Offboarding Emp Guide Pune

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LEAVING
EMPLOYEE
INFORMATION
GUIDE

Applicable to BNY Mellon
India employees only

This document will assist you as you conclude your employment with BNY Mellon. It will provide you with information
regarding termination procedures, final pay and benefits.
BNY Mellon appreciates your contribution to the organisation and wishes you success in the future.

2

YOUR RESPONSIBILITIES PRIOR TO YOUR LAST DAY OF EMPLOYMENT

Repay any outstanding balances

Medical claim
Please submit any medical claim to the insurance company before your last day of
employment.
Other payments
As per the terms of the relevant agreements, please check with HR Client Service
Center at askhr@bnymellon about your obligations:
— a sign-on, buy-out, or guarantee bonus or remuneration, where a
clawback is applicable;
— tuition assistance;
— relocation assistance; and
— travel bond.
Travel & Expense
Any outstanding balances on an AMEX card must be reconciled to determine nonbusiness purchases or business expenses not previously repaid to you. Nonbusiness purchases and reimbursed expenses must be paid in full before you
leave. Any other outstanding expenses should be cleared in Peoplesoft Financials
T&E before your last day of employment.

Company records and retention

You are reminded that, under the Information Privacy Policy (I.N.125) and Global
Records Management Policy (I-D-200), no data pertaining to company business is to
be stored on personally owned computing devices. You are required to move
company records and other data to a shared drive, with the right protection level, as
per the company’s Information Classification Policy (I.N.320). Please discuss with
your manager.

No Dues clearance

You are requested to take a print of No Dues Clearance form available in this
document. Complete Part One and get signatures from the respective departments
/ people in Part Two. Post this, you need to submit this form to the HR Operations
team on your last working day.

YOUR RESPONSIBILITIES POST LAST DAY OF EMPLOYMENT

Confidentiality

This statement is to remind you of your obligations as a former employee of BNY
Mellon or one of its subsidiaries, affiliates or related entities (collectively BNY Mellon)
under applicable law and the BNY Mellon Code of Conduct. As you know, your
employment with BNY Mellon at times placed you in a position of trust within our
organisation and allowed you to obtain access to invaluable confidential information
concerning the business, clients and future plans of BNY Mellon. Under the law and
under the above-referenced Code of Conduct, you have an obligation, even after the
termination of your employment, to maintain the confidentiality of BNY Mellon’s
confidential information.
Confidential Information means:
a) all non-public information pertaining to the business and operations of the
Company, its Affiliates and any third party, which was provided to you, generated
by you, or obtained by you during the course of, or as a result of, your
employment by the Company, including, but not limited to:
i. trade secrets and confidential know-how; and
ii. business, financial, accounting, marketing and technical information and
plans, goals and projections, product data, client and supplier lists and data,
technology, operating procedures and policies, price lists,databases, source
codes and methodologies, employee and contractor data, remuneration and
performance data, sales and expenses, templates,research, analyses,
advices, work product, contracts and any other business data; and
b) all copies, notes and records based on or incorporating the information referred to
in paragraph (a); but does not include any information that was public knowledge
when this Contract was signed or became so at a later date (other than as a result
of a breach of confidentiality).
“Affiliate” means any entity directly or indirectly, wholly or partially, controlled by,
controlling or under common control with the Company, and includes all companies
and entities within the BNY Mellon group.
In addition to your duty not to misappropriate or disclose BNY Mellon’s confidential
information, you are also reminded of your duty not to interfere with BNY Mellon’s
employment relationships, client relations and related contracts.

Your Bank account for Salary

Please do not close your salary bank account as your final settlement amount will be
directly credited to your salary bank account. You may wish to close the same, once
your final settlement is processed and paid in to your bank account.

Change in personal details

If in the future you change your address, your bank account details or any other
personal details before your final settlement is completed and received by you with
related documents, please inform Human Resources by sending a mail to
askhr@bnymellon.com, so the company can update the changes in its records to
ensure any future correspondence or payments can be properly effectuated.

4

OTHER IMPORTANT INFORMATION

Insurance benefits

Your coverage will cease with effect from the day following your last day of
employment.

Final pay

Your final payment will be paid to you in your salary bank account post completion
of the final settlement. Your final pay will include unprocessed salary, overtime or
any other allowance and any accrued but unused annual leaves until your last day
of employment. However, any outstanding amounts payable by you to the
company or the authorities may be deducted from your final pay, to the maximum
extent permitted by law. You must repay any remaining balance you owe the
company as mentioned in the final settlement document, immediately upon
intimation of the same.

Employment verification inquiries

For any references requested by future employers, the company will only provide
beginning and ending dates of employment and the job title of your last position.
Your manager is not authorised to provide you with a recommendation or answer
telephone or written inquiries from prospective employers on behalf of the
company.
If you have any questions, please contact HR Client Service Centre by e-mail
(AskHR@bnymellon.com) or phone 44600.

5

No Dues Clearance Form
The employee who is leaving has to complete the form and submit it to HR Operations on the last day
PART ONE : Employee Details
Employee Name:
Employee ID Number: 000

Joining Date:

Resignation date:

Last Working Day:

Name of the Manager:

Name of the Process:

Contact details for future correspondence
Address:

E-mail:

Landline / Mobile number:
PART TWO - LEAVER CHECKLIST (Employee needs to get the signatures from respective departments / people)
Action:

Date:

Remarks and Signature by:

CORPORATE SECURITY
 Access control card (BNY Mellon & Magarpatta)
 RSA Token

Corporate Security

GENERAL SERVICES
 Drawer keys
 Meal Pass (Sodexo Card)
 Corporate credit card
 Locker keys
 Telephone recoveries

Facilities

FINANCE
 Travel advance recovery
 Settlement of travel advance

Finance

OPERATIONS: (TL / Manager to sign)
 Process & other handovers completed
 Confidential Company property and information, e.g. files,
folders, manuals or records, documents, USB’s, etc returned)
 Course material and books, it any, returned
 Business cards, if any, returned
 EXAM / Any other recovery

Team Leader / Ops Manager

MALS: (Below action should be completed on or before Last
working day by TL / Manager to sign)
 Leaves / LOP – Approve / Disapprove Pending leaves post
and prior date of leaving
 Regularisation of attendance – Approve / Disapprove
 OT – Approve / Disapprove
 NSA – Update Shift
 National Holiday - Approve / Disapprove

Team Leader / Ops Manager

IT

IT / IBM







Mouse / Key Board
Headset / Camera
Laptop, Charger, Lock, Bag, Docking Station
Data Card
Blackberry / Mobiles / Sim card, chargers, etc

HR

HRA

 PIP Status (if any)
 Exit Interview

Employee signature:

Date:

6

©2017 The Bank of New York Mellon Corporation. All rights reserved. 9/2017



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