HP CelsiusUG Officejet 9100 User Guide C00092872

User Manual: HP HP Officejet 9100 - User Guide

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HP Officejet 9100 series all-in-one
User’s Guide
Copyright information
© 2004 Copyright Hewlett-Packard
Development Company, L.P.
Edition 1, 3/2004
Reproduction, adaptations, or translation
without prior written permission is
prohibited except as allowed under
copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express
warranty statements accompanying such
products and services. Nothing herein
should be construed as constituting an
additional warranty. HP shall not be liable
for technical or editorial errors or omissions
contained herein.
Copyright (C) 1991-2, RSA Data Security,
Inc. Created 1991. All rights reserved.
License to copy and use this software is
granted provided that it is identified as the
"RSA Data Security, Inc. MD4
Message-Digest Algorithm" in all material
mentioning or referencing this software or
this function.
License is also granted to make and use
derivative works provided that such works
are identified as "derived from the RSA
Data Security, Inc. MD4 Message-Digest
Algorithm" in all material mentioning or
referencing the derived work.
RSA Data Security, Inc. makes no
representations concerning either the
merchantability of this software or the
suitability of this software for any particular
purpose. It is provided "as is" without
express or implied warranty of any kind.
These notices must be retained in any
copies of any part of this documentation
and/or software.
Copy limitations
It is not lawful in many places to make
copies of the following items. When in
doubt, check with a legal representative
first.
• Governmental paper or documents:
- Passports
- Immigration papers
- Selective service papers
- Identification badges, cards, or
insignias
• Governmental stamps:
- Postage stamps
- Food stamps
• Checks or drafts drawn on
governmental agencies
• Paper currency, traveler’s checks, or
money orders
• Certificates of deposit
• Copyrighted works
Product restricted material
This HP product contains the following
material that might require special handling
at end-of-life:
• mercury in the fluorescent lamp in the
scanner (< 1.5 mg)
For recycling information, contact
http://www.hp.com/go/recycle, local
authorities, or the Electronics Industries
Alliance at http://www.eiae.org.
See Environmental sustainability program
for information about the HP environmental
sustainability program.
Trademark credits
Adobe®, Adobe PostScript®3™, and
Acrobat® are trademarks of Adobe
Systems Incorporated.
ENERGY STAR® and the ENERGY STAR
logo® are U.S. registered marks of the
United States Environmental Protection
Agency.
HP-UX Release 10.20 and later and
HP-UX Release 11.00 and later (in both
32- and 64-bit configurations) on all
HP 9000 computers are Open Group UNIX
95 branded products.
Microsoft®, MS-DOS®, Windows®, and
Windows NT® are U.S. registered
trademarks of Microsoft Corporation.
Netscape and Netscape Navigator are U.S.
trademarks of the Netscape
Communications Corporation.
PANTONE® is Pantone, Inc.'s
check-standard trademark for color.
Pentium® is a U.S. registered trademark of
Intel Corporation.
Secure Digital memory
card is supported by the
product. SD Logo is a
trademark.
TrueType™ is a U.S. trademark of Apple
Computer, Inc.
UNIX® is a registered trademark of the
Open Group
Safety information
Always follow basic safety precautions
when using this product to reduce risk of
injury from fire or electric shock.
1Read and understand all of the
instructions in the documentation that
comes with the product.
2Use only a grounded electrical outlet
when connecting this product to a
power source. If you do not know
whether the outlet is grounded, check
with a qualified electrician.
3Observe all warnings and instructions
that are marked on the product.
4Before cleaning this product, unplug
the product from the wall outlets.
5Do not install or use this product near
water, or when you are wet.
6Install the product securely on a
stable surface.
7Install the product in a protected
location where no one can step on or
trip over the line cord, and the line
cord cannot be damaged.
8See Maintaining and troubleshooting
if the product does not operate
normally.
9There are no user-serviceable parts
inside. Contact qualified service
personnel if service is required.
ENWW Contents 3
Contents
1 Getting started
Additional resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Learning about the features and configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Understanding the all-in-one parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Printing supplies area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Back view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
2 Installing accessories
Installing the auto-duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Installing the HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
HP Jetdirect print server capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Installing the internal print server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Obtaining more information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Installing memory modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Installing tray 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Installing the keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Turning on accessories in the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3 Using the all-in-one
Using the all-in-one modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Changing settings for the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Canceling jobs from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Using the HP photo and imaging software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Differences in the software for the HP Officejet 9100 series all-in-one . . . . . . . . . . . . 35
Opening the HP photo and imaging software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Typing numbers and text on the control-panel keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Loading the originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Loading an original in the automatic document feeder (ADF) . . . . . . . . . . . . . . . . . . . 37
Loading an original on the scanner glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Loading the print media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Tips for loading the media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Loading the media in tray 1 or tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Selecting the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Choosing the print media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Supported media sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Supported media types and weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Recommended HP media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Minimum margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Guidelines for storing media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using special media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Using cards and envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Using transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using custom-size media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using photo paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Printing on both sides of the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Setting up speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Setting up fax numbers as speed-dial entries or groups . . . . . . . . . . . . . . . . . . . . . . . 52
4 Contents ENWW
Setting up e-mail addresses as speed-dial entries or groups . . . . . . . . . . . . . . . . . . . 53
Setting up network folders as speed-dial entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Printing and viewing a list of speed-dial entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing a speed-dial template for the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . 56
4Printing
Printing through the printer drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Setting defaults for all print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Performing duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Performing automatic duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Performing manual duplexing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
5 Copying
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Setting defaults for all copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Restoring copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Using special copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Copying more than one original onto one page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Shifting the image to increase the margin for binding . . . . . . . . . . . . . . . . . . . . . . . . . 67
Making a poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Cloning several copies of an image on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Creating a mirror image of an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Using presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
6 Sending scans
Sending scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Sending scans to a network folder (network connection) . . . . . . . . . . . . . . . . . . . . . . 71
Sending scans to a program on a computer (direct connection) . . . . . . . . . . . . . . . . . 72
Sending scans as e-mail attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Sending a scan from a TWAIN-compliant or a WIA-compliant program to a computer on the
network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Setting defaults for all scan jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Using optical character recognition (OCR) software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
7 Using memory cards
Inserting and removing a memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Saving photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Saving photos to a network folder (network connection). . . . . . . . . . . . . . . . . . . . . . . 79
Saving photos to a computer (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Viewing and editing image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Sending photos as e-mail attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Printing from a memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Printing a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Printing photos from the control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Printing photos by using DPOF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Using a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Filling out a proof sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Printing photos or sending photos as e-mail attachments. . . . . . . . . . . . . . . . . . . . . . 83
ENWW Contents 5
8Faxing
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Sending a fax from the control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Sending a fax from the computer with the HP photo and
imaging software (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Sending a fax from a third-party software program . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Inserting a dial prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Monitoring the dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Scheduling a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Changing common settings for a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Setting advanced options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Automatically forwarding incoming faxes to another fax number . . . . . . . . . . . . . . . . 90
Automatically archiving incoming faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Automatically reducing incoming faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Blocking and unblocking fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Receiving a fax automatically or manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Reprinting received faxes that are stored in memory . . . . . . . . . . . . . . . . . . . . . . . . . 94
Using reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Printing and viewing the fax log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Viewing a list of blocked fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
9 Managing the administrator functions
Administrator functions and tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Overview of the administrator functions and tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Embedded Web server (EWS) (network connection) . . . . . . . . . . . . . . . . . . . . . . . . 100
HP Web Jetadmin software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Toolbox (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
HP Instant Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
myPrintMileage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Monitoring the all-in-one. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Monitoring the operation and status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Monitoring the media and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Monitoring use by authorized users and resetting the usage counters . . . . . . . . . . . 110
Monitoring jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Administering the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Changing the administrator PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Configuring authorized users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Configuring job-accounting options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Managing security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Setting up alerts and notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Resetting the HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Upgrading the firmware in the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Configuring system options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Setting the language and country/region. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Setting the PowerSave mode time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Setting the ring and beep volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Setting the automatic paper-type sensor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Configuring network options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Configuring the I/O timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Configuring the network parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Configuring print options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Setting the print defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Configuring copy options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Allowing and restricting color copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
6 Contents ENWW
Configuring scan options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Configuring the network settings for scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Customizing the scan feature in the HP photo and
imaging software (direct connection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Configuring photo (memory card) options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Allowing and restricting the photo (memory card) feature . . . . . . . . . . . . . . . . . . . . . 121
Configuring e-mail options (network connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Configuring the defaults for e-mail message format (network connection) . . . . . . . . 122
Configuring automatic blind copy (BCC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Configuring SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Configuring LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Configuring fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Setting the automatic printing of fax reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Allowing and restricting color faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Setting the fax error-correction mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Setting silent detection on older-model fax machines . . . . . . . . . . . . . . . . . . . . . . . . 125
Setting the dial type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Setting the redial options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Setting up faxing for the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Connecting the all-in-one to a phone line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Connecting an additional telephone device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Configuring the time, date, and fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Setting the answer mode (autoanswer). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Setting the answering ring pattern (if needed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Installing the all-in-one software and configuring the all-in-one for operating environments130
Types of connections that are supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Setup that is required for all-in-one functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
All-in-one software components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Installing the software for Windows computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Installing the software for Macintosh computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Using the Customization Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Uninstalling the all-in-one software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Uninstalling the software for Windows computers. . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Uninstalling the software for Macintosh computers (all versions) . . . . . . . . . . . . . . . 144
10 Maintaining and troubleshooting
Gaining access to the supplies area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Maintaining the printheads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Cleaning the printheads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Cleaning the printhead contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Aligning the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Replacing the ink cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Replacing the printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Calibrating the color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Calibrating the linefeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Cleaning the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Cleaning the scanner glass, ADF lid backing, and ADF window. . . . . . . . . . . . . . . . 151
Cleaning the exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Troubleshooting tips and resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Solving all-in-one problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Solving copy problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Solving problems with sending scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Solving print problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Solving scan problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Solving fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Solving photo (memory card) problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Solving color problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Solving media-handling problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
ENWW Contents 7
Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Clearing jams in the all-in-one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Clearing jams in the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Tips for avoiding jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
11 Ordering HP accessories and supplies
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Keyboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Dual inline memory modules (DIMMs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Parallel cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
USB cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Ink cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
HP media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
12 Customer support and warranty
Contacting customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
Hewlett-Packard limited warranty statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
13 Specifications and regulatory information
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Environmental sustainability program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Reduction and elimination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Power consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Hazardous materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Material safety data sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
End-of-life returns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
A Control-panel mode and setup menus
Mode menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Reaching and using a mode menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
Copy mode menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Scan mode menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Photo mode menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
E-mail mode menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Fax mode menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Setup menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Reaching and using a setup menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Printing a setup menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
PRINT REPORT menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
COPY SETUP menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
FAX SETUP menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
ADV FAX SETUP menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
SCAN SETUP menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
E-MAIL SETUP menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
PHOTO menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
PRINTER menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
NETWORK & I/O menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
ADMIN menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246
MAINTENANCE menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
8 Contents ENWW
B Control-panel messages
Control-panel message types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249
Control-panel messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
C Printing by using PostScript emulation
Installation notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Upgrading from an older version of Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Identifying different printer drivers in Windows NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . 256
Installing the printer driver only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256
Current HP Officejet users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256
Specific printing features and issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257
Printing properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257
Printing features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257
Index
ENWW Additional resources 9
1Getting started
The following topics explain how to use the all-in-one, and list the resources that are available
for additional information.
zAdditional resources
zLearning about the features and configurations
zUnderstanding the all-in-one parts
Additional resources
The following resources provide additional information about the all-in-one.
Resource Description Location
Getting started
guide Provides instructions for setting up the
all-in-one, and information about the warranty
and safety issues.
Included as a printed guide in the
box with the all-in-one.
Product tour Provides a brief, animated introduction to the
all-in-one and its capabilities. You can take the
tour at any time.
Included on Starter CD 1. Insert
Starter CD 1 in your CD-ROM
drive and click the link for the
product tour.
Embedded Web
server (network
connection)
A Web-based tool that can be used to view
status information, change settings, and
manage the all-in-one from any computer on the
network. It includes links to HP Instant Support
and myPrintMileage, which are additional
Web-based tools for troubleshooting all-in-one
problems and for managing all-in-one activities
and supplies more effectively.
See Embedded Web server (EWS) (network
connection), HP Instant Support, and
myPrintMileage for more information.
Available through any standard
Web browser.
Open the browser, type the
Internet protocol (IP) address for
the all-in-one, and then press
Enter on the keyboard.
Toolbox
(Microsoft®
Windows® direct
connection)
Provides status, maintenance, and
job-accounting information (such as all the jobs
submitted by each user and statistics about
those jobs) for the all-in-one. It also provides
steps for performing many of the tasks that are
described in this guide and for setting all-in-one
options.
See Toolbox (direct connection) for more
information.
Available at the computer while
you are using the Toolbox.
On the Start menu at your
computer, point to Programs,
point to HP Officejet 9100
series, and then click
HP Officejet 9100 series
Toolbox.
Printer-driver
onscreen Help
(Windows)
Provides information about using the printer
driver. Available at the computer while
you are using the printer driver.
10 1 - Getting started ENWW
HP photo and
imaging software
onscreen Help
(direct connection)
Provides onscreen help for using the HP Photo
& Imaging software (Windows) or HP Image
Zone software (Macintosh) that is installed when
an all-in-one is connected directly to a
computer.
See Using the HP photo and imaging software
for more information.
Available at the computer while
you are using the HP photo and
imaging software.
HP Jetdirect
Administrator’s
Guide
Provides information for network connections
about configuring and troubleshooting the
HP Jetdirect print server used with the
all-in-one.
Included on Starter CD 1 as a
PDF file (all languages) and CHM
(English only). Insert Starter CD 1
in your CD-ROM drive and click
the link for documentation.
HP Instant
Support A suite of Web-based troubleshooting tools to
help you quickly identify, diagnose, and resolve
computing and printing problems.
See HP Instant Support for more information.
Available through any standard
Web browser.
Open the browser, type the IP
address for the all-in-one, and
then press Enter on the keyboard.
When the embedded Web server
appears, click HP Instant
Support in the left pane.
HP websites on
the World Wide
Web
Provide the latest printer software, product
information, and support information that are
available for the all-in-one.
http://www.hp.com/support/
officejet9100
http://www.hp.com
Resource Description Location
ENWW Learning about the features and configurations 11
Learning about the features and configurations
This section describes the features and configurations for the three models.
zFeatures
zConfigurations
Features
The HP Officejet 9100 series all-in-one is a powerful business tool with the capabilities of a full
range of office equipment. You can use the all-in-one for black-and-white, grayscale, or color
printing, copying, scanning, and faxing, and for printing, e-mailing, and saving photos from a
digital camera memory card. With the appropriate network connections, you can scan a
document and then send it to one or more e-mail addresses or save it to a network folder, and
you can archive incoming faxes to a network folder.
The all-in-one includes the following specific features:
zCost-effective printing with four high-capacity individual ink cartridges, long-life printheads,
and a robust print duty cycle of up to 10,000 pages per month.
zAuto-duplex unit for copying and printing on both sides or media.
zAutomatic document feeder (ADF) and flatbed scanner for versatile scanning capabilities.
zHigh-quality scans with a 2,400 by 2,400-dots per inch (dpi), legal-sized optical scanner,
with a resolution of up to 4,800 dpi on HP Premium Photo papers.
zSeveral high-productivity features:
• Scan ahead for multitasking
A job can be scanned into memory while the all-in-one is busy with another job, for
immediate continuation when the current job has completed. For copy jobs, you can
scan ahead up to 30 pages.
• Scan-once-print-many
When copying multiple pages, the all-in-one scans each page into memory and prints
the multiple copies based on this single scan, instead of scanning each page for each
each copy.
zFull-featured 33.6 kilobyte-per-second (kbps) faxing with 4 megabytes (MB) available for
incoming faxes.
zLocalized keyboard for ease-of-use in typing e-mail addresses and network folder
destinations from the control panel.
zConnectivity options that include wired or wireless workgroup connection through a
network, and direct connection to a computer by means of a USB or parallel cable.
zExpandable memory of up to 25 MB by means two dual inline memory module (DIMM)
slots, and expandable paper input capacity for handling up to 650 sheets of paper.
zTools for configuring, monitoring, and troubleshooting the all-in-one, either from the device
or from any location on a network. Additional tools for managing printing cost with built-in
job-accounting features and the ability to control the use of color.
12 1 - Getting started ENWW
Configurations
The following sections include information about the features and accessories that come with
each configuration of the HP Officejet 9100 series all-in-one. Although some accessories are
associated with a specific configuration, you can order these accessories separately to modify
your all-in-one. See Ordering HP accessories and supplies for information about ordering
accessories.
HP Officejet 9110 all-in-one
zTrays. The all-in-one comes with an input tray (tray 1) that holds up to 150 sheets of
paper or up to 30 transparencies, and an output tray that holds up to 100 sheets of paper.
zConnectivity. The all-in-one provides a standard bidirectional parallel port (IEEE-1284
compliant) and a USB port. The all-in-one also contains an enhanced input/output (EIO)
slot to support a network card.
zMemory. The all-in-one contains 128 MB of memory. To allow for memory expansion, the
all-in-one provides two DIMM slots that accept 64 MB or 128 MB of random-access
memory (RAM). The all-in-one can support a total of 384 MB of memory (including the
128 MB in the all-in-one).
zAutomatic document feeder (ADF) and flatbed scanner. The ADF can hold up to
50 sheets of paper, and the flatbed scanner can be used for originals that cannot be fed
through the ADF.
zAuto-duplex unit. The all-in-one comes with an auto-duplex unit for printing two-sided
documents, which saves money and paper.
HP Officejet 9120 all-in-one
This model includes the features of the HP Officejet 9110 all-in-one, plus an HP Jetdirect print
server that gives you the ability to share the all-in-one in a network environment and scan from
the all-in-one to e-mail addresses and to destinations anywhere on the network (this capability
is often called “digital sending”). The all-in-one also comes with tray 2, which holds up to
250 sheets of paper.
ENWW Learning about the features and configurations 13
HP Officejet 9130 all-in-one
This model includes the features of the HP Officejet 9120 all-in-one, and also includes a
keyboard for easier typing of network folder destinations and e-mail addresses from the
control panel.
14 1 - Getting started ENWW
Understanding the all-in-one parts
This section contains information about the following topics.
zFront view
zControl panel
zPrinting supplies area
zBack view
Front view
1Automatic document feeder (ADF)
2ADF width adjusters
3ADF input tray
4ADF output tray
5Control panel (see Control panel for details)
6Keyboard tray
7Print-carriage access-door handle
8Output tray
9Paper-level indicator
10 Tray 1
11 Print-carriage access door
12 Memory card slots for supported memory cards
13 DIMM access side cover
2
8
1
5
3
6
9
13
11
4
7
With tray 2 and the
keyboard installed, and
showing the flatbed
scanner glass
10
12
ENWW Understanding the all-in-one parts 15
Control panel
Left side of the control panel
1Speed-dial buttons
Use to select from a preconfigured list of speed-dial entries. The six buttons correspond to
the first six entries in the list. An entry might be a fax number or a group of fax numbers,
an e-mail address or group of e-mail addresses, or a folder on the network.
2Option buttons
Use the REDUCE/ENLARGE, LIGHTER/DARKER, 2-SIDED OPTIONS, QUALITY, and TRAY/TYPE
buttons to change the settings for jobs. The MENU button displays the control-panel menus
that can be used to set the defaults for settings. See Control-panel mode and setup
menus for more information.
3CONTACTS button
Provides quick access to preconfigured lists of fax numbers and e-mail addresses. See
Setting up speed-dial entries for more information.
4List of speed-dial entries
Use these areas to identify the speed-dial entries that correspond to the six speed-dial
buttons. You can write the entries on the lined paper that is provided, or print lists to insert.
See Printing a speed-dial template for the control panel for more information.
12
3
4
16 1 - Getting started ENWW
Center of the control panel
1Mode buttons
Use the COPY, SCAN, PHOTO, E-MAIL, and FAX mode buttons to begin these types of jobs.
The mode button lights when a job in that mode is being actively processed. If you press a
mode button, the light blinks if a job in that mode is being processed in the background
2 (help) button
Provides additional information about messages or menus that appear on the
control-panel display. For hardware problems, displays a message that explains the
problem.
3Attention light
Blinks when there is a hardware problem that requires attention. Press (help) to display
a message about the problem.
4- and + buttons
• Cycle through the values that are available for an option.
• In text input fields, move the text cursor left and right.
5(select) button
Selects or saves the setting that appears on the control-panel display.
6 (up) and (down) buttons
Move up and down a list of options or entries.
7 (back) button
Returns to the previous level.
8Control-panel display
Shows status and error messages, mode and setup menus and their options, help
information, and ink cartridge levels. See Control-panel messages and Control-panel
mode and setup menus for more information.
2
1
3
4567
8
ENWW Understanding the all-in-one parts 17
Right side of the control panel
1Keypad
Use to dial fax numbers or type text. The text that you type is inserted (it does not
overwrite characters that are to the right of the cursor). See Typing numbers and text on
the control-panel keypad for more information.
2 (backspace) button
3RESET/HOLD FOR PIN button
Returns the all-in-one to the READY state; this resets all modes to their default values.
If the administrator has configured the all-in-one for users, holding the button down for
2 seconds or more locks the all-in-one. A personal identification number (PIN) is then
required to resume operation.
4 POWER button and Ready light
The Ready light is green when the all-in-one is on.
5 STOP button
6BLACK/COLOR button
Switches between black-and-white and color.
7 START button
Starts a job in a mode after you have configured settings.
8 (off-hook) light
Lights when the fax line is in use, and blinks when the fax line is ringing.
9REDIAL/ANSWER button
• Redials the most recently dialed fax number when the all-in-one is in the READY state.
• Answers the phone manually for an incoming fax.
10 PAUSE / (space) button
11 SYMBOLS button
1 2 3 4
5
6
7
89
10
11
18 1 - Getting started ENWW
Printing supplies area
1Print-carriage access door
2Print-carriage access-door handle
3Printhead latch (provides access for installing or removing printheads)
4Metal catch bar (catches on the hook of the printhead latch and engages the latch)
5Printheads
6Ink cartridges
7Scanner lock
Note The scanner lock must be unlocked in order for the scanner to operate. Make sure to lock it
whenever you transport the all-in-one and unlock it before you use it.
Back view
1Fax (phone) and (line-in) ports
2EIO slot for an HP Jetdirect print server
3Parallel port
4USB port
5Power input
6Auto-duplex unit
1
3
5
4
6
7
12
2
3
4
6
5
1
ENWW Installing the auto-duplex unit 19
2Installing accessories
This section contains information about the following topics.
zInstalling the auto-duplex unit
zInstalling the HP Jetdirect print server
zInstalling memory modules
zInstalling tray 2
zInstalling the keyboard
zTurning on accessories in the printer driver
See Ordering HP accessories and supplies for information about ordering accessories.
Installing the auto-duplex unit
The all-in-one can automatically print on both sides of the paper with the auto-duplex unit. See
Printing on both sides of the page and Performing duplexing for information about using the
auto-duplex unit after it has been installed.
To install an auto-duplex unit
1Press (POWER) to turn off the all-in-one.
2Slide the auto-duplex unit into the all-in-one until the unit locks into place.
20 2 - Installing accessories ENWW
Installing the HP Jetdirect print server
The all-in-one can be shared in a network environment when an HP Jetdirect print server has
been installed. The HP Jetdirect print server can be used in both client-server and
peer-to-peer printing configurations. Some all-in-one models come with an HP Jetdirect print
server already installed.
This section contains information about the following topics.
zHP Jetdirect print server capabilities
zInstalling the internal print server
zObtaining more information
HP Jetdirect print server capabilities
The HP Officejet 9120 all-in-one and the HP Officejet 9130 all-in-one come with an
HP Jetdirect 620n print server installed. If you purchased an HP Officejet 9110 all-in-one and
want to connect the all-in-one to a network, you must use a supported HP Jetdirect print
server. Your choice of print server depends on the functions that you want to perform, the type
of network connection that you have, and the number of devices that you want to connect to
the print server.
The following table shows the capabilities of the print servers that are supported for the
all-in-one. See HP Jetdirect print servers for information about ordering HP Jetdirect print
servers.
Print server Functionality*
Print Scan E-mail Photo Fax EWS**
Internal (EIO) print servers
zHP Jetdirect 620n (recommended)
(Fast Ethernet 10/100Base-TX)
zHP Jetdirect 615n
(Fast Ethernet, 10/100Base-TX)
zHP Jetdirect 680n
(802.11b Wireless Ethernet)
External (EX) print servers***
* All internal and external print servers support copy functionality.
** Indicates the ability to gain access to the Embedded web server. See Embedded Web server (EWS) (network connection)
for a description of this Web-based tool.
*** External print servers support copy and print functionality only. The HP Officejet 9100 series all-in-one supports the
following external print servers:
zHP Jetdirect 380x (802.11b Wireless Ethernet, USB 1.1)
zHP Jetdirect 170x (10Base-T, 1 port—parallel)
zHP Jetdirect 175x (10/100Base-TX, 1 port—USB 1.1)
zHP Jetdirect 300x (10/100Base-TX, 1 port—parallel)
zHP Jetdirect 500x (10/100Base-TX, 10Base2, 3 ports—
parallel)
zHP Jetdirect en3700 (Ethernet 10/100Base-TX,
1 port—USB 2.0)
ENWW Installing the HP Jetdirect print server 21
Installing the internal print server
CAUTION The HP Jetdirect print server card contains electronic components that can be damaged by
static electricity. To prevent the buildup of static electricity, maintain frequent contact with any
bare sheet-metal surface on the all-in-one. If possible, wear a grounding wrist strap (or similar
device). Handle the print server card carefully at all times. Avoid touching electronic
components or circuit paths. Failure to follow these recommendations could result in damage
to the parts.
To install the internal print server
1Press (POWER) to turn off the all-in-one.
2Unplug the power cord and disconnect any cables.
3Use a Phillips screwdriver to loosen and remove the two retaining screws that hold the
cover for the empty EIO slot. Remove the cover.
4Firmly insert the HP Jetdirect print server card into the EIO slot.
5Insert and tighten the retaining screws that came with the HP Jetdirect print server card.
6Connect a network cable between the HP Jetdirect print server card and the network.
To verify that the print server has been installed correctly
1Connect the power cord and press (POWER) to turn on the all-in-one.
2Print a Configuration page (see Configuration page).
Two pages should print. The second page is the HP Jetdirect Configuration page, which
contains setup information (for example, LAN HW ADDRESS) that might be needed when
you set up the all-in-one on the network computers.
If the HP Jetdirect Configuration page does not print, uninstall and reinstall the print server
card to ensure that it is completely seated in the slot.
22 2 - Installing accessories ENWW
Obtaining more information
If you encounter any problems or difficulty printing over a network, see the following
resources.
In addition to these resources, all-in-one information and configuration features are available
through HP Web Jetadmin. See HP Web Jetadmin software for more information.
For more information about HP Web Jetadmin and other HP network printer and all-in-one
software, visit http://www.hp.com/support/officejet9100.
Document Description
HP Jetdirect Administrator’s
Guide This guide, which is included on Starter CD 1, provides detailed
information about setting up and using an HP Jetdirect print server.
The guide also provides information about the following topics:
zHP software solutions for HP Jetdirect print servers
zTCP/IP configurations
zLine Printer Daemon (LPD) ) services on the HP Jetdirect print server
zFile Transfer Protocol (FTP) printing
zConfiguration page messages and troubleshooting
zEmbedded Web server, a Web-based tool for configuring and
managing network devices
Documentation for the
operating system and
network operating system
This documentation came with your computer or your network operating
system and provides basic information about network printing issues that
are common to all network printers and all-in-ones.
ENWW Installing memory modules 23
Installing memory modules
If you often print complex graphics or PostScript® (PS) documents, or if you print with the
auto-duplex unit, you might want to add more memory to the all-in-one. Adding memory gives
the all-in-one the ability to process these more complex print jobs, but might not increase
processing speed.
The all-in-one contains 128 MB of memory. It has two DIMM slots that accept 64 MB or
128 MB of RAM. The all-in-one can support up to 384 MB of memory (including the 128 MB in
the all-in-one). You can find out how much memory is installed by printing a Configuration
page (see Configuration page). Additional memory is available for purchase as an accessory
(see Ordering HP accessories and supplies for information about ordering).
CAUTION The DIMMs contain electronic components that can be damaged by static electricity. To
prevent the buildup of static electricity, maintain frequent contact with any bare sheet metal
surface on the all-in-one. If possible, wear a grounding wrist strap (or similar device). Handle
the DIMMs carefully at all times. Avoid touching electronic components or circuit paths. Failure
to follow these recommendations could result in damage to the parts.
To install a DIMM
1If you have not already done so, print a Configuration page to find out how much memory
is available in the all-in-one before adding more memory (see Configuration page).
2Press (POWER) to turn off the all-in-one.
3Unplug the power cord and disconnect any cables.
4On the left side of the all-in-one, unlatch and remove the side cover.
24 2 - Installing accessories ENWW
5Remove the DIMM cover.
6Remove the DIMM from the antistatic package.
7Align the DIMM so that the notches on the lower edge line up with the raised marks in the
DIMM slot. You can use any empty slot.
8Insert and press the DIMM into the slot until the DIMM snaps into place.
9Replace the DIMM cover, and then replace the side cover.
10 Reattach the power cord and any cables, and then press (POWER) to turn on the
all-in-one.
7
8
ENWW Installing memory modules 25
11 See Turning on accessories in the printer driver for information about turning on DIMMs in
the printer driver.
To verify that the DIMM is installed correctly
1Make sure that the power cord and any cables are plugged in and that the power is turned
on.
2Make sure that READY appears on the control-panel display. If an error message appears,
a DIMM might have been installed incorrectly.
3Print a Configuration page (see Configuration page). In the memory section, compare the
memory amount to the memory amount on the Configuration page that you printed before
installing the DIMM. If the amount of memory has not increased, one of the following
problems might have occurred:
• The DIMM might not be installed correctly. Remove the DIMM and repeat the
installation procedure.
• The DIMM might be defective. Try a new DIMM.
26 2 - Installing accessories ENWW
Installing tray 2
Tray 2 comes with the HP Officejet 9120 all-in-one and HP Officejet 9130 all-in-one. It is an
optional accessory for the HP Officejet 9110 all-in-one. Tray 2 holds up to 250 sheets of plain
paper. You can replace the tray with a 500-sheet tray. See Ordering HP accessories and
supplies for information about ordering accessories.
To install tray 2
1Unpack the tray, remove the packing tape and materials, and move the tray to the
prepared location.
2Press (POWER) to turn off the all-in-one.
3Unplug the power cord.
4If you are installing the tray on an HP Officejet 9110 all-in-one, remove the tray ramp.
Open the print-carriage access door, use a Phillips screwdriver to remove the two screws
that hold the tray ramp in place, and then slide the tray ramp out of the all-in-one.
5Set the all-in-one on top of the tray.
WARNING! Be careful to keep your fingers and hands clear of the bottom of the all-in-one.
6Plug the power cord in and press (POWER) to turn on the all-in-one.
7See Turning on accessories in the printer driver for information about turning on tray 2 in
the printer driver.
ENWW Installing the keyboard 27
Installing the keyboard
The keyboard comes with the HP Officejet 9130 all-in-one. It is an optional accessory for the
HP Officejet 9110 all-in-one and HP Officejet 9120 all-in-one. See Ordering HP accessories
and supplies for information about ordering accessories.
Note When sending scans to a network folder or as e-mail attachments from an all-in-one that is
connected to a network, you must type any required information (such as user information or
e-mail addresses) using the all-in-one keyboard.
To install the keyboard
1Press (POWER) to turn off the all-in-one.
2Unplug the power cord.
3Open the print-carriage access door by pulling up on the door handle.
4Remove the keyboard tray lock from the underside of the print-carriage access door.
28 2 - Installing accessories ENWW
5Close the print-carriage access door.
6Press and release the front of the keyboard tray to open the tray.
7If there is a cover over the keyboard tray, remove the cover by pressing the two release
latches on the underside of the tray.
8Insert the back edge of the keyboard into the tray, and then press the keyboard down until
it snaps into place.
9Plug the power cord in and press (POWER) to turn on the all-in-one.
To verify that the keyboard is installed correctly
1Make sure that the power cord is plugged in and that the power is turned on.
2Make sure that READY appears on the control-panel display. If an error message appears,
the keyboard might have been installed incorrectly.
3Print a Configuration page (see Configuration page). If the keyboard is not listed, one of
the following problems might have occurred:
ENWW Turning on accessories in the printer driver 29
• The keyboard might not be installed correctly. Remove the keyboard and repeat the
installation procedure.
• The keyboard might be defective.
Turning on accessories in the printer driver
To turn on accessories on Windows computers
After you install the all-in-one software on Windows computers, tray 2 and the DIMMs must be
turned on in the printer driver in order for them to work with the all-in-one. (The auto-duplex
unit and keyboard do not need to be turned on.)
1Use one of the following methods to open the printer driver:
•Windows 98, Windows Millennium Edition (Me), Windows NT 4.0®, and Windows 2000:
Click Start, point to Settings, and then click Printers.
•Windows XP:
Click Start, and then click Printers and Faxes.
Or, click Start, click Control Panel, and then click Printers and Faxes.
2Right-click the icon for the preferred printer driver, and then click Properties.
3Select one of these tabs: Configure, Device Settings, or Device Options. (The name of
the tab depends on the printer driver and the operating system.) On the selected tab, click
the accessory that you want to turn on, click Installed from the drop-down menu, and then
click OK.
To turn on accessories on Macintosh computers
The Mac OS automatically turns on all accessories in the printer driver when you install the
all-in-one software.
1Click the desktop all-in-one icon.
2On the Printing menu, click Change Setup.
3On the Change pop-up menu, click the accessory that you want to turn on.
4On the To pop-up menu, click Installed.
5Click OK.
30 2 - Installing accessories ENWW
ENWW Using the all-in-one modes 31
3Using the all-in-one
This section contains the following basic information about using the all-in-one.
zUsing the all-in-one modes
zChanging settings for the all-in-one
zCanceling jobs from the control panel
zUsing the HP photo and imaging software
zTyping numbers and text on the control-panel keypad
zLoading the originals
zLoading the print media
zChoosing the print media
zUsing special media
zPrinting on both sides of the page
zSetting up speed-dial entries
Using the all-in-one modes
The five modes for the all-in-one correspond to the five mode buttons on the control panel.
Viewing status and
obtaining help The control-panel display continually shows messages that provide
information about the status of the all-in-one.
Press (help) anytime that you want additional information about
status.
If the Attention light blinks, press (help) for a message that explains
the problem.
See Control-panel messages for a list and explanation of messages.
Copy Scan Photo E-mail
Mode buttons
Control-panel
display Help button
Attention light
Fax
32 3 - Using the all-in-one ENWW
Entering a mode You enter a mode by pressing the button for that mode on the control
panel. Two things happen:
zThe mode button lights and remains lit while you are in the mode.
zMessages and options for the mode appear on the control-panel
display.
You might need to type a personal identification number (PIN) in order
to continue, if the administrator has set up the all-in-one to require a
PIN.
Exiting a mode To exit a mode, press the RESET/HOLD FOR PIN button on the control
panel. The mode lights turn off and the all-in-one returns to the ready
state.
Changing the
settings for a
mode
You can change the settings for a mode in two ways:
zUse the option buttons on the control panel. See Control panel for
more information about the buttons.
zUse the options in the control-panel display.
See Changing settings for the all-in-one for more information.
Understanding job
priorities The all-in-one can process jobs in different modes at the same time. For
example, it can be processing a copy job at the same time that it is
scanning an original for a fax job.
Reports that the all-in-one produces (such as automatic fax reports)
take priority over other jobs that you start at the control panel.
Jobs that you start at the control panel take priority over jobs submitted
from a computer on the network. However, a currently printing job must
finish before any new printing job can begin.
After you exit a mode and return the all-in-one to the ready state, an
asterisk (*) appears beside READY on the control panel display for a
short time. During this time, the all-in-one is reserved for walk-up use.
Any print jobs sent during this time print only after the asterisk
disappears.
If a computer is writing onto a memory card, all photo operations are
blocked until the computer job has finished.
Jobs submitted from the computer using a TWAIN-compliant or
WIA-compliant program take priority over jobs started at the control
panel.
Understanding the
interaction of jobs
with other jobs
Jobs that involve only scanning can take place at the same time as
printing jobs. (Scanning jobs and printing jobs use different parts of the
all-in-one.)
Some jobs scan originals into memory first (such as copy jobs and
non-realtime fax jobs). When the scanning part of the job has finished,
the all-in-one is free to accept a new job.
ENWW Changing settings for the all-in-one 33
Changing settings for the all-in-one
You can change the settings for the all-in-one in two places:
zFrom the control panel (network connection and direct connection)
zFrom the HP Photo & Imaging software (Windows direct connection) or HP Image Zone
software (Macintosh direct connection) (see Using the HP photo and imaging software for
more information)
Note When you are configuring settings in the HP Photo & Imaging software or the HP Image Zone
software, you cannot see the settings that have been configured from the control panel (such
as the scan settings).
To change settings from the control panel for the current job
1At the control panel, press a mode button (for example, COPY).
2To reach the option that you want to change, use one of the following methods:
• Press a control panel button (for example, LIGHTER/DARKER).
• Select the option from the control-panel display, and then press (select).
3Press - or + to select the value that you want, and then press (select).
To change default settings from the control panel for future jobs
1At the control panel, press a mode button (for example, COPY).
2Change the settings to the settings that you want for the defaults. See the previous
section, To change settings from the control panel for the current job.
3Press (down) to move to Setup, and then press (select).
4Press (up) or (down) to move to the option that you want to change, and then press
(select).
5Press - or + to select the value that you want, and then press (select).
To change settings from the HP photo and imaging software on Mac OS
X (10.1.x and 10.2.x) computers (direct connection)
1Click the HP Director icon in the Dock.
2On the HP Director menu, click Preferences.
3Click the item that you want to change.
To change settings from the HP photo and imaging software on
Windows and Mac OS 9.2.x computers (direct connection)
1Open the HP photo and imaging software. See Opening the HP photo and imaging
software for more information.
2Click the Select Device drop-down list and click the all-in-one.
3Click the Settings drop-down list.
4Click the item that you want to change.
34 3 - Using the all-in-one ENWW
Canceling jobs from the control panel
From the control panel, you can cancel most types of jobs that are currently being processed.
The following jobs cannot be cancelled. When you try to cancel one of these types of jobs, the
control-panel display informs you with an appropriate message.
zAn e-mail transmission that is in progress
zAn incoming fax that is being archived in a network folder
More than one job could actually be taking place at the same time. For example, the all-in-one
might be printing a document at the same time that it is receiving a fax (see the table under
Using the all-in-one modes for more information). When this is the case, note the following
conditions:
zThe control-panel display shows information about the job that is currently being
processed in the foreground. This is the job that will be cancelled when you press STOP.
zIf other jobs are being processed simultaneously in the background, the control-panel
display shows a list of all jobs when you press STOP. You select the job that you want to
cancel from the list.
The time that it takes to cancel depends on the size of the job. Also, a job might continue for a
short while after you have cancelled it. For example, if the original has fed only half-way into
the ADF, the job continues until the original has been fully fed and ejected.
To cancel a job from the control panel
1For a print job: Press STOP.
For any other type of job: Press the mode button for the type of job (for example, press
COPY for a copy job), and then press STOP.
Note You only need to press STOP once.
2If more than one job is being processed, a list of the jobs appears on the control-panel
display. Press (up) or (down) to move to the job that you want to cancel, and then
press (select).
ENWW Using the HP photo and imaging software 35
Using the HP photo and imaging software
When you install the all-in-one software for direct connection, the installation procedure
installs photo and imaging software that provides a common interface for HP devices, such as
all-in-ones, scanners, photo printers, and digital cameras.
zHP Photo & Imaging software (Windows)
zHP Image Zone software (Macintosh)
The software gives these devices the ability to work together, and can be used to scan
originals, to send images by e-mail or fax, and to view, edit, and print images. Most all-in-one
procedures that you perform at the control panel can also be submitted from a computer with
the HP Photo & Imaging software or the HP Image Zone software.
The software includes several components, such as the HP Director and the Memories Disc
Creator.
Note For Windows computers, the Typical installation is required in order for the HP Photo &
Imaging software to be installed. Also, it is recommended that you use a USB connection to
ensure optimal scanning performance.
See the onscreen Help for more information about the HP Photo & Imaging software or the
HP Image Zone software and its capabilities.
This section contains information about the following topics.
zDifferences in the software for the HP Officejet 9100 series all-in-one
zOpening the HP photo and imaging software
Differences in the software for the HP Officejet 9100 series
all-in-one
Note the following differences in the the HP Photo & Imaging software or HP Image Zone
software that is installed for the all-in-one:
zThe Make Copies feature in the software is not supported by the all-in-one. When you
want to make copies, use the control panel on the all-in-one.
zThe Scan Slides/Negatives feature that is supported in the software is not supported by
the all-in-one.
zThe way that you configure group speed-dial entries for the all-in-one is different from the
way that this feature is implemented in the software. See Setting up speed-dial entries for
the procedures to use for the all-in-one.
zThe borderless printing feature that is supported in the software is not supported by the
all-in-one.
Opening the HP photo and imaging software
To open the software on Windows computers
1Use one of the following methods:
• Double-click the HP Director icon on the desktop.
36 3 - Using the all-in-one ENWW
• On the Windows taskbar, click Start, point to Programs or All Programs, point to HP,
and then click HP Director.
2In the Select Device dialog box, click to see a list of installed HP devices.
3Click the all-in-one.
To open the software on Macintosh computers
On Mac OS X (10.1.x and 10.2.x) computers, click the HP Director icon in the Dock.
On Mac OS 9.2.x computers, use one of the following methods:
zDouble-click the HP Director shortcut on the desktop.
zDouble-click the HP Director shortcut in the Applications:Hewlett-Packard:HP Photo and
Imaging Software folder.
Typing numbers and text on the control-panel keypad
The following list provides tips for typing text on the control-panel keypad.
zPress the keypad numbers that correspond to the letters of a name.
zPress a button multiple times to see a letter first in lowercase and then in uppercase. The
first letter of a word is set to uppercase automatically.
zAfter the correct letter appears, press the number that corresponds to the next letter in the
name. Again, press the button multiple times until the correct letter appears.
zThe cursor automatically advances to the right 1.5 seconds after you pressed the last
button.
zTo insert a space, press the pound sign (#) or PAUSE/ (space) button.
zTo enter a symbol, such as @, press the asterisk (*) or SYMBOLS button repeatedly to
scroll through the list of available symbols.
The backslash character (\) is not available because it is required for network pathnames.
zIf you make a mistake, press (backspace) on the control panel to clear it, and then type
the correct entry.
zAfter you have finished typing the numbers and text, press (select) to accept the
entries.
Note Localized special characters are not supported on the keypad. However, they are supported
on the localized keyboards, which are optional accessories for the all-in-one. See Keyboards
for information about localized keyboards.
When sending scans to a network folder or as e-mail attachments from an all-in-one that is
connected to a network, you must type any required information (such as user information or
e-mail addresses) using the all-in-one keyboard.
ABC These letters correspond to this number, and so on.
JKL To get this character:
Press the 5 button this
many times:
j
1
k
2
l
3
J
4
K
5
L
6
5
7
2
5
ENWW Loading the originals 37
Loading the originals
You can load originals in two places:
zAutomatic document feeder (ADF)
zFlatbed scanner
If originals are present both in the ADF and on the flatbed scanner glass, the ADF takes
priority. For the best quality scans, use the flatbed scanner.
This section contains information about the following topics.
zLoading an original in the automatic document feeder (ADF)
zLoading an original on the scanner glass
Loading an original in the automatic document feeder (ADF)
The all-in-one has an ADF, which you can use to load up to 50 originals. See Loading the print
media for information about media sizes, types, and weights that are supported and for
recommendations about media to use in the ADF.
To load an original in the ADF
1Place all originals in the ADF input tray with the print-side up and with the first page to be
scanned, copied, or faxed on top of the stack.
Note If the originals are printed on both sides, select the appropriate duplex option using the 2-SIDED
OPTIONS button on the control panel.
When you scan for photos or JPEG files, the all-in-one supports only single-sided scanning.
The control panel prompts you to place the original on the scanner glass.
2Adjust the ADF width adjustors to fit the size of the originals.
38 3 - Using the all-in-one ENWW
Loading an original on the scanner glass
You can copy or scan any original by placing it on the scanner glass.
Note Some all-in-one options will not work correctly if the scanner glass an ADF lid backing are not
clean. See Cleaning the all-in-one for more information.
To load a document on the scanner glass
1Make sure that no originals are loaded in the ADF.
2Lift the ADF.
3Place the original face-down on the scanner glass in the corner shown in the following
illustration. The sides of the original should touch the right and front edges.
It is important to place the original as shown. Otherwise, part of the original might be
clipped in the resulting scan.
Note If you are copying from a transparency (that is, your original is printed on transparency film),
place a blank piece of paper between the transparency and the flatbed scanner lid.
4Close the ADF.
CAUTION To prevent damaging the all-in-one, do not allow the scanner lid to fall onto the flatbed scanner
surface.
Always close the ADF when the all-in-one is not in use.
ENWW Loading the print media 39
Loading the print media
This section contains information about the following topics.
zTips for loading the media
zLoading the media in tray 1 or tray 2
zSelecting the trays
Tips for loading the media
You can load up to 150 sheets of paper in tray 1 and up to 250 sheets of paper in tray 2.
zUse tray 1 for media types such as envelopes, cards, transparencies, and photo paper.
zAlways use media that conforms to the specifications. See Choosing the print media for
more information.
zWhen you are loading a tray, position the media print-side-down with the right edge of the
media against the right edge and front guide of the tray. For preprinted forms and
letterhead, load the media with the top edge feeding into the all-in-one first.
zTo prevent jams, load only one type of media at a time into a tray.
zWhen adding media, always remove the existing media and realign the media width and
length adjustors to fit the new media.
See Tips for avoiding jams for more information about avoiding jams.
Loading the media in tray 1 or tray 2
1Pull the tray out of the all-in-one.
2If you are loading tray 1, raise and remove the output tray.
40 3 - Using the all-in-one ENWW
3If you are loading paper that is between 279 mm and 356 mm long (11 inches and 14
inches long) (such as legal-size paper), move the latch on the tray to the right as shown in
the following illustration, and then lower the front of the tray.
Note You do not need to lower the front of the tray when loading A4-size or letter-size or smaller
media.
4Place the media with the print-side down in the tray and slide the media width and length
adjustors to the edges of the media.
5If you are loading tray 1, reattach and close the output tray.
6Slide the tray into the all-in-one.
CAUTION Do not raise the front of the tray if legal-size media is loaded, or damage to the media or
all-in-one can result.
A4/letter
Legal
ENWW Loading the print media 41
7Pull out the extension on the output tray.
8When printing, select the appropriate media type and size in your program or printer
driver.
Selecting the trays
When you copy or print a document, you can allow the all-in-one to select the tray for the job,
or you can select a specific tray.
If you do not select a tray, the all-in-one automatically selects a tray. By default, the all-in-one
draws paper from tray 2 first. However, the all-in-one draws media from tray 1 under the
following conditions:
zTray 2 is not installed.
zTray 2 does not have media loaded.
zTray 2 does not support the media type or size for the job.
To select a tray from the printer driver on your computer
The settings are available in the Source is or Paper Source drop-down menu in Windows
printer drivers, and in the All pages from pop-up menu in the Mac OS printer driver.
To select a default tray from the control panel
1On the control panel, press MENU.
2Press (up) or (down) to move to PRINTER, and then press (select).
3Press (down) to move to Configure tray, and then press (select).
4Press (down) to move to Default tray, and then press (select).
5Press - or + to select the tray, and then press (select).
42 3 - Using the all-in-one ENWW
Choosing the print media
The all-in-one is designed to work well with most types of office paper and with 25-percent
cotton bond paper. It is best to test a variety of print media types before buying large
quantities. Find a media type that works well and is easy to purchase.
This section contains information about the following topics.
zSupported media sizes
zSupported media types and weights
zRecommended HP media
zMinimum margins
zGuidelines for storing media
Supported media sizes
The following table lists the sizes of media that are compatible with the all-in-one and shows
which sizes can be used with which devices.
Media Tray 1 Tray 2 Auto-duplex
unit*
ADF
(single-sided
operation)
ADF
(double-sided
operation)
Standard paper sizes
zU.S. letter (216 by 279 mm; 8.5 by 11 inches)
zU.S. legal (216 by 356 mm; 8.5 by 14 inches)
zA4 (210 by 297 mm; 8.3 by 11.7 inches)
zU.S. executive (184 by 267 mm; 7.25 by
10.5 inches)
zU.S. statement (140 by 216 mm; 5.5 by
8.5 inches)
zA5 (148 by 210 mm; 5.8 by 8.3 inches)
zISO B5 (176 by 250 mm; 6.9 by 9.8 inches)
zJIS B5 (182 by 257 mm; 7.2 by 10.1 inches)
Envelopes
zU.S. #10 (105 by 241 mm; 4.125 by 9.5 inches)
zA2 (111 by 146 mm; 4.375 by 5.75 inches)
zMonarch (98 by 191 mm; 3.88 by 7.5 inches)
zHP Greeting Card (111 by 152 mm;
4.375 by 6 inches)
zDL (110 by 220 mm; 4.3 by 8.7 inches)
zC5 (162 by 229 mm; 6.4 by 9 inches)
zC6 (114 by 162 mm; 4.5 by 6.4 inches)
zJapanese Chou #3 (120 x 235 mm; 4.7 by
9.3 inches)
zJapanese Chou #4 (90 x 205 mm; 3.5 by
8.1 inches)
ENWW Choosing the print media 43
Cards
zIndex card (76 by 127 mm; 3 by 5 inches)
zIndex card (102 by 152 mm; 4 by 6 inches)
zIndex card (127 by 203 mm; 5 by 8 inches)
zHagaki (100 by 148 mm; 3.9 by 5.8 inches)
zOfuku Hagaki (148 by 200 mm; 5.8 by
7.9 inches)
zA6 (105 by 148 mm; 4.1 by 5.8 inches)
Custom-size media (tray 1)
Between 76.2 to 216 mm wide and 127 to 356 mm
long (3 to 8.5 inches wide and 5 to 14 inches long)
Custom-size media (tray 2)
Between 182 to 216 mm wide and 257 to 356 mm
long (7.2 to 8.5 inches wide and 10.1 to 14 inches
long)
Custom-size media (auto-duplex unit)
Between 76.2 to 216 mm wide and 127 to 297 mm
long (3 to 8.5 inches wide and 5 to 11.7 inches
long)
Custom-size media (ADF)
Between 127 to 216 mm wide and 241 to 305 mm
long (5 to 8.5 inches wide and 9.5 to 12 inches
long)
Custom-size media (ADF)
Between 127 to 216 mm wide and 178 to 305 mm
long (5 to 8.5 inches wide and 7 to 12 inches long)
* Use the auto-duplex unit for automatic printing on both sides of the paper.
Media Tray 1 Tray 2 Auto-duplex
unit*
ADF
(single-sided
operation)
ADF
(double-sided
operation)
44 3 - Using the all-in-one ENWW
Supported media types and weights
CAUTION Some media, such as envelopes, cards, transparencies, and photo paper, can only be used
with tray 1. Using unsupported media in tray 2, the auto-duplex unit, or the ADF can cause
jams and damage to the equipment.
Tray Media type Weight Capacity
Tray 1 Paper 60 to 90 g/m2
(16- to 24-lb bond) Up to 150 sheets (15 mm or 0.6 inch
stacked)
Transparencies
(for example,
HP Premium Inkjet
Transparency Film)
60 to 90 g/m2
(16- to 24-lb bond) Up to 30
(8 mm or 0.3 inch stacked)
Envelopes 75 to 90 g/m2
(20- to 24-lb bond) Up to 22
(15 mm or 0.6 inch stacked)
Cards Up to 200 g/m2
(110-lb index) Up to 60
(15 mm or 0.6 inch stacked)
Tray 2 Paper
(Ofuku Hagaki only) 60 to 90 g/m2
(16- to 24-lb bond) Up to 250 sheets (25 mm or 1 inch stacked)
Auto-duplex
unit Paper 60 to 90 g/m2
(16- to 24-lb bond) One at a time
Cards
(Ofuku Hagaki only) Up to 160 g/m2
(90-lb index) One at a time
ADF Paper 60 to 90 g/m2
(16- to 24-lb bond) Up to 50 sheets
Special HP paper
(for example,
HP Premium Inkjet
paper, HP Bright
White Inkjet paper)
60 to 90 g/m2
(16- to 24-lb bond) Up to 50 sheets
Transparencies
(for example,
HP Premium Inkjet
Transparency Film)
60 to 90 g/m2
(16- to 24-lb bond) One at a time
Advisable to use the flatbed scanner
Photos
(special photo paper,
such as
HP Premium Photo
Paper)
60 to 90 g/m2
(16- to 24-lb bond) One at a time
Advisable to use the flatbed scanner
Real-estate forms One at a time
Output tray All supported media Up to 100 sheets of plain paper (text
printing)
ENWW Choosing the print media 45
Recommended HP media
The following table shows which media can be used with the trays, auto-duplex unit, and ADF.
See Ordering HP accessories and supplies for information about ordering HP media.
Media Tray 1 Tray 2 Auto-duplex
unit ADF
Plain paper:
zHP Bright White Inkjet Paper
zHP Office Paper
zHP Office Recycled Paper
zHP Multipurpose Paper
zHP Printing Paper
zHP Everyday Paper
zHP Everyday Copy & Print Paper
HP Premium Paper
HP Premium Inkjet Heavyweight Paper
Transparencies:
zHP Premium Inkjet Transparency Film
zHP Premium Plus Inkjet Transparency Film
HP Everyday Photo Paper
High-quality photo paper:
zHP Colorfast Photo Paper
zHP Premium Plus Photo Paper
zHP Premium Photo Paper
zHP Photo Paper
HP Brochure and Flyer Paper
46 3 - Using the all-in-one ENWW
Minimum margins
The document margins must match or exceed these minimum settings in portrait orientation.
The following illustration shows which side of the paper and envelope corresponds to each
margin.
Note When you are using the auto-duplex unit, the top and bottom margins must be at least 12.7 mm
(0.5 inch).
Media Left margin Right margin Top margin Bottom margin
Letter, legal,
executive, statement 6.4 mm
(0.25 inch) 6.4 mm
(0.25 inch) 3.0 mm
(0.12 inch) 12.7 mm
(0.50 inch)
A4, A5, ISO B5, JIS
B5, and cards 3.4 mm
(0.13 inch) 3.4 mm
(0.13 inch) 3.0 mm
(0.12 inch) 12.7 mm
(0.50 inch)
Envelopes 3.4 mm
(0.13 inch) 3.4 mm
(0.13 inch) 12.7 mm
(0.50 inch) 12.7 mm
(0.50 inch)
Custom-size media
(tray 1, tray 2) 3.4 mm
(0.13 inch) 3.4 mm
(0.13 inch) 3.0 mm
(0.12 inch) 12.7 mm
(0.50 inch)
Custom-size media
(auto-duplex unit) 5.1 mm
(0.20 inch) 5.1 mm
(0.20 inch) 12.7 mm
(0.50 inch) 12.7 mm
(0.50 inch)
Custom-size media
(ADF) 1.0 mm
(0.04 inch) 1.0 mm
(0.04 inch) 2.0 mm
(0.08 inch) 3.0 mm
(0.12 inch)
Custom-size media
(flatbed scanner) 1.0 mm
(0.04 inch) Not applicable (the
all-in-one detects
the size and crops
at the right and
bottom margins)
1.0 mm
(0.04 inch) Not applicable (the
all-in-one detects
the size and crops
at the right and
bottom margins)
Top
Bottom
RightLeft
RightLeft
Top
Bottom
ENWW Choosing the print media 47
Guidelines for storing media
Use the following guidelines to ensure optimum all-in-one performance and to avoid problems
that are caused by improperly stored media (such as jams and poor-quality printing).
zStore media in an environment that is at or near room temperature. The air should not be
too dry or too humid.
• An improper environment can cause media to distort, resulting in jams in the all-in-one.
The required condition is 20 to 24 degrees C (68 to 75 degrees F), with a relative
humidity of 45 percent to 55 percent.
• Heat causes the moisture in media to evaporate, while cold causes moisture to
condense on the sheets. Heating systems and air conditioners remove most of the
humidity from a room. Humid weather and water coolers can cause the humidity to
increase in a room.
zDo not purchase more media than can be easily used in a short time (about three
months).
• Media stored for long periods might experience heat and moisture extremes, which can
cause damage.
zDo not open packages of media until the media is needed.
• As media is opened and used, it loses or absorbs moisture, depending on the
environment. This can cause such things as streaks, smudging, and light characters
during printing.
• Unopened media in sealed reams can remain stable for several months before use.
• The best way to store an opened package of media is to rewrap it tightly in its
moisture-proof wrapping. If the environment is subject to extremes, unwrap only the
amount of media to be used during the operation of a day to prevent unwanted
moisture changes.
48 3 - Using the all-in-one ENWW
Using special media
This section contains information about the following special media types that you can use
with the all-in-one.
zUsing cards and envelopes
zUsing transparencies
zUsing custom-size media
zUsing photo paper
See Choosing the print media for information about supported media types and sizes.
Note Always load special media in tray 1, and select the correct media type, the print quality, and
the media source for the job.
Using cards and envelopes
If your software program supports printing on cards or envelopes, follow the instructions for
the program to use them.
Always use tray 1 to print cards and envelopes.
To use cards and envelopes
1Remove tray 1 from the printer.
2Remove the output tray, and then remove all media from tray 1.
3Insert the cards or envelopes into the tray (envelopes should be loaded with the flaps
facing up and to the right).
4Slide the media width and length adjustors to the edges of the cards or envelopes.
5Replace the output tray and insert tray 1 into the printer.
6Start the job from your program, making sure that you select the correct media size and
type.
See Changing settings for the all-in-one for more information about setting the printing
options.
ENWW Using special media 49
Using transparencies
When printing on transparencies, follow these guidelines:
zUse tray 1 to print on transparencies. Load a maximum of 30 transparencies in the tray.
zHandle transparencies by the edges. Oils from your fingers can cause print-quality
problems.
zUse HP Premium Inkjet Transparency Film or HP Premium Plus Inkjet Transparency Film,
which is specifically designed to work with the all-in-one, or use other transparencies that
are designed to work with HP Inkjet printers. See Ordering HP accessories and supplies
for information about ordering transparencies.
To use transparencies
1Remove tray 1 from the printer.
2Remove the output tray, and then remove all media from tray 1.
3Insert the transparencies into the tray, with the rough side down and the adhesive strip
feeding into the all-in-one first.
4Slide the media width and length adjustors to the edges of the transparencies.
5Replace the output tray and insert tray 1 into the printer.
6Start the job from your program, making sure that you select the correct media size and
type.
See Changing settings for the all-in-one for more information about setting options.
7Remove each transparency as it prints and set it aside to dry. Allowing wet transparencies
to stack up might cause smearing.
Using custom-size media
Use tray 1 when printing on media that is 76.2 to 216 mm wide and 127 to 356 mm long (3 to
8.5 inches wide and 5 to 14 inches long).
If your program supports custom-size media, set the media size in the program before creating
and printing the document. If your program does not support custom-size media, set the size
in the printer driver, create the document, and then print it. (You might need to reformat
existing documents to print them correctly on custom paper sizes.)
To use custom-size media
1Remove tray 1 from the printer.
2Remove the output tray, and then remove all media from tray 1.
3Insert the custom-size media into the tray.
4Slide the media width and length adjustors to the edges of the media.
5Replace the output tray and insert tray 1 into the printer.
6Start the job from the program, making sure that you select the correct media size and
type.
See Changing settings for the all-in-one for more information about setting the printing
options.
50 3 - Using the all-in-one ENWW
Using photo paper
You can print the photographs that you take with your digital camera, either directly from a
memory card that you insert in the all-in-one or from a software program such as the HP photo
and imaging software. See Printing from a memory card for more information.
Use Best print quality to print photographs. However, with this setting, printing takes longer
and more memory is required from your computer.
The all-in-one can produce 4,800 by 1,200-optimized dpi resolution (up to 4,800 by
1,200-optimized dpi color printing on premium photo papers, from 1,200 by 1,200-input dpi)
when using the following printer drivers:
zPCL 6
Windows 98, Windows Me, Windows 2000, and Windows XP
zPS
Windows 2000, Windows XP, Mac OS 9.2.x, and Mac OS X (10.1.x and 10.2.x)
To print digital photographs
1Load the appropriate media in tray 1. See Loading the print media for more information.
1If you want to print photographs from a memory card, insert the memory card into the
appropriate memory card slot on the all-in-one. See Inserting and removing a memory
card for more information.
2Start the job from your program or from the control panel (see Printing from a memory
card for more information). Make sure that you select the correct print-quality setting,
media size, and media type.
See Changing settings for the all-in-one for more information about setting options.
3Remove each sheet of media as it prints and set it aside to dry. Allowing wet media to
stack up might cause smearing.
ENWW Printing on both sides of the page 51
Printing on both sides of the page
The all-in-one can automatically print on both sides of media with the auto-duplex unit. See
Performing duplexing for more information about how to duplex automatically.
When printing on both sides of the page, follow these guidelines.
zThe auto-duplex unit supports the following media sizes: letter, executive, A4, A5, ISO B5,
JIS B5, index cards (3 by 5 inches, 4 by 6 inches, and 5 by 8 inches), Hagaki, Ofuku
Hagaki, and A6 card. It can also be used for custom-size media that is between 76.2 by
216 mm wide and 127 by 297 mm long (3 by 8.5 inches wide and 5 by 11.7 inches long).
zDo not print on both sides of transparencies, envelopes, photo paper, brochure paper,
glossy media, or paper lighter than 60 g/m2 (16-lb bond) or heavier than 90 g/m2 (24-lb
bond). Jams might occur with these types of media. However, special double-sided
HP media can be used with the auto-duplex unit.
zTo print on both sides of a page, make the selection from the software program or printer
driver (see Performing duplexing).
If you are using operating systems other than Windows or the Mac OS, turn on the
Duplex setting in the control panel. See PRINTER menu for more information.
zThe recommended minimum for top and bottom margins is 12.7 mm (0.5 inch).
zWhen using media such as letterhead, preprinted media, and media with watermarks and
prepunched holes, make sure that you load the media in the tray with the front-side facing
down.
zWhen automatically printing on both sides of a page, one side of the page is printed first,
and the printer pauses while the ink dries. To print the second side, the page must partially
exit the printer to be flipped. When printing is complete, the paper is dropped onto the
output tray. Do not attempt to remove the page from the printer until both sides have
finished printing.
52 3 - Using the all-in-one ENWW
Setting up speed-dial entries
You can set up frequently used fax numbers, e-mail addresses, and network folders as
speed-dial entries. The first six entries for each of these kinds of destinations are associated
with the six speed-dial buttons on the control panel.
This section contains information about the following topics.
zSetting up fax numbers as speed-dial entries or groups
zSetting up e-mail addresses as speed-dial entries or groups
zSetting up network folders as speed-dial entries
zPrinting and viewing a list of speed-dial entries
zPrinting a speed-dial template for the control panel
Setting up fax numbers as speed-dial entries or groups
You can store up to 99 fax numbers or groups of fax numbers as speed-dial entries.
Speed-dial entries 1 through 6 are associated with the corresponding six speed-dial buttons
on the control panel.
See Printing and viewing a list of speed-dial entries for information about printing a list of the
speed-dial entries that have been set up.
To set up speed-dial entries
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in
the left pane. Click the tab that contains the number for the entry (for example, Speed-dial
26-50).
• To add or change an entry: Add or change information in the fields.
• To delete an entry: Use the Delete check box on the right side.
•Click Apply when you are finished.
zHP photo and imaging software (direct connection)
Open the HP photo and imaging software and follow the instructions in the onscreen Help.
zControl panel
Press MENU, open the FAX SETUP menu, and then use the Fax speed-dial option.
• To add or change an entry: Press - or + to move to an unused entry number, or type a
number on the keypad or keyboard. Type the fax number, and then press (select).
Include any pauses or other needed numbers, such as an area code, an access code
for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. Type the
name, and then press (select).
• To delete one entry or all entries: Press (up) or (down) to move to the speed-dial
entry that you want to delete, or type a number on the keypad or keyboard. Press - or +
to select DELETE or DELETE ALL, and then press (select).
To set up a speed-dial group
If you send information to the same group of fax numbers on a regular basis, you can set up a
speed-dial entry for a group in order to simplify the task. The speed-dial entry for a group can
be associated with a speed-dial button on the control panel.
ENWW Setting up speed-dial entries 53
A group member must be a member of the speed-dial list before you can add the member to a
speed-dial group. You can add up to 20 fax numbers to each group (with up to 50 characters
allowed for each fax number).
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in
the left pane. Click the tab that contains the number for the entry (for example, Speed-dial
26-50).
• To add a group, click Edit Group for an unused line, and then add entries to the group.
The first six entries in the list (which can be groups) are the entries that are associated
with the speed-dial buttons on the control panel.
• To add, change, or delete entries in a group: Click Edit Group for the group, and then
add, change, or delete the entries.
• To delete a group: Use the Delete check box on the right side.
•Click Apply when you are finished.
zHP photo and imaging software (direct connection)
Open the HP photo and imaging software and follow the instructions in the onscreen Help.
zControl panel
Press MENU, open the FAX SETUP menu, and then use the Fax speed-dial option.
• To add a group: Press - or + to move to an unused speed-dial number, or type a
number on the keypad or keyboard. Then add entries to the group.
• To add entries to a group: Press - or + to move to Edit Group, and then press
(select). Type the fax number that you want in the group, and then press
(select). Include any pauses or other needed numbers, such as an area code, an
access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance
prefix. Press (down) to move to the next slot to type another fax number, and then
press (select). Repeat for each fax number that you want to add to the group. When
finished, press (select). Type a name for the group, and then press (select).
You can include an existing speed-dial entry in a group. Click CONTACTS on the control
panel to show a list of available speed-dial entries. Move to the speed-dial entry that
you want to add, and then press (select).
• To delete an entry from a group: Press - or + to move to Edit Group, and then press
(select). Select the entry that you want to delete, select Delete, and then press
(select).
• To delete a group: Press - or + to move to Edit Group, and then press (select).
Select the group that you want to delete, select Delete, and then press (select).
Setting up e-mail addresses as speed-dial entries or groups
You can store up to 99 e-mail addresses or groups of e-mail addresses as speed-dial entries.
Speed-dial entries 1 through 6 are associated with the corresponding six speed-dial buttons
on the control panel.
See Printing and viewing a list of speed-dial entries for information about printing a list of the
speed-dial entries that have been set up.
To set up speed-dial entries
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click E-mail Speed-dial
in the left pane. Click the tab that contains the number for the entry (for example,
Speed-dial 26-50).
54 3 - Using the all-in-one ENWW
• To add or change an entry: Add or change information in the fields.
• To delete an entry: Use the Delete check box on the right side.
•Click Apply when you are finished.
zHP photo and imaging software (direct connection)
Open the HP photo and imaging software and follow the instructions in the onscreen Help.
zControl panel
Press MENU, open the E-MAIL menu, and then use the E-maiil speed-dial option. To
add a group: Press - or + to move to an unused speed-dial number, or type a number on
the keypad or keyboard. Then add entries to the group.
• To add entries to a group: Press - or + to move to Edit Group, and then press
(select). Type the e-mail address that you want in the group, and then press
(select). Press (down) to move to the next slot to type another e-mail address,
and then press (select). Repeat for each e-mail address that you want to add to the
group. When finished, press (select). Type a name for the group, and then press
(select).
You can include an existing speed-dial entry in a group. Click CONTACTS on the control
panel to show a list of available speed-dial entries. Move to the speed-dial entry that
you want to add, and then press (select).
• To delete an entry from a group: Press - or + to move to Edit Group, and then press
(select). Select the entry that you want to delete, select Delete, and then press
(select).
• To delete a group: Press - or + to move to Edit Group, and then press (select).
Select the group that you want to delete, select Delete, and then press (select).
To set up a speed-dial group
If you send information to the same group of e-mail addresses on a regular basis, you can set
up a speed-dial entry for a group in order to simplify the task. The speed-dial entry for a group
can be associated with a speed-dial button on the control panel.
A group member must be a member of the speed-dial list before you can add the member to a
speed-dial group. You can add up to 20 e-mail addresses to each group.
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click E-mail Speed-dial
in the left pane. Click the tab that contains the number for the entry (for example,
Speed-dial 26-50).
• To add a group, click Edit Group for an unused line, and then add entries to the group.
The first six entries in the list (which can be groups) are the entries that are associated
with the speed-dial buttons on the control panel.
• To add, change, or delete entries in a group: Click Edit Group for the group, and then
add, change, or delete the entries.
• To delete a group: Use the Delete check box on the right side.
•Click Apply when you are finished.
zHP photo and imaging software (direct connection)
Open the HP photo and imaging software and follow the instructions in the onscreen Help.
zControl panel
Press MENU, open the E-MAIL SETUP menu, and then use the E-mail speed-dial option.
• To add a group: Press - or + to move to an unused speed-dial number, or type a
number on the keypad or keyboard. Then add entries to the group.
ENWW Setting up speed-dial entries 55
• To add entries to a group: Press - or + to move to Edit Group, and then press
(select). Type the e-mail address that you want in the group, and then press
(select). Press (down) to move to the next slot to type another e-mail address,
and then press (select). Repeat for each e-mail address that you want to add to the
group. When finished, press (select). Type a name for the group, and then press
(select).
You can include an existing speed-dial entry in a group. Click CONTACTS on the control
panel to show a list of available speed-dial entries. Move to the speed-dial entry that
you want to add, and then press (select).
• To delete an entry from a group: Press - or + to move to Edit Group, and then press
(select). Select the entry that you want to delete, select Delete, and then press
(select).
• To delete a group: Press - or + to move to Edit Group, and then press (select).
Select the group that you want to delete, select Delete, and then press (select).
Setting up network folders as speed-dial entries
You can store up to six network folders as speed-dial entries. The six entries are associated
with the corresponding six speed-dial buttons on the control panel.
See Printing and viewing a list of speed-dial entries for information about printing a list of the
speed-dial entries that have been set up.
To set up speed-dial entries
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Network
Speed-dial in the left pane.
• To add or change an entry: Add or change information in the fields.
• To delete an entry: Use the Delete check box on the right side.
•Click Apply when you are finished.
zHP photo and imaging software (direct connection)
Open the HP photo and imaging software and follow the instructions in the onscreen Help.
zControl panel
Press MENU, open the SCAN SETUP menu, and then use the Folder speed-dial option.
• To add or change an entry: Press - or + to specify an unused entry number, or type a
number on the keypad or keyboard. Add or change the network folder information, and
then press (select).
• To delete an entry: Press (up) or (down) to move to the speed-dial entry that you
want to delete, or type a number on the keypad or keyboard. Press - or + to select
DELETE, and then press (select).
56 3 - Using the all-in-one ENWW
Printing and viewing a list of speed-dial entries
You can print or view a list of all of the speed-dial entries that have been set up. Each entry in
the list contains the following information:
zSpeed-dial number (the first six entries correspond to the six speed-dial buttons on the
control panel)
zName associated with the fax number or group of fax numbers
zFor the fax speed-dial list, the fax number (or all of the fax numbers for a group)
zFor the e-mail speed-dial list, the e-mail address (or all of the e-mail addresses for a
group)
zFor the network folder list, the folder pathname
To print a list of speed-dial entries
zControl panel
Press MENU, open the PRINT REPORT menu, and then use the Speed-dial list option.
To view a list of speed-dial entries
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial,
E-mail Speed-dial, or Network Speed-dial in the left pane.
zHP photo and imaging software (direct connection)
Open the HP photo and imaging software and follow the instructions in the onscreen Help.
Printing a speed-dial template for the control panel
You can print a template for the control panel that lists the six speed-dial entries that have
been configured for fax numbers, e-mail addresses, and network folders. Cut the lists to size,
and insert them under the overlays next to the six speed-dial buttons on the control panel.
To print a speed-dial template
zControl panel
Press MENU, open the PRINT REPORT menu, and use the Speed-dial template option.
ENWW Printing through the printer drivers 57
4Printing
Most print settings are automatically handled by the software program that you are printing
from. You need to change the settings manually only when you change print quality, print on
specific types of media, or use special features.
This section contains information about the following topics.
zPrinting through the printer drivers
zChanging common settings for a job
zSetting defaults for all print jobs
zPerforming duplexing
Printing through the printer drivers
In most situations, you will probably print documents from your computer through the printer
driver. Although specific options vary depending on the software program that you are using,
you can usually gain access to the printer driver by clicking File and then clicking Print in the
software program.
For more information about printer driver features and procedures, see the printer-driver
onscreen Help. For more information about printing from a specific software program, see the
documentation for the software program.
Note See To change settings on a Macintosh computer for information about printing from a
Macintosh computer.
See Printing by using PostScript emulation for information about printing with PS printer drivers
for Windows 98, Windows Me, and Windows NT 4.0. For other Windows operating systems,
see the online Help for the printer driver.
Changing common settings for a job
Change the settings for a job when you want to use something other than the defaults that
have been set up or when you want to use an optional feature such as printing on both sides
of the paper. Any changes that you make apply only to the current job.
You can change the settings from the control panel, a software program, and the printer driver.
Note Settings in a software program (for example, media size) always take precedence over settings
in the printer driver or the control panel.
If you want to set printing options only for the documents that you are printing from a particular
program, change the settings from the program. After you close the program, the printer
settings return to the defaults that are configured in the printer driver.
If you want to set printing options for all of the software programs that you use on the
computer, change the default settings either from the control panel or the printer driver.
58 4 - Printing ENWW
This section contains information about the following topics.
zTo change settings from the control panel
zTo change settings on a Windows computer
zTo change settings on a Macintosh computer
To change settings from the control panel
Use the option buttons on the control panel to change common settings for a print job.
To change settings on a Windows computer
1Open the document in the software program.
2On the File menu of the program, click Print.
3Select the printer driver (PCL 5c, PCL 6, or PS), and then click Setup or Properties. (The
options might be different for your program.)
4Change the settings, and then click OK.
5Click Print or OK to print the document.
To change settings on a Macintosh computer
You can change settings from the Page Setup and Print dialog boxes in the Mac OS.
You can also select the default device. The default device is the one that is used if you choose
the Print command without first specifying which device you want to use with a program. The
default device should be the device that you use most often.
Use the following steps to change the page setup settings.
1Open the document in the software program.
2On the File menu of the program, click Page Setup.
3From the Format for pop-up menu, select the device for which you want to format the
document, and then change the preferred settings (such as the page size).
4On the Paper Size pop-up menu (Mac OS X, 10.1.x and 10.2.x) or the Paper pop-up
menu (Mac OS 9.2.x), select the media size on which you want to print.
5Click OK to print the document.
Use the following steps to change the print settings.
1Open the document in the software program.
2On the File menu of the program, click Print.
3Select the location of the media or the type of media on which you want to print:
•Mac OS X (10.1.x and 10.2.x): On the pop-up menu, click Paper Feed, click All pages
from, and then select the media source. Click Printer Features to change the media
type.
•Mac OS 9.2.x: On the pop-up menu, click All pages from, and then select the media
source or the media type.
4Change any other settings (such as the print quality).
5Click Print to print the document.
ENWW Setting defaults for all print jobs 59
Select the correct print queue
Make sure that the print queue settings are correct for your operating system and connection
type.
zFor Macintosh computers connected directly to a computer with a USB cable using
CommApp, use the Officejet 9100 series Printer print queue for Mac OS 9. For Mac OS
10, use the Officejet 9100 series (Printer) print queue.
zFor Macintosh computers connected to a network (IP printing only) using CommApp, use
the xxx.xxx.xxx.xxx OJ9100 print queue. For Mac OS 10, use the Officejet 9100
series@macaddress print queue.
zFor Macintosh computers connected to a network (IP printing), without using CommApp,
use the xxx.xxx.xxx.xxx OJ9100 - NET print queue. For Mac OS 10, use the Officejet
9100 series@macaddress - NET print queue.
Setting defaults for all print jobs
You can set defaults for the all-in-one that will apply to all print jobs. For example, you can set
the default number of copies that print and the default tray that is used.
See PRINTER menu for an explanation of the options.
Note Settings in a software program and in the printer driver (for example, media size) always take
precedence over settings made from the control panel.
To set defaults from the printer driver (Windows computers)
1From the Windows desktop, use one of the following methods to open the printer driver.
•Windows 98, Windows Me, Windows NT 4.0, and Windows 2000:
Click Start, point to Settings, and then click Printers.
•Windows XP:
Click Start, and then click Printers and Faxes.
Or, click Start, click Control Panel, and then click Printers and Faxes.
2Right-click the all-in-one icon, and then click the option for your operating system:
•Windows 98 and Windows Me: Click Properties.
•Windows NT 4.0: Click Document Defaults or Properties.
•Windows 2000 and Windows XP: Click Printing Preferences or Properties.
3Change the settings, and then click OK.
60 4 - Printing ENWW
To set defaults from the control panel
Use the control panel to set defaults only when you cannot set them from a software program
or a printer driver. For example, use the control panel for operating systems other than
Windows or the Mac OS.
1On the control panel, press MENU.
2Press (up) or (down) to move to PRINTER, and
then press (select).
3Press (down) to move to the option that you
want, and then press (select).
• Selecting the Configure printing option
opens the PRINTING submenu.
• Selecting Configure tray opens the TRAY
submenu.
• In a submenu, press (down) to move to the
option that you want, and then press
(select).
4Press - or + to select the value that you want, and
then press (select).
If there is no - or + around the setting, the setting
cannot be changed.
7: PRINTER
Configure printing
Configure tray
Configure PCL
Print PostScript errors OFF
Unattended printing OFF
Personality AUTO
MENU
[PRINTING
Copies 1
Default paper size LTR
Default paper type PLAIN
Default print quality DRAFT
Duplex OFF
Override A4 or Letter NO
[TRAY]
Tray 1 size LTR
Tray 1 paper type PLAIN
Tray 2 size LTR
Tray 2 paper type PLAIN
Default tray 1
Automatic media-
type sense OFF
ENWW Performing duplexing 61
Performing duplexing
You can use the all-in-one to perform automatic or manual duplexing.
This section contains information about the following topics.
zPerforming automatic duplexing
zPerforming manual duplexing
Performing automatic duplexing
The all-in-one includes an auto-duplex unit for performing automatic duplexing.
The auto-duplex feature is turned off if you select a media type that is not supported by the
auto-duplex unit. See Supported media types and weights for more information.
To perform automatic duplexing on Windows computers
1Load the appropriate paper in tray 1 or tray 2. Be sure to load the paper with the front side
facing down. See Loading the print media for more information.
2On the File menu of the program, click Print, and then click Properties. (The options
might be different for your program.)
3On the Finishing tab, click the Print on Both Sides check box.
4When you are duplexing, you might need to increase the top margin slightly to make sure
that the pages align. This might cause the contents of a page to overflow to the next page.
Make sure that the Preserve Layout check box is selected in order to reduce the page
contents so that your page layout is not affected.
5Select or clear the Flip Pages Up check box depending on which way you want the
binding. See the graphics in the printer driver for examples.
6Click OK to close the dialog box.
7Click OK to print the document.
To perform automatic duplexing on Mac OS X (10.1.x and 10.2.x)
computers
1Load the appropriate paper in tray 1 or tray 2. Be sure to load the paper with the front side
facing down. See Loading the print media for more information.
2On the File menu of the program, click Print.
3On the Duplex panel, click the Print on Both Sides check box and select the binding
orientation that you want (select the correct icon).
4Click Print to print the document.
To perform automatic duplexing on Mac OS 9.2.x computers
1Load the appropriate paper in tray 1 or tray 2. Be sure to load the paper with the front side
facing down. See Loading the print media for more information.
2On the File menu of the program, click Print.
3On the Layout panel, click the Print on Both Sides check box and select the binding
orientation that you want (select the correct icon).
4Click Print to print the document.
62 4 - Printing ENWW
Performing manual duplexing
You can use the following printer drivers to perform manual duplexing:
zPCL 5 and PCL 6 printer drivers: Windows 2000 and Windows XP
zPS printer driver: Windows XP only
If the selected media size is not supported by the auto-duplex unit, the all-in-one prints on only
one side of the paper.
Before beginning, make sure that manual duplexing has been turned on in the printer driver.
To turn on manual duplexing in the printer driver
1To open the printer driver, use one of the following methods:
•Windows 2000
Click Start, point to Settings, and then click Printers.
•Windows XP
Click Start, and then click Printers and Faxes.
Or, click Start, click Control Panel, and then click Printers and Faxes.
2Right-click the icon for the printer driver that you want, and then click Properties.
3Click one of these tabs: Configure, Device Settings, or Device Options. (The name of
the tab depends on the printer driver and operating system.) On the selected tab, click
Allow Manual Duplexing, click Enabled from the drop-down menu, and then click OK.
To perform manual duplexing
1Load the appropriate paper in tray 1 or tray 2. Be sure to load the paper with the front side
facing down. See Loading the print media for more information.
2On the File menu of the program, select the printer driver, click Print, and then click
Properties. (The options might be different for your program.)
3On the Advanced tab, click Front to Back under Page Order.
4On the Finishing tab, select the Print on Both Sides (Manually) check box.
5Select or clear the Flip Pages Up check box depending on which way that you want the
binding. See the graphics in the printer driver for examples.
6Click OK to close the dialog box.
7Click OK to print.
8After the first side prints, follow the instructions on the screen to reload the printed pages
and continue the job.
ENWW Making copies 63
5Copying
The all-in-one can be used to produce high-quality color and grayscale copies on a variety of
paper types and sizes.
This section contains information about the following topics.
zMaking copies
zChanging common settings for a job
zSetting defaults for all copy jobs
zRestoring copy settings
zUsing special copy features
zUsing presets
Making copies
You can make copies directly from the control panel.
Note All copy settings that you select on the control panel are reset one minute after the all-in-one
completes the copy, unless you save the settings as the default settings. See Setting defaults
for all copy jobs for more information.
Color copying might be restricted. See Allowing and restricting color copying for more
information.
To make copies from the control panel
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4To make color copies, press BLACK/COLOR to turn the color setting on.
5To set copy options, use one of the following methods:
• Press a control-panel option button (for example, LIGHTER/DARKER), select the value,
and then press (select).
• Select an option from the control-panel display (for example, Lighter/Darker), select
the value, and then press (select).
6Press START.
64 5 - Copying ENWW
Changing common settings for a job
Change the settings for a job when you want to use something other than the defaults that
have been set up or when when you want to use an optional feature such as collation or
double-sided printing. Any changes that you make apply only to the current job.
You can change settings by using two methods:
zUse an option button on the control panel (for example, QUALITY).
zOpen the copy mode menu and select the option that you want to change (for example,
Quality).
See the following topics for more information.
zSee Setting defaults for all copy jobs for information about changing defaults.
zSee Using presets for information about storing settings that you use frequently as a
preset, which then makes these settings available for future copy jobs.
zSee Using special copy features for an explanation of special copy features.
See Copy mode menu for an explanation of the options.
To change common settings in the copy mode menu
1On the control panel, press COPY.
2Press (down) to move to the option that you
want, and then press (select).
Selecting Normal copy leads to the special
copy features listed below.
3Press - or + to select the value that you want,
and then press (select).
Special copy features
zCOPY FULL PAGE
zLEGAL->LETTER
zA4->LETTER
zCOPY 2 ON 1
zFIT TO PAGE
zMARGIN SHIFT
zPOSTER
zCLONE
zMIRROR COPY
XXXX COPIES
Normal copy
Glass 1+1 SIDED
Red./enlarge 100%
Collation OFF
Quality NORMAL
Lighter/darker 0
Tray 1/PLAIN
Paper size LETTER
Preset NONE
Setup
COPY
ENWW Setting defaults for all copy jobs 65
Setting defaults for all copy jobs
You can set defaults for the all-in-one that will apply to all copy jobs. For example, you can set
the intensity of color or set copying so that it enhances photos.
See COPY SETUP menu for an explanation of the options.
To set defaults
To save the current settings as the defaults
1On the control panel, press COPY.
2Change the copy settings to those that you want to save as the defaults.
3Press (down) to move to Setup, and then press (select).
4With the cursor next to Set copy defaults, press (select).
5Press - or + to select SAVE, and then press (select).
Restoring copy settings
You can restore copy settings to the factory settings that were set when the all-in-one was
received.
CAUTION When you restore settings, the default settings that you have configured (such as presets) are
lost.
To restore factory defaults
1On the control panel, press MENU.
2Press (up) or (down) to move to COPY SETUP, and then press (select).
3Press (down) to move to Restore copy factory settings, and then press (select).
4Press - or + to select RESTORE, and then press (select).
1On the control panel, press MENU.
2Press (up) or (down) to move to COPY SETUP,
and then press (select).
3Press (down) to move to the option that you
want, and then press (select).
4Press - or + to select the value that you want, and
then press (select).
If there is no - or + around the setting, the setting
cannot be changed.
2: COPY SETUP
Set copy defaults
Set copy presets
Color intensity
Enhancement
Resore copy factory settings
MENU
66 5 - Copying ENWW
Using special copy features
This section contains information about the following topics.
zCopying more than one original onto one page
zShifting the image to increase the margin for binding
zMaking a poster
zCloning several copies of an image on a page
zCreating a mirror image of an original
Copying more than one original onto one page
You can copy two or more different letter-size or A4-size originals onto one page (called
2-on-1 copying). The copied images appear side by side on the page in a landscape format.
This feature can be used with double-sided copying options to create double-sided copies with
two or more originals on each page.
Note the following points about this feature:
zIf you have only one original and perform 2-on-1 copying, a second scan occurs without
any document in order for the all-in-one to complete the job.
zYou cannot collate when using this feature.
zThe copy image will be clipped if you select letter-size for the page size and the original
that you are copying is legal-size.
zYou can copy only two originals onto one page with the scanner glass. You can copy more
than two originals onto one page with the ADF.
To copy more than one original onto one page
1If you are using the scanner glass, place the first original on the scanner glass. If you are
using the ADF, load all of the originals in the ADF input tray. See Loading the originals for
more information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4With the cursor next to Normal copy, press (select).
5Press - or + to select the copy option that you want, and then press (select).
6Press START.
7If you are using the scanner glass, place the second original on the scanner glass when
prompted. Then press (select).
ENWW Using special copy features 67
Shifting the image to increase the margin for binding
Use the margin shift feature to shift the image to the left or right to increase the margin for
binding.
Note You can also adjust the reduction/enlargement percentage in this mode by typing a number
on the keypad or keyboard. Each unit of adjustment is 6.35 mm (0.25 inch). Therefore, the
adjustable range is -12.7 to 12.7 mm (-0.5 to 0.5 inch).
To shift the image to increase the margin for binding
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4With the cursor next to Normal copy, press (select).
5Press - or + to select Margin Shift, and then press (select).
6Press - or + to shift the margin, and then press (select).
7Press START.
Making a poster
When you use the poster feature, the all-in-one divides your original into sections and then
enlarges the sections onto letter or A4 paper so that you can assemble them into a poster.
Note Only the scanner glass can be used to make a poster.
68 5 - Copying ENWW
To make a poster
1Place the original on the scanner glass. See Loading the originals for more information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4With the cursor next to Normal copy, press (select).
5Press (down) to move to Poster, and then press (select).
6Press - or + to select how wide the poster is to be (in pages, from 1 to 4), and then press
(select).
7Press START.
Cloning several copies of an image on a page
You can place multiple copies of an original on one page by selecting a size and then
selecting the number of copies that you want.
Note Only the scanner glass can be used to clone an image.
To clone several copies of an image on one page
1Place the original on the scanner glass. See Loading the originals for more information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4With the cursor next to Normal copy, press (select).
5Press (down) to move to Clone, and then press (select).
6Press - or + to select the size, and then press (select).
7Press - or + to select how many copies of the image that you want on the page, and then
press (select).
You can select either 1 copy or the maximum number of copies that can fit on the page.
The maximum varies depending on media size and image size.
8Press START.
ENWW Using special copy features 69
Creating a mirror image of an original
Use the mirror image option to flip an image left-to-right. When printed, the text and pictures
are reversed from what you see on the computer screen.
Use this feature if you write on transparencies during presentations. The print side faces down
when you project the transparency on the projector. You can write on the back of the
transparency and then clean the transparency off without damaging the printed side.
To create a mirror image of an original
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4Use the up and down arrow buttons to scroll to Normal copy.
5Press - or + to select the Mirror copy, and then press (select).
6Press START.
70 5 - Copying ENWW
Using presets
If you frequently use the same set of copy options for a particular kind of job, you can save the
options as a preset. You can then apply the preset to future copy jobs.
You can create up to three presets.
To store copy settings into a preset
1On the control panel, press COPY.
2Change the copy settings to those that you want to save as a preset.
3Press MENU.
4Press (down) to move to Set Copy presets.
5Press - or + to select the preset that you want to save the settings into, and then press
(select).
6Use the keypad or keyboard to type a name for the preset, or accept the default name.
Then press (select).
A name is optional. If you do not provide one, a default name is used (Preset 1, Preset 2,
or Preset 3).
To apply a preset to a copy job
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press COPY.
4Press (down) to move to Preset.
5Press - or + to select the preset that you want, and then press (select).
6Press START.
ENWW Sending scans 71
6Sending scans
Using the all-in-one, you can scan black-and-white and color originals and send them to a
variety of destinations, such as one or more e-mail addresses, a folder on the network, or a
program on a computer. You can use the control panel, the HP photo and imaging software,
and TWAIN-compliant or WIA-compliant programs on a computer.
Note Before you can use the HP photo and imaging software for scanning, you must customize the
scan feature in the software. See Customizing the scan feature in the HP photo and imaging
software (direct connection) for more information.
If your all-in-one is connected directly to a computer running Windows, it is recommended that
you use a USB connection to ensure optimal scanning performance.
When sending scans to a network folder or as e-mail attachments from an all-in-one that is
connected to a network, you must type any required information (such as user information or
e-mail addresses) using the all-in-one keyboard.
This section contains information about the following topics.
zSending scans
zChanging common settings for a job
zSetting defaults for all scan jobs
zUsing optical character recognition (OCR) software
Sending scans
This section contains information about the following topics.
zSending scans to a network folder (network connection)
zSending scans to a program on a computer (direct connection)
zSending scans as e-mail attachments
zSending a scan from a TWAIN-compliant or a WIA-compliant program to a computer on
the network
Sending scans to a network folder (network connection)
You can scan originals directly from the all-in-one into a network folder without any
computer-based software. The shared folder can reside on a file server or on any computer on
your network.
The all-in-one assigns a file name to the file that you create, composed of the following parts:
z10-character prefix that is based on the name of the all-in-one device can be set by the
user
z4-digit sequential number that increments with each file that is created
zan “.ext” file extension
72 6 - Sending scans ENWW
The file name might be preconfigured. To temporarily change the file name, use the control
panel or keyboard. To restore the default setting, press RESET. For information about setting
the default settings, see Setting defaults for all scan jobs.
To send a scan to a network folder
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press SCAN.
4With the cursor next to <HOST\Sharename>, press (select).
5Specify the destination by doing one of the following:
• Type the pathname for a network folder on the keypad or keyboard.
• Press a speed-dial button, if speed-dial entries have been set up for network folders.
6To set scan options, use one of the following methods:
• Press a control-panel option button (for example, QUALITY), select the value, and then
press (select).
• Select an option from the control-panel display (for example, Lighter/darker), select
the value, and then press (select).
7Press START.
The connection might take some time.
8If prompted, type your user name, and then press (select).
9If prompted, type your password, and then press (select).
Sending scans to a program on a computer (direct
connection)
Use the following steps if your all-in-one is directly connected to a computer by means of a
USB or parallel cable.
When the scan is complete, the program that you have selected opens and displays the
document that you have scanned.
The scan procedure saves the document in a folder named My Scans.
To send a scan to a program on a computer from the HP photo and
imaging software
1At the computer, open the HP photo and imaging software. See Using the HP photo and
imaging software for more information.
2See the onscreen Help for further instructions.
To send a scan to a program on a computer from the control panel
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press SCAN.
ENWW Sending scans 73
4Press (select).
5Press - or + to select either Scan to USB or Scan to Parallel.
6Select App, and then press (select).
7Press - or + to select the program that you want to use (such as the HP photo and imaging
software), and then press (select).
8To set scan options, use one of the following methods:
• Press a control-panel option button (for example, QUALITY), select the value, and then
press (select).
• Select an option from the control-panel display (for example, Resolution), select the
value, and then press (select).
9Press START.
Sending scans as e-mail attachments
You can scan an original and send it to one or more e-mail addresses as an attachment.
Note the following points about this feature:
zThe FROM and SUBJECT might be preconfigured. However, you can change the text
(unless the all-in-one has been set up so that the FROM cannot be changed).
zIf the e-mail attachment that you create is too large, the all-in-one splits the scan and
sends it as attachments to multiple e-mail messages.
Note When sending scans as e-mail attachments from an all-in-one that is connected to a network,
you must type any required information using the all-in-one keyboard.
To send a scan as an e-mail attachment from the HP photo and imaging
software
1At the computer, open the HP photo and imaging software. See Using the HP photo and
imaging software for more information.
2See the onscreen Help for further instructions.
To send a scan as an e-mail attachment from the control panel (network
connection)
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2If required, type your PIN on the keypad or keyboard.
3Press E-MAIL.
4To specify the destination or destinations, use one of the following methods:
• Type the e-mail address on the keypad or keyboard.
• Press a speed-dial dial button for an e-mail address or e-mail address group, if
speed-dial entries have been set up.
• Press CONTACTS and select an e-mail address or e-mail address group from the
control-panel display (up to 99 entries might be configured).
• Press CONTACTS, press - or + to select SENT MAIL, and then select from the list of e-mail
addresses to which e-mail messages have been sent.
74 6 - Sending scans ENWW
• Press CONTACTS, press - or + to move to the option allowing you to search your
company address book (LDAP), if an address book has been configured (the number
of address book entries is unlimited).
5To set scan options, use one of the following methods:
• Press a control-panel option button (for example, QUALITY), select the value, and then
press (select).
• Select an option from the control-panel display (for example, Lighter/darker), select
the value, and then press (select).
6Press START.
Sending a scan from a TWAIN-compliant or a WIA-compliant
program to a computer on the network
The all-in-one is TWAIN-complaint and WIA-compliant and works with programs that support
TWAIN-compliant and WIA-compliant scanning devices. While you are in a TWAIN-compliant
or WIA-compliant program, you can gain access to the scanning feature and scan an image
directly into the program.
TWAIN is supported for all Windows and Macintosh operating systems, for both network
connections and direct connections.
For Windows operating systems, WIA is supported only for Windows XP direct connections. It
is not supported for the Mac OS.
To send a scan from a TWAIN-compliant program
Generally, a software program is TWAIN-compliant if it has a command such as Acquire, File
Acquire, Scan, Import New Object, Insert from, or Scanner. If you are unsure whether the
program is compliant or you do not know what the command is called, see the software
program Help or documentation.
Start the scan from within the TWAIN-compliant program. See the software program Help or
documentation for information about the commands and steps to use.
To send a scan from a WIA-compliant program
Generally, a software program is WIA-compliant if it has a command such as Picture/From
Scanner or Camera in the Insert or File menu. If you are unsure whether the program is
compliant or you do not know what the command is called, see the software program Help or
documentation.
Start the scan from within the WIA-compliant program. See the software program Help or
documentation for information about the commands and steps to use.
ENWW Changing common settings for a job 75
Changing common settings for a job
Change the settings for a job when you want to use something other than the defaults that
have been set up or when you want to use an optional feature such as collation or
double-sided printing. Any changes that you make apply only to the current job.
You can change settings using two methods:
zUse an option button on the control panel (for example, QUALITY).
zOpen the scan mode menu and select the option that you want to change (for example,
Resolution).
See Setting defaults for all scan jobs for information about changing defaults.
See Scan mode menu for an explanation of the options.
To change common settings in the scan mode menu
1On the control panel, press SCAN.
2Press (down) to move to the option that you
want, and then press (select).
3Press - or + to select the value that you want, and
then press (select).
<HOST\NAME?
Glass 1-SIDED
Type MIXED
Paper size LETTER
Resolution 300DPI
Lighter/darker 0
Prefix
Setup
SCAN
76 6 - Sending scans ENWW
Setting defaults for all scan jobs
You can set defaults for the all-in-one that will apply to all scan jobs. For example, you can set
the resolution or contrast.
To save the current settings as the defaults
Using optical character recognition (OCR) software
You can use OCR software to import scanned text into your preferred word-processing
program for editing. This lets you edit faxes, letters, newspaper clippings, and many other
documents.
OCR software is included in the installation software for the all-in-one.
zNetwork connection
Install the optional ReadIris software from Starter CD 2.
zDirect connection
The OCR software is installed when you install the all-in-one software for direct
connection, and is an integrated part of the HP photo and imaging software component.
(For Windows computers, you must use the Typical installation procedure. The Lite
installation procedure does not include the OCR software.)
For direct connection, you can specify the word-processing program that you want to use for
editing. If the word-processing icon is not present or active, either you do not have
word-processing software installed on your computer, or the scanner software did not
recognize the program during the installation. See the onscreen Help for the HP photo and
imaging software for information about how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always converted to
black-and-white text before being sent to OCR. Thus, all text in the final document is in black
and white, regardless of the original color.
Because of the complexity of some word-processing programs and their interaction with the
all-in-one, it is sometimes preferable to scan to Wordpad (a Windows accessory), and then cut
and paste the text into the preferred word-processing program.
1On the control panel, press SCAN.
2Change the scan settings to those that you want to save
as the defaults.
3PRESS MENU.
4Press (up) or (down) to move to SCAN SETUP, and
then press (select).
5Press (down) to move to Scan defaults, and then
press (select).
6Press - or + to select SAVE, and then press (select).
If there is no - or + around the setting, the setting cannot
be changed.
5: SCAN SETUP
Folder speed-dial
Scan defaults
MENU
ENWW Inserting and removing a memory card 77
7Using memory cards
The all-in-one comes with a memory card reader that can read several types of digital camera
memory cards. You can use the all-in-one to save, print, or e-mail photos from these memory
cards. You can also print a proof sheet, which shows thumbnail views of photos that are stored
on a memory card.
The network administrator can choose to restrict photo mode use. When the feature is
restricted, inserting a memory card or pressing PHOTO sounds a beep, and the following
message appears: Photo card has been disabled. Check with administrator.
Note On Macintosh computers, the Photo Save button still appears in the HP photo and imaging
software when photo mode use has been restricted. However, clicking the button causes the
all-in-one to stop operating. If this happens, quit the program.
This section contains information about the following topics.
zInserting and removing a memory card
zSaving photos
zViewing and editing image files
zSending photos as e-mail attachments
zPrinting from a memory card
zUsing a proof sheet
Inserting and removing a memory card
You can use only one memory card in the all-in-one at a time. The all-in-one does not operate
if you insert more than one memory card in the slots.
CAUTION Do not insert or remove memory cards when the light on the memory card reader is blinking.
Doing so can damage the all-in-one, the memory card, or the information on the memory card.
You can safely remove the card when the light next to the slots remains on or is not blinking.
To insert a memory card
Insert the memory card into the appropriate slot so that the edge with the connectors (holes)
goes inside the all-in-one. Inserting the card incorrectly can bend the pins inside the slots or
otherwise damage the mechanism that reads the memory cards.
78 7 - Using memory cards ENWW
The all-in-one features four slots, one slot for each type of memory card that is supported.
1SmartMedia memory card
2CompactFlash (CF) memory card
3Secure Digital or MultiMedia Card (MMC) memory card
4Memory Stick memory card
After you insert the memory card, three things happen:
zREADING MEMORY CARD... appears on the control panel-display.
zThe light next to the card slot blinks green while the card is being read.
zThe PHOTO button on the control panel blinks.
If you insert a memory card backwards, the light next to the card slot blinks amber, and a
message such as Card is in backwards or Card is not fully inserted appears on the
control-panel display.
When the all-in-one is finished reading the card, another message appears that shows the
number of photos that were found on the memory card.
To remove a memory card
To remove a memory card, simply pull the memory card out of the slot.
1
4
2
3
ENWW Saving photos 79
Saving photos
You can save photos directly from a memory card to a folder on the network (network
connection) or to a computer (direct connection). You can then view and edit the photos in a
photo-editing program of your choice (such as the HP photo and imaging software).
This section contains information about the following topics:
zSaving photos to a network folder (network connection)
zSaving photos to a computer (direct connection)
Saving photos to a network folder (network connection)
Use this procedure to save photos on a memory card to a folder on the network.
To save photos to a network folder
1Insert the memory card into the appropriate memory card slot on the all-in-one. See
Inserting and removing a memory card for more information.
2Press PHOTO.
3Press (down) to move to Save to network, and then press (select).
4To specify the path name for the network folder, use one of the following methods:
• Type the pathname for a network folder on the keyboard, and then press (select)
• Press the speed-dial button for the network folder that you want, if speed-dial entries
have been created for network folders. Then press (select).
The connection might take some time.
5If prompted, type your user name, and then press (select).
6If prompted, type your password, and then press (select).
Saving photos to a computer (direct connection)
To save photos to a computer from the control panel (direct connection)
By default, the procedure saves the photos in the following locations:
•Windows 2000: C:\Documents and Settings\<username>\My Documents\
My Pictures\<day-month-year>
•Other Windows versions: C:\My Documents\My Pictures\<day-month-year>
•Macintosh: HD:users:<username>:Documents:HP All-in One Data Folder:
Pictures:<day-month-year>
You can select a different destination during the procedure. The folder that you select must
already exist and it must already be shared. When you select such a folder, the all-in-one
creates a <day-month-year> folder within the folder in which to store the photos.
1Insert the memory card into the appropriate slot on the all-in-one. See Inserting and
removing a memory card for more information.
2If required, type your PIN on the keypad or keyboard.
3Press PHOTO. The control-panel display shows the number of photos on the memory card.
80 7 - Using memory cards ENWW
4Press (down) to move to Save photos to computer, and then press (select).
5Select the destination and (select).
To save photos to a computer from Windows Explorer (Windows
computers)
The computer considers the memory card reader to be a drive, just like a disk drive, CD-ROM
drive, or hard drive. A drive letter is assigned to it (such as G). You can use the memory card
drive as you would use any other drive on the computer.
1Start Windows Explorer.
2Browse to the memory card reader drive.
3Double-click the drive to see a list of the photo files that are on the memory card.
4Copy the files that you want to save from the memory card reader drive to the location of
your choice.
To save photos to a computer from the HP photo and imaging software
(direct connection)
1Open the HP photo and imaging software. See Using the HP photo and imaging software
for more information.
2See the onscreen Help for the software for further instructions.
Viewing and editing image files
To view and edit image files, move them from the digital camera to your computer. Then use a
photo editing program of your choice, such as the HP photo and imaging software.
Sending photos as e-mail attachments
You can e-mail photos directly from a memory card to one or more e-mail addresses. You can
choose to e-mail all the photos on the memory card or select individual photos.
If you do not know the photo number for individual photos, print a proof sheet to help you
select individual photos to print. See Printing a proof sheet for more information.
To send photos as e-mail attachments from the HP photo and imaging
software
1Open the HP photo and imaging software. See Using the HP photo and imaging software
for more information.
2See the onscreen Help for the HP photo and imaging software for further instructions.
To send photos as e-mail attachments from the control panel
Note When sending scans as e-mail attachments from an all-in-one that is connected to a network,
you must type any required information using the all-in-one keyboard.
1Insert the memory card into the appropriate slot on the all-in-one. See Inserting and
removing a memory card for more information.
2If required, type your PIN on the keyboard.
ENWW Printing from a memory card 81
3Press PHOTO. The control-panel display shows the number of photos on the memory card.
4Press (down) to move to E-mail photos,, and then press (select).
5Press - or + to select one of the following options:
•DPOF (to select all photos that the camera has already selected)
See Printing photos by using DPOF for information about DPOF.
•ALL (to select all photos on the memory card)
•CUSTOM (to select the photos that you want manually
6If you selected CUSTOM, type the numbers of the photos that you want, and then press
(select).
7Type one or more e-mail addresses on the keyboard, and then press (select).
8Type the SUBJECT information, and then press (select).
9Type the FROM information, and then press (select).
10 Press START.
Printing from a memory card
You can use the control panel to print photos from a memory card, even if the all-in-one is not
connected to a computer. You can print a proof sheet, all of the photos that are on a memory
card, or selected photos. You can also print photos by using the Digital Print Order Format
(DPOF), if your digital camera supports DPOF.
You can do more than simply print your digital photos if you use the HP photo and imaging
software. For example, you can use digital photos for printing posters, banners, stickers, and
other creative projects.
This section contains information about the following topics.
zPrinting a proof sheet
zPrinting photos from the control panel
zPrinting photos by using DPOF
Printing a proof sheet
A proof sheet is a simple and convenient way to select photos and make prints directly from a
memory card without the need for a computer. A proof sheet, which might be several pages
long, shows thumbnail views of the photos that are stored on the memory card. The file name,
index number, and date appear under each thumbnail. Proof sheets are also a quick way to
create a printed catalog of your digital photos.
You can use the proof sheet photo number to select which photos to print. This number might
be different from the number that is associated with the photo on your digital camera. If you
add photos to or delete photos from your memory card, you will need to reprint the proof sheet
to see the new photo numbers.
Depending on how many photos are on the memory card, the time it takes to print a proof
sheet can vary greatly.
To print a proof sheet
1Insert the memory card into the appropriate slot on the all-in-one. See Inserting and
removing a memory card for more information.
82 7 - Using memory cards ENWW
2If required, type your PIN on the keypad or keyboard.
3Press PHOTO.
4Press (down) to move to Print thumbnails, and then press (select).
5Press (down) to move to select ALL, LAST 20, or DPOF, and then press (select).
Printing photos from the control panel
Use the following procedure to print individual photos or all photos from the memory card.
If you do not know the photo number for individual photos, print a proof sheet to help you
select individual photos to print (see Printing a proof sheet for more information).
To print individual or all photos
1Insert the memory card into the appropriate slot on the all-in-one. See Inserting and
removing a memory card for more information.
2If required, type your PIN on the keypad or keyboard.
3Press PHOTO.
4Press (down) to move to Print photos, and then press (select).
5To print all photos: Press - or + to select ALL, and then press (select).
To print individual photos: Press - or + to select CUSTOM, press (select), type the
numbers of the photos that you want to print, and then press (select).
6Press START. The photos are printed.
Printing photos by using DPOF
The Digital Print Order Format (DPOF) is an industry-standard print-file request that can be
created by some digital cameras. Camera-selected photos are photos that you marked for
printing with the camera. When you select photos with your camera, the camera creates a
DPOF file that identifies which photos have been tagged for printing. The all-in-one can read
the DPOF file from the memory card so that you do not have to reselect the photos to print.
Not all digital cameras can tag photos for printing. See your digital camera documentation to
see if your camera supports DPOF.
The DPOF file is stored by the digital camera on a memory card and specifies which photos to
print and the quantity of each photo to be printed.
When you print camera-selected photos, the all-in-one print settings do not apply. The settings
in the DPOF file for photo layout and number of copies override the all-in-one settings.
ENWW Using a proof sheet 83
To print photos by using DPOF file
1Insert the memory card into the appropriate slot on the all-in-one. See Inserting and
removing a memory card for more information.
2If required, type your PIN on the keypad or keyboard.
3Press PHOTO.
4Press (down) to move to Print photos, and then press (select).
5Press - or + to select DPOF, and then press (select).
6Press START. The DPOF-selected photos are printed.
Using a proof sheet
After printing a proof sheet (see Printing a proof sheet), fill in the circles that correspond to the
photos that you want to print, and then place the proof sheet on the scanner glass. The proof
sheet is scanned and photo prints are generated.
This section contains information about the following topics.
zFilling out a proof sheet
zPrinting photos or sending photos as e-mail attachments
Filling out a proof sheet
Fill out the proof sheet to select the photos that you want to print, as well as the number of
prints, the photo size, and the paper type to use.
To fill out a proof sheet
1Use step 1 on the proof sheet to select the photos that you want to print. With a dark pen,
fill in the circles located underneath each photo.
2Use step 2 on the proof sheet to select the number of prints that you want, the paper and
image size, and the paper type.
Note If you need more control over print settings than the proof sheet provides, you can print photos
directly from the control panel. See Printing photos from the control panel for more information.
Printing photos or sending photos as e-mail attachments
After you print a proof sheet and fill it out, you can use the proof sheet to select photos to print
or to send as e-mail attachments.
Make sure that the scanner glass is completely clean, or the proof sheet might not scan
properly. See Cleaning the scanner glass, ADF lid backing, and ADF window for more
information.
To scan a proof sheet to print or e-mail
1Load the type of paper that you want to use (for example, photo paper). Make sure that
you load the same paper type that you marked on the proof sheet.
84 7 - Using memory cards ENWW
2Insert the memory card into the appropriate slot on the all-in-one. See Inserting and
removing a memory card for more information.
3Open the flatbed scanner lid, place the top of the completed proof sheet face-down on the
scanner glass, and then close the flatbed scanner lid.
4If required, type your PIN on the keypad or keyboard.
5Press PHOTO.
6Press (down) to move to Scan thumbnails.
7Press START. The all-in-one scans the proof sheet.
8Press - or + to select either E-MAIL (network connection) or PRINT, and then press
(select).
9If you selected E-MAIL, use the following steps:
a Type one or more e-mail addresses on the keypad or keyboard, and then press
(select).
b Type the SUBJECT information, and then press (select).
c Type the FROM information, and then press (select).
The proof sheet is scanned and the all-in-one either prints the photos or sends them as
attachments to an e-mail message.
ENWW Sending faxes 85
8Faxing
Using the all-in-one, you can send and receive black-and-white or color faxes. You can
schedule faxes to be sent at a later time, and set up speed-dials to send faxes quickly and
easily to frequently used numbers.
If the all-in-one is directly connected to a computer, you can use the HP photo and imaging
software to perform fax procedures that are not available from the all-in-one control panel. See
Using the HP photo and imaging software for information about using the HP photo and
imaging software.
This section contains information about the following topics.
zSending faxes
zChanging common settings for a job
zSetting advanced options
zReceiving faxes
zUsing reports
Sending faxes
A confirmation message indicating that a fax was successfully sent appears briefly on the
control-panel display after each transaction. By default, the all-in-one prints a report only when
a problem occurs. See Setting the automatic printing of fax reports if you want the all-in-one to
print a report after each fax that you send.
Note the following points about sending color faxes:
zTo ensure the best quality when sending faxes in color, HP recommends that you use a
color original rather than a color copy, if possible.
zIf you try to send a color fax to a black-and-white fax machine, the all-in-one sends the fax
in black and white.
zYou cannot send a color fax to a group by using the speed-dial buttons on the control
panel. To fax in color to a group, send the fax from the computer. See Sending a fax from
the computer with the HP photo and imaging software (direct connection) for more
information.
zColor faxing can be restricted. See Allowing and restricting color faxing for more
information.
zColor faxing can be performed only on one-sided originals. Therefore, the only available
double-sided option for color faxes is 1-SIDED.
zThe sending (transmission) options are not available for color faxing because color faxing
requires real-time transmission (that is, the faxes cannot be prescanned).
This section contains information about the following topics.
zSending a fax from the control panel
zSending a fax from the computer with the HP photo and imaging software (direct
connection)
zSending a fax from a third-party software program
zInserting a dial prefix
86 8 - Faxing ENWW
zMonitoring the dialing
zScheduling a fax
Sending a fax from the control panel
This section explains how to send a basic black-and-white or color fax to one or more
recipients.
To send a fax from the control panel
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
If you are scanning more than one page from the scanner glass, the all-in-one displays a
prompt when you need to load the next page.
2If required, type your PIN on the keypad or keyboard.
3Press FAX.
4To send the fax to one recipient, use one of the following methods:
• Type the number on the keypad or keyboard.
• Press a speed-dial button, if speed-dial entries have been set up.
• Press CONTACTS and select an address from the list that appears on the control-panel
display, if an address list has been set up for fax numbers.
To send the fax to multiple recipients, use one of the following methods:
• Press a speed-dial button for a group, if group speed-dial entries has been set up.
• Press CONTACTS and select a group from the list that appears on the control-panel
display, if groups have been set up for fax numbers.
See Typing numbers and text on the control-panel keypad for information about using the
keypad to type numbers and text.
5To send a color fax, press BLACK/COLOR to turn the color setting on.
6To set fax options, use one of the following methods:
• Press a control-panel option button (for example, QUALITY), select the value, and then
press (select).
• Select an option from the control-panel display (for example, Lighter/darker), select
the value, and then press (select).
7Press START.
8If you are scanning more than one page from the scanner glass, place the next page on
the scanner glass when prompted, and then press (select). Repeat this step until all
pages are scanned, and then press START.
ENWW Sending faxes 87
Sending a fax from the computer with the HP photo and
imaging software (direct connection)
If the all-in-one is connected to your computer, you can use the HP photo and imaging
software to send faxes.
To send a fax from the computer
1Load the original on the scanner glass or in the ADF. See Loading the originals for more
information.
2At the computer, open the HP photo and imaging software. See Using the HP photo and
imaging software for more information.
3See the onscreen Help for the HP photo and imaging software for further instructions.
Sending a fax from a third-party software program
You can send a fax from a third-party software program, such as Microsoft Word.
To send a fax from a third-party program
1Open a document in a third-party program.
2Click the File menu, and then click Print.
3Select the fax print driver from the printer drop-down list. The fax software appears.
4Type the fax number of one or more recipients.
5Include a cover page (optional).
6Click Send Now.
Note Make sure that the fax queue settings are correct for your operating system and connection
type.
For Macintosh computers connected directly to a computer with a USB cable using CommApp,
use the Officejet 9100 series Fax fax queue for Mac OS 9. For Mac OS 10, use the Officejet
9100 series (Fax) fax queue.
Inserting a dial prefix
A dial prefix is a number or group of numbers that are automatically added to the beginning of
every fax number that you specify at the control panel or from the software. The maximum
number of characters for a dial prefix is 50.
The default setting is off. You might want to turn this setting on and type a prefix if, for
example, you have to dial a number such as 9 to get a phone line outside of your company
phone system.
While this setting is on, you can still dial a fax number without the dial prefix. See Monitoring
the dialing for more information.
88 8 - Faxing ENWW
Monitoring the dialing
In some phone systems, it might be important to be able to verify that you are dialing
successfully. Normally, the all-in-one dials after you press START. At times, however, you
might want the all-in-one to dial each number as you press it. For example, if you are charging
your fax call to a calling card, you might need to dial the fax number, wait for the acceptance
tone of the phone company, and then dial the calling card number. When dialing
internationally, you might need to dial part of the number and then listen for dial tones before
continuing to dial.
You can monitor the dialing only for single fax numbers (that is, you cannot monitor the dialing
for groups).
To monitor the dialing
See Sending a fax from the control panel if you need additional information about any of the
steps.
1Load the original on the scanner glass or in the ADF.
2Type your PIN, if required.
3Press FAX.
4Set fax options.
5Press START. The (off-hook) light turns on.
6Begin dialing by using either the keypad or the keyboard. The all-in-one dials as you press
each digit and a tone accompanies each key that you press. This allows you to wait for
pauses, dial tones, international access tones, or calling card acceptance tones before
continuing to dial.
7Set fax options.
Scheduling a fax
You can schedule a black-and-white fax to be sent automatically at a future time to one or
more recipients. When you complete this procedure, the all-in-one scans the document into
memory and returns to the READY state so that you can perform other all-in-one tasks.
You can schedule a fax only from the control panel.
To schedule a fax
Follow the basic steps under Sending a fax from the control panel (see those steps for details),
but include the additional steps that are highlighted in bold.
1Load the original.
2Type your PIN, if required.
3Press FAX.
4Specify the fax number or group that is to receive the fax.
5Set fax options.
6Press - or + to select Send Non-realtime, and then press (select).
ENWW Changing common settings for a job 89
7To specify the time after the delay, use one of the following methods:
• Press - or + to specify the time (the time increments in 15-minute steps), and then press
(select).
• Use the keypad or keyboard to type the time, and then press (select).
8Press START.
Changing common settings for a job
Change the settings for a job when you want to use something other than the defaults that
have been set up or when when you want to use an optional feature such as collation or
double-sided printing. Any changes that you make apply only to the current job.
You can change settings by using two methods:
zUse an option button on the control panel (for example, QUALITY).
zOpen the fax mode menu and select the option that you want to change (for example
Resolution).
See Fax mode menu for an explanation of the options.
To change common settings in the fax mode menu
1On the control panel, press FAX.
2Press (down) to move to the option that you
want, and then press (select).
3Press - or + to select the value that you want,
and then press (select).
<FAX? =GROUP>
Send black fax
Resolution STD
Lighter/darker 0
Send non-realtime OFF
Paper size LETTER
Setup
FAX
90 8 - Faxing ENWW
Setting advanced options
This section contains information about the following topics.
zAutomatically forwarding incoming faxes to another fax number
zAutomatically archiving incoming faxes
zAutomatically reducing incoming faxes
zBlocking and unblocking fax numbers
Automatically forwarding incoming faxes to another fax
number
You can set the all-in-one to automatically forward incoming faxes to another fax number.
When a fax arrives at the all-in-one, it is stored in the memory. The all-in-one then dials the fax
number that you have specified for forwarding and sends the fax to that number. If the
all-in-one cannot forward a fax because of an error (for example, the number is busy), and
repeated redial attempts are unsuccessful, the all-in-one prints the fax.
If the all-in-one runs out of memory while receiving a fax, it stops the incoming fax and
forwards only the pages and partial pages that have been stored in the memory.
When it is using the forwarding feature, the all-in-one (rather than the computer) must be
receiving the faxes, and the autoanswer option must be set to on (see Setting the answer
mode (autoanswer) for more information).
You set the time and date when forwarding is to stop. When the ending time and date are
reached, automatic forwarding is automatically turned off.
To automatically forward incoming faxes from the embedded Web server
(network connection)
1Open the embedded Web server. See Opening the embedded Web server for more
information.
2Click the Settings tab.
3Click Fax in the left pane.
4Click the Forward/Archive tab.
5Complete the fields under Fax Forwarding.
6Click Apply.
To automatically forward incoming faxes from the control panel
1On the control panel, press MENU.
2Press (up) or (down) to move to ADV FAX SETUP, and then press (select).
3Press (down) to move to Automatic fax forwarding, and then press (select).
4Press - or + to select either ON or OFF, and then press (select).
ENWW Setting advanced options 91
5If you selected OFF, go to the next step.
If you selected ON, use the following steps:
a Use the keypad or keyboard to type the fax number to which you want to forward
incoming faxes.
a Type an ending time and date.
b Press (select).
Automatically archiving incoming faxes
You can set the all-in-one to automatically archive incoming faxes in two ways:
zTo an e-mail address
The incoming fax is converted to a file, which is then attached to an e-mail message that is
sent to the e-mail address that you specify.
zIn a network folder
The incoming fax is converted to a file, which is then placed in the folder that you specify.
Note the following points about this feature:
zOnly black-and-white faxes can be archived.
zThe all-in-one prints a copy of the fax before archiving it.
zThe file name is comprised of a three-digit code for the all-in-one, an eight-digit fax
number, and a five-digit sequence number.
To automatically archive incoming faxes from the embedded Web server
(network connection)
1Open the embedded Web server. See Opening the embedded Web server for more
information.
2Click the Settings tab.
3Click Fax in the left pane.
4Click Forward/Archive.
5Under Fax Archiving, complete the fields for either Archive fax to e-mail or Archive fax
to network folder.
6Click Apply.
To automatically archive incoming faxes from the control panel
1On the control panel, press MENU.
2Press (up) or (down) to move to ADMIN, and then press (select).
3Press (down) to move to Fax archive, and then press (select).
4Press - or + to select either E-MAIL or Network, and then press (select).
5Specify the e-mail address or network folder, and then press (select).
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Automatically reducing incoming faxes
The auto-reduction option determines how the all-in-one handles long faxes:
zAuto-reduction turned on
The all-in-one automatically reduces long faxes by as much as 75 percent to fit the
information on the default paper size (for example, the fax is reduced from legal-size to
letter-size).
zAuto-reduction turned off
The all-in-one prints long faxes at full size on multiple pages.
Make sure that the paper-size setting matches the size of the paper that is loaded in the input
tray.
To automatically reduce incoming faxes from the embedded Web server
(network connection)
1Open the embedded Web server. See Opening the embedded Web server for more
information.
2Click the Settings tab.
3Click Fax in the left pane.
4Click the Advanced tab.
5For Automatic reduction, select On.
6Click Apply.
To automatically reduce incoming faxes from the HP photo and imaging
software (direct connection)
1At the computer, open the HP photo and imaging software. See Opening the HP photo
and imaging software for more information.
2See the onscreen Help for the HP photo and imaging software for further instructions.
To automatically reduce incoming faxes from the control panel
1On the control panel, press MENU.
2Press (up) or (down) to move to ADV FAX SETUP, and then press (select).
3Press (down) to move to Automatic reduction, and then press (select).
4Press - or + to select either ON or OFF, and then press (select).
Blocking and unblocking fax numbers
If you do not want to receive faxes from specific people or businesses, you can block as many
as 20 fax numbers. When you block a fax number and someone from that number sends you
a fax, the control-panel display indicates that the number is blocked, the fax does not print,
and the fax is not saved in memory. Faxes from blocked fax numbers appear in the fax log
with a “discarded” designation. You can unblock blocked fax numbers at any time.
Information about faxes that have been received from blocked numbers appears in the fax log.
ENWW Setting advanced options 93
To block and unblock a fax number from the embedded Web server
1Open the embedded Web server. See Opening the embedded Web server for more
information.
2Click the Settings tab.
3Click Fax in the left pane.
4Click the Blocked Fax tab.
5To block a fax number, type the number in the list.
To unblock a fax number, clear the number from the list.
6Click Apply.
To block and unblock a fax number from the HP photo and imaging
software
1At the computer, open the HP photo and imaging software. See Opening the HP photo
and imaging software for more information.
2See the onscreen Help for the HP photo and imaging software for further instructions.
To block a fax number from the control panel
1On the control panel, press MENU.
2Press (up) or (down) to move to ADV FAX SETUP, and then press (select).
3Press (down) to move to Blocked numbers, and then press (select).
4To specify the fax number that you want to block, use one of the following methods:
• Type the number on the keypad or keyboard, and then press (select).
• Press CONTACTS, and use one of the choices in the resulting list (for example, you can
block the number for the last fax that was sent or the last fax that was received, or you
can block a number that is in the speed-dial list). Then press (select).
94 8 - Faxing ENWW
Receiving faxes
Depending on how you set up the all-in-one, you can receive faxes automatically or manually
(see Setting the answer mode (autoanswer) for more information).
zAutomatic answer mode (autoanswer on)
The all-in-one answers incoming calls after a specified number of rings or upon
recognition of special fax tones.
zManual answer mode (autoanswer off)
The all-in-one never answers calls. You must start the receiving process yourself.
If you receive a legal-size fax and the all-in-one is not currently loaded with legal-size paper,
the all-in-one automatically reduces the fax so that it fits on the paper that is loaded, unless
you have turning off the auto-reduction feature. See Automatically reducing incoming faxes for
more information.
This section contains information about the following topics.
zReceiving a fax automatically or manually
zReprinting received faxes that are stored in memory
Receiving a fax automatically or manually
To receive a fax automatically
The setting for autoanswer must be set to on in order for you to receive faxes automatically.
See Setting the answer mode (autoanswer) for information about how verify the setting and
change the setting, if needed.
To receive a fax manually
The setting for autoanswer must be set to off in order for you to receive faxes manually. See
Setting the answer mode (autoanswer) for information about how to verify the setting and
change the setting, if needed.
When receiving faxes manually, you must be available to respond in person to the incoming
fax call, or your all-in-one cannot receive faxes.
When the all-in-one rings, press REDIAL/ANSWER on the control panel.
Reprinting received faxes that are stored in memory
You might occasionally want to print another copy of a fax that has been received (for
example, if the print quality of the original fax was poor). The all-in-one stores as many
received faxes as can be held in its memory. The maximum number is about 50 (representing
about 250 pages). When the memory capacity is reached, the oldest faxes are removed to
make room for the newer faxes.
You can choose to print the last fax that has been received, that last five faxes that have been
received, or all of the faxes that are stored in memory.
ENWW Using reports 95
To reprint faxes that are stored in memory
1On the control panel, press MENU.
2Press (up) or (down) to move to PRINT REPORT.
3Press (down) to move to Reprint faxes in memory, and then press (select).
4Press - or + to select the last fax, the last five faxes, or all faxes.
5Press (select) again to print the faxes.
Using reports
This section contains information about the following topics.
zPrinting and viewing the fax log
zViewing a list of blocked fax numbers
Printing and viewing the fax log
You can print a log of faxes that have been received and sent by the all-in-one. Each entry in
the log contains the following information:
zTransmission date and time
zType (whether received or sent)
zFax number
zDuration
zNumber of pages
zResult (status) of transmission
To view the fax log from the embedded Web server (network connection)
The logs list faxes that have been sent from the control panel and all faxes that have been
received.
1Open the embedded Web server. See Opening the embedded Web server for more
information.
2On the Information tab, click Log.
3Click the Incoming Fax or Outgoing Fax tab.
To view the fax log from the HP photo and imaging software (direct
connection)
The log lists faxes that have been sent from the HP photo and imaging software and all faxes
that have been received.
1At the computer, open the HP photo and imaging software. See Opening the HP photo
and imaging software for more information.
2See the onscreen Help for the HP photo and imaging software for further instructions.
96 8 - Faxing ENWW
To print the fax log from the control panel
The log lists faxes that have been sent from the control panel and the HP photo and imaging
software and all faxes that have been received.
1On the control panel, press MENU.
2Press (down) to move to PRINT REPORT, and then press (select).
3Press (down) to move to Fax log, and then press (select).
4Press (select) again to print the log.
Viewing a list of blocked fax numbers
You can view a list of blocked fax numbers only from the embedded Web server, which
requires a network connection.
To view a list of blocked numbers
1Open the embedded Web server. See Opening the embedded Web server for more
information.
2Click the Settings tab.
3Click Fax in the left pane.
4Click the Blocked Fax tab.
ENWW Administrator functions and tools 97
9Managing the administrator
functions
This section is intended for the all-in-one administrator or individual who is responsible for
managing the all-in-one. This section contains information about the following topics.
zAdministrator functions and tools
zAdministering the all-in-one
zMonitoring the all-in-one
zConfiguring system options
zConfiguring network options
zConfiguring print options
zConfiguring copy options
zConfiguring scan options
zConfiguring photo (memory card) options
zConfiguring e-mail options (network connection)
zConfiguring fax options
zSetting up faxing for the all-in-one
zInstalling the all-in-one software and configuring the all-in-one for operating environments
zUninstalling the all-in-one software
Administrator functions and tools
Overview of the administrator functions and tools
The following table lists administrator functions and the tools that can be used to perform
them. See the following sections for information about the administrator tools that are listed in
the table.
zControl panel
zEmbedded Web server (EWS) (network connection)
zToolbox (direct connection)
zHP Web Jetadmin software
zmyPrintMileage
Note The table lists the most common tools that are used for administrator functions. Specific
procedures might include other methods.
98 9 - Managing the administrator functions ENWW
Function
Administrator tool
Control
panel EWS
(network) Toolbox
(direct) HP Web
Jetadmin myPrint
Mileage
Monitoring the all-in-one
Monitoring operation and status
Monitoring media and supplies
Monitoring use
Monitoring jobs
Administering the all-in-one
Changing the administrator PIN
Configuring authorized users
Configuring job-accounting options
Managing security
Setting up alerts and notifications
Saving and restoring settings
Resetting the HP Jetdirect print server
Upgrading firmware on the all-in-one
Configuring system options
Setting language and
country/region
Setting PowerSave mode time
Setting ring and beep volumes
Setting the automatic paper-type sensor
Configuring network options
Configuring I/O timeout
Configuring network parameters
Configuring print options
Setting print defaults
Setting tray defaults
Setting PCL font defaults
Turning on and turning off the printing of
PostScript errors
Turning on and turning off unattended printing
Setting personality
Configuring copy options
Allowing and restricting color copying
ENWW Administrator functions and tools 99
Configuring scan options
Configuring network settings
Customizing the scan feature in the HP photo
and imaging software
Configuring photo (memory card) options
Allowing and restricting the photo (memory
card) feature
Configuring e-mail options
Configuring defaults for e-mail message
format
Configuring automatic blind copy (BCC)
Configuring SMTP
Configuring LDAP
Configuring fax options
Setting automatic printing of fax reports
Allowing and restricting color faxing
Setting fax error-correction mode
Setting silence detection on older-model fax
machines
Setting the dial type
Setting the redial options
Connecting the all-in-one to a phone line
Connecting additional devices
Configuring fax header
Configuring time and date
Setting the answer mode (autoanswer)
Setting answering ring pattern
Function
Administrator tool
Control
panel EWS
(network) Toolbox
(direct) HP Web
Jetadmin myPrint
Mileage
100 9 - Managing the administrator functions ENWW
Embedded Web server (EWS) (network connection)
The all-in-one includes an embedded Web server when the all-in-one is connected to a
network with a recommended HP Jetdirect internal print server (see HP Jetdirect print server
capabilities for information about HP Jetdirect print servers). The embedded Web server
provides an interface to the all-in-one that anyone who has a network-connected computer
and a standard Web browser can open and use.
Use the embedded Web server to view status information, change settings, and manage the
all-in-one at your computer.
Note Some settings might be restricted by the requirement for an embedded Web server password.
System requirements
To use the embedded Web server, you must have the following:
zTCP/IP-based network (IPX/SPX-based networks are not supported)
zWeb browser installed on your computer (either Netscape Navigator 4.8 or Microsoft
Internet Explorer 5.0 or later)
The all-in-one must be connected to the network. You cannot use the embedded Web server
when the all-in-one is connected directly to a computer.
You can open and use the embedded Web server without being connected to the Internet.
However, some features will not be available. You can view the embedded Web server pages
only from the same side of a firewall.
Opening the embedded Web server
In a supported Web browser on your computer, type the IP address that has been assigned to
the all-in-one. For example, if the IP address for the all-in-one is 123.123.123.123, you would
type the following address into your Web browser:
http://123.123.123.123.
The IP address for the all-in-one is listed on the Configuration page (see Configuration page).
It also appears on the control-panel display while the all-in one is in an idle state (READY
appears on the display).
After you open the embedded Web server, you can bookmark it so that you can return to it
quickly in the future.
ENWW Administrator functions and tools 101
Embedded Web server pages
The embedded Web server contains pages that you can use to view product information and
change configuration settings. The pages also contain links to other e-services.
Pages Contents
Information zDevice
Shows information about the all-in-one, such as the model and serial number, and
the trays and memory that are installed. Ink cartridge levels are also shown.
zInk Supplies
Shows information about the ink cartridges and printheads. You can see the
current ink cartridge levels and printhead health status for the all-in-one. You can
also see the estimated number of pages that can be printed with the remaining ink
for full color, business color, or black text documents.
zUsage
Shows usage statistics for supplies, jobs, and users.
zLog
Shows logs that record events (such as the receipt of faxes).
Settings Shows the settings that have been configured for the all-in-one and gives you the
ability to change these settings.
Networking Shows network status and the network settings that have been configured for the
HP Jetdirect print server for the all-in-one. These pages do not appear if the all-in-one
is connected to a network using anything other than an HP Jetdirect print server card.
See the HP Jetdirect Administrator’s Guide located on Starter CD 1 for more
information.
Other Links Connects you to other resources. You must have an Internet connection to use these
e-services.
zHP Instant Support
HP Instant Support is a suite of Web-based troubleshooting tools for desktop
computing and printing products. HP Instant Support helps you quickly identify,
diagnose, and resolve computing and printing problems. See HP Instant Support
for more information.
zOrder Supplies
This page shows the remaining life of the different ink cartridges and provides links
for the onscreen ordering of supplies, such as ink cartridges and print media.
zmyPrintMileage
This tool helps you manage your printing activities and all-in-one supplies more
effectively. See myPrintMileage for more information.
You can also add or customize up to five links to the Websites of your choice. These
links appear on the left pane throughout the embedded Web server pages.
102 9 - Managing the administrator functions ENWW
HP Web Jetadmin software
The HP Web Jetadmin software is a Web-based management solution for remotely installing,
configuring, monitoring, and troubleshooting a wide variety of HP and non-HP network
peripherals. After the HP Web Jetadmin software has been installed, you can gain access to it
from anywhere within your intranet by using a standard Web browser. Network administrators
can use the HP Web Jetadmin software to configure network peripherals (such as all-in-ones)
individually or in batch mode, manage features, conduct remote diagnostics, and monitor
status, including levels for supplies.
The HP Web Jetadmin software is supported for installation under the following operating
systems:
zWindows 2000 Professional, Server and Advanced Server
zWindows XP Professional
zWindows NT 4.0 Server and Workstation with service pack 3 or later
zWindows Server 2003
zRed Hat Linux 9.0
zSuSE Linux 8.2
For more information about the HP Web Jetadmin software and to download the software, go
to http://www.hp.com/go/webjetadmin.
Toolbox (direct connection)
The Toolbox provides status and maintenance information about the all-in-one. It also
provides links to the onscreen user’s guide for help in performing basic printing tasks and
solving problems.
Note The Toolbox is available for Windows computers only.
To monitor an all-in-one on a shared port (for example, \\portname\printername) from a client
machine, the Toolbox must be running on the server machine as well as on the client machine.
Opening the Toolbox
1From the Start menu at your computer, point to Programs.
2Point to HP Officejet 9100 series.
3Click HP Officejet 9100 series Toolbox.
ENWW Administrator functions and tools 103
Toolbox tabs
The Toolbox contains tabs that you can use to view product information and change
configuration settings.
Tabs Contents
Printer Status zInk Level Information
Shows estimated ink levels for each cartridge.
zOrder Supplies
Provides information about ordering replacement ink cartridges.
zInk Cartridge Information
Shows order numbers and expiration dates for the installed ink cartridges.
zPreferences
Gives you the ability to select which Toolbox messages appear. You can specify
whether you want to be notified by an audio alert when an error occurs, as well as
the types of error messages that you want to see. For example, you can choose to
see only messages about the ink supply. You can also choose to turn on
myPrintMileage AutoSend, which provides you with a closer forecast of all-in-one
usage on the myPrintMileage website. See myPrintMileage for more information.
Information zPrinter Information
Provides links to myPrintMileage, and shows the all-in-one hardware and
printhead health information. You can also use the tab to obtain information about
accumulated ink and media use, statistics about the last 20 jobs, and job tracking.
See myPrintMileage for more information.
zHelp
Provides links to HP Instant Support and HP Customer Support, and to the
onscreen user’s guide for help in performing tasks and troubleshooting. It also
provides instructions that guide you through registering the all-in-one onscreen.
See HP Instant Support for more information.
Services Provides the ability to save and restore the fax settings and fax speed-dial entries.
104 9 - Managing the administrator functions ENWW
HP Instant Support
HP Instant Support is a suite of Web-based troubleshooting tools for desktop computing and
printing products. With HP Instant Support, you can get more from HP—more reliability, more
service and support, and more local expertise. HP Instant Support helps you save time and
money by quickly identifying, diagnosing, and resolving computing and printing problems.
HP Instant Support provides the following information about your all-in-one:
zEasy access to troubleshooting tips
To help you quickly resolve all-in-one problems, or keep them from happening, HP Instant
Support provides tips that are customized for your all-in-one.
zResolution of specific all-in-one errors
HP Instant Support provides immediate access to information that can help you resolve
error messages specific to your all-in-one. To see a description of the problem, as well as
recommendations for solving or preventing the problem, click the link within the message.
To see a list of past all-in-one errors, click Alerts on the left side of the HP Instant Support
page.
zNotification of printer driver and firmware updates
When a firmware or driver update for your all-in-one is available on the HP website, a
message appears on the HP Instant Support homepage. Click the link within the message
to go directly to the download section of the HP website.
zObtaining support services
HP offers a variety of support services that can help you maintain your all-in-one.
HP Instant Support creates a list of the support services that are available for your
all-in-one. To learn more about these services or to purchase a service, click the
appropriate link.
zManaging ink and media usage (myPrintMileage)
The myPrintMileage feature helps you manage your printing activities and MFP supplies.
This tool tracks your MFP usage information to help you plan the purchase of supplies.
zSelf diagnostic testing for your all-in-one
You can run a diagnostic test of your all-in-one by selecting Printer on the Self Help
menu on the Instant Support page. After you initiate the diagnostics for printers, Instant
Support checks the computer, and a list of configured devices appears. When you select
the device that you want to diagnose, HP Instant Support performs the following tasks:
• Makes sure that you have the latest printer driver available
• Checks the connection between the computer and the all-in-one
• Reports the printer status and provides access to detailed printer-diagnostic
information
• Makes sure that you have the latest available Jetdirect firmware
If any errors are detected during this process, you are given the option to perform updates
to the printer drivers or Jetdriver firmware, or to perform detailed diagnostic tests on the
all-in-one. If the problems continue, you can choose to submit a support ticket with HP by
selecting Active Chat. Details that are collected during the Instant Support diagnostic
tests are sent to the HP support specialist.
zHP expert help online (Active Chat)
Use the Active Chat feature to get personalized help from an HP support expert over the
Web at any time, day or night. Simply submit a question or a description of your problem.
Your recent history, system configuration, and any actions that you have attempted are
automatically forwarded to HP (upon your approval) so that you will not need to describe
the problem again. An HP support expert will respond online to solve your problem
through a real-time Web chat.
ENWW Administrator functions and tools 105
When you submit a support ticket, Active Chat collects information about the computer
and sends it to an online support specialist. Collecting the information takes up to 30
seconds depending on the computer configuration. After you have submitted a support
ticket, you receive a confirmation message containing your case ID, the support hours for
your location, and the estimated time until you receive a response.
zKnowledge database
Use the HP knowledge database to quickly find answers to your questions. When you
submit a query, a powerful search engine returns relevant information from HP’s
comprehensive knowledge database.
Opening HP Instant Support
You can open HP Instant Support from the Toolbox or the embedded Web server.
zToolbox (Windows direct connection)
On the Information tab in the Toolbox, click HP Instant Support. Follow the onscreen
instructions to see the current HP Instant Support information for your all-in-one.
zEmbedded Web server (network connection)
In a Web browser, type the IP address assigned to the all-in-one. In the Other Links
section of the Information or Settings tab, click HP Instant Support.
Note Do not bookmark the Web pages that are used to open HP Instant Support. If you bookmark
the site and connect to it by using the bookmark, the pages will not contain the current
information. Instead, connect to HP Instant Support as described here.
Security and privacy
When you use HP Instant Support, detailed all-in-one information, such as the serial number,
error conditions, and status, is sent to HP. Hewlett-Packard respects your privacy and
manages this information according to the guidelines that are outlined in the Hewlett-Packard
Online Privacy Statement (http://www.hp.com/country/us/eng/privacy.htm).
Note To view all of the data that is sent to Hewlett-Packard, select Source (for Internet Explorer)
or Page Source (for Netscape) from the View menu in your Web browser.
106 9 - Managing the administrator functions ENWW
myPrintMileage
myPrintMileage is a service that HP provides to help you keep track of your all-in-one usage to
help you forecast printer usage and plan the purchase of supplies. It consists of two parts:
zmyPrintMileage website
zmyPrintMileage AutoSend, a utility that periodically updates the all-in-one usage
information on the myPrintMileage website
To use the myPrintMileage website and the myPrintMileage Agent, you must have the
following:
zToolbox installed
zInternet connection
zAll-in-one connected
zAutoSend turned on (see Setting up alerts and notifications for more information)
Note After you turn on AutoSend, HP recommends that you send data for three to six months before
using myPrintMileage so that a meaningful amount of data can accumulate.
On the website, you can see the following items.
zPrint analysis
• Amount of ink you have used; myPrintMileage then forecasts your ink cartridges’s life
span and how many ink cartridges you might use in one year.
• Whether you use more black or color ink.
• Average quantity of media used per month, for each media type.
• Number of pages printed, and the estimated number of pages you can print with the
remaining amounts of ink.
• Number of faxed, copied, and printed pages based on ink and media usage.
zPrint accounting
To use the Print accounting features, you must register for the service through the
myPrintMileage site. (See To open myPrintMileage for instructions for opening this site.)
Use the Print accounting page of the website to perform following tasks.
• Generate reports showing usage data, cost per page, or cost per job for a specific time
period. Costs are based on the input of the administrator for the cost of ink and media.
• Sort data by time period: monthly, fortnightly, weekly, or daily.
• Export Print accounting data as Microsoft Excel spreadsheet files.
• Configure the e-mail alerts and notifications to receive print accounting reports.
ENWW Monitoring the all-in-one 107
To open myPrintMileage
You can open myPrintMileage in the following ways:
zEmbedded Web server
In the Other Links section of the embedded Web server, click myPrintMileage.
zToolbox
On the Information tab in the Toolbox, click myPrintMileage. Follow the instructions to
see the current myPrintMileage information.
zWindows taskbar
Right-click the myPrintMileage icon in the Windows taskbar, and select View my print
usage.
Note Do not bookmark the Web pages that are used to open myPrintMileage. If you bookmark the
site and connect to it by using the bookmark, the pages will not contain the current information.
Instead, connect to myPrintMileage as described above.
Monitoring the all-in-one
This section contains information about the following topics.
zMonitoring the operation and status
zMonitoring the media and supplies
zMonitoring use by authorized users and resetting the usage counters
zMonitoring jobs
Monitoring the operation and status
You can monitor the following types of things for the all-in-one:
zStatus of operation (for example, whether it is ready for operation or has an error
condition)
zStatus of the configuration for the all-in-one and the operating modes (for example, the
current firmware version and what accessories are installed)
zStatus of the jobs that are being processed (for example, what kind of job is being
processed)
zEvents that have occurred (for example, faxes that have been received and sent)
To monitor the operation and status
zControl panel
Lights and messages on the control panel provide information about the status of jobs that
are being processed and the operating status of the all-in-one. See Control panel and
Control-panel messages for more information.
zConfiguration page
Use the Configuration page to view current printer settings, to help troubleshoot printer
problems, and to verify installation of optional accessories, such as memory (DIMMs),
trays, and printer languages. The Configuration page also contains a log of recent events.
If an HP Jetdirect print server is installed in the all-in-one, an additional HP Jetdirect
108 9 - Managing the administrator functions ENWW
Configuration page prints; this page shows the network settings for the print server. On
the control panel, press MENU, open the PRINT REPORT, menu, and use the Device
config. option. See Configuration page for more information.
zSetup menu map
The map shows the structure and contents of all of the setup menus on the control panel,
and the location and setting of all setup options. On the control panel, press MENU, open
the PRINT REPORT menu, and use the Menu map info option.
zEmbedded Web server (network connection)
Open the embedded Web server, click the Information tab, and then click Log in the left
pane. The Event, Incoming Fax, and Outgoing Fax tabs provide information about
different kinds of events that have occurred.
zHP photo and imaging software (direct connection)
Use the control panel to monitor fax transactions. Open the HP photo and imaging
software and use the onscreen Help for information about the fax log.
zHP Web Jetadmin software
Open the HP Web Jetadmin software. See the software documentation for information
about monitoring operation and status.
Configuration page
Use the Configuration page to view current all-in-one settings, to help troubleshoot problems,
and to verify installation of optional accessories, such as memory (DIMMs), trays, and printer
languages.
Note If an HP Jetdirect print server is installed in the all-in-one, an additional HP Jetdirect
Configuration page prints. This page shows the network settings for the print server.
1Device Information: Shows general all-in-one information, such as the firmware version
number, model name, and amount of memory that is installed.
2Printhead Information: Shows the printhead health status and whether the printhead
needs to be replaced.
3Ink Cartridge Information: Shows the estimated ink levels (represented in graphical form
as gauges).
4Event Log: Shows a log of recent events that have occurred.
1
3
4
2
ENWW Monitoring the all-in-one 109
Monitoring the media and supplies
You can monitor the amount of media that has been used, ink supplies, and printhead health
in several places.
To monitor media use
zEmbedded Web server (network connection)
Open the embedded Web server, click the Information tab, and then click Usage in the
left pane. The accumulated media usage appears in the right pane.
Click the Settings tab, and then click Job Accounting in the left pane. The Users tab
shows the total number of pages that have been printed.
To monitor ink use and supplies
zControl panel
A gauge for each ink cartridge depicts the approximate ink levels. Ink-low warnings appear
on the control-panel display when the ink level for an ink cartridge reaches about
16 percent. When an ink cartridge is empty, the gauge blinks and a message appears on
the control-panel display. A ? appears for a gauge if the corresponding ink cartridge is
missing or malfunctioning.
zEmbedded Web server (network connection)
Open the embedded Web server, click the Information tab, and then click Ink Supplies in
the left pane. The ink-level information appears on the Status tab. Click the Pages
Remaining tab to see the estimated number of pages that can be printed with the
remaining ink for full color, business color, or black-text documents.
Click the Information tab, and then click Usage in the left pane to see the accumulated
ink usage.
Click the Settings tab, and then click Job Accounting in the left pane. The Users tab
shows the total ink used and the amount of ink used by each user.
zToolbox (direct connection)
Open the Toolbox. The ink-level information appears on the Printer Status tab. Click Ink
Cartridge Information for replacement ink cartridge information and expiration date.
zmyPrintMileage
Open the Toolbox, click the Information tab, and then click myPrintMileage. Alternatively,
you can open the embedded Web server and click myPrintMileage in the left pane.
zConfiguration page
On the control panel, press MENU, open the PRINT REPORT, menu, and use the Device
config. option. The Configuration page shows the estimated ink levels (which are
represented in graphical form as gauges).
zHP Web Jetadmin software
Open the HP Web Jetadmin software. See the software documentation for information
about monitoring the media and supplies.
To monitor printhead health
zEmbedded Web server (network connection)
Open the embedded Web server and click Ink Supplies in the left pane. The Status tab
indicates whether each printhead is within the usage limit, near the usage limit, or past the
usage limit.
zConfiguration page
On the control panel, press MENU, open the PRINT REPORT, menu, and use the Device
config. option. The Configuration page shows the printhead health status and whether
the printheads need to be replaced.
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Monitoring use by authorized users and resetting the usage
counters
You can monitor usage if you have configured authorized users (see Configuring authorized
users for more information). Associated with each authorized user is a set of three counters:
zPages printed (one sheet of paper printed as duplex is counted as two pages)
zBlack ink used (in milliliters)
zTotal color ink used (in milliliters)
You can reset all counters to zero. If a user name or PIN is modified, the associated counters
are not automatically reset.
To view the usage information
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Job Accounting
in the left pane. The Users tab provides information about the number of pages that have
been printed and ink that has been used by each authorized user.
To reset the usage counters
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Job Accounting
in the left pane. Click the Options tab, and then reset the usage counters.
zControl panel
Press MENU, open the ADMIN menu, and use the Reset usage counter option.
Monitoring jobs
You following things can be monitored for jobs:
zFor each job, the number of pages printed, the media type used, and the amount of ink
used
zFor each job, the time the job occurred, the page count for the job, the duration (if
applicable), the result (if applicable), and a description
To monitor jobs
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Job Accounting
in the left pane. The Job tab lists jobs that have been processed and characteristics about
each job (such as the number of pages printed, the media type used, and the amount of
ink used).
On the Information tab, click Log in the left pane. The Event, Incoming Fax, and
Outgoing Fax tabs provide information about jobs in these categories.
zToolbox (direct connection)
Open the Toolbox, click the Information tab, and then click Job Accounting. The Job
tab lists jobs that have been processed and the characteristics of each job (such as the
number of pages printed, the media type used, and the amount of ink used).
zmyPrintMileage
Open the Toolbox, click the Information tab, and then click myPrintMileage.
Alternatively, you can open the embedded Web server and click myPrintMileage in the
left pane.
ENWW Administering the all-in-one 111
zHP Web Jetadmin software
Open the HP Web Jetadmin software. See the software documentation for information
about monitoring jobs
Administering the all-in-one
This section contains information about the following topics.
zChanging the administrator PIN
zConfiguring authorized users
zConfiguring job-accounting options
zManaging security
zSetting up alerts and notifications
zResetting the HP Jetdirect print server
zUpgrading the firmware in the all-in-one
Changing the administrator PIN
An administrator PIN is required to open the ADMIN menu, which is where administrative
options are configured on the control panel (such as authorized users and the ability to use
color for copying and faxing). See ADMIN menu for more information.
You can synchronize the administrator PIN with the password that is required to open the
Settings tab and Networking tab in the embedded Web server. If you synchronize them, both
the PIN and the password must be the same four-digit number.
To change or clear the administrator PIN
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and click Security in the left
pane.
zControl panel
Open the ADMIN menu and use the Set admin PIN option.
To synchronize the administrator PIN and the embedded Web server
password
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and click Security in the left
pane. Select the option to synchronize the PIN with the Web server password, and then
identify the PIN and password.
Configuring authorized users
You can configure the all-in-one so that only authorized users can use the all-in-one from the
control panel. Any activity that requires pressing a control panel button is then locked.
An administrator PIN is required to configure users. See Changing the administrator PIN for
more information.
112 9 - Managing the administrator functions ENWW
Any user can start a job from a computer (that is, when authorization is configured, it is
required only for jobs that are started from the control panel).
You can define up to 20 authenticated users. You assign a 4-digit personal identification
number (PIN) to each user.
Associated with each authenticated user is a set of three counters: number of pages that have
been printed, the amount of black ink that has been used, and the total amount of color ink that
has been used. See Monitoring use by authorized users and resetting the usage counters for
more information.
To add, change, and delete users
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Security in the left pane,
and click the Users PIN tab.
zControl panel
Open the ADMIN menu and use the Configure users option.
Configuring job-accounting options
See Monitoring jobs for information about the information that can be accumulated if you
configure the job-accounting options. The option makes it possible to track individual usage,
which is especially useful for client billing.
You can perform the following configuration:
zTurn on or turn off the feature
zSet the network folder in which the information is stored
zSet a login name and password (only when you configure the option from the embedded
Web server)
To configure job-accounting options
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Job Accounting in the left
pane, and then click the Remote Storage tab.
zToolbox (direct connection)
Open the Toolbox, click the Information tab, click Job Accounting, and then click the
Track tab.
ENWW Administering the all-in-one 113
Managing security
Security can be achieved by using the following methods:
zUse of an administrator PIN to control administrator functions. See Changing the
administrator PIN for more information.
zAbility to configure authorized users to block unauthorized use of the all-in-one from the
control panel. See Configuring authorized users for more information.
zAbility to set passwords for network operations (such as for LDAP and SMTP).
zAbility to set up blind carbon copies for e-mail transmissions. This feature can help prevent
impersonation and misuse of the all-in-one (for example, for non-company purposes). See
Configuring automatic blind copy (BCC) for more information.
zAbility to prevent changes to the text in the FROM field of e-mail messages, to help
prevent impersonation. See Configuring the defaults for e-mail message format (network
connection) for more information.
Note The following points about password security when you are configuring a network password
by means of the embedded Web server:
Secure Sockets Layer (SSL) (https) encryption is not supported.
Passwords are encoded in Base64 format, and are not encrypted.
To manage security
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Security in the left
pane. Use the Web Server and Control Panel tab to set a password for the network and
to synchronize this password with the administrator PIN.
zHP Web Jetadmin software
Open the HP Web Jetadmin software. See the software documentation for information
about security.
Setting up alerts and notifications
You can set the following types of alerts and notifications:
zE-mail notifications about supplies and about problems that occur in the media path
zAudio alerts for error conditions
zError messages on the control-panel display for error conditions
zAutomatic sending of usage information from the all-in-one to HP to accurately track
usage by means of myPrintMileage (a feature called AutoSend). See myPrintMileage for
more information.
To set up alerts and notifications
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Alerts in the left
pane. Use the Notification tab to configure e-mail alerts about supplies and media path
problems. Use the AutoSend tab to turn on the AutoSend feature.
zToolbox (direct connection)
Open the Toolbox. On the Printer Status tab, click Preferences. Use the dialog box to set
preferences for when alerts and notifications occur and what error conditions are reported.
114 9 - Managing the administrator functions ENWW
zHP Web Jetadmin software
Open the HP Web Jetadmin software. See the software documentation for information
about alerts and notifications.
Resetting the HP Jetdirect print server
Resetting the HP Jetdirect print server restores the factory default values of the HP Jetdirect
print server.
Note When you restore the factory default values for the HP Jetdirect print server, all previously
stored EIO settings are lost.
To reset the HP Jetdirect print server
1Press (POWER) to turn off the all-in-one.
2While holding down the (down), -, and BLACK/COLOR buttons on the control panel,
press (POWER) to turn on the all-in-one.
Upgrading the firmware in the all-in-one
From time to time, Hewlett-Packard provides firmware upgrades for products. These upgrades
provide additional or improved functionality. When a firmware upgrade for the all-in-one is
available, a notification message appears on the HP Instant Support homepage. You can
open the download site from the homepage. You can also obtain information about available
upgrades at http://www.hp.com/support/officejet9100.
Use the methods in the following sections to upgrade the firmware. See the readme file
associated with the firmware upgrade for details.
You do not need to keep a firmware upgrade file after you have performed the upgrade.
CAUTION Do not cancel the firmware upgrade after you have started it. Canceling the process can
damage the firmware in the all-in-one.
To upgrade the firmware by using the firmware download utility (FDU)
1Download the firmware upgrade file from the HP website and store it on the hard disk of
your computer.
2Browse to the location of the firmware upgrade file and open the file.
ENWW Configuring system options 115
To upgrade the firmware by using the MS-DOS prompt (Windows only)
1Download the firmware upgrade file from the HP website and store it on the hard disk of
your computer.
2Open an MS-DOS command window.
3Type copy /b path\filename portname at the command prompt.
•path is the location of the firmware upgrade file
•filename is the name of the firmware upgrade file that you downloaded from the
website
•portname is the appropriate printer port (for example, LPT1)
4Press ENTER. The firmware upgrade file is copied onto the printer, replacing the old
firmware file.
Configuring system options
This section contains information about configuring the following topics.
zSetting the language and country/region
zSetting the PowerSave mode time
zSetting the ring and beep volumes
zSetting the automatic paper-type sensor
Setting the language and country/region
Usually you set the language and country/region when you first set up the all-in-one. However,
you can change these settings at any time.
The setting for the language controls the following things:
zLanguage used for messages on the control-panel display
zKeyboard functionality for the language that has been configured (if a keyboard is
installed) (see Keyboards for more information)
The setting for the country/region controls the following things:
zHow the cloning feature works for the copy function (different cloning sizes are used for
different countries/region) (see Cloning several copies of an image on a page for more
information)
zMedia sizes that are available (different countries/regions have different standard sizes)
zFax settings:
• Rings-to-answer (see FAX SETUP menu for more information)
• Answer mode (see Setting the answer mode (autoanswer) for more information)
• Answer ring pattern (see Setting the answering ring pattern (if needed) for more
information)
• Tone or pulse dialing (see Setting the dial type for more information)
• Silent detection (see Setting silent detection on older-model fax machines for more
information)
• Ring and beep volumes (see Setting the ring and beep volumes for more information)
116 9 - Managing the administrator functions ENWW
• Automatic fax reports (see Setting the automatic printing of fax reports for more
information)
• Busy redial, no answer redial (see Setting the redial options for more information)
• Auto-reduction (see Automatically reducing incoming faxes for more information)
• Error-correction mode (see Setting the fax error-correction mode for more information)
Note If you change the country/region setting, all of the settings that it controls revert back to the
default for the country/region that you select.
To set the language
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click International in
the left pane. Click the Language tab and set the language configuration.
zControl panel
Press MENU, open the ADMIN menu, and use the Language option.
To set the country/region
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click International in
the left pane. Click the Country/Region tab and set the language configuration.
zControl panel
Press MENU, open the ADMIN menu, and use the Country/region, option.
Setting the PowerSave mode time
This procedure sets how long the all-in-one remains idle before it enters the PowerSave mode
(for example, 15 minutes, 1 hour, or 4 hours). The PowerSave mode minimizes the amount of
power that the all-in-one consumes when it is idle and reduces wear on electronic
components. When the all-in-one enters the PowerSave mode, the backlight turns off and the
following message appears on the control-panel display: Power Save On. Any interaction with
the all-in-one takes the all-in-one out of PowerSave mode (for example, pressing a button or
opening a tray, or receiving new data).
To set the PowerSave mode time
zControl panel
Press MENU, open the MAINTENANCE menu, and use the Setpowersave mode time option.
Setting the ring and beep volumes
You can control the volume of the following sounds:
zThe beeps that are emitted when you press the control-panel buttons
zThe beeps that are emitted when originals are detected in the ADF
zThe phone line sounds for outgoing faxes
zThe ring volume for incoming faxes
ENWW Configuring network options 117
To set the ring and beep volumes
zEmbedded Web server (network connection)
Open the embedded Web server and click the Settings tab. Click Maintenance in the left
pane, click Device Settings tab, and use the Ring/Beep Volume option.
zControl panel
Press MENU, open the MAINTENANCE menu, and use the Ring and beep volume option.
Setting the automatic paper-type sensor
You can set the all-in-one to select the print settings that are appropriate for the media that is
loaded. When you turn on this feature, the all-in-one detects the type of media (such as plain
paper or transparencies) and automatically selects the media type and print quality that are
most suitable for the job.
To set the automatic paper-type sensor
zControl panel
Press MENU and open the PRINTER menu. Select the Configure tray option to open the
TRAY submenu, and use the Automatic media type sense option.
Configuring network options
This section contains information about the following topics.
zConfiguring the I/O timeout
zConfiguring the network parameters
Configuring the I/O timeout
You can set the length of time that the all-in-one waits for remaining data for a print job. If that
time is exceeded, the all-in-one prints the print job.
To configure I/O timeout
zControl panel
Press MENU, open the NETWK & I/O menu, and use the I/O timeout option.
Configuring the network parameters
If the all-in-one is connected to a network with an HP Jetdirect print server, you can configure
the following protocols for the all-in-one. See the HP Jetdirect Administrator’s Guide on
Starter CD 1 for more information about these options. Check the Configuration page for
current settings (see Configuration page).
zDLC/LLC
zIPX/SPX
zTCP/IP
zAppleTalk
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By factory default, all supported network protocols are turned on. Turning off unused protocols
has the following benefits:
zIt decreases the network traffic that the all-in-one generates.
zIt prevents unauthorized users from printing to the all-in-one.
zIt provides only pertinent information on the Configuration page.
zIt allows the control panel to display protocol-specific error and warning messages.
Note Do not turn off the IPX/SPX protocol if Windows 98, Windows NT, Windows Me,
Windows 2000, or Windows XP users will be printing to the all-in-one.
Note the following support for any activity that involves moving a file to a network folder:
zThe all-in-one does not support Kerberos, NTLM v2, and Active Directory in general.
zThe all-in-one does not support the plain text authentication scheme.
zThe all-in-one does not support server referrals (Distributed File System, or DFS).
To configure the network parameters
zEmbedded Web server (network connection)
Open the Embedded Web server and click the Networking tab.
zControl panel
Press MENU, open the NETWORK & I/O menu, and use the Enhanced I/O option. Note
that the items that are available for configuration depend on the particular print server that
is installed.
zHP Web Jetadmin
Open the HP Web Jetadmin software. See the software documentation for information
about configuring network parameters.
ENWW Configuring print options 119
Configuring print options
This section contains information about the following topics.
zSetting the print defaults
Setting the print defaults
You can set the following defaults for print jobs in the embedded Web server:
zTray that will be used and the paper size and paper type for each tray
zAutomatic sensing of media type (on or off)
zPrint speed
You can set the following defaults for print jobs from the control panel:
zNumber of copies that will print
zPaper size, paper type, paper quality, and paper-size overrides
zDuplexing (on or off)
zTray that will be used and the paper type and paper size for each tray
zAutomatic sensing of media type (on or off)
zPCL font characteristics
zPrinting of PostScript errors (on or off)
zUnattended printing (on or off)
zPersonality
Note Settings in a software program (for example, media size) always take precedence over settings
in the printer driver or the control panel.
Settings in a printer driver always take precedence over settings in the control panel.
To set the print defaults
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Paper Handling in
the left pane.
zControl panel
Press MENU and use the options on the PRINTER menu.
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Configuring copy options
This section contains information about the following topic.
zAllowing and restricting color copying
Allowing and restricting color copying
You can allow or restrict the ability to copy in color. Restricting color copying conserves ink in
the color ink cartridges.
To allow or restrict color copying
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Color Usage in the
left pane.
zControl panel
Press MENU, open the ADMIN menu, and use the Color copying option.
Configuring scan options
This section contains information about the following topics.
zConfiguring the network settings for scanning
zCustomizing the scan feature in the HP photo and imaging software (direct connection)
Configuring the network settings for scanning
The ability to send scans to a folder on a network requires the following conditions:
zHP Jetdirect print server installed and configured for TCP/IP (See HP Jetdirect print server
capabilities for more information)
zWindows Internet Naming Service (WINS) server address and subnet mask configured (if
the HP Jetdirect print server is configured to use DHCP, these might be automatically
supplied by the DHCP server)
zDomain Naming System (DNS) server configured
zAn all-in-one keyboard for typing network pathnames and login information (See Ordering
HP accessories and supplies).
If a WINS server is not configured, the all-in-one can connect only to the computers that are on
the same subnet. However, if a computer outside the subnet has a known IP address, the IP
address can be used instead of the computer name.
To configure the WINS server, subnet mask, and DNS server
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Digital Send in the left
pane, and then supply information on the SMTP Server tab.
ENWW Configuring photo (memory card) options 121
Customizing the scan feature in the HP photo and imaging
software (direct connection)
To use the scan feature in the HP photo and imaging software, you must first customize the
options for scanning. Open the HP photo and imaging software and use the onscreen Help for
more information about selecting the word-processing program that you want to use for OCR
and other scan options.
Configuring photo (memory card) options
This section contains information about the following topic.
zAllowing and restricting the photo (memory card) feature
Allowing and restricting the photo (memory card) feature
You can configure the all-in-one so that users are unable to use the PHOTO mode.
After the all-in-one software has been installed and the all-in-one has been connected directly
to a computer, the memory card reader appears as a drive. On Windows computers, if you
restrict the photo feature from the control panel or embedded Web server, the memory card
reader continues to show as a drive. To remove the memory card reader as a drive, you must
additionally restrict it by using the Device Manager.
Note For Windows computers, the Typical installation is required in order for the photo feature to
function. See Software components for Windows computers for more information.
To allow or restrict the feature
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and then click Memory Cards.
Turn off the all-in-one off, and then turn it on again.
zControl panel
Press MENU, open the ADMIN menu, and use the Photo mode option. Turn off the
all-in-one off, and then turn it on again.
To remove the memory card reader from the list of drives (Windows
computers direct connection)
1On the computer, open the Device Manager. (The method and location varies according
to the operating system.)
2Open the folder for disk drives.
3Right-click the drive for the memory card reader (labeled All-in-one storage device, or
Printer card reader, or something similar).
4Click Disable or Enable.
5Click Yes to confirm the action.
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Configuring e-mail options (network connection)
The ability to scan originals and attach them to e-mail messages in a network connection
requires the following conditions:
zHP Jetdirect print server installed and configured for TCP/IP (See HP Jetdirect print server
capabilities for more information)
zSMTP server present on the network and configured
zTo use a company e-mail address book, an LDAP server present on the network and
configured
Note An all-in-one keyboard for typing e-mail addresses and other information (See Ordering
HP accessories and supplies).
for ordering information.)
This section contains information about the following topics.
zConfiguring the defaults for e-mail message format (network connection)
zConfiguring automatic blind copy (BCC)
zConfiguring SMTP
zConfiguring LDAP
Configuring the defaults for e-mail message format (network
connection)
You can configure the following defaults for e-mail messages that are sent from the all-in-one:
zMaximum attachment size
zDefault text for the FROM line
zWhether or not a user can change the FROM line
zDefault text for the SUBJECT line
zDefault file format (PDF or TIFF)
zDefault document type
When attachment size is configured, attachments larger than the configured size are split and
sent as multiple e-mail messages.
The message body is fixed, and contains the following information:
zDescription of how the e-mail message was generated
zLink to the all-in-one IP address
zProperties of the attached file (name, date and time scanned, and scan settings)
zE-mail job number (which is the same for all e-mail messages that are part of a
multiple-part transmission)
zLink to download Adobe® Acrobat® Reader, if the PDF file format has been used
To configure defaults for e-mail message format
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Digital Send, and then click
the SMTP Server tab.
ENWW Configuring e-mail options (network connection) 123
Configuring automatic blind copy (BCC)
Use this procedure to configure the all-in-one to send an automatic blind copy of every e-mail
message to the e-mail address of your choice.
To configure automatic blind copy
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and click Digital Send in the left
pane, and then click the SMTP Server tab. Type the e-mail address that is to receive the
blind copies.
zControl panel
Press MENU, open the E-MAIL SETUP menu, and use the Auto BCC option.
Configuring SMTP
Use this procedure to configure the SMTP server name and port number, authentication logon
account name and password, and e-mail attachment size.
Note the following points about security:
zThe all-in-one does not support secure (encrypted) SMTP sessions.
zThe all-in-one supports only the plain text and login authentication schemes.
To configure SMTP
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and click Digital Send in the left
pane, and then provide the necessary information on the SMTP Server tab.
zControl panel
Press MENU, open the E-MAIL SETUP menu, and use the Configure SMTP option.
Configuring LDAP
The Lightweight Directory Address Protocol (LDAP) functionality gives you the ability to use a
company address book for sending e-mail messages from the all-in-one, if a company
address book is available. Up to 99 e-mail addresses can be configured.
Note the following points about security:
zThe all-in-one does not support secure (encrypted) LDAP sessions.
zThe all-in-one supports only the plain text authentication scheme.
zThe all-in-one does not support server referrals (Distributed File System, or DFS).
To configure LDAP
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and click Digital Send in the left
pane, and then click the LDAP Server tab.
124 9 - Managing the administrator functions ENWW
Configuring fax options
After completing the steps in the getting started guide that came with the all-in-one, use the
following steps in this section to change the initial settings or to configure other options for
faxing.
This section contains information about the following topics.
zSetting the automatic printing of fax reports
zAllowing and restricting color faxing
zSetting silent detection on older-model fax machines
zSetting the dial type
zSetting the redial options
Setting the automatic printing of fax reports
You can set the all-in-one so that it automatically prints a report of the last fax that was sent or
received. The fax report includes the following information:
zTransmission date and time
zType (whether received or sent)
zFax number
zDuration
zNumber of pages
zResult (status) of transmission
To set the automatic printing of fax reports
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Fax in the left pane, click
Advanced. Select the option to set up the automatic reports.
zControl panel
Press MENU, open the ADV FAX SETUP menu, and use the Auto reports option.
Allowing and restricting color faxing
You can allow and restrict the ability to fax in color. Restricting color faxing conserves ink in
the color ink cartridges.
To allow or restrict color faxing
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, and click Color Usage in the left
pane.
zControl panel
Press MENU, open the ADMIN menu, and use the Color faxing option.
ENWW Configuring fax options 125
Setting the fax error-correction mode
Normally, the all-in-one monitors the signals on the phone line while it is sending or receiving a
fax. If the all-in-one detects an error signal during the transmission and the error-correction
setting is on, the all-in-one can request that a portion of the fax be resent.
Turn off error correction only if you are having trouble sending or receiving a fax, and you want
to accept the errors in the transmission. Turning off the setting might be useful when you are
trying to send a fax to another country/region or receive a fax from another country/region, or if
you are using a satellite phone connection.
To set the fax error-correction mode
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the
Advanced tab.
zControl panel
Press MENU, open the ADV FAX SETUP menu, and use the Error correction mode
option.
Setting silent detection on older-model fax machines
This setting controls whether or not you can receive faxes from older-model fax machines that
do not emit a fax signal during fax transmissions. At the time of this publication, these
silent-model fax machines represented very few of the fax machines in use.
Turn on the silent detect option only if you regularly receive faxes from someone who uses an
older-model fax machine.
To set silent detection
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the
Advanced tab.
zControl panel
Press MENU, open the ADV FAX SETUPUP menu, and use the Silent detect option.
Setting the dial type
Use this procedure to set the all-in-one to tone-dialing or pulse-dialing mode. The factory-set
default is TONE. Do not change the setting unless you know that your phone line cannot use
tone dialing.
Note The pulse-dialing option is not available in all countries/regions.
To set the dial type
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the
Basic tab.
zControl panel
Press MENU, open the FAX SETUP menu, and use the Dial type option.
126 9 - Managing the administrator functions ENWW
Setting the redial options
If the all-in-one was unable to send a fax because the receiving fax machine did not answer or
was busy, the all-in-one attempts to redial based on the settings for the busy-redial and
no-answer-redial options. Use the following procedure to turn the options on or off.
zBusy redial
If this option is turned on, the all-in-one redials automatically if it receives a busy signal.
The factor-set default for this option is ON.
zNo answer redial
If this option is turned on, the all-in-one redials automatically if the receiving fax machine
does not answer. The factory-set default for this option is OFF.
To set the redial options
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the
Advanced tab.
zControl panel
Press MENU, open the ADV FAX SETUP menu, and use the No-answer redial option.
Setting up faxing for the all-in-one
This section contains information about the following topics. These are procedures that usually
need to be performed only once.
zConnecting the all-in-one to a phone line
zConnecting an additional telephone device
zConfiguring the time, date, and fax header
zSetting the answer mode (autoanswer)
zSetting the answering ring pattern (if needed)
Connecting the all-in-one to a phone line
To use the fax features of the all-in-one, first connect the all-in-one to the phone line. Use the
following steps to connect the all-in-one to a single phone jack that controls one telephone
line, even if you have two telephone numbers on that line and use a ring-pattern service (such
as distinctive ring).
If you want to connect an additional telephone device to the phone line (such as a modem or
extra phone), see Connecting an additional telephone device.
CAUTION The fax feature of the all-in-one (which is analog) is incompatible with DSL (digital subscriber
line). Damage to equipment can result if you connect the all-in-one directly to a DSL line.
However, you can use DSL if you obtain an appropriate filter from your DSL service provider.
This filter removes the digital signal that would block the all-in-one from communicating
correctly with the phone line. Plug the line for the DSL filter into the phone jack. Then, using
the phone line that came with the all-in-one, connect one end to the open port on the DSL filter
and the other end to the (line-in) port on the all-in-one.
ENWW Setting up faxing for the all-in-one 127
To connect the all-in-one to a phone line
WARNING! You must use the phone cord that came with the all-in-one in order for the all-in-one to function
correctly. The phone card meets the need to use only No. 26 AWG or larger telecommunication
line cord in order to reduce the risk of fire.
1If a phone cord is plugged into the phone jack, unplug the cord and set it aside.
2On the back of the all-in-one, plug one end of the phone cord that came with the all-in-one
into the (line-in) port.
3Plug the other end of the phone cord into the phone jack on the wall.
Connecting an additional telephone device
Telephone devices that can be connected
Depending on the setup of your phone lines, you can connect any one of the following
additional telephone devices to the phone line along with the all-in-one.
Note For optimal performance, HP recommends that you connect only one additional telephone
device to the all-in-one.
zModem
You can connect a computer modem (external or internal) to the fax line if you want to use
the fax line for e-mail or for access to the Internet. However, you cannot send or receive
faxes while using the line for these purposes.
The all-in-one cannot replace a computer modem. It cannot act as a data modem for
sending and receiving e-mail, connecting to the Internet, or communicating with other
computers.
zExtra phone
You can connect an extra phone to the fax line if you want to make outgoing calls on the
fax line.
zAnswering machine
zCaller ID box
If you want to use a caller ID box, place it between the phone jack and the all-in-one. Plug
the line for the caller ID box into the phone jack. Then use the phone line that came with
the all-in-one to connect the caller ID box to the (line-in) port on the all-in-one.
128 9 - Managing the administrator functions ENWW
You should not connect the following device to the all-in-one:
zComputer voicemail
If you use computer voicemail, you must connect a modem (external or internal) to your
dedicated voice line. Then, use the dedicated voice line to connect to the Internet and
receive voicemail.
To connect an additional telephone device to the all-in-one
1Unplug the power cord for the device that you want to connect.
2Make sure that the (line-in) port for the all-in-one is connected to a phone jack. See
Connecting the all-in-one to a phone line for more information.
3On the back of the all-in-one, remove the plastic insert from the (phone) port.
4Plug one end of a phone cord into the (phone) port.
WARNING! To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.
5Plug the other end of the phone cord into the “line” port of the telephone device.
Note Some modems have a second “line” port to connect to a dedicated voice line. If you are
connecting a modem that has two “line” ports, see your modem documentation to make sure
that you connect to the correct “line” port.
6Plug the telephone device into its power source.
Configuring the time, date, and fax header
Before you can begin using the fax features of the all-in-one, you must configure the time,
date, and fax header. When a fax is transmitted, the current date and time are printed along
with the fax header. The date and time format is based upon the language and country/region
setting.
In the U.S. and many other countries/regions, setting the time, date, and other fax header
information is a legal requirement.
See Typing numbers and text on the control-panel keypad for information about using the
keypad.
Note The maximum number of characters allowed in the fax number is 50. The maximum number
of characters allowed in the fax name is 40.
To set or change the date, time, and fax header
zEmbedded Web server (network connection)
To configure the fax header, open the embedded Web server, click the Settings tab, click
Fax in the left pane, and then click the Basic tab.
To set the date and time, open the embedded Web server, click the Settings tab, click
Time Services in the left pane.
zControl panel
For date and time, press MENU, open the MAINTENANCE menu, and use the Set date &
time option. For fax header, press MENU, open the FAX SETUP menu, use the Fax header
option.
ENWW Setting up faxing for the all-in-one 129
zFax Setup Wizard (Windows direct connection)
The all-in-one software that is installed for Windows direct connection includes a Fax
Setup Wizard for configuring the fax header (as well as other aspects of fax setup). To
start the Fax Setup Wizard, open the HP Director, click Settings, click Fax Settings and
Setup, and then click Fax Setup Wizard.
zSetup Assistant (Mac OS X 10.1.x and 10.2.x direct connection)
The all-in-one software that is installed for the Mac OS X (10.1.x and 10.2.x) direct
connection includes a Setup Assistant for configuring the date, time, and fax header. In the
HP Director under the Dock, click Settings, click Fax Send Settings, and then click
General from the drop-down list.
zSetup Assistant (Mac 9.2.x direct connection)
The all-in-one software that is installed for the Mac 9.2.x direct connection includes a
Setup Assistant for configuring the fax header. In the HP Director on the desktop, click
Settings, click Fax Send Settings, and then click General from the drop-down list.
Setting the answer mode (autoanswer)
Depending on your situation, you can set the all-in-one answer mode to automatic or manual.
zAutomatic answer mode (autoanswer on)
This is the default. The all-in-one answers incoming calls after a certain number of rings or
upon recognition of special fax tones.
zManual answer mode (autoanswer off)
The all-in-one never answers calls. You must start the receiving process yourself.
To set the answer mode to manual or automatic
zControl panel
Press MENU, open the FAX SETUP menu, and use the Autoanswer option.
Setting the answering ring pattern (if needed)
Ring patterns or distinctive ring service is available through some local phone companies and
allows you to have more than one phone number on a single line. Each phone number has a
unique ring pattern, allowing you to answer voice calls and the all-in-one to answer fax calls.
If you subscribe to ring pattern service with your phone company, you must set the all-in-one
to answer the correct ring pattern.
Note If you do not have ring pattern service and you change the ring pattern setting to something
other than All rings, the all-in-one might not be able to receive faxes.
The all-in-one offers the following ring patterns:
zAll rings
zSingle ring
zDouble rings
zTriple rings
zDouble and triple rings
130 9 - Managing the administrator functions ENWW
To set the answer ring pattern
zEmbedded Web server (network connection)
Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the
Advanced tab.
zControl panel
Press MENU, open the ADV FAX SETUP menu, and use the Ans. ring pattern option. To
determine whether the answer ring pattern is working, ask someone you know to send you
a fax. Make sure that you provide the correct fax number.
Installing the all-in-one software and configuring the all-in-one
for operating environments
This section contains information about the following topics.
zTypes of connections that are supported
zSetup that is required for all-in-one functionality
zAll-in-one software components
zInstalling the software for Windows computers
zInstalling the software for Macintosh computers
zUsing the Customization Utility
Types of connections that are supported
The all-in-one supports either network connection or direct connection for both Windows and
Macintosh computers.
Network connection
If the all-in-one has an HP Jetdirect print server installed, the all-in-one can be shared in a
network environment by connecting it directly to the network. This type of connection offers the
following advantages:
zBetter performance than working through non-network connections
zAbility to share the all-in-one with other computers on the network
zAbility to use a company address book from an LDAP server
zAbility to use the embedded Web server from any computer on the network to configure
and manage the all-in-one
See the following topics for more information.
zHP Jetdirect print server capabilities
zEmbedded Web server (EWS) (network connection)
The HP Officejet 9120 all-in-one and HP Officejet 9130 all-in-one come with an HP Jetdirect
print server installed. You can order a print server for the HP Officejet 9110 series all-in one.
See Ordering HP accessories and supplies for more information.
ENWW Installing the all-in-one software and configuring the all-in-one for operating environments 131
Direct connection
You can connect the all-in-one directly to your computer with a USB cable or a parallel cable.
When you connect the all-in-one directly, you still have the ability to share the all-in-one with
other computers:
•Windows computers
You can use a simple form of networking, known as locally shared networking, if you
used a parallel cable or USB cable to connect the all-in-one to the computer. Using this
method, you can share the all-in-one with other Windows computers. See To share the
all-in-one on a peer-to-peer network for more information.
•Macintosh computers
You can also use locally shared networking if you connected the all-in-one to a
Macintosh computer with a USB cable. Using this method, you can share the all-in-one
with other Macintosh computers. See Direct connection for more information.
Setup that is required for all-in-one functionality
For each type of connection, the following table shows how the all-in-one must be set up to
perform different functions. The table assumes that the following tasks have already been
completed:
zThe all-in-one has been unpacked.
zAccessories have been installed.
zPower has been connected.
zThe control-panel language has been set (if needed).
zInk cartridges and printheads have been installed.
zMedia has been loaded in the trays.
132 9 - Managing the administrator functions ENWW
In order to use
this feature . . . . . . you must complete these setup steps.
Network connection
(connected to a network
through a network
connection or other
computer)
Direct connection
(connected directly to a
computer with a USB or
parallel cable)
No connection
(not connected to a
computer through a network
or a direct connection)
Copy No further steps are needed. No further steps are needed. No further steps are needed.
Print 1Connect the all-in-one to the
network.
2Install the software for
network connection.
1Install the all-in-one software
for direct connection, which
includes connecting the
all-in-one to the computer.
Not applicable.
Fax 1Connect the all-in-one to a
phone line.
2Connect an additional
telephone device (optional).
See Connecting an additional
telephone device for more
information.
3Configure the fax settings (fax
header, answer mode, and
ring patterns).
Note:
zFaxing does not require the
network. The fax goes directly
from the all-in-one to the
phone line.
zFaxing does not require the
all-in-one software for direct
connection.
1Connect the all-in-one to a
phone line.
2Connect an additional
telephone device (optional).
See Connecting an additional
telephone device for more
information.
3Install the software for direct
connection, which includes
connecting the all-in-one to
the computer.
4Complete the steps during
software installation for the
Fax Setup Wizard (Windows)
or Setup Assistant
(Macintosh) to configure fax
settings.
1Connect the all-in-one to a
phone line.
2Connect an additional
telephone device (optional).
See Connecting an additional
telephone device for more
information.
3Configure the fax settings (fax
header, answer mode, and
ring patterns).
Send a scan to a
program on a
computer
Not applicable. 1Install the software for direct
connection, which includes
connecting the all-in-one to
the computer.
2Configure the scan feature in
the HP photo and imaging
software in order to perform
scanning tasks. See the
onscreen Help for more
information.
Not applicable.
Send a scan as an
e-mail attachment 1Connect the all-in-one to the
network.
2Set or change the IP address
for the all-in-one in the
embedded Web server, if
necessary.
3 Configure the SMTP server in
the embedded Web server.
4Configure the LDAP server in
the embedded Web server, if
you have an LDAP server.
Note:
Sending a scan as an e-mail
attachment does not require the
all-in-one software for direct
connection.
1Install the software for direct
connection, which includes
connecting the all-in-one to
the computer.
2Configure the scan feature in
the HP photo and imaging
software in order to perform
scanning tasks. See the
onscreen Help for more
information
Not applicable.
ENWW Installing the all-in-one software and configuring the all-in-one for operating environments 133
Send a scan to a
network folder 1Connect the all-in-one to the
network.
2Set or change the IP address
for the all-in-one in the
embedded Web server, if
necessary.
3Configure the network folder
settings in the embedded
Web server.
Note:
Sending a scan to a network
folder does not require the
all-in-one software for direct
connection.
Not applicable. Not applicable.
Send a photo as
an e-mail
attachment
1Connect the all-in-one to the
network.
2Install the software for
network connection.
3Set the IP address for the
all-in-one in the embedded
Web server, if necessary.
1Install the software for direct
connection, which includes
connecting the all-in-one to
the computer.
Not applicable.
Scan from a
TWAIN-compliant
program
1Connect the all-in-one to the
network.
2Install the software for
network connection.
1Install the software for direct
connection, which includes
connecting the all-in-one to
the computer.
Not applicable.
In order to use
this feature . . . . . . you must complete these setup steps.
Network connection
(connected to a network
through a network
connection or other
computer)
Direct connection
(connected directly to a
computer with a USB or
parallel cable)
No connection
(not connected to a
computer through a network
or a direct connection)
134 9 - Managing the administrator functions ENWW
All-in-one software components
The all-in-one software is provided on the Starter CDs that came with the all-in-one. The
components that are installed depend on the following choices:
zType of connection (network or direct)
zOperating system (Windows or Mac OS)
zFor Windows computers that are directly connected, whether Typical installation or Lite
installation is chosen during the installation process
Typical installs all of the components that are needed for full functionality. Lite installs a
subset of the components. See the table under Software components for Windows
computers for more information. You might choose Lite, for example, if your computer
system does not meet the minimum requirements listed under Specifications, if you need
to conserve space, or if computer response time (speed) might be an issue.
Note To ensure a smooth installation, make sure to install the all-in-one software from a local
CD-ROM drive.
This section contains information about the following topics.
zSoftware components for Windows computers
zSoftware components for Macintosh computers
zOptional software
zOther resources
ENWW Installing the all-in-one software and configuring the all-in-one for operating environments 135
Software components for Windows computers
The following table lists the software components that are installed for Windows computers.
Printer drivers for Windows computers
Printer drivers provide access to the printing features of the all-in-one and allow the computer
to communicate with the all-in-one. The printer drivers listed in the following table are included
with the all-in-one.
Features vary among printer drivers and operating systems. See the onscreen Help in your
printer driver for details. See Printing by using PostScript emulation if you are using the
emulated PostScript printer driver on Windows 98 or Windows Me.
Component Description Network
connection
Direct connection
Typical Lite
Printer drivers Printer drivers provide access to the all-in-one printing
features and give the computer the ability to
communicate with the all-in-one when printing.
See Printer drivers for Windows computers for a list of
the printer drivers that are supported for the all-in-one.
Print-to-fax driver The print-to-fax driver gives a computer the ability to
send digital documents as faxes.
TWAIN scan driver The TWAIN scan driver gives a computer the ability to
retrieve scan results from a device.
HP Photo & Imaging
software This software provides a common interface for
HP devices, such as all-in-ones, scanners, photo
printers, and digital cameras. The software gives these
devices the ability to work together, and can be used to
scan originals, to send images by e-mail or fax, and to
view, edit, and print images. The software includes
onscreen Help.
Mass Storage Device
Class (MSDC) This software gives a computer the ability to read and
write to memory cards.
Toolbox The Toolbox provides status and maintenance
information about the all-in-one. See Toolbox (direct
connection) for more information.
Screen fonts Screen fonts (also called “printer matching fonts”) are
fonts used by the computer that correspond to the fonts
in the printer. PS screen fonts are also included.
Operating system PCL5c, PCL6, and
PostScript (PS) level 3 emulation
Windows 98, Windows Me
Windows NT 4.0
(available on Starter CD 2)
Windows 2000
Windows XP 32-bit
Windows XP 64-bit (available only at http://www.hp.com/support/officejet9100)
Windows Server 2003
136 9 - Managing the administrator functions ENWW
Software components for Macintosh computers
The following table lists the software components that are installed for Macintosh computers.
Component Description Network
connection Direct
connection
PostScript Printer
Description files
(PPDs)
and
Printing Dialog
Extensions (PDEs)
PPDs, in combination with the Apple LaserWriter
8 printer driver, provide access to the all-in-one
features and give the computer the ability to
communicate with the all-in-one. PPDs are
available for the Mac OS 9, Mac OS 10.1.x, and
Jaguar.
PDEs are code plug-ins that provide access to
printer features, such as number of copies, print
on both sides, and quality settings. PDEs are
available only for the Mac OS X (10.1 and later).
Use the Apple LaserWriter 8 printer driver that
comes with the computer (for Mac OS 9 only).
See Software components for Macintosh
computers for more information.
Print-to-fax driver The print-to-fax driver gives a computer the ability
to send digital documents as faxes.
TWAIN scan driver The TWAIN scan driver gives a computer the
ability to retrieve scan results from a device.
HP Image Zone
software This software provides a common interface for
HP devices, such as all-in-ones, scanners, photo
printers, and digital cameras. The software gives
these devices the ability to work together, and can
be used to scan originals, send images by e-mail
or fax, and to view, edit, and print images. The
software includes onscreen Help.
PhotoSave This software gives a computer the ability to read
memory cards.
HP LaserJet Utility The HP LaserJet Utility provides control over
features that are not otherwise available. Use the
illustrated screens in the HP LaserJet Utility to
select the all-in-one features and complete tasks
with the all-in-one, such as the following:
zDownload files, view fonts, and change many
of the all-in-one settings
zCheck the ink cartridge levels
zConfigure and set the all-in-one for IP or
AppleTalk printing
The HP LaserJet Utility is available only for the
Mac OS 9.2.x and Mac OS X Classic.
The HP LaserJet Utility is available only when
printing is installed using the Network Printing
Utility.
ENWW Installing the all-in-one software and configuring the all-in-one for operating environments 137
Optional software
The Starter CDs include the following optional software components.
zReadIris
This software is required in order to use optical character recognition for files that are
scanned with the all-in-one.
zAdobe Acrobat Reader
This software is required in order to open the PDF file of the onscreen user’s guide that is
included on Starter CD 1.
zCustomization Utility (Windows computers only)
This utility gives you the ability to select installation options and create a custom installer
that can be started silently from a batch file.
Other resources
zInstallation software for UNIX® (HP-UX, Sun Solaris) networks is available for download at
http://www.hp.com.
zFor information about using Linux with HP printers and all-in-ones, see
http://www.linuxprinting.org.
zFor information about using the IBM PostScript 3 emulation printer driver for IBM OS/2,
see http://www.software.ibm.com/2bcprod.nsf.
Installing the software for Windows computers
This section contains information about the following topics.
zNetwork connection
zDirect connection
If you are connecting the all-in-one to a computer running Windows XP 64-bit, download the
printer driver from http://www.hp.com/support/officejet9100 and install it by using Add Printer
from the Printers or Printers and Faxes folder.
Windows NT 4.0 printer drivers provide print functionality only. They are available on
Starter CD 2. Use the Add Printer feature in Windows to install a Windows NT 4.0 printer
driver.
Network connection
To install the software on a Windows server
Use the following steps to install the all-in-one software on the Windows computer that is
acting as the server.
1If you intend to use the fax feature of the all-in-one, connect the all-in one to a phone line.
See Connecting the all-in-one to a phone line for more information.
2Connect the all-in-one to the network.
3Close any programs that are open.
4Insert Starter CD 1 into the CD-ROM drive. The CD Browser starts automatically.
If the CD Browser does not start automatically, click Start, and then click Run. Browse to
the CD-ROM drive for the computer, click Setup.exe, and then click Open. In the Run
dialog box, click OK.
5Click Install Software and follow the instructions on the screen.
138 9 - Managing the administrator functions ENWW
6When prompted for the connection type, click Connected via the network option, and
then click Next.
7For a Windows server: When prompted, select the option to share the all-in-one, and then
select to install drivers for Windows clients. The installation program installs the driver for
the server and copies the client drivers to a location on the server for users (clients).
8Follow the instructions on the screen to complete the installation.
9On the welcome screen for the CD Browser, click Optional Software to install any
optional software that you want. See Optional software for more information.
10 If prompted, restart the computer.
11 Configure the fax settings for time, date, fax header, answer mode, and answering ring
pattern. See the following sections for more information.
•Configuring the time, date, and fax header
•Setting the answer mode (autoanswer)
•Setting the answering ring pattern (if needed)
12 For a Windows server: To share the all-in-one with Windows client computers, follow the
steps under To install the printing software on a Windows client.
To install the printing software on a Windows client
After the drivers have been installed on the computer that is acting as the server, the printing
functionality can be shared. Individual Windows users who want to use the network all-in-one
must install the software on their computers (clients). A client computer can connect to the
all-in-one in the following ways:
zIn the Printers folder, double-click the Add Printer icon and follow the instructions for a
network installation.
zOn the network, browse to the all-in-one and drag it to your Printers folder.
zAdd the all-in-one and install the software from the INF file on your network.
On Starter CD 1, the INF files are stored in folders that use the following format:
<CD>:\Setup\Drivers\<driver>\<operating system>\<language>.
For example, if your CD drive letter is D, then D:\Setup\Drivers\PCL6\Win2k_XP\English
would contain the English PCL 6 INF file for Windows 2000 and Windows XP.
To install the printer driver using Add Printer
1From the Windows desktop, do one of the following:
• Windows 98, Windows Me, Windows NT 4.0, and Windows 2000:
Click Start, point to Settings, and then click Printers.
•Windows XP:
Click Start, and then click Printers and Faxes.
Or, click Start, click Control Panel, and then click Printers and Faxes.
2Double-click Add Printer, and then click Next.
3Do one of the following:
• Windows 98, Windows Me, Windows 2000, and Windows XP:
Select Network Printer.
• Windows NT 4.0:
Select Network Printer Server.
4Click Next.
5Do one of the following:
ENWW Installing the all-in-one software and configuring the all-in-one for operating environments 139
• Type in the network path or queue name of the shared printer and click Next. Click
Have Disk when prompted to select the printer model.
•Click Next, and then locate the printer in the Shared printers list.
6Click Next, and then follow the instructions on the screen to complete the installation.
Direct connection
You can use a USB cable to connect the all-in-one to a Windows computer if the computer has
a USB port and is running Windows 98, Windows Me, Windows 2000, or Windows XP.
If your computer does not meet these specifications, connect the all-in-one to your computer
with a parallel cable.
Note Do not connect a USB cable and a parallel cable to the all-in-one at the same time during
installation.
It is strongly recommended that you install the software before you connect the all-in-one to
the computer. Connect the USB or parallel cable only when the installation program prompts
you. This helps to ensure that all of the software components are correctly installed.
In most cases, after you install the all-in-one software and connect a printer to the computer,
you can install additional printers with USB cables without reinstalling the all-in-one software.
To install the software before the hardware (strongly recommended)
Follow this setup procedure if you have not yet connected a USB or parallel cable. This is the
preferred method.
Note If you are using Windows 2000 or Windows XP, you must have administrator privileges to
install a printer driver.
1If you intend to use the fax feature of the all-in-one, connect the all-in one to a phone line.
See Connecting the all-in-one to a phone line for more information.
2Close any programs that are open.
3Insert Starter CD 1 into the CD-ROM drive. The CD Browser starts automatically.
If the CD Browser does not start automatically, click Start, and then click Run. Browse to
the CD-ROM drive for the computer, click Setup.exe, and then click Open. In the Run
dialog box, click OK.
4Click Install Software and follow the instructions on the screen.
5When prompted for the connection type, follow these steps:
a Click Connected directly to this computer, and then click Next.
b USB connection: Click USB Cable, and then click Next.
Parallel connection: Click Parallel Cable and select the parallel port to which the
all-in-one is connected (usually LPT1). Then click Next.
6When prompted for the installation type, click Typical Installation (Recommended).
(Typical installs all of the components that are needed for complete functionality. See
All-in-one software components for more information.)
7When prompted for the connection, connect the USB cable or parallel cable between the
ports on the computer and the all-in-one.
The Found New Hardware wizard appears on the screen and an icon for the all-in-one is
created in the Printers folder. Follow the instructions on the screen to complete the
installation.
140 9 - Managing the administrator functions ENWW
8On the welcome screen for the CD Browser, click Optional Software to install any
optional software that you want. See Optional software for more information.
9If prompted, restart the computer.
10 In order to use the scan feature in the HP photo and imaging software, follow the
instructions under Customizing the scan feature in the HP photo and imaging software
(direct connection).
To install the hardware before the software
Complete the installation using these instructions if you have already connected a USB cable
or parallel cable between the ports on the computer and the all-in-one, and the Found New
Hardware wizard appears on the computer screen.
Note If you have connected the parallel or USB cable to the all-in-one and turned on the all-in-one,
do not turn off the printer or unplug the cable from the all-in-one when the installation program
is running. If you do so, the installation program will not finish.
1If you intend to use the fax feature of the all-in-one, connect the all-in one to a phone line.
See Connecting the all-in-one to a phone line for more information.
2On the screen that provides the option for selecting a method to locate the driver, select
the advanced option and click Next.
Note Do not allow the Found New Hardware wizard to perform an automatic search for the driver.
3Select the check box for specifying the driver location, and ensure that the other check
boxes are clear.
4Insert Starter CD 1 into the CD-ROM drive.
If the CD Browser appears, click Exit twice to close the CD Browser.
5Browse to locate the root directory on Starter CD 1 (for example, D), and then click OK.
6Click Next, and then follow the instructions on the screen.
7Click Finish to close the Found New Hardware wizard. The wizard automatically starts the
installation program (this might take a short while).
8Complete the installation process in order to install the HP photo and imaging software.
9On the welcome screen for the CD Browser, click Optional Software to install any
optional software that you want. See Optional software for more information.
10 If prompted, restart the computer.
11 In order to use the scan feature in the HP photo and imaging software, follow the
instructions under Customizing the scan feature in the HP photo and imaging software
(direct connection).
To share the all-in-one printing functionality on a locally shared network
In a locally shared network, the all-in-one is connected directly to the USB or parallel
connector of a selected computer (known as the server) and is shared by other computers
(clients). Use this configuration only in small groups or when usage is low. The computer that
is connected to the all-in-one is slowed down when many users print to the all-in-one.
You can share the all-in-one on a locally shared network when the computer that is connected
to the all-in-one is running Windows. (You cannot share the all-in-one with Macintosh
computer users.)
ENWW Installing the all-in-one software and configuring the all-in-one for operating environments 141
Note When sharing a directly connected all-in-one, use the computer with the newest operating
system as the server. It is recommended that you use Windows 2000 or Windows XP as the
server.
1From the Windows desktop, take one of the following actions:
•Windows 98, Windows Me, Windows NT 4.0, and Windows 2000:
Click Start, point to Settings, and then click Printers.
•Windows XP:
Click Start, and then click Printers and Faxes.
Or, click Start, click Control Panel, and then click Printers and Faxes.
2Right-click the all-in-one icon, click Properties, and then click the Sharing tab.
3Click the option to share the all-in-one, and give the all-in-one a share name.
4If you are sharing the all-in-one with client computers that use other versions of Windows,
you can click Additional Drivers to install their drivers as a convenience to them. This
optional step requires you to have Starter CD 1 in your CD drive.
Installing the software for Macintosh computers
The procedure for installing software for network connection and for direct connection is
similar.
This section contains information about the following topics.
zTo install the software for network connection or direct connection
zTo install just the printer driver by using the Network Print Setup Utility
zTo share the all-in-one on a peer-to-peer network
To install the software for network connection or direct connection
1If you intend to use the fax feature of the all-in-one, connect the all-in-one to a phone line.
See Connecting the all-in-one to a phone line for more information.
2Network connection: Connect the all-in-one to the network.
3Insert the Starter CD 2 into the CD-ROM drive. The CD Browser starts automatically.
If the CD Browser does not start automatically, double-click the CD icon on the desktop,
and then double-click the Installer icon.
4Click Install Software and follow the instructions on the screen for your connection type.
5Direct connection: When prompted, connect the USB cable between the ports on the
computer and the all-in-one, and then turn on the all-in-one.
6On the welcome screen for the CD Browser, click Optional Software to install any
optional software that you want. See Optional software for more information.
7Network connection: Configure the fax settings for time, date, fax header, answer mode,
and answering ring pattern. See the following sections for more information.
•Configuring the time, date, and fax header
•Setting the answer mode (autoanswer)
•Setting the answering ring pattern (if needed)
(The installation process for direct connection includes steps for configuring fax settings.)
8In order to use the scan feature in the HP Image Zone software, follow the instructions
under Customizing the scan feature in the HP photo and imaging software (direct
connection).
142 9 - Managing the administrator functions ENWW
9Make the all-in-one available to other Macintosh computer users.
•Network connection
Individual Macintosh computers users who want to use the network all-in-one must
install the all-in-one software on their computers.
•Direct connection
Share the all-in-one with the other Macintosh computer users. See To share the
all-in-one on a peer-to-peer network for more information.
To install just the printer driver by using the Network Print Setup Utility
1Insert Starter CD 2 into the CD-ROM drive.
2Close the CD Browser when it opens.
3In the Network Printing Installer folder, locate the Network Print Setup Utility, and select it
to open.
To share the all-in-one on a peer-to-peer network
The sharing applies only to print and scan functionality.
Basic requirements for sharing in a Macintosh environment include the following items:
zThe Macintosh computers must be communicating on the network using TCP/IP, and the
Macintosh computers must have IP addresses. (AppleTalk is not supported.)
zThe all-in-one that is being shared must be connected to a built-in USB port on the host
Macintosh computer.
zBoth the host computer and the client computers that are using the shared all-in-one must
have printer-sharing software installed and the printer driver or PPD for the all-in-one that
is installed. (You can run the Installer program to install the printer sharing software and
associated Help files.)
zThe client computers should have the appropriate HP printer drivers installed.
zThe client computers must be PowerMac computers.
zTo use a shared USB PostScript printer, the client computers must have a USB port.
For more information about USB printer sharing, see the support information that is available
on the Apple website (http://www.apple.com) or the Mac Help on the computer.
Use the following steps to share the all-in-one among Macintosh computers with the same
operating system:
1Turn on printer sharing on the computer that is connected to the all-in-one (the host).
•Mac OS X (10.1.x and 10.2.x): Open System Preferences, click Sharing, click
Services, and then select the Printer Sharing check box.
•Mac S 9.2.x: Open Control Panels, and then click USB Printer Sharing.
2To print from the other Macintosh computers (the clients) on the network, preselect the
printer in USB Printer Sharing (Mac OS 9.2.x) or Sharing (Mac OS X, 10.1.x and 10.2.x).
Then, choose the neighborhood where the printer is shared and select the printer.
Use the following steps to share with Mac OS 9.2.x computers when the host computer is
running the Mac OS X (10.1.x and 10.2.x).
Note USB printers can only be shared between the Mac OS 9.2.x and the Mac OS X through the
Classic environment in the Mac OS X (10.1.x and 10.2.x).
1On the Mac OS X (10.1.x and 10.2.x) host computer, open System Preferences, make
sure that printer sharing is off, and then quit System Preferences.
ENWW Uninstalling the all-in-one software 143
2Locate the Mac OS 9 System Folder, open Control Panel, and then open USB Printer
Sharing. (If the Classic environment is not already running, it starts.)
3Click the Start/Stop tab, and then click Start.
4When “USB Printer Sharing On” appears, click the My Printers tab.
5Select the check box next to the device that you want to share.
6Close the control panel.
Using the Customization Utility
The Customization Utility gives you the ability to select installation options and create a
custom installer that can be started silently from a batch file. You can find the Customization
Utility on Starter CD 1. See the readme file on Starter CD 1 for more information.
Uninstalling the all-in-one software
This section contains information about the following topics.
zUninstalling the software for Windows computers
zUninstalling the software for Macintosh computers (all versions)
Uninstalling the software for Windows computers
If you are using Windows 2000 or Windows XP, you must have administrator privileges to
uninstall the all-in-one software.
If the software was not successfully installed or the uninstaller could not be found, run the
scrubber utility.
To uninstall the software
1Close any programs that are open.
2From the Start menu, open the Control Panel.
3Double-click Add/Remove Programs.
4Select the all-in-one software that you want to remove, click the button for removing the
software, and then follow the instructions on the screen to complete the removal. Follow
this step for each component that you want to remove.
The following components are associated with the all-in-one. These components might be
shared with other HP devices such as digital cameras and scanners. Do not uninstall the
components if they are used by other such devices.
• HP Officejet 9100 series
• Memories Disc Creator
• HP Photo & Imaging 3.0
• HP Software Update
5Restart the computer.
144 9 - Managing the administrator functions ENWW
To run the scrubber utility
Note The scrubber utility is not available for Windows NT 4.0 computers.
1Disconnect the all-in-one from the computer.
2On the computer, restart Windows.
3Insert the Starter CD 1 in the CD-ROM drive.
4Locate the scrubber utility on Starter CD 1 and run the utility.
•Windows 98 and Windows Me:
Use the Scrub9x.exe file that is located in the Utils\Scrubber\Win9x_Me folder.
•Windows 2000 and Windows XP:
Use the Scrub2k.exe file that is located in the Utils\Scrubber\Win2k_XP folder.
Uninstalling the software for Macintosh computers (all
versions)
The uninstaller removes all of the HP software components that are specific to the all-in-one. It
does not remove components that are shared by other HP products or programs. The
uninstaller prompts you about whether you also want to remove any third-party software that is
associated with all-in-one operation.
To uninstall the software
1Double-click the Uninstall icon in the all-in-one folder.
2Follow the instructions on the screen to remove the software.
ENWW 145
10 Maintaining and
troubleshooting
This section contains the following information for maintaining the all-in-one:
zGaining access to the supplies area
zMaintaining the printheads
zReplacing the ink cartridges
zReplacing the printheads
zCalibrating the color
zCalibrating the linefeed
zCleaning the all-in-one
This section also contains the following information for troubleshooting the all-in-one:
zTroubleshooting tips and resources
zSolving all-in-one problems
zSolving copy problems
zSolving problems with sending scans
zSolving print problems
zSolving scan problems
zSolving fax problems
zSolving photo (memory card) problems
zSolving color problems
zSolving media-handling problems
zClearing jams
146 10 - Maintaining and troubleshooting ENWW
Gaining access to the supplies area
The ink cartridges and printheads are located under the print-carriage access door.
To gain access to the supplies area
1Open the print-carriage access door by lifting the door handle up, as shown in the
following figure.
CAUTION Do not use the keyboard tray to lift the print-carriage access door. Doing so might damage the
tray.
2Lift the print-carriage access door until it locks into place.
3To close the door, lift the door up slightly, and then lower the door until it closes.
Maintaining the printheads
This section contains information about the following topics.
zCleaning the printheads
zCleaning the printhead contacts
zAligning the printheads
Cleaning the printheads
The printheads for your all-in-one have microscopic nozzles. The all-in-one is designed to
prevent nozzles from drying out when the all-in-one is idle and when it is turned off.
Clean the printheads for the following reasons:
zWhen the printhead nozzles become clogged. Nozzles can become clogged when
exposed to the air for more than a few minutes. A printhead that is not used for long
periods of time can also clog, resulting in a noticeable degradation of print quality.
zWhen lines or dots are missing from printed text or graphics.
Cleaning the printheads takes several minutes. When the process is complete, the all-in-one
prints two pages that contain cleaning patterns.
Note Clean the printheads only when necessary. Cleaning the printheads when defects do not occur
in printed text or graphics wastes ink and shortens the life of the printheads.
ENWW Maintaining the printheads 147
To clean the printheads
1On the control panel, press MENU.
2Press (up) or (down) to move to MAINTENANCE, and then press (select).
3Press (down) to move to Clean printheads, and then press (select).
Cleaning the printhead contacts
If lines or dots are still missing from printed text or graphics after you have cleaned the
printheads, the printhead contacts might be dirty.
CAUTION HP recommends that you clean the printhead contacts only after you have cleaned the
printheads. Printhead contacts contain sensitive electronic components that can be damaged
easily.
To clean the printhead contacts
1Turn on the all-in-one.
2Open the print-carriage access door by lifting the door handle up. See Gaining access to
the supplies area for more information.
3Lift the printhead latch from the rear, and then pull it forward and down to release the hook
from the metal catch.
4Lift and push the latch toward the back of the all-in-one.
5To remove a printhead, place your index finger in the loop of the printhead handle, and
gently pull up until the printhead releases from the carriage assembly.
3
4
148 10 - Maintaining and troubleshooting ENWW
6Using a soft, dry, lint-free cloth, carefully remove any ink from the contact pads on the
printhead and inside the printhead slot in the all-in-one.
CAUTION Do not clean the ink nozzles on the bottom of the printhead.
7Reinsert the printhead into its color-coded slot. Press down firmly on the printhead to
ensure proper contact.
If a message such as Missing or bad printhead appears on the control-panel display,
the all-in-one is not recognizing the printhead. Repeat this step to make proper contact.
8Repeat steps 5 through 7 for the remaining printheads.
9Pull the printhead latch all the way forward and down, and engage the metal catch with the
hook. Push the latch towards the back of the all-in-one. You might need to apply some
pressure to close the latch.
10 Close the print-carriage access door.
11 Wait while the all-in-one aligns the printheads. This can take a few minutes. When the
process is complete, an alignment page prints.
Aligning the printheads
The printheads are automatically aligned upon installation. Misaligned printheads produce
jagged edges or stray dots on printouts. If your printheads are misaligned, you can align them
by using the following procedure at the control panel.
When the process is complete, the all-in-one prints a page that contains alignment patterns.
To align the printheads
1On the control panel, press MENU.
2Press (up) or (down) to move to MAINTENANCE, and then press (select).
3Press (down) to move to Align printheads, and then press (select).
Ink nozzles
C
on
t
ac
t
pa
d
ENWW Replacing the ink cartridges 149
Replacing the ink cartridges
The ink gauges on the control-panel display depict the ink level. Replace an ink cartridge
when the ink level is low or when the ink cartridge is empty.
zInk level low
When the ink level for a cartridge is low (less than 16 percent full), a blinking ORDER
[COLOR][ CARTRIDGE message appears on the control-panel display.
zInk cartridge empty
When an ink cartridge is empty, a blinking REPLACE [COLOR] CARTRIDGE message appears
on the control-panel display.
All four ink cartridges must be correctly installed in order for the all-in-one to work.
To replace an ink cartridge
Follow the instructions that are included with the ink cartridge.
Replacing the printheads
You might need to replace printheads when the following messages appear on the
control-panel display:
Replace [color] printhead
Incompatible [color] printhead
Cleaning might prolong the life of printheads, even when these messages occur. Try cleaning
the printheads or the printhead contacts before you replace them. See Cleaning the
printheads and Cleaning the printhead contacts for more information.
To replace a printhead
Follow the steps under Cleaning the printhead contacts, but skip the steps that apply to
cleaning the printhead contacts.
150 10 - Maintaining and troubleshooting ENWW
Calibrating the color
The all-in-one automatically calibrates the color when you change printhead or ink cartridge.
Whenever you experience color-related problems with the all-in-one, calibrate the color before
trying any other steps.
To calibrate the color from the control panel
1On the control panel, press MENU.
2Press (up) or (down) to move to MAINTENANCE, and then press (select).
3Press (down) to move to Calibrate printheads, and then press (select).
A calibration page (with instructions) prints and the following message appears on the
control-panel display:
Select color patch
number
4Press (select).
5On the calibration page, find the box that matches the background color, and note its
number.
6On the control panel, press (up) or (down) to select the number of the box, and then
press (select).
Calibrating the linefeed
If regular horizontal bands appear in printed text or graphics, calibrate the linefeed by using
the following procedure.
To calibrate the linefeed
1On the control panel, press MENU.
2Press (up) or (down) to move to MAINTENANCE, and then press (select).
3Press (down) to move to Calibrate linefeed, and then press (select).
A calibration page (with instructions) prints and the following message appears on the
control panel:
Select least light/dark lines
4Press (select).
5On the calibration page, find the box that has the fewest horizontal bands across it, and
note its number.
6On the control panel, press (up) or (down) to select the number of the box, and then
press (select).
ENWW Cleaning the all-in-one 151
Cleaning the all-in-one
This section provides instructions for keeping the all-in-one in top working condition. Perform
these maintenance procedures as necessary.
zCleaning the scanner glass, ADF lid backing, and ADF window
zCleaning the exterior
Cleaning the scanner glass, ADF lid backing, and ADF window
Dust or dirt on the scanner glass, ADF lid backing, or ADF window can slow down
performance, degrade the quality of scans, and affect the accuracy of special features such as
fitting copies to a certain page size.
To clean the scanner glass and ADF window
1Turn off the all-in-one.
2Unplug the power cord from the electrical socket.
3Lift the ADF.
4Clean the scanner glass and ADF window with a soft cloth or sponge that has been
moistened with nonabrasive glass cleaner.
CAUTION Do not use abrasives, acetone, benzene, ethyl alcohol, or carbon tetrachloride on the scanner
glass; these can damage the all-in-one. Do not place liquids directly on the scanner glass.
They might seep under the scanner glass and damage the all-in-one.
5Dry the scanner glass and ADF window with a chamois or a cellulose sponge to prevent
spotting.
6Close the ADF, plug in the power cord, and turn on the all-in-one.
To clean the ADF lid backing
1Turn off the all-in-one.
2Unplug the power cord from the electrical socket
3Lift the ADF.
ADF lid backing
Scanner glass
ADF window
152 10 - Maintaining and troubleshooting ENWW
4Clean the white ADF lid backing with a soft cloth or sponge that has been moistened with
a mild soap and warm water. Wash the backing gently to loosen debris; do not scrub the
backing.
5Dry the backing with a chamois or soft cloth.
CAUTION Do not use paper-based wipes, because these might scratch the backing.
6If this does not clean the backing thoroughly, repeat the previous steps by using isopropyl
(rubbing) alcohol, wipe the backing with a damp cloth to remove any residual alcohol, and
then dry the backing as in step 5.
7Close the ADF, plug in the power cord, and turn on the all-in-one.
Cleaning the exterior
Note Before cleaning the all-in-one, turn off the power and unplug the power cord from the electrical
socket.
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case. The exterior
of the all-in-one does not require cleaning. Keep fluids away from the interior of the all-in-one,
as well as from the control panel.
Troubleshooting tips and resources
If you have problems with the all-in-one or the software that runs with it, use the following tips
and resources to resolve the problems.
zUse any onscreen Help that is available for troubleshooting software.
zCheck for problems by using the embedded Web server (for network connection) or the
Toolbox (for direct connection). See Embedded Web server (EWS) (network connection)
or Toolbox (direct connection) for more information.
zTurn off the all-in-one and then turn it on to see if this resolves the problem. Often this
gives you the ability to continue with other functions. Sometimes a more specific message
about the problem appears on the control-panel display.
Resource Description Location
Readme file and
release notes Provide late-breaking information and
troubleshooting tips. Included on Starter CD 1.
Setup menu map Shows the structure and contents of all of the
setup menus on the control panel, and the
location and setting of all setup options.
See Printing a setup menu map.
Embedded Web server
(network connection) Provides troubleshooting, diagnostic, and
configuration information for the all-in-one (if the
all-in-one is connected to a network).
Available through any standard Web
browser.
See Embedded Web server (EWS)
(network connection).
Toolbox
(Windows computers only,
direct connection)
Provides status, maintenance, and job
accounting information about about the
all-in-one. It also provides a link to steps for
performing many of the tasks described in this
guide, to HP Customer Support, HP Instant
Support, and myPrintMileage.
Available at the computer while you are
using the Toolbox.
See Toolbox (direct connection).
ENWW Troubleshooting tips and resources 153
HP Instant Support A suite of Web-based troubleshooting tools for
desktop computing and printing products. Available through the embedded Web
server and the Toolbox.
See HP Instant Support.
Control-panel messages Provide status, error, and warning messages
about all-in-one operation. See Control-panel messages.
Control-panel (help)
button Provides additional information about messages
or menus that appear on the control-panel
display.
Located on the control panel.
Logs and reports Provide information about events that have
occurred.
zEvent log
zFax log
zPostScript error report
See Monitoring the operation and status
for more information.
Configuration page Provides information about the hardware (such
as the firmware version and model number),
all-in-one settings, and accessories that are
installed (such as memory, trays, and printer
languages). If an HP Jetdirect print server is
installed in the all-in-one, an additional
HP Jetdirect Configuration page prints that
shows the network settings for the print server.
See Configuration page.
System tests and printouts Provide information that can help diagnose
problems in the print mechanism and paper
path.
zDemo page printout
zPaper-path test
See PRINT REPORT menu and
MAINTENANCE menu for more
information.
Printer driver onscreen Help
(Windows only) Provides troubleshooting information for the
printer driver (Windows computers only). Available on the screen at the computer
while you are using the printer driver.
HP photo and imaging
software onscreen Help Provides onscreen help for troubleshooting
problems related to the HP photo and imaging
software that is installed when an all-in-one is
connected directly to a computer.
Available on the screen at the computer
when you are using the HP photo and
imaging software.
HP Jetdirect Administrator’s
Guide Provides information for configuring and
troubleshooting the HP Jetdirect print server
that is installed in the all-in-one.
Included on Starter CD 1.
HP websites on the World
Wide Web Provide troubleshooting and support information
for for the all-in-one. http://www.hp.com/support/officejet9100
http://www.hp.com
Resource Description Location
154 10 - Maintaining and troubleshooting ENWW
Solving all-in-one problems
If the following topics do not help, see Contacting customer support for information about
HP support.
zThe all-in-one has no power and no lights are lit on the control panel
zThe all-in-one is not responding
zThe Attention light blinks
zThe Attention light blinks alternately with the Ready light
zThe all-in-one shuts down unexpectedly
Note If the all-in-one is used on a network, see the HP Jetdirect Administrator’s Guide on
Starter CD 1 for network troubleshooting information.
The all-in-one has no power and no lights are lit on the control panel
zCheck the power
• Make sure that the power cord is securely connected to both the all-in-one and to a
working power outlet, and that the all-in-one is turned on.
• If the power cord is connected to a power strip or surge protection device, make sure
that the power strip or surge protection device is switched on and functioning correctly.
The all-in-one is not responding
zCheck the status of the all-in-one
• The all-in-one might be coming out of PowerSave mode after a period of inactivity,
which delays processing for a short while. Wait until the all-in-one reaches the READY
state.
• Check the control panel for messages. See Control-panel messages for a list and
explanations of all-in-one messages.
zCheck the all-in-one setup
• Make sure that the ink cartridges, printheads, and print media are loaded correctly.
• Make sure that all cords and cables are firmly connected—for example, the power cord
from the all-in-one to the power outlet, the network interface cable (for a network
connection), and the cable from the all-in-one to the computer (for a direct connection).
• If you are using a parallel interface connection, make sure that the correct port (LPTx,
where “x” is the port number) is selected and that the all-in-one is connected directly to
the computer. If the all-in-one is connected to a switchbox, make sure that you have
selected the correct switch. Or, connect the all-in-one directly to the computer without
the switchbox.
• Make sure that the all-in-one is selected as the current or default device. See the
onscreen Help for your computer operating system for information about setting the
default device.
zCheck the power
• If the all-in-one is not turned on, press (POWER) on the all-in-one. After a brief
startup, the Ready light on the control panel should be a steady green.
ENWW Solving all-in-one problems 155
The Attention light blinks
Either an event has occurred that requires user intervention or an error has occurred. For
example, a cover might not be closed correctly, or the carriage might be jammed.
zCheck the control panel for messages
• Press (help) to display a message that explains the problem. See Control-panel
messages and follow the recommended actions to resolve the condition.
zRestart the all-in-one
• Some of these messages can be cleared by restarting the all-in-one. Press (POWER)
to turn off the all-in-one. Wait a few seconds, and then turn it on again. Even if the
problem persists, restarting the all-in-one often gives you the ability to continue with
other functions. Also, the message that appears on the control-panel display after you
restart might provide more specific information about the problem.
• If the message persists, write down the error code, and then go to HP Instant Support
to learn more about possible causes for the message. See HP Instant Support for more
information.
• If the problem persists, service is required. See Customer support and warranty for
more information.
The Attention light blinks alternately with the Ready light
A critical error has occurred and the all-in-one requires attention.
zCheck the control panel for messages
• A message usually accompanies this indicator. See Control-panel messages and
follow the recommended actions to resolve the condition.
zRestart the all-in-one
• Some of these messages can be cleared by restarting the all-in-one. Press (POWER)
to turn off the all-in-one. Wait a few seconds, and then turn it on again.
• If the message persists, write down the error code, and then go to HP Instant Support
to learn more about possible causes for the message. See HP Instant Support for more
information.
• If the problem persists, service is required. See Customer support and warranty for
more information.
The all-in-one shuts down unexpectedly
zCheck the power
• Make sure that the power cord is securely connected to both the all-in-one and to a
working power outlet, and that the all-in-one is turned on. The Ready light on the
control panel should be green.
• Try restarting the all-in-one. Press (POWER) to turn off the all-in-one. Wait a few
seconds, and then turn it on again.
156 10 - Maintaining and troubleshooting ENWW
Solving copy problems
If the following topics do not help, see Contacting customer support for information about
HP support.
zNo copy came out
zCopies are blank
zWrong original was copied
zImages are missing or faded
zSize is reduced
zCopy quality is poor
zCopy defects are apparent
No copy came out
zCheck the power
• Make sure that the all-in-one is turned on, the power cord is securely connected, and
the all-in-one is turned on.
zCheck the status of the all-in-one
• The all-in-one might be busy with another job. Check the control-panel display for
information about the status of jobs. Wait for any job that is processing to finish.
• The all-in-one might be jammed. Check for jams. See Clearing jams for more
information.
zCheck the trays
• Make sure that media is loaded. See Loading the print media for more information.
Copies are blank
zCheck the trays
• If you are copying from the ADF, make sure that the originals have been loaded
correctly. See Loading the originals for more information
• If you are copying from the scanner glass, make sure that the ADF is empty.
zCheck the media
• The media might not meet Hewlett-Packard media specifications (for example, the
media is too moist or too rough). See Choosing the print media for more information.
zCheck the printheads
• The protective tape might not have been removed from the printheads. Check each
printhead by removing it from the all-in-one. Pull off the protective tape if it is still
attached. Then reinstall the printheads. See Replacing the printheads for more
information.
zCheck the settings
• The contrast setting might be set too light. Use the LIGHTER/DARKER button on the
control panel to create darker copies.
Wrong original was copied
zCheck the trays
• If you are copying from the scanner glass, make sure that the ADF is empty.
ENWW Solving copy problems 157
Images are missing or faded
zCheck the media
• The media might not meet Hewlett-Packard media specifications (for example, the
media is too moist or too rough). See Choosing the print media for more information.
zCheck the settings
• The media setting on the Copy mode menu might be different than the setting on the
SETUP menu. See Copy mode menu and COPY SETUP menu for more information.
• The quality setting of FAST (which produces draft-quality copies) might be responsible
for the missing or faded images. Change to the NORMAL or BEST setting.
zCheck the original
• The accuracy of the copy depends on the quality and size of the original. Try adjusting
the contrast. If the original is too light, the copy might not be able to compensate, even
if you adjust the contrast.
• Colored backgrounds might cause images in the foreground to blend into the
background, or the background might appear in a different shade.
Size is reduced
zCheck the settings
• The reduce/enlarge or other copy feature might have been set from the control panel to
reduce the scanned image. Check the settings for the copy job to make sure that they
are for normal size.
• The HP photo and imaging software settings might be set to reduce the scanned
image. Change the settings, if needed. See the onscreen Help for the HP photo and
imaging software for more information.
Copy quality is poor
zTake steps to improve the copy quality
• Copy from the flatbed scanner. This produces a higher-quality copy than copying from
the ADF.
• Use quality originals.
• Load the media correctly. If the media is loaded incorrectly, it might skew, causing
unclear images. See Loading the print media for more information.
• Use or make a carrier sheet to protect your originals.
zCheck the all-in-one
• The ADF might not be closed properly.
• The scanner glass, ADF lid backing, or ADF window might need cleaning. See
Cleaning the all-in-one for more information.
Copy defects are apparent
zVertical white or faded stripes
• The media might not meet Hewlett-Packard media specifications (for example, the
media is too moist or too rough). See Choosing the print media for more information.
zToo light or dark
• Try adjusting the contrast and copy-quality settings.
158 10 - Maintaining and troubleshooting ENWW
zUnwanted lines
• Make sure that the trays are in place.
• The scanner glass or ADF lid backing might need cleaning. See Cleaning the all-in-one
for more information.
zBlack dots or streaks
• Ink, glue, correction fluid, or an unwanted substance might be on the scanner glass or
ADF lid backing. Try cleaning the all-in-one. See Cleaning the all-in-one for more
information.
zUnclear text
• Try adjusting the contrast and copy-quality settings.
• The default enhancement setting might not be suitable for the job. Check the setting
and change it to enhance text or photographs, if needed. See COPY SETUP menu for
more information.
zIncompletely filled text or graphics
• Try adjusting the contrast and copy-quality settings.
zCopy is slanted or skewed
• Make sure that the ADF input tray is not too full.
• Make sure that the ADF width adjusters are snug against the sides of the media.
zLarge, black typefaces look splotchy (not smooth)
• The default enhancement setting might not be suitable for the job. Check the setting
and change it to enhance text or photographs, if needed. See COPY SETUP menu for
more information.
zHorizontal grainy or white bands in light-gray to medium-gray areas
• The default enhancement setting might not be suitable for the job. Check the setting
and change it to enhance text or photographs, if needed. See COPY SETUP menu for
more information.
ENWW Solving problems with sending scans 159
Solving problems with sending scans
If the following topics do not help, see Contacting customer support for information about
HP support.
zNetwork connection does not work
zE-mail access does not work
zAddress book (LDAP) does not work
zUnable to scan to folder
Network connection does not work
zThe “... Connecting” message appears, but nothing happens
• Make sure that the correct IP address appears on the control-panel display before
starting the digital send job. For DHCP/BOOTP, the IP address does not appear until
the server assigns one.
• Make sure that the network cable is plugged in correctly.
• Make sure that the EIO card is plugged in correctly.
zThe “... Connecting” message appears, followed by the “Network Connection
Error...” message
• Make sure that the IP address for the target computer is set correctly (0.0.0.0). If it is
set incorrectly, or if the target computer is not connected to the network when you
attempt to connect, this error might appear.
• Make sure that the current combination of IP address, Subnet Mask, and Gateway
allow for a successful connection to the target computer.
• Check the target computer to see if it is running firewall software. If so, you can
configure the software to allow connection. Use the following default ports in the
configuration: E-mail: TCP/25; LDAP: TCP/389; and CIFS: TCP/445, TCP/139, UDP/
137.
zThe “Cannot connect to specified server...” message appears
• Make sure that the IP address and port number are set correctly, and that the service is
running on the target computer.
zThe network connection has been working, but it prematurely terminates and the
the “Network Connection Error...” message appears
• The connection may be timing out due to heavy network traffic. The IP address of the
all-in-one can be changed during this time, either from the control panel or in the EWS.
• Make sure that the network cable is connected correctly.
E-mail access does not work
zThe “Incorrect user name or password...” message appears
• Make sure that the user name and password are correct.
• Make sure that the server allows the e-mail address in the From: field to send with the
given user name and password.
• Make sure that AutoBCC also contains a valid e-mail address (has to be activated).
zThe “... authentication method not supported...” message appears
• The all-in-one only supports the LOGIN authentication scheme. The SMTP server in
this case requires other (stronger) authentication schemes that are not supported.
160 10 - Maintaining and troubleshooting ENWW
Address book (LDAP) does not work
zSearch results came back empty even though the entry has been confirmed to be
correct
• Make sure that the search entry takes into account the three search types available:
BEGIN, CONTAINS, and END.
Unable to scan to folder
zThe “Network Connection Error...” message appears
• Make sure that the computer name is correct or valid.
• Make sure that there are no invalid or non-functional Primary WINS Server entries in
the network setup.
• Make sure that the WINS server is returning the correct IP address.
• Make sure that the target computer is in the WINS server entry, and in the same subnet
as the all-in-one.
zThe “Incorrect user name or password...” message appears
• Make sure that the password for the particular user account has not expired or requires
the password to be changed before being allowed further access. For example, the
default option of “User must change password at the next login” is usually enabled by
default when an account is newly created—the password entered is assumed to be an
initial password that needs to be changed manually by the user before a login is
allowed.
• Make sure that the domain name is correct. If no domain name is provided as part of
the user name, then the authentication procedure will use the domain name of the
target machine, which may not be the same domain which contains the user account. If
the user account is local to the target machine, then the domain name is the name of
the machine itself, and generally must be provided to authenticate successfully.
z“Cannot create file...”
• Make sure that both share permission and security settings of the destination share
folder allows for the remote user to create and write to it (a minimum of permission to
Change is required).
ENWW Solving print problems 161
Solving print problems
If the following topics do not help, see the printer driver software Help or Contacting customer
support for information about HP support.
zNothing is printed
zThe all-in-one takes a long time to print a job
zPages print, but are totally blank
zThe all-in-one does not print on both sides of the media
zText or graphics are placed incorrectly
zText or graphics are cut off at the edges of a page
zWrong fonts are printed
zText is jagged at the edges
zPrintout is incorrect or part of it is missing
zMeaningless characters are printed
zInk is smearing
zInk is not filling the text or graphics completely
zPrint quality is poor
zPrint defects are apparent
Nothing is printed
zCheck the ink cartridges and printheads
• The ink might be out. If this is the case, a message appears on the control-panel
display. Replace the ink cartridges that are empty. See Replacing the ink cartridges for
more information. See Supplies for information about ordering ink cartridges.
• The protective tape might not have been removed from the printheads. Check each
printhead by removing it from the all-in-one. Pull off the protective tape if it is still
attached. Then reinstall the printheads. See Replacing the printheads for more
information.
zCheck the status of the all-in-one
• The all-in-one might be coming out of the PowerSave mode after a period of inactivity,
which delays processing a short while. Wait until the all-in-one reaches the READY state.
• Complex documents that contain many fonts, graphics, and color photos take longer to
begin printing. The message Processing job appears on the control-panel display
and the Ready light blinks when the all-in-one is processing information to be printed.
Wait for the preliminary processing to complete.
• Another job might have priority over yours. For example, jobs that are started at the
all-in-one take precedence over jobs that are started from a computer.
• A resource that is needed for your job might be in use for another job. An an “in-use”
message appears on the control-panel display if a job cannot start for this reason (for
example, Printer in use).
• An error condition prevents the all-in-one from continuing operation. A control-panel
message usually accompanies this condition. See Control-panel messages and follow
the recommended actions to resolve the condition.
162 10 - Maintaining and troubleshooting ENWW
• The all-in-one might not have enough memory to process the job. An “insufficient
memory” message prints. For the current job, you can reduce the resolution or print to a
smaller size of media. If the memory problems persist, consider increasing the amount
of memory in the all-in-one. See Installing memory modules for more information.
• The all-in-one might be out of media or the media might not be loaded correctly. Load
media, if needed. Clear any jam that exists. See Loading the print media and Clearing
jams for more information.
zCheck the connections
• Make sure that the power cord is securely connected to both the all-in-one and to a
working power outlet, and that the all-in-one is turned on. The Ready light on the
control panel should be green.
• Make sure that the interface cable (USB, parallel, or network) is connected correctly.
• Try restarting the all-in-one. Press (POWER) to turn off the all-in-one. Wait a few
seconds, and then turn it on again.
zTry printing a Demo page
• A Demo page can be used to verify that the printing mechanism is operating correctly
and that the problem is more probably a communication problem. On the control panel,
press MENU, open the PRINT REPORT menu, and then use the Demo page option.
zCheck the all-in-one setup
• Make sure that the all-in-one is selected as the current or default device. See the
onscreen Help for your computer operating system for information about setting the
default device.
• If your computer is running a Windows operating system, make sure that Pause
Printing is not selected. Do one of the following:
•Windows 98, Windows Me, Windows NT 4.0, and Windows 2000:
Click Start, point to Settings, and then click Printers.
•Windows XP:
Click Start, and then click Printers and Faxes.
Or, click Start, click Control Panel, and then click Printers and Faxes.
Right-click the icon for the all-in-one, and then make sure that Pause Printing is not
selected.
• For Macintosh computers, make sure that the print queue settings are correct for your
operating system and connection type.
• For Macintosh computers connected directly to a computer with a USB cable, use
the Officejet 9100 series Printer print queue for Mac OS 9. For Mac OS 10, use the
Officejet 9100 series (Printer) print queue.
• For Macintosh computers connected to a network (IP printing only) using CommApp,
use the xxx.xxx.xxx.xxx OJ9100 print queue. For Mac OS 10, use the Officejet
9100 series@macaddress print queue.
• For Macintosh computers connected to a network (IP printing), without using
CommApp, use the xxx.xxx.xxx.xxx OJ9100 - NET print queue. For Mac OS 10,
use the Officejet 9100 series@macaddress - NET print queue.
zCheck the settings in the printer driver
• Conflicting print settings might be selected. An error message appears when the print
features that have been selected are incompatible. For example, when the Paper Type
selected is HP Premium Photo Paper and Print on Both Sides is set to On, you
cannot print on both sides of this type of paper. Change either of the print settings
shown in the message. For example, you can print on both sides of Plain Paper.
• The print-to-file option might be selected. If Print to File is selected in the printer driver,
the print job is saved to a file on your computer and not printed on paper.
ENWW Solving print problems 163
•Windows: From the software program, on the File menu, click Print. Make sure that
the Print to File option is not selected.
•Macintosh: On the main pop-up menu in the Print dialog box, make sure that the
Print to file option is not selected.
zCheck the network setup
• Make sure that your all-in-one is correctly set up in the network environment. For
information about setting up and using the all-in-one on a network, see the HP Jetdirect
Administrator’s Guide on Starter CD 1.
• Turn off the all-in-one, and then turn it on.
The all-in-one takes a long time to print a job
zCheck the characteristics of the print job
• Several characteristics can increase the time that it takes to print a job. For example,
duplexed jobs take longer to print than jobs that print on one side. Jobs that use
high-quality settings and documents that contain many fonts, graphics, and color
photos also take longer to print.
zCheck the system configuration
• Make sure that your computer meets the system requirements (see Specifications).
Although the all-in-one is designed to function with a computer that meets the minimum
system requirements, all-in-one performance is optimized with a computer that meets
the recommended system requirements.
zMake sure that the computer has sufficient hard disk space
• If you are printing graphics-intensive files, make sure that you have enough hard disk
space.
zMake sure that the port setting configuration in the computer is set to Enhanced/
Extended Capabilities Port (ECP) (Windows 98 computers only)
• See the computer documentation for information about how to change your port setting,
or contact your computer manufacturer.
zMake sure that the computer has enough resources available (Windows computers
only)
• If less than 80 percent of the computer resources are available, printing could be
significantly slower. To make more computer resources available, close all unused
programs and resend the print job.
• If necessary, restart the system, and then resend the print job.
zCheck to see if the all-in-one was recently returned to the ready state
• After you exit a mode and return the all-in-one to the ready state, an asterisk (*)
appears beside READY on the control panel display for a short time. During this time, the
all-in-one is reserved for walk-up use. Any print jobs sent during this time print only
after the asterisk disappears.
Pages print, but are totally blank
zCheck the control panel for error messages
•See Control-panel messages for a list and explanations of messages.
zCheck the printheads
• The protective tape might not have been removed from the printheads. Check each
printhead by removing it from the all-in-one. Pull off the protective tape if it is still
attached. Then reinstall the printheads. See Replacing the printheads for more
information.
164 10 - Maintaining and troubleshooting ENWW
zCheck the all-in-one setup
• Make sure that the all-in-one is selected as the current or default device. For
information about setting the default device, see the onscreen Help for your computer
operating system.
zCheck the USB or parallel port on your computer
• Make sure that the all-in-one is connected directly to the USB port or parallel port. Do
not share the port with other devices, such as a Zip drive.
zCheck the file that is being printed
• The file that you are printing might not have content on all of its pages.
The all-in-one does not print on both sides of the media
zCheck the settings
• The duplex option might not be selected in the printer driver. Make sure that the duplex
option is selected. See Changing settings for the all-in-one for more information.
zThe media type or size is not supported by the auto-duplex unit
• You cannot print on both sides of media such as legal-size paper, transparencies, and
envelopes. See Supported media sizes and Supported media types and weights for
more information.
Text or graphics are placed incorrectly
zCheck the settings
• Make sure that the media size and page orientation that are selected in the software
program match the settings in the printer driver.
• The software program might be the source of the problem. On Starter CD 1, see the
readme file for known software conflicts. Otherwise, check your software program
documentation, or contact the software manufacturer for more specific help for this
problem.
zCheck the media
• Make sure that the media width and length adjusters fit snugly but gently against the
edges of the stack.
• For tray 1, make sure that no more than 150 sheets of media (up to 15 mm or 0.6 inch,
stacked) are loaded in the tray. Tray 1 can hold a maximum of 30 transparencies. See
Loading the print media for more information.
• For tray 2, make sure that no more than 250 sheets of plain paper (up to 25 mm or
1 inch, stacked) are loaded in the tray. See Loading the print media for more
information.
Text or graphics are cut off at the edges of a page
zCheck the settings
• The page orientation selected might not be correct for the document that you are
printing. See Changing settings for the all-in-one for more information.
• If the text or graphics are cut off at the edges of the page, make sure that the margin
settings for the document match or exceed the minimum margins for the all-in-one. See
Minimum margins for more information.
• The software program might be the source of the problem. On Starter CD 1, see the
readme file for known software conflicts. Otherwise, check your software program
documentation, or contact the software manufacturer for more specific help for this
problem.
ENWW Solving print problems 165
zCheck the file that is being printed
• The size of the document that you are printing might be larger than the media size in
the tray. Make sure that the layout of the document you are trying to print will fit on a
media size supported by the all-in-one, and then load the correct media size. Make
sure that you select the correct page orientation.
zCheck the media
• Make sure that the media width and length adjusters fit snugly but gently against the
edges of the stack.
• Make sure that the media meets the specifications. Some media types are not suitable
for use with your all-in-one, and might not feed correctly into the all-in-one. See
Choosing the print media for more information.
Wrong fonts are printed
zCheck the fonts
• Make sure that you correctly apply the font that you want to use. For example, in a
graphics program, place the words in the size that that you want them to appear; do not
enlarge them by dragging and sizing.
• Make sure that the font is available in your computer. The fonts used in the document
might not match the fonts that are currently available in your computer, or the type of
font that is used is not designed to be printed. Make sure that the font is available in the
font selection box of your software program, and make sure that it is a TrueType™ font.
TrueType is a technology that can create fonts of any size from a basic font outline.
TrueType fonts are scalable. They can be scaled at any time for use on the computer
screen or the all-in-one. This is the standard font-scaling technology in Windows.
zCheck the printer driver
• Make sure that the all-in-one is selected as the current or default device. For
information about setting the default device, see the onscreen Help for your computer
operating system.
zCheck the software program
• The software program might be the source of the problem. On Starter CD 1, see the
readme file for known software conflicts. Otherwise, check your software program
documentation, or contact the software manufacturer for more specific help for this
problem.
Text is jagged at the edges
zCheck the fonts
• Make sure that the correct type of font has been chosen. Some software programs offer
custom fonts or use bitmap images of text that have jagged edges when skewed,
enlarged, or printed. By using TrueType fonts, you can ensure that the all-in-one is able
to print smooth fonts. When selecting a font, look for the TrueType icon.
zCheck the media
• You might be using an incorrect media type. This all-in-one is designed to work well
with most office paper types or quality 25-percent cotton bond paper. Because the
all-in-one uses ink to produce an image, media that accepts ink well produces the best
results. Media that is heavily textured or does not accept ink well can cause graphics
and text to print poorly. To determine if the media type is the cause of the problem, try
printing the same document on a type of media that has previously worked well with
your all-in-one. See Choosing the print media for more information.
166 10 - Maintaining and troubleshooting ENWW
zCheck the software program
• The software program might be the source of the problem. On Starter CD 1, see the
readme file for known software conflicts. Otherwise, check your software program
documentation, or contact the software manufacturer for more specific help for this
problem.
Printout is incorrect or part of it is missing
If the problem concerns color, see also Solving color problems.
zCheck the settings
• Make sure that the margin settings for the document match or exceed the minimum
margins for the all-in-one. See Minimum margins for more information.
• The color print settings might be wrong. The all-in-one might be set to print in
grayscale. Follow the instructions for your operating system to check the setting.
•Windows: From the software program, on the File menu, click Print, and then click
Setup or Properties. Make sure that the Grayscale option is not selected.
•Mac OS X (10.1.x and 10.2.x): On the main pop-up menu in the Print dialog box,
select HP Image Quality. Make sure that the Print Color as Gray option is not
selected.
•Mac OS 9.2.x: On the main pop-up menu in the Print dialog box, select Color
Matching. Make sure that the Black and White or Grayscale options are not
selected on the Print Color pop-up menu.
zCheck the printer driver
• Make sure that the all-in-one is selected as the current or default device. For
information about setting the default device, see the onscreen Help for your computer
operating system.
Meaningless characters are printed
zCheck the cable connection
• A common cause for meaningless characters is a poor cable connection between the
all-in-one and the computer. Make sure that the cable connection at both ends is good
and that the cable is securely fastened.
zRestart the system
• The system might need to be restarted. If the all-in-one is directly connected to a
computer, turn off the computer. On the all-in-one, press (POWER) to turn off the
all-in-one. Wait for a few seconds, and then turn them both on. Try printing again.
zCheck the printer driver
• Make sure that the all-in-one is selected as the current or default device. For
information about setting the default device, see the onscreen Help for your computer
operating system.
zCheck the file that is being printed
• Occasionally, a document file can become damaged. If you can print other documents
from the same software program, try to print from a backup copy of your document, if
one is available.
• You might be trying to print double-byte characters on a system that supports only
single-byte characters. Open a website that contains the language in question. If the
fonts print correctly, the problem is with the all-in-one.
zCheck for the network for viruses
• Viruses can sometimes cause meaningless characters to print.
ENWW Solving print problems 167
Ink is smearing
zCheck the printout
• The document might not have had enough time to dry. When you are printing
documents that use a lot of ink, you must allow the document more time to dry before
handling it. This is especially true for transparencies.
The Normal print-quality setting for the printer driver is to designed to optimize both
drying time and speed. Using this mode allows the print output to dry completely in
most situations. However, when printing in very humid environments, use the Best print
quality setting to allow a longer drying time.
• Too much ink on the page might be causing wrinkling. Color documents with rich,
blended colors can use excess ink, which wrinkles the page during printing and causes
smearing. Try using the Normal or Fast print quality setting to reduce ink, or use
HP media that is designed for printing vivid color documents.
zCheck the media and media type
• Some types of media do not accept ink well, which causes the ink to dry more slowly
and results in smearing. See Choosing the print media for more information about
media.
• An incorrect media type might be selected. The correct media must be selected in the
printer driver. Make sure that the media that is selected in the printer driver matches the
media that is loaded in the tray.
• The media might have been exposed to a humid environment. If media has been
exposed to a humid environment, you might have difficulty achieving the correct drying
time, especially when printing with heavy color saturation. Print on a fresh ream of
media that has been stored in a cool, dry place.
zCheck the printheads
• If the problem occurs repeatedly for jobs, faulty printheads might be the problem. Try
cleaning the printheads and then cleaning the printhead contacts. If cleaning does not
resolve the problem, replace the printheads. See Cleaning the printheads, Cleaning the
printhead contacts, and Replacing the printheads for more information.
Ink is not filling the text or graphics completely
zCheck the printheads
• The printheads might have poor contact. Remove and then reinstall the printheads.
See Replacing the printheads for more information.
• The printheads might need cleaning. Whenever print quality degrades noticeably, it is a
good idea to clean the printheads. See Cleaning the printheads for instructions on
cleaning the printheads.
• The printheads might need to be replaced. If the printheads are several years old, they
might need to be replaced. For printhead health information, print a Configuration page.
See Configuration page and Replacing the printheads for more information.
zCheck the media type
• Some media types are not suitable for use with your all-in-one. See Choosing the print
media for more information.
zCheck the settings
• The wrong print quality setting might be selected. Try printing with the Best print-quality
setting.
zCheck the memory
• The all-in-one might not have enough memory to process the job.
168 10 - Maintaining and troubleshooting ENWW
Print quality is poor
zCheck the settings
• The wrong print-quality setting might be selected. Try printing with the Best print quality
setting.
zCheck the media type
• Some media types are not suitable for use with your all-in-one. See Choosing the print
media for more information.
zCheck the printheads
• The printheads might have poor contact. Remove and then reinstall the printheads.
See Replacing the printheads for more information.
• The printheads might need cleaning. Whenever print quality degrades noticeably, it is a
good idea to clean the printheads. See Cleaning the printheads for instructions on
cleaning the printheads.
• The printheads need to be replaced. If the printheads are several years old, they might
need to be replaced. For printhead health information, print a Configuration page. See
Replacing the printheads to replace the printheads.
zCheck the memory
• The all-in-one might not have enough memory to process the job. An “insufficient
memory” message prints. For the current job, you can reduce the resolution or print to a
smaller size of media. If the memory problems persist, consider increasing the amount
of memory in the all-in-one. See Installing memory modules for more information.
zCheck the resolution
• The image that you are using has low resolution. (Images from the Web are only 72 dpi
and do not print at a high resolution. Also, video prints do not print at a high resolution.)
Follow these suggestions for the best print results:
• Do not enlarge images that are low resolution.
• Make sure that you increase the resolution before scanning or taking a digital photo.
• Use original photos that were scanned or transferred from a digital camera.
• Use high-quality media. See Choosing the print media for recommended media
types.
zCheck the scanner glass and ADF lid backing
• The scanner glass or ADF lid backing might need cleaning. See Cleaning the all-in-one
for more information.
Print defects are apparent
zLight print or fade
• The ink supply is low. Replace the ink cartridges. See Replacing the ink cartridges for
more information.
• The media might not meet HP media specifications. See Choosing the print media for
recommended media types.
zSpecks or dots
• The media might not meet HP media specifications. See Choosing the print media for
recommended media types.
• The scanner glass or ADF lid backing might need cleaning. See Cleaning the scanner
glass, ADF lid backing, and ADF window for more information.
• Check the original. The defects might be on the original and not a result of the printing
process.
ENWW Solving print problems 169
zDropouts
• A single sheet of media might be defective. Try reprinting the job.
• The moisture content of the media is uneven or the media has moist spots on the
surface. Try printing on different media. See Choosing the print media for
recommended media types.
• The media lot is bad. The manufacturing processes can cause some areas to reject ink.
Try a different type of media.
zUniform gray background
• Make sure that the input tray is in place.
• Change the media to a lighter-basis weight.
• Check the environment. Very dry (low-humidity) conditions can increase the amount of
background shading.
zPrintout is slanted or skewed
• Make sure that the media is loaded correctly and that the media guides are not too tight
or too loose against the media stack. See Loading the print media for more information.
• Check the media type and quality. See Choosing the print media for recommended
media types.
zCurl or wave
• Check the media type and quality. Both temperature and humidity can cause media to
curl. See Choosing the print media for recommended media types.
• The media might have been in the input tray for a long time. Turn over the stack of
media in the input tray. Also, try rotating the media 180 degrees in the input tray.
zWrinkles or creases
• Make sure that the media is loaded correctly. See Loading the print media for more
information.
• Check the media type and quality. See Choosing the print media for recommended
media types.
• Make sure that the media is fresh.
• Turn over the stack of media in the tray. Also, try rotating the media 180 degrees in the
input tray.
zRegular horizontal bands appear in the text or graphics
• The printheads might need to be aligned. The printheads are automatically aligned
when a printhead is replaced. However, you might notice print-quality improvement by
performing the alignment procedure. See Aligning the printheads for more information.
• The all-in-one needs to be calibrated. Perform the calibration as described in the
Calibrating the linefeed section.
zPatches
• The all-in-one might not have enough memory to process the job. An “insufficient
memory” message prints. For the current job, you can reduce the resolution or print to a
smaller size of media. If the memory problems persist, consider increasing the amount
of memory in the all-in-one. See Installing memory modules for more information.
zSmudging
• You selected borderless printing in the HP photo and imaging software. The all-in-one
does not support borderless printing.
170 10 - Maintaining and troubleshooting ENWW
Solving scan problems
If the following topics do not help, see Contacting customer support for information about
HP support.
Note If you are starting the scan from a computer, see the software Help for troubleshooting
information.
zScanner did nothing
zScanner makes a loud clicking or grinding noise
zScan takes too long
zPart of the image did not scan or text is missing
zText cannot be edited
zError messages appear
zScanned image quality is poor
zScan defects are apparent
Scanner did nothing
zCheck the original
• Make sure that the original is loaded correctly. See Loading the originals for more
information.
zCheck the all-in-one
• The all-in-one might be coming out of PowerSave mode after a period of inactivity,
which delays processing a short while. Wait until the all-in-one reaches the READY state.
• Make sure that the scanner is unlocked. Move the lock to the unlocked position, if
needed. See Printing supplies area for the location of the lock.
Scanner makes a loud clicking or grinding noise
zCheck the all-in-one
• Make sure that the scanner is unlocked. Move the lock to the unlocked position, if
needed. See Printing supplies area for the location of the lock.
Scan takes too long
zCheck the settings
• If you set the resolution too high, the scan job takes longer and results in larger files. To
obtain good results when scanning or copying, do not use a resolution that is higher
than needed. You can lower the resolution to scan more quickly.
• Color scanning takes longer than black-and-white scanning. If you acquire an image
through TWAIN, you can change the settings so that the original scans in black and
white. See the onscreen Help for the TWAIN program for information.
zCheck the status of the all-in-one
• If you sent a print or copy job before you tried to scan, the scan starts if the scanner is
not busy. However, the printing and scanning processes share memory, which means
that the scan might be slower.
ENWW Solving scan problems 171
zCheck the computer bidirectional communication setting on your computer
• See the documentation that came with your computer to change the basic input/output
system (BIOS) settings. The recommended bidirectional setting for the parallel port is
ECP. USB is always bidirectional communication.
zCheck the direct connection type for Windows computers
• If your all-in-one is connected directly to a computer running Windows, it is
recommended that you use a USB connection to ensure optimal scanning
performance.
Part of the image did not scan or text is missing
zCheck the original
• Make sure that you loaded the original correctly. See Loading the originals for more
information.
• The original might be too long. If the page exceeds the maximum length, the scanner
stops. (Copies can be longer than scans.) See Supported media sizes for more
information.
CAUTION Do not try to pull the original from the ADF; you might damage the scanner or your original.
See Clearing jams in the ADF for instructions.
• The original might be too small. The original might be jammed. See Supported media
sizes and Clearing jams for more information.
• Colored backgrounds can cause images in the foreground to blend into the
background. Try adjusting the settings before you scan the original, or try enhancing
the image after you scan the original.
zCheck the settings
• Make sure that the input media size is large enough for the original that you are
scanning.
• If you are using the HP photo and imaging software (direct connection), the default
settings in the HP photo and imaging software might be set to automatically perform a
specific task other than the one that you are attempting. See the onscreen Help for the
HP photo and imaging software for instructions about changing the properties.
Text cannot be edited
zCheck the settings
• Make sure that the OCR software is set to edit text.
• When you scan the original, make sure that you select a document type that creates
editable text. If text is classified as a graphic, it is not converted to text.
• Your OCR program might be linked to a word-processing program that does not
perform OCR tasks. See the product software Help for more information about linking
programs.
zCheck the originals
• For OCR, the original must be loaded into the ADF with the top forward and face-up. If
you are using the flatbed scanner, place the original face-down on the flatbed scanner
with the top-left corner of the document located in the lower-right corner of the scanner
glass.
• The OCR program might not recognize text that is tightly spaced. For example, if the
text that the OCR program converts has missing or combined characters, “rn” might
appear as “m.”
172 10 - Maintaining and troubleshooting ENWW
• The accuracy of the OCR program depends on the image quality, text size, and
structure of the original and the quality of the scan itself. Make sure that your original
has good image quality.
• Colored backgrounds can cause images in the foreground to blend too much. Try
adjusting the settings before you scan the original, or try enhancing the image after you
scan the original. If you are performing an OCR operation on an original, any colored
text on the original does not scan well, if at all.
Error messages appear
z“Unable to activate TWAIN source” or “An error occurred while acquiring the
image”
• If you are acquiring an image from another device, such as a digital camera or another
scanner, make sure that the other device is TWAIN-compliant. Devices that are not
TWAIN-compliant do not work with the all-in-one software.
• Make sure that you have connected the USB Device Cable (A-B) or IEEE
1284-B-compliant parallel cable to the correct port on the back of your computer. If you
have another port, try attaching the cable to the other port. Make sure that you have an
EPP-compliant (bidirectional) or ECP-compliant parallel port on your computer. An EPP
parallel port is the minimum; use of an ECP parallel port is strongly recommended. See
the documentation that came with your computer for more information about your port.
• Some devices might not share the parallel port with the all-in-one. If you have an
external hard drive, or you have a network switchbox connected to the same USB or
parallel port as the all-in-one, the other device might be interfering. To connect and use
the all-in-one, you must disconnect the other device or you must use two ports on the
computer. You might need to add another parallel interface card. Hewlett-Packard
strongly recommends that you use an ECP parallel interface card. See the
documentation that came with your computer for more information about installing an
additional parallel interface card or resolving device conflicts.
• Verify that the correct TWAIN source is selected. In the software, check the TWAIN
source by selecting Select Scanner on the File menu.
Scanned image quality is poor
zThe original is a second-generation photo or picture
Reprinted photographs, such as those in newspapers or magazines, are printed by using
tiny dots of ink that make an interpretation of the original photograph, which degrades the
quality. Often, the ink dots form unwanted patterns that can be detected when the image is
scanned or printed or when the image appears on a screen. If the following suggestions
do not solve the problem, you might need to use a better-quality version of the original.
• To eliminate the patterns, try reducing the size of the image after scanning.
• Print the scanned image to see if the quality is better.
• Make sure that the resolution and color settings are correct for the type of scan job.
• For best results, use the flatbed scanner for scanning rather than the ADF.
zText or images on the back of a two-sided original appear in the scan
• Two-sided originals can “bleed” text or images from the back side to the scan if the
originals are printed on media that is too thin or too transparent.
ENWW Solving scan problems 173
zThe image quality is better when printed
The image that appears on the screen is not always an accurate representation of the
quality of the scan.
• Try adjusting your computer monitor settings to use more colors (or levels of gray). On
Windows computers, you typically make this adjustment by opening Display on the
Windows control panel.
• Try adjusting the resolution and color settings.
zThe scanned image is skewed (crooked)
• The original might have been loaded incorrectly. Be sure to use the media guides when
you load the originals into the ADF. See Loading the originals for more information.
zThe scanned image shows blots, lines, vertical white stripes, or other defect
• If the scanner glass is dirty, the image produced does not have optimum clarity. See
Cleaning the scanner glass, ADF lid backing, and ADF window for cleaning
instructions.
• The defects might be on the original and not a result of the scanning process.
zGraphics look different from the original
• The graphics settings might not be suitable for the type of scan job that you are
performing. Try changing the graphics settings.
zTake steps to improve the scan quality
• Use the flatbed scanner to scan rather than the ADF.
• Use high-quality originals.
• Load the media correctly. If the media is loaded incorrectly, it might skew, which causes
unclear images. See Loading the print media for more information.
• Adjust the software settings according to how you plan to use the scanned page.
• Use or make a carrier sheet to protect your originals.
• Clean the scanner glass. See Cleaning the scanner glass, ADF lid backing, and ADF
window for more information.
Scan defects are apparent
zBlank pages.
• The original might have been loaded upside down. Make sure that you loaded the
original correctly. See Loading the originals for more information.
• If you are producing blank pages when you scan from the flatbed scanner, make sure
that the original document is loaded correctly. Place the original document face down
on the flatbed scanner with the top left corner of the document located in the lower right
corner of the scanner glass. Also, make sure that the ADF is empty.
zToo light or dark
• Try adjusting the settings. Be sure to use the correct resolution and color settings.
• The original image might be very light or dark or might be printed on colored paper.
zUnwanted lines
• Ink, glue, correction fluid, or an unwanted substance might be on the scanner glass. Try
cleaning the scanner glass. See Cleaning the scanner glass, ADF lid backing, and ADF
window for more information.
174 10 - Maintaining and troubleshooting ENWW
zBlack dots or streaks
• Ink, glue, correction fluid, or an unwanted substance might be on the scanner glass, the
scanner glass might be dirty or scratched, or the ADF lid backing might be dirty. Try
cleaning the scanner glass and lid backing. See Cleaning the scanner glass, ADF lid
backing, and ADF window for more information. If cleaning does not correct the
problem, the scanner glass or ADF lid backing might need to be replaced.
• The defects might be on the original and not a result of the scanning process.
zUnclear text
• Try adjusting the settings. Make sure that the resolution and color settings are correct.
zSize is reduced
• The HP software settings might be set to reduce the scanned image. See the product
software Help for more information about changing the settings.
ENWW Solving fax problems 175
Solving fax problems
If the following topics do not help, see Contacting customer support for information about
HP support.
Note If you are starting a fax from a computer, see the software Help for troubleshooting information.
zGeneral problems with faxing
zThe original stops feeding in the middle of faxing
zThe all-in-one is receiving faxes but not sending them
zOutgoing fax calls keep dialing
zFaxes that you send are not arriving at the receiving fax machine
zAll of the numbers in a long fax number cannot be dialed
zVoice calls are not being received by the phone that is connected to the line
zVoice calls are not being received by the phone that is connected to the line
zIncoming fax calls are not being answered by the all-in-one
zFaxes are transmitting or being received very slowly
zFaxes are not printing or are printing incorrectly
zFaxes are printing on two pages instead of one
zReceived faxes are too light or are printing on only half of the page
zFax reports are not printing
General problems with faxing
zCheck the fax setup
• Make sure that you are using the phone cord that was supplied with the all-in-one. The
all-in-one has been tested with the supplied cord, and the cord was proven to meet
product specifications.
• Make sure that the phone cord is installed in the correct port on the all-in-one. It should
be plugged into the (line-in) port. See Connecting the all-in-one to a phone line for
more information.
• Make sure that the phone cord is seated in the port on the back of the all-in-one. Gently
pull on the cord to make sure that it is well seated in the correct port.
• Make sure that the telephone jack is working correctly. Attach a phone to the jack on
the wall and verify that a dial tone exists and that you can make a phone call.
• If you use third-party software to send faxes from a Macintosh computer, make sure
that the fax queue settings are correct for your operating system and connection type.
For Macintosh computers connected directly to a computer with a USB cable using
CommApp, use the Officejet 9100 series Fax fax queue for Mac OS 9. For Mac OS
10, use the Officejet 9100 series (Fax) fax queue.
Note Parallel or “T” splitters should not be used with the all-in-one, as they can degrade the quality
of the phone signal. If you need to attach a second device to the phone line along with the
all-in-one, plug the second device into the (phone) port on the back of the all-in-one. See
Connecting an additional telephone device for more information.
176 10 - Maintaining and troubleshooting ENWW
zCheck the surge-protection device, if one is being used
• A surge-protection device is used between the jack in the wall and the all-in-one to
protect the all-in-one against electrical power that might pass through the phone lines.
Surge-protection devices can cause some fax communication problems by degrading
the quality of the phone signal. If you are having problems sending or receiving faxes
and are using one of these devices, connect the all-in-one directly to the phone jack on
the wall to determine if the problem is with the surge-protection device.
The original stops feeding in the middle of faxing
zCheck the original
• The original might be too long for the ADF. Faxing of a long page stops at 381 mm
(15 inches). See Supported media sizes for more information.
CAUTION Do not try to pull the original from the ADF; you might damage the scanner or your original.
See Clearing jams in the ADF for instructions.
• The original might be too small. The original might be jammed. See Supported media
sizes and Clearing jams for more information.
zCheck the all-in-one
• The all-in-one might be jammed. Check for jams. Clear any jam that exists and resend
the job. See Clearing jams for more information.
• If you are duplexing the fax from the ADF, make sure that you are using a supported
page size for the ADF. Duplexing with legal-size paper is not supported. Make the fax
single-sided. If you are faxing double-sided on the scanner glass with the realtime
setting, the all-in-one prompts when you need to turn the original over to scan the
second side.
zCheck the receiving fax machine
• Problems might exist with the fax machine that you are sending to. Call the recipient to
make sure that the fax machine is on and functioning correctly.
• Try sending to a different fax machine.
zCheck the phone line
• Disconnect the all-in-one from the phone jack and connect a phone. Try to make a
phone call to make sure that the phone line is working.
• If you are using a private network, use the procedure for monitoring the dialing instead.
See Monitoring the dialing for more information.
The all-in-one is receiving faxes but not sending them
zCheck the setup
• If the all-in-one is on a Private Branch Exchange (PBX) system, the PBX system might
be generating a dial tone that the all-in-one cannot detect. Use the procedure for
monitoring the dialing instead. See Monitoring the dialing for more information.
zCheck the phone connection
• The connection for the phone line might be temporarily poor. Try sending the fax later.
zCheck the phone line
• Disconnect the all-in-one from the phone jack and connect a phone. Try to make a
phone call to make sure that the phone line is working.
ENWW Solving fax problems 177
Outgoing fax calls keep dialing
zCheck the settings
• The all-in-one automatically redials a fax number if the busy redial setting is set to on.
To stop the redials while the all-in-one is dialing, press STOP. See Setting the redial
options for more information.
Faxes that you send are not arriving at the receiving fax machine
zCheck the receiving fax machine
• Call the recipient to make sure that the fax machine is on and ready to receive faxes.
zCheck to see if the fax is still waiting in memory
• A fax might be in memory because the all-in-one is waiting to redial a busy number,
other jobs ahead of it are waiting to be sent, or the fax has been scheduled for later
transmission. When the all-in-one is in an idle state (READY appears on the
control-panel display), the control-panel display shows the number of faxes that are
queued.
All of the numbers in a long fax number cannot be dialed
zCheck the fax number that you dialed
• The maximum number of digits or characters that can be used in a fax number is 50.
Voice calls are not being received by the phone that is connected to the
line
zCheck the phone-cord connection
• Make sure that the phone cord is connected securely and correctly between the phone
and the all-in-one. The all-in-one must be the first device connected to the phone line.
See Connecting the all-in-one to a phone line for more information.
zCheck the answer-mode setting
•See Setting the answer mode (autoanswer) to determine which setting you need.
zCheck the phone
• Connect the phone directly to the phone line and determine whether it works by itself.
Incoming fax calls are not being answered by the all-in-one
zCheck the answer-mode setting
• If the answer mode is set to manual, the all-in-one never answers calls. You must start
the receiving process yourself. See Setting the answer mode (autoanswer) for more
information.
zCheck the phone-cord connection
• Make sure that the phone cord is connected securely and correctly between the phone
and the all-in-one. See Connecting the all-in-one to a phone line for more information.
zCheck the devices that are connected to the phone line
• For optimal performance, HP recommends that you connect only one additional
telephone device to the all-in-one.
zCheck the phone line
• Disconnect the all-in-one from the phone jack and connect a phone. Try to make a
phone call to make sure that the phone line is working.
178 10 - Maintaining and troubleshooting ENWW
zCheck the media supply
• The all-in-one cannot receive faxes if it is out of media and its memory is full. Load
media. The all-in-one will print all of the faxes it has saved in memory and will resume
answering fax calls.
zCheck the all-in-one
• The fax memory might be full and unable to receive more faxes. The maximum number
of faxes that can be stored in memory is about 50 (representing about 250 pages). If
media in the all-in-one is jammed or the ink supply is out, faxes cannot be printed and
are therefore stored in memory. Clear any jam or replace empty ink cartridges so that
the all-in-one can process faxes again.
Faxes are transmitting or being received very slowly
zCheck the fax that you are sending or receiving
• The fax might be complex. A complex fax, such as one with many graphics, takes
longer to be sent or received.
• The resolution at which the fax was sent or is being received might be very high. A
higher resolution typically results in better quality, but also requires a longer
transmission time. If you are receiving the fax, call and ask the sender to lower the
resolution and resend the fax. If you are sending, lower the resolution and resend the
fax.
• International calls have a slower transmission speed. No solution is available.
zCheck the modem speed of the receiving fax machine
• The all-in-one sends the fax at the fastest modem speed that the receiving fax machine
can receive. The receiving fax machine might have a slow modem speed.
zCheck the phone-line connection
• If a poor phone-line connection exists, the all-in-one and the receiving fax machine
slow down the transmission to adjust for errors. Resend the fax. If this does not resolve
the problem, have the phone company check the phone line.
Faxes are not printing or are printing incorrectly
zCheck the media supply
• The all-in-one cannot receive faxes if it is out of media and its memory is full. Load
media. The all-in-one will print all of the faxes that it has saved in memory and will
resume answering fax calls.
Faxes are printing on two pages instead of one
zCheck the autoreduction setting
• If you want faxes to be reduced to fit on one page, the autoreduction setting should be
on. If the setting is off, faxes might print on multiple pages. See Automatically reducing
incoming faxes for more information.
Received faxes are too light or are printing on only half of the page
zContact the sender
• The fax that was sent might have been too light. Have the sender resend the fax after
altering the settings at the originating machine.
ENWW Solving photo (memory card) problems 179
Fax reports are not printing
zCheck the settings
• Make sure that the all-in-one is set to print fax reports. See Setting the automatic
printing of fax reports for more information.
Solving photo (memory card) problems
If the following topics do not help, see Contacting customer support for information about
HP support.
Note If you are starting a memory card operation from a computer, see the software Help for
troubleshooting information.
zThe all-in-one is not responding
zThe all-in-one cannot read the memory card
zThe all-in-one cannot read photos on the memory card
zSome photos on the memory card will not print, causing the print job to cancel
The all-in-one is not responding
zCheck the control-panel display for a message
• Photo mode might be restricted, in which case the all-in-one cannot perform any photo
functions. A message on the control-panel display notifies you to contact your
administrator for help.
• On Macintosh computers, the Photo Save button still appears in the HP photo and
imaging software when photo mode use has been restricted. However, clicking the
button causes the all-in-one to stop operating. If this happens, quit the program.
The all-in-one cannot read the memory card
zCheck the memory card
• Make sure that the memory card is one of the supported types. See Inserting and
removing a memory card for more information.
• Some memory cards have a switch that controls how they can be used. Make sure that
the switch is set so that the memory card can be read.
• Inspect the ends of the memory card for dirt or material that closes a hole or spoils a
metal contact. Clean the contacts with a lint-free cloth and small amounts of isopropyl
alcohol.
zCheck the memory card slot
• Make sure that the memory card is fully inserted into the correct slot. See Inserting and
removing a memory card for more information.
• Remove the memory card (when the light is not blinking) and shine a flashlight into the
empty slot. See if any of the small pins inside are bent. When the computer is off, you
can straighten slightly bent pins by using the tip of a thin, retracted ballpoint pen.
If a pin has bent in such a way that it touches another pin, replace the memory card
reader or have the all-in-one serviced. See Customer support and warranty for more
information.
• Make sure that only one memory card has been inserted at a time in the slots. An error
message should appear on the control-panel display if more than one memory card is
inserted.
180 10 - Maintaining and troubleshooting ENWW
The all-in-one cannot read photos on the memory card
zCheck the memory card
• The memory card might be corrupt.
• The photos might be in a format that the all-in-one does not recognize. An error
message should appear on the control-panel display if the format is unrecognizable.
Use the procedure for printing photos from the control panel, because more formats
might be recognized (see Printing photos from the control panel for more information).
If the all-in-one is connected to a computer, you can save the photos from the memory
card to your computer and then print them from a software program.
Some photos on the memory card will not print, causing the print job to
cancel
zCheck the photo files
• Print a proof sheet and note which photos are corrupt. Set up the print job so that it
does not include the corrupted photos. See Printing a proof sheet for more information.
Solving color problems
Whenever you experience color-related problems with the all-in-one, calibrate the color before
trying any other steps. See Calibrating the color for more information.
If the following topics do not help, see Contacting customer support for information about
HP support.
zColors do not appear
zPrintouts appear faded or dull
zColors are printing as black and white
zColors on the printout do not match colors as they appear on the screen
zBleeding colors are apparent in the printout
zColor prints inconsistently after a new ink cartridge is installed
zColors do not line up correctly with each other
zThin, colored objects or lines contain black sections in copy jobs
zStray dots of color surround some text in copy jobs
Colors do not appear
zCheck the configuration
• The color capability might be restricted. Check the settings for color. See Allowing and
restricting color copying and Allowing and restricting color faxing for more information.
Printouts appear faded or dull
zCheck the settings
• The Fast print quality setting might be selected. The Fast print quality setting allows
you to print at a faster rate and is good for printing drafts. To achieve better colored
printout, select the Normal or Best print quality setting.
ENWW Solving color problems 181
zCheck the media type
• An incorrect media type setting might be selected. When printing on transparencies or
other special media types, select the corresponding media type in the printer driver or
on the control panel.
• An unsuitable media type might be used. Some media types are not suitable for use
with your all-in-one. See Choosing the print media for more information.
Colors are printing as black and white
zCheck the settings
• Make sure that the correct printer driver is selected in the program.
• The black-and-white printing option is probably selected in the printer driver. Follow the
instructions for your operating system to check the setting.
•Windows: From the software program, on the File menu, click Print, and then click
Setup or Properties. Make sure that the Grayscale option is not selected.
•Mac OS X (10.1.x and 10.2.x): On the main pop-up menu in the Print dialog box,
select HP Image Quality. Make sure that the Print Color as Gray option is not
selected.
•Mac OS 9.2.x: On the main pop-up menu in the Print dialog box, select Color
Matching. Make sure that the Black and White or Grayscale options are not
selected on the Print Color pop-up menu.
zCheck the configuration for the all-in-one
• Print a Configuration page. If no color appears on the Configuration page, contact
HP support. See Configuration page and Contacting customer support for more
information.
Colors on the printout do not match colors as they appear on the screen
zCheck the printer driver
• Make sure that the correct printer driver is selected in the software program.
zCheck the original
• If extremely light or extremely dark colors are not printing correctly, the program could
be interpreting these colors as white or black. Avoid using extremely light or dark
colors, or use a different software program.
zCheck the media type
• An unsuitable media type might be used. Some media types are not suitable for use
with your all-in-one. See Choosing the print media for more information.
Bleeding colors are apparent in the printout
zCheck the media type
• The wrong media type might be selected. Some media type settings (such as a
transparency setting) and print quality settings (such as Best) require more ink than
others. Choose different print settings in the printer driver. Also, make sure that you
have selected the correct media type in the printer driver or on the control panel.
• An unsuitable media type might be used. Some media types are not suitable for use
with your all-in-one. See Choosing the print media for more information.
zCheck the ink cartridges
182 10 - Maintaining and troubleshooting ENWW
• The ink cartridges might have been refilled. HP does not guarantee or support refilled
ink cartridges. Refilling processes and the use of incompatible inks might disrupt the
intricate printing system, potentially resulting in reduced print quality and even damage
to the all-in-one. To order new ink cartridges, see Supplies or the reorder number on
the original HP ink cartridges.
Color prints inconsistently after a new ink cartridge is installed
zCheck the ink cartridges
• The ink cartridges might have poor contact. Try removing and then reinstalling the ink
cartridges, making sure that they snap firmly into place. See Replacing the ink
cartridges for more information.
zCheck the printheads
• The printheads might be clogged and need cleaning. See Cleaning the printheads for
more information.
Colors do not line up correctly with each other
zCheck the printheads
• The printheads might need to be aligned. The printheads are automatically aligned
when a printhead is replaced. However, you might notice print-quality improvement by
performing the alignment procedure. See Aligning the printheads for more information.
zCheck the graphics in the document
• The graphics in the document might not be placed correctly. Use the zoom or
print-preview feature of your software program to check for gaps in the placement of
graphics on the page.
zColors are tinted or incorrect
• The all-in-one might need color calibration. See Calibrating the color for more
information.
Thin, colored objects or lines contain black sections in copy jobs
zCheck the settings
• The default enhancement setting might not be suitable for the job. Check the setting
and change it to enhance text or photographs, if needed. See COPY SETUP menu for
more information.
Stray dots of color surround some text in copy jobs
zCheck the settings
• The default enhancement setting might not be suitable for the job. Check the setting
and change it to enhance text or photographs, if needed. See COPY SETUP menu for
more information.
ENWW Solving media-handling problems 183
Solving media-handling problems
If the following topics do not help, see Contacting customer support for information about
HP support.
zMedia is not feeding correctly
zA tray cannot be inserted
zMedia is not picked up from a tray
zPages are falling off of the all-in-one
Media is not feeding correctly
zCheck for jams
• Print media might be jammed inside the all-in-one or the ADF. Check for jams. See
Clearing jams for more information.
zCheck the media and media type
• If the all-in-one is feeding multiple sheets, make sure that only one type of media is
loaded in each tray.
• Make sure that the media width and length adjusters fit snugly but gently against the
edges of the stack.
• You might be using an incorrect media type. Some media types are not suitable for use
with your all-in-one. See Choosing the print media for more information.
zCheck the settings
• Make sure that the correct page orientation is selected. See Changing settings for the
all-in-one for more information.
zCheck the trays and other components
• Make sure that all trays and covers are completely closed. Make sure that the
auto-duplex unit is installed correctly. See Installing the auto-duplex unit for more
information.
• Make sure that media is loaded correctly. See Loading the print media for more
information.
A tray cannot be inserted
zCheck the tray location
• Something in the all-in-one might be blocking the tray. Check the slot where the tray fits
to ensure that nothing is broken or jammed in a way that would prevent the tray from
being inserted.
• If the tray will not close completely when it is inserted, pull out the tray, and then push
the tray in again firmly.
• If you are installing tray 2, make sure that you have removed the tray ramp. See
Installing tray 2 for more information.
Media is not picked up from a tray
zCheck the media
• Some media types are not suitable for use with your all-in-one. See Choosing the print
media for more information.
• The adjuster is pressed too tightly against the stack. Make sure that the adjuster is
pressed snugly but gently against the stack.
184 10 - Maintaining and troubleshooting ENWW
• The media stack might exceed the maximum stack height for the tray. Check the label
inside the tray for the maximum stack height. If the media exceeds this level, remove
some of the media from the tray.
• Make sure that the media you are using is not curled. Uncurl the media by gently
bending it in the opposite direction of the curl. If media has been exposed to a humid
environment, it might curl. Media should be stored in a cool, dry place.
zCheck the settings
• The media that is loaded in a tray is not the same as the media size or type that is
selected in the printer driver or configured on the control panel. When a media
mismatch exists, the message Load [type] [size] in tray X appears on the
control-panel display. Load the correct media in the tray and make sure that the media
width and length adjusters fit snugly but gently against the stack.
• The media size or type settings for the tray configured on the control panel do not
match the size or type selected in the printer driver. When a media mismatch exists, the
message Load [type] [size] in tray X appears on the control-panel display.
Load the correct media in the tray and make sure that the media width and length
adjusters fit snugly but gently against the stack. Check that the media size and type are
set correctly on the control panel.
• To avoid a media mismatch, find out which tray contains the media on which you want
to print, make sure that the media size and type are set correctly on the control panel,
and then select that tray in the printer driver.
zCheck the tray
• The media-lift plate inside the tray might be stuck in the lowest position. Pull out the
tray, and then push the tray in again firmly.
• If the media still is not picked up from the tray, open the tray and reposition the media.
Make sure that the media width and length adjusters fit snugly but gently against the
stack. Firmly close the tray.
Pages are falling off of the all-in-one
zCheck the output tray
• Make sure that the output tray extension is fully extended.
• The output tray holds up to 100 sheets of plain paper, depending on how much the
media curls and how much ink is used on each page. Remove excess media from the
output tray. You can set the all-in-one to pause when the output tray is full. See Setting
the automatic paper-type sensor for more information.
ENWW Clearing jams 185
Clearing jams
Occasionally, media becomes jammed during a job. Try the following remedies before you
attempt to clear the jam.
zMake sure that you are printing with media that meets specifications. See Choosing the
print media for more information.
zMake sure that you are printing with media that is not wrinkled, folded, or damaged.
zMake sure that the all-in-one is clean. See Cleaning the all-in-one for more information.
zMake sure that the input trays are loaded correctly and are not too full. See Loading the
print media for more information.
This section contains information about the following topics.
zClearing jams in the all-in-one
zClearing jams in the ADF
zTips for avoiding jams
Clearing jams in the all-in-one
If the print media is jammed in the all-in-one, use the following instructions to clear the jam.
See Tips for avoiding jams for more information about how to avoid jams.
To clear a jam in the all-in-one
1Press (POWER) to turn off the all-in-one.
2Remove all media from the output tray.
3Check the auto-duplex unit.
a Push the button on either side of the auto-duplex unit and remove the unit.
b If you locate the jammed media inside the all-in-one, grasp the media with both hands
and pull it towards you.
c If the jam is not there, push the latch on the top of the auto-duplex unit and lower its
cover. If the jammed media is inside, carefully remove it. Close the cover.
d Reinsert the auto-duplex unit into the all-in-one.
186 10 - Maintaining and troubleshooting ENWW
e If you cannot locate the jam, go to the next step.
4Lift the output tray and check for a jam in tray 1.
a If the media is jammed in tray 1, pull out tray 1. (Otherwise, go to step 5.)
b Pull the paper towards you as shown in the following illustration.
c Lower the output tray and reposition tray 1.
5If you have not yet found the jam, check tray 2 (if it is available). (Otherwise, go to the next
step.)
a Pull out tray 2. If you see the jammed media, remove it from tray 2.
b If you cannot locate the jammed media by removing tray 2 from the all-in-one, turn off
the all-in-one (if you have not already done so), and then remove the power cord.
c Lift the all-in-one off of tray 2.
d Remove the jammed media from the bottom of the all-in-one or from tray 2.
e Reposition the all-in-one on top of tray 2.
6Open the print-carriage access door and check inside the all-in-one for any remaining
media. If media remains inside the all-in-one, use the following steps below. (Otherwise,
go to step 7.)
a When you lift the print-carriage access door, the carriage should return to the right
side of the all-in-one. If the carriage does not return to the right side, turn off the
all-in-one.
WARNING! Do not reach into the all-in-one when the all-in-one is on and the carriage is stuck.
b Free the media and pull it towards you through the top of the all-in-one.
7After you clear the jam, close all of the covers and turn on the all-in-one. You will need to
resubmit the job.
ENWW Clearing jams 187
Clearing jams in the ADF
If the print media is jammed in the all-in-one, use the following instructions below to clear the
jam. See Tips for avoiding jams for information about how to avoid jams.
To clear a jam in the ADF
1If a page is sticking out of an area, gently try to remove it without tearing the page. If you
feel resistance, continue with the following steps.
2Remove the ADF input tray and open the ADF cover.
3Remove the jam cleanout part. Using both hands, lift up on the two handles until the part
unsnaps. Rotate and lift out the cleanout and set it aside.
4While lifting the green lever, rotate the pick mechanism until it stays open.
5Gentry try to remove the page without tearing it. If you feel resistance, continue with the
next step.
6Open the ADF and gently loosen the media by using both hands.
7When the media is free, gently pull it out.
188 10 - Maintaining and troubleshooting ENWW
8Close the ADF.
9Lower the green lever.
10 Reinstall the jam cleanout part by inserting it as shown. Push down on the two tabs until
the part snaps into place.
Install the cleanout part correctly, because future jamming might occur if the cleanout part
is not replaced correctly.
11 Close the ADF and replace the ADF input tray.
Tips for avoiding jams
If media repeatedly jams in the all-in-one, follow these tips to avoid the jams.
zMake sure that the printhead latch is correctly engaged.
zMake sure that nothing is blocking the paper path.
zDo not overload the trays. Tray 1 holds up to 150 sheets of paper and tray 2 holds up to
250 sheets. Make sure that the media does not exceed the maximum stack height that is
indicated inside the tray.
zLoad media correctly. See Loading the print media for more information.
zMake sure that the media width and length adjusters fit snugly but gently against the stack
of media, but do not wrinkle or bend the media.
zDo not combine different media types and sizes in the same tray.
zAlways use media that meets specifications. See Choosing the print media for more
information.
zDo not use media that is damaged, curled, crumpled, or wrinkled. Do not use media with
cutouts or perforations or media that is heavily textured or embossed.
zAvoid media that is too thin, has a slick texture, or “stretches” easily. Such media does not
feed correctly through the all-in-one.
zDo not add media to a tray while the all-in-one is printing or scanning.
ENWW Accessories 189
11 Ordering HP accessories and
supplies
You can order HP accessories and supplies from the HP website at
http://www.hpshopping.com.
This section contains information about the following topics.
zAccessories
zSupplies
Accessories
Trays
Keyboards
250-sheet tray C8237A
500-sheet tray C8238A
Language Country/region Part number Option code
Danish, Finnish, Norwegian,
Swedish, Dutch Denmark, Finland, Norway,
Sweden, Netherlands, Belgium
(Dutch)
C8240A Option #UUW
English (U.S.), French
(Canada) Canada C8240A Option #A2L
English (U.S.), French
(Canada) U.S., China*, Philippines,
Taiwan*, Korea*, Thailand*,
Singapore, Malaysia, Hong
Kong*, Australia, New Zealand,
India*, Vietnam, Indonesia
C8240A Option #ABA
English (U.K.), Italian,
Portuguese, Polish, Spanish UK, Ireland, South Africa, Italy,
Spain, Portugal, Poland, Israel* C8240A Option #ABU
English (U.K.), Italian,
Portuguese, Polish, Spanish Mexico, Brazil, Argentina,
Chile, Colombia, Venezuela,
Peru, Ecuador, Panama,
Guatemala, Costa Rica,
Uruguay, Paraguay
C8240A Option #AKY
190 11 - Ordering HP accessories and supplies ENWW
*The keyboards do not support Simplified Chinese, Traditional Chinese, Korean, Thai, Cyrillic,
Arabic, or Hebrew characters.
Dual inline memory modules (DIMMs)
Parallel cables
USB cable
HP Jetdirect print servers
Visit http://www.hp.com for the latest information.
English (U.K.), Czech, Greek,
Hungarian, Turkish Greece, Turkey, Hungary,
Czech Republic, Saudi Arabia*,
Russia*, Slovakia, Croatia,
Slovenia, Bulgaria*, Romania,
Yugoslavia*
C8240A Option #AKB
French France, Switzerland (French),
Belgium (French) C8240A Option #ABF
German Germany, Switzerland
(German), Austria C8240A Option #ABD
HP 64-MB SDRAM DIMM Q1887A
HP 128-MB SDRAM DIMM C9121A
HP IEEE-1284 A-B Parallel Cable, 2 m (6.6 ft) C2950A
HP IEEE-1284 A-B Parallel Cable, 3 m (9.8 ft) C2951A
HP USB A-B, 2 m (6.6 ft) C6518A
HP Jetdirect 620n (EIO) Internal Print Server
(Fast Ethernet 10/100Base-TX) J7934A
HP Jetdirect 615n (EIO) Internal Print Server
(Fast Ethernet 10/100Base-TX) J6057A
HP Jetdirect 680n (EIO) Internal Print Server
(802.11b Wireless Ethernet) J6058A
HP Jetdirect 380x External Print Server
(802.11b Wireless Ethernet, USB 1.1) J6061A
HP Jetdirect 170x External Print Server
(10Base-T, 1 port—parallel) J3258B
HP Jetdirect 175x External Print Server
(10/100Base-TX, 1 port—USB 1.1) J6035B/C
HP Jetdirect 300x External Print Server
(10/100Base-TX, 1 port—parallel J3263A
Language Country/region Part number Option code
ENWW Supplies 191
Supplies
Ink cartridges
Printheads
HP media
HP Bright White Inkjet Paper
HP Office Paper
HP Office Recycled Paper
HP Jetdirect 500x External Print Server
(10/100Base-TX, 10Base2, 3 ports—parallel) J3265A
HP Jetdirect en3700 External Print Server
(Ethernet 10/100Base-TX, 1 port—USB 2.0) J7942A
HP No. 10 Black ink cartridge, 69 ml C4844A
HP No. 11 Cyan ink cartridge, 28 ml C4836A
HP No. 11 Magenta ink cartridge, 28 ml C4837A
HP No. 11 Yellow ink cartridge, 28 ml C4838A
HP No. 11 Black printhead C4810A
HP No. 11 Cyan printhead C4811A
HP No. 11 Magenta printhead C4812A
HP No. 11 Yellow printhead C4813A
500 sheets Letter (8.5 by 11 inches) HPB1124
500 sheets A4 (210 by 297 mm) C1825A
2,500 sheets Letter (8.5 by 11 inches) 25005
10-ream carton Letter (8.5 by 11 inches) C8511
10-ream carton (3-hole punched) Letter (8.5 by 11 inches) C3HP
10-ream carton Legal (8.5 by 14 inches) C8514
500 sheets Letter (8.5 by 11 inches) E1120
500 sheets (3-hole punched) Letter (8.5 by 11 inches) E113H
192 11 - Ordering HP accessories and supplies ENWW
HP Multipurpose Paper
HP Printing Paper
HP Premium Plus Photo Paper
HP Premium Photo Paper
HP Photo Paper
HP Colorfast Photo Paper
HP Everyday Photo Paper
500 sheets Letter (8.5 by 11 inches) E1420
5-ream carton Letter (8.5 by 11 inches) M115R
250 sheets Letter (8.5 by 11 inches) 25011
500 sheets Letter (8.5 by 11 inches) M1120
500 sheets (3-hole punched) Letter (8.5 by 11 inches) M113H
500 sheets Legal (8.5 by 14 inches) M1420
500 sheets Letter (8.5 by 11 inches) P1122
20 sheets, glossy Letter (8.5 by 11 inches) C6831A
50 sheets, glossy Letter (8.5 by 11 inches) Q1785A
20 sheets, glossy 4 by 6 inches Q1977A
20 sheets, matte Letter (8.5 by 11 inches) C6950A
20 sheets, glossy A4 (210 by 297 mm) C6832A
20 sheets, matte A4 (210 by 297 mm) C6951A
50 sheets, glossy Letter (8.5 by 11 inches) C6979A
15 sheets, glossy A4 (210 by 297 mm) Q2519A
20 sheets, two-sided glossy Letter (8.5 by 11 inches) C1846A
20 sheets, two-sided glossy A4 (210 by 297 mm) C1847A
20 sheets, one-sided glossy A4 (210 by 297 mm) C6765A
20 sheets, glossy Letter (8.5 by 11 inches) C7013A
20 sheets, glossy A4 (210 by 297 mm) C7014A
100 sheets, two-sided, matte Letter (8.5 by 11 inches) C7007A
25 sheets, two-sided, matte Letter (8.5 by 11 inches) C6983A
25 sheets, two-sided, semi-gloss A4 (210 by 297 mm) (Asia/Pacific) C7006A
ENWW Supplies 193
HP Brochure and Flyer Paper
HP Premium Paper
HP Premium Inkjet Paper
HP Premium Inkjet Transparency Film
HP Premium Plus Inkjet Transparency Film
50 sheets, two-sided, glossy Letter (8.5 by 11 inches) C6817A
50 sheets, matte Letter (8.5 by 11 inches) C6955A
100 sheets, tri-fold, two-sided, glossy Letter (8.5 by 11 inches) C7020A
50 sheets, two-sided, glossy A4 (210 by 297 mm) C6818A
200 sheets Letter (8.5 by 11 inches) 51634Y
200 sheets, coated, matte A4 (210 by 297 mm) 51634Z
100 sheets, coated, heavyweight A4 (210 by 297 mm) C1853A
20 sheets Letter (8.5 by 11 inches) C3828A
50 sheets Letter (8.5 by 11 inches) C3834A
20 sheets A4 (210 by 297 mm) C3832A
50 sheets A4 (210 by 297 mm) C3835A
20 sheets Letter (8.5 by 11 inches) C7030A
50 sheets Letter (8.5 by 11 inches) C7028A
194 11 - Ordering HP accessories and supplies ENWW
ENWW Contacting customer support 195
12 Customer support and
warranty
This section contains information about the following topics.
zContacting customer support
zHewlett-Packard limited warranty statement
Contacting customer support
If your all-in-one is not operating properly and the troubleshooting suggestions in this guide do
not solve the problem, try using one of the following support services to obtain assistance.
zHP help on the Web
zHP Instant Support
zHP phone support
HP help on the Web
Visit http://www.hp.com/support/officejet9100 to find information for the all-in-one. You will be
able to view information about setting up and using the all-in-one, downloading printer drivers,
solving a problem, ordering supplies and accessories, and viewing the all-in-one warranty.
HP Instant Support
HP Instant Support is a suite of Web-based troubleshooting tools for desktop computer and
printing products. You can reach HP Instant Support through either of the following tools:
zEmbedded Web server (network connection)
Open the embedded Web server (see Opening the embedded Web server). Click
HP Instant Support in the left pane.
zToolbox (Windows computers, direct connection)
Open the Toolbox (see Opening the Toolbox). On the Information tab, click HP Instant
Support. Follow the instructions to display the current HP Instant Support information for
the all-in-one.
Note Do not bookmark Web pages used to display HP Instant Support. If you bookmark this site
and connect to it using the bookmark, the pages will not display the current information.
Instead, connect from the embedded Web server or from the Toolbox.
196 12 - Customer support and warranty ENWW
HP phone support
During the warranty period, you can obtain assistance at no charge from the HP Customer
Care Center.
Customer support representatives can answer your questions regarding the setup,
configuration, installation, and operation of your all-in-one. They can also help troubleshoot
and diagnose all-in-one problems and give instructions for service and repair.
Current phone support numbers are listed on the HP customer support guide, which is
included in your all-in-one box.
Before you call
Before you call, have the following information available to give to the representative:
1Print a Configuration page. See Configuration page.
2If the all-in-one does not print, get the following information ready:
• What is the serial number of your all-in-one? (Check the back of the all-in-one.)
• What model all-in-one do you have (HP Officejet 9110 all-in-one, HP Officejet 9120
all-in-one, or HP Officejet 9130 all-in-one)?
3What operating system is your computer running?
4Which printer driver are you using (PCL 5c, PCL 6, or PostScript emulation) and what is
the version number?
5How is the all-in-one connected to the system (USB, parallel, or network)?
6If the all-in-one is connected to the network, what is the network operating system?
7If you have a problem printing from a particular software program, what is the program and
version number?
ENWW Hewlett-Packard limited warranty statement 197
Hewlett-Packard limited warranty statement
Extent of limited warranty
1Hewlett-Packard warrants to the end-user customer that the HP products specified above
will be free from defects in materials and workmanship for the duration specified above,
which duration begins on the date of purchase by the customer.
2For software products, HP’s limited warranty applies only to a failure to execute
programming instructions. HP does not warrant that the operation of any product will be
uninterrupted or error free.
3HP’s limited warranty covers only those defects that arise as a result of normal use of the
product, and does not cover any other problems, including those that arise as a result of:
• Improper maintenance or modification
• Software, media, parts, or supplies not provided or supported by HP
• Operation outside the product’s specifications
• Unauthorized modification or misuse
4For HP products, the use of a non-HP ink cartridge or a refilled ink cartridge does not
affect either the warranty to the customer or any HP support contract with the customer.
However, if product failure or damage is attributable to the use of a non-HP or refilled ink
cartridge, HP will charge its standard time and materials charges to service the product for
the particular failure or damage.
5If HP receives, during the applicable warranty period, notice of a defect in any product
which is covered by HP’s warranty, HP shall either repair or replace the product, at HP’s
option.
6If HP is unable to repair or replace, as applicable, a defective product which is covered by
HP’s warranty, HP shall, within a reasonable time after being notified of the defect, refund
the purchase price for the product.
7HP shall have no obligation to repair, replace, or refund until the customer returns the
defective product to HP.
8Any replacement product may be either new or like new, provided that it has functionality
at least equal to that of the product being replaced.
9HP products may contain remanufactured parts, components, or materials equivalent to
new in performance.
10 HP’s Limited Warranty Statement is valid in any country/region where the covered
HP product is distributed by HP. Contracts for additional warranty services, such as
on-site service, are available from any authorized HP service facility in countries/regions
where the product is distributed by HP or by an authorized importer.
HP product Duration of limited warranty
Software 1 year
Accessories 1 year
Ink cartridges 90 days
Printheads 1 year
All-in-one hardware (see the following details) 1 year
198 12 - Customer support and warranty ENWW
Limitations of warranty
TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD-PARTY
SUPPLIERS MAKES ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER
EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY,
SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.
Limitations of liability
1To the extent allowed by local law, the remedies provided in this Warranty Statement are
the customer’s sole and exclusive remedies.
2TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS
SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL
HP OR ITS THIRD-PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT,
TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
Local law
1This Warranty Statement gives the customer specific legal rights. The customer may also
have other rights which vary from state to state in the United States, from province to
province in Canada, and from country/region to country/region elsewhere in the world.
2To the extent that this Warranty Statement is inconsistent with local law, this Warranty
Statement shall be deemed modified to be consistent with such local law. Under such
local law, certain disclaimers and limitations of this Warranty Statement may not apply to
the customer. For example, some states in the United States, as well as some
governments outside the United States (including provinces in Canada), may:
• Preclude the disclaimers and limitations in this Warranty Statement from limiting the
statutory rights of a customer (e.g., the United Kingdom)
• Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations
• Grant the customer additional warranty rights, specify the duration of implied warranties
which the manufacturer cannot disclaim, or allow limitations on the duration of implied
warranties
3FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS
IN THIS WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY
PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION
TO, THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE
HP PRODUCTS TO SUCH CUSTOMERS.
ENWW Specifications 199
13 Specifications and regulatory
information
This section contains the following information about the product and the programs that
support it.
zSpecifications
zRegulatory information
zEnvironmental sustainability program
Specifications
See Choosing the print media for media and media-handling specifications.
Models and physical specifications
Available models HP Officejet 9110 all-in-one C8140A
HP Officejet 9120 all-in-one C8143A
HP Officejet 9130 all-in-one C8144A
Physical dimensions
(width by depth by
height)
HP Officejet 9110 all-in-one 574 by 460 by 397 mm
(22.6 by 18.1 by 15.6 inches)
HP Officejet 9120 all-in-one 574 by 460 by 462 mm
(22.6 by 18.1 by 18.2 inches)
HP Officejet 9130 all-in-one 574 by 460 by 462 mm
(22.6 by 18.1 by 18.2 inches)
Weight HP Officejet 9110 all-in-one 20 kg (44.1 lb)
Without printheads or ink cartridges
HP Officejet 9120 all-in-one 24.1 kg (53.1 lb)
Without printheads or ink cartridges
With tray 2 and auto-duplex unit
HP Officejet 9130 all-in-one 24.1 kg (53.1 lb)
Without printheads or ink cartridges
With tray 2 and auto-duplex unit
200 13 - Specifications and regulatory information ENWW
Product features and capacities
Connectivity HP Officejet 9110 all-in-one zIEEE 1284-compliant bidirectional
parallel
zUSB 2.0-compliant full speed
z1 EIO slot for wired or wireless
network connections
z2 DIMM slots (100 pin, SDRAM,
PC 100 or greater)
zMemory card slots that support
SmartMedia memory cards,
CompactFlash (CF) memory cards,
Secure Digital or MultiMedia Card
(MMC) memory cards, and Memory
Stick memory cards
HP Officejet 9120 all-in-one zIEEE 1284-compliant bidirectional
parallel
zUSB 2.0-compliant full speed
zHP Jetdirect 620 Internal Print
Server for Fast Ethernet 10/
100Base-TX in EIO slot for wired or
wireless network connections
z2 DIMM slots (100 pin, SDRAM,
PC 100 or greater)
zMemory card slots that support
SmartMedia memory cards,
CompactFlash (CF) memory cards,
Secure Digital or MultiMedia Card
(MMC) memory cards, and Memory
Stick memory cards
HP Officejet 9130 all-in-one zIEEE 1284-compliant bidirectional
parallel
zUSB 2.0-compliant full speed
zHP Jetdirect 620 Internal Print
Server for Fast Ethernet 10/
100Base-TX in EIO slot for wired or
wireless network connections
z2 DIMM slots (100 pin, SDRAM,
PC 100 or greater)
zMemory card slots that support
SmartMedia memory cards,
CompactFlash (CF) memory cards,
Secure Digital or MultiMedia Card
(MMC) memory cards, and Memory
Stick memory cards
zKeyboard
Print method Drop-on-demand thermal inkjet printing
Ink cartridges 4 ink cartridges (1 each for black, cyan,
magenta, and yellow)
Printheads 4 printheads (1 each for black, cyan,
magenta, and yellow)
Supply yields
(based on 5%
coverage)
Ink cartridges zBlack: 1,750 pages
zCyan, magenta, and yellow:
1,750 pages
Printheads zBlack: 16,000 pages
zCyan, magenta, and yellow:
24,000 pages
ENWW Specifications 201
Color calibration zColorSync
zICC Profiles
zPANTONE®*
*PANTONE, Inc’s check-standard
trademark for color.
Device languages zPCL 5c
zPCL 6
zPostScript 3 emulation
zAutomatic language switching
Control panel languages Czech, Danish, Dutch, English, Finnish,
French, German, Greek, Hungarian,
Italian, Norwegian, Polish, Portuguese,
Spanish, Swedish, Turkish (16
languages)
Font support z45 TrueType and 35 PostScript fonts
built-in (all PostScript emulation,
PCL 5c, and PCL 6 accessible)
zIntellifont and TrueType rasterizer
built into PCL 5c and PCL 6
zBuilt-in support for Arabic, Cyrillic,
Greek, and Hebrew symbol sets
Duty cycle Print Up to 10,000 pages per month
Advanced security*
*Applies to full-feature HP Jetdirect products with firmware
version x.24.yy or later —EIO (615n, 620n, and later),
External (en3700)
zSNMP v3
zSSL/TLS (HTTPS)
Processor and memory specifications
Device processor zMotorola 32-bit ColdFire 4e RISC
(256 MHz)
zARM9 RISC (133 MHz)
Device memory z128 MB of built-in RAM,
upgradeable to 384 MB
zSupports optional 64-MB or 128-MB
DIMM (SDRAM, 100 MHz)
z16 MB ROM flash (including 4 MB
fax memory, fonts, copy-board
memory, and formatter-board
memory)
202 13 - Specifications and regulatory information ENWW
Operating system and network protocol specifications
Operating system
compatibility Direct connection
(using USB or parallel cable) Provides print, computer fax, and scan
functionality through the HP Photo &
Imaging software (Windows ) or the
HP Image Zone software (Mac OS):
zWindows 98, Windows Me, Windows
2000, and Windows XP 32-bit
(Professional and Home Editions)
zMac OS 9.2.x and Mac OS X (10.1.x
and 10.2.x)
Network connection Provides print, scan, and digital send
functionality:
zWindows 98, Windows Me, Windows
NT4.0*, Windows 2000, and
Windows XP 32-bit (Professional
and Home Editions)
zMac OS 9.2.x and Mac OS X (10.1.x
and 10.2.x)
*Printer drivers can be installed from
Starter CD 2 using the Add Printer utility
in Windows. Scan and print installers are
also available at http://www.hp.com/
support/officejet9100.
Print functionality only zWindows NT 4.0*
zWindows XP 64-bit Edition**
zMac OS 9.2.x and Mac OS X (10.1.x
and 10.2.x)
zOS/2***
zLinux***
zUNIX***
zMS-DOS printer driver support
through third-party programs
*Printer drivers can be installed from
Starter CD 2 using the Add Printer utility
in Windows. Scan and print installers are
also available at http://www.hp.com/
support/officejet9100.
**Available at http://www.hp.com/
support/officejet9100.
***Contact your operating system vendor
for more information about software,
documentation, and support.
ENWW Specifications 203
Network operating
system compatibility
zWindows 98, Windows Me, Windows
NT 4.0, Windows 2000, Windows XP
32-bit (Professional and Home
Editions), and Windows XP 64-bit
Edition
zNovell NetWare 4.x, 5.x, 6, NDS,
and NDPS
zHP-UX 10.20, 11.x
zSolaris, 2.6, 7, 8 (SPARC systems
only)
zRedHat Linux 7.1 and later
zSuSE Linux 7.1 and later
zMac OS 9 (9.1 and later), Mac OS X
(10.1 and later)
zIBM OS/2 Warp 4.x*
zIBM AIX 3.2.5 and later*
zMPE-iX*
zMicrosoft Windows Terminal Server
Edition 4.0
zMicrosoft Windows 2003 Server
(formerly known as Microsoft
Windows XP Server Terminal
Services)
zMicrosoft Windows 2000 Server
Terminal Services with Citrix
MetaFrame 1.8
zMicrosoft Windows XP Server
Terminal Services with Citrix
MetaFrame 1.8
zMicrosoft Windows NT Terminal
Server with Citrix V1.8
zMicrosoft Windows NT Terminal
Server with Citrix XP
zMicrosoft Windows 2000 Server
Terminal Services with Citrix V1.8
zMicrosoft Windows 2000 Server
Terminal Services with Citrix XP
zMicrosoft Windows 2000 Server
Terminal Services
* Contact your network operating system
vendor for software, documentation, and
support.
204 13 - Specifications and regulatory information ENWW
Network protocol
compatibility
zTCP/IP
zIPX/SPX
zAppleTalk*
zDLC/LLC
zIP Direct Mode
zLPD
zFTP Printing
zIPP
zNDS
zBindery
zNCP
zNDPS
ziPrint
zTelnet
zSLP
zIGMP
zBOOTP/DHCP
zWINS
zSNMP
zHTTP
*AppleTalk is not supported on Token
Ring print servers.
Not all protocol and operating system
combinations are supported. For more
information, go to http://www.hp.com
and http://www.hp.com/support/
officejet9100.
ENWW Specifications 205
System
requirements
‡Note: Graphic-
intensive, complex,
and large files might
require more hard
disk space.
Minimum for
Direct Connection
(using a USB or
parallel cable)
Windows
Typical installation
Windows 98, Windows Me, Windows XP
32-bit edition, and Windows2000:
zIntel Pentium® processor, 128 MB
RAM, 1.1 GB free hard disk space‡,
Microsoft Internet Explorer
5.00.2919.6306
Lite installation
Windows 98, Windows Me, Windows XP
32-bit edition, and Windows2000:
zPentium processor, 110 MB RAM,
100 MB free hard disk space‡
Notes:
zWindows NT 4.0 printer drivers
require a minimum of a Pentium
processor, 110 MB RAM, and
100 MB free hard disk space.‡
These drivers can be installed from
Starter CD 2 using the Add Printer
utility in Windows. Scan and print
installers are also available at http://
www.hp.com/support/officejet9100.
zWindows XP 64-bit edition printer
drivers require a minimum of an
Itanium processor, 1 GB RAM, and
100 MB free hard disk space.‡
These drivers are available at http://
www.hp.com/support/officejet9100.
Mac OS
zMac OS 9.2.x:
PowerPC G3, 32 MB RAM, 400 MB
free hard disk space.
zMac OS X (10.1.x):
PowerPC G3, 64 MB RAM, 500 MB
free hard disk space
zMac OS X (10.2.x):
PowerPC G3, 128 MB RAM, 500 MB
free hard disk space
206 13 - Specifications and regulatory information ENWW
System
requirements
(continued)
‡Note: Graphic-
intensive, complex,
and large files might
require more hard
disk space.
Minimum for
Network Connection Windows
Windows 98, Windows Me, Windows XP
32-bit edition, and Windows2000:
zPentium processor, 110 MB RAM,
100 MB free hard disk space‡
Notes:
zWindows NT 4.0 printer drivers
require a minimum of a Pentium
processor, 110 MB RAM, and
100 MB free hard disk space.‡
These drivers can be installed from
Starter CD 2 using the Add Printer
utility in Windows. Scan and print
installers are also available at http://
www.hp.com/support/officejet9100.
zWindows XP 64-bit edition printer
drivers require a minimum of an
Itanium processor, 1 GB RAM, and
100 MB free hard disk space.‡
These drivers are available at http://
www.hp.com/support/officejet9100.
Mac OS
Standard installation
zMac OS 9.2.x:
PowerPC G3, 32 MB RAM, 400 MB
free hard disk space.
zMac OS X (10.1.x):
PowerPC G3, 64 MB RAM, 500 MB
free hard disk space
zMac OS X (10.2.x):
PowerPC G3, 128 MB RAM, 500 MB
free hard disk space
Print-only installation
zMac OS 9.2.x:
PowerPC G3, 32 MB RAM, 150 MB
free hard disk space.
zMac OS X (10.1.x and 10.2.x):
PowerPC G3, 64 MB RAM, 150 MB
free hard disk space
ENWW Specifications 207
System
requirements
(continued)
‡Note: Graphic-
intensive, complex,
and large files might
require more hard
disk space.
Recommended for
Direct Connection
(using a USB or
parallel cable)
Windows
Typical installation
Windows 98, Windows Me, Windows NT
4.0, Windows XP 32-bit edition, and
Windows2000:
zPentium Pro/Pentium II processor,
256 MB RAM, 1.2 GB free hard disk
space‡, Microsoft Internet Explorer
5.00.2919.6306
Lite installation
Windows 98, Windows Me, Windows NT
4.0, Windows XP 32-bit edition, and
Windows 2000:
zPentium processor, 190 MB RAM,
150 MB free hard disk space‡
Notes:
zIt is recommended that your
computer have a minimum of a
Pentium processor, 190 MB RAM,
and 150 MB free hard disk space‡
for the Windows NT 4.0 printer
drivers. These drivers can be
installed from Starter CD 2 using the
Add Printer utility in Windows. Scan
and print installers are also available
at http://www.hp.com/support/
officejet9100.
zIt is recommended that your
computer have a minimum of an
Itanium processor, 1 GB RAM, and
200 MB free hard disk space‡ for the
Windows XP 64-bit edition printer
drivers. These drivers are available
at http://www.hp.com/support/
officejet9100.
Mac OS
zMac OS 9.2.x:
PowerPC G3, 128 MB RAM, 500 MB
free hard disk space.
zMac OS X (10.1.x):
PowerPC G3, 128 MB RAM, 800 MB
free hard disk space
zMac OS X (10.2.x):
PowerPC G3, 256 MB RAM, 1 GB
free hard disk space
208 13 - Specifications and regulatory information ENWW
System
requirements
(continued)
‡Note: Graphic-
intensive, complex,
and large files might
require more hard
disk space.
Recommended for
Network connection Windows
Windows 98, Windows Me, Windows XP
32-bit edition, and Windows2000:
zPentium processor, 190 MB RAM,
150 MB free hard disk space‡
Notes:
zIt is recommended that your
computer have a minimum of a
Pentium processor, 190 MB RAM,
and 150 MB free hard disk space‡
for the Windows NT 4.0 printer
drivers. These drivers can be
installed from Starter CD 2 using the
Add Printer utility in Windows. Scan
and print installers are also available
at http://www.hp.com/support/
officejet9100.
zIt is recommended that your
computer have a minimum of an
Itanium processor, 1 GB RAM, and
200 MB free hard disk space‡ for the
Windows XP 64-bit edition printer
drivers. These drivers are available
at http://www.hp.com/support/
officejet9100.
Mac OS
Standard installation
zMac OS 9.2.x:
PowerPC G3, 32 MB RAM, 400 MB
free hard disk space.
zMac OS X (10.1.x):
PowerPC G3, 64 MB RAM, 500 MB
free hard disk space
zMac OS X (10.2.x):
PowerPC G3, 128 MB RAM, 500 MB
free hard disk space
Print-only installation
zMac OS 9.2.x:
PowerPC G3, 128 MB RAM, 300 MB
free hard disk space*
zMac OS X (10.1.x and 10.2.x):
PowerPC G3, 128 MB RAM, 500 MB
free hard disk space*
*After installation, the software requires
12 MB of hard drive space.
ENWW Specifications 209
Network management HP Web Jetadmin plug-ins
Embedded Web server
zAbility to remotely configure and
manage network devices
zPIN authentication facility
zJob accounting
zAbility to control use of color for fax,
copy, and memory cards.
zHP myPrintMileage
210 13 - Specifications and regulatory information ENWW
Functional specifications
Print Speed (U.S. Letter and A4) FAST mode:
zBlack text: 25 pages per minute
(ppm)
zMixed text with color graphics:
22 ppm
FAST NORMAL mode:
zBlack text: 15 ppm
zMixed text with color graphics:
11 ppm
NORMAL mode:
zBlack text: 9 ppm
zMixed text with color graphics:
8.5 ppm
BEST mode:
zBlack text: 4 ppm
zMixed text with color graphics:
2 ppm
Laser-quality speed*:
zBlack text: 9 ppm
zMixed text with color graphics:
5 ppm
*The "laser-quality speed" comparison
has the page-per-minute speeds of the
HP Officejet 9100 series all-in-one
against the benchmark of the HP Color
LaserJet 4600 at comparable print
quality. This comparison is based solely
on HP's internal testing.
Resolution Black:
zUp to 1,200 by 600 dpi
Color:
zHP enhanced Color Layering
Technology with PhotoREt III for
photo quality
(up to 4,800 by 1,200-optimized dpi
on premium photo papers, 1,200 by
1,200-input dpi)
ENWW Specifications 211
Copy
specifications Features zDigital image processing for
optimized copy quality
zUp to 99 copies from one original
zCopy reduction or enlargement from
25 percent to 400 percent
zFit to Page, Poster, Clone, Mirror,
Photo Mode, 2-on-1, and
Margin Shift options
zCollation for multiple copies
zNo warm-up time required with
instand -on scanner lamp
zFirst page speed: 12 seconds
zScan once, print many (scan ahead
into memory up to 30 pages)
Speed (from the scanner
glass) FAST mode:
zOriginal with black text: 25 ppm
zOriginal with mixed text and color
graphics: 22 ppm
FAST NORMAL mode:
zOriginal with black text: 12 ppm
zOriginal with mixed text and color
graphics: 11 ppm
NORMAL mode:
zOriginal with black text: 8.5 ppm
zOriginal with mixed text and color
graphics: 7.3 ppm
BEST mode:
zOriginal with black text: 2.3 ppm
zOriginal with mixed text and color
graphics: 1.3 ppm
212 13 - Specifications and regulatory information ENWW
Copy
specifications
(continued)
Resolution Black or Color:
FAST mode:
zPrint resolution: 600 by 600 dpi
zScan resolution: 300 by 300 dpi
zADF scan resolution: 300 by 300 dpi
(up to 600 by 1200 dpi*)
FAST NORMAL mode:
zPrint resolution: 1,200 by 600 dpi
(1,200 by 1,200 dpi using selected
photo paper**)
zScan resolution: 300 by 300dpi
zADF scan resolution: 300 by 300 dpi
(up to 600 by 1200 dpi*)
NORMAL mode:
zPrint resolution: 600 by 600 dpi
zScan resolution: 300 by 300dpi
zADF scan resolution: 300 by 300 dpi
(up to 600 by 1200 dpi*)
BEST mode:
zPrint resolution: 1,200 by 600 dpi
(2,400 by 1,200dpi using photo
paper**)
zScan resolution: 600 by 600dpi
(1,200 by 1,200 dpi from glass*
using photo paper**)
zADF scan resolution: 600 by 300 dpi
(1,200 by 2,400 dpi from glass*)
*With 400% scaling
**Includes HP Photo Paper and
HP Premium Photo Paper
Scan
specifications Features zSupports scanning to USB, parallel
ports, and networks
zSupports up to legal-size originals
zScan speeds vary according to the
complexity of the document*
zCreate photo projects**
zImage editor included**
zOCR software automatically
converts scanned text to editable
text**
*To ensure optimal scanning
performance when your all-in-one is
connected directly to a computer, use a
USB cable to make the connection.
**HP photo and imaging software and
OCR software is available when the
all-in-one is connected directly to a
computer. Also, OCR software is
available on Starter CD 2 to allow text
scanned across a network to be
converted to editable text. This software
should be installed on the client
computers.
ENWW Specifications 213
Scan
specifications
(contintued)
Scan Speed (default mode) Default: 11 ppm*
Preview: 25 seconds
*Does not account for network or
computer speed variations
Resolution Optical and hardware:
zUp to 2400 by 2400 dpi
zEnhanced scan resolution up to
19,200 dpi (the maximum dpi at
which you can scan is limited by
available computer memory, disk
space and other system factors)
z48-bit color depth, 256 grayscale
levels
Color 42-bit hardware image-processing, up to
48-bit color (millions of colors limited to
1,200 dpi)
Interface TWAIN-compliant
WIA-compliant (Windows XP only)
Memory card (photo)
specifications Features zSupports direct printing of images
from a memory card.
zAllows photos to be transferred to
computers directly connected to the
all-in-one using Mass Storage
Device Class (MSDC) (Windows) or
PhotoSave (Mac OS)
zAllows you to send images from a
memory card to a network folder or
as e-mail attachments.*
*With network connection and all-in-one
keyboard.
Supported memory cards CompactFlash Type I and II
(Microdrive)
Length: 41 mm (1.6 inches)
Width: 36 mm (1.4 inches)
Thickness: 3 to 5 mm (0.12 to 0.2 inch)
Number of pins: 50
Memory Stick
Length: 50 mm (2 inches)
Width: 21.45 mm (0.84 inch)
Thickness: 2.8 mm (0.1 inch)
Number of pins: 10
MultiMedia Card (MMC)
Length: 32 mm (1.26 inches)
Width: 24 mm (0.94 inch)
Thickness: 1.4 mm (0.05 inch)
Number of pins: 7
Secure Digital
Length: 32 mm (1.26 inches)
Width: 24 mm (0.94 inch)
Thickness: 2.1 mm (0.08 inch)
Number of pins: 7
214 13 - Specifications and regulatory information ENWW
Memory card (photo)
specifications
(continued)
Supported memory cards
(continued) SmartMedia
Length: 45 mm (1.8 inches)
Width: 37 mm (1.46 inches)
Thickness: 0.76 mm (0.03 inch)
Number of pins: 22
Digital sending
specifications Features Scan a hardcopy original from the ADF
or scanner glass to create a digital
document (with network connection).
Send the digital document or image from
a memory card to several possible
destinations:
zTo one or more e-mail addresses
(sent as an e-mail attachment ready
for distribution from the control
panel)
zTo a network folder
Send to e-mail zUses SMTP e-mail server
zSupports e-mail address
functionality through LDAP servers
zAutomatically breaks up large file
attachment into multiple emails
zAllows programming e-mail
distribution lists that can be used
from Contacts and speed-dial
buttons on the control panel.
zAllows you to send images from a
memory card as e-mail
attachments.*
*With network connection and all-in-one
keyboard.
Send to network folder zSupports pre-programmed network
folder path
zSupports network speed-dials
zAllows you to send images from a
memory card to a network folder.*
*With network connection and all-in-one
keyboard.
Fax archive zSend incoming fax to network folder
zFormat: TIFF
zOnly black and white faxes can be
archived
zOne destination folder can be
identified
zDefault folder: archive and print
Resolution z75 dpi
z150 dpi
z300 dpi
Supported file formats zPDF
zTIFF
zJPG
ENWW Specifications 215
Digital sending
specifications
(continued)
Supported network configurations zTCP/IP network with SMTP server
and e-mail clients
zLDAP server (optional)
zHTTP client browser
zHTTPS client browser
Supported SMTP servers zMS Window Exchange 5.5
zMS Window Exchange 2000
zLotus Domino 6
zNovell Groupwise
Supported LDAP servers zMS Exchange 5.x, 2000
zLotus cc:Mail 8.2, Domino
zNovell GroupWise
zSun ONE
zNovell eDir
zMS Active Dir 2000
zCritical Path
Application compatibility zHP Autostore
Fax
specifications Transmission speed 3 seconds (33.6 kbps)
216 13 - Specifications and regulatory information ENWW
Features zColor fax from the control panel
zSupports PC fax capability from a
computer using the HP photo and
imaging software
zUp to 99 speed-dial entries
zUp to 6 one-touch speed-dial entries
from the control panel
zUp to 250-page memory with 4 MB
of flash memory for incoming faxes.
(Based on ITU-T Test Image #1 at
standard resolution. More
complicated pages or higher
resolution take longer and use more
memory.)
zAbility to store faxes in 4 MB of flash
memory during if power is
interrupted.
zQuick scan into memory (non
realtime) for black faxes
zAutomatic redial (up to five times:
after 1 minute for first attempt, after 5
minutes for subsequent attempts)
zPoll receive
zTransmitter identification
zCoding system: MH/MR/MMR
zSequential broadcast to 20
destinations.
zConfirmation and activity reports
zITU-T Group3 fax with Error
Correction Mode
z33.6Kbps fax capability
zUser-configurable ring detect with
automatic fax/answering machine
switching
zDelayed faxing
zFax forwarding to another fax
number
zArchival of incoming faxes to a
network folder (with a network
connection)
ENWW Specifications 217
Resolution Black and white:
zSTANDARD (fastest transmission):
203 by 98 dpi
zFINE (good quality, slower
transmission): 203 by 196 dpi
zS. FINE (super fine): 300 by 300 dpi
zPHOTO (for faxing photos, slowest
transmission): 203 by 196 dpi, with
halftoning
Color:
zSTANDARD: 200 by 200 dpi with
compression*
zFINE: 200 by 200 dpi with
compression*
zS. FINE (super fine): 200 by 200 dpi
with compression*
zPHOTO: 200 by 200 dpi with
compression*
*compression varies
Multitasking capabilities zScan ahead to memory for
overlapping tasks
zSimultaneous use of printer and
scanner components for different
tasks
Warranty and product certifications
Warranty 1 year limited warranty
Safety certifications CCC S&E (China), CSA (Canada), PSB
(Singapore), UL (USA), NOM-NYCE
(Mexico), GS (Germany), K Mark
(Korea), CE (European Union), B Mark
(Poland), S Mark (Argentina)
EMC certifications FCC Title CFR Part 15 (USA), ATICK
(Australia), MICMark (Korea), CE
(European Union), BSMI (Taiwan),
GOST (Russia), ICES (Canada)
218 13 - Specifications and regulatory information ENWW
Environmental specifications
Operating
environment Operating temperature 5° to 40° C (41° to 100° F)
Recommended operating conditions 15° to 35° C (59° to 95° F)
Recommended relative humidity 15 to 80 percent noncondensing
Storage environment Storage temperature -40° to 70° C (-40° to 158° F)
Storage relative humidity Up to 90 percent noncondensing at a
temperature of 65° C (150° F)
Electrical specifications
Power supply Built-in universal power supply
Power requirements Input voltage: 110 to 240 VAC
(± 10 percent), 50 to 60 Hz
Power consumption zPrinting and using photo (memory
card) options (average): 47 Watts
zCopying (average): 68 Watts
zFaxing (average): 43 Watts
zScanning and sending e-mail
(average): 40 Watts
zDuring standby and while in
PowerSave mode: less than
21.4 Watts
zWhen off: less than 1 Watt
PowerSave mode Default time before entering
PowerSave mode 30 seconds
Acoustic emission specifications (copy and print in Draft mode, noise levels per
ISO 7779)
Sound pressure (bystander position) LpAm 53 dB(A)
Sound power LwAm 66 dB(A)
ENWW Regulatory information 219
Regulatory information
This section contains the following regulatory information.
zRegulatory model number
zPower cord statement
zLED classification
zNotice to users of the U.S. telephone network: FCC requirements
zFCC statement
zShielded cables
zDeclaration of conformity statement/Normes de sécurité (Canada)
zNote à l’attention des utilisateurs du réseau téléphonique Canadien/notice to users of the
Canadian telephone network
zNotice to users in the European Economic Area
zNotice to users of the Irish telephone network
zNotice to users of the German telephone network
zGeräuschemission
zDeclaration of conformity (European Union)
zEMI statement (Korea)
zDeclaration of conformity
Regulatory model number
For regulatory identification purposes, your product is assigned a Regulatory Model Number.
The Regulatory Model Number for your product is SNPRC-0303. The regulatory number
should not be confused with the product name (HP Officejet 9100 series all-in-one) or product
number (C8140A, C8143A, or C8144A).
Power cord statement
The power cord cannot be repaired. If it is defective, it should be discarded or returned to the
supplier.
LED classification
Notice to users of the U.S. telephone network: FCC requirements
This equipment complies with FCC rules, Part 68. On this equipment is a label that contains,
among other information, the FCC Registration Number and Ringer Equivalent Number (REN)
for this equipment. If requested, provide this information to your telephone company.
220 13 - Specifications and regulatory information ENWW
An FCC-compliant telephone cord and modular plug are provided with this equipment. This
equipment is designed to be connected to the telephone network or premises wiring using a
compatible modular jack which is Part 68 compliant. This equipment connects to the
telephone network through the following standard network interface jack: USOC RJ-11C.
The REN is useful to determine the quantity of devices you may connect to your telephone line
and still have all of those devices ring when your number is called. Too many devices on one
line may result in failure to ring in response to an incoming call. In most, but not all, areas the
sum of the RENs of all devices should not exceed five (5). To be certain of the number of
devices you may connect to your line, as determined by the REN, you should call your local
telephone company to determine the maximum REN for your calling area.
If this equipment causes harm to the telephone network, your telephone company may
discontinue your service temporarily. If possible, they will notify you in advance. If advance
notice is not practical, you will be notified as soon as possible. You will also be advised of your
right to file a complaint with the FCC. Your telephone company may make changes in its
facilities, equipment, operations, or procedures that could affect the proper operation of your
equipment. If they do, you will be given advance notice so you will have the opportunity to
maintain uninterrupted service.
If you experience trouble with this equipment, please contact the manufacturer, or look
elsewhere in this manual, for warranty or repair information. Your telephone company may ask
you to disconnect this equipment from the network until the problem has been corrected or
until you are sure that the equipment is not malfunctioning.
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subject to state tariffs. Contact your state’s public utility
commission, public service commission, or corporation commission for more information.
This equipment includes automatic dialing capability. When programming and/or making test
calls to emergency numbers:
zRemain on the line and explain to the dispatcher the reason for the call.
zPerform such activities in the off-peak hours, such as early morning or late evening.
Note The FCC hearing aid compatibility rules for telephones are not applicable to this equipment.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device, including fax machines, to send any message unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on
the first page of transmission, the date and time it is sent and an identification of the business,
other entity, or other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may
not be a 900 number or any other number for which charges exceed local or long-distance
transmission charges.) In order to program this information into your fax machine, you should
complete the steps described in the software.
FCC statement
The U.S. Federal Communications Commission (in 47 cfr 15.105) has specified that the
following notices be brought to the attention of users of this product.
This device complies with part 15 of the FCC rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this device must
accept any interference received, including interference that may cause undesired operation.
Shielded cables
Use of a shielded data cable is required to comply with the Class B limits of Part 15 of the FCC
Rules.
ENWW Regulatory information 221
Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this
equipment not expressly approved by the Hewlett-Packard Company, may cause
harmful interference and void the FCC authorization to operate this equipment.
Note This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
zReorient or relocate the receiving antenna.
zIncrease the separation between the equipment and receiver.
zConnect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
zConsult the dealer or an experienced radio/TV technician for help.
Declaration of conformity statement/Normes de sécurité (Canada)
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital
apparatus set out in the Canadian ICES-003.
Le présent appareil numérique n'émet pas de bruits radioélectriques dépassant les limites
applicables aux appareils numériques de Classe B prescrites dans la réglement sur le
brouillage radioélectrique édicté par le NMB-003 du Canada.
222 13 - Specifications and regulatory information ENWW
Note à l’attention des utilisateurs du réseau téléphonique Canadien/
notice to users of the Canadian telephone network
Cet appareil est conforme aux spécifications techniques des équipements terminaux
d’Industrie Canada. Le numéro d’enregistrement atteste de la conformité de l’appareil.
L’abréviation IC qui précède le numéro d’enregistrement indique que l’enregistrement a été
effectué dans le cadre d’une Déclaration de conformité stipulant que les spécifications
techniques d’Industrie Canada ont été respectées. Néanmoins, cette abréviation ne signifie en
aucun cas que l’appareil a été validé par Industrie Canada.
Pour leur propre sécurité, les utilisateurs doivent s’assurer que les prises électriques reliées à
la terre de la source d’alimentation, des lignes téléphoniques et du circuit métallique
d’alimentation en eau sont, le cas échéant, branchées les unes aux autres. Cette précaution
est particulièrement importante dans les zones rurales.
Le numéro REN (Ringer Equivalence Number) attribué à chaque appareil terminal fournit une
indication sur le nombre maximal de terminaux qui peuvent être connectés à une interface
téléphonique. La terminaison d’une interface peut se composer de n’importe quelle
combinaison d’appareils, à condition que le total des numéros REN ne dépasse pas 5.
Basé sur les résultats de tests FCC Partie 68, le numéro REN de ce produit est 0.3B.
This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation IC before the
registration number signifies that registration was performed based on a Declaration of
Conformity indicating that Industry Canada technical specifications were met. It does not imply
that Industry Canada approved the equipment.
Users should ensure for their own protection that the electrical ground connections of the
power utility, telephone lines and internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural areas.
Note The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone
interface. The termination on an interface may consist of any combination of devices subject
only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices
does not exceed 5.
The REN for this product is 0.3B, based on FCC Part 68 test results.
ENWW Regulatory information 223
Notice to users in the European Economic Area
This product is designed to interwork with the analogue telephone networks in the following
countries/regions:
Network compatibility depends on customer selected settings, which must be reset to use the
equipment on a telephone network in a country/region other than where the product was
purchased. Contact the vendor or Hewlett-Packard Company if additional product support is
necessary.
This equipment has been certified by the manufacturer in accordance with
Directive 1999/5/EC (annex II) for Pan-European single-terminal connection to the public
switched telephone network (PSTN). However, due to differences between the individual
PSTNs provided in different countries, the approval does not, of itself, give an unconditional
assurance of successful operation on every PSTN network termination point.
In the event of problems, you should contact your equipment supplier in the first instance.
This equipment is designed for DTMF tone dialing and loop disconnect dialing. In the unlikely
event of problems with loop disconnect dialing, it is recommended to use this equipment only
with the DTMF tone dial setting.
Notice to users of the Irish telephone network
This equipment is designed for DTMF tone dialing and loop disconnect dialing. In the unlikely
event of problems with loop disconnect dialing, it is recommended that you use this equipment
only with the DTMF tone dial setting.
Notice to users of the German telephone network
This HP fax product is designed to connect only to the analogue public-switched telephone
network (PSTN). Please connect the TAE N telephone connector plug, provided with the
HP Officejet 9100 series all-in-one into the wall socket (TAE 6) code N. This HP fax product
can be used as a single device and/or in combination (in serial connection) with other
approved terminal equipment.
Geräuschemission
LpA < 70 dB
am Arbeitsplatz
im Normalbetrieb
nach DIN 45635 T. 19
Austria Greece Portugal
Belgium Ireland Spain
Denmark Italy Sweden
Finland Luxembourg Switzerland
France Netherlands United Kingdom
Germany Norway
224 13 - Specifications and regulatory information ENWW
Declaration of conformity (European Union)
The Declaration of Conformity in this document complies with ISO/IEC Guide 22 and EN
45014. It identifies the product, manufacturer’s name and address, and applicable
specifications recognized in the European community.
EMI statement (Korea)
ENWW Regulatory information 225
Declaration of conformity
DECLARATION OF CONFORMITY
according to ISO/IEC Guide 22 and EN 45014
Manufacturer's Name: Hewlett-Packard Singapore (Pte) Ltd.
Manufacturer’s Address: Imaging and Printing Manufacturing Operations
60 Alexandra Terrace, #07-01, The Comtech
Singapore 118502
declares, that the product
Product Name: HP Officejet 9110 all-in-one, HP Officejet 9120 all-in-one,
HP Officejet 9130 all-in-one
Product Number: C8140A, C8143A, C8144A
Regulatory Model Number: SNPRC-0303
Product Accessory Number: C8237A / 250-sheet Tray 2
J7934A / EIO LAN card
C8240A / KeyBoard
Product Options: All
conforms to the following Product Specifications:
Safety: IEC 60950: 1999 / EN 60950: 2000
IEC 60825-1: 1993+A1: 1997+A2: 2001 / EN 60825-1: 1994 Class I for
LEDs
EMC: CISPR 22: 1997 + A1 / EN 55022:1998 + A1 Class B (1)
CISPR 24:1997 + A1 / EN 55024: 1998 + A1
IEC 61000-3-2:1995 + A14 / EN 61000-3-2: 1995 + A14
IEC 61000-3-3:1994 + A1 / EN 61000-3-3:1995 + A1
FCC Title 47 CFR, Part 15 Class B (1)
AS / NZS 3548:1995 / ICES-003, Issue 3 Class B (1)
Telecom: TBR 21:1998
Supplementary Information:
The product herewith complies with the requirements of the Low Voltage Directive 73/23/EEC, EMC
Directive 89/336/EEC and the R&TTE Directive 1999/5/EC (Annex II) and carries the CE marking
accordingly.
(1) The product was tested in a typical configuration with Hewlett-Packard personal computer systems.
25 September 2003 Chan Kum Yew
Director, Quality
Australia Contact: Product Regulations Manager, Hewlett-Packard Australia Ltd., 31-41 Joseph
Street, Blackburn, Victoria 3130, Australia
European Contact: Hewlett-Packard GmbH, HQ-TRE, Herrenberger Strasse 140, 71034 Boeblingen,
Germany
USA Contact: Corporate Product Regulations Manager, Hewlett-Packard Company, 3000 Hanover
Street, Palo Alto, CA 94304, USA (Phone: 415-857-1501)
226 13 - Specifications and regulatory information ENWW
Environmental sustainability program
Hewlett-Packard is committed to providing quality products in an environmentally sound
manner. HP continuously improves the design processes of its products to minimize the
negative impact on the office environment and on the communities where products are
manufactured, shipped, and used. HP has also developed processes to minimize the negative
impact of the disposal of the product at the end of its printing life.
For more information about the HP environmental sustainability program, see
http://www.hp.com/hpinfo/globalcitizenship/environment/index.html.
This section contains information about the following topics.
zReduction and elimination
zPower consumption
zHazardous materials
zRecycling
zMaterial safety data sheets
zEnd-of-life returns
Reduction and elimination
Paper use
The two-sided (duplex) printing and N-up printing features of this product (which you can use
to print multiple pages of a document on one sheet of paper) can reduce paper usage and the
resulting demands on natural resources. See this guide for more information about using
these features.
Ink use
The Fast mode of this product uses less ink, which might extend the life of the cartridges. See
the printer driver onscreen Help for more information.
Ozone-depleting chemicals
Ozone-depleting chemicals, such as chlorofluorocarbons (CFCs), have been eliminated from
HP manufacturing processes.
Power consumption
Power usage drops significantly while in PowerSave mode, which saves natural resources
and saves money without affecting the high performance of this product. This product qualifies
for ENERGY STAR®, which is a voluntary program to encourage the development of
energy-efficient office products.
ENERGY STAR® is a U.S. registered service mark owned by the U.S.
government. As an ENERGY STAR® Partner, Hewlett-Packard Company
has determined this product meets ENERGY STAR® guidelines for
energy efficiency. For more information, see
http://www.energystar.gov.
ENWW Environmental sustainability program 227
Hazardous materials
This HP product contains the following materials that might require special handling at
end-of-life:
zLead in the solder
zMercury in the scanner lamp
zA lithium/MnO2 battery on the motherboard
The following table provides specifications for the battery.
Recycling
Design for recycling has been incorporated into this product:
zThe number of materials has been kept to a minimum while ensuring proper functionality
and reliability.
zDissimilar materials have been designed to separate easily.
zFasteners and other connections are easy to locate, gain access to, and remove by using
common tools.
zHigh-priority parts have been designed so that you can reach them quickly for efficient
disassembly and repair.
Product packaging
The packaging materials for this product have been selected to provide maximum protection
for the least cost possible, while attempting to minimize environmental impact and facilitate
recycling. The rugged design of the product assists in minimizing both packaging materials
and damage rates.
HP printing supplies
In many countries/regions, the printing supplies for this product (for example, printheads) can
be returned to HP through the HP Printing Supplies Returns and Recycling Program. An
easy-to-use and free take-back program is available in more than 48 countries/regions.
Material safety data sheets
Material safety data sheets (MSDSs) can be obtained from the following HP website:
http://www.hp.com/go/msds.
Specification Matsushita/Panasonic Toshiba
Battery part number CR2032L CR2032
Battery material Lithium/MnO2Lithium/MnO2
Battery type Button/coin cell battery Button/coin cell battery
Quantity per product 1 1
Weight ~ 2.9 grams (0.102 ounce) 3.1 grams (0.109 ounce)
Lithium type Sold Sold
Battery manufacturer Panasonic, Japan Toshiba, Japan
228 13 - Specifications and regulatory information ENWW
End-of-life returns
At the end of the product life, you can return the product to HP.
ENWW 229
AControl-panel mode and setup
menus
Use the control panel menus to view and change settings for the all-in-one and the modes in
which it can be used.
The changes that you make in mode menus affect the current job that you are performing. The
changes that you make in setup menus become the defaults for all future jobs.
This section contains information about the following topics.
Mode menus
zReaching and using a mode menu
zCopy mode menu
zScan mode menu
zPhoto mode menu
zE-mail mode menu
zFax mode menu
Setup menus
zReaching and using a setup menu
zPrinting a setup menu map
zPRINT REPORT menu
zCOPY SETUP menu
zFAX SETUP menu
zADV FAX SETUP menu
zSCAN SETUP menu
zE-MAIL SETUP menu
zPRINTER menu
zNETWORK & I/O menu
zADMIN menu
zMAINTENANCE menu
230 A - Control-panel mode and setup menus ENWW
Mode menus
This section contains information about the following topics.
zReaching and using a mode menu
zCopy mode menu
zScan mode menu
zPhoto mode menu
zE-mail mode menu
zFax mode menu
Reaching and using a mode menu
1On the control panel, press the mode button (COPY, SCAN, PHOTO, E-MAIL, or FAX). The
menu appears in the control-panel display.
2Press (up) or (down) to move to the option that you want, and then press
(select).
3Press - or + to select the value that you want, and then press (select) to save the
setting.
ENWW Mode menus 231
Copy mode menu
Menu item Description
COPIES Sets the number of copies for the current copy job.
Normal copy Selects normal copy or one of the following special copy options:
zCOPY FULL PAGE
Reduces the original by 91 percent and makes copies without clipping any
part of the original.
zLEGAL->LETTER
Reduces the size of the original from legal-size to letter-size.
zA4->LETTER
Reduces the size of the original from A4-size to letter-size.
zCOPY 2 ON 1
Reduces two pages of originals and places them on one landscape page.
See Copying more than one original onto one page for more information.
zMARGIN SHIFT
Shifts the margin on the original to the left or right to create a space to
accomodate a binding. See Shifting the image to increase the margin for
binding for more information.
zFIT TO PAGE
Reduces or enlarges the original to fit the page size that has been specified
for the copy job.
zMIRROR COPY
Makes a mirror copy of the original. See Creating a mirror image of an
original for more information.
zPOSTER
Enlarges the original to a poster size that one to four pages wide (can be
used only from the scanner glass). See Making a poster for more information.
zCLONE
Clones (replicates) the original onto a page, from one to the maximum
number of copies that will fit on the page (can be used only from the scanner
glass). See Cloning several copies of an image on a page for more
information.
Glass
or
ADF
Indicates whether the scanner glass is the source for the copy. Options for
copying include the following choices:
z1->1 SIDED
Copies a 1-sided original to a 1-sided copy. Both the ADF and the scanner
glass can be used.
z1->2 SIDED
Copies a 1-sided original to a 2-sided copy. Both the ADF and the scanner
glass can be used.
z2->1 SIDED
Copies a 2-sided original to a 1-sided copy. Only the ADF can be used. The
option does not appear when you are scanning from the scanner glass.
z2->2 SIDED
Copies a 2-sided original to a 2-sided copy. Both the ADF and the scanner
glass can be used.
You can also reach the double-sided options by pressing 2-SIDED OPTIONS on the
control panel.
Legal-size originals can be 2-sided, but legal-size output cannot be duplexed.
Red./enlarge Reduces or enlarges the copy by a percentage. You can specify the percentage
of reduction or enlargement in two ways:
zPress - or + to decrease or increase the size in increments of 1 percent. If you
hold down - or + for more than 2 seconds, the rate increases to 5 percent
every additional 0.2 second.
zType a percentage on the keypad or keyboard.
You can also reach this option by pressing REDUCE/ENLARGE on the control
panel.
232 A - Control-panel mode and setup menus ENWW
Collation Turns copy collation on or off. When collation is on, you can produce sets of
copies in the exact order that they were scanned. You must copy more than one
original to use the collation feature.
This feature can be used only with the ADF.
Collation is available only for the following copy options: Normal copy, COPY FULL
PAGE, MARGIN SHIFT, LEGAL->LETTER, A4->LETTER, LETTER->A4.
Quality Selects the setting for copy quality:
zNORMAL
Produces high-quality copy at reasonable speed. This is the recommended
setting for most copy jobs.
zBEST
Produces the highest quality for all media and eliminates the banding
(striping) effect that sometimes occurs in solid areas. BEST copies more
slowly than the other quality settings.
zFAST
Produces draft-quality copies at the fastest speed. The text is of comparable
quality to the NORMAL setting, but graphics might be of lower quality. This
setting reduces the frequency of ink cartridge replacement because it uses
less ink.
You can also reach the quality option by pressing QUALITY on the control panel.
Lighter/darker Adjusts the lightness and darkness of copies (from -4 to +4).
You can also reach the contrast option by pressing LIGHTER/DARKER on the
control panel.
Tray Selects the input tray and paper type to use for media.
Paper size Selects the paper size:
zLETTER
U.S. letter size (8.5 by 11 inches)
zA4
A4 size (210 by 297 mm)
zLEGAL
Legal size (8.5 by 14 inches)
The option sets the size for both the original and the output, because it is
assumed that these are to be identical.
The option is not available for the following copy options: LEGAL->LETTER,
A4->LETTER, LETTER->A4.
Preset Applies a preset (a set of predetermined copy options) to a copy job.
See Using presets for more information.
Setup Opens the COPY SETUP menu. See COPY SETUP menu for an explanation of
the menu.
Menu item Description
ENWW Mode menus 233
Scan mode menu
Menu item Description
<Host\Sharename?> Use this area to specify the path of a network folder, parallel, or USB destination.
Glass
or
ADF
Indicates whether the ADF or the scanner glass is the source for the scan.
Options for scanning include the following choices:
z1-SIDED
z2-SIDED
You can also reach the double-sided options by pressing 2-SIDED OPTIONS on the
control panel.
Type Selects the document type and format:
zMIXED/PDF
Use this option when the original contains both text and photographs. The
output format is PDF.
zPHOTO/JPEG
Use this option when the original contains only photographs. The output
format is Joint Photographic Experts Group (JPEG).
zMIXED/JPEG
Use this option when the original contains both text and photographs. The
output format is JPEG.
zBLACK/TIF
Use this option when the original contains only text and you want to be able
to edit the text in the resulting document. The output format is Tagged
Information File Format (TIFF).
zTEXT/PDF
Use this option when the original contains only text. The output format is
Adobe Portable Document Format (PDF).
You can also reach the document type option by pressing TRAY/TYPE on the
control panel.
Paper Size Selects the paper size:
zLETTER
U.S. letter size (8.5 by 11 inches)
zA4
A4 size (210 by 297 mm)
zLEGAL
Legal size (8.5 by 14 inches)
When Type is PHOTO/JPEG, the list changes to a different set of sizes that are
appropriate for photos (for example, 3x5cm, 10x15cm, and 4x6inch).
The option sets the size for both the original and the output, because it is
assumed that these are to be identical.
You can also reach the paper size option by pressing TRAY/TYPE on the control
panel.
Resolution Selects the setting for resolution:
z300 DPI
z150 DPI
z75 DPI
You can also reach the resolution option by pressing QUALITY on the control
panel.
Lighter/darker Adjusts the lightness and darkness of scans (from -4 to +4).
You can also reach the contrast option by pressing LIGHTER/DARKER on the
control panel.
Prefix Selects the prefix for scanned files (up to 10 characters).
Setup Opens the SCAN SETUP menu. See SCAN SETUP menu for an explanation of
the menu.
234 A - Control-panel mode and setup menus ENWW
Photo mode menu
Menu item Description
xx PHOTOS FOUND Indicates how many photo files were found on the memory card that was
inserted in the memory card slot of the all-in-one.
Print photos Starts the procedure for printing photos from the memory card.
See Printing from a memory card for more information.
E-mail photos* Starts the procedure for sending photos as attachments to an e-mail message.
See Sending photos as e-mail attachments for more information.
Print thumbnails Starts the procedure for printing a proof sheet of the photos that are on the
memory card.
See Printing a proof sheet for more information.
Scan thumbnails Starts the procedure for scanning a proof sheet of the photos that are on the
memory card.
See Printing photos or sending photos as e-mail attachments for more
information.
Save photos to
computer*Starts the procedure for saving photos that are on the memory card to a
computer.
See Saving photos for more information.
Save to network* Starts the procedure for saving photos that are on the memory card to a folder
on the network.
See Saving photos for more information.
* This option appears only for network connection.
ENWW Mode menus 235
E-mail mode menu
Menu item Description
<TO? =DIST.LIST> Use this area to specify an e-mail address for the e-mail message. The
connection can be network, USB, or parallel.
See Sending scans as e-mail attachments for information about the ways that
you can specify e-mail address.
Subj: Digital
sen...
Use this area to type text for the SUBJECT line of the e-mail message. The
maximum length for the SUBJECT line is 60 characters).
The SUBJECT line might be preconfigured. You can change the text, unless the
all-in-one has been set up so that the SUBJECT text cannot be changed. See
Configuring the defaults for e-mail message format (network connection) for
more information.
From: ... Use this area to type text for the FROM line of the e-mail message.
The FROM line might be preconfigured. You can change the text, unless the
all-in-one has been set up so that the FROM text cannot be changed. See
Configuring the defaults for e-mail message format (network connection) for
more information.
Glass
or
ADF
Indicates whether the ADF or the scanner glass is the source for the scan.
Options for scanning include the following choices:
z1-SIDED
z2-SIDED
You can also reach the double-sided options by pressing 2-SIDED OPTIONS on the
control panel.
Type Selects the document type:
Selects the document type and format:
zBLACK/TIFF
Use this option when the original contains only text and you want to be able
to edit the text in the resulting document. The output format is Tagged
Information File Format (TIFF).
zTEXT/PDF
Use this option when the original contains only text. The output format is
Adobe Portable Document Format (PDF).
zMIXED/PDF
Use this option when the original contains both text and photographs. The
output format is PDF.
zPHOTO/JPEG
Use this option when the original contains only photographs. The output
format is Joint Photographic Experts Group (JPEG).
zMIXED/JPEG
Use this option when the original contains both text and photographs. The
output format is JPEG.
You can also reach the document type option by pressing TRAY/TYPE on the
control panel.
236 A - Control-panel mode and setup menus ENWW
Fax mode menu
Paper size Selects the paper size:
zLETTER
U.S. letter size (8.5 by 11 inches)
zA4
A4 size (210 by 297 mm)
zLEGAL
Legal size (8.5 by 14 inches)
When Type is PHOTO/JPEG, the list changes to a different set of sizes that are
appropriate for photos (for example, 3x5cm, 10x15cm, and 4x6inch).
The option sets the size for both the original and the output, because it is
assumed that these are to be identical.
You can also reach the paper size option by pressing TRAY/TYPE on the control
panel.
Resolution Selects the setting for resolution:
z300 DPI
z150 DPI
z75 DPI
You can also reach the resolution option by pressing QUALITY on the control
panel.
Lighter/darker Adjusts the lightness and darkness of scans (from -4 to +4).
You can also reach the contrast option by pressing LIGHTER/DARKER on the
control panel.
Setup Opens the E-MAIL SETUP menu. See E-MAIL SETUP menu for an explanation
of the menu.
Menu item Description
<FAX#? =GROUP>Use this area to specify a fax number.
Fax Color Indicates whether the all-in-one has been set to send a black-and-white fax or a
color fax. Options include the following choices:
zBLACK
zCOLOR
ADF
or
Glass
Indicates whether the ADF or the scanner glass is the source for the outgoing
fax. Options for faxing include the following choices:
z1-SIDED
Faxes a 1-sided original. Both the ADF and the scanner glass can be used.
z2-SIDED
Faxes a 2-sided original (black-and-white only). Both the ADF and the
scanner glass can be used.
Menu item Description
ENWW Mode menus 237
Time Selects the method in which a black-and-white fax will be transmitted (color faxes
are sent only in the realtime mode):
zREALTIME
The fax is transmitted directly from the scan while you wait at the control
panel. If a realtime fax is interrupted or the all-in-one is turned off, you must
rescan the fax job. This is the fastest option. Use this option especially for
long faxes, because there might not be enough memory in the all-in-one for a
long fax if you use the non-realtime option.
zNON-REALTIME
The fax is scanned into memory first, and then transmitted. You do not have
to wait for the fax to finish.
zDELAYED
The fax is transmitted at a time that you specify.
Resolution Selects the setting for resolution.
Black-and-white faxes:
zSTANDARD (98 dpi)
zFINE (196 dpi)
zS. FINE (300 dpi)
zPHOTO (196 dpi, with halftoning)
Color faxes:
zSTANDARD (200 dpi, high compression)
zFINE (200 dpi, low compression)
zS. FINE (200 dpi, low compression)
zPHOTO (200 dpi, high compression)
You can also reach the resolution option by pressing QUALITY on the control
panel.
Lighter/darker Adjusts the lightness and darkness of faxes (from -4 to +4).
You can also reach the contrast option by pressing LIGHTER/DARKER on the
control panel.
Paper size Selects the paper size:
zA4
A4 size (210 by 297 mm)
zLEGAL
Legal size (8.5 by 14 inches)
zLETTER
U.S. letter size (8.5 by 11 inches)
The option sets the size for both the original and the output, because it is
assumed that these are to be identical.
You can also reach the paper size option by pressing TRAY/TYPE on the control
panel.
Poll to receive Allows user to type fax number(s) to poll.
Setup Opens the FAX SETUP menu. See FAX SETUP menu for an explanation of the
menu.
Menu item Description
238 A - Control-panel mode and setup menus ENWW
Setup menus
Printer driver and program settings override control panel settings for the current job. Program
settings override default printer driver settings.
This section contains information about the following topics.
zReaching and using a setup menu
zPrinting a setup menu map
zPRINT REPORT menu
zCOPY SETUP menu
zFAX SETUP menu
zADV FAX SETUP menu
zSCAN SETUP menu
zE-MAIL SETUP menu
zPHOTO menu
zPRINTER menu
zNETWORK & I/O menu
zADMIN menu
zMAINTENANCE menu
Reaching and using a setup menu
1On the control panel, press MENU.
2Press (up) or (down) to move to the item you want, and then press (select).
3Press - or + to select the value that you want, and then press (select) to save the
setting.
If there is no - or + around the setting, the setting cannot be changed.
Printing a setup menu map
1On the control panel, press MENU.
2With the cursor next to PRINT REPORT, press (select).
3With the cursor next to Menu map info, press (select).
ENWW Setup menus 239
PRINT REPORT menu
Menu item Description
Menu map info Prints a map of the setup menus, which includes information about the current
settings for setup options.
Last transaction Prints a copy of the last fax transaction that the all-in-one processed (either
received or sent). The following information is included:
zTransmission date and time
zType (whether received or sent)
zFax number
zDuration
zNumber of pages
zResult (status) of transmission
Fax log Prints a copy of the fax log, which contains information about the last 20 faxes
that have been received by the all-in-one and sent from the control panel. The
following information is included:
zTransmission date and time
zType (whether received or sent)
zFax number
zDuration
zNumber of pages
zResult (status) of transmission
zWhether the fax was printed (received faxes only)
zWhether the fax was archived (received faxes only)
Speed-dial list Prints lists of the speed-dial entries that have been set up for fax numbers and
fax number groups, e-mail addresses and e-mail address groups, and network
folders.
Speed-dial
template
Prints lists of the first six speed-dial entries that have been set up for fax
numbers or groups, e-mail addresses, and network folders. After you print the
lists, you can cut them out and insert them under the speed-dial overlays next to
the six speed-dial buttons on the control panel.
Device config. Prints a Configuration page, which provides the following information:
zProduct name, model number, serial number, service number, asset
number, and firmware version
zAccessories that have been installed
zPrinthead part numbers and accumulated ink usage
zInk cartridge part numbers, ink levels, and expiration date
zEvent log
If an HP Jetdirect print server is installed in the all-in-one, an HP Jetdirect
Configuration page also prints, which provides the following information:
zConfiguration information about the print server
zSecurity settings
zNetwork statistics
zProtocol settings
See Configuration page for more information.
Users print
summary
Prints a summary page that indicates the number of users and the amount of ink
used.
Demo page Prints a demonstration page, which can be used to verify that the printing
mechanism is operating correctly.
PCL font list Prints a list of the PCL fonts that are available on the all-in-one.
PS font list Prints a list of the PS fonts that are available on the all-in one.
240 A - Control-panel mode and setup menus ENWW
COPY SETUP menu
Reprint faxes in
memory
Prints copies of received faxes that are currently stored in memory. You can
choose to print the last fax that has been received, the last five faxes that have
been received, or all faxes that are stored in memory.
Menu item Description
Set copy defaults Saves the current copy settings as the default settings for copy jobs.
Set copy presets Saves the current copy settings as a preset, which can then be used for future
copy jobs.
See Using presets for more information.
Color intensity Sets the default color intensity for copy jobs (from -3 to +3). Use this option to
make the colors on copies more vivid or more subtle.
Enhancement Sets the default enhancement for copy jobs.
zTEXT
Sharpens the edges of black text.
zPHOTO
Improves the colors of photographs.
zMIXED
Enhances both the sharpness of text and the colors of photographs.
zNONE
Specifies that no enhancements are to be applied.
Use PHOTO or MIXED if the following problems occur:
zStray dots of color surround some text on your copies.
zLarge, black typefaces look splotchy (not smooth).
zThin, colored objects or lines contain black sections.
zHorizontal grainy or white bands appear in light-gray to medium-gray areas.
Menu item Description
ENWW Setup menus 241
FAX SETUP menu
Menu item Description
Fax speed-dial Sets up speed-dial entries for faxing.
See Setting up fax numbers as speed-dial entries or groups for more information.
Fax defaults Saves current settings as defaults.
Autoanswer Sets the answer mode to automatic or manual.
zON
The all-in-one answers incoming calls after a specified number or rings or
upon recognition of special fax tones.
zOFF
The all-in-one never answers calls. You must start the receiving process
yourself.
See Setting the answer mode (autoanswer) for more information.
Fax header Configures the fax number and name that are used for fax headers.
See Configuring the time, date, and fax header for more information.
Rings to answer Determines the number of times that the phone rings before an incoming call is
answered when Autoanswer is set to on.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
Dial type Sets the all-in-one to tone-dialing or pulse-dialing.
Do not use the pulse-dial setting unless you know that you phone line cannot use
tone-dialing. The pulse-dialing option is not available in all countries/regions.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Setting the dial type for more information.
242 A - Control-panel mode and setup menus ENWW
ADV FAX SETUP menu
Menu item Description
Auto reports Turns on and turns off the option for automatically printing a transaction report
each time that the all-in-one sends or receives a fax. The report includes the
following information:
zTransmission date and time
zType (whether received or sent)
zFax number
zDuration
zNumber of pages
zResult (status) of transmission
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
Ans. ring pattern Sets the all-in-one to answer the correct ring pattern if you subscribe to ring
pattern service with your phone company. The following options are available:
zAll rings
zSingle ring
zDouble rings
zTriple rings
zDouble and triple rings
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Setting the answering ring pattern (if needed) for more information.
Blocked numbers Blocks the ability of the all-in one to receive faxes from up to 30 fax numbers.
See Blocking and unblocking fax numbers and Viewing a list of blocked fax
numbers for more information.
Busy redial Sets the busy redial option for fax transmissions. If this option is turned on, the
all-in-one redials automatically if it receives a busy signal.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Setting the redial options for more information.
No-answer redial Sets the no-answer redial option for fax transmissions. If this option is turned on,
the all-in-one redials automatically if the receiving fax machine does not answer.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Setting the redial options for more information.
Automatic
reduction
Determines how the all-in-one handles long faxes:
zON
The all-in-one automatically reduces long faxes up to 75 percent to fit the
information on the default paper size (for example, the fax is reduced from
legal-size to letter-size).
zOFF
The all-in-one prints long faxes at full size on multiple pages.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Automatically reducing incoming faxes for more information.
Automatic fax
forwarding
Sets the all-in-one to automatically redirect incoming faxes to another fax
number.
The autoanswer option must be set to on in order to use this feature.
See Automatically forwarding incoming faxes to another fax number and Setting
the answer mode (autoanswer) for more information.
ENWW Setup menus 243
SCAN SETUP menu
E-MAIL SETUP menu
PHOTO menu
Error correction
mode
Turns the error-correct mode on or off. Normally, the all-in-one monitors the
signals on the phone line while it is sending or receiving a fax. If the all-in-one
detects an error signal during the transmission and the error-correction setting is
on, the all-in-one can request that a portion of the fax be resent.
Turn off error correction only if you are having trouble sending or receiving a fax,
and you want to accept the errors in the transmission. Turning off the setting
might be useful when you are trying to send a fax to another country/region or
receive a fax from another country/region, or if you are using a satellite phone
connection.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Setting silent detection on older-model fax machines for more information.
Silent detect Controls whether or not you can receive faxes from older-model fax machines
that do not emit a fax signal during fax transmissions. At the time of this
publication, these silent-model fax machines represented very few of the fax
machines in use.
Turn on silent detect only if you regularly receive faxes from someone who uses
an older-model fax machines.
See Setting silent detection on older-model fax machines for more information.
Menu item Description
Folder speed-dial Sets up speed-dial entries for network folders.
See Setting up network folders as speed-dial entries for more information.
Scan defaults Saves the current scan settings as the default settings for scan jobs.
Menu item Description
E-mail speed-dial Sets up speed-dial entries for e-mail addresses.
See Setting up e-mail addresses as speed-dial entries or groups for more
information.
E-mail defaults Saves the current e-mail settings as the default settings for e-mail jobs.
Auto BCC Sets the all-in-one so that it automatically sends a blind copy of all e-mail
messages that are sent from the control panel to the e-mail address that you
specify.
See Configuring automatic blind copy (BCC) for more information.
Configure SMTP Sets the SMTP server name and port number, authentication logon account
name and password, and e-mail attachment size.
See Configuring SMTP for more information.
Menu item Description
Photo defaults Saves the current scan settings as the default settings for photo jobs.
Menu item Description
244 A - Control-panel mode and setup menus ENWW
PRINTER menu
Menu item Description
Configure printing Opens the CONFIGURE PRINTING submenu, which is used to configure the
default for the following options:
zCopies (default number of copies to print)
zDefault paper size
zDefault paper type
zDefault print quality
zDuplex
zOverride A4 or Letter (print an A4-size job on letter-size paper when no
A4 paper is loaded, or print a letter-size job on A4-size paper when no
letter-size paper is loaded)
Configure tray Opens the CONFIGURE TRAY submenu, which is used to configure the default
for the following options:
zTray 1 size
zTray 1 paper type
zTray 2 size
zTray 2 paper type
zDefault tray (the tray that the all-in-one uses if a tray is not selected in the
printer driver)
zAutomatic media-type sense (when turned on, the all-in-one detects the
type of media and automatically selects the media type and the most suitable
print quality for the job; see Setting the automatic paper-type sensor for more
information)
Configure PCL Opens the CONFIGURE PCL submenu, which is used to configure the following
settings for PCL when you are using the PCL 5c or PCL 6 printer driver:
zFont number
zFont pitch
zPoint size
zSymbol set
zISE fonts
zAppend CR to LF (determines whether a carriage return is appended to each
line feed that is encountered in backward-compatible PCL jobs)
Print PostScript
errors
Determines whether a PS error page prints.
zON
A PS error page prints when PS errors occur.
zOFF
A PS error page never prints.
Unattended
printing
Sets the printer to take one of the following actions during large print jobs (after
every 100 pages):
zON
The all-in-one pauses so that you can clear the output tray.
zOFF
Printing continues.
Personality Sets the default personality to one of the following options:
zAutomatic switching
zPCL 5
zPCL 6
zPS
ENWW Setup menus 245
NETWORK & I/O menu
Menu item Description
I/O timeout Sets the length of time (from 5 to 300 seconds) that the all-in-one waits for
remaining data for a print job. If that time is exceeded, the all-in-one prints the
print job.
Enhanced I/O Opens the ENHANCED I/O submenu, which is used to configure the following
protocol options:
zTCP/IP (Transmission Control Protocol/Internet Protocol)
zIPX/SPX (Internetwork Packet Exchange/Small Peripheral Controller)
zDLC/LLC (Data Link Control/Logical Link Control)
zAtalk (AppleTalk)
See the HP Jetdirect Administrator’s Guide on Starter CD 1 for more information
about these options.
Show IP addr Shows the IP address for the all-in-one on the control-panel display.
Configure LDAP Opens the CONFIGURE LDAP submenu, which is used to configure the
following options for the LDAP feature:
zLDAP server name
zAccount name and password
zDirectory service server port number
zSearch criteria (maximum search time in seconds, maximum number of
matches to return, search root of the directory server, and search method)
246 A - Control-panel mode and setup menus ENWW
ADMIN menu
An administrator PIN is required to open this menu.
Menu item Description
Set admin PIN Sets the PIN for the administrator.
See Changing the administrator PIN for more information.
Configure users Configures authorized users for the all-in-one from the control panel.
See Configuring authorized users for more information.
Reset usage
counter
Resets the following counters for each authorized user:
zPages printed (one sheet of paper printed as duplex is counted as two
pages)
zBlack ink used (in ml)
zTotal color ink used (in ml)
See Monitoring use by authorized users and resetting the usage counters for
more information.
Fax archive Turns on and turns off the archiving of incoming faxes.
See Automatically archiving incoming faxes for more information.
Color copying Allows and restricts color copying.
See Allowing and restricting color copying for more information.
Color faxing Allows and restricts color faxing.
See Allowing and restricting color faxing for more information.
Photo mode Allows and restricts the ability to use the photo mode.
See Allowing and restricting the photo (memory card) feature for more
information.
E-mail From Allows users to change the From field for outgoing e-mails. If this option is turned
on, users can change the From field to any e-mail address; if the option is turned
off, a lock icon appears next to the From field.
Language Selects the language for the all-in-one, which controls the following settings:
zLanguage used for messages on the control-panel display
zKeyboard functionality for the language that has been configured (if a
keyboard is installed)
See Setting the language and country/region for more information.
ENWW Setup menus 247
Country/region Selects the country/region in which the all-in-one is being used, which controls
the following settings:
zHow the cloning feature works for the copy function (different cloning sizes
are used for different countries/region) (see Cloning several copies of an
image on a page for more information)
zMedia sizes that are available (different countries/regions have different
standard sizes)
zFax settings:
• Rings-to-answer (see FAX SETUP menu for more information)
• Answer mode (see Setting the answer mode (autoanswer) for more
information)
• Answer ring pattern (see Setting the answering ring pattern (if needed)
for more information)
• Tone or pulse dialing (see Setting the dial type for more information)
• Silent detection (see Setting silent detection on older-model fax
machines for more information)
• Ring and beep volumes (see Setting the ring and beep volumes for more
information)
• Automatic fax reports (see Setting the automatic printing of fax reports
for more information)
• Busy redial, no answer redial (see Setting the redial options for more
information)
• Auto-reduction (see Automatically reducing incoming faxes for more
information)
• Error-correction mode (see Setting the fax error-correction mode for
more information)
See Setting the language and country/region for more information.
Restore device
factory defaults
Restores all options to the predetermined factory values for the all-in-one.
Restoring factory settings does not affect network parameter settings on the
HP Jetdirect print server. See Resetting the HP Jetdirect print server for more
information.
Menu item Description
248 A - Control-panel mode and setup menus ENWW
MAINTENANCE menu
Menu item Description
Set date & time Configures the date and time that is used for fax headers.
See Configuring the time, date, and fax header for more information.
Check ink level Shows the ink levels in percentages.
See Monitoring the operation and status for more information.
Clean printheads Starts the procedure for cleaning the printheads.
See Cleaning the printheads for more information.
Align printheads Starts the procedure for aligning the printheads.
See Aligning the printheads for more information.
Calibrate color Starts the procedure for calibrating color.
See Calibrating the color for more information.
Calibrate linefeed Starts the procedure for calibrating linefeed.
See Calibrating the linefeed for more information.
Ring and beep
volume
Determines the volume of sound for rings and for beeps that occur when keys
are pressed on the control panel.
When you change the Country/region option on the ADMIN menu, this option
changes to the default for the country/region that has been chosen.
See Setting the ring and beep volumes for more information
Set powersave mode
time
Sets how long the printer remains idle before it enters PowerSave mode (for
example, 15 minutes, 1 hour, or 4 hours).
PowerSave mode does the following:
zMinimizes the amount of power consumed by the all-in-one when it is idle.
zReduces wear on electronic components in the all-in-one (turns off the
display backlight, but the display is still readable).
The all-in-one automatically comes out of PowerSave mode when you start a
job, press a control-panel button, or open the print-carriage access door.
Paper path test Opens the PAPERPATH TEST submenu, which is used to start the test. The
paper path test causes the pick mechanism in the all-in-one to pull paper from
the tray that you select. The test is useful for checking whether the pick
mechanism is working properly.
The PAPERPATH TEST submenu also contains the following options for
running the test.
zSource (selects the tray whose paper path you want to test—either tray 1 or
tray 2; the paper path test does not test the ADF input tray)
zDuplex (determines whether the media goes through the auto-duplex unit
during the test)
zCopies (selects how many sheets of media from the tray that has been
selected are to be used for the test)
Print diagnostic
page
Use this page under the direction of HP customer support for troubleshooting
purposes.
ENWW Control-panel message types 249
BControl-panel messages
This section explains messages that can appear on the control panel.
To resolve a message, follow the instructions in the control-panel display. If following these
instructions does not resolve the message, press (POWER) to turn off the all-in-one, and
then turn on the all-in-one again. If the message persists after performing all of the
recommended actions, contact an HP-authorized service or support provider.
zControl-panel message types
zControl-panel messages
Control-panel message types
Status messages
Status messages reflect the current state of the all-in-one. They inform you of normal
all-in-one operation and require no action to clear them. They change as the state of the
all-in-one changes. Whenever the all-in-one is ready, not busy, and has no pending warning
messages, the status message READY is displayed if the all-in-one on.
Warning messages
Warning messages inform you of events that require your attention, but they do not prevent
the all-in-one from operating. An example of a warning message is CYAN INK LOW. These
messages remain displayed until you resolve the condition.
Error messages
Error messages communicate that some action must be performed, such as adding media or
clearing a media jam. These messages are usually accompanied by a blinking red Attention
light. Take the appropriate action to continue printing.
If the error message shows an error code, press (POWER) to turn off the all-in-one, and then
turn it on again. In most situations, this action solves the problem. If the message persists,
your all-in-one might need service. Write down the error code, and then go to HP Instant
Support to learn more about possible causes for the message. See HP Instant Support for
more information.
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can be
cleared by pressing (POWER) to turn off the all-in-one, and then turning it on again. If a
critical error persists, service is required. See Customer support and warranty for more
information.
250 B - Control-panel messages ENWW
Control-panel messages
The following table lists and describes control-panel messages, in alphabetical order.
[
Message Description
ADF COVER OPEN. CLOSE ADF INPUT TRAY
COVER.
The ADF cover is open. To continue, close the
cover.
ADF PAPER JAM. OPEN ADF COVER TO
CLEAR ORIGINALS. PRESS TO
CONTINUE.
Media is jammed in the ADF. Open the ADF cover
and clear all jammed media. Press (select
button) to continue.
AUTHENTICATION IS REQUIRED BY
SERVER. PRESS TO CONTINUE
Authentication is required by the server. Type in
the user name and password, and then press
(select button).
AUTO-DUPLEX MISSING. INSERT
AUTO-DUPLEX UNIT.
or
[TRAY X] NOT AVAILABLE... PRESS
TO CONTINUE.
The specified tray or auto-duplex unit is not
available. To use media from another tray, or print
without duplexing, press (select button) to
continue.
CANNOT CONNECT TO SPECIFIED SERVER.
CHECK SETUP. PRESS TO CONTINUE
The all-in-one is unable to connect to the specified
server. Check the connection and setup, and make
sure that the specified server is configured correctly
with the required services. Also, check the IP
addresses and port numbers specified in SMTP and
LDAP settings.
[COLOR] INK CARTRIDGE UNKNOWN.
PRESS TO CONTINUE.
The all-in-one has detected a non-HP ink cartridge.
Damage to the all-in-one that results from modifying
or refilling HP ink cartridges, or from using
non-HP ink cartridges, is not covered under the
warranty.
Replace with an HP ink cartridge to clear the
messages (see Supplies).
[COLOR] INK CARTRIDGE EMPTY An ink cartridge is empty. Replace the ink cartridge
to continue printing. See Replacing the ink
cartridges for more information.
[COLOR] INK CARTRIDGE EXPIRED An ink cartridge has expired. Replace the ink
cartridge to continue printing. See Replacing the ink
cartridges for more information.
[COLOR] INK CARTRIDGE MISSING An ink cartridge is missing or not correctly installed.
Install the ink cartridge in the correct slot, making
sure you press down firmly on the cartridge until it
snaps into place. See Replacing the ink cartridges
for more information.
[COLOR] INK EXPIRING An ink cartridge is nearing its expiration date. Be
prepared to replace it with a new ink cartridge.
Press (select button) to clear this message.
[COLOR] INK LOW An ink cartridge is running low on ink. Be prepared
to replace it with a new ink cartridge.
Press (select button) to clear this message.
ENWW Control-panel messages 251
COLLATION MEMORY FULL. COPY OUTPUT
MUST BE RESORTED. PRESS TO
CONTINUE.
The all-in-one memory is full. The collation feature
requires the use of internal memory. All the pages
of the job currently in progress cannot fit into the
all-in-one's internal memory. Press (select
button) to continue with the current job, and sort the
printed copy output accordingly once the job is
complete. Alternatively, cancel the job, and then
split the job into several smaller jobs, each with
fewer pages.
CARRIAGE STALL. CLEAR CARRIAGE
OBSTRUCTION. PRESS TO CONTINUE.
The printhead carriage has stalled. This could be
caused an obstruction to the printhead carriage
path, such as jammed paper or media. Lift open the
print carriage access door and clear the jammed
media or obstruction. Press (select button) to
continue. You might need to turn off the power to
the all-in-one, wait 5 seconds, and then turn on the
power.
COMMUNICATION ERROR. CHECK ALL
CONNECTIONS. TO THE PRINTER AND
PRESS TO CONTINUE.
Check the cable connecting the all-in-one to the
computer or network. Make sure that it is properly
connected, and then press (select button) to
continue.
DOOR OPEN. CLOSE PRINT-CARRIAGE
ACCESS DOOR.
The all-in-one covers are open or not closed
completely. Close all covers to continue printing.
EMAIL ATTACHMENT IS TOO LARGE FOR
SERVER. PRESS TO CONTINUE.
The size of the attachment is too large for the
server. Check with the network administrator for the
permitted size of email attachments. Reduce the
maximum attachment size specified in the all-in-one
SMTP settings accordingly, and then try sending
the e-mail again.
FAX CARD MISSING OR DAMAGED. The all-in-one fax module is not responding. Make
sure that the phone cord is connected at both ends.
If the problem the persists, turn off the power to the
all-in-one, wait 5 seconds, and then turn on the
power. If the problem continues, the fax module
might either be missing or damaged.
FAX CARD NOT RESPONDING. PRESS ? FOR
HELP.
The all-in-one fax module is not responding. Make
sure that the phone cord is connected at both ends.
If the problem the persists, turn off the power to the
all-in-one, wait 5 seconds, and then turn on the
power. If the problem continues, the fax module
may have failed.
FAX CARD NOT RESPONDING. IT MUST BE
REMOVED FOR OTHER FUNCTIONS TO WORK.
TURN OFF AND REMOVE FAX CARD FROM
DEVICE. TURN ON AGAIN.
The all-in-one fax module is not responding. You
must remove the fax card to continue using other
features of the all-in-one. Turn off the power to the
all-in-one, remove the fax card, and then turn on the
power.
FAX MEMORY FULL. USE REALTIME FAX
OPTION TO SEND FAX.
The fax memory is full. To send the fax, go to the
Fax Mode menu, and then select REALTIME in the
Time sub menu.
FAX SEND FAILED. CHECK THE FAX
NUMBER AND TRY AGAIN.
The all-in-one failed to send the fax. Check the fax
number and phone line connection and try again.
INCOMPATIBLE [COLOR] PRINTHEADS An incorrect printhead is installed. Remove the
printhead and replace it with the correct printhead.
See Supplies for information about the printheads
that can be used with your all-in-one.
Message Description
252 B - Control-panel messages ENWW
IP ADDRESS NOT YET AVAILABLE OR NOT
CONFIGURED.
The IP address is unavailable. Check the
connection and network settings.
LDAP SERVER NOT CONFIGURED. PRESS
TO CONTINUE.
The LDAP server is not configured. Go to the
Network and I/O menu or use the EWS to
configure it.
LOAD [SIZE] TRAY [X]. PRESS TO
CONTINUE.
The specified tray is configured for a specific media
size required for a print job that has been sent, but
the tray is empty. Load the specified media size into
the tray, and then press (select button) to
continue.
LOAD [TYPE] [SIZE] IN TRAY [X].
PRESS TO CONTINUE.
The specified tray is configured for a specific media
type and size required for a print job that has been
sent, but the tray is empty. Load the specified
media into the tray, and then press (select
button) to continue.
MISSING [COLOR] PRINTHEAD A printhead is missing or not correctly installed.
Check that the protective tape has been removed
from the printhead. Install the printhead in the
correct slot, making sure you press down firmly on
the printhead to ensure proper contact. See
Replacing the printheads for more information.
NETWORK CONNECTION ERROR. TRY AGAIN
LATER. PRESS TO CONTINUE.
The all-in-one is unable to connect to the network.
Make sure that the network cable is connected at
both ends. High network traffic, network failure or
server failure might cause this error. Try to perform
the task again later.
ONE OR MORE EMAIL ADDRESSES ARE
INVALID. PRESS TO CONTINUE
One or more of the e-mail addresses that you typed
are invalid. Make sure that the e-mail addresses
are correctly formatted and do not contain any
characters that are not allowed.
OUTPUT TRAY IS FULL. REMOVE PRINTED
PAGES. PRESS TO CONTINUE.
The output tray is full. Remove the printed pages
and press (select button) to continue printing.
PAPER JAM. REMOVE AUTO-DUPLEX UNIT
TO CLEAR PAPER. PRESS TO
CONTINUE.
Media is jammed in the all-in-one. Remove the rear
access panel or the auto-duplex unit, and remove
the jammed media. Press (select button) to
continue printing.
PRINTHEAD LATCH OPEN. OPEN
PRINT-CARRIAGE ACCESS DOOR. CLOSE
PRINTHEAD LATCH.
Make sure that the printhead latch is secured and
all covers are closed.
PROCESSING 2-SIDED JOB. DO NOT GRAB
PAPER UNTIL JOB COMPLETES
Make sure that the job is completed before
removing the paper from the all-in-one.
READY The all-in-one is idle and ready to accept jobs.
OUTPUT TRAY IS FULL. REMOVE PRINTED
PAGES. PRESS TO CONTINUE.
The output tray is full. Remove the printed pages
and press (select button) to continue printing.
RECEIVED FAILED. HELP MESSAGE HAS
NOT BEEN DEFINED!
The all-in-one failed to receive the fax. Request the
person sending the fax to try again.
REPLACE [COLOR] INK CARTRIDGE(S) An ink cartridge is empty or expired. Replace with a
new ink cartridge to continue printing. See
Replacing the ink cartridges for more information.
REPLACE [COLOR] PRINTHEAD(S) A printhead has failed. Replace with a new
printhead to continue printing. See Replacing the
printheads for more information.
Message Description
ENWW Control-panel messages 253
SCANNER LOCKED. PRESS ? FOR HELP. Scanner is locked. Unlock the scanner from
underneath the print-carriage access door. See
Printing supplies area for information about finding
the scanner lock. Refer to the Getting Started Guide
for more information about unlocking the scanner.
Once the scanner has been unlocked, press
(select button) to continue.
SCANNER NOT RESPONDING. PRESS ? FOR
HELP.
The all-in-one scanner is not responding. Make
sure that the scanner has been unlocked. See
Printing supplies area for information about finding
the scanner lock. Refer to the Getting Started Guide
for more information about unlocking the scanner. If
the problem the persists, turn off the power to the
all-in-one, wait 5 seconds, and then turn on the
power. If the problem continues, the scanner
module may have failed.
SERVICE STALL. PRESS TO
CONTINUE.
An all-in-one motor has stalled. Press (select
button) for the all-in-one to attempt automatic
recovery and clear the message. If the message
persists, contact an HP-authorized service or
support provider.
SHARENAME IS INCORRECT. PRESS TO
CONTINUE
The sharename is incorrect. Use the control panel
or the EWS to correct the sharename.
SMTP SERVER NOT CONFIGURED. PRESS
TO CONTINUE
The SMTP server is not configured. Go to the EMAIL
SETUP menu or use the EWS to configure the SMTP
server.
TRAY 2 DOES NOT SUPPORT CUSTOM MEDIA
SIZE. LOAD TRAY 1, PRESS TO
CONTINUE
Custom media size is supported in tray 1 only.
Load tray 1 with custom media and press
(select button) to continue.
WAIT FOR PAGE TO DRY OR PRESS TO
CONTINUE.
The all-in-one is waiting for the printed page to dry
before continuing to print. You can remove the page
from the output tray (handle it carefully to avoid
smearing the ink), and press (select button) to
start printing the next page.
Message Description
254 B - Control-panel messages ENWW
ENWW Installation notes 255
CPrinting by using PostScript
emulation
Printing features vary among printer drivers and operating systems. This section provides
information about the features of the emulated PostScript (PS) printer driver when it is
installed on Windows 98, Windows Me and Windows NT 4.0 only.
Note If you are running another Windows operating system, see the onscreen Help for the printer
driver that you are using.
This section contains information about the following topics.
zInstallation notes
zSpecific printing features and issues
Installation notes
When you are operating in a Windows environment, the installer program detects the version
of the operating system that you are running. The software is installed in the language that has
been selected in the regional settings (configured in the Windows Control Panel). This means
that you can be running an English version of Windows and have the language preference set
to Spanish, and the installer program installs the Spanish version of the software by default.
Upgrading from an older version of Windows
When you upgrade to a new version of Windows, you must reinstall the printer driver. For
example, if you upgrade from Windows NT 4.0 to Windows 2000, you must reinstall the printer
driver.
Operating system Version number
Windows 98, Windows Me Microsoft PS Driver version 4.01 and
HP Officejet 9100 series all-in-one PPD
Windows NT 4.0 Microsoft PS Driver version 4.50 and
HP Officejet 9100 series all-in-one PPD
256 C - Printing by using PostScript emulation ENWW
Identifying different printer drivers in Windows NT 4.0
If you have already installed a printer driver that was supplied with your Windows operating
system for the all-in-one, and you have also installed the software that was supplied with the
all-in-one, multiple printer drivers might exist on your computer system. Use these steps to find
out which printer drivers are installed.
1On the Start menu, click Settings, and then click Printers.
2Right-click the all-in-one name, and then click Properties.
3In the Properties window, click the General tab, and then click Print Test Page.
If you are using the printer driver that is provided for the all-in-one, the Printer Test Page
includes the following information (shown with sample data).
All-in-one Name: <user definable>
All-in-one Model: HP Officejet 9100 series all-in-one PS
Printer Driver Name: PSCRIPT4.DLL
Printer Driver Version: 4.01
Installing the printer driver only
If you obtained only a printer driver and its associated files (for example, from the HP website),
install them using the following steps.
1Close all programs, terminate-and-stay-resident (TSR) programs, and virus checkers.
2On the Start menu, click Settings, click Printers, and then double-click Add Printer.
3When prompted to select a device, click Have Disk. Use Browse to specify the path
where the printer driver files are located.
4Follow the instructions on the screen to complete the installation.
Current HP Officejet users
If you currently have an HP Officejet printer driver installed on your computer system, this
software can be safely installed. It can coexist with printer drivers for different devices. It
replaces and updates only the previous versions of the software for this device. The new
printer driver has property pages that are similar to your older printer driver, but it reflects the
features and capabilities of the current printer driver.
ENWW Specific printing features and issues 257
Specific printing features and issues
Printing properties
The printer driver provides default properties for most programs. You need to change these
properties only if you are installing a new all-in-one option (such as more memory), or if you
are changing a specific feature.
To complete the request for property changes, click either Apply or OK. Apply activates the
changes without closing the Properties dialog box. OK activates the changes and closes the
Properties dialog box.
Printing features
The following table shows which features are available for each Windows operating system.
Printing option Windows 98, Windows Me Windows NT
Tray 1
Tray 2
Auto-duplex unit
Memory configuration
Printing feature Windows 98, Windows Me Windows NT
Paper Type
Print Quality
Print in Grayscale
Handout (N-up printing)
Watermark
258 C - Printing by using PostScript emulation ENWW
Paper Type (Windows 98)
Options:
HP Plain Paper; HP Premium Inkjet Paper; HP Premium Inkjet Heavyweight Paper;
HP Photo Quality Paper, Semi Gloss; HP Photo Quality Paper, Matte; HP Everyday Photo
Paper, Semi Gloss; HP Everyday Photo Paper, Matte; HP Premium Transparency;
HP Premium Plus Transparency; HP Photo Paper, Glossy; HP Premium Photo Paper,
Glossy; HP Premium Plus Photo Paper, Glossy; HP Premium Plus Photo Paper, Matte;
HP Colorfast Photo Paper, Glossy; HP Brochure & Flyer, Glossy; HP Brochure & Flyer,
Matte
Use the Paper Type feature to specify the type of paper on which you will be printing, such as
plain paper or transparencies. Do not click HP Premium Transparencies when printing on
regular paper.
Note HP does not recommend using stiff media such as card stock.
Print Quality
Options:
Best, Normal, Fast
Best prints the best quality possible. Normal is the recommended mode for everyday printing.
Fast uses less ink, but the quality is not as high as normal.
Print Color as Gray
Options:
On, Off
To activate grayscale printing, change the Print Color as Gray setting to on. This overrides
the color settings and prints your documents in black and white (monochrome, grayscale).
Grayscale means shades of gray, starting with white and ending with black. When a color
document is printed in grayscale, colors are converted to their grayscale equivalents, which
means that different colors are represented as different shades of gray.
This all-in-one can produce up to 256 shades of gray. Color images that are printed as
black-and-white print more quickly and are easier to reproduce on black-and-white devices
such as copiers and fax machines. When Print Color as Gray is on, all of your documents
print as grayscale until the setting is changed to off.
Operating system Location in printer driver
Windows 98, Windows Me Paper tab, More Options
Windows NT 4.0 Advanced tab, Printer Features
Operating system Location in printer driver
Windows 98, Windows Me Paper tab, More Options
Windows NT 4.0 Advanced tab, Printer Features
Operating system Location in printer driver
Windows 98, Windows Me Device Options tab, Printer Features
Windows NT 4.0 Advanced tab, Printer Features
ENWW Specific printing features and issues 259
Pages per Sheet
Options:
1, 2, and 4 pages per sheet
The Pages per Sheet feature, sometimes called layout or N-up, specifies the number of pages
to print on a single sheet of paper. The multiple pages appear decreased in size and arranged
based on the number of pages printed on the sheet. The Pages per Sheet feature does not
work effectively with all page setup options. Some programs request a different resolution,
page size, paper source, or orientations for different pages of a document. Combining page
setup options while using the Pages per Sheet feature might produce unexpected print results.
Watermark Printing
Use the Watermark Printing feature to specify that text be placed underneath (in the
background) of an existing document. For example, you might want to have large gray letters
reading “Draft” or “Confidential” placed diagonally across the first page or all pages of a
document. You can also specify the font, size, angle, and style of the watermark.
Watermark/Overlay
Options:
None, Watermark, Overlay
This selection specifies whether a watermark is printed. Overlay prints the watermark on top of
any text or graphics, so that what appears beneath is not visible.
Watermark Page
Options:
All Pages, First Page Only
The First Page Only option prints the watermark only on the first page of the current
document.
Watermark
Options:
Draft, Company Confidential, Company Proprietary, Company Private, Confidential, Copy,
Copyright, File Copy, Final, For Internal Use Only, Preliminary, Proof, Review Copy,
Sample, Top Secret, Urgent, Custom
The listed options are the available words that can be printed as a watermark. Use the Custom
option to specify your own words. To turn watermark printing off, click None. If watermark
printing is turned off, then the following watermark features are ignored.
Operating system Location in printer driver
Windows 98, Windows Me Paper tab, Layout
Windows NT 4.0 Advanced tab, Printer Features
Operating system Location in printer driver
Windows 98, Windows Me Device Options tab
Windows NT 4.0 Advanced tab, Printer Features
260 C - Printing by using PostScript emulation ENWW
Watermark Font
Options:
Courier Bold, Times Bold, Helvetica Bold
If you are printing a watermark, select one of the three font types.
Watermark Size
Options:
24, 30, 36, 42, 48, 54, 60, 66, 72, 78, 84, 90
All option values are in points. The watermark size represents the point size of the watermark
word.
Watermark Angle
Options:
90, 75, 60, 45, 30, 15, 0, -15, -30, -45, -60, -75, -90
All option values are in degrees. The watermark can be positioned on the page at an angle in
15-degree increments. With zero (0) as normal text (that is, parallel to the top of the page), the
positive angles rotate the text counterclockwise up to 90 degrees (vertical). The negative
angles rotate the text clockwise up to 90 degrees (vertical).
Watermark Style
Options:
Narrow Outline, Medium Outline, Wide Outline, Wide Halo, Outline
The style of the watermark defines the line thickness of the watermark word.
Watermark Color
Options:
Gray, Red, Orange, Yellow, Green, Blue, Violet
This sets the color of the watermark.
Watermark Intensity
Options:
Darkest, Darker, Dark, Medium Dark, Medium, Medium Light, Light, Lighter, Lightest
This sets the intensity (or density) of the watermark.
ENWW Index 261
Index
Symbols
+ and - buttons 16
? button 16
Numerics
10/100-BaseTX print servers. See HP Jetdirect print
servers
250-sheet tray. See tray 2
2-SIDED OPTIONS button 15
2-sided printing. See duplexing
500-sheet tray, part number 189
A
accessories
500-sheet tray 189
auto-duplex unit 19
HP Jetdirect print servers 20
installing 19
keyboard 27
memory 23
part numbers 189
tray 2 26
turning on and off in printer driver 29
warranty 197
accessory numbers 225
accounting options for jobs. See job accounting
acoustic emissions 218
Active Directory support 118
address books
e-mail speed-dial. See e-mail speed-dial entries
fax speed-dial. See fax speed-dial entries
LDAP. See LDAP (Lightweight Directory Address
Protocol)
ADF (automatic document feeder)
clearing jams 187
loading originals 37
locating 14
media sizes supported 42
recommended media 45
ADF lid backing, cleaning 151
ADF trays 14
ADF width adjusters 14
ADF window, cleaning 151
ADMIN menu 246
administrator
functions and tools 97
setting and changing PIN 111
ADV FAX SETUP menu 242
AIX support 203
alerts, configuring 113
aligning printheads 148
alignment
troubleshooting for copying 158
troubleshooting for printing 164, 169
allowing. See turning on and off
ANSWER button 17
answer mode, setting for fax 129
answering faxes 17
answering machines, connecting to all-in-one 127
answering ring pattern, setting 129
answering rings, setting 241
Apple website 142
AppleTalk
configuring 117
support 204
archiving of incoming faxes 91
Artisoft LANtastic support 203
Attention light
blinking 155
description 16
authentication scheme support 118, 123
authorized users
configuring 111
monitoring usage 110
auto-duplex unit
availability of option in Windows operating
systems 257
capacity 44
installing 19
media sizes supported 42
media types supported 44
recommended media 45
turning on and off in printer driver 29
using 61
weight 199
autoanswer, setting for fax 129
automatic
answering of faxes 129
archiving of incoming faxes 91
blind copy for e-mail messages 123
forwarding of faxes to another fax number 90
language switching 201
paper-type sensor 117
printing of fax reports 124
receiving of faxes 94
reduction of incoming faxes 92
AutoSend for myPrintMileage 106, 113
B
back button 16
background gray when printing, troubleshooting 169
backspace button 17
bar on printhead 18
battery specifications 227
BCC for e-mail messages 123
beep and ring volumes, setting 116
bidirectional port. See parallel port
Bindery support 204
binding, increasing margin for when copying 67
black
dots or streaks when copying, troubleshooting
158
dots or streaks when scanning, troubleshooting
174
262 Index ENWW
black and white
and OCR 76
colors printing as 181
copying 63
faxing 85
scanning 71
speed versus color 170
switching to color 17
See also color; grayscale
BLACK/COLOR button 17
blank pages
when copying, troubleshooting 156
when printing, troubleshooting 163
when scanning, troubleshooting 173
bleeding colors, troubleshooting 181
blind copy for e-mail messages 123
blinking lights 16, 155
blocked fax numbers
setting 92
unblocking 92
viewing list 96
BOOTP/DHCP support 204
borderless printing 35
Bright White Inkjet Paper, HP 191
brochure and flyer papers, HP 193
buttons, control panel 15
C
cable statement 220
cables
location of connections 18
part numbers 190
calibrating
color 150
linefeed 150
caller-ID box, connecting to all-in-one 127
camera memory cards. See memory cards
Canadian Declaration of Conformity (DOC) 221
canceling jobs from control panel 17, 34
cards
devices supported 43
using 48
See also memory cards
cartridges. See ink cartridges
catch bar on printhead latch 18
certifications for product 217
CFS in product 226
changing
administrator PIN 111
all-in-one settings 33
copy settings 64
printer driver settings 57
character support on keypad and keyboard 36
check mark button 16
chlorofluorocarbons in product 226
cleaning
ADF lid backing 151
ADF window 151
all-in-one 151
printhead contacts 147
printheads 146
scanner glass 151
clearing jams 185
clicking or grinding noise from scanner
troubleshooting 170
cloning copies of an image on a page 68
color
allowing and restricting for copying 120
and OCR 76
calibrating 150
calibration methods 201
copying 63
faxing 85
printing as gray, availability of option in Windows
operating systems 258
scanning 71
specifications 210, 213
troubleshooting 180
turning on and off for copying 120
turning on and off for faxing 124
turning on and off from control panel 17
See also black and white; grayscale
Colorfast Photo Paper, HP 192
ColorSync color calibration 201
CompactFlash memory card 78, 213
computer
saving photos to 79
scanning proof sheet photos to 83
sending faxes from 87
sending scans to 72
computer voicemail, using with all-in-one 127
Configuration page 108
configurations of product 12
configuring
advanced fax features 90
authorized users 111
copy options 120
fax options 124
job accounting options 112
LDAP 123
photo (memory card) options 121
print options 244
scan options 120
SMTP 123
connections
additional devices to all-in-one 127
all-in-one to phone line 126
direct 130
network 130
parallel 139
specifications 200
USB (Windows) 139
consumption
ink 226
paper 226
power 218, 226
CONTACTS button 15
ENWW Index 263
control panel
ADMIN menu 246
ADV FAX SETUP menu 242
buttons 15
changing settings 33
COPY SETUP menu 240
description 15
E-MAIL SETUP menu 243
FAX SETUP menu 241
language, configuring 115
languages, included 201
lights 15
locating 14
locking 17
MAINTENANCE menu 248
menu map, printing 238
menus 229
messages 249
NETWK & I/O menu 245
obtaining help 16
PHOTO SETUP menu 243
PRINT REPORT menu 239
PRINTER menu 244
printing template for speed-dial entries 56
SCAN SETUP menu 243
setup menus 238
typing numbers and text 36
copies, setting default for number of 119
Copy mode
button 16
configuring 120
menu 231
using 63
COPY SETUP menu 240
copying
changing common settings 64
cloning copies of an image on a page 68
copying more than one original onto one page
66
creating a mirror image of an original 69
creating and applying presets 70
description 63
making black-and-white or color copies 63
making posters 67
print server capabilities 20
restoring settings 65
saving current settings as defaults 65
setting defaults 65
setup steps required for feature 132
shifting the image to increase the margin for
binding 67
specifications 211, 212
troubleshooting 156
counters for usage 110
country/region setting, configuring 115
cover for DIMMs
locating 14
removing 24
cover for keyboard tray 28
creases or wrinkles when printing, troubleshooting
167, 169
critical error messages, description 249
crooked images, troubleshooting. See skew
curl or wave when printing, troubleshooting 167,
169
custom size media
devices supported 43
using 49
Customer Care, HP 196
customer support
HP Instant Support 101
telephone 196
websites 195
Customization Utility 143
cut-off pages, troubleshooting 164
D
dark images
when copying, troubleshooting 157
when scanning, troubleshooting 173
date, configuring for fax header 128
Declaration of Conformity (DOC)
Canada 221
U.S. 225
default settings
changing for all-in-one 33
restoring for HP Jetdirect print servers 114
setting for e-mail messages 122
setting for print jobs 59
setting for scan jobs 76
devices, connecting to all-in-one for fax 127
DFS (Distributed File System) support 118, 123
DHCP (Dynamic Host Configuration Protocol)
support 204
dial prefixes, inserting for faxing 87
dial type, setting 125
dialing
faxes 17
monitoring for faxes 88
dialing repeatedly, troubleshooting 177
digital camera memory card. See memory card
digital photos. See photos
Digital Print Order Format (DPOF) file, printing 82
digital sending
description 12
print server capabilities 20
specifications 214, 215
digital subscriber line (DSL), using with fax 126
dimensions, all-in-one 199
DIMMs (dual inline memory modules)
handling 23
installing 23
locating 14
part numbers 190
removing cover 24
specifications 200
turning on and off in printer driver 29
verifying installation 25
direct connection
description 130
setup steps required to use features 132
software components installed 134
direct printing 131
Director. See HP photo and imaging software
disabling and enabling. See turning on and off
distinctive ring pattern, setting 129
Distributed File System (DFS) support 118, 123
264 Index ENWW
DLC/LLC
configuring 117
support 204
DNS server 120
DOC (Declaration of Conformity)
Canada 221
U.S. 225
documents. See originals
dots
when copying, troubleshooting 158
when printing, troubleshooting 168
when scanning, troubleshooting 174
dots per inch (dpi) resolution specifications 210
double-sided printing. See duplexing
downloading firmware upgrades 114
DPOF (Digital Print Order Format) file, printing 82
drivers. See printer drivers
dropouts when printing, troubleshooting 169
drying pages 167
DSL (digital subscriber line), using with fax 126
dual inline memory modules (DIMMs). See DIMMs
(dual inline memory modules)
duplex unit. See auto-duplex unit
duplexing
guidelines 51
performing automatically 61
performing manually 62
duplicating copies of an image on a page 68
duty cycles 201
Dynamic Host Configuration Protocol (DHCP)
support 204
E
ECP (Extended Capabilities Port) configuration 163
editing
image files 80
text in OCR program 76
EIO print servers. See HP Jetdirect print servers
EIO slot
locating 18
specifications 200
electrical specifications 218
e-mail addresses
setting up as speed-dial entries 53
setting up as speed-dial groups 54
e-mail messages
configuring attachment size 123
configuring blind copy (BCC) 123
configuring FROM and SUBJECT lines 122
sending photos as attachments to 80
sending scans as attachments to 73
E-mail mode
button 16
configuring 122
menu 235
E-MAIL SETUP menu 243
e-mail speed-dial entries
setting up 53
setting up for groups 54
embedded Web server
description 100
opening 100
print server capabilities 20
system requirements 100
EMC
certifications 217
EMI statement for Korea 224
emulated PS printer driver 255
enabling and disabling. See turning on and off
end-of-life returns 228
energy consumption 218
Energy Star 226
envelopes
devices supported 42
using 48
environmental
specifications 218
sustainability program 226
error-correction mode for faxing 125
error messages
description 249
settings in Toolbox 103
unable to activate TWAIN source 172
Ethernet print servers. See HP Jetdirect print servers
events, monitoring 107
Everyday Photo Paper, HP 192
EWS (embedded Web server). See embedded Web
server
expandability
description 11
See also accessories
Extended Capabilities Port (ECP) configuration 163
exterior, cleaning 151
external modem, connecting to all-in-one 127
external print servers. See HP Jetdirect print servers
F
faded images
when copying, troubleshooting 157
when printing, troubleshooting 168
faded stripes when copying, troubleshooting 157
Fast Ethernet cards. See HP Jetdirect print servers
fax error-correction mode 125
fax logs
printing 95
troubleshooting 179
Fax mode
button 16
configuring 124
menu 236
using 85
fax numbers
setting up as speed-dial groups 52
setting up as speed-dial entries 52
typing on keypad 36
fax phone and line-in ports 18
fax printer driver 135, 136
fax reports
setting automatic printing 124
troubleshooting 179
FAX SETUP menu 241
fax speed-dial entries
setting up 52
setting up for groups 52
ENWW Index 265
faxes
automatic archiving of incoming 91
automatic forwarding to another fax number 90
automatic reduction of incoming 92
blocking and unblocking 92
inserting dial prefix 87
not printing or printing incorrectly,
troubleshooting 178
printing on two pages instead of one,
troubleshooting 178
printing those stored in memory 94
receiving 94
scheduling 88
sending from computer 87
sending from control panel 86
sending from third-party program 87
slow, troubleshooting 178
too light or printing on half a page,
troubleshooting 178
faxing
changing settings 89
configuring advanced features 90
configuring time, date, and header 128
description 85
in color 85
monitoring the dialing 88
print server capabilities 20
redialing 17
sending 85
setting answering ring patterns 129
setting autoanswer 129
specifications 215
troubleshooting 175
FCC statement 220
FDU (Firmware Download Utility) 114
features of product 11
feed problems
when faxing 176
when using media, troubleshooting 183
file format
choices for scans 233
configuring default for scanned e-mail
attachments 122
filter for DSL (digital subscriber line) 126
firmware
upgrading 114
version number 108
Firmware Download Utility (FDU) 114
flashing lights 16, 155
flatbed scanner glass. See scanner glass
flatbed scanner. See scanner
flipping an image 69
fonts
supported 201
troubleshooting 165
Windows 135
formatting, troubleshooting 164
forwarding incoming faxes to another fax number 90
FROM line in e-mail messages, configuring 122
FTP printing support 204
G
garbage characters printing 166
getting started guide 9
glass on scanner. See scanner glass
grainy or white bands when copying, troubleshooting
158
graphics
cut off when printing, troubleshooting 164
incompletely filled when copying, troubleshooting
158
ink not filling when printing, troubleshooting 167
look different from original when scanning,
troubleshooting 173
print speed 210
gray background when printing, troubleshooting 169
gray, printing color as, availability of option in
Windows operating systems 258
grayscale
availability of printing option in Windows
operating systems 257
description 258
number of shades the all-in-one can produce
258
See also black and white; color
grinding or clicking noise from scanner,
troublehooting 170
groups for speed-dialing. See speed-dial groups
H
handle for print-carriage access door 14
hazardous materials in product 227
header, configuring for fax 128
height, all-in-one 199
help
button 16
customer support 195
HP Instant Support 101
printer drivers 9, 153
HP Customer Care 196
HP Director. See HP photo and imaging software
HP Image Zone software. See HP photo and imaging
software
HP Instant Support
description 104
opening 105
security and privacy 105
HP Jetdirect Administrator’s Guide 22
HP Jetdirect Configuration page 108
HP Jetdirect print servers
capabilities 20
Configuration page 21
EIO slot, locating 18
included 200
installing 21
part numbers 190
resetting 114
restoring factory defaults 114
specifications 200
verifying installation 21
HP LaserJet Utility 136
HP media
part numbers 191
recommended 45
266 Index ENWW
HP photo and imaging software
configuring scan feature 121
differences for the all-in-one 35
opening 35
using 35
HP Web Jetadmin software 102
HP-UX support 203
HTTP support 204
HTTPS security support 201
humidity specifications 218
I
I/O timeout 117
IBM support 203
ICC Profiles color calibration 201
idle state 17
IGMP support 204
image files, viewing and editing 80
image quality, resolution specifications 210
Image Zone software. See HP photo and imaging
software
incoming faxes
automatic answering 94
not being answered, troubleshooting 177
receiving 94
index cards
devices supported 43
using 48
Information page, embedded Web server 101
Information tab, Toolbox 103
ink cartridges
locating 18
part numbers 191
refilled 181
replacing 149
specifications 200
status information 101
supply yields 200
troubleshooting 181, 182
warranty 197
ink not filling text or graphics completely,
troubleshooting 167
ink smearing, troubleshooting 167
inkjet paper, HP 191, 193
inkjet printing technology 200
input port for fax 18
inserting
dial prefixes for faxing 87
memory cards 77
spaces on keypad 36
installing
accessories 19
auto-duplex unit 19
HP Jetdirect print servers 21
keyboard 27
Lite and Typical 134
memory 23
multiple printer drivers, Windows 256
printer driver only, Macintosh 142
printer driver only, Windows 256
printer drivers, Windows computers 139
software, Macintosh computers 141
software, Windows computers 137
tray 2 26
Instant Support See HP Instant Support
Intellifont rasterizer 201
interface cables
location of connections 18
part numbers 190
internal modem, connecting to all-in-one 127
internal print servers. See HP Jetdirect print servers
IP address
displaying on the control panel 245
finding for all-in-one 100
IPP support 204
iPrint support 204
IPX/SPX
configuring 117
support 204
ISPE. See HP Instant Support
J
jagged text, troubleshooting 165
jams
clearing 185
preventing 188
Jetdirect Configuration page 108
job accounting
configuring 112
monitoring 110
jobs
canceling from control panel 34
changing settings 33
changing settings for copy jobs 64
changing settings for fax jobs 89
changing settings from printer drivers 57
monitoring 110
setting defaults for copy jobs 65
setting defaults for print jobs 59
starting 17
understanding priorities 31
K
Kerberos support 118
keyboard
installing 27
localized versions 189
part numbers 189
special character support 36
verifying installation 28
keyboard tray
locating 14
opening 27
removing cover 28
keyboard tray lock 27
keypad
description 17
special character support 36
typing numbers and text 36
Korean EMI statement 224
ENWW Index 267
L
languages
automatic switching 201
character support on keypad and keyboard 36
configuring 115
font support 201
included for control panel 201
keyboard versions 189
supported for all-in-one 201
LANtastic support 203
laser-quality speed 210
LaserJet Utility 136
LaserWriter driver for Macintosh 136
latch on printhead 18
LDAP (Lightweight Directory Address Protocol)
configuring 123
security support 123
LED (light-emitting diode)
classification 219
See also lights
letterhead, printing on both sides 51
lid backing, cleaning 151
light images
when copying, troubleshooting 157
when printing, troubleshooting 168
when scanning, troubleshooting 173
LIGHTER/DARKER button 15
lights
Attention 16
blinking 16, 155
memory card 77
off-hook 17
Ready 17
Lightweight Directory Address Protocol (LDAP). See
LDAP (Lightweight Directory Address)
limited warranty 197
linefeed, calibrating 150
line-in port for fax 18
lines
when copying, troubleshooting 158
when scanning, troubleshooting 173
links, customizing in embedded Web server 101
Linux
support 202, 203
using with HP printers 137
Lite installation
components installed 135
description 134
loading
originals in ADF 37
originals on scanner glass 38
print media in trays 39
localized special character support 36
locking
control panel 17
keyboard tray 27
scanner 18
logs. See event log; fax logs
LPD support 204
M
Macintosh
changing settings 58
fax queue settings 87, 175
installing printer driver only 142
installing software 141
print queue settings 59, 162
software components included 136
support 202, 203
system requirements 205, 206, 207, 208
turning accessories on and off in printer driver 29
MAINTENANCE menu 248
Make Copies feature in HP photo and imaging
software 35
manual
answering of faxes 129
duplexing 62
receiving of faxes 94
map, menu 238
margins
increasing for binding by shifting image 67
minimum 46
Mass Storage Device Class (MSDC) 135
Material Safety Data Sheets (MSDSs) 227
media
cards 48
clearing jams 185
envelopes 48
feed problems, troubleshooting 183
HP part numbers 191
loading in trays 39
monitoring 109
recommended 45
sizes supported 42
special 48
specifications 42
transparencies 49
trays supported 44
types supported 44
memory
capabilities 23
faxes stored in 94
installing 23
part numbers 190
specifications 201
memory card slots 14, 77
memory cards
cannot be read, troubleshooting 179
description 77
inserting and removing 77
light 77
printing from 81
specifications 213, 214
types supported 77
upgrading firmware with 114
memory configuration, availability of option in
Windows operating systems 257
Memory Stick memory card 78, 213
MENU button 15
268 Index ENWW
menus, control panel
ADMIN 246
ADV FAX SETUP 242
Copy mode 231
COPY SETUP 240
E-mail mode 235
E-MAIL SETUP 243
Fax mode 236
FAX SETUP 241
MAINTENANCE 248
map, printing 238
NETWK & I/O 245
Photo mode 234
PHOTO SETUP 243
PRINT REPORT 239
PRINTER 244
reaching mode menus 230
reaching setup menus 238
Scan mode 233
SCAN SETUP 243
messages, control panel 249
metal catch bar on printhead latch 18
minimum margins 46
minimum system requirements 205, 206
mirror image, creating for an original 69
misaligned colors, troubleshooting 182
missing or faded images when copying,
troubleshooting 157
MMC (MultiMedia Card) memory card 78, 213
models
features and configurations 11
regulatory number 219
specifications 199
modem, connecting to all-in-one 127
modes
buttons 16
menus on control panel 230
monitoring 107
print speed 210
using 31
monitorial the dialing for faxes 88
monitoring
ink levels 109
jobs 110
media and supplies 109
operation and status 107
printhead health 109
supplies 109
usage by authorized users 110
monochrome resolution specifications 210
MPE-iX support 203
MSDC (Mass Storage Device Class) 135
MS-DOS
support 202
upgrading firmware with 114
MSDSs (Material Safety Data Sheets 227
MultiMedia Card (MMC) memory card 78, 213
Multipurpose Paper, HP 192
myPrintMileage
description 106
opening 106
setting AutoSend 113
N
NCP support 204
NDPS support 204
NDS support 204
NetWare support 203
NETWK & I/O menu 245
network connection
description 130
setup steps required to use features 132
software components installed 134
network folders
archiving incoming faxes to 91
saving photos to 79
sending scans to 71
setting up as speed-dial entries 55
Network Print Setup Utility 142
network printing 130
Networking page, embedded Web server 101
networks
configuring options 117
HP Jetdirect Administrator’s Guide 22
installing HP Jetdirect print servers 21
operating systems support 203
protocol support 204
resetting Jetdirect print servers 114
security support 201
specifications 200
noise from scanner, troubleshooting 170
noise specifications 218
not responding, troubleshooting 154
notifications, configuring 113
Novell NetWare support 203
NTLM support 118
numbers for parts 189
N-up printing
availability of option in Windows operating
systems 257
description 259
O
OCR (optical character recognition), using 76
off-hook light 17
Office Paper, HP 191
Office Recycled Paper, HP 191
on/off button 17
one-touch keys. See speed-dial buttons
onscreen Help
customer support 195
opening
embedded Web server 100
HP photo and imaging software 35
keyboard tray 27
myPrintMileage 106
print-carriage access door 146
operating environment specifications 218
operating systems
requirements 205, 206, 207, 208
support 202, 203
optional accessories. See accessories
ordering supplies 101
originals
loading in ADF 37
loading on scanner glass 38
OS/2 support 202, 203
ENWW Index 269
Other Links, embedded Web server 101
output port for fax 18
output tray
capacity 44
locating 14
media types supported 44
troubleshooting 184
outside, cleaning 151
overhead transparencies
HP part numbers 193
tray capacity 44
using 49
ozone-depleting chemicals in product 226
P
pages per minute print speed 210
pages per month (duty cycles) 201
pages per sheet, availability of option in Windows
operating systems 259
PANTONE color calibration 201
paper
cards 48
clearing jams 185
custom size 49
envelopes 48
feed problems 183
HP part numbers 191
loading in trays 39
media supported 44
monitoring 109
recommended 45
selecting 42
sizes supported 42
special 48
specifications 42
types supported 44
paper-level indicator 14
paper quality option, availability of option in Windows
operating systems 258
paper trays. See trays
paper type option, availability of option in Windows
operating systems 258
paper-type sensor 117
parallel cables
location of connection 18
part numbers 190
parallel port
locating 18
print servers. See HP Jetdirect print servers
specifications 200
troubleshooting 154
parallel splitters, using with all-in-one 175
part numbers
accessories 189
HP media 191
ink cartridges 191
printheads 191
PAUSE button 17
PCL 5c
availability by operating system 135
support 201
PCL 6
availability by operating system 135
support 201
personalities (languages)
included with all-in-one 201
setting default 119
phone lines
connecting all-in-one to 126
troubleshooting 177
phone port for fax 18
phones
connecting to all-in-one 127
off-hook light 17
photo and imaging software. See HP photo and
imaging software
photo cards. See memory cards 77
Photo mode
button 16
configuring 121
menu 234
using 77
Photo Paper, HP 192
PHOTO SETUP menu 243
photographs. See photos
PhotoREt III 210
photos
not printing, troubleshooting 180
printing by using DPOF 82
printing from control panel 82
printing from memory card 81
printing individual from memory card 82
saving to a computer 79
saving to a network folder 79
sending as e-mail attachments 80
using photo paper 50
PhotoSave software component 136
physical dimensions, all-in-one 199
PIN (personal identification number)
button for locking 17
setting and changing for administrator 111
setting and changing for authorized users 111
plain text authentication scheme support 118, 123
platforms. See operating systems
ports
fax phone and line-in 18
included 200
locating 18
parallel (EIO) 18
troubleshooting 154
USB 18
postcards
devices supported 43
using 48
posters, making 67
PostScript (PS)
error reports 119
font support 201
installing the driver 255
printing properties and features 257
PostScript Printer Description files (PPDs) for
Macintosh 136
power
connection 18
specifications 218
troubleshooting 154, 155
POWER button 17
power cord statement 219
270 Index ENWW
PowerSave mode
default time before entering 218
power consumption 218
setting PowerSave mode time 116
PPDs for Macintosh 136
ppm (pages per month) (duty cycles) 201
Preferences, Toolbox 103
prefixes, inserting for faxing 87
Premium Inkjet paper, HP 193
Premium Inkjet Transparency Film, HP 193
Premium Paper, HP 193
Premium Photo Paper, HP 192
Premium Plus Inkjet Transparency Film, HP 193
Premium Plus Photo Paper, HP 192
presets for copying, creating and applying 70
print-carriage access door
locating 14
opening 146
print duty cycle 201
PRINT REPORT menu 239
print servers. See HP Jetdirect print servers
print-to-fax printer driver 135, 136
printer drivers
changing settings 57
connection types, Windows 135
emulated PS 255
features 135
identifying in Windows NT 256
included with all-in-one 135
installing multiple 256
installing on Windows 139
installing printer driver only in Macintosh 142
installing printer driver only in Windows 256
onscreen Help 9, 153
print to fax 135, 136
printing from 57
properties and features in operating systems for
Windows PS 257
uninstalling 143
warranty 197
printer language support 201
printer matching fonts 135
PRINTER menu 244
Printer Status tab, Toolbox 103
printhead latch
locating 18
releasing 147
printheads
aligning 148
cleaning 146
cleaning contacts 147
locating 18
part numbers 191
replacing 149
specifications 200
status information 101
supply yields 200
warranty 197
printing
borderless 35
changing common settings 57
color as gray, availability of option in Windows
operating systems 258
description 57
DPOF file from memory card 82
duplexing 61
fax logs 95
faxes stored in memory 94
from a memory card 81
from printer drivers 57
photos from control panel 82
photos, individual 82
print server capabilities 20
proof sheet 81
properties and features in PS printer driver for
Windows operating systems 257
setting automatic fax reports 124
setting defaults 59
setup steps required for feature 132
speed-dial entries 56
technology used 200
template for speed-dial entries 56
troubleshooting 161
unattended 119
with PostScript emulation 255
Printing Paper, HP 192
printing supplies area
description 18
gaining access to 146
priorities for jobs 31
privacy while using HP Instant Support 105
processor specifications 201
product certifications 217
product tour 9
Professional Brochure and Flyer papers, HP 193
proof sheet
filling out 83
printing 81
scanning 83
scanning to print, e-mail, or save photos to a
computer 83
protocol support 204
PS (PostScript)
printer drivers included with all-in-one 135
printing with PS emulation 255
Q
QUALITY button 15
R
RAM (random access memory). See memory
rasterizer support 201
Ready light 17, 155
ready state 17
receiving faxes
automatically 129
description 94
manually 94
recommended media 45
recommended system requirements 207
recycled paper, part numbers 191
recycling 227
ENWW Index 271
RedHat Linux support 203
redial options, setting 126
REDIAL/ANSWER button 17
redialing faxes 17
redirecting incoming faxes to another fax number 90
REDUCE/ENLARGE button 15
reduction of incoming faxes 92
referrals for servers, support 118, 123
refilled ink cartridges 181
regulatory model number 219
regulatory statements 219
relative humidity specifications 218
removing
DIMM cover 24
ink cartridges 149
keyboard tray cover 28
memory cards 77
printheads 149
replacing
ink cartridges 149
printheads 149
reports
fax 95
printing from PRINT REPORT menu 239
reprinting faxes stored in memory 94
RESET/HOLD FOR PIN button 17
resetting
HP Jetdirect print server 114
usage counters 110
See also restoring
resolution specifications 210
resources
administrator 97
information about all-in-one 9
troubleshooting 152
restoring
copy settings 65
HP Jetdirect print server 114
restricting. See turning on and off
returns, end-of-life 228
ring and beep volumes, setting 116
ring pattern, setting 129
rings to answer, setting 241
S
safety certifications 217
saving
default settings 33
photos to a computer 79
photos to a network folder 79
scans in a network folder 71
Scan mode
button 16
configuring 120
menu 233
using 71
SCAN SETUP menu 243
Scan Slides/Negatives feature in HP photo and
imaging software 35
scanner
clicking or grinding noise, troubleshooting 170
locking and unlocking 18
specifications 212, 213
scanner glass
cleaning 151
loading originals 38
locating 14
scanner lock 18
scanning
ahead for multitasking 11
configuring for HP photo and imaging software
121
once and printing many 11
proof sheet 83
troubleshooting 170
See also sending scans
scheduling faxes 88
screen fonts, Windows 135
scrubber utility 144
Secure Digital memory card 78, 213
security
managing 113
specifications 201
support for LDAP 123
while using HP Instant Support 105
select button 16
sending photos
as e-mail attachments 80
setup steps required for feature 133
sending scans
changing settings 75
description 71
for OCR 76
from a TWAIN-compliant or WIA-compliant
program 74
in color 71
print server capabilities 20
setup steps required for feature 132
specifications 212, 213
to a network folder 71
to a program on a computer 72
to e-mail as attachments 73
troubleshooting 170
sensor for paper type 117
server referral support 118, 123
servers
DNS 120
HP Jetdirect print. See HP Jetdirect print servers
WINS 120
Services tab, Toolbox 103
272 Index ENWW
settings
ADMIN menu 246
ADV FAX SETUP menu 242
changing defaults for copy jobs 65
changing defaults for print jobs 59
changing defaults for scan jobs 76
changing for all-in-one 33
changing for copy jobs 64
changing for fax jobs 89
changing for scan jobs 75
changing from printer drivers 57
COPY SETUP menu 240
E-MAIL SETUP menu 243
FAX SETUP menu 241
MAINTENANCE menu 248
NETWK & I/O 245
PRINT REPORT menu 239
PRINTER menu 244
restoring for copy jobs 65
Settings page, embedded Web server 101
setup menus on control panel 238
setup required for functionalities 131
shades, number that the all-in one can produce 258
sharing the all-in-one
Macintosh 142
Windows 140
shielded cable statement 220
side cover for DIMMs
locating 14
removing 24
silence detection for older-model fax machine 125
size
all-in-one 199
configuring for e-mail attachments 123
media supported 42
reduced when copying, troubleshooting 157
reduced when scanning, troubleshooting 174
skew
when copying, troubleshooting 158
when printing, troubleshooting 164, 169
when scanning, troubleshooting 173
slanted images. See skew
slots for connectivity, specifications 200
slots for memory cards 14, 77
slow faxes, troubleshooting 178
SLP support 204
Smart Media memory card 78, 214
smeared pages, troubleshooting 167
smearing ink when printing, troubleshooting 167
SMTP, configuring 123
SNMP
network support 204
security support 201
software
components on Starter CDs 134
features 135
HP Image Zone 35
HP Photo & Imaging 35
installing for Macintosh 141
installing for Windows 137
OCR 76
optional on Starter CDs 137
Toolbox 103
uninstalling 143
warranty 197
Solaris
printer software, downloading 137
support 203
sound pressure and level 218
sound volumes, setting 116
spaces, inserting on keypad 36
SPARC system support 203
special character support on keypad and keyboard
36
special media 48
specifications
battery 227
media 42
paper handling 42
product 199
speed
configuring for printing 119
specifications 210
troubleshooting 163
troubleshooting for fax 178
troubleshooting for scanner 170
speed-dial entries
printing and viewing 56
printing template for control panel 56
setting up for e-mail addresses 53
setting up for fax numbers 52
setting up for network folders 55
speed-dial groups
setting up for e-mail addresses 53
setting up for fax numbers 52
splitters, using with all-in-one 175
SSL/TLS (HTTPS) security support 201
standby power consumption 218
START button 17
start guide 9
Starter CDs
creating custom installer 143
optional software contents 137
software contents 134
status
messages 249
monitoring 107
STOP button 17
stopping jobs from control panel 17, 34
storage temperature specifications 218
streak or dots when scanning, troubleshooting 174
streaks
when copying, troubleshooting 158
when scanning, troubleshooting 174
stripes when scanning, troubleshooting 173
SUBJECT line in e-mail messages, configuring 122
subnet mask, configuring 120
ENWW Index 273
Sun Solaris
printer software, downloading 137
support 203
supplies
monitoring 109
ordering 101
ordering onscreen 189
part numbers 191
supplies area
description 18
gaining access to 146
supply yields for ink cartridges and printheads 200
support. See customer support
surge protectors 176
SuSE Linux support 203
sustainability program 226
symbol set support 201
SYMBOLS button 17
symbols, typing on keypad 36
system requirements 205, 206, 207, 208
T
T splitters, using with all-in-one 175
TCP/IP
configuring 117, 245
support 204
telephone line. See phone line
telephones. See phones
Telnet support 204
temperature specifications 218
Terminal Server support 203
Terminal Services support 203
textcannot be edited after scanning, troubleshooting
171
cut off when printing, troubleshooting 164
incompletely filled when copying, troubleshooting
158
ink not filling when printing, troubleshooting 167
jagged when printing, troubleshooting 165
meaningless characters print, troubleshooting
166
missing when scanning, troubleshooting 171
unclear when copying, troubleshooting 158
unclear when scanning, troubleshooting 174
when printing, troubleshooting 164
wrong fonts are printed 165
text authentication scheme support 118, 123
thermal inkjet printing technology 200
TIFF, configuring for e-mail attachments 122
time
configuring for fax header 128
scheduling for faxes 88
timeout for I/O 117
Token Ring print server support 204
Toolbox
description 102, 152
opening 102
tour of product 9
tracking
jobs 110
media and supplies 109
transaction logs for faxes. See fax logs
transparencies
HP part numbers 193
tray capacity 44
using 49
tray 1
availability of option in Windows operating
systems 257
capacity 44
duplexing from 51
jams 188
loading media 39
locating 14
media sizes supported 42
media supported 44
printing transparencies 49
recommended media 45
tray 2
accessory number 225
availability of option in Windows operating
systems 257
duplexing from 51
installing 26
jams 188
loading media 39
locating 14
media sizes supported 42
part number 189
recommended media 45
turning on and off in printer driver 29
weight 199
tray lock for keyboard 27
TRAY/TYPE button 15
trays
locating 14
part numbers 189
printing transparencies 49
selecting 41
setting defaults 119
troubleshooting 183
turning on and off in printer driver 29
unattended printing 119
troubleshooting all-in-one problems
Attention light blinking 155
Attention light blinking alternately with Ready
light 155
no power or lights on control panel 154
not responding 154
power 155
troubleshooting color problems
black sections appear 182
colors bleeding 181
colors do not appear 180
colors do not line up correctly 182
colors do not match colors on screen 181
colors print inconsistently 182
colors printing as black and white 181
printouts faded or dull 180
stray dots or color 182
274 Index ENWW
troubleshooting copy problems
blank pages 156
copy defects are apparent 157
copy quality is poor 157
images missing or faded 157
no copy came out 156
size reduced 157
wrong original copied 156
troubleshooting fax problems
all-in-one is receiving faxes but not sending 176
fax reports not printing 179
faxes not arriving at receiving fax machine 177
faxes not printing or printing incorrectly 178
faxes printing on two pages instead of one 178
general problems 175
incoming faxes not being answer 177
original stops feeding in the middle of faxing 176
outgoing fax keeps dialing 177
received faxes too light or printing on half a page
178
slow faxes 178
voices calls not being received 177
troubleshooting media-handling problems
media not feeding correctly 183
media not picked up from tray 183
pages falling off of all-in-one 184
tray cannot be inserted 183
troubleshooting photo problems
all-in-one cannot read memory card 179
all-in-one not responding 179
photos not printing 180
photos on memory card cannot be read 180
troubleshooting print problems 164
blank pages 163
both sides not printing 164
ink not filling text or graphics completely 167
ink smearing 167
meaningless characters printed 166
nothing is printed 161
poor print quality 168
print defects are apparent 168
printing slow 163
printout is incorrect or part is missing 166
text jagged at edges 165
text or graphics placed incorrectly 164
wrong fonts printed 165
troubleshooting scan problems
cannot activate TWAIN source 172
clicking or grinding noise 170
defects are apparent 173
graphics look different from original 173
image did not scan or part is missing 171
poor image quality 172
scan defects are apparent 173
scan takes too long 170
text cannot be edited 171
troubleshooting, resources for
Configuration page 108
control-panel messages 249
customer support 195
fax reports 179
TrueType fonts, troubleshooting 165
turning on and off
accessories in printer driver 29
color copying 120
color faxing 124
network protocols 117
photo (memory card) feature 121
TWAIN
scan driver 135, 136
sending scans from 74
setup steps required for feature 133
specifications 212, 213
unable to activate source 172
two-sided printing. See duplexing
typefaces when copying, troubleshooting 158
Typical installation
components installed 135
description 134
U
unattended printing, configuring 119
unblocking fax numbers 92
uninstalling all-in-one software 143
UNIX
printer software, downloading 137
support 202, 203
unlocking
control panel 17
keyboard tray 27
scanner 18
upgrading
firmware 114
from an older version of Windows 255
usage counters 110
USB (Universal Serial Bus)
connection for Windows 139
part number 190
USB port
locating 18
print servers. See HP Jetdirect print servers
specifications 200
troubleshooting 154
users
configuring 111
monitoring usage 110
utility for network print setup, Macintosh 142
V
vertical stripes when copying, troubleshooting 157
viewing
blocked fax numbers 96
image files 80
speed-dial entries 56
voice calls not being received, troubleshooting 177
voicemail, using with all-in-one 127
voltage specifications 218
volume of sounds, setting 116
W
warning messages, description 249
warranty 197
watermarks
availability of option in Windows operating
systems 257, 259
description 259
ENWW Index 275
wave or curl when printing, troubleshooting 167,
169
Web server, embedded. See embedded Web server
websites
Apple 142
customer support 195
Energy Star 226
HP shopping 189
network printing support 22
product support 10, 153
weight
all-in-one 199
battery 227
wet pages, drying 167
white bands or stripes
when copying, troubleshooting 157, 158
when scanning, troubleshooting 173
WIA
sending scans from 74
specifications 212, 213
WIA (Windows Image Application), sending scans
from 74
width, all-in-one 199
Windows
changing print settings 58
configuring sharing 140
Customization Utility 143
identifying printer drivers in Windows NT 256
installing multiple drivers 256
installing printer driver only 256
installing printer drivers 139
installing software 137
onscreen Help 9, 153
printing for Windows 98 and Windows Me using
PS emulation 255
printing from printer driver 57
software components included 135
support 202, 203
system requirements 205, 206, 207, 208
Toolbox 102
turning accessories on and off in printer driver 29
upgrading from an older version 255
Windows Image Application (WIA), sending scans
from 74
WINS server, configuring 120
WINS support 204
wireless print servers. See HP Jetdirect print servers
wrinkles or creases when printing, troubleshooting
167, 169
276 Index ENWW

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