HP Web Jetadmin Software Eco Solutions Reports C01951651

User Manual: HP HP Web Jetadmin Software - HP Eco Solutions reports

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Page Count: 8

Assess using HP Eco Solutions reports .................... 2

HP Eco Solutions report types .......................... 2

Generating HP Eco Solutions reports ................ 4

Manage using HP Web Jetadmin ........................... 5

Energy savings ............................................... 5

Paper reduction .............................................. 7

Summary ............................................................. 8

HP Web Jetadmin software offers business intelligence capabilities, as part of the

Database Connectivity Module, that help IT managers assess printing behaviors and

lower their organization’s environmental footprint. HP Eco Solutions reports enable

measurement of environmentally relevant capabilities, settings and use patterns. IT can

use the results to spotlight opportunities to decrease energy and paper consumption—

for a printer, group of printers or an entire fleet.

HP Web Jetadmin then makes it easy to establish settings across networked printers to

reduce costs and manage the impact of printing and imaging. This whitepaper shows

how you can use select HP Web Jetadmin capabilities and the HP Eco Solutions reports

to drive environmental initiatives forward in your organization.

Overview

Achieve business and

environmental goals

Using HP Web Jetadmin functionality

and HP Eco Solutions reports to reduce

environmental impact

2

If you don’t know your organization’s current

printing practices, you can’t know its potential for

improvement. HP Web Jetadmin collects data from

networked and PC-connected devices to give you

insight into these details, helping you track printing

and manage device settings to improve environmental

performance.

The optional licensed HP Web Jetadmin Database

Connectivity Module includes a business intelligence

component, which together enable you to access

printer information from external SQL Server

databases and then run a range of intuitive HP Eco

Solutions reports that measure printing along key

environmental metrics. These capabilities allow you

to quickly assess printing and imaging device use,

evaluate your environment, and take action to reduce

both the cost and environmental impact of printing.

HP ECO SOLUTIONS REPORT TYPES

Device Settings and Capabilities report

Reports the availability of paper-saving features as

well as the availability and use of energy-saving

features. Data include:

• Devicecount—quantityofdevicesdetectableby

HP Web Jetadmin.

• Duplex-capabledevices—thepercentageofall

reported devices with automatic duplex feature

installed, listed by individual device status. This

shows your total opportunity to drive paper

savings via duplexing.

• Powersave-capabledevices—devicesthathavethis

energy-efficient capability. Highlights your potential

to further decrease energy consumption.

• Powersave-enableddevices—percentageof

devices with Powersave capability that have

Powersave features enabled, listed by individual

device status. Shows untapped potential to

decrease energy consumption by enabling

Powersave on capable devices.

• Averagetimetosleep—averageof“timetosleep”

settings across a selected group, in minutes.

Shorter“timetosleep”settingswillreduceenergy

consumed by moving devices out of higher energy

states, such as ready mode.

AssessusingHPEcoSolutionsreports

3

Copy/Digital Send Capabilities

Exception report

Reports devices without copy or digital send capability;

addition of digital send capability can enable digital,

rather than paper-based, information management,

reducing paper consumption. Data include:

• Devicecount—quantityofdevicesdetectableby

HP Web Jetadmin.

• Copy-capabledevices—deviceswithcopy

capability; such devices can also scan to locally

connected devices.

• Digitalsend-capabledevices—devicescapableof

copying to file and copying for digital sending.

This report can help you uncover alternatives to paper-

based processes. Using digitally green alternatives to

printing or copying and sharing documents can help

your organization speed processes and decrease

paper consumption.

Device Paper Usage and Digital

Processing report

Reports device use, showing both paper-based

and digital information management. This allows

comparison of simplex and duplex printing, as well

as the use of digital send capability rather than copy.

Data include:

• Totalcount—paperthroughput,insheets.

• Simplexsheets—numberofsingle-sidedprints.

• Duplexsheets—numberofsheetsofpaperprintedin

duplex (double-sided) mode; includes sheets printed

on one side while the device is in duplex mode.

• Simplexv.duplex—percentagesofone-sidedand

two-sidedprinting.Ahigherpercentageofsimplex

pages indicates potential to save paper with

duplex printing.

• Copyimpressions—numberofimpressions

processed in copy mode; each impression counts

once, regardless of whether copied to a single-

sided or double-sided copy.

• Digitalsendimpressions—numberofimpressions

processed in digital send mode.

• Copyversusdigitalsend—graphspercentageof

copy count and digital sends. The higher your

copy percentage, the greater your potential to

save paper and reduce waste moving to digital

processes.

• Paperusage(sheets)/totalimpressions—ratio

indicating how much information (impressions) is

managed with paper. The lower the ratio, the more

efficiently the device is being used (i.e., less paper

is used to transfer information).

4

Top 5 Paper Usage report

(from select group)

Reports the printers with the greatest paper usage

among selected groups, enabling prioritized

follow-up. Data include:

• Simplexcount—numberofsingle-sidedprints.

• Duplexcount—numberofsheetsofpaperprinted

in duplex (double-sided) mode; includes sheets

printed on one side while the device is in duplex

mode.

• Totalcount—paperthroughput,insheets.

• Copyimpressions—numberofimpressions

processed in copy mode; each impression counts

once, regardless of whether copied to a single-

sided or double-sided copy.

GENERATING HP ECO

SOLUTIONS REPORTS

HP Web Jetadmin provides comprehensive

information about your printer fleet and its use. HP

Eco Solutions reports provide an intuitive presentation

of environmentally relevant data from the HP Web

Jetadmin tool, allowing IT managers to quickly assess

opportunities to reduce the environmental impact

of their organization’s printing, and track progress

toward green IT goals over time.

These intuitive HP Eco Solutions reports are available

only through the optional HP Web Jetadmin Database

Connectivity Module.

To access the reports:

• OnceHPWebJetadminDatabaseConnectivity

Module is installed, direct database access is

established for applications such as Business

ObjectsCrystalReports(availablefromSAP).

• UsersopenCrystalReports2008andspecifythe

HP Web Jetadmin SQL Server database and views

to access.

• HPEcoSolutionsreportscanbegeneratedto

review print devices and usage behaviors, and

model changes across your printing environment

to help you make informed business decisions.

• HPWebJetadmincanthenbeusedtomake

the adjustments to your print fleet that will drive

business and environmental benefits.

For more information on generating HP Eco Solutions

reports, refer to the instructions that come with the HP

Web Jetadmin Database Connectivity Module.

BusinessObjectsandCrystalReportsaretrademarksorregisteredtrademarksofBusinessObjectsS.A.intheUnitedStatesandinseveralother

countriesallovertheworld.BusinessObjectsisanSAPcompany.

5

Based on the assessment of printers and printing in

your organization, you can implement changes that

will bring business and environmental benefits. Use

HP Web Jetadmin to manage energy, paper and

supplies use.

ENERGY SAVINGS

Managing and reducing energy expenses associated

with printing—an area you help control—is important

to most organizations. With HP Web Jetadmin, you

can establish network-level settings that help reduce

the amount of energy your printer fleet uses.

Powersave/Sleep Delay

One way you can reduce energy consumption is

by ensuring printers consume as little power as

possible when not in use. Powersave mode, also

known as Sleep Delay (or Sleep mode,) lets you

specify the length of time each printer must be idle

(called the Sleep Delay Time) before it automatically

enters an energy-efficient Sleep mode. Shorter Sleep

Delay generally means greater energy efficiency

(i.e., less time in higher energy modes). With HP

Web Jetadmin, you can set a Sleep Delay Time for

Powersave-capable printers (see Figure 1).

To configure Sleep Delay Time:

• SelecttheConfigtab.

• ViewtheDevicecategory;capableprinterswill

contain a category labeled Sleep Delay Time.

• Selectanyofvarioussupportedvaluesdepending

on printer model (see Figure 2).

Manage using HP Web Jetadmin

Figure 1 – Sleep Delay Time column

Figure 2 – Sleep Delay Time configuration

6

Wake Time

Many newer printer models combine Sleep Delay with

the ability to schedule a printer to automatically wake

from Sleep mode at a particular time (see Figure 3).

Wake Time configuration ensures the printer is ready

each morning before users begin sending print jobs,

eliminating wait time for printer calibration. Wake

Time can be set to a different time each day,

if desired.

AdvancedSleep/Wakeoptions

Some devices offer advanced options to specify Sleep

mode and Wake Times (see Figure 4). The following

Sleep mode options can first be set to dictate which

Sleep Delay, Wake Time or Sleep Time settings will

be used:

• Off puts the printer into Sleep mode at a set time.

• Use Sleep Delay causes the printer to go into

Sleep mode at the desired time.

• Use Sleep Schedule defines when a device will

go into Sleep mode and wake up again.

• Maximize Energy Savings allows the printer

to determine which are the best sleep options.

• Custom Energy Savings allows user-preferred

settings for Sleep Delay, Wake Time and Sleep

Time to be used simultaneously.

If multiple, concurrent sets are made, the Custom

Energy Savings option will be automatically selected.

If awakened during a set Sleep schedule, the device

will return to sleep after the Sleep Delay setting or

15 minutes of inactivity, whichever is less.

ENERGY SAVINGS:

• AssessyourorganizationforPowersave

capabilities and current settings.

• Schedulesleepandwaketimesbyprinter

or for an entire fleet.

• ManageSleepmodesettingstomaximize

energy savings.

Figure 3 – Wake Time configuration

Figure 4 – Sleep mode configuration options

7

PAPER REDUCTION

Lowering the amount of paper your organization

uses for everyday office printing saves money while

reducing waste and environmental impact. HP Web

Jetadmin allows you to identify areas of potential

paper saving and easily manage paper-saving

settings across networked printers.

Duplex printing

One of the primary ways to reduce paper use is by

printing on both sides of a sheet of paper, called

duplex printing. Tracking paper consumption and

rates of duplex printing over time can enable a

department or the entire organization to demonstrate

progress toward paper conservation objectives.

You can use HP Web Jetadmin to establish duplex

printing as the default mode on all networked HP

LaserJet printers (see Figure 5).

To set duplex printing on enabled devices:

• SelecttheConfigtab.

• ViewlistingsbyDevicecategory.

• SetDuplexBinding,specifyingeitherLongEdge

or Short Edge binding (see Figure 6).

It is important to note that a print driver will override

this setting for special print jobs, but by making

duplex the rule, you can see a measurable reduction

in paper usage.

Duplex settings are most common in printing

environments using pre-configured drivers that allow

duplex to be set or locked as the default. If duplex is

not locked, users can still override this setting at print

time. This paper shows how HP Web Jetadmin can be

used as another option to set duplexing remotely to

help reinforce duplex printing at an enterprise level.

PAPER REDUCTION:

• Assessyourorganization’sduplexprintingcapabilitiesandsettings.

• Setduplexasthedefaultmodeonallcapableprinters.

• Determinedigital-sendcapabilitiesandpromotetheiruse.

Figure 5–Viewingdeviceswithduplexcapabilities

Figure 6 – Duplex binding configuration

8

HP Web Jetadmin is an industry-leading tool

for efficient management of networked printers,

multifunction products and digital senders. This single

solution allows you to remotely monitor and maintain

your printing and imaging environment to reduce both

the cost and environmental impact of office printing.

HP Eco Solutions reports give IT managers a quick,

intuitive way to assess their organization’s printing

fleet and identify ways to lower environmental impact.

Specifically, HP Web Jetadmin enables you to:

• Centrallymanagelargeimagingandprintingfleets

• Right-sizeyourfleetbymatchingdevicestouser

needs

• Understandyourinventory—thenumberandtypes

of devices

• Increaseend-userproductivitybymaximizing

uptime and proactively solving problems

• ImproveITefficiencybycentralizingand

automating device management

• Assessandunderstandyourcolorprintcosts

• Optimizedeviceusebycreatingtrendreports

by user or device

HP Web Jetadmin Database Connectivity

Moduleoffers even more robust reporting. HP

Eco Solutions reports make it easy to identify

opportunities to optimize settings and practices for

more efficient energy and paper use. These reports

are included

as part of the business intelligence module of HP

Web Jetadmin Database Connectivity Module,

which offers:

• Robustreportingonbusinessandenvironmental

factors

• Opportunitytoidentifypotentialareastoreduce

energy use

• Abilitytouncoverdigitalalternativestopaper

output that can decrease paper consumption

and waste

• Easyintegrationintoexistingenterprisesystems

With HP Web Jetadmin, HP Web Jetadmin Database

Connectivity Module, and the HP Eco Solutions

reports, IT departments can take the lead in

maximizing cost and environmental efficiency across

the enterprise.

HP ECO SOLUTIONS REPORTS:

•DeviceSettingsandCapabilities

•Copy/DigitalSendCapabilitiesException

•DevicePaperUsageandDigitalProcessing

•Top5PaperUsage(fromselectgroup)

To learn more, visit www.hp.com/go/webjetadmin

HPWebJetadminDatabaseConnectivityModuleavailablefall2009.

©2009Hewlett-PackardDevelopmentCompany,L.P.Theinformationcontainedhereinissubjecttochangewithoutnotice.TheonlywarrantiesforHPproducts

and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an

additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

4AA2-6728ENW,Rev.2,September,2009

Summary