User Manual

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JOYPOS
Android Tablet Application
User Manual
Version 1.0

JOYPOS V1.0.0P
WeP Solutions Limited

Contents
Table of figures ....................................................................................................................................... 4
1. Login Screen ........................................................................................................................................ 7
1.2 WeP Logo ...................................................................................................................................... 8
1.3 Get Quick Start Guide & User Manual .......................................................................................... 9
1.4 Navigation Drawer and Menu ....................................................................................................... 9
2. Billing Screen ..................................................................................................................................... 12
2.1 Multiple items with same name & barcode with different MRPs .............................................. 14
2.2 Hold & Resume Bill...................................................................................................................... 16
2.3 Delete Bill .................................................................................................................................... 18
2.4 RePrint Bill & RePrint Token ....................................................................................................... 19
2.5 Rupee Billing ............................................................................................................................... 20
2.6 Item Quantity Using Weighing Scale........................................................................................... 20
2.7 Bulk Break Sell ............................................................................................................................. 22
2.8 Choose Multiple Salesman .......................................................................................................... 22
3. Dashboard ......................................................................................................................................... 23
4. Making Payment ............................................................................................................................... 24
4.1 Credit Customer .......................................................................................................................... 26
4.1.1 If credit amount is less than the amount to pay .................................................................. 27
4.2 Discount ...................................................................................................................................... 28
4.3 MSwipe Payments....................................................................................................................... 30
4.4 e-Wallet Payments ...................................................................................................................... 35
4.5 Coupons ...................................................................................................................................... 37
4.6 Other Cards ................................................................................................................................. 39
4.7 Reward Points ............................................................................................................................. 40
4.8 AEPS Payment ............................................................................................................................. 42
4.9 Cash Payment.............................................................................................................................. 46
5.0 PayTm Payment .......................................................................................................................... 47
1. Item Master....................................................................................................................................... 48
1.1 Add a new Item ........................................................................................................................... 50

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1.2 Delete Item(s) ............................................................................................................................. 52
5.3 Configuring Barcode Scanner (Recommended) .......................................................................... 54
2. Customer Master .............................................................................................................................. 55
2.1 Add a new customer ................................................................................................................... 56
2.2 Edit/Update a Customer ............................................................................................................. 58
2.3 Delete Customer(s) ..................................................................................................................... 58
2.4 Search a customer....................................................................................................................... 60
2.5 Customer Passbook..................................................................................................................... 61
3. User Management ............................................................................................................................ 62
4. Add Role ............................................................................................................................................ 64
5. Price and Stock .................................................................................................................................. 66
6. Configuration .................................................................................................................................... 68
6.1 Department ................................................................................................................................. 69
6.2 Category ...................................................................................................................................... 70
6.3 Brand ........................................................................................................................................... 71
6.4 Payment and Receipt .................................................................................................................. 72
6.5 Discount ...................................................................................................................................... 73
6.6 Coupon ........................................................................................................................................ 74
6.7 Other charges.............................................................................................................................. 75
6.8 Reward Points Configuration ...................................................................................................... 76
6.9 Payment Option Configuration ................................................................................................... 77
6.10 Quick Access Quantity............................................................................................................... 78
7. Payment & Receipt ........................................................................................................................... 79
8. Day End ............................................................................................................................................. 81
9. Inward Management ........................................................................................................................ 83
9.1 Supplier Details ........................................................................................................................... 83
9.1.1 Add/Edit Supplier’s Details .................................................................................................. 84
9.1.2 Delete Supplier(s)................................................................................................................. 85
9.2 Supplier Item Linkage.................................................................................................................. 86
9.2.1 Link Items ............................................................................................................................. 87

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9.3 Purchase Order ........................................................................................................................... 88
9.4 Sales Order .................................................................................................................................. 90
9.4.1 Add Sales Order.................................................................................................................... 92
9.4.2 Generate Purchase Order .................................................................................................... 93
9.5 Goods Inward Note ..................................................................................................................... 94
9.6 View Purchase Order & Goods Inward Note .............................................................................. 96
9.6.1 Share Purchase Order .............................................................................................................. 97
9.7 Supplier Payment ........................................................................................................................ 99
10. Credit/Debit Note ......................................................................................................................... 101
10.1 Sales Return ............................................................................................................................ 102
11. Reports .......................................................................................................................................... 104
11.1 Sales Report ............................................................................................................................ 104
11.2 Inventory Report ..................................................................................................................... 105
11.3 Other Reports ......................................................................................................................... 106
11.4 GST Reports............................................................................................................................. 107
11.4.1 GSTR1-Tally Report .............................................................................................................. 108
11.5 GST Link ................................................................................................................................... 109
12. Settings.......................................................................................................................................... 110
12.1 Owner Details.......................................................................................................................... 110
12.2 Header & Footer ..................................................................................................................... 112
12.3 Others ..................................................................................................................................... 113
12.4 GST .......................................................................................................................................... 116
12.5 Payment Mode Configuration................................................................................................. 117
12.6 Machine .................................................................................................................................. 118
12.7 Print ......................................................................................................................................... 119
12.7.1 Discover Devices .............................................................................................................. 120
13. Limitations & Recommendations .................................................................................................. 121
14. FAQs .............................................................................................................................................. 122

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Table of figures
Figure 1: Login Screen ............................................................................................................................. 7
Figure 2: About........................................................................................................................................ 8
Figure 3: Download Quick start Guide & User Manual ........................................................................... 9
Figure 4: Menus .................................................................................................................................... 10
Figure 5: Navigation Drawer ................................................................................................................. 10
Figure 6: Billing Screen .......................................................................................................................... 12
Figure 7: Multiple items with same name and barcode ....................................................................... 15
Figure 8: Select the required item with required MRP ......................................................................... 15
Figure 9: Hold/Resume Bill.................................................................................................................... 16
Figure 10: Orders to resume ................................................................................................................. 17
Figure 11: Delete Bill ............................................................................................................................. 18
Figure 12: Reprint Bill & RePrint token ................................................................................................. 19
Figure 13: Rupee Billing ........................................................................................................................ 20
Figure 14: Item Quantity/Weight using Weighing Scale ....................................................................... 21
Figure 15: Bulk Break Sell ...................................................................................................................... 22
Figure 16: Choose Multiple Salesman................................................................................................... 22
Figure 17: Dashboard ............................................................................................................................ 23
Figure 18: Payment Screen ................................................................................................................... 24
Figure 19: Enter customer's mobile number and click on credit and pay ............................................ 26
Figure 20: After payment is made, the paid amount will be shown on the screen.............................. 27
Figure 21: Enter customer's mobile number and click on pay partially ............................................... 28
Figure 22: Click on Discount you want to apply .................................................................................... 29
Figure 23: After applying discount the discounted amount will be displayed. .................................... 29
Figure 24 : Enter valid mswipe credentials to make card transaction .................................................. 30
Figure 25 Enter customer’s mobile no. as it is mandatory, then scroll down and click on next .......... 31
Figure 26 Confirm the amount and then click on OK............................................................................ 31
Figure 27 Connect MSwipe Machine via Bluetooth (if not already) and click on start to initiate the
transaction ............................................................................................................................................ 32
Figure 28: After swiping and entering the PIN click on Submit ............................................................ 33
Figure 29: Verification of credentials will happen ................................................................................ 33
Figure 30: A message will pop up for transaction status as success or failed ..................................... 34
Figure 31: Enter customer’s mobile no. as it is mandatory, then scroll down and click on next ......... 34
Figure 32: Click on e-wallet and enter customer's mobile number and email ..................................... 35
Figure 33: Select a wallet through which customer wants to make payment ..................................... 36
Figure 34: An OTP will be sent on customer's mobile number. Then enter the received OTP ............ 36
Figure 35: After OTP verification, amount will be deducted from customer’s e-wallet....................... 37
Figure 36: Enter the count and click on ok to apply coupon ................................................................ 38
Figure 37: After applying coupon, coupon amount will get displayed ................................................. 38
Figure 38 : Enter the amount paid by Other cards ............................................................................... 39

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Figure 39: Amount will be displayed paid by other cards..................................................................... 40
Figure 40: Enter customer's mobile number and click on redeem ....................................................... 41
Figure 41: Amount paid by reward points will be displayed ................................................................ 41
Figure 42 : Upon clicking AEPS/UPI , both option comes up on screen................................................ 42
Figure 43 : Upon selecting UPI payment mode, QR code is generated ................................................ 43
Figure 44 : Upon successful UPI transaction , amount is reflected in screen ....................................... 43
Figure 45: Upon clicking Aadhar, end customer's aadhar no and bank name is required ................... 44
Figure 46: Place finger on scanner and click capture........................................................................... 45
Figure 47 : Upon successful transaction, its reflected in screen .......................................................... 45
Figure 48 : Enter amount paid by cash................................................................................................ 46
Figure 49 : Same will be reflected in payment screen .......................................................................... 46
Figure 50: Enter amount paid by paytm ............................................................................................... 47
Figure 51: Amount entered will reflect in payment. ............................................................................ 47
Figure 52: Item Master ......................................................................................................................... 49
Figure 53: Add a new item .................................................................................................................... 50
Figure 54: Delete Items ......................................................................................................................... 53
Figure 55: Turn on line feed suffix ........................................................................................................ 54
Figure 56: Turn off line feed suffix ........................................................................................................ 54
Figure 57: Customer Master Screen ..................................................................................................... 55
Figure 58: Add a new customer screen ................................................................................................ 56
Figure 59: Edit or Update a Customer .................................................................................................. 58
Figure 60: Delete Customers................................................................................................................. 59
Figure 61: Search customer by name ................................................................................................... 60
Figure 62: Search customer by phone number .................................................................................... 60
Figure 63: Customer Passbook.............................................................................................................. 61
Figure 64: Add role screen .................................................................................................................... 64
Figure 65: Price & Stock ........................................................................................................................ 66
Figure 66 : Update screen pop up upon clicking item in the list .......................................................... 67
Figure 67: Department Configuration................................................................................................... 69
Figure 68: Category Configurations ...................................................................................................... 70
Figure 69: Brand Configuration ............................................................................................................. 71
Figure 70: Payment and Receipt ........................................................................................................... 72
Figure 71: Discount ............................................................................................................................... 73
Figure 72: Coupon ................................................................................................................................. 74
Figure 73: Other charges....................................................................................................................... 75
Figure 74: Reward Point Configuration................................................................................................. 76
Figure 75: Payment Option Configuration ............................................................................................ 77
Figure 76: Quick Access Quantity.......................................................................................................... 78
Figure 77: Quick Access to Quantity for that item in billing screen...................................................... 78
Figure 78: Payment & Receipt .............................................................................................................. 79

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Figure 79: Auto Day End ....................................................................................................................... 81
Figure 80: Manual Day End ................................................................................................................... 81
Figure 81: If business date is different from tablet date, then it is reflected in billing screen ............. 82
Figure 82: Suppliers............................................................................................................................... 83
Figure 83: Add supplier ......................................................................................................................... 84
Figure 84: Delete Suppliers ................................................................................................................... 85
Figure 85: Supplier Item Linkage........................................................................................................... 86
Figure 86: Link Items ............................................................................................................................. 87
Figure 87: Purchase Order .................................................................................................................... 89
Figure 88: Sales Order ........................................................................................................................... 91
Figure 89: Add Sales Order ................................................................................................................... 92
Figure 90: Generate PO from Sales Order ............................................................................................ 93
Figure 91: Goods Inward Note .............................................................................................................. 94
Figure 92: View PO & GIN ..................................................................................................................... 96
Figure 93: Print & Share PO .................................................................................................................. 97
Figure 94: Share Purchase Order .......................................................................................................... 98
Figure 95: Supplier Payment ................................................................................................................. 99
Figure 96: Credit/Debit Note .............................................................................................................. 101
Figure 97: Sales Return ....................................................................................................................... 102
Figure 98: Sales Report ....................................................................................................................... 104
Figure 99: Inventory Report ................................................................................................................ 105
Figure 100 Other Report ..................................................................................................................... 106
Figure 101: GST Reports...................................................................................................................... 107
Figure 102: GST Link ............................................................................................................................ 109
Figure 103: Owner Details setting....................................................................................................... 111
Figure 104: Header and Footer settings ............................................................................................. 112
Figure 105: Other setting .................................................................................................................... 113
Figure 106: GST setting ....................................................................................................................... 116
Figure 107: Payment Mode Configuration ......................................................................................... 117
Figure 108: Machine setting ............................................................................................................... 118
Figure 109: Printer Configuration ....................................................................................................... 119
Figure 110: Discover Printers .............................................................................................................. 120

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1. Login Screen
Login Screen is the first screen, when application launches. User can login the application by
entering valid credentials. For default credentials please contact WeP helpline number.
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Figure 1: Login Screen

Label

Field

Description

WeP Logo

Click on WeP logo to get information about the
organization.

Username

User has to enter his username as configured in
the application

Password

User has to enter his password relevant to his
username.

Remember me

If user selects remember me option then on re
launching of app, the app will automatically
populate the last username used for login in
username field.

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Exit

To exit from the system.

Help

User can access Quick start guide and User manual

1.2 WeP Logo
On clicking on WeP logo, user will get all the information about the Organization, e.g.: WeP
Solutions Limited.

Figure 2: About

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1.3 Get Quick Start Guide & User Manual
On clicking on Help button, user can download useful documents which can help user in
using the application with ease.

Help

Figure 3: Download Quick start Guide & User Manual

User can access these document once download from internal memory > WeP_Retail_Documents.

1.4 Navigation Drawer and Menu
Once user logs in to the application with valid credentials, user will be navigated to the
billing screen and from there user can access Navigation drawer and menu which will allow
user to navigate to other modules. Modules which are restricted to particular roles will be
disabled in navigation drawer.

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Figure 4: Menus

Label

Field

Description

Navigation Drawer

It will allow user to navigate to other modules.

Settings

Opens up application settings. See Details in
Section 12.

Log out

Logs out from the application.

1
2
3

Figure 5: Navigation Drawer

Label

Field

Description

WeP Logo

WeP Logo.

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User Name

Name of the user who logged into the application.

System Date & Time

Modules

Various modules.

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2. Billing Screen
Billing module provides user to make bills and payments for the bill generated. It also allows
user to add a new customer while billing itself.
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Figure 6: Billing Screen

Label

Field

Description

Name

Customer’s name. User can also search his
customer through his name & mobile number. If
any record exists of the customer corresponding
to that name or mobile number the data in fields
1, 2 and 3 will automatically be populated.

Mobile number

Customer’s mobile number.

GSTIN

Customer’s GSTIN.

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Add

If no customer record exists corresponding to the
name or mobile number entered then user can
add a new customer by clicking on the “+” button
after filling all the mandatory details of the
customer.

MRP/Retail Price/Whole User can choose one price out of three to be
Sale Price
applied while billing.

Favourite/Items

Allows user to switch between favourite items and
all items list.

Items List

List of the items to be chosen by user for billing
(Favourite or All Items).

Sales Man ID

Sales Man ID. This field will be visible only if
selected enabled in Settings. If user enabled
multiple salesman id from settings then user will
be able to select salesmen from a list. See Details
in Section 12.3

Bill number

Shows which bill number it is.

Barcode or Item Name

User can search for an item by its name, short
code or barcode.

Count

Number of items in order list.

Interstate

If user is supplying items out of the state, then he
has to check the Interstate checkbox and select
the state to which he is supplying his items.
Note: IGST will be applied.

Order List

The list shows the selected items that customer
wants to buy. Items can be added and removed
from the list before printing/paying for the bill.

Delete All Items

Deletes all item from order list.

Delete an Item

Deletes particular item from order list.

Clear

Clear all the details and fields from billing screen

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Hold/Resume Bill

User can put a bill on hold and resume it again.
See Details in Section 2.1.

Delete Bill

Deletes the existing bill from the database by bill
date and bill number. Deleting a bill requires
manager’s credentials. See details in Section 2.2

View Bill

User can view a already generated bill and can
share it with his customer or print it again.
User can reprint an existing bill by the date on bill
that bill has been generated & the bill number.
See details in Section 2.3

Save Bill

Saves the bill only. In this case the payment
method will be Cash by default.

Print Bill

Saves and Print the bill only. In this case the
payment method will be Cash by default.

Proceed To Pay

Provide various modes of payment. e.g.: credit
card, e-Wallet. See Detail in Section 3

Rupee Billing

Allows user to bill items, based on the amount and
quantity will automatically be calculated. See
Details in Section 2.5

Add Item Shortcut

Shortcut to add an Item directly from billing
screen

2.1 Multiple items with same name & barcode with different MRPs
User can add two or more items having same name and barcode, but MRPs should be
different. Now it will be ambiguous for user to add that item into order list through
searching it by name or barcode. To remove that ambiguity and to choose the right item
user can select anyone of the items from search and then application will ask the user to
choose one MRP. Then user can select the required item with required MRP.

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Figure 7: Multiple items with same name and barcode

Figure 8: Select the required item with required MRP

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2.2 Hold & Resume Bill
Hold and resume bill allows user to put a bill of a customer on hold and can edit it again by
resuming it.

Figure 9: Hold/Resume Bill

Now to check or resume a bill which was put on hold click on Hold/Resume Bill button with
empty order list otherwise the current order will be put on hold.
1. First add items in order list.
2. Click on

Hold/Resume button to put the order on hold

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Figure 10: Orders to resume

Label

Field

Description

Delete

Deletes the order on hold.

Resume

Resumes the order on hold. User can further
modify the order.

Cancel

Closes the screen.

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2.3 Delete Bill
To delete a bill, user has to put the bill number and the date on which the bill was made.
User can also delete multiple bills by entering bill number range for example: From bill
number and to bill number. To enable Bill Number to field user has to select Delete Multiple
Bills option. For deleting bill user requires manager’s credentials.

Figure 11: Delete Bill

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2.4 RePrint Bill & RePrint Token
To re-print a bill or token for that bill user has to put bill number and the date on which the
bill was made.

Figure 12: Reprint Bill & RePrint token

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2.5 Rupee Billing
This feature allows user to bill items based on the amount to be entered and quantity will
automatically be calculated. If option is enabled on billing screen then all the items after
enabling the option will be in rupee billing. If user explicitly wants to change an item then
user can simply tap on the added item in the order list and then can do rupee billing for that
particular item.

Figure 13: Rupee Billing

2.6 Item Quantity Using Weighing Scale
Item quantity can be added from weighing scale connected to the tablet. User just need to
connect weighing scale to the docking station, then put the weight on weighing scale and
add the item into order table. Item will automatically take the weight/Quantity from
weighing scale. If weighing scale’s reading is 0.000 (or there is not weight on weighing scale)
then quantity added for the item will be 1 by default. To explicitly change the

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weight/quantity of an item then just simple tap on the item that is already added in order
list and click on weighing scale check box.

Figure 14: Item Quantity/Weight using Weighing Scale

Note: Before using weighing scale directly you may need to configure your weighing scale
device. Here are some points user can keep in mind while configuring:
1. Baud Rate of the weighing scale should be 9600 to transfer correct data to the
application.
2. Weighing scale might not reflect the reading immediately to the application, in such
cases please contact your weighing scale vendor.
3. Please check for configurations required (if any) to receive weight/quantity in
decimals from the weighing scale.

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2.7 Bulk Break Sell
User can now change UOM of an item at the time of billing itself.

Figure 15: Bulk Break Sell

2.8 Choose Multiple Salesman
User can choose multiple sales men ID if it is enabled from settings. See Details in Section
15.3. The total bill amount will be divided among all the selected salesmen.

Figure 16: Choose Multiple Salesman

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WeP Solutions Limited

3. Dashboard
This module allows user to see some statistics about items sold, purchase, sales summary
and transaction summary.

Figure 17: Dashboard

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4. Making Payment
Payment screen allows user to receive payment by customer through various modes. e.g.:
credit card, e-Wallet.

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Figure 18: Payment Screen

Label

Field

Description

Cash

If the amount is to be paid by cash then user can
enter the cash value received by customer.

Credit Customer

To make payment through credit amount of that
customer.

Discount

To apply discount that is configured
configuration. See Details in Section 9.5.

MSwipe Payment

Payments through cards via MSwipe machine. To
avail this,user should be enrolled on mSwipe

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website for credentials. (See Details in Section 3.3)
5

Wallet Payment

Payments through e-wallets. To avail this mode,
user is required to register with Razor pay on their
website to get Key Id & Secret Key. These
credentials can be configured in Payment mode
configuration module. (See Details in Section 3.4).

Coupon

To apply coupons which are configured in
configuration. See Details in Section 9.6.

Other cards

Amount paid by card other than MSwipe machine.

Reward Points

To make payments through the reward points that
customer has earned.

Paytm Wallet

Amount paid by Paytm wallet.

Number of bill prints

Number of copies of bill to print.

Taxable Value

Value exclusive of all the taxes and other charges.

Tax Amount

Tax Amount.

Discount

Discount amount. If user chooses to apply billwise
discount then the discount amount (MRP-retail
price) will be overwritten by discount amount (Bill
wise).

Other charges

Other charges Amount (only chargeable ones). See
Details in Section 9.7.

Round off

Value that is rounded off. (Only applicable if
enabled from settings).

Bill Amount

Value inclusive of all the taxes and other charges.

Amount Paid

It shows that the amount (5.00) is paid by this
payment method (Cash).

Due Amount

Amount to return to the customer.

Difference

Amount left to receive from the customer.

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Total Paid Amount

Total amount paid by the customer.

Cancel

Closes the payment screen.

Pay

Save the bill without print.

Pay & Print

To save and print the bill.

AEPS

Option to make payment via Aadhar or UPI mode

4.1 Credit Customer
For using credit customer payment, user has to add customer with credit limit and opening
balance (opening balance will be added into credit amount) (See Details in Section 5.1).
Now follow the following steps to make payment by credit customer:-

Figure 19: Enter customer's mobile number and click on credit and pay

The amount will automatically be deducted from customer’s credit amount.

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Figure 20: After payment is made, the paid amount will be shown on the screen

4.1.1 If credit amount is less than the amount to pay
In case the amount to be pay by customer is more than the customer’s credit amount than
customer can make partial payment as well. For example:Amount to pay = ₹ 800
Customer’s Credit Amount = ₹200
Customer’s Credit Limit = ₹300
Then Amount to pay – (Credit’s Customer Amount + Credit’s Credit Limit) = ₹ 300, now due
amount of₹ 300 can be paid by any other mode of payment.

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Figure 21: Enter customer's mobile number and click on pay partially

4.2 Discount
User can apply discount on bill amount generated and these discounts can be configured in
configuration. See Details in Section 9.5.
Note: Please note discount is calculated on subtotal.

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Figure 22: Click on Discount you want to apply

Figure 23: After applying discount the discounted amount will be displayed.

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4.3 MSwipe Payments
MSwipe payment is one of the payment method in JOYPOS. This will allow user to make
payment through cards using MSwipe Machine. Support contact for mswipe can be found
on below mention site. User need to register with MSwipe to statrt using the mswipe
maching. To register Click Here or visit http://www.mswipe.com/

Figure 24 : Enter valid mswipe credentials to make card transaction

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Figure 25 Enter customer’s mobile no. as it is mandatory, then scroll down and click on next

Figure 26 Confirm the amount and then click on OK

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Figure 27 Connect MSwipe Machine via Bluetooth (if not already) and click on start to initiate the transaction

Figure23: Once the application detects the machine it will ask user to insert or swipe the card

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Figure 28: After swiping and entering the PIN click on Submit

Figure 29: Verification of credentials will happen

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Figure 30: A message will pop up for transaction status as success or failed

Figure 31: Enter customer’s mobile no. as it is mandatory, then scroll down and click on next

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4.4 e-Wallet Payments
For making e-wallet payments user needs to configure Razor Pay Key id (See details in
Section 12.5).To get Key id user needs to register on Razor Pay website, to register Click
Here or visit https://razorpay.com/. After on boarding with razorpay, user can log in on
razorpay site with valid razorpay credentials and in settings can find the keys.
Kindly note that valid key id is compulsory to configure, secret key is optional. Once user has
configured a valid key id provided by Razozr Pay, then connect the device to Wi-Fi and
follow the following steps:-

Figure 32: Click on e-wallet and enter customer's mobile number and email

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Figure 33: Select a wallet through which customer wants to make payment

Figure 34: An OTP will be sent on customer's mobile number. Then enter the received OTP

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WeP Solutions Limited

Figure 35: After OTP verification, amount will be deducted from customer’s e-wallet

4.5 Coupons
User can apply coupons on bill amount. User has to configure coupons in configuration. See
Details in Section 9.6. User can apply more one coupon.

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Figure 36: Enter the count and click on ok to apply coupon

Figure 37: After applying coupon, coupon amount will get displayed

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WeP Solutions Limited

4.6 Other Cards
If payment is made through cards but machine for swiping cards is used other than the
MSwipe machine then user can simply enter the amount paid other card by the customer.

Figure 38 : Enter the amount paid by Other cards

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WeP Solutions Limited

Figure 39: Amount will be displayed paid by other cards

4.7 Reward Points
Your customer can pay through the reward points that they earned. To configure reward
points See Details in Section 9.8. This option is available if enabled in settings.

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Figure 40: Enter customer's mobile number and click on redeem

Figure 41: Amount paid by reward points will be displayed

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4.8 AEPS Payment
Your customer can pay through AEPS also. User need to enter the merchant Id , app Id and
secret key , in Settings-> payment mode configuration -> AEPS , given to him at the time of
registration. For valid credentials, user will be able to make AEPS transaction.

Figure 42 : Upon clicking AEPS/UPI , both option comes up on screen

a) UPI
1. End customer need to scan the code through the app which supports QR code
payment.
2. Once end customer approves and pay the amount though QR code scanning,
then upon successful transaction, it will be reflected on the screen.

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Figure 43 : Upon selecting UPI payment mode, QR code is generated

Figure 44 : Upon successful UPI transaction , amount is reflected in screen

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b) AEPS(Aadhar Enabled Payment System)
1. Enter end customer’s aadhar no and bank name, in which his aadhar no is linked.
2. Place finger on scanner and click capture.

Aadhar
no
Bank
Name

Figure 45: Upon clicking Aadhar, end customer's aadhar no and bank name is required

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Figure 46: Place finger on scanner and click capture

Figure 47 : Upon successful transaction, its reflected in screen

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4.9 Cash Payment
User can also opt for cash payment.

Figure 48 : Enter amount paid by cash

Figure 49 : Same will be reflected in payment screen

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5.0 PayTm Payment
User can also opt for paytm payment.

Figure 50: Enter amount paid by paytm

Figure 51: Amount entered will reflect in payment.

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1. Item Master
This allows user to configure an item that he is going to sell to the customer. User can
configure following attributes about an item:
a. Item name
b. Department
c. Category
d. Brand
e. Three different rates (Retail Price, MRP, Whole Sale Price) {which rate is to apply
can be chosen at the time of billing. See Detail in Section 2.}
f. Quantity
g. Unit of measurement
h. CGST, SGST, IGST and cess tax if applicable
i.

Short code

HSN code

k. Image for item
l.

Active/Inactive

These attributes can be modified for an existing item as well. He can also upload an image
for the item for a visual reference.
For huge amount of data about items, user can use a .csv file to import/load items from that
file.
Note:
1. Previous data will be replaced on loading a .csv file. To save the previous data we
recommend you to create a backup of the database first.
2. Two or more items with same name, barcode, UOM, but different MRPs can be
added and cannot be added if MRP is also same.

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6
7

1
2

Figure 52: Item Master

Label

Field

Description

Barcode, Item name or Items can be searched by barcode, Item name and
Short Code
Short Codes.

Filters

List of items can be filtered by applying one of the
filters e.g.: All, Brand, Department, Category,
Active and Inactive.

Item List

List of the items according to the filter applied.

Count

Number of items in the list showing.

Add Item

Add new Item. See Details in Section 4.1.

Refresh

To refresh the list.

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Delete Items

Delete Items.

Export CSV

Export Items that are available in database into
CSV.

Clear

Clears all the fields.

Generate Sample CSV

Generates a sample CSV. Patch where sample CSV
is stored: Device Storage >WeP_Retail_CSVs

Browse File

Browse CSV file present in device’s memory for
bulk upload.

Upload file

Bulk upload of item details into application.

1.1 Add a new Item
1

6
9

7
11

26
17

19
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Figure 53: Add a new item

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Label

Field

Description

Barcode

Barcode of the item.

Item Short Name*

Short name for an item. Items can be searched by
short name.

Item Long Name

Long name for an item.

Short Code

A Short code for item.

UOM

Unit of Measurement for item.

Brand

Brand to which that item belongs to. (Can be
configured in configuration. See details in Sections
9.3.)

Department

Department to which that item belongs to. (Can
be configured in configuration. See details in
Section 9.1.)

Category

Category of the item. (Can be configured in
configuration. See details in Section 9.2.)

Retail Price

Retail Price for the item.

MRP

MRP of the item.

Whole Sale Price

Whole Sale Price of the item.

Minimum Stock

Minimum stock of the item. If minimum stock is
greater than the quantity then the item will
appear RED in colour in Item List which indicates
that that Item is running low on stock. Minimum
stock for items uploaded from CSV will be zero by
default.

Quantity

Present quantity of the item.

HSN code

HSN code for the item.

Discount Percent

Discount percent will be calculated according to
retail price and MRP entered by user. E.g.:

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(Discount Amount/MRP)*100
16

Discount Amount

Discount amount will be calculated according to
retail price and MRP entered by the user. E.g.:
MRP-Retail Price=Discount Amount

CGST/SGST/IGST/cess

CGST/SGST/IGST in percentage, cess rate in
percentage and cess Amount and Additional cess
in amount. (If applicable)

Browse Image

Image for the item.

Favourite

To mark an item as Favourite. User can sort out
favourite items in billing screen.

Active/Inactive

Active status of an item.

Save

Save an item.

Clear

Clears all the fields.

Closes the current screen.

Incentive amount

Amount to be added to salesmen while billing this
item.

Purchase Rate

Purchase Rate.

Bulk Break

User can assign a secondary UOM to an item
which can be used at the time of billing.

1.2 Delete Item(s)
To delete items user first needs to enable delete option in settings. See Details in Section
14.3.

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Figure 54: Delete Items

Label

Field

Description

Item Search

Search an item by name, barcode or it’s short
code.

Select All

To Select/Deselect all the items.

Delete

To delete the selected items.

Clear

To clear the selection and search.

To close the current screen.

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5.3 Configuring Barcode Scanner (Recommended)
For using barcode of an item, user needs to configure barcode scanner to add line feed
suffix.
For example: In case of Honeywell Barcode scanner, use below barcodes to turn on & off
the line feed suffix.
Warning: Without line feed user won’t be able to add an item directly into KOT after
scanning barcode rather, it will show the item in barcode search results and user has to
select the item from there.

Figure 55: Turn on line feed suffix

Figure 56: Turn off line feed suffix

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2. Customer Master
This application also provides a facility to the user to add a record of his regular/premium
customers and record can be updated later on. User can search for the customer by
customer’s mobile number or by customer’s name.
1
2

6
8

5
7
3

Figure 57: Customer Master Screen

Label

Field

Description

Navigation

Navigate to other modules.

Search Customer

Search for a customer either by his name or phone
number.

Customer’s List

List of all customers.

Customer’s count

Shows the total number of customer.

Add a new customer

Add button to add a new customer.

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Refresh

Refresh customer’s List.

Passbook

Customer’s Passbook.

Delete Customers

Delete Customers.

2.1 Add a new customer
Click on “Add” button in customer master screen a new screen will be opened. Enter
customer details here.

Add
button

2
4

17
6

5
15

Figure 58: Add a new customer screen

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Label

Field

Description

GSTIN

Customer’s GSTIN.

Customer’s Name

Name of the customer.

Mobile no.

Customer’s mobile no.

Email Id

Customer’s Email ID.

Reward Points

Customer’s reward points that he earned.

Address

Customer’s Address.

Credit Amount

Customer’s credit amount on the user.

Credit Limit

Maximum amount a customer can credit on
merchant.

Opening Balance

Amount deposited for the first time by customer.

Active/Inactive

Active or Inactive status of the customer.

Save

Save the new customer.

Clear

Clears the fields.

Close the current screen.

State

Customer State

City

Customer City

Pin code

Customer City Pin code

Alternate Number

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2.2 Edit/Update a Customer
To edit or update detail of a customer user needs to click on the customer from customer’s
result. On editing a customer a field for Deposit Amount will be enabled and Opening
Balance field will be disabled (non-editable). Deposit amount will be added into Credit
Amount.

Figure 59: Edit or Update a Customer

2.3 Delete Customer(s)
To delete customers, user first needs to enable delete option in settings. See Details in
Section 14.3.

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2

4
4 Customers
Figure 60: Delete

Label

Field

Description

Customer Search

Search a customer by name or phone number.

Select All

To Select/Deselect.

Delete

To delete the selected customer.

Clear

To clear the selection and search.

To close the current screen.

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2.4 Search a customer
Application allows user to search an added customer by his name or by phone number.

Figure 61: Search customer by name

Figure 62: Search customer by phone number

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2.5 Customer Passbook
This feature allows user to check for debit amount, credit amount and available balance
which user can use for payment.

Figure 63: Customer Passbook

User can select from and to date to choose the time span for which he wants to check debit
and credit amounts and the available balance for that customer.

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3. User Management
This screen allows user to insert and delete a record of an employee and assign a role to
him. User can also modify the employee details and change the role assigned to him earlier.
Default user admin can neither be updated nor deleted.

1
2

3
4
5

7
8
9

Figure: User Management

Label

Field

Description

Name

Name of the user.

Mobile

Contact number of the user.

Username of the person.

Password

Password to login into the system.

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Role

Role of the person.

Designation

Designation of the person.

Aadhar

Aadhar card number.

Email id of the person.

Address

Address of the person.

Sales Man ID

For users whose role is sales man. The field will be
editable when role selected is sales man. The field
will be visible if it is enabled in settings. See
Details in Section 12.3.

Active/Inactive

Active or Inactive status of the user.

User’s List

List of the user added.

Submit

Save/Updates the details.

Clear

Clear the whole form.

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4. Add Role
Add role screen allows user to define roles that can be assigned to other employees. User
can also change the access for that particular role. e.g.: Sweeper is the new role that is
added by the user. Now user can configure, what module can be accessed by that role.

Figure 64: Add role screen

Label

Field

Description

Role List

List of all roles including pre-added roles by
system and user added roles.

Role Name

Name of the role user wants to add.

Permissions

List of permissions user wants to give to that role.

Add Role

Add a new role into database.

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Update Permissions

Update permissions of an existing role.

Delete Role

Delete a role added by user only.
Note: User cannot delete system added roles like
“Manager”.

Clear

Clears all field.

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5. Price and Stock
Price & Stock screen facilitates user to modify stock and three different rates for that item in
outward supply.
Note: New stock will be added to existing stock.

Figure 65: Price & Stock

Label

Field

Description

Barcode or Item Name

Search an Item by barcode and item name.

Item Count

Number of items in the list.

Filters

Allows user to filter out the items according to the
provided filters.

Items List

List of the items.

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1
2
4

5
6
7
8

10
0

9
Figure 66 : Update screen pop up upon clicking item in the list

Label

Field

Description

Item Name

Name of the item

Existing Stock

Already existing stock of item

New Stock

New stock of item to be added

Reduce Stock

If user wants to reduce stock.(To reduce stock,
manager credentials’ required)

MRP

MRP of item(configurable)

Retail Price

Retail price of item(configurable)

Wholesale Price

Wholesale price of item(configurable)

Update

Updates the entries.

Clear

Clear the entries in pop up

Close the pop up

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6. Configuration
Configuration screen allows user to configure the application by providing few options that
will help him a lot to manage many things.


User can manage by categorizing items under department and category.



User can configure various Payments/Receipts in an organized manner.



Discounts & Coupons can be configured and availed to the customer at the time of
billing.



User can also add “Othercharges” which are customizable and applicable while
billing.



User can configure loyalty and brands points.

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6.1 Department
A shop can have multiple departments according to what type of items they are providing.
e.g.: Garments, Foot wears.

1
3
2

Figure 67: Department Configuration

Label

Field

Description

Department name

Name of the department user wants to add.

Department List

List of the departments.

Delete

To delete a department.

Add

Button to add new department name into
database.

Update

Update details of an existing department.

Clear

Clears all the fields.

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6.2 Category
User can categorize the items in their own way. e.g.: a shop has a department which take
care of garments. Now garments can be categorized into “Formals” & “Casuals”.

1
2
4
3

Figure 68: Category Configurations

Label

Field

Description

Category name

Name of the Category user wants to add.

Department Name

Name of the department to which user wants to
link the category.

Category List

List of the Category.

Delete

To delete a category.

Add

Button to add new Category name into database.

Update

Update details of an existing Category.

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Clear

Clear will clear all the fields.

6.3 Brand
User can configure all the brands he is dealing with.

1
3

Figure 69: Brand Configuration

Label

Field

Description

Brand name

Name of the brand user wants to add.

Brand List

List of the brands.

Delete

To delete a brand.

Add

Button to add new brand name into database.

Update

Update details of an existing brand.

Clear

Clear will clear all the fields.

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6.4 Payment and Receipt
This application allows user to manage user’s expenditures in an organized way by allowing
configuration of their payments or receipts and use later. See Details in Section 10.

1
3
2

Figure 70: Payment and Receipt

Label

Field

Description

Brand name

Name of the brand user wants to add.

Brand List

List of the brands.

Delete

To delete a brand.

Add

Button to add new brand name into database.

Update

Update details of an existing brand.

Clear

Clear will clear all the fields.

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6.5 Discount
Availing discounts to the customers is now made easy. User can configure various types of
discounts, in percentage and can be used at the time of billing.

1
2
4
3

Figure 71: Discount

Label

Field

Description

Discount Description

Description of the discount provided by the user.

Discount percentage

Discount in percentage.

Discount’s List

List of all discounts configured in application

Delete

Delete a discount record.

Add

Button to add discount into database.

Update

Update details of an existing discount.

Clear

Clear will clear all the fields.

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6.6 Coupon
User can configure various coupons with amount and can use them at the time of billing.
e.g.: Rs.500 cashback.

1
2
4
3

Figure 72: Coupon

Label

Field

Description

Coupon Description

Description of the Coupon provided by the user.

Coupon Amount

Coupon in amount.

Coupon’s List

List of all coupons configured in application.

Delete

Delete a coupon from the list.

Add

Button to add Coupon into database.

Update

Update details of an existing Coupon.

Clear

Clear all the fields.

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6.7 Other charges
User can apply extra charges and can decide whether to charge customer or not by clicking
on the check box. If check box is checked, then the amount is chargeable and will
automatically be added into total bill. e.g.: User can apply other charges (as packing
charges).

1
3

Figure 73: Other charges

Label

Field

Description

Other charge Description

Description of the Other charge provided by the
user.

Other charge Amount

Other charge in amount.

Chargeable

Check the checkbox if user wants to charge for
this other charges.

Delete

Delete Other charge from the list.

Add

Button to add Other charge into database.

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Update

Update details of an existing Other charge.

Clear

Clear will clear all the fields.

6.8 Reward Points Configuration
User can configure the amount to be converted into Reward points, minimum points to
redeem and etc.

1
2
3
4

Figure 74: Reward Point Configuration

Label

Field

Description

Amount conversion in
loyalty

How much amount will be equal to the required
loyalty point(s).

Loyalty Points

How much loyalty points will be given on amount
mentioned in Amount conversion in loyalty field.

Amount equivalent to 1 How much amount a customer will earn on 1
loyalty point
loyalty point.

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Minimum Loyalty Points Minimum loyalty points a customer requires to
to Redeem
redeem the points.

Update

Update details of an existing Other charge.

Clear

Clear will clear all the fields.

6.9 Payment Option Configuration
User can configure all the payment options that user want to provide at the time of billing.

Figure 75: Payment Option Configuration

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6.10 Quick Access Quantity
This feature allows user to add quantities which are being used very frequently. After
configuring those quantities here user need not to enter the quantity for the item in billing
screen as they can select the quantity entered here.

Figure 76: Quick Access Quantity

Figure 77: Quick Access to Quantity for that item in billing screen.

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7. Payment & Receipt
This module provides mechanism to enter expenses like electricity bill, water bill, etc.

1
2
3
4
5
6

Figure 78: Payment & Receipt

Label

Field

Description

Payment/Receipt

User can choose whether he is making an entry
for a payment or receipt.

Payment Receipt No.

Date

Allows user to choose a date on which
payment/receipt was made.

Description

Description for the payment/receipt. Descriptions
can be configured. See Details in Section 9.4.

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Reason

Reason for making payment/receipt.

Amount

The amount paid for payment/receipt.

Save

Saves payment/receipt into database

Save & print

Saves and print the payment/receipt

Reprint

Allows user to reprint a previously generated
payment/receipt.

Clear

Clear will clear all the fields.

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8. Day End
User can end his day of business by clicking on “Day End” in Navigation Drawer. If Date and
Time is set to automatic then application will automatically pick the device’s date and time
and if user has set date and time to manual then user will get an option to choose the date
on which he wants to end his day. For settings click here in Section 12.3.

Figure 79: Auto Day End

Figure 80: Manual Day End

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Figure 81: If business date is different from tablet date, then it is reflected in billing screen

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9. Inward Management
This module facilitates configuration of inward supply details. Like supplier details, purchase
order, inward item masters, etc.

9.1 Supplier Details
User can enter and save the supplier details in the database through this module.
Entered user details can be auto populated later at the time of Purchase order and Goods
Inward.

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6

Figure 82: Suppliers

Label

Field

Description

Search by supplier’s firm name or phone number.

Supplier’s Firm List

List of all supplier’s firm.

Count

Supplier’s firm name count.

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Refresh

Refreshes the list of supplier’s firm.

Add Supplier

Button to add supplier details into database.

Delete Suppliers

9.1.1 Add/Edit Supplier’s Details
This screen allows user to add a new supplier by clicking on add button and to edit a
supplier by clicking on that supplier from list.

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2
3
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6

Figure 83: Add supplier

Label

Field

Description

Supplier’s Firm Name

GSTIN

Supplier’s Firm GSTIN

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Phone

Supplier’s Phone

Supplier’s Email.

Address

Supplier’s Firm Address.

Active

Active/Inactive mode of Supplier.

Add/Update

Add/Update supplier’s details.

Clear

Clears all the fields.

Closes the screen.

9.1.2 Delete Supplier(s)
To delete suppliers, user first needs to enable delete option from settings. See Details in Section

14.3.

1
2

Figure 84: Delete Suppliers

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Label

Field

Description

Suppliers Search

Search a supplier by name or phone number.

Select All

To Select/Deselect.

Delete

To delete the selected supplier.

Clear

To clear the selection and search.

To close the current screen.

9.2 Supplier Item Linkage
This module provides mechanism to link the supplier already saved in database, with the
items being entered in database. This linkage is to ease the process of making entry in
Purchase Order and Goods Inward. During Purchase Order or Goods Inward generation,
upon entering the supplier details, active items linked to that supplier is made available,
instead of whole list or items.

Figure 85: Supplier Item Linkage

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Label

Field

Description

Supplier’s Firm Name

GSTIN

Supplier’s Firm GSTIN

9.2.1 Link Items
This screen slows user to link items to the supplier’s firm. User can collectively link many
items. For Example: Category wise, Department wise.
User can link items by selecting the item’s check box and click on update button and for
delinking items, user can deselect the check boxes and click on update button.

1
2

Figure 86: Link Items

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Label

Field

Description

Supplier’s Details

Supplier’s Details. User can search for supplier’s
firm by name and phone number.

Item Search

Search an item by item name.

Items List

List of all the Items. The items which are linked
corresponding to the selected supplier, their check
boxes will be selected.

Update

Links or delinks the items to the selected supplier.

Clear

Clears all the fields.

Closes the screen.

9.3 Purchase Order
Purchase Order can be made for the items being purchased.
Note:
1. Purchase Order no. is auto generated and its field should remain empty while generating a new
Purchase Order.
2. Only active items linked to the supplier will be available for Purchase Order. User will not be able
to search inactive items.
3. Purchase Rate cannot be greater than MRP.
4. Only Active Supplier’s Firm can be searched for purchase order.

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6

2
7

Figure 87: Purchase Order

Label

Field

Description

Supplier Details

Details of the supplier. Active suppliers can be
searched by their firm name.

Purchase Order

Purchase Order Number. This field should remain
empty while generating purchase order.

Item Name

Enter item name and user can search an item by
its name as well. Only active linked items will
appear in search.

Quantity

Quantity of the item.

Purchase Rate

Purchase Rate of the item. It should not be greater
than MRP of the item.

Supplier State code

State code of the supplier in case items to be
purchased from different state.

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Add Item

Allows user to add an item to PO.

Remove Item

Remove an item from list.

Additional Charges

Check the checkbox in case there are some
additional charges to apply.

Additional charge name

Name of the additional charge.

Additional amount

Additional amount to be applied.

Sub total

Bill amount without additional charges

Grand Total

Bill amount inclusive of all taxes and other
charges.

Generate PO

Generate a Purchase Order.

Update PO

Allows user to update a record for purchase order.

Clear

Clears all the fields.

All Item

Allows user to search through all the items
whether linked or not.

MRP

Item MRP

9.4 Sales Order
This module can help user to directly generate Invoices from Purchase Order to a particular
customer.

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Figure 88: Sales Order

Label

Field

Description

Search by customer name or phone

View

View Sales Order for specific date range

Refresh

Refresh search result

Add Sales Order

Generate PO

Generate Purchase Order

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9.4.1 Add Sales Order
3

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8

9
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Figure 89: Add Sales Order

Label

Field

Description

Customer Search

Customer search by name or phone

Customer Phone

Customer GSTIN

Customer Address

Interstate

Deposit Amount

Customer Deposit Amount

Firm Search

Firm search by name

Item Details

Item name, MRP, Quantity, Retail price

Add item

Add Item into list.

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Remove

Remove an item from list

Additional Charge Name

Additional Charge

Additional Charge Amount

Sub Total

Grand Total

Save

Save & Print

Clear

Clear All Fields

9.4.2 Generate Purchase Order

Click on one of the created sales order, select items and hit Generate PO. After generating
PO user have to Goods inward those Purchase order and then you can generate invoices.

Figure 90: Generate PO from Sales Order

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9.5 Goods Inward Note
Goods Inward Note: mechanism to enter the item supply details in database, either with
Purchase Order generated or without Purchase Order.
Note:
1. By default purchase order will be not applicable. But if there already exists a purchase order user
can search for it.
2. Purchase Order no. is auto generated and its field should remain empty while generating a new
Purchase Order.
3. Only active items linked to the supplier will be available for Purchase Order. User will not be able
to search inactive items.
4. Purchase Rate cannot be greater than MRP.
5. Only Active Supplier’s Firm can be searched for purchase order.

2
5

3
6

Figure 91: Goods Inward Note

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Label

Field

Description

Supplier Details

Details of the supplier. Active suppliers can be
searched by their firm name.

Purchase Order

Purchase Order Number. This field should remain
empty while generating purchase order.

Invoice number

Invoice number.

Invoice Date

Invoice Date.

Item Name

Enter item name and user can search an item by
its name as well. Only active linked items will
appear in search.

Quantity

Quantity of the item.

Purchase Rate

Purchase Rate of the item. It should not be greater
than MRP of the item.

Add Item

Allows user to add an item into the database.

Remove Item

Remove an item from list.

Additional Charges

Check the checkbox in case there are some
additional charges to apply.

Additional charge name

Name of the additional charge.

Additional amount

Additional amount to be applied.

Sub total

Bill amount without other charges.

Grand Total

Grand total amount.

Save Note

Save note to the database.

Goods Inward

Goods inward.

Clear

Clears all the fields.

All Item

Allows user to search through all the items
whether linked or not.

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MRP

Item MRP

9.6 View Purchase Order & Goods Inward Note
This screen allows user to view a Purchase Order or Goods Inward Note and also share & print the
Purchase Order.

Figure 92: View PO & GIN

Label

Field

Description

Search Firm Name

Search through firm name.

View

To view the results for selected firm name and for
selected date range.

Refresh

To clear the search results.

Filter Options

To filter out the result.

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PO & GINs List

List of POs & GINs

Figure 93: Print & Share PO

Label

Field

Description

To print purchase order.

To share PO over mail.

To close the current screen.

9.6.1 Share Purchase Order
Now user can share the Purchase Order with their suppliers. They just need to enter the
email id of the supplier either while adding the supplier or while saving a purchase order, a
pop up will come to enter the email id of a supplier. To share Purchase Order internet
connectivity is required.

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Figure 94: Share Purchase Order

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9.7 Supplier Payment
This screen allows user to keep records of all the payments made to suppliers.

1
2
3
4
5
6
7
8
9

11
Figure 95: Supplier Payment

Label

Field

Description

Supplier’s Firm Name

Supplier’s Firm Name.

Invoice No.

Invoice No. which is goods inwarded.

Invoice Date

Invoice Value

Payment Modes

Amount Paid

Amount paid.

Remarks

Remarks. For example: Cheque No., Internet

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banking reference no.
8

Date of Payment

Date of Payment.

Payment Status

Payment Status. For example: Unpaid, Partially
Paid or Paid.

Save

Save the data.

Clear

Clears all the fields.

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10. Credit/Debit Note

Figure 96: Credit/Debit Note

Label

Field

Description

Number

Invoice number.

Date

Date on which note has been created.

Reason

Reason for taking or giving credit/debit note.

Ok button to load details of that invoice number.

IGST/CGST/SGST/cess

Percentage and in amount of tax which is
applicable on goods/services

Recipient Name/GSTIN

Name of the recipient or GSTIN.

Total invoice amount

The total amount of invoice.

Attracts reverse charge

Yes/No

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Note Type

Note type can be of either credit or debit.

Load

Load Credit/Debit notes if exists in database.

Add

Add a record.

Clear

Clear every field.

Close the current screen.

10.1 Sales Return

1
2

4
5

Figure 97: Sales Return

Label

Field

Description

Invoice Details

Note ID, Invoice No., Invoice Date

Customer Details

Customer Details will come only if there is a

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customer for that invoice.
3

Items List

List of items that are billed for that invoice.

Invoice Tax

Sales Return Tax

Stock Update

If checked then stock will be updated for returned
items.

Medium of Return

By default cash. If selected petty cash then
customer’s credit amount will be updated
automatically.

Save

Save the note.

Save & Print

To save and print the note.

RePrint

To reprint a sales return.

Close the current screen.

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11. Reports
11.1 Sales Report

Figure 98: Sales Report

Label

Field

Description

Sales Report

Application provides different views in which user
can see the sales report.

From Date

Start date from which user wants to see the
report.

To Date

End date to which user wants to see the reports.

Print Report.

Export

Allows user to export the report in .csv format.

View

Shows report within the range of date mentioned.

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11.2 Inventory Report

2
1

Figure 99: Inventory Report

Label

Field

Description

Inventory Report

Application provides different views in which user
can see the inventory report.

From Date

Start date from which user wants to see the
report.

To Date

End date to which user wants to see the reports.

Print Report.

Export

Allows user to export the report in .csv format.

View

Shows report within the range of date mentioned.

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11.3 Other Reports

Figure 100 Other Report

Label

Field

Description

Employee/Customer
Report

Application provides different views in which user
can see the employee/customer report.

From Date

Start date from which user wants to see the
report.

To Date

End date to which user wants to see the reports.

Print Report.

Export

Allows user to export the report in .csv format.

View

Shows report within the range of date mentioned.

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11.4 GST Reports

2
1

Figure 101: GST Reports

Label

Field

Description

GST Report

Application provides different views in which user
can see the GST report.

From Date

Start date from which user wants to see the
report.

To Date

End date to which user wants to see the reports.

Print Report.

Export

Export report into CSV format.

Share report over email.

View

Shows report within the range of date mentioned.

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11.4.1 GSTR1-Tally Report
User can generate GSTR1 Tally report which will be saved in device’s internal storage. The
Tally Report includes following data:
1. Invoice Date
2. Invoice No.
3. Voucher Type
4. Party Code
5. Customer Name
6. CTIN
7. Place of Supply
8. Party Type
9. Item Code
10. Item Name
11. Item Group
12. Item UOM
13. HSN Code
14. Quantity
15. Rate
16. Amount
17. Discount Percentage
18. Taxable Amount
19. GST Percentage
20. GST Amount
21. Total Value

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11.5 GST Link

Figure 102: GST Link

Label

Field

Description

From Date

Start date from which user wants to see the
report.

To Date

End date to which user wants to see the reports.

Post GSTR1 Invoices

Uploads GSTR1 invoices.

Post GSTR2 Invoices

Uploads GSTR2 invoices.

WeP ASP Portal

To access WeP ASP Portal

Post upload sales bill
data

Post upload sales bill data

Post upload price and
stock data

Post upload price and stock data

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Post all tables data

Post data upload

12. Settings
Settings screen allows user to configure:


Owner details



Header and footer that is going to be printed on bill.



Application settings like Reset all settings, create a backup of current database image
and factory reset to erase everything.



Other settings allow user to set options for date and time, fast billing mode, table
splitting and etc.

12.1 Owner Details
User can see owner details which he has filled in starting.
Note: After printing first Bill/Invoice, user will no longer be able to modify these details.
Before that user can modify “Owner’s Details” except for GSTIN, Ref No., bill No. & pre-fix.

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1
2
3
4

5
6
7
8
10
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Figure 103: Owner Details setting

Label

Field

Description

Firm Name

Name of the firm.

GSTIN

GSTIN code of the owner.

Phone

Phone number of the owner.

Email id of the owner.

Address

Address of the owner.

Bill no prefix

Prefix of bill number.

POS

Place of supply of the owner.

Reference number

Reference number with respect to WeP GST panel.

Company Logo

User’s company logo. If logo is chosen by user
then it will come at the top of PDF invoice. Also if
user is using a bill printer which supports logo

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printing then this company logo will also get
printed in bill.
10

Browse Image for logo

Browse image for company logo.

Remove Logo

Remove company’s logo.

Apply

Apply changes.

12.2 Header & Footer
Header will be printed at the top of the bill and footer will be printed at the end of the bill.

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4

Figure 104: Header and Footer settings

Label

Field

Description

Header

The text will appear in the starting of the bill.

Footer

The text will appear in the end of the bill.

Jurisdiction Text

Jurisdiction Text.

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Apply

Apply changes.

12.3 Others

Figure 105: Other setting

Label

Field

Description

Date and Time

Auto: Application will automatically picks up the
device’s date and time.
Manual: User can manually select a date and time.

Price Change

If enabled, user has the facility to change the price
of an item at the time of billing.

Bill with stock

If enabled then on every bill generated, quantity
of items will be deducted from the stock.

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Bill no. daily reset

If enabled bill number will be changed to 1 count
after a day is ended.

Owner’s details print

If enabled, then own details will be printed on bill.

Bill amount round off

If enabled, the bill amount will be rounded off.

Sales Man ID Display

If enabled, a field to enter sales man id will appear
in billing screen and User Management screen.

Tax

Allows user to select a Type of Tax from Forward and
Reverse tax.
Note: Bill-wise Discount and cess is not applicable in
Reverse Tax. Only Item-wise discount is applicable.

Discount type

MRP
Retail
Discount Print

Fast Billing Mode

User can provide discount on item or on bill.
Price If enabled, discount on MRP retail price will be
printed on bill.
Items: Only items will be shown at the time of
billing.
Department/Item: Department and Items both
will be shown at the time of billing. User can sort
items according to departments.
Department/Category/Item: All three things will
be shown at the time of billing and user can sort
items according to departments and then by
category.

Reward Points

If enabled, customer will get reward points on
every purchase he makes.

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Header print bold

If enabled, header will be printed in bold.

Delete Option
Customers
Suppliers)

Jurisdiction Print

To print Jurisdiction text in bill.

Cumulative Billing

Cumulative Billing.

Open Price

Open Price.

Share Bill

To enable share bill via SMS & Email.

Training Mode

To enable Training Mode.

Item Name Print In Bill

To print long item name in bill.

Print Item Wise Discount To print item wise discount in bill.
in Bill

Multiple Salesman Bill If enabled user can select multiple sales man for
Amount
one invoice and the invoice amount will be equally
divided in selected salesmen.

Rupee Billing Display

To display rupee billing option on Billing Screen

Token Print

To print token with bill.

Apply

Apply changes.

Quick Access Quantity

Cloud Sync

If enabled, user can upload local data to server.

Bulk Break

(Items, If enabled, user will be able to delete Items,
and Customers and Suppliers

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12.4 GST

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Figure 106: GST setting

Label

Field

Description

UTGST

If enabled, then UTGST will be applicable on items.

Print HSN in Bill

If enabled, then HSN will be printed in bill.

HSN Code

If enabled, user can configure HSN code for each
item in item master.

Apply

Apply changes.

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12.5 Payment Mode Configuration
User can configure Key Id & Secret Key for enabling the ability to make payments through
Razor Pay. To generate Key Id & Secret Key, user needs to register on Razor Pay website. To
register Click Here or visit https://razorpay.com/
Similarly user can configure required credentials for AEPS also. User need to send mail to
enquiry@wepdigital.com

Figure 107: Payment Mode Configuration

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12.6 Machine

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3
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5

Figure 108: Machine setting

Label

Field

Description

Restore Default
(Settings Only)

This option will restore all default settings in the
system.

Restore Default

This option will restore all bill data in the system.

(Bill Data Only)
3

Back up

User can take a backup of the database and can
create as many as backups user wants. Backups
will be stored in device’s internal memory under
“WeP_Retail_Backup” directory.

Factory Reset

Factory reset will erase everything and application
will come in its initial stage as it was installed for
first time.

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Mobile Data Sync Time Time interval to auto sync mobile data.
Interval

12.7 Print
User can configure different types of printer for billing. For example: Bluetooth printer and
USB printer.

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2
3
4

Figure 109: Printer Configuration

Label

Field

Description

Printer List

List of the configured printers.

Discover Devices

Allows user to scan for Bluetooth printer or USB
printer.

Save Bill Printer

Save the selected printer for billing.

Reset

Reset the billing printer

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12.7.1 Discover Devices

This allows user to scan for Bluetooth and USB printers.

Figure 110: Discover Printers

User can scan for devices and can select from the device list to configure it. Once device gets
configured user can save it for billing by selecting it from the all configured devices and
clicking on save button.

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13. Limitations & Recommendations
1. Item search through barcode is recommended to be done through barcode scanner.
2. Payment like eWallet, MSwipe requires good internet connectivity.
3. Last transaction amount shown for each customer in customer module is with respect to
petty cash.

4. Shortcode accepts not more than 10 digits.

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14. FAQs
Q. Is any configuration required for barcode before using?
A. Yes, kindly configure your barcode scanner to return line feed after scanning.
Q. Upon using clicking MSwipe Payment, I am being asked for username and password.
Where do I get these?
A. You will be provided with username and password at the time of purchase of MSwipe
Machine.
Q. On clicking Wallet Payment, I am getting message “Invalid credentials”
A. You have to go to RazorPay website and get register. Upon successful registration, you
will be provided with Key Id. Go to payment mode configuration and enter this Key Id and
save it. Now you will be able to use Wallet Payment.
Q. After scanning barcode of an item, it is not added into order list.
A. User needs to configure their barcode scanner to add line feed suffix, only then you will
be able to add item in order list directly after scanning item’s barcode. See Details in section
4.1.1.
Q List of documents required for registering with MSwipe
A. 1. MSwipe OnBoard Document
2. MSwipe Application Form
Individual Account





PAN Card of individual
Address Proof of the individual
Cancelled cheque
Rental Agreement of the shop / business

Proprietorship


PAN Card of Proprietor

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



Shop Establishment / VAT Certificate (Proof of Business)
Address Proof of the Shop / Business (Rental Agreement)
Cancelled cheque

Q. How to get AEPS credentials

A. User can mail at enquiry@wepdigital.com . Wep Digital will contact back to the user for
the related documents and process.
Q. Is there any helpline no for customers?

A. Give us a call on our toll free number: 1800 425 4453
Or you can drop us a mail on our email id: enquiry@wepdigital.com
For more information visit us at: www.wepdigital.com
Q. I am getting ERR_CONNECT message while printing bill through EPSON EPOS Printer.

A. It is suggestable to remove the USB cable and plug it again and try to print a bill. If User
still faces the same error message then user can power off and on the printer again.

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File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.5
Linearized                      : No
Page Count                      : 124
Language                        : en-IN
Tagged PDF                      : Yes
Author                          : Sachin Verma - Bangalore - WeP GSP - Suppor
Creator                         : Microsoft® Word 2010
Create Date                     : 2018:12:28 10:46:59+05:30
Modify Date                     : 2018:12:28 10:46:59+05:30
Producer                        : Microsoft® Word 2010

EXIF Metadata provided by EXIF.tools

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