Award Letter_CS2_Hughes Letter CS2 Hughes

Award Letter Cs2 Hughes Award_Letter_CS2_Hughes Award_Letter_CS2_Hughes c7aa97a0-2dc4-0130-526c-4040a5068ef5 uploads gwx_hughes

: Hughes Award Letter Cs2 Hughes Award_Letter_CS2_Hughes 0f8cacb0-2dc1-0130-526c-4040a5068ef5 uploads

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GSA Federal Acquisition Service

U.S. General Services Administration

10304 Eaton Place

Fairfax, VA 22030

August 23, 2012

Phil O’Brien, Vice President Legal

Hughes Network Systems, LLC

11717 Exploration Lane

Germantown, MD 20876

Dear Mr. O’Brien:

Your proposal submitted in response to Solicitation QTA010CTA0003 for end-to-end

COMSATCOM service solutions has been accepted on behalf of the United States

Government. Please read the contract, sign, date, and return Standard Form 26 to the

Contracting Officer, Jenni K. Lewis, via email at jenni.lewis@gsa.gov by 12PM – EST

Wednesday, August 29, 2012. (NOTE: in accordance with Section B of the contract, the

pricing applies specifically to the STOs as outlined in the attachments of Section J of the

contract. The individual prices provided in the Section B tables are for the proposed

solutions should they be required and ordered exactly as outlined in the Section J

attachments.)

Certificate of Insurance:

In accordance with Clause 52.228-5, a Certificate of Insurance is required. The Liability

Policy shall name the General Services Administration as an additional insured with respect

to operations performed under this contract. Additionally, the certificate of insurance should

indicate the contract number, location of services and name of the Contracting Officer in the

remarks. Insurance shall become effective and evidence of acceptable insurance furnished

prior to commencing operations under this contract. The above required deliverables for this

project must be returned within five (5) days after receipt of this letter to the following

email address: jenni.lewis@gsa.gov.

Failure to provide the required Certificate of Insurance to that email address in the

time period specified may result in a termination for default action pursuant to

Contract Clause 52.249-8 located in the Contract.

The Contractor is advised to review Section I of the contract to ensure compliance with all

contract clauses.

Subcontract Reporting:

2

Also be advised your company is required to submit individual subcontracting plans, in

accordance with the Utilization of Small Business Concerns clause of the contract. The

clause requires you to submit periodic reports electronically via the Electronic

Subcontracting Reporting Systems (eSRS). The eSRS is the latest initiative under the

umbrella of the Integrated Acquisition Environment and replaces the paper Standard Form

294, Subcontracting Report for Individual Contracts and the Standard Form 295, Summary

Subcontracting Report. Contractors will still be submitting the same information that is

required for the Standard Forms 294 and 295, but it is now an electronic submission

requirement.

These reports are due semiannually and must be submitted by April 30th for the reporting

period October 1 - March 31 and October 30 for the reporting period April 1 - September 30.

A separate report is required at contract completion. Please visit the eSRS website

www.esrs.gov. This site includes Frequently Asked Questions, a Power Point presentation,

and user guides for contractors.

Redacted Contract:

Per Section H.5, within 15 calendar days of the base award, the Contractor shall provide the

proposed redacted contract to the CS2 Procuring Contracting Officer, Jenni K. Lewis, for

approval. The Contractor shall prepare the proposed redacted version in accordance with

Freedom of Information Act guidance. The redacted contract shall be provided without

password protection in Microsoft Word or Excel, as applicable (with the exception of

Section J, Attachment J-11 that is provided as PDF and shall not be redacted). After

receiving approval from the CS2 Procuring Contracting Officer (PCO), the Contractor shall

post the redacted contract to its public web site. As necessary, and upon approval of the

PCO, the Contractor shall correct and repost redactions at no additional cost to the

Government. The contractor shall be responsible to ensure that current year GSA pricing is

posted and publicly available.

Contractor Deliverables:

Per Section F.6, the Contractor shall deliver the items listed in the below table according to

the prescribed frequency schedule:

ID SECTION DELIVERABLE TITLE FREQUENCY DELIVER TO

1 J-2 Information Assurance

Minimum Security Controls

Checklist

30 days after

award then

annually

GSA PCO and

PMO

2 G.5.1

G.5.2 Monthly Business Volume

(Sales) & Monthly Revenue

Reports

Monthly

GSA PMO

3

G.5.3

Annual Program Review Report

Annually

GSA PCO and

PMO

3

4 G.8 Marketing and Promotional

Materials Prior to distribution GSA PMO

5 H.5 Redacted Contract/ Redacted

Modifications Within 15 calendar

days of base

contract award

and all

modifications

GSA PCO

Additionally, in order to ready the eBuy/GSA Advantage on-line procurement tool for the

CS2 awards, all vendors are required to register with the GSA Vendor Support Center

(VSC). Please provide the name and contact information for the person assigned

responsibility for registering your company in the system via email to

jenni.lewis@gsa.gov by 12PM – EST Wednesday, August 29, 2012.

CPARS:

The GSA/FAS - Office of Information Technology uses the web-enabled Contractor

Performance Assessment Reporting System (CPARS) to record contractor performance

information. A CPARS record is required for any Services and/or Information Technology

contract with a value greater than or equal to $1Million.

CPARS assesses a contractor's performance and provides a record, both positive and

negative, on a given contractor during a specific period of time. Each assessment is based on

objective facts and supported by program and contract management data, such as cost

performance reports, customer comments, quality reviews, technical interchange meetings,

financial solvency assessments, construction/production management reviews, contractor

operations reviews, functional performance evaluations, and earned contract incentives.

The CPARS record allows contractors visibility into the assessments and the opportunity to

electronically submit comments and indicate concurrence or non-concurrence with the

overall evaluation. Completed past performance assessments are automatically uploaded to

PPIRS for use in best value evaluations by source selection official across the Federal

Government. Please refer to the CPARS website located at

http://www.cpars.csd.disa.mil/cparsmain.htm for additional information on CPARS

reporting.

Equal Opportunity Notices

In accordance with FAR clause 52.226-26, “Equal Opportunity”, the following website

provides the Equal Employment Opportunity posters that the Contractor shall post, as

applicable: http://www.dol.gov/elaws/firststep/poster_direct.htm?p_eeo=1. In addition, the

Contractor is advised to complete the Employer Information Report (EEO-1) at

http://www.eeoc.gov/eeo1survey/index.html, as applicable.

Any questions regarding this letter should be addressed to Jenni K. Lewis, Contracting

Officer.

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Sincerely,

Jenni K. Lewis

Contracting Officer

Custom SATCOM Solutions (CS2)

Enclosures:

SF26

Contract Section A Contract Section J, Attachment J-6

Contract Section B Contract Section J, Attachment J-9

Section B tables Contract Section J, Attachment J-10

Contract Section C Contract Section J, Attachment J-11

Contract Section D Contract Section J, Attachment J-12

Contract Section E

Contract Section F

Contract Section G

Contract Section H

Contract Section I

Contract Section J

Contract Section J, Attachment J-1

Contract Section J, Attachment J-2

Contract Section J, Attachment J-3

Contract Section J, Attachment J-5