SEDHYD 2019 Instructions For Authors

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Manuscript Preparation Instructions for the
SEDHYD 2019 Conference Proceedings
This document provides instructions for preparing technical papers and extended abstracts for
the conference proceedings of the Joint 11th Federal Interagency Sedimentation Conference and
6th Federal Interagency Hydrologic Modeling Conference, June 24–28, 2019, Peppermill Hotel,
Reno, Nevada. Papers and extended abstracts will be available for download from the SEDHYD
website during the conference. Conference proceedings will be published online and made
available for download. There will be no printed conference proceedings.
Please note that technical papers, or extended abstracts, are required for oral presentations
and for posters and computer models demonstrations. Instructions for the preparation of oral
presentations and files will be sent to the presenters at a later time.
Initial abstract submissions will not be published. They are used only for approval and for
determining the conference program. Final papers submitted should include abstracts at the
beginning of the paper. Extended abstracts do not need a short abstract.
Draft papers or extended abstracts are due December 15, 2018 and Final papers or
extended abstracts are due April 25, 2019. Papers in the proceedings to need to have the
same format. See the formatting requirements for final papers below.
For more information or if you have questions, please contact either of the following technical
program chairs.
Sedimentation Program Chair
Eddy Langendoen
662-232-2924
eddy.langendoen@ars.usda.gov

Hydrologic Modeling Program Chair
Jim Barton,
503-347-7998
jbarton.sedhyd@gmail.com

Submittal of Papers and Extended Abstracts and
Formatting Requirements
1. Authors must submit manuscripts electronically via the SEDHYD 2019 conference website
(https://www.sedhyd.org/2019/) in Adobe Acrobat standard PDF format. All graphics and
tables must be inserted in the same file as the main body text. The size of the PDF file must
not exceed 50 MB. No videos or animations are allowed, but color is encouraged.
2. All final papers and extended abstracts received must have prior clearance and approval by
the author’s agency or organization. All papers and extended abstracts should be checked for
accuracy prior to submission. After receipt of the final paper or extended abstract (due by
April 25, 2019), it will not be possible to make revisions or corrections. Author’s are
responsible for obtaining their appropriate agency clearances.
3. Page setup must be standard letter-size paper (8-1/2 inches wide by 11 inches tall) with
1-inch margins on all four sides. Place a full page of text and figures on each page.

4. All text must be single-spaced. Use Georgia 11 pt. font (preferred, but no smaller than 10 pt.)
for the main body text. Use Georgia 9 pt. font for table titles and captions. For headings, use
Verdana font at sizes specified for each level of heading. The Symbol font may be used for
mathematical symbols.
5. Technical papers for oral presentations, posters, and modeling and demonstrations are not
to exceed fifteen (15) pages in total length, including abstract (optional), figures, tables,
and references. Extended abstracts will be shorter.
6. The title of the paper must be in Verdana 16 pt. font, in title case (capitalize first, last, and
principal words), boldfaced, and centered at the top of the page. Leave one blank line below
the title.
7. The title is followed by the author(s) name(s), title(s), address(es), and other contact
information, such as phone number(s) and e-mail address(es). Author information must be
in Georgia 11 pt. font, in uppercase and lowercase letters, centered, with only the author’s
name boldfaced. When there are multiple authors, start each author’s information on a new
line, but do not leave blank lines between each author. Leave one blank line after the last
author’s information.
8. The main body text is structured under topic headings such as “Abstract,” “Introduction,”
etc., all separated by one blank line above and below. The main section titles must be in
Verdana 14 pt. font, in title case (capitalize first, last, and principal words), boldfaced, and
centered. Main sections should only be subdivided if there are two or more subsections.
First-level subheadings must be in Verdana 12 pt. font, in title case, boldfaced, left-justified,
and separated by a blank line before and after. Second-level subheadings must be in Verdana
11 pt. font, in title case, boldfaced, left-justified, and immediately followed by a colon and
body text. Try to avoid more than two levels of subsection headings.
9. Each paragraph is single-spaced and starts from the left margin without indentation.
Separate the paragraphs with one blank line only. Justify paragraphs on the left only.
10. Tables are numbered sequentially throughout the entire manuscript. Each table must be
referenced by number in the main body text and placed as close as possible to the paragraph
in which it is first referenced. The table must be centered. The table’s body text and title
must use the same typeface as the main body text. The title must appear at the top of the
table in Georgia 9 pt. font, centered and without any indentation. Leave one blank line above
and one blank line below. The title is composed of three distinct parts: the keyword “Table”
and the table number, boldfaced and followed by a period, and the table title in sentence
case (first word and proper nouns capitalized), with no ending punctuation (unless followed
by additional information in sentence form). Leave a blank line between the bottom of the
table and the following text (see example below).
Table 1. Margin widths for the manuscript (note formatting for table)

Margins
Paper size
Letter
(8.5” x 11.0”)

Left
1.0”
(2.5 cm)

Right
1.0”
(2.5 cm)

Top
1.0”
(2.5 cm)

Bottom
1.0”
(2.5 cm)

11. Figures are numbered sequentially throughout the entire manuscript. Each figure must be
referenced by number in the main body text and placed as close as possible to the paragraph
in which it is first referenced. Leave one blank line between the figure and the preceding text
and center the figure. The figure’s caption must be placed below the figure in Georgia 9 pt.
font, centered and without any indentation, leaving a blank line between the bottom of the
figure and the caption and between the caption and the following text (see example below).
The caption is composed of three distinct parts: the keyword “Figure” and the figure
number, boldfaced and followed by a period, and the figure caption in sentence case (first
word and proper nouns capitalized), with no ending punctuation (unless followed by
additional information in sentence form). Regardless of type (drawing, photo, bitmap, etc.),
all illustrations are referenced by the same keyword “Figure.” Lettering on illustrations must
be legible, using an easily readable font. Color illustrations and color photos are encouraged.
If figures or photographs are taken from published references, it is the author’s
responsibility to obtain written permission from the intellectual property right owners to use
them in the proceedings.

Figure 1. Manuscript layout using letter-sized paper

12. All mathematical symbols and equations should be typed using the Georgia or Symbol fonts.
Equations should be centered between the margins and sequentially numbered throughout
the text, with the number in parenthesis at the right margin on the same line as the
equation. Leave one blank line before and after the equation (see example below).
A=πr2

(1)

13. Do not include typed page numbers, headers, or footers anywhere in the manuscript. Do not
put anything in the 1-inch margins of the paper.
14. All references should appear together at the end of the manuscript under the main section
heading “References.” List references alphabetically by the last name of the first author,

using the Georgia 11 pt. font, left justified, with a hanging indent of 0.3” and without any
blank lines in between.






Invert all authors’ names, with their last names appearing first, followed by a comma
and their initials (if more than one initial, separate initials with periods but no
spaces).
When there are two authors, separate their names with the word “and” with no
comma.
When there are three or more authors, separate their names with a comma and the
word “and” before the last author’s name.
When there are two or more references by the same author(s), list them in
chronological order from the earliest to the latest.
When there is more than one reference by the same author from the same year, they
can be distinguished by adding a character suffix to the year of publication—such as
1996a—starting with “a” and continuing in alphabetic order.

Titles of referenced books and journals are capitalized; titles of referenced papers are in
sentence case (capitalize the first word and proper nouns) and in quotation marks (see
reference examples in the template).
All references must be cited in the text by the author’s name and the year of publication.
Both the author’s name and date are enclosed in parentheses, separated by a space, as in
(Henderson 1966); however, if the author’s name is part of the sentence, it is followed by the
year in parentheses, as in “Henderson (1966) suggests.” If there are two authors for a single
reference, include both authors’ names in the text citation (Meyer-Peter and Müller 1982); if
there are three or more authors for a single reference, cite the first authors’ name followed
by et al. (Parker et al. 1982). If there are multiple references cited together, separate them
with a semicolon (Henderson 1966; Parker et al. 1982).

Template
A template for formatting technical papers is provided on the next page.

Title (Verdana 16 pt.)
Author #1 First and Last Name, Title, Agency, City, State, e-mail (Georgia 11 pt.)
Author #2 First and Last Name, Title, Agency, City, State, e-mail (Georgia 11 pt.)

Abstract (Verdana 14 pt.)
After a blank line, the body of the abstract follows and is left-justified. (Georgia 11 pt.)

Introduction (Verdana 14 pt.)
First-Level Subheadings (Verdana 12 pt.)
After a blank line, the body text follows and is left-justified. (Georgia 11 pt.)
Paragraphs under subheadings are separated by one blank line, with no indentations, and are
left-justified.
Second-Level Subheadings (Verdana 11 pt.): Body immediately follows a colon and
is left-justified. (Georgia 11 pt.)

Other Major Headings (Verdana 14 pt.)
First-Level Subheadings (Verdana 12 pt.)
After a blank line, the body text follows and is left-justified. (Georgia 11 pt.)
Paragraphs under subheadings are separated by one blank line, with no indentations, and are
left-justified.
Second-Level Subheadings (Verdana 11 pt.): Body immediately follows a colon and
is left-justified. (Georgia 11 pt.)
Tables are referenced in the text (Table 1).
Table 1. Title is centered above table, with one blank line
of separation (Georgia 9 pt.)

Figures are referenced in the text (Figure 1).

Figure 1. Caption is centered below figure, with one blank line of separation (Georgia 9 pt.)

References (Verdana 14 pt.)
Henderson, F.M. 1966. Open Channel Flow. Macmillan Publishing Company, Inc., New York.
Meyer-Peter, E. and Müller, R. 1948. “Formulas for bed-load transport,” Proc. 2nd Meeting of the
IAHR, Stockholm, Sweden, pp 39–64.
Parker, G., Klingeman, P.C., and McLean, D.G. 1982. “Bedload and size distribution in paved
gravel-bed streams,” Journal of Hydraulic Engineering, ASCE, 108(4):544–571. (Georgia
11 pt.)



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