Konica Minolta Ip 711 Users Manual

IP-711 to the manual 14f555c4-83a3-4ab3-ac86-96ee4f3f069b

2014-12-13

: Konica-Minolta Konica-Minolta-Ip-711-Users-Manual-124594 konica-minolta-ip-711-users-manual-124594 konica-minolta pdf

Open the PDF directly: View PDF .
Page Count: 209 [warning: Documents this large are best viewed by clicking the View PDF Link!]

IP-711

IP-711

Print Controller

Read this manual before printing.

Keep readily available for reference.

Welcome

This User Manual explains the functions and operations of the printer controller

model IP-711 for the Konica digital color copier Konica 8020/8031. To ensure that

the controller is used correctly, first read this manual carefully and thoroughly; then,

keep it close at hand so you can refer to it whenever it becomes necessary.

The information contained in this manual is subject to change without notice. No

part of the contents of this manual may be reproduced, quoted, or translated into any

language without the permission of Konica.

About This Manual

This manual is divided into two parts: Setup and Advanced Operations.

In Setup, the text is organized to allow the user to perform the procedures in a step-

by-step fashion.

Advanced Operations mainly explains how to use the functions that can be used

when the printer controller is mounted. Read the portions that explain the specific

functions you want to use.

Images and descriptions in this manual may differ from that of the purchased

product depending on the time of shipment.

Naming of Equipment

Different names are used between the printer controller and the copier to identify

the same piece of equipment. Note the following.

Controller Copier

LCT Large Capacity Tray DB-432

Welcome

Precautions for Using the Controller

Heading Precautions

For the U.S.A. Users

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the

following two conditions: (1) This device may not cause harmful interference,

and (2) this device must accept any interference received, including interference

that may cause undesired operation.

NOTE

This equipment has been tested and found to comply with the limits for a Class A

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to

provide reasonable protection against harmful interference when the equipment is

operated in a commercial environment. This equipment generates, uses, and

radiate radio frequency energy and, if not installed and used in accordance with

the instruction manual, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful

interference in which case the user will be required to correct the interference at

his own expense.

WARNING

The design and production of this unit conform to FCC regulations, and any

changes or modifications must be registered with the FCC and are subject to FCC

control. Any changes made by purchaser or user without first contacting the

manufacturer will be subject to penalty under FCC regulations.

This device must be used with a shielded parallel cable and a shielded USB cable.

The use of non-shielded cables is likely to result in interference with radio

communications and is prohibited under FCC rules.

Welcome

iii

For Canada Users

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du

Canada.

For European Users

CE Marking (Declaration of Conformity)

This product complies with the following EU directives:

89/336/EEC, 73/23/EEC and 93/68/EEC directives.

This declaration is valid for the area of the European Union.

This device must be used with a shielded parallel cable, a shielded USB cable and

a shielded Ethernet 10/100 Base-T cable. The use of non-shielded cables is likely

to result in interference with radio communications and is prohibited under EU

directives.

For users in countries subject to Class B regulations

This device must be used with a shielded parallel cable, a shielded USB cable and

a shielded Ethernet 10/100 Base-T cable. The use of non-shielded cables is likely

to result in interference with radio communications and is prohibited under

CISPR 22 rules and local rules.

Welcome

For users in countries not subject to Class B regulations

WARNING

This is a Class A product. In a domestic environment this product may cause

radio interference in which case the user may be required to take adequate

measures.

This device must be used with a shielded parallel cable, a shielded USB cable and

a shielded Ethernet 10/100 Base-T cable. The use of non-shielded cables is likely

to result in interference with radio communications and is prohibited under

CISPR 22 rules and local rules.

Trademark Acknowledgments

Ethernet is a registered trademark of Xerox Corporation.

Microsoft, Windows and Windows NT are either registered trademarks or

trademarks of Microsoft Corporation in the United States and/or other countries.

Novell and NetWare are registered trademarks of Novell Inc., U.S.A.

LaserJet and PCL5c are registered trademarks of Hewlett-Packard Company,

U.S.A.

All other product and brand names are trademarks or registered trademarks of their

respective companies or organizations.

This product uses NEST Office SDK of Novell, Inc.

States and other countries.

This product uses Software Developer Kit of Peerless Systems Corporation.

Welcome

Product Overview

The IP-711 controller is optional equipment used for adding printer, scanner and

network functions to the Konica 8020/8031 copier. Mounting the controller on the

Konica 8020/8031 will allow the following functions to be used:

•Print functions effected through PCL5c

•Supporting TCP/IP, NetBEUI, and IPX/SPX network protocols.

•Direct printing functions over the network using Windows Printing, LPR, IPP, and

others.

•Function to transfer and/or notify scanned image over the network.

•Fax functions using the Internet (Internet Fax)

•Setting the copier and printer controller from a client PC over the network by

means of an HTTP server (using a Web browser)

Contents

Welcome

About This Manual .......................................................... i

Naming of Equipment ...................................................... i

Precautions for Using the Controller ............................... ii

Heading Precautions .................................................. ii

Trademark Acknowledgments................................... iv

Product Overview ............................................................ v

1. Before Using the Controller

1.1 Operating Environment ............................................. 1

Setup 2. Connecting the Cable

2.1 Connector Locations ................................................. 5

3. Settings Required for Local Connection

3.1 Installing the Printer Driver ...................................... 7

For Windows 98, 98SE and Me:................................ 7

For Windows 2000, NT 4.0, and XP: ........................ 11

Installation through Plug and Play............................. 15

Local Interface Setting............................................... 16

4. Settings Required for Network Printing

4.1 Network Connection That Can be Selected

in Each of Different Windows OSs 17

4.2 To Make the Settings on the Controller Side ............ 18

IP Address Setting ..................................................... 18

4.3 Windows Printing Setting ......................................... 20

Settings made on the controller side.......................... 20

Settings made on the Printer Driver side ................... 21

4.4 Settings for Printing through LPR ............................ 22

Settings made on the controller side.......................... 22

Settings made on the Printer Driver side ................... 22

4.5 Settings for Printing using IPP .................................. 23

Settings made on the controller side.......................... 23

Settings made on the Printer Driver side ................... 25

4.6 Print Service Setting in NetWare .............................. 26

4.7 Operation Checks after Installation of Driver ........... 39

Test Printing from Client PC ..................................... 39

5. Uninstalling the Driver

5.1 Uninstalling the Driver ............................................. 41

Contents

vii

Advanced Operations

6. Printing

6.1 Device Option Setting ............................................... 47

6.2 Using Easy Set .......................................................... 47

6.3 Displaying Page Layout and Printer Figure .............. 48

6.4 Effecting N-up Printing ............................................ 49

6.5 Printing Pages with Watermarks ............................... 50

6.6 Effecting Duplex/Booklet Printing ........................... 54

6.7 Effecting Staple ......................................................... 55

6.8 Effecting Folding ...................................................... 56

6.9 Effecting Hole Punch ................................................ 57

6.10Adding a Cover or Interleaf ...................................... 58

6.11Print to Suit the Paper Size ....................................... 59

6.12Printing on Paper from Manual Bypass Tray ........... 60

7. Settings and Operations for Scan Functions

7.1 Scan Settings (Basic Settings) .................................. 62

URL Notification....................................................... 63

Selectable File Format for Scanning.......................... 63

7.2 Scan to PC ................................................................. 64

Setting the FTP Application ...................................... 65

Scan Operation........................................................... 66

Details of Scan Operation Settings............................ 67

7.3 Scan to FTP Server ................................................... 69

Controller Setting....................................................... 70

Setting the Proxy Server ............................................ 73

Scan Operation........................................................... 74

Details of Scan Operation Settings............................ 75

7.4 Scan to HDD ............................................................. 77

Creating a HDD Directories ...................................... 78

Scan Operation........................................................... 80

Details of Scan Operation Settings............................ 81

Downloading Scanned Data from the Hard Disk ...... 83

7.5 Scan to E-mail ........................................................... 86

Controller Setting....................................................... 87

Scan Operation........................................................... 90

Details of Scan Operation Settings............................ 92

7.6 Internet Fax ............................................................... 94

Controller Setting....................................................... 96

Setting the Internet FAX Options.............................. 98

Scanning Operation for Internet Fax Transmission... 100

Details of Scan Operation Settings............................ 102

Contents

viii

Internet Fax Reception............................................... 105

7.7 The Operation of Capturing Images by TWAIN ...... 106

Installing the TWAIN Driver..................................... 106

Controller Setting....................................................... 106

Capturing Images by TWAIN.................................... 107

7.8 Advance Registration of Destinations ...................... 110

One-Touch Key Registration..................................... 110

One Time Registration............................................... 115

8. Job Management

8.1 Print Job Management .............................................. 121

Specifying Operation for Job..................................... 121

Identifying a Print Job by Name................................ 121

Transmitting a Print Job to a Copier in Which

the Copy Track Function is Active............................ 122

Printing Pages with a Distribution Number............... 123

Lock Job..................................................................... 123

Proof and Print........................................................... 124

Store to HDD ............................................................. 124

Store to Memory........................................................ 125

8.2 Job Operations on Network Management Utility

Light .......................................................................... 126

Print job list................................................................ 126

Scanner job list........................................................... 127

Print job history ......................................................... 128

Scanner job history .................................................... 129

9. Troubleshooting

9.1 Unable to Print .......................................................... 131

9.2 Unable to Make Correct Settings /

Unable to Print Exactly as Set .................................. 133

Appendixes

A. Product Information............................................. 137

B. How to Use Network Management Utility Light. 138

C. Incompatible Function Combinations................... 194

INDEX

INDEX ............................................................................. 197

1. Before Using the Controller

1.1 Operating Environment

Operating Environment

The printer controller operates under the following environment.

Accessories

PCL5c Printer Driver CD-ROM 1 sheet

•The PCL5c Printer Driver CD-ROM contains the following:

· Printer Driver (for Windows 98/98SE/Me, Windows NT4.0, and Windows

2000/XP)

·TWAIN Driver

· USB Device Driver

· Font Manager

· User Manual (this manual: PDF file)

· Latest information (Readme.txt)

■Password for the Administrator Mode

A password is necessary to enter the “Administrator Mode.”

For the password, ask the administrator of your copier.

OS Windows 98, Windows 98SE, Windows Me, Windows NT 4.0,

Windows 2000, Windows XP

PC IBM PC or compatatible

Direct

Connection

USB (version 1.1)

IEEE1284 (Compatible/Nibble/ECP)

Network

Environment Connection scheme Ethernet 10Base-T, 100Base-TX

Protocol TCP/IP

IPX/SPX (NetWare 3.2 or later, 4x, 5x)

NetBEUI

Software Microsoft Internet Explorer version 5.5 (Java-compliant) or

later.

Netscape Communicator version 4.5 (Java-compliant) or later

1. Before Using the Controller

Setup

2. Connecting the Cable

Make the cable connection between the PC and the controller by using the

appropriate cable for the specific connection scheme used.

If the copier is to be used in stand-alone environment, use the IEEE1284

(Centronics) or USB cable. If the copier is used in network environment, use the

network cable.

2.1 Connector Locations

(1) USB

(2) IEEE1284 (Centronics)

(3) Network

■Connecting the Network Cable

1. Use the cable that complies with the 10Base-T or 100Base-TX standard.

Use Category 5 or 5E cables for the network cable.

2. When the cable is connected to the connector, LED1 turns ON.

[Description of the LEDs]

LED1: LINK = Lights if the network connection is established.

LED2: ACT = Blinks depending on the data reception status.

4334O034AA

(1)

(2)

(3)

LED1

LED2

2. Connecting the Cable

3. Settings Required for Local Connection

To make a local connection between the PC and printer controller, make the settings

by following the procedures given below.

3.1 Installing the Printer Driver

For Windows 98, 98SE and Me:

The following procedure applies to the installation of the printer driver for Windows

98.

NOTE

To connect the copier to a PC, in which Windows 98, 98SE, or Me is installed,

through the USB, it is necessary that the USB device driver be installed in the

PC.

For the procedure to install the USB device driver, see “Installing through Plug

and Play” and “Connecting the USB Cable.” ☞p.15

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.”

2. The Printers window will appear.

Double-click the “Add Printer” icon in the window.

3. The “Add Printer Wizard” will start.

Click the “Next>” button.

4. A window will appear, asking how the printer is to be connected.

Select “Local printer” and then click the “Next>” button.

4668P004CA

3. Settings Required for Local Connection

5. A window will appear, prompting you to select the manufacturer and model of

your printer.

Click the “Have Disk..” button on the lower right part of the screen.

6. The “Install From Disk” dialog box will appear.

Insert the Printer Driver CD-ROM, which comes with the controller, in the CD-

ROM drive of your PC.

7. Specify the storage of the printer driver for Windows 98/98SE/Me in the CD-

ROM to the “Copy manufacturer’s files from:” box, then click the “OK” button.

8. A “Printers” list will appear.

Select the printer driver to be installed and click the “Next>” button.

4668P005CA

k4334P158CA

3. Settings Required for Local Connection

9. A window that prompts you to select the port will appear.

Select “EPUSB1” if the connection is made through the USB cable and “LPT1”

if the connection is made through the IEEE1284 cable. Then, click the “Next>”

button.

10. A window that asks you to confirm the printer name will appear.

Check the printer name.

“Konica IP-711_8031/9331 PCL5c” or “Konica IP-711_8020/9231 PCL5c”

If you want to designate this printer as the default printer, select “Yes.”

Click the “Next>” button.

11. A screen that allows you to select printing of a test page will appear.

If you want to print a test page, select “Yes.”

4668P009CA

4334P227CA

3. Settings Required for Local Connection

12. Installation will complete.

When all the files have been copied from the CD-ROM, the corresponding icon will

be added to the “Printers” window.

This completes the installation.

k4334P159CA

3. Settings Required for Local Connection

For Windows 2000, NT 4.0, and XP:

The following procedure applies to the installation of the printer driver for Windows

2000. Note that different names are used for the Windows NT users and different

contents of displays are given for the Windows XP users.

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.”

2. The Printers window will appear.

Double-click the “Add Printer” icon in the window.

3. The “Add Printer Wizard” will start.

Click the “Next>” button.

4. A screen that allows you to select the type of connection made of the printer will

appear.

Select “Local printer” and then click the “Next>” button.

5. A window that prompts you to select the port will appear.

Select “USB001” if the connection is made through the USB cable and “LPT1”

if the connection is made through the IEEE1284 cable. Then, click the “Next>”

button.

NOTE

Windows NT 4.0 does not support USB.

4668P021CA

4334P228CA

3. Settings Required for Local Connection

6. A window will appear, prompting you to select the manufacturer and model of

your printer.

Click the “Have Disk..” button on the lower right part of the screen.

7. The “Install From Disk” dialog box will appear.

Insert the Printer Driver CD-ROM, which comes with the printer controller, in

the CD-ROM drive of your PC.

8. Specify the storage of the printer driver for Windows NT or 2000 in the CD-

ROM to the “Copy manufacturer’s files from:” box, then click the “OK” button.

MEMO

For Windows XP users, use the printer driver for Windows 2000.

4668P022CA

3. Settings Required for Local Connection

9. A “Printers” list will appear.

Select the printer driver to be installed and click the “Next>” button.

10. A window that asks you to confirm the printer name will appear.

Check the printer name.

“Konica IP-711_8031/9331 PCL5c ” or “Konica IP-711_8020/9231 PCL5c ”

If you want to designate this printer as the default printer, select “Yes.”

Click the “Next>” button.

11. A screen that allows you to select whether to share the printer or not.

If you share the printer with other users, select “Shared” and type the share

name in the box to the right of “Share Name.”

If not, select “Do not share this printer” and then click the “Next>” button.

12. A screen that allows you to select printing of a test page will appear.

If you want to print a test page, select “Yes.”

k4334P161CA

3. Settings Required for Local Connection

13. As the last step, click the “Finish” button.

14. Installation will complete.

When all the files have been copied from the CD-ROM, the corresponding icon will

be added to the “Printers” window.

This completes the installation.

k4334P162CA

k4334P159CA

3. Settings Required for Local Connection

Installation through Plug and Play

If the local connection (IEEE1284 or USB) is made between the PC and the copier,

the printer driver can be installed through the “Plug and Play” function.

For details of how to install the printer driver, see “3. Setting Required for Local

Connection.” ☞p.7

NOTE

Windows NT 4.0 does not support “Plug and Play.”

■Connecting the IEEE1284 (Centronics) Cable

1. Make the connection after the copier and PC have been turned OFF.

2. Plug one end of the cable into the printer controller and fix the lock springs on

both sides of the connector.

3. Connect the other end of the cable to the PC.

4. The copier and PC are turned ON in that order.

Windows is started, the installation guide for the printer driver through Plug and

Play is automatically started on the PC.

5. Install the printer driver according as instructed by the “Add New Hardware

Wizard.”

■Connecting the USB Cable

•Windows 98, 98SE and Me:

Following the instructions given in the “Add New Hardware Wizard” that will be

automatically started through Plug and Play, install the USB device driver and then

install the printer driver.

1. Connect the USB cable to the copier and PC with the Power Switch ON.

2. The installation of the printer driver through Plug and Play is automatically

started on the PC.

3. Install the USB device driver according as instructed by the “Add New

Hardware Wizard.”

NOTE

The USB device driver is stored in the printer driver CD-ROM.

4. Following the instructions given in the “Add New Hardware Wizard” that will

automatically appear after the USB device driver has been installed, install the

printer driver.

3. Settings Required for Local Connection

•Windows 2000 and XP:

1. Connect the USB cable to the copier and PC with the Power Switch ON.

2. The installation of the printer driver through Plug and Play is automatically

started on the PC.

3. Install the printer driver according as instructed by the “Add New Hardware

Wizard.”

NOTE

Windows NT 4.0 does not support USB.

Local Interface Setting

If necessary, set the local interface on the copier control panel.

1. On the control panel of the copier, select “Utility” – “Admin. Mode” and then

enter the password.

2. Select “Print Set” – “Common Setting.”

3. Make the following settings.

I/O Timeout : Set the communications timeout (10 to 300 sec.).

Parallel Interface : Set the mode for use of parallel interface

(Compatible, Nibble, ECP).

4334P151CA

4. Settings Required for Network Printing

This chapter explains the settings that need to be made for network printing.

Make the necessary settings for network printing by following the procedures given

below.

1. Referring to “3. Settings Required for Local Connection,” install the printer

driver. ☞p.7

At this time, select “LPT1” for the port.

NOTE

Do not execute a test print at this time.

Do that after the network connections and settings have been made.

2. Following the instructions given in this chapter, make the necessary settings for

network printing.

Change the port of the printer driver installed in step 1 to one for the network

connection and change the settings on the controller side as may become

necessary.

NOTE

For the IPP connection, it is necessary to start with the step to add the printer

driver.

4.1 Network Connection That Can be Selected in Each of

Different Windows OSs

Different setting procedures apply depending on the output method (LPR, Windows

Printing, IPP).

Select the connection scheme optimum for the operating environment.

Windows

98,98SE Windows

Me Windows

NT4.0 Windows

2000 Windows

XP Protocol Used

LPR ❍❍❍TCP/IP

Windows

Printing ❍❍❍❍❍

NetBEUI

IPP ❍❍TCP/IP

4. Settings Required for Network Printing

4.2 To Make the Settings on the Controller Side

Network settings on the controller side may be made either from the copier control

panel or through Network Management Utility Light used on a PC connected to the

network. Use of Network Management Utility Light allows detailed settings that

cannot be made from the copier control panel to be made. For the details of

Network Management Utility Light, see “Appendix B. How to Use Network

Management Utility Light.” ☞p.138

To use Network Management Utility Light, it is necessary to first set the IP address

by following the procedure given below.

IP Address Setting

1. On the control panel of the copier, select “Utility” – “Admin. Mode” and then

enter the password.

2. Select “Network set” – “Common Setting” – “TCP/IP” to open the “TCP/IP”

screen.

3. Make the following settings:

IP Address : Set the IP address of the controller.

Subnet Mask : Set the subnet mask for the network to be

connected.

Gateway Address : Set the default gateway address for the network to

be connected.

Check with the network administrator on these three items in advance.

4. Turn OFF the Power Switch OFF of the copier.

Turn the Power Switch ON again, then the settings are effective.

4334P152CA

4. Settings Required for Network Printing

■Accessing Network Management Utility Light

Network Management Utility Light can be accessed directly using a Web browser.

1. Start the Web browser.

2. Type the IP address of the controller as follows in the address box and press the

Enter key.

http://<controller IP address>/

E.g.: If the controller IP address is 172.16.0.100

http://172.16.0.100/

3. Network Management Utility Light will appear.

For the details of Network Management Utility Light, see “Appendix B. How to Use

Network Management Utility Light.” ☞p.138

4. Settings Required for Network Printing

4.3 Windows Printing Setting

The use of Windows Printing enables direct printing over the Microsoft network.

NOTE

To make the Windows Printing setting, it is necessary to install the NetBEUI

protocol in the PC.

Settings made on the controller side

Make the settings for Windows Printing from Network Management Utility Light.

The setting is necessary for Windows Printing.

1. Start Network Management Utility Light.

2. Enter the password to log on to the Administrator mode.

3. Click the “Network” tab and then select “Common Setting” – “Windows

Configuration.”

4. Make the following settings.

Enable Windows Printing Service:

Set the Windows print service.

Setting values : Enable, Disable

k4334P156CA

4. Settings Required for Network Printing

NetBIOS Name : Set the NetBIOS name.

Setting value : 15 alphanumeric characters or less

Printing Service Name : Set the print service name.

Setting value : 13 alphanumeric characters or less

WorkGroup Name : Set the work group name.

Setting value : 15 alphanumeric characters or less

Settings made on the Printer Driver side

•Windows 98, 98SE and Me:

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.” Select the icon of the printer that has been installed;

then, right-click it and choose “Properties.”

2. On the “Details” tab, click the “Add Port” button.

3. Select “Network” and click the “Browse” button. On the network configuration

that will then be displayed, select the target printer icon.

•Windows NT 4.0, 2000 and XP:

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.” Select the icon of the printer that has been installed;

then, right-click it and choose “Properties.”

2. Select the “Port” tab. Then, select “Add Port” – “Local Port” and type the

\\NetBIOSname\PrintingService name.

3. Click the “OK” button to exit the function.

4. For the NetBIOS name and the Printing Service name to be entered, click the

“Network” tab of Network Management Utility Light and see “Windows

Configuration” by selecting “Common Setting” – “Windows Configuration.”

4. Settings Required for Network Printing

4.4 Settings for Printing through LPR

The following explain how to make settings for printing through LPR in different

OSs.

Settings made on the controller side

Set the IP address in the controller. ☞p.18

Settings made on the Printer Driver side

•Windows NT 4.0:

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.” Select the icon of the printer that has been installed;

then, right-click it and choose “Properties.”

2. Select the “Port” tab and click the “Add Port..” button.

3. From the “Available port types” list, select “LPR Port” and then click “New

Port.”

NOTE

If “LPR Port” is not available in the list, click the “Start” button and select

“Control Panel” – “Network.” Click the “Services” tab, click the “Add” button,

and install the Microsoft TCP/IP print service.

4. On the “Add LPR compatible printer” dialog box, type the IP address of the

printer in the “Name or address of server providing lpd:” field.

Type “Print” in the “Name of printer or print queue on that server” field.

5. When the setting has completed, carry out the test print.

•Windows 2000 and XP:

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.” Select the icon of the printer that has been installed;

then, right-click it and choose “Properties.”

2. Select the “Port” tab and click the “Add Port..” button.

3. From the “Available port types” list, select “Standard TCP/IP Port” and then

click “New Port.”

4. Type the IP address of the printer in the “Name of printer or IP address” field.

5. Select “Custom” and click “Setting.”

6. Select “LPR.”

7. Type “Print” in the “Queue Name” field and click “OK.”

8. Click “Next” and then “Finish” to exit from the dialog box.

4. Settings Required for Network Printing

4.5 Settings for Printing using IPP

Settings made on the controller side

If IPP (Internet Printing Protocol) is used, make the following settings on Network

Management Utility Light. (Printing can be done with the default settings.)

1. Start Network Management Utility Light.

2. Enter the password to log on to the Administrator mode.

3. Click the “Network” tab and then select “Common Setting” – “IPP.”

4. Make the following settings.

Enable IPP : Set the IPP function.

Setting values : Enable, Disable

Accept IPP Jobs : Set the IPP reception function.

Setting values : Enable, Disable

Printer URI : Displays the URL of the printer, with which data

can be printed using IPP.

Operational Supported : Specify the print operation supported by the IPP.

Setting values : Print Job, Validate Job, Cancel Job, Get Job

Attributes, Get Jobs, Get Printer Attributes

k4334P235CA

4. Settings Required for Network Printing

Furthermore, make settings as they relate to IPP printing.

1. Click the “Print” tab and then select “IPP.”

2. Make the following settings.

Printer Name : Set the printer name.

Setting value : 127 alphanumeric characters or less

Printer Location : Set the installed site of the printer.

Setting value : 127 alphanumeric characters or less

Printer Manufacturer and Model:

Set the manufacturing information of the printer.

Setting value : 127 alphanumeric characters or less

k4334P154CA

4. Settings Required for Network Printing

Settings made on the Printer Driver side

•Windows 2000 and XP:

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.” Start the printer addition wizard and select “Network

printer.”

2. Select the “Locate Your Printer” tab and then select “Connect to a printer on the

Internet or on your intrernet.”

3. Type http://“IP address”/ipp in the “URL” field.

4. Insert the printer driver CD-ROM in the CD-ROM drive.

5. On the screen for selecting the manufacturer and model of your printer, click the

“Have Disk..” button.

6. Click the “Browse..” button and specify where the printer driver is from the CD-

ROM.

NOTE

For Windows XP users, use the printer driver for Windows 2000.

7. Make sure that “Konica IP-711_8031/9331 PCL5c” or “Konica IP-711_8020/

9231 PCL5c” appears in the printer list. Then, click “Next>.”

8. Change the default printer setting and printer name as necessary. Then, carry

out the test print.

4. Settings Required for Network Printing

4.6 Print Service Setting in NetWare

■Print settings on the PC from which printing is effected

The controller supports the following environment.

■NetWare Server Setting Procedure

•NetWare 3.2 print server mode settings

1. Log on to the NetWare server, in which PServer is to be registered, by the

Supervisor right.

2. Start Pconsole.

3. Select “Print Queue Information” from “Available Options” and then press

“Enter.”

4. Click “Insert,” type “Print Queue Name,” and press “Enter” to register the [print

queue name].

5. Press “Esc” to return to “Available Options.”

6. Select “Print Server Information” and press “Enter.”

7. Press “Insert,” type “Print server name” in “New print server name,” and click

“Enter” to register the [print server name].

8. Select the print server, which has been created, and press “Enter” to display the

“Print Server Information” menu.

9. Select “Print Server Configuration” from the “Print Server Information” menu

to display the “Print Server Configuration Menu.”

10. Select “Printer Configuration” and press “Enter” to display the “Configured

Printers” list.

11. Select “Not Installed” at the top row and press “Enter” to display “Printer 0

configuration.”

12. Change the printer name in the “Name” column to “IP-711” and press “Enter” to

validate the change.

13. With the “Type” column selected, press “Enter.” Then, select “Remote Parallel/

LPT1” and press “Enter” to validate the selection.

14. Press “Esc” to save the settings.

15. Press “Esc” once again to return to “Print Server Configuration Menu.”

16. Select “Queues Serviced by Printer” and press “Enter.”

NetWare Version Protocol Emulation Service Mode

NetWare 3.2 IPX Bindery PServer/Rprinter

NetWare 4.x IPX NDS,

Bindery emulation PServer/Nprinter

NetWare 5.x IPX,

TCP/IP NDS PServer/NDPS

(lpr)

4. Settings Required for Network Printing

17. Select “IP-711” created in step 12 from the “Defined printer” list and press

“Enter.”

18. Press “Insert” to display the “Available Queue” list of the printer.

19. Select the print queue prepared in step 4. Specify priority using a corresponding

number, 1 being the top priority and 10 being the lowest. Then, press “Enter” to

validate the selection.

20. Press “Esc” to quit Pconsole.

* For the queue user rights, printer notification option, assignment of multiple

queues, and password, see the document available for NetWare and set them as

necessary.

21. Using Network Management Utility Light, set the controller as detailed below

and restart it.

Details of Setting:

Enable NetWare : Enable

Frame Type : Auto Detect (Select the frame type according to the

network environment.)

Bindery/NDS : Bindery

Print Server Name : Print server name created in step 7

Print Server Password : (Set only when the password is set on the NetWare

server side.)

Preferred File Server : Name of the file server to which PServer is

connected

Print Queue Scan Rate : 1 (Change as necessary.)

Mode : PServer

22. At the NetWare server console, load MONITOR.NLM.

23. Select “Connection Information” and check that the PServer created is

connected in the active connection column.

k4334P237CA

4. Settings Required for Network Printing

•NetWare 3.2 remote printer mode settings

1. Log on to the NetWare server, in which PServer is to be registered, by the

Supervisor right.

2. Start Pconsole.

3. Select “Print Queue Information” from “Available Options” and then press

“Enter.”

4. Click “Insert,” type “Print Queue Name,” and press “Enter” to register the [print

queue name].

5. Press “Esc” to return to “Available Options.”

6. Select “Print Server Information” and press “Enter.”

7. Press “Insert,” type “Print server name” in “New print server name,” and click

“Enter” to register the [print server name].

8. Select the print server, which has been created, and press “Enter” to display the

“Print Server Information” menu.

9. Select “Print Server Configuration” from the “Print Server Information” menu

to display the “Print Server Configuration Menu.”

10. Select “Printer Configuration” and press “Enter” to display the “Configured

Printers” list.

11. Select “Not Installed” at the top row and press “Enter” to display “Printer 0

configuration.”

12. Change the printer name in the “Name” column to “IP-711” and press “Enter” to

validate the change.

13. With the “Type” column selected, press “Enter.” Then, select “Remote Parallel

LPT1” and press “Enter” to validate the selection.

14. Press “Esc” to save the settings.

15. Press “Esc” once again to return to “Print Server Configuration Menu.”

16. Select “Queues Serviced by Printer” and press “Enter.”

17. Select “IP-711” created in step 12 from the “Defined printer” list and press

“Enter.”

18. Press “Insert” to display the “Available Queues” list of the printer.

19. Select the print queue prepared in step 4. Specify priority using a corresponding

number, 1 being the top priority and 10 being the lowest. Then, press “Enter” to

validate the selection.

20. Press “Esc” to quit Pconsole.

21. At the NetWare server console, load PSERVER.NLM.

* For the queue user rights, printer notification option, assignment of multiple

queues, and password, see the document available for NetWare and set them as

necessary.

4. Settings Required for Network Printing

22. Using Network Management Utility Light, set the controller as detailed below

and restart it.

Details of Setting:

Enable NetWare : Enable

Frame Type : Auto Detect (Select the frame type according to the

network environment.)

Bindery/NDS : Bindery

Print Server Name : Print server name created in step 7

Print Server Password : (Set only when the password is set on the NetWare

server side.)

Mode : Nprinter/Rprinter

Printer Number : 255 (Set 255 or the numbers (0-15) assigned to the

printer.)

23. At the NetWare server console, display the print server screen and check that

“IP-711” (created printer) is in the status of “Waiting for job” with printer

connected to it.

k4334P163CA

4. Settings Required for Network Printing

•NetWare 4.x NDS print server mode settings

1. Log on to the NDS Tree by the Administrator right.

2. Start NWADMIN.

3. Select the container object, either Organization or Organizational Unit, that

offers the print service and select “Print Service Quick Setup” from the tool

menu.

4. Type “Print server name,” “Printer name,” “Print Queue Name,” and “Volume.”

Then, set “Remote Other/Unknown” for the “Type” name of the printer and save

the settings.

* For the queue user rights, printer notification option, assignment of multiple

queues, and password, see the document available for NetWare and set them as

necessary.

5. Using Network Management Utility Light, set the controller as detailed below

and restart it.

Details of Setting:

Enable NetWare : Enable

Frame Type : Auto Detect (Select the frame type according to the

network environment.)

Bindery/NDS : NDS

Print Server Name : Print server name created in step 4

k4334P164CA

4. Settings Required for Network Printing

Print Server Password : (Set only when the password is set on the NetWare

server side.)

Preferred NDS Context : Name of the context to which PServer is connected

Preferred NDS Tree : Name of the tree to which PServer logs on

Print Queue Scan Rate : 1 (Change as necessary.)

Mode : PServer

6. At the NetWare server console, load MONITOR.NLM.

7. Select “Connection Information” and check that the PServer created is

connected in the active connection column.

4. Settings Required for Network Printing

•NetWare 4.x NDS remote printer mode settings

1. Log on to the NDS Tree by the Administrator right.

2. Start NWADMIN.

3. Select the container object, either Organization or Organizational Unit, that

offers the print service and select “Print Service Quick Setup” from the tool

menu.

4. Type “Print Server Name,” “Printer name,” “Print Queue Name,” and “Volume.”

Then, set “Remote Other/Unknown” for the “Type” name of the printer and save

the settings.

* For the queue user rights, printer notification option, assignment of multiple

queues, and password, see the document available for NetWare and set them as

necessary.

5. Using Network Management Utility Light, set the controller as detailed below

and restart it.

Details of Setting:

Enable NetWare : Enable

Frame Type : Auto Detect (Select the frame type according to the

network environment.)

Bindery/NDS : NDS

Print Server Name : Print server name created in step 4

k4334P165CA

4. Settings Required for Network Printing

Print Server Password : (Set only when the password is set on the NetWare

server side.)

Preferred NDS Context : Name of the context in which PServer is loaded

Preferred NDS Tree : Name of the tree in which PServer is loaded

Print Queue Scan Rate : 1 (Change as necessary.)

Mode : Nprinter/Rprinter

Printer Number : 255 (Set 255 or the numbers (0-254) assigned to the

printer.)

6. At the NetWare server console, load PSERVER.NLM.

7. At the NetWare server console, display the print server screen and check that

“IP-711” (created printer) is in the status of “Waiting for job” with printer

connected to it.

NetWare 4.x supports both the NDS and bindery emulation.

NOTE

To use bindery emulation, check that bindery emulation is enabled in the

NetWare server.

4. Settings Required for Network Printing

•NetWare 5.x NDS print server mode settings

* To use the print server mode, it is necessary that the IPX protocol have been

loaded in the NetWare server.

1. Log on to the NDS Tree by the Administrator right.

2. Start NWADMIN.

3. Select the container object, either Organization or Organizational Unit, that

offers the print service and select “Print Service Quick Setup” from the tool

menu.

4. Type “Print Sever Name,” “Printer name,” “Print Queue Name,” and “Volume.”

Then, set “Remote Other/Unknown” for the “Type” name of the printer and save

the settings.

* For the queue user rights, printer notification option, assignment of multiple

queues, and password, see the document available for NetWare and set them as

necessary.

5. Using Network Management Utility Light, set the controller as detailed below

and restart it.

Details of Setting:

Enable NetWare : Enable

Frame Type : Auto Detect (Select the frame type according to the

network environment.)

Bindery/NDS : NDS

k4334P166CA

4. Settings Required for Network Printing

Print Server Name : Print server name created in step 4

Print Server Password : (Set only when the password is set on the NetWare

server side.)

Preferred NDS Context : Name of the context to which PServer is connected

Preferred NDS Tree : Name of the tree to which PServer logs on

Print Queue Scan Rate : 1 (Change as necessary.)

Mode : PServer

6. At the NetWare server console, load MONITOR.NLM.

7. Select “Connection Information” and check that the PServer created is

connected in the active connection column.

4. Settings Required for Network Printing

•NetWare 5.x Novell Distributed Print Service (NDPS) settings

* Before making settings for NDPS, make sure that the NDPS Broker and NDPS

Manager have been created and loaded.

* Before starting the procedure, make sure that the TCP/IP protocol has been set

in the NetWare server and an IP address has been assigned to the controller, and

started, using Network Management Utility Light.

Creating the NDPS Printer Agent

1. Log on to the NDS Tree by the Administrator right.

2. Start NWADMIN.

3. Right-click the “Organization Unit” container under “Organization,” in which

the printer agent is created. From “Create,” select “NDPS Printer.”

4. Type the “Printer Name” in the “NDPS Printer Name” column.

5. Select “Create a New Printer Agent” in the “Printer Agent Source” column and

click “Create.”

6. Check the printer agent name and, in the “NDPS Manager Name” column,

browse through NDPS managers and set one.

7. Select “Novell Printer Gateway” “Gateway Types” and set it in “Gateway

Types.”

8. In the “Configure Novell PDS for Priner Agent” window, select and set

“((None))” for printer type and “Novell Port Handler” for port handler type.

9. Select and set “Remote (LPR on IP)” for “Connection Type.”

k4334P153CA

4. Settings Required for Network Printing

10. Set the IP address set in the controller for the host address, type “Print” in

“Printer name,” and press “Finish” to validate the settings.

11. The printer driver registration screen will then appear. Select “None” for all OSs

and complete the registration procedure.

* For the printer user rights, printer notification option, and assignment of

multiple queues, see the document available for NetWare and set them as

necessary.

4. Settings Required for Network Printing

•Client Print Setting

Click “Start” – “Settings” – “Printers” and then double-click the “Add Printer” icon.

Refer to the network in the destination port setting and specify the queue name

previously created (NDPS printer name).

On the list of printer models, select the driver from the printer driver CD-ROM.

Complete the installation procedure according as instructed by the wizard.

4. Settings Required for Network Printing

4.7 Operation Checks after Installation of Driver

Test Printing from Client PC

A test page is printed to check to see if the printer driver has been properly installed.

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.”

2. Select the icon of the printer that has been installed; then, right-click it and

choose “Properties.”

3. From the screen that will then appear, click the “Print Test Page” button.

k4334P167CA

4. Settings Required for Network Printing

5. Uninstalling the Driver

5.1 Uninstalling the Driver

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.”

2. Click the icon of the printer to be deleted.

3. Select the “Delete” key to delete the driver.

4. When the uninstalling procedure is completed, the printer icon disappears from

the “Printers” window.

This completes the uninstalling procedure.

5. Uninstalling the Driver

Advanced Operations

6. Printing

This chapter explains printing operations that can be set from the printer driver.

How to Display the Printer Driver Property Sheet

There are two approaches available for use to display the property sheet. (Each

offers different ranges of settings that can be incorporated.)

•Displaying the property sheet from the printer folder

1. Click the “Start” button and, from the menu that will then appear, select

“Settings” – “Printers.”

2. Right-click the “Konica IP-711_8031/9331 PCL5c” or “Konica IP-711_8020/

9231 PCL5c” icon. Then, select “Properties” from the menu.

3. A property sheet will then appear. Make the setting of each item and click

“OK.”

The settings made are applicable to all printed pages produced with the copier.

•Displaying the property sheet from the application menu

1. Select “Print” from the application.

2. A print dialog box will appear. Click “Properties” beside the printer name

(Konica IP-711_8031/9331 PCL5c” or “Konica IP-711_8020/9231 PCL5c”

should be displayed) and make the necessary settings.

The settings are valid only in the application for which printing is specified.

Components of Property Sheet

The window of Easy Set and Printer Figure/Page Layout is displayed at all times.

k4334P168CA

6. Printing

Following give an overview of each function available from different tabs.

For details of the “Job Management” tabs, see “8. Job Management.” ☞p.121

Tab Name Function Name Description

Setup N-up Print two or more pages on a sheet of paper.

Ref.: Effecting N-up Printing ☞p.49

Watermark Print pages with text put in the background.

The text can be changed or edited.

Ref.: Printing Pages with Watermarks ☞p.50

Duplex/Booklet Set Duplex or Booklet function.

Ref.: Effecting Duplex/Booklet Printing ☞p.54

Paper Source Specify the paper source and the type of paper.

Set Front Cover, Back Cover or OHP Interleaving.

Ref.: Adding a Cover or Interleaf ☞p.58

Output Setting Set Staple, Hole Punch, Folding or other finishing type.

Ref.: Effecting Staple ☞p.55

Effecting Folding ☞p.56

Effecting Hole Punch ☞p.57

Paper Original Document Size Specify the document size.

Output Paper Size Specify the output paper size.

Set an enlarged or reduced size.

Ref.: Print to Suit the Paper Size ☞p.59

Copies Specify the number of copies to be made.

Collate Specify an output by set.

Orientation Specify print orientation.

Quality Select Color or Grayscale Set color or monochrome.

Exposure Modes Set the color matching mode.

Document: Text mode

Photo: Photo mode

Use Printer Font Set use of the printer font.

Resolution Select the print resolution (600 dpi fixed)

Download as Bitmap Select the mode, in which a bitmapped font or the program (vector font) is

downloaded.

Glossy Mode Select the Glossy Mode

Device Option

Setting Device Option Specify the options mounted on the copier.

Job Owner

(Default User Name) Displays the specified user name on the control panel of the copier as the

job user name.

Access Number

(Default Access Number) Set the default value for the access number (i.e., default access number).

Job Management Lock Job Specify the password for Lock Job.

Ref.: Lock Job ☞p.123

Store to Memory Store the job in memory until it is canceled on the copier side.

Ref.: Store to Memory ☞p.125

Store to HDD Store the job in the hard disk until it is canceled on the copier side.

Ref.: Store to HDD ☞p.124

Proof and Print Print the first set only of the job and store the rest in memory.

Ref.: Proof and Print ☞p.124

Access Code Type the access number assigned if the Copy Track function is set on the

copier side.

Ref.: Transmitting a Print Job to a Copier in Which the Copy Track

Function is Active ☞p.122

Distribution Print a distribution number in the background.

Ref.: Printing Pages with a Distribution Number ☞p.123

6. Printing

6.1 Device Option Setting

Options installed on the copier are enabled from the printer driver.

Setting Procedure

1. Start the printer driver and select the “Device Option Setting” tab.

2. From the “Installable Options” list, select the device to be installed and click the

“Add” button.

Check that the selected option is now shown under the “Installed Options” list.

6.2 Using Easy Set

The current setting value can be saved under a name you specify.

Calling up settings

Click the [ ▼ ] button in the combo box and choose the desired setting from the list.

Saving or deleting settings

The contents of each property sheet may be saved or deleted.

Clicking the “Save” button will open the Easy Set Name Box.

The current setting value can be saved under a name you specify.

k4334P249CA

4334P241CA

6. Printing

6.3 Displaying Page Layout and Printer Figure

•Page Layout shows a simplified image of a printed page.

•Printer Figure shows the devices mounted on the copier.

MEMO

Page Layout allows you to check how a printed page will look like before

actually printing it.

4334P242CA

6. Printing

6.4 Effecting N-up Printing

N-up printing refers to the function that prints a document consisting of two or more

pages on a sheet of paper. It comes in handy for printing a large volume of data and

reducing the number of printed pages.

Setting Procedure

1. Click the “Setup” tab.

2. In the “N-up” function, select any one of the following N-up subfunctions.

When “Border Line” is selected, the boundary line of each page will be printed.

3. The printing sequence in N-up can be changed.

Click “N-up Style.” Select any one of the following functions from the dialog

box that will then appear.

NOTE

Void image and image overlap may result in printing of a document that contains

pages of assorted sizes and directions.

Page Layout allows you to check the layout and printing sequence in N-up.

4334P033AA

2-up 4-up 9-up 16-up

4668P051CA

Horiz. Ascending Horiz. Descending Vert. Ascending Vert. Descending

6. Printing

6.5 Printing Pages with Watermarks

Specific text is printed in the background.

Setting Procedure

1. Select the “Setup” tab.

2. From the list of “Watermark,” select the desired text to be put in the background

as a watermark.

Text : Select the word to be entered as the watermark.

<NONE>, CONFIDENTIAL, TOP SECRET,

COPY, DO NOT COPY, DRAFT, FINAL, PROOF

1st Page Only : The watermark is placed only on the first page.

Edit Watermark : Click to edit the font and position of the watermark.

NOTE

If the setting is made to have no image in the Cover function, that setting takes

precedence over Watermark and no watermark is printed on the cover.

Page Layout shows roughly how the watermark looks on the printed page.

4692O098BA

Watermark Print

6. Printing

Editing the Watermark

Clicking “Edit Watermark” will allow you to edit the font and position of the

watermark.

(1) Preview

Displays the print image.

(2) Watermark text

Select the desired watermark from the list of existing watermarks.

(3) New

Click to create new text. It will open a dialog box for setting details.

(4) Edit

Click to edit the text selected from (2). It will open a dialog box for setting

details.

(5) Delete

Click to delete the text selected from (2).

4334P243CA

(1)

(2)

(3)

(5)

(4)

6. Printing

Details Setting

(1) Name

Type the name of the new watermark (consisting of up to 20 characters).

(2) String

Type the character string to be printed as the watermark (consisting of up to 127

characters).

(3) Type Face

Select the font of the watermark from among the fonts installed in the PC.

(4) Size

Specify the size of the characters (from 8 points to 200 points).

(5) Style

Specify the style of the characters.

• Bold : Prints bold characters.

• Italic : Prints italic characters.

(6) Color

Set the color applied to the characters.

(7) Shading

Specify the density of the characters.

Setting value: 5% to 100% (1% increments)

4334P244CA

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

6. Printing

(8) Angle: Specify the angle of characters with reference to the paper.

• Fixed Angle : Standard fixed angle provided by the printer driver.

Setting values: Horizontal, Diagonal, Vertical,

User Setting

• User Setting : When User Setting is selected for Fixed Angle, you can

set an arbitrary angle.

Setting value: -180 to +180 degrees

(-: clockwise; 0: horizontal;

+: counterclockwise)

(9) Position: Specify the position of the watermark.

• Center : Watermark is printed at the center of the paper.

• User Setting : The position is defined by the numeric values entered in

the Horizontal and Vertical boxes.

Setting value

Horizontal: -999 to 999 points

Vertical: -999 to 999 points

(1 point increments; 72 points = 1 inch)

“Position” defines the distance from the center. Positive in the horizontal

direction is rightward and positive in the vertical direction is upward.

Preview allows you to view the settings.

6. Printing

6.6 Effecting Duplex/Booklet Printing

A document can be printed onto both sides of a sheet of paper or into a booklet

format (two facing pages). This function can be used only when the copier is

equipped with an Automatic Duplex Unit.

Duplex Printing

Booklet Printing

Setting Procedure

1. Select the “Setup” tab.

2. In the “Duplex/Booklet” function, select any one of the following subfunctions.

Off : Function disabled

Top Binding : Images are printed on both sides of a single sheet of

paper so that the top edge is the file margin.

Left Binding : Images are printed on both sides of a single sheet of

paper so that the left edge is the file margin.

Booklet Left Binding : Images of four pages are printed on both sides of a

single sheet of paper so that the printout may be folded

at its center to form a booklet bound at its left edge.

Booklet Right Binding: Images of four pages are printed on both sides of a

single sheet of paper so that the printout may be folded

at its center to form a booklet bound at its right edge.

NOTE

Void image and image overlap may result in printing of a document that contains

pages of assorted sizes and directions.

Page Layout allows you to view the result of layout by Duplex/Booklet.

4608O009AA

Print data Printout

4608O008AA

Print data Printout

Top Binding Left Binding

Print data Printout

4608O011AB

6. Printing

6.7 Effecting Staple

The Staple function can be used only when the copier is equipped with the Finisher

FS-231 or FS-135.

1. Select the “Setup” tab.

2. Clicking “Detail of Output Setting” will open a dialog box for setting details.

Make the following settings in the “Staple” column.

• If FS-231 is mounted:

OFF, Corner, Top Side 2 Points, Left Side 2 Points, Auto 2 Points

• If FS-135 is mounted:

OFF, Corner

NOTE

• When the FS-135 is mounted, stapling can be made up to 30 sheets of paper.

• When the FS-231 is mounted, stapling can be made up to 50 sheets of A4

lengthwise (Letter lengthwise) paper or 25 sheets of B4 lengthwise (Legal

lengthwise) paper.

6. Printing

6.8 Effecting Folding

Folding is used in combination with Booklet to produce a booklet through center

folding and center stapling. It can be used only when the copier is equipped with

the Finisher FS-231.

Setting Procedure

1. Select the “Setup” tab.

2. Clicking “Detail of Output Setting” will open a dialog box for setting details.

Make the following settings in the “Folding” column.

OFF : Disables folding.

Crease + Center Staple : Produces a booklet through center folding and center

stapling.

NOTE

No folding can be effected if the number of prints to be made at once exceeds 10.

6. Printing

6.9 Effecting Hole Punch

The Hole Punch function can be used only when the copier is equipped with the

Finisher FS-231.

Setting Procedure

1. Select the “Setup” tab.

2. Clicking “Detail of Output Setting” will open a dialog box for setting details.

Make the following settings in the “Punch” column.

OFF, Top Side Punch, Left Side Punch, Auto Punch, Punch Holes: 2, 3, 4

NOTE

For customers in inch areas:

When effecting Hole Punch, select “2” or “3” for “Punch Holes” according to

your copier system configuration. No Hole Punch is effected when “4” is

selected.

For customers in metric areas:

When effecting Hole Punch, select “4” for “Punch Holes” according to your

copier system configuration. No Hole Punch is effected when “2” or “3” is

selected.

6. Printing

6.10 Adding a Cover or Interleaf

A front cover and/or a back cover can be added to each of your copy sets.

When printing on sheets of OHP transparencies, an interleaf can also be inserted

between sheets of OHP transparencies.

Setting Procedure

1. Select the “Setup” tab.

2. In the “Paper Source” function, clicking “Detail of Paper Source” will open a

dialog box for setting details.

•Cover

A front cover and/or a back cover can be added to each of your copy sets. You can

also select to print data on the covers or leave them blank.

Front Cover Page : Enables the Cover function.

With Image : Prints data on the front cover.

Front Cover Page Source : Specify the paper source for the front cover

(Manual Tray, Tray 1 to 4, or LCT).

Back Cover Page : Adds a back cover.

With Image : Prints data on the back cover.

Back Cover Page Source : Specify the paper source for the back cover

(Manual Tray, Tray 1 to 4, or LCT).

•Interleaf (OHP Interleaving)

When printing on sheets of OHP transparencies, an interleaf can be inserted

between sheets of OHP transparencies. The interleaf may be left blank or have the

same data printed on it as the OHP transparencies.

OHP Interleaving : Enables OHP Interleaving.

OHP Interleaving Paper Source:

Specify the paper source for the interleaves (Tray 2

to 4, or LCT).

NOTES

• Select “1” for “Copies” when using OHP Interleaving.

• The paper source for OHP transparencies is Manual Tray or Tray1.

• OHP Interleaving cannot be combined with Duplex.

For how to load a paper source with OHP transparencies, see User Manual of the

copier.

6. Printing

6.11 Print to Suit the Paper Size

The image on the document created with an application can be enlarged or reduced

when printing according to the paper size.

Setting Procedure

1. Select the “Paper” tab.

2. Check that “Original Document Size” represents the size of the document

created with the application.

3. For “Output Paper Size,” specify the size of the output paper.

4. If “Fit to Paper” is selected, the copier prints the image on the document to fit

nicely to the paper size selected for use.

NOTES

Make sure that the paper of the size set in “Output Paper Size” is loaded in the

copier.

Print data Printout

1149O004AA

6. Printing

6.12 Printing on Paper from Manual Bypass Tray

The Manual Bypass Tray can be selected as the paper source for printing.

1. Select the “Setup” tab.

2. Select “Manual Feed Tray” from the “Paper Source” list.

3. Click “OK” twice to send the job.

4. Load the Manual Bypass Tray of the copier with paper.

NOTES

• Place one sheet of paper at a time.

• An error message will be displayed on the control panel of the copier if a print

job is sent with paper loaded in the Manual Bypass Tray. (In this case, remove

the paper from the Manual Bypass Tray and then reinsert it into the tray.)

• To use paper of A4, B5, or Invoice (5-1/2

8-1/2) size, place the paper

crosswise on the Manual Bypass Tray.

(Touching the job displayed on the copier control panel will display

instructions on how to place the paper. Load the paper according as

instructed.)

7. Settings and Operations for Scan Functions

This chapter explains how to make settings for and operate the scan functions that

become usable when the controller is added.

The copier control panel or Network Management Utility Light is used for setting.

Refer to Usage of Network Management Utility Light on Appendix B for the

procedures to start Network Management Utility Light and log in the administrator

mode. ☞p.138

The following scan functions are available for use:

• File (Scan to PC) : Transfers scanned image data to the PC through

FTP. ☞p.64

• File (Scan to FTP Server) : Transfers scanned image data to the server through

FTP. ☞p.69

• Scan to E-mail : Transfers scanned image data as a file attached to e-

mail. ☞p.86

• File (Scan to HDD) : Captures scanned image data to the hard disk of the

copier. ☞p.77

• Scan to Internet FAX : Transmits and receives image data through the

Internet Fax standard. ☞p.94

The following environment is necessary to use the scan functions.

•Network environment using TCP/IP protocol

• File (Scan to PC) : The FTP server application must be installed in

the receiving PC.

• File (Scan to FTP Server) : The FTP server application must be installed in

the receiving PC.

• Scan to E-mail : A mail server must be available for the network.

• Scan to Internet FAX : A mail server must be available for the network.

When data is to be transmitted, it is necessary that

the machine on the receiving end be capable of

receiving Internet Fax.

7. Settings and Operations for Scan Functions

7.1 Scan Settings (Basic Settings)

Make the basic settings for scan functions.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Scan” tab, select “Scan.”

4. The following items can be set.

• Scan

Device Name : The characters set for this parameter is appended

before the name of the image file created with the

scan function.

Setting value : 36 alphanumeric characters or less

Color/Grayscale Compression Level: Select the compression level for images.

Setting values : High Quality, Normal, Economy

Priority Compression Method for Monochrome (PDF): MH, MMR

Priority Compression Method for Monochrome (TIFF): MH, MMR

•Send

Scanned File Separation : Set the division method (by page) when the

maximum size is exceeded. ☞p.88, ☞p.94

Setting values : Yes, No

E-mail Address (From:) : Specify the e-mail address (From:) of the sender.

☞p.93, ☞p.104

k4334P171CA

7. Settings and Operations for Scan Functions

URL Notification

URL Notification notifies, by means of e-mail, information on the location, in

which scanned data created through a scan function is stored.

The scanned data is not attached to the e-mail message.

The party that receives the e-mail message refers to the information given in the e-

mail message to access the image data storage location.

MEMO

The information does not contain the user name or password.

If you must know it to access the image data, check the administrator.

NOTE

URL Notification is enabled through the setting made for Scan to E-mail. To use

URL Notification, it is necessary to make the settings for Scan to E-mail. ☞p.86

Selectable File Format for Scanning

The format for the scanned image data can be selected from among the following.

Setting values : TIFF, PDF, JPEG

•Prepare the file to be transmitted according to the specified file format.

•An extension corresponding to the specified file format is assigned.

PDF format → .pdf; JPEG format → .jpg; TIFF format → .tif

NOTE

• Some file formats are not available for selection depending on the “Color

Mode” selected during scan setting.

• It is not possible to select the format for Internet Fax scanning. (The TIFF

format is fixed for transmitting.)

• In JPEG format, it will transmits the data per page by scanning more than one

document.

Example: When it scan 10 pages, 10 JPEG files are transmitted.

PDF TIFF JPEG

Full Color ❍×❍

Gray Scale ❍×❍

Monochrome ❍❍ ×

7. Settings and Operations for Scan Functions

7.2 Scan to PC

Scan to PC is the function that transmits image data scanned by the copier to the PC

using FTP. It is necessary that the FTP server application be started on the PC side.

1. Using Network Management Utility Light, make the setting for One-Touch Key

Registration or One Time Registration.

The destination and IP address can be set on the One-Touch Key Registration

screen, and the destination, IP address, and other scan mode functions can be set

on the One Time Registration screen. ☞p.110

2. On the copier control panel, specify the destination to which the scanned data is

to be transmitted.

The destination is set by selecting the key, in which One-Touch Key Registration

or One Time Registration has been made in step 1. ☞p.66

3. On the copier control panel, specify the document scan mode.

4. Press the Start key on the copier. This lets the copier scan the document and

send the scanned data to the application for reception through FTP.

5. Check the scanned data sent.

NOTE

The root folder to which the data is transferred is that specified on the

application.

It cannot be specified from the copier side.

4334O001AA

FTP Server

Application

Software

7. Settings and Operations for Scan Functions

Setting the FTP Application

It is the function that transmits data using following settings of FTP.

If necessary, set following by FTP application of receiving PC.

• Login Name : anoyamous

• Password : “POP3 login name” @ “IP address of the printer

controller”

How to Check the Password

1 Start the Network Management Utility Light, and log on to the

Administrator mode.

2. Form the “Network” tab, go to “Mail/Internet FAX” – “Receive” and you

can check “POP3 login name” (Internet FAX Reception Setting ☞p.96)

•Port Number :21

7. Settings and Operations for Scan Functions

Scan Operation

You have the choice of two scan operating procedures available selected according

to whether the one-touch key is used to specify the destination or one time key is

used.

■Specifying the destination using a one-touch key:

1. Press the Scan key on the copier.

2. Select the “Destination” tab.

3. Select the “IndexList” key.

4. Select the target index from the index list. Touch “Enter.” (Registering Index

☞p.110)

5. Select the one-touch key which has been registered for Scan to PC.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.67

7. Specify the document. (Ref.: Specifying the Document) ☞p.67

8. Press the Start key.

MEMOS

• One-touch key registration is possible from Network Management Utility Light.

• For details of one-touch key registration, see “Advance Registration of

Destinations” of chapter 7. ☞p.110

■Specifying the destination using a one time key:

The destination may be set using a one time key. ☞p.115

4334P192CA

7. Settings and Operations for Scan Functions

Details of Scan Operation Settings

■Setting the Scanning Mode

1. Press the Scan key on the copier.

2. Select the “Scan Mode” tab.

3. Set the following items.

Scan Size : Set the scanning size for the document.

Or, specify any given size (in mm or 1/16”).

Resolution : Select the scanning resolution.

Setting values : 600, 400, 300, 200 dpi

File Format : Select the format, with which the file to be

transmitted is stored.

Setting values : TIFF, PDF, JPEG

Color Mode : Set the scanning color mode.

Setting values : Full Color, Monochrome, Gray Scale, Auto Color

Background Remove : Set background removal.

■Specifying the Document

Set the type of the document to be scanned.

1. Press the Scan key on the copier.

2. Select the “Document Set” tab.

3. Set the following items.

Original Direction : Set the placement direction of the document.

Setting values : Not selected (Auto detect), Portrait documents

“Place Horizontally,” “Place vertically,” Landscape

documents “Place Horizontally,” “Place Vertically.”

Doc. Mode : Set the document mode.

Setting values : 1, 2, Book

Mixed Original Detection : For scanning different sized documents, select

“Mixed Original Detection” key.

Separate Scan : When Separate Scan is selected, the data read by

the time “Finish” key displayed on the copier

control panel after scanning completion is selected

are dealt as a job.

7. Settings and Operations for Scan Functions

■Setting Checks

It is possible to check the details of settings on the copier control panel.

•Select the “CHECK” key.

•Check the settings of “Scan to PC.”

k4334P194CA

7. Settings and Operations for Scan Functions

7.3 Scan to FTP Server

Scan to FTP Server is the function that transmits image data scanned by the copier

to the FTP server.

1. Using Network Management Utility Light, register the FTP servers (up to five).

☞p.70

2. Using Network Management Utility Light, make the setting for One-Touch Key

Registration or One Time Registration.

The destination, FTP server and URL Notification E-mail Address can be set on

the One-Touch Key Registration screen, and the destination, FTP server, URL

Notification E-mail Address, and other scan mode functions can be set on the

One Time Registration screen. ☞p.110

3. On the copier control panel, specify the destination to which the scanned data is

to be transmitted.

The destination is set by selecting the key, in which One-Touch Key Registration

or One Time Registration has been made in step 2. ☞p.74

4. On the copier control panel, specify the document scan mode.

MEMO

Even if URL Notification has not been set during One-Touch Key Registration or

One Time Registration on Network Management Utility Light, it is possible to

specify the URL Notification party from the copier control panel.☞p.76

4334O002AA

Scan data

Information

Mail server FTP server Mail server

7. Settings and Operations for Scan Functions

5. Press the Start key on the copier. This lets the copier scan the document and

send the scanned data to the FTP server.

If the URL notification party has been specified, the information on the location,

in which scanned data is stored, is transmitted by e-mail.

6. Download the scanned data from the FTP server using the FTP client software.

If URL Notification has not been specified:

Directly access the FTP server from your FTP client software and download the

data from the folder, in which the scanned data has been stored. At this time, a

user name and a password may be necessary to access the FTP server.

If URL Notification has been specified:

Refer to the information given in the e-mail message and access the location, in

which scanned data is stored. At this time, a user name and a password may be

necessary to access the FTP server.

Controller Setting

■Registering FTP Servers

Up to five FTP servers can be registered.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “FTP Server” – “FTP Server Registration.”

k4334P172CA

Not registered

Registered

7. Settings and Operations for Scan Functions

4. When an empty field, in which no FTP servers have previously been registered,

is selected, it will bring you to a server registration screen.

5. Set the following items.

IP Address : Specify the IP address of the FTP server.

server.

Setting value : 32 alphanumeric characters or less

Password : Specify the password with which to log on to the

FTP server.

Setting value : 64 alphanumeric characters or less

Port Number : Specify the port number of the FTP.

(The default value of “21” is generally used.)

Directory : Set the directory through which the scanned image

is stored in the FTP server.

Setting value : 128 alphanumeric characters or less (Enter “\” to

specify default folder.)

Use Proxy : Set whether to use the proxy server or not.

Setting values : Yes, No

k4334P173CA

7. Settings and Operations for Scan Functions

External Server Link : Set “Enable” and double-click the IP address of the

FTP displayed on the server link screen, which will

access the FTP server. The server link screen can

be displayed by selecting “Filing” – “External

Server Link.”

Setting values : Yes, No

NOTE

“External Server Link” can be used only when “anonymous” is set in “Login

Name” on the FTP Server Registration screen.

Setting from the copier control panel

1. Enter the Administrator mode from the Utility mode.

2. Select “Network set” – “FTP server.”

3. Set the IP Address, Login name, PIN#, and Directory.

7. Settings and Operations for Scan Functions

Setting the Proxy Server

Make the following settings to use the proxy server.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “FTP Server” – “FTP Server Configuration.”

4. Set the following items.

Proxy IP Address : To use a proxy server, set the IP address of the

proxy server.

Port Number : Set the port number of the proxy server.

FTP Connection Timeout : Set the communications timeout value with the FTP

server.

Passive Mode : Set the Passive Mode

Setting values : Enable, Disable

k4334P174CA

7. Settings and Operations for Scan Functions

Scan Operation

You have the choice of two scan operating procedures available selected according

to whether the one-touch key is used to specify the destination or one time key is

used.

■Specifying the destination using a one-touch key:

1. Press the Scan key on the copier.

2. Select the “Destination” tab.

3. Select the “IndexList” key.

4. Select the target index from the index list. Touch “Enter.” (Registering Index

☞p.110)

5. Select the one-touch key which has been registered for Scan to FTP Server.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.75

7. Specify the document. (Ref.: Specifying the Document) ☞p.75

8. Press the Start key.

MEMOS

• One-touch key registration is possible from Network Management Utility Light.

• For details of one-touch key registration, see “Advance Registration of

Destinations” of chapter 7. ☞p.110

■Specifying the destination using a one time key:

The destination may be set using a one time key. ☞p.115

4334P195CA

7. Settings and Operations for Scan Functions

Details of Scan Operation Settings

■Setting the Scanning Mode

1. Press the Scan key on the copier.

2. Select the “Scan Mode” tab.

3. Set the following items.

Scan Size : Set the scanning size for the document.

Or, specify any given size (in mm or 1/16”).

Resolution : Select the scanning resolution.

Setting values : 600, 400, 300, 200 dpi

File Format : Select the format, with which the file to be

transmitted is stored.

Setting values : TIFF, PDF, JPEG

Color Mode : Set the scanning color mode.

Setting values : Full Color, Monochrome, Gray Scale, Auto Color

Background Remove : Set background removal.

■Specifying the Document

Set the type of the document to be scanned.

1. Press the Scan key on the copier.

2. Select the “Document Set” tab.

3. Set the following items.

Original Direction : Set the placement direction of the document.

Setting values : Not selected (Auto detect), Portrait documents

“Place Horizontally,” “Place vertically,” Landscape

documents “Place Horizontally,” “Place Vertically.”

Doc. Mode : Set the document mode.

Setting values : 1, 2, Book

Mixed Original Detection : For scanning different sized documents, select

“Mixed Original Detection” key.

Separate Scan : When Separate Scan is selected, the data read by

the time “Finish” key displayed on the copier

control panel after scanning completion is selected

are dealt as a job.

7. Settings and Operations for Scan Functions

■URL Notification

This function notifies the information on the location, in which scanned data is

stored, by e-mail.

•Select the notifying party using one-touch key registration.

•The party is one selected from among only those registered in one-touch key

registration with e-mail addresses.

Procedure

1. Press the “SCAN” key on the copier.

2. Select the “Auxiliary” key to go to the “Auxiliary” screen.

3. Specify the notifying party using the corresponding one-touch key.

4. Specify the e-mail address, which automatically sets the function.

■Setting Checks

It is possible to check the details of settings on the copier control panel.

•Select the “CHECK” key.

•Check the settings of “Scan to Server.”

k4334P197CA

7. Settings and Operations for Scan Functions

7.4 Scan to HDD

Scan to HDD is the function that saves image data scanned by the copier in the

HDD directories of the hard disk built in the copier. The image data saved in the

hard disk can be downloaded to the PC using Network Management Utility Light.

For management of the saved data, see “Job Operations on Network Management

Utility Light,” “Job Management” of chapter 8. ☞p.121

NOTE

The hard disk is optional. This function can be used only after the hard disk has

been mounted on the copier.

1. Using Network Management Utility Light, create the HDD directories.

On the Create HDD directories screen, you specify the HDD Directories Name

and Password. ☞p.78

2. Using Network Management Utility Light, make the setting for One-Touch Key

Registration or One Time Registration.

The destination, HDD directories and URL Notification E-mail Address can be

set on the One-Touch Key Registration screen, and the destination, HDD

Directories, URL Notification E-mail Address, and other scan mode functions

can be set on the One Time Registration screen. ☞p.110

3. On the copier control panel, specify the destination to which the scanned data is

to be transmitted.

The destination is set by selecting the key, in which One-Touch Key Registration

or One Time Registration has been made in step 2. ☞p.80

4. On the copier control panel, specify the document scan mode.

4334O003AA

Scan data

Information

Mail server Mail server

7. Settings and Operations for Scan Functions

MEMO

Even if URL Notification has not been set during One-Touch Key Registration or

One Time Registration on Network Management Utility Light, it is possible to

specify the URL Notification party from the copier control panel. ☞p.82

5. Press the Start key on the copier. This lets the copier scan the document and

save the scanned data in the hard disk.

If the URL notification party has been specified, the information on the location,

in which scanned data is stored, is transmitted by e-mail.

6. Download the scanned data from the hard disk. ☞p.83

If URL Notification has not been specified:

Access the HDD directories specified on Network Management Utility Light

and download the data from the hard disk. At this time, a password for

accessing the HDD directories is required. If PUBLIC has been specified, no

password is necessary.

If URL Notification has been specified:

Refer to the information given in the e-mail message and access the location, in

which scanned data is stored. At this time, a password for accessing the HDD

directories is required. If PUBLIC has been specified, no password is necessary.

Creating a HDD Directories

■Creating Procedure

1. Start Network Management Utility Light.

2. From the “File” tab, select “User Directory.”

3. Clicking the “Create” button will open the “Create HDD Directories” screen.

Type data in “HDD Directories Name” (8 alphanumeric characters or less),

“Password,” and “Retype Password” and click the “Create” button.

When you type data in “HDD Directories Name” with alphabet, always type in

the capital letters.

dir1 No name can be registered.

DIR1 OK

7. Settings and Operations for Scan Functions

•“Public directory” and “HDD directories”

The “directory name” can be freely assigned for “HDD Directories”. It is the

location, in which scanned data is stored for Scan to HDD.

The contents of the “HDD directories” can be accessed only when the password set

upon registration is entered. The “HDD directories” can be created arbitrarily from

a Network Management Utility Light screen.

The “public directory” is the location, in which scanned data is stored for Scan to

HDD and which anyone can access without needing a password. The directory

name is “PUBLIC.”

■File Storage Life

It can set the period of storage of scanned data in the hard disk.

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “File” tab, select “File Storage Life.”

4. Set the following items.

File Storage Life : Specify the period of storage of files in the hard

disk.

Setting value : No File Time Limitation, 1 day, 2 day, 3 day, 4 day,

5 day, 6 day, 7day

k4334P234CA

7. Settings and Operations for Scan Functions

Scan Operation

You have the choice of two scan operating procedures available selected according

to whether the one-touch key is used to specify the destination or one time key is

used.

■Specifying the destination using a one-touch key:

1. Press the Scan key on the copier.

2. Select the “Destination” tab.

3. Select the “IndexList” key.

4. Select the target index from the index list. Touch “Enter.” (Registering Index

☞p.110)

5. Select the one-touch key which has been registered for Scan to HDD.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.81

7. Specify the document. (Ref.: Specifying the Document) ☞p.81

8. Press the Start key.

MEMOS

• One-touch key registration is possible from Network Management Utility Light.

• For details of one-touch key registration, see “Advance Registration of

Destinations” of chapter 7. ☞p.110

■Specifying the destination using a one time key:

The destination may be set using a one time key. ☞p.115

4334P198CA

7. Settings and Operations for Scan Functions

Details of Scan Operation Settings

■Setting the Scanning Mode

1. Press the Scan key on the copier.

2. Select the “Scan Mode” tab.

3. Set the following items.

Scan Size : Set the scanning size for the document.

Or, specify any given size (in mm or 1/16”).

Resolution : Select the scanning resolution.

Setting values : 600, 400, 300, 200 dpi

File Format : Select the format, with which the file to be

transmitted is stored.

Setting values : TIFF, PDF, JPEG

Color Mode : Set the scanning color mode.

Setting values : Full Color, Gray Scale, Monochrome, Auto Color

Background Remove : Set background removal.

■Specifying the Document

Set the type of the document to be scanned.

1. Press the Scan key on the copier.

2. Select the “Document Set” tab.

3. Set the following items.

Original Direction : Set the placement direction of the document.

Setting values : Not selected (Auto detect), Portrait documents

“Place Horizontally,” “Place vertically,” Landscape

documents “Place Horizontally,” “Place Vertically.”

Doc. Mode : Set the document mode.

Setting values : 1, 2, Book

Mixed Original Detection : For scanning different sized documents, select

“Mixed Original Detection” key.

Separate Scan : When Separate Scan is selected, the data read by

the time “Finish” key displayed on the copier

control panel after scanning completion is selected

are dealt as a job.

7. Settings and Operations for Scan Functions

■URL Notification

This function notifies the information on the location, in which scanned data is

stored, by e-mail.

•Select the notifying party using one-touch key registration.

•The party is one selected from among only those registered in one-touch key

registration with e-mail addresses.

Procedure

1. Press the “SCAN” on the copier.

2. Select the “Auxiliary” key to go to the “Auxiliary” screen.

3. Specify the notifying party using the corresponding one-touch key.

4. Specify the e-mail address, which automatically sets the function.

■Setting Checks

•Select the “CHECK” key.

•Check the settings of “Scan To HDD.”

The specific settings made can be checked on the copier control panel.

k4334P200CA

7. Settings and Operations for Scan Functions

Downloading Scanned Data from the Hard Disk

Start Network Management Utility Light and download the scanned data.

1. Start Network Management Utility Light.

2. Select “File” – “User Directory.”

3. Click the specified HDD directories or PUBLIC.

4. If the HDD directories has been clicked, type the password.

k4334P185CA

7. Settings and Operations for Scan Functions

5. A list of files stored is displayed.

Select the specific file to be downloaded and click the “Acquire Selected File”

button.

Data list screen

File Name : Displays the name of the file stored in the HDD

directories.

Received Time : Displays the time-of-day when the file was stored

in the HDD directories.

File Size : Displays the size of the file stored in the HDD

directories.

Buttons

Acquire Selected File : Downloads the selected file in the PC.

Delete Selected File : Deletes the selected from the copier HDD.

Change Directory Name/Password:

Accesses a screen that allows you to change the

HDD directories name and password set for the

HDD directories.

Delete Directory : Deletes the HDD directories being displayed on the

screen.

4334P186CA

7. Settings and Operations for Scan Functions

6. Follow these procedures to acquire the scanned data from Network Management

Utility Light.

For TIFF and PDF format

1. It opens “Downloading files...” dialog box.

2. Specify the place in which the files can be downloaded, then click “OK” button.

For JPEG format

1. Scanned image will then appear.

2. Click and select on the image and show the menu by right-click.

3. Select “Save the image as...” and save the file.

7. Settings and Operations for Scan Functions

7.5 Scan to E-mail

Scan to E-mail is the function that transmits image data scanned by the copier as a

file attached to e-mail.

If the size of the file attached to e-mail is limited and if a file size exceeds this limit,

the file may be divided (in binary units) for transmission. For mail (file) division

setting, see “Scan to E-mail Setting” of chapter 7. ☞p.88

1. Using Network Management Utility Light, make the mail transmission setting

and option setting.

2. Using Network Management Utility Light, make the setting for One-Touch Key

Registration or One Time Registration.

The destination and the destination e-mail address can be set on the One-Touch

Key Registration screen, and the destination, destination e-mail address, and

other scan mode functions can be set on the One Time Registration screen.

☞p.110

3. On the copier control panel, specify the destination to which the scanned data is

to be transmitted.

The destination is set by selecting the key, in which One-Touch Key Registration

or One Time Registration has been made in step 2, or through direct input.

☞p.90

4. On the copier control panel, specify the document scan mode.

5. Press the Start key on the copier. This lets the copier scan the document and

send the scanned data to the mail server by attaching it to an e-mail message.

6. From the PC, receive the e-mail stored in the mail server.

Check the file attached to the e-mail.

4334O004AA

Mail server Mail server

7. Settings and Operations for Scan Functions

Controller Setting

■E-mail Transmission Setting

Set the mail server (SMTP server) to enable mail transmission.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “E-mail/Internet FAX” – “Send.”

4. Set the following items.

SMTP Server : Set the IP address of the SMTP server.

Port Number : Set the port number of the SMTP server.

(The default value of “25” is generally used.)

SMTP Connection Timeout : Set the communications timeout value with the

SMTP server.

Setting values : 30 to 300 sec.

Maximum E-mail Size : Set the maximum size of transmission mail

capacity.

Setting values : No Limitation, 100 to 3000 KB (100 increments)

Binary Division : Set whether to divide mail exceeding the

maximum mail size into two or more mails (in

units of binary). ☞p.88, ☞p.94

Setting values : Yes, No

k4334P175CA

7. Settings and Operations for Scan Functions

Setting from the copier control panel

1. Enter the Administrator mode.

2. Select “Network set” – “E-mail/I-Fax” – “Send.”

3. Set the SMTP Server, Timeout of SMTP Server, and Mail Separation.

Binary Division and Scanned File Separation ☞p.62

Different mail transmission operations of Scan to E-mail result depending on the

combination of the settings of Binary Division and Scanned File Separation.

Examine the following.

Settings [Scanned File Separation: Yes; Binary Division: Yes]

If the scanned data exceeds the setting value for “Maximum E-mail Size,” the data

is divided into each page. If the data size of each page after Scanned File

Separation still exceeds the setting value for “Maximum E-mail Size,” the data is

further divided into a size on a binary level that falls within the setting value.

Settings [Scanned File Separation: Yes; Binary Division: No]

If the scanned data exceeds the setting value for “Maximum E-mail Size,” the data

is divided into each page. If the data size of each page after Scanned File

Separation still exceeds the setting value for “Maximum E-mail Size,” the data is

discarded.

Settings [Scanned File Separation: No; Binary Division: Yes]

If the scanned data exceeds the setting value for “Maximum E-mail Size,” it is

divided into a size on a binary level that falls within the setting value.

Settings [Scanned File Separation: No; Binary Division: No]

If the scanned data exceeds the setting value for “Maximum E-mail Size,” it is

discarded.

NOTE

If two or more pages are scanned with no hard disk mounted in the copier, the

data is transmitted at all times by the page regardless of the setting made of

Scanned File Separation.

Restoring binary-divided data to an original state

If binary-divided scanned data is received, it can be restored to the original state by

using mail client software that is capable of doing that.

For more details, see the instruction manual of your mail client software or help.

7. Settings and Operations for Scan Functions

■Setting the Mail Options

The subject and message of e-mail can be set for mail transmission through Scan to

E-mail.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “E-mail/Internet FAX” – “E-mail.”

4. Set the following items.

Subject : Type the title of the e-mail.

Setting value : 64 characters

Description : Type the message of the e-mail.

Setting value : 256 characters

When the above settings are made, the subject and message are appended to the e-

mail in Scan to E-mail.

k4334P177CA

7. Settings and Operations for Scan Functions

Scan Operation

You have three ways to choose from to perform the scan operation depending on

whether the destination is set with a one-touch key or a one time key, or set through

direct input from the copier control panel.

■Specifying the destination using a one-touch key:

1. Press the Scan key on the copier.

2. Select the “Destination” tab.

3. Select the “IndexList” key.

4. Select the target index from the index list. Touch “Enter.” (Registering Index

☞p.110)

5. Select the one-touch key in which the destination has been set. The one-touch

keys that can be used at this time are only those, for which “Scan To E-mail” has

been set for Job Type when one-touch key registration was made.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.92

7. Specify the document. (Ref.: Specifying the Document) ☞p.92

8. Press the Start key.

NOTES

• One-touch key registration is possible from Network Management Utility Light.

• For details of one-touch key registration, see “Advance Registration of

Destinations” of chapter 7. ☞p.110

■Specifying the destination using a one time key:

The destination may be set using a one time key. ☞p.115

4334P201CA

7. Settings and Operations for Scan Functions

■Direct Input

The address used in Scan to E-mail can be directly input from the control panel of

the copier, instead of using the one-touch key or one time key.

1. Press the Scan key on the copier.

2. Select “Direct.”

3. Select “E-MAIL.”

4. Using keys on the control panel and 10-Key Pad, type the e-mail address of the

destination. (1800 alphanumeric characters or less; if two or more addresses are

entered, place “,” between two different addresses.)

5. Select “Enter.” This brings you back to the scan basic screen.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.92

7. Specify the document. (Ref.: Specifying the Document) ☞p.92

8. Press the Start key.

4334P202CA

4334P203CA

7. Settings and Operations for Scan Functions

Details of Scan Operation Settings

■Setting the Scanning Mode

1. Press the Scan key on the copier.

2. Select the “Scan Mode” tab.

3. Set the following items.

Scan Size : Set the scanning size for the document.

Or, specify any given size (in mm or 1/16”).

Resolution : Select the scanning resolution.

Setting values : 600, 400, 300, 200 dpi

File Format : Select the format, with which the file to be

transmitted is stored.

Setting values : TIFF, PDF, JPEG

Color Mode : Set the scanning color mode.

Setting values : Full Color, Gray Scale, Monochrome, Auto Color

Background Remove : Set background removal.

■Specifying the Document

Set the type of the document to be scanned.

1. Press the Scan key on the copier.

2. Select the “Document Set” tab.

3. Set the following items.

Original Direction : Set the placement direction of the document.

Setting values : Not selected (Auto detect), Portrait documents

“Place Horizontally,” “Place vertically,” Landscape

documents “Place Horizontally,” “Place Vertically.”

Doc. Mode : Set the document mode.

Setting values : 1, 2, Book

Mixed Original Detection : For scanning different sized documents, select

“Mixed Original Detection” key.

Separate Scan : When Separate Scan is selected, the data read by

the time “Finish” key displayed on the copier

control panel after scanning completion is selected

are dealt as a job.

7. Settings and Operations for Scan Functions

■Setting Checks

1. Select the “CHECK” key.

2. Select the “Send” tab to check the settings made for Scan to E-mail.

3. Select the “Subject/From” tab to check the data set for “SUBJECT” and

“FROM” (sender’s address).

4. Select the “Contents” tab to check the message of the e-mail.

5. Select the “Send” tab then “Detail” to check the e-mail address of the sender.

■Error Message

For [E-mail Address (From:)], set the address to which the mail server sends the

error message when an error occurs during transmission of the e-mail.

Setting from Network Management Utility Light

[E-mail Address (From:)] ☞p.62

k4334P205CA

k4334P206CA

k4334P207CA

7. Settings and Operations for Scan Functions

7.6 Internet Fax

Internet Fax is the function that transmits the image data captured through scanning

as a file attached to e-mail. It differs from Scan to E-mail in that the format of the

attached file is standardized. Image data can be transmitted and received among the

a devices that complies with the Internet Fax standard.

Transmission can be executed by following the same procedure as in Scan to E-

mail.

NOTES

• If “Scanned File Separation” (☞p.62) is set to “Yes” and a document

consisting of two or more pages is sent by Internet Fax, the document will be

sent page-by-page regardless of the setting of the maximum mail size.

• Depending on the model of the Internet Fax machine on the receiving end, a file

transmitted through binary division (☞p.87) may not be properly received by

the receiving machine. Check with the receiving end before actually sending

the Internet Fax.

4334O005AA

Mail server

Internet

Mail server

7. Settings and Operations for Scan Functions

1. Using Network Management Utility Light, make the settings for mail

transmission, mail reception, mail options, and printing for the Internet Fax

received data. ☞p.96

2. Using Network Management Utility Light, make the setting for One-Touch Key

Registration or One Time Registration.

The destination, destination e-mail address, and e-mail address to which Internet

Fax is replied can be set on the One-Touch Key Registration screen, and the

destination, destination e-mail address, e-mail address to which Internet Fax is

replied, and other scan mode functions can be set on the One Time Registration

screen. ☞p.110

3. On the copier control panel, specify the destination to which the scanned data is

to be transmitted.

The destination is set by selecting the key, in which One-Touch Key Registration

or One Time Registration has been made in step 2, or through direct input.

☞p.100

4. On the copier control panel, specify the document scan mode.

5. Press the Start key on the copier. This lets the copier scan the document and

send the scanned data through Internet Fax.

7. Settings and Operations for Scan Functions

Controller Setting

■Internet Fax Transmission Setting

To make the settings, use the same screen as that used for setting for Scan to E-mail.

(The same transmission settings are made for Scan to E-mail and Internet Fax.)

■Reception Setting

Set the mail server (POP3 server) to enable mail reception from the lnternet FAX.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “E-mail/Internet FAX” – “Receive.”

4. Set the following items.

POP3 Server : Set the IP address of the POP3 server.

POP3 Login Name : Set the logon name of the POP3 server.

Setting value : 63 alphanumeric characters

POP3 Password : Set the password used when logging on to the POP3

server.

Setting value : 15 alphanumeric characters

k4334P176CA

7. Settings and Operations for Scan Functions

Mail Check : Set whether to make a periodic check of the

contents of the mail server or not. If “No” is

selected, mail is not received.

Setting values : Yes, No

1-60 min.

Port Number : Set the port number of the POP3 server.

(The default value of “110” is generally used.)

POP3 Connection Timeout: Set the communications timeout value with the

POP3 server.

Setting values : 30 to 300 sec.

Setting from the copier control panel

1. Enter the Administrator mode.

2. Select “Network set” – “E-mail/I-Fax” – “Receive.”

3. Set the POP3 server, POP3 login name, POP3 password, and mail check.

7. Settings and Operations for Scan Functions

Setting the Internet FAX Options

The subject and message of e-mail can be set for mail transmission through Internet

Fax.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “E-mail/Internet FAX” – “Internet FAX.”

4. Set the following items.

Subject : Type the title of the e-mail.

Setting value : 64 characters

Description : Type the message of the e-mail.

Setting value : 256 characters

When the above settings are made, the subject and message are appended to the e-

mail sent through Internet FAX.

k4334P178CA

7. Settings and Operations for Scan Functions

■Setting for Printing E-mail/Internet FAX

Set for printing for internet FAX received data.

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “E-mail/Internet FAX” – “Print.”

4. Set the following items.

Text Print : Set whether to print an E-mail/Internet FAX

message received by the copier.

Setting values : Enable, Disable

Internet Fax Print : Set the magnification for printing of received data.

Setting values : Full Size, Reduced (default), A4/Letter

Full Size:

The received data is printed in full size.

Reduced (default):

Select this to slightly reduce the received data.

A4/Letter:

Select this to fit the received data to A4 or Letter

size.

k4334P179CA

7. Settings and Operations for Scan Functions

100

Setting from the copier control panel

1. Enter the Administrator mode.

2. Select “Network set” – “E-mail/I-Fax” – “Print.”

3. The same items as those with Network Management Utility Light can be set.

Scanning Operation for Internet Fax Transmission

You have three ways to choose from to perform the scan operation depending on

whether the destination is set with a one-touch key or a one time key, or set through

direct input from the copier control panel.

■Specifying the destination using a one-touch key:

1. Press the Scan key on the copier.

2. Select the “Destination” tab.

3. Select the “IndexList” key.

4. Select the target index from the index list. Touch “Enter.” (Registering Index

☞p.110)

5. Select the one-touch key in which the destination has been set.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.102

7. Specify the document. (Ref.: Specifying the Document) ☞p.103

8. Press the Start key.

MEMOS

• One-touch key registration is possible from Network Management Utility Light.

• For details of one-touch key registration, see “Advance Registration of

Destinations” of chapter 7. ☞p.110

■Specifying the destination using a one time key:

The destination may be set using a one time key. ☞p.115

4334P209CA

7. Settings and Operations for Scan Functions

101

■Direct Input

1. Press the Scan key on the copier.

2. Select “Direct.”

3. Select “I-FAX.”

4. Using keys on the control panel and 10-Key Pad, type the e-mail address of the

destination. (1800 alphanumeric characters or less; if two or more addresses are

entered, place “,” between two different addresses.)

5. Select “Enter.” This brings you back to the scan basic screen.

6. Set the scanning mode. (Ref.: Setting the Scanning Mode) ☞p.102

7. Specify the document. (Ref.: Specifying the Document) ☞p.103

8. Press the Start key.

4334P202CA

4334P208CA

7. Settings and Operations for Scan Functions

102

Details of Scan Operation Settings

■Setting the Scanning Mode

1. Press the Scan key on the copier.

2. Select the “Scan Mode” tab.

3. Set the following items.

Scan Size : Set the scanning size for the document.

Or, specify any given size (in mm or 1/16”).

Resolution : Select the scanning resolution.

Setting values : 200 dpi (fixed)

File Format : Select the format, with which the file to be

transmitted is stored.

Setting values : TIFF (fixed)

Color Mode : Set the scanning color mode.

Setting values : Monochrome (fixed)

Background Remove : Set background removal.

NOTE

Regardless of reading size, the paper size actually transmitted is A4/Letter/Legal.

For example, when A3 size (11

17) document is read, the image will be

compressed to A4 (Letter) size and transmitted to the receiver as A4 (Letter) size.

7. Settings and Operations for Scan Functions

103

■Specifying the Document

Set the type of the document to be scanned.

1. Press the Scan key on the copier.

2. Select the “Document Set” tab.

3. Set the following items.

Original Direction : Set the placement direction of the document.

Setting values : Not selected (Auto detect), Portrait documents

“Place Horizontally,” “Place vertically,” Landscape

documents “Place Horizontally,” “Place Vertically.”

Doc. Mode : Set the document mode.

Setting values : 1, 2, Book

Mixed Original Detection : For scanning different sized documents, select

“Mixed Original Detection” key.

Separate Scan : When Separate Scan is selected, the data read by

the time “Finish” key displayed on the copier

control panel after scanning completion is selected

are dealt as a job.

■Setting Checks

1. Select the “CHECK” key.

When the “Send” tab is selected, the settings made for Internet Fax can be

checked.

When the “Detail” key is selected, the list of registered e-mail address will then

appear.

When the “Set” key is selected, it can select and add “Reply-To address” from

the one-touch key.

k4334P211CA

7. Settings and Operations for Scan Functions

104

2. Select the “Subject/From” tab to check the data set for “SUBJECT” and

“FROM” (sender’s address).

3. Select the “Contents” tab to check the message of the e-mail.

■Error Message

For [E-mail Address (Reply-To:)] (Ref.: Advance Registration of Destinations

☞p.110) and [E-mail Address (From:)], set the addresses to which the mail server

sends the error message when an error occurs during transmission of the e-mail. If

both [E-mail Address (Reply-To:)] and [E-mail Address (From:)] are set, [E-mail

Address (Reply-To:)] takes precedence. If either one of these is set, the address

entered becomes valid.

Setting from Network Management Utility Light

[E-mail Address (Reply-To:)] ☞p.110

[E-mail Address (From:)] ☞p.62

k4334P212CA

k4334P213CA

7. Settings and Operations for Scan Functions

105

Internet Fax Reception

Internet Fax data (e-mail) transmitted from another device that complies with

Internet Fax can be received.

The received Internet Fax e-mails on the mail server are collectively retrieved from

the mail server and temporarily stored in the copier. The stored data is printed, one

job after another, as soon as all the jobs being currently executed are completed. No

mails on the mail server will be erased until it is confirmed that they have been

correctly printed.

The printed data is not stored in memory or hard disk of the copier; rather, it is

erased.

Reception of Internet Fax messages is done by asking the POP3 server if there are

any e-mails addressed to the inquirer at regular intervals. For the setting of this

inquiring interval, see “Reception Setting” of chapter 7. ☞p.96

MEMOS

• The following data can be received:

Size :Letter, A4, Legal, B4, A3

Color mode :Monochrome binary

Compression method :MH, MR, MMR

• The print jobs of data received through Internet Fax are not incorporated in the

job history of the copier.

7. Settings and Operations for Scan Functions

106

7.7 The Operation of Capturing Images by TWAIN

TWAIN is the interface that allows images captured by a specific device to be input

through a computer of a different platform. It is applied to control the scanner of

the copier so as to capture scanned images in applications. To use TWAIN, it is

necessary that a TWAIN driver be installed in the PC and TWAIN settings be made

on the copier. The function described in this step is valid only for use in network

environment.

Installing the TWAIN Driver

1. Open the location of the printer driver CD-ROM, in which the TWAIN driver is

stored.

2. Execute SETUP.EXE.

Controller Setting

Setting from Network Management Utility Light

1. Start Network Management Utility Light.

2. Enter the password and log on to the Administrator mode.

3. From the “Network” tab, select “TWAIN Configuration.”

4. Set the following items.

Operation Lock Time : Set the operation lock time of the control panel to

enable TWAIN operations from the PC.

Setting values : 30 to 300 sec.

k4334P180CA

7. Settings and Operations for Scan Functions

107

Setting from the copier control panel

1. Enter the Administrator mode.

2. Select “Network set” – “Twain.”

3. The Panel lock timeout for TWAIN can be set.

Capturing Images by TWAIN

■Setting the Document

1. Select scan by TWAIN from the application.

2. Select the device (IP address + port number), from which the scanned data is to

be captured. The list of image-capturing devices contains all TWAIN-

compatible devices on the network. The conditions for retrieving the image-

capturing devices can be set in the Setting dialog box that will be displayed

when the “Setting” button is clicked (Ref.: “Retrieving Scanners”) ☞p.109.

3. Clicking the “OK” button will open the scan dialog box.

Paper Size : Set the paper size to be scanned.

Resolution : Set resolution.

Setting values : 600, 400, 300, 200 dpi

4334P245CA

k4334P246CA

7. Settings and Operations for Scan Functions

108

Pixel Type : Specify the type of data to be captured.

Setting values : Full Color, Gray Scale, Black & White

Place : Set how the document is to be scanned.

Setting values : Glass, ADF

Duplex : Select whether the document to be scanned is two-

sided or not.

Setting values : Off, On

Low Density Adjustment : Select if low density adjustment is to be made.

Separate Scan : Select to handle two or more different originals.

Buttons

Prescan : Performs a prescan.

Scan : Scans the data and captures it in the application.

Option : Displays the Option dialog box.

Click the “Scan” button will scans the data and captures it in the application.

•Setting on the Option dialog box

Clip an area enclosed by a rectangle (up to five areas can be set).

4334P247CA

7. Settings and Operations for Scan Functions

109

Retrieving Scanners

•Broadcast: Retrieves scanners by the broadcast protocol.

IP Port Base : Specify the IP Port Base to be retrieved.

Broadcast : Executes retrieval.

•Multicasting: Retrieves scanners by the multicasting protocol.

Max Hop for Search : Set the number of hops to be retrieved.

IP Port Base : Specify the IP Port Base to be retrieved.

Multicasting : Executes retrieval.

4334P248CA

7. Settings and Operations for Scan Functions

110

7.8 Advance Registration of Destinations

When using the scan function, it is convenient if the destination is registered

through the copier control panel in advance. Network Management Utility Light is

used to register the destination.

One-Touch Key Registration

One-Touch Key Registration allows you to call up destination at the touch of a key.

It eliminates the need for entering the destination each time the scan function is

used. It is extremely effective for the destinations, to which data is frequently

transmitted. Settings for this function are made using Network Management Utility

Light.

Setting Procedure

1. Start Network Management Utility Light.

2. From the “Scan” tab, select “One-Touch Key Registration.”

3. From the list of One-Touch Key Registration, select one Index.

Index name : Displays the name of the index set. It can be

selected and renamed.

k4334P188CA

7. Settings and Operations for Scan Functions

111

Job Type : An icon corresponding to the job type registered is

displayed.

Destination Name : Displays the destination name registered.

Buttons

Apply : Validates the change of the index name.

Delete : Deletes the selected one-touch key registration.

4. Click the one-touch key registration box.

5. Select the appropriate job type.

Job Type

Scan To E-mail

File (Scan To FTP Server)

File (Scan To PC)

File (Scan To HDD)

Scan To Internet Fax

Scan To E-mail icon

File (Scan To PC/FTP Server) icon

File (Scan To HDD) icon

Scan To Internet Fax icon

– Icon not registered

k4334P189CA

7. Settings and Operations for Scan Functions

112

6. When “Group” is selected, the destination to be newly registered for one-touch

key registration can be set as group transmission.

7. Clicking the “Next” button will display the items to be set for each job type.

Registration Items

•When “Scan To E-mail” is selected

Destination Name : Specify the name of the destination to be registered

for one-touch key.

Setting value : 12 alphanumeric characters or less

Address (To:) : Type the destination address.

When inputting two or more addresses, put comma

between the address.

Setting value : 1800 alphanumeric characters or less if “Group” is

selected

72 alphanumeric characters or less if “Group” is not

selected

•When File (Scan To FTP Server) is selected

Destination Name : Specify the name of the destination.

Setting value : 12 alphanumeric characters or less

Destination Server : Select the destination for Scan to FTP Server. The

list displays the FTP servers created in “FTP Server

Registration.” (Ref.: “Scan to FTP Server Setting”

of chapter 7) ☞p.69

URL Notification : Select whether or not to notify the information on

the location, in which scanned data is stored, by e-

mail.

Setting values : Yes, No

URL Notification E-mail Address:

Set the party (e-mail address). When inputting two

or more addresses, put comma between the address.

Setting value : 1800 alphanumeric characters or less if “Group” is

selected

72 alphanumeric characters or less if “Group” is not

selected

7. Settings and Operations for Scan Functions

113

•When File (Scan To PC) is selected

Destination Name : Specify the name of the destination to be registered

for one-touch key.

Setting value : 12 alphanumeric characters or less

IP Address : Set the destination IP address of the PC, on which

the FTP application is running.

•When File (Scan To HDD) is selected

Destination Name : Specify the name of the destination to be registered

for one-touch key.

Setting value : 12 alphanumeric characters or less

HDD Directories : The list displays the HDD directories that has been

registered.

Password : Type the password set for the HDD directories. If

“PUBLIC” is selected, there is no need to enter the

password.

Setting value : 64 alphanumeric characters or less

URL Notification : Select whether or not to notify the information on

the location, in which scanned data is stored, by e-

mail.

Setting values : Yes, No

URL Notification E-mail Address:

Set the party (e-mail address). When inputting two

or more addresses, put comma between the address.

Setting value : 1800 alphanumeric characters or less if “Group” is

selected

72 alphanumeric characters or less if “Group” is not

selected

•When Scan To Internet Fax is selected

Destination Name : Specify the name of the destination to be registered

for one-touch key.

Setting value : 12 alphanumeric characters or less

Address (To:) : Set the destination (e-mail address) to which

Internet Fax is sent. When inputting two or more

addresses, put comma between the address.

Setting value : 1800 alphanumeric characters or less if “Group” is

selected

72 alphanumeric characters or less if “Group” is not

selected

7. Settings and Operations for Scan Functions

114

E-mail Address (Reply-To:): Set the e-mail address of the sender.

Setting value : 72 alphanumeric characters or less

MEMO

When inputting two or more addresses, put comma between the address.

7. Settings and Operations for Scan Functions

115

One Time Registration

Settings for One Time Registration are made using Network Management Utility

Light. This function differs from One-Touch Key Registration in that, when the

transmission task is executed, these settings are gone. That is, the settings for One

Time Registration are valid only for one time use. If you want to recall settings a

number of times, use One-Touch Key Registration.

Setting Procedure

1. Start Network Management Utility Light.

2. From the “Scan” tab, select “One Time Registration.”

3. The One Time Registration list will be displayed.

Job Type : An icon corresponding to the job type registered for

one time registration is displayed.

Destination Name : Displays the destination name registered for one

time registration.

Scan To E-mail icon

File (Scan To PC/FTP Server) icon

File (Scan To HDD) icon

Scan To Internet Fax icon

– Icon not registered

k4334P190CA

7. Settings and Operations for Scan Functions

116

4. Click the One Time Registration box.

5. Select the appropriate job type.

6. Clicking the “Next” button will display the items to be set for each job type.

Registration Items

•When “Scan To E-mail” is selected

Destination Name : Specify the name of the destination to be registered

for one time use.

Setting value : 12 alphanumeric characters or less

Address (To:) : Displays a list of addresses previously set. When

inputting two or more addresses, put comma

between the address.

Setting value : 1800 alphanumeric characters or less

Scan Mode Setting

Document Mode : Set the scanning size for the document.

Setting values : Single Sided, Double Sided, Book Divide, Book

Open

Original Size : Select the size of the document to be scanned. Or,

specify any given size (in mm or 1/16”).

Resolution : Select the scanning resolution color mode.

Setting values : 600, 400, 300, 200 dpi

k4334P191CA

7. Settings and Operations for Scan Functions

117

File Type : Select the file format in which the scanned image is

to be stored.

Setting values : TIFF, PDF, JPEG

Color Mode : Select the color, in which the document is scanned.

Setting values : Auto Color, Gray Scale, B/W, Full Color

Background Remove : Set background removal.

Orientation : Set the orientation of the document.

Setting values : Auto, Portrait, Landscape

Margin : Set the margin edge.

Setting values : Left Binding, Top Binding

Erase : Select the erase type.

Setting values : No, Left Erase, Top Erase, Frame Erase

Set the erase width in mm or 1/16”.

•When File (Scan To FTP Server) is selected

Destination Name : Specify the name of the destination to be registered

for one time use.

Setting value : 12 alphanumeric characters or less

Destination Server : Select the destination for Scan to FTP Server. The

list displays FTP servers set in FTP server

registration. (Ref.: “Scan to FTP Server Setting” of

chapter 7) ☞p.69

URL Notification : Select whether or not to notify the information on

the location, in which scanned data is stored, by e-

mail.

Setting values : Yes, No

URL Notification E-mail Address:

Set the party (e-mail address). When inputting two

or more addresses, put comma between the address.

Setting value : 1800 alphanumeric characters or less

Scan Mode Setting (same as “Scan To E-mail”)

•When File (Scan To PC) is selected

Destination Name : Specify the name of the destination to be registered

for one time use.

Setting value : 12 alphanumeric characters or less

IP Address : Set the destination IP address of the PC, on which

the FTP application is running.

Scan Mode Setting (same as “Scan To E-mail”)

7. Settings and Operations for Scan Functions

118

•When File (Scan To HDD) is selected

Destination Name : Specify the name of the destination to be registered

for one time use.

Setting value : 12 alphanumeric characters or less

HDD Directories : The list displays the HDD directories that has been

registered.

Password : Type the password set for the HDD directories. If

“PUBLIC” is selected, there is no need to enter the

password.

Setting value : 64 alphanumeric characters or less

URL Notification : Select whether or not to notify the information on

the location, in which scanned data is stored, by e-

mail.

Setting values : Yes, No

URL Notification E-mail Address:

Set the party (e-mail address). When inputting two

or more addresses, put comma between the address.

Setting value : 1800 alphanumeric characters or less

Scan Mode Setting (same as selecting “Scan To E-mail”)

•When Scan To Internet Fax is selected

Destination Name : Specify the name of the destination to be registered

for one time use.

Setting value : 12 alphanumeric characters or less

Address (To:) : Set the destination (e-mail address) to which

Internet Fax is sent. When inputting two or more

addresses, put comma between the address.

Setting value : 1800 alphanumeric characters or less

E-mail Address (Reply-To:): Set the address, to which Internet Fax is replied.

Setting value : 72 alphanumeric characters or less

Scan Mode Setting

Document Mode : Single Sided, Double Sided, Book Divide, Book

Open

Original Size : Select the size of the document to be scanned. Or,

specify any given size (in mm or 1/16”).

Orientation : Set the orientation of the document.

Setting values : Auto, Portrait, Landscape

Margin : Set the margin edge.

Setting values : Left Binding, Top Binding

7. Settings and Operations for Scan Functions

119

Erase : Select the erase type.

Setting values : No, Left Erase, Top Erase, Frame Erase

Set the erase width in mm or 1/16”.

NOTE

Though entry of the number characters more than the specified limit may be

possible on the browser, the effective number of characters is as specified.

7. Settings and Operations for Scan Functions

120

121

8. Job Management

8.1 Print Job Management

This chapter explains print job management.

Specifying Operation for Job

It is possible to specify the operation for the job in the copier by setting the printer

driver.

•Select the “Job Management” tab and select, from the “Store Job” list, what to do

with the job after it has been electronically processed.

OFF : Directly printed

Store to HDD : Stores the job in the hard disk. ☞p.124

Store to Memory : Stores the job in memory. The data is gone when

the copier is turned OFF. ☞p.125

Proof and Print : Prints only the first set and sores the rest in

memory. The data is gone when the copier is turned

OFF. ☞p.124

Lock Job : Stores the job in memory until the password set

when printing is entered from the copier control

panel. ☞p.123

■The Number of Holdable Job

The copier can hold up to 50 jobs (which is copying, printing or scanning function).

NOTES

• It can hold up to 5 jobs of scanning function.

• It can hold up to 49 print jobs.

One job is saved for copying or scanning function.

• Job transmitted by Lock Job setting are not counted in 50 jobs

Identifying a Print Job by Name

A unique name can be given to a print job for identification. When a name is given,

the job name will be displayed on the copier control panel and Network

Management Utility Light.

1. Select the “Job Management” tab.

2. Type the user name in “User Name” of “Job Owner” (up to 255 alphanumeric

characters).

3. Type the job name in “Job Name” of “Job Owner” (up to 255 alphanumeric

characters).

A default value can be set and used for “User Name,” instead of assigning a user

8. Job Management

122

name for each job.

Setting the default user name:

1. Select the “Device Option Setting” tab.

2. Type the default user name in “Default User Name” of “Job Owner” (up to 255

alphanumeric characters).

Transmitting a Print Job to a Copier in Which the Copy Track

Function is Active

If the Copy Track function is enabled in the copier, it is necessary to enter the access

number before running a print cycle. For the procedure to set the management

function using the access number on the copier side, see Administrator Operations

(5.6 Supervising Copier Use (Copy Track Function)) of User Manual of the copier.

1. Select the “Job Management” tab.

2. Select “Access Code” and enter an access number (3 digits, 0 to 998) in “Access

Number.”

A default value can be set and used for the access number instead of assigning

one for each job.

3. Transmit a job.

When a division No. entered is a valid division No. of the copier, the job will be

printed and counted for the division No. specified.

If a print job is transmitted by entering an access number that is illegal with

the Copy Track function on the copier side or a job is transmitted without

checking Access Code:

1. The message “Job has been done improperly. Check the record.” appears on the

copier control panel. At this time, the job is canceled.

2. Select “Job Log” – “Print Log” tabs on the copier control panel and check the

history.

8. Job Management

123

Printing Pages with a Distribution Number

To identify each print job, a distribution number can be printed in the background.

The optional HDD and 256-MB memory must be mounted on the copier.

1. Select the “Job Management” tab.

2. Select “Distribution Number” of “Distribution.”

3. When “1st Page Only” is selected, the distribution number will be printed on the

first page only.

4. In “Distribution Color,” specify the color (red, blue, or black) of the distribution

number.

5. Set the starting distribution number in “Starting Number.”

Lock Job

When Lock Job is set for printing, the copier will not start the print cycle until the

password entered when the print job is set up is entered on the copier. It comes in

handy for printing a confidential document.

Operation on the PC side:

1. Select the “Job Management” tab.

2. Select “Lock Job” from “Store Job.”

3. Type the password (4 digits, 0000 to 9999).

Operation on the copier side:

The copier cancels the lock and starts a print cycle after a job has been transmitted

with Lock Job specified. For details, see Basic Operations (6.3 Job Control Screens

(To Unlock a job)) of User Manual of the copier.

1. Touch “Job Control” – “Unlock Job” on the control panel to display a list of

locked jobs.

2. From the list of locked jobs, select one to be unlocked. To unlock more than one

locked jobs, touch “Job” in succession.

3. Enter the 4-digit password for unlocking from the 10-Key Pad.

When press the password, the job disappears from the list of locked jobs. This

job will then be put in the status of “Waiting Print” and wait for its turn.

MEMO

If, for example, a print job is transmitted with “123” entered on the computer

side, you need to enter “0123” on the copier side to unlock the job.

4. When the “Increase Priority” is touched, the job will be printed ahead of others

in the print queue. For details, see Basic Operations (6.3 Job Control Screens

(Increase Priority Screen)) of User Manual of the copier.

The “Job Log” can be used to check the status of the job.

8. Job Management

124

Proof and Print

When a print cycle is run with Proof and Print set, only the first copy will be

printed, while the rest of the copies will be stored in memory. The rest will not be

printed until the job is unlocked by the copier control panel.

Operation on the PC Side:

1. Select the “Job Management” tab.

2. From the “Store Job” list, select “Proof and Print.”

Operation on the copier side:

1. Touch “Job Control” – “Scanned Job” on the control panel to display the stored

job list.

2. Check the contents of the printed pages for the first set.

If you want to print the rest, select the job, for which “Proof and Print” has been

set, from the stored job list and click “OK.” To quit printing the rest, click

“Delete.”

Store to HDD

When “Store to HDD” is set for a job, the job will be printed only after certain steps

have been taken. To print the job, call it from the hard disk to the memory and

cancel its status of “Job Stored.”

The data held in the hard disk are not lost even when the power of the copier is

turned OFF. The copier must be mounted with an optional hard disk.

Operation on the PC Side:

1. Select the “Job Management” tab.

2. From the “Store Job” list, select “Store to HDD.”

Operation on the copier side:

1. Touch “ Job Control” – “User Box” on the control panel to display the job list

held in the hard disk.

2. From the job list held in the hard disk, select one to be called to the memory and

touch “Open Job”.

This job will be called to the memory and come into the status of “Job Stored”.

3. Touch “Job Control” – “Scanned Job” on the control panel. Then select a job

from the stored job list displayed and touch “OK”.

4. The job will be changed to the status of “Waiting Print” and wait for its turn.

5. When the “Increase Priority” is touched, the job will be printed ahead of others

in the print queue. For details, see Basic Operations (6.3 Job Control Screens

(Increase Priority Screen)) of User Manual of the copier.

The “Job Log” can be used to check the status of the job.

8. Job Management

125

Store to Memory

If Store to Memory is set for a print job to be printed and the job is transmitted, the

job is stored in the memory of the copier and is not printed. The setting must be

canceled from the copier control panel to effect printing of the job.

The job will be gone when the copier is turned OFF.

Operation on the PC Side:

1. Select the “Job Management” tab.

2. From the “Store Job” list, select “Store to Memory.”

Operation on the copier side:

1. Touch “Job Control” – “Scanned Job” on the control panel. Then select a job

from the stored job list displayed and touch “OK”.

2. The job will be changed to the status of “Waiting Print” and wait for its turn.

3. When the “Increase Priority” is touched, the job will be printed ahead of others

in the print queue. For details, see Basic Operations (6.3 Job Control Screens

(Increase Priority Screen)) of User Manual of the copier.

The “Job Log” can be used to check the status of the job.

8. Job Management

126

8.2 Job Operations on Network Management Utility Light

The status of the job being processed by the copier can be checked on Network

Management Utility Light. It is also possible to delete or otherwise operate a job.

Print job list

This lists the jobs being processed for printing.

Display Procedure

1. Start Network Management Utility Light.

2. From the “Job” tab, select “Active Job” – “Print.”

Descriptions of Contents of Display

Job Name : Displays the User Name specified on the printer driver.

Status : Indicates the status of the job.

[Printing, Waiting, Printing Stopped, Printing Stopped (Error),

Receiving, Job Stored, Job Locked]

Job Type : Displays the printing method of the job.

[IPP Print, Normal Print, Copy]

Detail button : Opens the details display screen.

Delete button : Clicking this button will delete the job.

k4334P183CA

8. Job Management

127

•Detailed information displayed

Division ID : Shows the access number [1 to 998] if the Copy

Track function is active.

Error Information : Displays the status of the job in detail. If the job

status is “Printing Stopped (Error),” it shows the

details of the warning.

Destination : Displays the exit port of the job.

When FS-135 is mounted:

[Top Tray, Elevator Tray, Third Tray]

When FS-231 is mounted:

[Elevator Tray, Saddle Stack Tray]

File Name : Displays the name of the job.

Number of Pages : Displays the number of pages per one copy set of

the job.

Copy : Displays the number of copies produced for the job.

Delete button : Clicking this button will delete the job.

Scanner job list

This lists the jobs being scanned.

Display Procedure

1. Start Network Management Utility Light.

2. From the “Job” tab, select “Active Job” – “Scan.”

Descriptions of Contents of Display

Status : Indicates the status of the job.

[Scanning, Scanning Stopped, Separate Scanning Stopped,

Scanning Stopped (Error), Transfering]

Job Type : Displays the type of the job.

[Scan to E-mail, FTP (Includes File (Scan to FTP Server) and

File (Scan to PC)), Scan to HDD, Scan to Internet Fax, TWAIN]

Destination : Displays the destination to which the job is delivered.

Detail button : Opens the details display screen.

Delete button : Clicking this button will delete the job.

•Detailed information displayed

Error Information : Displays the status of the job in detail.

Number of Pages : Displays the number of pages of the job to be sent.

Received Time : Displays the time-of-day when the job was

registered with the copier.

Delete button : Clicking this button will delete the job.

8. Job Management

128

Print job history

This lists the jobs which have been processed for printing.

Display Procedure

1. Start Network Management Utility Light.

2. From the “Job” tab, select “Job History” – “Print.”

Descriptions of Contents of Display

Result : Displays the result of execution of the job. [Job Completed, Job

Deleted by Error, Job Deleted by User, Staple Canceled, Punch

Canceled, Paper Fold Canceled]

Job Name : Indicates the name of the user who has issued the job.

File Name : Displays the name given to the job.

Number of Pages: Displays the number of pages per one copy set of the job.

Copy : Displays the number of copies produced for the job.

Detail button : Opens the details display screen.

•Detailed information displayed

Division ID : Shows the access number.

Error Information : Displays the status of the job in detail.

k4334P184CA

8. Job Management

129

Destination : Displays the exit port of the job.

When FS-135 is mounted:

[Top Tray, Elevator Tray, Third Tray]

When FS-231 is mounted:

[Elevator Tray, Saddle Stack Tray]

Received Time : Displays the time-of-day when the job was

registered with the device.

Job Complete Time : Displays the time-of-day when the job was

completed.

Data Type : Displays the output data format of the data.

Delete button : Displays the jobs whose “Results” were “Job Deleted by Error”

and “Job Deleted by User.”

Complete button : Displays the jobs whose “Results” were “Job Completed.”

Scanner job history

This lists the history of the jobs which have been scanned.

Display Procedure

1. Start Network Management Utility Light.

2. From the “Job” tab, select “Job History” – “Scan.”

Descriptions of Contents of Display

Result : Displays the result of execution of the job. [Job

Completed, Job Deleted by Error, Job Deleted by

User]

Job Type : Displays the method of delivery for the job. [Scan

to E-mail, FTP (Includes File (Scan to FTP Server)

and File (Scan to PC)), Scan to HDD, Scan to

Internet Fax, TWAIN]

Destination : Displays the destination to which the job is sent.

Number of Pages : Displays the number of pages sent of the job.

Detail button : Opens the details display screen when clicked.

•Detailed information displayed

Received Time : Displays the time-of-day when the job was

registered with the device.

Job Complete Time : Displays the time-of-day when the job was

completed.

Error Information : Displays the status of the job in detail.

Delete button : Displays the jobs whose “Results” were “Job Deleted by Error”

and “Job Deleted by User.”

Complete button : Displays the jobs whose “Results” were “Job Completed.”

8. Job Management

130

131

9. Troubleshooting

9.1 Unable to Print

This chapter explains the troubleshooting procedures for possible malfunctions.

Perform the troubleshooting procedures given below when the copier is unable to

print even if you execute a print command from your PC.

Symptom Possible Cause Action

A message

appears on the

PC screen,

saying

something to

the effect that

“no printers are

connected,” “no

paper is

loaded,” or

“LPT1 write

error.”

An error is probably

present in the copier. Check the control panel of the

copier.

The printer cable or

network cable is

disconnected.

Check that the printer cable or

network cable is connected

properly to the PC and controller.

Printing does

not start despite

the completion

of printing

setup on the

PC.

An error is probably

present in the copier. Check the control panel of the

copier.

The printer cable or

network cable is

disconnected.

Check that the printer cable or

network cable is connected

properly to the PC and controller.

The printer driver

selected for printing is

not compatible with

the controller.

Check the printer name selected in

the “Print” dialog box.

A print job yet to be

processed is loaded in

the copier, causing the

printer to wait.

Check with the job list on the

copier control panel to check for

print order.

9. Troubleshooting

132

If the problem persists after all these procedures have been performed, read the User

Manual of the copier.

Symptom Possible Cause Action

Continuation

from previous

page (Printing

does not start

despite the

completion of

printing setup

on the PC.)

The print job is locked. Check with the job list on the

copier control panel to see if the

print job in question is locked. If

so, unlock it.

The connection of the

controller to the

network is yet to be

established.

Consult the network administrator.

If the copy track

function is active, an

illegal access number

might have been

entered.

Enter the correct access number.

9. Troubleshooting

133

9.2 Unable to Make Correct Settings / Unable to Print

Exactly as Set

Perform these troubleshooting procedures if you cannot make proper settings in the

print driver or when the print results do not represent what has been set.

MEMO

Some of the printer driver functions cannot be combined with another. For

details, see “Appendix C: Incompatible Function Combinations.” ☞p.194

Symptom Possible Cause Action

Unable to select an

item in the printer

driver.

Some functions cannot be

combined. Do not select items that are

dimmed.

The “Conflicts” dialog

box is displayed on

the PC screen.

An illegal combination of

functions has been made. Check for combination and

make a correct combination of

functions.

Unable to print exactly

as set. Incorrect settings are

made. Check the setting for each

item of the printer driver.

The combination of the

functions, though valid on

the printer driver, is invalid

on the copier.

The paper size, paper

direction, and other

settings made on the

application takes

precedence over those

made in the printer driver.

Make correct settings on the

application.

9. Troubleshooting

134

Symptom Possible Cause Action

The watermark

cannot be printed. The watermark is not

correctly set. Check the watermark setting.

The watermark density is

set to a low level. Check the “Shading” setting.

Watermark may not be

printed in graphics

applications.

No watermark can be printed

in this case.

Unable to specify

Staple. No staple can be made if

Media Type is Thick or

Transparency.

Check the setting for each

item of the printer driver.

Unable to staple. The number of prints to be

stapled (with FS-135

mounted): Up to 30 prints.

Change the Copies setting.

The number of prints to be

stapled (with FS-231

mounted):

A4 L (Letter L) Up to 50

prints

B4 L (Legal L) Up to 25

Prints.

The number of prints to be

center stapled (with FS-

231): Up to 10 prints.

No stapling can be

effected if the document

contains pages of different

sizes.

Check the document.

The stapling position

is not what is

expected.

Orientation setting is

wrong. Check the stapling position

on “Page Layout” of a printer

driver property sheet.

9. Troubleshooting

135

Symptom Possible Cause Action

Unable to specify

Punch. Hole Punch cannot be

specified together with

Booklet, OHP, Thick2,

and/or Thick3.

Check the setting for each

item of the printer driver.

Unable to effect

Punch. Printed pages can at times

be fed out without being

punched if the direction of

the paper loaded in the

paper source is not correct.

Check the setting for

Orientation.

The hole punch

position is not what is

expected.

Orientation setting is not

correct. Check the punch position on

“Page Layout” of a printer

driver property sheet.

Unable to specify

Folding. FS-231 is necessary for

Folding. FS-231 must be

selected on “Device

Option.”

Specify FS-231 for “Device

Option.”

Folding cannot be

specified together with

Staple and/or Thick.

Check the setting for each

item of the printer driver.

Unable to print image

properly. Memory space available is

not sufficient. Simplify the image to reduce

the volume of data

manipulated.

Paper is not fed from

the specified paper

source.

Paper will not be fed from

the specified paper source

if that paper source is

loaded with paper of a

different size and

direction.

Load the paper source with

paper of the appropriate size

and in the appropriate

direction.

9. Troubleshooting

136

Symptom Possible Cause Action

Distribution Number

cannot be specified. To specify Distribution

Number, an optional HDD

and an optional 256-MB

memory must be mounted

on the copier. The

function can be specified

when “HDD” is added to

“Device Option” of the

printer driver.

•Add the necessary options.

•Select “HDD” for “Device

Option.”

137

Appendixes

A. Product Information

This product is due to be approved by WHQL.

Item Detail Remark

CPU MPC8240-200 MHz The copier CPU is used.

RAM 32MB (on copier board)

+ 128MB (memory that comes with the

controller)

Printer Emulation PCL5c

Host Interface IEEE1284 (Compatible, Nibble, ECP)

USB (version 1.1)

Ethernet 10Base-T, 100Base-TX RJ45 (auto

identification)

Frame Type Ethernet 802.2

Ethernet 802.3

Ethernet II

Ethernet SNAP

Protocol TCP/IP

IPX/SPX

NetBEUI

Compatible OS Windows 98, 98SE, Me, NT4.0, 2000, XP IBM PC or

Compatatible

Compatible Browser Internet Explore 5.5 or later (Java-compliant)

Netscape Communicator 4.5 or later (Java-

compliant)

Utility Network Management Utility Light Built into controller

Appendixes

138

B. How to Use Network Management Utility Light

What is Network Management Utility Light?

Network Management Utility Light is a device management utility built into the

controller. From a PC on the network, start a Web browser and access Network

Management Utility Light. Then, controller settings can be changed.

System Requirements

Network : Ethernet + TCP/IP protocol

Application : Web browser

Microsoft Internet Explorer version 5.5 or later (Java-compliant),

Netscape Communicator version 4.5 or later (Java-compliant)

Accessing Network Management Utility Light

Network Management Utility Light can be accessed directly using a Web browser.

1. Start the Web browser.

2. Type the IP address of the controller as follows in the address box and press the

Enter key.

http://<controller IP address>/

E.g.: If the controller IP address is 172.16.0.100

http://172.16.0.100/

3. Network Management Utility Light will appear.

Appendixes

139

Initial Screen Components

The screen that is displayed immediately after Network Management Utility Light

has been accessed consists of the following components. This screen is generally

referred to as the user mode screen and can be viewed by anyone. In addition,

entering the specified number in “Administrator’s Code” on the user mode screen

will allow you to enter the “Administrator Mode.” ☞p.141

MEMO

To set the display environment (language) of Network Management Utility Light,

enter the Administrator mode and make the necessary settings on “Preference.”

(1) Status display

Displays the system status by means of icons and text.

(3)

k4334P214CA

(5)

(4)

(1)

(2)

Appendixes

140

(2) Tabs

Displays the categories to be controlled by Network Management Utility Light.

•System

•Job

• File

•Print

• Scan

(3) Menu

Displays information and settings in the selected tab. The menu items differ

according the specific tab selected for use.

(4) Information/setting display

Displays the details of the menu selected.

(5) Administrator’s Code

Enter the administrator number to log on to the Administrator mode.

Appendixes

141

Entering the Administrator Mode

The operating mode can be switched between the User mode and Administrator

mode. To make system settings, it is necessary to enter the Administrator mode.

Type the administrator password of the copier in the Administrator’s Code box and

then click the “Log-in” button. This selects the Administrator mode screen.

To return to “User Mode,” click the “Log-out” button to exit from the Administrator

mode.

k4334P214CA

k4334P215CA

Appendixes

142

1. User Mode

Checking Copier Status

•Checking Paper Source Status

Display Procedure

Click the “System” tab and then select “Detail” – “Input Tray.”

Screen Description

Input Tray : Shows the names of the trays.

Tray 1, Tray 2, Tray 3, Tray 4, LCT, Bypass Tray

Paper Size : Shows the size of the paper loaded.

Display

Lengthwise: A4 SEF

Crosswise: A4 LEF

(Standard sizes) : A3, A4, A5, A6, B4, B5, B6, 11×17, 11×14, Legal,

Letter, 5.5×8.5, Executive, F4, A3 Wide, Post Card,

4×6

(Nonstandard sizes) : (CD)×(FD) mm, (CD)×(FD) inches

k4334P217CA

Appendixes

143

Paper Type : Shows the type of the paper loaded.

Normal, Thick 1, Thick 2, Thick 3, Envelope,

Label, Post Card, OHP, Normal 2nd-Side, Thick 1

2nd-Side, Thick 2 2nd-Side, Thick 3 2nd-Side, Post

Card Second Side For Duplex

If paper attributes have been set, Normal (Specialty,

etc.) will be displayed.

Single Sided Only, High Quality Paper, Specialty

Capacity : Shows the loading capacity of the cassette. The

figure represents the maximum number of sheets of

plain paper to be loaded.

Paper : Shows the level of paper loaded in the cassette.

Appendixes

144

•Checking Exit Tray Status

Display Procedure

Click the “System” tab and then select “Detail” – “Output Tray.”

Screen Description

Output Tray : Shows the names of the trays of the option mounted

on the copier.

When FS-135 is mounted:Top Tray, Elevator Tray,

Third Tray

When FS-231 is mounted:Top Tray, Second Tray

Capacity : Shows the loading capacity of the tray in terms of

A4/Letter plain paper.

Paper : Shows the condition of each tray.

k4334P218CA

Appendixes

145

•Checking Hard Disk Status

Display Procedure

Click the “System” tab and then select “Detail” – “Head Disk”

Screen Description

Total Space : Shows the space available for use of the hard disk

mounted in the copier.

System Resource : Shows the space used by the system of the total

hard disk space available.

User’s Resource : Shows the space used by the user of the total hard

disk space available.

Free Space : Shows the space still available for use of the total

hard disk space available.

k4334P219CA

Appendixes

146

•Checking Network Status

Display Procedure

Click the “System” tab and then select “Detail” – “Interface Info”

Screen Description

Interface Info

Type : Shows the type of the network to be used.

Ethernet 10Base-T/100Base-TX

IP Address : Shows the IP address that has been set.

MAC Address : Shows the MAC address of the device.

Local I/F

Type : Shows the local interface that can be used by the

device.

IEEE1284, USB

k4334P220CA

Appendixes

147

•Checking Consumables and Supplies Status

Display Procedure

Click the “System” tab and then select “Detail” – “Consumables”

Screen Description

Imaging Unit (C) : Shows the information concerning each Imaging

Unit.

Ready, Near End of Life, End of Life

Imaging Unit (M) : Shows the information concerning each Imaging

Unit.

Ready, Near End of Life, End of Life

Imaging Unit (Y) : Shows the information concerning each Imaging

Unit.

Ready, Near End of Life, End of Life

Imaging Unit (Bk) : Shows the information concerning each Imaging

Unit.

Ready, Near End of Life, End of Life

Paper Cleaner/OzonFilter : Shows the information concerning the Paper Dust

Remover and Ozone Filter.

k4334P221CA

Appendixes

148

Ready, Near End of Life, End of Life

Fusing Unit : Shows the information concerning the Fusing Unit.

Ready, Near End of Life, End of Life

Transfer Roller : Shows the information concerning the Transfer

Roller Unit.

Ready, Near End of Life, End of Life

Image Transfer Belt Unit : Shows the information concerning the Image

Transfer Belt Unit.

Ready, Near End of Life, End of Life

Toner Cartridge (C) : Shows the information concerning the Toner

Cartridge of each color of toner.

Ready, Near Empty, Empty

Toner Cartridge (M) : Shows the information concerning the Toner

Cartridge of each color of toner.

Ready, Near Empty, Empty

Toner Cartridge (Y) : Shows the information concerning the Toner

Cartridge of each color of toner.

Ready, Near Empty, Empty

Toner Cartridge (Bk) : Shows the information concerning the Toner

Cartridge of each color of toner.

Ready, Near Empty, Empty

Waste Toner Bottle : Shows the information concerning the Waste Toner

Bottle.

Ready, Near Full, Full

Staple Cartridge : Shows the information concerning the Staple Unit.

Ready, Empty

Dust Box : Shows the information concerning the Dust Box.

Ready, Full

Appendixes

149

Meter Count

•Meter Count

Display Procedure

Click the “System” tab and then select “Detail” – “Meter Count”

Screen Description

Copy/Printer

Copy Black counter : Shows the count of black copies of the copy output

counter controlled by the copier.

Copy Full Color counter : Shows the count of full color copies of the copy

output counter controlled by the copier.

Copy Mono Color counter: Shows the count of mono color copies of the copy

output counter controlled by the copier.

Copy 2-Sided Total counter:Shows the count of 2-sided copies of the copy

output counter controlled by the copier.

Printer Black counter : Shows the count of black printed pages of the

printed output counter controlled by the copier.

Printer Full Color counter: Shows the count of full color printed pages of the

printed output counter controlled by the copier.

Printer 2-Sided Total counter:

Shows the count of 2-sided printed pages of the

printed output counter controlled by the copier.

k4334P222CA

Appendixes

150

Copy + Printer Black counter:

Shows the count of black copies and printed pages

of the copy and printed output counter controlled by

the copier.

Copy + Printer Color counter:

Shows the count of color copies and printed pages

of the copy and printed output counter controlled by

the copier.

Total : Shows the grand total of the copy and printed

output counter controlled by the copier.

Copy Size/Printer Size

Copy Size Black counter : Shows the count of black copies made on large

sized paper of the copy output counter controlled by

the copier.

Copy Size Full Color counter:

Shows the count of full color copies made on large

sized paper of the copy output counter controlled by

the copier.

Copy Size Mono Color counter:

Shows the count of mono color copies made on

large sized paper of the copy output counter

controlled by the copier.

Printer Size Black counter: Shows the count of black printed pages produced

on large sized paper of the printed output counter

controlled by the copier.

Printer Size Full Color counter:

Shows the count of full color printed pages

produced on large sized paper of the printed output

counter controlled by the copier.

Scan counter : Shows the scan counter controlled by the copier.

Appendixes

151

Online Support Information

•Online Support Information

Display Procedure

Click the “System” tab and then select “Online Assistance”

Screen Description

Contact : Shows the contact, to which you can direct your

inquiries about the product.

Contact Information Phone: Shows the phone number, at which you can call for

information on the product.

Internet Product Help : Shows the URL of the home page concerning the

product.

Corporate Web Site : Shows the URL of the home page of the

manufacturer.

Supplies and Accessories : Shows information on the source, from which

supplies and consumables are ordered.

k4334P239CA

Appendixes

152

Print job list

•Print job list

Display Procedure

Click the “Job” tab and then select “Active Job” – “Print”

Screen Description

Job Name : Displays the User Name specified on the printer driver.

Status : Indicates the status of the job.

[Printing, Waiting, Printing Stopped, Printing Stopped (Error),

Receiving, Job Stored, Job Locked]

Job Type : Displays the printing method of the job.

[IPP Print, Normal Print, Copy]

Detail button : Opens the details display screen.

Delete button : Clicking this button will delete the job.

•Detailed information displayed

Division ID : Shows the access number [1 to 999] if the Copy

Track function is active.

Error Information : Displays the status of the job in detail. If the job

status is “Printing Stopped (Error),” it shows the

details of the warning.

k4334P183CA

Appendixes

153

Destination : Displays the exit port of the job.

When FS-135 is mounted:

[Top Tray, Elevator Tray, Third Tray]

When FS-231 is mounted:

[Elevator Tray, Saddle Stack Tray]

File Name : Displays the name of the job.

Number of Pages : Displays the number of pages per one copy set of

the job.

Copy : Displays the number of copies produced for the job.

Delete button : Clicking this button will delete the job.

Appendixes

154

•Scanner job list

Display Procedure

Click the “Job” tab and then select “Active Job” – “Scan”

Screen Description

Status : Indicates the status of the job.

[Scanning, Scanning Stopped, Separate Scanning Stopped,

Scanning Stopped (Error), Transfering]

Job Type : Displays the type of the job.

[Scan to E-mail, FTP (Includes File (Scan to FTP Server) and

File (Scan to PC)), Scan to HDD, Scan to Internet Fax, TWAIN]

Destination : Displays the destination to which the job is delivered.

Detail button : Opens the details display screen.

Delete button : Clicking this button will delete the job.

•Detailed information displayed

Error Information : Displays the status of the job in detail.

Number of Pages : Displays the number of pages of the job to be sent.

Received Time : Displays the time-of-day when the job was

registered with the copier.

Delete button : Clicking this button will delete the job.

k4334P229CA

Appendixes

155

•Print job history

Display Procedure

Click the “Job” tab and then select “Job History” – “Print”

Screen Description

Result : Displays the result of execution of the job. [Job Completed, Job

Deleted by Error, Job Deleted by User, Staple Canceled, Punch

Canceled, Paper Fold Canceled]

Job Name : Indicates the name of the user who has issued the job.

File Name : Displays the name given to the job.

Number of Pages: Displays the number of pages per one copy set of the job.

Copy : Displays the number of copies produced for the job.

Detail button : Opens the details display screen.

•Detailed information displayed

Division ID : Shows the access number if the Copy Track

function is active.

Error Information : Displays the status of the job in detail.

k4334P184CA

Appendixes

156

Destination : Displays the exit port of the job.

When FS-135 is mounted:

[Top Tray, Elevator Tray, Third Tray]

When FS-231 is mounted:

[Elevator Tray, Saddle Stack Tray]

Received Time : Displays the time-of-day when the job was

registered with the device.

Job Complete Time : Displays the time-of-day when the job was

completed.

Data Type : Displays the output data format of the data.

PCL (fixed)

Delete button : Displays the jobs whose “Results” were “Job Deleted by Error”

and “Job Deleted by User.”

Complete button : Displays the jobs whose “Results” were “Job Completed.”

Appendixes

157

•Scanner job history

Display Procedure

Click the “Job” tab and then select “Job History” – “Scan”

Screen Description

Result : Displays the result of execution of the job. [Job

Completed, Job Deleted by Error, Job Deleted by

User]

Job Type : Displays the method of delivery for the job. [Scan

to E-mail, FTP (Includes File (Scan to FTP Server)

and File (Scan to PC)), Scan to HDD, Scan to

Internet Fax, TWAIN]

Destination : Displays the destination to which the job is sent.

Number of Pages : Displays the number of pages sent of the job.

Detail button : Opens the details display screen when clicked.

•Detailed information displayed

Received Time : Displays the time-of-day when the job was

registered with the device.

Job Complete Time : Displays the time-of-day when the job was

completed.

Error Information : Displays the status of the job in detail.

Delete button : Displays the jobs whose “Results” were “Job Deleted by Error”

and “Job Deleted by User.”

Complete button : Displays the jobs whose “Results” were “Job Completed.”

k4334P230CA

Appendixes

158

File

•User Directory

Display Procedure

Click the “File” tab and then select “User Directory.”

Screen Description

HDD directories : Click to display a list of files contained in the directory.

A password is necessary for all but PUBLIC.

(8 alphanumeric characters or less)

“Create” button : Selecting an unused directory and clicking “Create” will display

the “Create HDD Directories” registration screen.

k4334P185CA

Appendixes

159

•Fil list

Display Procedure

Click the “File” tab and then select “User Directory”

Screen Description

Data list screen

File Name : Displays the name of the file stored in the HDD

directories.

Received Time : Displays the time-of-day when the file was stored

in the HDD directories.

File Size : Displays the size of the file stored in the HDD

directories.

Buttons

Acquire Selected File : Downloads the selected file in the PC.

Delete Selected File : Deletes the selected from the copier HDD.

Change Directory Name/Password:

Accesses a screen that allows you to change the

HDD directories name and password set for the

HDD directories.

Delete Directory : Deletes the HDD directories being displayed on the

screen.

k4334P186CA

Appendixes

160

•External server link status

Display Procedure

Click the “File” tab and then select “External Server Link”

Screen Description

Server Address : Displays the FTP server, which has been set “ON”

to “External Server Link,” of all the FTP servers

registered in the Administrator mode.

Double-clicking the address will allow you to

access the FTP server.

NOTE

In the “External Server Link” function, the FTP server is accessed by the

authority of “anonymous.”

k4334P231CA

Appendixes

161

•Setting Printer

Display Procedure

Click the “Print” tab and then select “Default Set” – “Setting”

Screen Description

Paper Size : Select the default paper size selected when the

controller receives a print job that does not specify

any specific paper size.

Setting values : A3, A4, A5, A6, B4, B5, Invoice, Letter, Ledger

(11×17), 11×14, Executive, Postcards, F4, K16, K8,

Envelope B5, Envelope Com10, Envelope C5,

Envelope DL, Envelope Monarch

Input Tray : Select the default paper source selected when a

device receives a print job that does not specify any

specific paper source.

Setting values : Auto, Tray 1, Tray 2, Tray 3, Tray 4, LCT

Orientation : Select the default orientation selected when a

device receives a print job that does not specify any

specific image orientation.

Setting values : Portrait, Landscape

k4334P169CA

Appendixes

162

Output : Select the default double-sided print function

selected when a device receives a print job that does

not specify any specific double-sided print function.

Setting values : Single Sided, Long Edge Binding, Short Edge

Binding

Copy : Select the default setting of the number of copies

selected when a device receives a print job that does

not specify any specific number of copies.

Setting values : 1 to 999

Appendixes

163

•PCL Setting

Display Procedure

Click the “Print” tab and then select “Default Set” – “PCL Setting”

Screen Description

Font Number : Set the default font number.

Setting values : 0 to 45

Symbol Set : Set the default symbol set.

Line/Page : Set the default number of lines per page.

Setting values : 5 to 128

Font Size Unit : Set the default font size unit.

Setting values : Pitch, Point

Font Size (Scalable Font) : Set the default scalable font size.

Setting values : 1.00 to 999.75 (0.25 increments)

Font Size (Bit Map Font) : Set the default bit map font size.

Setting values : 0.44 to 99.00 (0.01 increments)

Override : A4 paper is used if Letter is not loaded, or Letter is

used if A4 paper is not loaded.

Setting values : Yes, No

k4334P170CA

Appendixes

164

•Font Information

Display Procedure

Click the “Print” tab and then select “Font Information”

Screen Description

Show the PCL font List.

k4334P232CA

Appendixes

165

•Report Type

Display Procedure

Click the “Print” tab and then select “Report Type”

Screen Description

Configuration : Insert a check mark into the box to print the printer

controller setup page.

PCL Demo Page : Insert a check mark into the box to print the PCL

demo page.

PCL Font List : Insert a check mark into the box to print the PCL

font list.

Print Button : Click this button to execute a test print operation.

k4334P233CA

Appendixes

166

Scan

•One Touch Key Registration

Display Procedure

Click the “Scan” tab and then select “One Touch Key Registration”

Screen Description

Index name : Displays the name of the index set. It can be

selected and renamed.

Job Type : An icon corresponding to the job type registered is

displayed.

Destination Name : Displays the destination name registered.

Buttons

Apply : Validates the change of the index name.

Delete : Deletes the selected one-touch key registration.

Scan To E-mail icon

File (Scan To PC/FTP Server) icon

File (Scan To HDD) icon

Scan To Internet Fax icon

– Icon not registered

k4334P188CA

Appendixes

167

•One Time Registration

Display Procedure

Click the “Scan” tab and then select “One Time Registration”

Screen Description

Job Type : An icon corresponding to the job type registered for

one time registration is displayed.

Destination Name : Displays the destination name registered for one

time registration.

Scan To E-mail icon

File (Scan To PC/FTP Server) icon

File (Scan To HDD) icon

Scan To Internet Fax icon

– Icon not registered

k4334P190CA

Appendixes

168

2. Administrator Mode

System

•User’s Choice 1

Display Procedure

Click the “System” tab and then select “User’s Choice” – “User’s Choice1”

Screen Description

Date/Time Set : Set the date and time-of-day.

Memory Recall : Set the memory recall function.

Setting values: Yes, No

Auto Panel Reset : Set the auto panel reset function of the copier.

Setting values : Yes, No

Auto Panel Reset Time : Set the time for the auto panel reset function of the

copier.

Setting value : 1 to 9 (min.)

Energy Save Mode Time : Set the time it takes the copier to enter the Energy

Saver mode.

Setting value : 1 to 240 (min.)

Sleep Time : Set the sleep time of the copier.

Setting value : 15 to 240 (min.)

k4334P215CA

Appendixes

169

Auto Clear Mode : If “Yes” is set, the copier determines, when the

optional Plug-In Counter or the magnetic card of

the Data Controller is removed, that a new user is

about to use it, thus clearing the settings.

Setting values : Yes, No

Appendixes

170

•User’s Choice 2

Display Procedure

Click the “System” tab and then select “User’s Choice” – “User’s Choice2.”

Screen Description

Priority Exit Tray : Set the exit tray that is given priority when FS-135

is mounted.

(Copy) : Top Tray, Elevator Tray, Third Tray

(Print) : Top Tray, Elevator Tray, Third Tray

(Internet Fax) : Top Tray, Elevator Tray, Third Tray

Intelligent Sorting : Set the function that automatically selects Sort or

Non-Sort.

Setting values : Yes, No

Criss Cross Sort : Set the function that performs crisscross sorting, in

which copy or printed page sets are stacked in a

sawtooth manner so that individual sets are easy to

identify.

Setting values : Yes, No

Priority Device : Set the timing at which a print cycle is started when

a print job is received from the PC.

Setting values : Copier, Printer

4334P224CA

Appendixes

171

2in1/4in1/Booklet Copy Zoom:

Set the function that automatically selects the zoom

ratio when 2in1 or 4in1 is selected.

Setting values : Yes, No

Sleep : Set the Sleep function.

Setting values : Yes, No

Screen Pattern : Set the screen pattern for PC print output.

Setting values : Gradation, Resolution

Appendixes

172

•Setting the Browser

Display Procedure

Click the “System” tab and then select “Preference”

Screen Description

Refresh Rate : Set the screen refresh rate of Network Management

Utility Light.

Setting value : 30 to 7200 (sec.)

Language : Set the display language of Network Management

Utility Light.

Setting values : US-English, UK-English, German, French, Italian,

Dutch, Spanish, Danish, Czech, Japanese

k4334P216CA

Appendixes

173

•Online Support Function

Display Procedure

Click the “System” tab and then select “Online Assistance.”

Screen Description

Contact : Types the contact, to which you can direct your

inquiries about the product.

Contact Information Phone: Types the phone number, at which you can call for

information on the product.

Internet Product Help : Types the URL of the home page concerning the

product.

Corporate Web Site : Types the URL of the home page of the

manufacturer.

Supplies and Accessories : Types information on the source, from which

supplies and consumables are ordered.

k4334P225CA

Appendixes

174

File

•User Directory

Display Procedure

Click the “File” tab and then select “User Directory.”

Screen Description

Data list screen

File Name : Displays the name of the file stored in the HDD

directories.

Received Time : Displays the time-of-day when the file was stored

in the HDD directories.

File Size : Displays the size of the file stored in the HDD

directories.

Buttons

Acquire Selected File : Downloads the selected file in the PC.

Delete Selected File : Deletes the selected from the copier HDD.

Change Directory Name/Password:

Accesses a screen that allows you to change the

HDD directories name and password set for the

HDD directories.

Delete Directory : Deletes the HDD directories being displayed on the

screen.

k4334P240CA

Appendixes

175

•HDD File Life

Display Procedure

Click the “File” tab and then select “File Storage Life.”

Screen Description

File Storage Life : Specify the period of storage of files in the hard

disk. (Valid only with files saved in the hard disk

through Scan to HDD)

Setting value : No File Time Limitation, 1 day, 2 day, 3 day, 4 day,

5 day, 6 day, 7day

Apply Button : Fixes the setting.

Clear Button : Cancels the setting.

k4334P234CA

Appendixes

176

•Local Interface Setting

Display Procedure

Click the “Print” tab and then select “Local I/F.”

Screen Description

Parallel Interface : Set the communication method.

Setting values : Compatible, Nibble, ECP

I/O Timeout : Set the communication timeout.

Setting value : 10 to 300 (sec.)

k4334P226CA

Appendixes

177

•IPP Setting

Display Procedure

Click the “Print” tab and then select “IPP.”

Screen Description

Printer Name : Type in a name to identify the printer during IPP

printing.

Printer Local : Type in the location of the printer.

Printer Manufancturer and Model:

Type in the printer manufancturer name and model

name.

k4334P154CA

Appendixes

178

Scan

•Setting the File Format

Display Procedure

Click the “Scan” tab and then select “Scan”

Screen Description

• Scan

Device Name : The characters set for this parameter is appended

before the name of the image file created with the

scan function.

Setting value : 36 alphanumeric characters or less

Color/Grayscale Compression Level: Select the compression level for images.

Setting values : High Quality, Normal, Economy

Priority Compression Method for Monochrome (PDF): MH, MMR

Priority Compression Method for Monochrome (TIFF): MH, MMR

•Send

Scanned File Separation : Set the division method (by page) when the

maximum size is exceeded. ☞p.88, ☞p.94

Setting values : Yes, No

E-mail Address (From:) : Specify the e-mail address of the sender.

☞p.93, ☞p.104

k4334P171CA

Appendixes

179

NetWork

•TCP/IP Setting

Display Procedure

Click the “Network” tab and then select “Common Setting” – “TCP/IP”

Screen Description

IP Address : Set the IP address of the controller.

Subnet Mask : Set the subnet mask for the network to be

connected.

Gateway Address : Set the default gateway address for the network to

be connected.

RAW Port Number : default value 9100

DHCP : Set use of DHCP server.

k4334P153CA

Appendixes

180

•IPP Setting

Display Procedure

Click the “Network” tab and then select “Common Setting” – “IPP.”

Screen Description

Enable IPP : Set the IPP function.

Setting values : Enable, Disable

Accept IPP Jobs : Set the IPP reception function.

Setting values : Enable, Disable

Printer URI : Displays the URL of the printer, with which data

can be printed using IPP.

Operational Supported : Specify the print operation supported by the IPP.

Setting values : Print Job, Validate Job, Cancel Job, Get-Job-

Attributes, Get Jobs, Get-Printer-Attributes

k4334P235CA

Appendixes

181

•NetWare Setting

Display Procedure

Click the “Network” tab and then select “Common Setting” – “NetWare

Configuration.”

Screen Description

Enable NetWare : Set the NetWare printing.

Setting values : Enable, Disable

Frame Type : Set the frame type.

Setting values : Auto Detect, II, 802.2, 802.3, SNAP

Bindery/NDS : Set Bindery/NDS.

Setting values : Both, NDS, Bindery

Print Server Name : Set the print server name for NetWare.

Setting value : 63 alphanumeric characters or less

Print Server Password : Set the print server password for NetWare.

Setting value : 127 alphanumeric characters or less

Preferred File Server : Set the preferred file server for NetWare.

Setting value : 47 alphanumeric characters or less

Preferred NDS Context : Set the preferred NDS context name for NetWare.

Setting value : 191 alphanumeric characters or less

k4334P155CA

Appendixes

182

Preferred NDS Tree : Set the preferred NDS tree name for NetWare.

Setting value : 63 alphanumeric characters or less

Print Queue Scan Rate : Set the print queue scan rate for NetWare.

The default value is 1 sec.

Setting value : 1 to 65535 sec.

Mode : Set the mode for NetWare.

Setting value : PServer, Nprinter/Rprinter

Printer Number : Set the printer number for NetWare. The number is

assigned automatically if it is 255.

Setting value : 0 to 255

Appendixes

183

•NetWare Status

Display Procedure

Click the “Network” tab and then select “Common Setting” – “NetWare Status.”

Screen Description

NetWare Server : Displays the NetWare server name.

Queue Name : Displays the queue name of the NetWare server.

Queue Status : Displays the queue status of the NetWare server.

[Available, Allocated, In Use, Connected]

k4334P236CA

Appendixes

184

•Windows Printing Setting

Display Procedure

Click the “Network” tab and then select “Common Setting” – “Windows

Configuration.”

Screen Description

Enable Windows Printing Service:

Set the Windows printing service.

Setting values : Enable, Disable

NetBIOS Name : Set the NetBIOS name.

Setting value : 15 alphanumeric characters or less

Printing Service Name : Set the printing service name.

Setting value : 31 alphanumeric characters or less

WorkGroup Name : Set the work group name.

Setting value : 15 alphanumeric characters or less

k4334P156CA

Appendixes

185

•E-mail/Internet FAX Reception Setting

Display Procedure

Click the “Network” tab and then select “E-mail/Internet FAX” – “Receive.”

Screen Description

POP3 Server : Set the IP address of the POP3 server.

POP3 Login Name : Set the logon name of the POP3 server.

Setting value : 63 alphanumeric characters

POP3 Password : Set the password used when logging on to the POP3

server.

Setting value : 15 alphanumeric characters

Mail Check : Set whether to make a periodic check of the

contents of the mail server or not. If “Disable” is

selected, mail is not automatically received.

Setting values : Yes, No

1-60

Port Number : Set the port number of the POP3 server.

(The default value of “110” is generally used.)

POP3 Connection Timeout: Set the communications timeout with the POP3

server.

Setting values : 30 to 300 min.

k4334P176CA

Appendixes

186

•E-mail/Internet FAX Transmission Setting

Display Procedure

Click the “Network” tab and then select “E-mail/Internet FAX” – “Send.”

Screen Description

SMTP Server : Set the IP address of the SMTP server.

Port Number : Set the port number of the SMTP server.

(The default value of “25” is generally used.)

SMTP Connection Timeout : Set the communications timeout with the SMTP

server.

Setting values : 30 to 300 sec.

Maximum E-mail Size : Set the maximum size of transmission mail

capacity.

Setting values : No Limitation, 100 to 3000 KB (100 increments)

Binary Division : Set whether to divide mail exceeding the

maximum size into two or more mails (in units of

binary). ☞p.88, ☞p.94

Setting values : Yes, No

4334P175CA

Appendixes

187

•Setting the Mail Options

Display Procedure

Click the “Network” tab and then select “E-mail/Internet FAX” – “E-mail.”

Screen Description

Subject : Type the title of the e-mail.

Setting value : 64 characters

Description : Type the message of the e-mail.

Setting value : 256 characters

k4334P177CA

Appendixes

188

•Setting the Internet FAX Options

Display Procedure

Click the “Network” tab and then select “E-mail/Internet FAX” – “Internet FAX.”

Screen Description

Subject : Type the title of the e-mail.

Setting value : 64 characters

Description : Type the message of the e-mail.

Setting value : 256 characters

k4334P178CA

Appendixes

189

•Setting for Printing E-mail/Internet FAX

Display Procedure

Click the “Network” tab and then select “E-mail/Internet FAX” – “Print.”

Screen Description

Text Print : Set whether to print an E-mail message received by

the copier.

Setting values : Enable, Disable

Internet Fax Print : Set the magnification for printing of received data.

Setting values : Full Size, Reduced (default), A4/Letter

Full Size:

The received data is printed in full size.

Reduced (default):

Select this to slightly reduce the received data.

A4/Letter:

Select this to fit the received data to A4 or Letter

size.

k4334P179CA

Appendixes

190

•Setting the (Proxy) FTP Server

Display Procedure

Click the “Network” tab and then select “FTP Server” – “FTP Server

Configuration.”

Screen Description

Proxy IP Address : When a proxy server is to be used, set the IP

address of the proxy server.

Port Number : Set the port number of the proxy server.

(The default value of “21” is generally used.)

FTP Connection Timeout : Set the communications timeout with the FTP

server.

Passive Mode : Set the Passive Mode.

Setting values : Enable, Disable

k4334P174CA

Appendixes

191

•Registering FTP Servers

Display Procedure

Click the “Network” tab and then select “FTP Server” – “FTP Server Registration.”

Screen Description

k4334P172CA

k4334P173CA

Appendixes

192

IP Address : Specify the IP address of the FTP server.

server.

Setting value : 32 alphanumeric characters or less

Password : Specify the password with which to log on to the

FTP server.

Setting value : 64 alphanumeric characters or less

Port Number : Specify the port number of the FTP.

(The default value of “21” is generally used.)

Directory : Set the directory through which the scanned image

is stored in the FTP server.

Setting value : 128 alphanumeric characters or less

Use Proxy : Set whether to use the proxy server or not.

Setting values : Yes, No

External Server Link : Set whether to enable FTP connection by the user to

the FTP server from Network Management Utility

Light.

Setting values : Yes, No

NOTE

“External Server Link” can be used only when “anonymous” is set in “Login

Name” on the FTP Server Registration screen.

Appendixes

193

•TWAIN Setting

Display Procedure

Click the “Network” tab and then select “TWAIN Coufiguration”

Screen Description

Operation Lock Time : Set the operation lock time of the control panel to

enable TWAIN operations from the PC.

Setting values : 30 to 300 sec.

k4334P180CA

Appendixes

194

C. Incompatible Function Combinations

■Function Limitation Matrix

Blank : selectable combination

×: not selectable combination

Media Type Output

Plain Paper

Thick Paper 1

Thick Paper 2

Thick Paper 3

Transparency

Envelope

OHP Interleaving

N-up

Booklet

Duplex

Paper Source

Manual Feed Tray ×××

Tray 1 (Multi-purpose tray)

Tray 2 ×××××

Tray 3,4, LCT ×××××

Output Setting

Booklet ×××××××

Duplex ××××××

N-up

Staple ××××××

Punch ×××××

Folding ××××××

Appendixes

195

■Limitation between Paper Size and Functions

Blank : selectable combination

×: not selectable combination

Paper Source Media Type Output Setting

Tray1 (Multi-purpose tray)

Tray2,3,4

LCT

Manual Feed Tray

Plain Paper

Thick Paper 1

Thick Paper 2

Thick Paper 3

Transparency

Envelope

Duplex

Booklet

N-up

FS-135

FS-231

Staple

Punch

Crease + Center Staple

Corner

Top side 2 Points

Left side 2 Points

Auto 2 Points

Corner

Paper Size

A3 Wide ×× × × × ×××

A3 ××

JIS B4 ×× ××

A4 ×

JIS B5 ××

B5 ××

A5 ×× ××× × × × ×

JIS B6 ×× ××× × × ×××

A6 ×× ××× × × ×××

Post Card ×× ×××× × × ×××

F4 ×× ××

Legal ×× ×

Letter ×

Executive ×× × × ×

Invoice ×× ××× × × ×××

Ledger ××

11×14 ××

Envelope B5 ×× ××××× ××× × × ×××

Envelope Com10 ×× ××××× ××× × × ×××

Envelope C5 ×× ××××× ××× × × ×××

Envelope DL ×× ××××× ××× × × ×××

Envelope Monarch ×× ××××× ××× × × ×××

K16 ×× × × × ×××

K8 ×× × × × ×××

Custom Paper ×× ×××× × × ×××

Note

Inch Area (3Holes)

Metric Area (4Holes)

Appendixes

196

Add the following Options in the column “Installed Options” by depressing “Device

Option Setting” Tab, and the function(s) shown in the right columns can be selected.

The following combination of functions in the left and right column can not be

selected at the same time.

Option(s) added to “Installed

Options” Tab Function(s) to be selected after adding the

option(s) in the left columns

Tray 3 + Tray 4 or LCT Paper Tray 3, Tray 4, LCT (Font Cover Paper Source,

Back Cover Paper Source, OHP Interleaving

Paper Source)

HDD Job Management Distribution Number, Store to HDD

FS-231 Paper Staple (Top side 2 Points, Left side 2 Points,

Auto 2 Points, Corner), Punch, Folding

FS-135 Paper Staple (Corner)

Duplex Unit Paper Duplex/Booklet

Tab Function(s) Tab Function(s)

1 Setup Booklet left binding

Booklet right binding Paper Uncollated

2 Setup Booklet left binding

Booklet right binding Quality Download as bitmap

3 Paper Fit to Paper

Scaling Quality Download as bitmap

4 Setup N-up Quality Download as bitmap

5 Quality Grayscale Job Management Distribution color (Red, Blue)

197

INDEX

Administrator Mode 141

Booklet Printing 54

Connecting the Network Cable 5

Cover 58

Duplex Printing 54

Duplex/Booklet Printing 54

Easy Set 45

Energy Save Mode Time 168

Gateway Address 18, 179

HDD directories 79

IEEE1284 (Centronics) Cable 15

Installation through Plug and Play 15

Installing the Printer Driver 7

Interleaf (OHP Interleaving) 58

Internet Fax 94

IP Address 18, 179

IP Address Setting 18

IPP (Internet Printing Protocol) 23

Lock Job 121, 123

Network Management Utility Light 138

N-up Printing 49

INDEX

198

One Time Registration 115

One-Touch Key Registration 110

Operating Environment 1

Printer Figure 45

Printing Pages with Watermarks 50

Proof and Print 121, 124

Public directory 79

Registering FTP Servers 70

Scan to E-mail 86

Scan to FTP Server 69

Scan to HDD 77

Scan to PC 64

Scanned File Separation 62, 178

Setting the Proxy Server 73

Store to HDD 121, 124

Store to Memory 121, 125

Subnet Mask 18, 179

TWAIN 106, 107

Uninstalling the Driver 41

USB Cable 15

User directory 158

Thank you very much for purchasing the Konica IP-711 Print Controller.

This User's Manual includes instructions for making prints, correct handling of the machine, and precautions for

safety. Please read this manual before printing.

In order to maintain a satisfactory printing performance, please keep this User's Manual readily available for

reference.

Konica Business Technologies, Inc.

Corporate Publications

500 Day Hill Road

Windsor, CT 06095

MANUAL PART NUMBER:

OP-IP711-01

WABSITE ADDRESS:

http://www.konicabt.com

CORRESPONDENCE:

Correspondence regarding this manual may be mailed to the address shown below.

2002.9

4334-7738-01

MANUFACTURER

TOKYO JAPAN

KONICA CORPORATION

Konica Minolta Ip 711 Users Manual

IP-711 to the manual 14f555c4-83a3-4ab3-ac86-96ee4f3f069b

Navigation menu

Versions of this User Manual:

Views

Navigation