OKIFAX 5780/5980 FAX 5980 Ae5780 Ug 02
57805980 7bbb4c02-1069-4bac-9e05-fca02bfcb938 Oki Fax Machine 5780 User Guide |
User Manual: FAX 5980
Open the PDF directly: View PDF 
.
Page Count: 256
| Download | |
| Open PDF In Browser | View PDF |
5780_5980.tif User’s Guide P/N 59336802 Document Title and Part Number OKIFAX 5780/5980 User’s Guide P/N 59336802 Disclaimer Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors or omissions beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this document will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki Data. Copyright Information Copyright 2002 by Oki Data. All Rights Reserved Second Edition: January, 2002 Written and produced by the Oki Data Training and Publications Department. Contact Information Please address any comments on this publication to: Web Site Please visit Oki Data’s multilingual web site at: http://www.okidata.com 2 | OKIFAX 5780/5980 e-Mail Address pubs@okidata.com Mailing Address Oki Data Americas, Inc. Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel, NJ 08054-4620 United States of America Trademark Information OKI and Oki Data are registered trademarks and OKIFAX is a trademark of Oki Electric Industry Company, Ltd. Wordcraft is a trademark of Wordcraft International Limited Touch-Tone is a registered trademark of American Telephone and Telegraph. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries ZIP Code is a registered trademark of the United States Postal Service Emergency First Aid Information Refer to the Material Safety Data information in the Warranty, Regulatory, and Safety Information document. Contents Help and Helpful Hints ...................................... 11 Installation .......................................................... 39 Help Key .............................................................................. 12 Help List .............................................................................. 13 Function List ....................................................................... 13 Saving Money ..................................................................... 14 Saving Time ........................................................................ 16 Helpful Hints ....................................................................... 17 References ........................................................................... 19 Safety ................................................................................... 40 Installation Hints .............................................................. 40 Operation and Maintenance ............................................. 41 Toner Cartridge and Image Drum Handling ..................... 41 Emergency First Aid .......................................................... 42 Getting Started .................................................................... 42 Where to Install Your Fax Machine .................................. 42 Unpacking ......................................................................... 43 Setting Up Your Fax Machine ............................................. 44 Installing the Toner Cartridge ........................................... 46 Attaching the Document Stacker ...................................... 48 Connecting to the Telephone Line ................................... 48 Connecting Optional External Devices ............................ 49 Handset ........................................................................... 49 Telephone ....................................................................... 49 Answering Machine ........................................................ 50 Answering Machine and Telephone ............................... 50 Connecting Power ............................................................. 50 Loading Paper ................................................................... 51 Introduction ........................................................ 20 Oki Data Web Site ............................................................... 20 Features ................................................................................ 21 Getting to Know Your Machine ........................ 24 Components ........................................................................ 24 Control Panel Keys and Indicators ...................................... 29 One-Touch Keypad .............................................................. 34 One-Touch Keys, Second Panel ........................................ 37 Signal Tones ........................................................................ 38 User’s Guide: English | 3 Selecting Functions and Settings ....................... 53 Navigating the Function Menu ........................................... 54 Primary Menu Functions ..................................................... 54 Using the Help Key ............................................................. 55 Setting Features ................................................................... 55 Using Step Access ............................................................. 56 Using Speed Access ........................................................... 57 Example .......................................................................... 57 Speed Access Numbers ................................................... 58 Setting Basic Features ........................................ 62 Setting the Date and Time ................................................... 62 Setting the Language .......................................................... 62 Setting Your Fax Machine’s ID ............................................ 63 TSI/CSI ........................................................................... 63 Sender ID ........................................................................ 63 Setting the TSI/CSI ......................................................... 63 Setting the Sender ID ...................................................... 63 Setting the Answering Mode ............................................... 64 List of Modes .................................................................... 64 Auto Receive Mode [FAX] ............................................. 65 Manual Receive Mode [TEL] ......................................... 65 Telephone/Fax Mode [T/F] ............................................ 65 Telephone Answering Device Mode [TAD] .................... 66 Memory Reception Mode [MEM] ................................. 66 Forwarding Mode [FWD] ............................................... 67 PC Fax Mode [PC] .......................................................... 67 4 | OKIFAX 5780/5980 Dial and Incoming Call Parameter Settings ........................ 68 Setting Dial and Incoming Call Parameters ...................... 68 Dial Parameter Settings ..................................................... 68 Redial Tries .................................................................... 68 Redial Interval ................................................................ 68 Auto Start ........................................................................ 69 Dial Tone Detect ............................................................. 69 Busy Tone Detect ........................................................... 69 Tone/Pulse (MF/DP) ....................................................... 69 Tone (MF) Duration ........................................................ 70 PBX LINE ....................................................................... 70 FLASH/EARTH/NORMAL ............................................ 71 DIAL PREFIX ................................................................. 71 Incoming Call Parameters ................................................. 72 Incoming Ring ................................................................ 72 Remote Receive .............................................................. 72 Continuous Tone ............................................................ 73 PC/FAX Switch ............................................................... 73 Other Basic Parameters ........................................................ 74 Monitor Volume ................................................................ 74 Buzzer Volume .................................................................. 74 User Language .................................................................. 74 Width Reduction ............................................................... 74 Paper-Size Setting ............................................................. 75 Relay Print ........................................................................ 75 Backup File TX ................................................................. 76 Connecting to a PBX ........................................................... 77 Entering a PBX Dial Prefix ............................................... 78 Clearing the PBX Dial Prefix ............................................ 78 Programming Speed Dial Numbers ................. 79 Types of Speed Dials ........................................................... 79 One-Touch Speed Dials ..................................................... 80 2- or 3-Digit Speed Dials .................................................. 82 Group Faxing .................................................................... 82 Programming Instructions ................................................... 83 Collect Information ........................................................... 83 Program the Information ................................................... 85 Other Keys ...................................................................... 85 Numeric Keypad ............................................................. 85 One-Touch Keypad ......................................................... 86 Programming a Speed Dial ............................................. 88 Clearing a Speed Dial ..................................................... 90 Basic Faxing ....................................................... 91 Document Guidelines .......................................................... 91 General .............................................................................. 91 Single Page Specifications ............................................... 92 Multiple Page Specifications ............................................ 92 Loading Documents ............................................................ 93 Contrast ............................................................................... 94 Resolution ........................................................................... 94 Sending a Fax ...................................................................... 95 Using a One-Touch Speed Dial Key ............................... 96 Using 2- or 3-digit Speed Dial ........................................ 96 Using the Search Function ............................................. 97 Using the Numeric Keypad ............................................ 97 Using An External Telephone ......................................... 97 Rejecting Unsolicited Fax Messages .................................. 98 Closed Network ................................................................. 98 Setting a Closed Network ................................................. 98 Power Failures ..................................................................... 99 Power Outage Report ........................................................ 99 Display Messages .............................................................. 100 Basic Faxing Situations .................................................... 101 Real-Time Dialing .......................................................... 101 Redialing ........................................................................ 101 Confirming Results ......................................................... 101 Stopping a Transmission ................................................ 102 Receiving Faxes Manually ............................................. 102 No Paper Reception ........................................................ 103 No Toner Reception ........................................................ 103 Receiving Faxes to Memory ............................................. 104 When Are Faxes Received to Memory? .......................... 104 When Are Memory Messages Printed? ........................... 105 Memory Message Limitations ........................................ 105 Active Memory Files Report .......................................... 106 Printing the Active Memory Files Report .................... 106 Printing Messages Stored in Memory ............................. 107 User’s Guide: English | 5 Canceling Messages Stored in Memory ......................... 107 Erasing Messages Received in Memory Without Printing Them ............................................................................. 107 Messages in Memory and Power Losses ......................... 108 Power Outage Report .................................................... 108 Dual Access ........................................................................ 109 What You Can Do While Making Copies ....................... 109 What You Can Do While Sending a Fax ......................... 110 What You Can Do While Receiving a Fax ..................... 111 Making Copies .................................................................. 112 To Make Copies .............................................................. 112 Manual Paper Feeder ...................................................... 113 Face Up Stacking/Face Down Stacking .......................... 114 Sending a Fax to Multiple Locations .............. 115 Group vs. Broadcast .......................................................... 115 Group Faxing ..................................................................... 117 What is a Group Fax? ...................................................... 117 Programming a Group ..................................................... 118 Deleting Groups .............................................................. 119 Sending a Fax to a Group ................................................ 120 Finding a Group ............................................................ 121 Finding a Group Name .................................................... 122 Group Directory Report ................................................ 122 Using Speed Dial/Search .............................................. 123 6 | OKIFAX 5780/5980 Broadcasting ..................................................................... 124 What is a Broadcast Fax? ................................................ 124 Sending a Broadcast Fax ................................................ 125 Deleting a Location from a Broadcast Fax ..................... 126 Advanced Operations ...................................... 127 Delayed Fax vs. Delayed Batch ........................................ 128 Delayed Faxing ................................................................. 129 What is Delayed Faxing? ................................................ 129 Sending a Delayed Fax ................................................. 130 Canceling Delayed Transmissions ............................... 131 Delayed Batch Transmission .......................................... 132 Program the Delayed Batch Destination Number ........ 132 Setting the Batch TX Time Function ........................... 133 Send a Fax as Part of a Delayed Batch ......................... 134 Canceling Delayed Batch Transmissions ..................... 135 Priority Transmission ........................................................ 136 Sending a Priority TX ..................................................... 136 Confidential Faxes ............................................................ 137 Programming Personal (Confidential) Mailboxes .......... 138 Creating a Personal (Confidential) Mailbox ................ 139 Changing a Password ................................................... 140 Closing a Mailbox ........................................................ 141 Sending Confidential Faxes ........................................... 142 Receiving Confidential Faxes ........................................ 143 Knowing You’ve Received a Confidential Fax .............. 144 Confidential Reception Report .................................... 144 Printing Confidential Faxes ............................................ 144 Deleting Confidential Faxes ........................................... 145 Call Forwarding ................................................................. 146 Set a Forwarding Number ............................................. 146 Set the Auto Answer Mode to FWD .............................. 147 Clear Forwarding Mode ................................................ 147 Forward on Paper/Toner Error ......................................... 148 Setting a Paper/Toner Error Forwarding Number ......... 148 Backup File TX ................................................................. 149 General Information ........................................................ 149 Activate Backup File TX /Set the Password ................... 149 Program Backup Recipient ............................................. 150 Relay Faxing ..................................................................... 151 Using Your Machine as a Relay Initiating Station ......... 152 Relay Password ............................................................. 152 Relay Group Numbers .................................................. 152 Relay Key Station (Hub) .............................................. 152 Contact Number for Relay Broadcast Report ............... 153 Relay Broadcast Report ................................................ 154 Initiating a Relay Broadcast ........................................... 155 Using Your Machine as a Relay Key Station (Hub) ........ 156 Program the Destination Numbers .................................. 157 Create the Destination Group(s) ..................................... 157 Create the Relay Broadcast Mailbox (includes Relay Password) ........................................................................ 158 Relay Entry Report ....................................................... 159 Status of Relay Broadcast Report ................................... 160 Printing the Relay Fax at the Hub .................................. 161 Sending Documents Requested by Another Fax Machine (Polling Transmission) ...................................................... 162 Explanation of Polling Transmission Types .................. 163 Feeder (Document Tray) Polling .................................... 165 Memory Polling .............................................................. 166 Setting Memory Polling ............................................... 166 Memory Polling (Bulletin) ............................................. 167 Create a Polling Mailbox ............................................. 168 Set Bulletin Polling ...................................................... 169 Printing Polling Documents in Memory ...................... 170 Dialing Another Fax Machine to Request Documents (Polling Reception) ........................................................... 171 Printing Faxes Polled into Memory ................................ 172 Cancelling Polled Faxes in Memory .............................. 172 Customizing Features and Operations ........... 173 Identifying Current Settings ............................................. 173 Printing a Configuration Report ..................................... 173 Changing Operation Functions ......................................... 174 List of Operation Functions .............................................. 175 Remote Diagnosis ........................................................... 175 Transmission (TX) Mode Default ................................... 175 Memory Full Save ........................................................... 176 Instant Dial ...................................................................... 176 User’s Guide: English | 7 Department Code ............................................................ 177 ECM Function ................................................................ 177 Sender ID ......................................................................... 177 Pulse Dial Rate ................................................................ 178 Pulse Make Ratio ............................................................ 178 Pulse Dial Type ............................................................... 178 T/F Timer Prg. ................................................................. 179 CNG Count ..................................................................... 179 Ring Response ................................................................ 179 Distinctive Ring .............................................................. 180 Memory Password ........................................................... 181 Department Code ............................................................ 182 Service Function Settings ................................................. 184 Long Document Scanning/Transmission ....................... 184 MDY/DMY ...................................................................... 184 Time/Date Print ............................................................... 184 TSI Print .......................................................................... 184 Reports .............................................................. 185 Understanding Reports ...................................................... 185 Printing Reports ................................................................ 185 Printing a Message Confirmation Report ..................... 185 Printing Other Reports .................................................. 185 List of Reports ................................................................... 186 Printed from the Menu .................................................... 186 Automatically Generated ................................................ 186 8 | OKIFAX 5780/5980 Activity Report .................................................................. 187 Printing the Activity Report ........................................... 187 Active Memory Files Report ............................................. 188 Printing the Active Memory Files Report ....................... 188 Broadcast Confirmation Report ........................................ 189 Printing the Broadcast Confirmation Report ................. 189 Telephone Directory .......................................................... 190 Printing the Telephone Directory ................................... 190 Group Directory Report ..................................................... 191 Printing the Group Directory .......................................... 191 Configuration Report ........................................................ 192 Printing the Configuration Report ................................. 192 Function List ..................................................................... 193 Printing the Function List ............................................... 193 Box Information ................................................................ 194 Personal Box List ............................................................ 195 Printing the Personal Box List ..................................... 195 Relay Entry Report ......................................................... 196 Printing the Relay Entry Report ................................... 196 Message Confirmation Report .......................................... 197 Printing the Message Confirmation Report .................... 197 Message Confirmation Report Options .......................... 198 MCF (Single-Loc) ......................................................... 198 MCF (Multi-Loc) .......................................................... 198 Image in MCF ............................................................... 198 Err. Report (MCF) ......................................................... 198 Power Outage Report ......................................................... 199 Broadcast Entry Report ..................................................... 199 Confidential Reception Report ......................................... 199 Codes Used in Reports ...................................................... 200 Result Codes ................................................................... 200 Communication Codes ................................................... 201 Maintenance ..................................................... 202 Cleaning the Scanner Path ................................................ 202 Replacing the Toner Cartridge .......................................... 203 Toner Yield ...................................................................... 203 Replacing the Image Drum ................................................ 207 Image Drum Yield ............................................................ 207 Image Drum Replacement Procedure .............................. 208 Resetting the Drum Counter ........................................... 210 Options and Accessories .................................. 211 Obtaining ........................................................................... 211 Part Numbers ................................................................... 212 Consumables ................................................................ 212 Options ......................................................................... 212 Problem Solving ............................................... 213 General Information .......................................................... 213 Internet Support .............................................................. 213 Printing a Cleaning Page ................................................... 214 Clearing a Document Jam ................................................. 215 Clearing a Printing Paper Jam ........................................... 216 Display Panel Messages .................................................... 219 Normal Display in Standby Mode .................................. 219 Error Messages ................................................................ 219 Counters ............................................................................ 222 Accessing the Print/Scan Counters .............................. 222 Resetting the Image Drum Counter .............................. 222 List of Problems ................................................................. 223 Problem 1: The display is blank. .................................................... 225 Problem 2: Nothing happens when you press the control panel keys. .................................................................... 225 Problem 3: The display tells you to replace paper even though there is paper in the paper tray. ..................................... 225 Problem 4: Your documents jam. .................................................... 226 Problem 5: Your machine won’t dial. ............................................. 226 Problem 6: The display shows a communication error. .................. 227 Problem 7: You sent a fax but the image the remote fax machine received was very poor. ................................................ 228 Problem 8: You keep getting reports you do not want. .................. 228 User’s Guide: English | 9 Problem 9: You sent a fax but it was received completely blank. .. 228 Problem 10: The image received on your machine was very poor ... 229 Problem 11: You tried dialing using One-Touch, 2-or 3-digit Speed Dial but nothing happened. .......................................... 229 Problem 12: Your machine does not answer the phone or receive faxes. ................................................................ 230 Problem 13: Your received documents are light or have vertical streaks on them and you are not out of toner. ........................... 230 Problem 14: You set your machine for delayed transmission but it did not send. ........................................................................ 231 Problem 15: Your machine will not poll a remote fax machine. ...... 231 Problem 16: Your machine is connected to a PBX and you can’t dial out. ................................................................................ 231 Problem 17: You want to answer an external telephone but your machine always answers first. ....................................... 231 Problem 18: Your received faxes sometimes look distorted. ............ 232 Problem 19: You are constantly receiving unsolicited advertising on your machine. ....................................... 232 Problem 20: Your machine does not immediately switch to TEL mode when you make or receive a voice call. ........................ 232 Problem 21: Your machine receives faxes, but doesn’t print them. .. 233 Problem 22: Your machine doesn’t print the Message Confirmation Report or the Message Confirmation Report doesn’t print the way you want it to. ................................................. 233 Shipping Your Machine .................................................... 234 United States and Canada ............................................... 234 Latin America .................................................................. 234 Specifications .................................................... 235 Dialing ............................................................................... 235 General .............................................................................. 236 Memory ............................................................................. 236 Scanning ............................................................................ 237 Consumables ..................................................................... 237 Paper Handling .................................................................. 238 Physical Dimensions ......................................................... 238 Electrical ........................................................................... 239 Environmental ................................................................... 239 Index ................................................................. 240 10 | OKIFAX 5780/5980 Help and Helpful Hints Your fax machine has many features and capabilities that will help you · operate the machine · save money · save time The Help button provides valuable information to help you operate the machine. This section summarizes the features and capabilities directly connected to saving money and time. Details for these features and capabilities are provided in other sections of this document. You may want to use some of our Helpful Hints when working with your machine. User’s Guide: English | 11 Help Key Where is the Help Key? What Does Help Do? The Help key (1) is a control panel key. When you press the Help key, a Help List and Function List print. The Help List is a guide for using key features of the machine. It provides step-by-step instructions for using the control panel to access or program various machine settings and features. The Function List is a printout of the menu structure. The menu is set up in a multilevel structure of functions, options, and settings. For more information, refer to “Selecting Functions and Settings.” Fig1_08a.eps 1 12 | OKIFAX 5780/5980 Help List Function List The Help List covers the items listed below. 1 Program Speed Dial Numbers 2 Program Groups 3 Sending a Fax to Multiple Locations (Broadcast) 4 Sending a Fax to a Single Location 5 Copying 6 Delayed Faxing 7 Function Settings 8 Report Printing 9 Message Confirmation Report The Function List is a report of the product’s menu programming structure. Use it as a reference while moving through the levels of the menu. It is NOT a report of the current menu settings. The Configuration Report provides a list of the current menu settings. See “Reports, Configuration Report.” User’s Guide: English | 13 Saving Money Most phone services offer lower phone rates during off-peak times and for local phone connections. Your fax machine allows you to take advantage of lower phone rates. Some savings depend on the options you have purchased and the type of fax machines you communicate with. You can specify the time your outgoing faxes will be sent. Delayed Transmission This feature allows you to send documents at a specified time and date. You do not have to manually start the transmission. For more information, refer to “Advanced Operations, Delayed Fax Transmissions.” 14 | OKIFAX 5780/5980 Relay Faxing This feature allows you to send documents to one distant fax machine, which then forwards the documents to other fax machines. This reduces the total number of long distance calls. Here is a typical relay fax situation. The head office of a company sends a fax to the regional head offices. The regional office forwards the fax to the local branch offices. For more information, refer to “Advanced Operations, Relay Faxing.” Control Access to Your Machine You can control access to your machine. The method you use determines the amount of access control. · ! A password (Department Code) must be entered or the machine cannot be used. The machine can only be used by people who have the password (Department Code). Up to 99 passwords (Department Codes) can be programmed. How could you use this? If different departments share the machine, each department could have its own password (Department Code). For more information, see “Customizing Features and Operations, Changing Operation Functions, Department Code.” · The machine can only receive or send transmissions to specified locations. The fax numbers you program as Speed Dials will be the only numbers your machine communicates with. For more information, see “Basic Faxing, Rejecting Unsolicited Fax Messages.” · You can monitor the use of the machine by having a copy of every fax it sends or receives to a predetermined number. For more information, see “Advanced Operation, Backup File TX.” Be sure to record all passwords (Department Codes) . Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance. User’s Guide: English | 15 Saving Time Help Button Dual Access Press the Help Button to print a Help List and Function Lists. These are great references to use while working with your machine. See “Help and Helpful Hints.” Your machine can multi-task. You can load and prepare a document for sending while the machine is receiving or sending another fax. You do not have to wait for one operation to finish before beginning another. For more information, refer to “Basic Faxing, Dual Access.” Speed Dial Numbers Speed Dial Numbers (One Touch, 2-Digit, 3-Digit) can be programmed with frequently dialed numbers. This greatly reduces the number of keystrokes and time required when using these numbers. For more information, refer to “Programming Speed Dial Numbers.” 16 | OKIFAX 5780/5980 www.okidata.com Oki Data’s web site, www.okidata.com, provides the most current information available for your fax machine. You can find information at your convenience, at any time. Helpful Hints Send a Fax and Save the Number If you enter a number to send a fax, and want to save it as a Speed Dial number, you can 1 Enter the number. 2 Place the document on the feeder. 3 Press Speed Dial/Search. The machine goes to the next available (not yet programmed) Speed Dial number. LOC # displays. 4 Press Enter. 5 You are prompted to enter the information for this Speed Dial (Name, Alternate Telephone Number, Communications Speed, and Echo Protection State. 6 You may enter all of the requested information or press Menu/Exit to return to sending your fax. 7 Either wait or press Start. Wait, and the transmission begins in a few seconds. Press Start and the transmission immediately begins. ! Be sure to write the name for any Speed Dial numbers you program on the One Touch Sheet(s). The One Touch Sheet(s) provide space for Speed Dial numbers 1 through xx where xx = 40 (Model 5780) or 80 (Model 5980) For for higher Speed Dial numbers, program the number(s) and print the Telephone Directory. For more information, see “Reports, Telephone Directory.” User’s Guide: English | 17 Quick Message Confirmation Report Recording Addresses and Passwords To quickly print the Message Confirmation Report for the most recent transmission performed by the machine, press ENTER twice. ! Be sure to record any addresses and passwords you program. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance. Some of the features that use addresses and passwords are: 18 | OKIFAX 5780/5980 · Confidential Faxes See “Advanced Operations, Confidential Faxes.” · Relay Faxes See “Advanced Operations, Relay Faxing.” · Deparment Codes See “Customizing Features and Operations, Changing Operation Functions, Department Codes.” References There are four very useful reference documents that you should print and keep near your fax. These documents are very helpful when programming your machine. 1 Help and Function Lists Press Help and these lists print. The Help List provides instructions for using the control panel to access or program various machine settings and functions. The Function List is a printout of the menu structure. It IS NOT a report of current menu settings. See “Help and Helpful Hints.” 2 3 4 Telephone Directory This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers. See “Reports, Telephone Directory.” Group Directory This report provides a complete listing of all of the numbers programmed into a specific group. Each group has an individual report. See “Reports, Group Directory Report.” Configuration Report The Configuration Report is a list of the current operational settings of your machine. See “Reports, Configuration Report.” User’s Guide: English | 19 Introduction Thank you for purchasing this fax machine. This desktop, plain-paper facsimile machine utilizes advanced lightemitting diode (LED) technology for quick and trouble-free transmission/reception of data and images. In addition to the many standard features, options can expand the machine’s capabilities. For information on the options, see “Options and Accessories.” 20 | OKIFAX 5780/5980 Oki Data Web Site The Oki Data Web Site provides the most current information available on your product. An on-line version of this document is available for viewing via Oki Data’s Web Site. You may reach the Oki Data Web Site at: www.okidata.com Features The machine includes the following features: · Help Button Pressing this button causes the unit to print a Help List and the Function List. · Control panel Special programming keys, a 40-key plate for preprogrammed telephone numbers, and a 10-key pad for standard dialing and programming. · 80-character display (4 rows of 20 characters) Easy-to-read display for operation guidance, clock display, function information, etc. · Automatic Document Feeder (ADF) Capacity of up to 50 sheets of recommended letter/A4 paper. · Speed Dial Speed Dial numbers are pre-programmed telephone numbers. There are two types of speed dial numbers: one-touch and 2- or 3-digit entry faxing OKIFAX 5780 40 one-touch 100 numbers for 2- or 3-digit entry faxing. OKIFAX 5980 80 one-touch 150 numbers for 2- or 3-digit entry faxing. · Group Faxing Create as many as 20 groups of telephone numbers and send documents to multiple locations with a single selection. · Automatic alternate call Dials a second (alternative) telephone number if the number originally dialed is busy. User’s Guide: English | 21 · Alphanumeric telephone directory Search for programmed telephone numbers by name. · 72-hour battery backup If power is lost, messages in memory will be saved for 72 hours. · 33.6K bps transmission rate Fast, efficient communications. · Large-capacity memory OKIFAX 5780 2.5 Mbyte This provides storage capacity of up to 200 pages. OKIFAX 5980 12.5 Mbyte This provides storage capacity of up to 1,000 pages. · 22 | Half-tone Documents with half-tone areas (shades of gray, usually graphics) are processed with 64-scale gradation (64 levels of gray). OKIFAX 5780/5980 · Advanced transmission and reception functions Includes delayed transmission, broadcasting (multilocation transmission), confidential message transmission/reception, relay broadcasting, polling, etc. · Automatic redial and page retransmission Ensures document transmission when a telephone number is busy or a problem occurs in the communications process. · Advanced memory transmission/reception features A number of convenient features including automatic reception into memory without printing—ideal for reception of confidential communications. · Dual Access Allows two tasks to be conducted at once (e.g., scan and prepare a document for transmission while another document is being received). · Automatic answering mode detection Distinguishes between incoming fax and voice communications. Allows the use of an answering machine on the same telephone line. · Closed network Prevents the reception of unsolicited communications. · Large Paper Capacity 250 sheet paper cassette (universal size: legal, letter, A4). A 500 sheet optional second paper tray is available. With the second tray installed, the total capacity of the machine is 750 sheets. · · Fax forwarding Document can be forwarded to a designated location after being stored in memory (setting can also be used to forward a document when the local machine is out of toner or paper). No paper reception Allows continued reception of documents when toner or paper run out by storing data not yet printed in the builtin memory. · Polling Allows the transmission/reception of documents from remote facsimile machines with polling capabilities. · Copier function Make up to 99 copies of a document at one time. · Progress reports. Tracking transmission status, and machine operations, settings and maintenance requirements. · Security Features Enables you to control access to your machine and faxes. · 16 (total) Mailboxes used for Confidential Faxing, Bulletin Polling, and Relay Broadcasting Mailboxes. · Confidential Reception · Block Unsolicited (Junk) Fax Messages User’s Guide: English | 23 Getting to Know Your Machine 2 Components 1 Refer to the illustrations for the location of the item(s). 1 Display Panel Displays status of machine and operation in progress. 2 One-Touch Keypad Use for one-touch dialing of preprogrammed telephone numbers and for entering alphabetic, numeric and special characters for programming and ID entries. 3 Numeric Keypad Use to enter telephone numbers, program information, and manual dialing. Fig_01.eps 24 | OKIFAX 5780/5980 3 4 5 6 7 8 9 Manual Paper Feeder Tray Fold out for manual paper feed (bypass paper tray). Use this to feed different types of paper directly into the machine. Copy Stacker Release Buttons Press these two buttons (one on each side), to gain entry to the toner/image drum area. Power Switch Press 1 to turn on and 0 to turn off. Control Panel (Programming) Keys These are the main keys used for programming machine settings and operations and navigating through the function menu. Document Stacker Holds original documents after being faxed or copied. Document Guides Adjust guides to the width of documents being faxed or copied. Fig_01.eps 9 7 8 4 6 5 User’s Guide: English | 25 10 Document Tray Holds documents being faxed or copied. 11 Document Tray Extension Pullout extension supports long pages. 12 Copy Stacker Holds document copies after copying process. 13 Copy Stacker Extension Pullout extension for supporting long documents. 14 Paper Tray Holds 250 sheets of paper (universal type: legal, letter, A4) 15 Paper Indicator Shows level of paper remaining in paper tray. 16 Copy Output Lever Up position: copies exit the machine face down. Down position: copies exit the machine face up. Use this lever when copying or when using the optional printing capability. ! 10 11 12 16 13 Features vary according to the model of your machine. Fig_01.eps 15 14 26 | OKIFAX 5780/5980 17 AC Power Cord Socket Plug the AC power cord (supplied with the unit) into this socket. 18 Line Jack Jack for connection to main outside telephone line. 19 Back Cover Remove this cover to expose the expansion (installation) slots for certain options. ! Options vary according to the the model of your machine. See “Options and Accessories.” 17 20 IEEE-1284 Parallel Port The parallel port provides multifunction capability (if your machine is so equipped). ! Options and features vary according to the model of your machine. See “Options and Accessories.” 21 and 22 TEL Jack 1 (21) and TEL Jack 2 (22) Jacks for connecting optional telephone handset, external telephone, or answering machine. 18 5759_04.tif and 5759_03.tif 21 20 19 22 User’s Guide: English | 27 23 LED Printhead This black bar is the transfer mechanism that writes received/copied information to the image drum. Clean the LED when you change the toner cartridge. See “Maintenance.” 24 Image Drum Unit The image drum contains a green photosensitive drum which receives information from the LED print head and transfers it to the printing paper. Install a new image drum unit* when Replace Drum appears on the display panel. * Only install image drum units specified by OKI for use in this machine! See “Maintenance.” 25 Toner Cartridge This black cylinder, installed inside the image drum unit, contains the black powder used as the machine’s ink for printing data. Install a new toner cartridge* when Replace Toner Cartridge appears on the display panel. * Only install toner cartridges specified by OKI for use in this machine! See “Maintenance.” Fig4_07.eps 28 | OKIFAX 5780/5980 23 24 25 Control Panel Keys and Indicators Fig1_08.eps User’s Guide: English | 29 1 2 Display Panel Refer to this display for instructions and information while the machine is performing operations, or when entering information or changing settings. Shift Up Key Use this key to: ¶ - Move to the previously selected option in the same operational layer when programming the machine. - 3 Move to the upper row from the lower row when data (such as telephone numbers) is listed in two rows. Shift Left Key Use this key to: § - 4 | Return to the previous operational layers in the programming of the machine. - Move the cursor to the left during normal operation Shift Down Key: Use this key to: - Move to the next option in the same operational layer when programming the machine. - 30 5 Move to the lower row from the upper row when data (such as telephone numbers) is listed in two rows. OKIFAX 5780/5980 ÿ©ÿ Shift Right Key: Use this key to: - Move to the next operational layer in the programming of the machine. - Determine/register a menu option or setting. 6 7 Move the cursor to the right during normal operation. Alarm Indicator This indicator light flashes and an alarm sounds as an alert for problems that occur. To turn off the alarm indicator, press the Stop key and correct the problem. Enter Key Use this key to: - Determine/register a menu option or setting. - Determine the location of a broadcast operation. - Display the results of a transmission or printout a Message Confirmation Report when the machine is in the standby mode with no document set in the document tray. 8 Help Key Press this key to print out Help and Function lists. 9 Resolution Key (Photo, Ex.fine, Fine, STD indicator lights) Use this key to set the desired resolution of the fax/copy after loading the document. Use the Photo setting when the original document includes half-tone images. 10 Type of Original Key (Dark, Normal, Light indicator lights) Use this key to set the contrast after loading the document. Use Light for originals that are too light, Normal for originals with good contrast, and Dark for originals that are too dark. 11 Clear Key Use this key to cancel ID, telephone number and programming entries. 12 Menu/Exit Use this key to: - activate the Menu mode when the machine is in standby state. - exit the mode and return to standby state. 13 */Tone Key If the machine is set for pulse dialing, pressing this key will switch from pulse to tone dialing during the current call. This key can also be used during programming to create numbers with mixed pulse-tone operation. 14 0/Unique Key Use this key as “0” when dialing telephone numbers. When programming the Sender ID, Location ID, etc., use this key to enter unique characters: Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ “ _ % - l The - l functions as a tilde symbol. Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø User’s Guide: English | 31 15 Numeric Keypad These 12 keys work like the keypad on a standard telephone when dialing a telephone number. They are also used to move to another operation mode, enter numbers, letters and other characters when programming the machine, and input speed dial numbers after pressing the Speed Dial key. The “#” key is used for the creation of groups of telephone numbers. After a document is loaded, this key can also be used to select previously programmed groups of telephone numbers for faxing. 16 Redial Key Press this key to automatically redial the last telephone number dialed on the machine. 17 Hook Key Use this key to open the telephone line for manual dialing with the numeric keypad or external telephone handset. After pressing the key, you can hear the dial tone and dialing code through the machine’s speaker. 32 | OKIFAX 5780/5980 18 Speed Dial/Search Key After loading a document for faxing, press this key and then enter the programmed Speed Dial (One-Touch or 2 or 3-digit) number for the location. The speed dialing function automatically dials the telephone number and transmits the fax. After pressing the Search key, you can search corresponding location IDs when alphanumeric characters are entered. 19 E-Mail Key Press this key before manually entering an e-mail address directly from the One-Touch keypad. This means that the e-mail address HAS NOT been pre-programmed. ! For more information on using the E-Mail Key, see the T.37 Option Guide. 20 Start/Copy Key: Use this key to: - Start transmission of a document after loading the document and selecting the location. - Start manual fax transmission or reception. - Start the copying function. 21 Stop Key Use this key to: - Cancel the operation shown on the display. - Cancel the transmission of a fax (press twice within 3 seconds). - Cancel an alarm (Alarm indicator light illuminates). - Return to higher operational layers when programming the machine. 22 One-Touch Keypad Latch to Second Panel (Model 5980) The One-Touch Keypad of the OKIFAX 5980 has two panels, one above the other. Lift this latch to reveal the second panel. ! 23 One-Touch Keypad Detailed descriptions of the One-Touch Keypad functions are provided in a different section of this document. See “Getting to Know Your Machine, One-Touch Keypad.” 24 One-Touch Labels After programming a telephone number into a OneTouch key, write the name of the location on the label for the One-Touch key. Remove the plastic covering the label, use a pencil to write the name, and then replace the cover. You may need replacement (blank) labels. See “Options and Accessories, Obtaining.” The One Touch Sheet(s) provide space for Speed Dial numbers 1 through xx where xx = 40 (Model 5780) or 80 (Model 5980). For higher Speed Dial numbers, program the number(s) and print the Telephone Directory. For more information, see “Reports, Telephone Directory.” User’s Guide: English | 33 One-Touch Keypad 34 Use these keys for quick, one-touch dialing and the programming of other machine operations. In addition to the ability to assign telephone numbers (up to 40 digits each) to a One-Touch key, alphanumeric names of up to 15 characters in length can be registered (Telephone Directory). Using One-Touch Keys for Search Using One-Touch Keys for Dialing Using One-Touch Keys for Programming To use One-Touch keys for dialing, after the telephone number(s) for the key have been programmed, simply load the document to be faxed and press the key of the location where the fax is to be sent. Two telephone numbers can be programmed for each One-Touch key, a primary number that is always dialed first, and an alternate number that is automatically dialed if the first number is busy or the call is not answered. The One-Touch keys are also useful in the programming of names in the machine memory. In addition to the alphanumeric keys, a number of special keys are provided for programming convenience: | OKIFAX 5780/5980 After pressing the Search key, use these keys to make an alphabetical search for names of telephone numbers previously programmed. Alphabet Keys (One-Touch keys #1-27, except #20) Caps Key (One-Touch key #31) When programming the Sender ID and Location ID, use these keys to enter alphabet characters. Use this key to switch between uppercase and lowercase when entering alphanumeric characters. Unique Key (One-Touch key #20) Space Key (One-Touch key #36) Use the same as the “0” of a 10-keypad. Also used to enter Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ “ _ % - l Use this key to enter spaces when programming the machine. Unlike the Pause key, spaces provide easier reading only and have no effect on dialing characteristics. The - l functions as a tilde (~) symbol. Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø Del Key (One-Touch key #30) Use this key to delete characters at the position of the cursor in the display panel when entering ID, telephone numbers or programming functions. User’s Guide: English | 35 36 Plus Key (One-Touch key #39) Pause Key (One-Touch key #40) For all feature set configurations: This key is used for chain dialing. Each fax number entered or programmed into the machine can be up to 40 digits long. If you need to dial a number longer than 40 digits, you can dial the number using any combination of Speed Dial numbers or the numeric keypad. To enter a chain dial number into a Speed Dial number, press the Plus key at the 40th position of the first part of the number to indicate it is a chain dial number, then complete the process by entering the second part of the number following the procedures required for inputting another Speed Dial number. If the Internet Fax feature set is installed: Use this key to enter the “-” character when programming ID and PBX, public line, international telephone, or Earthing/Flashing switches. This key is also used to enter the “+” character in TSI/CSI numbers. Use this key to enter automatic 3-second pauses in dialing when programming telephone numbers. For example, use this key to tell the machine to wait for an outside or international line to open. Pauses in a telephone number dialing sequence are indicated by a “P”. Other Special character keys (, ; @ _ : / \ . +). | OKIFAX 5780/5980 One-Touch Keys, Second Panel ! The second panel of One-Touch keys is available only with the OKIFAX 5980. Accessing To access the second panel of One-Touch keys (41-80), grasp the latch at the bottom of the keypad and lift up on the main panel, swinging it up and to the right. After pressing the desired key(s), close the main panel. ! The One Touch Sheet(s) provide space for Speed Dial numbers 1 through xx where xx = 40 (Model 5780) or 80 (Model 5980). For for higher Speed Dial numbers, program the number(s) and print the Telephone Directory. For more information, see “Reports, Telephone Directory.” User’s Guide: English | 37 Signal Tones The machine emits sounds to identify specific conditions. One Short Beep This is the Key Select Tone. You hear it every time a key is pressed. Three Short Beeps This an Error Tone. You hear it when an inappropriate key is pressed. Five Long Beeps This an Error Tone. You hear it when there is a problem with operations during communications. To stop the beeping (turn the error tone off), press the Stop key. Then, print a Message Confirmation Report to check the source of the problem. To print the report, press the Enter key twice (with no documents loaded). 38 | OKIFAX 5780/5980 One Long Beep This is the End of Session Tone. You hear it at the end of each successful faxing session. It confirms that there were no errors or problems in the communication. Intermittent Warbling This is the Off-Hook Alarm Tone. You hear this when the receiver of the handset is left out of the cradle (when not in use). The handset is an option; your machine may or may not have one. To stop the warbling, return the receiver to its cradle or press the Stop key. Installation To install your fax machine, follow the steps in this section. · Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Emergency First Aid · Getting Started Where to Install Your Fax Machine Unpacking · Setting Up Your Fax Machine Installing the Toner Cartridge Attaching the Document Stacker Connecting to the Telephone Line Connecting Optional External Devices Handset Telephone Answering Machine Answering Machine and a Telephone Connecting Power Loading Paper User’s Guide: English | 39 Safety Installation Hints · Install your fax machine in a dust-free location away from direct sunlight. · Do not plug your fax machine into a power source shared by equipment that produces electrical noise (e.g., air conditioners). · Leave electronic adjustments to authorized service personnel. · The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not plug your fax machine into anything other than a standard RJ-11C jack. · 40 | Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord. For your safety, do not attempt to defeat your power cord’s grounding plug. OKIFAX 5780/5980 · The electrical outlet and phone jack should be installed near the equipment and should be easily accessible. · The two TEL terminals on the back of the fax machine are only suitable for 2–wire devices. Not all standard telephones will respond to incoming calls when connected to an extension jack. · This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line. · The operation of this equipment on the same line as telephone or other equipment with audible warning devices (such as call waiting) or automatic ring detectors may cause false tripping of the ring detector. Operation and Maintenance Toner Cartridge and Image Drum Handling · Use a dry cloth to clean the control panel and the main body of the unit. · · Aside from the instructions specifically mentioned in this document, your fax machine is not user serviceable. Do not attempt to service the machine or lubricate moving parts by yourself. Leave unused toner cartridges and image drums in their packages until needed. When replacing a toner cartridge or image drum, re-use the packaging to dispose of the old toner cartridge or image drum. · Do not expose these components to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight. · Always hold the image drum by the ends—never by the middle. Never touch the green drum inside the image drum unit. · Exercise care when removing the toner cartridge. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains. · Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water. Using warm water will make removing the stain much more difficult. · Pull out the AC plug before trying to remove any objects that may have fallen into the machine. · Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal. · When relocating your fax machine, always disconnect the telephone line before disconnecting the power cord, then reconnect the power cord first. · This fax machine is not intended to be used in parallel with any other telephone devices. User’s Guide: English | 41 Emergency First Aid · 42 If toner is swallowed Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac (follow manufacturer’s instructions). Seek medical attention. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious. · If toner is inhaled Take person to an open area for fresh air. Seek medical attention. · If toner gets in the eyes Flush eyes with large quantities of cool water for 15 minutes, keeping eyelids open with fingers. Seek medical attention. | OKIFAX 5780/5980 Getting Started Where to Install Your Fax Machine Place your fax machine in a dust-free location away from direct sunlight. · Allow several inches on each side of the fax machine to ensure adequate ventilation. · Make sure that both power and telephone outlets are available nearby. · Choose a location where the relative humidity is between 20% and 80%, and where the temperature is between 50° F (10° C) and 92° F (32° C). Unpacking Remove contents from the carton. Be sure that all the items listed below are included. ! If any items are missing, contact Oki Data immediately. Keep your packing materials and carton in case you need to ship or transport the unit. 1 2 3 4 5 6 7 Fax Machine Toner cartridge Image drum (inside machine) Power cord Telephone line cord Document Stacker Documentation 1 4 5 Fig1_01.eps 7 2 6 3 User’s Guide: English | 43 Setting Up Your Fax Machine 1 Lift up on the document tray and swing it up and out of the way. Fig4_02.eps 2 Press the release buttons (1) located on both sides of the copy stacker. Lift up the stacker. Fig4_02.eps 1 44 | OKIFAX 5780/5980 3 Move aside the protective sheet and grasp the image drum cartridge, then lift it out. ! Caution: Do not touch the green drum surface! 4 Grasp the protective sheet and pull it out. Fig4_04.eps 5 6 Put the image drum cartridge back into place. Press down at each end of the image drum cartridge to make sure it is installed correctly. Fig4_04a.eps Fig019.eps User’s Guide: English | 45 Installing the Toner Cartridge 1 Lift out the toner well cover and discard. 2 Fig4_07a.eps Unwrap the toner cartridge and gently shake it to distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge. Fig4_08.eps 3 Holding the toner cartridge with the bottom down, insert the left side into the toner well, placing it under the tab (a). Fig4_10.eps 46 ! Warning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the Safety guides at the beginning of this section. ! Important: This machine will only operate using toner cartridges specified by OKI for this facsimile machine. The use of any other toner will result in the display of an operation error and in machine malfunction. | OKIFAX 5780/5980 a 4 Lower the right side down into the toner well. 5 Push the lock lever in the direction of the arrow until it stops. Fig4_11.eps 6 Close the copy stacker and document tray. Make sure the cover is firmly closed. Fig_01.eps User’s Guide: English | 47 Attaching the Document Stacker Connecting to the Telephone Line Attach the document exit stacker on the back of the machine using the latching mechanism provided. 1 5759_7.eps 5759_45.tif 2 48 | OKIFAX 5780/5980 Insert one end of the telephone cord into the LINE jack in the back of the machine. Insert the other end into your wall telephone jack. Connecting Optional External Devices Handset Telephone If you purchased an external handset option with your fax machine, follow these instructions to install it. 1 Plug in one end of the handset cord into the handset and the other end into the jack on the front of the cradle. Place the handset in the cradle. 2 Insert the supplied telephone cord into the jack located on the back of the cradle. 3 Insert the end of the cord into the TEL jack on the back of the fax machine. ! Important: Any external telephone or answering machine connected to your fax machine must be FCC (US) or CSA (Canada) approved. 1 Insert one end of the telephone cord into the TEL jack on the back of the fax machine. Insert the other end into the jack in your external device. 2 5759_51.tif 5759_47.tif ! The two TEL jacks are provided to allow you to connect both an external handset and an answering machine. User’s Guide: English | 49 Answering Machine Connecting Power Refer to “Connecting an External Telephone.” 1 ! Plug the power cord into the back of the unit. 5759_50.tif You must have the TAD mode feature turned on for an answering machine to work with your fax machine. See “Setting Basic Features, Setting the Answering Mode.” Answering Machine and Telephone 1 2 Connect your answering machine to your fax machine. Plug your external telephone’s cord into the telephone jack on your answering machine. ! You must have the TAD mode feature turned on for an answering machine to work with your fax machine. See “Setting Basic Features, Setting the Answering Mode.” 2 3 50 | OKIFAX 5780/5980 Plug the other end into a grounded AC power outlet. Turn on the power switch. Loading Paper Your fax machine can hold up to 250 sheets of standardweight (20 lb. [75 g/m2]) paper in letter, legal, and A4 sizes. For best results, use paper specially made for laser printers or photocopiers. ! ! If you are receiving a document created on legal-size paper, the document will be reduced to fit on letter size paper. The vertical length of the received page image is automatically reduced to fit on the paper loaded, down to 75% of the original length. ! Your fax machine is set at the factory to use letter size paper. To use a different paper size, change the 1’st Paper Size (User Function 25) to match your new paper size. Load paper into the tray print side DOWN. If you are loading letterhead, place the paper print side down, with the letterhead near the handle part of the tray. See “Setting Basic Features, Other Basic Parameters, Paper-Size Setting.” User’s Guide: English | 51 1 Pull out the paper tray (1). 2 Fig_01.eps 3 Adjust the paper guides (a) to the width of your paper. Set the left guide all the way to the left. Set the right guide to the marker for the size you’re using. Lift up the paper length adjustment guide (b) and set it to the length of your paper. If using legal size paper, rotate the extension (c) at the back of the tray. 5959_53.eps c c b a 1 a 4 5 52 | OKIFAX 5780/5980 Remove the paper from its wrapper. Note the “print side” notice printed on the label. Fan the paper. Load the paper into the paper tray, print side down. Selecting Functions and Settings The display (a) and navigating keys (b) on the control panel simplify setting your machine’s functions. Press Menu/Exit (c) to access the menu. The machine functions are organized in a menu structure. Functions are shown in the display as you navigate through the menu, using the navigation keys. If a document is loaded, menu functions for sending documents are displayed first. If no document is loaded, other menu functions are displayed. 5759_LCD.eps a b c User’s Guide: English | 53 Navigating the Function Menu The menu is set up in a multilevel structure of functions, options, and settings. A function can include a number of options and settings. For example, Polling TX/RX includes 2 options—Polling TX and Polling RX. Each of these options includes a number of possible settings. cake.eps Menu Structure Function Options Settings 54 | OKIFAX 5780/5980 Primary Menu Functions Group TX Delayed TX Delayed Batch TX Priority TX Confidential TX Relay Initiate TX Polling TX/RX Print From Memory Report Print Location Program Setup Counter Printer Cleaning Using the Help Key Setting Features To see how the menu is organized, press HELP (1). Your machine prints Help and Function Lists, which provide instructions for accessing menu items. These are helpful when you are setting your machine’s features. See “Help and Helpful Hints.” There are two ways to navigate through the functions. Step Access The step access method moves through the function menu step by step. It lets you see your choices at each level. Speed Access If you know exactly what settings you want to change, the speed access method takes you directly to most points on the menu. Speed access numbers are only assigned to Set Up menu functions. 5950_10.eps 1 User’s Guide: English | 55 Using Step Access To navigate through the various functions step by step, use the navigation keys. 5759_NAV.eps Press the MENU/EXIT key to · activate the function menu mode · exit the function menu mode and return to standby state. Press SHIFT UP to move to the previous function or option Press SHIFT DOWN to move ¶ÿ Äÿ · to the next function · from the upper row to the lower row when data is entered in two rows. Press SHIFT LEFT to move to the previous function or to move the cursor to the left. Press SHIFT RIGHT to move the cursor to the right. Press ENTER to set an option. Press CLEAR to clear entered data. § 56 | OKIFAX 5780/5980 Using Speed Access If a function has a speed access number, type in the number at the menu display prompt to access the function. Speed access numbers must be entered in two-digit format (for example, 00 or 99). A list of speed access numbers follows this section. Example Here is an example of using speed access. To access the Redial Tries function, you only need to press three keys. From the standby mode with no document loaded: 1 Press Menu/Exit. 2 Press 4 key. 3 Press 0 key. 4 Redial Tries function appears. 5 Enter the setting you want. User’s Guide: English | 57 Speed Access Numbers There are seven types of speed access numbers. Clock Adjustment ID/Password Programming Machine Settings Dial Options Incoming Options Report Options LAN Options The speed access numbers and their assigned functions are listed in the following sections. 58 | OKIFAX 5780/5980 Speed Access Numbers (by Type) Clock Adjustment 00 Clock Adjustment ID/Password Programming 01 TSI/CSI 03 Sender ID 04 Personal Box 05 Memory Password Machine Settings 10 Auto Answer Mode 11 Monitor Volume 12 Buzzer Volume 13 User Language 14 Remote Diagnosis 15 TX Mode Default 16 No Toner Memory Receive 17 Memory Full Save 18 Instant Dial 19 Department Code 20 ECM Function 21 Closed Network 22 Toner Save 23 Sender ID 24 Width Reduction 25 1’st Paper Size 26 2nd Paper Size This is active only when the second paper tray is installed. 28 Relay Print 33 Backup File TX User’s Guide: English | 59 Dial Options 40 Redial Tries 41 Redial Interval 42 Auto Start 43 Dial Tone Detect 44 Busy Tone Detect 45 MF/DP 46 Pulse Dial Rate * 47 Pulse Make Ratio * 48 Pulse Dial Type * 49 MF Tone Duration * 50 PBX Line 51 Flash/Earth/Normal * 52 Dial Prefix * 60 | Settings for 46, 47, 48, 49, and 51 should only be changed by Authorized Service Technicians. OKIFAX 5780/5980 Incoming Options 60 Incoming Ring 61 Remote Receive 62 T/F Timer Program 63 Continuous Tone 64 PC/FAX Switch 65 CNG Count 66 Ring Response 67 Distinctive Ring Report Options 70 MCF (Single Loc.) 71 MCF (Multiple Loc.) 72 Image in MCF 73 Error Report (MCF) LAN Options (for Internet Fax) 80 Auto Tray SW 81 Paper Size Check 82 LAN Print T.O. 83 POP Interval 84 DELET POP MSG. 85 Time Between GMT 86 Text Print 87 Header Print 88 Coding Mode 89 EX.FINE MODE 90 Sender ID (E-Mail) 91 DOMAIN Name 92 Return Receipt 93 Receipt Format 94 Send File Format 95 POP GW Setting 96 GW Forward Text 97 Send Notification 98 Network Settings User’s Guide: English | 61 Setting Basic Features Setting the Date and Time Setting the Language Follow these instructions to set the date and time. 1 Press Menu/Exit to enter the menu. 2 Using the numeric keys (0-9), enter speed access number 00. The display shows: 1 2 3 5950_56.eps 4 62 3 Enter the current date (xx/xx/xxxx) and time (hh:mm) using the numeric keys (0-9). Press Enter. ! If invalid data is entered, the Enter key will not operate. 4 Press Menu/Exit to return to standby mode. | OKIFAX 5780/5980 Press Menu/Exit to enter the menu. Using the numeric keys (0-9), enter speed access number 13. Select the language you want to appear on the display panel. Press Menu/Exit to return to standby mode. Setting Your Fax Machine’s ID Fax machines must identify the sender (Sender ID) and the sender’s telephone number (TSI/CSI) on each page of every fax sent. ! Important: Programming this information into your fax machine is required by law in the United States. TSI/CSI This is the telephone number of your fax machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with. A TSI/CSI can be up to 20 characters long. Sender ID This is a descriptive title that identifies the sender—usually the location of your fax machine or the name of your company or office. It is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters will also be used as your Personal ID, which may appear on the displays or reports of other fax machines you are communicating with. Setting the TSI/CSI 1 2 3 4 5 Press Menu/Exit to enter the menu. Input speed access number 01. Input up to 20 numbers and characters (0-9/Hyphen/ Space/+). Press Enter. Press Menu/Exit. Setting the Sender ID 1 2 3 4 5 Press Menu/Exit to enter the menu. Input speed access number 03. Input up to 32 numbers and characters (0-9/Hyphen/ Space/+). Press Enter. Press Menu/Exit. User’s Guide: English | 63 Setting the Answering Mode Procedure List of Modes 1 Press Menu/Exit to enter the menu. 2 Input speed access no. 10 (Auto Answer). 3 Press or to select the desired mode. Press Enter. 4 Press Menu/Exit to return to standby mode. Set the answering mode based on how you want your machine to answer calls and what telephone equipment is connected to it. Choose the mode that best fits your needs. · Auto Receive Mode [FAX] · Manual Receive Mode [TEL] · Telephone/Fax Mode [T/F] · Telephone Answering Device Mode [TAD] · Memory Reception Mode [MEM] · Forwarding Mode [FWD] · PC Fax Mode [PC] 5759_62.tif 64 | OKIFAX 5780/5980 Auto Receive Mode [FAX] Telephone/Fax Mode [T/F] Your machine is connected to a telephone line reserved only for fax communication. This is the factory setting. Your machine assumes all incoming calls are fax messages and automatically receives all incoming fax messages. Incoming calls are a mix of fax and telephone calls. To use this feature, you must have an external, optional handset or telephone connected to your fax machine. The display will show Lift Handset. In this mode, your machine detects whether the incoming call is a fax or a voice call. When the call is from another fax machine, your machine switches to fax mode and receives the message. When the call is a voice call, your machine rings like a telephone. If you do not answer, it switches back to fax mode to allow the calling party to manually send a fax. Manual Receive Mode [TEL] You use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls. To use this feature, you must have an external, optional handset or telephone connected to your fax machine. When someone calls, your machine rings like a telephone. You can answer from an external telephone connected to your machine. If you pick up the hand set and hear fax machine tones, press the Start key to receive the fax. If you do not answer the phone and someone tries to send you a fax message, your machine will not accept it. User’s Guide: English | 65 66 Telephone Answering Device Mode [TAD] Memory Reception Mode [MEM] You have an external, optional answering machine connected to your fax machine. In this mode, your machine detects whether an incoming call is a fax or voice call. If it is a fax call, your machine receives the fax. If it is a voice call, your machine rings, then your answering machine activates. If you set the Remote Receive user function, the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed. This number activates fax reception. Add something like this to your answering machine message: “To send a fax now, press XX [the programmed number].” See “Setting Basic Features, Dial and Incoming Call Parameter Settings, Incoming Call Parameters.” Received data is not printed but is stored into memory, even if there is fax paper on which to print. Use the Print Operation function to print out data stored in memory during Memory Reception mode. You can set a password (USER PROGRAMMING under MEM. PASSWORD PRG) to protect data received via Memory Reception mode. The data cannot be accessed without the password. | OKIFAX 5780/5980 Forwarding Mode [FWD] PC Fax Mode [PC] All fax communications are received into memory, then forwarded to another telephone number. When set to this mode, the machine receives all fax communications into memory, and then automatically sends the messages to the telephone number programmed into the Call Forwarding function. This function displays only when a forwarding number has been programmed. ! This mode is available only if an optional MFP Kit is installed. Incoming faxes are stored on you computer’s hard disk instead of printing immediately. This mode is only available when the machine is connected to a personal computer via optional multifunction printer (MFP) software. When activated, the machine forwards the call directly to the computer. This lets you work with faxes on your computer using the software included with the MFP option. User’s Guide: English | 67 Dial and Incoming Call Parameter Settings These settings allow you to control the way your machine dials telephone numbers and receives incoming calls. Setting these functions before beginning use of your machine will make your fax communications more efficient. Setting Dial and Incoming Call Parameters 1 2 3 4 Press Menu/Exit to enter the menu. Input the speed access number for the dial or incoming call parameter you want to change. Use or to select the desired setting, Press Enter. Press Menu/Exit to return to standby mode. Dial Parameter Settings Redial Tries Speed access no. 40. This function controls how many times your machine automatically redials a number that is busy or does not answer. Available settings are from 0 to 10 tries. 1 try is the default setting. Redial Interval Speed access no. 41. The function controls how long your machine waits between each automatic redial attempt. Available settings are from 1 to 6 minutes. The default setting is 3 minutes between dialing attempts. 68 | OKIFAX 5780/5980 Auto Start Busy Tone Detect Speed Access no. 42. With this function set to ON, the machine automatically begins dialing as soon as a location is selected by pressing a One-Touch key or by entering another Speed Dial number. There is no need to press the Start key. Available settings are ON and OFF. ON is the default setting. Speed access no. 44 This function allows your machine to detect a busy tone when sending a fax. Available settings are ON and OFF. ON is the default setting. Dial Tone Detect Speed access no. 45 This function controls which method your machine uses for dialing. DP: dial pulse dialing, which uses monotone pulses to dial a number like a rotary telephone, MF: multi-frequency dialing (touch tone), which uses different tones to dial a number. MF is the default setting. Speed access no. 43 This function allows your machine to wait for and detect a dial tone before dialing. Set to ON, a dial tone must be detected. Available settings are ON and OFF. OFF is the default setting. Tone/Pulse (MF/DP) User’s Guide: English | 69 Tone (MF) Duration PBX LINE ! Speed access no. 50 To change this setting, see “Setting Basic Features, Connecting to a PBX.” This function must be ON if your machine is connected to a PBX. Once this function has been turned on and the access digit function has been programmed, your machine recognizes the access digit you use in your PBX to get an outside line. Available settings are on and OFF. OFF is the default setting. This setting can only be changed by an Authorized Service Technician. Speed access no.49 If the machine is set to the MF dialing method, this function controls the duration of the tones used for dialing. Tone duration varies by country. Available settings are 75, 85, and 100 ms. 100 ms is the default setting. 70 | OKIFAX 5780/5980 FLASH/EARTH/NORMAL DIAL PREFIX ! Speed access no. 52 To change this setting, see “Setting Basic Features, Connecting to a PBX.” If your machine is connected to a PBX, use this function to tell your machine what access number is used to obtain an outside line from your PBX. You can enter up to 4 digits. Available settings are ON and OFF. OFF is the default setting. This setting can only be changed by an Authorized Service Technician. Speed access no. 51 This function sets the type of PBX line your machine is connected to (if your machine is connected to a PBX). Available settings are NORMAL (N), flash (F) and earth (E). NORMAL (N) is the default setting. User’s Guide: English | 71 Incoming Call Parameters 72 Incoming Ring Remote Receive Speed access no. 60 This function enables the machine to emit a soft ringing sound (through the machine’s built-in speaker) when a call is received. If the function is set to OFF, the machine DOES NOT not emit a ringing sound during incoming calls. If the function is set to ON, the machine emits a ringing sound when the machine is set to TEL (manual receive mode) or Ring Response is set to 1 ring, 5 sec, 10 sec, 15 sec, or 20 sec. If the function is set to to DRC, the machine emits a ringing sound for every incoming call, no matter what type of call it is (voice or fax). Available settings are ON, OFF and DRC. ON is the default setting. Speed access no. 61 This function allows switching from telephone to fax mode to receive an incoming fax. Use the keypad on the optional handset or external telephone to enter the remote receive number programmed into the machine. Available settings are: OFF, 00, 11, 22, 33, 44, 55, 66, 77, 88, 99, ** or ##. OFF is the default setting. | OKIFAX 5780/5980 Continuous Tone PC/FAX Switch Speed Access no. 63 When this function is set to ON, a completion tone is emitted at the end of receiving a fax. Pressing the Stop key turns off the tone. Available settings are ON and OFF. OFF is the default setting. Speed Access no. 64 When set to ON, the machine automatically switches to FAX when fax reception by a connected personal computer is not possible. When set to OFF, fax reception is disabled. Available settings are ON and OFF. ON is the default setting. ! This parameter is available only if an optional MFP Kit is installed. User’s Guide: English | 73 Other Basic Parameters Monitor Volume User Language Speed Access no. 11 The machine is equipped with a speaker for monitoring operations. This function provides a 5-level audio adjustment of the speaker. Available settings are OFF, Low, Mid, High-Mid, High. Mid is the default setting. Speed Access no. 13 Your machine has two languages installed—English and Spanish or French, depending on where you purchased it. The language programmed is used to display messages on the control panel as to well as to print reports. Available settings are English, Spanish, or French. English is the default setting. Buzzer Volume Speed Access no. 12 The machine is equipped with a buzzer that sounds when a fax communication ends or, if an external telephone is connected, when the receiver is not properly returned to its cradle after use. Available settings are Low, Middle and High. Middle is the default setting. 74 | OKIFAX 5780/5980 Width Reduction Speed Access no. 24 During transmission and copying, Width Reduction (when set to ON), prevents omission of any data along the right and left sides, beyond the printable area of a LETTER size document. Available settings are ON and OFF. OFF is the default setting. Paper-Size Setting Relay Print The machine can support two different paper settings (when the 2nd-Tray option is installed). 1’ST Paper Size Speed Access no. 25 Sets the size of the paper loaded in the standard (built-in) paper tray. Default setting is Letter. ! 2’ND Paper Size* Speed Access no. 26 Sets the size of the paper loaded in the second (optional) paper tray. Default setting is Letter. * This setting is only available when the second tray is installed. This function is ONLY available for the OKIFAX 5980. Speed Access no. 28 During a Relay Fax transmission, your machine can relay and print the document or relay, but not print, the document. When Relay Print is set to ON, your machine relays and prints the document. Available settings are ON and OFF. OFF is the default setting. User’s Guide: English | 75 Backup File TX Speed Access no. 33 This feature lets you set up your machine to automatically send a copy of every fax it sends or receives to a predetermined number. To use this feature, you need to · activate it (set it to ON) · set a four-digit password · program the number of the backup recipient This is One Touch 40. The backup recipient is the fax machine to which copies of your correspondence are sent. Refer to “Advanced Operation, Backup File TX.” Available settings are ON and OFF. OFF is the default setting. 76 | OKIFAX 5780/5980 ! You must enter the password in order to change the location of the backup recipient, turn the feature off, or change the password. Connecting to a PBX Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally (for example, in a company). When dialing a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If your machine is connected to a PBX, please make the following changes to enable the machine to recognize the prefix digits in the telephone numbers used to obtain access to the outside line. After dialing the prefix digits, the machine waits until the outside line is available before dialing the rest of the number. ! Service assistance may be required to make changes in some countries. Some PBX systems may require additional adjustments to the machine. If there are any problems with fax communications after changing parameters, please contact the nearest dealership for assistance. User’s Guide: English | 77 Entering a PBX Dial Prefix Clearing the PBX Dial Prefix 1 2 3 4 5 1 2 3 4 Press Menu/Exit to enter Menu. Input speed access no. 50 (PBX Line). Wait. Press or to select ON or OFF setting. Press Enter. Press until you reach Dial Prefix. Press Enter*. Input the digit(s) normally dialed to obtain an outside line from the PBX. Press Enter. 6 Press Menu/Exit to return to standby mode. * Dial Prefix can also be accessed from the main menu by entering its speed access code 52. ! 78 | Remember that all outside telephone numbers programmed into the machine must begin with the dial prefix of the PBX. OKIFAX 5780/5980 Press Menu/Exit to enter Menu. Input speed access no. 50 (PBX Line). Wait. Press or to select OFF setting. Press Enter. Press Menu/Exit to return to standby mode. Programming Speed Dial Numbers ! This section describes programming fax numbers only. See the T.37 Option Guide for information on programming e-mail addresses. Types of Speed Dials There are four types of spaces: You can program (save) frequently dialed numbers into your machine. This way, you enter the full number once, and access the number with one or a few keystrokes thereafter. · One-Touch Speed Dial · 2-Digit Speed Dial The total number of spaces available for programming varies by model. · 3-Digit Speed Dial · Group Dial ! Each fax number that you enter or program into your machine can be up to 40 digits long. If you need to dial a number with more digits, use the chain dial feature. For more information on chain dialing, refer to “Programming Speed Dial Numbers, Chain Dialing.” · 140 spaces (Model 5780) · 230 spaces (Model 5980) User’s Guide: English | 79 One-Touch Speed Dials For quick and easy faxing operations, you can store telephone numbers in the machine’s memory and send documents to a fax number by pressing a single key. The total number of stored telephone numbers varies by model. 80 · 40 (Model 5780) · 80 (Model 5980, using the second hidden panel) | OKIFAX 5780/5980 Fig1_08a.eps Your fax machine is equipped with one-touch keys. The total number of one-touch keys varies by model. · 40 (Model 5780) · 80 (Model 5980, using the second hidden panel) Each one-touch key may be programmed with: · Two 40-digit numbers a primary number an alternative number used if the primary number is busy or goes unanswered. · a 15 character location ID (name) for each key. ! You can program e-mail addresses into One-Touch keys 1 to xx. where xx = 50 (Model 5780) 90 (Model 5980) See the T.37 Option Guide for details. User’s Guide: English | 81 2- or 3-Digit Speed Dials In addition to one-touch speed faxing, you can program an additional xxx numbers for 2- or 3-digit entry faxing. where xx = 100 (Model 5780) 150 (Model 5980) 2-Digit Speed Dial Numbers These are the remaining spaces up to 99. They are called two-digit because you access them by entering their two-digit space designation. 3-Digit Speed Dial Numbers The spaces for 3-Digit Speed Dials vary by model. 100 to 140 (Model 5780) 100 to 230 (Model 5980). They are called three-digit because you access them by entering their three-digit space designation. 82 | OKIFAX 5780/5980 ! The One Touch Sheet(s) provide space for Speed Dial numbers 1 through xx where xx = 40 (Model 5780) 80 (Model 5980) For for higher Speed Dial numbers, program the number(s) and print the Telephone Directory. For more information, see “Reports, Telephone Directory.” Group Faxing Speed dial numbers can be collected into a group. You can quickly and easily use a group to send one fax to several locations during one transmission session. This is called group faxing. For more information on group faxing, refer to “Sending a Fax to Multiple Locations, Group Faxing.” Programming Instructions To program your speed dial numbers, follow these instructions. Programming speed dial numbers has two steps. Collect Information Gather the following information for each Speed Dial number you want to store: · collecting the information Name · · programming the information · Primary Telephone Number (LOC#) · Alternate Telephone Number (ALT#) · Communications Speed · Echo Protection State Name Use letters, numbers, and symbols, in any combination, for the name. The name can be up to 15 characters long. User’s Guide: English | 83 Primary Telephone Number (LOC#) Communications Speed This is the main number. The main number can be up to 40 characters long. The available settings are 33.6 K, 28.8 K, 14.4 K, 9.6 K, and 4.8 K. The default setting is 33.6 K. If the machine you are communicating with is an older fax machine, and you are having problems communicating with it, try adjusting the speed to a lower setting. Alternate Telephone Number (ALT#) If the main number is busy or does not answer, the machine automatically dials this alternate number. The alternate number can be up to 40 characters long. Echo Protection State The available settings are ON or OFF. The default setting is OFF. If you are experiencing problems communicating with a remote location in a very noisy telephone area, or with an overseas location, set Echo Protection to ON for the onetouch key assigned to that location. 84 | OKIFAX 5780/5980 Program the Information To enter the information for each speed dial number, use one of the following input methods. Numeric Keypad · Other Keys · Numeric Keypad · One-Touch Keypad 0-9/*/# Use these keys to enter numbers. Unique Key Use this key to enter a variety of unique characters. Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ “ _ % - l The - l functions as a tilde (~) symbol. Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø Clear Key Use this key to delete mistakes made when you are programming entries (for example, IDs or telephone numbers). When you press Clear, you delete the character to the right of the cursor in the display. Other Keys These keys are used in the programming process. They include Menu/Exit, Shift keys, Enter, and Capital (CAPS). User’s Guide: English | 85 One-Touch Keypad The One-Touch keypad is arranged like a standard keyboard for quick touch typing of names, Sender and Location ID. Alphabet Keys: (#1-27, except #20) Use these keys for easy entry of alphabetic characters. Caps Key (One-Touch key #31) Use this key to switch between uppercase and lowercase when entering alphanumeric characters. Unique Key (One Touch key #20) Use the same as the “0” of the numeric keypad. Also used to enter: Symbols: ! # & ‘ ( ) * + , - . / : ; = ? · Internet characters: @ “ _% - l The - l functions as a tilde (~) symbol. Umlaut characters: Ä ß Ñ Ö Ü Norwegian characters: Æ Å Ø æ å ø 86 | OKIFAX 5780/5980 Pause Key (One-Touch key #40) Use this key to enter automatic 3 second pauses in dialing. For example, use this key to tell the machine to wait for an outside or international line to open. Pauses in a telephone number dialing sequence are indicated by a “P.” Space Key (One Touch key #36) Use this key to enter spaces when programming. Unlike the Pause key, spaces provide easier reading only and have no effect on dialing. Del Key: (One-Touch key #30) Use this key to delete characters at the position of the cursor in the display panel when entering, ID, telephone numbers or programming functions. 5759_66.tif 4 See next page. User’s Guide: English | 87 Programming a Speed Dial ! Print the Telephone Directory before you begin programming. This provides a reference of the speed dial numbers already programmed. 1 Press Menu/Exit to enter the menu. 2 Press to select Location Program. See “Reports, Telephone Directory.” 3 Press Enter. The cursor will be at Speed Dial. 4 Press Enter. Input the speed dial number you want to program. Be sure to write the name for any Speed Dial numbers you program on the One Touch Sheet(s). The One Touch Sheet(s) provide space for Speed Dial numbers 01 through xx Press Enter. One-Touch Speed Dial Numbers are spaces 01 to xx where xx = where xx = 40 (Model 5780) 40 (Model 5780) 80 (Model 5980) 80 (Model 5980) For higher Speed Dial numbers, program the number(s) and print the Telephone Directory. For more information, see “Reports, Telephone Directory.” 2-Digit Speed Dial Numbers are the remaining spaces up to 99. 3-Digit Speed Dial Numbers are spaces 100 to xxx where xxx = 140 (Model 5780) 230 (Model 5980) 88 | OKIFAX 5780/5980 5 6 7 Input the telephone number (LOC #). Press Enter. Input a name if desired (up to 15 characters). Press Enter. Input alternate telephone number (ALT#) [if desired]. Press Enter. ! Print the Telephone Directory when you finish programming. This provides a reference of the speed dial numbers already programmed. See “Reports, Telephone Directory.” Be sure to write the name for any Speed Dial numbers you program on the One-Touch Sheet(s). 8 Select Communication Speed, press Enter. 9 Select On or Off for Echo Protection, press Enter. 10 Repeat the above process from Step 4 until you have finished programming. 11 Press Menu/Exit to return the machine to standby mode. 12 When finished with the programming of One-Touch keys, lift off the plastic cover. Use a pencil to write the name of the One-Touch key you have programmed. User’s Guide: English | 89 Clearing a Speed Dial ! Print the Telephone Directory before you begin clearing. See “Reports, Telephone Directory.” This provides a reference of the speed dial numbers already programmed. There are three ways to clear a speed dial number. · Programming new information as a replacement to the existing speed dial information. · Using DEL to erase the existing speed dial information. · Using Clear To program new information, refer to “Programming Speed Dial Numbers.” To use DEL, refer to “Programming Speed Dial Numbers.” When the existing number is displayed, use DEL key to erase the information. 90 | OKIFAX 5780/5980 Using Clear 1 2 Press Menu/Exit to enter the menu. Press to select Location Program. 3 Press Enter. The cursor will be at Speed Dial. 4 Press Enter. Select the speed dial number to be deleted (One Touch, 2-digit, 3-digit). 5 Press Clear. 6 Press Enter. 7 Press Menu/Exit to return the machine to standby mode. Basic Faxing Document Guidelines General · Your machine can transmit documents with normal wear (staple holes, letter folds and minor corner folds). · Try to use good quality documents for your fax transmission. Documents that work best are typed or written with a black felt-tip pen on white (or light) paper. · If you are not sure how a document will fax, first make a copy on your machine. Load the document (face down) and press the Copy. · Do not send documents that are not rectangular. · · Never use documents that have wet or sticky surfaces, wrinkles, staples, or paper clips. If your documents are heavily bent, creased or torn, make a copy on a photocopier and send the copy instead. User’s Guide: English | 91 92 Single Page Specifications Multiple Page Specifications Also see “Basic Faxing, Document Guidelines, General.” Width Minimum 5.8 inches (148 millimeters) Maximum 8.5 inches (216 millimeters) Length Minimum: 5 inches (128 millimeters) Maximum: 14 inches (356 millimeters) Paper Weight Minimum 13 pounds (50 g/m²) Maximum 28 pounds (105 g/m²) Paper Thickness Minimum 0.002 inches (0.06 millimeters) Maximum 0.006 inches (0.15 millimeters) Also see “Basic Faxing, Document Guidelines, General.” For very heavy paper, load and send pages individually. Width Minimum 5.8 inches (148 millimeters) Maximum 8.5 inches (216 millimeters) Length Minimum: 5 inches (128 millimeters) Maximum: 14 inches (356 millimeters) Paper Weight Minimum 13 pounds (50 g/m²) Maximum 28 pounds (105 g/m²) Paper Thickness Minimum 0.003 inches (0.08 millimeters) Maximum 0.005 inches (0.13 millimeters) Capacity 50 sheets of standard paper, 20 pound (80 g/m²) | OKIFAX 5780/5980 Loading Documents To prevent paper jams and problems during operation: · Stack your documents neatly · Align document edges before loading · Don’t load different size documents at the same time ! You can load and prepare to transmit a document while your machine is still sending or receiving another message (as long as the document feeder is clear). This is called Dual Access. To do this, load the document, select your location and press the Start key. Your document will be sent when the current communication ends. 1 Adjust the document guides (1) to the width of the paper you are using. Fig_01.eps 1 2 Neatly stack your documents, then insert them face down into the document feeder. Adjust the document guides for a snug fit. Fig2_35.eps User’s Guide: English | 93 3 4 The machine grips the documents, and pulls in the bottom page. If necessary, use the Type of Original (Contrast) and Resolution keys to adjust for the best possible image quality. Contrast Press the Type of Original key until the desired contrast indicator (NORMAL, LIGHT, DARK) lights. · For documents with normal contrast (default setting), use NORMAL contrast. · For documents that are too light, use LIGHT contrast. 5759_quality.eps · For documents that are too dark, use DARK contrast. The default setting is NORMAL (NORMAL). 5 Your documents are now ready for faxing or copying. Resolution Press the Resolution key until the desired resolution indicator (STD, PHOTO, EX. FINE, FINE) lights. · For normal office documents, use STD (standard) resolution (default). · For documents with small type or other fine details, use FINE or EX.FINE resolution. · For documents with photos or many shades of gray, use PHOTO resolution. The default resolution is standard (STD). 94 | OKIFAX 5780/5980 Sending a Fax You may send a fax to a single location or to multiple locations. This section describes faxing to a single location. There are two ways to send one fax to multiple locations using one fax session: group fax or broadcast fax. See “Sending a Fax to Multiple Locations.” Procedure 1 Load your documents. 2 Select the entry method, referring to the instructions in the following sections. Entry methods are: · One-Touch · 2- or 3-Digit Speed Dial · Search · Numeric Keypad · External Telephone User’s Guide: English | 95 Using a One-Touch Speed Dial Key Using 2- or 3-digit Speed Dial Press the One-Touch key you have programmed. 1 2 Fig1_08a.eps 3 4 Press the Speed Dial/Search key. Enter the Speed Dial number (2 or 3-digit) using the numeric keypad. Press the Enter Key. Wait. The document will begin faxing. 5759_74.tif 96 | OKIFAX 5780/5980 Using the Search Function Using the Numeric Keypad 1 1 2 2 3 4 Press the Speed Dial/Search key. The display will show ENTER 1’ST CHAR. Using the One-Touch key, enter the first letter of the name of the location you want to transmit to. Repeatedly press to scroll through the list of location IDs beginning with the selected letter. 3 Dial as you would on a normal telephone. If you make a mistake, press the SPACE key to back up one space. Then, enter the correct number. Press the Start key. 5759_82.tif When the correct location is found, press the Start key to begin faxing. Fig2_31.eps Using An External Telephone To use this feature, you must have an external, optional handset or telephone connected to your fax machine. 1 Pick up the receiver and dial the number. If the receiving machine is in automatic reception mode, you will hear a high-pitched tone. 2 If someone answers, tell them to press the Start key on their machine. 3 You (the sender) must press the Start key on your machine. User’s Guide: English | 97 Rejecting Unsolicited Fax Messages Closed Network Setting a Closed Network Speed Access 21 If closed network is on, your machine will ONLY accept faxes from numbers programmed as Speed Dial Numbers. This keeps out unwanted faxes (such as advertising). You can also set your machine to send faxes to ONLY the numbers programmed as Speed Dial Numbers. The Closed Network settings are: 1 2 3 · Limited reception (RX) · Limited transmission and reception (TX/RX) · No limitations (OFF). This is the default setting. ! If Closed Network is set to TX/RX or RX, your machine will ONLY accept faxes from numbers programmed as Speed Dial Numbers. Any numbers NOT programmed as Speed Dials will be rejected by the fax machine. 98 | OKIFAX 5780/5980 4 Press Menu/Exit to enter the menu. Input speed access number 21 (Closed Network). Wait. When Closed Network displays, press or to select a setting. Press Enter. Press Menu/Exit to return to standby mode. Power Failures A battery in your fax machine prevents the loss of data stored in memory at the time of a power outage. Typical memory-backup time with a fully charged battery is 72 hours. If data is in memory when power is restored, the machine continues operations from the point when power was lost. If the data in memory is lost when power is restored, the Power Outage Report prints. Power Outage Report Use this report to determine which received messages you may have lost, and which transmissions you may have to resend. For more information, refer to “Basic Faxing, Receiving Messages to Memory.” User’s Guide: English | 99 Display Messages Here are some of the messages you may see during a typical fax transmission. (location) The remote location’s Personal ID, TSI/CSI, Location ID or the telephone number you entered will identify the location during transmission. CALLING The machine dialled a number (remote location), made contact, and that number is ringing. 100 | OKIFAX 5780/5980 SENDING The machine is transmitting a fax. RESULT = OK The fax was sent successfully. COMMUN. ERROR If you see this or another error message, a problem occurred during the communication. Try resending the fax. For more information, see “Problem Solving.” Basic Faxing Situations Real-Time Dialing Confirming Results Occasionally you may want to dial numbers in real time, one digit at a time. Press the Hook key on your control panel to open a telephone line. You will hear a dial tone. Enter the number. If an external telephone is connected to your machine, you can dial in real time by picking up the handset. After transmission, press the Enter key once (with no documents loaded). A message displays on the control panel, confirming your transmission. To print the Message Confirmation Report (MCF), press the Enter key a second time. See “Reports, Message Confirmation Report.” Redialing If a line is busy, or there is no answer, the machine waits and then automatically redials the number. Also, if the machine is transmitting from memory and a communication error occurs, it automatically redials the number and sends the fax again. You can redial a number at any time by pressing the Redial key. User’s Guide: English | 101 102 Stopping a Transmission Receiving Faxes Manually To stop a transmission while it is in progress: 1 Press the Stop key twice. The display shows STOPPED. 2 If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the Stop key again. The machine feeds the document the rest of the way through the document feeder. If your machine is set to the manual receive (TEL) mode, follow the instructions below to receive faxes. You need to have an optional handset installed, or an external handset connected. 1 When your telephone or fax machine rings, pick up the handset. If a person is on the line, carry on your conversation. 2 If a signal from a remote fax machine is heard, or if a person wishes to fax you a document after a conversation, press the Start key. 3 When the RECEIVING message appears on the display, hang up the handset. The machine will emit a tone following disconnection, telling you that the transmission was successful. | OKIFAX 5780/5980 No Paper Reception No Toner Reception When your machine runs out of paper: When your machine is running low on toner it displays TONER LOW, REPLACE TONER CART. · · A NO PAPER, REPLACE PAPER message appears on the display. · The machine continues to receive faxes in memory. · Any messages received in memory are printed when the paper is replaced. For more information, see “Basic Faxing, Receiving Messages to Memory.” If user function 16:NO TONER MEM.RX is set to OFF (default setting), and the print quality is still legible, you can continue to use the toner cartridge without replacing it. When the print quality is not legible, replace the toner. · If User Function 16:NO TONER MEM RX is set to ON, your machine automatically receives and stores messages in its memory when toner is low. The message MSG. IN MEMORY appears on the display. For more information, see “Basic Faxing, Receiving Messages to Memory.” User’s Guide: English | 103 Receiving Faxes to Memory When your machine is set to Memory Reception Mode (MEM), it receives data into memory without printing and displays MSG. IN MEMORY. See “Setting Basic Features, Setting the Answering Mode, Memory Reception Mode.” You may want to set your machine for memory reception if you receive faxes containing confidential information. 104 | OKIFAX 5780/5980 When Are Faxes Received to Memory? Your machine receives messages into memory if · you set (program) the machine to receive messages to memory · the machine runs out of paper · the machine runs out of toner When Are Memory Messages Printed? Memory Message Limitations When messages are received into memory, they will print when The amount of memory installed in your machine determines how many messages may be stored. You always know how much memory is available to you. The amount of available memory is shown on the display panel. This amount varies, depending on what has already been entered into memory. A battery in your fax machine prevents the loss of data stored in memory at the time of a power outage. Typical memory-backup time with a fully charged battery is 72 hours. If data is in memory when power is restored, the machine continues operations from the point when power was lost. If the data in memory is lost when power is restored, the Power Outage Report prints. · paper is replaced, if the machine ran out of paper · you request them, if the machine is set to receive messages to memory · when the machine is switched from Memory Reception Mode to Auto Receive Mode User’s Guide: English | 105 Active Memory Files Report This report provides a list of all messages stored in your machine’s memory, including documents waiting for transmission and documents which have been received and not yet printed. Information provided on this report includes: · 106 The date and time at which the message was scanned into memory for transmission. · The name or telephone number of the machine you were communicating with. · The communication mode used for each transmission or reception. · The number of pages. | OKIFAX 5780/5980 Printing the Active Memory Files Report 1 2 3 4 Press Menu/Exit to enter the menu. Press to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want, then press Menu/Exit to return to standby mode. Printing Messages Stored in Memory 1 2 3 Press Menu/Exit to enter Menu. Press to select Print from Memory. Press Enter. Press to select Print Memory Msg. Press Enter. ! If a memory reception password has been set, enter the 4-digit password. Press Enter. 4 All data in memory is printed. ! If you switch to Auto Receive Mode (disabling Memory Reception Mode), all messages stored in memory are printed out. Canceling Messages Stored in Memory Erasing Messages Received in Memory Without Printing Them 1 2 3 4 5 6 7 Press Menu/Exit to enter Menu. Press to select Print from Memory. Press Enter. Press to select Print Memory Msg. Press Enter. MSG. IN MEMORY, PRINTING displays. To erase the message instead of printing it, press the Stop key. The display shows PRINT MEMORY MSG. MEMORY CANCEL? Press Enter to erase the message from your machine’s memory. User’s Guide: English | 107 Messages in Memory and Power Losses A battery in your fax machine prevents the loss of data stored in memory at the time of a power outage. Typical memory-backup time with a fully charged battery is 72 hours. If data is in memory when power is restored, the machine continues operations from the point when power was lost. If the data in memory is lost when power is restored, the Power Outage Report prints. 108 | OKIFAX 5780/5980 Power Outage Report Use this report to determine which received messages you may have lost, and which transmissions you may have to resend. Dual Access Your fax machine’s dual access feature allows you to load and prepare to transmit a document while it is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you spend waiting for other operations to finish. Dual Access applies · while making a copy · while sending a fax · while receiving a fax What You Can Do While Making Copies While your fax machine is making copies, you can: 1 Continue to receive faxes while copies are printing. User’s Guide: English | 109 What You Can Do While Sending a Fax After your fax machine has finished scanning a document into memory and while it is transmitting from memory, you can: 1 Make copies. 2 Load another document and prepare it for transmission. You can continue to load documents as long as memory is available in your machine. When the first transmission is complete, the next fax you have loaded is automatically sent. 3 Enter the fax number before loading a document. Why is this important? Documents are placed FACE DOWN on the feeder of your machine. If the only record of the fax number you are dialing is printed on the document being sent, it can be difficult to remember the number. Entering the number before loading the document allows you to see the number when keying. Once the number is entered, place the document (face down) on the feeder. 110 | OKIFAX 5780/5980 ! For situations 2 and 3, TX Prep Activated displays for 2-3 seconds. Do not attempt to load documents during this short time! What You Can Do While Receiving a Fax While your machine is receiving a fax, you can: 1 Load another document and prepare it for transmission. You can continue to load documents as long as memory is available in your machine. When the first transmission is complete, the next fax you have loaded is automatically sent. 2 Continue to receive faxes while earlier received messages are printing, if your machine is set to receive faxes into memory. 3 Enter the fax number before loading a document. Why is this important? Documents are placed FACE DOWN on the feeder of your machine. If the only record of the fax number you are dialing is printed on the document being sent, it can be difficult to remember the number. Entering the number before loading the document allows you to see the number when keying. Once the number is entered, place the document (face down) on the feeder. ! For situations 1 and 3, TX Prep Activated displays for 2-3 seconds. Do not attempt to load documents during this short time! User’s Guide: English | 111 Making Copies Your machine can be used as a convenience copy machine. It can produce up to 99 copies at one time. There are two copy stacker capacities. · To Make Copies 1 Load the document(s) in the document tray. Fig2_35.eps 250 sheets for face-down copies · 10 sheets for face-up copies Documents fed through the automatic document feeder print at 600 dpi. Paper used for copying has two possible paper sources. · paper tray · manual paper feeder 2 3 4 5 112 | OKIFAX 5780/5980 Press Copy. The display shows Number of Copies. If only one copy is required, wait. The machine begins copying. To make multiple copies, enter the number of copies you want. Use the numeric keypad. Press Copy again. The machine begins making copies. Manual Paper Feeder Use the manual paper feeder to make a copy on paper different from the paper loaded in the paper tray. 1 Load the document in the document tray. 2 Fold down the manual paper feeder tray. 3 Insert a sheet of paper (face up) on the tray and push into the slot until the machine grabs hold of the paper. 5759_87a.eps Fig2_36.eps 4 Press Copy. ! If you are making more than one copy, feed paper continuously one sheet at a time. User’s Guide: English | 113 Face Up Stacking/Face Down Stacking ! If the lever is set for face up, faxing is disabled. The machine can process copies in two ways. · stacked with printed side up (Face Up) or · stacked with print side down (Face Down) The position of the lever determines how the copies are stacked. The lever is located on the side of the machine, above the power switch. 5759_87a.eps 1 2 1 2 114 | OKIFAX 5780/5980 In the top position (1), copies exit the machine face down. In the bottom position (2), copies exit face up. You can use the “face up” position only when · copying · using PC Print (MFP option) Sending a Fax to Multiple Locations Group vs. Broadcast There are two ways to send one fax to multiple locations using one fax session. · Group · Broadcast ! Individual destination numbers included as part of either method may be saved (programmed) into your fax machine as One-Touch or 2- or 3–digit Speed Dial numbers. These saved (programmed) numbers must exist before sending a fax. See “Programming Speed Dial Numbers.” User’s Guide: English | 115 116 Group Fax Broadcast Fax A group fax is a fax sent to several locations. A group fax is meant to be repeated. The group is a collection of fax numbers to which you regularly or repeatedly send communications. This set of numbers is saved (programmed) into the machine. A broadcast fax is a fax sent to several locations. A broadcast fax is a one-time event (not meant to be repeated). The broadcast (a collection of destination numbers) is not saved (programmed) into the machine. ! ! | Individual destination numbers included as part of the group fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3–digit Speed Dial numbers. The Group (a collection of individual destination numbers) can be saved. OKIFAX 5780/5980 Individual destination numbers included as part of the broadcast fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3–digit Speed Dial numbers. The Broadcast (a collection of individual destination numbers) cannot be saved. Group Faxing What is a Group Fax? If you often send a fax to many fixed locations, setting up these locations as a group will save time. A group fax is a fax sent to several locations. A group fax is meant to be repeated. The group (a collection of destination numbers [where the fax is going to] IS saved (programmed) into the machine. You can create up to 20 different groups of telephone numbers. Each group may have a maximum of xxx locations. where xxx = 140 (Model 5780) 230 (Model 5980) Each group is listed by a group dial number. Each group can be assigned a name (Group ID) for alphabetic searches. User’s Guide: English | 117 Programming a Group ! The locations you use to create a group MUST BE programmed as One-Touch, 2-digit, or 3-digit Speed Dials before you create a group. Refer to “Programming Speed Dial Numbers.” 1 2 3 Print the Group Directory Report before programming a Group. This report is a reference of group numbers already programmed. See “Reports, Group Directories.” 4 5 6 7 118 | OKIFAX 5780/5980 Press Menu/Exit to enter the Menu. Press to select Location Program. Press Enter. The cursor will be at Speed Dial. Press to select Group. Press Enter. Input a group dial number (from 1-20). Press Enter. Enter locations by pressing either a One-Touch key or the Speed Dial number. Press Enter. Continue until all locations are entered. Press Start. Enter a Group ID (name). Press Enter. Press Menu/Exit to return to standby mode. Deleting Groups ! Print the Group Directory Report before deleting a Group. This report is a reference of group numbers already programmed. See “Reports.” You can delete an entry in a group, several entries, or the entire group. To delete an entry, perform the delete procedure for only that entry. To delete several entries, perform the delete procedure for each entry you want to delete. To delete a group, you must first delete all of the numbers assigned to the group. Repeat the delete procedure as many times as there are entries. When all entries are deleted, the group name is automatically deleted. 1 2 3 4 5 6 7 8 9 Press Menu/Exit to enter the Menu. Press to select Location Program. Press Enter. The cursor will be at Speed Dial. Press to select Group. Press Enter. Input a group dial number (from 1-20). Press Enter. At Select Locations(s). Press Enter. Press or to select the entry you want to delete. Press Clear or Enter. The entry information displays. Press Clear. The entry is now deleted from group. To delete the group, repeat steps 6 and 7 for all entries in the group you want to delete. Press Menu/Exit to return to standby mode. You DO NOT delete the assigned numbers from their Speed Dial locations. You DO DELETE the entries assigned to the group. User’s Guide: English | 119 Sending a Fax to a Group 1 2 3 Load your documents. Press the Menu / Exit key. The display will show: 6 MENU 1>GROUP TX 2 DELAYED TX 3 DELAYED BATCH TX 4 5 120 | Press the Enter key. A list of groups will be displayed. OKIFAX 5780/5980 7 You may select one group or multiple groups. There are three ways to find a group. scrolling by name by number For more information, refer to “Sending a Fax to Multiple Locations, Sending a Fax to a Group, Finding a Group.” Press the Start key. Finding a Group Scrolling By Number Press or to scroll the group you want to send to. Press the Speed Dial Search key. Press the # key, and enter xx (xx is the number for the group). Press the Enter key. The group name will appear on the display. To confirm, press the Enter key. If you are sending to one group, press the Enter key. or If you are sending to multiple groups, scroll through the list and select each group you want to send to. An * will appear in front of each group that has been selected. When you have selected all of the groups, press the Enter key. By Name Press the Speed Dial Search key. Input the first character of the Group ID. The group name will appear on the display. User’s Guide: English | 121 Finding a Group Name You can find a group name by using the Group Directory Report · This report is a reference of group numbers already programmed. See “Reports.” Group Directory Report · Speed Dial/Search If you do not know the name of the group · use the Group Directory Report or · Press Speed Dial/Search key twice. Then scroll through the list. If you know the name of the group, press the Speed Dial/ Search key, enter the first letter of the name of the group, and scroll through the list. 122 | OKIFAX 5780/5980 Using Speed Dial/Search 1 The Speed Dial/Search key allows you to access an alphabetical list of the Speed Dial and Group names programmed into your machine. To search, press the Speed Dial/Search key. If you know the name of the group, use the first letter of the name of the group to search. 2 3 If you do not know the name of the group, press the Speed Dial/Search key. ! All searches are done by the first character entered for the location name. Remember this when programming the name. 4 Press the Speed Dial/Search key. The display will show ENTER 1-ST CHAR. Using the One-Touch key, enter the first letter of the name of the location you want to transmit to. Repeatedly press to scroll through the list of location IDs beginning with that letter. This list is an alphabetical list of ALL Speed Dials and Groups programmed into the machine. Groups are indicated by a # before the name. When the correct location is found, press the Start key to begin faxing. Fig2_31.eps User’s Guide: English | 123 Broadcasting What is a Broadcast Fax? A broadcast fax is a fax sent to several locations. A broadcast fax is a one-time event (not meant to be repeated). The broadcast, a collection of destination numbers [where the fax is going to], IS NOT saved (programmed) into the machine. 124 | OKIFAX 5780/5980 ! The locations you use during a broadcast CAN BE programmed as One-Touch, 2-digit, or 3-digit Speed Dials before you create a broadcast. Refer to “Programming Speed Dial Numbers.” Sending a Broadcast Fax 1 2 3 4 5 Load the document. Enter the programmed location. Use a One-Touch key, 2or 3– Digit Speed Dial, Group Directory, or enter a number on the numeric keypad. Press Enter. Repeat Steps 2 and 3 until all locations for the broadcast are input. For more information, refer to the Notes, below. To delete a location from the broadcast, refer to the following section, “Deleting a Location from a Broadcast Fax.” At this point, you have three options. ! Notes If Auto Start is set to ON (default setting) you will have 2 seconds between steps 2 and 3 (if using a Speed Dial and only after the first entry) to input the next location before machine begins dialing. To change this, set Auto Start (User Function #42) to OFF. Press Enter to display the locations for the broadcast. Press Enter twice to print the locations for the broadcast. Press Start to begin faxing. User’s Guide: English | 125 Deleting a Location from a Broadcast Fax To delete a location from a broadcast fax (after Step 4 of the previous section, “Sending a Broadcast Fax”), follow these steps. 1 Press Enter. 2 Press . 3 Press Enter. 4 Press or to move the cursor to the location name. 5 Press Enter or Clear. 6 Press Clear. The location is deleted from the braodcast. 126 | OKIFAX 5780/5980 Advanced Operations The advanced operations are: · Delayed Faxing Delayed Fax Transmission Delayed Batch Transmission · Priority Transmissions · Confidential Faxes · Call Forwarding · Relay Faxing · Polling Transmission (sending documents requested by another fax machine) User’s Guide: English | 127 Delayed Fax vs. Delayed Batch A delayed fax transmission is one fax sent to one location, group, or broadcast, at a time and date specified by you. A delayed batch transmission is a little more complicated. In a delayed batch transmission, faxes to a single location are not sent until a specified time. The faxes are sent at the same time every day. Imagine that your fax machine is located in the main office, and you send faxes to your sales force. Your machine can be programmed to hold all documents being sent to a fax number (salesperson) until a time you specify. When it is the specified time, all held documents are sent to the number. The numbers programmed into One-Touch Keys 31 through 40 are used for delayed batch transmissions. 128 | OKIFAX 5780/5980 ! Delayed Batch Transmissions can ONLY use One Touch Keys 31 through 40. Delayed Faxing What is Delayed Faxing? Delayed Faxing allows you to send documents at a specified time and date. It frees you from having to manually start the transmission. You can scan the document and store the data in memory. The fax machine can send documents at different specified times (sessions). You can program a delayed transmission to occur at any time over the next three days. The number of delayed transmission sessions varies according to the model of your fax machine. Your fax machine can be programmed for up to xx sessions. where xx = 20 (Model 5780) 30 (Model 5980) ! Use the 24-hour format to enter times. For example, 0800 is 8:00 AM, 2000 is 8:00 PM. User’s Guide: English | 129 Sending a Delayed Fax 1 2 3 4 5 6 7 130 | Load the document(s). Press Menu/Exit to enter Menu. Press or to access Delayed TX. Then press Enter. Press or to move between date and time settings, and or to move between columns. Input the desired date and time using the numeric keypad. Press Enter. Enter times following the 24-hour format. For example, 0800 is 8:00AM, 2000 is 8:00PM. Delayed TX shows Select Location(s) on the display. Enter the desired location using either Speed Dial numbers or the numeric keypad. OKIFAX 5780/5980 8 9 Press Start. The machine scans the document(s) into memory, and waits until the programmed time to begin transmission. Above process can be repeated for up to xx times (sessions) when memory is available. where xx = 20 (Model 5780) 30 (Model 5980) Canceling Delayed Transmissions To cancel a delayed transmission before it is sent: 1 Press Stop. 2 The display shows Communication Cancel. 3 The display shows Location ID or Tel. No. of the delayed transmissions currently programmed in the machine. 4 Press or to select transmission to cancel. Press Enter. 5 The Location ID and Tel. No. of the selected transmission will display. After confirmation, press Clear. 6 Selected transmission will be canceled. 7 For a delayed transmission from the document tray, press Stop again to remove the document. 8 Press Menu/Exit to return to standby mode. User’s Guide: English | 131 Delayed Batch Transmission In a delayed batch transmission, all faxes to a single location are held until a specified time. The specified time is a daily event (the faxes are sent at the same time every day). Imagine that your fax machine is located in the main office, and you send faxes to your sales force. Your machine can be programmed to hold all documents being sent to a fax number (salesperson) until a time you specify. When it is the specified time, all held documents are sent to the number. Locations must be programmed into Speed Dial (One-Touch) numbers 31-40. To perform a delayed batch transmission, you must 132 · program the delayed batch destination number (OneTouch numbers 31-40). · set the batch TX time function · send a fax as part of a delayed batch transmission | OKIFAX 5780/5980 Program the Delayed Batch Destination Number The destination number of the location receiving the Delayed Batch Transmission (where you are sending to) must be assigned to a One-Touch Speed Dial. You must use one of the One-Touch Keys 31 through 40. Refer to “Programming Speed Dial Numbers.” Setting the Batch TX Time Function ! Locations used for Delayed Batch Transmission must be programmed into Speed Dial numbers 31 through 40 before the Batch TX Time may be set. 1 2 Press Menu/Exit to enter the menu. Press to select Location Program. Press Enter. 3 4 Press to select Batch TX Time. Press Enter. Enter the Speed Dial number of the desired location. Use the numeric keypad to enter the number. Press Enter. When prompted, enter the desired time. Press Enter. 5 ! Use the 24-hour format to enter times. For example, 0800 is 8:00 AM, 2000 is 8:00 PM. Remember that delayed batch transmissions are sent at the same time every day! 6 Press Menu/Exit to exit. User’s Guide: English | 133 Send a Fax as Part of a Delayed Batch 1 2 3 4 Load the document(s). Press Menu/Exit key to enter the menu. Press to select Delayed Batch TX. Press Enter . Enter the Speed Dial number of the desired location using the assigned One Touch key or the numeric keypad. Press Enter. ! Locations used for Delayed Batch Transmission must be programmed into Speed Dial numbers 31 through 40. 5 6 Location and transmission time set displays. Press Start. The machine scans the document(s) into memory, and waits until the programmed time to begin transmission. Repeat above steps 1-7 to prepare multiple sessions. 7 134 | OKIFAX 5780/5980 ! Use the 24-hour format to enter times. For example, 0800 is 8:00 AM, 2000 is 8:00 PM. The amount of available memory determines how many batch transmissions you may set. Once memory is filled, no more sessions will be accepted. Canceling Delayed Batch Transmissions To cancel a delayed transmission before it is sent: 1 Press Stop. 2 The display shows Cancel Communication. 3 The display shows Location ID or Tel. No. of the delayed transmissions currently programmed in the machine. 4 Press or to select transmission to cancel. Press Enter. 5 The Location ID and Tel. No. of the selected transmission will display. After confirmation, press Clear. 6 The selected transmission will be canceled. 7 Press Menu/Exit to return to standby mode. User’s Guide: English | 135 Priority Transmission When you need to send a document immediately, use priority transmission. With priority transmission, your urgent fax is processed before anything else. A priority transmission document will be sent before · any previously scanned documents · any received (incoming) documents Sending a Priority TX 1 2 3 4 5 6 7 8 136 | OKIFAX 5780/5980 Load the document(s). Press Menu/Exit to enter the menu. Press to select Priority TX. Press Enter. Input the desired location using a Speed Dial number or the numeric keypad. Press the Start key. The machine scans the document(s) into memory and assigns first priority for transmission. If all memory is used, the display shows Memory Overflow, Send Scanned Pages? To send scanned pages, press Enter. Confidential Faxes Facsimile machines are often located in open areas where anyone can look through the messages received. The confidential fax feature controls access to faxes. A confidential fax is a fax sent or received to the secured memory of a machine. This secured memory is called a personal mailbox (or sub-address number). Your machine can send and receive confidential faxes. Confidential faxes require that: 1 Both communicating machines (the machine being sent from [sender] and the machine being sent to [receiver]) support compatible confidential fax standards, i.e. both machines are OKIFAX (or compatible) products or both machines are equipped with a sub-address function 2 Confidential Faxes may be · Sent · Received · Programmed (Mailboxes) · Printed ! Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance. Confidential mailbox addresses be shared On your machine, the address is the number (1 to 16) of the confidential mailbox. User’s Guide: English | 137 Programming Personal (Confidential) Mailboxes Speed access no. 04. A personal (confidential) mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox. For your machine, the address is the number (1 to 16) of the mailbox. Your machine can be programmed to manage 16 personal mailboxes. When set up, each mailbox is opened as a Confidential Mailbox, Bulletin Polling Mailbox, or Relay Broadcast Mailbox. Messages stored in a mailbox cannot be printed until the correct password is entered. 138 | OKIFAX 5780/5980 ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions. ! Print the Personal Box List to see which mailboxes are available. Refer to “Reports, Box Information.” Creating a Personal (Confidential) Mailbox 1 2 3 4 5 6 7 Press Menu/Exit to enter the Menu. Input speed access number 04, wait. Enter the personal box number (1-16). Press Enter. This is the address. Press or to select Confidential. Press Enter. Input a 4-digit numeric password (0000-9999). Press Enter. Repeat steps 3-5 until the desired number of confidential mailboxes is created (up to 16). Press Menu/Exit to return to standby mode. User’s Guide: English | 139 Changing a Password Speed access no. 04. ! A mailbox must be empty before it can be modified or closed. To change a password: 1 Press Menu/Exit to enter Menu. 2 3 4 5 6 7 140 | Input speed access no. 04. Wait. Enter the number of the personal mailbox to be modified. Press Enter. Press Enter to select Password Change. Input the existing (old) 4-digit numeric password. Press Enter. Input the new 4-digit numeric password. Press Enter. Press Menu/Exit to return to standby mode. OKIFAX 5780/5980 ! If the message Invalid Operation is displayed, the mailbox selected contains one or more messages. The mailbox must be empty before a change can be made. ! Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance. Closing a Mailbox Speed access no. 04. ! A mailbox must be empty before it can be closed. ! If the message Invalid Operation is displayed, the mailbox selected contains one or more messages. The mailbox must be empty before a change can be made. To close a mailbox: 1 Press Menu/Exit to enter Menu. 2 3 4 5 6 7 Input speed access no. 04. Wait. Enter the number of the personal mailbox you are working with. Press Enter. Press or to select Close. Press Enter. At Close Box?, press Enter. At Password, enter the 4-digit numeric password. Press Enter. Press Menu/Exit to return to standby mode. User’s Guide: English | 141 Sending Confidential Faxes When a confidential fax is sent, it is received to a personal mailbox (or sub-address number). The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox. Your machine can send messages to up to 16 designated mailboxes in remote machines. ! You cannot access a mailbox without the address and password. | ! You must know the address of the confidential mailbox you are sending to. 1 2 3 4 Load the document(s). Press Menu/Exit to enter the menu. Press to select Confidential TX. Press Enter. Use the numeric keypad to enter the address of the confidential mailbox (up to 20 characters). Press Enter. Use a Speed Dial number or the numeric keypad to enter the desired location. Press Start. 5 To send a fax to a mailbox, you must know the address of the mailbox. For your machine, the address is the number (1 to 16) of the mailbox. 142 To send a confidential fax: OKIFAX 5780/5980 6 Receiving Confidential Faxes A confidential fax is received to a personal mailbox (or subaddress number). The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox. Your machine can receive confidential faxes from · · OKIFAX (or compatible) machines or machines with a sub-address function When you receive a confidential fax, it is stored in memory. It will not print until the proper password is entered. ! If you wish to receive confidential faxes, you must provide your confidential mailbox address to the people sending you faxes. For your machine, the address is the number (1 to 16) of the mailbox. You cannot access a mailbox without the address and password. A confidential fax is stored in memory and will not print until the proper password is entered. Be sure to record both the address and password of each confidential mailbox. Keep the record in a safe place. If you forget a password, you will need to contact a Service Dealer for assistance. User’s Guide: English | 143 Knowing You’ve Received a Confidential Fax Confidential Reception Report Every time your machine receives a confidential fax, the Confidential Reception Report prints. This report lists the mailbox number(s) that received faxes. Printing Confidential Faxes ! You must know the address and password of the confidential mailbox you wish to print from. The Confidential Reception Report has the mailbox address. 1 2 Press Menu/Exit to enter Menu. Press to select Print from Memory. Press Enter. 3 4 Press to select Print Personal Box. Press Enter . Enter the personal mailbox number (1-16) that is holding the message, press Enter. Enter a 4-digit password for the mailbox. Press Enter. The message prints, and the machine returns to standby. 5 6 Tip: If no message is stored in the personal mailbox, No Data in Memory displays. 144 | OKIFAX 5780/5980 Deleting Confidential Faxes ! You must know the address and password of the confidential mailbox you wish to delete from. The Confidential Reception Report has the mailbox address. 1 2 Press Menu/Exit to enter Menu. Press to select Print from Memory. Press Enter. 3 4 Press to select Print Personal Box. Press Enter. Enter the personal mailbox number (1-16) that is holding the message. Press Enter. Enter a 4-digit password for the mailbox. Press Enter. When Box No. =XX (Conf) Printing displays, press Stop. Print Personal Box Memory Cancel? displays. Press Enter. The fax is deleted and the machine returns to standby mode. 5 6 7 User’s Guide: English | 145 Call Forwarding Your fax machine can automatically forward incoming faxes to a predetermined number. This number may be up to 40 characters (0-9, *, #, +, Pause, Space) long. To use forwarding, you must 1 set the forwarding number. 2 set the Auto Answer mode to FWD. 146 | OKIFAX 5780/5980 Set a Forwarding Number 1 2 3 4 5 Press Menu/Exit to enter the menu. Press to select Location Program. Press Enter. Press to select Forwarding No.. Press Enter. Enter the telephone number. Press Enter. Press Menu/Exit to return to standby mode. Set the Auto Answer Mode to FWD Clear Forwarding Mode 1 2 3 4 5 Press Menu/Exit to enter the menu. Press to select Setup. Press Enter. Press to select Machine Settings. Press Enter. Press to select Auto Answer mode. Press Enter. Press to select FWD. Press Enter. 1 2 3 4 5 Press Menu/Exit to enter the menu. Press to select Setup. Press Enter. Press to select Machine Settings. Press Enter. Press to select Auto Answer mode. Press Enter. Press to select Fax: Auto Receive Mode. 6 Press Menu/Exit to return to standby mode. 6 Press Enter. Press Menu/Exit to return to standby mode. ! Messages received while the machine was set to forward will still forward. User’s Guide: English | 147 Forward on Paper/Toner Error Your machine can provide a backup in case it runs out of toner or paper. When a Paper/Toner Error forwarding number is programmed, and your machine runs out of paper or toner, any faxes received are forwarded to the programmed number. Forward on Paper/Toner will not work if the machine is set for 148 Setting a Paper/Toner Error Forwarding Number 1 2 3 4 · Forwarding Mode (FWD) · Manual Receive Mode (TEL) 5 · Memory Reception Mode (MEM) ! | OKIFAX 5780/5980 Press Menu/Exit to enter the menu. Press or to select Location Program. Press Enter. Press to select Forward on P-ERR. Press Enter. Enter the telephone number (up to 40 characters (0-9, *, #, +, Pause, Hyphen, Space). Press Enter. Press Menu/Exit to return to standby mode. Polled or confidential faxes cannot be forwarded. Backup File TX General Information Activate Backup File TX /Set the Password Backup File TX is User Function Setting 33. This feature lets you set up your machine automatically send a copy of every fax it sends or receives to a predetermined number. To use this feature, you need to Follow this procedure to Activate the Backup File TX and to set the password. 1 Press Menu/Exit to enter the Menu. 2 Using the numeric keypad, enter 33. The display shows BACKUP FILE TX. 3 Using the numeric keypad, enter a four-digit password. Be sure to write down the password and keep it in a safe place. Press Enter. 4 Press (SHIFT DOWN) to select ON. Press Enter. · activate it · set a four-digit password · program the number of the backup recipient The backup recipient is the fax machine to which copies of your correspondence are sent. ! You must enter the password in order to change the location of the backup recipient, turn the feature off, or change the password. ! You must enter the password in order to change the location of the backup recipient, turn the feature off, or change the password. User’s Guide: English | 149 Program Backup Recipient The backup recipient is the fax machine to which copies of your correspondence are sent. Follow this procedure to program the Backup Recipient’s fax machine number. 1 Press Menu/Exit to enter the Menu. 2 Press (SHIFT DOWN) to move to LOCATION PROGRAM. Press Enter. 3 With SPEED DIAL selected, press Enter. 4 Using the numeric keypad, enter 40. Press Enter. 5 Enter the password you set for the backup file feature. Press Enter. 6 Program the fax number and location information for the backup recipient. Program it as you would for any speed dial. Refer to “Programming Speed Dial Numbers”. 7 Press Menu/Exit to return to standby mode. 150 | OKIFAX 5780/5980 ! You must enter the password in order to change the location of the backup recipient, turn the feature off, or change the password. Relay Faxing What is an example of Relay Faxing? Imagine that you need to send a fax to a number of locations in another area code. With Relay Faxing, you (the relay initiating station) send one fax (transmission) long distance to another machine (the relay key station [hub]). The relay key station (hub) then sends the fax to all of the other machines/locations in the area code, at local rates. Relay faxing allows one machine to send a document to another machine, which then forwards the document to a number of other locations. Two different machines are involved in transmitting a relay fax: the relay initiating station and the relay key station (hub). The OKIFAX 5780 machine can function as an initiating station. The OKIFAX 5980 machine can function as an initiating station and a relay key station (hub). The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. ! The relay initiating station and the relay key station (hub) must coordinate efforts before a relay fax can be sent. ! Relay Faxing is different from group faxing. In Group Faxing, a fax is sent to a preprogrammed group of locations directly from the fax machine. ! At this writing, the OKIFAX 2600, OKIFAX 5750/5950 Series, and OKIFAX 5980 are the only OKIFAX machines that can function as relay key stations (hubs). ! If you cannot access Relay Fax features, contact your service dealer. A Service Function setting (Technical Function 36) may require adjustment. ! All machines involved in a Relay Fax should be set to Auto Receive mode. See “Setting Basic Features, Setting the Answering Mode.” User’s Guide: English | 151 Using Your Machine as a Relay Initiating Station Your machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents. Before you program your machine to initiate a relay broadcast, you must have the information listed below. Relay Password · Relay Password Relay Group Numbers · Relay Group Numbers · Relay Key Station (Hub) number These 2-digit numbers are the numbers of groups of locations programmed into the relay key station (hub). · Contact number for Relay Broadcast Report Relay Key Station (Hub) Get the relay password, the relay group numbers, and the relay key station (hub) number from the relay key station (hub) operator. The contact number for the relay broadcast report is the number of the relay initiating station, programmed to a special location and in the format used by the relay key station (hub). 152 | OKIFAX 5780/5980 This is the 4-digit relay password that is programmed into the relay key station (hub). The relay key station (hub) is the fax unit that receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines. For this feature to be available, the relay key station (hub) must be an OKIFAX 2600, OKIFAX 5750/5950 Series, or an OKIFAX 5980 fax machine. Contact Number for Relay Broadcast Report The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. To receive the report, the telephone number of the relay initiating station must be programmed into the specified Relay Report Number location. The telephone number of the relay initiating station is called the Relay Report Number. This number is set in the relay initiating station. ! Programming the Relay Report Number 1 Press Menu/Exit to enter the menu. 2 Press to select Location Program. Press Enter. 3 Press to select Relay Report No.. Press Enter. 4 Enter the telephone number of the desired location using the numeric keypad (40 characters max.). Press Enter. 5 Press Menu/Exit to return to standby mode. Be sure to program the number in the format the relay key station uses for dialing. For example, be sure to include the access digit, if required. User’s Guide: English | 153 Relay Broadcast Report The relay key station (hub) can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. To receive the report, the telephone number of the relay initiating station must be programmed into the specified Relay Report Number location. This number is programmed into the relay initiating station. ! 154 | Be sure to program the number in the format the relay key station uses for dialing. For example, be sure to include the access digit, if required. OKIFAX 5780/5980 The Relay Broadcast Report shows: · the page count of the original fax · the total time spent to communicate with all destination machines · the location identification of each destination machine the relay key station (hub) communicated with during the relay fax session · the page count of each fax sent to each destination machine · the results of each destination fax session Initiating a Relay Broadcast 1 2 3 4 5 6 7 8 9 Load the document(s). Press Menu/Exit to enter Menu. Press to select Relay Initiate TX. Press Enter. Enter the password (4-digit number) of key relay station. Press Enter. Enter two-digit numbers of remote stations. Press Enter. Enter the desired location using the Speed Dial number or numeric keypad. Press Start. The machine will scan the document(s) into memory and begin faxing to the key relay station. If all memory is used, the display will show Memory Overflow, Send Scanned Pages? To send scanned pages, press Enter. User’s Guide: English | 155 Using Your Machine as a Relay Key Station (Hub) ! OKIFAX 5980 only! Your machine can act as the relay key station (hub), which receives the original document from the relay initiating station and then forwards the document to the destination machines. Your machine can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. Before you use your machine as a relay key station (hub), you must: 156 · program the number(s) of the destination machine(s) into your machine · create a group or groups of the destination machine numbers · create a relay password for your machine · determine if you want to print the relay fax when it arrives at your machine | OKIFAX 5780/5980 ! Be sure to record your relay password. Keep the record in a safe place. If you forget the password, you will need to contact a Service Dealer for assistance. Program the Destination Numbers Create the Destination Group(s) Collect the contact numbers for the destination machines to which you will forward the relay fax. Each number must be programmed into your machine as a Speed Dial. See “Programming Speed Dial Numbers.” The Speed Dial numbers of the contact numbers (of the destination machines) must be programmed as a group or groups in your machine. See “Sending a Fax to Multiple Locations, Group Faxing.” You must provide the two-digit group number(s) to the relay initiating station. User’s Guide: English | 157 Create the Relay Broadcast Mailbox (includes Relay Password) ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions. ! Print the Personal Box List to see which mailboxes are available. Refer to “Reports, Box Information.” To create the Relay Broadcast Mailbox (which includes creating the Relay Password) 1 Press Menu/Exit to enter the Menu. 2 Input speed access number 04, wait. 3 Enter the personal box number (1-16). Press Enter. This is the address. 4 Press or to select Relay Broadcast. Press Enter. 5 Input a 4-digit numeric password (0000-9999). Press Enter. ! This password is the Relay Password. You must provide this password to the relay initiating station. 6 The display shows RELAY B.C. ENTRY: 0 SELECT LOCATION(S) PRESS START TO SET ENTER TO CONFIRM 158 | OKIFAX 5780/5980 7 Press the appropriate Speed Dial key(s) for the desired contact numbers. The display alternates between the Step 6 display and [Speed Dial Key Information] ENTER WHEN DONE 8 9 When all locations (contact numbers) are selected, press Start. You can program another Relay Broadcast Mailbox (Steps 3 -9) or Press Menu/Exit to return to standby mode. Relay Entry Report Your machine can print a report of the locations programmed in a Relay Broadcast Mailbox. This report is called the Relay Entry Report. To print the Relay Entry Report, you must know the number (01 to 16) of the Relay Broadcast Mailbox. The Relay Entry Report shows: · date and time the report was printed · the box number · the description (Location ID) of each location (contact number) programmed in the relay broadcast. User’s Guide: English | 159 Status of Relay Broadcast Report Your machine [relay key station (hub)] can send a confirmation report to the relay initiating station when the relay fax session is complete. This confirmation report is called the Relay Broadcast Report. For your machine to send the report, the telephone number of the relay initiating station must be programmed into the Relay Report Number location. This number is programmed into the relay initiating station. ! 160 | Be sure to program the number in the format the relay key station uses for dialing. For example, be sure to include the access digit, if required. OKIFAX 5780/5980 The Relay Broadcast Report shows: · the page count of the original fax · the total time spent to communicate with all destination machines · the location identification of each destination machine the relay key station (hub) communicated with during the relay fax session · the page count of each fax sent to each destination machine · the results of each destination fax session Printing the Relay Fax at the Hub If you set Speed Access 28, Relay Print to ON, your machine will print any relay fax it receives from a relay initiating station. To change the setting of Relay Print (Speed Access 28): 1 Press Menu/Exit to enter the menu. 2 Input speed access number 28. 3 Press or to select ON, press Enter. 4 Press Menu/Exit to return to standby mode. User’s Guide: English | 161 Sending Documents Requested by Another Fax Machine (Polling Transmission) Sometimes it is useful to simply load your documents into your fax machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your fax machine to be polled, or polling transmission. Your machine holds data in memory until transmission occurs. An example of polling transmission is a hospital pharmacy facsimile contacting each unit’s facsimile (Pediatrics, Cardiology, Critical Care, etc.) for prescription orders. Staff can load the prescription orders into the unit facsimile machine. The pharmacy facsimile contacts each unit facsimile and requests the orders. 162 | OKIFAX 5780/5980 There are three types of polling transmission. · Feeder (Document Tray) Polling · Memory Polling · Fax on Demand (Memory Polling [Bulletin]) Explanation of Polling Transmission Types Feeder (Document Tray) Polling In Feeder (Document Tray) Polling, you place the document to be polled in the document tray. A remote machine will then call and collect (poll) the document. ! If you use feeder (document tray) polling, remember that the document remains in the machine until the unit is polled. Only one remote fax can poll your machine if feeder (document tray) polling is used. Only the document placed in the feeder (document tray) can be polled. Feeder (Document Tray) Polling is a one-time occurrence. It can only be repeated by re-loading the document. Memory Polling Memory Polling is very similar to Feeder (Document Tray) Polling. The difference is that the document is saved to memory, instead of occupying the feeder (document tray). In Memory Polling, the document is saved to general memory, not a specific mailbox. When a document to be polled is saved to a mailbox, you are performing Memory Polling (Bulletin), not Memory Polling. ! Only one remote fax can poll your machine if memory polling is used. Only the document saved in memory can be polled. Memory Polling is a one-time occurrence. It can only be repeated by re-loading the document and saving it to memory. User’s Guide: English | 163 Memory Polling (Bulletin) In Memory Polling (Bulletin), the document to be polled is saved to a Personal (Confidential) Mailbox. Several remote machines can contact your machine and request the document. You may also load several documents. Memory Polling (Bulletin) allows for repeat polls. The remote machines can contact your machine and have the document(s) sent again and again. Memory Polling (Bulletin) allows you to use your machine as a fax-back system. 164 | OKIFAX 5780/5980 ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions. ! ! Print the Personal Box List to see which mailboxes are available. Refer to “Reports, Box Information.” ! Memory Polling (Bulletin) is designed to be repeated, by multiple remote machines. Print Memory Polling (Bulletin) allows any number of remote machines to contact your machine. The remote machines can retrieve the document as many times as needed. Feeder (Document Tray) Polling During Feeder (Document Tray) Polling, remote machines request (poll) documents placed in the feeder (document tray). To set document tray polling: 1 Press Menu/Exit to enter the menu. 2 Press to select Polling TX/RX. 3 Press Enter to select Polling TX. 4 Press to select Feeder Poll. Press Enter. 5 Load the document(s). 6 Display shows Waiting to be Polled. ! If you use feeder (document tray) polling, remember that the document remains in the machine until the unit is polled. Only one remote fax can poll your machine if feeder (document tray) polling is used. Only the document placed in the feeder (document tray) can be polled. Feeder (Document Tray) Polling is a one-time occurrence. It can only be repeated by re-loading the document. User’s Guide: English | 165 Memory Polling During Memory Polling, remote machines contact your machine and request (poll) data directly from memory. 166 ! Only one remote fax can poll your machine if memory polling is used. Setting Memory Polling Only the document saved in memory can be polled. 1 2 3 4 5 6 Memory Polling is a one-time occurrence. It can only be repeated by re-loading the document and saving it to memory. | Press Menu/Exit to enter the menu. Press to select Polling TX/RX. Press Enter to select Polling TX. Press to select Memory Poll. Press Enter. Load the document(s). Document(s) are scanned and stored in memory, and display shows Waiting to be Polled. OKIFAX 5780/5980 Memory Polling (Bulletin) During Memory Polling (Bulletin), remote machine(s) contact your fax machine and request (poll) documents. The documents are stored in specified personal mailboxes. The remote machine(s) continue the request(s) until all stored documents in the specified mailboxes have been retrieved. To use bulletin polling, you must 1 Create Personal (Bulletin Polling) Mailboxes. 2 Provide the Personal (Bulletin Polling) Mailbox address (number) to the machine requesting documents. For your machine, the address is the number (1 to 16) of the mailbox. ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions. ! ! Print the Personal Box List to see which mailboxes are available. Refer to “Reports, Box Information.” ! Memory Polling (Bulletin) is designed to be repeated, by multiple remote machines. Memory Polling (Bulletin) allows any number of remote machines to contact your machine. The remote machines can retrieve the document as many times as needed. User’s Guide: English | 167 Create a Polling Mailbox 168 1 2 3 4 5 Press Menu/Exit key to enter Menu. Input speed access no. 04. Wait. Enter the personal box number (1-16). Press Enter. Press or to select Bulletin Polling. Press Enter. Repeat steps 3 and 4 until the desired number of bulletin polling mailboxes has been created (up to 16). 6 Press Menu/Exit to return to standby mode. | OKIFAX 5780/5980 ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions. ! Print the Personal Box List to see which mailboxes are available. Refer to “Reports, Box Information.” Set Bulletin Polling 1 2 3 4 5 Press Menu/Exit to enter the menu. Press to select Polling TX/RX. Press Enter. Press Enter to select Polling TX. Press Enter to select Bulletin Poll (Box). Input personal mailbox numbers (1-16). Press Enter after inputting each mailbox number. 6 When finished inputting mailbox numbers, load the document(s). The document(s) will be scanned and stored in memory. Bulletin Msg. in Mem displays. 7 ! The Mailboxes (numbers 1 to 16) are used for Personal (Confidential) Mailboxes, Memory Polling (Bulletin), and Relay Broadcasting. If you are using these features, remember that the total number of available mailboxes is shared by these functions. ! Print the Personal Box List to see which mailboxes are available. Refer to “Reports, Box Information.” User’s Guide: English | 169 Printing Polling Documents in Memory 170 1 2 3 4 Press Menu/Exit to enter the menu. Press to select Print from Memory. Press Enter. Press to select Print Personal Box. Press Enter. Enter the personal mailbox number (1-16) holding the document. Press Enter. 5 The message prints. Then, the machine returns to standby. | OKIFAX 5780/5980 Tips: 1) If no message is stored in the personal mailbox, No Data in Memory displays. 2) If you want to delete a message without printing it, after inputting the mailbox number and pressing Enter, press the Stop key to stop the printing process. The message Print Personal Box Memory Cancel? displays. Press Enter and the fax will be deleted without printing. Dialing Another Fax Machine to Request Documents (Polling Reception) Your machine can contact a remote fax machine and request documents from it. This is called polling or polling reception. Your machine can poll only one machine at a time. 1 2 3 4 5 6 Press Menu/Exit to enter the menu. Press to select Polling TX/RX. Press Enter. Press to select Polling RX. Press Enter. Enter the mailbox numbers. You may enter a maximum of 20 characters (0-9, space, *, #). Press Enter. Enter the desired location using Speed Dial or the numeric keypad. Press Start. User’s Guide: English | 171 172 Printing Faxes Polled into Memory Cancelling Polled Faxes in Memory Use this feature to 1 2 3 4 · print faxes you have polled from a remote machine · print documents scanned into your machine for polling. 1 2 3 4 Press Menu/Exit to enter the menu. Press to select Print from Memory. Press to select Print Memory Poll. Press Enter. Faxes stored in memory print. The machine returns to standby mode. | OKIFAX 5780/5980 Press Stop. Then press Enter. Display shows Memory Poll Cancel? Press Enter and Clear to cancel faxes stored in memory. Machine returns to standby mode. Customizing Features and Operations Many of your fax machine’s features and settings can be changed to suit your needs. This section lists the functions you can change to customize machine operations. ! When you press the Help button, a Help List and Function List print. These lists are very helpful when you are moving through the multi-level structure of the menu. Identifying Current Settings The Configuration Report is a list of current settings. Printing a Configuration Report 1 2 3 4 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or to select Configuration. Press Enter. The report prints. User’s Guide: English | 173 Changing Operation Functions Before making changes, print the Configuration Report. The Configuration Report is a list of current settings. It will help you identify the features and functions you want to change. Changing Operation Functions Printing a Configuration Report 3 1 2 3 4 5 174 | Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or to select Configuration. Press Enter. The report prints. Press Stop to cancel printing. OKIFAX 5780/5980 1 2 Press the Menu/Exit key to enter the menu. Enter the speed access number of the operator function you want to change. When the display shows the operator function you want, press or to select the setting. Then press Enter or ÿ©ÿ 4 Press Menu/Exit to return to standby mode. List of Operation Functions Remote Diagnosis Transmission (TX) Mode Default Speed access no. 14. The remote diagnostics feature allows service personnel to remotely dial and service the machine. This setting should remain OFF unless a service representative has asked you to turn it ON. Available settings are ON and OFF. The default setting is OFF. Speed access no. 15. ! When you enter speed access number 15, you move directly into the resolution settings. This function sets the machine’s default settings for original document condition and transmission scanning resolution (Type of Original and Resolution). If you routinely send or receive faxes that require a different settings, use the Transmission (TX) Mode Default to change the settings to match your requirements. During the programming sequence, the new default combination is shown on the display panel. The default settings are standard (STD) and normal (Normal). User’s Guide: English | 175 176 Memory Full Save Instant Dial Speed access no. 17 With features like group dialing, dialing starts after an entire document or set of documents is read into memory. Set to ON A message displays when memory becomes full and an operator time out seems likely during the dialing process. When set to ON, and memory fills up, all but the last scanned page can be sent to the specified location(s). The remaining page(s) can then be sent as a separate communication. Set to OFF Data not read into memory is deleted automatically. Available settings are ON and OFF. The default setting is OFF. Speed access no. 18 Set to ON The document is scanned into memory and dialing starts immediately. Memory must be available for this function to operate properly. As long as memory is available, Instant Dial speeds communications. The connection to the remote location is confirmed and the document is transmitted faster. Set to OFF First, the machine confirms contact with the remote location. Then, the machine transmits by reading the document from the document tray (without scanning into memory). Available settings are ON and OFF. The default setting is ON. | OKIFAX 5780/5980 Department Code Sender ID Speed access no.19 This function controls whether or not machine operation is restricted. When set to ON (if Department ID and Department Codes have been programmed), users must enter a Department ID and password before being allowed access to the machine’s functions. When set to OFF, no password is required (even if department codes have been programmed). Available settings are ON and OFF. The default setting is OFF. Speed access no. 23 This function determines if the Sender ID is to be printed on the transmitted fax. When set to ON, the ID is included on the fax. Available settings are ON and OFF. The default setting is ON. ! In the United States, FCC regulation states that fax machines must identify the sender and the telephone number of the sender on each page of every fax sent. ECM Function Speed access no. 20 The error correction mode (ECM) function is provided to improve communications in areas where telephone line conditions are very poor. Available settings are ON and OFF. The default setting is ON. User’s Guide: English | 177 Pulse Dial Rate Pulse Dial Type ! ! This setting can only be changed by an Authorized Service Technician. Speed Access no. 46 If the machine is set to Dial Pulse, this function controls the rate of the dialing pulses (which vary by country). Available settings are 10, 16 and 20 pps. The default setting is MF (Modulated Frequencies). See “Setting Basic Features, Dial and Incoming Call Parameter Settings.” Pulse Make Ratio ! This setting can only be changed by an Authorized Service Technician. Speed access no. 47 If the machine is set to Dial Pulse, this function controls the make rate of the dialing pulses. Available settings are 33, 39 and 40%. The default setting is 39. 178 | OKIFAX 5780/5980 This setting can only be changed by an Authorized Service Technician. Speed access no. 48 If the machine is set to Dial Pulse, this function controls the type of pulse dialing it uses. Types of pulse dialing vary by country. Available settings are N, 10-N and N+1. The default setting is N. T/F Timer Prg. Ring Response Speed access no. 62 When set to T/F, the machine will automatically distinguish between incoming voice and fax communications. The T/F timer controls how long the machine waits for the call to be answered before switching to FAX mode. Available settings are 20 and 35 seconds. The default setting is 35. Speed access no. 66 This function controls how long the machine waits before answering an incoming call. The available settings are 1 ring, 5, 10, 15 and 20 seconds. The default setting is 1. CNG Count Speed access no. 65 When set either in the T/F or TAD modes, the machine detects the type of signal (calling tone, CNG) sent from the remote location and initiates fax reception if required. This function sets the CNG detection number. The available settings are 1-5 times (numeric keypad input). The default setting is 1. User’s Guide: English | 179 Distinctive Ring Speed access no. 67 Some telephone carriers offer a service called Distinctive Ring. Distinctive Ring lets you have different numbers on one line, each with its own distinctive ring. You can then use one number exclusively as a fax number without the expense of a second line. Your local telephone carrier can provide you with more information about this service, which usually has an additional charge. Available settings are: OFF (not detected) ON (detected) SET (programmed) The default setting is OFF. ! ! ! ! You must have your local telephone carrier’s Distinctive Ring service. Your fax machine must be in FAX, MEM, or PC answer mode. Other modes—TEL, TEL/FAX, or TAD—will override Distinctive Ring. This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine. Setting Distinctive Ring To set up your fax machine to recognize another ring pattern: 1 Press the Menu/Exit key to enter the menu. 2 Enter speed access number 67. 3 When the display shows the parameter you want, press or to select the setting. Press Enter. 4 Press Menu/Exit to return to standby mode. 180 | OKIFAX 5780/5980 Memory Password Speed access no. 05 This is a 4-digit numeric password used when the machine is operating in the Memory Only Reception Mode (MEM). When the machine is in this mode, and you don’t know the password, you can’t make changes or print memory data. Only one memory password can be programmed in your machine. Setting a Memory Password 1 Press Menu/Exit to enter menu. 2 Enter speed dial access no. 05. Wait. 3 Enter the 4-digit numeric password (0000-9999) using numeric keypad. Press Enter. 4 Press Menu/Exit to return to standby mode. ! Cancelling a Registered Password 1 Press Menu/Exit to enter menu. 2 Enter speed dial access no. 05. Wait. 3 Enter 4-digit numeric password (0000-9999) using numeric keypad. Press Enter. 4 If the password matches the registered number, Password Close? displays. If numbers do not match, Invalid Password displays. 5 At Password Close, press Enter to confirm password cancellation. 6 Press Menu/Exit to return to standby mode. Be sure to record the password. Keep the record in a safe place. If you forget the password, you will need to contact a Service Dealer for assistance. User’s Guide: English | 181 Department Code Speed access no. 06 This is a 4-digit numeric password that must be entered to use the machine when it is set in the Department Code mode. Up to 99 Department Codes can be registered at one time. The Department Code is also known as the Restricted Access ID. ! ! User Function 19 (Department Code) must be set to ON before the Department Code may be set. ! For a record of the Department Codes, print the Activity Report or the Message Confirmation Report. Be sure to record all Department Codes. Keep the record in a safe place. If you forget a Department Code, you will need to contact a Service Dealer for assistance. Department codes are listed on each report in the column D.Code. Refer to “Reports.” 182 | OKIFAX 5780/5980 To set a Department Code To use a Department Code ! ! User Function 19 (Department Code) must be set to ON before the Department Code may be set. Enter the 4-digit Department Code (password) at the prompt for Enter ID [xxxx]. Be sure to record the Department Code(s). Keep the record in a safe place. If you forget the Department Code, you will need to contact a Service Dealer for assistance. To cancel a Department Code 1 2 3 4 Press Menu/Exit to enter menu. Enter speed access no. 06. Wait. Enter department number (1-99). Press Enter. Input the 4-digit password (0000-9999) using the numeric keypad. If the number is already registered, CLEAR/MODIFY displays. Input another 4-digit password. Press Enter. Repeat Steps 3-6 until all the department numbers you want to use have been registered. Press Menu/Exit to return to standby mode. 5 6 7 8 1 2 3 4 5 6 7 8 Press Menu/Exit to enter menu. Enter speed access no. 06. Wait. Enter department number (1-99). Press Enter. Select Clear. Enter a 4-digit password (Department Code) using the numeric keypad. Press Enter. If the password (Department Code) matches a registered password, ID Close displays. If the password (Department Code) does not match a registered password, Invalid ID displays. At ID Close, press Enter to confirm the cancellation of the password (Department Code). Press Menu/Exit to return to standby mode. User’s Guide: English | 183 Service Function Settings Service function settings affect the way a facsimile machine operates. If any of the following settings need to be changed, please contact the nearest OKIFAX dealer and request service. Long Document Scanning/Transmission (Long Doc. Scan) Normally the machine will not scan documents longer than 356 millimeters (14 inches). With this function set to ON, the machine is capable of scanning and transmitting a document continuously for up to one hour or 1500 millimeters (61.75 inches) whichever comes first, before a logical jam occurs. MDY/DMY This setting controls how the machine displays and prints the date (mm/dd/yy or dd/mm/yy). 184 | OKIFAX 5780/5980 Time/Date Print This setting controls if and how the time and date are printed on faxes transmitted by the machine. The machine can be set to print/not print time and date, print time and date at the top of the first page only, or print time and date at the top of every page. TSI Print When TSI Print is set to ON, the telephone number of the sending machine prints at the top of each page of the fax. The default setting is ON. ! United States law requires that this information appear on every facsimile. See “Setting Basic Features, Setting Your Fax Machine’s ID.” Reports Understanding Reports Your machine provides useful reports that show the current settings, programming, and operations. Some reports print automatically after completion of operations. Refer to the reports listing below to determine which reports you may want to print. For instructions on printing a report, see “Reports, Printing Reports” or “Reports, Report Name.” Printing Reports Printing a Message Confirmation Report After transmission, press the Enter key once (with no documents loaded) to see a report confirming your transmission on your machines display. To print the report, press the Enter key a second time. Printing Other Reports 1 2 3 4 Press the Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. User’s Guide: English | 185 List of Reports 186 Printed from the Menu Automatically Generated · Activity Report · Message Confirmation Report · Active Mem. Files · Power Outage Report · Broadcast Confirmation Report (MCF) · Broadcast Entry Report · Phone Directory · Confidential Reception Report · Group Directory · Configuration Report · Function List · Box Information Personal Box List Relay Broadcast Entry Report · Protocol Dump ! Only Authorized Service Technicians will access the Protocol Dump, Log. Report, and G3 Log. Report. | OKIFAX 5780/5980 Activity Report This report provides a record of your machine’s last 50 communications. Information provided on this report includes: · The total amount of time your machine spent sending faxes and the total amount of time spent receiving faxes. · The date, time and duration (S,R-TIME) of each transmission or reception. · The name or telephone number of the fax machine you were communicating with (DISTANT STATION ID). · The communication mode used. · The number of pages. · The result. · Service codes. · Department codes (D.CODE) when the Department Code Setting (Speed Access Number 6) is set to ON. Printing the Activity Report ! The Activity Report automatically prints after your machine completes 50 communications. 1 2 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. 3 Press or until the report you want appears on the display. Press Enter. 4 Print all the reports you want. Then, press Menu/Exit to return to standby mode. User’s Guide: English | 187 Active Memory Files Report This report provides a list of all messages stored in your machine’s memory, including documents waiting for transmission and documents which have been received and not yet printed. Information provided on this report includes: · 188 The date and time at which the message was scanned into memory for transmission. · The name or telephone number of the machine you were communicating with · The communication mode used for each transmission or reception. · The number of pages. · The result. · Department codes (D.CODE) when the Department Code Setting (Speed Access Number 6) is set to ON. | OKIFAX 5780/5980 Printing the Active Memory Files Report 1 2 3 4 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. Broadcast Confirmation Report Use this report to confirm the results of a multiple-location transmission ( broadcast). Information provided on this report includes: Printing the Broadcast Confirmation Report · The date and time at which the broadcast started. · The total amount of time used to complete the broadcast. 1 2 3 · For each location, the Location ID, the number of pages sent and the result of the communication. 4 · Department codes (D.CODE) when the Department Code Setting (Speed Access Number 6) is set to ON. Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. User’s Guide: English | 189 Telephone Directory This report provides a complete listing of all of the telephone numbers programmed into your machine’s Speed Dial numbers. The information includes: 190 · The Location ID and main fax number for each OneTouch key and 2- and 3-digit Speed Dial number. · The alternate number (OR) for each One-Touch key. · The parameter settings for each One-Touch key. | OKIFAX 5780/5980 Printing the Telephone Directory 1 2 3 4 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. Group Directory Report This report provides a complete listing of all of the numbers programmed into a specific group. There is a separate report for each group. The information includes: · Date and Time report was printed · ID of the machine generating the report · Group Number · Group Name · Location IDs programmed into the Group Printing the Group Directory 1 2 3 4 5 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Press or to select the desired group number. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. User’s Guide: English | 191 Configuration Report The configuration report provides a list of the current operational settings of your machine. The information includes: 192 · The current User Function settings (except for One Touch Parameter settings, which appear in the telephone directory). · Certain numbers currently programmed into your machine Sender ID (ID=) TSI/CSI (TEL NO.) Forwarding No. Forward on P-Err. Relay Report No. · Your machine’s current dial parameter settings. | OKIFAX 5780/5980 Printing the Configuration Report 1 2 3 4 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. Function List The Function List is a report of the structure of the menu for your product. Use it as a reference while moving through the levels of the menu. It is NOT a report of the current menu settings. The Configuration Report provides a list of the current menu settings. See “Reports, Configuration Report.” Printing the Function List There are two ways to print the Function List. Help Report Print Help 1 Press Help. Report Print 1 2 3 4 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. User’s Guide: English | 193 Box Information Box Information has two reports: 194 · Personal Box List · Relay Broadcast Entry Report OKIFAX 5980 only | OKIFAX 5780/5980 ! Your machine has 16 available boxes, which are shared between several functions. Refer to “Advanced Operations” for more information on Relay Faxing, Confidential Faxes, and Memory Polling (Bulletin). Personal Box List The Personal Box List is a status report for the 16 available mailboxes. There are four options for each mailbox: · Close This indicates that the mailbox has not been programmed. · Relay Broadcast OKIFAX 5980 only This indicates that the mailbox is programmed for a Relay Broadcast. · Confidential This indicates that the mailbox is programmed as a Confidential Mailbox. · Bulletin Polling This indicates that the box is programmed for Memory Polling (Bulletin). Use the Personal Box List as a reference when working with Confidential Faxing, Bulletin Polling, or Relay Faxing. ! Refer to “Advanced Operations” for more information on Relay Faxing, Confidential Faxes, and Memory Polling (Bulletin). Printing the Personal Box List 1 2 3 4 5 Press Menu/Exit to enter the menu. Press to select Report Print. Press Enter. Press or until the report you want appears on the display. Press Enter. Press or until Personal Box List is selected. Press Enter. Print all the reports you want. Then, press Menu/Exit to return to standby mode. User’s Guide: English | 195 Relay Entry Report ! This report is only available on the OKIFAX 5980. Your machine can print a report of the locations programmed in a Relay Broadcast Mailbox. This report is called the Relay Entry Report. 196 Printing the Relay Entry Report 1 2 3 4 To print the Relay Entry Report, you must know the number (01 to 16) of the Relay Broadcast Mailbox. The Relay Entry Report shows: 5 · date and time the report was printed 6 · the box number · the description (Location ID) of each location (contact number) programmed in the relay broadcast. | OKIFAX 5780/5980 7 Press Menu/Exit to enter the menu. Press or to select Report Print. Press Enter. Press or to select Box Information. Press Enter. Press or until Relay Entry Report is selected. Press Enter. Enter the number of the mailbox you want a report for. Press Enter. Enter the Personal Box No. which is assigned for Relay Broadcast. Print all the reports you want. Then, press Menu/Exit to return to standby mode. Message Confirmation Report This report provides information about your last singlelocation fax transmission or polling transmission. Information in this report includes: · The date of the communication. · The total amount of time your machine spent sending or receiving (S,R-TIME). · The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID). · The communication mode. · The number of pages. · The result. · Service codes. · Department codes (D.CODE) when the Department Code Setting (Speed Access Number 6) is set to ON. ! The Service Code 0000 on an MCF Report means that the fax communication was successful. Printing the Message Confirmation Report After transmission, press the Enter key once (with no documents loaded) to see a report confirming your transmission on your machine’s display. To print the report, press the Enter key again. User’s Guide: English | 197 Message Confirmation Report Options Message Confirmation Report (MCF) is a very convenient feature that is often used on a daily basis to ensure that faxes were sent or arrived at the proper destinations. Use the following functions to set MCF parameters. MCF (Single-Loc) Speed Access no. 70 Set to ON, an MCF automatically prints for single location transmissions. Set to OFF, no report prints. The default setting is OFF. MCF (Multi-Loc) Speed Access no. 71 Set to ON, single and multiple location transmission MCFs automatically print. Set to OFF, no report prints. The default setting is ON. 198 | OKIFAX 5780/5980 Image in MCF Speed Access no. 72 Set to ON, the entire first page of the fax transmitted prints in the MCF. Set to OFF, no image prints in the report. The default setting is ON. Err. Report (MCF) Speed Access no. 73 Set to ON, an error report automatically prints if a fax communication is not successful. Set to OFF, the report does not automatically print. The default setting is ON. ! The Service Code 0000 on an MCF Report means that the fax communication was successful. Power Outage Report Confidential Reception Report Your machine has a 72-hour built-in battery backup in the event of a power failure. If power is interrupted to your machine, delayed transmissions, messages received into memory or other communications may be disrupted. As soon as power to the machine is restored, your machine automatically prints a power outage report to alert you. This report prints automatically each time your machine receives a confidential message. Information in this report includes. · The date the message was received. · The total amount of time your machine spent receiving the message (S, R-TIME). · Each time you program a multiple-location transmission (broadcast), you can print this report to confirm your entries. Information in this report includes: The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID). · The number of the mail box into which the message was received. · The Location ID of the One-Touch keys and 2- and 3digit Speed Dial codes you have selected. · The number of pages received. · · The result. Telephone numbers you have manually entered. · Service codes. Broadcast Entry Report User’s Guide: English | 199 Codes Used in Reports Two types of codes are used in reports. Result Codes Communication Codes Result Codes Result codes indicate the results of communications. BUSY The other machine’s line was busy or there was no answer. CANCL A message was erased after being held in memory for 10 days. COMP. A multiple-location transmission was completed. COVER The cover was opened during the communication. NO The transmission or reception failed due to a communication error. 200 | OKIFAX 5780/5980 Communication Codes OK The communication was completed successfully. PUNIT This error code indicates a problem with the printing unit. Contact your service person. Communication codes indicate the communication mode used for a communication. B.C. Multiple-location transmission (broadcast). TX R_JAM A paper jam occurred in your machine while it was receiving a fax. It could not receive the entire message in memory. A communication initiated by your machine. RX A communication initiated by a remote fax machine. S_JAM A document jam occurred in the sending fax machine. STOP The Stop key was pressed, ending the communication session. User’s Guide: English | 201 Maintenance This section covers the procedures listed below. · Cleaning the Scanner Path · Replacing the Toner Cartridge · Replacing the Image Drum · Resetting the Image Drum Counter Cleaning the Scanner Path For the best possible scanning quality, clean the paper lint and dust accumulated in the area around the contact image sensor (a). Open the control panel and gently wipe the area over the scanner. Fig4_14.eps a 202 | OKIFAX 5780/5980 Replacing the Toner Cartridge ! This machine will only operate using the toner cartridge specified for this machine. The use of any other toner will result in the display of an operation error and in machine malfunction. Refer to “Options and Accessories” for information on obtaining the correct toner cartridge. ! Warning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the “Installation, Safety.” Toner Yield The number of pages you can print with one toner cartridge depends on the type of documents you usually receive or copy. A toner cartridge will print about 5,000 pages/letter size of standard business communications at a typical print coverage of 4% (equivalent of CCITT No. 1 test chart). The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit has to be filled. If your machine displays REPLACE TONER CART, replace the toner cartridge with a new one. However, if the print quality is good enough, you can continue to use the toner cartridge without replacing it until the print quality becomes unsatisfactory. If the print density becomes low even before your machine displays REPLACE TONER CART, gently wipe the lens surface of the LED array (see Step 8). If the print quality does not improve, replace the toner cartridge. User’s Guide: English | 203 ! 1 CAUTION: When you open the top cover, you will see a label that reads: (CAUTION-HOT). This part is extremely hot–do not touch it. 2 Press the release buttons (1) located on both sides of the copy stacker. Lift up the stacker. Fig4_02.eps Lift up on the document tray and swing it up and out of the way. Fig4_02.eps 1 3 Pull the lock lever on the toner cartridge in the direction of the arrow. Fig4_11_a.eps 204 | OKIFAX 5780/5980 ! 4 Warning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see “Installation, Safety.” 5 Unwrap the new toner cartridge and gently shake it to distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge. Fig4_08.eps Carefully lift the toner cartridge out of the image drum unit. For disposal, place it in the plastic bag you received with your new toner cartridge. Fig2_03.eps 6 Holding the toner cartridge with the bottom down, insert the left side into the toner well, placing it under the tab (a). Fig4_10.eps a 7 Lower the right side down into the toner well. User’s Guide: English | 205 8 Push the lock lever (in the direction of the arrow) until it stops. Fig4_11.eps 9 Use the cleaning wipe provided with your new toner cartridge. Gently wipe back and forth across the full length of the LED array (1). Use a clean section of the wipe with each pass. Fig1_07.eps 1 10 Close the copy stacker and document tray. Make sure the cover is firmly closed. Fig_01.eps 206 | OKIFAX 5780/5980 Replacing the Image Drum ! This machine will only operate using the image drum unit specified by OKI for this machine. The use of any other image drum unit will result in the display of an operation error and in machine malfunction. Refer to “Options and Accessories” for information on obtaining the correct image drum unit. ! Warning: Be careful when handling the image drum unit. NEVER touch the green surface. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see “Installation, Safety.” ! Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit. ! CAUTION: When you lift up the document stacker, you will see a label that reads: (CAUTION-HOT). Image Drum Yield The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job. The image drum cartridge should last about 20,000 pages for continuous printing, up to 14,000 pages at 3 pages per job, and about 9,000 pages at 1 page per job. Replace the image drum when · the faxes you receive are light or have vertical streaks in them and you are not out of toner · your machine displays a CHANGE DRUM message · your machine needs a new image drum unit. User’s Guide: English | 207 Image Drum Replacement Procedure 1 2 Turn off the power switch. Lift up on the document tray and swing it up and out of the way. 3 Press the release buttons (1) located on both sides of the copy stacker. Lift up the stacker. Fig4_02.eps Fig4_02.eps 1 208 | OKIFAX 5780/5980 4 ! Firmly lift up to disengage the drum cartridge (with its toner cartridge), then lift it out. Wrap it in the packaging materials from your new image drum cartridge, and discard it. 5 Insert the new drum cartridge. Press down firmly on both ends to lock the drum in place. 5759_28.eps Please abide by local laws when disposing of an image drum cartridge. Fig4_04.eps 6 Lift out the toner well cover and discard. 5759_28a.eps 7 Install a new toner cartridge. See “Maintenance, Replacing the Toner Cartridge.” User’s Guide: English | 209 Resetting the Drum Counter Use this function to reset the drum counter ONLY · when you replace the image drum and · to clear the CHANGE DRUM message. To reset the image drum counter: 1 2 3 4 5 210 | Press Menu/Exit to enter the menu. Press until the > symbol is beside COUNTER. Press Enter twice. Press Clear twice. Press Menu/Exit to return to standby mode. OKIFAX 5780/5980 Options and Accessories Obtaining Before you order, have the correct part number and description of the item. · Order on the Internet at ! Important: This machine will only operate using the consumables and options specified by OKI for this facsimile machine. The use of any other consumables or options will result in the display of an operation error and in machine malfunction. www.okidata.com Click on the “where to buy” link. · Consult the dealer where you purchased your fax machine. · Consult an Oki Data Authorized Sales and Service Dealer. · Order toll-free by phone at 1-800-654-3282 (1-800-OKI-DATA) using a major credit card. · Check office supply catalogs or your local stationery store. Most carry OKI brand supplies. User’s Guide: English | 211 Part Numbers Consumables Unimessage Pro Software Standard on the OKIFAX 5980 Optional on OKIFAX 5780 Part Number Description 52112901 Toner Cartridge (5K Capacity) 70039301 Unimessage Pro LAN Software 40433318 Image Drum (20K Capacity)) 70039801 Unimessage Pro LAN 10 User Upgrade 40733301 Sheet: One Touch (1–40, Top Level) 70039901 Unimessage Pro LAN 25 User Upgrade 40733302 Sheet: One Touch (41–80, Bottom Level– Model 5980 only) Options 212 70039201 For the latest product and technical support information, visit the Oki Data Web site: www.okidata.com Part Number Description 40755302 2 MB Memory Expansion Kit 40755312 4 MB Memory Expansion Kit 40755322 HRS600: 8 MB Memory Expansion Kit 70029401 2nd Paper Tray Kit (UST-550) 70031801 Handset 41345301 G3 Dual Line Option Kit 70040101 T.37 Internet/LAN Fax Option Kit 70037001 T.38 “Real-Time” Internet Fax Option Kit | ! OKIFAX 5780/5980 Problem Solving General Information Internet Support Here are some general things to check before proceeding with detailed troubleshooting. · Is the machine plugged in and turned on? · Are the connections (power, telephone, and interface) secure? Oki Data provides support via the Internet. Oki Data’s main web site, www.okidata.com, is the gateway to Oki Data’s products and services. my.okidata.com is a powerful area of Oki Data’s web site designed to help you personalize the information and service you get from Oki Data. · Is the product being operated under the proper ambient conditions? For more information, refer to “Service and Support, Internet Support.” · Does the paper being used meet the specifications for this product? · Is the paper properly installed? · Have the image drum and toner been replaced as recommended? · Are the image drum and toner properly installed? · Are OKI consumables being used? User’s Guide: English | 213 Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts, try printing a cleaning page before you replace the image drum. Cleaning page process · Removes residual impurities from printing surfaces. · Reduces problems such as repeating marks, blotching, and shading. 214 | OKIFAX 5780/5980 To print a cleaning page 1 Press the Menu/Exit key to activate the menu mode. 2 Press continuously until Printer Cleaning displays. 3 Press Enter. After a moment, the cleaning page prints. Ä Clearing a Document Jam When a document jam occurs, your machine beeps and an error message appears in the display. If the jammed document appears to be positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below. 1 2 Turn off the power switch. Lift the document tray up (1) and back on its hinges. Fig4_01.eps 1 2 Separation rubber Document tray ! Open the control panel fully, being careful not to damage the separation rubber (2). 3 4 Pull out the jammed document. Return the document tray to its original operating position. Push down until it locks in place. Turn the power switch back on. 5 User’s Guide: English | 215 Clearing a Printing Paper Jam If your machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below. 216 ! If you are experiencing frequent paper jams, it may be due to the type of paper you are using. For best results, select a paper which has been developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray. ! CAUTION: If you open the top cover, you will see a label that reads: (CAUTION-HOT). This portion is extremely hot—do not touch it under any circumstances. | OKIFAX 5780/5980 1 2 Turn off the power switch. Grasp the document tray from the bottom and lift up, swinging it up and back out of the way. Fig4_02.eps 3 Press the release buttons (1) located on both sides of the copy stacker. Lift up the stacker. 4 Firmly lift up to disengage the drum cartridge (with its toner cartridge), then lift it out. Set it aside on a clean, dry surface out of direct sunlight. ! WARNING: Never expose the image drum cartridge to light for more than 5 minutes. Never expose the image drum cartridge to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum cartridge. Fig4_02.eps Fig4_04.eps 1 User’s Guide: English | 217 5 Pull out any paper caught inside the machine. 7 Fig4_05.eps Remove any paper caught in the feeder and any damaged paper in the tray. Fig4_06.tif 8 6 Load the paper tray, making sure the paper is below the “Paper Full” marking. 9 Slide the paper tray back into the machine until it latches in place. 10 Place the image drum unit back into the machine. Pull out the paper tray. Fig1_07.eps ! WARNING: Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum cartridge. 11 Close the cover to the image drum compartment, pushing down on it until both latches catch. 12 Return the document tray to the working position. 13 Turn the power switch back on. 1 218 | OKIFAX 5780/5980 Display Panel Messages Error Messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. 14:14: FAX Normal Display in Standby Mode Under normal operating conditions, information is displayed on the top and bottom lines of the display. The top line shows the time and the answering mode. Answering modes options are: FAX, TEL, PC, T/F, TAD, or MEM. The bottom line shows the amount of memory available. CLOSE THE COVER The upper cover is not closed. Check to be sure that the image drum is seated correctly and the toner cartridge is installed properly. Check to see that the toner cartridge lock lever is pushed completely forward until it stops. Press down firmly on the cover to make sure it is closed and latched. PAPER SUPPLY OUT CHECK PAPER SUPPLY The paper tray is out of paper. Add more paper. PAPER JAM CHECK PAPER OR PATH Jam: Paper is jammed feeding from the paper tray into the printer. Or, paper may be jammed inside the printing mechanism under the image drum. Check the paper path and remove any jammed paper. See “Problem Solving, Clearing a Paper Jam.” User’s Guide: English | 219 DOCUMENT JAM TONER LOW CONFIRM AND STOP A document being faxed or scanned has jammed in the scanner. See “Problem Solving, Clearing a Document Jam.” REPLACE TONER CART. RELOAD DOCUMENT Paper-feed error: A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document tray. 14:14 :FAX CHANGE DRUM SOON Image drum alarm: The image drum is nearing the end of its projected life. Make sure a new drum is available, and replace the drum when print quality begins to deteriorate. See “Maintenance, Replacing the Image Drum.” 220 | OKIFAX 5780/5980 or REPLACE TONER CART. Toner low: Toner is running low in the toner cartridge. Replace the cartridge as soon as possible. When you close the cover after replacing the toner cartridge, the message clears. See “Maintenance, Replacing the Toner Cartridge.” PRINTER ALARM 2 INVALID TONER CART. REFER TO USER GUIDE REFER TO USER GUIDE or PRINTER ALARM 4 This error will occur if an incorrect toner cartridge is installed. This machine will only operate using toner cartridges specified for use in this machine. If you are using the correct toner cartridge, open and close the cover. If this does not clear the message, turn off the machine and contact the nearest authorized dealer for service. REFER TO USER GUIDE INVALID DRUM CART. PRINTER ALARM 3 REFER TO USER GUIDE or REFER TO USER GUIDE For all PRINTER ALARM messages Open and close the cover. If this does not clear these messages, turn off your machine and call for service. For PRINTER ALARM 3 If you have the second paper tray installed, and the manual feed cover is moved, the machine will display this message. The manual feed tray door must remain open when a second paper tray is installed. Make sure that the second paper is correctly installed. The error should clear. This error will occur if an incorrect image drum cartridge is installed. This machine will only operate using image drum cartridges specified for use in this machine. If you are using the correct drum cartridge, open and close the cover. If this does not clear the message, turn off the machine and contact the nearest authorized dealer for service. User’s Guide: English | 221 Counters Your machine keeps track of the number of pages it has printed or scanned. If you are experiencing a problem, a service person may ask you to check these counters. ! For some of the counters, the Service Bit must be set to ON. Your service person will assist you with setting the service bit. Accessing the Print/Scan Counters 1 2 3 4 222 | Press Menu/Exit to enter the menu. Press to select Counter. Press Enter. Press or to select the counter you want. Press Enter. Press Menu/Exit to return to standby mode. OKIFAX 5780/5980 Resetting the Image Drum Counter After you have replaced the image drum cartridge, use this function to reset the drum counter. See “Maintenance, Replacing the Image Drum Cartridge.” 1 Press Menu/Exit to enter the menu. 2 Press until the > symbol is beside COUNTER. 3 Press Enter twice. 4 Press Clear twice. 5 Press Menu/Exit to return to standby mode. List of Problems Your fax unit is a complex machine with many features and functions that allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your dealer. Problem 1: The display is blank. Problem 2: Nothing happens when you press the control panel keys. Problem 3: The display tells you to replace paper even though there is paper in the paper tray. Problem 4: Your documents jam. Problem 5: Your machine won’t dial. Problem 6: The display shows a communication error. Problem 7: You sent a fax but the image the remote fax machine received was very poor. Problem 8: You keep getting reports you do not want. Problem 9: You sent a fax but it was received completely blank. Problem 10: The image received on your machine was very poor. Problem 11: You tried dialing using One-Touch, 2-or 3-digit Speed Dial keys, but nothing happened. User’s Guide: English | 223 Problem 12: Your machine does not answer the phone or receive faxes. Problem 13: Your received documents are light or have vertical streaks on them and you are not out of toner. Problem 14: You set your machine for delayed transmission but it did not send. Problem 15: Your machine will not poll a remote fax machine. Problem 16: Your machine is connected to a PBX and you can’t dial out. Problem 17: You want to answer an external telephone but your machine always answers first. Problem 18: Your received faxes sometimes look distorted. 224 | OKIFAX 5780/5980 Problem 19: You are constantly receiving unsolicited advertising on your machine. Problem 20: Your machine does not immediately switch to TEL mode when you make or receive a voice call. Problem 21: Your machine receives faxes, but doesn’t print them. Problem 22: Your machine doesn’t print the Message Confirmation Report or the Message Confirmation Report doesn’t print the way you want it to. Problem 1: The display is blank. Solution: Check the power cord to make sure that it is firmly plugged in. Verify that the power switch is in the ON position. Check your wall outlet to make sure that it has power. Problem 3: The display tells you to replace paper even though there is paper in the paper tray. Solution: Make sure that the paper is firmly stacked in the tray. Check for a paper jam. Problem 2: Nothing happens when you press the control panel keys. Solution: Turn the machine off. Wait 10 seconds. Then turn it on again. User’s Guide: English | 225 226 Problem 4: Your documents jam. Problem 5: Your machine won’t dial. Solution: Check the document for wrinkles, tears or other damage. Make sure there are no staples or paper clips. Make sure that the paper is clean and dry. Make sure the document is not wider than your machine can load. Try making a copy of the document on a photocopier and faxing the copy. Solution: Check the power cord and wall outlet. Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your machine. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not hear one, there may be a problem with your telephone line. If you do hear a dial tone, your machine may be using the wrong dialing method (pulse or tone) for your area. If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing, refer to Tone/Pulse (MF/DP) [Speed Access 45] in “Setting Basic Features, Dial and Incoming Call Parameter Settings.” | OKIFAX 5780/5980 Problem 6: The display shows a communication error. Solution: This alarm indicates any of a number of problems: · You may be trying to communicate with an incompatible fax machine. Your machine can only communicate with ITU-T Group 3 fax machines. · The remote machine may not be able to perform the function that you want, such as polling or confidential messages. · The remote machine may also be out of paper or experiencing a paper jam. · Bad telephone line conditions can also cause communication errors. Try sending the fax again and check to make sure you are dialing the correct telephone number. · You have to dial a prefix number to get an outside line, or if you are dialing internationally, you may need to enter a pause (using the Pause One Touch key) after the dial prefix or international dialing code to tell your machine to wait for a dial tone. · If you have frequent problems communicating with a particular remote fax machine, try programming the number into one of your One Touch keys and then changing the Communication Parameters for that One Touch key. See “Programming Speed Dial Numbers.” · Your machine or the remote fax machine may need servicing. Try sending a fax to another location to check your machine. User’s Guide: English | 227 Problem 7: You sent a fax but the image the remote fax machine received was very poor. Solution: If your document had a lot of small type, complex illustrations, photos, or was very light or very dark, try changing your Transmit Resolution and Type of Original settings. See “Basic Faxing Operations, Loading Documents.” Copy the document on your machine to see how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later. 228 | OKIFAX 5780/5980 Problem 8: You keep getting reports you do not want. Solution: Check your user function settings and turn off the reports you do not want. See “Reports, Message Confirmation Report Options.” Problem 9: You sent a fax but it was received completely blank. Solution: Make sure that you have loaded your document face down. Problem 10: The image received on your machine was very poor Solution: Contact the person sending you the fax and ask them to change their Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again. If you still have a problem, try making a copy of a document on your machine to make sure it is working properly. Problem 11: You tried dialing using One-Touch, 2-or 3-digit Speed Dial but nothing happened. Solution: Make sure that something is programmed into the Speed Dial key you are using. Check the fax number to make sure it was entered correctly. See “Programming Speed Dial Numbers.” When you are dialing with an 2- or 3-digit speed dial code, be sure to press the Speed Dial/Search key before you enter the code. User’s Guide: English | 229 230 Problem 12: Your machine does not answer the phone or receive faxes. Problem 13: Your received documents are light or have vertical streaks on them and you are not out of toner. Solution: First check to see that the power cord is connected to the AC outlet. Also check the reception mode you are using. Your machine will not automatically receive faxes in manual answering mode [TEL]. See “Setting Basic Features, Setting the Answering Mode.” Solution: Gently wipe the lens surface of your machine’s LED array and then see if the machine works properly. See “Maintenance, Replacing the Toner Cartridge.” If your machine still does not work properly, remove the image drum unit. See “Maintenance, Replacing the Image Drum.” Tap the toner cartridge, and gently shake it from side to side several times to redistribute toner. Be careful! Some toner may spill from the cartridge. If this does not work, you may need to replace your image drum cartridge. For information on obtaining a replacement image drum cartridge, see “Options and Accessories.” | OKIFAX 5780/5980 Problem 14: You set your machine for delayed transmission but it did not send. Problem 16: Your machine is connected to a PBX and you can’t dial out. Solution: Check the display to make sure that you have set your machine’s clock to the correct time. See “Setting Basic Features, Setting the Date and Time.” Solution: You must enter your dial prefix before the telephone number for each number that you dial or program into your machine. Your machine must also be programmed for PBX operation before it will work. See “Setting Basic Features, Connecting to a PBX.” Problem 15: Your machine will not poll a remote fax machine. Solution: Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode. Problem 17: You want to answer an external telephone but your machine always answers first. Solution: If you are using an external telephone, change your machine’s ring response user function setting. See “Customizing Features and Operations, Changing Operation Functions, Department Code.” User’s Guide: English | 231 Problem 18: Your received faxes sometimes look distorted. Solution: If the document received is wider or longer than the paper you have loaded into your paper tray, your machine automatically reduces the length of the document to fit on your paper. This type of problem could be communication related. The document may have jammed during scanning. If the document is unreadable, ask the sender to fax the document again. Problem 19: You are constantly receiving unsolicited advertising on your machine. Solution: Try using the closed network function. See “Basic Faxing, Rejecting Unsolicted Fax Messages.” 232 | OKIFAX 5780/5980 Problem 20: Your machine does not immediately switch to TEL mode when you make or receive a voice call. Solution: Try pressing the Stop key. Your machine will return to standby mode so that you can converse. This condition may happen infrequently due to telephone line conditions, or the type of external telephone used. If this problem happens often, consult your service representative. Problem 21: Your machine receives faxes, but doesn’t print them. Solution: Your machine may be out of paper. Check the paper tray. If empty, supply paper. Your machine may be out of toner. Check the display for a TONER LOW message. If displayed, replace the toner cartridge. Your machine may need a new drum. Check the display for a REPLACE IMAGE DRUM message. If displayed, replace the image drum. Your machine may be set to Answering Mode: Memory Reception Mode. Change the Answering Mode to Auto Receive Mode [FAX]. See “Setting Basic Features, Setting the Answering Mode.” Problem 22: Your machine doesn’t print the Message Confirmation Report or the Message Confirmation Report doesn’t print the way you want it to. Solution: There are several options for the Message Confirmation Report. Make sure that these options are set the way you want them to be. See “Reports, Message Confirmation Report.” User’s Guide: English | 233 Shipping Your Machine 234 United States and Canada Latin America Use this procedure to ship the machine. 1 Remove the image drum unit (with toner cartridge). 2 Place the image drum unit (with toner cartridge still installed) into a polyethylene plastic bag (black) and store it in a cool place away from direct sunlight. 3 Package the machine. Use this procedure to ship the machine. 1 Remove the image drum unit (with toner cartridge). 2 Place the image drum unit (with toner cartridge still installed) into a polyethylene plastic bag (black) and store it in a cool place away from direct sunlight. 3 Package the machine. ! Warning: DO NOT ship the machine with the image drum unit installed. ! Warning: DO NOT ship the machine with the image drum unit installed. 4 For instructions on shipping your machine to an authorized service center, call Call 1-800-654-3282 (1-800-OKI-DATA) English only 4 For instructions on shipping your machine to an authorized service center, call the authorized service center (CAS) nearest you. For a listing of the authorized service centers (CAS) in Latin America, refer to the Oki Data Web Site. Select Spanish, then Service and Support, then Service Centers. | OKIFAX 5780/5980 Specifications All specifications are subject to change without notice. For the latest product and technical support information, visit the Oki Data Web site: www.okidata.com Dialing One-Touch 5780: 40 5980: 80 Auto Dials 5780: 100 5980: 150 Groups 20, up to x numbers each where x = 140 for the 5780 230 for the 5980 Broadcast Transmissions 5780: 150 locations 5980: 240 locations User’s Guide: English | 235 236 General Memory Protocol ITU-T G3 Modem Speed Maximum 33.6 Kbps Transmission Speed 5780: 3.0 seconds per page (ITU-T Test Chart #1) 5980: 2.5 seconds per page (ITU-T Test Chart #1) Print Speed Maximum 10 pages per minute Print Resolution 600 dpi Communication Method Half duplex Coding Scheme MH / MR / MMR / JBIG with ITU-T ECM error correction (JBIG available on Model 5980 only) Standard 5780: 2.5 MB 5980: 12.5 MB Optional 2, 4, or 8 MB (5780 only) | OKIFAX 5780/5980 ! Only one memory slot is available in your machine. Therefore, only one of the available memory options may be installed at a time. You must have the 8 MB expansion card to utilize the 600 dpi communication feature. This card is factory installed in the 5980. Scanning Consumables Scan Speed 5780: 3 seconds per page 5980: 1.5 seconds per page Scan Resolution 300 dpi Scan Width 8.5 inches (21.5 centimeters) Scan Length 5 to 14 inches (12.8 to 35.6 centimeters) Gray Scale 64 levels Toner Yield The number of pages you can print with one toner cartridge depends on the type of documents you usually receive or copy. A toner cartridge will print about 5,000 pages/letter size of standard business communications at a typical print coverage of 4% (equivalent of CCITT No. 1 test chart). The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit has to be filled. Drum Yield The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job. The image drum cartridge should last approximately · 20,000 pages for continuous printing · 14,000 pages at 3 pages per job · 9,000 pages at 1 page per job User’s Guide: English | 237 Paper Handling Physical Dimensions Automatic Document Feeder Letter, A4 50 sheets of 13 to 20-lb. paper (49 to 75 g/m2) 30 sheets 21 to 28-lb. paper (79 to 105.5 g/m2) Single sheet of 32-lb paper (121 g/m2) Universal Tray Letter, legal 13 inch, legal 14 inch, Executive, A4, A5, A6. 250 sheets maximum 16 to 24 lb. (60 to 91 g/m2) Manual Feeder Single Sheet Letter, legal 13 inch, legal 14 inch, Executive, A4, A5, A6, JIS B5 16 to 32 lb. (60 to 121 g/m2) Envelopes Monarch, COM-10, DL, C5, COM-9 ! ! 238 | You must use envelopes with a straight-cut flap. OKIFAX 5780/5980 The paper tray is NOT included in any measurements. Width 14.2 inches (36 centimeters) Depth 18.6 inches (47.2 centimeters) Height 13.8 inches (35.2 centimeters) Weight Includes image drum 30.9 pounds (14 kilograms) Electrical Environmental Power 120 VAC +6%, -15% 50/60 Hz +/- 2% or 220/240 VAC +/- 15% 50/60 Hz +/- 2% Battery Backup 72 hours Power Modes Ready Standby Warmup Time From Standby, 30 seconds Temperature Operating 50 to 90 degrees Fahrenheit 10 to 32 degrees Celsius Storage 14 to 110 degrees Fahrenheit -10 to 43 degrees Celsius Humidity Operating 20 to 80% Relative Humidity, non-condensing Storage 10 to 90% Relative Humidity, non-condensing User’s Guide: English | 239 Index Symbols 0000 Code on Reports 197, 198 2-digit Speed Dial Sending a Fax 96 Speed Dial/Search Key 32 3-digit Speed Dial Sending a Fax 96 Speed Dial/Search Key 32 600 dpi TX Kit (Option) 212 A Access Digit (PBX) 70 Accessories 211 Active Memory Files Report 106, 188 Activity Report 187 Address, Personal Mailbox 138 240 | OKIFAX 5780/5980 Alarms Adjusting the Buzzer 74 Adjusting the Speaker Volume 74 Alarm Indicator Location 30 Continuous Tone 73 Incoming Ring 72 Signal Tones 38 Stop Key 33 Alphanumeric Caps Key 35 Programming the Keys 35 Telephone Directory 22 ALT# (Speed Dial Number) 84 Alternate Number 21, 34 Answering Machine and Telephone, Install 50 Installation 50 Remote Receive 66 Telephone Answering Device Mode [TAD] 66 Answering Mode Answering Machines 50 Auto Receive Mode [FAX] 65 Automatic Mode Detection 22 Forwarding Mode [FWD] 67 Manual Receive Mode [TEL] 65 Memory Reception Mode [MEM] 66 PC Fax Mode [PC] 67 Setting 64 Telephone Answering Device Mode [TAD] 66 Telephone/Fax Mode [T/F] 65 Auto Dial Number of 235 Auto Receive Mode [FAX] 65 Auto Start 69 Automatic Document Feeder 21 Automatic page re-transmission 22 Automatic redial 22 B C B.C. (Communication Code) 201 Back Cover 27 Backup File TX 76, 149 Batch, Delayed Transmission 132 Battery Backup 22 Specifications 239 Beeps 38 Box Information 194 Broadcast Confirmation Report 189 Definition 116, 124 Enter Key 30 Entry Report 199 Locations (Number of) 235 Sending 125 vs. Group 115 Bulletin Polling Mailbox 23 Busy BUSY (Result Code) 200 Busy Signal Redial Interval 68 Redial Tries 68 Busy Tone 69 Buzzer, Adjusting the Volume 74 Call Forwarding 145, 146 Cancel CANCL (Result Code) 200 Clear Key 31 Delayed Transmissions 131 Faxes Polled into Memory 172 Messages Stored in Memory 107 Stop Key 33 Capitalization, Caps Key 35 Chain Dial 36 Number 36 Plus Key 36 Characters Caps Key 35 Unique Key 31 Cleaning Cleaning Page 214 Scanner Path 202 Clear Clear Key Location 31 Document Jams 215 Printing Paper Jams 216 Clock Adjustment 58, 62 Closed Network 23, 98 Problem Solving 232 Setting 98 CNG Count 179 Codes Communication 201 Result 200 Coding Scheme 236 Communication Communication Codes 201 Communication Error 227 Communication Method 236 Errors 38 COMP. (Result Code) 200 Computer PC Fax Mode [PC, optional] 67 Confidential Confidential Reception Report 144 Deleting Faxes 145 Faxes 137 Knowing when you've received a confidential fax 144 Mailboxes 23 Printing Faxes 144 Receiving Faxes 143 Requirements 143 Reception 23 Reception Report 199 Remote Mailbox Information 142 Requirements 137 Sending Faxes 142 User’s Guide: English | 241 Confidential Faxing Box Information 194 Personal Box List 195 Configuration Report 192 Changing Functions 174 Current Settings 173 Printing 173, 174 Confirming Results 101 Consumables Image Drum Handling 41 Replacement 207 Resetting the Counter 210 Yield 207, 237 Obtaining Replacements 211 One-Touch Label 33, 212 Toner Cartridge Handling 41 Replacement 203 Yield 203, 237 Continuous Tone 73 Contrast Resolution Key 31 Set while Loading Documents 94 Control Access to Your Machine 15, 76, 149 Control Panel 21, 25, 29 Alarm Indicator 30 Enter Key 30 242 | OKIFAX 5780/5980 No response when keys are pressed 225 Shift Down Key 30 Shift Left Key 30 Shift Right Key 30 Shift Up Key 30 Copy 23 Copy Output Lever 26 Copy Stacker 26 Copy Stacker Extension 26 Copy Stacker Release Buttons 25 Dual Access 109 Face Up or Face Down 114 Copy Output Lever 26 Making Copies 112 Start/Copy Key 32 Counters 222 Accessing 222 Image Drum, Resetting 222 Resetting the Image Drum Counter 210 Country Overseas Communications Echo Protection 84 PBX assistance 77 Pulse Dial Rate 178 Pulse Dial Type 178 Pulse Make Ratio 178 Setting the Language 74 COVER (Result Code) 200 Current Settings Configuration Report 173 D Date, Setting 62 Del Key 35 Delayed Definition 129 Delayed Batch Canceling 135 Destination Number 132 Sending 132, 134 Setting the Time 133 Speed Dials 31 - 40 128, 132 Delayed Fax vs. Delayed Batch 128 Delayed Transmission 14, 129 Canceling 131 Number of Sessions 129 Sending 130 Delete Deleting Characters (DEL Key) 35 Deleting Confidential Faxes 145 Groups 119 Department Code 182 Dial Broadcast Transmissions 235 Communication Speed 84 Dial Parameter Settings 68 Factory Defaults 68 Programming 68 Dial Prefix 71 Clearing the Number 78 Entering the Number 78 Dial Pulse (DP) 69 Dial Tone Detection 69 Hook Key 32 Dialing Characteristics Space Key 35 Echo Protection 84 Enter Number before Loading Document 110 Machine won't dial 226 Number of Auto Dials 235 Number of One-Touch Keys 235 One-Touch Keys 34 Pauses 36 Pulse Dial Rate 178 Pulse Dial Type 178 Pulse Make Ratio 178 Real-Time 101 Redial 101 Specifications 235 Variations by Country FLASH/EARTH/NORMAL 71 Variations by Country (MF) 70 Display Blank Display 225 Display Messages Normal Display 219 Transmission 100 Display Panel 21 Location 24, 30 Display Panel Messages 219 Distinctive Ring 180 Incoming Ring 72 Restrictions 180 Setting 180 Document Document Guides 25 Document Jam 215 Document Stacker Installation 48 Location 25 Document Tray Extension 26 Location 26 Guidelines 91 Loading 93 Multiple Page 92 Single Page 92 DP (Dial Pulse) 69 Drum Yield 237 Dual Access 22, 93, 109 While Copying 109 While Receiving a Fax 111 While Sending a Fax 110 Dual Line 212 E E-Mail Key 32 EARTH 71 ECM Function 177 Electrical Specifications 239 Battery Backup 239 Power 239 Power Modes 239 Warmup Time 239 Emergency Contact Information 2 First Aid 2 End of Session Tone 38 English Change the Language 74 Enter Key 30 Envelopes 238 Straight Cut Flap 238 User’s Guide: English | 243 Environmental Specifications 239 Humidity 239 Temperature 239 Error Err. Report (MCF) 198 Error Correction Code 236 Error Correction Mode (ECM) 177 Error Messages 219 Error Tone 38 Exposure Image Drum to Light 41 External Telephone Machine answers first 231 F Face Down Copy Output Lever 26 Placing Documents 110, 111 Stacking 114 Face Up Copy Output Lever 26 Stacking 114 Factory Defaults Dial Parameter Settings 68 Fax-back system 164 Faxing Document Guidelines 91 General 91 244 | OKIFAX 5780/5980 Forwarding 23 Group vs. Broadcast 115 Loading Documents 93 Multiple Page 92 Receiving Confidential Faxes 143 Sending a Delayed Batch 134 Sending a Delayed Fax 130 Sending Confidential Faxes 142 Sending to a Group 120 Single Page Specifications 92 to Multiple Locations 115 Toner Error 148 Toner Error Limitations 148 French Change the Language 74 Setting the Language 62 Functions Function List 31, 193 Primary 54 Selecting 53 FWD Mode 67 FCC G Sender ID 63 TSI/CSI 63 Features 21 Feeder (Document Tray) Polling 165 First Aid 2 FLASH 71 Forwarding Backup File TX 76, 149 Call Forwarding 146 Clearing 147 FWD Mode 67 Paper Error 148 Paper Error Limitations 148 Set a Forwarding Number 146 Set Paper/Toner Error Number 148 Setting the Auto Answer Mode 147 Gray Scale 237 Group Creating 118 Definition 116 Deleting 119 Dialing 21 Directory 191 Finding by Name 122 Group Directory Report 122 Names Speed Dial/Search Key 32 Numeric Keypad 32 Sending a fax 120 Specifications 117 Speed Dial / Search 123 vs. Broadcast 115 H I Half Duplex 236 Half-tone 22 Resolution Key 31 Handset Installation 49 Manual Reception 102 Help 11, 12, 31 Function List 12, 55 Help List 12, 31 Help Button 21, 237 Helpful Hints 17 Quick Message Confirmation Report 18 Recording Addresses and Passwords 18 References 19 Configuration Report 19 Group Directory 19 Help and Function Lists 19 Telephone Directory 19 Send a Fax and Save the Number 17 Hook Key 32 Hub (Relay Key Station) 151 Humidity, Specifications 239 ID Deleting Characters 35 ID/Password Programming 58 Space Key 35 Identification Sender ID 63 Sender ID on Transmitted Fax 177 TSI/CSI 63 IEEE-1284 Parallel Port 27 Image Gray Scale 237 Image Contrast Resolution Key 31 Image in Message Confirmation Report (MCF) 198 Legal-to-Letter Reduction 51 Light Print 230 Received Faxes Distorted 232 Received Image Quality Poor 228 Received image very poor 229 Vertical Streaks 230 Width Reduction 74 Image Drum 28 Exposure to Light 41 Protective Sheet 45 Replacement 207 Resetting the Drum Counter 210, 222 Yield 207 Incoming Call Parameter Settings 68 Call Parameters 72 Incoming Ring 72 Programming Call Parameter Setting 68 Speed Access Options 60 Installation 39 Contents List 43 Document Stacker 48 Hints 40 Location 42 Safety 40 Setting up the machine 44 Toner Cartridge 46 Unpacking 43 Instant Dial 176 J Jams 226 Document 215 Printing Paper 216 Junk Faxes 98, 232 Backup File TX 76, 149 Closed Network 98 K Key Select Tone 38 User’s Guide: English | 245 L Label, One-Touch 33 LAN Options 61 Language Change 74 Setting 62 LCD Panel. See Display Panel LED Printhead 28 Legal Legal to Letter reduction 51 Setting the Paper Size 75 Tray Extension 52 Length, Scanning 237 Letter Legal to Letter reduction 51 Setting the Paper Size 75 LINE Jack Connecting 48 Loading Documents Dual Access 93 Resolution 94 Setting the Contrast 94 Setting the Resolution 94 Type of Original 94 LOC# (Speed Dial Number) 84 Location Name (ID) Entering Spaces 35 Entering Symbols 31 Find 32 246 | OKIFAX 5780/5980 Loudness Adjusting the Buzzer 74 Adjusting the Volume 74 Lowercase, Caps Key 35 M Machine Setting the Machine ID 63 Speed Access Settings 59 Mailboxes Box Information 194 Personal Box List 195 Programming 138, 158, 164, 167, 168, 169 Relay Entry Report 196 Maintenance 202 Image Drum Location 28 Replacement 207 LED Printhead Location 28 Toner Cartridge Location 28 Replacement 203 Manual Dial with Hook Key 32 Paper Feeder Location 25 Using 113 Receive Mode [TEL] 65 Reception 102 Start/Copy Key 32 Stop Key 33 Transmission Start/Copy Key 32 Stop Key 33 MCF. See also Message Confirmation Report Multi-Location 198 Report Options 198 Single-Location 198 MEM Mode 66 Memory 22 Available Memory 105 Battery Backup 22, 108 Memory Backup Power Failures 99 Memory Full Save 176 Memory Messages Erasing without Printing 107 Limitations 105 Power Loss 108 Power Outage Report 108 Printing 105, 107 Switch to Auto Receive Mode 107 Memory Password 181 Cancelling 181 Setting 181 Memory Polling 166 Memory Polling (Bulletin) 167 Memory Reception 22, 104 [MEM] 66 No Paper Reception 103 No Toner Reception 103 Memory Transmission 22 No paper reception 23 Specifications 236 and 600 dpi TX 236 Installation Limitations 236 Optional 236 Standard 236 Memory Polling (Bulletin) Box Information 194 Personal Box List 195 Menu Help Key 55 Menu/Exit Key Location 31 Navigating 54 Primary Functions 54 Setting the Paper Size 75 Structure 53 Message Confirmation Report 30, 197 Automatic Print when Error Occurs 198 Confirming Results 101 Doesn't print or doesn't print correctly 233 Enter Key 30 Image on Report 198 Options 198 Printing 185 MF 69 Modem Speed 236 Modes Auto Receive Mode [FAX] 65 Forwarding Mode [FWD] 67 Manual Receive Mode [TEL] 65 Memory Reception Mode [MEM] 66 PC Fax Mode [PC, optional] 67 Remote Receive 72 Telephone Answering Device Mode [TAD] 66 Telephone/Fax Mode [T/F] 65 Monitor Volume Adjusting Loudness 74 Multi-frequency Dialing 69 N Navigating Keys 53 Menu 54 Network LAN Options 61 Printing Face Up or Face Down 26 NO (Result Code) 200 No paper reception 23 NORMAL 71 Normal Operation Start/Copy Key 32 Norwegian Characters Unique Key 31, 35, 85, 86 Numeric Keypad 24, 32 Sending a Fax 97 O Off-Hook (Alarm Tone) 38 OK (Result Code) 201 Oki Data e-Mail Address 2 Mailing Address 2 Web Site 2, 20 One-Touch Dialing 34 Keypad 24, 33, 34 Label Location 33 Labels 33 Latch 33 Number of 235 Programming 34 Searching 34 Second Panel 37 Sending a Fax 96 Speed Dial/Search Key 32 User’s Guide: English | 247 Operation and Maintenance Safety 41 Operation Functions 175 Changing 174 CNG Count 179 Department Code (Restricted Access ID) 182 Distinctive Ring 180 ECM Function 177 Instant Dial 176 Memory Full Save 176 Memory Password 181 Pulse Dial Rate 178 Pulse Dial Type 178 Pulse Make Ratio 178 Remote Diagnosis 175 Restrict Access 177 Restricted Access ID (Department Code) 182 Ring Response 179 Sender ID 177 T/F Timer Prg. 179 Transmission (TX) Mode Default 175 Options 211 600 dpi TX Kit 212 Answering Machine and Telephone, Install 50 Answering Machine, Install 50 Dual Line 212 248 | OKIFAX 5780/5980 External Telephone, Install 49 Handset 49, 212 Memory Expansion 212 Obtaining 211 Second Paper Tray 212 T.37 212 T.38 212 Unimessage 212 Original Documents. See Document Stacker: Location Out of paper 23 Outside Line Dial Prefix (PBX) 71 Clearing 78 Entering 78 PBX 70 Connecting to 77 P Packing 234 Materials used 43 Paper Automatic Document Feeder 238 Capacity 23 Changing Sizes 51 Clearing Document Jams 215 Clearing Printing Paper Jams 216 Documents General Guidelines 91 Multiple Page 92 Single Page 92 Factory Default Size 51 Legal to Letter Reduction 51 Length Adjustment Guide 52 Loading Documents 93 Loading into the Paper Tray 51 Manual Feed 113 No Paper Reception 103 Paper Indicator 26 Paper-Size Setting 75 Print Side 52 REPLACE PAPER 225 Setting the Size 75 Specifications Automatic Document Feeder 238 Documents 91, 92 Envelopes 238 Handling 238 Manual Feeder 238 Single Sheet 238 Universal Tray 238 Width Guides 52 Width Reduction (transmission) 74 Paper Indicator 26 Location 26 Paper Tray Capacity 26 Location 26 Paper Sizes 26 Parameters Incoming Calls 72 Password Backup File TX 76, 149 Changing 140 Department Code (Restricted Access ID) 182 If forgotten 137 Memory 181 Recording 137 Restricted Access ID (Department Code) 182 Pauses Entering Pauses 36 Pause Key 36 PBX Connecting to 77 Machine won't dial out 231 PBX Dial Prefix Clearing the Number 78 Entering the Number 78 PBX Line 70 Dial Prefix 71 Variations by Country 71 PC Fax Mode [PC] 67 PC Mode 67 PC Print Face Up or Face Down Copy Output Lever 26, 27 PC/FAX Switch 73 Personal (Confidential) Mailboxes Closing 141 Creating 139 Programming 138 Personal Box List 195 Programming Mailboxes 138, 158, 164, 167, 168, 169 Personal Computer PC/FAX Switch 73 Personal Mailbox Address 138 Changing Password 140 Number of 138 Type 138 Phone Line, Machine doesn't answer 230 Photos, Faxing 94 Polling 23 Machine won't poll 231 Reception 171 Transmission 162 Explanation of Types 163 Feeder (Document Tray) Polling 165 Memory Polling 166 Memory Polling (Bulletin) 167 Power Power Cord Connecting 50 Location 27 Power Failures 99 Power Outage Battery Backup 22 Power Outage Report 99, 199 Power Switch 25 Primary Number 34 Print Cleaning Page 214 Confidential Faxes 144 Face Up or Face Down Copy Output Lever 26 Faxes Polled into Memory 172 Paper Jam 216 Print Resolution 236 Received faxes won't print 233 Reports 185 Activity Report 187 Message Confirmation Report (MCF) 185 Sender ID on Transmitted Fax 177 Speed 236 Printable Area Width Reduction 74 User’s Guide: English | 249 Printing Relay Print 75 Priority Transmission 136 Problem Solving 213 Alarm Indicator 30 Audible Alarms 38 Automatic MCF when Error Occurs 198 Closed Network (Rejecting Unsolicited Faxes) 98 Communications Speed 84 Dial Tone Detection 69 Documents Blurry 94 Documents too Dark 94 Documents too Light 94 Echo Protection 84 Image Quality Resolution Key 31 Type of Original Key 31 Include Image on MCF 198 Incoming Ring 72 List of Problems 223 Message Confirmation (MCF) Report Options 198 No Paper Reception 103 No Toner Reception 103 PBX Line Access Digit 70 Power Failures 99 Power Outage Report 99 Remote Diagnosis 175 250 | OKIFAX 5780/5980 Report Options 60 Stop Key 33 Programming Alphabet Keys 35 Alternate Number 34 Clear Key 31 Creating a Group 118 Date 62 Deleting Characters 35 Dial Parameter Settings 68 e-Mail Key 32 Enter Key 30 Incoming Call Parameter Settings 68 Language 62 Menu/Exit Key 31 Norwegian Characters Unique Key 31, 35, 85, 86 One-Touch Keypad 34 One-Touch Keys 34 Pauses 36 PBX Dial Prefix, Clearing 78 PBX Dial Prefix, Entering 78 Personal (Confidential) Mailboxes 138 Primary Number 34 Sender ID 63 Setting Machine ID 63 Setting the Answering Mode 64 Shift Down Key 30 Shift Left Key 30 Shift Right Key 30 Shift Up Key 30 Space Key 35 Special character keys 36 Speed Dial Numbers 79, 83, 85 Collect Information 83 Stop Key 33 Symbols Unique Key 31, 35, 85 Time 62 Tone Key 31 TSI/CSI 63 Unique Key 31 Programming Functions Deleting Characters 35 Programming Keys. See Control Panel Keys: Location Protective Sheet (for Image Drum) 45 Protocol Facsimile Protocol 236 Pulse Dial Pulse Dial Rate 178 Pulse Dial Type 178 Pulse Make Ratio 178 Tone Key 31 PUNIT (Result Code) 201 Purchasing Supplies 211 R R_JAM (Result Code) 201 Real-Time Dialing 101 Receiving Answering Machine 66 Confidential Faxes 23 Continuous Tone 73 Dual Access 111 Fax and Telephone Calls 65 Faxes are distorted 232 Faxes won't print 233 Forwarding Mode [FWD] 67 Incoming Call Parameters 72 Incoming Options 60 Incoming Settings 68 Manual Reception 102 Memory Reception Mode [MEM] 66 No Paper Reception 103 No Toner Reception 103 PC Fax Mode [PC, optional] 67 Programming Incoming Settings 68 Remote Receive 72 to Memory 104 Unit won't receive 230 Reception Functions 22 Redial 101 Redial Interval 68 Redial Key 32 Redial Tries 68 Rejecting Unsolicited Fax Messages 98 Closed Network 98 Relay Relay Broadcast Confirmation Report (Relay Broadcast Report) 153 Initiating 155 Relay Broadcast Report 154 Relay Broadcast Report Contact Number 153 Contact Number Programming 153 Relay Faxing 14, 151 Contact Number (Relay Broadcast Report) 153 Destination Groups 157 Destination Numbers 157 Hub (Key Station) 151 Relay Broadcast Report 154, 160 Relay Entry Report 159, 196 Relay Password 158 Relay Print 75 Requirements 151 Relay Group Numbers 152 Relay Initiating Station 151 Using Your Machine as a 152 Relay Key Station (Hub) 151, 152 Printing the Relay Fax 161 Requirements 156 Using Your Machine as a 156 Relay Password 152 Relay Print 75 Relay Faxing Box Information 194 Personal Box List 195 Relay Print 75 Relay Mailbox 23 Relay Print 75 RELOAD DOCUMENT 102 Remote Diagnosis 175 Remote Mailboxes Confidential Faxes 142 Remote Receive 72 Answering Machine 66 Replacement How to Obtain Replacement Parts 211 Image Drum 28 Toner Cartridge 28 Reports 23, 185 0000 Code 197, 198 Active Memory Files 106, 188 Activity Report 187 Audible Alarms 38 User’s Guide: English | 251 Automatically Generated 186 Box Information 194 Broadcast Confirmation 189 Broadcast Entry Report 199 Codes 200 Communication Codes 201 Result Codes 200 Confidential Reception 144, 199 Configuration Report 173, 192 Function List 193 Group Directory Report 122, 191 List 186 Message Confirmation (MCF) 197 Doesn't print or doesn't print correctly 233 Image included on report 198 Options 198 Prints if errors occur 198 Personal Box List 195 Power Outage 99, 108, 199 Printed from menu 186 Printing 185 Relay Broadcast Report 153, 154 Program the Number 153 Relay Entry Report 159, 196 Report Options 60 Status of Relay Broadcast Report 160 Telephone Directory 22, 190 Unwanted 228 252 | OKIFAX 5780/5980 Resetting the Drum Counter 210 Resolution Print 236 Resolution Key 31 Scanning 237 Set while Loading Documents 94 Transmission (TX) Mode Default 175 Restrict Access 177 Department Code Setting 183 Department Code (Restricted Access ID) 182 Restricted Access ID Cancelling 183 Using 183 Restricted Access ID (Department Code) 182 Result Codes 200 Ring Response 179 Ringing, Incoming Ring 72 RX (Communication Code) 201 S S_JAM (Result Code) 201 Safety Emergency First Aid 42 Image Drum Handling 41 Installation 40 Operation and Maintenance 41 Toner Handling 41 if swallowed 42 Saving Money 14 Backup File TX 76, 149 Control Access to Your Machine 15 Passwords 15 Restrict Phone Numbers 15 Delayed Transmission 14 Relay Faxing 14 Saving Time 16 Auto Start 69 Dual Access 16 Help Button 16 Oki Data Web Site 16 Speed Dial Numbers 16 Scanning 237 Cleaning the Scanner Path 202 Gray Scale 237 Length 237 Resolution 237 Speed 237 Width 237 Search by Group Name 122 Group 123 One-Touch Keys 34 Search to Send a Fax 97 Speed Dial/Search Key 32 Second Panel Accessing 37 Location 33 One-Touch Keys 37 Second Paper Tray Setting the Size 75 Security 23 Backup File TX 76, 149 Bulletin Polling Mailboxes 23 Closed Network 232 Confidential Faxes 137 Confidential Mailboxes 23 Confidential Reception 23 Department Code (Restricted Access ID) 182 Relay Mailboxes 23 Restrict Access 177 Restricted Access ID (Department Code) 182 Sender ID Setting 63 Speed Access No. 23 177 Unique Key 31 Sending 95 Blank fax received 228 Broadcast Fax 125 Document Guidelines 91 General 91 Loading Documents 93 Multi-Location Message Confirmation Report 198 Multiple Page Documents 92 Poor Quality Received Image 228 Relay Faxing 151 Single Location Message Confirmation Report 198 Single Page Specifications 92 to a Single Location 95 Using a 2-digit Speed Dial 96 Using a 3-digit Speed Dial 96 Using a One-Touch 96 Using an External Telephone 97 Using the Numeric Keypad 97 Using the Search Function 97 Service Function Settings 184 MYD/DMY 184 Time/Date Print 184 TSI Print 184 Settings, Selecting 53 Shift Keys Down 30 Left 30 Right 30 Up 30 Shipping 43, 234 Signals CNG Count 179 Distinctive Ring 180 Signal Tones 38 Size Multiple Page Documents 92 Paper 75 Single Page Specifications 92 Sounds Signal Tones 38 Space Key 35 Spanish Change the Language 74 Setting the Language 62 Speaker Adjusting the Volume 74 Special character keys 36 User’s Guide: English | 253 Specifications 235 Coding Scheme 236 Communications 236 Consumables Drum Yield 237 Toner Yield 237 Dialing 235 Electrical 239 Environmental 239 Image Drum Yield 207 Memory 236 and 600 dpi TX 236 Installation Limitations 236 Optional 236 Standard 236 Modem Speed 236 Paper Handling 238 Automatic Document Feeder 238 Envelopes 238 Manual Feeder 238 Single Sheets 238 Universal Tray 238 Print Resolution 236 Print Speed 236 Protocol 236 Scanning 237 Toner Cartridge Yield 203 Transmission Speed 236 254 | OKIFAX 5780/5980 Speed Instant Dial 176 Modem 236 Print 236 Scanning 237 Transmission 236 Speed Access ID/Password Programming 58 Incoming Options 60 LAN Options 61 Machine Settings 59 Numbers, Types 58 Numeric Keypad 32 Report Options 60 Speed Dial 2-Digit 82 3-Digit 82 Alternate Telephone Number 84 and Closed Network 98 Chain Dialing Plus Key 36 Clearing 90 Communication Speed 84 Dialing 21 Echo Protection 84 Group 82, 123 Keys don't work 229 Name 83 Numeric Keypad 32, 85 One-Touch Keypad 86 Primary Telephone Number 84 Programming 83, 85, 88 Collect Information 83 Speed Dial Numbers 79 Speed Dial/Search Key 32 Stacking Face Up / Face Down 114 Standby Menu/Exit Key 31 Standby Mode 219 Start/Copy Key, Location 32 STOP (Result Code) 201 Stop Key, Location 33 Stopping a Transmission 102 Sunlight and Image Drum Exposure 41 Supplies 211 Symbols Unique Key 31, 35, 85 T T.37 212 T.38 212 T/F Mode 65 T/F Timer Prg. 179 TAD Mode 66 Answering Machine 50 TEL Jack 1 27 TEL Jack 2 27 TEL Mode 65 Manual Reception 102 Unit doesn't switch 232 Telephone External Installation 49 Real-Time Dialing 101 Using to Send a Fax 97 Telephone Answering Device Mode [TAD] 66 Telephone Directory 190 Speed Dial/Search Key 32 Telephone Line Connection 48 Dial Prefix 71 Distinctive Ring 180 Hook Key 32 Line Jack 27 PBX 70 Poor Conditions (ECM Function) 177 TEL Jack 1 27 TEL Jack 2 27 Variations by Country 71 Telephone Number Alternate Number 34, 84 Deleting Characters 35 Dial Prefix 71 Dial Settings 68 Forwarding Mode [FWD] 67 Numeric Keypad 32 Primary Number 34, 84 Programming Dial Settings 68 Redial Key 32 Sender ID 63 TSI/CSI 63 Telephone/Fax Mode [T/F] 65 Telephone and Answering Machine External Installation 50 Temperature Specifications 239 Time Setting 62 Setting for Delayed Fax 231 Timing Ring Response 179 T/F Timer Prg. 179 Tone (MF) Duration 70 Tone Key 31 Tone/Plus (MF/DP) 69 Toner Cleaning 41 Handling 41 Installation 46 Location 28 No Toner Reception 103 Replacement 203 Swallowed 42 Toner Low No Toner Reception 103 Yield 203, 237 Touch Tone MF 69 Transmission Delayed 129 Batch 132 Didn't work 231 Fax 129 Fax vs. Batch 128 Dial Settings, Programming 68 Display Messages 100 Dual Access 110 Fax forwarding 23 Functions 22 Priority Transmission 136 Speed 236 Start/Copy Key 32 Stop Key 33 Stopping 102 Transmission (TX) Mode Default 175 Transmission Rate 22 Width Reduction 74 Transmit Broadcast Fax 125 Group vs. Broadcast 115 Troubleshooting General Information 213 Internet Support 213 Width Reduction 74 User’s Guide: English | 255 TSI/CSI Setting 63 TX (Communication Code) 201 Type of Original Key, Location 31 U Umlaut Characters, use Unique Key 35 Unimessage 212 Unique Characters 31 Unique Key 31, 35 Unpacking Missing Items 43 Unsolicited Faxes 98, 232 Closed Network 98 Unwanted Faxes 232 Uppercase (Caps Key) 35 User Language, Changing 74 V Ventilation Installing the Machine 42 Volume Buzzer Adjustments 74 Speaker Adjustments 74 256 | OKIFAX 5780/5980 W Warranty LED Printhead (Location) Location 28 Width Reduction 74 Width, Scanning 237
Source Exif Data:
File Type : PDF File Type Extension : pdf MIME Type : application/pdf PDF Version : 1.4 Linearized : Yes Create Date : 2002:01:25 18:29:07Z Modify Date : 2002:01:25 13:55:52-05:00 Subject : User's Guide, Am Eng, 02 Page Count : 256 Creation Date : 2002:01:25 18:29:07Z Mod Date : 2002:01:25 13:55:52-05:00 Producer : Acrobat Distiller 5.0 (Windows) Author : Terri Schultz Keywords : Metadata Date : 2002:01:25 13:55:52-05:00 Creator : Terri Schultz Title : OKIFAX 5780/5980 Description : User's Guide, Am Eng, 02 Page Mode : UseOutlinesEXIF Metadata provided by EXIF.tools