PS Form 8125, Plant Verified Drop Shipment (PVDS) Verification And CLearance 8125N Ps8125
User Manual: 8125N
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United States Postal Service® Plant-Verified Drop Shipment (PVDS) Verification and Clearance This form available at www.usps.com See Instructions on Reverse 3. Mailer Name 1.Requested In-Home Delivery Date (3-day window) 4. FAST Scheduler ID 5. Mailer Contact Name 2.Drop Ship Appointment Number 6.Mailer Contact Telephone (Include area code) 7. Origin Plant Location (City, state, ZIP+4®) 8. Check One Identical-Weight Pieces. Weight of a Single Piece ______________lbs. Nonidentical-Weight Pieces 9. Class of Mail 11. Total Gross Weight of Shipment (Verified at origin office) 13. Pallets Optional if Pallet Presort is Known Mailer Information Std. Mail Periodicals Package Services International (Specify class) _______________________ i. 5-Digit ii. 5-D Scheme 10. Product or Publication Title or Names 12. Type of Mail Processing Category (Check all that apply) Letters Automation Compatible Irregular Parcels Flats Machinable Parcels Nonmachinable Parcels b.No. Pallets a. No. Pallets of Trays __________ _ of Sacks __________ c. No. Pallets f Parcels __________ d.No. Pallets of Bundles __________ i. No. of Bundles ii. No. of Trays iii. No. of Sacks iii. 5-D CR iv. No. of Parcels iv. 5-D Scheme CR v. 13e. Non-Palletized Containers v. 3-D No. of Other (Describe) vi. All Other 14. Entry Discounts Claimed (Check all that apply) 15. Comments Mailing Includes Pieces For Delivery Outside Service Area of Entry Office. DDU DBMC DSCF International Service Center (ISC) DADC Other (International): 16a. Contact at Company Making Drop Ship Appointment (If other than mailer and if known when completing this form) Destination Entry Post Office or Delivery Unit Origin Post Office (Where verified) 17. Origin Post Office™ (City, state, and ZIP+4) 16b. Telephone 26a. Name of USPS® Employee Verifying Mail 26b.Employee's Telephone Number (Include area code) 26c. Signature of Verifying Employee 27. Round Stamp (Required) 18. Verified at DMU (Mailer's plant) BMEU or Post Office 19. Permit Number 21. Total Pieces 20. Postage Payment Method (Except for Periodicals) Permit Stamped Meter 26d. USPS Contact Name (If other 22. Total Weight of Mailing than verifying employee) 23. Vehicle PVDS Seal Number 24. Vehicle ID Number 25. Comments 28. Entry Office (City, state, and ZIP+4. Indicate type of facility — e.g.,if mail will be entered at a BMC facility, write "BMC" as well.) 33. Load Condition Irregularities (Check all that apply) Mailings are not Separated by Broken Pallets Form 8125 Container Counts do not Match Form 8125 Overweight Pallets Pallets Too Tall Damaged Mail Improper Mail Makeup Package on BMC Non-Machinable Load Unsafe Other (Describe in item 32) 34. Scan the barcode upon receipt. 29a. USPS Receiving Employee Signature 29b. USPS Receiving Employee Name 30. Date/Time of Arrival 31. Date/Time of Departure 32. Comments (NOTE: Enter bedload discrepancies as percentages and pallet discrepancies as pallet counts.) PS Form 8125, October 2005 (NSN 7530-02-000-7255) (Page 1 of 2) Destination Office—1 Mailer—2 Origin Post Office—3 (Mailer: Complete original and make 2 copies.) Definitions and Features The purpose of this form is to prove to the entry facility that the mail being presented by the mailer or mailer's agent was verified and paid for at origin. Plant-verified drop shipment (PVDS) enables origin verification and postage payment for shipments that a mailer transports from the mailer's plant to destination Post Offices™ where the prepaid and pre-verified shipments are accepted by the Postal Service™ as mail. Postal Service employees verify PVDS mailings for classification, rate eligibility, preparation, volume, and presort either at the mailer's plant or at the origin Post Office serving the mailer's plant. Standards for PVDS shipments are in Domestic Mail Manual (DMM™) P950. Information about destination entry discounts for each class of mail are in DMM Module E, Eligibility. DMM E650 and E752 contain volume limits for PVDS mail that is for delivery outside the entry office service area. There are no limits for Periodicals. Appointments to deposit PVDS mailings at entry offices are required for Standard Mail® and Package Services. Appointments are required for Periodicals only if they will be presented on vehicles that also contain PVDS Standard Mail or Package Services. Instructions for Mailer The mailer must submit a multi-part PS Form 8125, an original and 2 copies of a single-sheet PS Form 8125, or an approved facsimile with each PVDS mailing presented for verification and postage payment to the origin verifying Post Office (or detached mail unit) completed as described below. Submit the original Form 8125, after being signed and round stamped by the origin verifying Post Office, to the entry Post Office with the PVDS mailing it represents. PS Form 8125 is not required for PVDS mailings sent via Express Mail® service or Priority Mail® service drop shipment. Completing Form 8125 1. Requested In-Home Delivery Date: If this box is completed, the mailer or mailer's agent should deposit the mailing at the entry office in time to meet the delivery window. Delivery within this window is not guaranteed. 2. Drop Shipment Appointment Number: The appointment number may be added by the mailer or mailer's agent after the Form 8125 is signed and dated by the origin Post Office but before the PVDS mailing is presented to the destination Post Office. 3-16. The Mailer Information section identifies the mail preparer and provides a description of the mail to be deposited at the destination entry Post Office listed in item 28. The mailer must complete all items in the Mailer Information section except for items 13i-vi. (if pallet presort is known), or items 15 and 16. • In items 5 & 6 (and item 16, if necessary), list the name and telephone number of a mailer contact who is familiar with the subject mailing and who can resolve problems that may arise at the entry office. • In items 13, report the mail as configured for verification and as it will be presented to the entry office (for example, if trays are on pallets, show the number of pallets with trays). If a mailing consists of a combination of palletized and non-palletized mail, report each segment correctly in this item. Identifying pallet presort levels is optional. • In item 14, show all entry discounts claimed for pieces in the mailing. A single mailing may contain pieces subject to different entry discounts (no more than one entry discount may be claimed for any individual piece). • In item 15, you may show other mailer information (for example, sequence number for a postage statement, manifest, or PS Form 8125). 28. Enter the city, state, and ZIP+4® of the Post Office or Postal Service facility where the PVDS mailing will be deposited. For mail entered at a sectional center facility (SCF) or a bulk mail center (BMC), show the city and state names as they appear in the applicable labeling list from DMM Module L to facilitate verification of any entry discounts claimed. The physical address of the facility may also be shown. All entry discounts must be based on entry at this facility. If the mailing will be deposited at a BMC, show the designation "BMC" with the city and state as they appear in the applicable labeling list from DMM Module L (the physical address may also be shown with the ZIP+4). Submitting Mailing and PS Form 8125 to Entry Post Office The mailer or mailer's agent must submit copy 1 of this Form 8125 (with the original signature and round stamp of the origin post office) with the PVDS mailing presented for acceptance to the entry postal facility shown in item 28 . Submit a second copy if you want one signed by the entry office and returned for your records. The mailing presented to the entry office must be configured as reported under item 13 and must match the other information on PS Form 8125 as validated by the origin post office (verifying office). Mail must not be reconfigured in containers after verification at origin. This ensures that the entry office is able to reconcile the information on the PS Form 8125 with the mail being presented for acceptance. For example, mail verified and reported as non-palletized sacks or trays (rather than as sacks or trays prepared on pallets) must be presented to the entry post office in the same configuration. Consolidators must not take mail received from mailers as non-palletized sacked or trayed mailings (reported on Forms 8125 as non-palletized mailings) and place the mail on pallets or in other containers after verification (for reasons such as facilitating transportation) because the entry office will be unable to reconcile the mail with the PS Forms 8125 representing the mail. For example, if an agent places on pallets 10 sacks from one mailing and 15 sacks from another mailing reported on PS Forms 8125 as non-palletized sacks, then there would be no PS Form 8125 representing one pallet of 25 sacks, and the destination entry office may refuse or delay acceptance of the mail. Instructions for Origin Post Office (Office Where PVDS Mailing Is Verified) Be sure the mailer has completed all required items in the Mailer Information section and item 28. After verifying that all information is correct, complete the Origin Post Office section. Items 23 and 24 are optional. Sign and round stamp this form. Return copies 1 and 2 to the mailer. Retain copy 3 in your files for 1 year. Instructions for Destination Entry Post Office or Delivery Unit Either remove the PS Forms 8125 for your office from the vehicle or receive them from the mailer or mailer's agent and check that your office is shown as the entry facility under item 28. Check that the form is completed, signed, and round stamped by the origin Post Office. Check the integrity of the mail load to be sure that it is safe to unload. Note any load condition irregularities under item 33. Compare the shipment with the form(s) for class, volume (such as number of containers), processing category, entry rates claimed, etc. If PS Form 8125 is properly completed and the information on it matches the mail, then accept the shipment. Complete the "Destination" section (items 28 through 34) legibly. Retain copy 3 of the the completed PS Form 8125 in your files for 1 year. If the mailer or mailer's agent has presented two copies, then complete the "Destination" section on the second copy and return it to the mailer or mailer's agent who presented it to you. If the mail is visibly damaged, if the shipment does not match the information on the PS Form 8125, or if the entry facility on the PS Form 8125 is not your facility, then do not accept the mail until the discrepancy is resolved. • You may need to notify your supervisor of the problem(s). • Either you or your supervisor may need to contact the origin Post Office (see items 26a, b, c, and d) to resolve the discrepancy. • Scan the barcode that appears in item 34 using the MDCD scanner provided. PS Form 8125, October 2005 (NSN 7530-02-000-7255) (Page 2 of 2)
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