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The Community Planning Event Manual Nick Wates

‘This book helps promote practical work that changes the way people deliver projects

in the sustainable communities sector. It is useful, user-friendly and easy to follow.

This is the kind of book the busy practitioners of today need to support them in their work.’

Professor Peter Roberts, chairman of ASC, the Academy for Sustainable Communities

‘Nick Wates is a trail blazer in communicating clear, concise and immediately useful tools

and techniques that transmit energy and make you want to get stuck in.

This publication is amongst a handful of documents that all urban practitioners should have to hand.’

Ian Munt, international urban governance consultant

‘Some books help you to learn – this one helps you to deliver! An invaluable tool.’

Professor Brian Evans, deputy chair, Architecture+Design Scotland and Partner, Gillespies LLP

‘The devil is as always in the detail, and Nick Wates’

Community Planning Event Manual

provides it.’

Perry Walker, head, democracy and decision-making, New Economics Foundation

Want to improve your village? Your town? Your city? A community planning event may be just what

you have been waiting for. All over the world people are organizing dynamic collaborative events

to improve their surroundings. For a few intensive days, everyone concerned gets an opportunity to have

their say and be involved – residents, businesses, professionals and politicians. It’s effective and it’s fun.

From Nick Wates, author of the hugely successful

Community Planning Handbook

, comes this Event Manual,

the ﬁrst on the subject, which explains why and how to organize community planning events. The book is

aimed at anyone – from concerned individuals to community groups to professional planners in business

and government – interested in the remarkable potential of community planning events. It includes a step-

by-step guide, detailed checklists and other tools for event organisers. The method is user-friendly, ﬂexible

and easy to employ in any context from small neighbourhood improvements to major infrastructure and

construction projects anywhere in the world.

With a Foreword by HRH The Prince of Wales and Introduction by John Thompson.

Nick Wates is director of Nick Wates Associates, community planning consultants, author of

The Community

Planning Handbook

(2000) and site editor of www.communityplanning.net.

publishing for a sustainable future

www.earthscan.co.uk

publishing for a sustainable future

www.earthscan.co.uk

PLANNING/URBAN DEVELOPMENT

How to use Collaborative Planning

and Urban Design Events

to Improve your Environment

Nick Wates

The Community

Planning

Event Manual

Tools for Community Planning

The Community

Planning

Event Manual

THE ACADEMY

OF URBANISM

JOHN THOMPSON & PARTNERS

"This book helps promote practical

work that changes the way people

deliver projects in the sustainable

communities sector. It is useful,

user-friendly and easy to follow, full

of case studies to illustrate ideas.

This is the kind of work the busy

practitioners of today need to support

them in their work.”

Professor Peter Roberts

Chairman

Academy for Sustainable Communities

“Just as planning decisions should be

tailored to suit the needs of the

community so too should the

processes that achieve those decisions.

This book advocates just that in a

manner that is accessible to both

community groups and planning

ofﬁces. The sections on ﬁnancial

planning, event timescale and the ﬁnal

chapter, Follow Up, are particularly

constructive.”

Dr Katharine Martindale

Director of Cities Research Alliance

"Nick Wates is a trail blazer in

communicating clear, concise and

immediately useful tools and

techniques that transmit energy and

make you want to get stuck in. This

publication is amongst a handful of

documents that all urban practitioners

should have to hand."

Ian Munt

International Urban Governance Consultant

“Some books help you to learn – this

one helps you to deliver! An invaluable

tool for anyone involved in community

planning.”

Professor Brian Evans

Deputy Chair

Architecture+Design Scotland

and Partner, Gillespies llp

“The devil is as always in the detail,

and Nick Wates’ Community Planning

Event Manual provides it. If you want

to know the effect of having carpet in

your venue, or what coloured Post-its

to use, this is the book for you.”

Perry Walker

Head of Democracy and Decision-making

New Economics Foundation

Endorsements for this edition

CPEM 080804:Layout 1 7/7/08 11:33 Page i

“An extremely useful and practical

guide ... an invaluable source of very

down-to-earth advice on this approach

to community development.”

Town Planning Review

Liverpool University

April 1997

“Compiled with great care and

thoroughness. It lists the smallest

details to which attention needs to be

paid in order to make Community

Planning Events fruitful … The text is

succinct and well-illustrated … The

handbook illustrates the excitement

Community Planning events generated

in the USA and UK.”

Dr Meera Bapat

Open House International

No 3, 1996

“The book is marvellous. It’s so good

to see all those complexities so clearly

sorted out and under one cover. The

sequence is brilliant … A million

congrats on a job beautifully done.”

David Lewis

American Institute of Architects

April 1996

“A very interesting format for getting

the information across – I will be using

it with my students at Manchester as

part of the Architecture in the

Community Unit.”

John Bishop

PLACE, Manchester

11 October 1996

“A really useful ‘recipe’ book to help

make one’s own local ‘menu’ of a

community planning ‘meal’ to suit

one’s own taste! I keep it on my desk

all the time.”

Hilary Reed, Planning Department

Basingstoke & Deane Borough Council

8 October 1996

“Your ideas bring fresh air in the

bureaucratic world of planning

monotony.”

Professor Santosh Ghosh

Centre for Built Environment, Calcutta

16 September 1996

“A unique guide to the whole process

of Community Planning, particularly

suitable for those new to the concept

and who have a desire to take action

for themselves … Clearly and

attractively set out, the book is a joy to

handle – the size, weight and layout all

contribute to its being a truly handy

reference guide which encourages you

to use it. The text is simple, direct and

unpretentious … Its value has been

proven in the ﬁeld – most recently in

Kazimierz, Krakow.”

Partnership Action

11 June 1996

“Comprehensive and accessible which

is crucial for communities wishing to

use these tools for themselves.”

Romy Shovelton

Wikima Consulting

12 January 1996

Endorsements for the ﬁrst edition*

*Titled Action Planning, published in 1996 by The Prince of Wales’s Institute of Architecture, London.

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The Community

Planning

Event Manual

‘Where there is no vision, the people perish.’

Proverbs 29:18

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The Community

Planning

Event Manual

How to use Collaborative

Planning and Urban Design Events

to Improve your Environment

Compiled and edited by

Nick Wates

Foreword by

HRH The Prince of Wales

Introduction by

John Thompson

With the generous support of

The Academy of Urbanism

English Partnerships

John Thompson & Partners and

The Prince’s Foundation

London • Sterling, VA

CPEM 080804:Layout 1 7/7/08 11:33 Page v

The Community Planning Event Manual

Compiler and Editor: Nick Wates

Design and production: Jeremy Brook, Graphic Ideas, Hastings

Cover design: Susanne Harris

Printed and bound by: Gutenberg Press, Malta

Editorial Advisory Group: Joanna Allen, Harriet Baldwin, Ben Bolgar, Charles

Campion, Nicola Forde, Eléonore Hauptmann, James Hulme, Eva Nickel, Debbie

Radcliffe, Geraldine Reilly, Wendy Sarkissian, Firas Sharaf, Lucien Steil, John

Thompson, Louise Waring, Andreas von Zadow

First published by Earthscan in the UK and USA in 2008

In association with The Academy of Urbanism and The Prince’s Foundation

with the generous support of English Partnerships and John Thompson & Partners

ISBN 978-1-84407-492-1

A catalogue record for this book is available from the British Library

Library of Congress Cataloging-in-Publication data has been applied for

Individual pages may be freely copied for use in preparing for – or running –

Community Planning Events providing the source is visible on all copies.

See www.communityplanning.net for updates and further information

This book is a revised and updated version of Action Planning

Published in 1996 by The Prince of Wales’s Institute of Architecture

in association with the Urban Villages Forum and with the support of

English Partnerships and Inner City Aid. Translations were published in Chinese

(1996), German (1997) and Czech (1999).

Editorial Board: Ros Tennyson, John Thompson, Nick Wates.

ISBN 978-1-898465-11-9

For a full list of Earthscan publications please contact:

Earthscan Publications Ltd

Dunstan House, 14a St Cross Street, London EC1N 8XA, UK

Tel: +44 (0) 20 7841 1930 Fax: +44 (0) 20 7242 1474

Email: earthinfo@earthscan.co.uk

web: www.earthscan.co.uk

Freestanding quotations are from written statements or from interviews by the

editor unless otherwise indicated. To avoid confusion the term ‘Action Planning’

has been changed to ‘Community Planning Event’ throughout.

The paper used for the text pages of this book is FSC certiﬁed. FSC (the Forest

Stewardship Council) is an international network to promote responsible

management of the world’s forests.

Cover photographs: Design workshops at Community Planning Events in Woking,

UK (left) and Leverkeusen, Germany (right)

Frontispiece: Workshop sessions at a Community Planning Event in Pontefract,

Yorkshire, UK

CPEM 080804:Layout 1 7/7/08 11:33 Page vi

Preface viii

by English Partnerships

Foreword x

by HRH The Prince of Wales

Introduction xii

by John Thompson

Using this book xviii

1 Overview 1

Philosophy 2

Key features of Community

Planning Events 4

Beneﬁts of Community

Planning Events 6

Why Community Planning

Events work 8

Community Planning

Event process 10

2 Getting started 13

Taking the plunge 14

Organisation 16

Support bodies 18

Funding 20

3 Preparation 23

Managing 24

Motivating people 26

Team selection 28

Student support 30

Information gathering 32

Publicity 34

Venues 36

Fittings and services 38

Equipment and supplies 40

Computers and information

technology 44

Contents

4 The event 47

Timetabling 48

Sample timetables for some

event types 50

• Collaborative Design Workshop 52

• Community Planning Weekend 54

• Enquiry by Design 56

• Reinvigorate 58

• Stakeholder Participation Day 60

Brieﬁng 62

Topic workshops 64

Opening plenary workshop 66

Design workshops 68

Design workshop variations 70

Plenary report backs 72

Team working 74

Report production 76

Sample reports 78

Public presentation 80

5 Follow-up 83

What next? 84

Evaluation 86

Appendices 89

Brief history 90

Publications and sources 92

Contacts 94

Early events listing 96

Case study snapshots 98

Glossary 102

Flowchart perspectives 104

Community Planning

Event summary 106

Community Planning

Event planner 108

Acknowledgements 110

Spreading good practice 112

Photo and illustration credits 114

Quotation credits 116

Index 117

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viii THE COMMUNITY PLANNING EVENT MANUAL

Preface

This book on how to organise Community Planning

Events was ﬁrst published in 1996. Titled ‘Action

Planning’ it was based on a handbook on ‘urban

design assistance teams’ produced in the United States

but was adapted to include experience gained in

Europe experimenting with a similar approach.

The ﬁrst edition of this book boosted growing interest

in collaborative urban design processes and in the

development of ‘community planning’ – planning

carried out with the active participation of end users.

There has been a huge growth in community planning

activity internationally over the past decade. In some

countries, like the UK, it has become an integral part

of the planning process and new and improved

approaches are continually emerging.

This revised and updated edition of the book,

incorporating experience gained since the ﬁrst edition –

and retitled to reﬂect how the activity has become

known – is therefore extremely timely. Combined with

the website www.communityplanning.net, it will allow

those organising events to beneﬁt from up-to-date best

practice and stimulate further innovation and

improvement to the process.

English Partnerships, the UK’s national regeneration

agency, has been at the forefront in promoting

innovative methods for community engagement and

professional working. We are delighted to have

assisted with the production of the ﬁrst two editions of

this important publication.

Steve Carr

Director of Policy and Economics

English Partnerships

“Community involvement is an

essential element in delivering

sustainable development and

creating sustainable and safe

communities. In developing the

vision for their areas, planning

authorities should ensure that

communities are able to

contribute to ideas about how

that vision can be achieved,

have the opportunity to

participate in the process of

drawing up the vision, strategy

and speciﬁc plan policies, and to

be involved in development

proposals.”

Planning Policy Statement

No 1: Delivering Sustainable

Development, Ofﬁce of the

Deputy Prime Minister, UK,

2005

Deﬁnition

used in this book

ACommunity

Planning Event is a

carefully structured

collaborative event at

which all stakeholders,

including the local

community, work

closely with

independent specialists

from all relevant

disciplines to make

plans for the future of

that community or

some aspects of it.

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THE COMMUNITY PLANNING EVENT MANUAL

Preface

End product – sustainable

communities

Two award winning major new

UK developments shaped by

Community Planning Events.

Above: Upton, Northampton –

a sustainable urban extension

with 1,000 new homes

masterplanned by The Prince’s

Foundation using an Enquiry by

Design.

Below: The Village at Caterham,

Surrey – a mixed use

neighbourhood with 366 new

homes to a plan by John

Thompson & Partners arising

from a community planning

weekend attended by 1,000

people.

(See page 100 for project details.)

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THE COMMUNITY PLANNING EVENT MANUAL

HRH The Prince of Wales taking part in a Community Planning Event

at Poundbury, Dorchester, UK. Over 2,000 people attended the 5-day

‘planning weekend’ to explore the implications of building a new

town on Duchy of Cornwall property. Over 75% of the 400 people

who ﬁlled in a questionnaire thought the event worthwhile and

almost 90% wanted continued involvement as the project progressed.

Foreword

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xii THE COMMUNITY PLANNING EVENT MANUAL

Twenty years ago, I took part in a Community Planning

Event in Pittsburgh, USA which radically changed the way

I have practised as an architect and urbanist since. It was

described as an Urban Design Assistance Team and for

several days I worked intensively with other professionals

and with members of the Pittsburgh community – drawn

from all walks of life – devising proposals to improve

what was then a very depressed city.

Since then, our practice, John Thompson & Partners,

has adopted and adapted the key team working and

participatory planning techniques that I ﬁrst discovered

in Pittsburgh. We progressed from being community

architects involving residents in designing their own

homes to community planners, using similar methods

at a neighbourhood, town or city scale. ‘Charrettes’

and ‘Community Planning Events’ have become central

to our philosophy and we are now applying these

techniques on a wide variety of place-making projects

throughout Europe and in countries and cultures as

diverse as Iceland, Russia and Abu Dhabi.

We believe that sustainable development is most

effectively achieved if the knowledge and commitment

of stakeholders is engaged at every stage of the

process. A structured participatory process enables the

community, the private sector and the local authority

to work together in a creative way, which ultimately

adds value at all levels – physical, social, economic

and environmental – leading to better and more

sustainable places.

“People like Marilyn came along

to the Community Planning

Weekend and she’s still one of

the great champions. Look at

the amazing contribution she’s

made to young people’s lives ...

It’s all about people getting

involved with where they live –

that is what really matters.”

Bob Evans

Tandridge Borough Council

From pioneering

to mainstream

Introduction by John Thompson

Community involvement in

planning

Design workshop at a

Community Planning Event

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xiii

THE COMMUNITY PLANNING EVENT MANUAL

Community Planning Events can be extremely

successful both in galvanising community participation

and in allowing collective decisions to be made in an

efﬁcient and effective way. An event that has been

properly designed has the ability to create a unique

chemistry of activity and energy, allowing all the

potential players to work towards a common goal in a

more effective way than by using conventional

professional methods alone.

Introduction

New approach to planning

Interdisciplinary, collaborative

and community-based.

Walkabout by architects and

local residents during a

Community Planning Event in

Pontefract and Castleford,

Yorkshire, UK. John Thompson

is far left

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xiv THE COMMUNITY PLANNING EVENT MANUAL

During the collaborative Community Planning Event

process we take people up the ‘ladder of participation’

(see illustration opposite) to the point where they

understand more about what is possible and what is

not. Citizens from all walks of life learn about design

and planning. Development professionals learn what

citizens need in order to have a good quality of life. As

a result, all those participating in the process begin to

understand that the way forward is about negotiation,

reconciliation and compromise. Once people share

knowledge, a shared vision for the future becomes

possible. One is closer to achieving consensus.

The state of the art has progressed a great deal since the

ﬁrst edition of this book. Twelve years ago most of our

Community Planning Events were organized for public

sector clients. Since then we have demonstrated that

they can be very worthwhile for the private sector too.

The breakthrough was at Caterham in Surrey (see

pages ix, 5 and 100) where a ﬁve-day community

planning weekend about what to do with a redundant

army barracks was attended by over 1,000 people. The

process transformed the community’s previous hostility

to any new development into positive support for the

creation of a mixed use scheme that increased the

development value of the site by £50 million and

provided £2.5 million worth of new community

beneﬁts, to be partly owned and run by a not-for-proﬁt

community development trust; that represents

increased development value of £10 million and

community beneﬁts worth £0.5 million for each day of

the Community Planning Event. In addition, because

everyone affected was involved in developing the

proposal, the scheme passed quickly through the

“After the Community Planning

Weekend at Caterham Barracks

we set up a series of small topic

groups and through these

meetings the public actually

came to believe in what we

were trying to do. People also

came to realise that things

weren’t as easy as they seemed,

and everything has a price as

well. If you want lots of

wonderful things somebody has

to pay for it. For the developer

to pay for it, the developer has

to be making a proﬁt. So the

message got through – and

that’s one of the beneﬁts of

collaborative planning.”

Colm Lennon

Planning Consultant

Making use of local

knowledge and commitment

Plenary sessions at Community

Planning Events

Introduction

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THE COMMUNITY PLANNING EVENT MANUAL

Engaging young stakeholders

John Thompson (right) gets young people involved in planning their

future environment by facilitating an outdoor Post-it note brainstorm

during a Community Planning Event

Introduction

Ladder of participation

Community planning can take

communities as far up the

ladder as they want to go; but

beware of starting unless you

are prepared to go to at least

the fourth step

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xvi THE COMMUNITY PLANNING EVENT MANUAL

formal statutory planning process with no need for costly

and time-consuming public enquiries. The development

industry and government sat up and took notice.

Government commitment to community involvement

in planning has increased dramatically in many

countries and this is to be welcomed. But it is mostly

seen as ‘consultation’ rather than ‘participation’. The

danger is that it may become merely formulaic, leading

to superﬁcial tick-box exercises carried out with little

belief in the value of the outcomes.

It is crucial to recognise the difference between

participation and consultation: consultation is now

obligatory (in the UK and many other countries) but

participation is not. Consultation without participation

is simply asking people to agree with what has already

been decided by others and is likely to prompt a

negative reaction. Full participation, as in a properly

organised Community Planning Event and ongoing

process is not about getting people to agree to

proposals drawn up by professionals; it is about

creating better proposals and therefore better places.

Improving quality of life becomes a shared goal,

around which a vision for the future and speciﬁc

projects can then be developed.

One of the most urgent challenges facing humankind

is how to build more sustainable cities, towns and

villages. Places that consume less energy, create less

pollution and that are uplifting to live and work in. The

quest is to identify and determine new forms of

urbanism ﬁt for the 21st century.

“If your own ideas are turned

into reality, then you make sure

they work!”

“We should work together to

develop a Vision – the

community and the

stakeholders.”

“Community planning is

important – after all, we have to

live with the consequences and

the decisions that are made.”

“We should see if together we

can come up with something

more acceptable – we shouldn’t

just dismiss this – we are getting

an opportunity to take control

of our own area.”

“I think we younger people

should be involved as well -

after all, it’s our future too!”

“Edinburgh wasn’t built over

night – it’s taken generations to

get where we are now. There is

probably not one simple

solution but community

planning gives us an

opportunity to tease out various

options.”

“There’s a small heartbeat of

community here, but it needs to

be made into a big heartbeat

again – community planning

seems to be a way of helping

that happen.”

Participants at community

planning weekends

Introduction

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xvii

THE COMMUNITY PLANNING EVENT MANUAL

Shared goals

Applause during a report back

from workshop groups on how

to make the neighbourhood

better for everyone

Introduction

Community planning can play a vital role in taking this

agenda forward and accelerating its delivery. The

events described in this manual can produce results,

and quickly. They can be used for any scale of project

and the formula can be adapted in an inﬁnite number

of ways to suit different circumstances. This book will

be an invaluable tool for guiding you along the way.

John Thompson

Chairman, John Thompson & Partners

Chairman, The Academy of Urbanism

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xviii THE COMMUNITY PLANNING EVENT MANUAL

Organised well, Community Planning Events can be

immensely rewarding. Organised badly, they can be a

sad waste of energy. The formula is open to abuse

unless good practice principles are followed.

This manual brings together experience gained to date.

It is for anyone wanting to organise an event. It

focusses on the classic 6-day ‘community planning

weekend’, but the same basic principles apply to

shorter or longer events.

The book has been designed to be useful before,

during and after events. Double-page spreads are

self-contained and include handy sample documents

and checklists with space for your own additions.

Pages can be blown up to create exhibition panels or

reduced to form leaﬂets or working documents.

This edition is also integrated with the Community

Planning Website (www.communityplanning.net)

where further and constantly updated material can be

found.

An important part of the process is tailoring the

formula to meet your speciﬁc needs. Use the book as a

guide and stimulant, not a blueprint.

Community Planning Events keep evolving. Comments

from readers and feedback from events would

therefore be most welcome for compiling future

editions and updating the website.

Please send to:

The Editor, Community Planning Event Manual

Email: info@nickwates.co.uk

or use the feedback facilities on:

www.communityplanning.net

Using this book

Modular

Copy pages as exhibition posters

or leaﬂets (no copyright problems

providing you credit the source).

A5 A4 A3 A2

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xix

THE COMMUNITY PLANNING EVENT MANUAL

Checklists

Use these to plan your own events

Sample documents

Use these to save time

PRINCIPLESTIPS

• Essential ingredients

Ignore at your peril

• Good ideas

Based on experience

Related website

Check for further information and updates

www.communityplanning.net

Explanatory images

Photos and illustrations aim to clarify the process

and provide inspiration. They have been selected

from a variety of events over the past two

decades. Details can be found in the Photo and

illustration credits on page 114

Sample timetables

Use these to understand the different event types

and who needs to attend when

Insights and inspiration

Quotations from a range of event participants

over the years. Sources on page 116

Book Features

Using this book

DAY 1 THURSDAY

BRIEFING

08.00 Setting up

Room arrangements. Delivery

of equipment and supplies.

Erection of banners and signs

12.00 Team assembles

13.00 Buffet lunch

Welcome by hosts, sponsors etc

Equipment and

Supplies

Checklist for large-scale event. Adjust

accordingly.

A ESSENTIAL ITEMS

for most events

អAerial photographs

អBanners and directional signs with

ﬁxings

អBase maps and plans of the area at

different scales (1:200 and 1:400 most

Sample Brieﬁng

Pack Letter

Dear

Anytown Community Planning Event

Many thanks for agreeing to take part in this

event as: [insert role,ie Team member, Advisor,

Admin staff, student support].

A brieﬁng pack is enclosed containing the

following information for you to look at before

you arrive:

• Mission statement

• Team list with roles and responsibilities

• Biographical notes on Team members

•

CPEM 080804:Layout 1 7/7/08 11:33 Page xix

“I only went to be nosy. I just went to see what was going on and

before I knew what had happened I was in the thick of it. I went

Friday, Saturday, went back Sunday for an hour or two and then

Monday night as well. I thought it was brilliant. I really enjoyed it.

Very hard work but really exciting. It took me a week to sleep

properly afterwards; all these ideas were springing back into my

head. What made the weekend so good was having professional

people there with local people as well. That was the ideal

combination. Having everybody in one room together slogging it out

got a lot of good ideas out.”

Donna Fallows, resident, London, speaking after participating in a

Community Planning Weekend (shown above with baby)

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Section 1

Overview

Philosophy 2

Key features of Community Planning Events 4

Beneﬁts of Community Planning Events 6

Why Community Planning Events work 8

Community Planning Event process 10

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2THE COMMUNITY PLANNING EVENT MANUAL

Community Planning Events have not suddenly been

invented. Rather, the technique has evolved – and is

still evolving – from practical experience in many parts

of the world. It can best be seen as part of an

emerging technology of ‘community planning’ which

makes it easier for people to participate in the creation

and management of their built environment and

enables developers and planners to use the experience

and knowledge of local people to create better places.

The underlying philosophy of community planning is

interdisciplinary, collaborative and community-based;

enabling all those affected (known as ‘stakeholders’) to

participate in the planning process. The premise is that

better environments can be created if local

communities are involved from an early stage, working

closely and directly with a wide range of specialists.

In arriving at the process described in this book,

practitioners have drawn on experience from many

disciplines including company management, human

psychology and urban design.

As a clearly deﬁned planning technique, Community

Planning Events lasting 4 to 6 days (the main focus of

this book) were pioneered over 40 years ago in the

United States. By the mid 1990s over one-tenth of that

nation’s population was estimated to have beneﬁted

from over 125 events in a programme run by the

American Institute of Architects alone.* Other national,

state and local institutions also promoted similar

activity.

From the mid 1980s, Community Planning Events

surfaced in Europe. The American approach was

adapted to the different cultural conditions and fused

with European regeneration experience.

Philosophy

Overview

“If more towns, villages and

cities held regular, cathartic

events which examined what

exactly was happening to their

citizens’ habitat and attempted

to seek solutions which met

with the broad approval of the

public through a process which

mixed professional, public and

private interests we would have,

I think, a much better country –

one where the rejection of the

architect would not be

automatic and the dead hand of

professional planning would be

removed.”

Lee Mallett

Journalist

Interdisciplinary, collaborative

and community-based

Design workshop at a

Community Planning Event

*R/UDAT Handbook 1992, page 84

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THE COMMUNITY PLANNING EVENT MANUAL

Countless ‘community planning weekends’ and ‘urban

design action team’ events lasting 4 to 6 days have

now been held in the UK and mainland Europe. At the

same time a variety of related initiatives have evolved,

including 1-day ‘stakeholder participation days’,

‘Enquiry by Design’ events and urban design ‘task

forces’ lasting several weeks.

The initiative for organising events has come mostly

from professional institutions and practitioners keen to

explore more creative methods. Developers, community

organisations and local authorities have become willing

supporters as they seized the opportunity to work

positively with the other parties involved. Recently

there has been increasing interest from national

governments which have begun to see the economic

and social beneﬁts that can result. Statutory planning

policy in some countries, the UK for instance, now

encourages the methodology of Community Planning

Events but does not yet specify when or how they

should be organised.

In the meantime, events continue to be organised on

an ad-hoc basis and the number of enthusiasts grows.

An extraordinary feature of the Community Planning

Event phenomenon is the way that people who have

experienced one become convinced of their value.

There is still much systematic evaluation and

reﬁnement needed. But those involved in the

development of this relatively new activity are

conﬁdent it will come to play a major role in the future

planning and management of human settlements

worldwide.

Uses for

Community

Planning

Events

• City futures

Devising new visions for

the future of a city or

region

• Regeneration strategies

For declining industrial or

inner city areas

• Sustainable

development strategies

Developing strategies for

sustainable development in

the light of global warming

• Trafﬁc solutions

Resolving congestion in

historic town centres or

exploring new transport

options

• Site proposals

Devising and testing

development proposals for

sites or buildings

• Building design

Exploring design options

for historic or new

buildings

• New towns

Exploring the best way of

building major new

settlements or integrating

new development with old

• Development plans

Involving the public in the

early stages of preparing

statutory development

plans

Overview

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4THE COMMUNITY PLANNING EVENT MANUAL

Key features of

Community Planning

Events

There are several common types of Community

Planning Event and a variety of labels have been used

to describe them. Common features are:

• Thorough preparation

Careful planning and organisation involving all key

stakeholders.

• Intensive work

A fast-paced, intensive programme of work sessions

– lasting for one or several days and sometimes

spanning a weekend.

• Community participation (not just consultation)

Everyone affected is encouraged to be involved in

developing and exploring ideas and options.

• Broad mission

All the problems and opportunities of a particular

site, neighbourhood, city or region are examined in

a holistic manner with minimum preconceptions.

• Multidisciplinary teamwork

People from all relevant disciplines and trades work

closely together in a hands-on, non-hierarchical way.

• Expert facilitation

Events are mostly run by experienced, usually

independent, facilitators. This helps provide a

neutral forum for debate and conﬁdence in the

outcome.

“I cannot think of another

opportunity where such lengthy

meetings can take place

amongst experts in their own

ﬁelds discussing issues to their

bitter conclusion. This is

incredibly stimulating since

thought processes build on

themselves exponentially and

realistic solutions to seemingly

impossible problems become

apparent.”

Michael Baynes

Development Surveyor

COMMUNITY

PLANNING

WEEKEND

Enquiry by

Design

REINVIGORATE

Stakeholder

Participation

Day

You are

invited to a

Overview

COLLABORATIVE

DESIGN

WORKSHOP

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THE COMMUNITY PLANNING EVENT MANUAL 5

Holistic vision

Illustrative masterplan for a new

development to regenerate

Caterham Barracks, Surrey,

conceived and drawn up by

John Thompson & Partners

during a Community Planning

Event and ongoing public

participation.

Top: site as then existing

• High-proﬁle communication

Events are highly publicised to ensure that everyone

has the opportunity to get involved and that results

are widely disseminated. They normally end with a

public presentation and written report.

• Rapid and ongoing feedback

Results are fed back to those participating and the

wider public as quickly as possible and an ongoing

relationship is established.

• Flexibility

The process can easily be adjusted to suit the needs

of each particular community both during

preparation and during the event.

Overview

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6THE COMMUNITY PLANNING EVENT MANUAL

Beneﬁts of

Community Planning

Events

Community Planning Events can achieve objectives

which are hard to achieve in any other way. These

include:

• Creation of shared visions for a community’s

future and identiﬁcation of long- and short-term

strategies for implementing them.

• Catalyst for action of all kinds by releasing

blockages in the development process.

• Resolution of complex problems or at least a

clearer identiﬁcation of issues and goals.

• Revitalisation of local networks for community

development.

• Fostering of consensus building among different

interest groups leading to better integration and

long-term partnerships.

• Promotion of urban design capability of local

agencies and improvement of environmental

standards.

• Heightened public awareness of development

issues resulting from the provision of an open forum

for debate.

• Morale boost for all those involved as a result of

experiencing team working.

Overview

“The process can make a

signiﬁcant contribution to the

designing of a new

development, delivering a much

higher environmental, social and

economic performance than has

been the case of development

over the past 60 years or so.

Typically the process can achieve

in one week a design vision that

would normally have taken two

years to achieve in the

conventional planning system.

This is due to the process being

simultaneously interactive rather

than the sequentially reactive

process of the current system.”

The Prince’s Foundation

Heightened public awareness

Walkabout during a Community

Planning Event

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THE COMMUNITY PLANNING EVENT MANUAL

Community

Planning Events

are NOT:

• A substitute for a

statutory planning

framework.

• A substitute for

long-term participatory

programmes.

• A technique for

consultation only; it

is a participatory process.

• A way of replacing

services of local

professionals and

ofﬁcials.

• A way of imposing ideas

on a community from

outside.

Typical Products

Immediate

Proposals for action set out in:

• Broadsheet and press release

• Illustrated report

• Exhibition

• Presentation (generally Powerpoint)

• Project website

Short term

• Local steering committees to follow up

• Periodic progress reports

• Draft development brief and/or draft tender

• Ongoing community forums to develop further ideas

Long term

• Ongoing programme of implementation

• Evaluation of the impact of the event

Shared visions

Getting public, private and

voluntary sectors to move in the

same direction. Cartoon

depicting the main stakeholders

at a Community Planning Event

Overview

Typical Outcomes

• Identiﬁcation of issues and opportunities

• Agreed objectives and achievable targets

• Visions for an area’s future

• Agendas for action and action plans

• Proposals for a particular site or programme

• Suggestions for organisational changes

• Local coalitions and leadership

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8THE COMMUNITY PLANNING EVENT MANUAL

Why Community

Planning Events work

Community Planning Events ‘work’ because the process

combines a unique mix of ingredients which respond to

the complexity of today’s development issues:

• Open community involvement

There is scope for all members of the community,

including minorities, to participate in a wide variety

of ways. This can lead to a new sense of cohesion

and consensus on goals, the formation of new

partnerships and the development of a sense of

equity and trust.

• Creative working methods

Professionals of all disciplines work in a hands-on

manner with each other and with non-professionals

in a neutral environment. This breaks down

conventional professional boundaries and fosters

understanding between people which can be

magnetic; releasing spirit, humour, imagination,

positive thinking and collective creativity.

• Dynamism

The carefully structured timetable creates a focus of

public attention and provides deadlines for results.

A critical mass of activity is generated creating

momentum for change.

“I know from my own

experience that Community

Planning Events can create a

shared vision for regeneration

and bring innovative solutions

from the people who have to

live with the effects. They instill

a sense of ownership ensuring

that the outcomes are more

sustainable.”

David Taylor

First Chief Executive

English Partnerships

Overview

Sense of equity and trust

Post-it board at a Community

Planning Event

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THE COMMUNITY PLANNING EVENT MANUAL

• Local expertise

Participation by local residents, businesses and

professionals ensures that the whole process is

embedded in the local context and runs smoothly.

Inside knowledge of the urban or rural context is

essential for a successful planning process.

• Fresh thinking

The intensive and collaborative process provides an

opportunity for new ideas and new ways of working

which can overcome past divisions and indecision.

So previously unimagined proposals can emerge.

• Visual approach

The use of urban design techniques of drawing and

model-making provides an easily accessible way for

people to think about, and communicate, visions for

their community’s future.

• Realism

The process addresses the physical, natural, social

and economic environments as they are – rather

than as abstract concepts – and ensures that the

community’s real concerns are placed on the

agenda.

Unique chemistry

Professionals, local residents,

politicians and developers take

time off for group photographs

Overview

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10 THE COMMUNITY PLANNING EVENT MANUAL

“It’s a fantastic way of

putting a major scheme

together and could

revolutionise the way we do

commercial development.”

Barry Wick

developer

Community Planning Event p

What the four main parties involved do during the four phases o

*Timescales

Community Planning Events can be of varying lengths but the

process remains more or less the same. The length of the event and

the lead times will be determined by the nature of the issues faced

and the extent and capacity of existing local networks. Timescales

Getting Started

1–2 months*

Local Interests • Stimulate action

Individuals and • Establish Steering

organisations Group and Host (see below)

Steering Group/ • Formation/appointment

Host/Organiser • Explore options for action

Main enthusiasts and • Prepare proposal

technical advisors • Stimulate action

• Secure commitment

from all affected parties

• Raise funds

• Commitment to proceed

Facilitators and • Provide advice

Event Team

Specialists from

complementary

disciplines

Support Bodies • Supply general

International, national information and advice

and regional organisations • Evaluation visit if requested

Overview

PARTIES

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THE COMMUNITY PLANNING EVENT MANUAL

t process

s of any event

shown above have been found to be the most effective for major urban design issues of, say, a

neighbourhood or city. Compressed timescales work well for simpler issues such as making proposals for a

single site. Shorter lead times are possible where local networks are well developed. Longer lead times can

be useful for building community capacity. (See also Flowchart perspectives on page 104.)

Preparation The Event Follow-up

2–4 months* several days* ongoing*

• Build momentum, • Participate in public • Analyse proposals

enthusiasm and sessions • Develop support for

expectation through strategies and projects

discussion and by • Apply pressure for

focussing attention on implementation

the main issues • Ongoing participation

• Select Team Chairperson, • Event management and • Assess proposals

Team members, Advisors administration and prioritise

and consultants • Agree plan of action

• Establish administration • Publicity

• Identify key stakeholders • Spearhead and

• Prepare publicity strategy coordinate

• Prepare venues implementation

• Publicise • Maintain momentum

• Homework on the locality • Arrive • Revisit and assist

and the Community • Reconnaissance as requested

Planning process • Brieﬁngs

• Reconnaissance visit • Topic workshops or plenary

(by Chairperson at least) • Design workshops

• Warm up events in • Brainstorm

local communities and • Prepare proposals

with special groups • Presentation

• Leave

• Supply detailed • Observe • Monitor and evaluate

information and contacts • Participate • Assist if asked

• Assist if asked

Overview

PHASES

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Organising

Steering Group meeting for key stakeholders to prepare for a

Community Planning Event (top); organiser’s team meeting (bottom)

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Section 2

Getting started

Taking the plunge 14

Organisation 16

Support bodies 18

Funding 20

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14 THE COMMUNITY PLANNING EVENT MANUAL

Here are 8 things to do before deciding to hold a

Community Planning Event:

1Read right through this manual to understand what

will be involved. Check other sources (see Publications

and sources, page 92, and the Publications & Films

A–Z on www.communityplanning.net).

2Discuss it with people who have done it before and

organisations that might provide support (see

Contacts, page 94 and the Contacts A–Z and Case

Studies on www.communityplanning.net).

3Form a Steering Group to oversee the event. This

should reﬂect the community’s diversity and include

all main enthusiasts and key players.

4Think through what kind of event is likely to be most

suitable for the issues you face. Use the Community

Planning Event planner on page 108. Consider

holding a Process Planning session with key

stakeholders (see Methods A–Z on

www.communityplanning.net). Consider

appointing an experienced consultant to assist you

with this.

5Prepare budget estimates and a funding strategy (see

Funding page 20).

6Write a ‘mission statement’ setting out the objectives

and how and by whom they are going to be

achieved (see samples on next page).

7Decide whether to hold an event under the umbrella

of a regional, national or even international

organisation (see Support bodies page 18).

8Check whether you have, or can you be sure of

getting:

keen Steering Group, Host and organiser?

enough funding or support in kind?

experienced facilitators and technical experts?

clear and achievable mission statement?

capability to follow up afterwards?

If the answer is yes, go for it. If not think again.

Taking the plunge

“The huge amount of effort

invested in this weekend

has paid dividends. The

event has not only resulted

in a coherent vision for

Hulme 5 (housing estate),

but has also shifted

entrenched attitudes and

ploughed through

prejudice. Hulme will never

be the same again – and

neither will those who

attended.”

Lesley Whitehouse

regeneration company

Chief Executive

Getting Started

Mission

Post-it board at a

Community Planning Event.

Citizens express what their

neighbourhood needs

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THE COMMUNITY PLANNING EVENT MANUAL

New Visions for Anytown

Anytown is suffering from a number of difﬁculties caused by the decline of traditional

industries and lack of investment for housing maintenance. There is high unemployment,

homelessness, a number of derelict sites in the town centre and a general sense of

uncertainty and despondence. Several solutions have been put forward over recent years but

little action has taken place because of lack of agreement on priorities and lack of funds.

It is proposed to organise a Community Planning Event next spring. The objective is to create

a new vision for the town by inviting all members of the community to explore possible

options with a team of specialists from elsewhere. A programme of long- and short-term

action will be drawn up. A 4-day event is proposed spanning the weekend before Easter. This

ﬁts in well with the town council’s deadline for a response to developers’ proposals for some

of the town centre derelict sites and a conference a month later on new initiatives for

sustainability in the town.

The event is being organised by the Anytown Environment Network in association with the

National Urban Trust. It is supported by Anytown Council and the Anytown Chamber of

Commerce. Sponsors include Shell and Greenpeace. Architects Company, which has

considerable experience of Community Planning, will be engaged to provide the

administration and a technical support team will be provided by Anytown College Urban

Design Department. The National Urban Trust will assist with assembling the Team of

specialists and will monitor progress after the event has taken place.

Sample Mission Statements

Anyvillage Trafﬁc Management

Increased trafﬁc in Anyvillage is causing problems for residents and traders alike. Parking is

hard to ﬁnd and there have been several unpleasant incidents involving abuse and even

violence on one occasion. Proposals by the local planning department for new car parks have

been widely opposed.

Anyvillage parish council proposes to hold a 1-day Community Planning Event to

explore some options. The event will take place during the day and evening to ensure that

everyone who wants to has an opportunity to take part. A Team of transport and urban

design specialists will facilitate the event and make recommendations. In preparing for the

event, the parish council is being assisted by the village school, which is making a model, and

ofﬁcers from the county council planning department. Support and advice is also being

provided by the national Civic Trust.

Getting Started

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16 THE COMMUNITY PLANNING EVENT MANUAL

Community Planning Events may be initiated by any

individual or organisation. Once the idea has taken root

there are various organisational models but most ﬁt

within a standard structure (shown on facing page).

• Existing participation mechanisms should be built on

but a new single-minded organisational mechanism

should be created for the event.

• Ultimate responsibility for hosting the event should

be taken by a single organisation but this will often

be on behalf of a partnership of relevant interests,

usually formalised as a Steering Group. The Host

may appoint an experienced Organiser.

• A Team of independent specialists should be

appointed to take responsibility for facilitating the

event and making recommendations afterwards.

Team members may be from a regular consultancy or

be individually handpicked. They may be paid or be

volunteers.*

• The Team Chairperson should be carefully selected.

He or she may wish to work with a core group with

previous experience of working together. During the

event, the Team Chairperson should be in sole charge.

• Invite non-independent specialists (eg local planners

and community leaders) to participate as Advisors

rather than Team members. Otherwise the validity of

the recommendations may be jeopardised.

Organisation

Anytown

Community

Planning Weekend

3–7 October 2008

Organised by

Anytown Environment Network

in association with the

National Urban Trust

Supported by

Anytown Town Council and

Anytown Chamber of Commerce

Sponsors

Invited experts

General public

Attendance

Origins

The Community Planning Weekend approach

(illustrated here) was reﬁned by John Thompson &

Partners as a key component of its consultancy

services. The practice facilitated more than 50

Community Planning Weekends between 1989

and 2008.

People may attend more sessions than indicated

subject to approval by the Team Chair

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DAY 1 TUESDAY: SETTING SCENE

56 THE COMMUNITY PLANNING EVENT MANUAL

The Event

9.00 Setting up

By core team and key

stakeholders

9.15 Registration

9.30 Welcome and introduction

Process so far, event purpose

9.45 Stakeholder statements

Short presentations on each

organisation’s background

and visions

10.30 Presentations on principles

eg Sustainability and local

urbanism

11.30 Technical brieﬁngs

eg planning constraints

12.00 Lunch

13.00 Design session 1

Analysis. In groups dealing

with: community facilities;

neighbourhood analysis;

transport and movement;

landscape and sustainability.

16.00 Conclusions of Day 1

Plenary session

17.00 Break

18.30 Open house session

Presentation on EbD

process. Opportunity for

general public to meet

informally with design team

and make comments on

exhibits.

20.30 Close

DAY 2 WEDNESDAY

EXPLORING ISSUES

9.00 Aims of the day

Presentation on Day 1. Aims

and structure of Day 2

9.30 Design session 2

Specialised groups focus on:

masterplan; regeneration;

landscape; transport; land use

12.00 Lunch

13.00 Design session 2 (cont)

15.30 Break

16.00 Feedback plenary

Initial concept plan

17.30 Close

Sample timetable Enquiry by Design (EbD)

• 4-day event during the week

• Led by multidisciplinary design team

• Stakeholder and public sessions

DAY 1 contd

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THE COMMUNITY PLANNING EVENT MANUAL

9.00 Aims of the day

Presentation on Days 1 & 2.

Aims and structure of Day 3.

Questions and answers

9.30 Design session 3

Developing initial concepts

In groups

13.00 Lunch

13.30 Design session 3 (cont)

16.00 Team feedback plenary

17.30 Open session

For stakeholders to view

progress and make

comments

19.00 Close

DAY 4 FRIDAY

FINAL OUTPUTS

9.00 Aims of the day

9.30 Questions and answers

10.00 Design session 4

Reﬁning concepts. In groups

13.00 Lunch

The Event

Origins

The Enquiry by Design (EbD) approach was

developed by The Prince’s Foundation, London.

Some 12 EbD Events were organised between

1999 and 2008. The term Enquiry by Design

has been trademarked by the Foundation with

English Partnerships.

Main Uses

Masterplanning for new build and regeneration

especially where new design thinking is required.

Common Variations

•Split event The process can be split up into

separate events held a few weeks apart. This

allows time for background teamwork but can

lead to loss of momentum and more costs.

Further Information

•The Prince’s Foundation (see Contacts, page 94)

•Case Studies on www.communityplanning.net

(Aylesham) and www.princes-foundation.org

(projects and practice)

•Sustainable Urban Extensions: Planned through

Design (see Publications and sources, page 92)

Stakeholder categories

Key stakeholders = parties most affected eg

landowners, local authorities, local community

Expert stakeholders = representitives of stakeholders

with specialist technical or general knowledge

eg a local authority planner, a consultant geologist

Wider stakeholders = parties affected to a lesser

degree eg neighbouring parish, regional NGO

Core design team

Key stakeholders

Expert stakeholders

Wider stakeholders

General public

Attendance

13.45 Production and

preparation

Final drawings and strategies

19.00 Public presentation

Team presentation,

discussion, feedback

21.30 Close

DAY 3 THURSDAY: CONCEPTS DAY 4 contd

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58 THE COMMUNITY PLANNING EVENT MANUAL

The Event

Sample timetable Reinvigorate

• 1-day event on a weekday

• Local stakeholders and outsiders

• Facilitation team

16.00 Setting up

Venue arrangements. Delivery

of equipment and supplies.

Erection of banners and signs

17.00 Facilitator brieﬁng

For organisers and facilitators.

Run through process.

Check venues and transport

19.00 Dinner

For organisers and facilitators

DAY 2 TUESDAY: THE EVENT

8.30 Set up

By organisers and facilitators

10:00 Registration & coffee

At main venue (central

location). Hand out brieﬁng

packs

10.15 Welcome

Introduction by organiser.

Presentation on relevant

generic topic eg Mixed and

balanced communities

10.45 Reconnaissance

Brief guided tours of region

(normally by coach) ending at

local neighbourhood venues

(one or more depending on

number of participants)

12.00 Workshop introduction

Local brieﬁngs at each of the

venues, explanation of the

afternoon task

12.15 Key challenges and

opportunities

1. First impressions – from

the outsiders (Post-its and

sort into groups)

2. Local knowledge – reality

check from insiders (Post-its

and sort into groups)

3. Set teams and themes

13.00 Working lunch

Work collaboratively around

tables to generate

Reinvigorating ideas.

Prepare presentations

15.30 Return to main venue

DAY 1 MONDAY: SET UP DAY 2 contd

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THE COMMUNITY PLANNING EVENT MANUAL 59

The Event

Origins

The Reinvigorate approach was developed by

the British Urban Regeneration Association

(BURA). Four pilot Reinvigorate Events were

organised in 2006 and 2007.

Main uses

Stimulating informed debate and action on a

local issue of wider generic interest.

Variations

Participants can all take part in the same

workshop or split into several. This will depend

on the nature of the generic topic and the

number of participants signing up.

Warning

The success of the Reinvigorate formula in

achieving results on the ground has not been

adequately evaluated as yet. The approach is

included here to demonstrate the range of

timetable possibilities.

Further Information

•British Urban Regeneration Association (BURA)

(see Contacts, page 94)

•Case Studies on

www.communityplanning.net (Bristol)

16.15 Panel introductions

Panel members – key

stakeholders

16.30 Report backs

From each neigbourhood

17.10 Panel responses and

pledges

17.30 Reception

Networking

Interim period – several days

Event report

Produced and circulated by

national or local organisers

Interim period – several weeks

Review session

For organisers and local

stakeholders to plan next

steps

Local stakeholders

Ousiders

Facilitators

Local & national

organisers

Attendance

Outsiders = Professionals and non-professionals

from elsewhere who attend a reinvigorate

event as a learning experience, in the same way

as they might attend a conference.

DAY 2 contd

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60 THE COMMUNITY PLANNING EVENT MANUAL

The Event

Sample timetable Stakeholder Participation Day

• 1-day event (on a Saturday)

• Participants – cross section of key stakeholders – invited in advance

• Independent facilitator

DAY 1 FRIDAY SETUP

16.00 Setting up

Room arrangements. Delivery

of equipment and supplies.

Erection of banners and signs

17.00 Facilitator’s brieﬁng

For organisers and workshop

leaders. Run through process

19.00 Dinner

For organisers and facilitators

DAY 2 SATURDAY

THE EVENT

8.30 Set up

By organisers and facilitators

9.00 Registration, coffee and

exhibition viewing

9.30 Welcome

By organisers or politician

and facilitators

9.45 Brieﬁngs

By politicians, ofﬁcials,

and consultants

10.40 Coffee break

10.55 Key issues workshops

Discussion in groups

11.25 Key issues plenary

Report back from groups

12.00 Site reconnaissance

Walk or coach tour

13.00 Lunch and exhibition

viewing

14.00 Design workshops

Working in groups

15.30 Tea break

16.00 Design plenary

Report back from groups

17.00 Next steps

Statement by organisers.

Brief discussion perhaps

17.30 Event close

Refreshments and networking

(optional)

18.00 Clear up and review

By facilitators and organisers

Event report

Produced and circulated as

soon as possible

DAY 2 contd

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THE COMMUNITY PLANNING EVENT MANUAL 61

The Event

Origins

The Stakeholder Participation Day approach

was developed by Cambridge City Council in

2003 for producing an Area Development

Framework for part of the City. The same

formula was repeated for another part of the

city one year later.

Main Uses

Initial engagement of all stakeholders in the

development of planning policies.

Common Variations

•Reconnaissance earlier The day can start

with a reconnaissance or it can be omitted

altogether (not recommended).

•Public presentation A presentation or open

house event can be held in the evening to

present the day’s ﬁndings to the general public

and/or the media and/or key stakeholders

unable to attend. Alternatively this could be

delayed to coincide with publication of the

event report.

Further Information

•See Cambridge Southern Fringe, 2003, page

100

Organisers

Facilitator

Workshop facilitators

Invited stakeholders

Attendance

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62 THE COMMUNITY PLANNING EVENT MANUAL

Community Planning Events start with activities

designed to provide the participants with a

comprehensive overview of the locality and issues

being dealt with. These normally include a physical

reconnaissance and a series of short presentations.

• Presentations are made by all the main players so

that the participants gain a rounded perspective; eg

politicians of different persuasions, community

groups, planners, landowners.

• Locals take part as guides on the reconnaissance but

the Team Chairperson should direct it to avoid it

becoming a public relations exercise for sectional

interests.

• Presentations should be short sharp overviews.

Don’t let people wafﬂe on and monopolise the time.

• Some people may prefer to say a few words during

a meal break rather than in a formal meeting and

this provides variety and interest.

• Record presentations for later use. Keep names and

phone numbers of contacts who may be helpful.

• Viewing from a hill, high tower or helicopter/light

plane is particularly useful (although costly

compared with obtaining aerial photos).

• Ask everyone to wear name badges and introduce

themselves when they ﬁrst speak.

PRINCIPLES

TIPS

Brieﬁng presentation

An architect sets the scene

Brieﬁng

The Event

“The event was a superb

opportunity for me to step

out of my comfort zone

and tackle challenges with

which I don’t usually engage

(eg physical regeneration).

It was great to work with a

multi-disciplinary team on a

real issue.”

Participant

Reinvigorate event

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THE COMMUNITY PLANNING EVENT MANUAL

Reconnaissance

Viewing from the air, from an

open top bus and on foot

The Event

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64 THE COMMUNITY PLANNING EVENT MANUAL

Topic workshops, also known as ‘brieﬁng’ workshops,

are a way of creating a relaxed environment for

exchanging information and identifying key issues.

They usually take place in the early stages after the

brieﬁngs.

• Participants are allocated to (or choose) a workshop.

Each workshop will normally deal with a different

topic; eg housing, transport, ecology. Team

members are distributed evenly according to their

expertise. Groups may vary in size, but 10–12 is a

good number to aim at.

• Each workshop needs a facilitator, note-taker,

mapper (who marks points on a map or plan) and

storyboarder (who summarises key points on a

ﬂipchart). Roles can be amalgamated if necessary.

• Each workshop explores the issues allocated to it and

prepares a presentation summarising its conclusions.

• There are many ways of running workshops. One

way to start is to ask everyone to write on Post-it

notes, 3 things right and 3 things wrong with the

present situation. Then categorise and review.

• Simple rules (eg no personal criticism) can be useful

and should be displayed. Encourage experts to take

a back seat and initially let locals take the lead.

• Write up reports immediately to inform the next link

in the chain. Use bullet points under standard

headings: ‘who attended’; ‘main issues’; ‘proposals’.

• Keep attendance lists for reference later.

Topic workshops

“It was one of the very few

occasions when you had

the opportunity to see all

the people who would be

involved in something like

that at the same place at

the same time, and actually

discussing things without

discussing them behind

closed doors in small

groups. So it was a far

more open process than

you would get in any

normal circumstance.”

John Barnard

Residents Association

Acting Chairperson

PRINCIPLES

TIPS

Individual input

Participants each write their

thoughts down on Post-it

notes or cards

The Event

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THE COMMUNITY PLANNING EVENT MANUAL

Sample Workshop Brief

Topic area: eg ‘Housing ‘or ‘Transport’

1. What’s wrong with existing situation?

2. What’s right with existing situation?

3. What do we want (best hopes)?

4. How do we get there?

Topic Workshop Props

Attendance sheets (name, address,

organisation if any)

Banner with workshop title

Felt-tip pens (for storyboarding)

Flipchart

Large maps, aerial photos, etc

Notepads

Pens or pencils (for all participants)

Pin-up area

Post-its (4 different colours)

Rules (if any)

Standard report form

Tape, Velcro, pins, Blu-tak

Workshop brief

Facilitation Tips

Introduce yourself and get others to do

likewise

Introduce session format. Ensure

everyone understands task in hand

Steer discussion to ensure progress

Ensure everyone has chance to speak

Deal with any conﬂict

End with conclusions and next steps

Agree a heading for the group’s work

Agree who will report the group’s

results to the plenary session (may be a

team effort)

The Event

Joint output

Groups discuss and prioritise points

made by individuals and draw

conclusions and recommendations for

reporting to the next plenary session

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66 THE COMMUNITY PLANNING EVENT MANUAL

An opening plenary workshop involving everyone

present is an alternative way of identifying key issues at

the start of an event.*

• Participants are seated theatre style in a semicircle

facing three display sheets with suitable headings,

eg ‘problems’, ‘dreams’, ‘solutions’.

• Following introductory remarks on the purpose of

the exercise, the organisers or facilitators ask

participants to write any perceived ‘problems’ on

Post-it notes. These are collected and read out

before being posted on the ‘problem’ sheet. Any

debate generated is recorded on a ﬂipchart.

• The process is repeated for ‘dreams’ and ‘solutions’.

• The anonymity of the process enables everyone to

have an equal say and prevents over-domination by

outspoken individuals.

• This process is likely to bring out any negativity or

conﬂict between participants and organisers at the

outset and requires experienced facilitation.

• One, preferably two, facilitators need to focus

entirely on facilitating the debate. Several assistant

facilitators are needed to hand out and collect

Post-it notes, group and categorise them on the

boards and ﬂipchart the debate.

• Photographs to record the proceedings should be

taken throughout.

PRINCIPLES

TIPS

* This method was pioneered

by John Thompson & Partners,

and is used at the beginning of

all community planning

weekends

Opening plenary

workshop

The Event

“The basic notion is to get

ideas which come out of

the community’s guts rather

than ones which are

imposed on them by

remote authorities.”

Patrick Harrison

Secretary

Royal Institute of

British Architects

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THE COMMUNITY PLANNING EVENT MANUAL

The Event

Team facilitation

Facilitator 1 stimulates debate by reading out

Post-it notes. Facilitator 2 takes a microphone to

anyone who wants to speak and collects more

Post-its. Facilitator 3 sorts Post-its into categories

on a wall chart. Facilitator 4 records the debate on

a ﬂipchart

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68 THE COMMUNITY PLANNING EVENT MANUAL

Design workshops provide a ‘hands-on’ technique for

allowing groups of people to work together creatively

on physical planning and design. Sometimes called

‘Hands-on Planning’ sessions, they normally take place

after the main issues have been identiﬁed.

• People work together in groups around a large map

or model. Different groups can deal with different

areas or the same area at different scales. Groups

can vary in size (10–12 is a good average to aim at).

• Everyone is encouraged to develop their ideas by

drawing or making adjustments to a model. Each

group needs a facilitator, a note-taker and a mapper

(who marks points on a map or plan).

• At the start of the session, participants should

choose which group to attend with Team members

distributed evenly.

• Each workshop explores the issue allocated to it and

prepares a presentation summarising its conclusions.

• Using felt-tips and tracing paper is often more

suitable than using models because little preparation

is needed. On the other hand models can help

people visualise in three dimensions, and making a

model beforehand can itself generate interest and

enthusiasm. The ‘Planning for Real‘ method may be

useful (see page 103).

• Get everyone to sign drawings at the end if

controversial or add a key to record consensus

points. Draw up a tidy version if necessary.

Design workshops

PRINCIPLES

TIPS

“The thing that got us

about the weekend is that

it showed that a hands-on

approach to consultation

really works.”

Justin Wilson

local resident

Output

Summary drawing of one

workshop’s proposals

The Event

The more the merrier

Any number of people can

take part if there are

enough tables and chairs

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THE COMMUNITY PLANNING EVENT MANUAL

Design Workshop Props

Base maps

Tracing paper

Base model with movable parts

Spare cardboard or polystyrene

Scissors

Post-it notes and cocktail sticks

and

Coloured pens (different colours)

Attendance sheets

Site photographs

Hands-on

Residents and Team members develop design ideas using

felt-tip pens and tracing paper laid over a base plan

The Event

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70 THE COMMUNITY PLANNING EVENT MANUAL

The Event

Design workshop variations

Design workshops, a key creative aspect of most Community Planning Events, can be

run in many different ways with a range of different props to suit the subject matter

and participants. Here are some possibilities from a number of different events.

Young people

School children join in design workshops using the same materials as adults

Aerial photographs

The view from the air always provides a stimulating

perspective

Photos and montages

Views and photomontages help with discussion of

design principles

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THE COMMUNITY PLANNING EVENT MANUAL

The Event

Flipcharting

Preparing a summary of key conclusions, at the table and to one

side; an integral part of design workshops

Character cards

Prepared cards showing local design styles help with a workshop on town character

Experts take the lead

Professionals and council ofﬁcers lead the debate. Often a useful approach for complex technical issues

and a guiding principle of Enquiry by Design

Exhibition

Displays of initial proposals and

public feedback provide a focus

for debate

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72 THE COMMUNITY PLANNING EVENT MANUAL

The Event Plenary report backs

Summing up

Participants explain

workshop conclusions

in plenary sessions

After any working group sessions, there is normally a

plenary session where each working group reports

back to all the other participants. This ensures that all

participants are kept in the picture as the event develops.

• Each working group reports on the ﬁndings of its

session.

• Each working group decides how best to report its

ﬁndings and who will make the presentation. It may

be one representative of the group or a team effort.

• A record is made of the report back session.

• Report backs should be concise and brief and aim to

be stimulating and lively.

• Using visuals and prompts on ﬂipcharts will make it

more interesting to the audience and make It easier

for the presenter. They can also provide a record.

• Presentations are almost invariably more interesting

if they are made by local participants rather than by

organisers or facilitators. This is also a good way of

local people taking ownership of the process

outcome.

• It can often work well if groups pin up material on

the wall where they are working and the ‘audience’

move from group space to group space. The

alternative is to pin material up on one area of wall

or one or more ﬂipcharts and leave the audience

where they are.

PRINCIPLESTIPS

“Everybody’s voice counts

as much as everyone else’s.

It doesn’t matter whether

you are the Managing Director

of Taylor Woodrow or you

just live round the corner.

This is about listening and

learning from each other.”

Steven Pound

Member of Parliament

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THE COMMUNITY PLANNING EVENT MANUAL

The Event

Taking it in

Participants listen to reports

from workshop groups

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74 THE COMMUNITY PLANNING EVENT MANUAL

Creative working by members of the Team and others

is likely to continue outside of scheduled sessions.

Mealtimes and other breaks can be made into a

valuable part of the creative process as well as being

therapeutic.

• Mealtimes should be stage-managed to ensure

maximum opportunities for informal and formal

discussion.

• Leisure activities should be built into the event

timetable to provide exercise, inspiration and

opportunities for some social interaction and

networking.

• Invite local political, business and community leaders

to meals which can end with brief speeches and

debate.

• Organise dinners in a variety of inspiring local

venues.

• Ensure that paper tablecloths are provided so that

people can sketch on the tables during meals.

• A ‘brainstorm’ during dinner can be very stimulating,

especially prior to the main Team editing session.

Ask everyone to respond to 2 questions: ‘What have

you learnt in the past few hours/days?’ and ‘What

are you going to do with it?’ Have a ﬂipchart at the

ready.

• Saunas, swims, jogs, walks and a late night bar can

all be productive.

Team working

“A bond was created

between us. It was like

sailing through the bay of

Biscay in a great storm. I

will be sad to leave. I had a

very very good time.

Buildings can be more

economic if you know who

you are building for. I hope

very much that I can

continue this work in

Germany.”

Karin-Maria Trautmann

Developer, Berlin

PRINCIPLESTIPS

Doodling

Sketch on paper tablecloth,

made during a Team dinner,

which was used in the ﬁnal

report and exhibition

The Event

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THE COMMUNITY PLANNING EVENT MANUAL

Brainstorming

Hilltop Team breather, and dinner for Team and

guests, prior to settling down to report production

The Event

Working together

Stakeholders collaborate on producing drawings at

an Enquiry by Design event

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76 THE COMMUNITY PLANNING EVENT MANUAL

The quality of the report of the event will be

instrumental in determining what happens next.

• The event report is a collective document of the

entire Team. Who contributes what is not important.

The aim is to clearly convey the Team’s proposals

and the rationale behind them.

• The report should be capable of wide distribution

and of having a long shelf-life; it may be needed to

reignite action in ten years time. Paper and digital

(pdf) versions should be produced.

• Ideally, the report should be completed during the

event and either printed in time for the ﬁnal

presentation or printed a few days later with a

broadsheet produced in the meantime. In practice

this may be impractical, especially for shorter events.

• A separate ‘event record’ or appendices should be

produced providing a comprehensive record of the

event.

• A streamlined editing process is essential to produce

the report in the time available. Establish clear

editorial deadlines and responsibilities. It may be

worth having a professional editorial team.

• Adopt a report structure and format at the outset,

modifying them later if necessary. Stick to the main

issues and be concise. Lengthy reports are unlikely

to be read and are too expensive to circulate.

• Include all material produced for and at the event in

the ‘event record’. In the digital age this can easily

include Powerpoint presentations, exhibition panels,

drawings and workshop notes.

PRINCIPLESTIPS

Report production

Editing suite

Wall mounted storyboards

allow everyone to keep

track of progress

Division of labour

Report production roles

Drawing

Working up design details

The Event

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THE COMMUNITY PLANNING EVENT MANUAL

Sample Report Structure

Executive Summary

Introduction

Why the Event was organised

What happens next

Background

Present realities, facts and assumptions

Issues

Main problems and opportunities

analysed

Recommendations

What should be done (short & long term)

Who should do it

Credits

Team members, sponsors,

participants, etc

Sources and notes

Collecting

Information Hints

• Three types of information are of most

use; statements, quotes and images

• Keep the report structure in mind

when collecting information; ie

everything should relate to a particular

report section

• Keep statements to brief bullet point

paragraphs with one or two word

headings

• Record general identity of people

quoted (eg ‘tower block resident’) or

name and position – in which case

check it with them before using

• All copy should have the following

information at the top of each page:

Originator’s initials, typists initials,

date, time

Background information

Brieﬁngs

Topic workshop/plenary

Design workshops

Quotes

Photos and drawings

Event details

LLLLLLL

Team

Synthesis

Editing

Team

Approval

Information Flowchart

How information is collected, synthesised and edited for the report

LLL

The Event

CPEM 080804:Layout 1 7/7/08 11:35 Page 77

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78 THE COMMUNITY PLANNING EVENT MANUAL

Published reports are the normal way of reﬁning and

disseminating the results of a Community Planning

Event, together, perhaps, with a broadsheet for people

to take home from the ﬁnal presentation. Here are

some examples of style and content.

Sample reports

The Event

CAMBRIDGE EAST AREA ACTION PLAN

STAKEHOLDER CONSULTATION DAY

SATURDAY 29 JANUARY 2005

Event Record

Compiled by Nick Wates Associates

on behalf of Cambridge City Council

and South Cambridgeshire District Council

Report covers

Plenty of scope for design ﬂair and different formats

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THE COMMUNITY PLANNING EVENT MANUAL

Broadsheet distributed at a

ﬁnal presentation

An A3 folded sheet with the

main recommendations, a vision

drawing and photos and

summary of the process

The Event

Inside pages of some event reports and event records

Note the generous use of sketches, plans, diagrams, quotes from

participants and photos (of the event as well as of the subject matter)

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80 THE COMMUNITY PLANNING EVENT MANUAL

One of the most exciting and nerve-racking moments

of many Community Planning Events is the ﬁnal

presentation.

• The purpose of the presentation is for the Team to

present its proposals to the community and then to

bow out, leaving the community equipped to take

the process forward if it wishes.

• The presentation should be a public event with all

those who have been involved particularly

encouraged to attend.

• The timing of the presentation is ﬁxed and

advertised in advance to provide a deadline which

cannot be avoided.

• A good format is a Powerpoint presentation, given

by the Team Chairperson.

• Create an exhibition round the walls using ﬂipchart

sheets, Post-it panels, and other material from the

event.

• Make sure there is time for questions and statements

from the audience after the presentation.

• Conduct an exit poll to gauge the audience’s

immediate response.

• A low-key alternative to a formal presentation is an

Open House (see page 103) or simply allow people

to view work displayed on the walls.

Public presentation

PRINCIPLESTIPS

“When I came in this

evening I was struck by the

sheer amount of creative

energy and felt a sense of

personal loss that I was not

here for all of it.”

David Lunts

Councillor

Monday Evening

8.00pm

REPORT BACK

The Team will be working

ﬂat out on Sunday and

Monday to turn all the

ideas into a Vision for

the future

See what you have

helped create!

Exhibition • Slide Show

Don’t miss it!

Deadline!

Part of an event leaﬂet

The Event

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THE COMMUNITY PLANNING EVENT MANUAL

Sample Presentation

Structure

1 Brief history of the area covered

2 Description of the Community

Planning Event process used

3 Terms of reference for the event

4 Run through of the event process on a

day-to-day basis with conclusions

drawn out at each stage

5 Vision of what proposals could look like

6 Summary of main recommendations

7 Next steps in the process

Reporting back to the community

Team members present proposals arising from two community planning weekends to packed public

sessions at the end of the events

The Event

CPEM 080804:Layout 1 7/7/08 11:35 Page 81

Dream or reality?

Visions arising from two Community Planning Events. Above: regeneration proposals from a community

planning weekend in Greater Shankill, Belfast (John Thompson & Partners). Below: a masterplan for a new

community of 5,500 new homes, employment, shops and community facilities from an Enquiry by Design in

Sherford, Devon (The Prince’s Foundation).

Reproduced from the Ordinance Survey

map with the permission of the Controller

of Her Magestys' Stationery Office.

Licence Number 0100031673

Crown Copyright Reserved

STANDARHAYCLOSE

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Section 5

Follow-up

What next? 84

Evaluation 86

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84 THE COMMUNITY PLANNING EVENT MANUAL

The Community Planning Event process does not ﬁnish

at the end of an event. What happens next is vitally

important to ensure that the proposals are acted upon

and that the engagement of the community continues

during the implementation stage.

• Commitment to follow-up should be built into the

process from the beginning and funding allocated.

• The nature of the follow-up will vary depending on

local conditions and the extent to which the event is

part of an already established development process.

• A deﬁnite programme and organisational

mechanisms for follow-up should be included in the

event report and announced at the presentation.

There should be achievable targets and clear

responsibilities.

• The local Steering Group, modiﬁed as appropriate,

should normally take the lead.

• Ensure that follow-up is the responsibility of more

than one individual, preferably an organisation or

local committee.

• Make the follow-up formal and publicise the results.

• Keep good records. Ensure the event report is kept

in print, is available on a website and is sent to all

relevant organisations and individuals.

• Change the membership of the Steering Group but

keep some continuity.

What next?

PRINCIPLESTIPS

Follow-up

Continuing engagement

Walking tour of development

under construction

“You shouldn’t do one of

these things unless you are

able to follow up for two to

three years at least.

Community Planning Events

must be the beginning of a

process, not isolated

events.”

Jon Rowland

Chairman

Urban Design Group

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THE COMMUNITY PLANNING EVENT MANUAL

Ways forward

Diagram of proposed development process, and

sketch showing urban design proposals, both

drawn up at early Community Planning Events and

included in the event reports

Follow-up Methods

Implementation workshops

Organised by the Steering Group on a

regular basis to monitor progress

Report reviews

Special meetings can be set up to run

through the event report with

community leaders and others

Team debrieﬁng

Perhaps 4-6 weeks after the event.

Evaluate event and assess next moves.

Preferably in the host community

Annual evaluation meeting

Organised by Steering Group or others.

Good for maintaining momentum

Team revisit

Handful of Team members revisit to:

a) Learn of achievements

b) Offer additional suggestions

c) Prepare an evaluation report

Periodically at intervals. Visits can be

formal or informal

Project website

Continual updates with opportunities

for exchange of views

Newsletter

Distributed on a regular basis with

updated information on progress

.......................................................

Follow-up

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86 THE COMMUNITY PLANNING EVENT MANUAL

Evaluation

“The ... event was an

example of the new

collaborations that are

emerging ... Our thinking ...

has been greatly enriched.

Equally importantly, the

enthusiasm both of

Councillors and ofﬁcers has

been ﬁred anew.”

Nicky Gavron

Chair, Environmental

Services, London

Borough of Haringey

Common Event Defects

Lack of adequate lead time

Lack of information at the outset

Lack of interest by key players

Lack of involvement of all sections of the community

Logistical failures of equipment or people

Raising expectations without the means to deliver

Team members distracted by other commitments

Inadequate media coverage

Lack of systematic follow-up

.....................................................

Follow-up

Real improvements, real

communities, real results

New skateboard facility and

new eco homes resulting

from Community Planning

Events

Evaluating the impact of Community Planning Events

helps keep those involved focussed on long-term

objectives and is important for improving the process

generally.

• Evaluation procedures should be built in from the

outset and budgeted for.

• Attempts should be made to evaluate the impact of

events even though it will always be difﬁcult to be

absolutely certain that any speciﬁc changes result

directly from an event.

• National or regional evaluations of citizen satisfaction

may provide evidence of success but will not replace

the need for dedicated evaluation of each event.

• Analysing responses from a range of event

participants during and after an event is a practical

and valid approach (see form opposite).

• People may need incentives to complete evaluation

forms. Interviewing will be more reliable but costly.

PRINCIPLESTIPS

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THE COMMUNITY PLANNING EVENT MANUAL

Community Planning Event Evaluation Form

Complete what you can. Use extra sheets to elaborate but try and summarise in the space provided.

Title of event.............................................................................................................

Nature of event...........................................................................................................

Place...........................................................................................................................

Dates of event......................... Date of evaluation.............................................

Name, title and organisation of evaluator....................................................................

Role at event (if any)...................................................................................................

Address .....................................................................................................................

Telephone ...................................... Email.....................................................

Summarise the impact of the event on the following:

Physical environment (buildings, parks, transport, design standards).............................

....................................................................................................................................

Economy (work prospects, wealth)...............................................................................

....................................................................................................................................

Perceptions and aspirations (self-view, hopes)...............................................................

....................................................................................................................................

Local organisations (changed roles, new partnerships)..................................................

....................................................................................................................................

The participants (members of the public, Team members).............................................

....................................................................................................................................

How could the event have been organised better?

....................................................................................................................................

What would be your advice to other communities holding such an event?

....................................................................................................................................

Any other thoughts

....................................................................................................................................

Follow-up

Sample form for evaluating an event. Copy and complete at the end of an event and then again

periodically. Ask a range of people who participated in the event to ﬁll it in. Editable version downloadable

from the Toolbox on www.communityplanning.net

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Working on the detail together

Design workshop at a Community Planning Event

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Appendices

Brief history 90

Publications and sources 92

Contacts 94

Early events listing 96

Case study snapshots 98

Glossary 102

Flowchart perspectives 104

Community Planning Event summary 106

Community Planning Event planner 108

Acknowledgements 110

Spreading good practice 112

Photo and illustration credits 114

Quotation credits 116

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90 THE COMMUNITY PLANNING EVENT MANUAL

1967 American Institute of Architects (AIA) responds to citizen in Rapid City, South Dakota,

USA and sends a team of architects to look at problems facing the community.

Programme of Regional/Urban Design Assistance Teams (R/UDATs) launched by AIA

with an average of ﬁve events organised each year. Process improved with each

experience.

1978 Similar programmes start to be evolved locally in the USA at state level by universities

and colleges and by local partnerships including local AIA Chapters. These become

generally known as Design Assistance Teams (DATs) although programmes have

different names.

1980 AIA starts Generic R/UDAT programme to deal with problems common to many

communities. Three events are organised over the next ﬁve years.

1981 Planning Assistance Teams programme started by US Air Force using R/UDAT process

during weekdays to examine planning issues relating to its bases. 125 events held

over next 10 years.

1985 First UK pilot event organised in St Mary’s, Southampton by the Royal Institute of

British Architects. It is called a Community Urban Design Assistance Team (CUDAT).

Attempts to start a similar programme and support service to the AIA fail to get off

the ground.

1988 Birmingham’s ‘Highbury Initiative’ introduces ‘think tank’ style events to the

mainstream UK regeneration scene. Handful of UK practitioners and community

leaders take part in a joint US/UK team for a Generic R/UDAT in Pittsburgh, USA. It is

the largest event ever held and is visited by HRH The Prince of Wales. This leads to a

handful of events in the UK organised independently by those who took part.

1989 First UK ‘community planning weekend’ held at Bishopsgate in London’s East End.

Duchy of Cornwall hosts ‘planning weekend’ at Poundbury, Dorchester.

1990 American Institute of Architects produces handbook encouraging others to provide

organisational support frameworks at state and local level. Over 100 R/UDATs and

several hundred DATs have now been held throughout USA. Urban Design Group

organises its ﬁrst event at Wood Green, London.

1991 UK consultants team up with German group and organise a ‘planning week’ in

Moscow. Urban Design Group organises week-long ‘UDAT’ in Pereslavl Zalessky near

Moscow.

1993 Business in the Community organises its ﬁrst event at Burgess Park, London. Urban

Villages Forum organises its ﬁrst event at West Silvertown, London.

Appendices

Brief history

Some key moments in the evolution of Community Planning Events.

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THE COMMUNITY PLANNING EVENT MANUAL

Early American experience

Over 125 four-day Community

Planning events (R/UDATs) were

held throughout the United

States under the auspices of the

American Institute of Architects

between 1967 and 1995.

Roughly half dealt with an entire

city, a quarter dealt with the

central area of a city and the

remainder dealt with entire

counties, neighbourhoods or

open spaces. In addition there

were several hundred events

organised independently at local

level (not marked)

1994 Urban Design Group announces intention to mount UK support framework.

1995 ‘Action Planning Task Group’ formed by handful of national organisations to

coordinate promotion and support services. UK consultants organise events in the

Shankill Road, Belfast and at Hellersdorf, East Berlin.

1996 Action Planning handbook published by The Prince of Wales’s Institute of

Architecture. Launch event at St James’ Palace, London.

1997 First Middle East event held in Beirut and Sidon.

1999 First Enquiry by Design events organised by The Prince’s Foundation at Northampton

and Basildon.

2003 First major Stakeholder Participation Day organised for Cambridge Southern Fringe

area development framework.

2005 UK Government reinforces need for Community Planning Events in its Planning Policy

Statement on Delivering Sustainable Development (PPS1).

2006 First trial Reinvigorate event organised by British Urban Regeneration Association in

Bristol.

2008 Publication of The Community Planning Event Manual; a revised and updated version

of Action Planning.

Anything missing? Additional items can be added at www.communityplanning.net

(site search for Brief history)

Appendices

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92 THE COMMUNITY PLANNING EVENT MANUAL

A selection of material relating to Community

Planning Events found useful in compiling

this book.

See the Publications & Film A–Z and Websites

A–Z on www.communityplanning.net for

up-to-date sources of information.

Apart from some of the event reports, items can

mostly be obtained from the sources shown in

brackets or the organisations listed on page 94.

All material can be consulted at Nick Wates

Associates ofﬁces by arrangement.

BOOKS & HANDBOOKS

Action Planning for Cities; a guide to

community practice, Nabeel Hamdi and Reinhard

Goethert, John Wiley & Sons, 1997, 978-0-471-

96928-0. Well-illustrated textbook on the theory

and practice of community planning in developing

countries.

Building Homes People Want; a guide to tenant

involvement in the design and development of

housing association homes, Pete Duncan and Bill

Halsall, National Federation of Housing

Associations, 1994. Includes case study of a

community planning weekend in Hull, UK.

The Charrette Handbook; the essential guide for

accelerated, collaborative community planning,

National Charrette Institute, American Planning

Association, 2006, 978-1-932364-21-7. Excellent

detailed guide for organisers of design charrettes.

(From www.charretteinstitute.org)

The Community Planning Handbook; how

people can shape their cities, towns & villages in

any part of the world, Nick Wates, Earthscan,

2000, 978-1-85383-654-1. Overview of

community planning principles and methods.

Accessible how-to-do-it style with international

scope and relevance.

Creating a Design Assistance Team for Your

Community; a guidebook for adapting the

American Institute of Architects’ Regional/Urban

Design Assistance Team (R/UDAT) Program for AIA

Components and Chapters, American Institute of

Architects, 1990. Useful for support bodies.

Future Search; an action guide to ﬁnding common

ground in organisations and communities, Marvin

Weisboard and Sandra Janoff, Berrett-Kohler,

1995. (From New Economics Foundation)

Making Microplans; a community-based process

in design and development, Reinhard Goethert

and Nabeel Hamdi, Intermediate Publications, 1988.

Participatory Workshops; a sourcebook of 21

sets of ideas & activities, Robert Chambers,

Earthscan, 2002, 978-1-85383-863-7. A wealth of

practical tips from a highly experienced

practitioner and academic.

Planning your Community’s Future; a guide to

the Regional/Urban Design Assistance Team Program,

American Institute of Architects, 2004. Updated

manual for this pioneering programme which has

been running since 1967. (Free from www.aia.org)

A Practical Handbook for ‘Planning for Real’

Consultation Exercises, Neighbourhood

Initiatives Foundation, 1995.

Real Time Strategic Change, Robert Jacobs,

Berrett-Kohler, 1994.

Sustainable Urban Extensions: Planned

through Design; a collaborative approach to

developing sustainable town extensions through

Enquiry by Design, The Prince’s Foundation, 2000,

978-1-898465-26-3. Useful account of early UK

experience using Enquiry by Design. (From The

Prince’s Foundation)

Tools for Partnership-building. How to build

development partnerships between the public,

private and voluntary sectors. In all central

European languages and as a video. Compiled by

Ros Tennyson. Prince of Wales Business Leaders

Forum, 1994.

Urban Design in Action; the history, theory and

development of the American Institute of

Architects’ Regional/Urban Design Assistance

Teams Program (R/UDAT), Peter Batchelor and

David Lewis, North Carolina State University School

of Design and the American Institute of Architects,

1985. Classic work, currently out of print.

Publications and sources

Appendices

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THE COMMUNITY PLANNING EVENT MANUAL

MAGAZINES

Urban Design Quarterly (from Urban Design Group)

No 28, September 1988. Special issue on

Community Planning Event issues.

No 41, January 1992. Reports of events in Russia.

No 49, January 1994. Special issue on Community

Planning Events titled ‘Involving people in urban

design’. Articles by: Steve Bee, Jon Billingham,

Anthony Costello, David Lewis, Jon Rowland, Alan

Simpson, John Thompson, John Worthington and

Charles Zucker.

No 58, April 1996. Special issue related to

Community Planning Events.

No 67, July 1998. Special issue, ‘Involving local

communities in urban design’.

THESES & RESEARCH PAPERS

Action Planning, John Worthington, DEGW

Group, 1992.

A Community Participation Strategy in Urban

Regeneration; case studies in Muirhouse and

Greater Pilton, Edinburgh and Hulme – Moss Side,

Manchester, Michael Carley, Scottish Homes

working paper, 1995. Includes highly informative

account and evaluation of a planning weekend.

Designing Livable Communities! the UDAT as

an urban design process, Jeremy Caulton, thesis

for Joint Centre for Urban Design, Oxford

Polytechnic, 1992. Useful study on the

transferability of the Community Planning Event

technique from USA to UK.

Introduction to the Future Workshop Method,

Reinhard Sellnow, shortened translation for ECO 1,

Moscow, 1991.

Releasing the Potential of Neighbourhood

Regeneration Through Community Participation

and Action Planning; the case of Hittin Refugees

Settlement in Russefa – Jordon. Firas Sharaf,

Dissertation at the University of York, 1996.

What is a Community Planning Weekend?

John Thompson, John Thompson & Partners, 1995.

Appendices

EVENT REPORTS

A Case for Collaboration, Miles Platting & Ancoats

Action Planning Team, 26–28 January 1995.

Cities Don’t Just Happen, Wood Green UDAT; London

Borough of Haringey, 1990.

Blairs College Community Planning Weekend; a

sustainable settlement for Grampian, Muir Group, 1994.

Boise R/UDAT, Central Idaho chapter AIA, 1985.

Cambridge East Area Action Plan Stakeholder

Consultation Day Event Record, Cambridge City

Council and South Cambridgeshire District Council, 2005.

Central Avenue Study, Albuquerque, New Mexico,

R/UDAT report, 1984.

Cherry Knowle Hospital; Enquiry by Design, The

Prince’s Foundation, 2003.

Creating the new heart of Hulme, Hulme Regeneration

Ltd., 1992.

ECO-1 International Community Planning Week, European

Academyofthe Urban Environment, Berlin, 1992.

Greater Shankill Community Planning Weekend,

Greater Shankill Partnership, February 1995.

Internationaler Planning Workshop, Berlin –

Hellersdorf, WoGeHe, 1995.

The Highbury Initiative; Birmingham City Centre

Challenge Symposium, 25–27 March 1988, DEGW/URBED.

Imagine, Anderson, Indiana, R/UDAT report, AIA, 1985

Last Place in the Downtown Plan, AIA R/UDAT team,

report of R/UDAT in Portland, Oregon, 1983.

Mitten in Lubeck, Ergebnisse der Perspektivenwerkstatt,

von Zadow, 2007

The Newcastle Initiative; Theatre Village Study, RIBA

Northern Branch, October 1988.

Poundbury Planning Weekend, Duchy of Cornwall,

(report and appendices), 1989.

Remaking the Monongahela Valley, R/UDAT report,

AIA, 1988.

Report of the Burgess Park Urban Design Action

Team, 29–30 Jan 1993, Business in the Community.

Runnymede Campus Community Planning Weekend,

2007, John Thompson & Partners

St Mary Street, Southampton; CUDAT report, Royal

Institute of British Architects, 1985.

Sherford New Community Enquiry by Design, 4–6

October 2004, Summary report, The Prince’s Foundation.

Trafﬁc Management in Hastings Old Town; an agenda

for action, Dr Carmen Hass-Klau, Dr Graham Crampton

and Nick Wates (eds), Hastings Urban Conservation

Project and Hastings Old Town Forum, 1989.

West Silvertown Planning Weekend, Urban Villages

Forum, 1993.

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94 THE COMMUNITY PLANNING EVENT MANUAL

Contacts

Appendices

Some contacts for further information and

support on Community Planning Events.

See the Contacts A–Z and Websites A–Z on

www.communityplanning.net for up-to-date

sources of information.

The Academy of Urbanism

70 Cowcross Street, London, EC1M 6EJ, UK

t+f+44 (0)20 7251 8777

elg@academyofurbanism.org.uk

wwww.academyofurbanism.org.uk

High-level, cross-sector group of individuals from a

wide range of disciplines, brought together to

champion the cause of good quality urbanism

throughout Great Britain and Ireland.

American Institute of Architects (AIA)

1735 New York Avenue, NW

Washington DC 20006, USA

t+1 202 626 7300 f626 7547

einfocentral@aia.org or rudat@aia.org

wwww.aia.org

The Institute’s Centre for Communities by Design

promotes design assistance team (DAT)

programmes. Has ﬁlms, tapes, brochures and

reports from US events. Supplies addresses of

experienced team members and local and state

support programmes.

Association DIALOG

6, rue de Touraine, 67 100 Strasbourg, France

edialog.assoc@gmail.com

wwww.dialog-France.org

Contact: Eléonore Hauptmann, Urban planner,

Chairman

Non-proﬁt organisation developing new practices

in citizen involvement to improve the relationships

between human beings and the environment.

Producer of French version of this book.

British Urban Regeneration Association (BURA)

63-66 Hatton Garden, London, EC1N 8LE, UK

t0800-0181-260 f020-7404-9614

einfo@bura.org.uk

wwww.bura.org.uk

Forum for the exchange of ideas, experience and

information for the regeneration sector. Promotes

collaborative processes including Reinvigorate.

Centre for Development & Emergency Practice

(CENDEP)

Oxford Brookes University, Gypsy Lane Campus,

Headington, Oxford, OX3 OBP, UK

t01865 483413 f483298

ecendep@brookes.ac.uk

wwww.brookes.ac.uk/schools/be/cendep/

Contact: Nabeel Hamdi

Postgraduate programme. Expertise on community

planning, particularly in developing countries.

Development Trusts Association

33 Corsham Street, London, N1 6DR, UK

t+44 (0)845 458 8336 f458 8337

einfo@dta.org.uk

wwww.dta.org.uk

National UK umbrella organisation for community-

based development organisations. Useful

publications, training and information exchange.

Earthscan

Dunstan House, 14a St Cross Street, London,

EC1N 8XA, UK

t+44 (0) 20 7841 1930 f7242 1474

epublisher@earthscan.co.uk

wwww.earthscan.co.uk

UK-based publisher of books on sustainable

development including a ‘Tools for community

planning’ suite.

English Partnerships

110 Buckingham Palace Road, London,

SW1W 9SA, UK

t+ 44 (0)20 7881 1600 f7730 9162

email@englishpartnerships.co.uk

wwww.englishpartnerships.co.uk

National regeneration agency helping to support

high-quality sustainable growth in England.

John Thompson & Partners

Wren House, 43 Hatton Garden, London,

EC1N 8EL, UK

t+44 (0)20 7405 1211 f7405 1221

ejtplon@jtp.co.uk

wwww.jtp.co.uk

Architects, urban designers and community

planners with much experience of participatory

community planning methods in the UK and Europe.

Community Planning Weekends a speciality.

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THE COMMUNITY PLANNING EVENT MANUAL

Appendices

National Charrette Institute (NCI) (USA)

3439 NE Sandy Blvd. #349, Portland, OR 97232

t+1 (503) 233-8486 f233-1811

einfo@charretteinstitute.org

wwww.charretteinstitute.org

Non-proﬁt educational institution which teaches

‘the transformative process of Dynamic Planning to

create healthy community plans’. Website contains

explanations, toolkits and other resources for

planning and running charrettes.

Neighbourhood Initiatives Foundation

The Poplars, Lightmoor, Telford, TF4 3QN, UK

t+44 (0)1952 590777 f591771

einfo@nif.co.uk wwww.nif.co.uk

Charity specialising in community participation,

training and development, often using 'Planning

for Real' which is a registered trademark of the

Foundation. Has membership scheme, regular

newsletter, training courses and useful publications

and packs.

New Economics Foundation

3 Jonathan Street, London, SE11 5NH, UK

t+44 (0)20 7820 6300 f7820 6301

einfo@neweconomics.org

wwww.neweconomics.org

Promotes community visioning, indicators,

community ﬁnance and social audits. Coordinates

UK Participation Network.

Nick Wates Associates

Creative Media Centre, 45 Robertson Street,

Hastings, TN34 1HL, UK

t+44 (0)1424 205446 f205401

einfo@nickwates.co.uk

wwww.nickwates.co.uk

Editors of this handbook. Provides consultancy on

process management.

Post-war Reconstruction and Development Unit

University of York, Heslington, York, YO10 5DD, UK

t+44 (0)1904 432640 f432641

wwww.york.ac.uk/depts/poli/prdu

Contact: Sultan Barakat

Community planning expertise in post-war

situations.

The Prince’s Foundation

19–22 Charlotte Road, Shoreditch, London,

EC2A 3SG, UK

t+44 (0)20 7916 7380 f7916 7381

eprojects@princes-foundation.org

wwww.princes-foundation.org

Unites and extends HRH The Prince of Wales’s

initiatives in architecture, building and urban

regeneration. Encourages a holistic and humane

approach to the planning and design of

communities. Pioneered the Enquiry by Design

(EbD) process and can provide advice and

assistance for those wishing to use it. Website has

downloadable information on EbD including case

studies (Projects & Practice section).

Urban Design Group

70 Cowcross Street, London, EC1M 6EJ, UK

t020 7250 0872

eadmin@udg.org.uk wwww.udg.org.uk

National UK voluntary organisation that helps set

urban design agenda.

URBED

26 Gray's Inn Road, London, WC1X 8HP, UK

t+44 (0)20 7831 9986 f7831 2466

eurbed@urbed.com wwww.urbed.com

Urban regeneration consultants with long

experience of community planning. Expertise in

round table workshops.

Vista Consulting

16 Old Birmingham Road, Lickey End, Bromsgrove,

B60 1DE, UK

t+44 (0)1527 837930 f 837940

eenquiries@vista.uk.com wwww.vista.uk.com

Information and consultancy on critical mass

events such as real-time strategic change.

VON ZADOW GmbH - JTP Europe

Geschwister-Scholl-Str. 31 b, D-14548

Schwielowsee, Germany

t+ 49 (33209) 20833 f+49 (33209) 20834

einfo@vonzadow.de wwww.vonzadow.de

Contact: Andreas von Zadow

Development companions for sustainable

development in cities, communities and

organisations. Producer of German and French

versions of this book.

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96 THE COMMUNITY PLANNING EVENT MANUAL

Date Name/Place Nature

5/85 St Mary’s Southampton Inner city regeneration

3/88 Highbury Initiative, Birmingham New vision for entire city

3/88 Mon Valley, Pittsburgh, USA Redundant steel industry valley regeneration

10/88 Theatre Village, Newcastle Central city regeneration

11/88 Maiden Lane, London Modern housing estate improvements

1/89 Bishopsgate, London Redundant railway land redevelopment

6/89 Poundbury, Dorchester New settlement proposal

10/89 Wornington Green, London Housing estate improvements

11/89 Old Town, Hastings Trafﬁc improvements in historic town

4/90 Wood Green, London New vision for metropolitan district

7/90 Cape Hill, Sandwell ‘Radburn’ housing estate redesign

9/90 Kings Cross, London Alternative plan for key inner city site

11/90 Smethwick, Sandwell Inner City Renewal Area

7/91 North Hull, Kingston-Upon-Hull Housing estates improvements

4/91 East Finchley, London Redundant factory site reuse

5/91 Pereslavl, Russia Provincial historic town planning proposals

5/91 ECO 1, Moscow Metropolitan district planning proposals

8/91 Penwith Manor Estate, Lambeth Housing estates improvements

5/92 St Helier, Jersey Neighbourhood regeneration

11/92 Hulme, Manchester Inner city regeneration

1/93 Burgess Park, Southwark, London District park regeneration

2/93 Castle Vale, Birmingham Vision for housing area on city outskirts

8/93 Angell Town, Brixton, London Housing estate improvements

12/93 West Silvertown, London Urban village proposal for docklands

4/94 Barcelona, Spain Principles of sustainable development

5/94 Hammersmith Broadway, London Inner city neighbourhood regeneration

6/94 Blairs College, Aberdeen New sustainable settlement proposal

6/94 Muirhouse, Edinburgh Housing estate regeneration

9/94 Rocester, Staffordshire Housing site in village centre proposals

12/94 Turin, Italy Ecological inner city regeneration

1/95 Miles Platting, Manchester Inner city industrial area regeneration

2/95 Shankill Road, Belfast Inner city regeneration

9/95 Blairs College, Aberdeen Vision for university village proposal

10/95 Hellersdorf, East Berlin Vision for system-built mass housing estate

11/95 Rochdale, Yorkshire Mixed use canalside regeneration scheme

Early events listing

Some pioneering Community Planning Events held in the UK (or elsewhere with strong

UK involvement) between 1985 and 1995. Details of some more recent events can be found in the

Projects A–Z on www.communityplanning.net

Eligibility Events listed have followed fairly closely the process outlined in this book, or have been

described as Community Planning Events, planning weekends or urban design assistance teams. Many

excellent but more general community planning exercises, including ‘Planning for Real’ events have not

been included.

* Events held over more than one weekend.

Appendices

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THE COMMUNITY PLANNING EVENT MANUAL

Length Host/Organiser/Chairperson or Coordinator

3 days St Mary Street Group & City of Southampton/RIBA/Richard Burton

3 days* Birmingham City & DoE’s City Action Team/URBED & DEGW/Nicholas Falk

5 days American Institute of Architects/John P Clarke

5 days RIBA (Northern)/Newcastle Initiative/Neil Barker, Alan Simpson & JT

5 days London Borough of Camden/HTA/JT

5 days London & Edinburgh Trust/ Environment Trust & HTA /JT & Jon Aldenton

5 days Duchy of Cornwall/HTA/JT

5 days Kensington Housing Trust/HTA/JT

1 day Hastings Old Town Forum/Urban Conservation Project/Nick Wates

2 days Haringey Council/Urban Design Group/John Worthington

5 days Sandwell Metropolitan Borough Council/HTA/JT

5 days Kings Cross Team/HTA/JT

5 days Sandwell Metropolitan Borough Council/HTA/JT

2 days* North Hull Housing Action Trust

5 days local Labour Party & youth group/Will Hudson

5 days Cultural Institute for Independent Analysis/UDG/Arnold Linden

11 days European Academy of the Urban Environment/Slava Glazychev/AvZ & JT

5 days London Borough of Lambeth/HTA/JT

5 days States of Jersey/Mason Design Partnership and HTA/Derek Mason & JT

5 days Hulme Regeneration Ltd/HTA/JT

2 days Business in the Community/DEGW/John Worthington

4 days* Castle Vale Housing Action Trust/HTA/JT

5 days London Borough of Lambeth/HTA/JT

5 days London Docklands Development Corporation/Urban Villages Forum/JT

7 days City of Barcelona/EAUE/Andreas von Zadow & JT

2 days Hammersmith Community Trust/Vision for London/David Lewis

5 days John Muir Group/HTA/JT

5 days The Northwest Edinburgh Area Renewal/Vance Allen Associates

2 days The Planning Cooperative/Ian Davison

7 days City of Turin/Softech/EAUE/Antonella Marruco & AvZ & JT

3 days Miles Platting Development Trust/Business in the Community/JW

5 days Greater Shankill Partnership/John Thompson & Partners/JT

4 days John Muir Group/JTP/JT

5 days Wohnungsbaugeselleschaft (WoGeHe) Hellersdorf/JTP/JT

5 days Rochdale Partnership/JTP/JT

Abbreviations

AvZ Andreas von Zadow

EAUE European Academy of the Urban

Environment

HTA Hunt Thompson Associates

JT John Thompson

JTP John Thompson & Partners

JW John Worthington

UDG Urban Design Group

Appendices

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98 THE COMMUNITY PLANNING EVENT MANUAL

TITLE, LOCATION, DATE

AND NATURE OF EVENT

North Downtown area,

Portland, Oregon, USA, 1983

Standard 4-day R/UDAT

organised by the American

Institute of Architects to explore

future possibilities for a

neglected part of the central

business district.

The Highbury Initiative,

Birmingham, UK, 1988

3-day event to provide a new

vision for the entire city. Hosted

by the City Council and funded

by the Department of the

Environment’s City Action Team.

OUTCOME

A new local business association was formed immediately and a

follow-up policy report, based on the event’s proposals for land use

and transport, was adopted by the City authorities two years later. A

local property owners’ association was formed in 1986 which

produced an improvement programme for historic areas. In 1988, a

Downtown development programme released by the City stated that

the event had ‘stimulated considerable interest in the North

Downtown Area which led to the establishment of several area

organisations, and inspired further in-depth studies by the Planning

Bureau.’

An evaluation in 1992 – nine years after the R/UDAT event – states

that the event’s report was ‘still being used by city hall’. ‘Individual

developers now use the UDAT study regularly to interest investors in

the area’s potential … whilst the recommendations on transportation

and infrastructure improvements are being actively pursued through

collaborations between the city authority and community and

business interests’. 1

The proposals produced by the event were adopted by the City

Council as a provisional strategy for the city centre. The event also

led to the City Engineer downgrading the inner city ring road and

giving pedestrians priority.

A subsequent event one year later led to the formation of a special

council committee to deal with the city centre, the setting up of

associations for different neighbourhoods and the appointment of

consultants to prepare urban design guidelines for them.

An evaluation in 1995 concludes: ‘The event succeeded in generating

a new vision, shifting the agenda and priorities and enlisting new

energy. The work of the City Council in transforming the centre, with

for example extensive public art, has helped to stem decline and

boost investment prospects, and has been widely acclaimed by those

who have seen the results.’ 2

Case study snapshots

1. R/UDAT Handbook and Alan

Simpson and Charles Zucker in

Urban Design Quarterly No 49,

January 1994.

2. Nicholas Falk, URBED, letter to

the editor, 24 January 1995.

Appendices

Summaries of some Community Planning Events indicating the impact of different approaches

In date order. For detailed examples, see the Case Studies section and Projects A–Z on

www.communityplanning.net

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THE COMMUNITY PLANNING EVENT MANUAL

Trafﬁc Management Study

Day, Hastings Old Town, 1989

1-day event to resolve trafﬁc

problems. Organised for a

partnership of local groups by a

local urban regeneration project.

Castle Vale Community

Planning Weekend,

Birmingham, 1993

5-day event as part of an

8-week consultation exercise on

the future of a 1960s estate of

5,000 homes on the city

outskirts. Commissioned by the

Department of the Environment

prior to tenants voting whether

to form a Housing Action Trust.

West Silvertown Community

Planning Weekend, London

Docklands, 1993

5-day event organised by the

Urban Villages Forum to test the

idea of establishing an urban

village on redundant dockland.

Greater Shankill Planning

Weekend, Belfast, 1995

5-day event to plan a vision for

the future of an inner city area

particularly affected by the

conﬂict in Northern Ireland.

The event resulted in proposals for a range of trafﬁc calming

measures which had not previously been thought of and which were

unanimously agreed by all parties. Shortly afterwards the Borough’s

trafﬁc ofﬁcer was sent on a trafﬁc calming training course. Local

residents established a special working party and campaigned

successfully for, and helped design, trafﬁc calming measures in one

street. Another strategic trafﬁc calming measure was undertaken by

the Borough and the County Council.

The event helped residents establish a strategic vision for

improvements to the estate and was followed by the highest ever

recorded vote in favour of forming a housing action trust to take

over management from the local authority.

A second, 2-day, community planning weekend was held to develop

a physical masterplan; testing out proposals from the ﬁrst event and

those developed by the architects to ensure that the masterplan was

fully in tune with what both local residents and local ofﬁcials wanted.

The masterplan has since been adopted in its entirety by the Housing

Action Trust.

The event Team supported the proposal and the event helped to

galvanise interest. Speciﬁc design ideas were generated, some of

which later found their way into the developers’ brief for the site.

Funds were raised to help establish a local development trust. The

event was also a useful action learning process for the Urban Villages

Forum which went on to use the experience in projects elsewhere.

The event attracted 600 people including representatives from 62

community groups, 45 public, statutory and private agencies and 5

political parties. It galvanised the Greater Shankill Partnership,

representing a wide range of local interests, to prepare a funding bid

for a £27 million regeneration project which, at the time of going to

press, has been shortlisted by the Millennium Commission.

Appendices

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100 THE COMMUNITY PLANNING EVENT MANUAL

Caterham Barracks

Community Planning

Weekend, Surrey, 1998

4-day event followed by

continuous community

engagement throughout the

planning stages. See

www.communityplanning.net

Case Study for more details.

Upton Urban Extension Enquiry

by Design, Northampton, 1999

Masterplan for a sustainable

urban extension with over 1,000

new homes. See

www.communityplanning.net

Case Study for more details.

More Enquiry by Design cases on

www.princes-foundation.org

Aylesham Masterplan

Enquiry by Design, Kent, 2003

Enquiry by Design process used

to develop a masterplan to

expand a declining village. See

www.communityplanning.net

Case Study for more details.

Cambridge Southern Fringe

Stakeholder Participation

Day, 2003

1-day event to allow interested

parties input into plans for the

area’s future. Part of drawing up

a Draft Area Development

Framework for the Local Plan.

See www.scambs.gov.uk and

www.cambridge.gov.uk for

latest info. Event report from

www.nickwates.co.uk

(Reports & Brochures).

An impressive example of a private developer using consensus-led

masterplanning to create a new sustainable community. Over 1,000

local people were involved in an initial vision-building community

planning weekend held on the site, a former army barracks with

several historic (Grade II listed) buildings. The completed scheme is an

economically integrated, mixed use neighbourhood that includes

housing (366 homes for sale and for rent), supermarket, ofﬁces,

veterinary hospital, surgery, indoor skateboard and BMX centre, and

open space. A new community development trust manages leisure

and business facilities and creates jobs for local people.

A highly successful new urban development. In its structure Upton

breaks from previous planning presumptions towards zoned,

mono-use similar to previous developments in the area (dominated

by housing estates and business parks) and instead has a permeable

network of streets and public space, engendering community and

offering – in its range of residential, retail, education and

employment uses – a real opportunity to mitigate car dependency for

residents. It has been recognised as an exemplar of sustainable

building in three separate award schemes.

The Enquiry by Design process helped the multidisciplinary

professional team to produce a draft masterplan which received

widespread public and stakeholder support during a subsequent

consultation phase. The vast majority of Aylesham residents (83%)

supported the plans for village development overall. The Masterplan

was formally adopted by the authorities relatively quickly and was

used to guide development by private developers.

The day caused a huge amount of information to be assembled on

plans by various landowners and authorities which had not previously

been available. All this and the results of the event were made

available in an event report which was circulated to all participants

and made available on the internet. Signiﬁcant alterations resulted in

proposals by developers as a result of workshops at the event. The

authorities were so pleased with the result that they organised an

almost identical event two years later for the Eastern side of the city.

The results of both events fed into the Local Plan (Local Development

Framework).

Case study snapshots contd.

Appendices

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101

THE COMMUNITY PLANNING EVENT MANUAL

Sherford New Community

Enquiry by Design, 2004

Masterplanning for a

sustainable new urban

community with over 5,500

new homes. See

www.redtreellp.com or

www.princes-foundation.org

for more information.

Heart of East Greenwich

collaborative design workshop

2005

1-day event to explore design

proposals for a strategic city site,

preceded by an open house

event and followed by a public

report back session. See

www.communityplanning.net

Case Study for more information.

Bristol Reinvigorate, 2007

1-day event to explore the best

ways of regenerating two inner

city neighbourhoods. See

www.communityplanning.net

Case Study for more details.

Lübeck Community Planning

Weekend, Germany, 2007

5-day event to to ﬁnd the best

and most widely accepted

solution for redesigning and

enlarging the central pedestrian

area of a historic European town

and World Heritage Site. See

www.communityplanning.net

Case Study for more details.

Appendices

Masterplan with planning permission for a new community

containing up to 5,500 new homes, up to 7,000 new jobs and a 207

hectare Community Park. One of the largest habitat creation

schemes in the South West of England. The layout is moulded to the

varying topography of the site, retaining as many of the key

landscape features as possible, and structured as a series of walkable

neighbourhoods – where most residents are within a 5-minute walk

from their daily shopping needs. Higher intensity retail and

employment will be located in a new high street. The Masterplan

aims to set new standards for sustainability in terms of resource

efﬁciency, increased use of renewables, public transport provision

and sustainable urban form and it is accompanied by a Town Code

which seeks to ensure quality delivery of urbanism and architecture

grounded in local tradition and ecological principles.

Comprehensive and creative consultation approach to preparing a

development brief and selecting a developer for an urban site of

strategic local importance. Illustrates how early and ongoing

engagement can draw positively on community knowledge to inform

and inﬂuence the design and how community engagement can be a

central and integral part of the whole design and procurement

process.

Pilot of the interesting Reinvigorate technique of bringing ‘outside’

and ‘inside’ expertise together for a day to generate ideas and

momentum. The problems and opportunities of two neighbourhoods

in the city were mapped out and broad consensus reached on a

number of initiatives needed. Mostly these reinforced the approach

already being adopted by local stakeholders. Both insiders and

outsiders found the event a useful and stimulating experience.

Productive use of a Community Planning Weekend to ﬁnd the best

and most widely accepted solution for redesigning and enlarging the

central pedestrian area of a historic European town and World

Heritage Site. The results were received enthusiastically by the public

at the ﬁnal presentation and the ﬁnal event report forms part of the

brief for an international design competition for the redesign of the

pedestrian zone.

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102 THE COMMUNITY PLANNING EVENT MANUAL

Glossary

Appendices

An explanation of the sometimes confusing

terminology used in the ﬁeld of Community

Planning Events. See Glossary A–Z on

www.communityplanning.net for a more

comprehensive list of terms used in

community planning, regeneration and

environmental sustainability.

Action Planning

Similar meaning to Community Planning Event.

Term used as title for ﬁrst edition of this book.

Capacity Building Workshop

Event organised primarily to establish partnerships

between the public, private and voluntary sectors

on development issues.

Charrette

See Design Charrette.

Collaborative Design Workshop

Similar to design workshop or design charrette.

Term used in this book for a 1-day workshop

sandwiched between an open house event and

public report back session (see page 52).

Community Planning

Planning carried out with the active participation

of the end users. Similarly community architecture,

community design and so on.

Community Planning Event

Carefully structured collaborative event at which all

stakeholders, including the local community, work

closely with specialists from all relevant disciplines

to make plans for the future of that community or

some aspects of it.

Community Planning Weekend

Term most commonly used in the UK for a

Community Planning Event spanning a weekend.

First used in 1989 at Bishopsgate, London. The

term Planning Weekend is also used. Terms

Planning Week and Community Planning

Week have also been used for slightly longer

events. Also Community Planning Day.

Community Visioning

Term used to describe methods for getting

communities to think and plan ahead.

Consultation Day

See Stakeholder Participation Day.

Critical Mass Event

Umbrella term for organisation development

techniques involving large-scale events often

lasting several days and often involving hundreds

of people. Mostly used for organisational change

but may also be appropriate for community

planning. Labels given to speciﬁc types of event –

structured in different ways and promoted by

different people – include Future Search

Conference, Large-Scale Interactive Process,

Conference Model, Real-Time Strategic

Change, Participative Work Redesign and

Open-Space Meetings.

Design Assistance Team (DAT)

Term used by the American Institute of Architects

to describe state-level Community Planning

Events. These evolved from the Institute’s 20-year

national level Regional/Urban Design

Assistance Team (R/UDAT) programme (see

below). Similar terms in use include Urban

Design Assistance Team (UDAT) and Housing

Assistance Team (HAT) (where only housing

involved). Local DAT programmes have a wide

variety of names; for example Ontario’s

Community Assist/Urban Study Effort

(CAUSE) and Mississippi’s Small Town Action

Team (STAT). First UK event was called a

Community/Urban Design Assistance Team

(CUDAT).

Design Charrette

Intensive design session, often including

‘all-nighter’, originally just for architecture

students but more recently including the public

and professionals. Term originated at the Paris

Ecole des Beaux-Arts at the turn of the century.

Projects were collected at designated times on a

cart (‘charrette’) where students would be found

putting ﬁnishing touches to their schemes. Term

now widely used in the USA to describe any

intensive, group brainstorming effort. Charrette

now often used without the ‘Design’ in front.

Design Day

Day when architects and local people brainstorm

for design solutions to particular building

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103

THE COMMUNITY PLANNING EVENT MANUAL

Appendices

problems, usually in teams. Term also used to

describe day when local residents can drop in and

talk through design ideas with professionals.

Design Workshop

Hands-on session allowing groups to work

creatively developing planning and design options.

Sometimes called Hands-on Planning.

Enquiry by Design

Intensive workshop process involving urban

designers and local stakeholders. Devised for

developing plans for new build and regeneration

by The Prince’s Foundation (see page 95).

Focus Group

Small group of people who work through an issue

in workshop sessions. Membership may be

carefully selected or entirely random.

Future Workshop

Term used for a workshop devised to discuss

options for the future. Various formats possible.

Open House

Event designed to allow those promoting

development initiatives to present them to a wider

public and secure reactions in an informal manner.

Halfway between an exhibition and a workshop.

Planning for Real

Technique for community involvement in planning

and development focussing on the construction

and use of ﬂexible cardboard models and priority

cards. Promoted and branded by the

Neighbourhood Initiatives Foundation (page 95).

Planning Assistance Team (PAT)

Similar to Design Assistance Team. Event programme

started by US Air Force using R/UDAT process on

weekdays for planning issues relating to its bases.

Planning Weekend

See Community Planning Weekend.

Reinvigorate

Event usually lasting one day where ‘outsiders’

and ‘insiders’ undertake a workshop process to

identify solutions to an area’s problems. Process

developed by the British Urban Regeneration

Agency (BURA) (see page 94).

Regional/Urban Design Assistance Team (R/UDAT)

Name originally given to the Community Planning

Event programme started by the American

Institute of Architects in 1967. A generic R/UDAT

uses the same process to look at problems

common to many communities. A mini R/UDAT

uses a similar process with a student team.

Stakeholder

Person or organisation with an interest because

they will be affected or may have some inﬂuence.

Stakeholder Participation Day

One-day Community Planning Event. Sometimes

called a Consultation Day.

Study Day

Day spent examining a particular issue. Useful for

simple issues.

Task Force

Multidisciplinary team of students and

professionals who produce in-depth proposals for

a site or neighbourhood based on an intensive

programme of site studies, lectures, participatory

exercises and studio working, normally lasting

several weeks. See Methods A–Z on

www.communityplanning.net

Think Tank

Brainstorming group. Mainly used by governments

and city authorities. Often for ‘experts’ only. May

use a Community Planning Event format. Sometimes

called an Expert Panel or Symposium.

Urban Design Action Team

Term adopted by the Urban Design Group for its

ﬁrst UK Community Planning Event in 1990 and

used again since. (Note the American ‘Assistance’

has changed to ‘Action’ – see Design Assistance

Team.)

Workshop

Meeting at which a small group, perhaps aided by

a facilitator, explores issues, develops ideas and

makes decisions. A less formal and more creative

counterpart to public meetings and committees.

ATopic Workshop focusses on speciﬁc issues.

ADesign Workshop includes the use of

participatory design techniques.

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104 THE COMMUNITY PLANNING EVENT MANUAL

Flowchart perspectives

Visualisations by experienced consultants of Community Planning Events and how

they ﬁt within the overall development process. The context for each event will be

different with the event format designed accordingly.

Appendices

FEASIBILITY/

COMMUNITY ANIMATION

PROJECT

REPORT DEVELOPMENT OF

FRAMEWORK PLAN

DEVELOP-

MENT

BRIEF

COMMUNITY

PLANNING

EVENT

PROJECT

INDIVIDUAL

MASTERPLANS

LP LPLP

FORUM FORUMFORUM

STAGE 4

December 07

STAGE 3

November07

STAGE 5

January –May 08

STAGE 6

10 Years

VISION

PRESEN-

TATION

STAGE 1 – 2

July –October 07

LP LPLP

FORUM FORUMFORUM

AGREED

FRAMEWORK PLAN

CONCEPTUAL

FRAMEWORK PLAN

Pre-Planning Process

Animation

Involvement

THE COMMUNITYTHE EXPERTSSTAKEHOLDERS

Urbanism

Architecture

Trafﬁ c

Water

Landscape

Ecology

Economy

Community planning

Policital Brief

Site Owners

Developers

Local Authorities

Regional Authorities

Environment

Health and Heritage

Economics and Market

Problems

Dreams

Quotations

Site Photographs

Analysis Drawings

Cartoons

Press feedback

CONCENSUS

PLAN

THE

MASTERPLAN

THE COMMUNITY PLANNING WEEKEND

Forum = Community stakeholders

LP = Local planners

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105

THE COMMUNITY PLANNING EVENT MANUAL

Appendices

Aerial Drawing

Vignettes

Urban Design Concept

Character Areas

Landscape Plans

Trafﬁ c Plans

Water Plans

Energy Concept

Sustainability Concept

Community Buildings

Problems

Dreams

Quotations

Site Photographs

Analysis Drawings

Cartoons

Press feedback

VISION

Public Approval

Feasibility Studies

CAD Plans

3D CAD Models

Fly Through

Political Approval

Owner Approval

Local Government

Approval

EXHIBITION

REPORT

PLANS

BROADSHEET

THE WAY

FORWARD

Policital Brief

Site Owners

Developers

Local Authorities

Regional Authorities

Environment

Health and Heritage

Economics and Market

PUBLIC PRESENTATION

THE WAY

FORWARD

THE WAY

FORWARD

THE COMMUNITYTHE EXPERTSSTAKEHOLDERS

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106 THE COMMUNITY PLANNING EVENT MANUAL

Community Planning Event summary

An aid to thinking about your own event. See also the planner on the next spread.

SAMPLE (based on example page 15)

Location Anytown

Reason for Community Planning Event Decline of traditional industry. Lack of

investment in housing. Unemployment. Derelict

sites. Uncertainty. Despondency

Aims of initiative New sense of vision. Programmes of action, long

and short term. Sustainability

Type of event Planning weekend

Length of event 4 days

Lead time 5 months

Timing of event Second weekend in April next year

Related initiatives Sustainability conference. Developers’ deadline

for town centre

Organiser Anytown Environment Network

Associate organisers National Urban Trust

Supporters Anytown Council & Chamber of Commerce

Approximate cost £20,000 to £50,000

Funding sources Shell, Greenpeace, local firms

Administration Architects Company

Support bodies National Urban Trust

Technical support team Anytown College Urban Design Department

Team Chairperson Sally Facilitator

Team members John Engineer, Jane Ecologist, Simon Urbanist,

Jenny Economist, Mark Editor

Follow-up responsibility Anytown Environment Network

Other Possibility of link-up with the government’s

urban design campaign

Appendices

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107

THE COMMUNITY PLANNING EVENT MANUAL

Appendices

YOUR EVENT

Location ........................................................................

Reason for Community Planning Event ........................................................................

........................................................................

Aims of initiative ........................................................................

........................................................................

Type of event ........................................................................

Length of event ........................................................................

Lead time ........................................................................

Timing of event ........................................................................

Related initiatives ........................................................................

........................................................................

Organiser ........................................................................

........................................................................

Supporters ........................................................................

Approximate cost ........................................................................

Funding sources ........................................................................

Administration ........................................................................

........................................................................

Technical support team ........................................................................

Team Chairperson ........................................................................

Team members ........................................................................

........................................................................

Follow-up responsibility ........................................................................

Other ........................................................................

........................................................................

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108 THE COMMUNITY PLANNING EVENT MANUAL

AIMS

1. What do you want to achieve from a Community Planning Event?

.............................................................................................................................................................

2. What are the main issues to be addressed?

.............................................................................................................................................................

3. What geographical area should it cover?

.............................................................................................................................................................

NATURE OF EVENT

4. How long should the event (or events) be?

.............................................................................................................................................................

5. When should the event be? (dates)

.............................................................................................................................................................

6. What speciﬁc activities should take place, and in what order?

.............................................................................................................................................................

7. Who are the key people to invite?

.............................................................................................................................................................

8. Should there be an independent team of facilitators from outside the area? YES/NO

9. If YES what expertise do you want on the team?

.............................................................................................................................................................

10. Any ideas for names of Team members or the Team Chairperson?

.............................................................................................................................................................

ORGANISATION

11. Which organisation/s should host the event?

.............................................................................................................................................................

12. Who else should help and how?

.............................................................................................................................................................

13. Who will do the administration?

.............................................................................................................................................................

14. Where should the event be held?

Workshops? ..................................................................................................................................

Presentations? ................................................................................................................................

Meals? ...........................................................................................................................................

Hotels? ..........................................................................................................................................

15. What brieﬁng material should be made available or prepared?

.............................................................................................................................................................

16. Who will make sure that the results of the event are used and built on afterwards?

.............................................................................................................................................................

Appendices

Community Planning Event planner

To help start shaping any kind of Community Planning Event (or thinking through whether one would be

useful at all). Can be used in a workshop session after a presentation, or as part of a training exercise.

CPEM 080804:Layout 1 7/7/08 11:35 Page 108

109

THE COMMUNITY PLANNING EVENT MANUAL

MONEY

17. How much will it cost (roughly)? 18. Who might sponsor it (or do things free)?

Admin £/$…… ……………………………………………………

Venues £/$…… ……………………………………………………

Publicity £/$…… ……………………………………………………

Catering £/$…… ……………………………………………………

Equipment £/$…… ……………………………………………………

Photography £/$…… ……………………………………………………

Travel £/$…… ……………………………………………………

Accommodation £/$…… ……………………………………………………

Report printing £/$…… ……………………………………………………

Website building £/$…… ……………………………………………………

Fees and wages £/$…… ……………………………………………………

Follow-up activity £/$…… ……………………………………………………

Other £/$…… ……………………………………………………

Total £/$……

IMMEDIATE NEXT STEPS

19. Who does what now?

.............................................................................................................................................................

............................................................................................................................................................

OTHER THOUGHTS AND IDEAS

20. .......................................................................................................................................................

.............................................................................................................................................................

............................................................................................................................................................

Name and contact details (optional)

.............................................................................................................................................................

Date.......................

Download a template of this form in Rich Text format from the Toolbox on

www.communityplanning.net

Appendices

CPEM 080804:Layout 1 7/7/08 11:35 Page 109

110 THE COMMUNITY PLANNING EVENT MANUAL

This handbook was ﬁrst produced as part of the

Tools for Community Design programme which

was supported by The Prince of Wales’s Institute of

Architecture (POWIA). The programme was

developed by Nick Wates in association with Ros

Tennyson and John Thompson under the guidance

of the Institute’s Director of Research, Professor

Keith Critchlow and Director, Dr Richard John.

The editor would like to acknowledge in particular

the work of the American Institute of Architects

whose programme of Regional & Urban Design

Assistance Teams (R/UDATs) pioneered the

Community Planning Event approach. Special

thanks are also due to Jeremy Caulton for his

invaluable thesis on the transferability of the

technique, English Partnerships and Inner City Aid

for providing ﬁnancial support and all those who

provided material, participated in the 1995 and 2007

‘Editing Days’ or commented on drafts. They include:

Mel Agace, Practical Projects Co-ordinator, POWIA

Jon Allen, Research Co-ordinator, POWIA

Harriet Baldwin, English Partnerships

Sultan Barakat, Director, Post-war Reconstruction

and Development Unit, Institute of Architectural

Studies, York

Michael Baynes, Development Surveyor, Hawk

Development Management plc

Dianah Bennett, librarian

John Billingham, Editor, Urban Design Quarterly

Jeff Bishop, Director, BDOR Ltd

Ben Bolgar, Director of Design, Theory &

Networks, The Prince’s Foundation

Georgina Burke, Senior Corporate Marketing

Executive, English Partnerships

Charles Campion, John Thompson & Partners

Jeremy Caulton, Senior Consultant, Urban Initiatives

Caroline Clark, Regeneration Unit, Civic Trust

Jessica Courtney Bennett, Programmes Assistant,

British Urban Regeneration Association

Rob Cowan, writer and consultant on urban affairs

Keith Critchlow, Director of Research, POWIA

Alastair Dick-Cleland, student, POWIA

Peter Eley, Architect

Nicholas Falk, Director, URBED urban & economic

development group

Richard Feilden, Chairman, Community Architecture

Group, Royal Institute of British Architects

Nicola Forde, John Thompson & Partners

Stephen Gallagher, British Urban Regeneration

Association

Alan and Joanna Gent, teachers

Tony Gibson, consultant

Keith Gillies, graphic designer

Rod Hackney, Chairman, Inner City Aid

Gail Hallyburton, Urban Villages Forum

Nancy Haque, Professional Firms Group, Business

in the Community

Nabeel Hamdi, Director, Centre for Development &

Emergency Planning, Oxford Brookes University

Sue Hargreaves, John Thompson & Partners

Brian Hanson, Director, The Prince of Wales’s

Project Ofﬁce

Lorraine Hart, Research and Development Ofﬁcer,

The Environment Trust

Eléonore Hauptmann, producer of French language

version of this manual

Ian Haywood, Ian Haywood Partnership

Amanda Heslop, Training Ofﬁcer, Help Age

International

James Hulme, Director of Public Affairs, The

Prince’s Foundation

Richard John, Director, POWIA

Joan Kean, Project Director, Newcastle Architecture

Workshop

Charles Knevitt, Director, RIBA Trust

Chris Lakin, Director, Inner City Aid

David Lewis, American Institute of Architects

Arnold Linden, Planning Advisory Group, Royal

Institute of British Architects

Caroline Lwin, Architect

Charmian Marshall, Urban Villages Forum

Eva Nickel, John Thompson & Partners

Guy Oliver, student, POWIA

Jenneth Parker, education consultant

Richard Pullen, Department of the Environment

Debbie Radcliffe, actress and consultant

Mark Rasmussen, Researcher, POWIA

Stephen Reinke, President, London Chapter,

American Institute of Architects

Jon Rowland, Chairman, Urban Design Group

Jane Samuels, student, POWIA

Wendy Sarkissian, author, teacher and consultant,

Australia

Claire Scott, Research Administrator, POWIA

Louise Scott, arts organiser

Acknowledgements

Appendices

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THE COMMUNITY PLANNING EVENT MANUAL

Collaborative production

Workshop at an ‘Editing Day’ held at The Prince of Wales’s Institute of Architecture in February 1995.

Thirty-three practitioners, designers, editors and potential readers helped to shape the ﬁrst edition of this

book using felt-tip pens on wall mounted page blow-ups; a process adapted from community planning.

A similar day was held for this edition. (Clockwise from ﬂipchart: Sue Hargreaves, Rod Hackney, Chris Lakin,

Jeremy Caulton, unknown, Debbie Radcliffe, Nick Wates, John Billingham, John Worthington.)

Firas Sharaf, Assistant Professor, Department of

Architecture, University of Jordan

Alan Simpson, Urban Design Associates

Lucien Steil, The Prince’s Foundation

Sukhvinder Stubbs, Community Development

Manager, English Partnerships

David Taylor, Chief Executive, English Partnerships

Ros Tennyson, Community Development

Consultant, Partnership Unit, Prince of Wales

Business Leaders Forum

John Thompson, John Thompson & Partners

John F C Turner, Architect and writer

David Turrent, Architect, ECD architects

Richard Twinch, Senior Tutor, POWIA

Upkar Ubhi, student, POWIA

Louise Waring, Planning Directorate, Communities

and Local Government

Jeremy Wates, Secretary, Aarhus Convention, UNECE

Max and Mae Wates, children (no longer)

Ted Watts, Chairman, Watts & Partners

David Wilcox, Director, Partnership

John Worthington, Director, Institute of Advanced

Architectural Studies, University of York,

Deputy Chairman, DEGW

Bob Young, Chief Executive, Local Space

Andreas von Zadow, Community planner,

Germany, producer of German and French

language version of this manual

Charles Zucker, Director, Community Design &

Development, American Institute of Architects

Appendices

CPEM 080804:Layout 1 7/7/08 11:35 Page 111

112 THE COMMUNITY PLANNING EVENT MANUAL

German, 1997Chinese, 1996

Chinese translation by

Ching-Dar Hsieh,

Chuan Hsing Publishing

Company, 1996

ISBN 978-957-9693-27-1

Tel: +886 2 27752207

Fax: +886 2 27318734

Email: chuanshing@

ms11.url.com.tw

Spreading good practice

How this book has evolved

German translation and

adaptation by Andreas von

Zadow with Bettina Moser

entitled Perspektiven –

werkstatt,MATCH, 1997

ISBN 978-3-88118-231-7

www.matchconsult.de

Sponsors: TrizecHahn, WoGeHe

English, 1996

First edition by Nick Wates,

The Prince of Wales’s

Institute of Architecture,

1996

ISBN 978-1-898465-11-9

Out of print

Appendices

CPEM 080804:Layout 1 7/7/08 11:36 Page 112

113

THE COMMUNITY PLANNING EVENT MANUAL

French, 2008Czech, 1999

French translation and

adaptation by Eléonore

Hauptmann with Andreas von

Zadow entitled La Participation

Dynamique

Publisher awaited, cover design

provisional

Arabic, forthcoming

Arabic translation and

adaptation by Firas Sharaf

Univerisity of Jordan

Czech translation and

adaptation by Environmental

Partnership for Central

Europe – Czech Republic,

Program for Public Spaces, 1999

www.environmentalpartnership.org

Sponsor: British Know How Fund

Revised and updated version by

Nick Wates, Earthscan, 2008

ISBN 978-1-84407-492-1

Introduction by John Thompson

Sponsors: The Academy of

Urbanism, English Partnerships,

John Thompson & Partners, The

Prince’s Foundation

English, 2008

How to use Collaborative Planning

and Urban Design Events

to Improve your Environment

Nick Wates

The Community

Planning

Event Manual

The

Pla

omm

anning

unity

o use C

w t

and Urban Design Ev

o Impr

Pla

ent

e Pla

ativ

Collabor

ents

ban Design Ev

onme

our Envir

e y

anning

t Manu

nning

ent

ual

o Impr

onme

our Envir

e y

ent

tes

Appendices

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114 THE COMMUNITY PLANNING EVENT MANUAL

Photo and Illustration credits

Location, date, and photographer or source of

photos and illustrations. Many thanks to all

who have allowed their material to be used.

Images identiﬁed on page from top down

and from left to right. Location in the UK unless

otherwise speciﬁed

CPW = Community Planning Weekend

JTP = John Thompson & Partners

PF = The Prince’s Foundation

NW = Nick Wates

Cover Woking CPW, 2007, JTP; Leverkeusen CPW,

Germany, 2000, JTP

iv Pontefract, 2003, NW

ix Upton, 2006, PF (2); Caterham Barracks,

2008, Benedict Luxmoore (2)

xi Poundbury, 1989, PF

xii Leverkeusen CPW, Germany, 2000, JTP

xiii Castleford, 2003, NW

xiv Lübeck CPW, Germany, 2007,

Arie Oeveres; Chichester, 2008, JTP

xv Ladder of participation, JTP; Pontefract,

2003, NW

xvii Newcastle, 1998, JTP

xx West Silvertown, London, 1993, unknown

2 unknown, 2007, JTP

5 Caterham Barracks, Surrey, UK, 1998, JTP;

Vision drawing for Caterham Barracks,

Surrey, 1998, JTP

6 Dickens Yard, CP Event, Ealing, 2007, JTP

7 Cartoon by Louis Hellman, West Silvertown

CPW report (page 29), 1993, JTP

8 Topic workshop, Lucan-Clondalkin, Ireland,

2005, JTP; Team opening planning weekend,

Lübeck, Germany, 2007, Arie Oeveres

9 Community planning weekends at Cape Hill,

Sandwell, 1990, JTP; Poundbury, Dorset, 1989,

NW; West Silvertown, London, 1993, NW

12 Steering Group meeting, Lübeck, Germany,

2007, Andreas von Zadow; Client brieﬁng

meeting, Sittard-Geleen, Netherlands, 2006,

Andreas von Zadow.

14 Chichester CPW, 2008, JTP

18 Regents Park, London, 1995, NW

20 Tower block demolition, London, 1985, NW

22 Planning Weekend set-up, Berger-Levrault,

France, 2002, John Thompson

24 Cartoon by Mikhail Riabov, Ludwigsfelde,

Germany, 1996

26 Streetlamp banner, Pontefract, Yorkshire,

2003, NW

27 Advertising hoarding, Shankill Road, Belfast,

1995, JTP; publicity leaﬂets Anderson,

Indiana, USA, 1985 and Blairs College,

Scotland, 1994.

28 John Thompson & Partners, Aberdeen

airport for an event at Blairs College,

Scotland, 1994, NW

30 Nancy, France, 2001, JTP

31 Students from Moscow University, ECO 1

Community Planning Event, Russia, 1991, JTP

32 Reinvigorate event, Bristol, 2007, NW

34 Workshop at Reinvigorate event, Bristol,

2007, NW; developer John Muir, Blairs

College, Aberdeen, 1994, NW

35 Cuttings: Birmingham Post, 1988;

Pittsburgh Press, 1988; Sunday Telegraph,

1989; Dorset Advertiser, 1989; Architects’

Journal, 1990; Guardian, 1990; Southwark

Sparrow, 1993; Shankill People, 1995 (a 36-

page special issue prior to a planning

weekend); New Start, 2003

36 Poundbury Planning Weekend, Dorset,

1989, NW; Pontefract Community Planning

Event, Yorkshire, 2003, NW

37 Cambridge Stakeholder Participation Day, 2005,

NW; Hulme CPW, Manchester, 1992, JTP

38 Cambridge Stakeholder Participation Day,

2003, NW; Workshop on Local Development

Framework, Camberley, Surrey, 2006, NW

39 Teamwork, Lübeck, Germany, 2007,

Arie Overes

41 Come to the Table conference, Cambourne,

Cornwall, 2005, NW; Workshop on Local

Development Framework, Camberley,

Surrey, 2006, NW

44 Computing, Meppel, Netherlands, 2005,

Andreas von Zadow

45 Team working, Lübeck CPW, Germany,

2007, JTP; Draft Masterplan for Aylesham,

Kent, 2004, EDAW

46 Report back, Rosyth CPW, 2006, JTP

48 Based on a leaﬂet for Hulme CPW,

Manchester, 1992, JTP

50 Reinvigorate event, Bristol, 2007, NW

62 Heart of East Greenwich collaborative

design workshop, 2005, NW

63 Pittsburgh R/UDAT, USA, 1988, JTP;

Scarborough CPE, 2002, JTP; Cambridge

Appendices

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THE COMMUNITY PLANNING EVENT MANUAL

Seeking permission

Sign displayed prominently at an event in an

attempt to avoid complaints later on. If anyone is

unhappy with appearing in a photo in this book,

please send an email to info@nickwates.co.uk

identifying the photo and yourself. The photo will

then be cropped or removed in future editions.

Stakeholder Participation Day, 2003, NW;

Chichester CPW, 2008, JTP

64 Blairs College CPW, Scotland, 1994, NW

65 Cambridge Southern Fringe stakeholder

participation day, 2003, NW

66 Marrowbone Lane CPW, Dublin, 2007, JTP;

unknown, 2005, JTP

67 Fair Mile CPW, Cholsey, 2007, JTP; Dickens

Yard, CP Event, Ealing, 2007, JTP; Brunswick

College Planning day, Cambridge, 2007, JTP

68 Meppel, Pays-Bas, Netherlands, 2005, JTP;

Greater Shankill CPW, Belfast, Northern

Ireland, 1995, JTP

69 Angell Town CPW, Brixton,1993, JTP;

Berger-Levrault, France, 2002, John

Thompson; Pittsburgh R/UDAT, 1988, JTP

70 Young people: Pontefract Community

Planning Event, Yorkshire, 2003, NW;

Aylesham Enquiry by Design, Kent, 2003,

EDAW. Aerial photographs: Pontefract

Community Planning Event, Yorkshire,

2003, NW. Photos and montages: Heart of

East Greenwich collaborative design

workshop, 2005, NW

71 Character cards: Workshop on Local

Development Framework, Camberley,

Surrey, 2006, NW (2). Experts take the lead:

Sherford EbD, 2004, PF; Workshop on Local

Development Framework, Camberley,

Surrey, 2006, NW. Exhibition: Heart of East

Greenwich collaborative design workshop,

2005, NW. Flipcharting: Cambridge

stakeholder participation day, 2005, NW;

Heart of East Greenwich collaborative

design workshop, 2005, NW

72 Angell Town CPW, Brixton, 1993, JTP;

Pontefract Community Planning Event,

Yorkshire, 2003, NW; Heart of East Greenwich

collaborative design workshop, 2005, NW

73 Heart of East Greenwich collaborative

design workshop, 2005, NW (2); Sherford

EbD, 2004, PF; Pontefract Community

Planning Event, Yorkshire, 2003, NW

74 Blairs College CPW, Scotland, 1994, NW

75 Sherford Enquiry by Design, 2004, PF (2);

Poundbury Planning Weekend, 1989, NW;

Blairs College CPW, Scotland, 1994, JTP

76 Poundbury Planning Weekend, 1988, NW;

West Silvertown CPW, 1993, NW; Winfrith

EbD, 2008, PF

Appendices

78-79 Reports and broadsheet from Events in

Anderson, Indiana, USA, 1985, AIA;

Aylesham, Kent, 2003, Edaw; Sherford,

Devon, 2004, PF; Cambridge East, 2005,

Nick Wates Associates; Liberties, Dublin,

2007, JTP; Runnymede, Surrey, 2007, JTP;

Lübeck, Germany, 2007, von Zadow

80 Blairs College CPW, Scotland, 1994, JTP

81 Poundbury planning weekend, 1989, NW;

Lübeck CPW, Germany, 2007, JTP

82 Greater Shankhill CPW, Belfast, 1995, JTP;

Sherford Masterplan, 2006, PF

84 Upton, Northampton, 2007, PF

85 Blairs College CPW, Aberdeen, 1994, JTP;

Hulme CPW, Manchester, 1992, JTP

86 Upton, Northampton, 2007, PF; Caterham

Barracks, Surrey, 2008, JTP

88 Hands-on Planning, Woking CPW, 2007, JTP

91 Map courtesy of The American Institute of

Architects

104 Drawings courtesy of von Zadow and JTP

111 The Prince of Wales’s Institute of Architecture,

London, 1995, Richard Ivey

115 Runnymede CPW, Surrey, 2007

116 unknown, 2007, Arie Ouveres

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116 THE COMMUNITY PLANNING EVENT MANUAL

Quotation credits

xii Bob Evans, 2000, JTP

xiv Colm Lennon, 2005, JTP

xvi Interviews by JTP: 1 (Steven Pound MP)

Grand Union Vision, Southall, March 2000;

2, 3, 4 Stillorgan, Dublin 2006; 5 Balgaddy,

Dublin, August 2005; 6 Canongate Planning

Day, Edinburgh, March 2006; 7 Rosyth,

2006

2 Lee Mallett, Building Design, Editorial, 4

November 1994

4 Michael Baynes, Hawk Development

Management plc, 6 December 1993, NW

6 The Prince’s Foundation, Cherry Knowle

Hospital Enquiry by Design,4 November

2003

8 David Taylor, 15 February 1995, NW

10 Barry Wick, London & Edinburgh Trust plc,

Building Design, 3 February 1989

14 Lesley Whitehouse, Hulme Regeneration

Ltd, quoted in event report by JTP,

November 1992

16 Andrès Duany, 2006

18 American Institute of Architects, R/UDAT

Handbook, 1992

20 Kenneth Topping, Report, 1 November 1990

24 Peter Batchelor and David Lewis, Urban

Design in Action, 1985

26 Tom Bradley, Letter to American Institute of

Architects, 20 June 1990

28 Team member, Highbury Initiative,

Birmingham, 1988, quoted in event report

30 Mike Galloway, Crown Street Regeneration

Project, Glasgow, 1993, NW

32 Ted Watts, 1993, NW

34 John Worthington, Urban Design Quarterly,

1994.

36 Charmaine Young, Wimpey Homes, 1993,

38 Joan Maginn, North Hull Residents’

Association, quoted in Building homes

people want, Pete Duncan and Bill Halsall,

1994

40 Debbie Radcliffe, 1995, NW

44 Eléonore Hauptmann, from French version

of this manual.

48 American Institute of Architects, R/UDAT

Handbook, 1992

50 Don Chroston, South of Tyne and Wearside

NHS Trust, Cherry Knowle Hospital Enquiry

by Design, November 2003

62 Participant, Tottenham Reinvigorate event,

London, 2006, quoted in event report

64 John Barnard, Barnwood Court Tenants and

Residents Association, December 1993, NW

66 Patrick Harrison, Architects’ Journal, 14

March 1984

68 Justin Wilson, West Silvertown, December

1993, NW

72 Steven Pound, Grand Union Vision

Community Planning Weekend, Southall,

March 2000, JTP

74 Karin-Maria Trautmann, Partner, Trautmann

Real Estate Berlin, London, 1993, NW

80 David Lunts, Final presentation, Hulme,

Manchester, quoted in event report

84 Jon Rowland, September 1995, NW

86 Nicky Gavron, quoted in Wood Green event

report, 1990

Appendices

Sources and dates of quotations used in this manual.

JTP = interview by John Thompson & Partners

NW = interview by Nick Wates

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THE COMMUNITY PLANNING EVENT MANUAL

Index

1-day events 3, 20

accommodation 36

Action Planning (The Prince of Wales’s Institute of

Architecture, 1996) ii, viii, 91

Advisors 10–11, 16, 17

aerial photographs 33, 42, 62, 65, 70

agencies 19

The Community Planning Event Manual How To Use Collaborative

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