Xerox_860_Graphs_Users_Manual_1986 Xerox 860 Graphs Users Manual 1986

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Xerox_860_Graphs_Users_Manual_1986 Xerox_860_Graphs_Users_Manual_1986

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Xerox 860 IPS Software
Graphs

.- - ..

XEROX

GRAPHS
USER'S MANUAL
XEROX 860

_______ TOTHEUSER _______
GRAPHS is a program that turns columns of figures into graphs. You can use GRAPHS with current
Word Processing versions 6.2,6.3,6.310.
The instructions in this manual are for the Phoenix version. When you unlock the Phoenix version,
you can still use this manual. All the instructions remain the same except that the Command Line
will no longer display how many trials you have left or ask for the unlocking code.
We recommend that you first read the entire manual and then go back and follow the step-by-step
instructions as you begin to work with the program. The manual also has an index at the back to help
you find topics and details quickly.

WARNING
Graphs is copyrighted by Software Concepts Incorporated of Stamford, Connecticut. Any duplication or attempted duplication of any part or whole of the Graphs program is strictly prohibited
by law. Software Concepts Incorporated reserves all its rights as guaranteed specifically by the
United States of America, Canada, and Great Britain. Additionally, Software Concepts Incorporated reserves all its rights as defined by International Law.

U.S. Patented 1985

Software Concepts, Incorporated
Stamford, Connecticut 06905
Patent Pending
in Canada and the United Kingdom

Software Concepts, Incorporated
Stamford, Connecticut 06905

(\)1985 Software Concepts, Incorporated
Stamford, Connecticut 06905
Documentation developed and produced
by

Concept Industries Incorporated
Stamford, Connecticut 06905
Documentation

(\)1986 Software Concepts, Incorporated
Stamford, Connecticut
Xerox® 860® program implementation
written and copyrighted by

1986 Software Concepts, Incorporated
Stamford, Connecticut
Xerox and 860 are registered trademarks
of
Xerox Corporation
Dallas. Texas
PRINTED IN CANADA

ORDER NO. 610P17330

________ CONTENTS ________
1. Program Overview

The Pheonix Version ................................................................................... 1
What Is a Graph? ..................................................................................... 1
The Three Types of Bar Graphs ..................................................................... 1
Simple Bar .............................................................................................. 1
Segmented Bar ......................................................................................... 2
Cluster Bar .............................................................................................. 2
Vertical or Horizontal? ................................................................................. 2
Working With the Program .......................................................................... 2
Creating a Graph ....................................................................................... 2
Storing a Graph ......................................................................................... 3
Printing a Graph ........................................................................................ 3
The Vocabulary of Graphs ............................................................................ 3

2. Adding GRAPHS to Your System Disc

Before You Begin ........................................................................................ 7
TheSteps ............................................................................................... 7

3. Creating Graphs

Planning a Graph ...................................................................................... 13
What Is the Graph About? ............................................................................ 13
Simple Bar, Segmented Bar, or Cluster Bar? ........................................................ 13
Vertical or Horizontal? ................................................................................ 14
Starting a Graph ...................................................................................... 18
Filling Out the Graph Questionnaire ............................................................... 20
The Format Page ...................................................................................... 20
Graph Area ............................................................................................. 21
Graph Type ............................................................................................ 22
Scale .................................................................................................... 22
Bars ..................................................................................................... 24
The Text Page ......................................................................................... 24
The Data Page ......................................................................................... 25
Viewing a Graph ...................................................................................... 27
What to Look For ...................................................................................... 27
Making Changes ...................................................................................... 29
Printing a Graph From the Screen ................................................................. 29
Storing a Graph ....................................................................................... 29
Letting the Program Do the Work .................................................................. 30

4. Printing Graphs

Printing a Graph From the Index ................................................................... 31
Printing a Graph in a Document .................................................................... 32
Inserting the Graph Code ............................................................................. 32
Paginating a Document That Contains a Graph Code .............................................. 33
Printing a Document That Contains a Graph Code ................................................. 33
Moving, Deleting, Copying, or Replacing a Graph Code .......................................... 34

5. Managing Your Graph File

Editing a Graph. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
Displaying a Graph ..................................................................................
Copying a Graph .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
Deleting a Graph .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
Moving a Graph. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
Renaming a Graph ...................................................................................

6. Error Messages

35
36
37
37
37
37

When You Are Filling Out the Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
When You Press PROGRAM to Assemble a Graph. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
When You View a Graph ............................................................................
When You Are Working From the Index ..........................................................
When You Are Printing a Graph .............................................. . . . . . . . . . . . . . . . . . . . ..

7. Unlocking the Phoenix Version

39
39
40
40
41

The Steps .............................................................................................. 43

8. Creating a New System Disc

Before You Begin ..................................................................................... 47
Creating a New Double-Sided System Disc ......................................................... 47
Creating a New Single-Sided System Disc ..................... '" .................................. 49

Index

List of Graph Illustrations
4
5
5
6
15
15
16
17
19
23

Simple vertical
Segmented vertical
Cluster vertical
Segmented vertical
Simple vertical
Segmented vertical
Cluster vertical
Cluster vertical with negative values
Cluster horizontal
Segmented vertical in document with labeled parts

1
PROGRAM OVERVIEW
GRAPHS is a program that turns columns of figures into graphs.

THE PHOENIX VERSION
The Phoenix version of GRAPHS is a complete program that you can use on a trial basis. After you
add the Phoenix version to your system disc, you can load GRAPHS twelve times. After the twelfth
time, the program "locks" and you cannot use it again. (All the other software on your system disc
functions normally.)
If you purchase GRAPHS, you receive an unlocking code. You type the code onto your system disc
to unlock the program. After you unlock the program, it becomes a permanent part of your system
disc and you can use it indefinitely.

WHAT IS A GRAPH?
In a broad and basic sense, a graph is simply a picture of number relationships. It shows the relationships in a visual way so that a viewer can quickly and easily understand them.
You use GRAPHS to make a standard graph called a bar graph. On a bar graph, columns (bars) show
quantities on a framework formed by intersecting axes: a vertical axis (Y axis) and a horizontal axis
(X axis). The bars start at one axis and are measured against the other axis, which is scaled (with tics)
and numbered. For example, the illustration on page 4 shows a simple bar graph. The columns show
the Net Profits 1980-1984 for Haverford's Department Store. Each column stands for a year. The numbers on the Y axis form the ruler that measures how much profit each column represents. Thus, in
1980, Haverford earned over $7,000,000. However, profits fell during 1982. In that year, Haverford
earned less. But 1984 was an excellent year.

THE THREE TYPES OF BAR GRAPHS
Each of the three types is named after the construction of it's bars. The types are
1. Simple bar.
2. Segmented bar.
3. Cluster bar.

Simple Bar
In a simple bar graph, each bar represents one number. The graph on page 4 is a simple bar graph.
XEROX GRAPHS

Segmented Bar
In a segmented bar graph, each bar is divided into segments. Each segment represents one nurp.ber.
The bar's total is the sum of its segments. For example, look at the graph on page 5 (top). Here the
Haverford totals for 1982-1984 have been segmented by departments. The patterns in the key on the
right side of the graph tell you which department each segment represents. Thus, you can see that in
1982, most of the profit was earned in the Women's Department.

Cluster Bar
In a cluster-bar graph, the segments of each bar are "clustered" together to form a unit rather than
stacked one on top of the other. You can present the same information in a cluster-bar graph or a segmented bar graph, but each graph emphasizes a different aspect of the data. For example, the graph
on page 5 (bottom) is a cluster-bar graph using the same information as the segmented bar graph you
just looked at.
A cluster-bar graph emphasizes the numbers in a total. A segmented bar graph emphasizes the total.
For example, in the Haverford segmented bar graph, you are first aware of how the total profits rose
and fell each year. In the cluster-bar graph, you tend to first compare the sales of the various departments within each year. You see clearly that the Women's Department accounts for most of Haverford's
income. However, the Men's Department is·clearly on the rise. Men's fashions seem to be increasing
in popularity, and Haverford may therefore want to expand the Men's Department and increase its advertising to take advantage of this trend.

Vertical or Horizontal?
You can form bar graphs vertically or horizontally. If you run the bars up from the X axis, the graph
is vertical. (All of the graphs you have seen so far are vertical.) If you run the bars left to right from
the Y axis, the graph is horizontal. (For an example of a horizontal graph, see page 19.) Note that
whether the bars are vertical or horizontal, the Y axis is always the vertical and the X axis is always
horizontal.

WORKING WITH THE PROGRAM
After you have added GRAPHS to your system disc, it becomes part of the word processing option.
(You can learn how to add GRAPHS in Section 2.) You can use GRAPHS to create, store, and print
all the different types of bar graphs.

Creating a Graph
You start a graph the same way you start a word processing document: you name it and bring it to the
Active List. Then you press CODE + 5. The program displays the Graph Questionnaire. It has three
pages:
• The first page is called the Format Page. Here you enter specifications for the layout of the graph.
• The second page is called the Text Page. Here you enter the text you want to print on the graph.
2

XEROX GRAPHS

• The third page is called the Data Page. Here you enter the data you want the graph to represent.
When you finish, you tell the program to assemble all this information. It then shows you the graph.
To check the graph and revise the format, text, or data, you can switch back and forth from the Questionnaire to the graph display.

Storing a Graph
You store a graph in the same way you store a word processing document. The graph will appear in
the same index and as the same type, WP. You can edit, move, copy, rename, or delete graphs from
the index just as you do with your word processing documents.

Printing a Graph
You can print a graph in three ways:
• You can print a graph directly from the screen when you create it. You simply press CODE + PARA.
• You can print a graph after you have stored it. You move it to the Active List, display it on the screen,
and print it.
• You can print a graph as an illustration in a document. You insert a code containing the graph's name
into the document. When you print the document, the printer stops at the graph code, finds the graph
in the index, prints it, and then continues printing the document.

THE VOCABULARY OF GRAPHS
All bar graphs are made from the same basic parts. The graph on page 6 is a vertical, segmented bar
graph with the basic parts labeled. Take a little time to become familiar with the following list of parts
and their definitions.

Bar

A rectangular block. The bar height (on a vertical graph) or length (on a horizontal
graph) represents a value.

Bar label

Text that labels a bar. On a vertical graph, bar labels appear along the X axis under
each bar. On a horizontal graph, they appear to the left of the Y axis before each bar.

Header

Text over the graph. Usually, the title of the graph.

Icon

A labeled box that shows a "sample" of the pattern in a segment of a segmented bar
graph or a bar in a cluster-bar graph.

Icon label

Text next to an icon. The icon and its label form a key to a segment or a bar.

Notes

Explanatory text under a graph. Notes tell how to read the data or they give the source
of the data.

Scale

The division of one of the axes into increments. In the illustration, the Y axis is scaled
from 0.0 to 3.0.

Scale label

Number on the scaled axis. In the illustration, the scale labels are 0.0, 0.5, 1.0,
through 3.0.
XEROX GRAPHS

Segment

Section of a bar. A segment represents a quantity that contributes to the total value of
the bar.

Tic

The mark that notes the division of the scaled axis. The program shows a tic with each
scale label and halfway between each label.

X axis

The horizontal line that forms the base of the graph.

X-axis title

. Text that prints under the X axis. It tells what the divisions along the axis represent:
for example, fiscal years.

Y axis

The vertical line that forms the left side of the graph.

Y-axis title

Text that prints at the head of the Y axis. It tells what the divisions along the axis represent: for example, billions of dollars.

HAVERFORD'S DEPARTMENT STORE
NET PROF ITS 1980-1984

Millions of dollars

1980

Simple Bar Graph

XEROX GRAPHS

1981

1982

1983

1984

HAVERFORD'S DEPARTMENT STORE
NET PROF ITS 1982-1984
BY DEPARTMENT
Millions of dollars

Children's

•

''''omen's

Men's

Segmented Bar Graph

HAVERFORD'S DEPARTME~IT STORE
NET PROF ITS 1982-1984
BY DEPARTMENT
Millions of dollars

Children's

•
1982

1983

'Nomen's
Men's

1984

C luster Bar Graph
XEROX GRAPHS

CAPITAL REQUIREMENTS
Header-----SHO'''' REVERSAL IN HOUSING TREND
CONSTRUCTION IS UP

axis title --+

Billions of dollars

Bar

Icon

t 1
m

3.0Y axis - - - - - - .

Icon label

•

Construction
Other

Tic-------.

I-HH-f-t+-II
I-HH-I-++-II

4,..-----Segment

Scale label--:.....t------Segment
1979

X axis

Bar label

Fiscal Year ....---------X-axistitle

Figures show combined capital requirements
Notes----- for major area developers.
Source: Boston Department of Housing

Vertical, Segmented Bar Graph

XEROX GRAPHS

~_2~_
ADDING GRAPHS
TO YOUR SYSTEM DISC
You must add GRAPHS to your system disc. It will take up 56 sectors on the disc. If your 860 uses
double-sided discs, you will probably have room for GRAPHS. However, if your 860 uses single-sided
discs, you must create a new system disc using only the following options and utilities from the word
processing master:
Operating system
Word processing
Initialize
Duplicate
Backup index
If you need help in creating a system disc, see the instructions in Section 8.

BEFORE YOU BEGIN
You will need three discs:
• Your 6.2, 6.3, or 6.310 current Word Processing master disc
• GRAPHS master disc
• Your system disc
Make sure that the write-protect notch is covered on each disc and that you are using the discs on the
correct 860. As with other software, GRAPHS locks to your 860 when you add it to your system disc
and will not work on any other machine.

THE STEPS
1.

Insert the Word Processing master disc into the right station.

Thrn on your 860. (If it is already on, press RESTART.)
The 860 displays:
XEROX

Next, the Command Line displays this message:
LOADING - PLEASE WAIT

Then this message:
INSERT DISC TO BE CREATED OR MODIFIED- THEN ACCPT
XEROX GRAPHS

Insert the system disc into the left station and press ACCPT.
You see the Disc Creation and Modification Page with the highlighting on DATE FORMAT. The
Command Line displays:
ENTER DATE FORMAT

Use LINE to highlight DATE. Then enter today's date.

Use LINE to highlight the procedure ADD OPTIONS/UTILITIES FROM ANOTHER DISC.
Press ACCPT.
The Command Line displays:
REMOVE MASTER DISC

Remove the Word Processing master disc.
The Command Line displays:
INSERT NEXT MASTER DISC - ACCPT TO CONTINUE

Insert the GRAPHS master disc into the right station and press ACCPT.
After a few seconds, the Command Line displays:
CHECKING OPTIONS/UTILITIES- PLEASE WAIT

XEROX GRAPHS

Then you see the Option and Utility Selection Page. It lists the system disc software on the right
side. On the left side, you see INTERNATIONAL. The Command Line asks:

RECORD OPTIONS/UTILITIES ON SYSTEM DISK?

O.~TIQN·.AN()."')TILI,.Y,~E;lgCTIQN.···.:

MAST~RhISO:·GRAPHS.

, ;',
, • ,". y -;:"

~
.~~

""',«.; "", "
';.;'

,/.'

Look at the bottom of the screen and check how many system disc sectors are available. If there are
less than 56 sectors, then GRAPHS will not fit. You have to create a new system disc. (You can follow
the instructions in Section 8.) If there are more than 56 sectors, then continue adding GRAPHS.
8.

Press STOP to remove the question in the Command Line.

Highlighting appears on INTERNATIONAL. (If highlighting does not appear, use LINE to highlight INTERNATIONAL.)

Press MARK to select INTERNATIONAL.

The Command Line displays:

CHECKING OPTIONS/UTILITIES-PLEASE WAIT
When the message clears, INTERNATIONAL starts to flash. Then the Command Line asks:

RECORD OPTIONS/UTILITIES ON SYSTEM DISC?
10. Press ACCPT.

The 860 starts to add GRAPHS to your system disc. The Command Line displays:

RECOVERING DISC SPACE - PLEASE WAIT
And then:

CREATING SYSTEM DISC - PLEASE WAIT
When the 860 has finished adding GRAPHS to the system disc, the Command Line asks:

ADD OPTIONS/UTILITIES FROM ANOTHER DISC?
XEROX GRAPHS

11. Press STOP.
The Command Line asks:
CONTINUE USING THE MASTER DISC?

12. Press STOP.
The Command Line displays:
REMOVE MASTER DISC

13. Remove the GRAPHS master disc from the right station.
The Command Line displays:
PRESS RESTART

14. Remove the system disc from the left station, insert it into the right station, and then press
RESTART.
The 860 displays:
XEROX

Next, the Command Line displays:
LOADING-PLEASE WAIT

Then you see the System Disc Page. The Command Line displays:
ENTER DATE

Notice that GRAPH INSTALL is now in the list of options.
15. Type today's date.
16. Use LINE to highlight GRAPH INSTALL. Then press ACCPT.
The Command Line displays:
LOADING -

PLEASE WAIT

Then the message:
INSERT PHOENIX MASTER INTO LEFT DRIVE

17. Insert the GRAPHS master disc into the left drive and then press ACCPT.
The Command Line displays the serial number of your GRAPHS master disc and asks:
Ser #: 6P071-XXXXX

ENTER UNLOCKING CODE NOW?

18. Press STOP.
The Command Line displays:
MODIFYING SYSTEM DISC - PLEASE WAIT

Then it displays:
INSTALL COMPLETE 10

XEROX GRAPHS

REMOVE MASTER

continue?

19. Press ACCPT.
The Command Line displays:

LOADING - PLEASE WAIT
Then you see the System Disc Page.
You have added GRAPHS to your system disc. Put the GRAPHS master disc away for safekeeping.
The next time you select the word processing option, you will see 860 GRAPHS in Instruction Block
5. After that, GRAPH INSTALL will no longer appear on the System Disc Page.

XEROX GRAPHS

~_3~CREATING GRAPHS
PLANNING A GRAPH
To make an effective graph, you should plan it before you create it. Start by deciding which type of
graph you want to use.

What Is the Graph About?
Begin your plan with this question. What is the theme? The focus? You may find it helpful to title your
graph before you make other decisions. For example, look at these figures:

u. S. WINE SALES (millions of bottles)
1982

1983

1984

Domestic
Imported

102
395

246
425

350
437

Totals:

497

671

787

You could emphasize the figures in three ways:
Wine sales are up! Americans are drinking more wine.
Imported wine still outsells domestic wine.
Domestic wine is making rapid and dramatic gains in the market.
Which argument do you want the graph to support? Choose the graph that best illustrates your purpose.

Simple Bar, Segmented Bar, or Cluster Bar?
If you have one figure for each category, you can use a simple bar graph. For example, let's say you

are emphasizing holiday retail sales by years. Here's your list:
HOLIDAY RETAIL SALES
1981 $98 million
1982 $107 million
1983 $82 million
1984 $126 million
You can use a bar for each year. Your graph would look like the graph on page 15 (top). If you have
more than one figure for each category, you can use either a segmented bar graph or a cluster-bar
graph. Your decision depends on what you want to stress. The segmented bar emphasizes a total, while
the cluster bar emphasizes the parts of a total. For example, here is a table that shows the profits of a
restaurant chain:
XEROX GRAPHS

CHEZ SWANN
PROFITS FOR 1981-1984
New York
Paris
Los Angeles

1981
$126,781,000
$113,120,000
$120,386,000

1982
$138,942,000
$112, 168,000
$167,427,000

1983
$142,168,000
$102,347,000
$192,235,000

1984
$146,237,000
$ 98,761,000
$209,753,000

Totals:

$360,287,000

$418,637,000

$436,750,000

$454,751,000

If your main point is that profits for Chez Swann are climbing, you would choose a segmented bar
graph. It would emphasize the yearly total and look like the graph on page 15 (bottom).
If your main point is that Chez Swann in Los Angeles is doing well while profits are falling for Chez

Swann in Paris, you would choose a cluster-bar graph. Like the graph on page 16, it would emphasize
the contrast between the profits for the three branches of the restaurant.
If the bars must represent both positive and negative numbers, you must use a cluster-bar graph. Since

a segmented bar represents the sum of its parts by stacking them one on top of the other, it cannot
represent both positive and negative values. It shows only all positive or all negative numbers. However, a cluster-bar graph can show both positive and negative numbers since all the segments start from
the same line. (See the illustration on page 17.)

Vertical or Horizontal?
You can present most data in either a horizontal or vertical graph. However, keep in mind that
• A left-to-right progression of bars in a vertical graph suggests chronological order along the X axis.
• Bars in a horizontal graph suggest a list that you read down the Yaxis.
You use a horizontal graph to compare data for a list of items. For example, the graph on page 19 shows
the profits for Chez Swann as a horizontal graph. Notice that the bars now represent New York, Paris,
and Los Angeles (a list of items that could appear in any order), instead of years (a list of items in
chronological order).

Arranging Your Data
Once you have decided whether your graph will be vertical or horizontal, arrange your data in a table
so that the columns of data are organized vertically by bar and horizontally by segment. (You will see
why when you learn about the Data Page of the Questionnaire on page 25.)
For example, here is the same data for Chez Swann that we showed you earlier. We used it to make the
vertical segmented-bar and cluster-bar graphs on pages 15-16. Notice that each year became a bar, and
each city became a segment in the bar.
CHEZ SWANN
PROFITS FOR 1981-1984
New York
Paris
Los Angeles

XEROX GRAPHS

1981
$126,781,000
$113,120,000
$120,386,000

1982
$138,942,000
$112, 168,000
$167,427,000

1983
$142,168,000
$102,347,000
$192,235,000

1984
$146,237,000
$ 98,761,000
$209,753,000

...

HOLIDAY RETAIL SALES
Millions of dollars

1981

1982

1983

Simple Bar Graph

CHEZ SWANN
PROFITS FOR 1981-1984
Millions of dollars
~ New York

1981

1982

1983

fII

Paris

•

Los Angeles

1984

Fiscal Years

Segmented Bar Graph
XEROX GRAPHS

CHEZ S\AfANN
PROFITS FOR 1981-1984
Millions of dollars

New York

•
1981

1982
Fiscal Years

Cluster Bar Graph

XEROX GRAPHS

1983

1984

Paris
Los Angeles

CHEZ S"" ANN
PROFITS FOR 1981-1984
Millions of dollars

New York

•

Paris
Los Angeles

-150.0 ......- - - - - - - - - - - - - - - - - 1981

1982

1983

1984

Fiscal Years

Cluster Bar Graph With Negative Values

XEROX GRAPHS

Now here is the same data rearranged to make the horizontal cluster bar graph on page 19. Each city
has become a bar, and each year has become a segment in the bar.
CHEZ SWANN
PROFITS FOR 1981-1984
1981
1982
1983
1984

New York
$126,781,000
$138,942,000
$J42,168,000
$146,237,000

Paris
$113,120,000
$112,268,000
$102,347,000
$ 98,761,000

Los Angeles
$120,386,000
$167,427,000
$192,235,000
$209,753,000

STARTING A GRAPH
Once you have planned your graph, you are ready to create it. The first steps are the same as those
you follow when you create a word processing document: you type the name of the graph on the Activity Page and then press ACCPT to bring it to the Active List.
You can name a graph with letters and numbers. You have the same 20-character limit that you have
in word processing. But keep in mind that a graph is listed in the same index as your word processing
documents and is coded WP. Because of this, give a graph a name that you can easily distinguish
from the name of a word processing document. For example, include the suffix GR after all graph
names. Or, if you will be inserting the graph into a particular document, name it after the document
and then include the suffix: for example, STOCK REPORT GR 1. Here is how you start a graph.
The steps bring you to the Graph Questionnaire.
1.

Start up your 860 as usual. Insert the System Disc with GRAPHS on it and load the word processing software.

Insert your work disc into the other station and bring the Activity Page to the screen.
Notice that 860 GRAPHS now appears in Instruction Block 5.

Type the name of your graph and then press ACCPT.
The name of the graph appears in the Command Line as you type. Then this question replaces it:
NEW DOCUMENT?

Press ACCPT.
You see the Active List with the new graph name highlighted.

Type CODE + 5 to select Instruction Block 5, GRAPHS.
'

The Command Line displays:
LOADING - PLEASE WAIT

Then the Command Line asks:
Ser #: 6P071-XXXXX

ENTER UNLOCKING CODE NOW?

Press STOP.
The Command Line displays the number of trials you have left and asks a question:
TRIALS REMAINING -12

XEROX GRAPHS

continue?

CHEZ SWANN
PROFITS FOR 1981-1984

m
m

19RI

~ 1982

New York

1983

•

1984

Paris

Los Angeles

0.0

25.0

50.0

75.0

100.0 125.0 150.0 175.0 200.0 225.0

Millions of Dollars

Horizontal Cluster Bar Graph

XEROX GRAPHS

Press ACCPT.
Now you see the Format Page of the Graph Questionnaire. (If you do not want to continue, press
STOP instead of ACCPT. The Command Line displays APPLICATION RUN CANCELLED.
Press ACCPT.)

FILLING OUT THE GRAPH QUESTIONNAIRE
The_ Graph Questionnaire has three pages: the Format Page, the Text Page, and the Data Page. When
the program displays the Questionnaire, all three pages are already filled out, either with the program
defaults (standard responses) or with the responses for the graph you last created. You see the default
responses each time you load GRAPHS. (If you make more than one graph in a work session, the program starts the Questionnaire for the new graph with the responses you used for the preceding graph.)
To create your graph, you fill out the pages, changing defaults or previous responses to fit your new
graph. Then you press PROGRAM and the program assembles the graph and displays it on the screen.

THE FORMAT PAGE
The Format Page looks like this:

Look at the underlined headings on the left. You see GRAPH AREA, GRAPH TYPE, SCALE, and
BARS.
20

XEROX GRAPHS

• With the area specifications, you tell the program the size of the graph, where to print it, and how
to arrange some of its parts.
• With the type specifications, you tell the program which type of graph you want.
• With the scale specifications, you tell the program how to set up the scaled axis.
• With the bars specifications, you tell the program how many bars and segments you want.
To fill in the Format Page, you use LINE and RVRSE + LINE to move the highlighting to the specification you want. You can also use PARA as in word processing to move quickly to the first specification of the next group (for example, from LEFT MARGIN to TYPE OF BAR).
• If the specification must be a number, type a number. The number you type will automatically re-

place the number already in the column.
• If the specification must be a word (for example, SEGMENTED BAR), use CHAR to flip through

the available responses and set the one you want.
Now let's look at each specification. Most of them are shown in the illustration on page 23.

Graph Area
By setting the area specifications, you create a rectangular field for your graph. The graph area is a
guideline. The program will extend the area if all of your graph will not fit. (You will learn later how
to adjust it yourself when you view the graph.)
LEFT MARGIN

Characters from the left edge of the page to the left border of the
graph area.

RIGHT MARGIN

Characters from the left edge of the page to the right border of the
graph area.

GRAPH SIZE

The height of the graph area in lines.

You use the next two specifications to establish how the program will insert the graph area into a document. Imagine that you are pasting down the graph area in a document. The area will have a top and
bottom margin of its own within the text area.
GRAPH TOP MARGIN

Blank lines between the last line of a document and the top of the
graph area. (If you are going to print the graph on a page of its own,
the top margin is the number of blank lines after the TOP MARGIN
on your Master Format Page to the top of the graph area.)

GRAPH BOTTOM MARGIN

Blank lines between the bottom of the graph area and the first line of
the document. (If you are going to print the graph on a page of its
own, you don't need a bottom margin. You can leave the default 3.)

After you have filled out these specifications, you can picture the graph area like the illustration on
page 23. The gray field would contain your graph. There are margins for inserting it into a document.
Now you start building the graph itself. You use the next three specifications to define the placement
of some graph parts within the graph area. (Again, see the illustration on page 23.)
XEROX GRAPHS

X AXIS MARGIN

Characters from the left border of the graph area to the beginning of
the X axis. On a vertical graph, enter the length of the longest scale
label plus one. On a horizontal graph, enter the length of the longest
bar label plus one.

ICON MARGIN

On a vertical graph, character spaces between the last bar and the
icons. On a horizontal graph, character spaces between the end of
the X axis and the icons.

ICON LABEL MARGIN

Character spaces between the icon and its label.

GRAPH PITCH

Pitch of the print wheel you will use to print the graph. Use CHAR
to set the pitch at PS, 10, or 12.

Graph Type
TYPE OF BAR

Use CHAR to set the response at either SEGMENTED BAR or
CLUSTER BAR.

SCALED AXIS

Use CHAR to set the response at either VERTICAL or HORIZONTAL. The scaled axis is vertical on a vertical graph and horizontal on
a horizontal graph.

Scale
MINIMUM VALUE

Lowest number on the scaled axis. For example, the minimum value
for the graph on page 23 is zero.

MAXIMUM VALUE

Highest number on the scaled axis. For example, the maximum
value for the graph on page 23 is 12. On a segmented bar graph, the
scale maximum must at least equal the value represented by the largest bar. On a cluster-bar graph, it must at least equal the value represented by the largest segment. Be sure that you can divide the
maximum into even increments for the scale labels.

LABEL INTERVAL

Establishes how often the program will place a scale label between
the minimum and maximum values. For example, the label interval
for the graph on page 23 is 2. Use an interval that divides the maximum value evenly. If not, the program will extend the axis from the
highest possible label to where the maximum would be, but it won't
print the maximum. For example, if the label interval for the graph
on page 23 were 5, the program would plan a label at 5 and 10. It
would extend the Y axis up to where 12 would be, but it would not
print 12. You can have up to ten labels. So choose your label interval
with this in mind. For example, if your scale goes from zero to 100
and you choose a label interval of 5, the program will stop printing
labels at 50.

NOTATION MULTIPLE

The value indicated by the labels. For example, the notation multiple
for the graph on page 23 is I billion. The program divides the data
you enter for the graph by the notation multiple. For example, on the

XEROX GRAPHS I

DOCUMENT

Graph Top Margin

Graph Area

THE USES ·OF·NATURALGAS
Cubi~.·. feet

Left
Margin

Graph
Size

Right Margin
Graph Bottom Margin
1

XEROX GRAPHS

graph on page 23, the first column total is 9,700,000,000 but the
program plotted it as 9.7. Use CHAR to set the notation multiple at
one, ten, and multiples of ten up to one trillion. Make it clear on the
graph what the notation multiple is. For example, the Y-axis label
for the graph on page 23 reads "Cubic feet (in billions)."

Bars
NUMBER OF BARS

You can have up to eight bars.

NUMBER OF SEGMENTS

You can have up to eight segments in each bar. For example, for the
graph on page 23, the number of segments is 3. (If you are making
a simple bar graph, you type 1 for the number of segments.)

BAR WIDTH

On a vertical graph, you measure the bar width in characters. On a
horizontal graph, you measure the bar width in lines. On a vertical,
segmented bar graph, you must make the bar width at least as wide
as the longest bar label. If you are making a cluster-bar graph, the
bar width is the width of each segment. So for the actual width of the
"cluster," multiply the bar width by the number of segments.

BAR MARGIN

Space between bars. On a vertical graph, you measure the space in
characters. On a horizontal graph, you measure the space in lines.

After you have filled out the Format Page, you press PAGE to display the Text Page.

THE TEXT PAGE
You use the Text Page to enter the graph header, the X-axis title, the Y-axis title, and any notes you
want below the graph. The Text Page looks like this:

You see four underlined specifications (HEADER, Y AXIS TITLE, X AXIS TITLE, and NOTES) and
the default text for each specification (for example, HEADER LINE 1). As with the Format Page, you
use LINE and RVRSE LINE to move the highlighting to each specification.
You have three options at each line of default text. You can
24

XEROX GRAPHS

• Type the text you want. It appears after the" greater than" prompt and replaces the default text. (For
the header lines, Y-axis title, and X-axis title, the Code 4 before the line marker tells you that the
program will center the line. The code stays visible even after you type in your text so that you can
always tell which lines are centered. If you want to cancel the centering so that the line is flush left,
press CODE + 4 before you type a header line or the axis title).
• Press RETURN if you want a blank line on the graph.
• Press DEL if you don't want to use the line and you don't want a blank line.
You must take one of the three options for each line. Otherwise, the program will print the default text
on your graph. Here are some points to remember about typing on the Text Page:

•

• Wraparound does not work on these lines. So you must use LINE to move to a new line, even if you
are continuing a sentence.
• You cannot bold, underline, or justify the text.
• You can use BACKSPACE to correct errors as you type. But you can't use any editing techniques
that require highlighting (such as MOVE or RPLCE). If you want to change a line after you have
typed it, you must start again. As you type, the new text replaces the old text. (After you finish, you
can use DEL to delete any remaining text.)
• If you un-center or re-center a line and type new text, it will no longer replace the default text. Instead it pushes the default text ahead of it. After you enter the text, you can use DEL to delete the
marker character by character.

Let's look at each specification.

HEADER

You can type three lines, each with up to 80 characters. But the line length is limited by the margins you set in the graph area specifications. You usually use
header lines for the graph title. (See the graph illustrations for examples.) The program centers header lines unless you enter CODE + 4 before you type the header.

Y AXIS TITLE

You can type 25 characters. The program centers the title over the axis unless you
enter CODE + 4 before you type the text. (Then it starts the title at the left margin
of the graph area. The program will also start the title at the left margin if the title
is more than twice as long as the X -axis margin, even if the center code is on.)

X AXIS TITLE

You can type 25 characters. The program centers the title under the axis unless
you enter CODE + 4 before you type the text. (Then it starts the title at the left
margin of the graph area.)

NOTES

You can type three lines, each with up to 80 characters. But the line length is limited by the margins you set in the graph area specifications. The program starts
each line at the left margin of the graph area. You can center a line by entering
CODE + 4 before you type it.

When you have filled out the Text Page, you press PAGE to display the Data Page.

THE DATA PAGE
You use the Data Page to enter bar labels, icon labels, and the data on which the program constructs
the bars. The program displays defaults only for the number of bars and segments you specified on the
Format Page. There is room on the screen for four bars of eight segments each. If you specified more
XEROX GRAPHS

than four bars, then the rest of the defaults appear on a second Data Page. (You press PAGE to see it.)
Here is the Data Page you would see if you specified four bars of five segments each:

•
Notice that the program arranges the Data Page exactly like the table you made when you planned your
graph. (See the table on page 13.) To fill out the Data Page, you simply replace the defaults with your
table. You type a column head from your table to replace each bar label default (LAB1 , etc.). You type
a segment label on the left side to replace each icon label default (ICON LABEL 1 , etc.) You type the
data to replace the default figures in the columns. The program constructs the bars from the data. It
puts the column heads on the graph as bar labels. It puts the segment labels on the graph as icon labels.
When the program displays the Data Page, it highlights LAB1. As on the Text Page, the text you type
replaces the default. You can correct mistakes by using BACKSPACE, but you cannot use any editing
techniques that require highlighting. If you want to change a line, you must retype it.
When you fill out the Data Page, you type in the bar labels first (across the top). Then you type the
icon labels (down the left side). Then you fill in the columns. To move the highlighting between the
labels and the columns, you press FORMAT.
Here are the steps:

Type the name of your first bar label (LAB 1).
You can use 15 characters. On a vertical graph, you cannot have a label wider than a bar. The
program centers a label under a bar. If you are making a horizontal graph, press CODE + 4 to
uncenter each label before you type it. (The program then starts each label at the left margin of
the graph area.)

Press WORD.
The program moves the highlighting to LAB2. Continue across the row, entering the text for the
labels. Then

Press LINE.
The program moves the highlighting left and down and onto the top icon label.

Type the first line of the top icon label.
You can type two IS-character lines for each icon label. Under ICON LABEL, you see the code
for a return. If you want the second line blank, you don't have to press RETURN. Simply use
LINE to skip the highlighting over the second line and on to the next label. The program does not
center icon labels. It positions them next to the icons according to the icon margin specification

XEROX GRAPHS

on the Format Page. If you do not want an icon to appear at all (for example, on a simple bar
graph), delete both icon label lines. The program will not print an icon.

Press LINE once if you want to type a second line. Press LINE twice if you want to go to the
next label.
Continue down the column until you have typed all the icon labels. Then

Press FORMAT.
The program moves the highlighting to the top number of the first column in the data area. To
move the highlighting in the data area, you use these commands .

•

WORD or TAB (~ )\to move the highlighting across a row to the adjacent entry.
LINE to move the highlighting down a column.
RETURN to move the highlighting from the last entry on one row to the first entry of the next
row.
So, to fill in the data,

Enter the figure for the top segment of Bar 1.
You don't have to type + for a positive number or a decimal (.0) if you are entering a whole number. But you must type a minus sign if the number is negative.

Press WORD.
The program moves the highlighting across to the first segment of the second bar. Continue across
the line, typing a figure for the top segment of each bar. Then

Press RETURN.
The program moves the highlighting to the second segment of the first bar. Type a figure for each
segment. Use WORD to move across and RETURN to move back and down until you have filled
in the data area. (Or you can use LINE to move down each column in order to enter all the figures
for one bar at a time.) The program will adjust the totals at the bottom of the columns as you go.

• If your graph contains more than four bars, press PAGE when you have filled in the Data Page. The
program displays a second Data Page for the other bars. Fill in this page. Then view your graph.
• If your graph.contains four bars or fewer, you have finished creating it. Now you view it.

VIEWING A GRAPH
To view the graph you have created, press PROGRAM. The screen goes blank and the Command Line
displays:
PLEASE WAIT

while the program converts all the information you have given it into a graph. After a short time, the
program displays the graph. Now you can look it over for changes.

What to Look For
The first thing you will notice is that the graph is elongated. The bars are wider and longer than they
will be when you print the graph. You will also notice that the scaled axis does not seem to be evenly
XEROX GRAPHS

divided and that the scale labels are not next to the tics. This is normal.
You will also notice this prompt at the top of the screen just below the Command Line:
Press FORMAT to Edit or CODE + PARA to Print

The prompt will not appear on your graph when you print it. It appears on the screen only so that the
Command Line can be free to display error messages.
If the entire graph does not appear on your screen (and it probably won't), use SCROLL and
RVRSE + SCROLL to scroll into view the parts not on the screen. If it's a long horizontal graph, you
may need to use CODE + SCROLL and CODE + RVRSE + SCROLL to move your view right and
left.

•

Check the scaled axis: do all the numbers appear? If not, the program is telling you that you don't have
room for them. Remember that the program tries to fit all the parts of the graph into the area you specified on the Format Page. It puts the header at the top of the graph area and the notes at the bottom. It
positions the bars, bar margins, bar labels, axis titles, icons, and icon labels according to your specifications. Text, widths, and margins are all givens. The program places them first and then fits the
scaled axis into whatever room is left over. If there isn't enough room, the scale labels won't all appear
on the screen. If you printed the graph, the scale labels would all print, but they would overlap. (The
screen can't show that.)
• On a vertical graph, the scaled axis is vertical. If the labels don't all appear, it means that the graph
area is not tall enough. Increase the graph size on the Format Page.
• On a horizontal graph, the scaled axis is horizontal. If all the labels don't appear, it means that the
graph area is not wide enough. Make the right margin and left margin farther apart on the Format
Page.
The graph area may also be not wide enough for a vertical graph or tall enough for a horizontal graph.
If this is the case, the Command Line will display an error message. You may see:
ERROR -

RIGHT MARGIN REPLACED

This message occurs with a vertical graph if the graph area is not wide enough for the header, scale
labels, Y axis, bars, bar margins, icons, and icon labels. (You have specified all of these in character
spaces.) The program has changed (replaced) the specification. Press FORMAT to recall the Questionnaire. Look to see what the new right margin specification is. You can accept it (and perhaps
equalize both margins so that the new width is centered), or you can cut back an element that is too
wide.
You may also see:
ERROR-GRAPH SIZE REPLACED

This message occurs with a horizontal graph area if the graph is not tall enough for the headers, bars,
bar margins, scale labels, and notes. (You specify all of these in character spaces.) The program has
changed (replaced) the specification. Press FORMAT to recall the Format Page. Look to see what the
new graph size specification is. You can accept it or cut back any of the parts that make the graph too
tall.
You may also see:
ERROR: TEXT AREA EXCEEDS BOUNDARY

This message appears if
• Notes do not fit in the graph area.
28

XEROX GRAPHS

• Bar label on a vertical graph is wider than a bar and will overlap another label when printed.
• X axis margin on a vertical graph is so small that scale labels run over the Yaxis.
• X axis margin on a horizontal graph is so small that bar labels run over the Y axis.
When you see the error message, scroll through the graph. The error area will be flashing. As before,
press FORMAT to recall the Questionnaire. Then either change the text entries to fit, widen the margins, or increase the bar width.
Also consider the aesthetics.
• Does the graph seem balanced?
• Are the bar labels crowded?
• Should you shorten or lengthen the Y axis?
• Should you make the bars wider? Narrower? Closer together?
• Should you move the icon farther from the graph?

MAKING CHANGES
You can't make changes directly on the graph. You must go back to the Questionnaire and change specifications. Press FORMAT to recall the Graph Questionnaire. Then you see the Format Page. Use
PAGE to flip through the Questionnaire. Change the specifications. Remember that you cannot edit
the text entries with word processing commands that use highlighting. To change text, you must type
over it.
After you have made changes, press PROGRAM to see the modified graph. When you are satisified
with the way the graph looks, print a paper copy from the screen and proof it. Since the screen distorts
the graph, printing it is the only sure way to see what the graph will really look like.

PRINTING A GRAPH FROM THE SCREEN
To print your graph, press CODE + PARA. The Command Line displays:
INSERT PAPER

Insert a piece of paper into the printer. Press CODE + PARA again or the STOP/START button on the
front of the printer.
That's all there is to it. You can print a graph from any page of the Questionnaire or from the screen.
if you want to make more changes after you proof the graph, go ahead. If not, you are ready to store
it.

STORING A GRAPH
You store a graph the same way you store a word processing document.

Press STORE.
You see the Active List with the graph name highlighted. The Command Line asks:
STORE DOCUMENT?
XEROX GRAPHS

Press ACCPT.
The graph name disappears from the Active List. You can press PAGE to see the graph name at
the top of the Index on the Activity Page.

You can store a graph from any page of the Questionnaire or from the screen. You can also store an
unfinished graph at any time while you are creating it. However, when you press STORE, the program
puts together the graph specifications you have entered so far. If they don't fit together, you may see
one of the same error messages that can occur when you press PROGRAM to view a graph:
UNACCEPTABLE NUMBER
ERROR: TEXT AREA EXCEEDS BOUNDARY
IMPORTANT: GRAPH SIZE REPLACED
IMPORTANT: RIGHT MARGIN REPLACED

You can stop and fix the error, or go ahead and store the graph anyway.

LETTING THE PROGRAM DO THE WORK
The only problem filling out the Questionnaire is setting the margins for the graph area so that everything will fit. The solution is simple: don't. Let the program do it for you.
• When making a vertical graph, make a simple estimate of how wide the graph will be. Then make
the margins a little narrower than you think you will need. When you view the graph, the Command
Line will tell you that the program has extended the right margin. Go back to the Questionnaire.
Subtract the left margin from the new right margin. This is the exact width of your graph. Reset both
margins to center the new width.
• For a horizontal graph, treat the graph size specification in the same way. Make a simple estimate
of how many lines the graph will take and enter fewer. Fill in the rest of the Questionnaire. When
you view the graph, the Command Line will tell you that the program has changed the graph size.
The graph size is now as big as you need it.
If you make several graphs in one session, the program retains the Questionnaire specifications from
the previous graph. (You won't see the defaults unless you leave the program and then come back to
it, either by switching to word processing or resetting your 860.) You can turn this to your advantage:
if you have several similar graphs to make, do them in the same session. You will save time by modifying the responses from the previous graph instead of having to start over.
If you have a certain kind of graph you often make, store a pattern of it. Call it Graph Pattern. Every
time you have to make a similar graph, call up the pattern, make your changes in the Questionnaire,
and store your new graph under a different name.

Remember that you don't always have to start the scale at zero. If you want greater definition of numbers that are close in value, start the scale just below the lowest value. For example, if the differences
between 90, 92, 88, and 94 are important for your graph, set the scale from 85 to 95. Remember that
you don't specify a length for the scaled axis in the Questionnaire. The program stretches or compresses it depending on how much space there is. If you want more accuracy in the bar length, increase
the graph area (the graph size for a vertical graph or the left and right margins for a horizontal graph).
The program will stretch the scaled axis to fit.

XEROX GRAPHS

~_4~_
PRINTING GRAPHS
You can print a graph from the Index. Or you can insert a graph into a document you are going to print.
Note that different print wheels give different results. The graphs in this manual were printed using
Gothic PS (9R21106). You may want to experiment with different print wheels until you find one that
you like. (Do not use any print wheel that substitutes symbols for letters. Examples are Scientific 10
or APL 10.)

PRINTING A GRAPH FROM THE INDEX
You cannot print a graph from the Active List. To print a graph you have stored, you must first bring
it to the screen. (Printing a graph uses one trial of the Phoenix version.)
1.

Highlight the name of the graph in the Index. Press ACCPT.
You see the Active List with the graph's name highlighted.

Press CODE + 5.
The Command Line displays:
LOADING-PLEASE WAIT

Then the Command Line asks:
Ser #:

6P071-XXXXX

ENTER UNLOCKING CODE NOW?

Press STOP.
The Command Line displays the number of trials you have left and asks a question:
TRIALS REMAINING-12

continue?

Press ACCPT.
The graph appears on the screen. (If you don't want to continue, press STOP instead. The Command Line displays APPLICATION RUN CANCELLED. Press ACCPT.)
On the top line of the screen, just below the Command Line, you see the prompt Press FORMAT
to edit or CODE + PARA to print.

Press CODE + PARA.
The Command Line displays:
INSERT PAPER

Insert paper into the printer. Then
XEROX GRAPHS

Press CODE + PARA or the START/STOP button on the front of the printer.
Note that since you don't see the Print Menu before the printing starts, you cannot order multiple
copies. You must start the printer again for every copy you want. When you have printed the
graph.

Press STORE.
You see the Active List with the graph's name highlighted. The Command Line asks:
STORE DOCUMENT?

Press ACCPT.

PRINTING A GRAPH IN A DOCUMENT
First you insert into the document a code that identifies the graph you want. Then you repaginate the
document. When you print the document, the printer will print the graph where the code appears.

Inserting the Graph Code
1.

Bring the document to the screen and find the place where you want to insert the Graph Code.
You'll probably want it between two paragraphs. So

Insert a blank line between the two paragraphs by highlighting the Return Code on the last
line of the first paragraph and pressing RETURN.
Note that a Graph Code must be preceded by a Return Code. If you are inserting a Graph Code
in the middle of a paragraph, you must enter a Return Code first. Then insert the Graph Code
in the new line.
If you have already left a blank line for the graph, type a letter in it to get the Next Character Mark
on the screen. Then use BACKSPACE to erase the letter.

Use the spacebar to move the Next Character Mark to the middle of the blank line and then
press CODE + MARK.
You don't have to move to the middle, but it will make it easier for you to find a graph later if you
always insert the code in the middle of a blank line. Do not use CODE + 4 to center a Graph Code.
The Command Line displays:
ENTER GRAPH NAME: " "

Type the graph name.
It appears in the Command Line.

Press ACCPT to enter the code into the document,
The graph name disappears from the Command Line. To see the Graph Code,

Press the spacebar.
You see a small inverted triangle. Like all codes, you won't see it after you leave this line. But
you can see it if you highlight the line or turn the Code Display on.

XEROX GRAPHS

If you type the wrong graph name or change your mind about where you want the graph to appear, you
can press STOP instead of pressing ACCPT (Step 5). Then you can either press CODE + MARK
again and type a different name or find another place for the graph. If you change your mind after you
have inserted the Graph Code, you must delete the code and start again.

Paginating a Document That Contains a Graph Code
The Graph Code takes only one line. Automatic pagination will treat the code as one line (the blank
line the code is on). To keep the graph from breaking between pages when you print the document,
you insert a Required Page End Code before and after it.
• If you want the graph to appear on a full page, insert a Required Page End Code to mark the beginning of the page. Then type RETURNs to enter blank lines down from the top of the page to where
you want the graph to start. Insert the Graph Code. Then insert a Required Page End Code on the
line after it.
• If you want some of the document to appear on the same page as the graph, insert a Required Page
End Code before the text, insert the Graph Code after the text, and then insert a Required Page End
Code after the graph or after text that you want to follow the graph.
• If you want to include several graphs with text in a document, the best way is to paginate the document first. Then insert the graphs one at a time. Insert the first graph, protecting it with Required
Page End Codes. Re-paginate the remaining part of the document. Then insert the next graph. Protect it. Continue in this way until you have included all the graphs.

Note that to include text from a document on the same page as a graph, you must know how many lines
the graph takes up. Find this by adding the Graph Top Margin, Graph Size, and Graph Bottom Margin
from the Format Page of the graph's Questionnaire.

Printing a Document That Contains a Graph Code
You print a document that contains a graph just as you print any other document.
1.

Highlight the document in the Index.

Press CODE +7.

Check the print options.

Press ACCPT.

Start the printer.

When the program comes to a Graph Code, it stops printing and searches for the graph in the indexes
of both discs in the' 860. First it checks the index of the disc it is printing the document from. Then it
checks the index of the disc in the other drive. If the program finds the graph, it prints the graph and
then continues printing the document. If it does not find the graph, you will see this message in the
Command Line:
CANNOT FIND GRAPH FILE: (NAME)

Find the disc with the graph on it. Insert that disc in place of the disc the document is being
printed from and press ACCPT.
The 860 finds the graph and prints it. Then you will see the standard 860 message:
INSERT DISC "DISC NAME"
XEROX GRAPHS

Re-insert the disc that contains the document and continue printing.
To switch from word processing to GRAPHS, the System Disc must be in the drive. If your graph
is not stored on the same disc as the document, you can copy the graph onto the document disc
for printing and then delete it from the Index after you have finished printing.
If you can't find the graph but you want to print the rest of the document anyway, press STOP to
remove the message and then continue printing.
If the graph is not available and you decide you don't want to continue printing the document,
press STOP to clear the message. The printer will resume printing the document. You can stop
the printing by pressing the STOP/START button on the front of the printer.

Moving, Deleting, Copying, or Replacing a Graph Code
You can use MOVE, DELETE or COpy to edit Graph Codes in a document. However, all Graph
Codes look alike. You cannot "open" a Graph Code to see the graph. So if you have inserted several
graph codes in a document, it would be safer to move or copy them by deleting them and inserting new
codes rather than by using the edit commands. To replace a graph, simply delete the Graph Code and
insert a new one.

XEROX GRAPHS

~_5
MANAGING YOUR GRAPH FILE
As you know, graphs are stored with your word processing documents and listed in the Index with WP.
You can edit, display, copy, delete, move or rename a graph just as you would any word processing
document.

EDITING A GRAPH
Editing a graph is similar to creating a graph: you change the specifications in the Questionnaire. (Editing a graph uses one trial run of the Phoenix version.)

In the Index, highlight the name of the graph you want to edit and then press ACCPT.

The 860 brings the graph name to the Active List and highlights it.

Press CODE+5.
The Command Line displays:
LOADING - PLEASE WAIT

Then the Command Line asks:
Ser #:

6P071-XXXXX

ENTER UNLOCKING CODE NOW?

Press STOP.
The Command Line displays the number of trials you have left and asks a question.
TRIALS REMAINING -12

continue?

Press ACCPT.
The graph appears on the screen. (If you do not want to continue, press STOP instead. The Command Line displays APPLICATION RUN CANCELLED. Press ACCPT.)

Press FORMAT to display the Graph Questionnaire.
You can use PAGE to flip through the Graph Questionnaire. Make your changes. You can press
PROGRAM from any place in the Questionnaire to view the graph as you have changed it.

When you have finished editing, press STORE.
You see the Active List with the graph's name highlighted. The Command Line asks:
STORE DOCUMENT?

Press ACCPT.
The Command Line asks:
STORE OVER ORIGINAL?

XEROX GRAPHS

As with word processing, you can store the revised graph over the earlier version or store it under
a new name as a separate document.
8.

To store the graph over the earlier version, press ACCPT. To store it as a new document, type
its new name and then press ACCPT.

Because your graphs are listed in the same index as word processing documents, you might confuse
the two. If you bring a graph name to the Active List and press ACCPT without first having pressed
CODE + 5, the screen will fill with rows of numbers. This is the graph file being displayed as a word
processing document. Above the numbers you will see this message:
***WARNING! GRAPH DATA FILE V 1.1 0 DO NOT MODIFY!***

Do not edit these numbers. If you do, you will ruin your graph. Press STORE to return the graph to
the Active List. The Command Line asks:
STORE DOCUMENT?

You can press ACCPT to store the graph or you can press STOP and then CODE + 5 to display the
graph.
If, on the other hand, you bring a word processing document title to the Active List and then press

CODE + 5, the screen will go blank. Then the Command Line will display this message:
FILE IS NOT A GRAPH FILE - Press ACCPT to exit

Press ACCPT and you will return the document to the Active List. The Command Line asks:
STORE DOCUMENT?

You can press ACCPT to store the document, or you can press STOP and then ACCPT to bring it to
the screen for editing.

DISPLAYING A GRAPH
Displaying a graph you have stored uses one trial of the Phoenix version.
1.

Highlight the graph name in the Index. Then press ACCPT.

Press CODE +5.
The Command Line displays:
LOADING-PLEASE WAIT

Then the Command Line asks:
Ser #:

6P071-XXXXX

ENTER UNLOCKING CODE NOW?

Press STOP.
The Command Line displays the number of trials you have left and asks a question:
TRIALS REMAINING -12

continue?

Press ACCPT.
The graph appears on the screen. (If you do not want to continue, press STOP instead. The Command Line displays APPLICATION RUN CANCELLED. Press ACCPT.)

XEROX GRAPHS

COPYING A GRAPH
As in word processing. Insert the disc that contains the graph into one drive and the disc you want to
copy it to into the other drive.
1.

Highlight the name of the graph in the Index. Press COPY.
The Command Line displays:
COpy DOCUMENT TO (DISC NAME)

Press ACCPT.
The Command Line displays:
COPYING (GRAPH NAME)

When the message disappears, the graph has been copied.

DELETING A GRAPH
As in word processing.

Highlight the name of the graph in the Index. Press DEL.
The Command Line asks:
DELETE DOCUMENT?

Press ACCPT.
The graph name disappears from the Index.

As with any document, the graph you deleted is still in the Backup Index for the disc. You can delete
or recover it from the Backup Index the same way you would a word processing document.

MOVING A GRAPH
As in word processing.
1.

Highlight the name of the graph in the Index. Press MOVE.
The Command Line asks:
CHANGE INDEX ORDER?

Press ACCPT.
The graph name disappears from the Index.

RENAMING A GRAPH
As in word processing.
1.

Highlight the name of the graph in the Index. Press RPLCE.
The Command Line displays the message:
ENTER TITLE

Type the new name. Press ACCPT.
XEROX GRAPHS

~_6~ERROR MESSAGES
This section divides error messages into five groups based on when the message occurs. The groups
are:
I.
2.
3.
4.
5.

When
When
When
When
When

you
you
you
you
you

are filling out the questionnaire
press PROGRAM to assemble a graph
view a graph
are working from the index
are printing a graph

WHEN YOU ARE FILLING OUT THE QUESTIONNAIRE
ERROR - UNACCEPTABLE NUMBER
You have entered a number that is outside the acceptable range for a specification on the Format Page.
The message appears not when you type the number, but when you press LINE to move to the next
entry. Entering zero for any specification other than Scale Minimum or Scale Maximum causes this
message to appear. Maximum values for the specifications on the Format Page are:

RIGHT MARGIN

255

LEFT MARGIN

254

GRAPH BOTTOM MARGIN

GRAPH TOP MARGIN

GRAPH SIZE

255

NUMBER OF BARS

BAR WIDTH

BAR MARGIN

NUMBER OF SEGMENTS

X AXIS MARGIN

ICON MARGIN

ICON LABEL MARGIN

Re-enter the number within the parameters listed above.

WHEN YOU PRESS PROGRAM TO ASSEMBLE A GRAPH
ERROR - UNACCEPTABLE NUMBER
You have entered a Left Margin larger than the Right Margin.
XEROX GRAPHS

Either enter a larger number for the Right Margin or a smaller number for the Left Margin. Press PRO·
GRAM again.
ERROR - SCALED AXIS RANGE TOO SMALL

You have entered the same number for the Scale Maximum and Scale Minimum.
Raise the Scale Maximum or lower the Scale Minimum. Press PROGRAM again.
ERROR - All segments in a bar must have same sign

You have used both positive and negative signs for segments in a segmented bar graph. The message
will also appear if you enter zero for a segment value.
You have three choices:
1. If you want to keep the positive and negative numbers, change the Type of Bar specification on the
Format Page to Cluster Bar.
2. If you entered the conflicting values by mistake, use PAGE to flip to the Data Page to fix the error.
3. If you need one segment of a bar to equal zero, enter 1. Such a small value will not appear on the
printed graph, and you will bypass the error message.

WHEN YOU VIEW A GRAPH
ERROR - TEXT AREA EXCEEDS BOUNDARY

You have made
• Bar Labels wider than a Bar Width on a vertical graph.
• Bar Labels longer than the X Axis Margin on a horizontal graph.
• Scale Labels longer than the X Axis Margin on a vertical graph.
• X Axis Title longer than the X Axis.
• Note Lines too long to fit in the Graph Area.
The text that won't fit flashes on the graph. Scroll through the graph until you find it. Then press FOR·
MAT to recall the Questionnaire. Either enter a shorter line of text, a larger X Axis Margin, or widen
the Bar Labels or Graph Area Margins.
ERROR: GRAPH SIZE REPLACED

This message appears only with horizontal graphs. The Graph Size is not large enough. The program
has changed the Graph Size specification on the Format Page.
Press FORMAT to recall the Questionnaire. See what the new Graph Size is. You can
• Accept the new Graph Size. Press PROGRAM or STORE.
• Enter your original Graph Size. Then reduce the size of any graph part that contributes to the height
of the graph. These parts are number of Header Lines, Bar Width, Bar Margin Width, number of
Note Lines. Then press PROGRAM to see if you have trimmed the graph down enough.
ERROR - RIGHT MARGIN REPLACED

This message appears only with vertical graphs. The Graph Area is not wide enough to fit all the bars,
margin, and labels. The program has extended the right margin.
40

XEROX GRAPHS

Press FORMAT to recall the Questionnaire. See what the new Right Margin is. You can
• Accept the new Right Margin. Press PROGRAM or STORE. (If you accept the new margin, you
might want to re-calculate both margins so the new graph width is centered on the page.)
• Enter your original Right Margin. Then reduce any part that contributes to the horizontal total of the
graph. These parts are: Header Lines, Scale labels (and X Axis Margin), Bar Width (and Bar Label
Width), Bar Margin, Icon Margin, Icon Label Margin, Icon Label.
Then press PROGRAM to see if you have trimmed the graph down enough.

WHEN YOU ARE WORKING FROM THE INDEX
FILE IS NOT A GRAPH FILE - Press ACCPT
You have brought a word processing document to the Active List and pressed CODE + 5 to enter
GRAPHS.
Press ACCPT to return to the Index and start again.

WARNING: insufficient disc space - view graph only
You have tried to view or edit a graph and you have less than 25 sectors left on your disc. The program
is warning you that it will not be able to store any changes you make. The message appears in the
Command Line over the graph display and will stay on the screen as long as you are working with that
graph.
If you only want to view the graph, ignore the message. If you want to edit the graph, you can copy it
to another disc or delete some documents from your Backup Index.

ERROR -INSUFFICIENT DISC SPACE - ACCPT to exit
You have tried to create a graph on a disc that has less than 25 sectors free.
Press ACCPT to return to the Index. Free up some space on the disc or use another disc.

WRITE PROTECTED DISC - ACCPT to try again
You are trying to modify a disc on which the write protect notch is not covered.
Cover the write protect notch, re-insert the disc, and press ACCPT to try again. Or press STOP to get
back to the Index.

WHEN YOU ARE PRINTING A GRAPH
CANNOT FIND GRAPH FILE (NAME)
The printer has come to the Graph Code in a document, searched the index of both discs in the drives,
and cannot find the graph.
Find the disc that contains the graph. Insert it into the drive in place of the disc the word processing
document is on (not in place of the system disc). Then press ACCPT. The 860 will search the file,
find the graph, and print it. When the 860 has finished printing the graph, the Command Line will
display this message: INSERT DISC (DISC NAME). Re-insert the document disc and continue printing
the document.
• If you can't find the graph file but want to continue printing the document anyway, press STOP to
clear the message. Then start the printer.
XEROX GRAPHS

• If you can't find the correct graph file and don't want to print the document, press STOP to clear
the message. Then press the STOP/START button on the front of the printer to cancel the printing.
FILE IS NOT A GRAPH FILE - ACCPT to try again

The printer has come to a Graph Code in the document and has found the file name, but it is not a
graph file.
Insert the disc with the correct file in place of the document disc and press ACCPT. When the printer
has finished printing the graph, the Command Line will display this message: INSERT DISC (DISC
NAME). Put the document disc back into the drive and continue printing.
• If you can't find the correct graph file but want to print the document anyway, press STOP to clear
the message and continue printing.
• If you can't find the correct graph file and don't want to print the document, press STOP to clear
the message. Then press the STOP/START button on the front of the printer to cancel the printing.
PRINTER BUSY

You are trying to print a graph from the screen while the printer is printing another document.
PRINTER NOT READY

You are trying to print a graph from the screen but there is something wrong with the printer.
Press STORE to return the graph to the Active List and check the printer status line to see what the
problem is.

XEROX GRAPHS

~_7~_
UNLOCKING THE PHOENIX VERSION
To unlock the Phoenix version of GRAPHS, you need three disks:
• Your 6.2, 6.3, or 6.310 Word Processing master disc
• Your system disc with the Phoenix version of GRAPHS on it
• The GRAPHS master disc
• The unlocking code
Make sure that the write-protect notch is covered on each disc and that you are using the discs on the
correct 860.

THE STEPS
1.

Insert the Word Processing master disc into the right station.

Turn on the 860. If it is already on, press RESTART.
The 860 displays:

XEROX
Next, the Command Line displays the message:

LOADING - PLEASE WAIT
Then it displays the message:

INSERT DISC TO BE CREATED OR MODIFIED- THEN ACCPT
3.

Insert the system disc with the Phoenix version of GRAPHS on it into the left station and press
ACCPT.
You see the Disc Creation and Modification Page with the highlighting on DATE FORMAT. The
Command Line displays:

ENTER DATE FORMAT

XEROX GRAPHS

Use LINE to highlight DATE. Then type today's date.

Use LINE to highlight the procedure ADD OPTIONS/UTILITIES FROM ANOTHER DISC.
Press ACCPT.
The Command Line displays:
REMOVE MASTER DISC

Remove the Word Processing master disc from the right station.
The Command Line displays:
INSERT NEXT MASTER DISC-ACCPTTO CONTINUE

Insert the GRAPHS master disc into the right station and press ACCPT.
After a few seconds, the Command Line displays:
CHECKING OPTIONS/UTILITIES - PLEASE WAIT.

Then you see the Option and Utility Selection Page. It lists the system disc software on the right
side. On the left side, you see INTERNATIONAL. The Command Line asks:
RECORD OPTIONS/UTILITIES ON SYSTEM DISK?
44

XEROX GRAPHS

OPTION ANo.lJTILITY SEL,lECTION
'MASTER DISC: GRAPHS

$XSTi::M DISC:GRSYS

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19.

Press STOP to remove the message in the Command Line.
Highlighting appears on INTERNATIONAL. (If the highlighting does not appear, use LINE to
highlight INTERNATIONAL.

Press MARKto select INTERNATIONAL.
The Command Line displays:
CHECKING OPTIONS/UTILITIES- PLEASE WAIT

Then it asks:
DELETE OBSOLETE OPTIONS/UTILITIES FROM SYSTEM DISC?

10. Press ACCPT.
The 860 deletes the Phoenix version of GRAPHS and begins to add the new GRAPHS software
to the system disc. The Command Line displays:
RECOVERING DISC SPACE - PLEASE WAIT

And then:
CREATING SYSTEM DISC- PLEASE WAIT

When the 860 has finished adding GRAPHS to the system disc, the Command Line asks:
ADD OPTIONS/UTILITIES FROM ANOTHER DISC?

11. Press STOP.
The Command Line asks:
CONTINUE USING THE MASTER DISC?

12. Press STOP.
The Command Line displays:
REMOVE MASTER DISC
XEROX GRAPHS

13. Remove the GRAPHS master disc from the right station.
The Command Line displays:
PRESS RESTART

14. Remove the system disc from the left station and insert it into the right station.
15. Press RESTART.
The 860 displays:
XEROX

Then the Command Line displays:
LOADING - PLEASE WAIT

Then the 860 displays the System Disc Page and the message:
ENTER DATE

16. Type today's date.
17. Use LINE to highlight GRAPH INSTALL in the list of options. Then press ACCPT.
The Command Line displays:
INSERT PHOENIX MASTER INTO LEFT DRIVE

18. Insert the GRAPHS master disc into the left station. Then press ACCPT.
The Command Line asks:
Ser #:

6P071-XXXXX

ENTER UNLOCKING CODE NOW?

19. Press ACCPT.
The Command Line displays:
PLEASE ENTER UNLOCKING CODE then "ACCPT"

20. Type the unlocking code you received from Software Concepts. Then press ACCPT.
The Command Line displays:
MODIFYING SYSTEM DISC-PLEASE WAIT

Then the Command Line displays:
INSTALL COMPLETE -

REMOVE MASTER

21. Remove the GRAPHS master disc. Then press ACCPT.
The Command Line displays:
LOADING -

PLEASE WAIT

Then you see the System Disc Page.
You have unlocked GRAPHS and installed it on your system disc.

XEROX GRAPHS

continue?

~_8~_
CREATING A NEW SYSTEM DISC
If you are creating a new double-sided system disc, you can add to it all the options and utilities from

the Word Processing master disc. Follow the instructions below.
If you are creating a new single-sided system disc, you need to select only some of the utilities from

the Word Processing master disc. Follow the instructions that start on page 49.

BEFORE YOU BEGIN
For this procedure, you need either the 6.2, 6.3, or 6.310 Word Processing master disc and an initialized disc. Make sure the write-protect notch is covered on each disc and that there are no discs in
the controller.

CREATING A NEW DOUBLE-SIDED SYSTEM DISC
1.

Insert the Word Processing master disc into the right station.

Thrn on the 860. (If it is already

00,

press RESTART.)

The 860 displays:

XEROX
Next, the Command Line displays this message:

LOADING - PLEASE WAIT
Then this message:

INSERT DISC TO BE CREATED OR MODIFIED- THEN ACCPT
3.

Insert an initialized disc into the left station and press ACCPT.
You see the Disc Creation and Modification Page with the highlighting on DATE FORMAT. The
Command Line displays:

ENTER DATE FORMAT

XEROX GRAPHS

Use the first four lines of the Disc Creation and Modification Page to provide the system disc
with information about your system.
Using LINE to move the highlighting down the first four lines.
1. Change the DATE FORMAT if you want to.
2. Type in today' s date.
3. Type GR SYS DISC (or any name you want) for the SYSTEM DISC NAME.
4. Type in the serial number of your 860.

You can use the next six lines to change any information about the configuration of your 860 if
necessary. Use LINE to move down the list and CHAR to change the option.
If you are not sure about any of the configuration options, see the 860 Reference Manual.

When you have finished with the configuration options, press LINE to highlight the procedure
COpy ENTIRE MASTER DISC TO SYSTEM DISC. Then press ACCPT.
The Command Line asks:
RECORD OPTIONS/UTILITIES ON SYSTEM DISC?

XEROX GRAPHS

Press ACCPT.
The 860 copies the word processing master disc software onto your new system disc. The Command Line briefly displays:
RECOVERING DISC SPACE-PLEASE WAIT

Then it displays:
CREATING SYSTEM DISC-PLEASE WAIT

When the 860 has finished adding the word processing software to your new system disc, the
Command Line displays:
REMOVE MASTER DISC

Your new system disc is finished. You can now add the GRAPHS software to it.

CREATING A NEW SINGLE-SIDED SYSTEM DISC
1.

Insert the Word Processing master disc into the right station.

Turn on the 860. (If it is already on, press RESTART.)
The screen displays:
XEROX

Next, the Command Line displays this message:
LOADING - PLEASE WAIT

Then this message:
INSERT DISC TO BE CREATED OR MODIFIED- THEN ACCPT

Insert an initialized disc into the left station and press ACCPT.
You see the Disc Creation and Modification Page with the highlighting on DATE FORMAT. The
Command Line displays:
ENTER DATE FORMAT

XEROX GRAPHS

Use the first four lines of the Disc Creation and Modification Page to provide the system disc
with information about your system.
Using LINE to move the highlighting down the first four lines,
1. Change the DATE FORMAT if you want to.
2. Type in today' s date.
3. Type GR SYS DISC (or any name you want) for the SYSTEM DISC NAME.
4. Type in the serial number of your 860.

When you have finished with the configuration options, press LINE to highlight the procedure
SELECT OPTIONS OR UTILITIES TO BE COPIED. Then press ACCPT.
The Command Line displays:
CHECKING OPTIONS/UTILITIES- PLEASE WAIT

The Option and Utility lists appear on the screen. The master disc software is listed on the left
side of the screen and the system disc on the right. The program has highlighted OPERATING
SYSTEM and listed the name in the system disc list.
50

XEROX GRAPHS

OPTION AND UTILITY SELECTION
,SYSTEM DISC: GR SYS DISC
, : ,.\.

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14
13
18
11

19
62
15

The Command Line asks:
RECORD OPTIONS/UTILITIES ON SYSTEM DISC?

Press STOP to remove the message.

Use LINE to highlight WORD PROCESSING and press MARK.
The Command Line displays:
CHECKING OPTIONS/UTILITIES -

PLEASE WAIT

Then the 860 re-lists all the options and utilities, adding WORD PROCESSING to the system
disc list. When the message disappears, WORD PROCESSING flashes in the master disc list.
9.

Using LINE and MARK, highlight and select in turn INITIALIZE, DUPLICATE, and BACKUP
INDEX.

After the last CHECKING OPTIONS/UTILITIES message disappears, the Command Line asks:
RECORD OPTIONS/UTILITIES ON SYSTEM DISC?

10. Press ACCPT.
The 860 copies the word processing master disc software onto your new system disc. The Command Line briefly displays:
RECOVERING DISC SPACE-PLEASE WAIT

Then it displays:
CREATING SYSTEM DISC- PLEASE WAIT

When the 860 has finished adding the word processing software to your new system disc, the
Command Line asks:
ADD OPTIONS/UTILITIES FROM ANOTHER DISC?
XEROX GRAPHS

11. Press STOP.
The Command Line asks:
CONTINUE USING THE MASTER DISC?

12. Press STOP.
The Command Line displays:
REMOVE MASTER DISC

Your new system disc is finished. You can now add GRAPHS to it.

XEROX GRAPHS

_ _ _ _ _ INDEX_ _ _ __
A
Adding GRAPHS to your system disc ............... 7
Area specifications ............................... 21
B
Bar .............................................. 3,6
Bar graph .......................................... 1
definition of .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
the three types of ................................ 1
Bar label ........................................ 3,6
typing on the Data Page ......................... 26
BAR MARGIN ............................... 23, 24
BAR WIDTH ................................. 23, 24
Bars specifications ............................ 21, 24

C
CANNOT FIND GRAPH FILE ............... 33,41
Cluster-bar graph ................ 2,5,13,16,17,19
Copying a graph .................................. 37
Copying a Graph Code ............................ 34
Creating a graph ............................... 2, 13
Creating a system disc ............................ 47
double-sided ................................... 47
single-sided .................................... 49
D
Data Page ........................................
displaying second page of .......................
filling in .......................................
moving the highlighting on ......................
typing data on ..................................
typing labels on ................................
Data, arranging in a table .........................
Deleting a graph ..................................
Deleting a Graph Code ............................
Displaying a graph ................................

25
26
26
27
27
26
14
37
34
36

E
Editing a graph ................................... 35

ERROR - All segments in a bar must have
same sign ...................................... 40
ERROR - GRAPH SIZE REPLACED ....... 28, 40
ERROR - INSUFFICIENT DISC SPACEACCPT to exit ................................. 41
ERROR - RIGHT MARGIN REPLACED ... 28, 40
ERROR - SCALED AXIS RANGE TOO
SMALL .................................... 28, 40
ERROR - TEXT AREA EXCEEDS
BOUNDARy ............................... 28,40
ERROR - UNACCEPTABLE NUMBER ......... 39

F
FILE IS NOT A GRAPH FILE - ACCPT
to try again ....................................
FILE IS NOT A GRAPH FILE - Press ACCPT ...
FILE IS NOT A GRAPH FILE - Press ACCPT
to exit ..........................................
Format Page ......................................
moving the highlighting on ......................
setting specifications on ........................
specifications ..................................

42
41
36
20
21
21
21

G
Graph ............................................ .
definition of .................................... .

cluster-bar .................................. 2, 13
segmented bar ............................... 2, 13
simple bar ................................... 1,13
vertical vs horizontal ........................ 2, 14
GRAPHS .......................................... I
adding to your system disc ....................... 7
overview ........................................ I
unlocking the Phoenix version ................... 43
word processing versions compatible with ........ 7
GRAPH AREA ............................... 21, 23
GRAPH BOTTOM MARGIN ................. 21, 23
Graph Code ...................................... 32
copying ........................................ 34
deleting ........................................ 34
including several in one document ............... 33
including text on the same page as ............... 33
inserting in a document ......................... 32
moving ......................................... 34
replacing ....................................... 34
GRAPH INSTALL ............................... 10
GRAPH PITCH .................................. 22
Graph Questionnaire ........................... 2, 20
Data Page ................................... 3, 25
filling in ....................................... 20
Format Page .... . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2, 20
Text Page .................................... 2, 24
GRAPH SIZE ................................ 21, 23
GRAPH TOP MARGIN ...................... 21, 23
GRAPH TYPE ................................... 22
H
Header .......................................... 3,6
typing on the Text Page ......................... 25
Horizontal graphs ....................... . . . . . .. 2, 14
arranging data for ............................... 14
I
Icon ............................................. 3, 6
Icon label ........................................ 3, 6
typing on the Data Page ......................... 26
ICON LABEL MARGIN ...................... 22, 23
Including text on the same page as a Graph Code ... 33
Inserting a Graph Code ........................... 32
L

LABEL INTERVAL .............................. 22
LEFT MARGIN .............................. 21, 23
Letting the program do the work ................... 30
M
Making changes in a graph ........................
Managing graph files .............................
MAXIMUM VALUE ..............................
MINIMUM VALUE ..............................
Moving a graph ...................................
Moving a Graph Code .............................

29
35
22
22
37
34

N
Naming a graph ................................... 18
Negative and positive numbers .................... 14
NOTATION MULTIPLE .......................... 22
Notes ............................................ 3,6
typing on the Text Page ......................... 25
NUMBER OF BARS .............................. 24
NUMBER OF SEGMENTS ....................... 24

XEROX GRAPHS 53

P
Paginating a document that contains a Graph Code . 33
Phoenix version. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
how to unlock .................................. 43
Planning a graph ................................. , 13
Positive and negative numbers ..................... 14
Print wheels ...................................... 31
PRINTER BUSY ................................. 42
PRINTER NOT READY .......................... 42
Printing a graph ............................... 3, 31
from the index .................................. 31
from the screen ................................. 29
in a document .................................. 32
with different print wheels ...................... 31

T
Table for data ..................................... 14
Text Page ........................... , ............. 24
centering text on ................................ 25
filling in ....................................... 24
moving the highlighting on ...................... 24
typing on ....................................... 25
Tic .............................................. 4, 6
TYPE OF BAR ................................... 22
Type specifications ........................... 21, 22

V
Vertical graphs ................................ 2, 14
arranging data for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14
Viewing a graph .................................. 27

Questionnaire .................................. 2,20
Data Page ................................... 3, 25
filling in ....................................... 20
Format Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2, 20
Text Page .................................... 2,24

R
Renaming a graph ................................. 37
Replacing a Graph Code ........................... 34
RIGHT MARGIN ............................ 21, 23

S
Scale .............................................. 3
varying for accuracy ............................ 30
Scale label ....................................... 3,6
Scale specifications ........................... 21, 22
SCALED AXIS ................................... 22
Scrolling ......................................... 28
Segment ......................................... 4,6
Segmented bar graph ..................... 2, 5, 13, 15
Simple bar graph ......................... 1,4, 13, 15
Storing a graph ................................ 3,29
System disc, creating a ............................ 47

54 XEROX GRAPHS

U
Unlocking Code ................................... 1
Unlocking the Phoenix version .................... 43

W
WARNING! GRAPH DATA FILE VI 10 DO NOT
MODIFy! ................. ..................... 36
WARNING: insufficient disc space - view
graph only ..................................... 41
Word processing versions with GRAPHS ............ 7
WRITE PROTECTED DISKACCPT to try again· ............................ 41

X
X axis ........................................... 4, 6
X AXIS MARGIN ............................ 22,23
X-axis title ...................................... 4, 6
typing on the Text Page ......................... 25

Y
Yaxis ........................................... 4,6
Y --axis title ...................................... 4,6
typing on the Text Page ......................... 25

Xerox Corporation/ 1341 West MockingbirdlDallas, Texas 75247
Specifications are subject to change without notice.
XEROX" and 860 IPS" are trademarks of XEROX CORPORATION.
PRiNTED iN CANADA / © 1986 XEROX CORPORATION / 61OP17330

XEROX

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Xerox_860_Graphs_Users_Manual_1986 Xerox 860 Graphs Users Manual 1986

Xerox_860_Graphs_Users_Manual_1986 manual pdf -FilePursuit

Xerox_860_Graphs_Users_Manual_1986 Xerox_860_Graphs_Users_Manual_1986

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