Ecolab 92053071 Hand Hygiene Compliance Monitoring Beacon User Manual Manual

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Document ID	4101237
Application ID	NS1IhDvkXcZHySznFN2TGg==
Document Description	Manual
Short Term Confidential	No
Permanent Confidential	No
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Document Type	User Manual
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Filesize	49.8kB (622449 bits)
Date Submitted	2018-12-10 00:00:00
Date Available	2018-12-10 00:00:00
Creation Date	2018-11-08 14:53:32
Producing Software	Microsoft® Word 2010
Document Lastmod	2018-11-08 14:53:32
Document Title	Manual
Document Creator	Microsoft® Word 2010
Document Author:	David Snodgrass

HAND HYGIENE COMPLIANCE MONITORING
SYSTEM NEXA MANUAL BEACON (92053071)
Directions for Use
(9205-2180)
© 2017 Ecolab USA Inc. All rights reserved. Rev. 0617
All trademarks are the property of their respective owners.
Table of Contents
1. Hand Hygiene Compliance Monitoring System Nexa Manual Beacon Overview ....................................................... 2
2. Manual Beacon Set Up ........................................................................................................................................................ 2
2.1 Installing Batteries .......................................................................................................................................................... 2
2.2 Adjusting Communication Range ................................................................................................................................. 3
2.3 Installing the Manual Dispenser Beacon in a Nexa™ Manual Dispenser .............................................................. 3
2.4 Removal of the Manual Dispenser Beacon from a Nexa™ Manual Dispenser. ................................................... 4
3. How the Manual Beacon Works. ........................................................................................................................................ 5
3.1 Interaction with a Healthcare Worker’s Badge ........................................................................................................... 5
3.2 Interaction with a Hub .................................................................................................................................................... 5
4. Manual Beacon Status Information .................................................................................................................................... 6
4.1 Dispense Event Confirmation LED – Successful Communication Between HCW Badge and Manual
Dispenser Beacon................................................................................................................................................................. 6
5. Manual Beacon Care and Maintenance ............................................................................................................................ 6
5.1 Handling ........................................................................................................................................................................... 6
5.2 Cleaning ........................................................................................................................................................................... 6
5.3 Battery Replacement ..................................................................................................................................................... 6
5.3.1 Supplies ................................................................................................................................................................... 6
5.3.2 Battery Replacement Steps .................................................................................................................................. 6
Appendix A - Certification and Safety Approvals ................................................................................................................. 8
Hand Hygiene Program Compliance Monitoring System Components
1. Hand Hygiene Compliance Monitoring System Nexa Manual Beacon
Overview
The Hand Hygiene Program Compliance Monitoring System (referred to as “the System” throughout the rest of
this document) is a state of the art wireless hand hygiene reminder System designed to encourage best practices
for hand hygiene in a healthcare facility. The Nexa Manual Beacon (part number 92053071) is an integral
component of the System. When the System is installed, healthcare facilities determine which dispensers they
wish to have monitored, and a Beacon is installed in those dispensers. Each Dispenser Beacon has a unique
identification address that is associated to a specific physical location during the install process.
The Dispenser Beacon communicates with Healthcare Worker (HCW) Badges to obtain Badge ID and status
information during a dispense event. The dispense event communication sets the HCW Badge’s status to
“Green” or “State 0” and then both the dispenser and the HCW Badge ID information, along with the time and
date of the event, is transmitted by the Dispenser Beacon to the nearest Hub, to be relayed to the offsite server
for data compilation. Once the information exchange between the Dispenser Beacon and the HCW Badge is
complete, the module LED (Light Emitting Diode) will light up Blue to indicate that the HCW has been credited
with the dispense event.
2. Manual Beacon Set Up
2.1 Installing Batteries
Each Manual Dispenser Beacon (MDB) requires 2 AA alkaline batteries for operation. These must be
installed prior to initial installation of the MDB in the dispenser. The door to the MDB battery compartment can
be found on the back of the device (see Figure 1).
To install batteries prior to initial installation, complete the following steps:
1.
Remove the battery compartment door by gently pulling back on the tab and lifting away from the
MDB.
2.
Once the battery compartment door has been removed, install two (2) AA alkaline batteries, aligning
the positive (+) and negative (-) terminals of the batteries with the corresponding signs displayed
within the battery compartment. Ecolab recommends that only Duracell® Coppertop batteries be used
to power the MDB.
3.
Once the batteries have been installed, replace the battery compartment door and make sure that it is
firmly in place before installation.
Device ID
Range
Adjustment
Battery
Door
Tab
Figure 1. Battery door tab, range adjustment and device ID label location
2.2 Adjusting Communication Range
The range buttons (see Figure 1) are used to increase or decrease the communications distance (range)
between the MDB and HCW Badge. The range buttons are accessed via ports on the back side of the MDB.
Use a non-electrically conductive (not metal) instrument such as a tooth pick to gently press the buttons. When
a button has been pressed, the LED will flash. The “increase range” button is marked with a “+” sign next to
the access port. The “decrease range” button is marked with a “-” sign next to the access port.
To increase the communication range, do the following:
1. Press and release the “+” range button. The green LED will flash one (1) time for each push of the
switch until maximum range has been reached. The green LED will flash two (2) times when at
maximum range.
2. Repeat step 1 until the desired range has been reached.
To decrease the communication range, do the following:
1. Press and release the “-“ range button. The red LED will flash one (1) time for each push of the switch
until minimum range has been reached. The red LED will flash two (2) times when at the minimum
range.
2. Repeat step 1 until the desired range has been reached.
To set the range to the factory default, press and hold both the “+” and “-“ range buttons until the LED flashes
Blue Three (3) times.
2.3 Installing the Manual Dispenser Beacon in a Nexa™ Manual Dispenser
The MDB can be used in either the large (“Classic”) or small (“Compact”) version of the Nexa Manual
Dispenser. Only the Compact version is shown in the following figures.
To install the MDB, follow these steps:
(1)
(2)
(3)
(4)
Open the dispenser by depressing the top latch button.
Remove product bottle (if any) from the dispenser and set aside.
Align the bottom of the Beacon with the opening in the back of the dispenser (see Figure 2).
Gently slide the Beacon into the compartment at the back of the dispenser, until a soft click is
heard, indicating that the Beacon is installed in the compartment.
(5) Replace the product bottle within the dispenser.
(6) Close the dispenser.
Push down
gently until
MDB clicks
in place
Align MDB with
slot behind bottle
holder
Figure 2. Installation of Nexa Manual Dispenser Beacon into Nexa Manual Dispenser (Interior View)
2.4 Removal of the Manual Dispenser Beacon from a Nexa™ Manual Dispenser.
The MDB can be used in either the large (“Classic”) or small (“Compact) version of the Nexa Manual
Dispenser.
To remove the beacon, follow these steps:
(1) Open the dispenser by depressing the top latch button.
(2) Remove product bottle (if any) from the dispenser and set aside
(3) With one hand, gently depress the retention tab (see Figure 3) to release the Beacon and allow
it to be removed.
(4) With the other hand, gently pull the MDB out of the compartment at the back of the dispenser.
LED
Retention
tab
Figure 3: Retention Tab Features of the MDB
Retention
tab position, installed in dispenser
3. How the Manual Beacon Works.
The MDB is a wireless device that detects and communicates with System HCW Badges and Hubs. The MDB
communicates with a HCW Badge based on its proximity to the device. When the HCW dispenses soap or
sanitizer by depressing the dispenser push bar, a proximity bubble is created around the dispenser which wakes
up the HCW Badge and begins the information exchange between the devices. The dispenser then
communicates time, date, Badge status and ID information (the dispenser ID and Badge ID) to a Hub, which
relays it on to the remote server.
3.1 Interaction with a Healthcare Worker’s Badge
When the manual dispenser push bar is depressed, the internal MDB will momentarily create a proximity
bubble around itself and the dispenser. If the Badge worn by the HCW activating the dispenser is within the
proximity bubble, the Badge will communicate with the MDB and then change the hand hygiene status level to
“Clean”. If the Badge is not within the proximity bubble, it will not communicate with the MDB nor will its hand
hygiene status level change. This will result in the HCW not receiving credit for using the dispenser.
The default range of the MDB’s proximity bubble is about 36 inches in all directions but the range can be
adjusted if necessary. It is important for the HCW to wear their Badge in a location that insures it is within the
MDB’s proximity bubble whenever a dispenser is activated. It is also important that only one Badge is within
the proximity bubble when a dispenser is activated. If more than one Badge is within the proximity bubble, the
MDB may unintentionally communicate with the wrong Badge (i.e., a Badge belonging to a HCW that did not
activate the dispenser). If this happens, the wrong Badge will change its hand hygiene status level and the
wrong HCW will receive credit for using the dispenser.
Every Dispenser Beacon is equipped with at least one user feedback LED. This LED will only flash when the
MDB has successfully communicated with a Badge. The LED flash will occur during or immediately after
dispenser activation. If the LED does not flash, the Badge may not have been within the proximity bubble or
there was an error in communications.
Please take the following steps to insure proper Badge communications and correct HCW credit when using a
dispenser.
1. Verify that the Badge is being worn in a location that will be within a MDB’s 36-inch proximity bubble.
2. Before activating a dispenser, verify that other HCWs are not within the MDB’s 36-inch proximity
bubble. If there are other HCWs near the dispenser, kindly ask them to move away before activating.
3. Verify that the MDB’s LED flashed when the attached dispenser was activated. If the LED did not
flash, move closer to the dispenser and activate it again.
3.2 Interaction with a Hub
All MDBs are equipped with a longer-range radio that allows them to transmit information to the System’s
Hubs. The MDB will transmit to the Hub that is closest to it or from which it gets the strongest signal. At time
of System install, it is verified that all MDBs are in range of at least one Hub.
When the manual dispenser push bar is depressed, the MDB is activated, and will create a proximity bubble
and search for HCW Badges. If the user is wearing a Badge, the Badge’s HH status will be updated by the
MDB. The MDB will then transmit the Badge’s hand hygiene status just prior to and immediately after the
dispense, to the Hub. The MDB will also transmit the time, date and location of the event, along with the
battery status of the HCW Badge and the MDB. If the user is not wearing a Badge, or is not within the
proximity bubble, the time, date and dispenser ID for the product dispense event will be relayed to the Hub as
a “non-Badged dispense”.
In addition to communication of dispense event data, all MDBs proactively send their ID and battery status
information to a Hub on an approximately hourly basis.
4. Manual Beacon Status Information
The MDB proactively sends its battery level and status information to a Hub. This information can be accessed
through the System Dashboard, to generate a report showing Dispenser Beacons with low battery level. If
communication to a Hub is temporarily lost, each MDB has the capability to store events. If this number of events
is exceeded before communication to the Hub is restored, the oldest events will be overwritten, thus resulting in
some loss of data.
4.1 Dispense Event Confirmation LED – Successful Communication Between HCW
Badge and Manual Dispenser Beacon.
The MDB LED, which flashes once during or immediately after a dispense event, indicates that the HCW
Badge information has successfully been communicated to the MDB. The Dispenser Beacon will then send
this information to a Hub, and eventually to the offsite server for compilation and archiving.
5. Manual Beacon Care and Maintenance
5.1 Handling
The MDB is an electronic device and should be handled with care. Like other electronic devices, such as a cell
phone, the MDB must be protected from extreme heat, cold and moisture. Avoid handling the MDB with wet
hands or exposing it to water. Dropping or tossing the MDB can result in damage to the internal electronics.
5.2 Cleaning
Under normal conditions of use, the MDB should not require cleaning. On the infrequent occasions where the
MDB might become soiled, it should be cleaned by wiping with a soft cloth. The cloth may be dry or slightly
damp but not wet. Only the exterior of the MDB may be cleaned. Do not attempt to clean any interior surface
of the MDB, as this can damage the circuitry. Do not use abrasive cleaners or spray cleaning products.
5.3 Battery Replacement
Typical Manual Beacon battery life is about 1 year but this may vary depending on use. When a MDB’s
batteries are dead, it will no longer communicate with other System devices. The Dashboard software also
monitors the battery level of each MDB. It will send an email alert to a designated maintenance person
assigned by the healthcare facility when a MDB’s batteries are low (20% or less remaining battery capacity).
The maintenance person should replace the batteries as soon as possible to prevent loss of data.
5.3.1 Supplies
The following supplies are required to replace the Manual Beacon’s battery:
1. Two (2) alkaline AA Duracell® Coppertop Batteries
5.3.2 Battery Replacement Steps
The following steps describe how to remove the MDB from the Nexa Manual Dispenser, and replace the
batteries:
1. Open the dispenser by depressing the top latch button.
2. Remove product bottle (if any) from the dispenser and set aside.
3. With one hand, gently depress the retention tab (see Figure 3, above) to release the beacon and
allow it to be removed.
4. With the other hand, gently pull on the top of the MDB to lift it out of the compartment at the back of
the dispenser.
5. Holding the MDB so that the rear side is facing up, remove the battery compartment door by gently
pulling back on the battery door tab.
6. Once the battery compartment door has been removed, install two (2) AA alkaline batteries,
aligning the positive (+) and negative (-) terminals of the batteries with the corresponding signs
displayed within the battery compartment (Ecolab recommends that only Duracell® Coppertop
batteries be used to power the module.)
7. Once the batteries have been installed, replace the battery compartment door and make sure that it
is firmly in place before replacing the MDB in the dispenser.
8. To replace the MDB in the Nexa Manual Dispenser, align the bottom of the Beacon with the
opening in the back of the dispenser (see Figure 2, above).
9. Gently slide the Beacon into the compartment at the back of the dispenser, until a soft click is
heard, indicating that the Beacon is installed in the compartment.
10. Replace the product bottle within the dispenser.
11. Close the dispenser.
12. Dispose of the old batteries. Check with the healthcare facility for the proper disposal procedure.
Appendix A - Certification and Safety Approvals
FCC Statement
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15
of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment causes harmful interference to radio
or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and
correct the interference by one or more of the following measures:




Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
WARNING: Changes or modifications not expressly approved by Ecolab could void the user’s authority to operate the
equipment.
RF Exposure: In order to comply with FCC and ISED Canada RF Exposure requirements, this device must be installed to
provide at least 20 cm separation from the human body at all times.
Afin de se conformer aux exigences d'exposition FCC et d’ISED Canada cet appareil doit être installé pour fournir au
moins 20 cm de séparation du corps humain en tout temps
ISED Canada
Under Industry Canada regulations, this radio transmitter may only operate using an antenna of a type and maximum (or
lesser) gain approved for the transmitter by Industry Canada. To reduce potential radio interference to other users, the
antenna type and its gain should be so chosen that the equivalent isotropically radiated power (e.i.r.p.) is not more than
that necessary for successful communication.
Conformément à la réglementation d'Industrie Canada, le présent émetteur radio peut fonctionner avec une antenne d'un
type et d'un gain maximal (ou inférieur) approuvé pour l'émetteur par Industrie Canada. Dans le but de réduire les risques
de brouillage radioélectrique à l'intention des autres utilisateurs, il faut choisir le type d'antenne et son gain de sorte que la
puissance isotrope rayonnée équivalente (p.i.r.e.) ne dépasse pas l'intensité nécessaire à l'établissement d'une
communication satisfaisante.
This device complies with Industry Canada license-exempt RSS standard(s). Operation is subject to the following two
conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including
interference that may cause undesired operation of the device.
Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio exempts de licence.
L'exploitation est autorisée aux deux conditions suivantes: (1) l'appareil ne doit pas produire de brouillage, et (2)
l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même si le brouillage est susceptible d'en
compromettre le fonctionnement.
This radio transmitter (IC: 10060A-92053071) has been approved by Industry Canada to operate with the antenna types
listed below with the maximum permissible gain and required antenna impedance for each antenna type indicated.
Antenna types not included in this list, having a gain greater than the maximum gain indicated for that type, are strictly
prohibited for use with this device.
Le présent émetteur radio (IC: 10060A-92053071) a été approuvé par Industrie Canada pour fonctionner avec les
types d'antenne énumérés ci-dessous et ayant un gain admissible maximal et l'impédance requise pour chaque type
d'antenne. Les types d'antenne non inclus dans cette liste, ou dont le gain est supérieur au gain maximal
indiqué, sont strictement interdits pour
l'exploitation de l'émetteur.
FCC & IC Label Information
The FCC & IC label information that contains the FCC ID Number, IC ID Number, Device Model Number, and FCC Statement
“THIS DEVICE COMPLIES WITH PART 15 OF THE FCC RULES. OPERATION IS SUBJECT TO THE FOLLOWING TWO CONDITIONS:
(1) THIS DEVICE MAY NOT CAUSE HARMFUL INTERFERENCE, AND (2) THIS DEVICE MUST ACCEPT ANY INTERFERENCE
RECEIVED, INCLUDING INTERFERENCE THAT MAY CAUSE UNDESIRED OPERATION.” is located on the back portion of the
HAND HYGIENE COMPLIANCE MONITORING SYSTEM NEXA MANUAL BEACON.
FCC & IC Label Information
Figure 4: FCC & IC Label Information

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