User Manual

User Manual:

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Deliverable 9 – User Manual
Group 13
08 October 2018

Content and Purpose:
The following document will explain to the user the specific functionality found in
CompuData’s respective sub-systems. Its purpose is to inform the user on how to use
the specific business functions, and understand the design principles used to make it
the most simplistic system interface possible. It will include a detailed explanation of
the purpose of all the system functions, all error messages, an explanation of how to
get help, a detailed reports explanation, a system implementation procedure, a
backup and restore procedure, an on-line help function explanation, a glossary with
all main terms, and a client sign off.

Figure 1: (From left to right) Ruan Bezuidenhout, Muaaz Cassim, Erik Grassman, Grant Geldenhuys, Lian Bezuidenhout.

Deliverable 9: User Manual

08 October 2018

CONTENTS
a. Implementation Procedure ................................................................................................................................................ 7
Introduction .......................................................................................................................................................................... 7
Overview of Implementation Procedure ............................................................................................................................... 7
Conversion of Existing Data................................................................................................................................................... 7
1.)

File Categories ............................................................................................................................................................ 7

2.)

Subcategorization....................................................................................................................................................... 7

3.)

Color Coding ............................................................................................................................................................... 7

4.)

Label Making .............................................................................................................................................................. 7

Execution of Conversion Plan ................................................................................................................................................ 8


Requirements ............................................................................................................................................................. 8



Installation process .................................................................................................................................................... 8

b. How to get help in the system ........................................................................................................................................ 10
In-system Help .................................................................................................................................................................... 10
Introduction ..................................................................................................................................................................... 10
Conclusion........................................................................................................................................................................ 11
Online Help ......................................................................................................................................................................... 11
Introduction ..................................................................................................................................................................... 11
User Process: ................................................................................................................................................................... 12
Conclusion........................................................................................................................................................................ 13
c. System functions................................................................................................................................................................ 14
Introduction ........................................................................................................................................................................ 14
Sub-System 1 – Procurement .............................................................................................................................................. 15
1.1 Add Supplier ............................................................................................................................................................... 15
1.2 Search Supplier .......................................................................................................................................................... 17
1.3 Maintain Supplier ....................................................................................................................................................... 19
1.4 Remove Supplier Details ............................................................................................................................................ 20
1.5 Add petty cash requisition ......................................................................................................................................... 21
1.6 Search Petty Cash Requisition .................................................................................................................................... 23
1.7 Modify Petty Cash Requisition ................................................................................................................................... 25
1.8 Approve Petty Cash Requisition ................................................................................................................................. 26
1.9 Remove Petty Cash Requisition details ...................................................................................................................... 28
1.10 Add EFT Requisition ................................................................................................................................................. 30
1.11 Search EFT Requisition ............................................................................................................................................. 32
1.12 Modify EFT Requisition ............................................................................................................................................ 34
1.13 Approve EFT Requisition .......................................................................................................................................... 36
1.14 Remove EFT Requisition ........................................................................................................................................... 37
1.15 Add/Assign Receipt to EFT Requisition .................................................................................................................... 40
1.16 Add/Assign Receipt to Petty Cash Requisition ......................................................................................................... 41

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Sub-System 2 – Equipment management ........................................................................................................................... 42
2.1 Add Equipment Type .................................................................................................................................................. 42
2.2 Search Equipment Type ............................................................................................................................................. 43
2.3 Modify Equipment Type ............................................................................................................................................. 44
2.4 Remove Equipment Type ........................................................................................................................................... 45
2.5 Add Equipment .......................................................................................................................................................... 46
2.6 Search Equipment ...................................................................................................................................................... 47
2.7 Modify Equipment ..................................................................................................................................................... 48
2.8 Write-off Equipment .................................................................................................................................................. 49
2.9 Add Software Licenses ............................................................................................................................................... 50
2.10 Search Software Licenses ......................................................................................................................................... 51
2.11 Modify Software Licenses ........................................................................................................................................ 52
2.12 Remove Software Licenses ...................................................................................................................................... 53
2.13 Add Equipment Repair Request ............................................................................................................................... 54
2.14 Search Equipment Repair Request ........................................................................................................................... 55
2.15 Modify Equipment Repair Request .......................................................................................................................... 56
2.16 Remove Equipment Repair Request Details............................................................................................................. 57
2.17 Add Repair Person.................................................................................................................................................... 58
2.18 Search Repair Person ............................................................................................................................................... 59
2.19 Modify Repair Person............................................................................................................................................... 60
2.22 Remove Repair Person Details ................................................................................................................................. 61
3. Sub-System 3 - Vehicles................................................................................................................................................... 62
3.1 Add Vehicle ................................................................................................................................................................ 62
3.2 Search Vehicle ............................................................................................................................................................ 64
3.3 Modify Vehicle ........................................................................................................................................................... 66
3.4 Remove Vehicle ......................................................................................................................................................... 68
3.5 Add Vehicle Service .................................................................................................................................................... 69
3.6 Search Vehicle Service ............................................................................................................................................... 71
3.8 Update Vehicle Service .............................................................................................................................................. 73
3.9 Remove Vehicle Service ............................................................................................................................................. 74
3.10 Add Vehicle Booking ................................................................................................................................................ 75
3.11 Search Vehicle Booking ............................................................................................................................................ 77
3.12 Modify Vehicle Booking ........................................................................................................................................... 78
3.13 Remove Vehicle Booking .......................................................................................................................................... 79
3.16 Add Usage Details to Log Sheet ............................................................................................................................... 80
3.17 Search Usage Details to Log Sheet ........................................................................................................................... 81
3.18 Modify Usage Details to Log Sheet .......................................................................................................................... 82
3.19 Remove Usage Details to Log Sheet ......................................................................................................................... 83
3.20 Add Vehicle Schedule ............................................................................................................................................... 84
3.21 Search Vehicle Schedule .......................................................................................................................................... 86

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3.22 Modify Vehicle Schedule .......................................................................................................................................... 87
Sub-System 4 – Donation .................................................................................................................................................... 89
4.1 Add Donation type ..................................................................................................................................................... 89
4.2 Search Donation type................................................................................................................................................. 90
4.3 Modify Donation Type ............................................................................................................................................... 91
4.4 Remove Donation Type Details .................................................................................................................................. 92
4.5 Add Donation ............................................................................................................................................................. 93
4.6 Search Donation ......................................................................................................................................................... 94
4.7 Modify Donation ........................................................................................................................................................ 95
4.8 Remove Donation Details .......................................................................................................................................... 96
4.9 Add Donation Item ..................................................................................................................................................... 97
4.10 Search Donation Item .............................................................................................................................................. 98
4.11 Modify Donation Item .............................................................................................................................................. 99
4.12 Remove Donation item Details .............................................................................................................................. 100
4.13 Search Quantity Types ........................................................................................................................................... 101
4.14 Modify Quantity Type ............................................................................................................................................ 102
4.15 Remove Quantity Type details ............................................................................................................................... 103
Sub-System 5 – Project Management ............................................................................................................................... 104
5.1 Add Project Type ...................................................................................................................................................... 104
5.2 Search Project Type ................................................................................................................................................. 105
5.3 Modify Project Type ................................................................................................................................................. 106
5.4 Remove Project Type ............................................................................................................................................... 107
5.5 Add Project .............................................................................................................................................................. 108
5.6 Search Project .......................................................................................................................................................... 109
5.7 Modify Project ......................................................................................................................................................... 110
5.8 Remove Project Details ............................................................................................................................................ 111
5.8 Remove Project Details ............................................................................................................................................ 112
5.9 View Archived Projects ............................................................................................................................................ 113
Sub-System 6 – User Access .............................................................................................................................................. 114
6.1 Add Access Level ...................................................................................................................................................... 114
6.2 Search Access Level .................................................................................................................................................. 115
6.3 Modify Access Level ................................................................................................................................................. 116
6.4 Remove Access Level Details ................................................................................................................................... 117
6.5 Add Job Title............................................................................................................................................................. 118
6.6 Search Job Title ........................................................................................................................................................ 119
6.7 Modify Job Title........................................................................................................................................................ 120
6.8 Remove Job Title Details .......................................................................................................................................... 121
6.9 Add User .................................................................................................................................................................. 122
6.10 Search User ............................................................................................................................................................ 124
6.11 Modify User ........................................................................................................................................................... 125

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6.12 Remove User Details .............................................................................................................................................. 127
6.15 Login....................................................................................................................................................................... 132
6.16 Logout .................................................................................................................................................................... 133
Sub-System 7 - Venues ...................................................................................................................................................... 134
7.1 Add Venue................................................................................................................................................................ 134
7.2 Search Venue ........................................................................................................................................................... 135
7.3 Modify Venue........................................................................................................................................................... 137
7.4 Remove Venue ......................................................................................................................................................... 138
7.5 Add Venue Booking .................................................................................................................................................. 140
7.6 Search Venue Booking ............................................................................................................................................. 142
7.7 Modify Venue Booking ............................................................................................................................................. 144
7.8 Remove Venue Booking ........................................................................................................................................... 146
7.9 Add Refreshment ..................................................................................................................................................... 147
7.10 Search Refreshment ............................................................................................................................................... 148
7.11 Modify Refreshment .............................................................................................................................................. 150
7.12 Remove Refreshment ............................................................................................................................................ 151
7.13 Add Refreshment to Venue Booking ...................................................................................................................... 153
7.14 Search Refreshment to Venue Booking ................................................................................................................. 155
7.15 Modify Venue Booking Refreshment ..................................................................................................................... 157
7.16 Remove Refreshment from Venue Booking ........................................................................................................... 158
7.17 Add Venue Schedule .............................................................................................................................................. 159
7.18 Search Venue Schedule .......................................................................................................................................... 161
7.19 Modify Venue Schedule ......................................................................................................................................... 162
7.20 Remove Venue Schedule ....................................................................................................................................... 164
7.21 Add Building ........................................................................................................................................................... 166
7.22 Search Building....................................................................................................................................................... 167
7.23 Modify Building ...................................................................................................................................................... 169
7.24 Remove Building .................................................................................................................................................... 170
System 8 – Equipment Bookings ....................................................................................................................................... 171
8.2 Search Equipment Bookings..................................................................................................................................... 173
8.5 Assign Printer Usage ................................................................................................................................................ 177
Sub-System 10 - Donors .................................................................................................................................................... 178
10.1a Add Donor - Person .............................................................................................................................................. 178
10.1b Add Donor - Organisation .................................................................................................................................... 180
10.2 Search Donor a – Donor Person ............................................................................................................................. 181
10.2 Search Donor b – Donor Organisation ................................................................................................................... 183
10.2 Modify Donor a - Person ........................................................................................................................................ 185
10.2 Modify Donor b - Organisation .............................................................................................................................. 186
10.4a Remove Donor - Person ....................................................................................................................................... 187
10.4b Remove Donor - Organisation.............................................................................................................................. 189

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10.6 Generate Thank You Letter Template – Donor Person & Organisation ................................................................. 191
Sub-System 11 - Reports ................................................................................................................................................... 193
11.1 Generate Procurement Report .............................................................................................................................. 193
11.2 Generate Vehicles Register .................................................................................................................................... 195
11.3 Generate Donations Report ................................................................................................................................... 197
11.4 Generate Equipment Usage Report ....................................................................................................................... 199
11.5 Generate Equipment Bookings Report .................................................................................................................. 201
11.6 Generate Venue Bookings Report .......................................................................................................................... 203
11.7 Generate Vehicle Bookings Report ........................................................................................................................ 205
Conclusion ......................................................................................................................................................................... 207
d. Backup and Restore ........................................................................................................................................................ 207
Introduction ...................................................................................................................................................................... 207
User Process................................................................................................................................................................... 207
Conclusion ......................................................................................................................................................................... 208
e. Glossary ............................................................................................................................................................................ 209
G. Contact Details ................................................................................................................................................................ 210
f. Sign-off by Client ............................................................................................................................................................. 211
Introduction ................................................................................................................................................................... 211
Conclusion ......................................................................................................................................................................... 211
g. Sign-off by Project Team members .............................................................................................................................. 212
Introduction ...................................................................................................................................................................... 212
Conclusion ......................................................................................................................................................................... 212

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08 October 2018

A. IMPLEMENTATION PROCEDURE
Introduction
This section describes the proposed system implementation procedure of CompuData. This plan will
describe a process in which certain series of instructions that should be followed by our client - in
order to ensure a clean transition from the old system to the new.

Overview of Implementation Procedure
The current system will run as a cut-over model of implementation after the financial year end of the
organisation. The desired effect of our conversion plan is to ensure a smooth transition to the new
system - in a manner that is financially and structurally sound. This is done through preparation and
accordingly placed execution processes that link functionality and overall vision.

Conversion of Existing Data
●

Filing system through Change Management:
- Our team will enforce a strict filing system ideology which Tshwane Leadership
Foundation can implement to store existing documentation over an extended period
of time. This will serve as a reference if the current system’s records do not go back far
enough. These methods include:

1.)

File Categories
-

File broad categories based on sub-system to enable the quick
direction of required information.

2.)

Subcategorization
-

Enables the specific information input into the relevant section
(e.g. Vehicles).

3.)

Color Coding
-

Using the same colors subconsciously associate that color with a
component of the business, which encourages repetition.

4.)

Label Making
-

●

Manually add Important donors/contact details to existing system:
-

●

A clear indication of what is contained in the file section.

After the new system is implemented and fully functional, all critical past files
concerning donors, their contact details and any other important files that might be
useful for the future will then be manually imported into the new system.

All future business functions are recorded on to the system:
-

When old system is terminated, every new business transaction will be recorded onto
the new system.
All physical documents will be stored as backups in case any sort of data loss
occurs in the implemented system.

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Execution of Conversion Plan

-



Requirements

Internet Browser (preferable Google chrome)
SQL server software
A stable Internet connection
Personal computer with Windows XP+ operating system
Adobe Acrobat reader for viewing PDF files offline

Installation process
As part of the installation, we are planning to implement dummy data in the form of
Employee Data, Donors and Vehicles.
An example of this would be the attributes of Employees, Donors and Vehicles being
filled into the system. This can be done through a script, or manual implementation.
For implementation of the new system must manually install the required software onto
each computer located in the work environment.
A direct cut over plan will be used in order to stabilize the system and promote a new
healthy growth period after its implementation.



Training
Tshwane Leadership Foundation is composed of a multitude of people who will use the
system, but only approximately 4 regular users. The training sessions will be open to all,
but these 4 users are to be trained at a high level, to ensure that anyone else using the
system has a reliable back-bone to troubleshoot if needed.

In addition to this, CompuData will provide Email and Cell support for any technical
issues for 1 months after the implementation and training of the new system.




Detailed Training Plan
Day 1 (6 Hours)
1 hour - Present and explain functionality of system
-

Overall functions and features will be explained. How they will use this system
as well as how it will benefit them in their daily work.

2 hours - Example of how to navigate system
-

Perform basic actions such as navigating menus and adding to the database.

2 hours - Example of logging in and using functions
-

Each person will create their own account, login and logout their account a few
times so that they can get familiar with the process of always logging out.

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1 hour - Consulting
-



Answering any Questions the users have, or explaining any areas that are
unclear.

Day 2 (8 Hours)
8 hours - Checking hardware and software
-



These hours will be spent making sure that the computers used by our client
are compatible in both the hardware and software departments.

Day 3 (9 Hours)
3 hours - Finalisation of system installation process and link to databases
-

Ensuring that the system installation process functions as expected, and that all
corresponding database links are functional.

3 hours - Individual Training of Functionality
-

Each individual will have an individual session where they will get detailed
attention. This enables in-depth understanding of the system functionality.

2 hours - Feedback Session
-

This session tracks the users experience with the system after they use and
interact with it. Furthermore, it documents how the system could potentially
improve for the future.

1 hour - Consulting
-

Answering any Questions the users have, or explaining any areas that are
unclear.

Conclusion
This section above described the proposed implementation procedure of CompuData. This procedure involves
the process in which certain series of instructions that should be followed by our client - in order to ensure a
clean transition from the old system to the new. Furthermore, the execution lists the requirements needed, hosts
a variety of training sessions that spam over 3 days, as well as a list of the requirements needed to run the system
properly.

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B. HOW TO GET HELP IN THE SYSTEM
In-system Help
Introduction
The following details will explain how a user is to navigate in order to receive help in the
immediate system. This option will be available throughout the system, as it should be accessible
at the exact moment that help is desired.
Step 1: The user selects the help icon in the top right of a screen

Step 2: The “User Manual” Is then displayed to the user – with optional download
buttons

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Optional Step 3: The user selects the “Download” button and the “User Manual” is then downloaded,
with a complete table of contents and relative components.



Downloaded Document:

Optional Step 3: The user can select the search function and input desired details

Conclusion
The above mentioned process describes the processes in which a user can get help in the
CompuData system. In specific, this will include the use of the User Manual. Directories for each use
case will be specified in the table of contents for ease of use.

Online Help

Introduction
The below section will inform the user on how an on-line help function will be implemented into
the CompuData system. This will be done through an online chat which directly links to the
development team. This will be done through a chat linked inside of the Wix.com website
applicable to the client. The user can use this when wanting a direct link to the development team.

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User Process:
Step 1: The user selects the help icon in the top right of a screen

Step 2: The “User Manual” Is then displayed to the user – with optional download buttons

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Step 3: The user selects the “Chat with us - Online” button.

Step 4: The system opens the Wix website, where the user is exposed to a chat where they can talk to the
development team. They can expand the chat and type a message.

Step 4b: Expanded view:

Conclusion
The above mentioned process shows a detailed process on how to get online help in the
CompuData. This was done through the implementation of a third-party chat that directly links to
the development team.

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08 October 2018

C. SYSTEM FUNCTIONS
Introduction
The following explanations will show a detailed process in which all system functions are displayed and
explained to the user. This includes a detailed use case view, where all controls are labelled and
explained to the user in a tabled format. These processes can then be referred to later as a guide to how
the processes can be conducted to produce a wanted result.

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08 October 2018

Sub-System 1 – Procurement
1.1 Add Supplier
DESCRIPTIONS



This form displays the required details to successfully add a Supplier to the system.
Supplier details are required to successfully add the Supplier.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Supplier Input boxes

Save and Add Supplier
Button

Back button

Description
-

This button serves as a help function for the Add Supplier screen.
It shows a detailed process on how to progress.

This textbox allows the User to input a new Supplier into the
system to be validated for recording.

The Save and Add Supplier button adds the entered data to the
Supplier table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add Supplier form will close.
If the user clicks the No button, the notification message
disappears, and the Add Supplier form remains open with all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES

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Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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1.2 Search Supplier
DESCRIPTIONS


This form displays the details for each Supplier on the system.

DETAILED SCREEN LAYOUT

1
5
3

8
9
10

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Fuzzy Search Bar

Row Count Selector
Dropdown Menu

Supplier Table View

5
6

This button serves as a help function for the Search Supplier
screen.
It shows a detailed process on how to progress.

Allows the User to search through the Supplier table and
automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items
This table displays all the relevant Supplier in the database that
match the corresponding search criteria selected in the Search
Supplier Fuzzy Text Box.

View Icon

Takes the user to the View Supplier Details form

Modify Icon

Takes the user to the Modify Supplier Details form

Prompts the user if he/she would like to remove the selected
Supplier.
If the user selects Yes, the Supplier is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

Remove Icon

Previous/Next Buttons

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Add Supplier Button

Takes the User to the Add Supplier form.

Back Button

Takes the User back to the Home form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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08 October 2018

1.3 Maintain Supplier
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Supplier.
Supplier details are required to successfully modify the Supplier.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Supplier Input boxes

Save and Add Supplier
Button

Back button

Description
-

This button serves as a help function for the Modify Supplier screen.
It shows a detailed process on how to progress.
This textbox allows the User to input Supplier Name into the system
to be validated for recording.

The Save and Add Supplier button adds the entered data to the
Supplier table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Modify Supplier form will close.
If the user clicks the No button, the notification message disappears,
and the Modify Supplier form remains open with all entered details still
existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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08 October 2018

1.4 Remove Supplier Details
DESCRIPTIONS


This form displays the details for the chosen Supplier and options to maintain or remove Supplier.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

This button serves as a help function for the Supplier Details screen.
It shows a detailed process on how to progress.

Supplier boxes

This open fields are disabled and can only be viewed.

Supplier Buttons

The Maintain button displays the Modify Supplier form.
The Remove button removes the chosen Supplier (the Supplier
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Supplier Details form will close.
If the user clicks the No button, the notification message disappears,
and the Supplier Details form remains open with all entered details
still existing.

Description

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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08 October 2018

1.5 Add petty cash requisition

DESCRIPTIONS



This form displays the required details to successfully add a petty cash requisition the system.
petty cash requisition details are required to successfully add the petty cash requisition.

DETAILED SCREEN LAYOUT

5
2

3
4

Going to the next tab:

DETAILED LAYOUT DESCRIPTION & EXPLANATION

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Control

Description
-

This button serves as a help function for the Add petty cash
requisition screen.
It shows a detailed process on how to progress.

Help Button

petty cash requisition
Input boxes

These textboxes allow the User to input petty cash requisition
details into the system to be validated for recording.

Add petty cash
requisition and item to
list Button

The Save and Add Donation type button adds the entered data
to the petty cash requisition table.
The Cancel button the Add line items form will close.

Back button

Tabs

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add petty cash requisition
form will close.
If the user clicks the No button, the notification message
disappears, and the Add petty cash requisition form remains open
with all entered details still existing.
Allow user to navigate easier to input all information about the
user.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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08 October 2018

1.6 Search Petty Cash Requisition
DESCRIPTIONS


This form displays the details for each Petty Cash Requisition on the system.

DETAILED SCREEN LAYOUT

1
6
10

7
8

9
3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Petty Cash Requisition
Table

Add and approve
Petty Cash Requisition
Button

Back button

Fuzzy Search Bar

This button serves as a help function for the Petty Cash
Requisition screen
It shows a detailed process on how to progress.
The Petty Cash Requisition table contains data from each Petty
Cash Requisition a view button, a modify button and a remove
button.
Theses buttons takes you to the Petty Cash Requisition Details
and the Modify Petty Cash Requisition forms.
The Add Petty Cash Requisition button displays the Add Petty
Cash Requisition form.
The Approve Petty Cash Requisition button display a po-up
message confirming that Petty Cash Requisition is approved.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Petty Cash Requisition form
will close.
If the user clicks the No button, the notification message
disappears, and the Petty Cash Requisition form remains open
with all entered details still existing.
Allows the User to search through the Petty Cash Requisition table
and automatically refreshes to display search results.

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View Icon

Takes the user to the View Petty Cash Requisition Details form

Modify Icon

Takes the user to the Modify Petty Cash Requisition Details form

Prompts the user if he/she would like to remove the selected
Petty Cash Requisition.
If the user selects Yes, the Petty Cash Requisition is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

Remove Icon

Previous/Next Buttons

Row Count Selector
Dropdown Menu

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

1.7 Modify Petty Cash Requisition
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Petty Cash Requisition.
Petty Cash Requisition details are required to successfully modify the Petty Cash Requisition.

DETAILED SCREEN LAYOUT

5
2

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

2
3

Description
-

This button serves as a help function for the Modify Petty Cash Requisition screen.
It shows a detailed process on how to progress.

Petty Cash Requisition Input
boxes

This textbox allows the User to input Petty Cash Requisition Name into the system to be
validated for recording.

Save Petty Cash Requisition
Button

The Save and Add Petty Cash Requisition button adds the entered data to the Petty Cash
Requisition table.

This button displays a notification message to confirm the loss of all possible changes on
the form.
If the user clicks the Yes button, the Modify Petty Cash Requisition form will close.
If the user clicks the No button, the notification message disappears, and the Modify Petty
Cash Requisition form remains open with all entered details still existing.

Back button

Tabs

Allow user to navigate easier to input all information about the user.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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1.8 Approve Petty Cash Requisition
DESCRIPTIONS


This form approves the details for each Petty Cash Requisition on the system.

DETAILED SCREEN LAYOUT

1
6
10

7
8

9
3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Petty Cash Requisition
Table

Add and approve
Petty Cash Requisition
Button

Back button

Fuzzy Search Bar

View Icon

Allows the User to search through the Petty Cash Requisition table
and automatically refreshes to display search results.

Takes the user to the View Petty Cash Requisition Details form

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Modify Icon

Remove Icon

Previous/Next Buttons

Row Count Selector
Dropdown Menu

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-

Takes the user to the Modify Petty Cash Requisition Details form

Allows the User to cycle between different pages of results.
Displays the current results page number.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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08 October 2018

1.9 Remove Petty Cash Requisition details

DESCRIPTIONS
This form displays the details for the chosen Petty Cash Requisition and options to maintain or remove Petty
Cash Requisition.



DETAILED SCREEN LAYOUT

5
2

3
4

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DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Petty Cash Requisition
boxes

Description
-

Petty Cash Requisition
Buttons

This button serves as a help function for the Petty Cash
Requisition Details screen.
It shows a detailed process on how to progress.

This open field (description) are disabled and can only be viewed.

The Maintain button displays the Modify Petty Cash Requisition
form.
The Remove button removes the chosen Petty Cash Requisition
(the Petty Cash Requisition currently displayed on the form) from
the system.
Assign receipt button assigns it to the petty cash requisition
that is being displayed on the screen.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Petty Cash Requisition Details
form will close.
If the user clicks the No button, the notification message
disappears, and the Petty Cash Requisition Details form remains
open with all entered details still existing.

Back button

Tabs

To view the line details of the current petty cash requisition.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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1.10 Add EFT Requisition

DESCRIPTIONS
This form displays the required details to successfully add an EFT Requisition to the system.
EFT Requisition details are required to successfully add the EFT Requisition.




DETAILED SCREEN LAYOUT

3
4
5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Panels

EFT Requisition drop

EFT Requisition Input

Add EFT Requisition

Description

These dropdown list allows the user to choose the Supplier
Name, Project and User Responsible.

This textboxes allows the User to input an EFT Requisition Date
into the system to be validated for recording.

The Add EFT Requisition button adds the entered data to the EFT
Requisition table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add EFT Requisition form will
close.
If the user click the No button, the notification message
disappears and the Add EFT Requisition from remains open will all
entered details still existing.

down list

boxes

Type Button

Back button

This button serves as a help function for the Add EFT Requisition
screen.
It shows a detailed process on how to progress.
The EFT Repulsion Details panel displays the required details for
EFT Requisition ,
The Line Details panel displays the Line Details required details.

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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08 October 2018

1.11 Search EFT Requisition
DESCRIPTIONS


This form displays the details for each EFT Requisition on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

2
3

Row Count Selector
Drop Down Menu
Fuzzy Search Bar

EFT Requisition Type

EFT Requisition

Description

Table

Buttons

Allows the User to search through the EFT Requisition table and
automatically refreshes to display search results.

The EFT Requisition type table contains data from each EFT
Requisition type, a view button, a modify button and a remove
button.
The view buttons takes you to the EFT Requisition Details form.
The modify button takes you to the Modify EFT Requisition form.
The remove button removes the EFT Requisition.
The Add EFT Requisition Type button displays the Add EFT
Requisition Type form.
Approve EFT button approves the EFT Requisition.
Allows the User to cycle between different pages of
results.

Previous/ Next button
-

Back button

This button serves as a help function for the EFT Requisition
screen.
It shows a detailed process on how to progress.
This dropdown menu displays the available options for the
number of items to display per page.
Generally, the available options are 10, 25, 50 or All items

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-

If the user click the No button, the notification message
disappears and the EFT Requisition from remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

1.12 Modify EFT Requisition

DESCRIPTIONS



This form displays the required input components needed to successfully modify an EFT Requisition.
EFT Requisition the details are required to successfully modify the EFT Requisition.

DETAILED SCREEN LAYOUT

2
3
4
5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Panels

EFT Requisition Drop

EFT Requisition Input

Description

These three drop down list allows the User to choose an EFT
Requisition Supplier Name, Project and User Responsible.

This textbox allows the user to input the date.

The Update EFT Requisition Type button adds the entered data
to the EFT Requisition table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify EFT Requisition form
will close.

down lists

boxes
Update EFT
Requisition Type
Button

Back button

This button serves as a help function for the Modify EFT
Requisition screen.
It shows a detailed process on how to progress.
The EFT Requisition panel displays the required details for EFT
Requisition,
The Line Details panel displays the required details needed for
Line Details.

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-

If the user click the No button, the notification message
disappears and the Modify EFT Requisition from remains open will
all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

1.13 Approve EFT Requisition
DESCRIPTIONS


This form displays the table that contains the details for each EFT Requisition on the system that can be
selected to approve EFT Requisition.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

Row Count Selector Drop Down
Menu

Fuzzy Search Bar

EFT Requisition Type Table

Previous/ Next button

Description
-

This button serves as a help function for the Approve EFT Requisition screen.
It shows a detailed process on how to progress.

This dropdown menu displays the available options for the number of items to display per
page.
Generally, the available options are 10, 25, 50 or All items

Allows the User to search through the EFT Requisition table and automatically refreshes to
display search results.

The EFT Requisition type table contains data from each EFT Requisition type, a view button, a
modify button and a remove button.
The view buttons takes you to the EFT Requisition Details form.
The modify button takes you to the Modify EFT Requisition form.
The remove button removes the EFT Requisition.
Allows the User to cycle between different pages of
results.

Back button

Displays the current results page number.
This button displays a notification message to confirm the loss of all possible changes on the
form.
If the user clicks the Yes button, the Approve EFT Requisition form will close.
If the user click the No button, the notification message disappears and the Approve EFT
Requisition from remains open will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

1.14 Remove EFT Requisition

DESCRIPTION



This tutorial will demonstrate to you how to remove an EFT requisition from the system.
Before removing an EFT requisition, an EFT requisition must first be added or exist on the system.

LEARNING OUTCOMES
AT THE END OF THE LESSON, YOU SHOULD BE ABLE TO:




Navigate to the EFT requisition View.
View all EFT requisition details.
Successfully remove an EFT requisition.

PROCESS STEPS

NAVIGATING TO THE EFT REQUISITION VIEW FORM:

1.) Select the EFT requisition sub-system from the Main Menu

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2.) When the EFT Requisition Menu is displayed. Click the EFT requisition button.

REMOVING A VENUE:
3.) When the EFT requisition View is displayed, Select the “Trash Can” control to remove a EFT
requisition.

4.) When the Confirmation prompt is displayed. Select the “Yes” button to remove an EFT
requisition.

Deliverable 9: User Manual

LESSON TEST & EXERCISE DATA


None.

08 October 2018

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08 October 2018

1.15 Add/Assign Receipt to EFT Requisition
DESCRIPTIONS


This form displays an upload button and a add receipt button that allows the user to upload and add a receipt
to EFT Requisition.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Assign Receipt
screen.
It shows a detailed process on how to progress.

Upload file button

This button allows you to choose the file you want to upload.

Add Receipt Button

This button adds the receipt.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Assign Receipt form will
close.
If the user click the No button, the notification message
disappears and the Assign Receipt from remains open will all
entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

1.16 Add/Assign Receipt to Petty Cash Requisition
DESCRIPTIONS


This form displays an upload button and a add receipt button that allows the user to upload and add a receipt
to Petty Cash Requisition.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Assign Receipt
screen.
It shows a detailed process on how to progress.

Upload file button

This button allows you to choose the file you want to upload.

Add Receipt Button

This button adds the receipt.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

Sub-System 2 – Equipment management

2.1 Add Equipment Type
DESCRIPTIONS



This form displays the required details to successfully add an Equipment Type the system.
Equipment Type details are required to successfully add the Equipment Type

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

2
3

Description
-

This button serves as a help function for the Add Equipment Type screen.
It shows a detailed process on how to progress.

Equipment Type Input
boxes

These textboxes allow the User to input Equipment Type details into the system
to be validated for recording.

Add Equipment Type and
item to list Button

The Save and Add Equipment Type button adds the entered data to the
Equipment Type table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Add Equipment Type form will close.
If the user clicks the No button, the notification message disappears, and the
Add Equipment Type form remains open with all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

2.2 Search Equipment Type

DESCRIPTIONS


This form displays the details for each Equipment Type on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Equipment Type Table

Add and approve
Equipment Type Button

The Add Equipment Type button displays the Add Equipment Type
form.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Equipment Type form will close.
If the user clicks the No button, the notification message disappears,
and the Equipment Type form remains open with all entered details still
existing.

Back button

Description

This button serves as a help function for the Equipment Type screen
It shows a detailed process on how to progress.
The Equipment Type table contains data from each Equipment Type a
view button, a modify button and a remove button.
Theses buttons takes you to the Equipment Type Details and the Modify
Equipment Type.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.3 Modify Equipment Type
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Equipment Type.
Equipment Type details are required to successfully modify the Equipment Type.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

This button serves as a help function for the Modify Equipment Type screen.
It shows a detailed process on how to progress.

Help Button

Equipment Type Input
boxes

These textboxes allows the User to input Equipment Type details into the
system to be validated for recording.

Save Equipment Type
Button

The Save and Add Equipment Type button adds the entered data to the
Equipment Type table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Modify Equipment Type form will close.
If the user clicks the No button, the notification message disappears, and
the Modify Equipment Type form remains open with all entered details still
existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.4 Remove Equipment Type

DESCRIPTIONS
This form displays the details for the chosen Equipment Type and options to maintain or remove Equipment
Type.



DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Description

Help Button

Equipment Type boxes

This open field (description) are disabled and can only be viewed.

Equipment Type Buttons

The Maintain button displays the Modify Equipment Type form.
The Remove button removes the chosen Equipment Type (the Equipment Type
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all possible changes
on the form.
If the user clicks the Yes button, the Equipment Type Details form will close.
If the user clicks the No button, the notification message disappears, and the
Equipment Type Details form remains open with all entered details still existing.

Back button

This button serves as a help function for the Equipment Type Details screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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08 October 2018

2.5 Add Equipment

DESCRIPTIONS



This form displays the required details to successfully add a Equipment to the system.
Equipment details are required to successfully add the Equipment.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Equipment Input boxes

Save and Add Equipment
Button

Back button

Description
-

This button serves as a help function for the Add Equipment screen.
It shows a detailed process on how to progress.

These textboxes allows the User to input a new Equipment into the
system to be validated for recording.

The Save and Add Equipment button adds the entered data to the
Equipment table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Add Equipment form will close.
If the user clicks the No button, the notification message disappears, and
the Add Equipment form remains open with all entered details still
existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

2.6 Search Equipment

DESCRIPTIONS


This form displays the details for each Equipment on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Equipment type screen
It shows a detailed process on how to progress.

The Equipment table contains data from each Equipment, a view
button, a modify button and a remove button.
Theses buttons takes you to the Equipment Details and the Modify
Equipment forms.

Equipment Table

Add and Assign
Equipment Button

The Add Equipment button displays the Add Equipment form.
The Assign Equipment button displays the assign Equipment form.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Equipment form will close.
If the user clicks the No button, the notification message disappears,
and the Equipment form remains open with all entered details still
existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a
relevant error message.

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08 October 2018

2.7 Modify Equipment

DESCRIPTIONS



This form displays the required input components needed to successfully modify an Equipment.
Equipment details are required to successfully modify the Equipment.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

Equipment Input boxes

Save and Add Equipment
Button

Back button

Description
-

This button serves as a help function for the Modify Equipment screen.
It shows a detailed process on how to progress.

This textbox allows the User to input Equipment Name into the system to be
validated for recording.

The Save and Add Equipment button adds the entered data to the Equipment
table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Modify Equipment form will close.
If the user clicks the No button, the notification message disappears, and the
Modify Equipment form remains open with all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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2.8 Write-off Equipment

DESCRIPTIONS


This form displays the details for the chosen Equipment and options to maintain or remove Equipment.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description

Help Button

Equipment boxes

This open fields are disabled and can only be viewed.

Equipment Buttons

The Maintain button displays the Modify Equipment form.
The Remove button removes the chosen Equipment (the Equipment
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Equipment Details form will close.
If the user clicks the No button, the notification message disappears,
and the Equipment Details form remains open with all entered details
still existing.

Back button

This button serves as a help function for the Equipment Details screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.9 Add Software Licenses
DESCRIPTIONS
This form displays the required details to successfully add a Software Licenses to the system.
Software Licenses details are required to successfully add the Software Licenses.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Description

Help Button

This button serves as a help function for the Add Software Licenses screen.
It shows a detailed process on how to progress.

Software Licenses Input

These two textboxes allows the User to input a new Software Licenses Name and
Activation Period into the system to be validated for recording.

Save and Add Software

The Save and Add Software Licenses button adds the entered data to the
Software Licenses table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Add Software Licenses form will close.
If the user click the No button, the notification message disappears and the Add
Software Licenses from remains open will all entered details still existing.

boxes

Licenses Button

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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08 October 2018

2.10 Search Software Licenses
DESCRIPTIONS


This form displays the details for each Software Licenses on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Software Licenses

Buttons

Table

The Add Software Licenses button displays the Add Software
Licenses form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Software Licenses form will
close.
If the user click the No button, the notification message
disappears and the Software Licenses from remains open will all
entered details still existing.

Back button

This button serves as a help function for the Software Licenses
screen.
It shows a detailed process on how to progress.
The Software Licenses table contains data from each Software
Licenses, a view button, a modify button and a remove button.
Theses buttons takes you to the Software Licenses Details and the
Modify Software Licenses forms.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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08 October 2018

2.11 Modify Software Licenses
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Software Licenses.
Software Licenses details are required to successfully modify the Software Licenses.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Software Licenses Input

Save and Add Software

These two textboxes allows the User to input Software Licenses Name
and Activation Period into the system to be validated for recording.

The Save and Add Software Licenses button adds the entered data to
the Software Licenses table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Modify Software Licenses form will
close.
If the user click the No button, the notification message disappears and
the Modify Software Licenses from remains open will all entered details
still existing.

boxes

Licenses Button

Back button

This button serves as a help function for the Modify Software Licenses
screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.12 Remove Software Licenses

DESCRIPTIONS


This form displays the details for the chosen Software Licenses and options to maintain or remove Software
Licenses.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control
-

This button serves as a help function for the Software Licenses Details
screen.
It shows a detailed process on how to progress.

Software Licenses boxes

These two boxes are disabled and can only be viewed.

Software Licenses

The Maintain button displays the Modify Software Licenses form.
The Remove button removes the chosen Software Licenses (the
Software Licenses currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Software Licenses Details form will
close.
If the user click the No button, the notification message disappears and
the Software Licenses Details from remains open will all entered details
still existing.

1
2
3

Description

Help Button

Buttons

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.13 Add Equipment Repair Request

DESCRIPTIONS
This form displays the required details to successfully add an Equipment Repair Request to the system.
Equipment Repair Request details are required to successfully add the Equipment Repair Request.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Description
-

Help Button

Equipment Repair Request

Equipment repair request

These two textboxes allows the User to input a new Repair reason and repair
person into the system to be validated for recording.

The add repair person button displays the add repair person form.
The Add Equipment Repair Request button adds the entered data to the
Equipment Repair Request table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Add Equipment Repair Request form will
close.
If the user click the No button, the notification message disappears and the
Add Equipment Repair Request from remains open will all entered details still
existing.

Input boxes
Add repair person and
Buttons

Back button

This button serves as a help function for the Add Equipment Repair Request
screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

2.14 Search Equipment Repair Request

DESCRIPTIONS


This form displays the details for each Equipment Repair Request on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Equipment Repair
Request Table

Buttons

Back button

This button serves as a help function for the Equipment Repair Request
screen.
It shows a detailed process on how to progress.
The Equipment Repair Request table contains data from each Equipment
Repair Request, a view button, a modify button and a remove button.
Theses buttons takes you to the Equipment Repair Request Details and the
Modify Equipment Repair Request forms.
The Add Repair Request button displays the Add Equipment Repair
Request form.
The Approve Request button displays the approve request from.
The complete request button displays the complete request form.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Equipment Repair Request form will
close.
If the user click the No button, the notification message disappears and
the Equipment Repair Request from remains open will all entered details
still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.15 Modify Equipment Repair Request

DESCRIPTIONS



This form displays the required input components needed to successfully modify an Equipment Repair
Request.
Equipment Repair Request details are required to successfully modify the Equipment Repair Request.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

2
3

Description
-

Equipment Repair

These two boxes allows the User to input Reason and Repair
Person into the system to be validated for recording.

The Save button adds the entered data to the Equipment Repair
Request table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify Equipment Repair
Request form will close.
If the user click the No button, the notification message
disappears and the Modify Equipment Repair Request from
remains open will all entered details still existing.

Request Input boxes
Save Equipment
Repair Request Button

Back button

This button serves as a help function for the Modify Equipment
Repair Request screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.16 Remove Equipment Repair Request Details

DESCRIPTIONS


This form displays the details for the chosen Equipment Repair Request and options to maintain or remove
Equipment Repair Request.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

Equipment Repair Request
boxes

Equipment Repair Request
Buttons

Description
-

This button serves as a help function for the Equipment Repair Request Details screen.
It shows a detailed process on how to progress.

These five boxes are disabled and can only be viewed.

The Modify button displays the Modify Equipment Repair Request form.
The Approve button displays the approve Equipment Repair Request Details form.
The finalize button displays the finalize form.
The Remove button removes the chosen Equipment Repair Request (the Equipment
Repair Request currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all possible changes on
the form.
If the user clicks the Yes button, the Equipment Repair Request Details form will close.
If the user click the No button, the notification message disappears and the Equipment
Repair Request Details from remains open will all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.17 Add Repair Person
DESCRIPTIONS
This form displays the required details to successfully add a Person Request to the system.
Person Request details are required to successfully add the Person Request.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Person Request Input

Add Person Request

boxes
-

The Save and Add Person Request button adds the entered data
to the system.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add Person Request form will
close.
If the user click the No button, the notification message
disappears and the Add Person Request from remains open will all
entered details still existing.

Button

Back button

This button serves as a help function for the Add Person Request
screen.
It shows a detailed process on how to progress.
These three textboxes allows the User to input a new Name,
Email Address, Bank, Account Number and Branch Code into the
system to be validated for recording.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

2.18 Search Repair Person

DESCRIPTIONS


This form displays the details for each Person Request on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Person Request Table

Repair person Button

The Add Person Request button displays the Add Person Request
form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Person Request form will
close.
If the user click the No button, the notification message
disappears and the Person Request from remains open will all
entered details still existing.

Back button

This button serves as a help function for the Person Request
screen.
It shows a detailed process on how to progress.
The Person Request table contains data from each Person
Request, a view button, a modify button and a remove button.
Theses buttons takes you to the Person Request Details and the
Modify Person Request forms.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.19 Modify Repair Person
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Person Request.
Person Request details are required to successfully modify the Person Request.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Person Request Input

Save Button

boxes
-

The Save button adds the entered data to the Person Request
table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify Person Request form
will close.
If the user click the No button, the notification message
disappears and the Modify Person Request from remains open will
all entered details still existing.

Back button

This button serves as a help function for the Modify Person
Request screen.
It shows a detailed process on how to progress.
These five textboxes allows the User to input Name, Email
Address, Bank, Account Number and Branch Code into the
system to be validated for recording.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

2.22 Remove Repair Person Details
DESCRIPTIONS


This form displays the details for the chosen Person Request and options to maintain or remove Person
Request.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Person Request
Details screen.
It shows a detailed process on how to progress.

Person Request boxes

These five boxes are disabled and can only be viewed.

Person Request

The Modify button displays the Modify Person Request form.
The Remove button removes the chosen Person Request (the
Person Request currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Person Request Details form
will close.
If the user click the No button, the notification message
disappears and the Person Request Details from remains open will
all entered details still existing.

Buttons

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

Sub-System 3 - Vehicles
3.1 Add Vehicle
DESCRIPTIONS



This form displays the required details to successfully add a vehicle to the CompuData system.
Vehicle details are required to successfully add a vehicle.

DETAILED SCREEN LAYOUT
1

2
3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Quantity Count Box

Description
-

This button serves as a help function for the Add Vehicle screen.
It shows a detailed process on how to progress.

This control acts as a counter that the user can use to increase or
decrease the value in the textbox.
The Up arrow increases the value, the Down arrow decreases the
value.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Vehicle form will close.
If the user clicks the No button, the notification message
disappears and the Add Vehicle form remains open will all
entered details still existing.
A drop down box populated with the current building as the
default, and all the building names from the VEHICLE_TYPE
table.

Back Button

Vehicle Type Drop
Down Box

Deliverable 9: User Manual

08 October 2018
-

Add Vehicle Button

Back Button

The button displays a notification message to confirm the
addition of a new Vehicle.
If the user clicks the Yes button, all details of the Vehicle are
saved to the CompuData database.
A notification of successful addition of Vehicle is displayed and
the Add Vehicle form closes.
If the user clicks the No button, the notification message
disappears and the Add Vehicle form remains open will all
entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Vehicle form will close.
If the user clicks the No button, the notification message
disappears and the Add Vehicle form remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.2 Search Vehicle

8.3
DESCRIPTIONS
This form allows the user to search for a specific Vehicle in the CompuData database using different types of
search criteria.
Vehicles in the database matching the search criteria are displayed to the user in a table.




DETAILED SCREEN LAYOUT

1
4
5

7
9

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.
1

Control

Description
-

Help Button

This button serves as a help function for the Search Vehicle
screen.
It shows a detailed process on how to progress.

Allows the User to search through the Vehicles table and
automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

View Icon

Takes the user to the View Venue Details form

Modify Icon

Takes the user to the Modify Venue Details form

Prompts the user if he/she would like to remove the selected
venue.
If the user selects Yes, the venue is removed.
If the user selects No, the form will remain open and unchanged.

Fuzzy Search Bar

Row Count Selector
Dropdown Menu

4
5
6

Remove Icon

Previous/Next Buttons

Allows the User to cycle between different pages of results.
Displays the current results page number.

Add Booking Button

Takes the User to the Add Vehicle Booking form.

Deliverable 9: User Manual

08 October 2018

Add Vehicle Button

Takes the User to the Add Vehicle form.

Back Button

Takes the User back to the Vehicle Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None.

Deliverable 9: User Manual

08 October 2018

3.3 Modify Vehicle

DESCRIPTIONS
This form allows the user to select a specific Vehicle and to modify the Vehicle details stored in the
CompuData database.
Modified Vehicle details are required to successfully modify Vehicle.




DETAILED SCREEN LAYOUT

2
3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Quantity Count Box

Back Button

Vehicle Type Drop

Down Box
-

Save Button

This button serves as a help function for the Modify Vehicle
screen.
It shows a detailed process on how to progress.
This control acts as a counter that the user can use to increase or
decrease the value in the textbox.
The Up arrow increases the value, the Down arrow decreases the
value.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Modify Vehicle form will
close.
If the user clicks the No button, the notification message
disappears and the Modify Vehicle form remains open will all
entered details still existing.
A drop down box populated with the current building as the
default, and all the building names from the VEHICLE_TYPE
table.
The button displays a notification message to confirm the
addition of a new Vehicle.
If the user clicks the Yes button, all details of the Vehicle are
saved to the CompuData database.

Deliverable 9: User Manual

08 October 2018
-

Back Button

A notification of successful addition of Vehicle is displayed and
the Modify Vehicle form closes.
If the user clicks the No button, the notification message
disappears and the Modify Vehicle form remains open will all
entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Modify Vehicle form will
close.
If the user clicks the No button, the notification message
disappears and the Modify Vehicle form remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.4 Remove Vehicle
DESCRIPTIONS




This form allows the user to select a specific Vehicle and remove the selected Vehicle from the CompuData
database.
Vehicles details in the database will be removed.
The Vehicle cannot be removed if it is currently linked to a Vehicle Booking.

DETAILED SCREEN LAYOUT

2
3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Remove Button

Description
-

This button serves as a help function for the Remove Vehicle screen.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the deletion of a Vehicle.
If the user clicks the Yes button, relevant Vehicle in the database that the user
has selected to in the search criteria are deleted.
A notification of successful deletion of Vehicle is displayed and the Remove
Vehicle form closes.
If the user clicks the No button, the notification message disappears and the
Delete Vehicle form remains open will all entered details still existing.

Modify Button

Takes the User to the Modify Vehicle form

Back Button

Takes the User back to the Vehicle Details View form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a Vehicle.
Cannot be removed if linked to a Vehicle Booking.

Deliverable 9: User Manual

08 October 2018

3.5 Add Vehicle Service

DESCRIPTIONS



This form displays the required details to successfully add a vehicle service to the CompuData system.
Vehicle service details are required to successfully add the vehicle service.

DETAILED SCREEN LAYOUT
1

2
3

4
8

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Fuzzy Search Bar

Select Vehicle Table

Previous/Next Buttons

DateTime Picker

Service Completed
Tick Box

This button serves as a help function for the Add Vehicle Service
screen.
It shows a detailed process on how to progress.

Allows the User to search through the Vehicle Services table and
automatically refreshes to display search results.

Allows the user to select a vehicle from the table to have a
service assigned to it.

Allows the User to cycle between different pages of results.
Displays the current results page number.

Allows the user to select a specific date and time for the service
date. A pop out calendar is given to the user.

Displays to the user if the specific service has been completed.
A tick means “True”.

Deliverable 9: User Manual

08 October 2018
-

Add Vehicle Service
Button

Back Button

The button displays a notification message to confirm the
addition of a new Vehicle Service.
If the user clicks the Yes button, all details of the Vehicle Service
are saved to the CompuData database.
A notification of successful addition of Refreshment is displayed
and the Add Vehicle Service form closes.
If the user clicks the No button, the notification message
disappears and the Add Vehicle Service form remains open will all
entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Vehicle Service form will
close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Add Vehicle Service form remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.6 Search Vehicle Service

8.3
DESCRIPTIONS



This form allows the user to search for a specific vehicle service in the CompuData database using different
types of search criteria.
Vehicle services in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT

2
4

5
6
7
8

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Search Vehicle
Services screen.
It shows a detailed process on how to progress.

Allows the User to search through the Vehicle Services table and
automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

View Icon

Takes the user to the View Vehicle Service Details form

Modify Icon

Takes the user to the Modify Vehicle Service Details form

Prompts the user if he/she would like to remove the selected
vehicle service.
If the user selects Yes, the venue is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

Fuzzy Search Bar

Row Count Selector
Dropdown Menu

4
5
6

Remove Icon

Previous/Next Buttons

Deliverable 9: User Manual

Add Vehicle Service

Back Button

Button

08 October 2018

Takes the User to the Add Vehicle Service form.

Takes the User back to the Vehicle Menu form.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None

Deliverable 9: User Manual

08 October 2018

3.7 Update Vehicle Service
DESCRIPTIONS



This form allows the user to select a specific Vehicle service and update the selected Vehicle Service from the
CompuData database.
New Vehicle Service details must exist in order for it to be updated.

DETAILED SCREEN LAYOUT

2
3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Service Completed Tick
Box

This button serves as a help function for the Update Vehicle Service
screen.
It shows a detailed process on how to progress.

Displays to the user if the specific service has been completed.
A tick means “True”.

The button displays a notification message to confirm the addition of a
new vehicle service.
If the user clicks the Yes button, all details of the vehicle service are saved
to the CompuData database.
A notification of successful addition of a vehicle service is displayed and
the Update Vehicle form closes.
If the user clicks the No button, the notification message disappears and
the Update Vehicle form remains open will all entered details still existing.

Save Button

Back Button

Takes the User back to the Vehicle Service View form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a Vehicle
Service.

Deliverable 9: User Manual

08 October 2018

3.8 Remove Vehicle Service
DESCRIPTIONS


This form displays the required details to successfully remove a vehicle service from the CompuData system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

Description
-

Remove Button

Modify Button

Back Button

This button serves as a help function for the Remove Vehicle Service screen.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the deletion of a Vehicle
Service.
If the user clicks the Yes button, the relevant Vehicle Service in the database
that the user has selected to in the search criteria are deleted.
A notification of successful deletion of Vehicle Service is displayed and the
Remove Vehicle Service form closes.
If the user clicks the No button, the notification message disappears and the
Remove Vehicle Service form remains open will all entered details still existing.

Takes the User to the Modify Vehicle Service form.

This button displays a notification message to confirm the loss of all possible
changes made on the form.
If the user clicks the Yes button, the Vehicle Service Details form will close and
return to previous form.
If the user clicks the No button, the notification message disappears and the
Vehicle Service Details form remains open will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.9 Add Vehicle Booking

8.3
DESCRIPTIONS



This form allows the user to search for a specific Vehicle Booking in the CompuData database using different
types of search criteria.
Vehicle bookings in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT
1
3

2
4
5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.
1

Control

Description
-

Help Button
Month/Week/Day

This control cycles between the next month/week/day as
per indicated by the month/week/day tab.

Displays a calendar to the user.
Availability (highlighted fields) is dependent on a Vehicles
Schedule.

Cycler
Month/Week/Day
Click Cycler
Vehicle Booking
Calendar with

This button serves as a help function for the Add Vehicle
Booking screen.
It shows a detailed process on how to progress.

Deliverable 9: User Manual

08 October 2018

Highlighted
Availability

Add Booking Button

Takes the user to the Add Vehicle Booking Details form.

This button displays a notification message to confirm the
loss of all possible changes made on the form.
If the user clicks the Yes button, the Add Vehicle Booking
form will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Add Vehicle Booking form remains
open will all entered details still existing.
A drop down box populated with the current building as
the default, and all the building names from the
PROJECTS table.
A drop down box populated with the current building as
the default, and all the building names from the DRIVERS
table.
This button displays a notification message to confirm the
loss of all possible changes made on the form.
If the user clicks the Yes button, the Add Vehicle Booking
form will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Add Vehicle Booking form remains
open will all entered details still existing.
The button displays a notification message to confirm the
addition of a new Vehicle Booking.
If the user clicks the Yes button, all details of the Vehicle
Booking are saved to the CompuData database.
A notification of successful addition of Vehicle Booking is
displayed and the Add Vehicle Booking form closes.
If the user clicks the No button, the notification message
disappears and the Add Vehicle Booking form remains
open will all entered details still existing.

Back Button

Project Drop Down

Box
Driver Drop Down

Box
-

Cancel Button

Save Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

None

Deliverable 9: User Manual

08 October 2018

3.10 Search Vehicle Booking

DESCRIPTIONS


This form allows the user to search for a specific Vehicle booking in the CompuData database.

 DETAILED SCREEN LAYOUT
1
3

5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Month/Week/Day Tab

Month/Week/Day Click

Description

Clicker

This button serves as a help function for the Search Vehicle Booking
screen.
It shows a detailed process on how to progress.

Allows the user to choose between a month/week/day table views.

This control cycles between the next month/week/day as per indicated by
the month/week/day tab.

A table that shows all the available slots that a Vehicle can be booked for.
These highlighted boxes are dependent off of the Vehicle schedule
system. It limits the times a Vehicle can be booked.
It contains dates for the day of the month of the year.
It contains times the Vehicle can be booked. These times span form 12 AM
– 12 AM the next day.
Existing bookings can be selected and it will take the user to the Vehicle
Details form.

Cycler

Vehicle Booking Table

Add Booking Button

Takes the user to the Add Vehicle Booking Details form.

Back Button

Takes the user back to the Building & Vehicle Menu form.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.11 Modify Vehicle Booking

DESCRIPTIONS




This form allows the user to select a specific Vehicle booking and remove the selected Vehicle booking from
the CompuData database.
Vehicle bookings details in the database will be removed.
The Vehicle booking cannot be removed if it is currently linked to a Project.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Project Drop Down Box

Driver Drop Down Box

Description
-

Cancel Button

Save Button

A drop down box populated with the current building as the default, and all
the building names from the PROJECTS table.
A drop down box populated with the current building as the default, and all
the building names from the DRIVERS table.
This button displays a notification message to confirm the loss of all possible
changes made on the form.
If the user clicks the Yes button, the Modify Vehicle Booking form will close
and return to previous form.
If the user clicks the No button, the notification message disappears and the
Modify Vehicle Booking form remains open will all entered details still existing.
The button displays a notification message to confirm the addition of a
modified Vehicle Booking.
If the user clicks the Yes button, all details of the modified Vehicle Booking are
saved to the CompuData database.
A notification of successful modification of the Vehicle Booking is displayed
and the Modify Vehicle Booking form closes.
If the user clicks the No button, the notification message disappears and the
Modify Vehicle Booking form remains open will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.12 Remove Vehicle Booking

DESCRIPTIONS



This form displays the required details to successfully remove a vehicle booking from the CompuData system.
Vehicle booking details are required to successfully add the vehicle booking.

DETAILED SCREEN LAYOUT
2

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Edit Button

Description
-

Navigates the user to the Modify Vehicle Booking Form.

The button displays a notification message to confirm the
deletion of a Vehicle.
If the user clicks the Yes button, relevant Vehicle Booking in the
database that the user has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Vehicle Booking is
displayed and the Vehicle Booking Details form closes.
If the user clicks the No button, the notification message
disappears and the Vehicle Booking Details form remains open
will all entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Vehicle Booking Details form
will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Vehicle Booking Details form remains open
will all entered details still existing.

Remove Button

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.13 Add Usage Details to Log Sheet

DESCRIPTIONS



This form allows the user to select a specific Usage Detail and add the selected Usage Detail to the
CompuData database.
Usage Detail in the database will be added.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Edit Booking Button

Adjust Odometer Reading

Remove Odometer Reading

Remove Booking Button

Description

Navigates the user to the Modify Vehicle Booking form.

Enables the editing of the odometer field in the Modify Vehicle Booking form.

Removes the value of the odometer reading in the Vehicle Booking Details form.

The button displays a notification message to confirm the deletion of a Vehicle Booking.
If the user clicks the Yes button, relevant Vehicle Booking in the database that the user
has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Vehicle Booking is displayed and the Vehicle
Booking Details form closes.
If the user clicks the No button, the notification message disappears and the Vehicle
Booking Details form remains open will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a
Refreshment.
Cannot be deleted if it is linked to a Venue Booking.

Deliverable 9: User Manual

08 October 2018

3.14 Search Usage Details to Log Sheet

DESCRIPTIONS



This form allows the user to search for a Usage Detail in the CompuData database.
The Usage Detail must exist on the system if it is to be searched.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Edit Booking Button

Adjust Odometer Reading

Remove Odometer

Description
-

Navigates the user to the Modify Vehicle Booking form.

Enables the editing of the odometer field in the Modify Vehicle Booking form.

Removes the value of the odometer reading in the Vehicle Booking Details
form.

The button displays a notification message to confirm the deletion of a Vehicle
Booking.
If the user clicks the Yes button, relevant Vehicle Booking in the database that
the user has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Vehicle Booking is displayed and the
Vehicle Booking Details form closes.
If the user clicks the No button, the notification message disappears and the
Vehicle Booking Details form remains open will all entered details still existing.

Reading

Remove Booking Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a
Refreshment.
Cannot be deleted if it is linked to a Venue Booking.

Deliverable 9: User Manual

08 October 2018

3.15 Modify Usage Details to Log Sheet

DESCRIPTIONS



This form allows the user to modify a specific Usage Detail and in the CompuData database.
Usage Detail in the database will be added.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Edit Booking Button

Adjust Odometer Reading

Remove Odometer

Description
-

Navigates the user to the Modify Vehicle Booking form.

Enables the editing of the odometer field in the Modify Vehicle Booking form.

Removes the value of the odometer reading in the Vehicle Booking Details
form.

The button displays a notification message to confirm the deletion of a
Vehicle Booking.
If the user clicks the Yes button, relevant Vehicle Booking in the database that
the user has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Vehicle Booking is displayed and the
Vehicle Booking Details form closes.
If the user clicks the No button, the notification message disappears and the
Vehicle Booking Details form remains open will all entered details still existing.

Reading

Remove Booking Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a
Refreshment.
Cannot be deleted if it is linked to a Venue Booking.

Deliverable 9: User Manual

08 October 2018

3.16 Remove Usage Details to Log Sheet

DESCRIPTIONS



This form allows the user to remove a specific Usage Detail and in the CompuData database.
Usage Detail in the database will be removed.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Edit Booking Button

Adjust Odometer Reading

Remove Odometer

Description
-

Navigates the user to the Modify Vehicle Booking form.

Enables the editing of the odometer field in the Modify Vehicle Booking form.

Removes the value of the odometer reading in the Vehicle Booking Details
form.

The button displays a notification message to confirm the deletion of a Vehicle
Booking.
If the user clicks the Yes button, relevant Vehicle Booking in the database that
the user has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Vehicle Booking is displayed and the
Vehicle Booking Details form closes.
If the user clicks the No button, the notification message disappears and the
Vehicle Booking Details form remains open will all entered details still existing.

Reading

Remove Booking Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a
Refreshment.
Cannot be deleted if it is linked to a Venue Booking.

Deliverable 9: User Manual

08 October 2018

3.17 Add Vehicle Schedule

DESCRIPTIONS



This form displays the required details to successfully add a vehicle schedule to the CompuData system.
Vehicle schedule details are required to successfully add a vehicle schedule.

DETAILED SCREEN LAYOUT
1

2
3
4
5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

DateTime Picker

Start of Time Slot

End of Time Slot

Allows the user to select a specific date and time for the service
date. A pop out calendar is given to the user.

Allows the user to select a start time for a vehicle schedule. These
times span form 12 AM – 12 AM the next day.

Allows the user to select a end time for a vehicle schedule. These
times span form 12 AM – 12 AM the next day.

The button displays a notification message to confirm the
addition of a new Vehicle schedule.
If the user clicks the Yes button, all details of the Vehicle schedule
are saved to the CompuData database.
A notification of successful addition of Vehicle schedule is
displayed and the Add Vehicle schedule form closes.
If the user clicks the No button, the notification message
disappears and the Add Vehicle schedule form remains open will
all entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Vehicle schedule form
will close.

Add Vehicle schedule
Button

Back Button

This button serves as a help function for the Add Vehicle schedule
screen.
It shows a detailed process on how to progress.

Deliverable 9: User Manual

08 October 2018
-

If the user clicks the No button, the notification message
disappears and the Add Vehicle schedule form remains open will
all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

3.18 Search Vehicle Schedule

Cannot be removed if linked to a Project.

8.3

DESCRIPTIONS



This form allows the user to search for a specific Vehicle Schedule in the CompuData database using different
types of search criteria.
Vehicles in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT
1
4

5
6
7

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

Fuzzy Search Bar

Row Count Selector

Description

This button serves as a help function for the Search Vehicle screen.
It shows a detailed process on how to progress.
Allows the User to search through the Vehicles table and automatically refreshes to display
search results.
This dropdown menu displays the available options for the number of items to display per page.
Generally, the available options are 10, 25, 50 or All items

View Icon

Takes the user to the View Venue Details form

Modify Icon

Takes the user to the Modify Venue Details form

Remove Icon

Previous/Next Buttons

Prompts the user if he/she would like to remove the selected venue.
If the user selects Yes, the venue is removed.
If the user selects No, the form will remain open and unchanged.
Allows the User to cycle between different pages of results.
Displays the current results page number.

Add Booking Button

Takes the User to the Add Vehicle Booking form.

Add Vehicle Button

Takes the User to the Add Vehicle form.

Back Button

Takes the User back to the Vehicle Menu form

Dropdown Menu

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None.

Deliverable 9: User Manual

08 October 2018

3.19 Modify Vehicle Schedule

DESCRIPTIONS



This form allows the user to select a specific Vehicle and to modify the Vehicle details stored in the
CompuData database.
Modified Vehicle details are required to successfully modify Vehicle.

DETAILED SCREEN LAYOUT

2
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Start of Time Slot

End of Time Slot

Project Drop Down

Driver Drop Down

Description
-

Allows the user to select a start time for a vehicle schedule. These
times span form 12 AM – 12 AM the next day.

Allows the user to select an end time for a vehicle schedule.
These times span form 12 AM – 12 AM the next day.

Box
-

Save Button

Back Button

The button displays a notification message to confirm the
addition of a new Vehicle.
If the user clicks the Yes button, all details of the Vehicle are
saved to the CompuData database.
A notification of successful addition of Vehicle is displayed and
the Modify Vehicle form closes.
If the user clicks the No button, the notification message
disappears and the Modify Vehicle form remains open will all
entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Modify Vehicle form will
close.

Deliverable 9: User Manual

08 October 2018
-

If the user clicks the No button, the notification message
disappears and the Modify Vehicle form remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

Sub-System 4 – Donation
4.1 Add Donation type
DESCRIPTIONS



This form displays the required details to successfully add a Donation type to the system.
Donation type details are required to successfully add the Donation type.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Donation type Input boxes

Save and Add Donation
type Button

Back button

Description
-

This button serves as a help function for the Add Donation type screen.
It shows a detailed process on how to progress.
These two textboxes allow the User to input a new Level Name and
Description into the system to be validated for recording.

The Save and Add Donation type button adds the entered data to the
Donation type table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Add Donation type form will close.
If the user clicks the No button, the notification message disappears, and the
Add Donation type form remains open with all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

4.2 Search Donation type

DESCRIPTIONS


This form displays the details for each donation type on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the donation type screen
It shows a detailed process on how to progress.

The Donation type table contains data from each Donation type, a view
button, a modify button and a remove button.
Theses buttons takes you to the Donation type Details and the Modify
Donation type forms.

Donation type Table

Add Donation type
Button

The Add Donation type button displays the Add Donation type form.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Donation type form will close.
If the user clicks the No button, the notification message disappears, and
the Donation type form remains open with all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.3 Modify Donation Type
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Donation Type.
Donation Type details are required to successfully modify the Donation Type.

DETAILED SCREEN LAYOUT

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

2
3

Description
-

This button serves as a help function for the Modify Donation Type screen.
It shows a detailed process on how to progress.

Donation Type Input
boxes

This textbox allows the User to input Donation Type Name into the system
to be validated for recording.

Save and Add Donation
Type Button

The Save and Add Donation Type button adds the entered data to the
Donation Type table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Modify Donation Type form will close.
If the user clicks the No button, the notification message disappears, and the
Modify Donation Type form remains open with all entered details still
existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.4 Remove Donation Type Details

DESCRIPTIONS


This form displays the details for the chosen Donation type and options to maintain or remove donation
types.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control
-

This button serves as a help function for the Donation Type Details
screen.
It shows a detailed process on how to progress.

Donation Type boxes

This open field (Type Name) are disabled and can only be viewed.

Donation type Buttons

The Maintain button displays the Modify Donation Type form.
The Remove button removes the chosen Donation Type (the Donation
Type currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Donation Type Details form will
close.
If the user clicks the No button, the notification message disappears,
and the Donation Type Details form remains open with all entered
details still existing.

Help Button

2
3

Description

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.5 Add Donation
DESCRIPTIONS
This form displays the required details to successfully add a donation to the system.
Donation details are required to successfully add the donation.




DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

donation Input boxes

Save and donation
Button

Back button

Description
-

This button serves as a help function for the Add donation screen.
It shows a detailed process on how to progress.

This textbox allows the User to input a new donation into the
system to be validated for recording.

The Add donation button adds the entered data to the donation
table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add donation form will close.
If the user clicks the No button, the notification message
disappears, and the Add donation form remains open with all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

4.6 Search Donation

DESCRIPTIONS


This form displays the details for each Donation on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Donation screen
It shows a detailed process on how to progress.

The Donation table contains data from each Donation a view
button, a modify button and a remove button.
Theses buttons takes you to the Donation Details and the Modify
Donation forms.

Donation Table

Add Donation Button

The Add Donation button displays the Add Donation Item form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Donation form will close.
If the user clicks the No button, the notification message
disappears, and the Donation form remains open with all entered
details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.7 Modify Donation
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Donation.
Donation details are required to successfully modify the Donation.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Donation Input boxes

Save and Add
Donation Button

This textbox allows the User to input Donation information into
the system to be validated for recording.

The Save and Add Donation button adds the entered data to the
Donation table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify Donation form will
close.
If the user clicks the No button, the notification message
disappears, and the Modify Donation form remains open with all
entered details still existing.

Back button

This button serves as a help function for the Modify Donation
screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.8 Remove Donation Details

DESCRIPTIONS


This form displays the details for the chosen donation and options to maintain or remove donation.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

This button serves as a help function for the donation Details screen.
It shows a detailed process on how to progress.

donation boxes

These textboxes are disabled and can only be viewed.

donation Buttons

The Maintain button displays the Modify donation form.
The Remove button removes the chosen donation (the donation
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the donation Details form will close.
If the user clicks the No button, the notification message disappears, and
the donation Details form remains open with all entered details still
existing.

Description

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.9 Add Donation Item

DESCRIPTIONS
This form displays the required details to successfully add a donation item to the system.
Donation item details are required to successfully add the donation item.




DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

donation item Input boxes

Save and donation item
Button

Back button

Description
-

This button serves as a help function for the Add donation item screen.
It shows a detailed process on how to progress.

This textbox allows the User to input a new donation item into the system to
be validated for recording.

The Add donation item button adds the entered data to the donation item
table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Add donation item form will close.
If the user clicks the No button, the notification message disappears, and the
Add donation item form remains open with all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

4.10 Search Donation Item
DESCRIPTIONS


This form displays the details for each Donation Item on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

This button serves as a help function for the Donation Item
screen
It shows a detailed process on how to progress.
The Donation Item table contains data from each Donation Item
a view button, a modify button and a remove button.
Theses buttons takes you to the Donation Item Details and the
Modify Donation Item forms.

Help Button

Donation Item Table

Add Donation Item
Button

The Add Donation Item button displays the Add Donation Item
form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Donation Item form will
close.
If the user clicks the No button, the notification message
disappears, and the Donation Item form remains open with all
entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.11 Modify Donation Item
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Donation Item.
Donation Item details are required to successfully modify the Donation Item.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

This button serves as a help function for the Modify Donation
Item screen.
It shows a detailed process on how to progress.

Help Button

Donation Item Input
boxes

This textbox allows the User to input Donation Item information
into the system to be validated for recording.

Save and Add
Donation Item Button

The Save and Add Donation Item button adds the entered data
to the Donation Item table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify Donation Item form
will close.
If the user clicks the No button, the notification message
disappears, and the Modify Donation Item form remains open
with all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

100

4.12 Remove Donation item Details

DESCRIPTIONS


This form displays the details for the chosen donation item and options to maintain or remove donation item.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description

Help Button

This button serves as a help function for the Donation item Details screen.
It shows a detailed process on how to progress.

donation item boxes

These textboxes are disabled and can only be viewed.

donation item Buttons

The Maintain button displays the Modify donation item form.
The Remove button removes the chosen donation item (the donation item
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the donation item Details form will close.
If the user clicks the No button, the notification message disappears, and the
donation item Details form remains open with all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.13 Search Quantity Types
DESCRIPTIONS


This form displays the details for each Quantity Type on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Quantity Type screen
It shows a detailed process on how to progress.

The Quantity Type table contains data from each Quantity Type a
view button, a modify button and a remove button.
Theses buttons takes you to the Quantity Type Details and the
Modify Quantity Type forms.

Quantity Type Table

Add Quantity Type
Button

The Add Quantity Type button displays the Add Quantity Type
form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Quantity Type form will
close.
If the user clicks the No button, the notification message
disappears, and the Quantity Type form remains open with all
entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

101

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102

4.14 Modify Quantity Type
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Quantity Type.
Quantity Type details are required to successfully modify the Quantity Type.

DETAILED SCREEN LAYOUT

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

2
3

Description
-

This button serves as a help function for the Modify Quantity Type screen.
It shows a detailed process on how to progress.

Quantity Type Input
boxes

This textbox allows the User to input Quantity Type Name into the system
to be validated for recording.

Save and Add Quantity
Type Button

The Save and Add Quantity Type button adds the entered data to the
Quantity Type table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Modify Quantity Type form will close.
If the user clicks the No button, the notification message disappears, and
the Modify Quantity Type form remains open with all entered details still
existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

4.15 Remove Quantity Type details
DESCRIPTIONS
This form displays the details for the chosen quantity type and options to maintain or remove quantity types.



DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control
-

This button serves as a help function for the Quantity Type
Details screen.
It shows a detailed process on how to progress.

Quantity Type boxes

This open field (description) are disabled and can only be viewed.

Quantity type Buttons

The Maintain button displays the Modify Quantity Type form.
The Remove button removes the chosen Quantity Type (the
Quantity Type currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Quantity Type Details form
will close.
If the user clicks the No button, the notification message
disappears, and the Donation Type Details form remains open
with all entered details still existing.

Help Button

2
3

Description

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

103

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104

Sub-System 5 – Project Management
5.1 Add Project Type
DESCRIPTIONS
This form displays the required details to successfully add a Project Type to the system.
Project Type details are required to successfully add the Project type.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Input boxes

Save and Add Project
Type Button

Back button

Description
-

This button serves as a help function for the Add Project Type screen.
It shows a detailed process on how to progress.

These two textboxes allows the User to input a new Project Type Name and
Description into the system to be validated for recording.

The Add button adds the entered data to the Project Type table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Add Project Type form will close.
If the user click the No button, the notification message disappears and the
Add Project Type from remains open will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

5.2 Search Project Type

DESCRIPTIONS


This form displays the details for each Project Type on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Table

Project Buttons

Back button

Description
-

This button serves as a help function for the Project Type screen
It shows a detailed process on how to progress.

The Project type table contains data from each Project type, a
view button, a modify button and a remove button.
Theses buttons takes you to the Project Type Details and the
Modify Project Type forms.

The Add Project Type button displays the Add Project Type form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Project Type form will close.
If the user click the No button, the notification message
disappears and the Project Type from remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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5.3 Modify Project Type

DESCRIPTIONS




This form displays the required input components needed to successfully modify a Project Type.
Project Type details are required to successfully modify the Project type.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Input boxes

Save and Add Project

Description
-

This button serves as a help function for the Modify Project Type screen.
It shows a detailed process on how to progress.

These two textboxes allows the User to input Project Type Name and
Description into the system to be validated for recording.

The Save and Add Project Type button adds the entered data to the
Project Type table.

This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Modify Project Type form will close.
If the user click the No button, the notification message disappears and
the Modify Project Type from remains open will all entered details still
existing.

Type Button

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

5.4 Remove Project Type

DESCRIPTIONS


This form displays the details for the chosen Project Type and options to maintain or remove Project type.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Project Type boxes

Project Type Buttons

These two boxes (Name and Contact Number) are disabled and
can only be viewed.

The Maintain button displays the Modify Project Type form.
The Remove button removes the chosen Project Type (the Project
type currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Project Type Details form will
close.
If the user click the No button, the notification message
disappears and the Project Type Details from remains open will all
entered details still existing.

Back button

This button serves as a help function for the Project Type Details
screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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5.5 Add Project

DESCRIPTIONS
This form displays the required details to successfully add a Project to the system.
Project details are required to successfully add the Project.




DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Input boxes

Project Type Buttons

Back button

Description
-

This button serves as a help function for the Add Project screen.
It shows a detailed process on how to progress.

These six textboxes allows the User to input a new Project Type Name
and Description into the system to be validated for recording.

The add project type button displays the add project type screen.
The ass user button displays the add user screen.
The Add Project button adds the entered data to the Project table.
This button displays a notification message to confirm the loss of all
possible changes on the form.
If the user clicks the Yes button, the Add Project form will close.
If the user click the No button, the notification message disappears and
the Add Project from remains open will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

5.6 Search Project

DESCRIPTIONS


This form displays the details for each Project on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Table

Project Buttons

Description
-

This button serves as a help function for the Project screen
It shows a detailed process on how to progress.

The Project table contains data from each Project, a view button,
a modify button and a remove button.
Theses buttons takes you to the Project Details and the Modify
Project forms.
The Add Project button displays the Add Project form.
The View Archived Project button display the View Archived
Projects from.
The Complete Project button display the Complete Projects from.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Project form will close.
If the user click the No button, the notification message
disappears and the Project from remains open will all entered
details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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5.7 Modify Project
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Project.
Project details are required to successfully modify the Project.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.
1

Control
Help Button

Project Type Input

Save and Add Project

Description

boxes
-

The Save and Add Project button adds the entered data to the
Project table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify Project form will
close.
If the user click the No button, the notification message
disappears and the Modify Project from remains open will all
entered details still existing.

Type Button

Back button

This button serves as a help function for the Modify Project
screen.
It shows a detailed process on how to progress.
These four textboxes allows the User to input Project Name,
Description, start date, expected complete date into the system
to be validated for recording.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
Warning: Any errors concerning validation in the database will display error message.

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5.8 Remove Project Details

DESCRIPTIONS


This form displays the details for the chosen Project and options to maintain or remove Project.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Project Type boxes

Project Type Buttons

These eight boxes (Name and Contact Number) are disabled and
can only be viewed.

The Maintain button displays the Modify Project form.
The Remove button removes the chosen Project (the Project
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Project Details form will
close.
If the user click the No button, the notification message
disappears and the Project Details from remains open will all
entered details still existing.

Back button

This button serves as a help function for the Project Details
screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message. Descriptions

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5.8 Remove Project Details

DESCRIPTIONS


This form displays the details for each Project on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Table

Description
-

This button serves as a help function for the Project screen
It shows a detailed process on how to progress.

The Project table contains data from each Project, a view button,
a modify button and a remove button.
Theses buttons takes you to the Project Details and the Modify
Project forms.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Project form will close.
If the user click the No button, the notification message
disappears and the Project from remains open will all entered
details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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5.9 View Archived Projects
DESCRIPTIONS


This form displays the details for each Project on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Project Type Table

Description
-

This button serves as a help function for the Project screen
It shows a detailed process on how to progress.

The Project table contains data from each Project, a view button,
a modify button and a remove button.
Theses buttons takes you to the Project Details and the Modify
Project forms.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Project form will close.
If the user click the No button, the notification message
disappears and the Project from remains open will all entered
details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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Sub-System 6 – User Access
6.1 Add Access Level
DESCRIPTIONS
This form displays the required details to successfully add an Access Level to the system.
Access Level details are required to successfully add the Access Level.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Access Level Input boxes

Save and Add Access Level
Button

Back button

Description
-

This button serves as a help function for the Add Access Level screen.
It shows a detailed process on how to progress.

These two textboxes allow the User to input a new Access Level Name and
Description into the system to be validated for recording.

The Save and Add Access Level button adds the entered data to the Access
Level table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Add Access Level form will close.
If the user clicks the No button, the notification message disappears and the
Add Access Level form remains open with all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

6.2 Search Access Level
DESCRIPTIONS


This form displays the details for each access level on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Access level screen
It shows a detailed process on how to progress.

The Access level table contains data from each access level, a
view button, a modify button and a remove button.
Theses buttons takes you to the Access level Details and the
Modify Access Level forms.

Access Level Table

Add Access Level
Button

The Add Access level button displays the Add Access Level form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Access Level form will close.
If the user clicks the No button, the notification message
disappears and the Access Level form remains open with all
entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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6.3 Modify Access Level
DESCRIPTIONS



This form displays the required input components needed to successfully modify an Access level.
Access Level details are required to successfully modify the access level.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

This button serves as a help function for the Modify Access level
screen.
It shows a detailed process on how to progress.

Help Button

Access Level Input
boxes

These two textboxes allow the User to input Access Level Name
and Description into the system to be validated for recording.

Save and Add Access
Level Button

The Save and Add Access Level button adds the entered data to
the Access Level table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify Access Level form will
close.
If the user clicks the No button, the notification message
disappears and the Modify Access Level form remains open with
all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

116

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6.4 Remove Access Level Details

DESCRIPTIONS


This form displays the details for the chosen Access Level and options to maintain or remove Access Level.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Access Level boxes

Access Level Buttons

These two boxes (Name and Contact Number) are disabled and
can only be viewed.

The Maintain button displays the Modify Access Level form.
The Remove button removes the chosen Access Level (the access
level currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Access Level Details form will
close.
If the user clicks the No button, the notification message
disappears and the Access Level Details form remains open with
all entered details still existing.

Back button

This button serves as a help function for the Access Level Details
screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

117

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6.5 Add Job Title
DESCRIPTIONS
This form displays the required details to successfully add a job Title to the system.
Job Title details are required to successfully add the job Title.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Job Title Input boxes

Save and Add Job Title
Button

Back button

Description
-

This button serves as a help function for the Add Job Title screen.
It shows a detailed process on how to progress.

This textbox allows the User to input a new Title Name into the
system to be validated for recording.

The Save and Add Job Title button adds the entered data to the
Job Title table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add Job Title form will close.
If the user clicks the No button, the notification message
disappears and the Add Access Level form remains open with all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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6.6 Search Job Title
DESCRIPTIONS


This form displays the details for each job title on the system.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Job Title screen
It shows a detailed process on how to progress.

The Job Title table contains data from each job Title a view
button, a modify button and a remove button.
Theses buttons takes you to the job Title Details and the Modify
job Title forms.

Job Title Table

Add Job Title Button

The Add job Title button displays the Add job Title form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the job Title form will close.
If the user clicks the No button, the notification message
disappears and the job Title form remains open with all entered
details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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6.7 Modify Job Title
DESCRIPTIONS



This form displays the required input components needed to successfully modify a Job Title.
Job Title details are required to successfully modify the Job Title.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Job Title Input boxes

Save and Add Job Title
Button

Back button

Description
-

This button serves as a help function for the Modify Job Title screen.
It shows a detailed process on how to progress.

This textbox allows the User to input Title Name into the system to be
validated for recording.

The Save and Add Job Title button adds the entered data to the Job Title
table.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the Modify Job Title form will close.
If the user clicks the No button, the notification message disappears, and the
Modify Job Title form remains open with all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

Deliverable 9: User Manual

08 October 2018

6.8 Remove Job Title Details

DESCRIPTIONS


This form displays the details for the chosen Job Title and options to maintain or remove Job Title.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

This button serves as a help function for the Job Title Details
screen.
It shows a detailed process on how to progress.

Job Title boxes

This textbox Job Title Name is disabled and can only be viewed.

Job Title Buttons

The Maintain button displays the Modify Job Title form.
The Remove button removes the chosen Job Title (the Job Title
currently displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Job Title Details form will
close.
If the user clicks the No button, the notification message
disappears and the Job Title Details form remains open with all
entered details still existing.

Help Button

2
3

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

121

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6.9 Add User
DESCRIPTIONS
This form displays the required details to successfully add a User to the system.
User details are required to successfully add the User.




DETAILED SCREEN LAYOUT
User Details Tab:

5
2

3
4

Address Details Tab:

Postal Address Details tab:

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DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

User Input boxes

Save and User Button

Back button

Tabs

Description
-

This button serves as a help function for the Add User screen.
It shows a detailed process on how to progress.

This textbox allows the User to input a new User into the system
to be validated for recording.

The Save and Add User button adds the entered data to the User
table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Add User form will close.
If the user clicks the No button, the notification message
disappears and the Add User form remains open with all entered
details still existing.

Allow user to navigate easier to input all information about the
user.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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6.10 Search User
DESCRIPTIONS


This form displays the details for each User on the system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the User screen
It shows a detailed process on how to progress.

The Job Title table contains data from each User a view button, a
modify button and a remove button.
Theses buttons takes you to the User Details and the Modify User
forms.

User Table

Add User Button

The Add User button displays the Add User form.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the User form will close.
If the user clicks the No button, the notification message
disappears and the User form remains open with all entered
details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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6.11 Modify User
DESCRIPTIONS



This form displays the required input components needed to successfully modify a User.
User details are required to successfully modify the User.

DETAILED SCREEN LAYOUT
User Details Tab:

Postal Address Details tab:

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Postal Address Details tab:

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

User Input boxes

Save and Add User
Button

Back button

Tabs

Description
-

This button serves as a help function for the Modify User screen.
It shows a detailed process on how to progress.

This textbox allows the User to input Users information into the
system to be validated for recording.

The Save and Add User button adds the entered data to the User
table.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Modify User form will close.
If the user clicks the No button, the notification message
disappears, and the Modify User form remains open with all
entered details still existing.

Allow user to navigate easier to input all information about the
user.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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6.12 Remove User Details

DESCRIPTIONS


This form displays the details for the chosen User and options to maintain or remove User.

DETAILED SCREEN LAYOUT
User Details Tab:

5
2

Postal Address Details tab:

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Postal Address Details tab:

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

This button serves as a help function for the User Details screen.
It shows a detailed process on how to progress.

User boxes

These textboxes are disabled and can only be viewed.

User Buttons

The Maintain button displays the Modify User form.
The Remove button removes the chosen User (the User currently
displayed on the form) from the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the User Details form will close.
If the user clicks the No button, the notification message
disappears, and the User Details form remains open with all
entered details still existing.

Description

Back button

Tabs

Allow user to navigate easier through all the information about
the user.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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6.13 Forgot Password
DESCRIPTIONS



This form displays the required details to successfully send an email the user.
User email detail is required to successfully recover the password.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Email Input boxes

Save and Add Job Title
Button

Description
-

This textbox allows the User to input their email into the system
to be validated for recovering.

The Recover Account button uses the data to send an email to
the rightful user.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

DESCRIPTIONS



This form displays the required details to successfully set up a new password.
User details are required to successfully reset their password.

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DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Password Input boxes

Reset Button

Description
-

This button serves as a help function for the Modify User screen.
It shows a detailed process on how to progress.

This textbox allows the User to input their new password into the
system to be validated.

The Reset button uses the data to set the password to the
rightful user.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Set Up New Password form
will close.
If the user clicks the No button, the notification message
disappears, and the Set Up New Password User form remains
open with all entered details still existing.

Back button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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6.14 Modify user Login details
DESCRIPTIONS



This form displays the required details to successfully set up a new password.
User details are required to successfully reset their password.

DETAILED SCREEN LAYOUT

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Password Input boxes

Save Button

Back button

Description
-

This button serves as a help function for the Modify User screen.
It shows a detailed process on how to progress.

These textboxes allow the User to input their old and new password into the
system to be validated.

The Save button uses the data to save the password to the system.

This button displays a notification message to confirm the loss of all possible
changes on the form.
If the user clicks the Yes button, the modify login details form will close.
If the user clicks the No button, the notification message disappears and the
Modify login details form remains open with all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

Deliverable 9: User Manual

08 October 2018

6.15 Login

DESCRIPTIONS


This form displays the required details to successfully login to the Compudata system.

DETAILED SCREEN LAYOUT

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Forgotten password
link

Description
-

These textboxes allow the User to input their Username and
password into the system to be validated.

The Forgotten Password link send the user to the forgotten
password form.

This Login button uses the data to save to log the user in to the
system.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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6.16 Logout

DESCRIPTIONS


This form displays the required details to successfully login to the Compudata system.

DETAILED SCREEN LAYOUT
1

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.
1

Control

Description
-

User dropdown
-

Logout Button

This dropdown display the Account button where a user can edit
there account and a Logout button where the user can log off
form the system.
This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the current form will close.
If the user clicks the No button, the notification message
disappears, and the current form remains open with all entered
details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display
error message.

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Sub-System 7 - Venues
7.1 Add Venue
DESCRIPTIONS



This form displays the required details to successfully add a Venue to the CompuData system.
Venue details are required to successfully add the Venue.

DETAILED SCREEN LAYOUT

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

This button serves as a help function for the Add Venue screen.
It shows a detailed process on how to progress.

Drop Down Box

A drop down box populated with all the buildings from the BUILDINGS table.

The button displays a notification message to confirm the addition of a new venue.
If the user clicks the Yes button, all details of the venue are saved to the CompuData database.
A notification of successful addition of venue is displayed and the Add Venue form closes.
If the user clicks the No button, the notification message disappears and the Add Venue form
remains open will all entered details still existing.
This button displays a notification message to confirm the loss of all possible changes made on
the form.
If the user clicks the Yes button, the Add Venue form will close.
If the user clicks the No button, the notification message disappears and the Add Venue form
remains open will all entered details still existing.

Add Venue Button

Description

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.2 Search Venue

8.3
DESCRIPTIONS
This form allows the user to search for a specific Venue in the CompuData database using different types of
search criteria.
Venues in the database matching the search criteria are displayed to the user in a table.




DETAILED SCREEN LAYOUT
1

5
6

4
8
10

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Fuzzy Search Bar

Row Count Selector

Venue Table View

5
6
7

Dropdown Menu

Description
-

This button serves as a help function for the Search Venue screen.
It shows a detailed process on how to progress.

Allows the User to search through the Venues table and automatically
refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

This table displays all the relevant venues in the database that
match the corresponding search criteria selected in the Search
Venue Fuzzy Text Box.

View Icon

Takes the user to the View Venue Details form

Modify Icon

Takes the user to the Modify Venue Details form

Prompts the user if he/she would like to remove the selected
venue.
If the user selects Yes, the venue is removed.
If the user selects No, the form will remain open and unchanged.

Remove Icon

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Previous/Next Buttons

Allows the User to cycle between different pages of results.
Displays the current results page number.

Add Venue Button

Takes the User to the Add Venue form.

Back Button

Takes the User back to the Home form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Alert: Prompts the user if he/she would like to remove the selected venue.
o If the user selects Yes, the venue is removed.

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7.3 Modify Venue

DESCRIPTIONS



This form allows the user to select a specific venue and modify the venue details stored in the CompuData
database.
Modified venue details are required to successfully modify a venue.

DETAILED SCREEN LAYOUT
1

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Drop Down Box

Save Button

Back Button

Description
-

This button serves as a help function for the Modify Venue screen.
It shows a detailed process on how to progress.

A drop down box populated with the current building as the
default, and all the building names from the BUILDINGS table.

Validates the information in the details textbox, and accordingly
modifies the information to the VENUES table.

Takes the User back to the Venue Details form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.4 Remove Venue
DESCRIPTIONS
This form allows the user to select a specific venue to remove from the CompuData database.
Venues details in the database will be removed.
The venue cannot be removed if it is currently linked to a Project.





DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Remove Button

This button serves as a help function for the Remove Venue
screen.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the
deletion of a Venue.
If the user clicks the Yes button, relevant Venue in the database
that the user has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Venue is displayed and
the Delete Venue form closes.
If the user clicks the No button, the notification message
disappears and the Delete Venue form remains open will all
entered details still existing.

Modify Button

Takes the User to the Modify Venue form

Back Button

Takes the User back to the Venue View form

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a venue.
o If the user clicks the Yes button, relevant Venue in the database that the user has selected is deleted.
 If the user clicks No, the form will stay open.
Cannot be removed if linked to a Project.

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7.5 Add Venue Booking

DESCRIPTIONS



This form displays the required details to successfully add a venue booking to the CompuData system.
Venue booking details are required to successfully add the venue booking.

DETAILED SCREEN LAYOUT

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DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.
1

Control
Help Button

Month/Week/Day

This control cycles between the next month/week/day as per
indicated by the month/week/day tab.

Displays a calendar to the user.
Availability (highlighted fields) is dependent on a Venues
Schedule.

Sends the user to the “Add Venue Booking Details” form.

Click Cycler

Calendar with
Highlighted

This button serves as a help function for the Add Venue Booking
screen.
It shows a detailed process on how to progress.

Cycler

Venue Booking

Description

Availability

Add Booking Button

Back Button

Project Drop Down

Driver Drop Down Box

A drop down box populated with the current building as the
default, and all the building names from the PROJECTS table.

A drop down box populated with the current building as the
default, and all the building names from the DRIVERS table.

This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Venue Booking form will
close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Add Venue Booking form remains open will all
entered details still existing.
The button displays a notification message to confirm the
addition of a new Venue Booking.
If the user clicks the Yes button, all details of the Venue Booking
are saved to the CompuData database.
A notification of successful addition of Venue Booking is
displayed and the Add Venue Booking form closes.
If the user clicks the No button, the notification message
disappears and the Add Venue Booking form remains open will all
entered details still existing.

Box

Cancel Button

Save Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.6 Search Venue Booking
DESCRIPTIONS
This form displays the required details to successfully search a venue booking from the CompuData system.



DETAILED LAYOUT DESCRIPTION & EXPLANATION

5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Month/Week/Day Tab

Month/Week/Day

Description

Allows the user to choose between a month/week/day table
views.

This control cycles between the next month/week/day as per
indicated by the month/week/day tab.

A table that shows all the available slots that a venue can be
booked for.
These highlighted boxes are dependent off of the venue
schedule system. It limits the times a venue can be booked.
It contains dates for the day of the month of the year.

Clicker

Click Cycler

Venue Booking Table

This button serves as a help function for the Search Venue
Booking screen.
It shows a detailed process on how to progress.

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-

It contains times the venue can be booked. These times span
form 12 AM – 12 AM the next day.
Existing bookings can be selected and it will take the user to the
Venue Details form.

Add Booking Button

Takes the user to the Add Venue Booking Details form.

Back Button

Takes the user back to the Building & Venue Menu form.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None.

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7.7 Modify Venue Booking

DESCRIPTIONS



This form displays the required details to successfully add a venue booking to the CompuData system.
Venue booking details are required to successfully add a venue booking.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Project Drop Down

Driver Drop Down Box

Description
-

A drop down box populated with the current building as the
default, and all the building names from the PROJECTS table.

A drop down box populated with the current building as the
default, and all the building names from the DRIVERS table.

This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Modify Venue Booking form
will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Modify Venue Booking form remains open will
all entered details still existing.
The button displays a notification message to confirm the
addition of a modified Venue Booking.
If the user clicks the Yes button, all details of the modified Venue
Booking are saved to the CompuData database.
A notification of successful modification of the Venue Booking is
displayed and the Modify Venue Booking form closes.
If the user clicks the No button, the notification message
disappears and the Modify Venue Booking form remains open will
all entered details still existing.

Box

Cancel Button

Save Button

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.8 Remove Venue Booking
DESCRIPTIONS


This form displays the required details to successfully remove a venue booking from the CompuData system.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Edit Button

Remove Button

Description
-

Navigates the user to the Modify Venue Booking Form.

The button displays a notification message to confirm the deletion of a Venue.
If the user clicks the Yes button, relevant Venue Booking in the database that the
user has selected is deleted.
If the user clicks No, the form will stay open.
A notification of successful deletion of Venue Booking is displayed and the
Venue Booking Details form closes.
If the user clicks the No button, the notification message disappears and the
Venue Booking Details form remains open will all entered details still existing.
This button displays a notification message to confirm the loss of all possible
changes made on the form.
If the user clicks the Yes button, the Venue Booking Details form will close and
return to previous form.
If the user clicks the No button, the notification message disappears and the
Venue Booking Details form remains open will all entered details still existing.

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.9 Add Refreshment

DESCRIPTIONS



This form displays the required details to successfully add a refreshment to the CompuData system.
Refreshment details are required to successfully add the refreshment.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Add Refreshment screen.
It shows a detailed process on how to progress.

The button displays a notification message to confirm the addition of a new
Refreshment.
If the user clicks the Yes button, all details of the Refreshment are saved to the
CompuData database.
A notification of successful addition of Refreshment is displayed and the Add
Refreshment form closes.
If the user clicks the No button, the notification message disappears and the
Add Refreshment form remains open will all entered details still existing.
This button displays a notification message to confirm the loss of all possible
changes made on the form.
If the user clicks the Yes button, the Add Refreshment form will close and
return to previous form.
If the user clicks the No button, the notification message disappears and the
Add Refreshment form remains open will all entered details still existing.

Add Button

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

Deliverable 9: User Manual

08 October 2018

7.10 Search Refreshment

8.3
DESCRIPTIONS



This form allows the user to search for a specific Refreshment in the CompuData database using different
types of search criteria.
Refreshments in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT

1
2

5
6

8
9

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Fuzzy Search Bar

Row Count Selector

Refreshment Table

5
6

Dropdown Menu

This button serves as a help function for the Search Refreshment
screen.
It shows a detailed process on how to progress.

Allows the User to search through the Refreshments table and
automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

This table displays all the relevant Refreshments in the database
that match the corresponding search criteria selected in the
Search Refreshment Fuzzy Text Box.

View Icon

Takes the user to the View Venue Details form

Modify Icon

Takes the user to the Modify Venue Details form

Prompts the user if he/she would like to remove the selected
venue.
If the user selects Yes, the venue is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

View

Remove Icon

Previous/Next Buttons

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Add Refreshment

Back Button

Button

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Takes the User to the Add Refreshment form.

Takes the User back to the Venue Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None

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7.11 Modify Refreshment

DESCRIPTIONS



This form allows the user to select a specific Refreshment and to modify the Refreshment details stored in the
CompuData database.
Modified Refreshment details are required to successfully modify a Refreshment.

DETAILED SCREEN LAYOUT

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Modify Refreshment

Back Button

This button serves as a help function for the Modify Refreshment
screen.
It shows a detailed process on how to progress.

Validates the information in the details textbox, and accordingly
modifies the information to the REFRESHMENTS table.

Takes the User back to the Refreshment Details form

Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.12 Remove Refreshment

DESCRIPTIONS




This form allows the user to select a specific Refreshment and remove the selected Refreshment from the
CompuData database.
Refreshments details in the database will be removed.
The Refreshment cannot be removed if it is currently linked to a Venue Booking.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Remove Button

This button serves as a help function for the Remove Refreshment
screen.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the
deletion of a Refreshment.
If the user clicks the Yes button, relevant Refreshment in the
database that the user has selected to in the search criteria are
deleted.
A notification of successful deletion of Refreshment is displayed
and the Refreshment Details form closes.
If the user clicks the No button, the notification message
disappears and the Refreshment Details form remains open will
all entered details still existing.

Modify Button

Takes the User to the Modify Refreshment form

Back Button

Takes the User back to the Refreshments View form

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a
Refreshment.
Cannot be deleted if it is linked to a Venue Booking.

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7.13 Add Refreshment to Venue Booking

DESCRIPTIONS



This form displays the required details to successfully add a refreshment to a venue booking in CompuData
system.
Refreshment booking details are required to successfully add the refreshment to a venue booking.

DETAILED SCREEN LAYOUT

1
3
2

10a

1
3

4
4

5
4

6
4

10b

8b
9

7
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Row Count Selector

Fuzzy Search Bar

Dropdown Menu

This button serves as a help function for the Add Refreshment to
Venue Booking screen.
It shows a detailed process on how to progress.
This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items
Allows the User to search through the Refreshments table and
automatically refreshes to display search results.

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View Icon

Takes the user to the View Refreshment Details form

Modify Icon

Takes the user to the Modify Refreshment Details form

Prompts the user if he/she would like to remove the selected
refreshment.
If the user selects Yes, the refreshment is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

The button displays a notification message to confirm the
selecting of a venue to add refreshments to.
If the user clicks the Yes button, the venue is selected and the
Select Refreshment to Add to Booking is displayed.
If the user clicks the No button, the notification message
disappears and the Select Venue to Add Refreshment to form
remains open will all entered details still existing.
The button displays a notification message to confirm the
addition of a new Refreshment.
If the user clicks the Yes button, all details of the Refreshment are
saved to the CompuData database.
A notification of successful addition of Refreshment is displayed
and the Add Refreshment form closes.
If the user clicks the No button, the notification message
disappears and the Add Refreshment form remains open will all
entered details still existing.

Remove Icon

Previous/Next Buttons

Select Venue Booking
Button

Select Refreshment &
Quantity Button

10a

Quantity Counter

Allows the user to select a quantity of the refreshment they want
to add to the Venue Booking.

This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Select Venue to Add
Refreshment to form will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Select Venue to Add Refreshment to form
remains open will all entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Select Refreshment to Add to
Booking form will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Select Refreshment to Add to Booking form
remains open will all entered details still existing.

Back Button

10b

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.
When the Remove Button is clicked, it displays a notification message to confirm the deletion of a Refreshment.
Cannot be deleted if it is linked to a Venue Booking.

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7.14 Search Refreshment to Venue Booking

8.3
DESCRIPTIONS
This form allows the user to search for a specific Refreshment in the CompuData database using different
types of search criteria.
Refreshments in the database matching the search criteria are displayed to the user in a table.




DETAILED SCREEN LAYOUT
1
2
4

5
4

6
4

7
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Fuzzy Search Bar

Row Count Selector

View Icon

Modify Icon

Dropdown Menu

Remove Icon

Previous/Next Buttons

Add Refreshment to

Description

Venue Booking Button
Back Button

This button serves as a help function for the Search Refreshment
to Venue Booking screen.
It shows a detailed process on how to progress.

Allows the User to search through the Venue Booking Refreshments
table and automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

Takes the user to the View Venue Booking Refreshment Details
form

Takes the user to the Modify Venue Booking Refreshment Details
form

Prompts the user if he/she would like to remove the selected
venue booking refreshment.
If the user selects Yes, the venue booking refreshment is
removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

Takes the User to the Add Refreshment to Venue Booking form.

Takes the User back to the Venue Menu form.

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: When the Remove Button is clicked, it displays a notification message to confirm the deletion of a venue
booking refreshment.

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7.15 Modify Venue Booking Refreshment

DESCRIPTIONS



This form allows the user to select a specific Refreshment and to modify the venue booking refreshment
details stored in the CompuData database.
Maintained Refreshment details are required to successfully modify the venue booking refreshment.

DETAILED SCREEN LAYOUT

2
3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Quantity Count Box

Modify Refreshment

Validates the information in the details textbox, and accordingly
modifies the information to the REFRESHMENTS_BOOKING_LINE
table.

Takes the User back to the Refreshment to Venue Booking Details
form

to Venue Booking
Button

Back Button

This button serves as a help function for the Modify Refreshment
screen.
It shows a detailed process on how to progress.
This control acts as a counter that the user can use to increase or
decrease the value in the textbox.
The Up arrow increases the value, the Down arrow decreases the
value.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.16 Remove Refreshment from Venue Booking

DESCRIPTIONS



This form allows the user to select a specific venue booking refreshment and remove the selected venue
booking refreshment from the CompuData database.
Venue booking refreshment details in the database will be removed.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description
-

Help Button

Remove Button

This button serves as a help function for the Remove Refreshment from Venue
Booking function.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the removal of a
refreshment from a venue booking.
If the user clicks the Yes button, relevant refreshment to venue booking in the
database that the user has selected to in the search criteria is deleted.
A notification of successful deletion of the refreshment to venue booking is
displayed and the Refreshment to Venue Booking Details form closes.
If the user clicks the No button, the notification message disappears and the
Delete Refreshment form remains open will all entered details still existing.

Modify Button

Takes the User to the Modify Refreshment to Venue Booking form

Back Button

Takes the User back to the Venue Booking Refreshments View form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a venue
booking refreshment.

Deliverable 9: User Manual

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7.17 Add Venue Schedule
DESCRIPTIONS
This form displays the required details to successfully add a venue schedule to the CompuData system.
Venue schedule details are required to successfully add the venue schedule.




DETAILED SCREEN LAYOUT

2
3
2
4
6

10
9
11

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.
1
2
3

Control

Description
-

Help Button
Select Venue Button
Link
Day of Week Row
Count Selector

This button serves as a help function for the Add Vehicle Schedule
screen.
It shows a detailed process on how to progress.

Takes the user to the “Select Venue Screen” (Second screenshot).

This dropdown menu displays the available options for the number of
days.
Generally, the available options are from Monday - Sunday

This dropdown menu displays the available options for the start time.
Generally, the available options are 12 AM – 12PM

Dropdown Menu

Start Time Row Count
Selector Dropdown
Menu

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End Time Row Count

Selector Dropdown

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This dropdown menu displays the available options for the end time.
Generally, the available options are 12 AM – 12PM

The button displays a notification message to confirm the
addition of a new Venue Schedule.
If the user clicks the Yes button, all details of the Venue Schedule
are saved to the CompuData database.
A notification of successful addition of Venue Schedule is
displayed and the Add Venue Schedule form closes.
If the user clicks the No button, the notification message
disappears and the Add Venue Schedule form remains open will
all entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Venue Schedule form will
close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Add Venue Schedule form remains open will
all entered details still existing.

Add Venue Schedule

Button

Back Button

Fuzzy Search Bar

Venue Table View

Row Count Selector
Dropdown Menu

Previous/Next Buttons

Allows the User to search through the Venues table and automatically
refreshes to display search results.

This table displays all the relevant venues in the database that
match the corresponding search criteria selected in the Search
Venue Fuzzy Text Box.
This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

Allows the User to cycle between different pages of results.
Displays the current results page number.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.18 Search Venue Schedule

8.3
DESCRIPTIONS



This form allows the user to search for a specific venue schedule in the CompuData database using different
types of search criteria.
Venue schedules in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT

4
3

5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.

Control

Help Button

Fuzzy Search Bar

Venue Schedule Table View

Row Count Selector

Description
-

Dropdown Menu

This button serves as a help function for the Search Venue Schedule screen.
It shows a detailed process on how to progress.
Allows the User to search through the Venue Schedule table and automatically
refreshes to display search results.
This table displays all the relevant venue schedule in the database that match the
corresponding search criteria selected in the Search Venue Schedule Fuzzy Text
Box.
This dropdown menu displays the available options for the number of items to display
per page.
Generally, the available options are 10, 25, 50 or All items

Previous/Next Buttons

Allows the User to cycle between different pages of results.
Displays the current results page number.

Add Venue Schedule Button

Takes the User to the Add Venue Schedule form.

Back Button

Takes the User back to the Venue Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


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7.19 Modify Venue Schedule

DESCRIPTIONS
This form allows the user to select a specific venue schedule and to modify it’s details, stored in the
CompuData database.
Venue schedule details are required to successfully modify a venue schedule.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Time Slot Selector

Save Button

Dropdown Menu

Validates the information in the details textbox, and accordingly
modifies the information to the VENUE_SCHEDULE_LINE table.

The button displays a notification message to confirm the
deletion of a venue schedule.
If the user clicks the Yes button, relevant venue schedule in the
database that the user has selected to in the search criteria are
deleted.
A notification of successful deletion of a venue schedule is
displayed and the form closes.
If the user clicks the No button, the notification message
disappears and the form remains open will all entered details still
existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Modify Venue Schedule form
will close and return to previous form.

Remove Button

Back Button

This button serves as a help function for the Modify Venue
Schedule screen.
It shows a detailed process on how to progress.
This dropdown menu displays the available options for the start + end
time.
Generally, the available options are hour intervals from 12 AM – 12PM

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If the user clicks the No button, the notification message
disappears and the Modify Venue Schedule form remains open
will all entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.20 Remove Venue Schedule
DESCRIPTIONS



This form allows the user to select a specific venue schedule and remove the selected venue schedule from
the CompuData database.
Venue schedule details in the database will be removed.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Remove Button

This button serves as a help function for the Remove Venue
Schedule screen.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the
deletion of a venue schedule.
If the user clicks the Yes button, relevant venue schedule in the
database that the user has selected to in the search criteria are
deleted.
A notification of successful deletion of venue schedule is
displayed and the Remove Venue Schedule form closes.
If the user clicks the No button, the notification message
disappears and the Remove Venue Schedule form remains open
will all entered details still existing.

Modify Button

Takes the User to the Modify Venue Schedule form

Back Button

Takes the User back to the Refreshments View form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS

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VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a venue
schedule.

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7.21 Add Building
DESCRIPTIONS



This form displays the required details to successfully add a building to the CompuData system.
Building details are required to successfully add the building to the system.

DETAILED SCREEN LAYOUT
1

DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Add Building screen.
It shows a detailed process on how to progress.

The button displays a notification message to confirm the
addition of a new building.
If the user clicks the Yes button, all details of the building are
saved to the CompuData database.
A notification of successful addition of a building is displayed and
the Add Building form closes.
If the user clicks the No button, the notification message
disappears and the Add Building form remains open will all
entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Building form will close
and return to previous form.
If the user clicks the No button, the notification message
disappears and the Add Building form remains open will all
entered details still existing.

Add Building Button

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.22 Search Building

8.3
DESCRIPTIONS



This form allows the user to search for a specific building in the CompuData database using different types of
search criteria.
Buildings in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT
1
2
4
4

6
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Search Building
screen.
It shows a detailed process on how to progress.

Allows the User to search through the Buildings table and
automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

View Icon

Takes the user to the View Buildings Details form

Modify Icon

Takes the user to the Modify Buildings Details form

Prompts the user if he/she would like to remove the selected
building.
If the user selects Yes, the building is removed.
If the user selects No, the form will remain open and unchanged.

Fuzzy Search Bar

Row Count Selector
Dropdown Menu

4
5
6

Remove Icon

Previous/Next Buttons

Allows the User to cycle between different pages of results.
Displays the current results page number.

Add Building Button

Takes the User to the Add Building form.

Back Button

Takes the User back to the Building & Venue Menu form.

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None

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7.23 Modify Building

DESCRIPTIONS



This form allows the user to select a specific venue schedule and to modify it’s details, stored in the
CompuData database.
Venue schedule details are required to successfully modify a venue schedule.

DETAILED SCREEN LAYOUT
1

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION
No.
1
2

Control

Description
-

Help Button
Save Button

Validates the information in the details textbox, and
accordingly modifies the information to the BUILDINGS table.

This button displays a notification message to confirm the
loss of all possible changes made on the form.
If the user clicks the Yes button, the Modify Buildings form
will close and return to previous form.
If the user clicks the No button, the notification message
disappears and the Modify Buildings form remains open
will all entered details still existing.

Back Button

This button serves as a help function for the Modify
Building screen.
It shows a detailed process on how to progress.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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7.24 Remove Building

DESCRIPTIONS



This form allows the user to select a specific venue schedule and remove the selected building from the
CompuData database.
Building details in the database will be removed.

DETAILED SCREEN LAYOUT
1

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Remove Building screen.
It shows a detailed process on how to progress.

The button displays a notification message to confirm the deletion of a
building.
If the user clicks the Yes button, relevant building in the database that the
user has selected to in the search criteria are deleted.
A notification of successful deletion of building is displayed and the Remove
Building form closes.
If the user clicks the No button, the notification message disappears and the
Remove Building form remains open will all entered details still existing.

Remove Button

Modify Button

Takes the User to the Modify Building form

Back Button

Takes the User back to the Buildings View form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a building.

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System 8 – Equipment Bookings

8.1 Add Equipment Booking
DESCRIPTIONS


This form displays the second part of successfully adding an Equipment Booking.

DETAILED SCREEN LAYOUT

1
2

3
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Text box

This textbox allows the user to enter the name of an equipment.

Start and End time

Project and User Drop

The start time textbox is disabled and a view only textbox.
The End time textbox has a default time that can be change by
the user.
The Project using Equipment drop down list allows the user to
choose the desired project for the equipment.
The User using Equipment drop down list allows the user to
choose the desired user for the equipment.

Textboxes

down list

Description

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Save and Cancel
button

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The Save button will save all the details on the form to the
system.
The Cancel button will leave the form and return back to the Add
Equipment booking from.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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8.2 Search Equipment Bookings
DESCRIPTIONS


This form displays the details for each Equipment booking on the system.

DETAILED SCREEN LAYOUT

4
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Equipment booking

Add Booking Buttons

Description

The Equipment booking table contains data that show case which
dates are available for equipment bookings.

The Add Booking button displays the Add Equipment booking
screen.

This button displays a notification message to confirm the loss of
all possible changes on the form.
If the user clicks the Yes button, the Equipment booking form will
close.

Table

Back button

This button serves as a help function for the Equipment booking
screen.
It shows a detailed process on how to progress.

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If the user click the No button, the notification message
disappears and the Equipment booking from remains open will all
entered details still existing.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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8.3 Modify Equipment Booking
DESCRIPTIONS



This form displays the required input components needed to successfully modify an Equipment booking.
Equipment booking details are required to successfully modify the Equipment booking.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Description

Text box

This textbox allows the user to enter the name of an equipment.

Start and End time

The start time textbox is disabled and a view only textbox.
The End time textbox has a default time that can be change by the user.

Project and User Drop
down list

Save and Cancel button

The Project using Equipment drop down list allows the user to choose
the desired project for the equipment.
The User using Equipment drop down list allows the user to choose the
desired user for the equipment.
The Save button will save all the details on the form to the system.
The Cancel button will leave the form and return back to the Modify
Equipment booking from.

Textboxes

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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8.5 Assign Printer Usage
DESCRIPTIONS



This form displays the required input components needed to successfully modify an Equipment booking.
Equipment booking details are required to successfully modify the Equipment booking.

DETAILED SCREEN LAYOUT

1
2
3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Text box

This textbox allows the user to enter the name of an equipment.

Start and End time

Project and User Drop

Pages Printed textbox

Save and Cancel

Textboxes

down list

button

Description

This textbox allows user to add the amount of pages that needs
to be printed.

The Save button will save all the details on the form to the
system.
The Cancel button will leave the form and return back to the Add
Equipment booking from.

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database will display error message.

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Sub-System 10 - Donors
10.1a Add Donor - Person
DESCRIPTIONS
This form displays the required details to successfully add a donor person to the CompuData system.
Donor person details are required to successfully add a donor person.




DETAILED SCREEN LAYOUT

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Add Donor Person
Button

Back Button

This button serves as a help function for the Add Donor Person
screen.
It shows a detailed process on how to progress.
The button displays a notification message to confirm the
addition of a new Donor Person.
If the user clicks the Yes button, all details of the Donor Person
are saved to the CompuData database.
A notification of successful addition of Donor Person is displayed
and the Add Donor Person form closes.
If the user clicks the No button, the notification message
disappears and the Add Donor Person form remains open will all
entered details still existing.
This button displays a notification message to confirm the loss of
all possible changes made on the form.
If the user clicks the Yes button, the Add Donor Person form will
close.
If the user clicks the No button, the notification message
disappears and the Add Donor Person form remains open will all
entered details still existing.

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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10.1b Add Donor - Organisation
DESCRIPTIONS



This form displays the required details to successfully add a donor organisation to the CompuData system.
Donor organization details are required to successfully add the donor organization to the system.

DETAILED SCREEN LAYOUT
1

2
3

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Add Donor Organisation

Button

Description
-

This button serves as a help function for the Add Donor Organisation screen.
It shows a detailed process on how to progress.

The button displays a notification message to confirm the addition of a new
Donor Organisation.
If the user clicks the Yes button, all details of the Donor Organisation are saved
to the CompuData database.
A notification of successful addition of Donor Organisation is displayed and the
Add Donor Organisation form closes.
If the user clicks the No button, the notification message disappears and the
Add Donor Organisation form remains open will all entered details still existing.
This button displays a notification message to confirm the loss of all possible
changes made on the form.
If the user clicks the Yes button, the Add Donor Organisation form will close.
If the user clicks the No button, the notification message disappears and the
Add Donor Organisation form remains open will all entered details still existing.

Back Button

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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10.2 Search Donor a – Donor Person

8.3
DESCRIPTIONS



This form allows the user to search for a specific donor person in the CompuData database using different
types of search criteria.
Donor persons in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT

4
3

5
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

This button serves as a help function for the Search Donor Person
screen.
It shows a detailed process on how to progress.

Allows the User to search through the Donor Persons table and
automatically refreshes to display search results.

This dropdown menu displays the available options for the number of
items to display per page.
Generally, the available options are 10, 25, 50 or All items

View Icon

Takes the user to the View Donor Person Details form

Modify Icon

Takes the user to the Modify Donor Person Details form

Prompts the user if he/she would like to remove the selected
donor person.
If the user selects Yes, the donor person is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

Fuzzy Search Bar

Row Count Selector
Dropdown Menu

4
5
6

Remove Icon

Previous/Next Buttons

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Add Donor Person

Back Button

Button

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Takes the User to the Add Donor Person form.

Takes the User back to the Donors Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None

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10.2 Search Donor b – Donor Organisation

8.3
DESCRIPTIONS



This form allows the user to search for a specific donor organisation in the CompuData database using
different types of search criteria.
Donor organisations in the database matching the search criteria are displayed to the user in a table.

DETAILED SCREEN LAYOUT

4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Fuzzy Search Bar

Row Count Selector

This button serves as a help function for the Search Donor
Organisation screen.
It shows a detailed process on how to progress.

Allows the User to search through the Donor Organisations table
and automatically refreshes to display search results.

Dropdown Menu

This dropdown menu displays the available options for the
number of items to display per page.
Generally, the available options are 10, 25, 50 or All items

View Icon

Takes the user to the View Donor Organisation Details form

Modify Icon

Takes the user to the Modify Donor Organisation Details form

Prompts the user if he/she would like to remove the selected
donor organisation.
If the user selects Yes, the donor organisation is removed.
If the user selects No, the form will remain open and unchanged.

Allows the User to cycle between different pages of results.
Displays the current results page number.

Takes the User to the Add Donor Organisation form.

Remove Icon

Previous/Next Buttons

Add Donor
Organisation Button

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Back Button

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Takes the User back to the Donors Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None

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10.2 Modify Donor a - Person

DESCRIPTIONS
This form allows the user to select a specific donor person and to maintain the donor persons details stored in
the CompuData database.
Modified donor person details are required to successfully modify a donor person.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Modify Person Button

Back Button

This button serves as a help function for the Modify Donor Person
screen.
It shows a detailed process on how to progress.

Validates the information in the details textbox, and accordingly
modifies the information to the DONORS table.

Takes the User back to the Donor Person Details form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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10.2 Modify Donor b - Organisation

DESCRIPTIONS
This form allows the user to select a specific donor organisation and to maintain the donor organisation
details stored in the CompuData database.
Modified donor organisation details are required to successfully modify a donor organisation.




DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Tick Box

Save Button

Back Button

Description
-

This button serves as a help function for the Modify Donor screen.
It shows a detailed process on how to progress.

A tick box that will be used to indicate if a donor person has
been thanked or not.

Validates the information in the details textbox, and accordingly
modifies the information to the DONORS table.

Takes the User back to the Donor Details form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in the database (Input format, empty fields) will display a relevant error
message.

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10.4a Remove Donor - Person

DESCRIPTIONS



This form allows the user to select a specific donor person and remove the selected donor person from the
CompuData database.
Donor person details in the database will be removed.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Tick Box

A tick box that will be used to indicate if a donor person has
been thanked or not.

The button displays a notification message to confirm the
deletion of a donor person.
If the user clicks the Yes button, relevant donor person in the
database that the user has selected to in the search criteria are
deleted.
A notification of successful deletion of Donor is displayed and
the Remove Donor Person form closes.
If the user clicks the No button, the notification message
disappears and the Delete Donor form remains open will all
entered details still existing.

Remove Button

This button serves as a help function for the Remove Donor
Person screen.
It shows a detailed process on how to progress.

Modify Button

Takes the User to the Modify Donor Person form

Back Button

Takes the User back to the Donor Person View form

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a donor
person.

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10.4b Remove Donor - Organisation
DESCRIPTIONS




This form allows the user to select a specific Donor and remove the selected Donor from the CompuData
database.
Donors details in the database will be removed.
The Donor cannot be removed if it is currently linked to a Project.

DETAILED SCREEN LAYOUT

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Tick Box

A tick box that will be used to indicate if a donor organisation
has been thanked or not.

The button displays a notification message to confirm the
deletion of a donor organisation.
If the user clicks the Yes button, relevant donor organisation in
the database that the user has selected to in the search criteria
are deleted.
A notification of successful deletion of Donor is displayed and
the Delete Donor Organisation form closes.
If the user clicks the No button, the notification message
disappears and the Delete Donor Organisation form remains
open will all entered details still existing.

Remove Button

This button serves as a help function for the Remove Donor
Organisation screen.
It shows a detailed process on how to progress.

Modify Button

Takes the User to the Modify Donor Organisation form

Back Button

Takes the User back to the Donor Organisation View form

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POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

When the Remove Button is clicked, it displays a notification message to confirm the deletion of a donor
organisation.

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10.6 Generate Thank You Letter Template – Donor Person & Organisation
DESCRIPTIONS


Allows a user to select a donor organisation or person to thank.

DETAILED SCREEN LAYOUT
1

4
5a

4
6

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Description
-

Fuzzy Search Bar

Row Count Selector

This button serves as a help function for the Select Donor
Person/Organisation screen.
It shows a detailed process on how to progress.

Allows the User to search through the Donor Person/Organisation
table and automatically refreshes to display search results.

Dropdown Menu

This dropdown menu displays the available options for the
number of items to display per page.
Generally, the available options are 10, 25, 50 or All items

Previous/Next Buttons

Allows the User to cycle between different pages of results.
Displays the current results page number.

Select Donor Person

Selects the chosen donor person to generate a thank you letter
template for.

Selects the chosen organization to generate a thank you letter
template for.

Select Donor
Organisation

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Back Button

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-

Takes the User back to the Donor Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES


None.

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Sub-System 11 - Reports
11.1 Generate Procurement Report
DESCRIPTIONS


This form displays the required details to successfully generate a procurement report from the CompuData
system.

DETAILED SCREEN LAYOUT

3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

Start Date DateTime

This DateTime picker allows the user to select the start date of
the report.

Picker

Description

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-

The DateTime Picker can cycle by month and day, as shown in
the screenshot.

This DateTime picker allows the user to select the end date of the
report.
The DateTime Picker can cycle by month and day, as shown in
the screenshot.
The system verifies the start and end date.
The report is converted into a .PDF file, and downloaded to the
user’s pc.

End Date DateTime
Picker

Generate Button

Back Button

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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11.2 Generate Vehicles Register

DESCRIPTIONS


This form displays the required details to successfully generate a vehicles register from the CompuData
system.

DETAILED SCREEN LAYOUT

3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Start Date DateTime

End Date DateTime

Picker

Description
-

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

This DateTime picker allows the user to select the start date of
the report.
The DateTime Picker can cycle by month and day, as shown in
the screenshot.
This DateTime picker allows the user to select the end date of the
report.
The DateTime Picker can cycle by month and day, as shown in
the screenshot.

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Generate Button

The system verifies the start and end date.
The report is converted into a .PDF file, and downloaded to the
user’s pc.

Back Button

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

8.3

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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11.3 Generate Donations Report

DESCRIPTIONS


This form displays the required details to successfully generate a donations report from the CompuData
system.

DETAILED SCREEN LAYOUT
1

3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Start Date DateTime

End Date DateTime
Picker

Generate Button

Picker

Description
-

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

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Back Button

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-

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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11.4 Generate Equipment Usage Report

DESCRIPTIONS


This form displays the required details to successfully generate an Equipment Usage Report from the
CompuData system.

DETAILED SCREEN LAYOUT

3
4
4

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Start Date DateTime

End Date DateTime

Picker

Description
-

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

Picker

Generate Button

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Back Button

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-

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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11.5 Generate Equipment Bookings Report

DESCRIPTIONS


This form displays the required details to successfully generate an Equipment Bookings Report from the
CompuData system.

DETAILED SCREEN LAYOUT

3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Start Date DateTime

End Date DateTime

Picker

Description
-

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

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Generate Button

The system verifies the start and end date.
The report is converted into a .PDF file, and downloaded to the
user’s pc.

Back Button

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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11.6 Generate Venue Bookings Report

DESCRIPTIONS


This form displays the required details to successfully generate a Venue Bookings Report from the
CompuData system.

DETAILED SCREEN LAYOUT

3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Start Date DateTime
Picker

End Date DateTime

Picker

Description
-

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

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-

The DateTime Picker can cycle by month and day, as shown in
the screenshot.

Generate Button

The system verifies the start and end date.
The report is converted into a .PDF file, and downloaded to the
user’s pc.

Back Button

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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11.7 Generate Vehicle Bookings Report

DESCRIPTIONS


This form displays the required details to successfully generate a Vehicle Bookings Report from the
CompuData system.

DETAILED SCREEN LAYOUT

3
4
5

DETAILED LAYOUT DESCRIPTION & EXPLANATION

No.

Control

Help Button

Start Date DateTime

End Date DateTime

Picker

Description
-

This button serves as a help function for the Reports screen.
It shows a detailed process on how to progress.

Picker

Generate Button

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Back Button

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-

Takes the User back to the Reports Menu form

POSSIBLE ERRORS, NOTIFICATIONS & ALERTS
VALIDATION ERROR MESSAGES
-

Warning: Any errors concerning validation in DateTime fields (Input format, conflicting dates) will display a relevant
error message.

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Conclusion
The above-mentioned explanations will show a detailed processes that govern the functionality of the
system. All these processes assist the user in getting the output desired from the system. Additionally,
all relevant screen processes, error/notification messages have been added for further clarity.

D. BACKUP AND RESTORE
Introduction
The following section will give a step-by-step process and corresponding explanations as to how the
backup and restore procedure is going to function in the CompuData system. This will be done through
the use of an internal backup file (.bak). This file will download on request, and implant itself into the
appdata of the CompuData program. On requested retrieval, the system will retrieve that .bak file and
implement it into the current system – overriding any current irregularities.

User Process
Step 1: The user selects the “Reporting” tab from the main menu

Step 2: The user selects the “Perform Backup” tab from the main menu

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From this form view, the user can select the “Perform Backup” function. The system will backup the
current systems data in the form of a backup file (.bak). This file is then stored in the appdata of
CompuData for future use.
ALT Step 2: The user selects the “Perform Restore” tab from the main men
Alternatively, the user can select the “Perform Restore” function. This will retrieve the backup (.bak) file
form the appdata of CompuData, and restore it into the current system.

Conclusion
The above mentioned processes and functions explain and display the backup and restore function of
Compudata – as conducted by a user.

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E. GLOSSARY
A

Add/Assign Requisition – 41, 42

Approve – 24, 27, 33, 37, 56

Assign – 13, 41, 42, 70, 178,

Logout – 9, 134

Backup – 1, 8, 238, 239, 243,

Maintain – 20, 21, 29, 30, 46, 50, 54, 58, 62, 93, 977, 101,

104, 108, 112, 118, 122, 128, 184, 193, 195, 197, 206, 207,

Complete – 16, 56, 70, 74, 110, 111, 243,
Component – 8, 12, 20, 26, 35, 45, 49, 53, 57, 61, 92, 96,
100, 103, 107, 111, 117, 121, 126, 176, 177, 178, 183, 189,
190, 191, 203, 204, 205,
Client – 8, 10, 11, 242, 243,

208, 216, 217,

N
O
P
Q

Database - 189

Driver - 77, 79, 88, 142, 145

Restore – 1, 2, 238, 239, 243,

E
Employee – 9,
Equipment -

S
T
U

EFT - 31, 33, 34, 35, 37, 38, 39

F
Forgot Password - 130

G
Generate – 222, 224, 225, 226, 227, 228, 229, 230, 231,

Update – 35, 74,

V
View Archived Projects – 110, 114

232, 233, 234, 235, 236

Write-off Equipment – 50,

Intervals - 163

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G. CONTACT DETAILS
For general enquiries, please contact us on via phone or service email:

Compudata:
073 139 5568
info@compudata.co.za
288 Burgers Park Ln, Pretoria Central, Pretoria, South Africa
©2018 CompuData by Syncromine
For personal requests or queries, contact one of our team members:

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F. SIGN-OFF BY CLIENT
Introduction
This section serves as an official statement that indicates that the client has accepted the project
development as per due, and all deliverable documentation is accepted.

Wayne Renkin
Programme Coordinator in
representation of Tshwane Leadership
Foundation

Email Proof From Client:

Conclusion
The above mentioned sections displays that the client is fully satisfied with the project team’s
presented performance in the current deliverable.

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212

G. SIGN-OFF BY PROJECT TEAM MEMBERS
Introduction
This section contains the final team sign-off procedure – in which each team member signs the
document as an indication that the work presented is complete, and no plagiarism was
conducted.

Grant Geldenhuys

Muaaz Cassim

Lian Bezuidenhout

Ruan
ErikBezuidenhout
Grassman

Ruan Bezuidenhout

Head of

Head of Process

Senior Developer &

Team
HeadLeader
of Design
& Lead
&

Head of Design & Data

Communications &

Modelling &

Legal Officer

Developer
Data Transformation

Transformation

Marketing

Documentation

Conclusion
The above mentioned document provides a user manual to the user in light that it will enable a
deeper understanding of the CompuData functional systems and designs. It includes a detailed
explanation of the purpose of all the system functions, all error messages, an explanation of how
to get help, a detailed reports explanation, a system implementation procedure, a backup and
restore procedure, an on-line help function, a glossary with all main terms, and a client sign off.

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Language                        : en-ZA
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Author                          : Muaaz Cassim
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Create Date                     : 2018:10:08 01:26:30+02:00
Modify Date                     : 2018:10:08 01:26:30+02:00
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