Concepts
79
Segment 2: Creating a Document Containing
87
Footnotes
Segment 3: Revising a Footnoted Document 103
121
Segment 4: Resetting a Footnote Number
Segment 5: Changing the Footnote Format
133
Lesson 3: Storing Footnotes for Future Use
(Textpack 6)
Introduction
Segment 1: Creating a Footnote Library
Segment 2: Using a Footnote Library
Segment 3: Printing a Reference Copy
Segment 4: Revising Footnotes from a
Footnote Library

145
147
161
173
183

Lesson 4: Automatic Outline (Textpack 6)
In trod uction
Segment 1: Creating an Outline
Segment 2: Revising an Outline
Segment 3: Resetting the Outline Character
Segment 4: Changing the Outline Format
Segment 5: Combining Outline Levels

195
197
207
219
233
245

Lesson 5: Special Characters
Introduction
Segment 1: Subscripts and Superscripts
Segment 2: Constructed Characters
Segment 3: Block Overstrike

261
263
275
287

Lesson 6: Alternate Keyboards
Introduction
Segment 1: Introduction to Alternate
Keyboards
Segment 2: Matching Printwheels and
Keyboards
Segment 3: Matching Printer Elements and
Keyboards
Segment 4: Typing with an Alternate
Keyboard

307
309
315
331
341

Special Text Applications

T

11-IIS Olrn.. I~E.
IS AlSO SEIt06
SENT TO OUR
DIVISION l~

tvLlCt-EAR SPeECH
OVT/..ltvE

Ff?ANCE..
2.

Special Text Applications

HjI'r.====

his unit deals with several specialized
Displaywriter capabilities which, if you do
a lot of work in certain areas, you will find
indispensable.
Lesson 1 shows you how to put several
columns of text on one page.
Lessons 2 through 4, for users of
Textpack 6 only, deal with creating and
revising footnotes (Lesson 2); creating,
using, and revising a footnote library
(Lesson 3); and creating and revising
outlines (Lesson 4).
The two remaining lessons, Lessons 5 and
6, teach you to create your own special
characters for special situations (Lesson 5),
and to use alternate keyboards for
languages other than English and for
special symbols (Lesson 6).
The training documents for this unit are
on MASTR2. If you have not already done
so, duplicate MASTR2 onto TRAIN2. If
you have forgotten how to duplicate, refer
to Job Aids, Tab 7, Diskette Tasks.

-

..

Column lavout for Text Applications

1

Special Text Applications

On the Displaywriter, typing sentences in
columns is done differently than typing
sentences in the body of a document. Each
column is typed separately. This is so each
column can be revised independently. This
arrangement is called text columns.
To create text columns, you use the
Column Layout function. This function
provides a special typing area in which you
set up the format for the columns. Once
you have set up the column format, you
use it when you type the text columns in
the regular typing area.
In this lesson you will learn to use the
Column Layout function to create and
revise text tables.
In Segment 1 you will learn how to create
text tables.
In Segment 2 you will learn how to create
aligned paragraphs. These are sets of text
column paragraphs that begin on the same
line.
In Segment 3 you will learn how to revise
text columns .

..

Column Lavout for Text Applications

The training documents for this lesson are on
MASTR2. If you have not already done so, duplicate
MASTR2 onto TRAIN2. If you have forgotten how
to duplicate, refer to Job Aids, Tab 7, Diskette Tasks.

Special Text Applica tions

Column Lavout for Columns of Text

Prerequisite:
You must have completed
Common Text
Applications, Lesson 1

PROP07I Tlot-J
PRD
COtV

1

Column format can be an effective way to
arrange paragraphs of text. For example,
if the text shows a comparison, similarities
may be listed in one column, differences
in another.
When you type text columns on the
Displaywriter, you use the Column Layout
function to specify the width and placement
of the text columns. In this segment you
will learn how to do this.
Your goal for this segment is to be able
to create text columns using Column
Layout.

Special Text Applications

1·1

Column Layout for Columns of Text / Main Idea

MAIN IDEA
Planning a Table of Text Columns
1. Determine the document format.
2. Determine column widths.
Setting Up a Table of Text Columns
1. Establish the document format.
2. Type the table heading, if any, and the carrier
returns.
3. Press LAYOUT.
4. Follow the instructions for column layout to
establish column width.
a. Press LINE AD].
b. Type a character for each character to be
included in the longest line of the column.
c. Press COLUMN.
d. Repeat Steps 1 and 2 in the Column Layout
instructions for each column.
e. Press LAYOUT.
f. Press ENTER twice to go to the typing area.
Typing Text in Columns
After setting up the table:
1. Go to the typing area if you are not there.
2. Place the cursor under the Begin Table code.

Special Text Applications

Column l.avouf for Columns of Text/ Main Idea

3. For each column:
a. Press COLUMN, then ENTER.
b. Type the text column.
c. Press ENTER.
d. Place the cursor under the Tab code for the next
column and repeat Steps a through c.
4. Press END.
5. Paginate if necessary.

If you have enough information about using Column
Layout for columns of text, go on to the Demonstration.
If you would like more detail, read the Help that follows.

Special Text Applications

1·1

1·1

Column I.avout for Columns of Text / Help

HELP
Planning a Table of Text Columns

TEXT COLUMNS

1. Determine the document format.
• Page format
• Line format
• Margins

xxxxxxxxxxxxxxxxxxxxxxxxxxxxx"-x
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxx ...... xxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxx J(XXXXXXXXXXl(XXx,x xxxx xx
X)(XXXXXXXXXXXX)(xxxxxxxx:u.xxxxxxxx

2. Determine column widths.
This is the maximum number of characters that
you want in each column.

xxxxxxxxxxxxxxxxx xxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxx xxxxx xx
xxxxxxxxxxxxxxxxxxx

Setting Up a Table of Text Columns

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

1. Establish the document format.
Choose Change Document Format to change the
appropriate items in the Format Selection menus.
Do not set tabs for the text columns.
2. Type the heading, if any, and the carrier returns
that come before the text columns.

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxx
xxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxx x
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxx

XXXXXXXXXXXXXXXXXXXXXXXKXXXKXXXXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
xxxx xxxxxxx xxx xxxxxxxxxxxx xxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KXXXXXXXXXXXKXXXXXXxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxXXXXXXXKKXXXXX
xxxxxXXXXXXXKXXXXXXxxxx
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxXXXXXXXKXXXXXXXXXXXKXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxXXXXXXXKXKXXXXXXxxxxxxxxxx
XXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXX xx xxxxxxx xxx xxxxxxxx x
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxx

Special Text Applications

Column I.avout for Columns of Text / Help

1·1

3. Press LAYO UT to display the Column Layout
instructions.
4. Follow the instructions for column layout to
establish column width.
a. Press LIN E ADJ.
A flush left tab appears on the scale line to mark
the character space where the column will begin.

=== READ ALL INSTRUCTIONS FOR COLUMN LAYOUT ========~
1. Type longest entry 01 each column (a·s will appear).
For Flush Left Column: Press TAB. lIIen type entry.
For Declmal·Aligned Column: Type number willi decimal point.
For Centered Column: Type entry. then press CTR.
For Flush Right Column: Type entry. lIIen press RET.
For Text Column: Press LINE ADJ. then type entry.
to separate each column.
a aln to automallcally adjust spacing.
AT to setup column relerence areas.
~w:±h~en~n¥:
lsh d to type new table. or presu
to move cursor to last line 01 exlsllng table. then press ENTER

Special Text Applica tions

1·1

Co'umn L.ayout for Co.umns of Text / Help

b. Type a character for each character to be
included in the longest line of the column.
An a appears on the screen for each character
you type. Since your concern is typing the correct
number of characters, you may find it easiest
to use the space bar.
If you want to set a tab for a centered heading
over the column, press CTR after you have
finished typing the characters.
If you want to indent the first line of a paragraph,
move the cursor to where you want a tab set
in the example entry and press TAB.
c. Press COLUMN.
This inserts a space between the columns. Do
not press COLUMN after the last example entry
unless you want space between it and the right
margm.
d. Repeat Steps 1 and 2 in the Column Layout
instructions for each column in the table.

Flush left tab

aaaaaaaaaaaaaaaaaaaaaaaaaaaaa
I Center tab code

aaaaaaaaaaaaaa I-Iaaaaaaaaaaaaaa
I Flush left tab for first line of a paragraph

aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa

Special Text Applications

Column Layout for Columns of Text / Help

e. Press LAYOUT.
This adjusts the spacing between columns.
The example entries are spread out between the
left and right margins.
f. Press ENTER twice.
The first time you press ENTER, you go to the
column layout typing area, which is used for
typing columns of numbers. You must press
ENTER again to go past this area to the text
typing area, which is used for typing columns
of text.

Special Text Applications

I

1·1

Adjusted entries l

laaaaaaaaaaaa

aaaaaaaaaaaa

1·1

Column Layout for Columns of Text / Help

Typing Text in Columns
After setting up the table:
1. Go to the typing area.
The scale line shows any tabs you set for columns,
indentation, and centered headings.
The typing area shows a Format Change code, a
Begin Table code, an End Table code, a carrier
return, and a second Format Change code.
The cursor is under the Page End code.
2. Place the cursor under the Begin Table code.
In order to use the columns you have just set up,
you must begin typing with your cursor under the
Begin Table code.
Set Display Codes to Yes to see the Begin Table
code.
Reset Display Codes to No before you type the
text column.
3. For each column:
a. Press COLUMN, then ENTER.
This tells the Displaywriter that you want to
type the text for the column.
The first column appears on the screen as a
separate typing area.

Codes in the " empty " table

lr~+-I
~
lr
~

Begin Table code

Special Text Applications

Column Layout for Columns of Text / Help

b. Type the text column.
You will type one page at a time when typing
text. You should type the entire left column
before typing the right column.
Auto Carrier Return returns the cursor
according to the column width.
Remember to type carrier returns only to
separate paragraphs.
You cannot use BEG IN UND and END UND
to underline text.
c. Press ENTER.
Your cursor returns to the beginning of the page
when you press ENTER.
d. Place the cursor under the Tab code for the next
column and repeat Steps a through c.
Do not space to move the cursor.
4. Press END.

Special Text Applications

Cursor on the first line of
the left-column paragraph ,
under the Tab code svmbol
for the column on the right.

How do I apply for benefits?

1·1

1·1

Column l.avout for Columns of Text / Help

5. Paginate if necessary.
Text columns paginated

................................
'" .............................. .
..................
..........
...... . ........ u ............. ..

"

... . . ......... . u .............. .

........................
.................................
............................... .....................................
..........,..................... .
. . . . . . . . . . . . . . . u . . . . . . . . . . ... .

..... u........................... ...................................
.................................... .
................................

............................... .....................................
....... ", ........................ .
...................................
....................................
.................................
................................
..................... ....,.... .................... ,.. ,.
...................
......................... ,....... .
..................................................................
..
:::::::::::::::: ..... ............ :::::::::::::::..... .. ..........
.......................
,........
................................
.............,.,.............. ................................... .

................................
................................
..............................

.. .. .... . ................... . ....

H

....................... . .. . . . . .

'

... . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

\

m

• •• u . . . . . . . . . . . . . . . , • • •• , . . . . . . . . . .

,

, ,

.."

~~~~~~~~~j~j~j~~j~j~jj~~~~~j~~~::

:::::::::::::::::;:;;:::::::::::::::.

'~

Special Text Applications

Column Layout for Columns of Text / Help

In text columns, lines are adjusted within a column,
not between columns. For example, if the last lines
of the left column exceed the last typing line, the
system does not move those lines from the left
column to the right column when you paginate.
The extra lines in the left column become the first
lines on the next page. If you want the last lines
of the left column to appear in the right column,
you must type these lines in the right column
yourself.

QUICK REFERENCE
ON COLUMN
AND LAYOUT KEYS :
COLUMN
• inserts a space
between columns
• te ll s the system
you plan to use
the column yo u
created
LAYOUT
• displays Column
Layout instructi ons
• adjusts spaces
betwee n columns

To practice creating text columns using Column Layout.
go on to the Demonstration.

Special Text Applications

1·1

1·1

Column Lavout for Columns of Text / Demonstration

DEMONSTRATION
In this Demonstration you will use the Column Layout
function to create a document with two columns of
text. The column width for this document will be 30
characters. You will type the text that now appears
as regular paragraphs in column form.

So , Yo u Wan t a Projec t or?
Pr os

Pt.rr

~ESE

P#HT

CDWMN

Th e co l o r i n t e n s it y on me dium s i ze e qu i pme nt ca n b e wea k a nd in effec t ive
wi t h large ove rla ys .
Th e l a rg e p rojec t o rs a r e seeming l y co ntradi c t o r y in tha t wh ile h eavy t o
ca r ry , they a r e q u it e f r ag il e .
Th ese p r ojec t o r s a l so c an be d iff i c u lt
t o l oca t e .
So me o f th e mo unting s a r e ex p e n s i ve wh en comb in e d wi th overl a ys a nd
ha n d a rt .
Ce nt e ring i s diffi c u lt , a nd a bs o lut e d ar kn ess ma y b e r e quir e d.

Special Text Applications

Column I.ayout for Columns of Text / Demonstration

Create the following document:
Document name: Projector
Diskette name: TRAIN2
Go to the typing area and follow these steps to create
the document:
Tab or space to the center and press CfR.
Type the centered heading and three carrier returns.
The system centers the heading for you automatically.
Now you are ready to set up the columns for your
text.
Press LAYOUT.
The Column Layout instructions appear.
Press LINE ADJ.
A flush left tab symbol appears.

Special Text Applications

1·1

1·1

Column J.avout for Columns of Text / Demonstration

Press the space bar 30 times.
You press the space bar 30 times because the column
width will be 30 characters.
Thirty a's appear after the flush left tab. These mark
off the maximum width of your first column.
Press COLUMN.
A space appears after the line of a's.
Press LINE ADJ again.
Another flush left tab symbol appears.
Press the space bar 30 times again.
Thirty a's appear after the flush left tab. These mark
off the maximum width of your second column.
Press LAYOUT.
The system increases the space between the lines of
a's to space out the two columns evenly.
Press ENTER.
You are now in the column layout typing area. You
do not want to type text here.

Special Text Applications

Column I.avout for Columns of Text / Demonstration

Press ENTER again.
You are in the text typing area of your document.
The heading you typed earlier appears.
You are ready to begin typing text in the columns.
Place the cursor under the Begin Table code.
You can use the Display Codes function to help you
find the Begin Table code, but be sure to set Display
Codes to No before you press COLUMN.
Press COLUMN.
This tells the system you want to use the column you
created.
The prompt " Press ENTER to revise column. Press
COLUMN to create column" appears.
If you have Textpack 6 you will also see the message
"Press SCREEN FORMAT to create or revise
reference areas. " You will learn more about this later
if you take Numeric Tables, Lesson 2.
Press ENTER.
This tells the system you are going to type text in
the column, not add a new column.

Special Tex t Applications

1·1

1·1

Column layout for Columns of Text / Demonstration

Type the text for the first column.
The system puts in carrier returns automatically. Press
RETURN only for the end of each paragraph.
Press ENTER.
This tells the system you have finished typing text in
the first column.
Your cursor returns to the beginning of the page.
Place your cursor under the next tab setting in the
scale line.
This marks the beginning of your next column.
Press COLUMN again.
This tells the system you plan to work with the second
column you created.
Press ENTER.
This tells the system you plan to type text in the second
column. The first column disappears from the screen.
Type the text for the second column.
Press ENTER.
This tells the system you have finished typing text in
the second column. Both columns appear on the screen.
End, paginate, and print your document.

Special Text Applications

Column Lavout for Aligned Paragraphs / Demonstration

When the text is printed, it should look like thi s:

So , You Wan t a Projector?
Pros

Cons

The eq ui pmen t h an d les eas il y
a nd i s i nexpe n sive in gene r al .
Eve n an in ex pe rienced p e r son
can u se over l ays fo r a ste p by
s t ep p r ese nt a ti on while
t alk in g .

The colo r inten s it y o n me dium
size e quipme nt can b e weak and
i neffec tiv e with l a rg e
ove rl ays .

The la r ge p r ojec t o r s give a
bri llian t i ma g e , eve n o n an
ove r sized sc r ee n i n a well - l it
area . Th ese pr ojec t o r s a r e
g oo d fo r s pec i al occas i o n s .
Th e co ntr as t , wh e n y o u u se
b lack a nd whit e f ilm, i s b e tt e r
t ha n wh e n yo u u se colo r.
Additi onal ava il a b le e quipme nt
in c lu des r ea r p rojec ti o n unit s .

To practice creating text columns on your own, go on
to the Self- Test.

Special Text Applications

Th e l a rge pr ojec t o r s a r e
seemingl y co ntr a d i c t o r y in th a t
wh il e heavy t o ca rr y , t hey are
quite f ragi le .
Th ese
p r ojec t o r s also can be
di ff i c ult t o l oca t e .
Some of t he mo untin gs a r e
e xp e n s ive wh e n combin e d wi t h
ove rla ys a nd ha nd a rt.
Ce nt e ring i s di ff i ~ ul t, and
a b so lu t e d a rkn ess may b e
re quir e d .

1·2

1·1

Column L.ayout for Columns of Text / Self-Test

SELF-TEST

Create the following document:
Document name: Vested Rights
Diskette name: TRAIN2
Type the text on the next page using a three-column
format as indicated. Use system defaults for the
document format and make each column 20 characters
in width.
Print a copy and compare it with the one in the
Feedback.

Special Text Applications

Column l.avout for Columns of Text / Self-Test

VESTED RIGHTS - IN BRIEF

LEFT {
I 'IL~~'
COLA/IVI'"

s t atus
Vested rig~ts payable.between age 62 and 65 (leave wi t h at least 10
years con tlnu ou s se rvl ce)

I"Income

I Income

from Se r vice Formula or Service and Earnings Formula actuarially
reduced for each month before age 65 .

CENTER

COWMN ~

Life Basis .

Lifetime payment for former employee only .

Join t & Survivor . Adjusted payment for as long as former employee o r
joint annuitant(s) live.
Joint & Sur vivor Restore .
annui tant dies firs t .

RIGHT

COLUMN~

Former employee ' s payment restored if joint

Benefits
No coverage . However all employees who leave have 31 days to exercise
conve r sion privilege for Hospitalization , Surgical , Group l.ife, and
Trav el Acciden t Insurance as explained in those Plans .
Ves t ed rights income is not subject t o any fur th er increases or plan
improvements which may be granted t o retired employees .

...

Go on to the next page.

Special Text Applications

1·1

1·1

Column Layout for Columns of Text/ Feedback -

FEEDBACK
Your document should look like this:

VESTED RIGHTS - IN BRIEF
Status
Vested rights payable
between age 62 and 65
(leave with at least
10 years continuo u s
service)

Income
Income from Service
Formula or Service
and Earning Formula
actuarially reduced
for each month before
age 65 .
Life Basis .
Lifetime payment for
former employee only.
Jo int & Survivor.
Adjusted pa yment for
as long as former
employee or joint
annui t ant(s) live.
Join t & Survivor
Restore. Former
employee's payment
restored if joint
annuitant dies f irst .

Benefits
No coverage . However
all employees who
leave have 31 day s to
exercise conversion
privilege for
Hospitalization,
Surgical, Group Life ,
and Travel Accident
Insurance as
explained in those
Plans.
Vested right s income
is not subject to any
further increases or
plan improvements
which may be granted
to retired employees.

If you had trouble, review the segment and try the Self
Test again.

Special Text Applications

Column Lavout for Aligned Paragraphs

Prerequisites:
You muse have completed
Common Text
Applications, Lesson 4,
Segment 2, and the
previous segment in this
lesson

2

You may want to type text columns so that
the paragraphs in the left column always
begin on the same line as the paragraphs
in the right column. Paragraphs typed this
way are called aligned paragraphs.
Each row of aligned paragraphs is set
up as a table by using Column Layout. You
should have a good understanding of
Column Layout before you work with this
format.
Since the aligned paragraph format is a
special work application, you may choose
to learn it only if you will use it often.
Your goal for this segment is to be able
to create aligned paragraphs using Column
Layout.

Special Text Applications

1·2

Column L.ayout for Aligned Paragraphs / Main Idea

MAIN IDEA
Creating Aligned Paragraphs

To create a setup document:
1. Establish the document format.
2. Press LAYOUT.
3. Follow the Column Layout instructions to establish
column width.
a. Press LINE ADJ.
b. Type a character for each character to be
included in the column.
c. Press COLUMN.
d. Repeat Steps 1 and 2 in the Column Layout
instructions for each column.
e. Press LAYOUT.
4. Press ENTER twice to return to the typing area,
then press END.

Special Text Applications

Column Layout for Aligned Paragraphs / Main Idea

To type aligned paragraphs:
1. Establish the document format.
2. Type a heading, if any, and carrier returns.
3. For each set of aligned paragraphs:
a. Press GET and type the name of the setup
document and diskette.
b. Place the cursor under the Begin Table code.
c. For each column:
• Press COLUMN, then press ENTER.
• Type the paragraph, then press ENTER.
• Place the cursor under the Tab code that
begins the next column.
d. Press ~ .
4. Repeat Step 3 as necessary for each set of aligned
paragraphs.
5. Press END.
6. Paginate if necessary.

If you have enough information about aligned
paragraphs, go on to the Demonstration. If you would
like more detail, read the Help that follows.

Special Text Applications

1-2

1·2

Column Lavout for Aligned Paragraphs / Help

HELP
Creating Aligned Paragraphs
Each set of aligned paragraphs is created as a table.
To create a series of aligned paragraphs, you create
a series of tables.

Each row of
paragraphs is
created as a table

@
. . . . . . . . . ... ... . . . . . . .®
..............................
...........................
............................. .....................................
, ..............................
..............................
...........................
.............................

..........................
...............
,,, .... ,.
...............................
..............................
...........................
.............................
...............................
.......................
" .....
.............................
... n . . . . . . . . . . . . . . . . . .. . . .

.......... u ....... , ....... .
... " . . . .. u . . . . . . . . . . . . . . . . ..

First you must create a setup document that contains
only the codes shown in the illustration. These codes
tell the system how the tables are to be set up when
you type them.

............................... ..
............ "" ................
..............
......... .. .
...................................
.... ................................
... ,........................... .
'

....................................
............................... .
.... ................................
.... " ........................ . .
.... ...............................
...................................
...................................
..............................
.
.. ........................
,
'

,

Codes in the setup document
A Format Change [E
A Begin Table
A Carrier Return
An End Table

~
~

t:

A space and
a Format Change [E

Special Text Applications

Column Lavout for Aligned Paragraphs / Help

1·2

To create a setup document:
1. Establish the document format.
Choose Change D ocument Format to change the
appropriate items in the Format Selection menus.
Do not set tabs for the aligned paragraphs. Go to
the typing area.
2. Press LAYOUT to display the Column Layout
instructions.

3. Follow the Column Layout instructions to establish
column width.
a. Press LINE ADJ.
A Flush Left Tab symbol appears at the place
where the column will begin.
b. Type a character for each character to be
included in the column.
An example entry of a's appears.
If you want to indent the first line of a paragraph,
place the cursor where you want a tab set in
the example entry and press TAB.

Special Text Applications

======== READ ALL INSTRUCTIONS FOR COLUMN LAYOUT =======~
1. Type longest entry of each column (a 's will appear) .
For Flush Left Column: Press TAB, then type entry.
For Decimal-Aligned Column: Type number with decimal point.
For Centered Column: Type entry, then press CTR.
For Flush Right Column: Type entry, then press RET.
For Text Column: Press LINE ADJ , then type entry.
2. Press COLUMN to separate each column.
3. Press LAYOUT asain fa automatically adjust spacing.
4. Press SCREEN F RMAT to setup column reference areas.
5. Press ENTER when finished to type new table , or press ...
to move cursor to last line of existing table , then press ENTER .

Example entry

_aaaaaaaaaaaaaaaaaaaaaaaaaaaaa

1·2

Column Lavout for Aligned Paragraphs / Help

c. Press COLUMN to insert space between
columns.
d. Repeat Steps 1 and 2 in the Column Layout
instructions for each column.
e. Press LAYOUT.
This adjusts the spacing between the columns.
The example entries are spread out between the
right and left margins.
4. Press ENTER twice to go to the typing area, then
press END.
When you press ENTER, you put a Format Change
code, Begin Table code, carrier return, End Table
code, and a second Format Change code into the
setup document. You will use this document when
you type the aligned paragraphs.

Table formatting codes
in the setup document

To type aligned paragraphs:
1. Establish the document format.
Choose Change Document Format to make the
appropriate changes in the Format Selection menus.
Do not set tabs for the text columns.
2. Type the heading, if any, and the carrier returns
that will come before the aligned paragraphs.

m

Special Tex t Applications

Column Layout for Aligned Paragraphs / Help

1·2

3. For each set of aligned paragraphs:
a. Press GET and type the names of the setup
document and diskette.
This brings the table formatting codes
established in the setup document into the
current document.

GET
ID

ITEM
Oo cum enl Name
Diskelte Name
System Page Number (s)

YOUR
CHOICE

POSSIBLE
CHOICES

Setup

1 = Yes 2 = No

Insert Included Text

If no pages are specified , the entire document will be included .
To specify multiple pages, separate page numbers with spaces.
When finished with this menu , press ENTER.
[!ype ID leiter to choose ITEM; press ENTER: I I;CI

b. Place the cursor under the Begin Table code.
The Begin Table code is in the setup document
you have just "gotten."
To see the Begin T able code, set D isplay Codes
to Yes.

Special Text Applications

Begin Table code ~

1·2

Column I.avout for Aligned Paragraphs/ Help

c. For each column:
• Press COLUMN, then press ENTER.
This tells the Displaywriter that you want to
revise the empty column.
The column appears on the screen as a separate
typing area.
• Type the paragraph, then press ENTER.
Type carrier returns only to insert blank lines
in the text.
You cannot use BEGIN UND and END UND
to underline text.
• Place the cursor under the Tab code that begins
the next column.
Do not press the space bar to move the cursor.

Cursor on the first line of
the left-column paragraph,
under the Tab code for
the column on the right.

How do I apply for benefits?

d. Press ~ .
This inserts a blank line following the table. The
cursor moves to the Page End code.

Special Text Applications

Column Lavout for Aligned Paragraphs / Help

4. Repeat Step 3 as necessary for each set of aligned
paragraphs.
For example, if you have four sets of paragraphs,
you would repeat Step 3 four times.
5. Press END to end the document.

Special Text Applications

1·2

1·2

Column Lavouf for Aligned Paragraphs / Help

6. Paginate if necessary.
Each table and column is paginated separately
within that table. Lines are not moved from the
end of one column to the beginning of the next
column within that table. Lines are moved from
the end of the column on one page to the beginning
of that column on the next page.
Begin and End Table codes keep each row of aligned
paragraphs together on a page, starting a new page
if necessary to avoid a page-break split.
If the aligned paragraphs are part of a larger
document, use Begin and End Keep codes to keep
the entire series of paragraphs together.

Special Text Applications

Column I.avout for Aligned Paragraphs / Help

1·2

Aligned Paragraphs Paginated

........................,..... .
..............................
...........................
........
" ................,.,
............................
,.
" .........................
..............................
..............................
.............................
" ........................ .

,

.,......................
'

......
......................
,
....... ,.........
" ...........
..................
" ..... ..
......................
, ..... .
.. ,.........................

....... ,................
........ ...........
,'" .. ,
, ....... , ... .
.... .....................
" .. ...,.
...,....................
.
........................
, ......... ,
...............................
..
....................................

......
.......................
..............................

. ...............................
..
, ... , ..
.............................
.................................
.
...........
' .................. .

,'

..............................
...............................
..............................
...........................
.............................
"

...........................
.............................
..........................
.................... " ..

"

,'

"

...................................
............ .....................
................................
................... ...........,... .
...................................
..................................
.................... ...........
.........................
..... ... .
'

................ .
............................
...........................
...........
. ...............

~
. . . . . ..... .. u u . . . . . . . . . . .

To create aligned paragraphs using Column Layout,
go on to the Demonstration.

Special Text Applications

..

,

,

,

'

1·2

Column Lavout for Aligned Paragraphs / Demonstration

DEMONSTRATION
In this Demonstration you will use Column Layout
to create aligned paragraphs.

Steps to type this document follow .

TYPE EACH ROW
AS A SE:.PARATE
TABL.E.
Dental Plan Benefits
Ques ti ons

Answers

Will the plan cover my t otal
dental expenses?

The plan will assist you with
dental expenses and is not
intended to cover the full
cos t.

How do I app l y for benefits?

Complete and sign the Dental
Benefit Plan form . Ask your
dentist to complete the
"Denti s t Sect i on" on the
reverse side of the applica ti on
form and return it to This is
Your Life Insurance Company.

What else do I need to know
about eligibility?

Charges for dental services are
considered t o be incurred on
the date the services are
comple ted. "Dentist ll means a
person licensed as such by the
s t a t e in which such person
practices. Eligible family
members are your spouse and
your unmarried children under
age 19 .

Wha t abou t conversion
privileges?

There is no conve r sion
privilege for the Dental
Benefit Plan.

Special Text Applications

Column Layout for Aligned Paragraphs / Demonstration

You will type this document in two columns of aligned
paragraphs. The columns will be 30 characters wide
and you will use system defaults for the document
format.
First, you must create a setup document that contains
table formatting codes.
To create a setup document:

Create the following document and go to the typing
area:
Document name: Plan
Diskette name: TRAIN2
Press LAYOUT.
The Column Layout instructions display.
Press LINE ADJ.
A flush left tab appears at the place where the left
column will begin.
Press the space bar 30 times.

Special Text Applications

1·2

1·2

Column L.avout for Aligned Paragraphs / Demonstration

This example entry establishes the left column width.

Press COLUMN.
This inserts a blank space after the left column.
Press LINE ADJ.
A flush left tab appears.
Press the space bar 30 times again.
This example entry establishes the right column width.
Press LAYOUT.
The columns adjust between the margins.
Press ENTER.
This puts the table formatting codes into the document.
Press ENTER.
The cursor moves to the Page End code.
Press END.
The setup document is created.
Now you will use the setup document to type the
aligned paragraphs.

Special Text Applications

Column 1.avout lor Aligned Paragraphs / Demonstration

Create the following document and go to the typing
area:
Document name: Dental
Diskette name: TRAIN2
Type the centered heading, Dental Benefit Plan, and
two carrier returns.
Use the following procedure to type each set of aligned
paragraphs:
Press GET, complete the Get menu, then press
ENTER.
Document name: Plan
Diskette name: TRAIN2

This brings the table formatting codes established in
Plan into the current document.
Place the cursor under the Begin Table code.
Set Display Codes to Yes to find the Begin Table code.
Reset Display Codes to No.
Press COLUMN, then press ENTER.
This tells the system that you want to revise the empty
left column. The column appears on the screen as a
separate typing area.
Type the heading and first paragraph in the left column,
then press ENTER.

Dental Plan Benef its

Special Text Applications

1·2

Ques ti ons

Answers

Wi ll t he plan cover my t o t al
dental expenses?

The plan will ass i s t you with
de ntal expenses an d is not
intended t o cover the f u ll
cos t.

1·2

Column Layout for Aligned Paragraphs / Demonstration

.

The screen displays the entire typing area.

The screen displays the entire typing area.

Place the cursor under the Tab code that begins the
right column.
The cursor should be on the same line as the Begin
Table code.

Press ~ .
This inserts a blank line following the table. The cursor
moves to the Page End code.

Press COLUMN, then press ENTER.
This tells the system that you want to revise the empty
right column. The column appears as a separate typing
area.
Type the heading and first paragraph of the right
column, then press ENTER.

Repeat the procedure for typing each set of aligned
paragraphs.
After you type all the aligned paragraphs:
Press END.
This ends the document.

Den t al Plan Benefi t s
Ques ti on s

Answers

Wil l t he pl a n cove r my t o t a l
dent al ex penses?

The plan will assis t you wi th
den ta l expenses a nd is no t
in t ended t o cover t he fu ll
cos t .

Special Text Applications

Column Lavout for Aligned Paragraphs / Demonstration

You have completed the Demonstration. If you print
a copy of the document, it should look like the
illustration.

Den t al Plan Benefi t s
Questions

Answe r s

Will th e plan cove r my t o t al
dental expenses?

The p lan will ass ist yo u with
dental expenses a nd i s not
intended to cover th e full
cos t.

How do I apply for benefits?

Com pl e te and sig n the Dental
Benefit Plan fo rm . As k yo ur
dentist t o co mp le t e t h e
" Den ti s t Sec ti on " on the
r eve r se si d e o f the a ppli ca ti o n
fo r m and return it t o This i s
Your Li fe Insurance Co mp a n y .

Wha t else do I need t o know
about eligibility?

Char g es for dent al serv i ces a r e
cons id e r e d t o be incurred on
th e date the serv i ces are
com pl e t ed .
" Dentist " means a
perso n l ic ensed as such b y th e
state in which s u c h person
practices.
Eligible fa mil y
members are your s pouse and
your unmarried c hildren under
age 19.

Wha t about conversion
privil e ge s?

Th e re is no conversion
privilege for th e Dental
Benefit Plan .

To practice creating aligned paragraphs using Column
Layout on your own, go on to the Self-Test.

Special Text Applications

1·2

1·2

Column Lavout for Aligned Paragraphs / Se/f-Test

SELF-TEST
For this Self-Test you will create aligned paragraphs
using Column Layout.
Use the following information to create your setup
document:
Document name: Costs Setup
Diskette name: TRAIN2
Use system defaults for the document format and
make the columns 30 characters in width.
Use the following information to create the
document in which you will type the aligned
paragraphs:
Document name: Costs
Diskette name: TRAIN2
Type the text shown in the illustration in two
columns of aligned paragraphs.
Print a copy and compare it with the one on the
next page.

Special Text Applications

Column Lavout for Aligned Paragraphs / Self-Test

TYPE. EACH RDvJ
AS A SE.PARATE.

,ABLE.

Determining the Cos t of a Letter

Factor

Cost

Secretarial time . This figure
includes all time but f iling .
It is estimated that the t o t al
figure is 18 minutes.

Thi s cost is determined by
dividing the secretary ' s salary
(40 - hour week) by 18 minutes t o
f ind the total cos t of taking
dic t atio n , doing "ex t ra " wo r k ,

and t ranscribing t he le tt e r as
well as addressing the
envelope, e t c .
No nprodu c tive labor. Thi s is
the time consumed by bo th
dicta t or and secre t ar y in
wai t ing, illness, vaca tions,
etc . This has been se t at 15 %
of labor costs fo r both .

This cost include s ab se nteeism
factors bu t does not include
a ll fri nges. I t does include
inte r ruptions due t o phone
calls .

Fixed charges . A ca t chall
c ha r ge that wra ps up overhead,
depreciation, cos t per square
foo t , t axes , interest, and such
things as maintenan ce , lights
and heati ng. Fringe benefits
are included . This i s now 50 %
of total labor cos t s .

This cost is diffic ult t o
determine . St udies indica t e
tha t t he 50% of labor fac t or i s
abou t as close as you can come.
I t is a combination of time
cha r ges and fixed cha r ges .

For some f eedback on how you did, go on to the next
page.

Special Text Applications

1·2

1·2

Column I.avout for Aligned Paragraphs / Feedback

FEEDBACK
Your document should look like this:

De t ermi nin g th e Cos t of a Letter
Factor

Cos t

Secre t arial time . This figure
include s all time but f ili ng .
I t i s es t imated that th e t o t al
f igure is 18 minutes .

This cos t is determined by
dividing th e sec r e t a r y ' s salary
(40 - hour week) by 18 minutes t o
f i nd th e t o tal cost of taking
di c t a ti o n, doing " ex t r a " wo rk,
a nd tr a ns c ribing the l e tt e r as
well as addressing th e
envelope , e tc.

Nonpr o du c tive l abo r . This is
the time consumed by both
di c t a t or and secretary in
waiting, illnes s , vaca tion s,
etc.
This has been se t a t 15%
of labor cos t s fo r bo th.

Thi s cos t includes a bs en t ee i sm
factors but does no t include
all f ring es . I t does include
interruptions d ue t o p ho n e
cal l s.

Fixed cha rg es . A ca t chal l
c h a rge tha t wr aps u p over h ead ,
depreciation , cos t pe r square
foo t, t axes , int eres t , and s u ch
things as maintenance, l i ghts
and heat in g .
Fringe benefits
a re included . This is now 50 %
of t o t al l a b o r costs .

Thi s cost is difficult to
d e t ermi ne .
Studies indic a te
th a t th e 50 % of labo r facto r is
abo ut as c l ose as yo u can come.
It is a combina ti on of time
charges a nd fi xed charges.

Special Text Applications

Column Layout for Aligned Paragraphs / Feedback

If your document looks different, ask yourself the
following questions:
D Did you create a setup document containing the
table formatting codes?
D Did you use Column Layout to establish column
width?
D Did you get the setup document before you typed
each set of aligned paragraphs?
D Did you press COLUMN and then ENTER before
you typed each paragraph?
D Was the cursor under a Begin Table code every
time you pressed COLUMN for a left column entry?
Was it under a Tab code whenever you pressed
COLUMN for a right column entry?
D Did you press ENTER after you typed each
paragraph?
D Did you press ~ after you typed each set of
paragraphs?

If you had trouble, review this segment and try the SelfTest again.

Special Text Applications

1·2

Revising with Column Lavout

Prerequisites:
You must have completed
Common Text
Applications, Lesson 3,
S egment 3, and all
previous segments in this
lesson

3

After you have created text columns with
Column Layout, you may want to make
revisions or corrections. For example, you
may want to change column width or reset
margins to improve the appearance of the
document. Or you may find typing errors
to be corrected.
Your goal for this segment is to be able
to revise text columns.

Special Text Applications

1·3

Revising with Column Lavout / Main Idea

MAIN IDEA
Revising Text Columns
There are several ways to revise text columns. If the
text columns are the entire document, you can make
format changes by changing the document format and
the text column format. If the text columns are only
part of the document, you may choose only to revise
the text column format. And you can change, delete,
or make additions to the text column entries.
Adjusting column width is a format revision you
will make often. Whenever you adjust column width,
you must adjust existing line endings to fit the new
width.
Changing the Document Format
You can make changes to the document format
through the Create or Revise Document menu. Just
changing the document format will not affect the text
column format.
Changing the Text Column Format
To change the text column format :
1. Place the cursor under the Format Change code
and press ENTER.
2. Change format selections to match the document
format.
3. Press ENTER.

Special Text Applications

Revising with Column L.avout / Main Idea

Adjusting Column Widths for the New Format
To adjust column widths:
1. Place the cursor under the Format Change code
and press LAYOUT.
2. Delete or add characters to the example entries,
as necessary.
3. Press LAYOUT, then press ENTER.
Revising Text Column Entries
To revise text column entries:
1. Place the cursor at the beginning of the column
to be revised.
2. Press COLUMN, then press ENTER.
3. Revise the text as necessary.
4. Press ENTER.

Special Text Applications

1·3

1·3

Revising with Column Layout / Main Idea

Adjusting Line Endings for the New Column Widths

To adjust line endings:
1. Place the cursor under the first character of the
column to be adjusted. Be sure it is on the line
with the Begin Table code.
2. Press COLUMN, then press ENTER.
3. Press LINE ADJ. Respond to the hyphenation
prompt by selecting the point of hyphenation you
want.
4. Repeat Step 3 for each column line to be adjusted.

If you have enough information about revising with
Column Layout, go on to the Demonstration. If you
would like more detail, read the Help that follows.

Special Text Applications

Revising with Column l.avout / Help

HELP
Revising Text Columns
Text columns that have been created with Column
Layout are set up as tables. To make format changes,
you must change the table format by using the Column
Layout instructions. To revise column entries, you
must isolate one column lit a time and make changes
to that column.
Remember that you are working with text. Auto
Carrier Return is on, so do not type carrier returns
except to insert a blank line in the text.
Changing the Document Format
Make necessary changes to these items in the Create
or Revise Document menu:
• Line Format
• Page Format
• Margins
Just changing the document format will not affect
the text column format. You must also make
corresponding changes to the text column format.

Special Text Applications

1·3

1·3

Revising with Column Lavout / Help

Changing the Text Column Format
If you are changing the format of aligned paragraphs,
remember that each row of paragraphs is a table. You
must change the format of every table so that the
paragraphs align correctly.

Each row of
paragraphs is
created as a table

ALIGNED PARAGRAPHS

I

XXXXXXXXXXXl(XXXltXXXX

xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxx
XXlO(XXXlt)(ltXXXXXXXXX)(X

xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxx
xx .....:xxxx.u,xxxxxxxxxxxx
xx xx xxxxxxxxxxx xxxxxx
xxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxx

--

xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxx

xx xxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxx

I
X)(ltxxxxxxxxxxxxxxxxxxxxx

xxx xxxxxxxxxxxxxxx xxxx
xxxxxxxxxxxxxxxxxxxxxxx

I

xxxxxxxxxxxxxxx
XXltXXXXXXXXlI.XXXX.J(XltXXXXXX

xxxxxxxxxxxxxxxxxxxxxxx

xxx xxxxxx xxxxxxxxxx xxx xx
xxxxxxxxxxxx xxxxxxxxxxxx
XXXXXXX)(X xxxxxxxxxx XXXXXX
xxxxxxxxxxxxxxxxx

xxxxxxxxxxuxxuxxxxxxxx
xxxxxxxxx xxxxxxxxx xxxx
xxxxxxxxxxxxxxuxxxxxxx
xxxxxxxxxx
~

-

xxxxxxxxxxuxxuxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxuxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxx)'.~xxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxx)txx)txxx)tx)t)t

Special Text Applications

Revising with Column layout / Help

1. Place the cursor under the Format Change code
and press ENTER.
The Format Selection menu appears.
2. Change format selections to match the document
format.
3. P ress ENTER to go to the typing area.

FORMAT SELECTION
10

ITEM
Change
Change
Change
Change
Change

I

g

h

Line Formal
Margins and Tabs
Page Format
Header and Footer
Alternating Headers and Footers

Return All Formats to Starting Choice
Return Line Format, Marpins and Tabs to Starting Choice
Return Typestyle to Starting Choice
Begin Using Document Format
Begin Using Alternate Format

When linished with this menu, press ENTER.

IType 10 letter to choose ITEM; press ENTER: I~

Special Text Applications

1·3

1·3

Revising with Column I.avout / Help

Adjusting Column Widths for the New Format

COLUMN WIDTH ADJUSTED

ItXJ,X)(XXXXXXXXXXXXXXltXX

XXXXXXXX)(XX;uxxxxxxxx

xxxxxxxxxxxxxxxxxxxx
XXXXXXXX XXXXXXXXXX xxxx
xx xxxxxxxxx XXXXXXX xxx
XXXXXXXX xxxxxxx x xx xxx x
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxx xxxxx x
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxx x xxxxxxxxxxxx
XXXXXXXXX xxx xxxxxxxx
xxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
x xxxxxxxxxxxxxx xxxxxxx
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
)(X)()()(xxxxxxxxxxxxxxx
xxxxxxxxx xxxxxxxxxxxx X
xxxxx xxxxxx xxxxxxxxxx
xxxxxxxxxxxxxx
XXXIlXXXXXXXXXXXXXXXXXX
IlXIlKXXXxxxxxxxxxxxxxx
XXXXXXXXXXXXXXXXXXXXXX
xxxxxxxxxxxxxx

xxxxxxxxxxxxx~xxxxxxxxx

XXXXXXXXXXlI.XXIlXXXXXXXXltXl(Xl(XX

xxxxxxxxxxxxxxxxxxxxxxxx
xxxx xxx I(XXXXX XXXXXXXXX xxx

xxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxx x

xxxxxxxxxxxxxxxxxxxxxxxxxxxxx
XXXXXXXXXXXXXXXXXXXXXXXXXXX

xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxx

XXXXXXXXXXXXXIlXXltXXXxxxxxxx

XXXXXXXXltXXXXXXXXXXXXItXXXl(Xl(
XXXXXXXXXXX)(XXXXXXXXXXXXXXXXX

xxxxxxxxxxxxxxxxxxxxxxxxxxx
xx xxxxxxxxx ItXIlX XXXXXX XXXI( )(XXX

xxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxx xxxxxxxxx xxxxxx xx
xxxxxxxxxxxxxxxxxxxxxxx
x xxxxxxxx xxx x xxxxxxx xxx~ x
x xxx xxxxxxx xx xxx xxxxxx xx
x xxxxxxxxxxxxx xxxx xxxxxx x
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxx
XXXXXX XXXXl(XXx,xx xxxxxx X xxxxxx

xxxxxxxxx It It XXXX xxx xxx XXXXXX)O(
xxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxx xxx XXXXXX X)(XXXXl(XXX KltXXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxXXXXXXXX
XXXXXXXXXXXXX
xxx xx xxxxxxxxxxx xxxxxxxx x xxxxx xx
xxxxxxxx XXXXXXXXX xxx XXXX x x xxx):
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
XXXXXXXXXXXXXXXXXXXXXXXXXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxx xxx xxx
xx xx xxx xxxxxxxxxxxx xxxxxxx x xx xx
xxxxxxx xxxxxxxxxxxx xxx xxxx xxx
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxx x xxxxxxx xxxxxx xxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxx xxx xxxxx xxxxxxxx XXXX
XXXXIlXxxxxxxxxxxxxx

Special Text Applications

Revising with Column Layout / Help

1·3

Format changes often involve changing column
width. If you change the margin settings in the
document format, you may need to adjust the width
of the columns so they will fit within the new margins.
Or you may decide to increase or decrease column
width without changing the document margin setting.

1. Place the cursor under the Format Change code
and press LAYOUT.
This tells the system that you want to adjust the
example entries for the text table.
The Column Layout instructions appear.
2. Delete or add characters to the example entries,
as necessary, to adjust column width.
3. P ress LAYO UT, then press ENTER.
The example entries adjust to fit the new margins.

<======:=:=:

READ ALL INSTRUCTIONS FOR COLUMN LAYOUT

:==:===~

1. Type IDngest entry Df each column (a 's will appear).
FDr Flush Lell Column: Press TAB, then type entry
FDr Decimal·Aligned Column: Type number with decimal pDint.
FDr Centered Column: Type entry, then press CTR.
For Flush Right CDlumn: Type entry, then press RET.
FDr Text CDlumn: Press LINE ADJ , then type entry.
2. Press COLUMN to separate each column.
3. Press LAYOUT asain tD autDmatically adjust spacing.
4. Press SCREEN F RMAT to setup column reference areas.
5. Press ENTER when finished to type new table, Dr press oj.
to move curSDr tD last line Df existing table , then press ENTER

EXAMPLE ENTRIES ADJUSTED TO FIT NEW MARGINS
Ori gina l

« aaaaaaaa

aaaaaaaa

aaaaaaaa»

Adjusted

« aaaaaaaa

Special Text Applications

aaaaaaaa

aaaaaaaa »

1·3

Revising with Column L.avout / Help

Revising Text Column Entries
You must isolate the column you want to revise and
work only with that column. If you are revising aligned
paragraphs, you must revise each paragraph of each
column separately.
1. Place the cursor at the beginning of the column
to be revised.
2. Press COLUMN, then press ENTER.
The column you are revising appears as a separate
typing area.

Each paragraph must
be revised separately. I

!
XXXXXXXXXXXXXXXx,xxxxxx

I

XXXXXXXXXXXXXXXXXXX,X

XXltXXXXXXI(

xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxx
xx xxxxxxxxxxxxx xxxxxx
xx XXXXXX,XX.XX,X10tXX,Xx,xx,x.

xxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxx
lOOOtxxxXXX)(xxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxx
xx xxxxxxxxxxxxxxxxxx xx
XXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXJl.XXXXX

x xxxxxxxxxxxxxxx "xxx.
xxX)( xxxxx xx xx xxx x xxx xx

xxxxxxxxxxxxxx
xxxxxx xxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxx

J

XXXXX)(XXXXXXXXXXXXXXX

xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxx xxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxx

XXXXXXXXXXXXXX)(XX)(xxxxxxx
XXXX)(xxxxxxxxxxxxxxxxxx
XXXXXX)(XXXXXXXXXXXXXXX)(X
xxxxxxxxxx
XXXXXXXXXXX)(XXXXX)()(XXXXXX
xxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxx
xx XXXXXXXXXXXXX)(XXXX xx
XXXXXXXXXXXXXXXXXX)(XXX)(
XXXXXXXX)(XXXXXXxxxxxxxxxx
XXXXXXXXXX)()(XXXXXXX

Special Tex t Applications

Revising with Column Lavout / Help

3. Revise the text as necessary.
To add paragraphs at the end of the column, place
the cursor at the Page End code and type the text.
Do not type carrier returns except to insert blank
lines in the text.
Be careful not to delete any formatting codes or
Begin and End Table codes that are part of the
table.
4. Press ENTER when you have revised the column.

Will the plan cover my total
dental expenses?
How do I apply for benefits?
What else do I need to know
about eligibility?
What about conversion
privileges?

Page End code

Special Text Applications

CD

1·3

1·3

Revising with Co'umn layout / Help

Adjusting Line Endings for the New Column Widths
If document revisions or text revisions change margin

settings and column width, the text columns must be
adjusted to fit the new format.
1. Place the cursor at the beginning of the line with
the Begin Table code.
2. Press COLUMN, then press ENTER.
Only the column being adjusted appears on the
screen.
3. Press LINE ADJ at the beginning of each column
line to be adjusted. Respond to the hyphenation
prompt by selecting the point of hyphenation you
want.
4. Repeat Step 3 for each column line to be adjusted.

Begin Table code

Go on to the Demonstration on the next page.

Special Text Applications

Revising with Column Lavout / Demonstration

1·3

DEMONSTRATION
In this Demonstration you will revise text columns
that were created with Column Layout. Choose Revise
to access the following document and stop at the Create
or Revise Document menu:

Document name: Projector 2
Diskette name: TRAIN2
The steps to revise this sample document follow.

CHA~6E l.E~T ~IN
4:
SE.Trlr-.X::,ro"q II

CHM.l6E: c.owM~
W I DrH TO "2.0'1

So ,
Pros
The equipment handles easily ~
and is inexpensive in g@Aerai .
Even nn inexperienced person
can use overlays for a step by
s t ep presentation while
talking .
The large projectors give a
brillian t image , even on an
overs i zed screen in a well - lit
area . These projecto r s are
good for special occasions .
The con t ras t, when you use
black and white film , is better
than when you use color.
Addi t ional ava i lable eq u ipment
i ncl ud es r ea r pr ojec ti o n u n i t s .

Cattwl"5e ihls

The color intensity on medium
size equipment can be weak and
ineffective with large
overlays .
The large projectors are
seemingly contradictory in that
while heavy to carry , they are
quite fragile . These
projectors also can be
difficult to locate .
Some of the mountings are
expensive when combined with
overlays and handart .
Cen t ering is difficul t , and
absol u t e d ar kn ess may be
r eq u ired , t oo .

I

~Ipmer\"t (~

for your FI~t
5ystem.

Special Text Applications

deo\

"- ADD THIS PA~~PH

1·3

Revising with Column Layout / Demonstration

You will make format revisions and text revisions. To
avoid confusion during this Demonstration, make the
format revisions first, then revise the text.
First, you will reset the left margin and adjust column
width. To do this:
Change the left margin setting to 9 in the Change
Document Format menu, then go to the typing area.
This changes the left margin setting for the document
format.
Place the cursor under the Format Change code that
begins the line Pros, then press ENTER.
The Format Selection menu appears.

Special Text Applications

Revising with Column i.avout / Demonstration

Change the left margin setting to 9 in the Change
Margins and Tabs menu.
You will see the prompt "A table follows. Tabs should
not be changed." Disregard this prompt.
This changes the left margin setting for the table
format.
Press ENTER twice.
The typing area returns to the screen.
Press LAYOUT.
This tells the system you will revise the column format.
Now, you will change the column width from 30 to
20 characters.
Place the cursor under the last a in each column and
backspace to delete 10 a's in both example entries.
This reduces column width by ten characters in both
entries.
Press LAYOUT.
The example entries are adjusted for the new margins
and column widths.

Special Text Applications

1·3

1·3

Revising with Column Layout / Demonstration

Press ENTER.

CHA~(£. t.EFi tv1ARb/r-J
4:
SETTI~m"qll

CHM.lbE CDWMtJ
lAJ I DTH TO "2-D II

Pros
The equipment handles easily
and is inexpensive in ~QgQF81 . Q ~
Even an inexperienced pe~son
can use overlays for a step by
s t ep presentation while
talking.
The large projectors give a
brilliant image, even on an
ove rsized screen in a well - lit
area . These projectors are
good for special occasions .
The contrast, when you use
black and white film, is better
than when you use colo r.
Additional available equipmept
includes rear projection units.

The color intensity on medium
size equipment can be weak and
ineffective with large
overlays .
The large projectors are
se emingl y contradictory in that
while heavy t o carry , they a r e
quite fragile . These
projectors also c an be
difficult to locate.
Some of the mountings are
expensive when combined with
overlays and handart.
Centering i s difficult , and
absolute darkness may be
required, too.

Special Text Applications

Revising with Column l.avout / Demonstration

The typing area returns to the screen.
The placement of the columns is now correct for the
new margins and column widths. Notice that the text
within each column is not adjusted for the new column
width. You will adjust the text later. Now you are
ready to make the text revisions. To do this:
Place the cursor under the P in Pros, which begins
the left column, press COLUMN, then press ENTER.
This tells the system that you want to revise the left
column.
Delete in general
Be careful not to delete the period.
Press ~ .
The cursor moves to the end of the left column.
Press RETURN, then type the new paragraph.
This adds the paragraph to the column.

Special Text Applications

1·3

1·3

Revising with Column Lavout / Demonstration

Press ENTER.
This tells the system that you have revised the left
column. Both columns appear in the typing area.
Place the cursor under the Begin Table code at the
left margin, press COLUMN, then press ENTER.
This tells the system that you will revise the left
column. The left column appears alone in the typing
area.
Press LINE ADJ at the beginning of each line.
Hyphenate words as needed.
The left column text adjusts to fit the new column
width.
Press ENTER.
This tells the system that you have revised the left
column. Both columns appear on the screen.
Place the cursor under the C in Cons, which begins
the right column, press COLUMN, then press ENTER.
This tells the system that you want to revise the right
column. The right column appears alone in the typing
area.
Press LINE ADJ at the beginning of each line.
Hyphenate words as needed.
The right column text adjusts to fit the new column
width.

Special Text Applications

Revising with Column I.avout / Demonstration

Press ENTER.
This tells the system that you have revised the right
column.
Press END.
This tells the system that you have revised the
document.

Special Text Applications

1·3

1·3

Revising with Column Lavout / Demonstration

Print the document. It should look similar to the
illustration. Your line endings may differ because you

may have made different hyphenation decisions.

So, You Wan t a Projecto r ?
Pros

Cons

The equi pmen t handles
easily and is inexpensive . Even an
inexperienced person
can use overlays for
a s t ep by s t ep
presentation wh ile
talking .

The color intensity
on medium size eq u ipment ca n be weak and
ineffective with
large overlays.

The large projectors
give a brilliant
image , even on an
ove r s i zed screen in a
we l l -l it area . These
projec t ors are good
for s pecial
occasions .
The contras t when
you use black and
white film is bet t er
t han when you u se
co l or . Additional
available equipment
includ es rear pro jection uni t s .

The large projectors
are seemingly contradictory in t hat while
heavy to carry , t hey
are qu i t e fragile .
These projectors also
can be difficult t o
locate.
Some of t he mountings
are expensive when combined with overlays
and handart.
Cente r ing is difficult, and absolute darkness may be r equired,
too .

Cos t wise , t his
equ i pmen t is ideal
for your firs t
sys t em.

Go on to the Self- Test on the next page.

Special Text Applications

Revising with Column Lavout I Self-Test

1·3

SELF-TEST
Choose Revise to access the following document and
stop at the Create or Revise Document menu:
Document name: Retirement
Diskette name: TRAIN2
Make the revisions to the document as indicated
in the illustration. Hyphenate words as needed.
Print a copy and compare it with the one on the
next page.
SE-TCDWM~
Retirement

uJIDTHS
Be n efits

St a t us
Normal Retirement . Age
with
years

SHOUt...D BE.

\la+-

I~st

5"

Income
Formula or Service and
Earnings Formula ,
whichever is greater .

Level Inc.o~ . Income
adjuc;A-ed +0 proVIde. os

D<9gln~ .

To find out how you did, go on to the Feedback.

Special Text Applications

Reimbursement of $9 . 00
Medicare Premiums.
Dental Plan.

Single Life Basis .
Lifetime payment to
employee o nl y .

Join t & Su rviv o r Restore .
Retiree's i n come res t ored
if join t an n ui t a nt dies
fi r st .

a
re.tlreMent Income at
-=crre level both be~re
ADD PARAb~PH
~~ oH-er Soc \0 \
~
HE..RE.
~r dS pr~f1cal

Medical Plans with
Medicare.

Options:

Jo int & Survivor .
Adjusted payment for as
long as employee or joint
annuitant(s) live.

secor\ty

To·''2...D''

Special Care for Children
assistance Plan.
$5,000 Gr o u p Life
Insurance .
.Adopt ;

OD

A 55 ;

s tant

P ' iilR

.Q

31 days t o convert reduced
por t ion of life insurance
cove r age .
Su r vivo r Me di ca l / De nt al
cove r age for one yea r or
lifetime depending on
se r vice.

1·3

Revising with Column Lavoutl Feedback

FEEDBACK
Your document should look like this:

Re t irement in Brief
Stat u s

Income

Benefits

Normal Retirement.
Age 65 with at least
5 years con tin uous
service.

Income from Service
Formula or Service
and Earnings Formula,
whichever is greater .

Medical Plans with
Medicare .
Reimbursement of

$9 . 00 Medicare
Options:

Premiums .

Single Life Basis.
Lifetime payment to
emp l oyee on l y .

Den t al Plan.

Joint & Survivor .
Adjusted payment for
as long as employee
or joint annuitant(s)
live.
Joint & Survivor
Restore.
Retiree's
income restored if
join t annuitant dies
first.
Level income.
Income
adjusted to provide
as far as prac ti cal a
retirement income at
same level both
before and after
Social Security
begins .

Special Care for
Children assistance
Plan.

$5,000 Group Life
Insurance .
31 days to convert
reduced portion of
life insurance
coverage .
Survivor
Medical/Dental
coverage for one year
or lifetime depending
on service.

Special Text Applications

Revising with Column lay-out / Feedback

If your document looks different, ask yourself the
following questions:

o

o
o
o

Did you press LAYOUT before you adjusted
column width?
Did you delete five a's in each of the example
entries?
Did you use LINE ADJ after you made the text
revisions for both columns?
Did you isolate each column before you made text
revisions in that column?

Special Text Applications

1·3

Creating Footnoted Documents (Textpack 6J

2
PAGE FIVE
... JAN, I'LL..
WAtJTTO POT

R:lOTtvores

010 PA6ES 5;
--:7'"""':~~--~ 7, ~,

Special Text Applications

e 12• .. .

This lesson is for users of Textpack 6 only.
Before beginning this lesson, you should
have completed Segment 1 in Lesson 5 of
this unit.
Many typists find footnoted documents
the most tedious and frustrating type of
work. Not only do you have to calculate
and allow for the correct amount of space
at the bottom of each footnoted page, but
revisions may mean retyping the entire
document!
The Displaywriter eliminates the tedious
calculations and makes the addition or
deletion of a footnote simple. With the
Displaywriter's Textpack 6, the system
places the footnote number, calculates the
amount of space needed at the bottom of
each footnoted page, and prints a separator
line between the body text and the footnote
text. What's more, when you revise a
footnoted document, the system
automatically renumbers and repositions
the footnotes!

Creating Footnoted Documents (Textpaclc

This lesson teaches you to create footnoted
documents. In Segment 1 you will learn the terms used
in the remaining segments and be given an overview
of the process by which the Displaywriter inserts
footnotes into a document.
Segment 2 teaches you to create footnotes. Segment
3 teaches revising a footnoted document, including
adding or deleting a footnote and moving text that
contains footnotes. You'll see that revising a footnoted
document no longer means retyping numerous pages.
In Segment 4 you will learn to reset the footnote

6J

number, that is, choose a footnote number other than
the system default. Segment 5 teaches how to change
all the system defaults and create footnotes using your
own format.
Creating and revising footnoted documents will be
a lot simpler once you've learned to use the
Displaywriter's footnoting capability.
The training documents for this lesson are on
MASTR2. If you have not already done so, duplicate
MASTR2 onto TRAIN2. If you have forgotten how
to duplicate, refer to Job Aids, Tab 7, Diskette Tasks.

Special Text Applications

Footnotes: Displavwriter Terms and Concepts

Prerequisites:
You must have completed
Segment 1 in L esson 5 of
this unit

2

--------

2

Special Text Applications

1

This segment is for users of Textpack 6
only.
A footnoted document contains several
different parts. Later on you'll learn
procedures involving these parts. This first
segment teaches you terms you'll encounter
in the following segments on footnotes.
This segment also gives you an overview
of the way the Displaywriter processes the
footnotes you create and puts them into
the document. This overview will help you
understand the actual creation and revision
procedures.
Your goal for this segment is to be able
to name the parts of a footnoted document,
and to describe the Displaywriter process
for creating a document that contains
footnotes.

2·1

Footnotes: Disp'avwriter Terms and Concepts / Main Idea

MAIN IDEA/TEXTPACK 6
Parts of a Footnoted Document
A document containing footnotes has the following
parts:
•
•
•
•

Body text
Footnote reference
Separator line
Footnote text

In addition, the footnote reference contains a leading
character in front of the footnote number and a trailing
character following the footnote number.
Within the footnote text itself, there are also leading
characters in front of the footnote reference and
trailing characters following the footnote reference.
The Footnote Process
1. As you create each footnote, it is stored on a
separate page at the end of the document, starting
with System Page Number 9,000.
2. At the same time, formatting codes are inserted
into the body text and footnote text.
3. When you paginate, the Displaywriter gets the
footnote text, computes how much space is needed
at the bottom of each page, and puts the footnotes
at the bottom of the page. This step is known as
resolving the footnotes.

Body text

~ c , o ..

' h~

h,l, ,,.d

Separator
line - - 1 - - -

'Lv~r.

tr ••

~nd

. 1,.Inal,·

. h~

~ ~, L

.... ~ proto I ... ",, 10

' h~

r..... ~r R

uL c. l

----

Footnote {
text

Footnote reference

If you have enough information about footnote terms
and concepts, go on to the Demonstration. If you would
like more detail, read the Help that follows.

Special Text Applications

Footnotes: Displavwriter Terms and Concepts / Help

2·1

HELP /TEXTPACK 6
Parts of a Footnoted Document
Body Text. You are probably familiar with body text,
although the term itself may be new to you. Body
text is the text portion of the document that is to be
footnoted.
,n O' ".1 "1< prob I •• • • I'

Footnote Reference. The footnote reference is the
number that appears in the body text, indicating a
footnote. This number then appears at the beginning
of the footnote text as a cross-reference. The system
automatically places this number for you both in the
body text and the footnote text as you create the
footnote. In a footnoted document the footnote
reference contains leading characters and trailing
characters.

Body text

"roo.

,~~

.," . . . . ,,4

. ' '~ I •••

~11.'ftOH

~ .. hO,d "~fh<_ l

Separator
line - - J - - - - - Footnote {
text

Footnote reference

Special Text Applications

ft., ~

,h . !IIId. <"ft

~', •• t

.,0 ... " "

,h. . . . , ..... Hobin .",h II,. L. .

,.,<>

."d

2·1

Footnotes: Disp'avwriter Terms and Concepts / Help

A leading character is any character that you want
to appear before the footnote reference. For example,
if you want the footnote reference to appear slightly
above the text, like a superscript, use ~t as a leading
character.
A trailing character appears after the footnote
reference. A trailing character may reposition the text.
For example, if you used ~t as the leading character,
making the footnote reference a superscript, use U
as the trailing character to return the text to the typing
line.

Body text

of " '"

t . ou ' n ~ . ~

''' . 0 . ''

th~

"~' "

_n U

p<>. . 'bL~ .

dnd .!I .. 'n .. ~ th . . .. , ~,,, p, a hl . ..

'''' h thO

I:. &lneSS Costs TodQV (Denver/Co :
Publl~h,nq , rqca/), p . 73 .

Bool::.

Go on to the Feedback on the next page.

Special Text Applications

2·3

Revising a Footnoted Document / Feedback

FEEDBACK/TEXTPACK 6
The revised document should look like the one below.
If it does not, review the Help section of this segment.

item a nd mo r e mone y i s paid out of sa l a r ies and e quipm e nt than a ny o th e r
sl. ng l e l' t em. I

No t only has the need for addi t ional space become

c rit ical , but th e cos t of ma int a in ing the r eco r ds sys t em has risen.
One ex per t indicated th at i f tr e nds co nt i nu e , th e cos t of filing
just one doc um e nt co uld ri se to t e n cen t s .

2

The problems increase , as

one fil e dr awer can hold only a certain a mount of i t e ms .

No t only do

the recor d s take up pr ec i ous space , but th e need f o r hi gher sa l aries a nd
e quipment soa r s .

Quit e obviously , a ny time or ef fort s pent by office

workers o r a ny money spen t by a business fi r m is t o t ally was t e d unle ss
th e records a re r eally needed and unl ess th ose rec o rd s can be fo und
qui c kl y when n ee ded.

The important func ti on of a record s t o r age system

i s no t onl y t ha t of "p utti ng doc um e nt s away , " but also th a t of fi nding

I.Judy M. Ho lbr eck a nd Vi n cen t T. Ma r cu s , Probl e ms in Reco rd s
S t o r age (Dayton, OH: Wes t over Publis hin g Com pan y , 1980) , pp . 27 - 29 .
20a niel J . Davis , Business Cos t s Today (Denver , CO : Bla ke Book
Publishing, 1981), p . 73 .

Special Text Applications

Revising a Footnoted Document / Feedback

a nd r e tri ev ing a document when ne eded .

The me th od u se d in

s t o rage i s commonl y r eferred to as f iling.

~eco rd

Filing has been defined as

" sys t em i n which rec ords a re rearranged and s tored according to a
pr esc ri bed system so that th ey may be loca ted easily and quickly and
pr otecte d f r om an y type

0

f d amage .

,, 3

Most ex pe rts would ag r ee th at th e r e a r e f i ve commonl y u se d me th ods
of s t or in g re co rd s efficien t ly .

Although th ere are many varia ti ons t o

th e basic f i ve , mos t off i ces use a sys tem in whi ch t he f iling meth od is
one th n t is s imple and efficien t.

3
~I o ne y ,

Special Text Applications

Deborah Dale , " The Rising Cos t of Record Storage ," Man a gement a nd
Apr il 1979 , p. 52 .

2·3

Resetting a Footnote Number

Prerequisites:
You must have completed
all previous segments in
this lesson

4

This segment is for users of Textpack 6
only.
Even though the Displaywriter
automatically numbers footnotes for you,
at times you may want to reset the footnote
numbering sequence. For example, each
chapter of a book may be a separate
document on the Displaywriter. However,
you may want the footnotes to be numbered
sequentially throughout the entire book. In
that case, you can reset the footnote
number at the beginning of each chapter.
Your goal for this segment is to be able
to reset the footnote number.

Special Tex t Applications

2·4

Resetting a Footnote Number / Main Idea

MAIN IDEAffEXTPACK 6
To reset the footnote number:
1. Select Reset Footnote Number or Character in the
Footnote menu.
2. Type your choice of number or character.
3. Type the footnote text using the regular procedure.
Note: Once you reset a footnote number, it will not
be changed by further revisions and pagination. It will
always remain as you reset it.

If you have enough information about resetting a
footnote number, go on to the Demonstration. If you
would like more detail, read the Help that follows.

Special Text Applications

Resetting a Footnote Number / Help

2·4

HELP /TEXT PACK 6
To simplify pagination and printing, you may find it
most efficient to break a long paper into several
documents on the Displaywriter. However, you want
the footnotes to be numbered sequentially throughout
the paper. Because the system numbers footnotes
within each document starting with the number 1, you
must reset the footnote reference to your choice.
Document B
Chapter Two

Document A
Chapter One
.........

"""

........ 1
... ", .. , "",
....

. . . . . . . . . . . . . . . . . ' , • • oj • • • •

.. 2 ..

3:...... , .. , ....... .

............, ., ...

.,.,.,.".,,,,,.
,

.............

..."."......., ., ..............
..... ... . ....,,,'.
..... " ....... , .... .
....... ,., ...... , .. , ... ,.
.., .. , .......... , ..

... .

.:.::: ...... 4 .......

5 ..

......................
".
'''" .... "., ................ , .. ..

......... , ....... , ......... , ............. ,,, ..... ,., .. ,

........... "." .... ,,' ....... .
.............. ", ................ , ...... " " ............. ,,, ...... ,
,.,

1 ....

Special Text Applications

4.
5

2·4

Resetting a Footnote Number / Help

To reset the footnote number, select footnote
instruction in th~ usual way. Then:
1. Select Reset Footnote Number or Character in the
Footnote menu.
When you make this selection the prompt "Type
YOUR CHOICE; press ENTER" appears.
2. Type your choice of number or character.
When you reset the footnote number, the footnotes
that follow are numbered sequentially from that
point.
For example, if the footnotes in Document A,
Chapter 1, are numbered from 1 through 22, you
may choose to reset the footnote number starting
with 23 in Document B, Chapter 2. The footnotes
in Chapter 2 are then numbered in sequence from
23 on.
3. Type the footnote text using the normal procedure.

FOOTNOTE

10 ITEM
a Create/Revise
Footnote Text
b

Reset Footnote Number
or Character

c
d

Document Name
Diskette Name

e

System Page Number

YOUR
CHOICE

POSSIBLE
CHOICES
1 = Yes 2 = No

When finished with this menu, press ENTER.
Type YOUR CHOICE; press ENTER: I!

You may not see the footnotes sequenced correctly
on the screen, but pagination will sequence the
footnotes correctly.

Go on to the Demonstration that follows.

Special Text Applications

Resetting a Footnote Number / Demonstration

DEMONSTRATION/TEXTPACK 6
In this Demonstration you will create a footnoted
document. You will reset the footnote number so that
the footnote reference numbers begin with 4.
Create the following document:
Document name: Reset Footnotes 1
Diskette name: TRAIN2
In the Create or Revise Document Format menu, select
Change Document Format and set Line Spacing to
double spacing. Then go to the typing area.
Type the illustrated text.

The Displaywriter allows you to reset the foo tn o te reference number
so that you can begin numbering with any number

Special Text Applications

yO U

choose .

2·4

2·4

Resetting a Footnote Number / Demonstration

Press INSTR.
The Instructions menu appears.
Select Footnote.
The Footnote menu appears.
Select Reset Footnote Number or Character and type
4 as your choice.
Press ENTER.
The footnote typing area appears.
Type the illustrated footnote text.

Be tt y Dr ew , Foo tn o t es a nd Th e ir Uses ( San Di ego , CA : Bes t Books , 1982) ,
p . 123 .

Specia l Text Applica tions

Resetting a Footnote Number / Demonstration

Press ENTER to return to the typing area.
Type the illustrated text.

Af t er rese tt ing th e footnote number , the system will automaticnlly
n umbe r all th e foo tn ote reference numbers in sequence .

Special Text Applications

2·4

2·4

Resetting a Footnote Number / Demonstration

Press INSTR.
Select Footnote.
The Footnote menu appears. You do not have to reset
the footnote number again.
Press ENTER to go to the footnote typing area.
Type the illustrated footnote text.

Geo r ge Gr ego r y , Un de r s t a ndin g th e Use of Foo t no te s (New Yo r k : Fri e ndly
Pr ess , 1982) , p. 22 .

Special Text Applications

Resetting a Footnote Number / Demonstration

2·4

Press ENTER to go to the typing area.
End, paginate, and print the document.
Your document should match the document that
appears on the right.

The Displa y wrlter all o ws ... o u t o re s et the f oo tn o t e re f ere n ce nu mber
so t ha t vo u c an begin numbe r ing with an y numbe r yo u choose . 'Aft er resetting the f oo tn o te number , the sys tem will aut o ma t ica l lv
numb er all t h e foo t no t e r ef er e n ce numb ers i n sequence .

S

4 Se tt v Dr e w, Foo t no t es and The ir Uses (San Die go . CA: Bes t Books .
1982) . p . 12) .

5Ceo rge Grego r y , Un der s t andi ng. t he Us e o f Foo tno t es (N e w Yo rk:
Fr iendh' Pre ss . 1982) . p . 22 .

Go on to the Self- Test on the next page.

Special Text Applications

2·4

Resetting a Footnote Number / Self-Test

SELF-TEST/TEXTPACK 6

In this Self-Test you will create a document - the
second chapter of an article. There were four footnotes
in the first chapter. You must number the footnotes
sequentially within the entire article.
Create the following document:
Document name: Chapter 2
Diskette name: TRAIN2
Set the document format to double spacing.
• Type the text on the right. Reset the footnote number
so that the footnotes in this text are numbered
sequentially starting with the number 5.
• End the document, paginate, and print.

Special Text Applications

Resetting a Footnote Number / Self-Test

2·4

Chap t er Two

S tudi es in the l eve l s of co mmuni ca ti on h ave r es ult e d in in t e r es ting
fi ndi ngs .

Mos t of u s fee l th a t communi ca ti on in vo l ves onl y s po k e n wo rd s

o r ve r bal as p ec t s of th e la n guage .

Howe ve r, r esea r ch in d i ca t es t ha t

a ppr ox i ma t e l y 60 t o 70 per ce nt of co mmun i ca ti on t akes p lace o r i s
carrie d ou t on a non - ve r bal level .

S

The r e a r e nea rl y a half mi ll i on wo r ds defined i n on e of our la r ges t
di c ti ona ri es .

Mos t pe ople kn ow how t o use a lo t of th ese wo rd s , b ut a r e

uns ur e of t he ex ac t me a nin g s .

6

Wo r ds a r e mi ghti e r th a n th e s wo rd .

They

pe r mit u s t o pass i deas alo ng .

SHa y J o hn son , Livln g with Yo ur self a nd Other s (Denver , CO : Howet t
Publi cat i ons , In c ., J976) , p. 401 .
6Kenne t h C. Bra dl ey , Us ing Words (Sa n Fran c i sc o , CA: Co it Boo ks ,
197 6) , p . 10 5 .

Go on to the Feedback on the next page.

Special Text Applications

2·4

Resetting a Footnote Number / Feedback

FEEDBACK/TEXTPACK 6

If the footnotes in Chapter 2 are not numbered
sequentially starting with the number 5, review the
Main Idea and Help.

Special Text Applications

Changing the Footnote Format

Prerequisites:
You must have completed
all previous segments in
this lesson

THIS
REPORT r-JE.E.DS
A DIFFERENT'

FCOruOTE..
FOR\1'\AT . . .

5

This segment is for users of Textpack 6
only.
In many cases you will want to use the
Displaywriter defaults for footnote formats,
but you can change the defaults if you wish.
You may want a longer or shorter separator
line, more lines between footnotes, or fewer
footnote lines per page. This segment
teaches you how to change the
Displaywriter defaults for the footnote
format.
Your goal for this segment is to be able
to change the footnote format.

Special Tex t Applications

2·5

Changing the Footnote Format / Main Idea

MAIN IDEA/TEXTPACK 6
The Footnote Format menu can be changed when you
create or revise a document. To change the footnote
format:
1. Choose Change Document Format in the Create
or Revise Document menu.
2. Choose Change Footnote Format in the Format
Selection menu.
3. Change the format in the Footnote Format menu
or the Footnote Text Options menu.
Note: If you set the alternate format, change the
footnote format in both the document format and the
alternate format.

If you have enough information about changing the
footnote format, go on to the Demonstration. If you
would like more detail, read the Help that follows.

Special Text Applications

Changing the Footnote Format / Help

2·5

HELP /TEXTPACK 6
To change the footnote format:
1. Choose Change Document Format in the Create
or Revise Document menu.
If you are using an alternate format, be sure to
change the footnote format in the alternate format.
If you use both the document format and alternate
format in a single document and do not change
the footnote format for both, your footnotes will
not match.
2. Choose Change Footnote Format in the Format
Selection menu.
You will get the Format Selection menu for either
the document format or alternate format, depending
upon your selection in Step 1.

FORMAT SELECTION
ID

ITEM

a

Change
Change
Change
Change
Change
Change
Change

b

c
d

e

I
g

Line Formal
Margins and Tabs
Page Formal
Header and Fooler
Allernaling Headers and Foolers
Foolnole Formal
Oulline Level Formals

When linished wilh Ihis menu , press ENTER.

I

: Type ID letter 10 choose ITEM; press ENTER: ~

Special Text Applications

2·5

Changing the Footnote Format / Help

3. Change the format in the Footnote Format menu
or the Footnote Text Options menu.
The items you can select to change in the Footnote
Format menu are:

Typestyle number. This allows you to choose the
typestyle to be used in the footnote text. If this choice
is left blank, the system uses the typestyle identified
in the document format or alternate format, depending
upon which format is active when the footnote
instruction is created.
Separator character. This identifies the type
character to be used in the separator line.
Number of separator characters. This allows you to
choose the number of characters to be used in the
separator line.

FOOTNOTE FORMAT
10 ITEM

YOUR POSSIBLE
CHOICE CHOICES

a

Typestyle Number

b
c
d

Separator Character
Number 01 Separator Characters 20
Maximum Number 01 Footnote 48
Text Lines per Page
Number 01 Lines Between
Footnotes
Change Footnote Text Options

e
1

1 ·31 110 pitch)
80 ·111 12pitch)
154·175 Proportional)
215·230 15 pitch)
Any available character
1·450
1·999

0·999

When finished with this menu, press ENTER.
Type 10 leHer to choose ITEM; press ENTER: III

Maximum number of footnote text lines per page.
Number of lines between footnotes.

Special Text Applications

Changing the Footnote Format / Help

Change Footnote Text Options. Choosing this item
takes you to the next menu, the Footnote Text Options
menu. In this menu, you can change the following:
•
•
•
•
•

Leading Characters for Body Text Number
Trailing Characters for Body Text Number
Leading Characters for Footnote Text Number
Trailing Characters for Footnote Text Number
Continued Footnote Message Text

To make changes of this kind permanent, you can
personalize the defaults on your program. diskette. See
Diskettes , Lesson 3, Segment 1.

2·5

FOOTNOTE TEXT OPTtONS
YOUR
POSStBLE
CHOtCE
CHOtCES
a Leading Characters
for Body Text Number

Up to 8 characters, or none

b Trailing Characters
for Body Text Number

Up to 8 characters , or none

c Leading Characters for
Footnote Text Number

Up to 8 characters, or none

Trailing Characters for
Footnote Text Number
e Continued Footnote
Message Text

Up to 8 characters, or none
Up to 45 characters, or none
(Footnote Continued)

When finished with this menu, press ENTER.
T e to leHer to choose ITEM;

Go on to the Demonstration that follows.

Special Text Applications

2·5

Changing the Footnote Format / Demonstration

DEMONSTRATION/TEXTPACK 6
In this Demonstration you will revise the footnote
format. You will make the following changes to the
footnote format :

• The separator line will go from the left margin to
the right margin. Therefore, the line must have 72
characters.
• The footnote number will have a slash (I) following
it. There will also be a U following this slash to
realign the footnote text.

If Lynn Kerrn, I Like What I Hear (Minneapolis, MN: Frosty Publishing Co .,
1982) , p . 36 .

2f Harnil t on J. Wins t on , You , Yourself and Oth ers (Greenwich, CT :
Personality Publ i cations, Inc., 1980), pp. 104 - 111.

Special Text Applications

Changing the Footnote Format / Demonstration

Choose Revise to access the following document:
Document name: Did You Say
Diskette name: TRAIN2
Choose Change Document Format in the Create or
Revise Document menu.
Choose Change Footnote Format in the Change
Document Format menu.
Change the format in the Footnote Format menu as
follows:
• Choose the item for Number of Separator Characters
and type 72 as your choice.
• Choose the item for Change Footnote Text Options.
• In the Footnote Text Options menu, choose the item
for Leading Characters for Footnote Text Number
and type ~f as your choice.
• In the Footnote Text Options menu, choose the item
for Trailing Characters for Footnote Text Number
and type / and U as your choice.
• Press ENTER to return to the Format Selection
menu.
• Go to the typing area.
• End the document, paginate, and print it to see what
the new footnote format looks like.

Go on to the Self- Test.

Special Text Applications

2·5

Special Text Applications

Changing the Footnote Format / Se/f-Test

SELF-TEST/TEXTPACK 6
In this Self-Test you will revise the footnote format
of the document named Our Paper Highway.
Choose Revise to access the following document:
Document name: Our Paper Highway
Diskette name: TRAIN2
• Revise the footnote format so that the footnotes
appear as shown.
Hint: Notice that the footnote number prints at the
left margin .
• Paginate and print the document.

the r eco rd s take up precious space , but th e need for higher sala ri es a nd
eq uipm en t soars.

Quit e obviously , any time o r effor t spen t by off i ce

workers o r any money spent by a business firm is t o t ally wasted unless
t he r ecords a r e really n eeded and unless th ose records can be fo und
quickly when needed.

****
Judy M. Holbreck and Vincen t T . Marcus, Problems in Reco rd s S torage
(D ay t on , OH : Westover Pub l i shing Comp a ny, 1980) , pp . 27 - 29 .

2

Dan i el J. Davis , Bu s ine ss Cos t s To da y (Denver CO : Blake Book
Pu b li s hing, 1981), p . 73 .

Go on to the Feedback on the next page.

Special Text Applications

2·5

2-5

Changing the footnote format / Feedback

FEEDBACK/fEXTPACK 6
• To revise the footnote format you should have:

o
o
o

Chosen Change Document Format in the Create
or Revise Document menu.
Chosen Change Footnote Format in the Format
Selection menu.
Changed the Separator Character and Number
of Characters.

FOOTNOTE FORMAT
YOUR POSSIBLE
CHOICE CHOICES

ID ITEM
a

Typeslyle Number

1 ·31 110 pitch)
80 ·111 12 pitch)
154·175 Proportional)
215·230 15 pitch)
Any available character
1·450
1·999

Separator Character
•
Number of Separator Characters 4
Maximum Number of Footnote 48
Text Lines per Page
e Number 01 Lines Between
Footnotes
Change Footnote Text Options

c
d

0·999

When finished with this menu, press ENTER.

IType ID leher 10 choose ITEM; press ENTER: IJlI

o

Changed the format in the Footnote Text
Options. The Footnote Text Options menu
should be changed so that it appears as
illustrated.

FOOTNOTE TEXT OPTIONS
YOUR
POSSIBLE
CHOIC~
CHOICES
a Leading Characters
lor Body Text Number

Up to 8 characters, or none

b Trailing Characters
lor Body Telt Number

Up to 8 characters, or none

c Leading Characters for
Footnote Text Number

Up to 8 characters , or none

Trailing Characters lor
Footnote Text Number
e Continued Footnote
Message Text

J" I

Up to 8 characters , or none

Up to 45 characters , or none
(Footnote Continued)

When linished with this menu, press ENTER.

IType 10 leHer to choose ITEM; press ENTER: I~

Special Text Applica tions

Storing Footnotes lor Future Use (Textpaclc 6J

3

Special Text Applications

This lesson is for users of Textpack 6 only.
You may find that you use the same
footnotes in many different documents.
With the Displaywriter, you can store these
footnotes in a separate document, such as
a footnote library. By storing these
footnotes for future use, you only have to
type, edit, and proof the footnote text one
time.
Segment 1 of this lesson teaches you to
create footnotes that will be stored in a
separate document, such as a footnote
library. Segment 2 teaches you to use those
stored footnotes. Segment 3 teaches you to
print a reference copy of the footnote
library so that you know which footnotes
are stored, and on which system page they
are stored. Segment 4 teaches you to revise
the footnotes.
The training documents for this lesson
are on MASTR2. If you have not already
done so, duplicate MASTR2 onto
TRAIN2. If you have forgotten how to
duplicate, refer to Job Aids, Tab 7,
Diskette Tasks.

Creating a Footnote I.ibrary

Prerequisites:
You must have completed
Lesson 2 of this unit

1
PROPOSAL.

Special Text Applications

This segment is for users of Textpack 6
only.
T he procedure for creating and storing
footnotes for future use is similar to the
procedure you learned in the previous
lesson for creating footnotes. One step has
been added - naming the document and
diskette on which the footnotes are stored.
Your goal for this segment is to be able
to create and store footnotes in a separate
document.

3·1

Creating a Footnote Librarv / Main Idea

MAIN IDEA/TEXTPACK 6
To create and store footnotes in a separate document,
follow these steps:
1.
2.
3.
4.

Type the body text.
Press INSTR.
Choose Footnote in the Instructions menu.
In the Footnote menu, name the document and
diskette on which the footnotes will be stored.
5. Type the footnote text.
6. Press ENTER.
Note: To prevent paginating the footnote library
accidentally, change Preserve Page Numbers to Yes
in the Create or Revise Document menu of the footnote
library document.

If you have enough information about storing footnotes
in a separate document, go on to the Demonstration.
Ifyou would like more detail, read the Help that follows.

Special Text Applications

Creating a Footnote Librarv / Help

3·1

HELPITEXTPACK 6
The procedure for creating footnotes to be stored in
another document is similar to the procedure for
creating footnotes to be used within the same
document. The difference is the addition of Step 4.
Follow these steps:
1.
2.
3.
4.

Type the body text.
Press INSTR.
Choose Footnote in the Instructions menu.
In the Footnote menu, name the document and
diskette on which the footnotes will be stored.
If you are storing footnotes in another document,
you may want to store them in a library of footnotes.
If the footnote library is not stored on the diskette
that contains the document in which the footnotes
will be used, you must have a dual diskette unit.
Do not select a system page number. The
Displaywriter stores the footnotes on the first empty
page of the document, beginning with System Page
Number 1. Use the system page number to reference
the footnotes when you use them in another
document.
S. Type the footnote text.
6. Press ENTER.
Note: To prevent paginating the footnote library
accidentally, change Preserve Page Numbers to Yes
in the Create or Revise Document menu of the footnote
library document.

Go on to the Demonstration on the next page.

Special Text Applications

FOOTNOTE
ID ITEM
a Create/Revise
Footnote Text
b

YOUR
CHOICE

Reset Footnote Number
or Character
Document Name
Diskette Name

e

System Page Number

When finished with this menu , press ENTER.

ITypeIi)- letter
~
- to Choose ITEM; press ENTER:
---

POSSIBLE
CHOICES
1 = Yes 2 = No

3·1

Creating a Footnote Librarv / Demonstration

DEMONSTRATION/TEXTPACK 6
In this Demonstration you will add footnotes to an
already created document. At the same time, you will
store these footnotes in an already created footnote
library.
Steps to revise this sample document follow .

LiSTEN CAREFULLY
In our everyday world of busines!>. and personal relationships,

T he Spe aker.

To be an effe c ti ve s peaker, many have fo r mul a ted

there is a need for a con stant flow of ideas, information. and

method s o f communi cating eff e ctivel y .

interaction with o ther s .

u s ing the principles:

However, the re s ults may be frustrating ,

a nger, a nd hurt feelings , and misunderstanding s may ab o und.

1 Th15

is

because there has been a definite lack of effective communicati o n .
Peo pl e arc beginning to realize. also, that most of their own personal

yo u c o mmtlfli cate;
empath y ;

J ) use wo rds that are mutuall y kn o o,.m;

2 ) think bef o re
4) pra c ti c e

5 ) always se ek f eedba c k t o yo ur idea s . )

The Li s tener. So me have s aid that mo s t o f u s have l os t the art of

problems are caused by the fact that the other person just didn't

li s tening .

understand what was being said.

t o hear the so und o f o ur own voi c e .

Lindgren has said that the fun c tion o f communi c ation s i s t o give

The s e metho ds usuall y inc lud e

I) c ommuni cati o n work s tw o way s ;

Perhap s thi s i s due largel y t o the fac t that a ll of us l o ve

friend i s a go od listener.

Ho st o f u s wil l admit that o ur best

We all like peo ple wh o li s ten well.

Good

meaning to life; to establish re lationships wit h others; enable others

li s tening i s rare.

to establish relationshi p s with us and give us a means to solve our

We need to learn t o li s ten l o nger. li s ten mo re o ften. and list e n with

problcms . I
Another expert has suggested that effective communi c ation takes
place when we accept and understand how others feel and what they
believe without judging them.

He further states that i f one is to

li s tening i s an a c tive s kil l and require s h.1rd wo rk.

respect.

In addition , it i s vitally impo rtant that we re s po nd t o the

speake r.

If e ver yone wo uJd pra c tice more listening lind l ess talking.

pl' r hap s the c ommunicati o n pro blems o f t oda y wo uld be so lved in s tantl y . 4
Me ssage o r Subj ec t.

mas t er the techniques of free, positive communication , he must learn to

unnece ssary drivel.

encourage the other person to express his or her feelings , per c epti o ns,

merely ritual or habit.

meanings, and choices.

Sa dl y e no ugh, mu ch of o ur d a ily talk i s r e all y

Hu c h of what se ems t o pa ss f o r communicati o n i s
All o f us tend t o c hoos e the o ne s ubje c t that

2
i s nl'are s t and dearest t o o ur hearts--o urselves !

The three ingredients fo r effective communication are the speaker ,
the listener, and the mes sage or subject itself . ,",

1 Groce F. ~'Y-Ghlld , Arw.lety

11'"\ -the \3ll61!"'\§6 yJorld
( New Yor~ : TOJ.Jer Preos ,1'l91), p . 45.

Lj

IHamiiton J . Win s ton, You, Yourself and You (Greenwi c h, CT:
Personality Publications, Inc . , 1980), pp. 104-111.

31\Ilen S . Ge o rge. Effe c ti ve Speaking ( Chi cago ; Demp s e / Rat h i.imited ,
19 77). p. 37 5 .

2Suzanne Carter, " The Often Overlooke d fa c t o r in Communi c ation,"
Speech Today, June 1977 . VL . Il,. p. 492.

4Ha y J o hnso n. !.iving with Yoursel
Publica t ions, Inc . , 1976) . p . 401 .

~

and Others (De nver . CO : Howett

furry 5 . \JJDlen.s~I , Coml'Ylllnlcatlnq (Ollc.aqO :
Faroll e l PubltCCTlons , 1'feeD) I p . 8). .

Special Text Applications

Creating a Footnote Librar, / Demonstration

3·1

Choose Revise to access the following document:
Document name: Listen Carefully
Diskette name: TRAIN2
Place the cursor at the end of the word, abound.
Press INSTR.
Choose Footnote in the Instructions menu.
The Footnote menu appears.

Place
cursor
here

LISTEN CAREFULLY

In o ur everyd a y world of business , nnd personal relati nships ,
th ere i s a nee d fo r a cons t a nt f l ow of i deas , in forma ti o n,
i n t e r ac ti on with o t h ers .

nd

Howeve r , t he r es ult s may b e f ru s t a t i n g , ca u se

ange r, and h urt - feeli n gs , a nd mis u n d ers t a nd ings

may ~u~_

Thi s i s

because th e r e h as been a def i ni t e lack of effec t ive communi ca ti on .

Special Text Applica tions

3-1

Creating a Footnote Librarv / Demonstration

To store the footnote, complete the Footnote menu,
as required.
• Document Name: Library of Footnotes
• Diskette Name: TRAIN2
Press ENTER.
Notice that you are now typing on page 10 of Library
of Footnotes. Footnotes stored in another document
are stored beginning on page 1. There are nine footnotes
already stored in this library.
Type the following footnote text:

Crace F. Fairchild , Anx iet y in the Business Wo rld (New Yo r k : Tower
Pr ess , 198 1) , p . 45.

Special Text Applications

Creating a Footnote library / Demonstration

Press ENTER to return to the typing area.
Place the cursor at the end of the last sentence on
this page, after the word itself.
Press INSTR.
The Instructions menu appears.

Place
cursor
here

mas t er t he techniques of f r ee , posi t ive communic ti o n, h e mu s t lea r n t o
encourage the o t her pe r son t o e x p r ess h i s o r he r fee lin gs , pe r cep ti o n s ,
meanings , and choices .

2

The th r ee ing r edien t s for effec ti ve communi a t io n a r e th e spe ak er ,
the lis t ene r, and the message o r

SUbjeC ~se l f . ~

l Hami l t o n J. Winst o n , Yo u, Your se lf a nd Yo u ( Gr e enwi c h , CT:
Pe r sonal it y Pu b li ca ti o n s , In c ., 1980 ), pp . 104 -1 11 .
2S u za nn e Ca rt e r, " Th e Of t e n Overlooked Fac t o r i n Commun ica t io n,"
Speec h To d ay , J un e 1 977 , VL , 14 , p . 492 .

Special Text Applications

3·1

3·1

Creating a Footnote Library / Demonstration

Choose Footnote.
The Footnote menu appears.
Document Name and Diskette Name are already
completed in the Footnote menu.
Press ENTER.
Type the following footnote text:

Ba rry S. Wol ens ki, Communic a tin g (Chi cago : Para llel Public a tion s , 19 80 ),
p. 82 .

Special Text Applications

Creating a Footnote I.ibrarv / Demonstration

Press ENTER to return to the typing area.
End the document, then paginate and print it. Compare
your copy with the one on the next page.

Special Text Applications

3·1

3·1

Creating a Footnote Librarv / Demonstration

The three

Ll STEN CAREFULLY

jn~redit'n t s

for effeClive comrr.\lIl i c ati oll

the listener , .1nd the me.'lsage or subject
In o ur everyday world of busines s • •10d personal re1.1tl onsh ips.
there is a need for

.1

interaction .... Ith others .

However, the results m;'ly be frustrating .

;Ing e r. and hurt fecI ing s . and mlsunder s t.lllding s may "bouod. 1
b.,o,; au se there has been a defini t e

This is

lack of effective communi ca tion.

People .1re beginning t o real ize . also , th.lt most of their own pers ooOt!
problems

.1(C

cause d by the {;le t that the o ther person JUS t didn ' t

Lindj:.fcn hil.S 1;,110 that the f unc ti on of communic ati ons is to give
[ 0 f' s [ nhl!.;;h rcJ.lti nnships wit h o thers; cn.,blc o th e r s

t o c s t ,llllish rcJ<'ltionsh i ps with us ilnd

~ ive

u s " means t l' so lve o u r

problems . AnCl ther e xpert Il.1s !:iu gges t ed that effecti ve communi c ati on t akes
place when we accept <\lui understand ho .... o ther s feel il. nd wh at they
bel ieve withou t judging them.

1) use wo rds ,hat a r e mutu.11 Iv known ;

He further s tilte s th,1t i f one i!:i t o

master the t ech niqu es o f f ree , pos iti ve communi cation . he mus t

learn t o

1) think hl'fon'
t.) pract icc

S) alwav s seek leedback to you r ide.1". S

The 1.lstener . Some lI.lve said th.ll most of us l1<1ve lost the ;l rt 01
listening .

Perhaps this is due largelv to the fact th.1l allot 0 1 lovt·
~' os t

to hear the sound of our o ...·n voice .

understand .... hat ......15 being said.

m.. ,u1in!! t o life;

l'mp.1th\' ;

the sp eaker .

These methods usuall\' includl"

using the principles: 1) commun icati on works twn W3\'S ;
vo u communi ca t e ;

;I re'

4

To h(" al~ effective speaker . m.lny Il.1ve formul.1t(·d

The Spt'a ker.

methods of commUnic.lting effectivel\' .

cons tant f l o\,' of ideas , information . lind

Itself .

friend is

.1

listening

iii

good listener .
rare .

ot us wi 11 admit t hat ou r best

I,.,'e .111 like peoplc '.... ho l i stl'n ..... ell.

Cood

l. i stening is an ItClive .'lkill .111d I"l"qulrcs hart! wo rk.

We nC ('d t o learn to lis t en l o nger.

listen more of ten. nnd lit;tcn with

In addition . it is vit.lll\' import;Jnt that

spenker .

If eve r yone ..... {llIld p r .lctice mo re listening and le..:s tillking .

WI.'

respond to

th~·

respect.

perhaps thc commun i cation problems of t od a y ..... ould hl' solved instantlv,h
Mes sn e o r Sub·eet .
unneceSS(1r\' d riv el .

S.1 dl y

enou~h .

milch of o ur dail\' talk is r ('.111v

Huch of what seems t o p.1SS fo r communie.lt ion is

encourage the o ther person to express his o r her f eel ings, percep t i ons .

merely ritu.l1 or h.lbit .

mt'anings • •1nd c ho i ces . ]

is neares t mId dt'.lrest t o OIlr hearts--our .'lelves !

Ir. r .lce F. F.lirch i Id , Anxi(, l v in the Business World (Ne w York : Tower
Press , 1981) , p. 4S.

Barry S . !.'olenski , CommuTlica tln
I (H!O) • p . Ill .

lllamii t on J . Winston , You, Yourself and Yo u (C reenwi ch , CT :
Person.lli t )' I'ublic a tions . Inc ., 1980), Pl'. 104-111.

SAllen S . {;corge , Eitective Spellking (Chic.1g0 : Ilempse/H.lth 1 imitl"d.
1977) . p . )7') ,

JS uz.1Tlne Carter . " The Often Overlooked Factor in Co mmunic.lti on ,"
Speech Today , J lme 1977 , VI., II. , p . 492 .

6 Ha y Johnson . l.ivin wi th i' o ur sc il .111d llthe r s (De!lV l'r , en: fl,' ...... ·( (
PIlbl icat ions . Inc ., 1976) , p . 401.

4

All of u S tend to choose the- Onl' subject that

((;]dl'ago: 1',1r.111{'1 I'lIhl irat i,lns .

Go on to the Self- Test on the next page.

Special Text Applications

Creating a Footnote library / Self-Test

SELF-TEST/TEXTPACK 6
In this Self-Test you will revise a document by adding
footnotes to it. Then you will store those footnotes
in a document named Footlib which you are about
to create.
Choose Revise to access the following document:
Document name: Paperwork
Diskette name: TRAIN2
• At the end of the first paragraph, following the word
field, add and store the footnote as illustrated.
Store this footnote in the following document:
Document name: Footlib
Diskette name: TRAIN2

Franklin C. Just , A Hi story of Business (Detroi t: Skyline Pr ess, 1977) ,
p . 566 .

Special Text Applications

3·1

3-1

Creating a Footnote Librarv / Self-Test

• At the end of the last paragraph on page 2, following
the word efficient, add and store the footnote as
illustrated.
The footnote should be stored in Footlib.

Patrick O' Donnell, Modern Office Procedu r es (New York: Lawrence Books ,
198 1), p . 78.

Special Text Applications

Creating a Footnote Library / Se/f-Test

3·1

• End the document and paginate it. It is not necessary
to print the document. This is what your document
would look like, had you printed it.

Th~·

st(.ril1~

of v,J!uahl .., dOCllml'TH~ and

r('cord .. 11.1" had ,I P].lCf' in

The impo rt ant f unction 1"1.' re('n r d

I ... lHH pnl\· th.l[ ('01

" putllng. dn('ul'1cnt<; :,w.'I\' , " but ,1!"''' {h.lt

.llld rlo't, i,'vinr " doclU"cnt ...·hen nceded ,
to lind ., 1oI,'IV til pr{'Sl'rvt.' :lnd kt'cp Impl'rt.lot

A,.

buv i n~

;1nd r.t t

l\t~ r

,lIltl .. <-, II

ncl.'

('.1

i n~

r c t' r

l'~'"lv(',j ,

r h.·

fll,t-d

f('corns or

... \' ... t~·r>

tlll,lln~

ThO' m(,thnd uc;('d In f(·cnrd

f.'c0rds or

1 i l' I d , I

"dd ... d product i\'it~' .lnr! corr.'sp0ndt:nl'l' <11

IIl'C,lUSt' f'I

"r

his l'Xlslc.-nct.' ,

k ..... p impnrt,lol

tf'

"tor.l~'

qlll('kl\' wllt'n nc,-ded .

hUSlnec;c;cs oi

t l'd,I\' , til." ... 1I\, .. r v,.lumc 01 p,'pl'rl.'f'rk 11.1!' lnrn'olsed h",'\'ooll nne ' s
im.:l!!in,lt Inn .

I\USI IH'SS records take \11" more- spa(' ..• th;m an\' (lther "jogle

I tem ,lIld m"r.' monc\'

is fHlid "\11

0 1 ... alar l l's nnd t.'qUlpmL' n l

till' b" .... 1l
tll"t

singl ..•

itl·m . ~

lri t !('"I . hu t
On ... l'lq....
ill:-;t

:\01
th~

rt

I'"

1'1 ..... t

"1 - I l' .... uc;t,>

a <;\''>t(>1"1 In ...·hlft. tlw f I lIng methc-d Ie;

";Impll' and (>f III ! •. nt . 'I

nn]\' has th ..' need to r ;1I1i1111011,1) "pac(' "''''(''('Im,'

{'nsl n r
indlC',rt~'d

Olll' ,l"('um,' n[

rl\·,· ,

than ,1 TlV (' t her

("'uld

lII"inLl!n ; n~

tI ll'

rL'l'C'rril'> "\' ... [(,111

\1.,,,

risen .

th.-It i l lfl,'nd ... (,UlltrnILC . I h£' ('o ... t C'I

ri"~·

ttl

ll'll C'l.nt ... . I

1'h(' prnl>lcl'1"

rill' dr,l""cr r.1n hold nnlv ,I ••'ft,lln amC'unl 01

it.-ms .

Illing

1IIt' r C'a",· .

\,'1 nnl\ tiC'

,'r .-r lC'ft spent I>\' or!
.... ork ~·I'" ,'r .In\, m01H'\' "' lH'nt

b\

II',·

a husilH'Sl'> tirm is [1\\,.11\' ...'a"t,·<1 unl.,s ...

th,' rt'C'nrd" ,1rt' n,.,I!\, n'-", h ,d .md IInl,·s ... th,'s , ' rl'fllrds ,'an hC' Inund

II r,lIIk I in {"
I'U/) . p . ',hf"

111..; 1 . ,\ Ill!ol"f\' "I

Ihll'> I IlC'SS (I)('t n'i l: Skv! il1o' 1'1', ....... .

I,,,I\' ~1. 1I(l] tH l'C'k ;Intl \' i l1[,' (' nl T . :-101rC'u ... . I'rnbl l'ms in !k .... . 141U) , p . JR ,

~\l)dcrn

Offi ce Procedu r es (:-:e w Yo rk:

La wr e n ce

3·1

Creating a Footnote l.ibrarv / Feedback

FEEDBACK/TEXTPACK 6
To verify that your footnotes were stored in a separate
document, choose Revise to access the document
named Footlib and go to the typing area. There you
can see the footnotes you stored. Do not make any
changes or corrections to the footnotes at this time.
You will learn the correct procedure for revising stored
footnotes in Segment 4 of this lesson.

Sp ecial Text Applications

Using a Footnote I.ibrar,

Prerequisites:
You must have completed
the previous segment in
this lesson

.. .Tl1 ESE. ARE. ll-\ E.
SAV'I\E. FOOnv0"rE5
I TYPED LAST we.E.K ...

. .. I CA ~ L.)S.E
MY FOO1NDTE.
U8RARY

2

This segment is for users of Textpack 6
only.
Once footnotes are stored in a document,
they can be reused while creating a new
document. Since typing footnotes can be
very tedious - typing names that may have
difficult spellings, underlining book's titles,
typing numbers - recalling a stored
footnote can save you time. If you've
already spell checked or proofed the stored
footnotes, you can be assured that the
footnotes are error free.
In this segment you will learn to recall
footnotes and use them in a new document
as they were stored. If you must make
changes to the stored footnotes, you must
follow a separate procedure. You will learn
this procedure in Segment 4 of this lesson.
Your goal for this segment is to be able
to use footnotes stored in one document
while creating a new document.

Special Text Applications

3·2

Using a Footnote l.ibrary / Main Idea

MAIN IDEA/TEXTPACK 6
To use a footnote stored in one document while
creating a new document, follow these steps:
1.
2.
3.
4.

Type the body text.
Press INSTR.
Choose Footnote in the Instructions menu.
In the Footnote menu:
a. Set Create/Revise Footnote Text to No.
b. Specify document name, diskette name, and
system page number.
5. Repeat Steps 1 through 4 as necessary.
6. Paginate and print the document.

If you have enough information about using a footnote
library, go on to the Demonstration. If you would like
more detail, read the Help that follows.

Special Text Applications

Using a Footnote librarv / Help

3·2

HELP /TEXTPACK 6
The procedure for using a footnote stored in one
document while creating a new document is similar
to the procedure for creating a footnote. The first three
steps are exactly the same.
1. Type the body text.
2. Press INSTR.
3. Choose Footnote in the Instructions menu.
The difference in the procedure is in how you
complete the Footnote menu.
4. In the Footnote menu:
a. Set Create/Revise Footnote Text to No.
You are using a previously created footnote and
do not have to create a footnote at this time.
You do not want to revise the footnote at this
time either, since footnotes are not brought into
a document until you paginate the document.
Refer to Segment 4 of this lesson for further
information on revising stored footnotes.
b. Specify document name, diskette name, and
system page number.

Special Text Applications

FOOTNOTE
10 ITEM
a Crea te/Revise
Footnote Text
b

YOUR
CHOICE

Reset Footnote Number
or Character
Do cu ment Nam e
Diskette Name

e

System Pa ge Number

When finished with this menu. press ENTER.

POSSIBLE
CHOICES
1 = Yes 2 = No

3·2

Using a Footnote Library / Help

When you paginate, the Footnote code in the
document directs the system to go to the document
in which the footnotes are stored and retrieve that
footnote. Therefore, the document containing the
footnotes must be loaded in the diskette unit at the
same time as the document you are creating. This
means the two documents must be on the same diskette,
or you must have a dual diskette unit.
The next steps are the same as the steps you follow
when creating any document with footnotes.
5. Repeat Steps 1 through 4 as necessary.
6. Paginate and print the rlocument.

Go on to the Demonstration that follows.

Special Text Applications

Using a Footnote Librarv / Demonstration

DEMONSTRATIONITEXTPACK 6
In this Demonstration you will use footnotes that have
already been stored in a footnote library. The
illustration below shows a printed version of this
footnote library. The handwritten notations indicate
the system page number on which each footnote is
stored. For this Demonstration you will use the
footnotes stored on System Page Numbers 9 and 11
of the footnote library.

tJCl Alicia

P. Parker, Modern Anx i ety (New York: Macmillan, 1979), p . 45.
H. Rauch, The Search for Human Li fe (New York: Mac mi llan , 1965) ,
pp . 334 - 338.
J.H . Dexte r, " The Developmen t of th e Allegory ," American Literary Review
/:i\ 69 (1963), pp . 223 - 238 .
~ John P . Dern and Alec Russell, A Manual for In t ergro up Relationships
~ (Chicago: Unive r si t y of Chicago Press , 1967), p. 66 .
John W. Frazier , The Ge rman System of Gover nment, 5th ed. r ev . (Chicago:
~ University of Chicago Press , 1967) , p. 66 .
~ Winifred H. MacDonald, English Prose Fiction: A Bibliography (Cambridge:
A'I Ha r va r d Unive r sity Press , 1975) , p. 79.
~ Caroline Davis , The Phoenix as a Symbol in Modern Fiction (No tr e Dame,
IN: Notre Dame Univers ity Press , 1968) , p. 57.
~ Helen M. Ga rdin er , The World We Live In (San Fra n c i sco : Coi t Press,
1980), p. 78.
Eli za beth Henry , Effec tive Communications (New Yor k : Ha rper & Row,
1977) , p. 667 .
Ie> Grace F. Fairchild , Anxiety in the Business World (New York : Tower
Press, 1981), p . 45 .
II Ba rr y S. Wo l enski , Co mmuni ca ting (Ch i cago : Parallel Publications, 198 0) ,
p. 82.
~ John

a
@

o

~@C?
@

Special Text Applications

3·2

3·2

Using a Footnote I.ibrarv / Demonstration

To use stored footnotes while creating a new document,
create the following document:
Document name: Stored Footnotes
Diskette name: TRAIN2
Change the document format to double spacing.
Type the text below.

Pr ob l ems i n Commun ica t ion

Mill io n s o f dol l ars a r e l os t yea rl y beca u se someo ne go t t he wr ong
message o r th e messa ge ju s t didn 't ge t thr ough; th e r efore , the f ir s t
s t e p t o ef f ec t i ve commun i ca ti on i s unde r s t a nding.

Special Text Applications

Using a Footnote Library / Demonstration

Press INSTR.
Choose Footnote in the Instructions menu.
Make the following selections in the Footnote menu:
•
•
•
•

Create/Revise Footnote Text: No
Document name: Footnote Library
Diskette name: TRAIN2
System Page Number: 9

Press ENTER.
Type the text below.

Mi sunderstand i ng.

Al t ho ugh wo r d sounds a r e only- vibra t ions in t he

air, t hey make us t hink a nd act in cer t a i n ways .
because people give them meaning .

Special Text Applications

Wo rd s mean some th i ng

3·2

3·2

Using a Footnote librar, / Demonstration

Press INSTR.

Press ENTER.

Choose Footnote in the Instructions menu.

End the document, then paginate and print it.
Your printed document should look like the
following:

Make the following selection in the Footnote menu:
• Create/Revise Footnote Text: No
• System Page Number: 11

Probl e m in Communic a ti o n
Nilli o n s o f do ll a r s a r e los t y e a rl y bec au se some o n e go t th e wr o n g
messa ge o r th e me ssa g e j us t didq ' t g e t through; th e ref o r e , the f ir s t
s t e p to ef fec t ive communi c ati o n i s und e r s t andin g .
Misunder s t a nd i ng .

1

Alth ough wo r d sound s a r e o nl y v i b r a ti o n s in t he

air, th e y ma k e u s think a nd ac t i n ce r t ai n way s .

.

b eca u s e p eo pl e g i ve t h em mea nl ng .

Wo r d s mea n some thing

2

lEli zabe th Henry , Effec tive Commu nica t io n s ( New Yo rk : Ha r pe r & Row,

1977 ), p . 667 .
2

Barry S . Wol e n s ki, Communi c atin g (C hi c ago : Pa r a ll e l Publi ca ti o n s ,

198 0) , p . 82 .

Go on to the Self- Test on the next page.

Special Text Applications

Using a Footnote Librarv / Self-Test

SELF-TESTITEXTPACK 6
In this Self-Test you will use footnotes stored in a
document named Ft Library. A reference copy of that
library is shown.
Using the footnotes stored previously, create the
document shown on the next page. Note that it is
double-spaced.
Document name: Modern Office
Diskette name: TRAIN2
The footnotes have been stored as follows:
Document name: Ft Library
Diskette name: TRAIN2
After creating the document, paginate and print it.

CD

®

Franklin C. J us t, A His t o r y of Business (De troi t: Skyline Press, 197 7) ,
p. 566.

Patrick O' Do nn el l, Mode rn Off ice Pr oced ur es (New Yo rk: Lawr e nce Books,
1981) , p. 78 .

Go on to the Feedback on the next page.

Special Text Applications

3·2

3·2

Using a Footnote Librar, / Feedback

FEEDBACKITEXTPACK 6

THE MODERN OFFI CE

I n th e mode rn o f f i ce , speed a nd e ffi c i e ncy in ha ndling pa perwo rk
ar e key e lement s in contr o lling o f fi ce c os t s.

No t onl y mu s t pa perwor k

be s t or e d quickl y ; th e ma na ge r mu s t be a b l e t o f ind wh a t he/s he nee d s
with minimal de l ay .

1

Th e modern ma nag er , th e r efo r e , de ma nd s th a t al l offi ce pe r sonnel
be come famili a r with th e ne wes t t ec hn o l ogy .

Al l me an s of s t oring and

retrieving do c umentation ef fi c i e ntly s hould be r esea r ched.

Thi s

r esea r c h involves co ns i de rin g a ll as pec t s of wo r kflow , in c lu di ng amo unt
o f document a ti on, s t affing , and des ir ed turn a r ound t i me .
L -_ _ _ _- -_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _-

2

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _~_~

IFr a nklin C. J u st , A His t o r y of Bus iness (D e tro it: Skyline Pr ess ,
19 77 ), p. 566 .
2pa tri ck O'D onnel l , Mo dern Off i ce Procedur es , (New Yo rk: Lawr e nce
Boo ks , 198 1) , p. 78 .

Special Text Applications

Using a Footnote Librarv / Feedback

After pagination and printing, the document you
created should match the document shown on the
previous page. If the documents did not match, review
the Main Idea and Help sections.

If you had problems using a footnote library, review
the segment and try the Self-Test again.

Special Text Applications

3·2

Printing a Reference Copy

Prerequisites:
You must have completed
Diskettes, L esson 2,
Segment ], and the
previous segments in this
lesson

3

This segment is for users of Textpack 6
only.
In the previous segments you learned to
store footnotes in a separate document, or
footnote library, and to use these stored
footnotes when creating a new document.
To use footnotes stored in a footnote library
you must have a printed copy of that library
to use as a reference. This segment teaches
you to print a reference copy of the footnote
library.
Your goal for this segment is to be able
to print a reference copy of footnotes that
have been stored in a footnote library.

~-----y

Special Text Applications

3·3

Printing a Reference CoPV / Main Idea

MAIN IDEA/TEXTPACK 6
To print a reference copy of the footnote library, follow
these steps:

1. Set Preserve Page Numbers to Yes for the master
footnote library.
2. Duplicate the master footnote library .
3. Set Preserve Page Numbers to No in the duplicate
footnote library.
4. Paginate and print the duplicate footnote library.
5. Hand-number the printed copy for future reference.
6. Delete the duplicate footnote library.

MASTER DOC .

DUPLICATE DOC.

Preserve Page Numbers
Yes

Preserve Page Numbers
No

Footnote
library

Footnote
library

'/

}JJ

"-

/

l
'Paginate
and Print

1
Footnote
library

If you need more information about printing a reference
copy, go on to the Demonstra tion. If you would like
more detail, read the Help that follows.

Special Text Applications

Printing a Reference CoPV / Help

3·3

HELP /TEXTPACK 6
To print a reference copy of the document in which
you have stored footnotes, that is, a footnote library,
follow these steps:
1. Set Preserve Page Numbers to Yes for the master
footnote library.
Setting Preserve Page Numbers to Yes prevents you
from paginating the footnote library. When you
stored the footnotes in a separate document, the
system placed each footnote on a separate page,
beginning with System Page Number 1. You did
not have the opportunity at that time to go to the
Create or Revise Document menu and set Preserve
Page Numbers to Yes. Do that now. You want to
preserve the page numbers because you use these
numbers to reference the stored footnote in the
Footnote menu.
2. Duplicate the master footnote library.
You use the duplicate library to print a reference
copy. You will, however, continue to reference the
master footnote library when you use the stored
footnotes in a new document. For further
information on duplicating a document, see Job
Aids, Tab 7, Diskette Tasks.
3. Set Preserve Page Numbers to No in the duplicate
footnote library.
You do not want to preserve the page numbers in
the duplicate footnote document. If the page
numbers are preserved, each footnote prints on a
separate page. A reference copy with many footnotes
would be very bulky and awkward to use.

Special Text Applications

MASTER DOC.
Preserve Page Numbers
Yes

DUPLICATE DOC .
Preserve Page Numbers
No

Footnote
library

Footnote
library

IL

~

-""/

~
Paginate
And Print

1
Footnote
library

3·3

Printing a Reference CoPV / Help

4. Paginate and print the duplicate footnote library.
When you paginate the duplicate library, the system
removes the Page End codes placed between each
footnote and inserts new Page End codes based on
line count. Therefore, your duplicate library does
not have nearly as many pages as the master
footnote library.
5. Hand-number the printed copy for future reference.
The hard copy should be hand-numbered. That is,
you should write a page number beside each
footnote. These numbers correspond to the system
page numbers within the master footnote library.
6. Delete the duplicate footnote library.
This is to ensure that you reference the master
footnote library whenever you access or revise the
stored footnotes. For further information on
deleting a document, see Job Aids.

Special Text Applications

Printing a Reference CoPV / HfjJlp

~ Alic i a P. Pa rk er , Modern Anxi e t y (New Yo rk : Macmillan , 1979) , p. 45 .
~ John H. Rauch, The Search fo r Human Life (New Yo rk: Macmillan,

1965) ,
pp . 334 - 338 .
J . H. Dexter, "The Develop ment of th e Allego r y ," Ame ri ca n Li t era r y Review
69 (1963) , pp. 223 - 238 .
John P. Dern and Alec Russell , A Manual for Intergroup Rela t ionships
(Chicago : Un iv ersi t y of Ch icago Press, 1967) , p. 66 .
John H. Frazier , The Ge rman Sys t em of Gove rnment , 5 th ed . re v . (Ch i cago :
Uni ve r s it y of Chi ca go Press , 196 7) , p. 66 .
~ Hinifred H. MacDo nald, English Pr ose Fi c ti on : A Bibliog r aphy (Ca mb ridge:
~ Harvard Unive r s it y Press , 1975), p. 79 .
~ Ca r o lin e Dav i s , The Phoenix as a Sy mbol in Mo dern Fic ti on (Notre Dame ,
IN : No tr e Dame Un i versi t y Pr ess , 1968) , p . 57.
Helen M. Gar din e r, The Ho rld He Live In (San Fra ncisco: Coit Press ,
/f\\ 1980) , p . 78 .
El izabe th Henry , Ef fec tive Commun i ca t ions (lew York: Ha rp er & Row ,
1977) , p . 667 .
10 Grace F. Fairchild , Anxie t y in th e Business Horld (New York : Towe r
Press , 1981) , p . 45 .
II Barry S . Hole nski , Communi ca ting (Chicago: Parallel Publica t ions , 198 0) ,
p . 82 .

@

LI
@

®

®

&
@

@

Go on to the Demonstration that follows.

Special Text Applications

3·3

3·3

Printing a Reference CoPV / Demonstration

DEMONSTRATIONITEXTPACK 6
Let's print a reference copy of a previously stored
footnote library. But first, let's look at the original
Library Copy. The steps to print a reference copy
follow .
Choose Revise to access the following document:
Document name: Library Copy
Diskette name: TRAIN2
Go to the Create or Revise Document menu.
Note: The original footnote library must have Preserve
Page Numbers set to Yes so that you will not
mistakenly paginate it.
To print your reference copy on as few pages as
possible, however, you must change Preserve Page
Numbers to No in the duplicate copy, then paginate
the duplicate.
To duplicate the master footnote library :
Go to the Task Selection menu and choose Work
Diskette Tasks.
Choose Duplicate Document in the Work Diskette
Tasks menu.
Complete the Duplicate Document menu as follows:
Document name: Library Copy
Diskette name: TRAIN2
New document name: Dup Lib
Diskette name: TRAIN2

Special Text Applica tions

Printing a Reference CoPV / Demonstration

Press ENTER to duplicate the documents and return
to the Work Diskette Tasks menu.
Go to the Typing Tasks menu.
Set Preserve Page Numbers to No in the duplicate
footnote library named Dup Lib.
Choose Revise to access the following document:
Document name: Dup Lib
Diskette name: TRAIN2
Set Preserve Page Numbers to No in the Create or
Revise Document menu.
Go to the typing area and press END.
Paginate and print the duplicate footnote document.
Number the printed document for future reference.

Special Text Applications

3·3

3·3

.Printing a Reference CopV / Demonstration

Delete the duplicate footnote library named Dup Lib.
The document is shown below.

~
3

~

~
~
~

CS[)
~

~

II
@

Alicia P. Parker, Modern Anxiety, (New York: Macmillan, 1979), p . 45.
John H. Rauch, The Search for Human Life (New York: Macmillan, 1965) ,
pp . 334-338.
J. H. Dexter, "The Development of the Allegory," American Literary Review
69 (1963), pp . 223-238 .
John P. Dern and Alec Russell, A Manual for Intergroup Rela t ionships
(Chicago: University of Chicago Press, 1967), p . 66.
John W. Frazier, The German System of Government, 5th ed . rev. (Chicago:
University of Chicago Press, 1967), p. 66 .
Winifred H. MacDonald, English Prose Fiction: A Bibliography (Cambridge :
Harvard University Press, 1975), p. 79 .
Caroline Davis, The Phoenix as a Symbol in Modern Fiction (Notre Dame,
IN: Notre Dame University Press, 1968), p . 57.
Helen M. Gardiner, The World We Live In (San Francisco: Coit Press,
1980), p . 78 .
Elizabeth Henry, Effective Communications (New York: Harper & Row,
1977) , p . 667.
Grace F . Fairchild, Anxiety in the Business World (New York: Tower
Press, 1981), p . 45 .
Barry S . Wolenski, Communicating (Chicago : Parallel Publications, 1980),
p. 82.

Go on to the Self-Test on the next page.

Special Text Applica tions

Printing a Reference CoPV / Self-Test

SELF-TEST/TEXTPACK 6
In this Self-Test you will print a reference copy of a
footnote library. Remember, to do this you will
duplicate the master footnote document. The duplicate
document becomes the reference copy.
The master footnote document is stored on
TRAIN2. The document name is Reference Footnote.
Name the new document Footnote Dup.

Go on to the Feedback on the next page.

Special Text Applications

3·3

3·3

Printing a Reference Copy / Feedback

FEEDBACK/TEXTPACK 6
A printed and hand-numbered reference copy is shown
below.

(J)

Franklin G. Ju s t , A History of Business (Detroit: Skylin e Pres s , 1977),

r::i\ p.
0

o

566.

pa t ri c k O' Donnell, Modern Office Proc e dures (N ew York: La wr e n ce Book s ,
1981) , p. 78.

Did you remember to delete the reference copy?

Special Text Applications

Revising Footnotes from a Footnote l.ibrarv

Prerequisites:
You must have completed
all previous segments in
this lesson

'"

THE.5>~

FOOTNOTE.S
WILL

NEED SOmE.

CHArvoE.S ...

Special Text Applica tions

4

This segment is for users of Textpack 6
only.
It is possible to correct minor
typographical errors in a footnote library
by choosing Revise to access the document.
However, for more extensive revisions you
should access the footnote through the
Footnote code.
Your goal for this segment is to be able
to revise a footnote stored in a footnote
library through the Footnote code.

3·4

Revising Footnotes from a Footnote Librarv / Main Idea

MAIN IDEA/TEXTPACK 6
To revise a footnote stored in a footnote library, follow
these steps:
1. Create a document and go to the typing area.
2. Press INSTR and choose Footnote.
3. Complete the Footnote menu, including the
document name, the diskette name, and the system
page number of the footnote to be revised.
4. Make revisions in the footnote typing area.
5. Repeat Steps 2 through 4 as necessary.

If you have enough information about revising footnotes
from a library, go on to the Demonstration. If you would
like more detail, read the Help that follows.

Special Text Applications

Revising Footnotes from a Footnote Librarv / Help

HELPITEXTPACK 6
You learned in Lesson 2, Segment 3 of this unit that
footnotes should be revised by going through the
Footnote code to the footnote typing area. All revisions
take place within the footnote typing area.
Footnotes that have been stored in a footnote library
should also be revised this way. But you don't have
a Footnote code within the footnote library. So how
do you revise the footnotes?
You could go back to the document in which these
footnotes were originally created. However, you might
not remember where this was. Instead, you can create
a new document that "holds" a Footnote code. You
can then go through this Footnote code to revise the
stored footnotes.
To revise a footnote stored in a separate reference
document, follow these steps:
1. Create a document and go to the typing area.
This is an "empty" document. That is, it contains
no text. You are creating this document as a means
of holding a Footnote code.
2. Press INSTR and choose Footnote.
This places a Footnote code in the empty document,
giving you a means of accessing the footnote to
be revised.

C_2)
Footnote
Code
Footnote
Typing
Area

Create
Document A
(Empty)

Special Text Applications

Footnote
library

3·4

3·4

Revising Footnotes from a Footnote Librar, / Help

3. Complete the Footnote menu, including the
document name, the diskette name, and the system
page number of the footnote to be revised.
The item for Create/Revise Footnote Text is set
to Yes, so there's no need to choose that item. You
should choose and complete the items for document
name and diskette name, indicating where the
footnotes are stored and giving the system page
number of the footnote to be revised.

fOOTNOTE

b

POSStBLE
CHOICES
1 = Yes 2 = No

YOUR
CHOICE

10 ITEM
a Createl Revise
footnote Text
Reset Footnote Number
or Character
Document Name
Diskette Name
e

System Page Number

When finished with this menu. press ENTER.
[TYpe

to fetter to choose tTEM ; press ENTER.:.! J.!:

4. Make revisions in the footnote typing area.
You can now make revisions to the footnote library.
5. Repeat Steps 2 through 4 as necessary.
You should repeat Steps 2 through 4 for each
footnote you want to revise.

C_ZJ
Footnote
Code
Footnote
Typing
Area

Go on to the Demonstration that follows.

Create
Document A
(Empty)

Footnote
Library

Special Text Applications

Revising Footnotes from a Footnote library / Demonstration 3·4

DEMONSTRA TION/TEXTPACK 6
In this Demonstration you will make revisions to two
footnotes stored in the document named Footnote
Library. A one-page reference copy of Footnote
Library is shown below.

REFERENCE COPY OF FOOTNOTE LIBRARY

{j) ,'\lic i a P . Pa rk er , ~Iode rn Anxie t y (New York : ~Iacmillan , 1')79) , p . 45 .
~ John H. Rauch , The Search for Hum a n I.ife (New York : ~Iacmi l lan , 1~(5) ,
pp. 334 - 338.
@ .J.H . Dexter , " The Development of the Allego r y ," American I.iterary Rev i ew
69 (1963), pp. 223 - 238 .
@ .John P. Dern a nd Al ec Russel I , II Nanual for Int e rgr o up Re l ationships
(Chicag o : Universi t y of Chicago Pre ss , 19(7) , p . 66.
@
.John \,1 . Frazier , The Ge rman System of Gover nment , 5 th ed . rev . (Chicago :
Uni versi t y of Chicago Press, 1967) , p . 66 .
@
lh n Hred H. MacDonald , En glis h Prose fiction : A Bibliogra phy (Cambridge :
I'1'I Harvard Unive r s it y Press, 1975) , p . 79.
~ Ca r o lin e Dav i s , The Ph oenix as a Sy mb o l in Nodern Ficti on (Notre Dame,
IN : No tr e Da me Un iver s it y Press , 19(8) , p. 57 .
®
Helen M. Ga rdin e r, Th e \"orld We Li ve In (San Francisco: Coit Press ,
rm I980), p. 78 .
\:JI El i zabe th He nr y , Effec tive Co mmuni ca ti on s (New York: Harper & Row,
~ 977) , p. 667.
~ r ace F. Fa ir c hild, Anxi e ty in the Business l.Jorld (New York : Tower
press , 1981), p. 45 .
/I Ba rr y S. \.Jole-nski , Communica t ing ( Chic a go: Pa rall e l Publi cations, 19 80) ,
p . 82 .

@

Special Text Applications

3·4 Revising Footnotes from a Footnote Library / Demonstration

Create the following document and go to the typing
area:
Document name: Revise Footnote Library
Diskette name: TRAIN2

Make revisions in the footnote typing frame.
The footnote shown below should appear in the
footnote typing frame. The word Chicago should be
Denver.

Press INSTR and choose Footnote.

Revise the footnote to correct this.

Make the following selections in the Footnote menu:
• Document name: Footnote Library
• Diskette name: TRAIN2
• System Page Number: 4

Press ENTER to return to the typing area.

John P. Dern and Alec Russell , A Manua l for I nt er r ou . Rela t ionsh i s
( Gl.i o go O'Un ivers it y of
r ess , 1967) , p . 66 .

Denver

....
~

Special Text Applications

Revising Footnotes from a Footnote Librarv / Demonstration 3·4

The footnote reference number 1 appears in the typing
area.

The footnote shown below appears in the footnote
typing area.

Press INSTR and choose Footnote.

Correct the page number in this footnote by changing
it from 667 to 67.

Complete the Footnote menu by setting System Page
Number to 9.
Notice that the document name and diskette name are
still filled in.

Press ENTER to return to the typing area.
The footnote reference number 2 is now added to the
typing area.

Press ENTER to go to the footnote typing area.

Press END.

Eli za be th

H e n ~ F.ffecti v e

1477) , p . 667 .

fo7

Go on to the Self-Test on the next page.

Special Text Applications

Commun ica ti ons (New York : Harper & Row,

3·4

Revising Footnotes from a Footnote I.ibrarv / Self-Test

SELF-TEST/TEXTPACK 6
In this Self-Test you will revise the footnotes stored
in the document named Ft Library.
• Create a document and name it Library Revisions.
• The footnotes you will revise are stored in a
document named Ft Library. The diskette name is
TRAIN2.
• Make the revisions as shown in the illustrated
reference copy.

Special Text Applications

Revising Footnotes from a Footnote Librar, / Self-Test

CD

Franklin C . Jus t, A His t ory of Business (Detroit: Skyline Press , 1'177),
p . 566 .
~ ~;~ ~~ Ck 0 ' Donne ll, Mode rn Off i ce Procedu re s (New York : Lawren ce Books ,
, p. ~
~

,Q<62

 svmbol 0 is llsed to differentiate between a zero and the letter O.

-

Special Text Applications

5·2

Constructed Characters / Demonstration

You see the Required Backspace code.
Press +- once.
Now you see the O.
Print the document and compare it with the illustrated
sentence.
Both the 0 and / print in the same position.

The symb o l

0

i s u se d t o diff e r en ti a t e betwee n a ze r o a nd th e le tt e r O.

Special Text Applications

Constructed Characters / Demonstration

Underlining a Character
You underline a single letter the same way you
construct a character. In this part of the
Demonstration, underline the i in sit and the e in
set. Steps to type this sample document follow.
Create the following document.
Document name: Characters
Diskette name: TRAIN2

Yo u sit down on a c h air, but you se t the book down o n th e table.

Special Text Applications

5·2

5·2

Constructed Characters / Demonstration

Type You s

To underline i:
Type i

Press REQD BKSP.
The i no longer appears on the screen.
Type_

This is the Underline key, located above the hyphen.
Now, both the i and the _ appear in the same position
on the screen.

Special Text Applica tions

Constructed Characters / Demonstration

Type t down on a chair, but you s
Underline e.
Type the remainder of the sentence.
Print the document and compare your sentence with
the illustrated sentence.

You sit down on a chair, but you set the book down on the table .

To construct and underline characters on your own,
go on to the Self-Test.

Special Text Applications

5·2

Special Text Applications

Constructed Characters / Se/f-Test

SELF-TEST
In the following Self-Test, construct the ± symbol.
Although your keyboard may have this key, your
printer element or printwheel may not. Use + (Add)
and _ (Underline) for this exercise.
Create the following document:
Document name: Confidence Intervals
Diskette name: TRAIN2
Now type the illustrated sentence below.

The co nfid ence i nt e r val for our p r ojec ti on is + 2 points .

Now type the next sentence.

I t is difficult for a p erson with d ys l exia t o differentiate b e twee n bad
and dad .

When you have typed both sentences, print the
document and compare your sentences with the
ill ustrations.

To see how you did, go on to the Feedback.

Special Text Applications

5·2

5·2

Constructed Characters / Feedback

FEEDBACK
If your first sentence is different, check the following:

D Did you space between is and the ±?
D Did you press REQD BKSP only once?
D Did you use the Underline key to underline?
If your second sentence is different, check the
following :
D Did you press REQD BKSP only once?
D Did you use the Underline key to underline?

If you had trouble, review the segment and try the SelfTest again.

Special Text Applications

Block Overstrike

3

PROPOSED AMENDMENT TO THE CHARTER OF THE COUNTY OF SAN otEGO
Firs!. That Section 401 .4 of Article IVollht Charter of the County of San Diego is repealed,
Saclic.. I 48'1 .4. • '''a ....... C) OCtu s · II e oHIce 01 Supo • Iso•• it is filed b, appoi, I
6 I 0'. laic ") cllha 6",.i.. ii; 6 be 3 of ,h. 9oe.d. If the Boa d 'ails fa "aka ...
appc', II .... I Hilt.; .. 'Pliil) dap 01. ace..
lhe go .....ce iI:akA 11"8 4PO;"liIlSill. nie
appc' '8e I'Iclds offic6 oillilll'6 electloc ••hd ~U8iIincclio, cl. successe . "Fh& 3 CC8fD30 is
oleel3c1 a' ,I' ... oscl go 16.81 aleello " oltho. 10 C04' piela
1& ii . if il does 'P' axpilo !tIe

c,.

'oUo.; ,i daile_., . o. 10 beg; ... 18K foul ,'"

,tI,

,&, ... 0' office.

Let's suppose you have been asked to
prepare a draft of a contract that's in the
process of being negotiated. In order to
show the changes that were made during
the evolution of the contract, you are to
mark the original text that is to be changed.
You can show these revisions by
overstriking, that is, marking over the block
of text with another character.
Using a typewriter to overstrike, you type
the text, then return and type over the text
with another character. Using the
Displaywriter to overstrike, you type the
text and then use OVERSTRIKE to mark
over the text with a character of your
choice.
Your goal for this segment is to be able
to overstrike a block of text.

Special Text Applications

5·3

-- -

Block Overstrike / Main Idea

MAIN IDEA
Overstriking means marking over a block of text with
another character. To overstrike text, follow these
steps:
1. Place the cursor at the beginning of the text you
want to overstrike.
2. Press OVERSTRIKE.
3. Place the cursor at the end of the text you want
to overstrike. Press ENTER.
4. Type the character you want to use to overstrike.
Press ENTER.

To remove the overstrike, delete the Begin and End
Overstrike codes.
To change the overstrike character, you must
remove the first overstrike (delete the Begin and End
Overstrike codes), and then follow the steps to
overstrike again, using the new character.
To make text revisions, first make sure the cursor
is between the Begin and End Overstrike codes. Then
revise as usual.

If you have enough information about Block Overstrike,
go on to the Demonstration. If you would like more
detail, read the Help that follows.
~
~

Special Text Applications

Block Overstrike / Help

HELP
Using Overstrike
The Overstrike function allows you to type one
character over another character throughout a block
of text. To overstrike text, follow these steps:
1. Place the cursor at the beginning of the text you
want to overstrike.
You can begin overstriking at any point in the typing
area. If you place the cursor at a tab in front of a
paragraph, you may overstrike some blank spaces.
2. Press OVERSTRIKE.
OVERSTRIKE is located on the front of the DEL
key.
The prompt "Overstrike what?" appears.
3. Place the cursor at the end of the text you want
to overstrike. Press ENTER.
You can overstrike any number of characters within
a document. The text to be overstruck is highlighted
as the cursor moves to the end of the text.
The prompt "Overstrike with what character?"
appears.

Special Text Applications

5·3

·

lock Overstrike / Help

4. Type the character you want to use to overstrike.
Press ENTER.
Any character on the keyboard can be used as an
overstrike character. The overstrike character
replaces the text on the screen. You can see the
original text by moving the cursor through the text
or by setting Display Codes to Yes in the Screen
Format menu. Both text and overstrike characters
are printed.
A Begin Overstrike code ( ~ ) is now at the
beginning of the block of text, and an End Overstrike
code ( ~ ) is at the end of the block of text. To see
these codes, move your cursor to the beginning and
end of the block of text or set Display Codes to Yes
in the Screen Format menu.
Deleting Overstrikes
Removing overstriking is similar to removing Begin
and End underline codes. First, delete the Begin
Overstrike code. The overstrike character no longer
appears on the screen. Next, delete the End Overstrike
code at the end of the text.

Special Tex t Applications

Block Overstrike / Help

Revising the Overstrike Character
If you decide to change the overstrike character, you
must first delete the Begin and End Overstrike codes.
Then follow the steps in this segment to overstrike
with the new character.

Revising Text That Has Been Overstruck
You can revise text that has been overstruck. Before
you begin revising, check that you are between the
Overstrike codes. You can then revise text, as
necessary. The new text that you insert is automatically
overstruck as it is typed.

To use Block Overstrike, go on to the next page.

Special Text Applications

5-3

·

oc

verst" e Demonstration

DEMONSTRATION
In this Demonstration, the fifth paragraph in the
illustrated document is to be deleted. In order for both
parties to approve the change, it will be shown by
overstriking the paragraph with a slash (I).
Choose Revise to access the following document:
Document name: Purchase Agreement
Diskette name: TRAIN2
The steps to overstrike the fifth paragraph follow .

This I\gr~'l'm ... nt , L'lIt ... r,-,d int, . lid s lrd d:\\' " I ,\pri I , !lJ!'! . hv ,IIHI h ~'l .... e l.,n
th .. Phi \;l(h.'lphi;, Lorpo r ;1t j"n , a 1>~·nn.;\'I\'.1nia ('ofl'"r,lt inn I.'ill! Ilrinr i".11

::~~ i ~~:h~~d 1~~t\l~'~ ~~~~:' :~~L'I;~~; ~~~~;~~~.~ r :,~~C (i';:,I.~ ~'~r l:~~; 1
';~:~r~;:;';1 t inn ."
"~l(l c ktH\ldcr , " WI TNESSETH :

WIlI:!I,t'A5 . thl' SUlc kh nld c r mm s LUU ,lHlU .\1
:-.h, lfC S of c,lpit;d stoc k of thl' tor p or;! ! iun ;

t tl

th ... I.J',O , OOO out-.t.mdinF,

WHE!l.Ei\S, the Sloc kh{' )d('I' .... i slll'S tn milk ... a1: 01
th,-' {I.'rm s o f thi :- I\gn.· ... ml' Ill ;

s;lid stock I' llhjc('"(

\.I1tt:JU:,\S , it i s th,-, intent of tilt: Co rp o ral j"l1 ,1nd th .. Stoc kh older
sec ure thI s Agreement bv tht.' u".., of in"ur'lnct.' t o prov idl' ,111 o r .1
liubstalltlal part of the purchae pri ce ",,11..,n nt.'l'de!! tn c,lr r~' o ut thi s
I\grel'men t,
NO\o.' nn:IU:FlJ1U: . in consickra ti lHl of the m\!lu.l1 COVt.'rHln t s to hllv and
sl' ll and the perl0rma nCl' thcn:o f expre"sed hCf('il1 hy th .., part it.,,, , the
Stoc kh o lder d ocs h c rehy bind himself , h i s h ... ir s . ex ecu t o r s ,
1l dmini s tr,lt o rs and ,ls" igI1 5 • .111t! th ... Cor por'll i on d<.ll·~ ht.' fl'bv hind it~..,ll
.111d it s SUCCl!sso r s , and t.',l c h he r e t .. 'I/';I'ccs.

Special Text Applica tions

Block Overstrike / Demonstration

5·3

Place the cursor under the N in NOW THEREFORE.
Press OVERSTRIKE.
Note the prompt "Overstrike what?"

Special Text Applications

~OW,

THEREFORE, in con

·

Block Overstrike / Demonstration

Place the cursor at the end of the paragraph, under
the . in hereto agrees. Then press ENTER.
This indicates that you want to overstrike the
paragraph, including the period. The paragraph is
highlighted.
Note the prompt "Overstrike with what character?"

each hereto agrees.:.

Type a slash (/). Then press ENTER.
The text of the paragraph is replaced on the screen
with slashes.
Now do the following to view the original text:
Move your cursor through the slashes.
The original text appears, one character at a time,
between the slash marks.
Set Display Codes to Yes in the Screen Format menu.
Now you can see the original text and the Begin
Overstrike ( -+ ) and End Overstrike ( ~ ) codes.

Special Text Applica tions

Block Overstrike / Demonstration

Print your document and compare it with the
illustrated document.
If you prefer to overstrike with a hyphen instead of
a slash, you can change the overstrike character by
following the steps on the next page.

PURCHASE AGREEMENT
Th i s Agreement , ente r ed into this 3rd day of April , 1982 , by and be tw ee n
t he Philadel phia Corpora t ion , a Pennsylvania corporation with principal
officE's at 1601 Liberty Avenue, hereinafter called the " Corporation ,"
and Richard Michaelson, of 1865 Conway , hereinafter called the
" Stockholder ," \n TNESSETH :
WHEREAS , the Stockholder owns 200 , 000 of the ' 1 , 350 , 000 out standing
shares of ca pital stock of the Corpora ti on ;
WHEREAS , the S t ockholder wish es to make all of said stock subjec t
t o th e terms of this Agreement ;
WHEREAS , it is the int ent of the Corpora ti on and the Stockholder to
secu r e thi s Agreemen t by th e u se of insurance to provide all or a
subs t antial part of th e purchase price when n eded t o carry ou t this
Agreemen t.
~0W/t~t~t10~t' / i~ /i0 ~$i¢~titi 0~/0i/t~~/~~ t~ iX/i0Y~~i~ t $/t0/~~f/i~¢
$~rx / i~¢ / t~~ / p~t!0t~i~it / t~tt~ 0 ! /~i pt~$$~¢ / ~ttti~ / ~f / t~~ / pitt!t$' / t~t
$t0i~~0 X¢ tt / ¢0t$ / ~t t t~f / ~ ! ~¢ / ~ ! ~i~rf' / ~!i / ~t!ti' / ti~i~t0ti'
i¢~!~!$ i ti t 0 t$ / i~¢ / ii$!i~$' / i~¢ / t~t /~0 tP 0 tii!0ri / ¢0ti / ~t t ~~f / ~ i ~¢ / !i $t rf
i~¢ / i ii / t~iitti0tt'/i~¢/~ii~ / ~tt~t0 / iittti'

Special Text Applications

5·3

·

oc

verst" e Demonstration

To delete the Overstrike codes:
Choose Revise to access the document again, and leave
Display Codes set to Yes to make it easier to find
the Overstrike codes.
Place the cursor under the

~

.

Press DEL, then press ENTER.
Place the cursor under the

+- .

Press DEL, then press ENTER.
Now set Display Codes to No.
To overstrike with a hyphen:
Place the cursor under the N in NOW THEREFORE.
Press OVERSTRIKE.

~OW,

THEREFORE, in con

Special Text Applications

Block Overstrike / Demonstration

Place the cursor at the end of the paragraph, then
press ENTER.
Type a hyphen, then press ENTER.
Notice that the text of the paragraph is replaced on
the screen with hyphens.
You can revise text that has been overstruck. To do
this, you must place the cursor between the Overstrike
codes before making the revision.

Special Text Applications

each hereto agrees.:

5-3

·

Block Overstrike / Demonstration

The word covenants is to be changed to agreements .
To make this change, follow these steps;
Set Display Codes to Yes in the Screen Format menu.

PURCHASE AGREEMENT
This Ag r eement , en t ered into th is 3rd day of April, 198 2 , by an d between
th e Phi l adelphia Co rp oration , a Pennsylvania corporation with principal
offices at 1601 Liberty Avenue , hereinafter ca ll ed the " Co rp ora ti on,"
and Richard Michaelso n, o f 18 65 Co nwa y , he r e inaft er ca lled the
" Stockhol de r," IHTNESSETH:
WHER EAS , the St oc kh o lder own s 200 ,000 of th e 1 , 35 0,000 ou t s t anding
shares of cap it al s t ock of th e Cor poration;
WHEREAS, th e St oc kholder wishes t o make all of sa id s t oc k subject
t o the t e rm s of thi s Agree me nt;
WHEREAS , it i s th e intent of the Co rp o rati on and th e St oc kh o ld er t o
sec ur e thi s Ag reement by the use of in s ur a n ce t o pr ov id e a ll o r a
s ub stan ti a l part of the purchase price when need e d t o carry out thi s
Agreeme nt.

O1reements

NeW-tHEREFeR6T-ift-eeftsi6er6~ieft-ef-~fte-m~~~6l ~enBn~~-b~Y-6ft6
sell-6ft6-~fte-perferm6ftee-~ftereef-expreSSe6-ftereift-by-~fte-p6r~ieST-~fte
6~eekftel6er-6eeS-ftereby-bift6-ftimselfT-ftis-fteirST-exee~~ersT

66miftis~r6~erS-6ft6-6Ssi~ftST-6ft6-~fte-Gerper6~ieft-6eeS-ftereby-bift6-i~self
6ft6-i~s-s~eeesserST-6ft6-e6eft-ftere~e-6~rees.

Special Text Applications

Block Overstrike / Demonstration

Delete covenants.
Type agreements
Now print your document and compare it with the
document shown.

PURC HASE AG REEMENT
Th i s Agr eeme nt , e nt e r e d i n t o thi s 3 r d day of April , 1982 , b y a nd be tw ee n
th e Phi la d e lphi a Co rp or a ti on , a Pe nn sy l va nia co rp o r a ti on wit h prin c ip a l
of fi ces a t 1601 Lib e rt y Avenu e , he r e inaf t e r c a ll e d t he " Co rp o r a ti on ,"
a nd Ri c ha r d Mi c hae l so n, of 1865 Conway , he r e i naf t e r ca ll e d th e
" St oc kh o ld e r ," WITN ESS ETH:
WHEREAS , th e St oc kh o ld e r own s 200 , 000 of th e 1 , 35 0 , 000 out s t a ndin g
s ha res of c apit a l s t oc k o f th e Co rp o r a ti on ;
WHEREAS , th e Stockh o ld e r wish es t o make al l o f s aid s t oc k s ubj ec t
t o the t e rms of thi s Agre emen t ;
WHEREAS , i t is t he in t e n t o f th e Co r po r a t i on a nd t he St oc kh o ld e r t o
sec ur e thi s Agr ee men t by th e use o f in s ur a nce t o pr ovid e a ll o r a
s ub s t a nti a l pa rt o f th e pur chase pri c e wh en need e d t o car r y out thi s
Agr e eme n t .
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se ~~ -~ ftd-~Re-~e~ f 6~mBft e e-~Re~e6 f -e~~~esse d - Re~etft - by -~ Re-~B~~teS, - ~Re
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Bftd-tts-s~eeess 6 ~S, -Bft d -eBeR-R e~et6-B~~ees.

To practice Block Overstrike on your own, go on to
the first Self- Test.

Special Text Applications

5·3

5·3

Block Overstrike / Se/f-Test

SELF-TEST 1
The corporate bylaws below are being revised. Section
2 is to be deleted, but this must first be voted on by
the shareholders. One way to indicate the revision to
the shareholders is to overstrike the paragraph.
In the following exercise, you are to overstrike the
second paragraph, Section 2. Use the slash (I) as the
overstrike character.
Choose Revise to access the following document:
Document name: Bylaws
Diskette name: TRAIN2
When you have completed the exercise, print your
document and compare it with the one shown.

Special Text Applications

Slock Overstrike / Self-Test

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If you had trouble, review the segment and try this SelfTest again. Otherwise, go on to the next page.

Special Text Applications

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