FaxBack NET SatisFAXtion Integration With HP Digital Sender Brochure Hewlett Packard Fax Machine Network

User Manual: Hewlett-Packard Fax Machine HP Digital Sender

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Most people in any given organization print, copy, send or receive documents
several times every day. According to a 2004 Dataquest report the volume of
information we handle now is doubling every 5 years. Industry estimates are that
anywhere from 25-50% of all information continues to be in the form of hard copy.
With so much paper flying around, more and more organizations are turning to
solutions that are able to easily integrate with the hardware, document management
and workflow systems they depend on daily for handling paper-based documents
and forms.
Information Overload
Bring Paper–and Fax–into the Digital World
Hewlett Packardʼs Digital Senders and MFP devices offer a convenient, centralized
way to capture, archive and distribute information.
Coupled with NET SatisFAXtion, our award-winning network fax
server, the combination offers an ideal way to save time and money
when faxing paper-based documents.
Features and Benefits
• Eliminates the need for traditional
fax machines
• Extends your electronic tools to
paper-based documents
• Allows users to conveniently
scan printed documents for fax
transmission
• Combines the power of email and
fax to paper-based documents
• Provides employees with faster,
smarter and more economical ways
to access, deliver and share paper-
based documents
• Improves reliability as NET Satis-
FAXtion provides immediate notifi-
cation and fax archiving
• Intuitive set-up and configuration
requires minimal training
• Address books can be easily im-
ported and accessed for quick click
faxing
• Works with “bill-back codes” for
tracking and accountability
• Every outbound fax can go directly
into your document management or
workflow system
NET SatisFAXtion Integration
with Hewlett Packard’s Digital Senders
User’s
Workstation
User scans an
existing paper
document to fax
from the HP
digital sender
NET SatisFAXtion
communicates with
your Exchange server
to allow Outlook users
to send electronic
faxes
Integrates with your
document management,
workflow or archival sys-
tem to store outbound fax
images
The sender
receives e-mail
delivery in their
inbox for faxes
sent from the HP
Digital Sender or
from Outlook
Document is routed
to the fax server for
delivery
NET SatisFAXtion
Fax Server
Microsoft
Exchange
Server
HP Digital Sender
Network
Sending a Fax from a Digital Sender
Once NET SatisFAXtion and an HP Digital Sender have been configured, users can quickly and easily scan and fax their documents
directly from the Digital Sender. To send a fax from a Digital Sender, a user simply scans the document and using the keypad of the
Sender, enters a fax number, a billing field (if applicable), selects their user ID and presses the green “Send” button. The document is
automatically routed to a NET SatisFAXtion server which delivers the fax to all the destinations that were specified by the user.
Receiving Inbound Fax Messages
There are many options an organization has when it comes to inbound routing. For the most part, when a fax is sent to a company, the
phone system routes the incoming fax to a NET SatisFAXtion fax server. The fax server receives the fax and can convert the fax to a
TIFF or PDF file. Based on the number that was dialed, the fax server looks up and routes that document as an e-mail
to the appropriate user.
Inbound routing may use several different techniques, in a small business environment chances are there will be an analog line used
directly from a PBX to the fax server. Large organizations or enterprises may use T1 lines or digital lines; those could be coming
either from the central office or from the phone switch.
™
Shaping technology for over 20 years
Corporate Headquarters
7409 SW Tech Center Drive
Tigard, OR 97223
1.800.329.2225
info@faxback.com
www.faxback.com
Copyright 2004 FaxBack, Incorporated. All rights reserved. FaxBack is a registered trademark of FaxBack Inc. All other brand names and trademarks
are property of their respective companies.
Deliver
Existing Paper
Document
HP Digital Sender NET SatisFAXtion
Server
George Reece’s
Fax Machine
Anne Smith’s
Workstation
Anne receives an
email notification
with the status of
the sent fax
SCAN ROUTE FAX
FaxBack and Hewlett Packard
Hewlett Packard’s solutions span IT infra-
structure, personal computing and access
devices, global services and imaging.
FaxBack’s award-winning network fax
server, NET SatisFAXtion works directly with
Hewlett Packard’s Digital Senders to provide
an easy-to-use fax management system for
handling paper-based documents.
Recommended System
Specifications:
- 1.6 GHz or higher Intel compatible
processor
- 256 MB RAM
- 20 GB hard drive
- Windows XP, 2000, 2003
- Network interface card
- Fax hardware
- Microsoft Internet Explorer 6.0+
- Sufficient PCI slots for fax hardware
Supported Devices:
- HP 9200c, 9100c, 8100c Digital Senders
- HP MFP’s that support the Digital
Sending Software (DSS 4.0). This
includes the following: 9500, 9050, 9040,
4345. The DSS 4.0 is an add-on module
for these MFP’s that is required for NET
SatisFAXtion integration. Contact HP or
your HP reseller for purchase information
on the DSS 4.0 Module.

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