Statewide NOA Samsung Sl M3370fd SLM3370FD C210078

User Manual: Samsung Sl-M3370fd SLM3370FD

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STATE OF MISSOURI
OFFICE OF ADMINISTRATION
DIVISION OF PURCHASING AND MATERIALS MANAGEMENT
NOTIFICATION OF STATEWIDE CONTRACT
November 16, 2017
CONTRACT TITLE: MEDIUM USE AND HIGH USE FAX MACHINE STATEWIDE
CURRENT CONTRACT PERIOD: SEPTEMBER 30, 2017 THROUGH SEPTEMBER 29, 2018
BUYER INFORMATION: Daniel Engler
573-522-0001 Phone
573-526-9816 Fax
Daniel.engler@oa.mo.gov
RENEWAL INFORMATION
(CONTINUED MAINTENANCE)
Original Contract Period Potential Final Expiration
September 30, 2014 – September 29,
2015
September 29, 2018
ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE FOR PUBLIC USE ONLY.
PURCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR OFFICIALS ARE PROHIBITED.
THE USE OF THIS CONTRACT IS MANDATORY.
The contract shall be considered a mandatory use contract which means all state agencies shall use the contract
for the continued maintenance of medium to high use facsimile machines on contract if needed unless the
agency cannot meet certain terms of use such as minimum order quantity requirements.
a.
State agencies may use their local procurement authority for the purchase of lower use fax machines. The
State of Missouri defines a lower use fax machines as having approximately the following specifications
without upgrades:
•
Approximately twenty-five (25) page capacity document feeder or less
•
Approximately twenty-five (25) page memory for sending or receiving documents or less
•
Approximately fifteen (15) page per minute print speed or less
•
Approximately six (6) seconds per page transmission speed or less
~ Instructions for use of the contract, specifications, requirements, and pricing are attached ~.
MVE Waiver Requirements – In the event fax machine toner is available from Missouri Vocational Enterprises (MVE),
the state agency must acquire the item from MVE as required by section 217.575 RSMo unless the state agency has
obtained a waiver from MVE (http://oa.mo.gov/mo/samii/fin/bulletins/MVEReleaseForm021805.pdf). It is the agency’s
responsibility to check the MVE catalog (http://doc.mo.gov/mve/html/1.htm) prior to making purchases for toner from
the fax machine contract.
CONTRACT
NUMBER VENDOR
NUMBER VENDOR INFORMATION MBE/
WBE COOP
PROCUREMENT
C210078001
4317464130 0
Schriefer’s Office Equipment
P.O. Box 145
Jefferson City, MO 65102
Contact Person: David Wilde
YES
YES
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Telephone 573-636-7412
Facsimile 573-636-9303
Email: david@schriefersoffice.com
Further contract information and
machine comparisons found at:
www.schriefersoffice.com
STATEWIDE CONTRACT HISTORY
The following summarizes actions related to this Notification of Statewide Contract since its initial issuance. Any
and all revisions have been incorporated into the attached document.
Contract
Period
Issue
Date
09/30/17 – 09/29/18
11/16/17
09/30/16 – 09/29/17
08/15/16
09/30/15 – 09/29/16
09/11/15
09/30/14 – 09/29/15
03/26/15
09/30/14 – 09/29/15
03/20/15
09/30/14 – 09/29/15
10/03/14
07/01/14 – 09/30/14
07/08/14
07/01/14 – 09/30/14
07/01/14
07/01/13 – 06/30/14
10/21/13
07/01/13 – 06/30/14
7/01/13
07/01/12 – 06/30/13 03/28/13
07/01/12 – 06/30/13
07/31/12
07/01/12 – 06/30/13
07/09/12
07/01/11 – 06/30/12
07/01/11
07/01/10 – 06/30/11
07/01/10
07/01/10 – 06/30/11
08/02/10
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GENERAL INFORMATION AND REQUIREMENTS
1. BACKGROUND:
The Division of Purchasing and Materials Management has established a contract for the purchase, maintenance
and supplies of medium use and high use fax machines for various State of Missouri agencies and cooperative
purchasing agencies.
This contract allows for the renewal of the contract for an additional four one year periods for continued
maintenance for fax machines acquired through this contract.
Contract C213007001-Equipment Maintenance Management Program with Specialty Underwriters is an
alternative maintenance solution contract that is available to agencies. Contract C213007001 provides
maintenance only and does not include supplies. Please refer to the statewide notice (C213007001) for more
information.
2. ORDERING:
Agencies may use either PGQ or SC for placing orders from this contract. The following information needs to be
included on purchase orders submitted for maintenance so the contractor can bill and collect meter readings
correctly.
State of MO Contract number
Contractor Vendor Number
Fax Machine make
Fax Machine model
Time Period the PO covers (July 1, 2010 thru June 30, 2011....as an example)
Quantity
Bill to Address
Ship to address... Fax Machine address location, i.e., Dept and/or Div, Street Address, Room No., City, State, Zip
Contact information
This information will allow us to set the copier up properly in the system to bill the correct amount to the correct
address, inform the service tech of the location of the machine when service is needed, and give us ample
information to collect the monthly meter reading.
3. SHIPPING:
All prices are F.O.B. Destination and include shipping charges. The contractor will be responsible for replacing
any equipment or supplies received in damaged condition at no cost to the State of Missouri. This includes all
shipping costs for returning non-functional items to the contractor for replacement.
4. CANCELLATION:
Maintenance agreements may be canceled with thirty (30) days written notice to the contractor at no additional
cost to the State of Missouri. The agency shall send to the contractor a written notice of cancellation referencing
the copier model, serial number, location, and contract number.
5. MAINTENANCE TERMS:
The contractor will provide on-site maintenance for all installed fax machines. Following notification, the
contractor will provide a qualified technician certified on the facsimile transceiver on-site within the service
response time specified herein. The contractor will provide maintenance on both a monthly maintenance plan
and on an hourly time and materials basis at the sole option of each state agency. Both maintenance options must
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include all parts and labor. The contractor will agree and understand that state agencies will not be required to
purchase maintenance from the contract.
a.
The contractor will maintain service facilities and furnish trained personnel qualified to service the equipment
throughout the state.
b.
The contractor will provide any service and material necessary to maintain each fax machine in good working
condition as requested by the agency.
c.
The contractor should provide remote diagnostic maintenance service.
d.
The contractor’s maintenance service must be available during normal business hours (8:00 a.m. to 5:00 p.m.
central time Monday through Friday).
e.
The contractor will agree and understand that the State of Missouri reserves the right to cancel maintenance on
any or all of the item(s) with 30 days prior written notice to the contractor.
f.
The contractor must provide a “call back” response (during normal business hours) to hardware maintenance
calls within one (1) hour after the call is placed. It is highly desirable that the contractor’s “call back” response
be within thirty (30) minutes.
g.
Once it has been mutually determined that a service technician is required on-site for maintenance services, the
contractor must response with service personnel within six (6) business hours after this mutual determination
for on-site service has been made. However, it is highly desirable that service personnel respond on-site within
two (2) business hours after this mutual determination for on-site service has been made.
6.
SUPPLIES:
The contractor will provide all supplies necessary for the operation of the fax machine, if requested by the using
state agency. The state agencies are not be required to purchase supplies from the contract.
7. INVOICING REQUIREMENTS:
All invoices must bear the state’s contract number, and reference the model number, serial number, copy usage,
unit and extended price, billing period, and agency name and location.
8. PAYMENT IN ARREARS:
All payments shall be made in arrears only.
9. SPECIFICATIONS:
Medium Use Fax: Samsung SL-M2875FD http://www.flyers.schriefersoffice.com/slm2875fd.pdf
Upgrade To Medium Use Fax: SL-M3370FD http://www.flyers.schriefersoffice.com/slm3370fd.pdf
High Use Fax: Samsung SCX-5935FN http://www.flyers.schriefersoffice.com/SCX-5935FN_final_LR.pdf
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PRICING FOR ACQUISITIONS, MAINTENANCE, AND SUPPLIES FOR MEDIUM USE AND HIGH USE
FAX MACHINES
Line
Item Description Unit of Measure Unit Price
001 For new acquisitions of fax machines please see:
http://archive.oa.mo.gov/purch/noa/c215020.pdf
002 Medium Use Fax Machine: On-Site Maintenance Month $5.00
003
Medium Use Fax Machine:
MLT-D116L Toner Cartridge 3,000 page yield
MLT-R116 Drum Unit 9,000 page yield
MLTD103L (Fits SCX-4729FD previous model) 2,500 page yield
MLTD105L (Fits SCX-4623F previous model) 2,500 page yield
Each
$75.00
$55.00
$79.00
$79.00
004 For new acquisitions of fax machines please see:
http://archive.oa.mo.gov/purch/noa/c215020.pdf
005 High Use Fax Machine: On-Site Maintenance Month $10.00
006 High Use Fax Machine: all-in-one supply cartridge: MLTD206L Each $98.00
Medium Use Fax Machine Optional Features
Line
Item Description Unit of Measure Unit Price
007
SL-3370FD Upgrade Option - increases document feeder capacity to
50 pages, increases memory capacity to 256 MB, increases speed dial
to 200 locations, increases print speed to 35 ppm, and increases duty
cycle and toner yield. (Must be added on initial order)
Each $250.00
SL-SCF3800 – Additional 520 sheet paper cassette Each $275.00
High Yield Cartridge – MLT-D203L: 5,000 page fits SL-M3370FD
machines
MLT-D205L (Fits SCX-4835FR Previous Model)
MLT-D209L (Fits SCX-4826FN Previous Model)
Each $99.00
Surge Protector – Model: Faxmax 2T Each $55.00
Three Year Parts and Labor Warranty (extends 1 year warranty to a 3
year warranty) Each $120.00
Maintenance after warranty (conducted during normal business
hours). Time and Materials. Hourly $85.00
Depo Maintenance Hourly $40.00
Depo Maintenance Monthly $4.00
SL-M3370FD/SCX-4835FR/4826FN Upgrade option maintenance Monthly $4.00
Telephone handset unit #SF650H Each $69.00
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High Use Fax Machine Optional Features
Line
Item Description Unit of Measure Unit Price
008
2 pack All-in-one supply cartridge #MLTP206A (saves $21.00) Each $175.00
SCX-S5835A – Additional 500 sheet paper cassette Each $250.00
Additional Memory Card – 256MB Each $150.00
Cabinet Stand – 5935 Each $179.00
Surge Protector – Model: Faxmax 2T Each $55.00
Surge Protector – Ethernet Port Each $125.00
Three Year Parts and Labor Warranty (extends 1 year warranty to a 3
year warranty) Each $220.00
Maintenance after warranty (conducted during normal business
hours). Time and Materials. Hourly $85.00
Depo Maintenance Hourly $40.00
Depo Maintenance - includes parts and labor Monthly $8.00
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State of Missouri
Office of Administration
Division of Purchasing and Materials Management
Contract Performance Report
Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more
than one contractor or product, please make copies as needed. This office will use the information to improve products
and services available to state agency users. Comments should include those of the product’s end user.
Contract No.: ____ Contractor: _____________
Describe Product Purchased (include Item No’s., if available):
Rating Scale: 5 = Excellent, 4 = Good, 3 = Average, 2 = Poor, 1 = Fails to meet expectations
Product Rating
Rate
1-5, 5 best
Product meets your needs
Product meets contract specifications
Pricing
Contractor Rating
Rate
1-5, 5 best
Timeliness of delivery
Responsiveness to inquiries
Employee courtesy
Problem resolution
Recall notices handled effectively
Comments:
Prepared by: Title: Agency:
Date: Phone: Email:
Address:
Please detach or photocopy this form & return by FAX to 573/526-9818, or mail to:
Office of Administration
Division of Purchasing and Materials Management
301 West High Street, RM 630
PO Box 809
Jefferson City, Missouri 65102
You may also e-mail form to the buyer as an attachment at
Paul.Linhardt@oa.mo.gov

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