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How to create IEEE in-line references in
Microsoft Word
By Jesse Laprade

Overview
This instruction set is intended for students in the Technical Writing Program at Algonquin College. It will
instruct the user to create an in-line reference in a Microsoft Word document using Microsoft Word’s
built-in referencing function. Using Microsoft Word’s built-in referencing function will save the user time
on not only writing out IEEE references, but also save time in keeping track of IEEE’s numbering system
for all references used in a document.
This instruction set requires basic Microsoft Word navigation skills, such as opening Microsoft Word,
left-clicking buttons, navigating through Microsoft Word’s “Home”, “Insert”, “Design” tabs, etc. This
instruction set is broken into three sections: Opening the reference source window, creating a reference
source, and additional information.

Requirements
The following items are necessary for completing this instruction set:
•
•

Microsoft Windows operating system installed on your computer
Microsoft Word installed on your computer

Opening the reference source window
The following steps will instruct you to create a reference source:
1. Click the References button at the top of
Microsoft Word’s interface, in-between
Layout and Mailings (see Figure 1 to the
right).

Figure 1: a screenshot of the "References" button outlined in red

2. Click the downward-pointing arrow, on
the right side of Style to choose IEEE as a
style from the drop-down menu (see
Figure 2 to the right).

Figure 2: a screenshot of IEEE selected as a reference style

3. Click Insert Citation (see Figure 3 to the
right).

Figure 3: a screenshot of the "Insert Citation” button outlined in
red

4. Click Add New Source… (see Figure 4 to
the right).
Note: If you made citations in the past, they
will appear here.
Figure 4: a screenshot of the "Add New Source..." button
outlined in red

Creating a reference source
1. Click the downward-pointing arrow,
beside the current Type of Source to
choose a source from the drop-down
menu (see Figure 5 to the right).
2. Fill out all necessary input fields (see
Figure 6 to the right).

Figure 5: a screenshot of “Web site” selected as a “Type of
Source”

Note: Depending on what you chose as your
Type of Source, the input fields may vary.

Figure 6: a screenshot of examples filled out inside input fields
outlined in read for the "Web site" "Type of Source"

3. Click OK (see Figure 7 to the right).
Note: The references window should close
and an IEEE in-line reference style number
should display in your document at your last
cursor position.

Figure 7: a screenshot of the "OK" button outlined in red

End of instruction set

Additional information
For more information, please visit:
•
•
•

Microsoft Office website: https://support.office.com/en-us/article/create-a-bibliographycitations-and-references-17686589-4824-4940-9c69-342c289fa2a5
YouTube: https://www.youtube.com/watch?v=CnVq_BpwP2E
wikiHow: https://www.wikihow.com/Cite-in-Word



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