Huawei Technologies BAR500 Videoconferencing Endpoint User Manual

Huawei Technologies Co.,Ltd Videoconferencing Endpoint

User Manual

HUAWEI Box 500, Box 700, Box 900, Bar 500V600R019C00 Operation Guide (Touch)
Control the Local CameraControl a Remote CameraSave/Switch Camera PresetsHow Do I Enable the Voice Assistant?What Should I Do If the Local Site Can't Be Heard by Remote Sites?How Do I Adjust the Speaker Volume at the Local Site?How Do I Unpair AirPresence or the AirPresenceKey from an Endpoint?Create a MeetingCall a Single SiteCall Multiple SitesPlace a Call from RecentsAvailable Operations for the Chair and ParticipantsView the Participant ListView a Site or Continuous PresenceChange the Layout (Dual-Screen Mode Disabled)Change the Layout (Dual-Screen Mode Enabled)Set Continuous PresenceApply for Chair ControlInvite SitesBroadcast a Site or Continuous PresenceEnable Focus on SpeakerCall an Unconnected SiteDisconnect a SiteMute One or All SitesDelete a SiteSharing ContentControlling a CameraFAQsManaging a MeetingDownload and Install the AirPresencePC ClientUse the AirPresence PC Client to Share ContentAbout This DocumentUser Interface and Wake-upJoining a MeetingContentsHolding a MeetingContent Sharing MethodsPreview Local ContentShare Content with Remote SitesUse the AirPresence Key to Share ContentDownload and Install the AirPresence Mobile ClientUse the AirPresence Mobile Client to Share ContentJoin a Scheduled MeetingJoin a Meeting Using a Meeting IDExtend a MeetingLeave a Meeting
This guide explains how to use HUAWEI Touch to operate HUAWEI Box 500, Box 700, Box 900, and Bar 500 (endpoint for short).For further details, see the following documents:About This DocumentApplication scenarios, interfaces, features, and technical specifications.System settings, common parameter settings, and common troubleshooting methods.Routine maintenance and security maintenance.All functions and parameters on the web interface.Product Description Configuration Guide Maintenance Guide Web HelpIf you would like to access more information, visit http://www.huawei.com and search for the product name and version, for example, HUAWEI Box 500, Box 700, Box 900 V600R019C00. You can also contact Huawei technical support for further assistance.
User Interface and Wake-upPower buttonConnect and share contentCallMore functionsPairing codeAbout Wake-upThe Touch starts up automatically after being powered on.If the endpoint is in sleep mode, swipe on the Touch screen to wake the system up.If the voice assistant has been enabled, you can also say "Hey Scotty" to wake the system up.For details about how to connect the Touch to an endpoint, see Setting Parameters on the Touch > Connecting the Touch to an Endpoint in the Configuration Guide.Site number
PART 01Join a Scheduled MeetingJoin a Meeting Using a Meeting IDJoining a Meeting
Join a Scheduled Meeting About Scheduled MeetingsThe ongoing or next scheduled meeting is displayed on the Touch home screen.Q: Why can't I see Next Meeting on the home screen?A: You don't have any ongoing or scheduled meeting.When time is due, you will be prompted to join the meeting. Tap Join.
Join a Meeting Using a Meeting ID About Meeting IDsIf you have a meeting ID, you can dial it to join a meeting.Q: Where do I get the password for my meeting?A: Ask the organizer of your meeting.Tap . Tap Call.a. Enter a meeting ID.b. Tap Call.1 23 4(Optional) Where necessary, enter a meeting's password.Tap More. a. Tap Secondary Dialpad. b. Enter the password followed by the pound key (#).abab
PART 02Create a MeetingCall a Single SiteCall Multiple SitesPlace a Call from RecentsHolding a Meeting
Create a Meeting About Creating a MeetingWhen you create a meeting, a meeting ID is generated. You can send this ID to participants to let them join the meeting by dialing this ID.After you create a meeting, you are the chair of the meeting.You can also invite sites.Tap Create.After you create a meeting, you can notify participants of the meeting ID.1 2Tap .3
Call a Single Site About Calling a Single SiteIf a site name is displayed in the search result, you can tap to select it.On the Call screen, you can tap Contacts and call a site from the contact list.Enter a keyword and select the site, or enter the site number or IP address.123 4Tap Call.Tap the text box.Tap .
Call Multiple Sites About Calling Multiple SitesWhen you call multiple sites, there is no chair password by default. You can set it on the Touchor web interface of the endpoint.Tap Contacts. Search for the sites to call or directly select the sites.(Optional) Tap Settings, set parameters such as the meeting password, and tap Done.123Tap Call.Tap . 4
Place a Call from Recents About RecentsRecents is a list of calls you have recently placed, received, or missed.You can place a call from Recents.Tap Recents.Find the site you want to call and tap .123Tap .
PART 03Sharing ContentContent Sharing MethodsPreview Local ContentShare Content with Remote SitesUse the AirPresence Key to Share ContentDownload and Install the AirPresenceMobile ClientUse the AirPresence Mobile Client to Share ContentDownload and Install the AirPresencePC ClientUse the AirPresence PC Client to Share Content
Content Sharing Methods About Sharing ContentSelect one content sharing method based on your needs.The content source can be connected in either of the following ways:Cable connectionUse a cable to connect the video output port of the content source to the video input port of the endpoint.Wireless connection•Use the AirPresence Key.•Use the AirPresencemobile client.•Use the AirPresence PC client.The AirPresence Key is a device used for wireless projection. After it is paired with the endpoint and then plugged into a PC, you can push the PC desktop to the endpoint in just one click.AirPresence is a wireless projection client designed for endpoints. It can be installed on a mobile device or PC. You can use AirPresence to share content, initiate calls, join meetings, control the speaker and microphone volume, and pan or tilt cameras.Selecting one content sharing methodAirPresence mobile clientAirPresence Key AirPresence PC clientCabled connection
Tap .Preview Local Content About Previewing Local ContentBefore previewing local content, ensure that the content source has been connected.•To preview the content using a cable connection, tap Preview.•To preview the content using a wireless connection, use the AirPresence Key or AirPresence.1 2For details, see Use the AirPresence Key to Share Content, Use the AirPresence Mobile Client to Share Content, or Use the AirPresence PC Client to Share Content (Page 1 of 2).
Share Content with Remote SitesTap Share to share content with remote sites.Tap Share again to stop sharing the content.About Content SharingIf you are in a meeting, you can share content with remote sites.Before sharing content, ensure that the content source has been connected. If the content source is not connected, the Share icon is unavailable.12
Use the AirPresence Key to Share Content About the AirPresenceKeyWhen you pair an AirPresence Key with the endpoint of a later version, the AirPresence Key will be upgraded automatically. The upgrade takes about 1 to 3 minutes. After the upgrade is complete, they will be paired automatically.For details about how to configure, install, and operate the AirPresenceKey and its indicator description, see the AirPresence Key Quick Start.Before using the AirPresence Key to share content, right-click on the PC, choose Properties> Compatibility, and select Disable display scaling on high DPI settings.Q: The endpoint is running properly, but the PC desktop is displaying a message that says no endpoint could be found and the connection has failed. What is the problem?A: The pairing between the AirPresence Key and the endpoint is invalid. Pair them again.1Pair an AirPresence Key with the endpoint when they are used together for the first time.After the pairing is successful, remove the AirPresence Key from the endpoint.Share content.abca. Plug the AirPresence Key into the USB port on the PC.b. Install the AirPresence Key program on the PC.Run the AirPresence Key installation program on the PC and complete the installation as instructed.After the installation is complete, a message is displayed indicating that the connection was successful and that you can press the button to start sharing.c. Press the button on the AirPresence Key to share the PC desktop.To stop sharing, press the button again.2Plug the AirPresence Key into the USB port on the endpoint.Example: Box 700Bar 500
Download and Install the AirPresence Mobile Client About the AirPresenceMobile ClientBefore installing or using the AirPresence mobile client, ensure that the mobile device resides in the same wireless network as the endpoint and is reachable to the endpoint.A maximum of three mobile devices can be connected to the endpoint and can perform control operations.If multiple control operations take place on the mobile devices, the most recent one will take effect.AirPresence supports:•Android 4.0 and later•iOS 7.0 and later1 23Tap . Tap Obtain AirPresence.Use your mobile device to scan the QR code and install AirPresence as instructed.After you finish installing AirPresence, tap the icon to start it.4
Use the AirPresence Mobile Client to Share Content About Sharing Content Using AirPresenceUsing AirPresence on an Android device, you can share PDF, PNG, JPG, and BMP files.Using AirPresence on an iOS device, you can share PDF, DOC/DOCX, XLS/XLSX, PPT/PPTX, PNG, JPG, and BMP files.Size limit for each shared file:•Document: 30 MB•Image: 8 MB12Tap Share and select a file you want to share.Tap .AirPresence UITouch screenStart AirPresence, scan the QR code, or enter the projection code.
Download and Install the AirPresence PC Client (Page 1 of 2)1 23Tap .View the IP address of the endpoint.About the AirPresencePC ClientAfter AirPresence is installed on your PC, you can use AirPresence to share the PC desktop or documents on the PC.Before installing or using AirPresence on your PC, ensure that your PC resides in the same LAN as the endpoint and is reachable to the endpoint.AirPresence supports:•Windows XP (32-bit), Windows 7, Windows 8, and Windows 10•macOS 10.7 to 10.11Start a browser on your PC, enter the IP address of the endpoint in the address box, and press Enter.4Tap Install AirPresence.
Download and Install the AirPresence PC Client (Page 2 of 2)56Double-click on your PC and install AirPresence as instructed.Click Download AirPresence Client to download AirPresence.exe to your PC.About the AirPresencePC ClientBefore using the AirPresencePC client to share content, right-click on the PC, choose Properties > Compatibility, and select Disable display scaling on high DPI settings.
Use the AirPresence PC Client to Share Content (Page 1 of 2)1Enter the projection code and click . Connect to the endpoint in either of the following ways.1. Enter the IP address of the endpoint and click . 2. Enter the projection code and click Connect.
Use the AirPresence PC Client to Share Content (Page 2 of 2)2About Sharing ContentSize limit for each shared file:•Document: 30 MB •Image: 8 MBClick Share.Share the desktop and stop sharing.Click Stop or Disconnect to stop sharing.
PART 04 Available Operations for the Chair and ParticipantsView the Participant ListView a Site or Continuous PresenceChange the Layout (Non-SVC Meeting)Set Continuous Presence (Non-SVC Meeting Only)Change the Layout (SVC Meeting - Presenter View)Change the Layout (SVC Meeting - PiP View)Change the Layout (SVC Meeting - Gallery View)Apply for Chair ControlInvite SitesBroadcast a Site or Continuous PresenceEnable Focus on SpeakerCall an Unconnected SiteDisconnect a SiteMute One or All SitesDelete a SiteExtend a MeetingLeave a MeetingManaging a Meeting
Available Operations for the Chair and Participants About the ChairOnly multi-party meetings support chair control.A participant can call an unconnected site, invite a site, or extend a meeting only when the service platform on the network supports specific meeting control by participants or after the participant obtains chair control.The meeting control functions available in a meeting may be different from those listed here.Chair ParticipantView the participant list View the participant listView a site or continuous presence View a site or continuous presenceChange the layout (non-SVC meeting)Change the layout (SVC meeting - presenter view)Change the layout (SVC meeting - PiP view)Change the layout (SVC meeting - gallery view)Change the layout (non-SVC meeting)Change the layout (SVC meeting - presenter view)Change the layout (SVC meeting - PiP view)Change the layout (SVC meeting - gallery view)Set Continuous Presence (Non-SVC Meeting Only) -Release chair control Apply for Chair ControlInvite sites Invite sitesBroadcast a site or continuous presence -Enable Focus on Speaker -Call an unconnected site Call an unconnected siteDisconnect or delete a site -Mute one or all sites Mute or unmute the local microphoneExtend a meeting Extend a meetingEnd or leave a meeting Leave a meeting
View the Participant ListTap .You can click the corresponding icon to control sites.12About Viewing the Participant ListThe chair and participants in a meeting can view the participant list.
View a Site or Continuous Presence About Viewing a Site or Continuous PresenceIf the chair does not broadcast a site or continuous presence, both the chair and participants can view any site or continuous presence.Continuous presence is used to display the video of two or more sites on the same device simultaneously. The layout determines the number and positions of the sites displayed in continuous presence mode.Continuous presence is available only when a multi-party meeting is being held.1 2Tap .Tap to view the site.3Tap next to continuous presence or a site.Tap to view the continuous presence.
Change the Layout (Non-SVC Meeting)Tap .12About the LayoutLayout modes depend on the number of sites in a meeting.Icons displayed on the layout screen depend on the endpoint's status. For example, Share is availableonly when the content source is connected.To view other sites in full screen, see View a Site or Continuous Presence.a. Select a layout mode.b. Tap a layout pattern. The new layout pattern takes effect immediately.ab
Set Continuous Presence (Non-SVC Meeting Only) On the layout screen, tap Continuous Presence.Select a continuous presence mode.Drag the site to your desired position.1 2Tap Save or Broadcast.34About Setting Continuous PresenceThe chair can select a site to be viewed, set the continuous presence mode, and adjust the position of the site in continuous presence.For details about how to broadcast and view continuous presence, see View a Site or Continuous Presence.
Change the Layout (SVC Meeting - Presenter View)Tap .1 2About the Layout in an SVC MeetingThe presenter view is used as the default layout in a Scalable Video Coding (SVC) meeting (also called a multistreaming meeting).Layout modes depend on the number of sites in a meeting.The large pane is locked by default. After the large pane is unlocked, the video of the participant speaking the loudest among multiple sites will be automatically displayed in the large pane.To view all sites:Tap and to browse sites.Tap to return to the home screen of the presenter view.In an SVC meeting, if you do not need to view the local image, tap More and disable Local Image.Touch and hold a small pane and drag it to the large pane to view it in the large pane.3
Change the Layout (SVC Meeting - PiP View)Tap PiP View.1 2About the Layout in an SVC MeetingLayout modes depend on the number of sites in a meeting.The large pane is locked by default. After the large pane is unlocked, the video of the participant speaking the loudest among multiple sites will be automatically displayed in the large pane.1. Touch and hold the small pane and drag it to any of the four corners.2. Tap the arrow icon in the upper right corner of the small pane to hide or show the small pane.34
Change the Layout (SVC Meeting - Gallery View)Tap Gallery View.1 2About the Layout in an SVC MeetingLayout modes depend on the number of sites in a meeting.The gallery view is unavailable if a site is sharing content in a meeting.Tap a site.3Tap Focus View to view the site in full screen.
Apply for Chair Control About Applying for Chair ControlIf there is no chair in a meeting, you can apply for chair control.A two-party meeting does not support the chair role.If a chair password is set when a meeting is created, you need to enter the password when applying for chair control.If you do not know the password, ask the organizer of your meeting.Tap . Tap Request Chair >Request Chair.(Optional) Enter the chair password and tap Request Chair.1 2Tap Release Chair to release chair control.3 4
Invite Sites About Inviting SitesIf a site needs to be added to a meeting, you can invite the site.Q: I can't see the video sent by a site that was added successfully. Why?A: The site is not connected.1. View the participant listto check whether the site is connected.2. If the site is not connected, call it. For details, see Call an Unconnected Site.1 2Tap . Select one or more sites.3Tap Call.
Broadcast a Site or Continuous Presence About Broadcasting a Site or Continuous PresenceWhen the chair site broadcasts a site or continuous presence, all other sites have to view it. The chair site can choose to view other sites.The chair site can broadcast any site, including the chair site.1 2Tap .Tap Broadcast to broadcast the site.Tap next to a site or continuous presence.3Tap Broadcast to broadcast the continuous presence.
Enable Focus on Speaker About Focus on SpeakerThe Focus on Speaker function applies to a discussion or debate.After the chair site enables this function:•If one or more participants speak at a volume higher than the threshold, the video of the participant speaking the loudest among multiple sites will be broadcast.•If no participant speaks at a volume higher than the threshold, the original site is still broadcast.To adjust the threshold for Focus on Speaker, log in to the web interface and choose Conference > Conference Control > Voice Activation.If the endpoint is in a meeting, you need to disable Focus on Speaker before adjusting the threshold.Tap . Tap Focus on Speaker.Tap the switch next to Focus on Speaker to enable it.1 23
Call an Unconnected SiteTap .12Tap next to an unconnected site.About Calling an Unconnected SiteOnly the on-premises network scenario supportscalling an unconnected site.
Disconnect a Site About Disconnecting a SiteThe chair site can disconnect a site that has joined a meeting.After the site is disconnected, the site automatically leaves the meeting.In the on-premises network scenario, the disconnected site is displayed in the participant list as unconnected. The chair site can call the site again. For details, see Call an Unconnected Site.1 2Tap .Tap Hang Up.Tap next to a site.3
Mute One or All SitesTap .12•Tap Mute All to mute the microphones of all sites except the chair site.•Tap next to a site to mute its microphone.About Muting SitesThe chair site can mute all sites or a specific site.If a site is muted, the site cannot be heard by other sites.
Delete a Site About Deleting a SiteThe chair site can delete an unconnected site. After the site is deleted, it is not displayed in the participant list.1 2Tap . Tap next to an unconnected site.Tap OK.3
Extend a MeetingTap .12a. Scroll up or down to select the desired extension time.b. Tap OK.abAbout Extending a MeetingYou can extend a meeting.
Leave a Meeting About Ending or Leaving a MeetingThe chair site can choose to leave a meeting or end it.Leaving the meeting indicates that the chair site releases chair control and exits the meeting.If the meeting has not ended, you can tap Join in the next meeting pop-up box on the home screen to join the meeting again as a participant.12Tap .If the local site is the chair site or the only participant, you can:•Tap Leave to leave the meeting.•Tap End to end the meeting.If the local site is a common site, tap OK to leave the meeting.
PART 05Control the Local Camera (Box)Control the Local Camera (Bar 500)Control a Remote CameraSave/Switch Camera PresetsControlling a Camera
Control the Local Camera (Box) About Controlling the Local CameraTap arrow keys to pan or tilt the local camera.Tap to restore the camera to its initial position.Tap + to zoom in.Tap - to zoom out.Tap and to adjust the focal length.Tap for the camera to automatically adjust the focal length.Voice tracking is supported only when an endpoint is connected to the VPT300 intelligent camera. If voice tracking is enabled, the system automatically tracks and shows a close-up image of the person speaking.The actual camera control screen may differ.Tap arrow keys, +, -, , , and to adjust the camera.1 23Tap . Tap Camera.
Control the Local Camera (Bar 500) About Controlling the Local CameraTap arrow keys to pan or tilt the local camera.Tap to restore the camera to its initial position.Tap + to zoom in.Tap - to zoom out.Tap and to adjust the focal length.Tap for the camera to automatically adjust the focal length.a. Tap arrow keys, +, -, , , and to adjust the camera.b. You can also tap the switch to enable voice tracking.1 23Tap . Tap Camera.Tap the switch to disable voice tracking.4ab
Control a Remote Camera About Controlling a Remote CameraTap arrow keys to pan or tilt a remote camera.Tap to restore the camera to its initial position.Tap + to zoom in.Tap - to zoom out.Tap and to adjust the focal length.Tap for the camera to automatically adjust the focal length.You can only control a remote camera during a meeting.1 23Tap . Tap Camera.Tap and select Remote camera 1.Tap arrow keys, +, -, , , and to adjust the camera.4
Save/Switch Camera Presets About Camera PresetsCamera presets are camera positions you store ahead of time. Each camera preset stores the camera PTZ settings. You can easily control the camera in a meeting by switching between its presets.You can touch and hold an existing preset to replace it with a new one.Tap .1 23Tap Camera.•Touch and hold a number box to save the current preset.•Tap a number box to switch to this preset.
PART 06Enable the Dual-Screen ModeSwitch Screen ContentClone Screen ContentUsing the Dual-Screen Mode
Enable the Dual-Screen ModeTap More.1. Tap Advanced Settings and then tap Input/Output.2. Set Dual-Screen Mode to Enabled and save the settings.1 2About Enabling the Dual-Screen ModeBefore enabling the dual-screen mode, ensure that the endpoint has been connected to two screens through cables.After you enable the dual-screen mode, the video and presentation are displayed on the two screens respectively. You can choose to switch or clone screen content.
Switch Screen ContentTap More.Tap Dual-Screen Mode.1 23Tap to switch screen content.About Switching Screen ContentTo switch screen content is to exchange the content displayed on both screens. For example, if the video is displayed on screen 1 and the presentation is displayed on screen 2, after you switch screen content, the presentation is displayed on screen 1 and the video is displayed on screen 2.
Clone Screen ContentTap More.Tap Dual-Screen Mode.1 23About Cloning Screen ContentTo clone a screen is to display the same content on both screens.The available modes are as follows:•Normal mode: The video and presentation are displayed on the two screens respectively.•Dual-screen video: The video is displayed on both screens.•Dual-screen presentation: The presentation is displayed on both screens.Select a screen mode.
PART 07How Do I Use Facial Recognition Sign-in?How Do I Enable the Electronic Name Tag?How Do I Enable the Voice Assistant?What Should I Do If the Local Site Can't Be Heard by Remote Sites?How Do I Adjust the Speaker Volume at the Local Site?How Do I Unpair AirPresence or the AirPresenceKey from an Endpoint?FAQs
How Do I Use Facial Recognition Sign-in?Tap More.Tap Facial Recognition Sign-in.1 23Tap the switch next to Facial Recognition Sign-into enable it.About Facial Recognition Sign-inIf facial recognition sign-in is enabled, the endpoint can collect statistics on the number of sign-in participants through facial recognition before and during a meeting.Three modes are available. The automatic mode is used by default.•Background mode: The endpoint performs facial recognition in the background and does not display the sign-in window in full screen.•Automatic mode: When the sign-in time arrives, the system automatically displays the sign-in window in full screen. When the meeting starts, the system automatically switches to the background sign-in mode.•Full-screen mode: The sign-in window is displayed in full screen. You can switch to the background mode to exit the full-screen mode.Select a facial recognition sign-in mode.
How Do I Enable the Electronic Name Tag?Tap More.Tap Electronic Name Tag.1 23Tap the switch next to Electronic Name Tag to enable it.About the Electronic Name TagIf the electronic name tag is enabled, personal information such as the participant name is displayed on the screen.
How Do I Enable the Voice Assistant?Tap . Tap Voice Assistant.Say "Hey Scotty" to wake your voice assistant up.1 234Tap the switch next to Voice Assistant.About the Voice AssistantYou can use your voice assistant to:•Place and cancel a call.•Create a meeting.•Join a meeting.•Extend a meeting.•Add a site.•View a site or continuous presence.•Share or stop sharing content.•Open the whiteboard.•Increase or decrease the volume.•Mute or unmute microphones.•Start intelligent diagnostics.For the system to be able to identify your voice correctly, pay attention to the following: •Speak clearly and enunciate. •Stand or sit within 1 m away from the VPM220 microphone array when you speak. If a gooseneck microphone is used, the maximum distance is 0.5 m.•Stand or sit within 3 m away from the Bar 500 when you speak.Your voice assistant can:•Call sites in Contacts and online.Note:The site name cannot contain special characters (such as @, #, and %) and the maximum length is 64 characters. •Join ongoing meetings.•Join meetings in Recents.The endpoint can recognize words, letters, and digits.
What Should I Do If the Local Site Can't Be Heard by Remote Sites? About the Local MicrophoneIf the local microphone is muted, remote sitescannot hear the local site.Tap to unmute the local microphone.
How Do I Adjust the Speaker Volume at the Local Site? About Adjusting the Speaker Volume at the Local SiteIf you have enabled your voice assistant, you can say "Hey Scotty, increase the volume."Drag the volume slider.
How Do I Unpair AirPresence or the AirPresence Key from an Endpoint?123Tap . Tap Paring.Tap to delete the paired client.
The UI screenshots provided in this guide are for your reference only. Actual UIs may differ in appearance.Copyright © Huawei Technologies Co., Ltd. 2018. All rights reserved.Website: www.huawei.comDate: 2018-11-30Issue: 01To learn more, visit the information center.Scan QR Code or Click Here

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