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APPLICATION SOFTWARE USER MANUAL

Project name: ILPD MIS
Developed by:

Developed for:

ILPD MIS
University Management Information System, is a university management software solution
for universities to streamline and automate ILPD activities. This university management
system is designed specifically for student online application, admission, registration,
marks management, Assignments /internship reports management, Student Clearance
report, Events Management, Student Alumni forum and Student chat Room.

Dec-2017

Copyright © 2017 Saltel Technologies Ltd.

I.

SOFTWARE SUMMARY

II.1. Introduction
ILPD MIS is a flagship product of Saltel technologies which covers all aspects of Institute. ILPD
MIS covers every minute aspects of an ILPD work flow and integrates all processes with user
friendly interface. ILPD MIS is an outcome of hard work done by our expert technical team in
supervision of several renowned educationists which includes ILPD Staffs and IT experts. ILPD
MIS is a rare combination of experience and precision. ILPD MIS streamline path of information
flow in organization by taking care of following modules: student online application, admission,
registration, marks management, Assignments /internship reports management, Student Clearance
report, Events Management, Student Alumni forum and Student chat Room.
II.2. Advantage of the system
 Easy to use, browser based
 Multi-level design
 Drill down and Tree View inquiry support
 Simple support of transaction log
It is very clear that such a propelled system will be costly on the grounds that the product will
completely coordinate ILPD under its wing. However, it's similar to a onetime investment and
universities putting resources into them will without a doubt profit. Some are the little advantages
of such a system.
II.3 System accessibility and technologies
This system is a web based system which can be accessed from anywhere in the world, the
requirements is to have internet connection and correct user credentials. It is developed by use of
newest technologies and deployed on cloud computing where this technology handle big data and
logs of many users at the same time in effective and efficient way.
NB: The system is easy to use and user friendly enough! Hope user will like and enjoy this.

II.
SYSTEM FEATURES AND ACCESS LEVELS
III.1. the features of this system are as follows:
o Student online application,
o Admission,
o Registration,
o Marks management,
o Assignments /internship reports management,
o Student clearance report,
o Events management,
o Student alumni forum and
o Student chat room s
III.2. Access level of the system:
 Administrator;
 Student
 Registrar
 Instructor
 Coordinator
 Finance and
 Library

VI. SYSTEM FUNCTIONALITY PER NAVIGATIONS AND WEBPAGE
The functionality of this system is described by the screen shoot of how it works as shown below;
1. Login
This webpage, enable to any user allowed to enter his/her username and password and then the
System checks if the user exists then allow to him/her accessing data which are on the
corresponding access level.

Note: 1. System user will require email and password to login
2. The system will check access level (Administrator, Student, Registrar, Instructor, Coordinator,
Finance or

Library) in order to know which features to display to the accessed user.

3. For invalid email and/or password the error
message will display as below

4. For forgotten password the link will allow user to
reset himself the password via his email

I.

Administrator
I.1 Dashboard
This page shows the summary of what is being done within the system, this summary maybe
numbers of applicants, number of registered students, total provisional accepted etc... It shows this
in both figures and graphs.

Note: 1. System administrator will view his own dashboard as his access level allowed to him.
2. The dashboard information will not be printable but only shows summary on what is being processed
By the system.
3. The dashboard displays info in format of;
-Numbers of (System users, campuses, Instructors, Sessions, Programs, study mode, academic years
, period classes, modules, components, rooms, intakes, applicants, students and number by gender).
-Graphs distribution by (Gender and program).

I.2. Academic settings

By clicking to academic settings

Note: 1. this feature enable to system administrator to make all settings regarding academic information.
2. Those settings allow new record into the system, changes on existing records and deletion on any
records in case that record is no longer needed.

I.3. More settings menu

By clicking to other settings menu

Note: The more settings menu is the menu that allows the system administrator to assign settings record each
other. Ex assigning programs to campus, assign study mode to program, assign session to study mode, assign
intake to study mode and program, assign session to days and assign session to hours.

I.4. Module settings

By clicking to module settings menu

Note: This the menu which help on all settings related to modules; it allows to the administrator to make new
record, update existing record and delete unwanted record on modules, Instructor, room, Component and
period.

I.5. other settings

By clicking to other settings menu

Note: Under other settings is where system administrator can manage system users, institution information
and system languages.

II. STUDENT
II.1 APPLICATION FORM: 1. Sign up

New student click at the link to sign up

II.1 APPLICATION FORM: 2. Signup email notification

Note: The signup email notification is the message that goes to user email account to notify applicant about
the progress on his application. This message remind the user to continue the application anytime even if the
applicant stops the application incomplete.

II.3. APPLICATION FORM: 3. Academic choice

After login as new
applicant, this is the page of
choice for academic
information as campus,
program, study mode,
session and intake.

Note: This is the first page to be filled by applicant just after signup, it is where applicant must chose all
information related to the academic, including Campus, Program, Study mode, and session and study period.

II.4. APPLICATION FORM: 4. Candidate profile

Note: This is the second page of application where applicant fill identification information including passport
picture, names, location gender marital status etc…

II.5. APPLICATION FORM: 5. previous academic information

Note: The previous academic information is where applicant fill information about previous school including
name of school, start year end year this information help Institution to know about previous study.

II 6. APPLICATION FORM: 6. Fees payment information

Note: The fees payment information enable applicant to choose either paying himself or paid by sponsor then
applicant provide sponsor name, phone number and sponsor email.

II 7. APPLICATION FORM: 7. disability or medical information

Note: This is the page where applicant can specify the disability or skip the page if no disability.

II 8. APPLICATION FORM: 8. required documents attachment form

Note: This is the page where applicant chose and upload the all required documents before submitting the
complete application.

II 9. APPLICATION FORM: 9. Application submission

Note: This is the last application page where applicant choose to submit the complete application.
NB: The submitted application can be modified just before submission otherwise the applicant have
To wait the decision from registrar’s office.

II 10. APPLICATION FORM: 10. Application form

Note: This is the printable and downloadable form containing the all information filled by applicant (It is the
output showing the result submitted by applicant).

III REGISTRAR

III 1. REGISTRAR ACCESS: 1. Dashboard

Note: This is the first page viewed by user with registrar’s credentials, it contain the summary in format of
numbers or graphs, it is with the purpose of helping registrar to quickly have an over view about what is
being done by the system.

III 2. REGISTRAR ACCESS: 2. Notification bar

Note: This bar is at the top of each and every registrar’s page in order to help him quickly access to the most
needed menus. It contain the link for new applicants, deferred applicants and registered students.

III 3. REGISTRAR ACCESS: 3. Applicant processing form

Note: 1. this form is well browsed by following application status (New application, deferred application,
Provisionally accepted and registered students).
2. New applicants means application submitted and not yet worked on them at all
3. Deferred application; those are application which are provisionally denied, they will be back as new
Application after resubmission by applicant.
4. Provisionally accepted; those are processed application with status of accepted and waiting to be
Confirmed in order to generate registration number and to print student card.
5. Registered student; those are student who are active and already confirmed their physical
Documents their automatically appear at the finance list with full debt and in class at the attendance
List.

III 4. REGISTRAR ACCESS: 4. Document verification form

Note: 1. after a preview of submitted document, the registrar can accept or deny the document
2. The accepted document will come in green color, rejected document in red color while unverified
Document remain in blue color.
3. The decision section remain disable until all documents are verified.
4. If the document is not well uploaded, there is a rotation button where user (Registrar can rotate the
Document for good view).

III 5. REGISTRAR ACCESS: 5. Application decision

Note: 1. if all documents are verified, the registrar can here take a decision on the application by either accept,
Defer or reject an application.
2. The accepted application will automatically be in provisionally accepted waiting for hard copy
Confirmation.
3. The deferred application will notify and allow to the applicant to resubmit the application after
Correction on notified issue from registrar’s office.
4. The rejected application will notify to the applicant to try another chance but this application will
No longer be useful in the system except in reports as an archive.
NB: Any decision taken will send an email notification to the applicant and will notify the applicant
In his own account.

III 6. REGISTRAR ACCESS: 6. Hard copy verification and Reg. number generation

Note: 1. the window above enable registrar to confirm the hard copy docs, to record the shelf number and to
Generate the student registration number.
2. From this form, if presented hard copy docs are not correct, registrar will have permission to reject
The application.
3. The approved applicant will be in registered student.

III 8. REGISTRAR ACCESS: 8. Student card

Note: Registrar may print the card for registered student

III 7. REGISTRAR ACCESS: 7. Student card



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