VICTR Voucher Application Instructions

User Manual:

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VICTR Resource Request Check List

Actions

☐ Attend a VICTR Clinic or other training session for general information and to get help

with your application

☐ Contact your department administrator to be assigned an eRA Commons username if you

do not have one. If you are unsure of your department administrator or if you are a

medical student, please contact VICTR.Resource.Request@vumc.org.

☐ Review the Funding Guidelines and Resources to ensure VICTR can provide the support

your project requires

Actions below are IF APPLICABLE:

☐ Apply for IRB approval (do not have to be approved before applying to VICTR)

☐ All human studies should create an eSMART Project with a related billing grid or billing grid

exemption.

☐ Obtain quotes (list of resources requiring quotes below)

☐ Attend a Biostatistics Clinic if requesting biostatistical support

☐ Speak with Heidi Silver if your protocol includes special diet restrictions and you are

requesting meals or diet development

Documents

☐ Research Proposal based on VICTR template (not required if request is < $2000,

Industry Sponsored, or to support federally funded aims)

☐ Biosketch for PI and co-investigators

☐ Inclusion/Exclusion Criteria and Schedule of Events if study is clinical

☐ Quotes

• VUMC/VU or Meharry Core services: Contact C.O.R.E manager

• Investigational Drug Service

• Equipment

• Research supplies above $1,000. For questions, contact

VICTR.Resource.Request@vumc.org.

☐ Federal grant associated with this study

• Associated grant protocol, budget, and budget justification

☐ Requesting biostatistical support, 90 hours ($5,000)

• Research Proposal based on VICTR template

• Biostatistical Support clinic notes or email dialog including estimate of time and

name of biostatistician

☐ Pre-doctoral or a trainee

• Letter of support from mentor

• Letter from department administrator detailing specific financial support if PI is

seeking trainee, fellowship or career development award. Letter of Available Funds

for Trainee should highlight the following areas:

1. Mentor resources available for trainee (e.g. non-monetary, such as

space, computers, etc.)

2. Department resources available for trainee (e.g. trainee start-up

package)

3. Institutional resources available for trainee (e.g. VPSD,

internal institutional career development and other internal

pilot or funding resources)

4. Other sponsored funding available to trainee (e.g. external

awards) The above list should include financial details of

amount of funds available, source of funds, and project/budget

periods. We recognize the sensitive nature of this request. These

items will be confidential and are available only for Dr. Gordon

Bernard’s review under the auspice of overlap in funding with the

CTSA.