Lathem 2000 Users Manual 4000 Series _Revised_

2000 to the manual 8b1d315f-c0f8-4deb-a564-179ebcba3609

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Mechanical

Time Recorder

User’s Guide

Contents

Here’s all the information you need for setting and operating your

new Lathem time recorder. Service information is also included

in this manual, in case any problems ever arise.

Thank you for choosing a Lathem time recorder. Should you

ever need assistance, please let us know.

Ordering Accessories ................................................ 2

Setting the Time ........................................................ 3

Changing the Ribbon............................................... 10

Replacing the Type Section..................................... 11

Changing the Batteries (2000-BATT Models only) .. 12

Changing the Motor................................................. 13

Warranty.................................................................. 14

Lathem Time Corporation

200 Selig Drive, SW

Atlanta, GA 30336

1-800-241-4990

1-404-691-0400

www.lathem.com

Copyright © 2005 Lathem Time Corporation.

All rights reserved.

Mechanical Time Recorder User’s Guide

Page 2

Ordering Accessories

Lathem time recorders fulfill a wide range of timekeeping

requirements. For maximum results, only use Lathem

accessories specifically designed to fit your time recorder.

To purchase the appropriate accessories for your time recorder,

contact your local Lathem dealer or visit:

http://shop.lathem.com

Description Part Number

Extra Pair of Keys VSM0976

Replacement Ribbon, 2-Colors 7-2CN

Time Card Rack, 25 Pockets 25-9G

Time Card Rack 12 Pockets 12-9G

Time Cards, Weekly (Box of 1,000) 1900L-C

Time Cards, Bi-Weekly (Box of 1,000) L-31-1D

Time Cards, Semi-Monthly / Monthly (Box of 1,000) 1790

Time Cards, Job Costing (Box of 1,000) 350

ShiftPlan™ EZ Employee Scheduling Software* SPEZ

PeopleFile™ Employer Human Resources Software* PFEZ

Replacement Timing Motor, 110V/60Hz K342

* For additional information on Lathem’s powerful employer

software solutions or to download an evaluation copy of these

applications visit us online at http://www.lathem.com.

Mechanical Time Recorder User’s Guide

Page 3

Setting the Time

Figure 1

Determine Your Model

Model Print Hours Print Units Description

xxx1 1 – 12 , 1 – 12 00 – 59 12 Hour & Minutes

xxx2 1 – 12 , 1 – 12 .0 – .9 12 Hour & Tenths

xxx3 1 – 12 , 1 – 12 .00 – .98 12 Hour & Hundredths

xxx4 00 – 23 00 – 59 24 Hour & Minutes

xxx5 00 – 23 .0 – .9 24 Hour & Tenths

xxx6 00 – 23 .00 – .98 24 Hour & Hundredths

Before proceeding, it is important to know the exact model of

your clock so it can be set properly. The fourth digit in the model

number indicates the print format.

Example: Since the fourth digit in the model number 2104 is a

“4”, it will print with 00-59 minutes and 00-23 hours (see table

above). The model number is located on the Label 1.1

positioned as shown in Figure 1.

Mechanical Time Recorder User’s Guide

Page 4

Raise the Type Section

1. Unlock the case cover and pull it forward to remove it.

2. Note the position of the Release Latch and Face Setting

Wheel used later in this process.

3. Wait until you hear the clock “click”.

4. Press either side of the Type Section Headlock – 1.2

and pull upward on the lower part of the Clock Face until

the Type Section locks in the up position as shown in

Figure 1. Note position of the Overthrow Lever and the

Setting Wheel.

5. Press the red Overthrow Lever – 1.3 away from you

until it clicks. This releases the wheels allowing them to

turn.

Set the Time on the Type Wheels

Figure 2

1. Locate the Center Line where all the wheels line up as

shown in Figure 2.

2. Rotate the wheels using a pointed object. Rotate each

wheel until the correct date and time are aligned at the

Center Position, as shown in Figure 2. Hint: Start at

the top wheel and work down when setting.

Mechanical Time Recorder User’s Guide

Page 5

If your model prints Tenths (model with 4

th

digit of 2 or 5), go to

the section “Setting Decimal Wheel with Tenths”.

If your model prints Hundredths or 00-23 hours, refer to the Dial

of Decimal Equivalents in Figure 3 (page 5) to determine the

correct setting.

Note: if your machine records in 1-12 hours, the PM hours are

underlined. AM hours are not underlined. Set time to the proper

hour of the day to avoid errors such as setting the day wheel to

the next day at noon rather than midnight.

3. Rotate the Minute Wheels to show the current minute.

4. Set the Hour Wheel to the current hour

5. Rotate the Clock Face Setting Wheel – 5.1, Figure 5

on page 8, to set the hands to match the time set on the

wheels.

6. Rotate the Main Setting Wheel – 2.1 to advance both

the Clock Face and Print Wheels together. Rotate until

you pass the actual time by one minute (each “click”

indicates one minute.)

7. Hold the corner of the Clock Face and release the

Release Latch – 2.2 by pushing it to the left. Slowly let

the Type Section down and press it firmly into the Type

Section Headlock.

8. Make a sample registration and verify the time and date

or day is correct.

9. Replace and lock the case cover.

Note: The month wheel and the date wheel must be reset

manually at the beginning of each month.

Mechanical Time Recorder User’s Guide

Page 6

Dial of Decimal Equivalents

Figure 3

The dial in Figure 3 shows the tenths and hundredths setting for

each minute. The inner circle represents regular minutes, the

middle circle represents tenths, and the outer circle represents

hundredths of a minutes.

For example:

45 minutes = .7 tenths = .75 hundredths

Mechanical Time Recorder User’s Guide

Page 7

Setting Decimal Wheel with Tenths

Figure 4

Use only for recorders printing

in tenths (models with a 4th digit

of “2” or “5”)

1. Rotate Tenths

Wheel (0.9) Figure 4.1 until

it is set at “9”. Rotate the

Main Setting Wheel Figure

4.3 until the Tenths Wheel

moves to a “0”. (This is the

zero minute.)

2. Set the Hour Wheel

Figure 4.2 to the current

Hour.

3. Rotate the Clock Face Setting Wheel Figure 4.3 to set

the hands to match the time set on the wheels.

4. Rotate the Main Setting Wheel to advance both the

Clock Face and Print Wheels together. Rotate until you

pass the actual time by one minute (each “click”

indicates one minute.)

For example, at 10:05, rotate 5 times = 5 clicks = 5

minutes past ten o’clock.

5. Hold the corner of the Clock Face and release the

Release Latch by pushing it to the left. Slowly let the

Type Section down and press it firmly into the Type

Section Headlock.

6. Make a sample registration and verify the time and date

or day is correct.

7. Replace and lock the case cover

Mechanical Time Recorder User’s Guide

Page 8

Set the Time on the Analog Clock Face

Figure 5

1. Make a sample registration on paper.

2. Rotate Clock Face Setting Wheel 5.1 until the clock

face displays the same time as shown on the sample

registration.

DO NOT TURN CLOCK HANDS EXCEPT BY USING

SETTING WHEEL.

Mechanical Time Recorder User’s Guide

Page 9

Set the Time on the Digital Clock Face

Figure 6

1. Make a sample registration on paper.

2. Use the Hour and Minute buttons to set the display to the

time shown on the sample registration.

3. To synchronize the display with the type wheels, listen for

the type wheels to click. At the click, press the minute

button to advance to the next minute. Seconds are now

synchronized. Always set the display to regular minutes.

Refer to Figure 3, “dial of decimal equivalent” if using

hundredths or tenths.

Mechanical Time Recorder User’s Guide

Page 10

Changing the Ribbon

Lathem time recorders have self-reversing ribbons. With normal

use, a ribbon should last for many months or even years….and

when the time comes, it is easy to change.

Figure 7

1. Remove the top cover and raise type section (see “Raise

the type section” on page 3.)

2. Remove the cotter pins 7.1 that retain the ribbon spools

and slide off old spools.

3. Lift ribbon hold-down guide 7.2 – use pencil to support

in up position.

4. Remove ribbon and replace with new Lathem ribbon.

Make sure the ribbon feeds from bottom of spools and

runs BETWEEN reversing fingers 7.3, the red side

aligned with date wheel(s).

5. Install cotter pins, remove pencil, and lower type section

into place.

Mechanical Time Recorder User’s Guide

Page 11

Replacing the Type Section

If your type section needs servicing, you can easily remove and

replace it without sending the entire machine for service.

Figure 8

1. Remove the top cover.

2. Remove Type Section Retaining Ring – 8.1.

3. Unplug connectors if type section has digital time display

(not shown).

4. Lift type section slightly and move it to the right to

release Hinge Pins – 8.2 from their sockets. Unit will lift

out.

Mechanical Time Recorder User’s Guide

Page 12

Install / Replace Batteries in BATT

Figure 9

The 2000-BATT requires four “D” size batteries and should

operate for six months before replacement. An internal

beeper sounds momentarily each minute when the battery

supply discharges below 4.5 volts. Replace batteries as

follows when this occurs:

1. Pull and remove the front two rubber feet underneath the

unit.

2. Loosen, 1 to 2 turns, the two phillips-head screws located

1.5 inches directly inside the rubber feet mounting holes.

3. Slide the bottom battery compartment outward (to front)

and down, to get to the batteries. (See Figure 9.)

4. Replace the four “D” size batteries. Be sure the batteries

are installed with proper polarity (+/-) as marked on battery

holder.

5. Re-install the battery compartment on the bottom of the

recorder, aligning the holes with the screws. Press the

compartment firmly to the back (inward), tighten the two

Phillips-head screws, and re-insert the two rubber feet.

Mechanical Time Recorder User’s Guide

Page 13

Changing the Motor

Figure 10

1. Unplug cord from wall outlet (except 2100BATT).

2. Remove type section from main frame (see “Replacing

the Type Section”).

3. Figure 10 shows a close-up of cam block terminal.

4. Disconnect Motor Wire Leads – 10.1 by turning each

Screw – 10.2 one-quarter of a turn counterclockwise.

5. Remove the Motor Clutch – 10.3 from its shaft. The

shaft has LEFT HAND threads – remove clutch by

turning clockwise.

6. Hold Motor Bracket – 10.4 and loosen Motor Mounting

Screws – 10.5. Remove and retain screws and bracket

from old motor.

7. Install motor clutch on new motor. Turn counterclockwise

to tighten. DO NOT OVERTIGHTEN OR BEND – YOU

MAY DAMAGE INTERNAL MOTOR GEARS.

8. Install new motor.

9. Plug cord back in wall outlet, and reset the time.

Mechanical Time Recorder User’s Guide

Page 14

Warranty

One-Year Limited Warranty

Lathem warrants the hardware products described in this guide against defects in

material and workmanship for a period of one year from date of original

purchase from Lathem or from an authorized Lathem reseller. The conditions of

this warranty and the extent of the responsibility of Lathem Time Corporation

(“Lathem”) under this warranty are listed below.

1. This warranty will become void when service performed by anyone

other than an approved Lathem warranty service dealer results in

damage to the product.

2. This warranty does not apply to any product which has been subject to

abuse, neglect, or accident, or which has had the serial number altered

or removed, or which has been connected, installed, adjusted, or

repaired other than in accordance with instructions furnished by

Lathem.

3. This warranty does not cover dealer labor cost for removing and

reinstalling the machine for repair, or any expendable parts that are

readily replaced due to normal use.

4. The sole responsibility of Lathem under this warranty shall be limited to

repair of this product, or replacement thereof, at the sole discretion of

Lathem.

5. If it becomes necessary to send the product or any defective part to

Lathem or any authorized service dealer, the product must be shipped

in its original carton or equivalent, fully insured with shipping charges

prepaid. Lathem will not assume any responsibility for any loss or

damage incurred in shipping.

6. WARRANTY DISCLAIMER AND LIMITATION OF LIABILITY: Except

only the limited express warranty set forth above, the products are sold

with no expressed or implied warranties of any kind, and the implied

warranties of merchantability and fitness for a particular purpose are

hereby expressly disclaimed. No warranties are given with respect to

products purchased other than from Lathem or an authorized Lathem

reseller and any such products are purchased “as is, with all faults.” In

no event will Lathem be liable for any direct, special, or consequential

damages arising out of or in connection with the delivery, use or

inability to use, or performance of this product. In any event any

limited remedy given herein shall be deemed to have failed of its

essential purpose, Lathem’s maximum liability shall be to refund the

purchase price upon return of the product.

7. Proof of date of purchase from Lathem or an authorized Lathem

reseller is required for warranty service on this product.

8. This Warranty grants specific legal rights. Additional legal rights, which

may vary by locale, may also apply.

9. Should any difficulties arise with the performance of this product during

warranty, or with any Lathem authorized service centers, contact

Lathem Time at the address below.

Lathem Time Corporation

200 Selig Drive, SW, Atlanta, GA 30336

404-691-0405

www.lathem.com

Printed in USA P/N: OMOV0605