Headlines & Deadlines 3294 Newsletter 2009 10
User Manual: 3294
Open the PDF directly: View PDF 
.
Page Count: 10
If you are unable to view the newsletter, please click here. Navigate to Headlines and Deadlines.
Procurement & Contracts
HTTP://WWW.CSC.CPS.K12.IL.US/PURCHASING
OCTOBER 2009 OPAL L. WALLS, CHIEF PURCHASING OFFICER
Inside This Issue
1. Procurement
Survey
2. P-Card
3. Contract
Administration
4. Escalation Form
5. Strategic
Sourcing
6. Vendor
Management
7. Vendor of the
Month
8. Someone You
Should Know
9. AAA Rental
Quick Links
DEPARTMENT OF
PROCUREMENT AND
CONTRACTS WEBSITE
For comments, questions
or additional information,
please email us at:
purchasing@cps.k12.il.us
NowavailableonthePurchasingwebsite:
Procurement Survey - Tell Us How We Are Doing
Purchasing takes great effort in providing goods and services to the district. This is
your opportunity to let us know how we're doing. Let us hear from you!
Follow directions below to the procurement survey and let your voice be heard.
Our procurement survey will be conducted on a quarterly basis.
P-CARDS
Please note that the following have been updated:
Procurement Card Application Form
Cardholder Acknowledgement & Agreement
Access Form
Cardholder Manual
All items can be accessed at http://dpc.cps.k12.il.us/index.php?tab=5
Please contact Lee Saulter at 773-553-3294 if there are questions.
Note: If you are a P-Cardholder and will be transferring to another school,
department or leaving Chicago Public Schools, you must do the following:
Close the P-Card account – Cut the P-Card in half and send to Lee Saulter
(lrsaulter@cps.edu or fax to 773-553-4341). Include your name and school or
department you are leaving and request to close the account.
If you are moving to a new school or department, submit a P-Card application to
obtain a new P-Card. Refer to the P-Card manual or contact Lee Saulter (3-3294)
for additional information.
Reminder: Cardholders are responsible for maintaining all receipts for goods and
services purchased with the P-Card.
Friendly Reminder
It is important that the vendor receives the hard copy of the purchase order (sent
from Procurement and Contracts only) to identify and verify the following:
1. The mailing address of the vendor and the ship to location.
2. The unit price and the total cost of each item / service listed (shipping is to
be included as a line item if required).
3. Discrepancies which can be resolved before the start of services.
The purchase order will also identify grant funded purchases. These PO’s have the
1
letter “G” at the end of the number, and a full detail of the duration of the funding
is stated in the description.
Eliminating this process may cause the wrong vendor to receive the
document/payment, duplicate shipments, late payments and other discrepancies.
We ask that you do not fax or phone Purchase Orders.
Vendors must have a valid Purchase Order before items are delivered or services
are rendered.
Contract Administration
Expedited Purchasing Request Form
Occasionally during the course of our school year, a critical need can arise for
goods outside the normal ordering process. An Expedited Purchasing Request web
form has been created for these rare occasions. This form allows the user to
submit an escalation request to the Chief Purchasing Officer.
The form should only be used for critical goods/commodities needed for the
function of the school or district. It is highly recommended this form should be
submitted by a school official, CAO or department head. Upon submittal, the Chief
Purchasing Officer will evaluate "the need" and render a decision. The requestor
will receive email notification of the CPO's decision.
Navigation Directions to the Expedited Purchasing Request Form and
Procurement Survey
1. Click on the following link for the purchasing website: http://dpc.cps.k12.il.us
2. Click on the Login at the top right corner.
2
3. Enter your CPS username and password.
4. Click on the Forms, under the Internal Links left side navigation menu.
5. After clicking Forms on the left you will see the Procurement Survey and the
Expedited Purchasing Request.
3
4
Software Licenses for all Microsoft Software and Non-Microsoft Software
The contract awarded to Computer Discount Warehouse-Government (CDW_G)
has been amended to exercise the second option to renew. The option expires on
June 30, 2010. Board Report No. 09-0624-PR1
Bathroom Towels, Tissues and Dispenser Products
Inlander Brothers has been selected by the Board to enter into a contract for
Bathroom Towels, Tissues and Dispenser Products. This agreement expires on
July 22, 2011. Board Report No. 09-0624-PR2
Office Supplies
The contract awarded to Office Deport has been amended to exercise the final
option to renew. The option expires on June 26, 2010.
Board Report No. 09-0624-PR3
Food Service Equipment
Lippert, Inc. has been selected by the Board to enter into a contract for Food
Service Equipment. This agreement expires on June 29, 2010.
Board Report No. 09-0624-PR4
Various Trades over $10,000
The contract awarded to various vendors has been amended to approve their
prequalification status for the Operations and Maintenance Program. This option
expires on July 1, 2010. Board Report No. 09-0624-PR7
Computer and Network Maintenance/Support Services
The contract awarded to various vendors has been amended to approve their
prequalification status for Computer and Network Maintenance/Support Services.
This option expires on December 31, 2009.
Board Report No. 09-0624-PR11
Office Classroom and Library Furniture
Contract awarded to the following vendors to provide Office Classroom and Library
Furniture including delivery, installation, labor assembly and cleanup. The term of
the Contract expires on August 31, 2010. Board Report No.: 09-0422-PR11
Frank Cooney Company, Inc, Supplier # 22173
Office and Classroom Furniture
Lowery McDonnell Company, Supplier # 33924
Library Furniture
General and Specialized Educational Supplies
Contracts have been awarded to various vendors listed below to provide
educational supplies to Schools, Area Instructional Office and Central office
Departments. The term of the Contract expires on April 22, 2011. Board Report
No. 09-0422-PR2
General Educational Supplies:
5
School Specialty, Inc. Supplier # 26218
Categories: School Supplies; Math; Early Childhood; Language Arts; Physical
Education; Science; Teacher Resources; Social Studies; Art
Merchandise Distributors, Supplier #14273
Category: Language Arts,
Kaplan Early Learning, Supplier #44622
Category: Educational Games.
Specialized Educational Supplies
AbleNet, Inc., Supplier #46635
Categories: Assistive Technology, Speech and Language, Early Childhood,
Occupational Therapy/Physical Therapy
Attainment Company, Inc, Supplier #18842
Categories: Assistive Technology; Speech and Language; Early Childhood,
Harrison & Company, Supplier #20899
Categories: Assistive Technology, Speech and Language; Early Childhood;
Occupational Therapy/Physical Therapy
Multi-Health Systems Inc., Supplier #29718
Category: Occupational Therapy/Physical Therapy
Oticon Inc., Supplier #67672
Category: Hearing Impaired Program
Phonak LLC , Supplier #69878
Category: Hearing Impaired Program
School Specialty Inc., Supplier #26218
Categories: Assistive Technology; Early Childhood; Hearing Impaired Program;
Occupational Therapy/Physical Therapy
TFH (USA) LTD INC., Supplier #68392
Categories: Assistive Technology; Speech and Language; Early Childhood;
Occupational Therapy/Physical Therapy
Therapro Inc., Supplier #19808
Categories: Assistive Technology; Speech and Language; Early Childhood;
Visually Impaired Program; Occupational Therapy/Physical Therapy
Appliances
B and L Distributors, Inc. has been selected by the Board to enter into a
contract for Appliances. This agreement expires on September 30, 2011.
Board Report No. 09-0722-PR2
Early Childhood Furniture and Miscellaneous Children Items
Harrison and Company has been selected by the Board to enter into a contract
for Early Childhood Furniture and Miscellaneous Children Items. This
agreement expires on September 30, 2011. Board Report No. 09-0722-PR5
Gradebook Software Licenses, Implementation and Support Services
Board Report 09-0527-PR11 has been amended to select Campusware, LP to
6
enter into a contract for Gradebook Software Licenses, Implementation, and
Support Services. This agreement expires two (2) years after contract signing.
Board Report 09-0722-PR10
Enterprise Data Movement and Management Services
Blackwell Consulting Services has been selected by the Board to enter into a
contract for Enterprise Data Movement and Management Services. This
agreement expires on June 30, 2010. Board Report No. 09-0722-PR11
Early Literacy Assessment Consultant Services
Various vendors have been selected by the Board to enter into contracts for
Early Literacy Assessment Consultant Services. This agreement expires on
June 30, 2010. Board Report No. 09-0722-PR14
OUTPUT DEVICES – ATTENTION
The Department of Procurement and Contracts is working with ITS to develop a
new Output Device (MFDs, copiers, digital duplicators, printers, faxes, scanners
and associated maintenance and training) RFP. Schools and satellite offices can
purchase equipment and associated maintenance from companies that have a CPS
vendor number.
Please contact Jackie Daly at 773 553-2274 if you have questions related to
equipment purchases, leases and maintenance agreements.
Purchase and Lease of Desktop and Laptop
Computers and Warranty Services
The Apple Computers Inc. and Lenovo USA contracts have been signed.
All Schools, Units and Departments can now place orders with Apple
Computers and Lenovo USA.
The Board Report number is 08-0625-PR4.
Departments or schools that desire to purchase Apple computers can do so by
logging into Oracle I-Procurement and navigating to the Apple Computer Catalog.
All Apple computer purchases must be made using the Apple Computer Catalog.
Departments or schools that desire to purchase Lenovo computers can do so by
logging into Oracle I-Procurement and navigating to the Lenovo USA punch-out.
All Lenovo computer purchases must be made using the Lenovo USA punch-out.
If you need assistance with purchasing Apple, Dell and Lenovo computers you can
contact Craig Holloway at 773-553-2903.
To lease Apple, Dell and Lenovo computers contact TechXL at 773-553-3925.
Copier Equipment Available
The Office of High School Graduation Pathways Student Development unit has a
leased, Konica Minolta – Biz Hub 750 available (first come, first served). The
equipment is available for a total amount of $8,651.24, which is the amount of the
remaining two (2) year lease payment.
Contact Ms. Renae Ogletree, Manager – Student Development at 773-553-3622 if
you have any questions.
7
Strategic Sourcing
Contract Updates
Apple Computers
1 Infinite Loop
Cupertino, CA 95014
Contact: Donna Nations
1-800-800-2775 x 42835
nations@apple.com
Lenovo USA Inc.
913 South I-Oka Ave.
Mt. Prospect, IL 60056
Contact: Sam Mekky
(847) 814-3382
sammekky@lenovo.com
Library Books, Classroom Library Books, Reference
Books and Related Services
Baker & Taylor, Inc.; Capstone Press; Children’s Plus, Inc.; Follett Library
Resources; Heinemann Raintree Library; Perma-Bound Books; Rainbow Book
Company; Scholastic Library Publishing, Inc.; and The Rosen Publishing Group,
inc. are your Strategic Sourcing Library Book vendors. This agreement expires
August 31, 2010. Board Report 08-0827-PR1.
The Oracle iProcurment ordering method is:
1. Baker and Taylor, Inc. – Punch- out Ordering Method
2. Capstone Press – Non-Catalog Ordering Method (soon to be added to
iProcurement)
3. Children’s Plus, Inc. – Catalog Ordering Method
4. Follett Library Resources, Inc. – Punch-out Ordering Method
5. Heinemann Raintree Library – Catalog Ordering Method
6. Perma-Bound Books – Punchout Ordering Method
7. Rainbow Book Company – Non-Catalog Ordering Method (soon to be added
to iProcurement)
8. Scholastic Library Publishing, Inc – Non-Catalog Ordering Method (soon to
be added to iProcurement)
9. The Rosen Publishing Group, Inc. – Catalog Ordering Method
Please contact Pamela Seanior at 773-553-2254 for assistance.
Unwanted Textbooks
If you have textbooks that are no longer needed at your school, we can post the
book information in the monthly Headline and Deadlines Newsletter. You can also
contact any of the Strategic Sourcing Library Vendors who may buy the books
back, or you may go to the CPS Recycling website for recycling instructions.
Please contact Pamela Seanior at 773-553-2254 with your information.
Janitorial Supplies
The Green Cleaning Schools Act was approved by the State of Illinois. This Act
mandates schools to purchase and use environmentally sensitive cleaning supplies
(Board Report 08-0827-P06). Available is a Janitorial Supplies Booklet which
includes contracted and approved janitorial vendors and products for the purchase
8
of the green cleaning products and other janitorial supplies. You may download a
copy of the Janitorial Supplies Booklet by going to the Purchasing website and
navigating to Strategic Sourcing Supplier.
We are currently in the process of loading the janitorial supply items on the Oracle
iProcurement site. You may contact Demetra Knowles at 773-553-3256 for
questions.
Vendor Management
Important Information:
Recently, numerous Chicago Public Schools have placed and received orders from
Vendors without an approved Purchase Order. This is not in accordance with
Chicago Public Schools Procurement Policy. Please be aware that payment for
these unapproved requisitions will not be guaranteed.
Chicago Public Schools Recycling Programs:
Chicago Public Schools Procurement and Contracts Department is pleased to
announce the launching of two CPS-Recycling Programs for inkjet and toner
cartridges for all schools and departments by the following contracted vendors:
Office Depot – http://odams.officedepot.com/cpsrecycle
Staples – www.corerecycling.com
Both programs have been customized for Chicago Public Schools. Join both
programs and support CPS environmental goals and earn rebate dollars for school
and department. Just simply sign-up and the necessary materials will be sent to
you.
For addition information contact, Felicia D. Carwell Commodity Manager at
773-553-2289.
Office Depot’s Discount Purchase Program for
Chicago Public Schools Employees
We are proud to announce a new Office Depot Discount Purchase Program for CPS
employees that will allow CPS employees to obtain a 10% discount (in all retail
stores and retail online) when purchasing products for their personal use. This
discount is over and above the regular retail store and retail website prices on
most Office Depot products.
THESE DISCOUNTS ARE NOT DISCOUNTS FROM (OR IN ANY WAY
ASSOCIATED WITH) THE CHICAGO PUBLIC SCHOOLS CONTRACT PRICING.
Apply online for your card at:
https://odams.officedepot.com/registrations/cps_welcome.html
Educational Supply News:
Office Depot offers an expanded assortment of not only office supplies but also
educational supplies that bring solutions to the classroom. With Office Depot as a
contract holder for school supplies for CPS they are one source for all your
classroom needs. You will never run out of ideas to keep students engaged and
your classroom operating efficiently. Office Depot’s broad assortment of products
includes everything you need from classroom management, arts and crafts to
professional development, technology and everyday classroom supplies. They
now carry products from Scholastic, Evan Moor, Carson Dellosa and Creative
Teaching to name a few of the quality educational resources that they carry.
9
They also have products that meet grant requirements. Office Depot continues to
add products that you need to their educational assortment, many of which can
qualify for grant funding. Products such as math and literacy guides, puzzles,
word tiles, activity books and box programs are available through Office Depot.
If you need additional information or more catalogs, please email
darlene.moeller@officedepot.com.
Vendor of the Month
Staples Inc.
Contact: Denise Ciepley, Business Development Manager
400 South Jefferson
Chicago, IL 60607
Phone: 847-274-2799
Vendor #: 31975
Services: For remanufactured inkjet and laser toner cartridges.
Someone You Should Know in Purchasing
Diego Droira
Chicago Public Schools
Construction Commodity Manager, Contract Administrator
PHONE:(773)553-2123
Solicits bids for Operation and Maintenance Construction contracts.
Maintain list of approved vendors, reviews bids and recommends the
awarding of contracts to lowest responsive/responsible bidders; prepares
contracts for selected firms meeting established affirmative action contract
guidelines, confers with vendors to explain Solicitation Process.
Prepares board reports to obtain approval of contracts; issues award and
rejection notices to approved vendors; receives invoices from various
trades construction firms for work completed; verifies completion of billed
work; submits invoices to appropriate staff for payment to firms; monitors
status of all projects in progress.
Maintains records of billing and payment histories; maintains credential
records of various vendors on the Work Order System, conduct bid
openings for all Schools Operation and Maintenance bid solicitations,
prepares Bid Solicitation, Request for Proposals, Request for Qualifications
for all projects needed by the various user departments; prepares reports
to apprise department managers of the status of contracts and projects;
presents recommendations to revise and improve contracting procedures;
serves as a liaison between the department and internal and external
auditors, the Department of Law, and the Public Building Commission of
Chicago on various matters related to the administration of contracts.
Current projects are: Student Transportation Services, CPS Elevator
Maintenance Services, Demolition and Site Preparation, Building
Engineering Services, Professional Custodian Management, Operation and
Maintenance for Various Trades for projects over $10,000.
AAA Rental
Vendor #48036, Rental Equipment and Supplies
Jay Heiferman or Gary Heiferman
(708) 210-1200
Chicago Public Schools is now able to purchase on the City of Chicago’s (City
Award# 11148) contract prices from AAA Rental for rental equipment and
supplies. For a list of items ordered most often by CPS along with the City pricing,
click here.
10
APPROVED:
______________________________________
Dr. Barbara Eason-Watkins
Chief Education Officer
