UX A255 Operation Manual PDF Sharp Thermal Transfer Plain Paper Fax With All Digi

Sharp UX-A255 Thermal Transfer Plain Paper Fax with All Digital Answering System Sharp UX-A255 Thermal Transfer Plain Paper Fax with All Digital Answering System

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MODEL

UX-A255

FACSIMILE
OPERATION MANUAL
1.
2.
3.
4.
5.
6.
7.
8.
9.

Installation
Setting Up and Using OpenLCR
Sending Faxes
Receiving Faxes
Making Copies
Special Functions
Printing Lists
Maintenance
Troubleshooting

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Tuesday, October 9, 2001 6:14 PM

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment
not expressly approved by the manufacturer could void the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference in a
residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or television
reception, which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and the receiver.
- Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
- Consult the dealer or an experienced radio/TV technician for help.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine
unless such message clearly contains in a margin at the top or bottom of each transmitted
page or on the first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the
appropriate instructions in the operation manual."

As an ENERGY STAR partner, SHARP has
determined that this product meets the ENERGY

STAR guidelines for energy efficiency.

FOR YOUR RECORDS
Please record the model number and serial number below, for easy
reference, in case of loss or theft. These numbers are located on the
rear side of the unit.Space is also provided for other relevant
information.
Model Number
UX-A255
Serial Number
Date of Purchase
Place of Purchase

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Tuesday, October 9, 2001 6:14 PM

Introduction
Welcome, and thank you for
choosing a Sharp fax
machine! The features and
specifications of your new
Sharp fax are shown below.

Automatic dialing

30 numbers

Imaging film

Initial starter roll (included with machine):
32 ft. (10 m) (approx. 30 letter-size pages)
Replacement roll (not included):
UX-5CR 164 ft. (50 m) (one roll yields
approx. 150 letter-size pages)

Memory size*

504 KB (approx. 30 average pages with no
voice messages recorded and ECM turned
off, or 20 minutes of voice messages
(including OGMs) with no documents in
memory)

Modem speed

14,400 bps with automatic fallback to lower
speeds.

Transmission time*

Approx. 6 seconds (only when ECM is on)

Resolution

Horizontal: 203 pels/inch (8 pels/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone:
196 lines/inch (7.7 lines/mm)
Super fine:
391 lines/inch (15.4 lines/mm)

Automatic document
feeder

10 pages max. (letter/A4, 20 lb paper)

Recording system

Thermal transfer recording

Halftone (grayscale)

64 levels

Compression scheme

MR, MH, MMR

*Based on Sharp Standard No. 1 Chart at standard resolution in Sharp special mode,
excluding time for protocol signals (i.e., ITU-T phase C time only).

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Display

16-digit LCD display

Applicable telephone line Public switched telephone network

Paper tray capacity

Letter: Approx. 50 sheets (20-lb. copier paper
at room temperature; maximum stack height
should not be higher than the line on the tray)
Legal: 5 sheets
Recommended paper weight is 20-lb. Copy
Bond

Compatibility

ITU-T (CCITT) G3 mode

Input document size

Automatic feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 11" (140 to 279 mm)
Manual feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanning width

8.3" (210 mm) max.

Effective printing width

8.3" (210 mm) max.

Contrast control

Automatic/Dark selectable

Reception modes

TEL/FAX/TAD

Copy function

Single / Multi (99 copies/page)

Telephone function

Yes (cannot be used if power fails)

Power requirements

120 V AC, 60 Hz

Operating temperature

41 - 95°F (5 - 35°C)

Humidity

25 - 85% RH

Power consumption

Standby: 3.6 W
Maximum: 100 W

Dimensions (without
attachments)

Width: 12.9" (327 mm)
Depth: 7.6" (193 mm)
Height: 6.4" (163 mm)

Weight (without
attachments)

Approx. 6.2 lbs. (2.8 kg)

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As a part of our policy of continuous improvement, SHARP reserves the right to make design
and specification changes for product improvement without prior notice. The performance
specification figures indicated are nominal values of production units. There may be some
deviations from these values in individual units.

Important safety information
Do not disassemble this machine or attempt any procedures not described in this manual.
Refer all servicing to qualified service personnel.
Do not install or use the machine near water, or when you are wet. For example, do not use the
machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a
swimming pool. Take care not to spill any liquids on the machine.
Unplug the machine from the power outlet and telephone jack and consult a qualified service
representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install the machine where people
may walk on the power cord.
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.
Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.
Never insert objects of any kind into slots or openings on the machine. This could create a risk
of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the
machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be seriously
damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is specifically designed for wet
locations.
Never touch bare telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be
a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The power outlet must be installed near the equipment and must be easily accessible.

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Table of Contents
A Look at the Operation Panel

1. Installation

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 16
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

2. Setting Up and Using OpenLCR

3. Using the Answering Machine

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . .
Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . .
Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . .
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4. Sending Faxes
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5. Receiving Faxes
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . .
4

33
34
38
40
43
45

51
51
52
53
55
56
63

65
65
66
68
70

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Tuesday, October 9, 2001 6:14 PM

Table of Contents

6. Making Copies

7. Special Functions

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 73
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 78
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 79

8. Printing Lists

9. Maintenance

10. Troubleshooting

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Quick Reference Guide

100

Guía de referencia rápida

101

Index

102

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Tuesday, October 9, 2001 6:14 PM

A Look at the Operation Panel
1

5
ABC

UP
TEL FAX

REC/
MEMO

PLAY
GHI

RESOLUTION/ REDIAL
RECEPTION MODE

STOP

COPY/HELP START/MEMORY
FUNCTION

9 10 11 12

PQRS

3
MNO

5
TUV

6
WXYZ

SPEAKER
D OW N

JKL

OpenLCR

DEF

TAD

REPEAT

SKIP

DELETE

Display
This displays messages and prompts to help you operate the machine.

REC/MEMO key
Press this key to record an outgoing message, phone conversation, or memo.

PLAY key
Press this key to play recorded messages.

Left and right arrow keys
Auto-dial numbers: When sending a fax or making a phone call, press these
keys to scroll through your auto-dial numbers, the “REVIEW CALLS” list (only
available if you have Caller ID), and the last number dialed (redial).
FUNCTION key settings: Press the right arrow key after scrolling with the up
and down arrow keys to select a FUNCTION key setting.

Number keys
Use these keys to dial numbers, and enter numbers and letters when storing
auto-dial numbers.

Panel release
Press this release to open the operation panel.

STOP key
Press this key to cancel an operation before it is completed.

COPY/HELP key
When a document is in the feeder, press this key to make a copy of a
document. At any other time, press this key to print out the Help List, a quick
reference guide to the operation of your fax machine.

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Tuesday, October 9, 2001 6:14 PM

START/MEMORY key
Press this key after dialing to begin fax transmission. Press this key before
dialing to send a fax through memory. The key can also be pressed in the date
and time display to show the percentage of memory currently used.

RESOLUTION / RECEPTION MODE key
When a document is in the feeder, press this key to adjust the resolution for
faxing or copying. At any other time, press this key to select the reception
mode (an arrow in the display will point to the currently selected reception
mode).

FUNCTION key
Press this key followed by the arrow keys to select special functions and
settings.

OpenLCR key
Press this key to register for OpenLCR service and receive rate information to
your fax.

UP and DOWN arrow keys
Enlarge/reduce setting: When making a copy of a document, press these
keys to select an enlarge/reduce setting.
Volume setting: When a document is not in the feeder, press these keys to
change the handset volume when the handset is lifted, the speaker volume
when the SPEAKER key has been pressed, or the ringer volume at any other
time.
FUNCTION key settings: Press these keys after pressing the FUNCTION
key to scroll through the FUNCTION MODE settings.

SPEAKER key
Press this key to listen to the line and fax tones through the speaker when
faxing a document.
Note: This is not a speakerphone. You must pick up the handset to talk with
the other party.

REPEAT key
Press this key while listening to a message to play it again.

SKIP key
Press this key while listening to a message to skip to the next message.

DELETE key
Press this key to erase recorded messages.

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Tuesday, October 9, 2001 6:14 PM

1. Installation
Unpacking Checklist
Before setting up,
make sure you
have all of the
following items.

If any are missing,
contact your
dealer or retailer.

Paper tray

Paper tray
extension

Operation
manual

Gears (2)

Handset

Handset cord

Telephone
line cord

Imaging film
(initial starter roll)

Points to keep in mind when setting up

Do not place the
machine in direct
sunlight.

Do not place the
machine near
heaters or air
conditioners.

Keep dust away from
the machine.

Keep the area
around the
machine clear.

About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper scanning of
documents for transmission. To remove the condensation, turn on the power
and wait approximately two hours before using the machine.

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Tuesday, October 9, 2001 6:14 PM

Connections

Connections
Connecting the handset
Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either jack.

Make sure the handset
cord goes into the jack
marked with a handset
symbol on the side of
the machine!

Use the handset to make ordinary phone calls,
or to transmit and receive faxes manually.

Connecting the power cord
Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.
Caution!
Do not plug the power cord into any other kind of outlet. This will damage the
machine and is not covered under the warranty.
The machine does not
have a power on/off
switch, so the power is
turned on and off by
simply plugging in or
unplugging the power
cord.

1. Installation

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Tuesday, October 9, 2001 6:14 PM

Connections

Connecting the telephone line cord
Insert one end of the line cord into the jack on the back of the machine
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line
wall telephone jack.

TE
LINL.
E

Dial mode:
The fax machine is set for tone dialing. If you are on a pulse dial line, you must
set the fax machine for pulse dialing. Press the keys on the operation panel as
follows:

Press

FUNCTION

once and

twice.

Display:

OPTION SETTING

Press

once and

Press

once.

Select the dial mode:
TONE:

5
10

Press

STOP

PULSE:

to exit.

twice.

DIAL MODE

1=TONE, 2=PULSE

The display briefly shows
your selection, then:

DISTINCTIVE

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Tuesday, October 9, 2001 6:14 PM

Connections

Comments:

♦ The fax machine is not designed for use on a line which has call waiting,
call forwarding, or certain other special services offered by your telephone
company. If you attempt to use the fax machine in conjunction with any of
these services, you may experience errors during transmission and
reception of facsimile messages.

♦ The fax machine is not compatible with digital telephone systems.
♦ If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for the power and telephone
lines. Surge protectors can be purchased at most telephone specialty
stores.

Attach the paper tray and paper tray extension
Attach the paper tray and paper tray extension.

Insert
horizontally
and rotate up

Note: The paper tray extension
has a top side and a bottom side.
If you cannot insert the tabs into
the holes, turn the support over.

1. Installation

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Tuesday, October 9, 2001 6:14 PM

Loading the Imaging Film

Loading the Imaging Film
Your fax uses a roll of imaging film to create printed text and images. The print
head in the fax applies heat to the imaging film to transfer ink to the paper.
Follow the steps below to load or replace the film.

The initial starter roll of
imaging film included with
your fax can print about
30 letter-size pages.

When replacing the film,
use a roll of Sharp UX5CR imaging film. One
roll can print about 150
letter-size pages.

Use only Sharp Genuine
Supplies with this logo:

Remove the paper from the paper tray
and open the operation panel (press
➊).
2

If you are loading the imaging film for
the first time, go to Step 4.

Remove the used film and
empty spool.

Remove the two green gears from the
spools.
DO NOT DISCARD THE TWO GREEN
GEARS!

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Tuesday, October 9, 2001 6:14 PM

Loading the Imaging Film

Remove the new roll of imaging film
from its packaging.

• Cut the band that holds the rolls
together.

Insert the green gears.

1 slot

Make sure the
gears fit into the
slots in the ends
of the rolls.

Insert the film into the print
compartment.

2 slots

Fit ends of rolls
onto hubs

Thick roll
to rear

Rotate the front gear as shown until
the film is taut.

Close the operation panel (press down
on both sides to make sure it clicks
into place).

1. Installation

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Tuesday, October 9, 2001 6:14 PM

Loading Printing Paper

Loading Printing Paper
You can load letter or legal size paper in the paper tray. Recommended paper
weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:
Letter size:

Legal size:

Approx. 50 sheets (20-Ib. copier paper at room temperature;
maximum stack height should not be higher than the line on the
tray)
5 sheets

Fan the paper, and then tap the edge
against a flat surface to even the stack.
Make sure the stack edges are even.

Insert the stack of paper into the tray, PRINT SIDE DOWN.

• If paper remains in the tray, take it out and combine it into a single stack
with the new paper.

• Be sure to load the paper so that printing takes place on the print side of
the paper. Printing on the reverse side may result in poor print quality.

• GENTLY LOAD PAPER INTO THE PAPER TRAY.
• DO NOT FORCE IT DOWN INTO THE FEED SLOT.
The stack
should not
be higher
than this line

Note: Do not use paper that has already been printed on, or paper that is curled.
Note: If at any time the display shows the
alternating messages at right, check the printing
paper. If the tray is empty, add paper. If there is
paper in the tray, take it out and then reinsert it.
When you are finished, press

START/MEMORY

ADD PAPER &

PRESS START KEY

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Tuesday, October 9, 2001 6:14 PM

Loading Printing Paper

Setting the paper size
The fax has been set at the factory to scale received faxes to letter size paper.
If you loaded legal paper, you must change the paper size setting to LEGAL.

Press

once and

Press

once.

Select the paper size:

FUNCTION

LETTER:

Press

once and

STOP

Display:

twice.

OPTION SETTING

PAPER SIZE SET

1=LETTER,2=LEGAL

LEGAL:

twice.

The display briefly shows
your selection, then:

COPY CUT-OFF

to return to the date and time display.

Print contrast setting
Your fax has been set at the factory to print at normal contrast. If desired, you
can change the print contrast setting to LIGHT.

Press

once and

Press

once.

Select the print contrast:

FUNCTION

NORMAL:

Press

STOP

once and

twice.

3 times.

Display:

OPTION SETTING

PRINT CONTRAST

1:NORMAL

LIGHT:

The display briefly shows
your selection, then:

PAPER SIZE SET

to return to the date and time display.

1. Installation

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Tuesday, October 9, 2001 6:14 PM

Entering Your Name and Fax Number

Entering Your Name and Fax Number
Before you can begin sending
faxes, you must enter your
name and fax (telephone)
number. You also need to set
the date and time.

Once you enter this
information, it will
automatically appear at
the top of each fax page
you send.

Important!
FCC regulations require that your name, telephone/fax number, and the date and
time appear on each fax message you send. Enter your name and fax number
here and set the date and time as explained in the following section to have the fax
machine include this information automatically at the top of your fax messages.
STOP

START/MEMORY

Press

FUNCTION

once and

FUNCTION

3 times.

Display:

ENTRY MODE

Press

once.

Press

once.

OWN NUMBER SET

ENTER FAX #

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Tuesday, October 9, 2001 6:14 PM

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press
• To clear a mistake, press
START/MEMORY

SPEAKER

Press

Enter your name by pressing number keys for each letter as shown in
the chart below. Up to 24 characters can be entered.

to enter the fax number in memory.

Example: SHARP = 7777 44 2 777

I =

SPACE =

♦ To enter two letters in succession that require the same key, press
after entering the first letter.

♦ To clear a mistake, press

SPEAKER

♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears. To enter one of the following symbols, press
or

Press

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

START/MEMORY

STOP

Display:

DATE&TIME SET

to return to the date and time display.

1. Installation

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Tuesday, October 9, 2001 6:14 PM

Setting the Date and Time

Setting the Date and Time
The date and time appear
in the display and are
printed at the top of every
page you fax. Set the date
and time as shown below.

Do not set the date
and time if you are
using OpenLCR!
OpenLCR
automatically sets the
date and time each
time your fax calls
OpenLCR and
receives rate data. To
ensure accurate use
of the rate data, do not
change the date and
time setting yourself.

STOP

START/MEMORY

FUNCTION

Press

Enter a two-digit number for the month (“01” for January, “02” for
February, “12” for December, etc.).

FUNCTION

once and

3 times.

once and

once.

• To correct a mistake, press

ENTRY MODE

DATE&TIME SET

The currently set date
appears (example):

Example: January

Display:

DATE 08-15-2001

DATE 01-15-2001

to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the day (“01” to “31”).
Example: the 5th

DATE 01-05-2001

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Tuesday, October 9, 2001 6:14 PM

Setting the Date and Time

Example: 2001

The currently set time
appears (example):

Enter the year (four digits).

TIME 12:19 PM

Enter a two-digit number for the hour (“01” to “12”) and a two-digit
number for the minute (“00” to “59”).
Example: 9:25

Press

to select A.M. or

START/MEMORY

STOP

TIME 09:25 PM

to select P.M.

to start the clock.

ANTI JUNK #

to return to the date and time display.

Daylight Saving Time
If desired, you can set the clock to move forward and backward automatically
at the beginning and end of Daylight Saving Time. Follow these steps:

Press

once and

Press

once.

Press

FUNCTION

once and

twice.

5 times.

to select YES, or

STOP

OPTION SETTING
DAY LIGHT SAVE

1=YES, 2=NO

to select NO. RECEIVE RATIO

to return to the date and time display.

1. Installation

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Tuesday, October 9, 2001 6:14 PM

Setting the Reception Mode

Setting the Reception Mode
Your fax has three modes for receiving incoming faxes:
FAX mode:
Select this mode when you only want to receive faxes on your line. The fax
machine will automatically answer all calls on four rings and receive incoming
faxes.
TEL mode:
Select this mode when you want to receive both phone calls and faxes on the
line connected to the fax machine. All calls, including faxes, must be
answered by picking up the fax machine's handset or an extension phone
connected to the same line.
TAD mode:
Select this mode when you go out and want the built-in answerig machine to
answer all calls. Voice messages will be recorded, and fax messages will be
received automatically (“TAD” stands for “Telephone Answering Device”.)

Setting the reception mode
Make sure a document is not loaded in the document feeder, and then
press

RESOLUTION/
RECEPTION MODE

until the arrow in the display points to the desired mode.

RESOLUTION/
RECEPTION MODE

TEL FAX

JAN-01 10:30
TAD

RESOLUTION/
RECEPTION MODE

TEL FAX

JAN-01 10:30
TAD

TEL FAX

JAN-01 10:30
TAD

Note: TAD mode cannot be selected unless a general outgoing message has
been recorded as explained on page 33.
For more information on receiving faxes in FAX and TEL modes, see Chapter
5, Receiving Faxes. For more information on using TAD mode, see Chapter 3,
Using the Answering Machine.

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Volume Adjustment

Volume Adjustment
You can adjust the volume of the speaker, handset, and ringer using the up
and down arrow keys.

SPEAKER

Speaker

Press

SPEAKER

• Press

or
SPEAKER

until the display shows the desired volume level.
again to turn off the speaker.

1. Installation

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Volume Adjustment

Handset

When talking through the handset,

Display:

press
or
until the display
shows the desired volume level.

RECEIVER: HIGH

• Note: The volume reverts to MIDDLE
each time you replace the handset.

RECEIVER: MIDDLE

RECEIVER: LOW

Ringer

Press

Display:

SPEAKER

(Make sure
has not been
pressed, the handset is not lifted, and a
document is not loaded in the feeder.)

RINGER: HIGH

• The ringer will ring once at the selected

RINGER: MIDDLE

level, then the date and time will
reappear in the display.

RINGER: LOW

RINGER: OFF OK ?

If you selected RINGER: OFF OK ?,
press

START/MEMORY

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Your fax machine features OpenLCR technology, which helps you save money
on long distance and international phone calls (both fax and voice) by
automatically routing each call for the best available rate.

♦ OpenLCR service is free of charge. The only cost to you is that of a periodic
call (usually once every three months) to OpenLCR to receive the latest
rate data. (Once you have registered with OpenLCR, your fax machine
automatically makes this call.)

♦ All calls routed by OpenLCR are consolidated on your monthly phone bill.
To take advantage of this
feature, you will need to
register with OpenLCR
and download the rate
data to your fax machine.

You can register with OpenLCR by fax, phone, or through OpenLCR’s Web
site (www.OpenLCR.com).

♦ Before registering, be sure to read the information on the Fax
Transmission Test and OpenLCR Line Activation Form and Terms of
Service sheet included with your fax machine. If you have any questions,
call OpenLCR at 970-206-1207.

♦ OpenLCR uses Caller ID for identification purposes when your fax calls
OpenLCR to receive rate information. Even if you have requested your
telephone company to withhold your Caller ID information when you place
calls, your fax will still automatically transmit this information only when it
calls OpenLCR.

♦ It is possible to register for and use OpenLCR if you do not subscribe to a
Caller ID service; however, in some instances where rate data must be
changed on an emergency basis, your fax may not be able to respond
automatically to OpenLCR’s call to notify your fax that it must receive new
rate data. If this occurs, old, incorrect data will continue to be used.

♦ Please note that the agreement you enter into by registering is between you
and OpenLCR; it is not between you and any carriers.

2. Setting Up
OpenLCR

2. Setting Up and Using OpenLCR

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Setting Up and Using OpenLCR

Registering by fax
To register by fax, fill in the Fax Transmission Test and OpenLCR Line
Activation Form, and then fax the form as follows:

Place the form with the side you wrote
on face down, and push it gently into
the document feeder of the fax
machine.

READY TO SEND

Press

OpenLCR

5 , and then

START/MEMORY

• Your fax automatically calls OpenLCR and sends the form. After the form
is sent, your fax will automatically receive the rate data. When downloading
is completed, the display will briefly show DOWNLOAD OK!! and then
revert to the date and time. Your fax will print out the registration form to
confirm that it was received.

• OpenLCR will also program the date and time and your fax number in your
fax machine.

Registering by phone
To register by phone, follow these steps:

Pick up the handset on the fax
machine.

Press

OpenLCR

and then

1 .

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Setting Up and Using OpenLCR

If the display shows the alternating
messages at right, press the number
keys to enter your fax/phone number,
including the area code (the number
must be 10 digits long). When finished,
press

START/MEMORY

10 DIGITS

(If the message at right doesn’t appear,
this step is not necessary.)

SET OWN NUMBER

Important!
Be sure that you enter your correct
area code and fax number. If not,
your fax may not dial the correct
number to connect to OpenLCR.

Follow the instructions you hear.

♦ If you are on a pulse dial line, press

before pressing the number keys

to respond. (This makes your fax temporarily issue tone signals when you
press the number keys.)

♦ When registration is completed, your fax machine will receive the rate data
from OpenLCR. This will last one or two minutes. When downloading is
completed, the display will briefly show DOWNLOAD OK!! and then revert
to the date and time.

♦ OpenLCR will also program the date and time and your fax number in your
fax machine.

Registering through OpenLCR’s Web site
You can also register at OpenLCR’s Web site, www.OpenLCR.com. After
registering you will need to receive the rate data manually (service is not
activated until your fax receives the rate data). See Downloading (receiving)
the rate data manually on the following page.

If you move, you
must re-register!

The rate data that you receive is based
on the address you provide when
registering with OpenLCR. If you move,
the rate data will not be correct for your
new location. In this case, repeat the
registration procedure to give
OpenLCR your new address.

2. Setting Up
OpenLCR

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Setting Up and Using OpenLCR

Note: If you wish to connect more than one OpenLCR-enabled device to the same
line, please call OpenLCR at 970-206-1207. If you replace an old OpenLCRenabled device with a new one, you must re-register with OpenLCR to use the new
device.
Note: OpenLCR cannot be used if your fax machine is connected to a Private
Branch Exchange (PBX).

Downloading (receiving) the rate data manually
Your fax machine will automatically call OpenLCR and download updated rate
data about once every three months. Normally you will not need to download
the rate data manually.

♦ If you register through OpenLCR’s Web site, you must manually download
the rate data to activate service.

♦ If the fax machine is unplugged or some other interruption occurs in the
power, you will need to manually download the rate data.
Press

OpenLCR

and 2

to call OpenLCR and initiate downloading. Downloading

lasts one or two minutes. During this time the display will show LCR
DOWNLOADING. When downloading is completed, the display will briefly
show DOWNLOAD OK!! and then revert to the date and time. OpenLCR will
also program the date and time and your fax number in your fax machine.

Using OpenLCR
When you have registered with OpenLCR and downloaded the rate data to
your fax machine, a highlighted “C” will appear in the date and time display to
indicate that the OpenLCR feature is activated.
TEL FAX

JAN-19 02:16
TAD

“C” indicates that
OpenLCR is activated

Each time you make a long distance phone or fax call, the fax machine will
automatically route the call through the least expensive carrier based on the
downloaded rate information.
Don’t unplug the
fax, or the rate
data will be lost!

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Tuesday, October 9, 2001 6:14 PM

Setting Up and Using OpenLCR

Caution! If you unplug the fax machine or an interruption occurs in your
power supply, the rate data will be erased. If this happens, the highlighted “C”
in the display will blink to alert you.The fax machine will automatically call
OpenLCR within the next 24 hours to receive new rate data; however, if you
want to use OpenLCR service before that time, you should download the rate
table manually as explained on page 26.

♦ We recommend that you do not unplug the fax machine on a regular basis
(for example at night or on the weekends), as this may result in a large
number of calls to OpenLCR and a higher phone bill.
Symbols related to OpenLCR that may appear in the display are shown below.
Mark

Meaning
OpenLCR has been activated and is ready for use.

(Blinking)

OpenLCR cannot be used because the rate data has been erased.
Your fax will automatically call OpenLCR within the next 24 hours to
receive new data, or you can download the data manually if you need
to use OpenLCR immediately (see page 26).
The rate data in the fax is no longer correct and the fax cannot connect
to OpenLCR to obtain new data. See What to do if “E” appears in the
display on page 29.
OpenLCR has been temporarily turned off. See Temporarily turning off
OpenLCR below.
Rate data was not yet available when your fax called OpenLCR. Your
fax will automatically call OpenLCR again when the rate data is
available. Until that time, long distance calls will be routed through
your primary carrier.
Your fax will automatically call OpenLCR within the next 24 hours to
learn when correct rate data will be available.

(Blinking)
Your fax did not receive the rate data because Open LCR was unable
to identify your Caller ID. This problem could be noise on the phone
line, or because your caller ID signal is blocked. Try retrieving the rate
data several more times. If "C" appears, you have retrieved the rate
data successfully. If you are still having problems, contact your phone
company and make sure they support Caller ID. You can remove the
"H" in your display by turning off the Open LCR function (press the
OpenLCR key followed by #, 1, 8, 4, and #). You can also register for
OpenLCR by phone to retrieve the rate data (see page 24).

2. Setting Up
OpenLCR

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Setting Up and Using OpenLCR

Temporarily turning off OpenLCR
If needed, you can temporarily turn off OpenLCR.

♦ When you temporarily turn off OpenLCR, long distance and international
calls will not be routed by OpenLCR. However, your fax will still call
OpenLCR periodically to receive rate data.
Display:

Press

once.

LCR DIAL

Press

once.

1=YES, 2=NO

Press 2 (NO) to turn off OpenLCR. (Press 1
OpenLCR back on.)

FUNCTION

once and

once.

LCR SETTING

(YES) to turn

• When you turn off OpenLCR, the highlighted “C” in the display will change
to “-”.

Press

STOP

to return to the date and time display.

To stop using OpenLCR
If you want to stop using the Open LCR feature, press this sequence of keys:
OpenLCR

1 ,

8 ,

4 ,

♦ Calls will not be routed by OpenLCR and the fax machine will not call
OpenLCR to update data.
To resume use of OpenLCR, press

OpenLCR

1 ,

8 ,

6 ,

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Setting Up and Using OpenLCR

Changing your user profile
machine, and then press

OpenLCR

followed by

2. Setting Up
OpenLCR

If you need to change your user profile, pick up the handset on the fax

3 . Follow the instructions you

hear.

♦ If the display shows the alternating messages SET OWN NUMBER / 10
DIGITS, press the number keys to enter your fax/phone number, including
the area code (the number must be 10 digits long). When finished, press
START/MEMORY

♦ If you are on a pulse dial line, press

before pressing the number keys

to respond to the instructions. (This makes your fax temporarily issue tone
signals when you press the number keys.)

What to do if “E” appears in the display
A highlighted “E” will appear in the display in place of “C” if the rate data in the
fax is out-of-date and the fax is unable to obtain new data. When this
happens, OpenLCR routing will not take place.
TEL FAX

JAN-19 02:16
TAD

“E” indicates that the rate
data is out-of-date.
This will only occur if the fax machine is unable for some reason to make its
periodic call to OpenLCR to receive new rate data.
First try downloading the rate data manually by pressing

OpenLCR

and

explained in Downloading (receiving) the rate data manually on page 26. If
this doesn’t work, proceed to the following section, What to do if you cannot
connect to OpenLCR.

What to do if you cannot connect to OpenLCR
If you are unable to connect to OpenLCR when you use the OpenLCR key to
register or manually download data, it is likely that the phone number that the
fax machine dials when you press the OpenLCR key is no longer correct.

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Setting Up and Using OpenLCR

To obtain the correct phone number, call OpenLCR at 970-206-1207, and
then program the number into the fax machine as explained below.

♦ Note: The number that you will obtain is the number for manually
downloading rate data (dialed by pressing the OpenLCR key and 2). When
you manually download the rate data, the new numbers for registering
(dialed by pressing the OpenLCR key and 1, 3, or 5) will also be
programmed in your fax machine.

Press

FUNCTION

once and

once.

Display:

LCR SETTING

Press

once and

Press

once.

Press

once.

CENTER # MODE

1=SET, 2=CLEAR

(SET) to set the new phone number.

• Note: If you wish to restore the factory-set number, press 2 for CLEAR
and then go to Step 6.

Press the number keys to enter the new phone number.

Press

START/MEMORY

STOP

OpenLCR

to store the number.

to return to the date and time display.

to download new rate data.

• If you have not yet registered with OpenLCR, your fax will receive new
phone numbers that will allow you to connect to OpenLCR. Register using
one of the procedures described at the beginning of this chapter.

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Setting Up and Using OpenLCR

2. Setting Up
OpenLCR

Note: The following settings are not required as of the printing
of this manual. OpenLCR will inform you through its Web site
(www.OpenLCR.com) if the settings become necessary in the future.

Selecting a long or short call
Before you make a long distance or international phone/fax call, select
whether the call will be a long call or a short call.

♦ Your fax needs to know whether the call will be long or short to route it for
the best rate.

Press

OpenLCR

FUNCTION .

• Note: If the display shows TABLE NOT

Display:

LCR TABLE SELECT

EXIST, you must first download the rate
data.

Press 1 to select the SHORT TIME setting, or 2
TIME setting.

to select the LONG

• The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME
setting is 4 minutes. If desired, you can change these settings as explained
on the following page.

• The short/long time selection will remain in effect for all calls until you
change it.

Changing the SHORT TIME and LONG TIME settings
The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME
setting is 4 minutes. If the typical durations of your short and long calls are
different, you should change the time settings to ensure that OpenLCR routes
your calls for the best rate.

♦ For example, if your fax transmissions normally last about 3 minutes and
your phone calls last about 5 minutes, set 03 for the SHORT TIME and 05
for the LONG TIME. Before sending a fax, select the SHORT TIME setting
(03MIN) in the procedure on the preceding page. Before making a phone
call, select the LONG TIME setting (05MIN).

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Setting Up and Using OpenLCR

♦ When you change the SHORT TIME and/or LONG TIME setting, the fax
machine will automatically call OpenLCR and receive rate data for the new
times.

Press

FUNCTION

once and

Display:

once.

LCR SETTING

Press

Enter a 2-digit number (“01” to “ 29”)
for the number of minutes of the
SHORT TIME setting. (If the number is
less than 10, enter a 0 before the
number.)

once and

once.

LCR TIME

SHORT TIME

Enter a 2-digit number for the number
of minutes of the LONG TIME setting.
(The number must be greater than the
SHORT TIME setting and no more than
30.)

The display briefly shows
your selection, then:

LONG TIME

The display briefly shows
your selection. If the
settings were changed, it
will then show:

START: DOWNLOAD

• Note: If the display shows NO
SERVICE, you must first download the
rate data.

Press

START/MEMORY

to begin receiving the rate data for the new settings.

• Your fax calls OpenLCR and receives the data. This lasts one or two
minutes.

• Note: If you do not press

START/MEMORY

revert to their previous state.

to receive new data, the settings will

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3. Using the Answering Machine
The built-in answering machine allows you to receive both voice messages
and faxes while you are out.

3. Answering
Machine

To use the answering machine, you
will first need to record an outgoing
message. When you go out, turn
on the answering machine by
setting the reception mode to TAD.

Recording an Outgoing Message
The outgoing message (OGM) is the greeting that the machine plays after
answering a call to inform callers that they can leave a message or send a fax.
Follow the steps below to record a message.
Example:
“Hello. You've reached ______ . No one is available to take your call right now.
Please leave a message after the beep or press your facsimile Start key to
send a fax. Thank you for calling.”

Press

REC/
MEMO

Display:

once and

once.

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Lift the handset.
(If you have already recorded a
message, you can press
to the message.)

PLAY

to listen

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Operating the Answering Machine

Press

START/MEMORY

and speak into the handset to record a message.

• The outgoing message can be up to 60 seconds long. While recording, the
display will show the time left to record.

When finished, replace the handset or press

STOP

To listen to the outgoing message
To listen to the outgoing message, follow Steps 1 and 2 of the above
procedure and then press

PLAY

. Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording
procedure.

Operating the Answering Machine
Activating the answering machine
To turn on the answering machine so that callers can leave messages, press
RESOLUTION/
RECEPTION MODE

until the arrow in the display points to TAD. (TAD stands for

“Telephone Answering Device”.)
RESOLUTION/
RECEPTION MODE

TEL FAX

TAD

♦ The outgoing message will play (you can stop playback by pressing
STOP

♦ It will not be possible to set the reception mode to TAD if an outgoing
message has not been recorded.

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Operating the Answering Machine

Note: In TAD mode, the machine will automatically switch to fax reception if it
detects six seconds of silence after answering a call. For this reason, if a
caller pauses for this length of time while leaving a message, they will be cut
off.

The number of rings on which the machine answers incoming calls in TAD
mode depends on whether the Toll Saver function is turned on, and if it is on,
whether you have messages.

♦ The Toll Saver function is initially turned on.

Toll Saver
No received messages

Hello!

Hi!

ing Ring R
g R
ing

Rin

OFF

Received messages

NOTHING

4 Rings

Toll Saver

Hi!

2 Rings
Ring

To turn off the Toll Saver
function, see page 45.

Ring

(Answer according to
NUMBER OF RINGS setting)
ing Ring R
g R
ing
Rin

To adjust the NUMBER
OF RINGS setting, see
page 65.

3. Answering
Machine

Number of rings in TAD mode (Toll Saver function)

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Operating the Answering Machine

Listening to received messages
When you return, the display will show the number of messages recorded.
Follow the steps below to listen to your messages.

Press

PLAY

• If you only want to listen to new messages (messages not previously
listened to), continue to hold

PLAY

down for at least two seconds.

The messages will play.

• As each message plays, the date and time of recording will appear briefly in
the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press

before
REPEAT

playback of that message ends. To move back to the previous message,
press

within 3 seconds of the beginning of the current message.
REPEAT

• Skip: To skip forward to the next message, press

0 .
SKIP

Note: Playback will stop if you receive a call, lift the handset, or press

STOP

♦ You can print out a list of your received messages that shows the date and
time that each was received. See page 80.

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Operating the Answering Machine

Erasing received messages
It is important to erase received messages after you listen to them to ensure
that the memory does not become full.

♦ Erasing all messages: To erase all messages, press
then

START/MEMORY

FUNCTION ,

, and
DELETE

. This can only be done when the display shows TOTAL

♦ Erasing a single message: To erase a single message, press

3. Answering
Machine

MSGS:XX (where XX is the number of messages received).
DELETE

while the message is being played.

Recording reminders and messages for other users
You can record reminders for yourself and messages for other users of the
machine. These will be played back together with incoming messages when
the

PLAY

key is pressed.

REC/
MEMO

Press

Pick up the handset, press

When you have finished speaking, replace the handset or press

once and

once.

START/MEMORY

, and speak into the handset.

STOP

Recording phone conversations
To record a phone conversation, hold down the

REC/
MEMO

key during the conversation

you want to record. When you are finished, release the key. The conversation will be
played back when the

PLAY

key is pressed.

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Optional Answering Machine Settings

Optional Answering Machine Settings
Setting ICM time
Incoming messages (ICMs) are the messages which callers leave for you on
the built-in answering machine. The answering machine is set at the factory to
allow each caller a maximum of 4 minutes to leave a message. If desired, you
can change this setting to 15, 30, or 60 seconds.

Press

FUNCTION

once and

Display:

once.

T.A.D. SETTING

Press

Press a number from 1 to 4 to select the desired ICM recording time.

once and

once.

RECORDING TIME

15 seconds

60 seconds

30 seconds

4 minutes

The display briefly shows
your selection, then:

Press

STOP

REMOTE CODE

to return to the date and time display.

Fax reception on TAD failure
If the memory for recording incoming messages becomes full while you are
out, the answering machine will no longer be able to record messages. The
ON TAD FAILURE setting is used to choose the response of the machine to
incoming calls when this happens:

♦ Automatic fax reception NO: The machine will answer after 20 rings, after
which it will wait to receive a remote command. Most callers will hang up
before it answers; however, when you call the machine from a remote
location, you can wait until it answers, listen to your messages, and then
erase them (see Remote Operations on page 45).

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Optional Answering Machine Settings

♦ Automatic fax reception YES: The reception mode will switch to FAX mode,
allowing the machine to continue to receive faxes automatically. With this
setting, you can still use the remote commands to listen to your messages
and then erase them (see Remote Operations on page 45).

Press

FUNCTION

once and

once.

3. Answering
Machine

Automatic fax reception is set to NO at the factory before shipping. If you want
to set it to YES, press the panel keys as follows:

Display:

T.A.D. SETTING

Press

once and

Press

ON TAD FAILURE

1=YES, 2=NO

to turn on automatic fax

reception, or

twice.

STOP

to turn it off.

The display briefly shows
your selection, then:

OGM ONLY MODE

to return to the date and time display.

OGM only mode
If needed, you can turn off recording of incoming messages. In this case, your
outgoing message will play, but callers will not be able to leave a message.
(The machine will still receive faxes sent by automatic dialing.)

Press

FUNCTION

once and

once.

Display:

T.A.D. SETTING

Press

once and

once.

OGM ONLY MODE

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Transfer Function

Press

to turn it off.

Press

to turn on OGM only mode,

STOP

The display briefly shows
your selection, then:

TOLL SAVER

to return to the date and time display.

Transfer Function
The Transfer function is used to have the machine automatically call you at a
specified number every time it receives an incoming message. This lets you
hear your messages immediately after they come in, even when you are at a
remote location.
To use the Transfer function, you must first program the number that you wish
the machine to call (the transfer number), and record the transfer message
that plays when you answer the phone at the remote location.
When you go out and wish to use the transfer function, turn it on. When you
return and no longer wish to use the transfer function, turn it off.

Programming the transfer number
To use the Transfer function, you must first give the machine the number to
call (the transfer number).

Press

FUNCTION

once and

once.

Display:

T.A.D. SETTING

Press

once and

4 times.

TRANSFER TEL #

ENTER FAX #

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Transfer Function

Press the number keys to enter the transfer number.

• To insert a pause between any two digits of the number, press

Press

START/MEMORY

STOP

FUNCTION .

3. Answering
Machine

to return to the date and time display.

Recording the transfer message
The transfer message plays when you answer the telephone, and informs you
that the call is a transfer call. It can be up to 15 seconds long. To record a
transfer message, follow the steps below. The following is an example:
“Hello. This is a transfer call for (YOUR NAME). Enter your remote code
number now.”

REC/
MEMO

Display:

Press

Lift the handset.

once and

twice.
OGM2(TRANSFER)

once.

(If you have already recorded a
message, you can press

PLAY

to listen

to the message, or press

to
DELETE

delete the message.)

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Transfer Function

Press

START/MEMORY

and speak into the handset to record the message.

• The transfer message can be up to 15 seconds long. While recording, the
display will show the time left to record.

When finished, replace the handset or press

STOP

Checking or erasing the transfer message
To check or erase the transfer message, follow Steps 1 and 2 of the above
procedure, and then press

PLAY

to check the message, or

to erase the
DELETE

message.

Turning the Transfer function on and off
When you go out and wish to use the Transfer function, turn it on as follows:

Press

FUNCTION

once and

once.

Display:

T.A.D. SETTING

Press

Press 1
function.
(Press

5
42

Press

once and

3 times.

TRANSFER FUNC

1=YES, 2=NO

to turn on the Transfer

STOP

The display briefly shows
your selection, then:

ON TAD FAILURE

to turn the function off.)

to return to the date and time display.

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Tuesday, October 9, 2001 6:14 PM

Override Ringing

Each time the machine receives an incoming message, it will call your
programmed transfer number. When you answer, you will hear your
recorded message telling you that the call is a transfer call. On the dial
pad of your phone, enter
and

, your remote code number (see page 45),

. The machine will play back your messages.

Operations later in this chapter (see page 45).
Note: When you hang up after a transfer call, the machine will not
immediately resume normal operation. If you want the machine to accept calls
immediately after a transfer call, enter

twice before hanging up (if you

want to hang up during message playback, first enter
playback, then enter

and

to stop

twice).

Override Ringing
This function allows selected callers using a touch-tone telephone to override
the answering machine's outgoing message and cause the machine to make
a special ringing sound, alerting you that they are calling. This is useful when
you are near the machine but only want to talk with certain callers, taking all
other calls on the answering machine.

Programming the override code
To override the answering machine, your callers must enter a 3-digit override
code from their telephone. This code has been set to "009" at the factory. If
you wish to change the code, press the panel keys as shown below.
Important! Make sure the override code is different from the remote code
used for remote operations.

Press

FUNCTION

once and

once.

Display:

T.A.D. SETTING

3. Answering
Machine

• You can also perform any of the remote operations described in Remote

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Tuesday, October 9, 2001 6:14 PM

Override Ringing

Press

Press the number keys to enter a 3-digit override code.

Press
to store the override code, and then
the date and time display.

once and

3 times.

OVERRIDE CODE

START/MEMORY

STOP

to return to

Overriding the answering machine
Your callers should follow the steps below to override the answering machine.

The caller calls your machine from a touch-tone telephone. When the
outgoing message begins, they should press the
telephone.

key on their

• The caller will hear a short beep, and the outgoing message will stop.

The caller should enter the override code and
appropriate keys on their telephone.

by pressing the

• If an incorrect code is entered, the caller will hear four beeps. He or she
must re-enter the correct code within 10 seconds or the line will be
disconnected.

Your machine will make a special ringing sound. Pick up the handset to
answer the call.

• If you do not answer within 30 seconds, the outgoing message will play
again and the caller can leave a message.

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Remote Operations

Remote Operations
When you are out, you can call the machine from any touch-tone telephone
and play back your messages using the remote commands. You can also use
these commands to change the reception mode and other settings.

To access the machine to perform remote operations, you must first enter your
remote code number. The remote code number has been set to "001" at the
factory. If you wish to use a different number, follow these steps:

Press

FUNCTION

once and

once.

Display:

T.A.D. SETTING

Press

Press the number keys to enter a 3-digit remote code number.

Press
to store the remote number, and then
the date and time display.

once and

twice.

REMOTE CODE

START/MEMORY

STOP

to return to

Toll Saver
When you call the machine to listen to your messages, it will answer after two
rings if it has received at least one message, or after four rings if it has not
received any messages.
This allows you to save money on telephone charges, particularly if you are
calling long distance. If the machine does not answer after the second ring,
you can simply hang up before it answers, saving yourself the cost of that call.
If you do not want to use the Toll Saver function, you can turn it off by following
the steps below. In this case, the machine will answer after the number of
rings set with the NUMBER OF RINGS setting (see Changing the number of
rings on page 65).

3. Answering
Machine

Remote code number

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Remote Operations

Press

FUNCTION

once and

once.

Display:

T.A.D. SETTING

Press

once.

TOLL SAVER

Press

once.

1=YES, 2=NO

Press

to turn on the Toll Saver

function, or

Press

STOP

to turn it off.

The display briefly shows
your selection, then:

RECORDING TIME

to return to the date and time display.

Retrieving your messages

Call the machine from a touch-tone telephone. When your outgoing
message begins, press

on the telephone.

• You will hear a short beep, and the outgoing message will stop.

Enter your remote code number and then press

• You will hear a series of beeps equal to the number of messages recorded,
or one long beep if four or more messages have been received. The
machine will then play back the messages, beeping once at the end of each
message. When all messages have been played back, you will hear a long
beep.

• If no messages have been received, you will hear a short beep. You can
either hang up, or perform any of the operations described in the following
section, Other remote operations.

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Remote Operations

While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a second time, press 2 and

on the

telephone before that message ends. To move back to the previous
message, press

and

during the first 3 seconds of the current

message.

3. Answering
Machine

• Skip forward: To skip forward to the next message, press 5 and
on the telephone.

• Stop: To stop playback, press 0 and

on the telephone. After this,

you can enter any of the commands described in the following section,
Other remote operations.

• Play new messages: To listen to only your new messages, first stop
playback by pressing

and

, and then press

and

• Erase a message: To erase the message you are currently listening to,
press

and

before it ends.

When you have finished listening to your messages, you can do any of
the following:

• Erase all messages: Press 3 , 3 , and
• Repeat playback: Press 7 and

• Perform other operations: You can enter any of the commands described
in the following section, Other remote operations.

• Hang up: If you do not erase your messages first, they will be saved and
any new messages will be recorded after them. If you want the machine to
resume normal operation immediately, press

twice before hanging up

(in some cases, particularly when the Transfer function is used, the
machine may not accept new calls for one or two minutes after you hang up
unless you press

twice).

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Remote Operations

Note: You can also call the machine and perform remote operations when the
reception mode is set to FAX. In this case, when you call the machine, press
immediately after it answers (before you hear the fax tone), and then
continue from Step 2 above.
Comments:

♦ When a remote command is accepted by the machine, you will hear one
beep. If an incorrect command is entered, you will hear four beeps. In the
latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds between
each digit. If you do, you will hear a 4-beep error signal and the digits
entered up to that point will be cleared. In this case, re-enter the command
from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or
make two errors while entering your remote code number, the line will be
disconnected. (This prevents unauthorized people from attempting to
guess your remote code number.)

Other remote operations
After listening to your messages, you can perform any of the following
operations by pressing the appropriate keys on the telephone.
Note: The following commands cannot be entered while messages are being
played back. If you do not want to wait until playback ends to enter a
command, first stop playback by pressing

and

, and then enter the

command.

Changing the fax reception mode
Select a new reception mode by pressing the keys as follows:

♦ TAD mode: 8 , 1 , and

♦ FAX mode: 8 , 2 , and

♦ TEL mode: 8 , 3 , and

Caution: If you select TEL mode,
you will not be able to change the
reception mode again.

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Remote Operations

Recording a new outgoing message

Press

When you hear a short beep, speak into the telephone to record the new
message.

and

on the telephone.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if
the machine detects silence after you finish speaking), you will hear a beep,
and the new message will be played back.

Turning the Transfer function on or off
To turn Transfer on: Press

9 ,

1 , and

on the telephone.

To turn Transfer off: Press

9 ,

2 , and

on the telephone.

Changing the transfer telephone number

Press

After you hear a short beep, enter the new telephone number. When

9 ,

0 , and

finished, press

on the telephone.

• To insert a pause between any two digits of the number, press

3. Answering
Machine

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Remote Operations

Recording a new transfer message

Press

When you hear a short beep, speak into the telephone to record the new
message.

9 ,

3 , and

on the telephone.

• The time for the transfer message is fixed at 15 seconds. After 15 seconds
(or earlier if the machine detects silence after you finish speaking), you will
hear a beep, and the new message will be played back automatically.

Recording a "Memo"
You can record a "memo" for yourself or other users of the machine. The
memo will be played back when incoming messages are listened to.

Press

When you hear a short beep, speak into the telephone to record the
memo.

When you are finished, press

and

on the telephone.

and

on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode
To turn on OGM only mode: Press

1 , 1 , and

on the telephone.

(Your outgoing message will play, but callers will not be able to record a
message. Faxes sent by automatic dialling will be received)
To turn off OGM only mode: Press

1 ,

2 , and

on the telephone.

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4. Sending Faxes
Transmittable Documents
Size and weight
The size and weight of documents that you can load in the document feeder
depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading up to 10 pages at once:

Minimum size

8.5"
(216 mm)

5.8"
(148 mm)

8.5"
(216 mm)

5.8"
(148 mm)

5.5"
(140 mm)

Maximum size

5.5"
(140 mm)

11"
(279 mm)

23.6"
(600 mm)

Minimum weight

14 lbs.
(52 g/m² )

Maximum weight

42 lbs.
(157 g/m²)

Minimum weight

14 lbs.
(52 g/m² )

Maximum weight

21.5 lbs.
(80 g/m²)

Note: Letters or graphics on the edges of a document will not be scanned.
Letters in the
shaded area will
not be scanned.

0.2"(5 mm)

0.16"(4 mm)

0.2"(5 mm)

The illustration shows the
scanning margins for lettersize documents. The scanning
width is 8.3” (210 mm). The
horizontal margins decrease
for smaller-width documents.

4. Sending
Faxes

Maximum size

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Loading the Document

Other restrictions
♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
♦ Ink, glue, and correcting fluid on documents must be dry before they pass
through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading
in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,
carbon backed, easily smudged, or have a slippery coated surface should
be photocopied, and the copy loaded in the feeder.

Loading the Document
Up to 10 pages can be placed in the feeder at one time. The pages will
automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional pages
gently and carefully in the feeder just before the last page is scanned. Do
not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be
loaded one at a time, insert each page into the feeder as the previous page
is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the
width of your document.

Insert the document face down in the
document feeder. The top edge of the
document should enter the feeder first.

• READY TO SEND will appear in the
display.

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Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings as explained in
Resolution and Contrast below, then dial the receiving machine as
explained on page 54.

Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.

You must adjust the
settings each time
you don’t want to use
the default settings.

4. Sending
Faxes

The default resolution
setting is STANDARD
and the default contrast
setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a
document. They are not effective for receiving a document.

Resolution settings
STANDARD

Use STANDARD for ordinary documents. This
setting gives you the fastest and most
economical transmission.

FINE

Use FINE for documents containing small letters
or fine drawings.

SUPER FINE

Use SUPER FINE for documents containing
very small letters or very fine drawings.

HALF TONE

Use HALF TONE for photographs and
illustrations. The original will be reproduced in
64 shades of gray.

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Adjusting the Resolution and Contrast

Contrast settings

AUTO

Use AUTO for normal documents.

DARK

Use DARK for faint documents.

Load the document(s).

• The document must be loaded before
the resolution and contrast can be
adjusted.

RESOLUTION/

Press RECEPTION MODE one or more times until
the desired resolution and contrast
settings appear in the display.

• The first time you move through the list
of resolution settings, the contrast
setting AUTO will appear next to each
resolution setting. The second time you
move through the list, the contrast
setting DARK will appear.

Display:

STANDARD

:AUTO

FINE

:AUTO

SUPER FINE :AUTO

HALF TONE

:AUTO

STANDARD

:DARK

HALF TONE

:DARK

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine
must also have that resolution. If it doesn’t, your machine will automatically step
down to the next best available setting.

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Sending a Fax by Normal Dialing

Sending a Fax by Normal Dialing
With Normal Dialing, you pick up the handset (or press

SPEAKER

) and dial by

pressing the number keys.

♦ If a person answers, you can talk with them through the handset before
sending the fax. (If you pressed

SPEAKER

, you must pick up the handset to

talk.)

♦ Normal Dialing allows you to listen to the line and make sure the other fax
machine is responding.

Load the document(s).

• If desired, press

RESOLUTION/
RECEPTION MODE

4. Sending
Faxes

to set the

resolution and/or contrast.

READY TO SEND

Pick up the handset or press
Listen for the dial tone.

Dial the number of the receiving
machine by pressing the number keys.

SPEAKER

ABC

1
GHI

DEF

2
JKL

4
PQRS

3
MNO

6
WXYZ

TUV

0
REPEAT

SKIP

DELETE

Wait for the connection. Depending on the setting of the receiving
machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed
SPEAKER

, pick up the handset to speak with them). This causes the receiving

machine to issue a fax tone.

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Sending a Fax by Automatic Dialing

When you hear the fax tone, press
used it.

START/MEMORY

. Replace the handset if you

• When transmission is completed, the fax will beep once.

Sending a Fax by Automatic Dialing
You can store up to 30 fax or phone numbers in the machine for automatic
dialing.

♦ Auto-dial numbers are dialed by pressing
START/MEMORY

appears in the display, and then

until the desired number
.

Storing fax and phone numbers for automatic dialing
Display:

Press

Enter the fax or voice number by pressing the number keys.
(Note: A space cannot be entered.)

FUNCTION

once and

once.

ENTER FAX #

once.

• To clear a mistake, press

SPEAKER

• If a pause is required between any of the digits to access a special service
or an outside line, press

FUNCTION .

The pause appears as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

Press

START/MEMORY

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Sending a Fax by Automatic Dialing

Enter a name by pressing number keys for each letter as shown in the
chart below. Up to 15 characters can be entered. (If you do not wish to
enter a name, go directly to Step 6.)
Example: SHARP = 7777 44 2 777
SPACE =
A=

I =

♦ To enter two letters in succession that require the same key, press
after entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears. To enter one of the following symbols, press
or

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (
Display:

START/MEMORY

Press

Return to Step 2 to store another number, or press
the date and time display.

STOP

to return to

Note: The fax machine uses a lithium battery to keep automatic dialing numbers
and other programmed information in memory when the power is turned off.
Battery power is consumed primarily when the power is off. With the power kept
continuously off, the life of the battery is about 5 years. If the battery dies, have
your dealer or retailer replace it. Do not try to replace it yourself.

4. Sending
Faxes

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Sending a Fax by Automatic Dialing

Editing and clearing auto-dial numbers
If you need to make changes to a previously stored auto-dial number, or clear
a number, follow these steps:

Press

FUNCTION

once and

once.

Display:

Press
or
the display.

Press

Select EDIT or CLEAR:
EDIT:

until the number you wish to edit or clear appears in

1=EDIT, 2=CLEAR

CLEAR:

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press

to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old
digit.

• If you do not wish to change the number, go directly to Step 6.
START/MEMORY

Press

Make the desired changes to the name.

• Press

to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the
desired letter appears (see Step 5 on page 57). The new letter will replace
the old letter.

• If you do not wish to change the name, go directly to Step 8.
58

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Sending a Fax by Automatic Dialing

START/MEMORY

Press

Return to Step 2 to edit or clear another number, or press
return to the date and time display.

STOP

Once you have stored a fax or phone number, you can use it to send a fax or
make a phone call.

If you are sending a fax, load the
document(s).

• If desired, press

RESOLUTION/
RECEPTION MODE

to set the

resolution and/or contrast.

READY TO SEND

Press
(or
) until the name of the other party appears in the
display (if no name was stored, the number will appear).

If you are sending a fax, press
begins.

START/MEMORY

. Dialing and transmission

If you are making a phone call, lift the handset. Dialing begins.

4. Sending
Faxes

Using an auto-dial number

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Sending a Fax by Automatic Dialing

Sending a fax by Direct Keypad Dialing
You can also enter a full number with the number keys and then press the
START/MEMORY

key to begin dialing. You can use this method to dial a full number

when you don't need to speak to the other party before faxing.

Load the document(s).

• If desired, press

RESOLUTION/
RECEPTION MODE

to set the

resolution and/or contrast.

READY TO SEND

Enter the number of the receiving machine by pressing the number
keys.

• If a pause is required between any of the digits to access a special service
or an outside line, press

FUNCTION .

The pause will appear as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is
correct, press

START/MEMORY

• If the number is not correct, press

STOP

to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

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Sending a Fax by Automatic Dialing

Redial
You can automatically redial the last number dialed. This procedure can be
used to send a fax or make a phone call.

If you are sending a fax, load the
document(s).

• If desired, press

RESOLUTION/
RECEPTION MODE

to set the

resolution and/or contrast.

Press
once. appears in the display, followed by the last
number dialed. Make sure the number that appears is the number you
wish to dial.

If you are sending a fax, press
begins.

START/MEMORY

4. Sending
Faxes

READY TO SEND

. Dialing and transmission

If you are making a phone call, lift the handset. Dialing begins.

Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) to send a fax
and the line is busy, the fax machine will automatically redial the number. The
fax machine will make three redial attempts at an interval of five minutes.
During this time, RECALLING will appear in the display, followed by a two-digit
number assigned to the fax job. You will not be able to dial any other locations
while the message appears.

♦ To stop automatic redialing, press

STOP

♦ Under certain conditions (for example if a person answers the call on a
telephone), automatic redialing may stop before three redialing attempts
are made.

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Sending a Fax by Automatic Dialing

Error Correction Mode
The fax machine is set to automatically correct any distortions in a
transmission due to noise on the telephone line before printing at the
receiving end. This function is called Error Correction Mode (ECM). ECM is
effective for both transmissions and receptions, and is only effective when the
other fax machine has ECM as well.
If desired, you can turn ECM off. This will increase slightly the amount of
memory available for memory transmission and reception.

Press

once and

Press

once.

Press 1 to select YES, or
select NO.

FUNCTION

STOP

once and

twice.

OPTION SETTING

6 times.

ECM MODE

1=YES, 2=NO

Press
to return to the date and
time display.

The display briefly shows
your selection, then:

DAY LIGHT SAVE

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Sending a Fax From Memory

Sending a Fax From Memory
You can scan a document into the fax’s memory and send the document from
memory. This increases transmission speed and allows you to send a fax to
multiple destinations in a single operation. After transmission, the document is
automatically cleared from memory.

Broadcasting (sending a fax to multiple destinations)
This function allows you to send the same fax to as many as 20 different
locations in just one operation.

♦ When sending to multiple locations, only auto-dial numbers can be used to

4. Sending
Faxes

dial the numbers of the receiving machines.

Load the document(s).

• If desired, press

RESOLUTION/
RECEPTION MODE

to set the

resolution and/or contrast.

START/MEMORY

Press

Press
(or
) until the name of the number appears in the display
(if no name was stored, the number will appear).

Press

Repeat Steps 3 and 4 for each of the other locations to which you wish
to send the fax (maximum of 20).

to select the number.

• To check your selected locations, press

to scroll through them. To

delete a location, scroll to the location and then press

STOP

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Sending a Fax From Memory

When you are ready to begin transmission, press

START/MEMORY

• A Transaction Report is automatically printed out after Broadcasting is
completed. Check the "Note" column of the report to see if any of the
locations are marked "Busy" or have a communication error code. If so,
send the document to those locations again.

Memory transmission
You can also send a fax through memory when sending to a single location.
This is convenient when sending to locations where the line is often busy, as it
saves you from waiting to pick up the original document and frees the feeder
for other operations.
To send a fax through memory, load the document, press

START/MEMORY

, and then

dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press

START/MEMORY

♦ Press

repeatedly to select an auto-dial number and press

START/MEMORY

♦ Press

once to select the last number dialed and press

START/MEMORY

If the memory becomes full...
If the memory becomes full while the document is being scanned, MEMORY
IS FULL and SEE MANUAL will alternately appear in the display.

♦ Press

START/MEMORY

if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the
feeder. After transmission, the memory will be cleared and you can transmit
the remaining pages. You will also need to transmit the page which was
being scanned when the memory filled up.

♦ Press
64

STOP

if you want to cancel the entire transmission.

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5. Receiving Faxes
Using FAX Mode
To select FAX mode, press
RESOLUTION/
RECEPTION MODE

until the arrow in

the display points to FAX.

TEL FAX

RESOLUTION/
RECEPTION MODE

TAD

When the reception mode is set to FAX, the fax machine will automatically
answer all calls on four rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

4 rings

5. Receiving
Faxes

other party and/or receive a fax as explained in Using TEL Mode on page
66.
Fax reception

Changing the number of rings
If desired, you can change the number of rings on which the fax machine
answers incoming calls in FAX mode. Any number from 2 to 5 can be
selected.

Press

FUNCTION

once and

twice.

Display:

OPTION SETTING

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Using TEL Mode

Press

once.

Press

once.

Enter the desired number of rings (any
number from 2 to 5).
Example: 3 rings

Press

STOP

NUMBER OF RING

ENTER (2-5) (4)

The display briefly shows
your selection, then:

TRANSACTION

to return to the date and time display.

Note: If you are using Distinctive Ring, the fax machine will answer calls after two
rings regardless of the above setting.

Using TEL Mode
To select TEL mode, press
RESOLUTION/
RECEPTION MODE

until the arrow in

the display points to TEL.

RESOLUTION/
RECEPTION MODE

TEL FAX

TAD

When the reception mode is set to TEL, you must answer all calls by picking
up the fax machine’s handset or an extension phone connected to the same
line.

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Using TEL Mode

Answering with the fax’s handset

When the fax machine rings, pick up
the handset.

If you hear a fax tone, wait until the
display shows RECEIVING and then
replace the handset.

Beep

RECEIVING

Note: If you have set the Fax Signal Receive

START/MEMORY

If the other party first speaks with you
and then wants to send a fax, press
START/MEMORY
START/MEMORY

to begin reception.

RECEIVING

5. Receiving
Faxes

setting to NO, press

after speaking. (Press before
the sender presses their Start key.)

• When RECEIVING appears in the
display, hang up.

Answering on an extension phone connected to the same
line

Answer the extension phone when it
rings.

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Optional Reception Settings

If you hear a soft fax tone, wait until your fax responds (you will hear
pronounced, high-pitched tones), then hang up.
Beep

Pronounced, high-pitched
tones

If the fax doesn't respond, or if the other party first talks to you and then
wants to send a fax, set the phone done (do not hang up), walk over to
the fax, lift the fax’s handset, and press

START/MEMORY

• The above step is necessary if you have set the Fax Signal Receive setting
to NO.

Optional Reception Settings
Fax Signal Receive
Your fax will automatically begin reception if you hear a soft fax tone after
answering a call on your fax or an extension phone. If you use a computer fax
modem to send documents on the same line, you must turn this function off in
order to prevent your fax from mistakenly attempting to receive documents
from the computer fax modem. Follow the steps below to change the setting.

Press

FUNCTION

once and

twice.

Display:

OPTION SETTING

Press

once and

Press

once.

4 times.

FAX SIGNAL RX

1=YES, 2=NO

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Optional Reception Settings

Press

to turn on the function, or

CALLER-ID

to turn it off.

Press

STOP

The display briefly shows
your selection, then:

to return to the date and time display.

Reception Ratio
The fax has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures that data
on the edges of the document are not cut off. If desired, you can turn this
function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be
printed on a second page. In this case, the cut-off point may occur in the
middle of a line.

large, contains too many fine graphics or images, or is sent at high
resolution. In this case, the remainder of the document will be printed on a
second page.

Display:

Press

Press 1 to select AUTO, or
select 100%.

FUNCTION

once and

twice.

OPTION SETTING

4 times.
RECEIVE RATIO

once.

1=AUTO, 2=100%

The display briefly shows
your selection, then:

PRINT CONTRAST

5. Receiving
Faxes

♦ Automatic reduction may not be possible if the received document is too

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Substitute Reception to Memory

Press

STOP

to return to the date and time display.

Substitute Reception to Memory
In situations where printing is not possible, such as when your fax runs out of
paper, the imaging film needs replacement, or the paper jams, incoming faxes
will be received to memory.
When you have received a document in memory, FAX RX IN MEMORY will
appear in the display, alternating with ADD PAPER & PRESS START KEY or
CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper
(and press

START/MEMORY

), replace the imaging film, or clear the jam, the stored

documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be
sure to add paper which is the same size as the paper previously used. If
not, the document print-out size may not match the size of the printing
paper.

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6. Making Copies
Your fax machine can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling your fax to double as a
convenience office copier.

Load the document(s) face down.
(Maximum of 10 pages.)

• If desired, press

RESOLUTION/
RECEPTION MODE

to set the

resolution and/or contrast.
(The default resolution setting for
copying is FINE.)
READY TO SEND

If desired, select an enlarge/reduce setting, and/or select the number of
copies per original:

• ENLARGE/REDUCE: Press

until the desired setting appears

in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and
AUTO. (The default setting is 100%.)
Example: Press

twice

RATIO: 125%

• Number of copies per original: Press the number keys to enter a number
from 1 to 99. (The default setting is 1.)

for five copies

When you are ready to begin copying, press

COPY/HELP

6. Making
Copies

Example: Press 5

If MEMORY IS FULL appears...
If the memory becomes full while a document is being scanned, MEMORY IS
FULL and SEE MANUAL will alternately appear in the display and the
document will automatically feed out. This may happen if the resolution is set
to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are
making more than one copy per original. To avoid using memory, use
STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting,
and make only one copy per original.

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Making Copies

Copy Cut-off
When making a copy of a document that is longer than the printing paper, use
the copy cut-off setting to select whether the remaining part of the document
will be cut off or printed on a second page. The initial setting is YES (cut off
the remainder). To change the setting, follow the steps below.

Press

FUNCTION

once and

twice.

Display:

OPTION SETTING

Press

once and

Press

once.

Press 1 to set copy cut-off to YES
(the remaining part of the document

once.

will not be printed), or 2 to set copy
cut-off to NO (the remaining part will
be printed on a second page).

Press

STOP

COPY CUT-OFF

1=YES, 2=NO

The display briefly shows
your selection, then:

NUMBER OF RING

to return to the date and time display.

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7. Special Functions
Caller ID (Requires Subscription to Service)
If you subscribe to a caller identification service from your telephone
company, you can set your fax machine to display the name and number of
the caller while the fax rings.
Important:

♦ To use this function, you must subscribe to a caller identification service
from your telephone company.

♦ Your fax may not be compatible with some caller identification services.

Press

FUNCTION

once and

twice.

Display:

OPTION SETTING

Press

once and

Press

once.

1=YES, 2=NO

Press

(YES) to turn on Caller ID.

AREA CODE # MODE

(To turn off Caller ID, press 2
to Step 8.)

and go

Press 1 to select SET.
(To clear a previously programmed
area code, press
8.)

CALLER-ID

1=SET, 2=CLEAR

ENTER AREA CODE

7. Special
Functions

5 times.

and go to Step

Enter the three digits of your area code.

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Caller ID (Requires Subscription to Service)

Press

START/MEMORY

STOP

to store your area code.

ECM MODE

to return to the date and time display.

How Caller ID operates
When you receive a call, the name and phone number of the caller will
alternately appear in the display, beginning just before the second ring. The
information will continue to be displayed until the line is disconnected.
Note: Some caller ID services may not provide the name of the caller. In this case,
only the phone number will appear.

Display example
JOHN DOE

525-8693

Caller’s name

Caller’s number

Display messages
One of the following messages will appear while the fax rings if caller
information is not available.
NO SERVICE

No caller information was received from your telephone
company. Make sure that the telephone company has
activated your service.

CALLER-ID ERROR Noise on the telephone line prevented reception of
caller information.

OUT OF AREA

The call was made from an area which does not have a
caller identification service, or the caller’s service is not
compatible with that of your local phone company.

PRIVATE CALL

Caller information was not provided by the telephone
company at the caller’s request.

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Caller ID (Requires Subscription to Service)

Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller ID
function, your fax machine will keep information on the most recent 30 calls
and faxes you have received. You can view this information, which consists of
the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.
♦ All calls will be erased if you unplug the fax or a power failure occurs.
Follow the steps below to view the Caller ID List in the display. If desired, you
can immediately dial a number when it appears.

Press

twice.

Press

If you want to dial one of the numbers in the list, scroll through the list
until the number appears in the display.

to scroll through the list.

• Fax: If you want to send a fax, load the
document and then press

START/MEMORY

Dialing and transmission begin.

.
Fax:

START/MEMORY

• Voice call: If you want to make a voice
call, pick up the handset (or press
SPEAKER

). Dialing begins automatically. (If

you pressed

SPEAKER

, pick up the

Voice
call:

Press

STOP

7. Special
Functions

handset when the other party answers.)

when you have finished viewing the list.

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Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press 0

while the call

appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

Priority Call
With Caller ID turned on, you can set your fax to make a special ringing sound
when you receive a call from a designated phone number. This lets you know
immediately who is calling without having to look at the display.
To use this function, enter the desired phone number by following the steps
below (only one phone number can be entered).

Press

once and

Press

once.

Press

FUNCTION

once and

3 times.

Display: ENTRY MODE

once.

1=SET, 2=CLEAR

to store a number.

(To clear a previously stored number, press

PRIORITY #

and go to Step 6.)

Enter the number by pressing the number keys (max. 20 digits).

Press

START/MEMORY

STOP

to store (or clear) the number.

OWN NUMBER SET

to return to the date and time display.

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Caller ID (Requires Subscription to Service)

Blocking voice calls
With Caller ID turned on, you can use the Anti Junk Fax function described in
Blocking Reception of Unwanted Faxes in this chapter to block voice calls as
well as faxes from your specified Anti Junk Number.
In this case, when a voice call or a fax transmission comes in from the number
you have specified as a "Junk Number", your fax will break the connection as
soon as it receives the calling phone number from the caller ID service (before
the second ring).
To use this function, enter the number that you wish to block as explained in
Blocking Reception of Unwanted Faxes (see page 79). Only one number can
be blocked.

7. Special
Functions

Note: This function cannot be used if you are using the Distinctive Ring function.

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Distinctive Ring (Requires Subscription to Service)

Distinctive Ring (Requires Subscription to
Service)
Important:

♦ To use distinctive ring, you must subscribe to a distinctive ring
service from your local phone company.

♦ Your fax machine may not be compatible with some distinctive ring
services.
Distinctive ring is a service offered by some local telephone companies
whereby they assign an additional second number to your regular single line.
The second number rings differently from your normal number.
If you subscribe to a distinctive ring service, you can set the fax machine to
automatically answer when your second number is called. This allows you to
use the second number as an exclusive fax number. To have your fax
automatically answer when your second number is called, follow the steps
below:

Press

FUNCTION

once and

twice.

Display:

OPTION SETTING

Press

once and

Press

once.

Press a number from 1 to 3 to select the ring pattern below that matches
your second number’s ring pattern. Or, press 4 to have your fax
automatically answer your normal telephone number. Press 5 to turn off
the distinctive ring function.

3 times.

DISTINCTIVE

RING PATTERN 1

Two short rings

RING PATTERN 2

One short, one long, and one short ring

RING PATTERN 3

Two short rings and one long ring

STANDARD RING

Your standard (normal) ring pattern

OFF SETTING

Turn distinctive ring off

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Blocking Reception of Unwanted Faxes

The display briefly shows
your selection, then:

STOP

Press

Set the reception mode to FAX.

FAX SIGNAL RX

to return to the date and time display.
TEL FAX

RESOLUTION/
RECEPTION MODE

TAD

♦ When using distinctive ring, you must set the reception mode of your fax
machine to FAX. When your designated fax number is dialed, your fax will
automatically answer and begin reception after two rings. Note that other
devices on the same line will also ring until your fax answers. If one of your
other numbers is dialed, the fax will ring; however, it will not answer.

Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes from a party
that you specify. This saves paper by not printing out unwanted "junk" faxes.
To use this function, follow the steps below to enter the fax number from which
you do not wish to receive faxes. One fax number can be entered.

Press

once and

Press

once.

Press 1 to store an Anti Junk number, or 2 to clear a previously
stored number (if you are clearing a number, go to Step 6).

Enter the fax number by pressing the number keys (max. 20 digits).

Press
display.

once and

START/MEMORY

3 times.

ANTI JUNK #

twice.

and then press

Display: ENTRY MODE

1=SET, 2=CLEAR

STOP

7. Special
Functions

FUNCTION

to return to the date and time

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8. Printing Lists
You can print lists showing settings and information entered in the fax
machine. The lists are described below. To print a list, follow these steps.

Press

FUNCTION

once and

twice.

Display:

LISTING MODE

Press

once.

Press

once.

Press

START/MEMORY

TEL # LIST

until the desired list appears in the display.

to print the list.

PRESS START KEY

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8. Printing
Lists

Printing Lists

Telephone Number List
This list shows the fax and phone numbers that have been stored for
automatic dialing.

Setup List
This list shows your current selections for the FUNCTION key settings. The
list also shows your name and fax/telephone number as entered in the
machine, and a sample of the header printed at the top of every page you
transmit (HEADER PRINT).

Message List
This list shows information about the messages currently recorded in the
answering machine, including the date and time each messages was
recorded, the length, and the type.

Caller-ID List
This list shows information about your 30 most recent calls. (This list is only
available if you are using the Caller ID function.)

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Printing Lists

Transaction Report
This report is printed out automatically after an operation is completed to
allow you to check the result. Your fax machine is set at the factory to print out
the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.
Headings in Transaction Report
SENDER/
RECEIVER

The name or fax number of the other machine involved in the
transaction. If that machine does not have an ID function, the
communication mode will appear (for example, "G3").

START

The time at which transmission/reception started.

TX/RX TIME

Total time taken for transmission/reception.

PAGES

Number of pages transmitted/received.

NOTE

(One of the following notes will appear under NOTE in the
report to indicate whether the transaction was successful,
and if not, the reason for the failure.)
OK - Transmission/reception was successful.
P.FAIL - A power failure prevented the transaction.
JAM - The printing paper or document jammed, preventing
the transaction.
BUSY - The fax was not sent because the line was busy.
COM.E-X - (Where “X” is a number.) A telephone line error
prevented the transaction. See Line error on page 87.
CANCEL - The transaction was cancelled because the
STOP key was pressed, no document was in the feeder, or
the other machine requested transmission using a function
which your fax machine does not have. If you were
attempting to fax, make sure a document is in the feeder. If
you were receiving, contact the faxing party to see how they
are trying to send to you.

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8. Printing
Lists

Printing Lists

Transaction Report print condition
You can change the condition under which a Transaction Report is printed out.
Follow the steps below.
Display:

Press

once and

Press

once.

FUNCTION

once and

twice.

OPTION SETTING

once.

TRANSACTION

1:ALWAYS PRINT
(Selections appear alternately)

Press a number from

to select the condition for printing.

ALWAYS PRINT

A report will be printed after each
transmission, reception, or error.

ERROR/MEMORY

A report will be printed after an error or a
memory operation.

SEND ONLY

A report will be printed after each
transmission.

ERROR ONLY

A report will be printed only when an error
occurs.

NEVER PRINT

A report will never be printed.
The display briefly shows
your selection, then:

Press

STOP

DIAL MODE

to return to the date and time display.

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9. Maintenance
Print head
Clean the print head frequently to ensure optimum printing performance.
Note: Remove the paper from the paper tray before cleaning the print head.

Unplug the power cord, and open the
operation panel (press ➊).

Take the imaging film out of the print
compartment and place it on a sheet of
paper.

Wipe the print head with isopropyl
alcohol or denatured alcohol.
Caution!

• Do not use benzene or thinner. Avoid
touching the print head with hard
objects.

• The print head may be hot if your fax
machine has just received a large
number of documents. If this is the
case, allow the print head to cool prior
to cleaning.

Print head

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Maintenance

Place the imaging film back in the print
compartment.

Rotate the front gear until the film is taut, and then close the operation
panel (press down on both sides to make sure it clicks into place).

9. Maintenance

Scanning glass and rollers
Clean the scanning glass and rollers frequently to ensure the quality of
transmitted images and copies.
Note: Remove the paper from the paper tray before cleaning the scanning
glass and rollers.

Open the operation panel (press ➊).

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Maintenance

Flip up the green levers on each side of
the white roller.

Wipe the scanning glass (under the
white roller) and rollers with a cotton
swab.

• Make sure that all dirt and stains (such
as correcting fluid) are removed. Dirt
and stains will cause vertical lines on
transmitted images and copies.
If the scanning glass is difficult to clean
If you find it difficult to remove dirt from the scanning glass, you can try moistening
the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol
gets on the rollers.

Flip down the green levers on each side of the white roller. Rotate the
front gear until the film is taut, and then close the operation panel (press
down on both sides to make sure it clicks into place).

The housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
Do not use benzene or thinner. These solvents may damage or discolor the
machine.

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10. Troubleshooting
Problems and Solutions
If you have any problems with your fax, first refer to the following
troubleshooting guide. If you cannot solve the problem, call Sharp's Customer
Assistance Center at 1-800-BE SHARP.

Problem
LINE ERROR appears in
the display.

10. Troubleshooting

Line error
Solution
Try the transaction again. If the error persists, check
the following:
• Check the connection. The cord from the TEL.
LINE jack to the wall jack should be no longer than
six feet.
• Make sure there are no modem devices sharing the
same telephone line.
• Check with the other party to make sure their fax
machine is functioning properly.
• Have your telephone line checked for line noise.
• Try connecting the fax machine to a different
telephone line.
• If the problem still occurs, your fax machine may
need service.

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Problems and Solutions

Dialing and transmission problems
Problem

Solution

No dial tone when you
pick up the handset or
press the SPEAKER key.

• Make sure the handset cord is connected to the
correct jack. See Connecting the handset on page
9.

Dialing is not possible.

• Make sure the power cord is properly plugged into
a power outlet.
• Make sure that the telephone line is properly
connected to both the TEL. LINE jack and the wall
jack.
• Make sure that the fax machine is set to the correct
dialing mode for your telephone line. See Dial
mode on page 10.

The power is on, but no
transmission takes place.

• Make sure that the receiving machine has paper.
• If the receiving machine is in manual mode with no
attendant, reception will not be possible.
• Check the display for error messages.
• Pick up the handset and check for a dial tone.

Nothing is printed at the
receiving end.

• Make sure that the document for transmission is
placed face down in the feeder.

A distorted image is
received at the other end.

• Noise on the telephone line may cause distortion.
Try sending the document again.
• Make a copy of the document on your fax machine.
If the copy is also distorted, your fax machine may
need service.

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Problems and Solutions

Reception and copying problems
Solution

The fax machine doesn't
receive documents
automatically.

• Make sure that the reception mode is set to FAX. If
you subscribe to a distinctive ring service, make
sure that the Distinctive Ring function is set to the
correct ring pattern. If you do not subscribe to a
distinctive ring service, make sure that Distinctive
Ring is set to OFF SETTING. (See Distinctive Ring
on page 78.)

The printing paper comes
out blank when you try to
receive a document.

• Make sure that the document is loaded properly in
the feeder of the transmitting machine. Make a
copy or print a report to confirm the printing ability
of your machine.

General print quality is
poor.

• It is important to select a paper that is appropriate
for the thermal transfer printer in your fax. We
recommend using laser quality paper that has a
very smooth finish. Copier paper will work, but it
sometimes tends to yield a lighter print quality.

The received document is
faint.

• Ask the other party to send higher contrast
documents. If the contrast is still too low, your fax
machine may need service. Make a copy or print a
report to check your machine’s printing ability.

Received images are
distorted.

• Noise on the telephone line may cause distortion.
Have the other party try sending the document
again.

10. Troubleshooting

Problem

• The print head may be dirty. See Print head on
page 84.
• Make a copy or print a report on your fax machine.
If the copy or report is also distorted, your fax
machine may need service.
A received document or
copy prints out in strips.

• Make sure the operation panel is completely closed
(press down on both sides of the panel).

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Problems and Solutions

The quality of copies is
poor and/or dark vertical
lines appear.

• Any dirt or material on the scanning glass will
cause spots to appear on copies and transmitted
faxes. Clean the scanning glass as explained on
page 85.

Reception/copying is
interrupted.

• If reception or copying takes place continuously for
a long time, the print head may overheat. Turn off
the power and let it cool down. If overheating
frequently occurs, try changing the print contrast
setting to LIGHT (see page 15).

Dark vertical lines appear
on copies and received
faxes.

• Try changing the print contrast setting to LIGHT
(see page 15).

General problems
Problem

Solution

Auto-dial numbers cannot
be stored in the fax.

• Make sure the fax is plugged in and the imaging
film has been loaded. (Auto-dial numbers cannot
be stored if the imaging film has not been loaded.)
See Loading the Imaging Film in Chapter 1.

Nothing appears in the
display.

• Make sure the power cord is properly plugged into
a power outlet.
• Connect another electrical appliance to the outlet to
see if it has power.

The machine does not
respond when you press
any of its keys.

• If a beep sound is not made when you press the
keys, unplug the power cord and then plug it in
again several seconds later.

Automatic document
feeding does not work for
transmission or copying.

• Check the size and weight of the document (see
Transmittable Documents on page 51).

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Messages and Signals

Messages and Signals
Display messages

ADD PAPER & /
PRESS START KEY
(alternating messages)

Check the printing paper. If the tray is empty, add
paper and then press the START/MEMORY key. If
there is paper in the tray, make sure it is inserted
correctly (take out the stack, align the edges evenly,
and then reinsert it in the tray) and then press the
START/MEMORY key.

CHECK FILM/
CHECK COVER/
CHECK PAPER JAM
(alternating messages)

These alternating messages appear when there is a
problem in the print compartment that prevents
printing. Check to see if the imaging film is not loaded
properly or if it has been used up and needs
replacement. Make sure the operation panel is
completely closed (press down on both sides). If a
paper jam has occurred, clear the jam as explained in
the following section, Clearing Paper Jams.

CHECK PAPER SIZE

The paper size setting is incorrect. Change the paper
size setting as explained on page 15.

DOCUMENT JAMMED

The original document is jammed. See the following
section, Clearing Paper Jams. Document jams will
occur if you load more than 10 pages at once or load
documents that are too thick (see page 51).

DOWNLOAD ERROR

The fax machine was unable to download rate data
from OpenLCR. Try downloading the data manually
as explained in Downloading (receiving) the rate data
manually on page 26.

FAX RX IN MEMORY

A fax has been received in memory because the
imaging film needs replacement, you have run out of
printing paper, or the paper is jammed. The fax will
print out automatically when the problem is fixed.

FUNCTION MODE

The FUNCTION key has been pressed.

10. Troubleshooting

Note: If you have turned on the Caller ID function, see page 74 for display
messages related to Caller ID.

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Messages and Signals

LCR DOWNLOADING

The fax machine has called OpenLCR and is
receiving carrier rate data. This message only
appears if you have registered with OpenLCR.

LINE ERROR

Transmission or reception was not successful. Press
the STOP key to clear the message and then try
again. If the error persists, see Line Error on page 87.

MEMORY IS FULL/
SEE MANUAL
(alternating messages)

The memory is full. You may have too many
messages recorded in the answering machine. To
erase messages, see page 37.
This message may also occur during fax reception if
too much data is received before the pages can be
printed out. If faxes have been received to memory
because printing is not possible (an additional
message will indicate the problem), resolve the
problem so that printing can continue (see Substitute
Reception to Memory on page 70).
If you are attempting to transmit from memory, see If
the memory becomes full on page 64.
If you are copying, see If MEMORY IS FULL appears
on page 71.

MEMORY PRINTING

The fax is preparing to or printing out a document
from memory.

NO DATA

This appears if you attempt to search for an auto-dial
number when none have been stored.

NO SERVICE

This appears if you haven’t registered with OpenLCR
and press the FUNCTION key and 7.

OFF HOOK

This appears if you forgot to replace the handset after
using it to dial and send a fax. Replace the handset or
press the STOP key to clear the message.

ON HOOK DIAL

The SPEAKER key has been pressed and the fax
machine is waiting for you to dial.

OVER HEAT

The print head has overheated. Operation can be
continued after it cools. If overheating frequently
occurs, try changing the print contrast setting to
LIGHT (see page 15).

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Tuesday, October 9, 2001 6:14 PM

PRINT HEAD FAIL/
YOU NEED SERVICE
(alternating messages)

The print head has failed and requires service.

READY TO SEND

A document has been loaded and the fax machine is
waiting for you to begin faxing or copying.

RECALLING

This appears if you attempt to send a fax by
automatic dialing and the line is busy or the receiving
fax machine does not answer. Your fax machine will
automatically reattempt the call. (See Automatic
redialing on page 61.)

T.A.D. TRANSFER

The answering machine's transfer function has been
turned on (see page 40).

TOTAL MSGS:XX

This indicates that you have received messages in
the answering machine. “XX” is the number of
messages.

TOTAL PAGE(S) 01

Number of pages transmitted, received, or copied.

10. Troubleshooting

Messages and Signals

Audible signals
Continuous tone

3 seconds

Indicates the end of transmission,
reception, or copying.

Intermittent tone
(3 beeps)

5 seconds
(1 second on, 1
second off)

Indicates incomplete transmission,
reception, or copying.

Rapid intermittent
tone

35 seconds
(0.7 seconds on,
0.3 seconds off)

Indicates that the handset is off hook.

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Tuesday, October 9, 2001 6:14 PM

Clearing Paper Jams

Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or copying,
or DOCUMENT JAMMED appears in the display, first try pressing

START/MEMORY

the document doesn't feed out, remove it as explained below.
Important:
Do not try to remove a jammed document without releasing it as explained
below. This may damage the feeder mechanism.

Press ➊ and slowly open the operation
panel until it is half open.
2

Flip up the green levers on each side of
the white roller.

Gently and remove the document.

• Be careful not to tear the document.

. If

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Tuesday, October 9, 2001 6:14 PM

Clearing Paper Jams

10. Troubleshooting

Clearing jammed printing paper

Open the operation panel (press ➊).

Gently pull the jammed paper out of
the machine, making sure no torn
pieces of paper remain in the print
compartment or rollers.

Rotate the front gear until the film is taut, and then close the operation
panel (press down on both sides to make sure it clicks into place).

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Tuesday, October 9, 2001 6:14 PM

Ordering Parts

Ordering Parts
To order parts, contact the parts distribution center located nearest
you. When ordering a part, use the part order number shown below.
Operation manual

TINSE4265XHTZ

Setup Guide

TCADZ3319XHZZ

Handset cord

QCNWG209BXHOW

Telephone line cord

QCNWG208BXHZZ

Hand set

DUNTK468BXHFW

Paper tray

CPLTP3183XHR7

Paper tray extension

LPLTP3184XHZZ

Gears

CGERH2566XH01
NGERH2568XHZZ

Part distribution centers

Tritronics, Inc.
1306 Continental Drive
Abingdon, MD 21009

Tel: 1-800-638-3328
Fax: 1-800-888-FAXD

Tritronics, Inc.
1015 NW 52nd Street
Ft. Lauderdale, FL 33309

Tel:1-800-365-8030
Fax: 1-800-999-FAXD

Fox International, Ltd.
23600 Aurora Road
Bedford Heights, OH 44146

Tel: 1-800-321-6993
Fax: 1-800-445-7991

Andrews Electronics
25158 Avenue Stanford
Santa Clarita, CA 91355

Tel: 1-800-274-4666
Fax: 1-805-295-5126

Sharp Accessories and
Supply Center
2130 Townline Road
Peoria, IL 61615

Tel: 1-800-642-2122

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FCC Regulatory Information

FCC Regulatory Information
This equipment complies with FCC rules, Part 68. On this equipment is a label
that contains, among other information, the Registration Number and Ringer
Equivalence Number (REN) for this equipment. If requested, this information
must be provided to your telephone company.
An FCC compliant telephone cord and modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone
network or premises wiring using a compatible modular jack which is Part 68
compliant. This equipment connects to the telephone network through a
standard USOC RJ-11C network interface jack.
The REN is used to determine the quantity of devices which may be
connected to your telephone line and still have all of those devices ring when
your number is called. Too many devices on one line may result in the devices
not ringing in response to an incoming call. In most, but not all, areas as the
sum of the RENs of all devices should not exceed five (5.0). To be certain of
the number of devices that may be connected to your line, as determined by
the total REN, contact your local telephone company.
If this equipment causes harm to the telephone network, your telephone
company may disconnect your service temporarily. If possible, they will notify
you in advance. If advance notice is not practical, you will be notified as soon
as possible. You will also be advised of your right to file a complaint with the
FCC.
Your telephone company may make changes in its facilities, equipment,
operations, or procedures that could affect the operation of your equipment. If
this happens, the telephone company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service. If the
equipment is causing harm to the telephone network, your telephone
company may ask you to disconnect the equipment until the problem
resolved.
If you have any questions or problems which cannot be solved by reading this
manual, please contact Sharp’s Customer Assistance Center. The number is
1-800-BE SHARP.
This equipment may not be used on coin service provided by the telephone
company. Connection to party lines is subject to state tariffs. Contact your
state’s public utility commission, public service commission, or corporation
commission for more information.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:

♦ Remain on the line and briefly explain to the dispatcher the reason for the
call.

♦ Perform such activities in the off-peak hours, such as early morning or late
evening.

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Tuesday, October 9, 2001 6:14 PM

S H A R P
Date Revised:
.
Date Issued :July. 3. 2001

MATERIAL SAFETY DATA SHEET (1/2)
MSDS No. B-1026

Section 1. Product and Company Identification
Product Name : IMAGING FILM UX-5CR
Supplier Identification : Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Manufacturer :
DAINIPPON PRINTING CO. LTD.
591-2, Kamihirose, Higashikubo, Sayamashi, Saitama, 350-1321 JAPAN
Emergency telephone number : +81-42-952-9666
Local suppliers are listed below. Please contact the nearest supplier for additional information.
(Country)

(Name and Telephone Number)

U.S.A.

Sharp Electronics Corporation
Telephone number for information: 1-800-237-4277

Canada

Sharp Electronics of Canada Ltd.
Telephone number for information : 905-890-2100
Emergency telephone number :
1-800-255-3924

Section 2. Ingredients
Ingredients
CAS No.
Polyethylene terephthalate film 25038-59-9
Coating layer substances
Carbon Black
Ester wax
Parraffin Wax
Microcrystalline wax
Ethylene Vinyl Acetate Copolymer
Others

1333-86-4
8015-86-9
8002-74-2
63231-60-7
24937-78-8

Proportion
47 ~ 52%

OSHA PEL ACGIH TLV
-

Other
None

3.5 mg/m3
-

None
None
None
None
None
None

7 ~ 10%
2 ~ 7%
10 ~ 14%
16 ~ 22%
1 ~ 5%
1 ~ 6%

3.5 mg/m3
2.0 mg/m3
-

Section 3. Hazardous Identification
Route(s) of Entry:

Inhalation?
NO
Signs and Symptoms of Exposure: None
Medical Conditions Aggravated by Exposure: None
POTENTIAL HEALTH EFFECTS:
Inhalation:
None
Skin Contact:
None
Eye Contact:
None
Ingestion:
None

Skin?
NO

Ingestion?
Possible but very unusual

Section 4. First-Aid Measures
Inhalation: No applicable
Skin Contact: In case of contact, usually special care in not necessary. If it dirties skin, clear with water and soap.
Eye Contact: In case of contact, immediately flush eyes with plenty of water. If necessary, then care for medical attention.
Ingestion: Immediately make vomit it and rinse mouth with water. If necessary, then care for medical attention.

Section 5. Fire-Fighting Measures
Flash Point: about 250°C for ink
Autoignition: None
Flammability Limits: Not applicable
Extinguishing Media: CO2, Water, Dry chemicals, Foam
Firefighting: None
Fire and Explosion Hazard: None
Hazardous Combustion Products: None

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Page 99

Tuesday, October 9, 2001 6:14 PM

S H A R P
Date Revised:
.
Date Issued :July. 3. 2001

MATERIAL SAFETY DATA SHEET (2/2)
MSDS No. B-1026

Section 6. Accidental Release Measures
Rumpling the product may cause the wax layer to peel off. Sweep up or vacuum. When sweeping, avoid
raising film or dust. If a vacuum is used , motor should be rated as dust tight. Wash any residue off skin with
soap and water. Garments may be wasted or dry cleaned after removal of loose film or dust.

Section 7. Handling and Storage
No special precautions for safety reason.
Store in cool, dry place ,avoid direct sunlight.

Section 8. Exposure Control/Personal Protection
Ventilation: None
Eye Protection: None
Protective Clothing: None
Gloves: None

Section 9. Physical and Chemical Properties
Description: Not applicable
Melting Point: 71°C
Pressurized: None
pH: None
Evaporation Rate: Negligible
Volatility: None

Freezing Point: None
Boiling Point: None
Specific Gravity (H20 = 1): about 1.2
Water Solubility: Not applicable

Section 10. Stability and Reactivity
Stability:
Conditions to Avoid:
Incompatibility(Materials to Avoid):
Hazardous Decomposition or Byproducts:
Hazardous Polymerization:

Stable
None
None
CO, CO2, NOX and H2O
Will not occur

Section 11. Toxicological Information
Acute Toxicity: None
Chronic Toxicity: None

Section 12. Ecological Information
No environmental effect at normal use.

Section 13. Disposal Consideration
Dispose by the same method of ordinary plastic products in accordance with all applicable regulations. Any
disposal practice must be in compliance with local, state and federal laws and regulations. If necessary,
contact government office and ensure conformity with disposal regulations.

Section 14. Transport Information
No specific precautionary transport measure for safety reasons.
As to storage conditions, see section 7.

Section 15. Regulatory Information
None

Section 16. Other Information
The information herein is given in good faith, but no warranty, if used any process.
Final determination of suitability of any material is the sole responsibility of the user.
Although certain information are described herein, we cannot guarantee, that these are the only hazard, which exist.
Information on this data sheet represents our current data and best opinion as to the proper use in handling of
this product under normal conditions.
Restrictions: This information relates only to the specific material designated as supplied by the manufacturer. This
information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and
accepts no responsibilities for any typographical errors which may appear on these sheets. It is the
responsibility of the user to determine the suitability of this product for each particular use.

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Tuesday, October 9, 2001 6:14 PM

Quick Reference Guide
Sending Faxes

Receiving Faxes

Place your document
(up to 10 pages) face
down in the document
feeder.

Press

RESOLUTION/
RECEPTION MODE

until the arrow in the

display points to the desired reception
mode.
TEL FAX

JAN-01 10:30

Normal Dialing

TAD

RESOLUTION/
RECEPTION MODE

TEL FAX

JAN-01 10:30

1. Lift the handset or press

SPEAKER

TAD

TEL FAX

JAN-01 10:30
TAD

2. Dial the fax number.
3. Wait for the reception tone (if a person
answers, ask them to press their Start
key).
4. Press

START/MEMORY

TEL mode: Answer all calls (even faxes)
by picking up the handset. To begin fax
reception, press

Automatic Dialing
1. Press

FAX mode: The fax machine automatically
answers and receives faxes.

until the desired des-

START/MEMORY

TAD mode: Select this mode when you go
out to receive both voice messages and
faxes.

tination appears in the display.

Storing Auto Dial Numbers
2. Press

START/MEMORY

.
1. Press

FUNCTION

once and

twice.

Direct Keypad Dialing
2. Enter the full fax/phone number.

1. Dial the fax number.
2. Press

START/MEMORY

3. Press

START/MEMORY

4. Enter a name by pressing number keys.

(To enter two letters in succession that
require the same key, press
after

Recording an Outgoing
Message

entering the first letter.)
1. Press

REC/
MEMO

, and

2. Lift the handset, press

START/MEMORY

speak into the handset.
3. When finished, press

100

STOP

I =

SPACE =

, and

5. Press

START/MEMORY

and then

STOP

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Guía de referencia rápida
Transmisión de mensajes telefax

Recepción de mensajes telefax
RESOLUTION/

Coloque el original
(hasta 10 páginas) cara
abajo en el alimentador
de documentos.

Oprima RECEPTION MODE hasta que la flecha que
hay en el display señale hacia el número de
recepción deseado
TEL FAX

JAN-01 10:30
TAD

RESOLUTION/
RECEPTION MODE

Marcación normal

TEL FAX

JAN-01 10:30
TAD
TEL FAX

1. Levante el auricular u oprima:

SPEAKER

JAN-01 10:30

2. Marque el número de telefax.
3. Espere hasta escuchar el tono de
recepción (si contestara una persona,
pídale oprimir su tecla Start).

START/MEMORY

4. Oprima:

START/MEMORY

Modo TAD: Seleccione este modo cuando

1. Oprima la tecla de flecha

hasta que en el visor aparazca el destino
deseado.
START/MEMORY

Modo TEL: Responda a todas las llamadas
(incluso mensajes de fax), levantando el
auricular. Para iniciar la recepción de fax,
oprima

Marcación automática

2. Oprima:

TAD

Modo FAX: El aparato telefax contesta y
transmite automáticamente mensajes telefax.

salga para recibir tanto mensajes hablados
como telefax.

Memorizar números marc.
automática
1. Oprima

Marcación directa por teclado

FUNCTION

una vez y

dos veces.

2. Introduzca el número de telefax/teléfono
completo.

1. Marque el número de fax.
2. Oprima:

START/MEMORY

3. Oprima:

START/MEMORY

.
4. Ingrese el nombre oprimiendo las teclas
numéricas. (Para ingresar sucesivamente
dos letras que requieren la misma tecla,

Grabacion de un mensaje de
bienvenida
1. Oprima la tecla
,y

REC/
MEMO

primera letra).

, tecla de flecha

2. Levante el auricular, oprima la tecla
START/MEMORY

y hable en el microteléfono.

3. Oprima la tecla
finalizado.

101

STOP

después de ingresar la

oprima

cuando haya

I =

SPACE =

5. Oprima

START/MEMORY

y luego

STOP

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Index
A

Anti Junk Fax, 79
Audible signals, 93
Auto-dial numbers
Storing, 34, 56
Using, 59

Halftone setting, 53
Handset, 9
Handset receiver volume, 22
Housing, cleaning, 86

C
Caller ID, 73-77
Caller ID List, 81
Contrast, 54
Copies, 71
Copy cut-off setting, 72

D
Date, setting, 18-19
Daylight Saving Time, 19
Dial mode, 10
Dialing
Automatic, 59
Direct Keypad, 60
Normal, 55
Direct Keypad Dialing, 60
Display messages, 91
Distinctive ring, 78
Document feeder, 52
Document guides, 52
Document restrictions, 52
Document sizes, 51
Document, maximum scanning size, 51

E
ECM (Error Correction Mode), 62
Extension telephone
Using, 67

I
Imaging film, replacing, 12

J
Jams, clearing, 94-95

L
Letters, entering, 17, 57
Line error, 87
Loading paper, 14
Loading the document, 52

M
Memory transmission, 64
Memory, substitute reception to, 70
Message List, 81
Messages
Erasing, 37
Listening to, 36
Listening to remotely, 46
Setting allowed time, 38

N
Normal Dialing, 55
Number of rings in FAX reception mode,
65
Number of rings in TAD mode, 35

O
F
FAX reception mode, 20, 65
Fax reception on TAD failure, 38
Fax Signal Receive, 68

102

OGM only mode, 39
OpenLCR, 23-32
Ordering parts, 96
Outgoing message, 33

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Tuesday, October 9, 2001 6:14 PM

Index
Override Ringing, 43

P
Paper jams, clearing, 94-95
Paper size setting, 15
Paper tray extension, 11
Paper, loading, 14
Power cord, 9
Print contrast setting, 15
Print head, cleaning, 84-85
Priority Call, 76

R
Reception mode
FAX mode, 20, 65
TAD mode, 20, 34
TEL mode, 20, 66
Reception Ratio setting, 69
Redialing, 61
Remote code number, 45
Remote operations, 45

Resolution, 53
Ringer volume, 22

S
Scanning glass, cleaning, 85
Sender’s name and number, entering,
16-17
Setup List, 81
Speaker volume, 21

T
TAD reception mode, 20, 34
TEL reception mode, 20, 66
TEL. LINE jack, 10
Telephone line cord, 10
Telephone Number List, 81
Time, setting, 18-19
Toll Saver function, 35
Transaction Report, 82
Setting print condition, 83
Transfer Function, 40

103

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REMOTE OPERATION CARD
The card below is provided as a quick guide to remote operation. Cut it out
and carry it with you when you go out.

Remote Operation Guide
1. Call your fax from a touch-tone telephone, and
press # when the outgoing message begins.
2. Enter your remote code:

3. Press # .
4. After listening to your messages, you can either
hang up to save them, or enter one of the
commands on the reverse side.

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REMOTE COMMANDS
• PLAYBACK
Play messages ................. 7
Move backward/repeat...... 2
Skip forward ...................... 5
Stop .................................. 0
Play new messages only .. 6
(first stop playback)
• ERASING MESSAGES
Erase single message ...... 3
Erase all messages .......... 3
• RECORDING A MEMO
Start .................................. *
End ................................... 0
• RECORDING A NEW OGM
Start .................................. 4

#
#
#
#
#

• FAX RECEPTION MODES
TAD mode.........................
FAX mode.........................
TEL mode .........................
• TRANSFER FUNCTION
Turn on .............................
Turn off .............................
New transfer number ........

#
3 #
#
#
*

8 1 #
8 2 #
8 3 #
9 1 #
9 2 #
9 0 #
(Tel. #)

Record transfer OGM .......
To quickly disconnect........
• OGM ONLY MODE
Turn on .............................
Turn off .............................

#
9 3 #
* *
1 1 #
1 2 #

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Tuesday, October 9, 2001 6:14 PM

LIMITED WARRANTY
SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp
brand product (the "Product"), when shipped in its original container, will be free from defective
workmanship and materials, and agrees that it will, at its option, either repair the defect or replace
the defective Product or part thereof with a new or remanufactured equivalent at no charge to the
purchaser for parts or labor for the period(s) set forth below.
This warranty does not apply to any appearance items of the Product nor to the additional excluded
item(s) set forth below nor to any product the exterior of which has been damaged or defaced,
which has been subjected to misuse, abnormal service or handling, or which has been altered or
modified in design or construction.
In order to enforce the rights under this limited warranty, the purchaser should follow the steps set
forth below and provided proof of purchase to the servicer.
To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and
exclusive of, all other warranties, express or implied. Specifically,ALL OTHER WARRANTIES
OTHER THAN THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED
WARRANTIES INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE,
AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under
applicable state law, implied warranties may not validly be disclaimed or excluded, the duration of
such implied warranties is limited to the period(s) from the date of purchase set forth below.
Neither the sales personnel of the seller nor any other person is authorized to make any warranties
other than those described above, or to extend the duration of any warranties beyond the time
period described above on behalf of Sharp.
The warranties described herein shall be the sole and exclusive warranties granted by Sharp and
shall be the sole and exclusive remedy available to the purchaser. Correction of defects, in the
manner and for the period of time described herein, shall constitute complete fulfillment of all
liabilities and responsibilities of Sharp to the purchaser with respect to the Product, and shall
constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or
otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects
in the Product which were caused by repairs or attempted repairs performed by anyone other than
an authorized servicer. Nor shall Sharp be liable or in any way responsible for any incidental or
consequential economic or property damage. Some states do not allow limits on warranties or on
remedies for breach in certain transactions; in such state the limits herein may not apply.
Your Product:
Warranty Period for this Product:
Additional items excluded
from warranty coverage:
Where to obtain service:

What to do to obtain service:

Personal Facsimile
Ninety (90) days parts and labor from date of purchase.
Any consumable items such as paper supplied with the
Product.
At a Sharp Authorized Servicer located in the United States.
To find out the location of the nearest Sharp Authorized Servicer,
call Sharp toll free at 1--800-BE-SHARP.
Ship (prepaid) or carry in your Product to a Sharp Authorized Servicer.
Be sure to have proof of purchase available. If you ship or mail the
Product, be sure it is packaged carefully.

For product information or customer assistance, please visit http://www.sharp-usa.com on the
World Wide Web or call 1-800-BE SHARP.
SHARP ELECTRONICS CORPORATION
Sharp Plaza,
Mahwah, New Jersey 07430-2135

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Tuesday, October 9, 2001 6:14 PM

SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-2135

SHARP CORPORATION

PRINTED IN THAILAND
(TINSE4265XHTZ)

Source Exif Data:

File Type                       : PDF
File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.4
Linearized                      : Yes
Encryption                      : Standard V1.2 (40-bit)
User Access                     : Print, Modify, Copy, Annotate, Fill forms, Extract, Assemble, Print high-res
Create Date                     : 2001:10:09 13:47:03Z
Modify Date                     : 2002:04:05 08:27:05-05:00
Subject                         : Operation manual for the UX-A255 Plain Paper Fax
Keywords                        : UX-A255, UX-A255 manual, fax manual
Page Count                      : 112
Creation Date                   : 2001:10:09 13:47:03Z
Producer                        : Acrobat Distiller 4.05 for Windows
Mod Date                        : 2002:04:05 08:27:05-05:00
Author                          : Sharp Electronics
Metadata Date                   : 2002:04:05 08:27:05-05:00
Title                           : UX-A255 Operation Manual
Description                     : Operation manual for the UX-A255 Plain Paper Fax
Creator                         : Sharp Electronics

EXIF Metadata provided by EXIF.tools

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Sharp UX-A255 Thermal Transfer Plain Paper Fax with All Digital Answering System Sharp UX-A255 Thermal Transfer Plain Paper Fax with All Digital Answering System

UX-A255 to the manual 55a37b1d-2724-4bb6-bb78-00cb4a6154a1

Sharp UX-A255 Thermal Transfer Plain Paper Fax with All Digital Answering System The Eye | File Listing

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