SDS _Supplier Direct Ship_ EDI Manua SDS12 Supplierdirectshipedimanual

User Manual: SDS12

Open the PDF directly: View PDF .
Page Count: 52

Download
Open PDF In Browser	View PDF

This manual is available at https://web.pslsupp.ford.com/

Ford Customer Service Division
SDS (Supplier Direct Ship) EDI Manual

North American Supply Chain Management
Supplier Development

Page 1 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Table of Contents
FCSD SDS Purchase Order Schedule and Mailbox Availability .......................................................................... 3
Valid SCAC Codes for Track & Trace ..................................................................................................................... 3
Ford Single Point of Contact (SPOC) Support Services....................................................................................... 4
EDI Coordinators ...................................................................................................................................................... 4
Connectivity Methods .............................................................................................................................................. 5
SDS ANSI X12 Required EDI Transactions ............................................................................................................ 6
SDS EDI Testing Process ........................................................................................................................................ 7
Interchange Control Structure including Explanation and Attributes ................................................................ 8
850 Purchase Order Transaction Set Layout......................................................................................................... 9
850 Purchase Order Explanation and Attributes................................................................................................. 10
824 Purchase Order Cancellation Transaction Set Layout ................................................................................ 15
824 Purchase Order Cancellation Explanation and Attributes .......................................................................... 16
865 Purchase Order Change Transaction Set Layout ........................................................................................ 18
865 Purchase Order Change Explanation and Attributes .................................................................................. 19
865 Important Points .............................................................................................................................................. 21
860 PO Change Acknowledgement Transaction Set Layout ............................................................................. 22
860 PO Change Acknowledgement Explanation and Attributes ....................................................................... 23
870 Order Status (Promise Date) Transaction Set Layout ................................................................................. 25
870 Order Status (Promise Date) Explanation and Attributes ........................................................................... 26
856 Advance Ship Notice (ASN) Transaction Set Layout................................................................................... 28
856 Advance Ship Notice (ASN) Explanation and Attributes............................................................................. 29
824 Application Advice Transaction Set Layout ................................................................................................. 33
824 Application Advice Explanation and Attributes ........................................................................................... 34
TED Segment Error Messages Explanation......................................................................................................... 37
861 Receipt Advise Transaction Set Layout ........................................................................................................ 38
861 Receipt Advise Explanation and Attributes.................................................................................................. 39
997 Functional Acknowledgement Transaction Set Layout- ACCEPTED ........................................................ 41
997 Functional Acknowledgement Explanation & Attributes- ACCEPTED ...................................................... 42
997 Functional Acknowledgement Transaction Set Layout- REJECTED ......................................................... 43
997 Functional Acknowledgement Explanation & Attributes- REJECTED....................................................... 44
997 Functional Acknowledgement Error Definitions .......................................................................................... 46
TA1 Errors ............................................................................................................................................................... 47
TA1 Error Note Code Definitions .......................................................................................................................... 48
Mode of Transportation (MOT), Packaging Codes, & REF Qualifiers ............................................................... 49
Glossary of Acronyms ........................................................................................................................................... 50
Glossary of Attributes ............................................................................................................................................ 51
EDI Manual Revisions ............................................................................................................................................ 52
......................................................................................................................................................................................



If a Segment and/or Element is listed in this manual, it is a required field for FCSD SDS EDI even if it has an
Optional or Conditional Attribute according to ANSI X12, unless otherwise noted.

North American Supply Chain Management
Supplier Development

Page 2 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

FCSD SDS Purchase Order Schedule and Mailbox Availability

FCSD will place customer Purchase Orders in the Suppliers GEC Hub Mailbox 15 times daily Monday through
Friday.

Load Times are as follows:






















6:20 AM
8:20 AM
9:20 AM
10:20 AM
11:20 AM

12:20 PM
1:20 PM
2:20 PM
3:20 PM
4:20 PM












5:20 PM
6:20 PM
7:20 PM
8:20 PM
9:20 PM


 All Emergency Orders with an activity code of (xx1 or xx2) received on or before 4:00PM EST must be
shipped same day.


 Suppliers are required to check their GEC Hub mailbox after each order load time to assure ample
time to meet the FCSD Ship Standards.

Valid SCAC Codes for Track & Trace
SMALL PACK:







FDEG - FedEx Ground
FDE1 - FedEx Express (Air) Emergency
nd
FDE2 - FedEx Express 2 Day (Economy Service) Emergency Shipments to Alaska and Hawaii












CTII - Central
PJXI - PJAX
YFSY - Yellow
AACT - AAA Cooper
VGDG - Vanguard

LTL:

North American Supply Chain Management
Supplier Development

Page 3 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Ford Single Point of Contact (SPOC) Support Services
The Ford Single Point Of Contact (SPOC) Help Desk, is staffed 24/7. SPOC will create and route tickets to
the various EDI support teams within the Global Electronic Communications (GEC) Hub Service organization for
EDI issues. SPOC is prepared to answer questions about systems and network availability after hours, holidays,
and on weekends. Questions regarding specific EDI transactions and their content should be handled during
working hours Monday - Friday 7:00 am to 4:30 pm EST when GEC Hub Services is available.
The GEC Hub services team will be able to assist you in the following areas:
1. The availability of the GEC Hub mailbox system.
2. End-to-End communication line and connectivity problems between the supplier and the
GEC Hub mailbox system.
3. Provide a reference point between suppliers and Ford Plants.
4. Provide interpretation of the Ford EDI guidelines.
5. Provide a copy of the Ford Corporate EDI guidelines through their website, https://web.gsec.ford.com/
(Click "Specs" tab. This document is a sub-set with specific FCSD SDS requirements, which may
differ from the Ford Corporate guidelines).
6. Provide Transaction Log tool through website (above) to help track data transmissions.
7. Assist new suppliers in the initial phases of sending and receiving data from Ford. (Connectivity and
Syntax testing).

 This document is a sub-set with specific FCSD requirements, which may differ from the Ford Corporate Guidelines.
The SPOC Help Desk phone number is: (888) 317- 4957 or (313) 317-4957.
Establishing an EDI Connection to the GEC Hub
1.
2.
3.
4.
5.
6.

Go to the GSEC Website located @ https://web.gsec.ford.com
Click on "Connection Requests"
Click on the "EDI Connection Request Form" link
Enter Supplier GSDB; Click 'Submit'
Check the supplier code listed under "New GSDB Connection Request"; Click 'Submit'
Complete Form; click 'Submit'


 Please allow 1-8 business days to be contacted by a member of the Migration Team. This can vary depending on the
number of requests in their queue. You will be contacted via phone or email. At that time, you will be assigned to one of
our EDI Analysts, who will provide you with testing procedures.

EDI Coordinators:
FCSD-NA:
FCSDEDI@Ford.com
FOC (Ford Of Canada): FOCEDI@Butcherent.com

North American Supply Chain Management
Supplier Development

Page 4 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Connectivity Methods
VAN (Value Added Network) Connectivity Method
The method of connecting to the Ford GEC Hub requires the use of a VAN connection for EDI data transfers.
The VAN provides services that are similar to that of an ANX Service Provider and MUST BE APPROVED by
Ford Motor Company. The list of approved VAN's are as follows:

VAN Provider

Website

Covisint

www.covisint.com
www.businessexchange.canada.eds.com/EDS_ELIT
www.gxs.com
www.gxs.com
www.iconnect-corp.com
www.inovis.com
www.kleinschmidt.com
www.sterlingcommerce.com

EDS*Elit
GXS (GEIS)
IBM
iConnect
Inovis
Kleinschmidt
Sterling Commerce

ANX (Advanced Network Exchange) Connectivity Method
The services are as follows:
1. ANX Service Provider (required)
2. IPSEC Security Service Provider (optional)
3. ANX Overseer Group (required)
The ANX Service Provider is responsible for providing the ANX circuit and router. Estimate approximately 60
days to get an ANX circuit installed once the circuit is ordered. Add an additional week for some of the post circuit
installation implementation steps. This will include filling out and returning to Ford representatives some required
documents for establishing a secure tunnel. There are several ANX Certified Service Providers (CSP). These
providers typically charge a one-time installation service fee and a monthly ANX service fee w/access. Fees vary
by provider. Please check with the CSP for pricing information.
The IPSEC Security Service Provider is responsible for providing additional hardware (if required), software and
services for firewall and IPSEC security management. This service is only required if you chose to out-source this
operation. The service provider typically charges a one-time IPSEC product installation fee and a monthly IPSEC
service fee. Please check with your ANX Service Provider for details.
The ANX Overseer Group is responsible for enforcing the Service Level Agreement (SLA) and uptime
requirements (99.965% network availability) of the ANX network. As a result, trading partners must pay a onetime
fee along with an annual fee. Please reference the http://www.anx.com/ website for pricing details.

WAM (Web Access Module) Connectivity Method
Is the use of a public Internet connection for EDI data exchange. The WAM user utilizes a local ISP (Internet
Service Provider) to access the GEC Hub through the Trading Partners.
The Trading Partner must select an Internet Service Provider. It does not matter what ISP is selected as Ford
Motor Company has no guidelines or requirements for Internet Service Providers. Suppliers that are setup for the
WAM access it via the Ford Supplier Network portal using a standard web browser (Internet Explorer 5.5 or
Netscape 4.7). The WAM allows a user to download their data one transaction at a time and upload their data
one file at a time. The GEC Hub business team recommends the WAM be used for suppliers that send no more
than 10 ASN's or documents daily and supply less than 20 parts. For those sending documents other than ASN's,
document size should be limited to that WAM is NOT considered a fully integrated EDI solution for those suppliers
that need to meet their Q1 ratings.
For more information on connectivity, reference the GSEC website https://web.gsec.ford.com/ or for connectivity
questions, please email econnect@ford.com.
North American Supply Chain Management
Supplier Development

Page 5 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

SDS ANSI X12 Required EDI Transactions
Direct Ship Suppliers communicating via EDI with FCSD North American Supply Chain are Required to
adhere to the following ANSI X12/Ford EDI requirements.
FCSD Supplier Direct Ship Ford/ANSI X12 Transaction Sets
850 (FCSD to Supplier)

Purchase Order (ver 002001) – Informs the supplier of new orders to be
Direct Shipped to FCSD customers.

824 (Supplier to FCSD)

FCSD Order Cancellation (ver 003010) - Advises FCSD of order
rejects that do not fit into the 865 transaction set. e.g.: Customers' not
participating in a particular marketing program, customer order does not
meet supplier minimum ship quantities, or a customer requested
cancellation. Transmitting an 824 cancels the entire order.

865 (Supplier to FCSD)

Purchase Order Amendment (ver 002001) - Notifies FCSD of line item
cancellations, shipment of replacing parts, or quantity changes.

860 (FCSD to Supplier)

Purchase Order Amendment Acknowledgement (ver 002001) Acknowledges changes submitted from the supplier on an 865, PO
Change Acknowledgement. A "06" code sent back on the 860 indicates
the 865 was accepted; a "10" code indicates the 865 was rejected and
requires immediate corrective action by the supplier.

870 (Supplier to FCSD)

Order status (Promise Date) (ver 003010) - Provides FCSD's
customers with
accurate ship date information for each part not
shipped on time.

856 (Supplier to FCSD)

Advance Shipping Notice (ver 002002FORD) - Provides FCSD with
Shipment Confirmation of 850 Purchase Orders. (ASN's should be sent
within 15 minutes of the shipment leaving the dock.)

824 (FCSD to Supplier)

Application Advice (ver 003010) - Advises supplier of rejects for
previously submitted (856) ASN's. 824 error messages are triggered
when the 856 data content does not match up to a specific 850 order.
Error types are: Mismatch, Overship, Duplicate, Rejected Shipment
(ASN with 01 purpose code), Part Source Error.

997 (FCSD to Supplier &

Functional Acknowledgement (ver 002002) – When supplier sends
a message to Ford, a syntax check is performed. A Functional
Acknowledgement (997) will be sent immediately advising if the message
was "accepted" or "rejected". Each 997 must be reconciled against each
data message. If the 997 indicates that a message was "rejected", the
supplier must investigate, and take corrective action. 997's do NOT
check for correct data content against a specific order!

Supplier to FCSD)

861 (FCSD to Supplier)

Receipt Advise (ver 002001) – An acknowledgement of receipt and
payment to the supplier for TDS or Association shipments for Direct
Ship. (L9V0C, R3MSA, H0TDC) FCSD expects suppliers to reconcile
each 861 received against every Advance Ship Notice in a timely basis.


 The 861 Transaction is NOT required at this time, but may be implemented in the future.

North American Supply Chain Management
Supplier Development

Page 6 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

SDS EDI Testing Process
Start-Up (For New Launch Suppliers or Suppliers that have changed their Connection/VAN)
1) Supplier must complete and EDI "Connection Request" form on the Global Electronic Supplier
Communication (GSEC) Website to have a supplier mailbox established.

 If supplier already has an established mailbox, EDI Coordinator will complete "Mailbox Profile Change Request" to include
the EDI transactions, versions, AND verify mailbox profile established for both Production and Education (Test
Environment).

2) Supplier must complete EDI connectivity testing with Ford ANX Migration Team of the GEC Hub. The
migration team will send test instructions for connectivity once your on-line request form is processed.
3) Once connectivity testing is complete, supplier to notify EDI Coordinator of readiness to start data content
testing.
4) Supplier to email EDI Coordinator 2 FCSD part numbers to use during data content tests. If supplier is
shipping Motorcraft parts, also submit 1 Motorcraft part number.
Test Order Process (New Launch, Connection/VAN changes, Software/Hardware Upgrades)
A. EDI Coordinator will load a total of 10 test purchase orders (850's) into the Education Mailbox
(F159E) of the Supply On-line Information System – SOLMIS and push to supplier GEC Hub Mailbox.
B. The 6 test purchase orders, comprised of 3 single line orders and 3 multiple line orders, will be pulled
by supplier from GEC Hub mailbox and processed.
C. Supplier must send back 6 (3 single line/3 multi line) successful test ASN's (856) utilizing the 850's.
856's must comply with the 5 match point criteria as established in the EDI Guidelines.
D. Supplier must send back 3 (824's). Each one should indicate a different reason code (Min order
QTY, Part Sourced in Error, Entire Order Cancellation) using the 850's.
E. Supplier must send 3 (865's). Each should indicate a different reason code (QTY Change, Part
Number Change, Line Item Cancellation) using the 850's.
F. Supplier must send back 1 (870) to update a Promise Date.
G. EDI Coordinator will load 1 (860) to indicate the Change issued in the 865 was Accepted or Rejected.
Supplier to pull into system and email Coordinator a Screenshot that the system has been able to
process the notice.
H.

EDI Coordinator will load 1 (824) Reject. Supplier to pull into system and email Coordinator
Screenshot that the system has been able to process the notice.


 For each transaction transmitted, a copy of the RAW X12 Data, including the Envelope Structure (ISA/IEA), must be emailed to the EDI Coordinator to review.

Hints for troubleshooting:





If the ISA15 is anything other than 'P', Ford will reject it. Only the ISA receiver ID (ISA08) changes to
F159E when the supplier is sending in documents to our test server at IP address
ftpqa.gechub.ford.com.
Check transaction version if data sent back from supplier does not reach mailbox.
Check Functional Acknowledgement (997) for rejected segment(s).
Check with your VAN to see if they have a transmission log file sent from VAN provider to Ford. If VAN
shows data transmitted successfully – Contact Ford EDI helpdesk @ (888) 317-4957 for assistance.

North American Supply Chain Management
Supplier Development

Page 7 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Interchange Control Structure including Explanation and Attributes
Sample Interchange Control Structure with explanation – HEADER/TRAILER INFORMATION
ISA*00*

*00*

*ZZ*SCODE

*ZZ*F159B

*060531*1241*U*00200*000016285*0*P*<
Attributes

ISA
ISA01
ISA02
ISA03
ISA04
ISA05
ISA06
ISA07
ISA08
ISA09
ISA10
ISA11
ISA12
ISA13
ISA14
ISA15
ISA16

00
SPACES
00
SPACES
ZZ
SCODE
ZZ
F159B
060531
1241
U
00200
000016285
0
P
<

INTERCHANGE CONTROL HEADER (Start)
Use "00" (zeroes)
Use 10 (ten) spaces
Use "00" (zeroes)
Use 10 (ten) spaces
Use "ZZ"
Sender ID (Left Justified and filled with blanks)
Use "ZZ"
Receiver ID (Left Justified and filled with blanks)
Date of Transmission (YYMMDD)
Time of Transmission (HHMM, 24 Hour Clock)
Use "U" for USA
Version ID Use "00200"
Control Number (Must Match IEA02)
Use "0" (zero)
Test Indicator (Always use "P")
Sub Element Separator (Use '<' ASCII Hex Value)

M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M

ID
AN
ID
AN
ID
ID
ID
ID
DT
TM
ID
ID
N0
ID
ID
AN

02/02
10/10
02/02
10/10
02/02
15/15
01/02
15/15
06/06
04/04
01/01
05/05
09/09
01/01
01/01
01/01


 Ford does not utilize the 'T' for testing in the ISA15, MUST always be 'P'.

 ISA08 will point to F159E (for the Education System) when testing SDS transactions only, for Production it will be F159B.
IEA*1*000016285
IEA
IEA01
IEA02

1
000016285

North American Supply Chain Management
Supplier Development

INTERCHANGE CONTROL TRAILER (End)
Number of GS/GE Pairs (Between ISA & IEA)
Control Number (Must Match ISA13)

Page 8 of 52

M N0 01/15
M N0 09/09

Date Issued: 06/20/2006
Date Revised: 12/10/2007

850 Purchase Order Transaction Set Layout
ISA………HEADER INFORMATION
GS*PO*AF1CC*SCODE*060531*0613*000185878*X*002001\
 Receiving Code, Sender Code, Version
ST*850*0001\
 Transaction Set Header
BEG*00*"SA" or "DS"*YA1234***060531\  Beginning Segment, SA–Stand Alone, DS-Drop Ship, Y-Release #
NTE*INV*NONE\
 Note, Special Instructions
NTE*PMT*NONE\
 Note, Special Instructions
REF*IT*08709*FCSD INTERNAL CUSTOMER NUMBER\
 Dealer P&A Code
REF*CR*19278*CUSTOMER ORDER NUMBER\
 Customer/Dealer Order Reference (COR/DOR) Number
REF*PO*SC07678*PURCHASE ORDER NUMBER\
 FCSD Purchase Order Number
REF*DC*0219278*DEALER PURCHASE ORDER NUMBER\
 Dealer Purchase Order Number
REF*ZZ*OT/725*ACTIVITY CODE\
 FCSD Order Type
PER*IC*JOE WELTY FORD INC*TE*PHONE\
 Requester (Dealer) Name, Phone
PER*IC*FCSD CONTACT NAME*TE*PHONE\
 FCSD Contact Name, Phone
PER*EX*FCSD CONTACT NAME*TE*PHONE\
 FCSD Expeditor Contact Name, Phone
N1*BY*FORD CUSTOMER SERVICE DIVISION*92*AF1CC\
 Buying Party
N3*P.O. BOX 3333\
 Buying Party Street Address
N4*LIVONIA*MI*92\
 Buying Party City, State
N1*SU*SUPPLIER NAME*92*SCODE\
 Supplier Name, Supplier GSDB Code
TH
N3*NE 58 AVE*P.O. BOX\
 Supplier Street Address
N4*CARROLLTON*TX*75006*US\
 Supplier City, State, Zip
N1*ST*JOE WELTY FORD INC*92*AF1CC\
 Ship To Customer Name (Different from Requestor if Drop Ship)
N3*SURVEYOR BLVD\
 Ship To Customer Street Address
N4*CUSTOMER CITY*ST*ZIP CODE*92\
 Ship To Customer City, State, Zip
PER*IC*JOE WELTY FORD INC*TE*PHONE NUMBER\
 Customer Contact Name, Phone
DTM*007*060531\
 Effective Date
DTM*036*061009\
 Expiration Date
SHH*DD*069*060531\
 Deliver On Date (Requested Ship Date)
PO1*00001*4*EA*40.1800**BP*F81Z 16A550 JA\
 Quantity, Unit of Measure, Price, Part Number
CUR*BY*USD\
 Currency
PID*F****NONE\
 Product/Item Description (Freeform)
CTT*1*4\
 Total Number of PO1 segments, Total Quantity in PO102's
SE*30*0001\
 Total segment Count (Including ST/SE)
GE*1*000185878\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must match GS06)
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 9 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

850 Purchase Order Explanation and Attributes
ISA………HEADER INFORMATION
GS*PO*AF1CC*SCODE*060531*0613*000185878*X*002001

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Purchase Order
Direct Ship Sender Code
Receiver Code (Supplier GSDB Code)
Transmission Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (Purchase Order)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

M ID
M ID

PO
AF1CC
SCODE
060531
0613
000185878
X
002001

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*850*0001
ST
ST01
ST02

850
0001

BEG*00*SA*YA1234 ***060531
BEG
BEG01
BEG02

00
SA

BEGINNING SEGMENT (Purchase Order)
Original
PO Type

BEG03
BEG06

YA1234
060531

Y-Release Number (Release number for a SDS 850 PO)
Purchase Order Date/Requested Ship Date (YYMMDD)

SA - Stand Alone

02/02
02/02

DS - Drop Ship

M AN 01/18
M DT 06/06


 Cut-Off is 2:00 PM EST for Stock & 4:00 PM EST for Emergency. After Cut-Off this field will have the next business date
as the Requested Ship Date.

NTE*INV*NONE
NTE
NTE01
NTE02

INV

NOTE/SPECIAL INSTRUCTION
Invoice Instructions for entire transaction set follows

O ID

NONE

GEN - Entire Transaction Set
LIN - Line Item (Detail Only)
Freeform Message (Invoice Instructions)

M AN 01/60

PMT

NOTE/SPECIAL INSTRUCTION
Payment information for entire transaction set follows

O ID

NONE

GEN - Entire Transaction Set
LIN - Line Item (Detail Only)
Freeform Message (Payment Instructions)

M AN 01/60

03/03

NTE*PMT*NONE
NTE
NTE01
NTE02

03/03

REF*IT*08709*FCSD INTERNAL CUSTOMER NUMBER
REF
REF01
REF02
REF03

IT
08709
FCSD ICN

North American Supply Chain Management
Supplier Development

REFERENCE NUMBERS
Internal Customer Code Qualifier
Dealer P&A Code (Dealer Code/Customer Code)
Description

Page 10 of 52

M ID 02/02
C AN 01/17
C AN 01/80

Date Issued: 06/20/2006
Date Revised: 12/10/2007

REF*CR*19278*CUSTOMER ORDER NUMBER
REF
REF01
REF02
REF03

CR
19278
CUSTOMER ORDER #

REFERENCE NUMBERS
Customer Reference Number Qualifier
Customer/Dealer Order Number (COR/DOR#)
Description

M ID 02/02
C AN 01/17
C AN 01/80

REF*PO*SC035951*PURCHASE ORDER NUMBER
REF
REF01
REF02
REF03

PO
SC035951
PO NUMBER

REFERENCE NUMBERS
Purchase Order Qualifier
FCSD Purchase Order Number
Description

M ID 02/02
C AN 01/17
C AN 01/80

REF*DC*0219278*DEALER PURCHASE ORDER NUMBER
REF
REF01
REF02
REF03

DC
034567
DEALER PO #

REFERENCE NUMBERS
Dealer Purchase Order Number Qualifier
Purchase order number
Description

M ID 02/02
C AN 01/17
C AN 01/80


 If no Customer PO is input at time of order, system default of 'no PO' will be transmitted in this field.
REF*ZZ*0T/725*ACTIVITY CODE
REF
REF01
REF02
REF03

ZZ
OT/725
ACTIVITY CODE

REFERENCE NUMBERS
Mutually Assigned Qualifier
OT (Order Type) / (Delimiter) 725 (Stock Order)
Description

M ID 02/02
C AN 01/17
C AN 01/80

PER*IC*YANKEE FORD SALES*TE*PHONE
PER
PER01
PER02
PER03
PER04

ADMINISTRATIVE COMMUNICATIONS CONTACT
Information Contact Qualifier
JOE WELTY FORD INC Requester Contact (Dealer) Name
TE
Telephone Qualifier
PHONE
Requester Contact (Dealer) Phone Number

IC

M
O
O
C

ID
AN
ID
AN

02/02
01/30
02/02
07/20

M
O
O
C

ID
AN
ID
AN

02/02
01/30
02/02
07/20

M
O
O
C

ID
AN
ID
AN

02/02
01/30
02/02
07/20

PER*IC*CONTACT NAME*TE*PHONE
PER
PER01
PER02
PER03
PER04

IC
CONTACT NAME

TE
PHONE

ADMINISTRATIVE COMMUNICATIONS CONTACT
Information Contact Qualifier
FCSD Contact Name
Telephone Qualifier
FCSD Contact Phone Number

PER*EX*EXPEDITOR CONTACT*TE*PHONE
PER
PER01
PER02
PER03
PER04

EX
EXPEDITOR
TE
PHONE

North American Supply Chain Management
Supplier Development

ADMINISTRATIVE COMMUNICATIONS CONTACT
Expeditor Contact Qualifier
FCSD Expeditor Contact name
Telephone Qualifier
FCSD Expeditor Contact phone number

Page 11 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

N1 *BY*FORD CUSTOMER SERVICE DIVISION*92*AF1CC
N1
N101
N102
N103
N104

BY
FCSD
92
AF1CC

NAME
Buying Party Qualifier
FCSD (Ford Customer Service Division)
Assigned by Ford Buyer (Will Contain 92)
FCSD Direct Ship Sender Code

M
M
M
M

ADDRESS INFORMATION
Buying Party Street Address

M AN 01/35

GEOGRAPHIC LOCATION
Buying Party City Name
Buying Party State/Providence
Buying Party Postal Code
Country Code

M
M
M
O

AN
ID
ID
ID

02/15
02/02
05/09
02/02

NAME
Supplier Qualifier
Supplier Name
Assigned by Ford Buyer (Will Contain 92)
Supplier GSDB Code

M
M
M
M

ID
AN
ID
ID

02/02
01/30
01/02
05/05

ADDRESS INFORMATION
Supplier Street Address
Supplier Street Address 2 (If Applicable)

M AN 01/35
O AN 01/35

GEOGRAPHIC LOCATION
Supplier City
Supplier State
Supplier Postal Code
Country Code

M
M
M
O

AN
ID
ID
ID

02/15
02/02
05/09
01/02

M
M
M
M

ID
AN
ID
ID

02/02
01/30
01/02
05/05

ID
AN
ID
ID

02/02
01/30
01/02
05/05

N3*P.O. BOX 3333\
N3
N301

P.O. BOX 3333

N4*LIVONIA*MI*48151*92
N4
N401
N402
N403
N404

LIVONIA
MI
48151
92

N1*SU*SUPPLIER NAME*92*SCODE
N1
N101
N102
N103
N104
N3*NE 58
N3
N301
N302

SU
SUPPLIER NAME
92
SCODE
TH

AVE*P.O. BOX
TH

NE 58 AVE
P.O. BOX

N4*CARROLLTON*TX*75006*US
N4
N401
N402
N403
N404

CARROLLTON
TX
75006
US

N1*ST*JOE WELTY FORD INC*92*AF1CC
N1
N101
N102
N103
N104

NAME
Ship To Qualifier
JOE WELTY FORD INC Ship To Customer Name
92
Assigned by Ford Buyer (Will Contain 92)
AF1CC
FCSD Supplier Direct Ship Code
ST


 This name will be different from the Requester Name if there is a DS (Drop Ship) Indicator in the BEG02 segment.
N3*SURVEYOR BLVD
N3
N301

SURVEYOR BLVD

North American Supply Chain Management
Supplier Development

ADDRESS INFORMATION
Customer (Dealer) Ship To Address (Address of N102)

Page 12 of 52

M AN 01/35

Date Issued: 06/20/2006
Date Revised: 12/10/2007

N4*SHIP TO CITY*ST*ZIP CODE*92
N4
N401
N402
N403
N404

SHIP TO CITY
ST
ZIP CODE
92

GEOGRAPHIC LOCATION
Customer (Dealer) City Name
Customer (Dealer) State
Customer (Dealer) Postal Code
Country Code

M
M
M
O

AN
ID
ID
ID

02/15
02/02
05/09
02/02


 Will be the City, State, and Zip of the Ship To Customer in the N102 segment.
DTM*007*060531
DTM
DTM01
DTM02

007
060531

DATE/TIME REFERENCE
Effective Date
Date (YYMMDD)

M ID 03/03
M DT 06/06

DATE/TIME REFERENCE
Expiration Date
Date (YYMMDD)

M ID 03/03
M DT 06/06

GENERAL SCHEDULE
Deliver on Date
Promised for Delivery Qualifier
Date Promised for Delivery (YYMMDD)

M ID 02/02
M ID 03/03
C DT 06/06

DTM*036*060531
DTM
DTM01
DTM02

036
060531

SHH*DD*069*060531
SHH
SHH01
SHH02
SHH03

DD
069
060531

PO1*00001*4*EA*40.1800**BP*F81Z 16A550 JA
PO1
PO101
PO102
PO103
PO104
PO106
PO107

00001
4
EA
40.1800
BP
F81Z 16A550 JA

PURCHASE ORDER BASELINE ITEM DATA
PO Line Number
Quantity Ordered
Unit of Measurement Code
Unit Price
Buyers Part
Ford Service Part/Motorcraft Number

M
M
M
C
O
C

AN
R
ID
R
ID
AN

01/06
01/09
02/02
01/14
02/02
01/30


 PO101 Increments by one (1) for each PO1 within a transaction Set.

 If PO104 is '0' (zero) then PO105 is 'NC' (No Charge), otherwise PO105 is not used.
CUR*BY*USD
CUR
CUR01
CUR02

CURRENCY
Buying Identifier Party (Purchaser)
U.S. Dollars

M ID
M ID

F
NONE

PRODUCT/ITEM DESCRIPTION
"Freeform" type followed by part description
Description

M ID 01/01
M AN 01/80

1
4

TRANSACTION TOTALS
Total Number of LIN segments
Total Quantity ordered from PO102

M N0 01/06
M R 01/10

BY
USD

02/02
03/03

PID*F****NONE
PID
PID01
PID05
CTT*1*4
CTT
CTT01
CTT02

North American Supply Chain Management
Supplier Development

Page 13 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

SE*30*0001
SE
SE01
SE02

30
0001

TRANSACTION SET TRAILER
Number of Included Segments (Including ST/SE)
Control Number (Must Match ST02)

M N0 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE pairs between GS and GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

GE*1*000185878
GE
GE01
GE02

1
000185878

IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 14 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

824 Purchase Order Cancellation Transaction Set Layout
ISA………HEADER INFORMATION
GS*AG*SCODE*AF1CC*060531*1430*000000001*X*003010\
 Receiving Code, Sender Code, Version
ST*824*0001\
 Transaction Set Header
BGN*00*0002011430*060531*1430\
 Reference Number, Date, Time
OTI*IR*PO*YA1234*******850\
 Rejected Code IR, Y-Release
REF*IT*05460\
 Dealer P&A Code (From 850)
REF*CR*06249\
 DOR/COR # (From 850)
TED*ZZZ*E03 Customer not participating in program Order Cancelled\
 Error Code, Freeform Message
TED*ZZZ*E05 Order below minimum, Order Cancelled\
 Error Code, Freeform Message
TED*ZZZ*E11 Order Cancelled\
 Error Code, Freeform Message
SE*9*0001\
 Total Segment Count (Including ST/SE)
GE*1*00000001\
 Total number of ST/SE pairs between GS & GE, Control Number (Must match GS06)
IEA………TRAILER INFORMATION

 Only 1 TED*ZZZ error code will be used in each message. This example is showing all 3 for reference only.

North American Supply Chain Management
Supplier Development

Page 15 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

824 Purchase Order Cancellation Explanation and Attributes
ISA……… HEADER INFORMATION
GS*AG*SCODE*AF1CC*060531*1430*000000001*X*003010

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Application Advice
Supplier GSDB Sender Code
SDS GSDB Receiver Code
Transmission Date (YYMMDD)
Transmission Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (PO Cancellation)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

AG
SCODE
AF1CC
060531
1430
000000001
X
003010

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*824*0001
ST
ST01
ST02

824
0001

BGN*00*0605311430*060531*1430
BGN
BGN01
BGN02
BGN03
BGN04

00
0605311430
060531
1430

BEGINNING SEGMENT
Original
Reference Number; Date & Time Stamp
Transaction Creation Date (YYMMDD)
Transaction Creation Time (HHMM, 24 Hour Clock)

M
M
M
M

ID
AN
DT
TM

02/02
01/30
06/06
04/04

ORIGINAL TRANSACTION ID SEGMENT
Transaction Set is Rejected
Purchase Order
Original Purchase Order Number from 850
Original Transaction Set

M
M
M
M

ID
ID
ID
ID

02/02
02/02
06/06
03/03

REFERENCE NUMBERS
Internal Customer Code Qualifier
Customer/Dealer P&A Code

M ID 02/02
M AN 01/30

REFERENCE NUMBERS
Customer Reference Qualifier
Customer/Dealer Order Reference Number (DOR/COR #)

M ID 02/02
M AN 01/30

OTI*IR*PO*YA1234*******850
OTI
OTI01
OTI02
OTI03
OTI10

IR
PO
YA1234
850

REF*IT*05460
REF
REF01
REF02

IT
05460

REF*CR*06249
REF
REF01
REF02

CR
06249

TED*ZZZ*E03CUSTOMER NOT PARTICIPATING IN PROGRAM, ORDER CANCELLED
TED
TED01
TED02

ZZZ
E03 + Error msg.

TECHNICAL ERROR DESCRIPTION SEGMENT
Mutually Defined Qualifier
Error Code, Followed by an Error Freeform Message

M ID 01/03
M AN 01/60

E03 - Customer Not Participating in Program, Order Cancelled

North American Supply Chain Management
Supplier Development

Page 16 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

TED*ZZZ*E05ORDER BELOW MINIMUM, ORDER CANCELLED
TED
TED01
TED02

ZZZ
E05 + Error msg.

TECHNICAL ERROR DESCRIPTION SEGMENT
Mutually Defined Qualifier
Error Code, Followed by an Error Freeform Message

M ID 01/03
M AN 01/60

E05 - Order Below Minimum (Order Not Meeting Minimum Order QTY)

TED*ZZZ*E11ORDER CANCELLED
TED
TED01
TED02

ZZZ
E11 + Error msg.

TECHNICAL ERROR DESCRIPTION SEGMENT
Mutually Defined Qualifier
Error Code, Followed by an Error Freeform Message

M ID 01/03
M AN 01/60

E11 - Order Cancelled


 Only one of the above Error Codes will be used per transaction. They will NOT be used at the same time.
SE*9*0001
SE
SE01
SE02

9
0001

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M N0 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

GE*1*000000001
GE
GE01
GE02

1
000000001

IEA………TRAILER INFORMATION

 Data Match Criteria to support a successful transmission of an 824 from supplier:









Y-Release Number
GSDB Codes (Supplier Code, FCSD Direct Ship code of AF1CC)
Customer Code
Purchase Order Status must be Open "OP"

North American Supply Chain Management
Supplier Development

Page 17 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

865 Purchase Order Change Transaction Set Layout
ISA………HEADER INFORMATION
GS*CA*SCODE*AF1CC*060531*1430*00000001*X*002001\
 Receiving Code, Sender Code, Version
ST*865*0001\
 Transaction Set Header
BCA*13*AC*YA1234***060531*****060530\
 Request, PO, PO Date, Creation Date
N1*SU*Supplier Name*92*SCODE\
 Supplier Name, Supplier GSDB Code
N1*BY*FCSD SDS*92*AF1CC\
 FCSD GSDB Mailbox Code
POC*00001*PQ*1*1*EA*34.000**BP*F8TZ 6006 A*RP*F9TZ 6006 A\
 PQ - Replacing Part Change
POC*00002*PQ*3*5*EA*34.000**BP*F8TZ 6006 A\
 PQ - Part Quantity Change
POC*00003*DI*1*0*EA*34.000**BP*F8TZ 6006 A\
 DI - Delete Line Item Change
CTT*3*3\
 Total Number of POC Segments
SE*9*0001\
 Total Segment Count (Including ST/SE)
GE*1*00000001\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must Match GS06)
IEA………TRAILER INFORMATION

 Not all of the POC segments will be used at the same time. This example is showing all 3 for reference only.

North American Supply Chain Management
Supplier Development

Page 18 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

865 Purchase Order Change Explanation and Attributes
ISA………HEADER INFORMATION
GS *CA*SCODE*AF1CC*060531*1430*00000001*X*002001

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Purchase Order Change
Supplier GSDB Sender Code
SDS GSDB Receiver Code
Transmission Date (YYMMDD)
Transmission Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (PO Change)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

CA
SCODE
AF1CC
060531
1430
000000001
X
002001

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*865*0001
ST
ST01
ST02

865
0001

BCA*13*AC*YA1234***060530*****060531
BCA
BCA01
BCA02
BCA03
BCA06
BCA11

13
AC
YA1234
060530
060531

BEGINNING SEGMENT FOR PO CHANGE
Request
Acknowledgement with Detail and Change
Purchase Order Number (Same as 850)
Original Order Date (YYMMDD)
Creation Date of the 865 (YYMMDD)

M
M
M
M
M

ID
ID
AN
DT
DT

02/02
02/02
01/18
06/06
06/06

NAME
Supplier Name Qualifier
Supplier Name
Assigned by FCSD Buyer
Supplier GSDB Code

M
C
C
M

ID
AN
ID
ID

02/02
01/35
01/02
05/05

NAME
Buying Party Qualifier
Buying Party's Name
Assigned by Buyer
FCSD GSDB Code

M
C
C
M

ID
AN
ID
ID

02/02
01/35
01/02
05/05

O
M
O
C
C
C
O
C

AN
ID
R
R
ID
R
ID
AN

01/06
02/02
01/09
01/09
02/02
01/14
02/02
01/30

N1 *SU**92*SCODE
N1
N101
N102
N103
N104

SU
Supplier Name
92
SCODE

N1*BY*FCSD SDS*92*AF1CC
N1
N101
N102
N103
N104

BY
FCSD SDS
92
AF1CC

POC*00002*PQ*1*3*EA*34.0000**BP*F8TZ 6006 A
POC
POC01
POC02
POC03
POC04
POC05
POC06
POC08
POC09

00002
PQ
1
3
EA
34.0000
BP
F8TZ 6006 A

North American Supply Chain Management
Supplier Development

(Quantity Change)

LINE ITEM CHANGE
Line Item Number
Price/Qty Change
Quantity Ordered
Quantity Left to Ship
Unit Of Measure
Price
Product Service Qualifier
Original Part on 850 PO

Page 19 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

POC*00001*PQ*1*1*EA*34.0000**BP*F8TZ 6006 A*RP*F9TZ 6006 A
POC
POC01
POC02
POC03
POC04
POC05
POC06
POC08
POC09
POC10
POC11

00001
PQ
1
1
EA
34.0000
BP
F8TZ 6006 A
RP
F9TZ 6006 A

LINE ITEM CHANGE
Line Item Number
Price/Qty Change
Quantity Ordered
Quantity Left to Ship
Unit Of Measure
Price
Product Service Qualifier
Original Part on 850 PO
Product Service Qualifier
Replacing Part Number

POC*00003*DI*1*0*EA*34.0000**BP*F8TZ 6006 A
POC
POC01
POC02
POC03
POC04
POC05
POC06
POC08
POC09

00003
DI
1
0
EA
34.0000
BP
F8TZ 6006 A

(Replacing part)

O
M
O
C
C
C
O
C
M
C

AN
ID
R
R
ID
R
ID
AN
ID
AN

01/06
02/02
01/09
01/09
02/02
01/14
02/02
01/30
02/02
01/30

O
M
O
C
C
C
O
C

AN
ID
R
R
ID
R
ID
AN

01/06
02/02
01/09
01/09
02/02
01/14
02/02
01/30

(Delete Line Item, line cancelled)

LINE ITEM CHANGE
Line Item Number
Price/Qty Change
Quantity Ordered
Quantity Left to Ship
Unit Of Measure
Price
Product Service Qualifier
Original Part on 850 PO


 Not all of the POC segments will be used at the same time. This example is showing all 3 for reference only.
CTT*3*3
CTT
CTT01
CTT02

3
3

TRANSACTION TOTAL
Total number of POC Segments within BEG
Total Quantity Ordered from POC03

M NO 01/06
M R 01/10

9
0001

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M N0 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

SE*9*0001
SE
SE01
SE02

GE*1*000000001
GE
GE01
GE02

1
000000001

IEA………TRAILER INFORMATION

 Data Match Criteria to support a successful transmission of an 865 from supplier:













Y-Release Number
GSDB Codes (Supplier Code, FCSD Direct Ship Code of AF1CC)
Purchase Order Date
Part Number
Sourcing
Purchase Order Status must be Open "OP"

North American Supply Chain Management
Supplier Development

Page 20 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

865 Important Points
Important Points to remember when sending an 865:
1. When sending an 865, it MUST be sent prior to sending an 856 (ASN).
2. 865 with a DI (delete item) qualifier must contain the original 850 Purchase order quantity.
3. 865 with a PQ (part/quantity) qualifier with a 0 quantity will cancel the line item and Close "CL" the order if
it is not a multi-line order.
4. An 865 with a PQ (part/quantity) qualifier is required for EACH active part level change.
Example: If original 850 order was for part AA and current part is now AD. Supplier must send three (3)
different 865's increasing the level with each message.
1. 865 to change from AA level to AB
2. 865 to change from AB to AC
3. 865 to change from AC to AD
4. Then supplier can ship the order and send an Advanced Ship Notice (856) for the AD level

 If the part number is sourced incorrectly, an 865 will reject with an "RC" code and post on the SDS website. Please
contact your SDS Analyst immediately if your experience this issue for resolution.

North American Supply Chain Management
Supplier Development

Page 21 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

860 PO Change Acknowledgement Transaction Set Layout
ISA……...HEADER INFORMATION
GS*PC*AF1CC*SCODE*000201*1430*000000001*X*002001\
 Sender Code, Receiving Code, Version
ST*860*0001\
 Transaction Set Header
BCH*06*CP*YA1234***000201****000204*000203\
 Beginning Segment
NTE*GEN*NOTE OR SPECIAL INSTRUCTIONS\
 Note/Special Instructions
POC*000001*NC*1*0*EA*34.0000*BP*F8TZ 6006 A\
 Line Item Change
CTT*1*1\
 Total Number of POC Segments & Total Quantity in POC03
SE*6*0001\
 Total Segment Count (Including ST/SE)
GE*1*000000001\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must Match GS06)
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 22 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

860 PO Change Acknowledgement Explanation and Attributes
ISA……...HEADER INFORMATION
GS*PC*AF1CC*SCODE*060531*1430*000000001*X*002001

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Acknowledge a PO Change
SDS GSDB Receiver Code
Supplier GSDB Code
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (PO Change Acknowledgement)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

PC
AF1CC
SCODE
060531
1430
000000001
X
002001

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*860*0001
ST
ST01
ST02

860
0001

BCH*06*CP*YA1234***060530****060531*060531
BCH
BCH01

BEGINNING SEGMENT FOR PO CHANGE REQUEST
06
Transaction Set Purpose Code
06 - Confirmation/Acceptance

BCH02
BCH03
BCH06
BCH10
BCH11

CP
YA1234
060530
060531
060531

M ID 02/02
10 - Not Found/Rejected

Change to Purchase Order
Purchase Order Number (Same as 850)
Original Order Date (YYMMDD)
Acknowledgement Date (YYMMDD)
PO Change Request Date (YYMMDD)

M
M
M
O
O

ID
AN
DT
DT
DT

02/02
01/18
06/06
06/06
06/06

NOTE/SPECIAL INSTRUCTION
Entire Transaction Set
Free-Form Note/Special Instruction

O ID 03/03
M AN 01/60

NTE*GEN*FREE FORM NOTE
NTE
NTE01
NTE02

GEN
FREE FORM NOTE

POC*000001*NC*1*0*EA*34.0000**BP*F8TZ 6006 A
POC
POC01
POC02
POC03
POC04
POC05
POC06
POC08
POC09

000001
NC
1
0
EA
34.0000
BP
F8TZ 6006 A

LINE ITEM CHANGE
Line Item Number
No Change (Concurrence)
Quantity Ordered
Quantity Left to Ship
Unit of Measure
Price (Info Only)
Buyer's Part
Original Part on Order, Delete Line

O
M
O
C
C
O
O
C

1
1

TRANSACTION TOTAL
Total Number of POC Segments within BEG
Total Quantity Ordered from POC03

M NO 01/06
O R 01/10

AN
ID
R
R
ID
R
ID
AN

01/05
02/02
01/09
01/09
02/02
01/14
02/02
01/30

CTT*1*1
CTT
CTT01
CTT02

North American Supply Chain Management
Supplier Development

Page 23 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

SE*6*0001
SE
SE01
SE02

6
0001

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M NO 1/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

GE*1*000000001
GE
GE01
GE02

1
000000001

IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 24 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

870 Order Status (Promise Date) Transaction Set Layout
ISA……...HEADER INFORMATION
GS*RS*SCODE*AF1CC*000201*1430*000000001*X*003010\
 Receiving Code, Sender Code, Version
ST*870*0001\
 Transaction Set Header
BSR*2*PO*00020011430*000202\
 Beginning Segment Report
N1*BY**92*AFICC\
 Buying Party FCSD GSDB Mailbox Code
N1*SE**92*SCODE\
 Selling Party Supplier GSDB Code
HL*1**O\  Hierarchical Level
PRF*YA1234***000201\
 Y-Release Number/Date
REF*IT*05454\
 Dealer P&A Code
REF*CR*08014\
 DOR/COR #
PO1*1*200*PC***BP*F8TZ 6006 A\
 Part Number & Quantity
ISR*ED*000205\
 Expected to Ship By Date
QTY*01*200*PC\
 Quantity
CTT*1*200\
 Total Count of HL Segments
SE*13*0001\
 Total Segment Count (Including ST/SE)
GE*1*000000001\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must Match GS06)
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 25 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

870 Order Status (Promise Date) Explanation and Attributes
ISA………HEADER INFORMATION
GS*RS*SCODE*AF1CC*060531*1430*000000001*X*003010

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Order Status Information
SDS GSDB Receiver Code
Supplier GSDB Code
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (Order Status)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

BEGINNING SEGMENT REPORT
Prearranged Schedule or Agreement
Selected Orders - Unshipped Items
Order Status Date/Time
Date Status Report is Created (YYMMDD)

M
M
M
M

NAME
Buying Party Qualifier
Assigned by FCSD Buyer
FCSD GSDB Code

M ID
C ID
C ID

02/02
01/02
02/17

SE
92
SCODE

NAME
Selling Party Qualifier
Assigned by FCSD Buyer
Supplier GSDB Code

M ID
C ID
C ID

02/02
01/02
02/17

1
O

HIERARCHICAL LEVEL
Number of Loops within the BSR
Order

M AN 01/12
M ID 01/02

PURCHASE ORDER REFERENCE
Purchase Order Number (Same as 850)
Original Release Date (YYMMDD)

M AN 01/22
O DT 06/06

RS
AF1CC
SCODE
060531
1430
000000001
X
003010

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*870*0001
ST
ST01
ST02

870
0001

BSR*2*PO*0605301430*060531
BSR
BSR01
BSR02
BSR03
BSR04

2
PO
0605301430
060531

ID
ID
AN
DT

01/02
01/02
01/30
06/06

N1*BY**92*AF1CC
N1
N101
N103
N104

BY
92
AF1CC

N1*SE**92*SCODE
N1
N101
N103
N104
HL*1**O
HL
HL01
HL03

PRF*YA1234***060530
PRF
PRF01
PRF04

YA1234
060530

North American Supply Chain Management
Supplier Development

Page 26 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

REF*IT*05454
REF
REF01
REF02

REFERENCE NUMBERS
Internal Customer Code Qualifier
FCSD Customer Number (Dealer P&A Code)

M ID 02/02
C AN 01/30

REFERENCE NUMBERS
Customer Reference Number Qualifier
Customer/Dealer Order Number (COR/DOR #)

M ID 02/02
C AN 01/30

PURCHASE ORDER BASELINE DETAIL
Number of Occurrences of PO1 within PRF
Quantity Ordered
Unit Of Measure (Pieces)
Buyer's Part Number Qualifier
FCSD Service Part Number

O
M
M
O
C

ITEM STATUS REPORT
Expected to Ship by (Date)
Expected Ship Date 06/01/06 (YYMMDD)

M ID 02/02
O DT 06/06

01
200
PC

QUANTITY
Discrete (Net) Quantity Identifier
Expected Ship Quantity
Unit Of Measure (Pieces)

M ID
M R
O ID

1
200

TRANSACTION TOTALS
Total Count of HL Segments
Total Quantity in PO102

M N0 01/06
O R 01/10

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M NO 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

IT
05454

REF*CR*08014
REF
REF01
REF02

CR
08014

PO1*1*200*PC***BP*F8TZ 6006 A
PO1
PO101
PO102
PO103
PO106
PO107

1
200
PC
BP
F8TZ 6006 A

AN
R
ID
ID
AN

01/06
01/09
02/02
02/02
01/30

ISR*ED*060601
ISR
ISR01
ISR02

ED
060601

QTY*01*200*PC
QTY
QTY01
QTY02
QTY03

02/02
01/10
02/02

CTT*1*200
CTT
CTT01
CTT02

SE*13*0001
SE
SE01
SE02

13
0001

GE*1*000000001
GE
GE01
GE02

1
000000001

IEA………TRAILER INFORMATION

 Data Match Criteria to support a successful transmission of an 870 from supplier:









Y-Release Number
GSDB Codes (Supplier Code & AF1CC)
Customer Code
Purchase Order Create Date

North American Supply Chain Management
Supplier Development








Part Number
Purchase Order Status must be Open (OP)
Quantity

Page 27 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

856 Advance Ship Notice (ASN) Transaction Set Layout
ISA………HEADER INFORMATION
GS*SH*SCODE*AF1CC*060531*1000*000000001*X*002002F0RD\  Sender Code, Receiving Code, Version
ST*856*0001\
 Transaction Set Header
BSN*00*623884*060531*1130\
 Purpose Code (00,01,05), Date, Time
DTM*011*060531*1100\
 Date/Time Stamp
HL*1**S\
 Shipment Level
MEA*PD*G*2000*LB\
 Measurements
TD1*CTN90*1\
 Carrier Details (Quantity & Weight)
TD5*B*02*CWCE*M\
 Carrier Details (Routing)
TD3*TL**12345\
 Carrier Details (Equipment)
REF*BM*802366678\
 Tracking Number for LTL, otherwise, Bill of Lading
REF*PK*623884\
 Packing Slip Number (Same as ASN Number)
N1*ST**92*AF1CC\
 Ship To (SDS GSDB Code)
N1*SF**92*SCODE\
 Ship from (Supplier GSDB Code)
ITA*C*AX*HC*06***10.00\
 Used for International Shipments ONLY for Customs Purposes
HL*2*1*I\
Item Level
LIN**BP*F8TZ 6006 A\
 Buyer's Part Number
SN1**6*PC*6\
 Item Detail Shipment
REF*CO*DLR05454DORA1234\
 Dealer P&A Code, Y-Release Number (Drop the 'Y')
CLD*1*6*CTN90\
 Customer's Load Detail
REF*LS*20001\
 Label Serial Number
CTT*2*6\
 Total Number of HL Segments, Total Quantities from SN102's
SE*21*0001\
 Total Segment Count (Including ST/SE)
GE*01*000000001\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must Match GS06)
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 28 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

856 Advance Ship Notice (ASN) Explanation and Attributes
ISA………HEADER INFORMATION
GS*SH*SCODE*AF1CC*060531*1000*000000001*X*002002FORD

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Order Status Information
Supplier GSDB Code
SDS GSDB Receiver Code
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (Advance Ship Notice - ASN)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

00

BEGINNING SEGMENT ADVANCE SHIP NOTICE
Transaction Set Purpose Code

M ID

623884
060531
1130

00 - Original 05 - Replacement
ASN Number (Cannot be repeated within One-Year Period)
Date ASN was Created (YYMMDD)
Time ASN was Created (HHMM, 24 Hour Clock)

M AN 02/11
M DT 06/06
M TM 04/04

SH
SCODE
AF1CC
060531
1000
000000001
X
002002FORD

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*856*0001
ST
ST01
ST02

856
0001

BSN*00*623884*060531*1130
BSN
BSN01
BSN02
BSN03
BSN04

02/02


 Direct Ship Suppliers CANNOT send a Cancellation ASN with a '01' Purpose Code (BSN01).

 When sending a '05' Purpose Code for a Replacement ASN, add a character (A, B, C…) to the end of the ASN number
(BSN02) to make it a Unique ASN number so it won't reject in the SDS System.

DTM*011*060531*1100
DTM
DTM01
DTM02
DTM03

011
060531
1100

DATE/TIME REFERENCE
Shipped (Date & time Stock leaves the dock)
Date Shipped (YYMMDD)
Time Shipped (HHMM, 24 Hour Clock)

M ID 03/03
M DT 06/06
M TM 04/04

1
S

HIERARCHICAL LEVEL (SHIPMENT LEVEL)
Hierarchical ID (Incremented by 1 in each subsequent HL)
Hierarchical Level (Shipment)

M N0 01/06
M ID 01/02

MEASURMENTS
Physical Dimensions (Measurement Reference ID)
Actual Net Weight (Measurement Qualifier)
Measurement Value (Value referred to by MEA02)
Unit Of Measurement (LB - Pound KG - Kilogram)

M
M
M
M

HL*1**S
HL
HL01
HL03

MEA*PD*G*200*LB
MEA
MEA01
MEA02
MEA03
MEA04

PD
G
200
LB

North American Supply Chain Management
Supplier Development

Page 29 of 52

ID 02/02
ID 01/03
R 01/10
ID 02/02

Date Issued: 06/20/2006
Date Revised: 12/10/2007

TD1*CTN90*1
TD1
TD101
TD102

CARRIER DETAILS (QUANTITY & WEIGHT)
Packaging Code
Lading Quantity/Number of Packages (Specified in TD101)

CTN90
1

M ID 05/05
M N0 01/07


 Most commonly used Packaging Codes can be found on Page 49.
TD5*B*02*FDEG*M

or

TD5*B*02*FDE1*A***OR*BUF

TD5
TD501
TD502
TD503
TD504
TD507

B
02
FDEG
LT
OR

CARRIER DETAIL (ROUTING)
Routing Sequence Code (Use 'B')
Identification Code Qualifier (Use '02')
Carrier's SCAC Code
Transportation Method/Type Code (Refer to MOT on page 39)
Location Qualifier

TD508

BUF

Location Identifier (Identifies a Airport Code)

M
M
M
M
C

ID
ID
ID
ID
ID

01/02
02/02
02/04
01/02
02/02

OR - Origin/Shipping Point (Air Only)

C AN 01/05


 If OR (Air Shipment) is used in TD507 – Use Ship From or Ship To Airport Code (ex. "BUF"). If the Airport Code is
unknown, you can use the first 3-5 characters of the 'Ship From' or 'Ship To' city in TD508.


 TD507 AND TD508 are REQUIRED when shipping AIR; otherwise not used.
TD3*TL**12345
TD3
TD301
TD303

or

TL or AE
12345

TD3*AE**12345
CARRIER DETAILS (EQUIPMENT)
Conveyance/Trailer # Qualifier (Refer to MOT on page 39)
Equipment/Trailer Number

M ID 02/02
M AN 01/07


 If 'A' is used in TD504 for Air Shipments, use 'AE' for Air Express in TD301.

 Most commonly used MOT (Mode Of Transportation) Codes can be found on Page 49.
REF*BM*802366678
REF
REF01
REF02

BM
802366678

REFERENCE NUMBERS
Qualifier for "Bill of Material/Lading"
Carrier PRO number for LTL Track & Trace

M ID 02/02
M AN 01/30


 The use of at least one REF Segment with a qualifier of "BM" or "AW" is required at the shipment level.
REF*PK*623884
REF
REF01
REF02

PK
623884

REFERENCE NUMBERS
Qualifier for "Packing List"
Packing Slip Number (Identical to the ASN Number)

M ID 02/02
M AN 01/30


 The use of one REF Segment with a qualifier of "PK" to provide packing slip number is required at either the shipment or
item level.


 Most commonly used REF Qualifiers can be found on page 49.
N1*ST**92*AF1CC
N1
N101
N103
N104

ST
92
AF1CC

North American Supply Chain Management
Supplier Development

NAME
Ship To (Entity Identifier Code)
Assigned by FCSD Buyer (Will Contain 92)
Ship To Receiving Location (Must match N1*ST of the 850)

Page 30 of 52

M ID 02/02
M ID 02/02
M AN 05/05

Date Issued: 06/20/2006
Date Revised: 12/10/2007

N1*SF**92*SCODE
N1
N101
N103
N104

SF
92
SCODE

NAME
Ship From (Entity Identifier Code)
Assigned by FCSD Buyer (Will Contain 92)
Ship From Location (Supplier GSDB Code)

M ID 02/02
M ID 02/02
M AN 05/05

ITA*C*AX*HC*06***10.00
ITA
ITA01
ITA02
ITA03
ITA04
ITA07

C
AX
HC
06
10.00

ALLOWANCE, CHARGE, OR SERVICE
Allowance/Charge Code (Use 'C')
M
O
Agency Qualifier Code (Use 'AX')
Special Service Code (Use 'HC')
C
Method of Handling Code (06 - charge to be paid by Customer) M
Allowance or Charge Total Amount
C

ID
ID
ID
ID
N2

01/01
02/02
02/10
02/02
01/09


 This segment is used for INTERNATIONAL SHIPMENTS ONLY to specify the excess handling charge for Customs
purposes.

HL*2*1*I
HL
HL01
HL02
HL03

2
1
I

HIERARCHICAL LEVEL
Hierarchical ID (Incremented by 1 in each subsequent HL)
Hierarchical Parent ID (Required at Item Level)
Hierarchical Level (Item)

M AN 01/06
O AN 01/06
M ID 01/02

LINE ITEM DETAIL
Buyer's Part Number Qualifier
Ford Service Part Number (Prefix, Base, Suffix)

M ID 02/02
M AN 01/30

ITEM DETAIL SHIPMENT
Quantity in this Shipment
Unit of Measure (From 850)
Quantity Shipped to Date (Quantity in SN102)

M R
M ID
C R

LIN**BP*F8TZ 6006A
LIN
LIN02
LIN03

BP
F8TZ 6006 A

SN1**6*PC*6
SN1
SN102
SN103
SN104

6
PC
6

01/07
02/02
01/09


 CUMS are not utilized in the Direct Ship system. The actual shipment quantity of this shipment (SN102) needs to be
included in the SN104 field.

REF*CO*DLR05454DORA1234
REF
REF01
REF02

REFERENCE NUMBERS
CO
Dealer Direct Qualifier (Customer Order Number)
DLR05454DORA1234 Text "DLR" followed by the Dealer P&A Code.
Text "DOR" followed by the last 5 Characters of the
Y-Release Number.

M ID 02/02
M AN 01/30


 The Dealer P&A Code should ALWAYS be 5 Characters in Length. After the Text 'DOR' ALWAYS drop/minus the 'Y' off
the Y-Release number.

CLD*1*6*CTN90
CLD
CLD01
CLD02
CLD03

1
6
CTN90

North American Supply Chain Management
Supplier Development

CUSTOMER'S LOAD DETAIL
Number of Containers (Skids, Pallets, boxes, etc.)
Quantity per Container
Packaging Code/Container Type (Refer to PG 44 for Codes)

Page 31 of 52

M N0 01/05
M R 01/07
M ID 05/05

Date Issued: 06/20/2006
Date Revised: 12/10/2007

REF*LS*20001
REF
REF01
REF02

LS
20001

REFERENCE NUMBERS
Bar Code Label Serial Number Qualifier
Bar Code Label Serial Number on Carton

M ID 02/02
M AN 01/30

2
6

TRANSACTION TOTALS
Total Number of HL Segments
Hash Total (Total of Quantities from SN102's)

M N0 01/06
M R 01/10

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M NO 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

CTT*2*6
CTT
CTT01
CTT02

SE*21*0001
SE
SE01
SE02

13
0001

GE*1*000000001
GE
GE01
GE02

1
000000001

IEA………TRAILER INFORMATION

 Data Match Criteria to support a successful transmission of an 856 from supplier:













Y-Release Number
GSDB Codes (Supplier Code, FCSD Direct Ship Code of AF1CC)
Dealer P&A Code
Part Number
Purchase Order Status must be Open (OP)
Quantity

North American Supply Chain Management
Supplier Development

Page 32 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

824 Application Advice Transaction Set Layout
ISA………HEADER INFORMATION
GS*AG*AF1CC*SCODE*060531*1430*000000001*X*003010\
 Sender Code, Receiving Code, Version
ST*824*0001\
 Transaction Set Header
BGN*00*000000000000000000000000000001*060531*1430\
 Purpose Code, Reference Number, Date,
Time
OTI*IR*PK*623884*******856\
 Accepted/Rejected Code, Original GS Control Number of 856
REF*IT*05454\
 Dealer P&A Code from 856
REF*RE*YA1234\
 Y-Release Number from 856
TED*011*MISMATCH*****YA1234/SCODE/05456/F8TZ6006AB /623884/0000002\
 Error Message
SE*7*0001\
 Total Segment Count (Including ST/SE)
GE*1*000000001\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must Match GS06)
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 33 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

824 Application Advice Explanation and Attributes
ISA………HEADER INFORMATION
GS*AG*AF1CC*SCODE*060531*1430*00000001*X*003010

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Order Status Information
SDS GSDB Sender Code
Supplier GSDB Receiver Code
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Application Advice
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

AG
AF1CC
SCODE
060531
1430
000000001
X
003010

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*824*0001
ST
ST01
ST02

824
0001

BGN*00*00000000000000000000000000001*060531*1430
BGN
BGN01
BGN02
BGN03
BGN04

00
0's+1
060531
1430

BEGINNING SEGMENT
Original
Control Number (29 Zeroes and a 1, 30 Characters Total)
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)

M
M
M
M

ID
AN
DT
TM

02/02
01/30
06/06
04/04

ORIGINAL TRANSACTION ID SEGMENT
Transaction Set is Rejected
Packing Slip Qualifier
Original ASN/Packing Slip Number
Original Transaction Set

M
M
M
O

ID
ID
AN
ID

01/02
02/02
01/30
03/03

REFERENCE NUMBERS
Internal Customer Code Qualifier
Customer/Dealer P&A Code

M ID 02/02
C AN 01/30

REFERENCE NUMBERS
Release Number Qualifier
Original Y-Release Number

M ID 02/02
C AN 01/30

OTI*IR*PK*623884*******856
OTI
OTI01
OTI02
OTI03
OTI10

IR
PK
623884
856

REF*IT*05454
REF
REF01
REF02

IT
05454

REF*RE*YA1234
REF
REF01
REF02

RE
YA1234

North American Supply Chain Management
Supplier Development

Page 34 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

TED*006*DUPLICATE*****YA1234/SCODE/05454/F8TZ6006A
TED
TED01
TED02
TED07

006
DUPLICATE
YA1234/
SCODE/
05454/
F8TZ 6006 A
623884/
0000002

/

TECHNICAL ERROR DESCRIPTION SEGMENT
Duplicate Error Message Qualifier
Free-Form Message
Y-Release Number Transmitted on Rejected ASN
Supplier GSDB Code
Customer/Dealer P&A Code transmitted on Rejected ASN
Part # Transmitted on Rejected ASN
ASN # Transmitted on Rejected ASN
Control Number Transmitted on Rejected ASN

TED*008*OVERSHIP******YA1234/SCODE/05454/F8TZ6006A
TED
TED01
TED02
TED07

008
OVERSHIP
YA1234/
SCODE/
05454/
F8TZ 6006 A
623884/
0000002

/

011
MISMATCH
YA1234/
SCODE/
05454/
F8TZ 6006 A
623884/
0000002

/

004
INVALID ASN TYPE
YA1234/
SCODE/
05454/
F8TZ 6006 A /
623884/
0000002

TECHNICAL ERROR DESCRIPTION SEGMENT
Mismatch Error Message Qualifier
Free-Form Message
Y-Release Number Transmitted on Rejected ASN
Supplier GSDB Code
Customer/Dealer P&A Code transmitted on Rejected ASN
Part # Transmitted on Rejected ASN
ASN # Transmitted on Rejected ASN
Control Number Transmitted on Rejected ASN

M ID 01/03
O AN 01/60
O AN 01/99

/623884/0000002

TECHNICAL ERROR DESCRIPTION SEGMENT
Mismatch Error Message Qualifier
Free-Form Message
Y-Release Number Transmitted on Rejected ASN
Supplier GSDB Code
Customer/Dealer P&A Code transmitted on Rejected ASN
Part # Transmitted on Rejected ASN
ASN # Transmitted on Rejected ASN
Control Number Transmitted on Rejected ASN

TED*005*PART SOURCE ERROR*****YA1234/SCODE/05454/F8TZ6006A
TED
TED01
TED02
TED07

M ID 01/03
O AN 01/60
O AN 01/99

/623884/0000002

TED*004*INVALID ASN TYPE*****YA1234/SCODE/05454/F8TZ6006A
TED
TED01
TED02
TED07

M ID 01/03
O AN 01/60
O AN 01/99

/623884/0000002

TECHNICAL ERROR DESCRIPTION SEGMENT
Overship Error Message Qualifier
Free-Form Message
Y-Release Number Transmitted on Rejected ASN
Supplier GSDB Code
Customer/Dealer P&A Code transmitted on Rejected ASN
Part # Transmitted on Rejected ASN
ASN # Transmitted on Rejected ASN
Control Number Transmitted on Rejected ASN

TED*011*MISMATCH*****YA1234/SCODE/05454/F8TZ6006A
TED
TED01
TED02
TED07

/623884/0000002

M ID 01/03
O AN 01/60
O AN 01/99

/623884/0000002

TECHNICAL ERROR DESCRIPTION SEGMENT
005
Mismatch Error Message Qualifier
PART SOURCE ERROR
Free-Form Message
YA1234/
Y-Release Number Transmitted on Rejected ASN
SCODE/
Supplier GSDB Code
05454/
Customer/Dealer P&A Code transmitted on Rejected ASN
F8TZ 6006 A /
Part # Transmitted on Rejected ASN
623884/
ASN # Transmitted on Rejected ASN
0000002
Control Number Transmitted on Rejected ASN

M ID 01/03
O AN 01/60
O AN 01/99


 The TED07 Segments have been broken down for easier explanation.
North American Supply Chain Management
Supplier Development

Page 35 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

SE*7*0001
SE
SE01
SE02

7
0001

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M NO 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

GE*1*000000001
GE
GE01
GE02

1
000000001

IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 36 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

TED Segment Error Messages Explanation

 A '006' Duplicate condition occurs when an ASN has been sent twice with the same ASN number, resulting
in the Direct Ship system's inability to decipher which ASN to accept.



This type of rejection can be caused by an incorrect Replacement ASN. Replacement ASN must be
resent with a "05" Replacement ASN code PLUS adding an alpha or numeric character/digit to the
end of the original ASN number to make it a unique ASN number. Example: 887766 will now be
887766A




The other condition in which a Duplicate Error message is generated is when the supplier
experiences data transmission issues. In response, the supplier sends data a second time when the
GecHub has actually received the first ASN but maybe delayed in sending 997's or pushing data to
FSN (Ford Supplier Network).


 An '008' Overship condition occurs when the quantity on the ASN is greater than twice the original order
quantity on the 850 Purchase Order. In this situation the ASN must be resent for the exact quantity on the 850
Purchase Order. Any remaining quantities shipped above and beyond the ordered quantity will require the
supplier to submit a payment dispute along with proof of shipment to the Direct Ship Accounting Department.

 A '011' Mismatch condition occurs when either the contents of the ASN do not match up to the 850 Purchase
order based on 5 key match points, or a previous ASN has been sent and the subsequent ASN doesn't have
an open order/line to match to.
The 5 key match points are:











Part Number
Quantity
"Y" Release Number
Customer Code
GSDB Code - Supplier GSDB and AF1CC


 An '004' Invalid ASN Type condition occurs when an ASN is sent using the "01" Purpose Code in the BSN01
Element indicating the ASN has not processed. SDS Suppliers cannot submit a cancellation ASN
transaction. This will also occur if a ZERO (0) Quantity is entered on the ASN.

 A '005' Part Source Error condition occurs when an ASN tries to process against a part that was incorrectly
sourced or sourcing was changed. Suppliers will not be able to send a valid ASN against the current order
shipped. If you receive this type of rejection, please contact the EDI Coordinator at FCSDEDI@Ford.com for
the following procedure:



Obtain and Complete the "Manual Payment Layout Record Spreadsheet" and return to the EDI
Coordinator.




The EDI Coordinator will forward to the SDS Accounting Department for processing of Manual
Customer Billing/Supplier Payment.




Once the Billing/Payment has been processed, the order will be manually closed in the SDS System.




Supplier will need to Dispute ASN Accuracy occurrences and possible Not-On-Time (NOT) Points on
SDPR scorecard.

North American Supply Chain Management
Supplier Development

Page 37 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

861 Receipt Advise Transaction Set Layout
ISA………HEADER INFORMATION
GS*SH*AF52M*SCODE*060512*0122*000177915*X*002001\
 NOTE SENDER CODE
ST*861*0001\
 Transaction Set Header
BRA*2006-05-12-05.09.39.2449640001*060512*00\
 Unique Number Assigned by Ford, Create Date
REF*PK*YA1234\
 Y-Release number from 856
REF*SI*095019109\
 ASN Number from 856
DTM*050*060511\
 Material Receive on Date
N1*ST**92*H0TDC\
 Ship To TDS Location Code
N1*SF**92*SCODE\
 Ship From Supplier Code
RCD**+1*PC\
 Received Quantity
SN1**+1*PC\
 Quantity Shipped (ASN Quantity)
LIN**BP*XL5Z 5E212 FA\
 Ford Service Part Number
CTT*1*1\
 Total Number of RCD Segments
SE*12*0001\
 Total Segment Count (Including ST/SE)
GE*1*000177915\
 Total Number of ST/SE pairs between GS & GE, Control Number (Must Match GS06)
IEA………TRAILER INFORMATION

 An 861 will ONLY be transmitted against TDS (Total Distribution System), IDO (International Distribution Operations), or
Association (Mazda/Nissan) orders.

North American Supply Chain Management
Supplier Development

Page 38 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

861 Receipt Advise Explanation and Attributes
ISA………HEADER INFORMATION
GS*SH*AF52M*SCODE*060512*0122*000177915*X*002001

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Order Status Information
Sender GSDB Code
Supplier GSDB Receiver Code
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID (Receiving Advice)
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

SH
AF52M
SCODE
060512
0122
000177915
X
002001

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*861*0001
ST
ST01
ST02

861
0001

BRA*2006-05-12-05.09.39.2449640001*060512*00
BRA
BRA01
BRA02
BRA03

BEGINNING SEGMENT (RECEIVEING ADVICE)
2006-05-12-05.09.39.
449640001
Transaction Set ID (Assigned by Ford)
060512
Transaction Create Date (YYMMDD)
00
Original Transmission (Normal)

M AN 01/30
M DT 06/06
M ID 02/02

REF*PK*YA1234
REF
REF01
REF02

PK
YA1234

REFERENCE NUMBERS
Packing Slip Qualifier
Y-Release Number (REF*CO Segment on ASN)

M ID 02/02
C AN 01/11

REFERENCE NUMBERS
Shipper's Identifying Number (Qualifier)
Reference Number (BSN02 of the 856)

M ID 02/02
C AN 01/11

DATE/TIME REFERENCE
Material Received on Date Qualifier
Date Material Received (YYMMDD)

M ID 03/03
C DT 06/06

NAME
Ship To (Entity Identifier Code)
Assigned by Buyer (Will Contain 92)
Ford Bailed Stock Facility (H0TDC, L9V0C, R3MSA)

M ID 02/02
M ID 02/02
M AN 05/05

REF*SI*095019109
REF
REF01
REF02

SI
095019109

DTM*050*060511
DTM
DTM01
DTM02

050
060511

N1*ST**92*H0TDC
N1
N101
N103
N104

ST
92
H0TDC

North American Supply Chain Management
Supplier Development

Page 39 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

N1*SF**92*SCODE
N1
N101
N103
N104

NAME
Ship From (Entity Identifier Code)
Assigned by Buyer (Will Contain 92)
Supplier GSDB Code

M ID 02/02
M ID 02/02
M AN 05/05

RECEIVING CONDITIONS
Actual Receipt Quantity
Unit of Measure

C R
C ID

01/09
02/02

ITEM DETAIL
Number of Units Shipped (ASN Quantity)
Unit of Measure

M R
C ID

01/09
02/02

BP
X65Z 5E212 FA

ITEM IDENTIFICATION DETAIL
Buyers Part Number (Qualifier)
Ford Service Part Number

M ID 02/02
M AN 01/30

1
1

TRANSACTION TOTALS
Number of Line Items (Total Number of RCD Segments)
Hash Total (Sum of RCD02's)

M N0 01/06
M R 01/10

TRANSACTION SET TRAILER
Total Segment Count (Including ST/SE)
Control Number (Must Match ST02)

M NO 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE Pairs Between GS & GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

SF
92
SCODE

RCD**+1*PC
RCD
RCD02
RCD03

+1
PC

SN1**+1*PC
SN1
SN102
SN103

+1
PC

LIN**BP*XL5Z 5E212 FA
LIN
LIN02
LIN03
CTT*1*1
CTT
CTT01
CTT02

SE*12*0001
SE
SE01
SE02

12
0001

GE*1*000177915
GE
GE01
GE02

1
000177915

IEA………TRAILER INFORMATION

 The BEG02 Segment in the 850 will have a 'DS' (Drop Ship) Indicator. The N1*ST segment of the 850 will indicate that
the 'Ship To' is "Ford I.D.O./T.D.S."









Export Orders Customer Codes
• 50000-59999




Ford of Canada FAD Customer Codes
• 68108-68113

Ford of Mexico Customer Code
• 68084




Association Orders (Mazda/Nissan) Customer
Codes
• 69000-69100

Ford of Canada Customer Code
• 68097

North American Supply Chain Management
Supplier Development

Page 40 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

997 Functional Acknowledgement Transaction Set Layout- ACCEPTED
ISA………HEADER INFORMATION
GS*FA*AF1CC*SCODE*060531*0835*000000876*X*002002\
 Group Start, Sender Code, Receiving Code
ST*997*0001\
 Transaction Set Header, Control Number
AK1*SH*000006167\
 Functional Group Response Header
AK2*856*0983\
 Transaction being acknowledged
AK5*A\
 Acknowledge of Acceptance
AK9*A*1*1*1\
 Accepted, # of included transactions sets, received sets, accepted sets
SE*6*0001\
 Transaction Set Trailer, Total Number of Segments between ST/SE
GE*1*000000876\
 Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 41 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

997 Functional Acknowledgement Explanation & Attributes- ACCEPTED
ISA………HEADER INFORMATION
GS*FA*AF1CC*SCODE*060531*0835*000000876*X*002002

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FUNCTIONAL GROUP HEADER (Start)
Functional Acknowledgement
Ford Assigned Sender Code
Ford Assigned Receiver Code (Supplier GSDB Code)
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

TRANSACTION SET HEADER
Transaction Set ID
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

FUNCTIONAL GROUP RESPONSE HEADER
Value in GS01 of transaction being acknowledged
Control number (GS06 of the message being acknowledged)

M ID 02/02
M N0 01/09

856
0983

TRANSACTION SET RESPONSE HEADER
Type of transaction being acknowledged (ST01)
Value in (ST02) of the transaction being acknowledged

M ID 03/03
M AN 04/09

A

TRANSACTION SET RESPONSE TRAILER
Transaction Set is Accepted (Refer to Chart 3 on page 46)

M ID

01/01

A
1
1
1

FUNCTIONAL GROUP RESPONSE TRAILER
Transaction Set is Accepted (Refer to Chart 5 on page 46)
Number of transaction sets included
Number of Received Transaction Sets
Number of Accepted Transaction Sets

M
M
M
M

01/01
01/06
01/06
01/06

6
0001

TRANSACTION SET TRAILER
Number of Included Segments (Including ST/SE)
Transaction Set Control Number (Must Match ST02)

M N0 01/06
M AN 04/09

FUNCTIONAL GROUP TRALIER (End)
Total Number of ST/SE pairs between GS and GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

FA
AF1CC
SCODE
060531
1227
000000876
X
002002

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*997*1001
ST
ST01
ST02

997
1001

AK1*SH*000006167
AK1
AK101
AK102

SH
000006167

AK2*856*0983
AK2
AK201
AK202
AK5*A
AK5
AK501

AK9*A*1*1*1
AK9
AK901
AK902
AK903
AK904

ID
N0
N0
N0

SE*6*0001
SE
SE01
SE02

GE*1*000000876
GE
GE01
GE02

1
000000876

IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 42 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

997 Functional Acknowledgement Transaction Set Layout- REJECTED
ISA………HEADER INFORMATION
GS*FA*AF1CC*SCODE*060531*0835*000030876*X*002002\
 Group Start, Sender Code, Receiving Code
ST*997*001\
 Transaction Set Header, Control Number
AK1*SH*2616\
 Functional Group Response Header
AK2*856*0983\
 Transaction being acknowledged
AK3*TD1*7**3\
 Segment ID of error, position in transaction set
AK4*2**1*XXXX\
 To report errors in data element and identify the location
AK5*R*5\
 Acknowledge of Rejection
AK9*R*1*1*0\
 Rejected, # of included transactions sets, received sets, accepted sets
SE*6*0001\
 Transaction Set Trailer, Total Number of Segments between ST/SE
GE*1*000030876\
 Group End, Number of ST/SE Segments, Control Number
IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 43 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

997 Functional Acknowledgement Explanation & Attributes- REJECTED
ISA………HEADER INFORMATION
GS*FA*AF1CC*SUPPL*060531*0835*000030876*X*002002

Attributes

GS
GS01
GS02
GS03
GS04
GS05
GS06
GS07
GS08

FA
AF1CC
SCODE
060531
1227
000030876
X
002002

FUNCTIONAL GROUP HEADER (Start)
Functional Acknowledgement
Ford Assigned Sender Code
Ford Assigned Receiver Code (Supplier GSDB Code)
Date (YYMMDD)
Time (HHMM, 24 Hour Clock)
Control Number (Must Match GE02)
Responsible Agency Code (Use "X")
ANSI X12 Version

M
M
M
M
M
M
M
M

997
1001

TRANSACTION SET HEADER
Transaction Set ID
Control Number (Must Match SE02)

M ID 03/03
M AN 04/09

FUNCTIONAL GROUP RESPONSE HEADER
Value in GS01 of transaction being acknowledged
Control number (GS06 of the message being acknowledged)

M ID 02/02
M N0 01/09

TRANSACTION SET RESPONSE HEADER
Type of transaction being acknowledged (ST01)
Value in (ST02) of the transaction being acknowledged

M ID 03/03
M AN 04/09

DATA SEGMENT NOTE
Segment in Error
Segment position in transaction set has error
Segment Note Code (Refer to Chart 1 on page 46)

M ID 02/03
M N0 01/06
O ID 01/03

ID
ID
ID
DT
TM
N0
AN
ID

02/02
02/12
02/12
06/06
04/04
01/09
01/02
01/12

ST*997*001
ST
ST01
ST02

AK1*SH*2616
AK1
AK101
AK102

SH
2616

AK2*856*0983
AK2
AK201
AK202

856
0983

AK3*TD1*7**3
AK3
AK301
AK302
AK304

TD1
7
3


 AK302 is the numerical count position of this data segment from the start of the transaction set. The transaction set
header (ST Segment) is count position 1.

AK4*2**1*XXXX
AK4
AK401
AK403
AK404

2
1
XXXX

DATA ELEMENT NOTE
Element Number in Error (Segment AK301)
Code Indicating the Error found (Refer to Chart 2 on page 46)
Copy of Bad Data Element

M N0 01/02
M ID 01/03
O AN 01/99

R
5

TRANSACTION SET RESPONSE TRAILER
Transaction Set is Rejected (Refer to Chart 3 on page 46)
Code indicating the error found (Refer to Chart 4 on page 46)

M ID
O ID

AK5*R*5
AK5
AK501
AK502

North American Supply Chain Management
Supplier Development

Page 44 of 52

01/01
01/03

Date Issued: 06/20/2006
Date Revised: 12/10/2007

AK9*R*1*1*0
AK9
AK901
AK902
AK903
AK904

R
1
1
0

FUNCTIONAL GROUP RESPONSE TRAILER
Transaction Set is Rejected (Refer to Chart 5 on page 46)
Number of transaction Sets Included
Number of Received Transaction Sets
Number of Accepted Transaction Sets

M
M
M
M

6
0001

TRANSACTION SET TRAILER
Number of Included Segments (Including ST/SE)
Transaction Set Control Number (Must Match ST02)

M N0 01/06
M AN 04/09

FUNCTIONAL GROUP TRAILER (End)
Total Number of ST/SE pairs between GS and GE
Control Number (Must Match GS06)

M N0 01/06
M N0 01/09

ID
N0
N0
N0

01/01
01/06
01/06
01/06

SE*6*0001
SE
SE01
SE02

GE*1*000030876
GE
GE01
GE02

1
000030876

IEA………TRAILER INFORMATION

North American Supply Chain Management
Supplier Development

Page 45 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

997 Functional Acknowledgement Error Definitions
Chart 1:
Code
1
2
3
4
5

Definition
Unrecognized segment ID
Unexpected segment
Mandatory segment missing
Loop occurs over maximum times
Segment within loop exceeds maximum use

Chart 2:
Code
1
2
3
4
5
6
7
8
9

Definition
Mandatory data element missing.
Conditional required data element missing.
Too many data elements.
Data element too short.
Data element too long.
Invalid character in data element.
Invalid code value.
Invalid date.
Invalid time.

Chart 3:
Code
A
E
R

Definition
The transmitted transaction set is Accepted.
The transmitted transaction set is accepted, but errors are noted.
This means that the sender must NOT resend this data.
The transmitted transaction set is Rejected.
Depending on the error reason, the sender may resend this data.

Chart 4:
Code

Definition

1
2
3

This transaction set type is not supported.
The transaction set trailer is missing.
The transaction set control number in the header and trailer do not match (the value from the header is

4
5

The number of included segments does not match the actual count.
One or more segments are in error.

used in the acknowledgment).

Chart 5:
Code
A
E
P
R

Definition
The transmitted functional group is Accepted. An acceptance of a functional group is an acceptance
of all transaction sets in that functional group.
The transmitted functional group is accepted, but errors are noted. This means that the sender must
NOT resend this data.
Part of the transmitted functional group is accepted by transaction set.
The transmitted functional group is Rejected.
A rejection of a functional group is a rejection of all transaction sets in that functional group.
Depending on the error reason, the sender may resend this data.

North American Supply Chain Management
Supplier Development

Page 46 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

TA1 Errors
TA1*265162219*060204*1527*R*021

Attributes

TA1
TA101

M N0 09/09

265162219

TA102
TA103
TA104

060204
1527
R

TA105

21

INTERCHANGE ACKNOWLEDGMENT
Interchange Control Number
(ISA13 of the group being acknowledged)
Interchange Date (YYMMDD)
Interchange Time (HHMM)

M DT 06/06
M TM 04/04
M ID 01/01

Interchange Acknowledgement Code
A - Accepted

E - Accepted With Errors

R - Rejected

Interchange Note Code (Refer to Chart 6 On page 48)

M ID

03/03


 A TA1 will not be accepted by Ford systems in response to documents outbound from Ford. Ford will send the TA1 in
response to documents inbound to Ford without a properly formatted ISA or GS envelope.

North American Supply Chain Management
Supplier Development

Page 47 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

TA1 Error Note Code Definitions
Chart 6:
Code

Definition

000
001

No Error.
The Interchange Control Number in the Header and Trailer do not match. (The value from
the header is used in the acknowledgement).

002*
003
004
005
006
007
008
009
010
011
012
013
014
015
016
017
018
019
020
021
022
023
024
025
026

This Standard as noted in the Control Standards Identifier is not Supported.
This Version of the Controls is not Supported.
The Segment Terminator is Invalid.
Bad Interchange ID Qualifier for sender.
Bad Interchange Sender ID.
Bad Interchange ID Qualifier for Receiver.
Bad Interchange Receiver ID.
Network provider could not deliver message because of unknown Receiver ID as qualified.
Bad Authorization Information Qualifier Value.
Bad Authorization Information Value.
Bad Security Information Qualifier Value.
Bad Security Information Value.
Bad Interchange Date Value.
Bad Interchange Time Value.
Bad Interchange Standards Identifier Value.
Bad Interchange Version ID Value.
Bad Interchange Control Number Value.
Invalid Acknowledgement Requested Value – Must be "0" (Zero).
Bad Test Indicator Value – Must be "P".
Bad Number of Included Groups Value.
Invalid Control Structure.
Improper (premature) end-of-file (transmission).
Invalid Interchange Content (e.g. bad GS Segment).
Duplicate Interchange Control Number.
Invalid Data Element Separator.


 Code 002 is used as a default code by the Mailbox System when there is a problem with the data that cannot be
determined.

North American Supply Chain Management
Supplier Development

Page 48 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Mode of Transportation (MOT), Packaging Codes, & REF Qualifiers
Most Commonly Used MOT Codes
Code
A
AE
C
E
G
H
JT
LT
M
O
PA
PC
PG
PP
PR
PT
R
RR
S
U
W
ZZ

Description
Air
Air Express
Consolidation
Expedited Truck
Piggyback
Customer Pickup
Just in time
Less Than Trailer Load (LTL)
Motor (Common Carrier)
Containerized Ocean
Pooled Air
Private Carrier
Pooled Piggyback
Pool to pool*
Pooled Rail*
Pooled Truck
Rail
Roadrailer
Ocean
Private Parcel Service
Inland Waterway
On hand at pool

Most Commonly Used Packaging Codes
Code

Description

PLT90
BOX90
LSE90
CTN90
SKD90
COL52
LIF52
BIN90
RCK90

Pallet
Box
Loose
Carton
Skid
Steel Coil
Metal Lift
Bin
Rack

Most Commonly Used REF Qualifiers
Code

Description

AW
BM
CN
PK
LS
CO
FR
VM

Air Bill Number
Bill of Material/lading
Carton Number
Packing Slip
Label Serial Number
Dealer Direct
Freight Bill Number
Vessel Name

North American Supply Chain Management
Supplier Development

Page 49 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Glossary of Acronyms
GSDB (Global Supplier Data Base):
Unique ID Code Ford Assigns Each Trading Partner.
GSEC (Global Supplier Electronic Communications):
Primary point of contact between Ford and its suppliers in matters relating to the transfer of electronic data.
EDI (Electronic Data Interchange):
The Exchange of structured data between computer applications using agreed rules. Ford uses X12 as its
standard rules.
ANSI ASC X12 (American National Standards Institute Accredited Standards Committee X12):
Created in 1984, X12 North American Format Language is an EDI Communication standard, which includes
directories and guidelines for data transmission between trading partners through out the supply chain.
OEM (Original Equipment Manufacturer):
Final point of assembly prior to sale of goods.
VAN (Value Added Network):
Third party company suppliers can contract to connect to the GECHub to process their EDI transactions.
GECHub (Global Electronic Commerce Hub):
A server that supports all trading partners' connectivity, providing the communication interface, and security
for access to Ford systems.
ANX (Advance Network Exchange):
A dedicated, high-performance data network, that enables subscribed buyers and sellers located all over the
world to communicate, collaborate, and transact business quickly, reliably, and securely.
The ANX Network is private (isolated from the public internet).
Covisint:
Provides a communication link between a company and the supply chain that it relies upon to manufacture its
products.
SDS:
Supplier Direct Ship
PDC/PRC:
Parts Distribution Center/Parts Redistribution Center
SPOC (Single Point Of Contact):
Support Services/Helpdesk
FCSD:
Ford Customer Service Division
SOLMIS (Supply On-Line Management Information Systems):
Ford Motor Company's communication network.
ASCII (ask-key) (American Standard Code for Information Interchange):
Computers can only understand numbers, so an ASCII code is the numerical representation of a character
such as 'a' or '@'.
Example:
If someone says they want your document in ASCII format, they want 'plain' text with no formatting such as
tabs, bold, or underscoring - the raw format that any computer can understand. This is usually so they can
easily import the file into their own applications without issues. Notepad.exe creates ASCII text or in MS Word
you can save a file as 'text only' by choosing 'plain text' as the "save as type".

North American Supply Chain Management
Supplier Development

Page 50 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

Glossary of Attributes
M (Mandatory):
If the segment is Mandatory for ANSI, it remains mandatory for Ford. If the segment is Optional for ANSI, but
Mandatory for Ford, it is designated by the letter "M".
O (Optional):
If the segment is optional for ANSI, but its requirements vary between Ford Applications, it is designated by
the letter "O". You must read the Ford "Optional" segments in detail to determine what Ford applications
require them.
C (Conditional):
A data element requirement designator that indicates that the presence of a specified data element is
dependent on the value or presence of other data elements in the segment/segments.
N (Not Used):
If the segment is not currently used by Ford, it is designated by the letter "N". This does not preclude future
implementation.
ID (Code Value/Identification):
If ANSI ASC X12 maintains the list of ID codes, the code values follow the data element definition
in the data element dictionary.
AN (String/Alphanumeric):
String data element types contain alphanumeric characters, including imbedded spaces.
DT (Date):
The date in the format: YYMMDD.
TM (Time):
The time in the format: HHMM (24-hour clock).
N0 (Numeric):
Numeric data element types contain only numeric characters and a minus sign if they are
negative. The digit after “N” defines the number of implied decimal positions. Therefore, N0
indicates a numeric value with no decimal position (a whole number).
N2 (Numeric):
Numeric data element types contain only numeric characters and a minus sign if they are
negative. The digit after “N” defines the number of implied decimal positions. Therefore, N2 indicates numeric
value with implied two decimal positions.
R (Decimal):
Decimal data element types contain only numeric characters, a decimal point (if needed), and
a minus sign if negative.
Field Lengths:
The field lengths are shown as 01/02, and so forth, are explained as 01 being the minimum character length
and 02 being the maximum character length for that particular element.

North American Supply Chain Management
Supplier Development

Page 51 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007

EDI Manual Revisions
Date

Section

Page(s)

12/05/2007

Entire Manual Reformatted

1 - 52

12/10/2007

EDI Coordinator Contact Email Added

4

North American Supply Chain Management
Supplier Development

Page 52 of 52

Date Issued: 06/20/2006
Date Revised: 12/10/2007



---

Source Exif Data:

File Type                       : PDF
File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.3
Linearized                      : No
Page Count                      : 52
Producer                        : GPL Ghostscript 8.15
Create Date                     : 2007:12:10 13:22:44
Modify Date                     : 2007:12:10 13:22:44
Title                           : Microsoft Word - SDS _Supplier Direct Ship_ EDI Manua-PDF.doc
Creator                         : PScript5.dll Version 5.2
Author                          : creyno38

EXIF Metadata provided by EXIF.tools