Lexmark Prospect Pro205 Owner S Manual Pro200 Series User's Guide
Lexmark-Lexmark-Prospect-Pro208-Owner-S-Manual lexmark-lexmark-prospect-pro208-owner-s-manual
Lexmark-Lexmark-Prospect-Pro202-Owner-S-Manual lexmark-lexmark-prospect-pro202-owner-s-manual
P200 Series LXEBuser-en
2014-07-06
: Lexmark Lexmark-Lexmark-Prospect-Pro205-Owner-S-Manual lexmark-lexmark-prospect-pro205-owner-s-manual lexmark pdf
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- Contents
- Safety information
- About your printer
- Ordering and replacing supplies
- Using the printer control panel buttons and menus
- Using the printer software
- Loading paper and original documents
- Printing
- Tips for printing
- Printing basic documents
- Printing specialty documents
- Working with photos
- Using a memory card or flash drive with the printer
- Supported memory cards and file types
- Printing photos using the printer control panel
- Editing photos using the printer control panel
- Printing photos from a memory device using the printer software
- Printing photos from a PictBridge-enabled digital camera
- Printing photos from a memory device using the proof sheet
- Printing photos from a digital camera using DPOF
- Printing from a Bluetooth-enabled device
- Printing on both sides of the paper (duplexing)
- Managing print jobs
- Copying
- Tips for copying
- Making copies
- Copying photos
- Copying a two-sided document
- Enlarging or reducing images
- Adjusting copy quality
- Making a copy lighter or darker
- Collating copies using the printer control panel
- Repeating an image on one page
- Copying multiple pages on one sheet
- Making a duplex copy
- Canceling copy jobs
- Scanning
- Faxing
- Setting up the printer to fax
- Configuring the fax settings
- Creating a contact list
- Sending faxes
- Receiving faxes
- Faxing FAQ
- If I skipped the fax setup initially, do I need to run the installer again to set up the fax?
- What is a splitter and what type of splitter should I use?
- What is my fax number?
- What is my dialing prefix?
- When do I need to set Auto Answer to On?
- How many rings should I set?
- How do I set the distinctive ring for the printer?
- How can I check the dial tone?
- How do I adjust the speaker volume on the printer?
- How can I make sure that fax calls go to the printer and voice calls go to the answering machine?
- What settings work best with digital voice mail?
- How do I change the resolution of the documents that I fax?
- How do I send a fax at a scheduled time?
- How do I send a fax using a phone calling card?
- How do I know that the fax was sent successfully?
- How do I view the fax history of the printer?
- How do I print a fax on both sides of the paper?
- How do I forward a fax?
- Can I block faxes?
- Can I retrieve failed faxes?
- Networking
- Installing the printer on a wireless network
- Wireless network compatibility
- Supported network security options
- Printing a network setup page
- Information you will need to set up the printer on a wireless network
- Installing the printer on a wireless network
- Installing the printer on other computers
- Interpreting the colors of the Wi-Fi indicator light
- Special wireless installation instructions
- Assigning a static IP address
- Changing wireless settings after installation
- Advanced wireless setup
- Creating an ad hoc wireless network
- Adding a printer to an existing ad hoc wireless network
- Configuring the printer wirelessly using WPS (Wi-Fi Protected Setup)
- Switching between USB and wireless connections (Windows only)
- Switching between USB and wireless connections (Macintosh only)
- Sharing a printer in a Windows environment
- Sharing a printer in a Macintosh environment
- Networking FAQ
- What is Wi-Fi Protected Setup?
- Where do I find my WEP key or WPA passphrase?
- What is an SSID?
- Where do I find my SSID?
- What is a network?
- How do I find out what type of security my network is using?
- How are home networks configured?
- Why do I need an installation cable?
- How do I attach the installation cable?
- How are infrastructure and ad hoc networks different?
- Finding the signal strength
- How can I improve wireless signal strength?
- How can I make sure my computer and printer are connected to the same wireless network?
- Can I use my printer on a USB and a network connection at the same time?
- What is a MAC address?
- How do I find the MAC address?
- What is an IP address?
- What is TCP/IP?
- How do I locate IP addresses?
- How are IP addresses assigned?
- What is a key index?
- Installing the printer on a wireless network
- Maintaining the printer
- Troubleshooting
- Before you troubleshoot
- Using the Service Center to solve printer problems
- If Troubleshooting does not solve your problem
- Setup troubleshooting
- Jams and misfeeds troubleshooting
- Print troubleshooting
- Copy and scan troubleshooting
- Fax troubleshooting
- Memory card troubleshooting
- Wireless troubleshooting
- Wireless troubleshooting checklist
- Resetting the wireless settings to factory defaults
- Cannot print over wireless network
- The Continue button is unavailable
- Cannot print and there is a firewall on the computer
- Wi-Fi indicator light is not lit
- Wi-Fi indicator light is green but the printer does not print (Windows only)
- Wi-Fi indicator light is still orange
- Wi-Fi indicator light is blinking orange during installation
- Wireless print server not installed
- “Communication not available” message displays when printing wirelessly
- Communication with printer lost when connected to Virtual Private Network (VPN)
- Resolving intermittent wireless communications issues
- Notices
- Product information
- Edition notice
- UNITED STATES GOVERNMENT RIGHTS
- Trademarks
- Licensing notices
- Federal Communications Commission (FCC) compliance information statement
- Hinweis zum GS-Zeichen
- Noise emission levels
- Temperature information
- Waste from Electrical and Electronic Equipment (WEEE) directive
- Product disposal
- Battery notice
- ENERGY STAR
- Power consumption
- LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS
- European Community (EC) directives conformity
- Regulatory notices for telecommunication terminal equipment
- Notice to users of the US telephone network: FCC requirements
- South Africa telecommunications notice
- Notice to users of the Canadian telephone network
- Notice to users of the New Zealand telephone network
- Notice to Users in the European Union
- Regulatory notices for wireless products
- Exposure to radio frequency radiation
- Notice to users in Brazil
- Industry Canada (Canada)
- Taiwan NCC RF notice statement
- Notice to users in the European Union
- Index
Contents
Safety information.......................................................................................5
About your printer.......................................................................................6
Thank you for choosing this printer!.........................................................................................................6
Minimizing your printer's environmental impact......................................................................................6
Finding information about the printer......................................................................................................7
Understanding the parts of the printer.....................................................................................................9
Ordering and replacing supplies.................................................................12
Ordering ink cartridges............................................................................................................................12
Using genuine Lexmark ink cartridges.....................................................................................................12
Replacing ink cartridges..........................................................................................................................13
Ordering paper and other supplies.........................................................................................................14
Recycling Lexmark products....................................................................................................................15
Using the printer control panel buttons and menus....................................16
Using the printer control panel...............................................................................................................16
Changing temporary settings into new default settings.........................................................................18
Changing the Power Saver timeout.........................................................................................................19
Saving paper and energy with Eco-Mode................................................................................................19
Resetting to factory settings...................................................................................................................20
Using the printer software.........................................................................21
Minimum system requirements..............................................................................................................21
Using the Windows printer software......................................................................................................21
Using the Macintosh printer software....................................................................................................23
Finding and installing optional software.................................................................................................25
Updating the printer software................................................................................................................25
Reinstalling the printer software.............................................................................................................26
Loading paper and original documents.......................................................28
Loading paper..........................................................................................................................................28
Saving paper default settings..................................................................................................................31
Loading original documents on the scanner glass...................................................................................32
Loading original documents into the ADF...............................................................................................32
Contents
2
Printing......................................................................................................33
Tips for printing.......................................................................................................................................33
Printing basic documents........................................................................................................................33
Printing specialty documents..................................................................................................................37
Working with photos...............................................................................................................................39
Printing from a Bluetooth-enabled device..............................................................................................45
Printing on both sides of the paper (duplexing)......................................................................................48
Managing print jobs................................................................................................................................52
Copying......................................................................................................56
Tips for copying.......................................................................................................................................56
Making copies.........................................................................................................................................56
Copying photos........................................................................................................................................56
Copying a two-sided document...............................................................................................................57
Enlarging or reducing images..................................................................................................................57
Adjusting copy quality.............................................................................................................................58
Making a copy lighter or darker..............................................................................................................58
Collating copies using the printer control panel.....................................................................................58
Repeating an image on one page............................................................................................................59
Copying multiple pages on one sheet ....................................................................................................59
Making a duplex copy..............................................................................................................................59
Canceling copy jobs.................................................................................................................................60
Scanning....................................................................................................61
Tips for scanning......................................................................................................................................61
Scanning to a local or network computer...............................................................................................61
Scanning to a flash drive or memory card...............................................................................................62
Scanning photos into an editing application...........................................................................................62
Scanning documents into an editing application....................................................................................64
Scanning directly to e-mail using the printer software...........................................................................64
Scanning to a PDF....................................................................................................................................65
Scanning FAQ...........................................................................................................................................66
Canceling scan jobs.................................................................................................................................67
Faxing........................................................................................................68
Setting up the printer to fax....................................................................................................................68
Contents
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Configuring the fax settings.....................................................................................................................79
Creating a contact list..............................................................................................................................81
Sending faxes...........................................................................................................................................82
Receiving faxes........................................................................................................................................84
Faxing FAQ...............................................................................................................................................85
Networking................................................................................................92
Installing the printer on a wireless network............................................................................................92
Advanced wireless setup.........................................................................................................................97
Networking FAQ....................................................................................................................................103
Maintaining the printer............................................................................115
Maintaining ink cartridges.....................................................................................................................115
Cleaning the exterior of the printer......................................................................................................117
Cleaning the scanner glass....................................................................................................................118
Troubleshooting.......................................................................................119
Before you troubleshoot.......................................................................................................................119
Using the Service Center to solve printer problems..............................................................................119
If Troubleshooting does not solve your problem..................................................................................119
Setup troubleshooting...........................................................................................................................119
Jams and misfeeds troubleshooting......................................................................................................125
Print troubleshooting............................................................................................................................129
Copy and scan troubleshooting.............................................................................................................131
Fax troubleshooting..............................................................................................................................133
Memory card troubleshooting..............................................................................................................140
Wireless troubleshooting......................................................................................................................142
Notices.....................................................................................................160
Product information..............................................................................................................................160
Edition notice........................................................................................................................................160
Power consumption..............................................................................................................................163
Index........................................................................................................176
Contents
4
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper path.
To avoid injury, use caution when accessing this area for clearing a paper jam.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and
walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for
signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Safety information
5
About your printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce their
environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's
environmental impact even further.
Conserving energy
•Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver
mode after the printer is left idle for 10 minutes.
•Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby
mode after the printer has been idle for a set amount of time (the Power Saver timeout).
•Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus
conserving energy and other resources.
Conserving paper
•Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on both sides
of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X 10.6 or later.
•Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print
multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.
•Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically
(depending on your printer model).
•Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,
or the printer display (depending on your printer model).
•Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a
computer program, application, or flash drive for presentation.
•Use recycled paper.
About your printer
6
Conserving ink
•Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are
ideal for printing documents that are mostly text.
•Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer cartridges.
•Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and “Deep
Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.
Recycling
•Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink
cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage-paid bag.
•Recycle the product packaging.
•Recycle your old printer instead of throwing it away.
•Recycle paper from discarded print jobs.
•Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Finding information about the printer
Publications
What are you looking for? Find it here
Initial setup instructions:
•Connecting the printer
•Installing the printer software
Setup documentation
The setup documentation came with the printer and is
also available on the Lexmark Web site at
http://support.lexmark.com.
About your printer
7
What are you looking for? Find it here
Additional setup and instructions for using the printer:
•Selecting and storing paper and specialty media
•Loading paper
•Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
•Configuring printer settings
•Viewing and printing documents and photos
•Setting up and using printer software
•Setting up and configuring the printer on a network,
depending on your printer model
•Caring for and maintaining the printer
•Troubleshooting and solving problems
User's Guide
The User's Guide is available on the installation software
CD.
For updates, check our Web site at
http://support.lexmark.com.
Help using the printer software Windows or Mac Help
Open a printer software program or application, and
then click Help.
Click
?
to view context-sensitive information.
Notes:
•The Help installs automatically with the printer
software.
•The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
The latest supplemental information, updates, and online
technical support:
•Troubleshooting hints and tips
•Frequently asked questions
•Documentation
•Driver downloads
•Live chat support
•E-mail support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
•Machine Type number
•Serial number
•Date purchased
•Store where purchased
Telephone support In the US, call us at:
1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET), Saturday
and Sunday (11:00 AM–8:00 PM ET)
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site (http://support.lexmark.com) or on the printed
warranty that came with your printer.
About your printer
8
What are you looking for? Find it here
Warranty information Warranty information varies by country or region:
•In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
•Rest of the world—See the printed warranty that
came with your printer.
Understanding the parts of the printer
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Use the To
1Paper support Load paper.
2Paper guide adjustment lever Adjust the paper guides.
3Wi-Fi indicator Check wireless status.
4Memory card slots Insert a memory card.
5PictBridge and USB port Connect a PictBridge-enabled digital camera, Bluetooth adapter
or a flash drive to the printer.
6Card reader light Check card reader status. The light blinks to indicate that a
memory card is being accessed.
7Paper exit tray Hold paper as it exits.
8Printer control panel Operate the printer.
9Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding it into the ADF.
Note: Adjust the paper guide on the ADF tray to the width of the
original document.
10 ADF output tray Hold documents as they exit from the ADF.
About your printer
9
Use the To
11 ADF tray Load original documents in the ADF. Recommended for scanning,
copying, or faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin media
(such as magazine clippings) into the ADF. Place these items on
the scanner glass.
12 ADF Scan, copy, or fax multiple-page letter-, legal-, and A4-size
documents.
13 Paper feed guard Prevent items from falling into the paper slot.
14 Paper guides Keep paper straight when feeding.
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Use the To
1Scanner lid Access the scanner glass.
2Scanner glass Scan and copy photos and documents.
3Power supply with port Connect the printer to a properly grounded electrical outlet that is near and accessible.
4Duplex unit •Print on both sides of a sheet of paper.
•Remove paper jams.
5EXT Port
EXT
Connect additional devices (telephone or answering machine) to the printer and the
telephone line. Use this port if you do not have a dedicated fax line for the printer, and if
this connection method is supported in your country or region.
Note: Remove the plug to access the port.
About your printer
10
Use the To
6LINE Port
LINE
Connect the printer to an active telephone line (through a standard wall jack, DSL filter, or
VoIP adapter) to send and receive faxes.
7USB port Connect the printer to a computer using a USB cable.
Warning—Potential Damage: Do not touch the USB port except when plugging in or
removing a USB cable or installation cable.
8Printhead access Install the printhead.
Note: The carrier moves to the printhead access area when a printhead is installed on the
printer.
9Ink cartridge access Install, replace, or remove ink cartridges.
10 Scanner unit •Access the ink cartridges and printhead.
•Remove paper jams.
About your printer
11
Ordering and replacing supplies
Ordering ink cartridges
Page yields available at www.lexmark.com/pageyields. For best results, use only Lexmark ink cartridges.
Lexmark Pro200 Series models (except Lexmark Pro208)
Item Return Program Cartridge1Regular cartridge2
Black cartridge 100 100A
High yield black cartridge 100XL 100XLA
Yellow color cartridge 100 100A
High yield yellow color cartridge 100XL 100XLA
Cyan color cartridge 100 100A
High yield cyan color cartridge 100XL 100XLA
Magenta color cartridge 100 100A
High yield magenta color cartridge 100XL 100XLA
1 Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2 Available only on the Lexmark Web site at www.lexmark.com.
Lexmark Pro208 models
Item Return Program Cartridge1Regular cartridge2
Black cartridge 108 108A
High yield black cartridge 108XL 108XLA
Yellow color cartridge 108 108A
High yield yellow color cartridge 108XL 108XLA
Cyan color cartridge 108 108A
High yield cyan color cartridge 108XL 108XLA
Magenta color cartridge 108 108A
High yield magenta color cartridge 108XL 108XLA
1 Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2 Available only on the Lexmark Web site at www.lexmark.com.
Using genuine Lexmark ink cartridges
Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our
inks are formulated to work with your printer and help extend the life of your product. We recommend that you use
only genuine Lexmark ink cartridges.
Ordering and replacing supplies
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Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.
Replacing ink cartridges
Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately
after removing the old ones, or the ink remaining in the printhead nozzles may dry out.
1Turn on your printer.
2Open the printer.
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Note: The printhead moves to the cartridge installation position.
3Press the release tab, and then remove the used ink cartridge or cartridges.
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4Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge.
If your ink cartridge comes with a muzzle cap, then remove the cap.
Ordering and replacing supplies
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If your ink cartridge comes with a twist cap, then twist and remove the cap.
5Install each ink cartridge. Use two hands to install the black cartridge.
Note: Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.
6Close the printer.
Ordering paper and other supplies
To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.
Item Part Number
USB cable 1021294
For more information, go to www.lexmark.com.
Paper Paper size
Lexmark Photo Paper •Letter
•A4
•4 x 6 in.
•L
Notes:
•Availability may vary by country or region.
•For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark
PerfectFinishTM Photo Paper.
•For more information, go to www.lexmark.com
Ordering and replacing supplies
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Paper Paper size
Lexmark PerfectFinish Photo Paper •Letter
•A4
•4 x 6 in.
•L
Notes:
•Availability may vary by country or region.
•For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark
PerfectFinishTM Photo Paper.
•For more information, go to www.lexmark.com
Recycling Lexmark products
To return Lexmark products for recycling:
1Visit our Web site at www.lexmark.com/recycle.
2Find the product type you want to recycle, and then select your country or region from the list.
3Follow the instructions on the computer screen.
Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
Ordering and replacing supplies
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Using the printer control panel buttons and menus
Using the printer control panel
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Use the To
1Power button •Turn the printer on and off.
•Switch to Power Saver mode.
Note: When the printer is on, press to switch to Power
Saver mode. Press and hold for three seconds to turn
off the printer.
2Copy button Access the copy menu and make copies.
3Scan button Access the scan menu and scan documents.
4Fax button Access the fax menu and send faxes.
5Photo button Access the photo menu and print photos.
6Back button •Return to the previous screen.
•Exit from one menu level to a higher one.
7Select button •Select menu options.
•Save settings.
•Feed or eject paper. Press and hold button for three
seconds to feed or eject paper from the printer.
Using the printer control panel buttons and menus
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Use the To
8Arrow buttons Choose a menu or submenu item that appears on the display.
9Display
Note: The display is turned off in Power Saver mode.
View:
•Printer status
•Messages
•Menus
10 Setup button Access the setup menu and change printer settings.
Note: The Copy, Scan, Fax, and Photo button lights are off
when this button is selected.
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Cancel
Eco-Mode
Use the To
1Address Book Access fax numbers from a saved list of numbers.
2Redial/Pause In Fax mode:
•Insert a three-second pause in a fax number to wait for an outside line or get through an
automated answering system. Enter a pause only when you have already begun entering
the number.
•Display the last number dialed. Press the left or right arrow button to view the last five
numbers dialed.
3Dialtone Dial the telephone number manually using the keypad before sending the fax.
4Color/Black Switch to color mode or black-and-white mode.
5Start button Start a print, scan, or copy job, depending on which mode is selected.
62-Sided/Eco-Mode Activate 2-Sided to:
•Print on both sides of the paper (duplex).
Activate Eco-Mode to:
•Print on both sides of the paper (duplex).
•Change to Power Saver mode after the printer is left idle for 10 minutes.
•Set screen brightness to low.
Using the printer control panel buttons and menus
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Use the To
7Cancel button •Cancel a print, copy, scan, or fax job in progress.
•Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of
a menu.
•Exit from a menu level of the Setup menu to the top level of the previous mode.
•Clear current settings or error messages, and return to default settings.
8Keypad In Copy mode or Photo mode: enter the number of copies or prints you want to make.
In Fax mode:
•Enter fax numbers.
•Navigate an automated answering system.
•Select letters when creating a Speed Dial list.
•Type numbers to enter or edit the date and time shown on the display.
Changing temporary settings into new default settings
The following menus revert to default settings after two minutes of inactivity or after the printer is turned off:
Copy menu •Copies
•Quality
•Resize
•Lighter/Darker
•Collate
•Photo Reprint
•Pages per Sheet
•Original Size
•Copies per Sheet
•Content Type
Scan menu •Quality
•Original Size
Fax menu (selected models
only)
•Lighter/Darker
•Quality
Photo menu The following Photo options will not time out after two minutes of inactivity or after you
turn off the printer, but they will return to the factory default settings when a memory card
or flash drive is removed.
•Layout
•Colorized Effect
•Photo Size
•Quality
Using the printer control panel buttons and menus
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To change the temporary settings into new default settings
1From the printer control panel, press .
2Press the up or down arrow button to scroll to Defaults, and then press .
3Press the up or down arrow button to scroll to Set Defaults, and then press .
Use Current appears on the display.
4Press again to select Use Current.
5Press until you exit Setup, or press another mode button.
To disable the settings timeout feature
You can disable the settings timeout feature if you do not want the printer to revert to the default settings after two
minutes of inactivity or after the printer is turned off.
1From the printer control panel, press .
2Press the up or down arrow button to scroll to Device Setup, and then press .
3Press the up or down arrow button to scroll to Clear Settings Timeout, and then press .
4Press the up or down arrow button to scroll to Never, and then press .
5Press until you exit Setup, or press another mode button.
Changing the Power Saver timeout
The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left idle.
The Power Saver feature optimizes energy efficiency by reducing the printer power consumption (as much as 28 percent
on some printer models) compared to the default printer settings. To save the most energy, select the lowest Power
Saver timeout.
1From the printer control panel, press .
2Press the up or down arrow button to scroll to Device Setup, and then press .
3Press the up or down arrow button to scroll to Power Saver, and then press .
4Press the up or down arrow button to select a Power Saver timeout, and then press .
5Press until you exit Setup, or press another mode button.
Saving paper and energy with Eco-Mode
The Eco-Mode feature significantly cuts paper usage, reduces paper waste, optimizes energy efficiency, and saves
money.
Note: If you are using Eco-Mode, then the Eco-Mode settings override any changes you may make to individual settings
that are part of Eco-Mode.
Using the printer control panel buttons and menus
19
When Eco-Mode is enabled, the printer automatically switches to the following settings:
•The printer display is dimmed.
•The printer changes to Power Saver mode after ten minutes.
•The printer prints on both sides of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac
OS X 10.6 or later (selected models only).
To enable Eco-Mode, press the 2-Sided/Eco-Mode button until the light near “Eco-Mode” comes on.
Resetting to factory settings
Resetting to factory default settings will delete all the printer settings you have previously selected.
Using the printer control panel menus
1From the printer control panel, press .
2Press the up or down arrow button to scroll to Defaults, and then press .
3Press the up or down arrow button to scroll to Set Defaults, and then press .
4Press the up or down arrow button to scroll to Use Factory, and then press .
5When prompted to set the initial settings of your printer, make your selections using the printer control panel
buttons.
Initial Setup Complete appears on the display.
Using a button combination (if you cannot read the current language)
1Turn off the printer.
Note: If you have set the Power Saver timeout in the Setup menu, then press and hold for three seconds to turn
off the printer.
2From the printer control panel, press and hold and , and then press and release to turn the printer on.
Note: Do not release and until Language Selection appears on the display, indicating that the printer
has been reset.
3When prompted to set the initial settings of your printer, make your selections using the printer control panel
buttons.
Initial Setup Complete appears on the display.
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20
Using the printer software
Minimum system requirements
The printer software requires up to 500MB of free disk space.
Supported operating systems
•Microsoft Windows 7 (Web only)*
•Microsoft Windows Vista (SP1)
•Microsoft Windows XP (SP3)
•Microsoft Windows 2000 (SP4 or later)
•Macintosh PowerPC OS X version 10.3.9 to 10.6
•Macintosh Intel OS X version 10.4.4 to 10.6
•Linux Ubuntu 8.10 and 8.04 LTS (Web only)*
•Linux openSUSE 11.1 and 11.0 (Web only)*
•Linux Fedora 10 (Web only)*
* The printer driver for this operating system is available only at http://support.lexmark.com.
Using the Windows printer software
Software installed during printer installation
When you set up the printer using the installation software CD, all the necessary software was installed. You may have
chosen to install some additional programs. The following table provides an overview of various software programs
and what they can help you do.
If you did not install these additional programs during initial installation, then reinsert the installation software CD, run
the installation software, and then select Install Additional Software from the Software Already Installed screen.
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21
Printer software
Use the To
LexmarkTM Printer Home
(referred to as Printer Home)
•Launch applications or programs.
•Access the Fax Solutions software.
•Scan or e-mail a photo or document.
•Edit scanned documents.
•Scan documents to PDF.
•Adjust settings for the printer.
•Order supplies.
•Maintain ink cartridges.
•Print a test page.
•Register the printer.
•Contact technical support.
Lexmark Fast Pics
(referred to as Fast Pics)
Manage, edit, transfer, and print photos and documents.
Lexmark Toolbar
(referred to as Toolbar)
•Print black or text-only Web pages to save ink.
•Schedule automatic printing of Web pages.
•Access Picnik and edit photos online.
•Print, scan, or convert local files from Windows.
Lexmark Tools for Office
(referred to as Tools for Office)
Access your favorite settings in Microsoft Office 2007.
Lexmark Fax Solutions
(referred to as Fax Solutions)
•Send a fax.
•Receive a fax in three-in-one printers.
•Add, edit, or delete contacts in the built-in phone book.
•Access the Lexmark Fax Setup Utility in four-in-one printers. Use the Fax Setup
Utility to set the Speed Dial and Group Dial numbers, set Ringing and
Answering, and print fax history and status reports.
Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing
program.
Lexmark Wireless Setup Utility
(referred to as Wireless Setup Utility)
•Set up the wireless printer on a wireless network.
•Change the wireless settings of the printer.
Note: This program is installed automatically with the printer software if the
printer has wireless capability.
Lexmark Service Center
(referred to as Service Center)
•Troubleshoot the printer.
•Access the printer maintenance functions.
•Contact technical support.
Notes:
•This program is installed automatically with the printer software.
•You may be prompted to install this program from the Web, depending on
your printer model.
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22
Use the To
Printing Preferences When you select File Print with a document open and then click Properties, a
Printing Preferences dialog appears. The dialog lets you select options for the print
job, such as the following:
•Select the number of copies to print.
•Print two-sided copies.
•Select the paper type.
•Add a watermark.
•Enhance images.
•Save settings.
Note: Printing Preferences is installed automatically with the printer software.
Note: Your printer may not come with some of these programs or some of the functions of these programs, depending
on the features of the printer that you purchased.
Using the Macintosh printer software
Software installed during printer installation
Applications are installed along with the printer software during installation.
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click the application that you want to use.
Use the To
Print dialog Adjust the print settings and schedule print jobs.
Note: With a document or photo open, choose File > Print to
access the Print dialog.
Printer Services dialog (not available in Mac OS X
version 10.5 or later)
•Access the printer utility.
•Troubleshoot.
•Order ink or supplies.
•Contact Lexmark.
•Check the printer software version installed on the
computer.
Scan Center (in Mac OS X version 10.6)
or
Lexmark All-In-One Center (in Mac OS X version 10.5 or
earlier)
(referred to as All-In-One Center)
•Scan photos and documents.
•Customize settings for scan jobs.
Printer Settings (in Mac OS X version 10.6)
or
Lexmark AIO Setup Utility (in Mac OS X version 10.5 or
earlier)
(referred to as AIO Setup Utility)
•Customize settings for fax jobs.
•Create and edit the Contacts list.
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23
Use the To
Network Card Reader (in Mac OS X version 10.6)
or
Lexmark Network Card Reader (in Mac OS X version 10.5
or earlier)
(referred to as Network Card Reader)
•View the contents of a memory device inserted into a
network printer.
•Transfer photos and PDF documents from a memory device
to the computer over a network.
Lexmark Printer Utility (not available in Mac OS X
version 10.6)
(referred to as Printer Utility)
•Get help with cartridge installation.
•Print a test page.
•Print an alignment page.
•Clean the printhead nozzles.
•Order ink or supplies.
•Register the printer.
•Contact technical support.
Wireless Setup Assistant (in Mac OS X version 10.6)
or
Lexmark Wireless Setup Assistant (in Mac OS X version 10.5
or earlier)
(referred to as Wireless Setup Assistant)
Set up the printer on a wireless network.
Note: This application is automatically installed with the printer
software if the printer has wireless capability.
Uninstaller Remove the printer software from your computer.
Note: Your printer may not come with these applications, depending on the features of the printer that you purchased.
Web Links
Web Links are links to predefined Web pages.
In Mac OS X version 10.6
1From the Finder, navigate to:
Applications > select your printer folder > Web Links
2Double-click the Web Link that you want to visit.
In Mac OS X version 10.5 or earlier
1From the Finder desktop, double-click the printer folder.
2Double-click the Printer Utility icon.
3From the Web Links tab, select the link you want to visit.
Use To
Customer Support Contact technical support.
Lexmark Software Updates Download and install the latest printer software.
Lexmark Online Visit the Lexmark Web site.
Order Supplies Online Order ink or supplies.
Printer Registration Register your printer.
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Use To
Visit Lexmark SmartSolutions •Visit the SmartSolutions Web site.
•Choose your custom solutions.
Note: Your printer may not come with these Web Links, depending on the features of the printer that you purchased.
Finding and installing optional software
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Navigate to:
Printer Home > select your printer > Support tab > On-line support
4From the Web site, select your printer and then download the driver.
5Install additional or optional software.
For Macintosh users
In Mac OS X version 10.6
1From the Finder, navigate to:
Applications > select your printer folder > Web Links > Lexmark Software Updates
2From the Web site, select your printer and then download the driver.
3Install additional or optional software.
In Mac OS X version 10.5 or earlier
1From the Finder desktop, double-click the printer folder.
2Double-click the Printer Utility icon.
3From the Web Links tab, click Customer Support.
4From the Web site, select your printer and download the driver.
5Install additional or optional software.
Updating the printer software
Checking for software updates
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
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25
3Navigate to:
Printer Home > select your printer > Support tab > Check for Software Updates
4Follow the instructions on the computer screen.
For Macintosh users
In Mac OS X version 10.6
1From the Finder, navigate to:
Applications > select your printer folder > Web Links > Lexmark Software Updates
2From the Web site, select your printer and then download the driver.
In Mac OS X version 10.5 or earlier
1From the Finder desktop, double-click the printer folder.
2Double-click the Printer Utility icon.
3From the Web Links tab, click Customer Support.
4From the Web site, select your printer and then download the driver.
Enabling automatic software updates (Windows only)
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Navigate to:
Advanced tab > More Options > Allow automatic updates from the web for my software > OK
Reinstalling the printer software
When you set up the printer using the installation software CD, all the necessary software was installed. If you
encountered problems while installing, or if your printer does not appear in the printers folder or as a printer option
when you send a print job, then try uninstalling and reinstalling the printer software.
Uninstalling the printer software
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Select the uninstall option.
4Follow the instructions on the computer screen to remove the software.
5Once the uninstall process in complete, restart your computer.
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For Macintosh users
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click the Uninstaller icon.
3Follow the instructions on the computer screen to remove the software.
Installing the printer software
Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall
the current software first.
For Windows users
1Close all open software programs.
2Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3Follow the instructions on the Welcome screen.
For Macintosh users
1Close all open software applications.
2Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3Double-click Install.
4Follow the instructions on the installation dialog.
Using the Internet
1Go to the Lexmark Web site at www.lexmark.com.
2Navigate to:
Downloads > Driver Finder > select your printer > select your operating system
3Download the driver and install the printer software.
Note: Updated printer software may be available at http://support.lexmark.com.
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Loading paper and original documents
Loading paper
1Fan the paper.
2Center the paper on the paper support.
3Adjust the paper guides so they rest against the edges of the paper.
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Note: Do not force paper into the printer. The paper should be flat against the paper support, and the edges should
be flush against both paper guides.
4From the printer control panel, select or confirm your paper settings.
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Paper and specialty media guidelines
Load up to: Make sure that:
100 sheets of plain paper •The paper guides rest against the edges of the paper.
•You load letterhead paper with the print side faceup and
the top of the letterhead going into the printer first.
25 sheets of heavyweight matte paper •The print side of the paper is faceup.
•The paper guides rest against the edges of the paper.
•You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for use
with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
20 sheets of banner paper
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•You remove all paper from the paper support before
inserting banner paper.
•You use banner paper designed for inkjet printers.
•You place a stack of banner paper on or behind the printer,
and feed in the first sheet.
•The paper guides rest against the edges of the paper.
•You select A4 Banner or Letter Banner paper size.
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29
Load up to: Make sure that:
10 envelopes •The print side of the envelope is faceup.
•The paper guides rest against the edges of the envelopes.
•You print the envelopes with Landscape orientation.
Note: If you are mailing within Japan, then the envelope
can be printed in Portrait orientation with the stamp in
the lower right corner or in Landscape orientation with
the stamp in the lower left corner. If you are mailing
internationally, then print in Landscape orientation with
the stamp in the upper left corner.
•You select the correct envelope size. Select the next
biggest size if the exact envelope size is not listed, and set
the left and right margins so your envelope is correctly
positioned.
25 sheets of labels •The print side of the label is faceup.
•The paper guides rest against the edges of the paper.
•You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for use
with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
25 greeting cards, index cards, postcards, or photo cards •The print side of the card is faceup.
•The paper guides rest against the edges of the cards.
•You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for use
with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
25 sheets of photo/glossy paper •The print side of the paper is faceup.
•The paper guides rest against the edges of the paper.
•You select Automatic, Normal, or Photo print quality.
Note: Draft mode is available but is not recommended for use
with expensive paper such as heavyweight matte, labels,
photo cards and glossy paper.
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Load up to: Make sure that:
10 iron-on transfers •You follow the loading instructions on the iron-on transfer
packaging.
•The print side of the transfer is faceup.
•The paper guides rest against the edges of the transfer.
•You select Automatic, Normal, or Photo print quality.
50 transparencies •The rough side of the transparencies is faceup.
•The paper guides rest against the edges of the
transparencies.
Saving paper default settings
You can set the default paper size, paper type, and photo print size for the documents and photos that you print.
Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.
1From the printer control panel, press .
2Choose the default settings:
•If you want to set the default paper size:
aPress to select Paper Setup.
bPress the up or down arrow button to scroll to Paper Size, and then press .
cPress the up or down arrow button to select the default paper size for the printer, and then press .
•If you want to set the default paper type:
aPress to select Paper Setup.
bPress the up or down arrow button to scroll to Paper Type, and then press .
cPress the up or down arrow button to select the default paper type for the printer, and then press .
•If you want to set the default photo print size:
aPress the up or down arrow button to scroll to Defaults, and then press .
bPress to select Photo Print Size.
cPress the up or down arrow button to select the default photo print size for the printer, and then press
.
3Press until you exit Setup, or press another mode button.
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Loading original documents on the scanner glass
1Open the scanner lid and place the document facedown on the scanner glass.
2Close the scanner lid.
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Loading original documents into the ADF
You can load up to 35 sheets of an original document into the ADF for scanning, copying, and faxing. You can load A4-,
letter-, or legal-size paper into the ADF.
1Adjust the paper guide on the ADF tray to the width of the original document.
2Load the original document faceup and top edge first into the ADF until you hear a beep.
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Printing
Tips for printing
•Use the appropriate paper for your print job.
•Select a higher print quality for better prints.
•Make sure there is enough ink in the ink cartridges.
•Remove each sheet as it is printed when printing photos or when working with specialty media.
•Select the borderless setting when printing photos.
Printing basic documents
Printing a document
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Select the print quality, the number of copies to print, the type of paper to use, and how the pages should print.
4Click OK to close any printer software dialogs.
5Click OK or Print.
For Macintosh users
1With a document open, choose File > Page Setup.
2From the Page Setup dialog, set the printer, paper size, and orientation.
3Click OK.
4From the menu bar, choose File > Print.
5From the Printer pop-up menu, choose your printer.
6From the print options menu, choose the print quality, the number of copies to print, the type of paper to use, and
how the pages should print.
7Click Print.
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Collating printed copies
When printing multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies
as groups of pages (not collated).
Collated Not collated
Notes:
•The collate option is available only when you are printing multiple copies.
•To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before
stacking.
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Navigate to:
Print Setup tab > Copies area
4Enter the number of copies that you want to print, and then select Collate Copies.
5Click OK to close any printer software dialogs.
6Click OK or Print.
For Macintosh users
1With a document open, choose File > Page Setup.
2From the Page Setup dialog, set the printer, paper size, and orientation.
3Click OK.
4From the menu bar, choose File > Print.
5From the Printer pop-up menu, choose your printer.
6From the Copies area, enter the number of copies that you want to print, and then choose Collated.
7Click Print.
Printing pages in reverse order
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
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3From the Copies area of the Print Setup tab, select a page order:
•To print the last page first, select Print Last Page First.
•To print the first page first, clear the Print Last Page First check box.
Note: If two-sided printing is enabled, then you cannot print the last page first. To change the print order, you
must first disable two-sided printing.
4Click OK to close any printer software dialogs.
5Click OK or Print.
For Macintosh users
1With a document open, choose File > Page Setup.
2From the Page Setup dialog, set the printer, paper size, and orientation.
3Click OK.
4From the menu bar, choose File > Print.
5From the Printer pop-up menu, choose your printer.
6From the print options pop-up menu, choose Paper Handling.
7From the Page Order menu, choose a page order:
•To print the last page first, choose Reverse or Reverse page order.
•To print the first page first, choose Normal or clear the Reverse page order option.
8Click Print.
Printing multiple pages on one sheet
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Navigate to:
Advanced tab > Layout list > select Pages per sheet
4Select the number of page images to print on each page.
5Adjust other settings as needed.
6Click OK to close any printer software dialogs.
7Click OK or Print.
For Macintosh users
1With a document open, choose File > Page Setup.
2From the Page Setup dialog, set the printer, paper size, and orientation.
3Click OK.
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4From the menu bar, choose File > Print.
5From the Printer pop-up menu, choose your printer.
6From the print options pop-up menu, choose Layout.
7From the Pages per Sheet pop-up menu, choose the number of page images to print on each page.
8Adjust other settings as needed.
9Click Print.
Printing documents from a memory card or flash drive (Windows only)
To enable the File Print function:
•The printer must be connected to a computer through a USB cable or through a network.
•The printer and the computer must be on.
•The memory card or flash drive must contain document files that are supported by the printer. For more information,
see “Supported memory cards and file types” on page 40.
•The computer must contain applications that support the file types in the memory device.
1Insert a memory card or flash drive.
When the printer detects the memory device, Memory Card Detected or Storage Device Detected
appears on the display.
2If only document files are stored on the memory device, then the printer automatically switches to File Print mode.
If document files and image files are stored on the memory device, then press the up or down arrow button to
scroll to Documents, and then press .
3Select and print the document:
If the printer is using a USB connection
aPress the up or down arrow button to select the file name of the document that you want to print.
bPress to start printing the document.
If the printer is using a Wireless connection (selected models only)
aPress the up or down arrow button to select the file name of the document that you want to print.
bPress , and then wait for the printer to connect to the network computer or to finish searching the network
for available computers.
cWhen prompted, press the up or down arrow button to select the name of the network computer, and then
press to start printing the document.
Notes:
•You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
•To assign a computer name and a PIN to the computer, see the Help for the printer software associated
with your operating system.
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Printing specialty documents
Printing envelopes
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Navigate to:
Print Setup tab > Paper Type list > select Plain Paper
4Navigate to:
Paper Size list > select your envelope size
If no size matches the envelope size, then set a custom size.
5Select an orientation.
6Click OK to close any printer software dialogs.
7Click OK or Print.
For Macintosh users
1With a document open, choose File > Page Setup.
2From the “Format for” pop-up menu, choose your printer.
3From the Paper Size pop-up menu, choose your envelope size.
If no size matches the envelope size, then set a custom size.
4Select an orientation, and then click OK.
5From the menu bar, choose File > Print.
6From the Printer pop-up menu, choose your printer.
7Click Print.
Notes:
•Most envelopes use landscape orientation.
•Make sure the same orientation is also selected in the application.
Printing labels
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Navigate to:
Print Setup tab > Paper Type list > select your paper type
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4Navigate to:
Paper Size list > select your paper size
If no paper size matches the label sheet size, then set a custom size.
5Click OK to close any printer software dialogs.
6Click OK or Print.
For Macintosh users
1With a document open, choose File > Page Setup.
2From the “Format for” pop-up menu, choose your printer.
3From the Paper Size pop-up menu, choose your paper size.
If no paper size matches the label sheet size, then set a custom size.
4Select an orientation, and then click OK.
5From the menu bar, choose File > Print.
6From the Printer pop-up menu, choose your printer.
7From the print options pop-up menu, choose Print Settings or Quality & Media.
8From the Paper Type pop-up menu, choose Card Stock.
9From the Print Quality menu, choose a print quality other than Quick Print or Draft.
10 Click Print.
Tips on loading label sheets
•Make sure the top of the label sheet feeds into the printer first.
•Make sure the adhesive on the labels does not extend to within 1 mm of the edge of the label sheet.
•Make sure the paper guide or paper guides rest against the edges of the label sheet.
•Use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during printing,
resulting in a paper jam.
Printing on custom-size paper
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Navigate to:
Print Setup tab > Paper Size list > select Custom Size
4Adjust the settings as needed to create a custom size, and then click OK.
5Click OK to close any printer software dialogs.
6Click OK or Print.
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38
For Macintosh users
1With a document open, choose File > Page Setup.
2From the “Format for” pop-up menu, choose your printer.
3From the Paper Size pop-up menu, choose Manage Custom Sizes.
4Adjust the settings as needed to create a custom size, and then click OK.
5From the Paper Size pop-up menu, choose the custom size you created, and then click OK.
6From the menu bar, choose File > Print.
7From the printer pop-up menu, choose your printer.
8Click Print.
Working with photos
Using a memory card or flash drive with the printer
Memory cards and flash drives are storage devices frequently used with cameras and computers. You can remove the
memory card from the camera or the flash drive from the computer and insert it directly into the printer.
1Insert a memory card into the card slot or a flash drive into the USB port.
Inserting a memory card Inserting a flash drive
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MEMORYS
TICK
Notes:
•Insert the card with the brand name label facing right.
•Make sure any arrows on the card point toward the
printer.
•If necessary, connect the memory card to the adapter
that came with it.
•Make sure that the memory card inserted is supported
by the printer. For more information, see “Supported
memory cards and file types” on page 40.
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FLASHDRIVE
Notes:
•The flash drive uses the same port that is used for a
PictBridge camera cable.
•An adapter may be necessary if your flash drive does
not fit directly into the port.
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Warning—Potential Damage: Do not touch any cables, any network adapter, any
connector, the memory device, or the printer in the areas shown while actively
printing, reading, or writing from the memory device. A loss of data can occur.
2Look for Memory Card Detected or Storage Device Detected on the display.
Notes:
•If the printer does not recognize the memory device, then remove and reinsert it.
•If a flash drive or a digital camera set to mass storage mode is inserted into the USB port while a memory card is
in the card slot, then a message appears on the display prompting you to choose which memory device to use.
Supported memory cards and file types
Memory Card File Type
•Secure Digital (SD)
•Secure Digital High Capacity (SDHC)
•Micro Secure Digital (with adapter) (Micro SD)
•Mini Secure Digital (with adapter) (Mini SD)
•MultiMedia Card (MMC)
•Reduced Size MultiMedia Card (with adapter) (RS-MMC)
•MultiMedia Card mobile (with adapter) (MMCmobile)
•Memory Stick
•Memory Stick PRO
•Memory Stick Duo (with adapter)
•Memory Stick PRO Duo (with adapter)
•xD-Picture Card
•xD-Picture Card (Type H)
•xD-Picture Card (Type M)
Documents:
•.doc (Microsoft Word)
•.xls (Microsoft Excel)
•.ppt (Microsoft PowerPoint)
•.pdf (Adobe Portable Document Format)
•.rtf (Rich Text Format)
•.docx (Microsoft Word Open Document Format)
•.xlsx (Microsoft Excel Open Document Format)
•.pptx (Microsoft PowerPoint Open Document Format)
•.wpd (WordPerfect)
Images:
•JPEG
•TIFF
Printing photos using the printer control panel
1Load photo paper.
2From the printer control panel, press .
3Insert a memory card, flash drive, or digital camera set to mass storage mode.
If document files and image files are stored in the memory device, then press to select Photos.
4Press the up or down arrow button to scroll to Print Photos, and then press .
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5Press the up or down arrow button to select a photo printing option, and then press .
Note: You can choose to print all the photos, print photos that fall within a date range, print selected photos by
photo range, print photos using pre-defined photo size templates, or print pre-selected photos from a digital
camera using Digital Print Order Format (DPOF). The DPOF option appears only when there is a valid DPOF file in
your memory device.
6Press the left or right arrow button to select the layout of the photo or photos you want to print, and then press
.
7If you want to adjust the print settings:
aPress again.
bMake your selections using the arrow buttons.
cAfter adjusting your settings, press the up or down arrow button to scroll to Continue, and then press .
8Press the Color/Black button to set a color or black-and-white print.
When you select color or black-only printing, the light near your choice comes on.
9Press .
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Editing photos using the printer control panel
1Load photo paper.
2Insert a memory card or flash drive.
If document files and image files are stored on the memory device, then press to select Photos.
3From the printer control panel, press to select Select and Print.
4Press the left or right arrow button to select the layout of the photo you want to print, and then press .
5Press the left or right arrow button to select a photo for editing and printing.
6Press the up or down arrow button to scroll to , and then press .
From here You can
Brightness Adjust the brightness of a photo.
Crop Crop a photo.
Auto Enhance Enhance a photo automatically.
Reduce Red Eye Reduce the red-eye effect caused by light reflection.
Rotate Rotate a photo in 90-degree increments clockwise or counterclockwise.
Colorized Effect Select whether to print a photo in black and white, sepia, antique brown, or
antique gray.
Frames Select a frame for the photo.
7Press the arrow buttons to make your selections.
8Press the up or down arrow button to scroll to , and then press .
9Press the up or down arrow button to scroll to , and then press .
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10 If you want to adjust the print settings:
aPress again.
bPress the arrow buttons to make your selections.
cPress to save your selections.
dPress the up or down arrow button to scroll to Continue, and then press .
11 Press the Color/Black button to set a color or black-and-white print.
When you select color or black-only printing, the light near your choice comes on.
12 Press .
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Printing photos from a memory device using the printer software
1Load photo paper.
2From the printer control panel, press .
3Insert a memory card or flash drive.
4Transfer or print the photos:
If the printer is using a USB connection
•For Windows users
Fast Pics launches automatically when you insert the memory device. Follow the instructions on the computer
screen to transfer the photos to the computer or to print.
•For Macintosh users
If you have set an application to launch when a memory device is connected to the computer, then the
application automatically launches. Follow the instructions on the computer screen to transfer the photos to
the computer or to print.
If the printer is using a Wireless connection (selected models only)
aPress the up or down arrow button to scroll to Share Media on Network, and then press .
bPress the up or down arrow button to select the network computer where you want to save the photos, and
then press .
cTransfer or print the photos:
•For Windows users
Fast Pics launches automatically when a connection is established. Follow the instructions on the computer
screen to transfer the photos to the computer or to print.
•For Macintosh users
Select Yes to view images from the memory device. The Network Card Reader launches on the computer.
Follow the instructions on the computer screen to transfer the photos to the computer or to print.
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Printing photos from a PictBridge-enabled digital camera
PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without
using a computer.
1Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the camera.
2Insert the other end of the cable into the PictBridge port on the front of the printer.
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Notes:
•Make sure that the digital camera is set to the correct USB mode. If the camera USB selection is incorrect, then
the camera is detected as a flash drive, or an error message is displayed on the printer control panel. For more
information, see the camera documentation.
•The printer reads only one memory device at a time.
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Warning—Potential Damage: Do not touch any cables, any network adapter, any
connector, the memory device, or the printer in the areas shown while actively
printing, reading, or writing from the memory card. A loss of data can occur.
3If the PictBridge connection is successful, then the following message appears on the display: Use Camera to
choose and print photos. Press OK to select printer default settings.
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4If you want to change the default print settings:
aPress to access the PictBridge menu.
bPress the arrow buttons to select the paper size, paper type, photo size, and layout of the photos that you want
to print. Press each time you make a selection.
Note: The printer will use the default print settings unless you change the print settings from the camera.
5See the documentation for your camera to begin printing.
Note: If you insert the camera while the printer is performing another job, then wait for the job to finish before printing
from the camera.
Printing photos from a memory device using the proof sheet
1Load letter- or A4-size plain paper.
2From the printer control panel, press .
3Insert a memory card or flash drive.
If document files and image files are stored on the memory device, then press to select Photos.
4Press the up or down arrow button to scroll to Proof Sheet, and then press .
5Press the up or down arrow button to select an option to print a proof sheet.
You can print a proof sheet:
•For the 20 most recent photos, if there are 20 or more photos on the memory device.
•For all photos on the memory device.
•By date, if the photos on the card were taken on different dates. If you choose this option, then press the arrow
buttons to set the start and end dates, and then press to save your selections.
6Press .
The proof sheet prints.
7Follow the instructions on the proof sheet to select which photos to print, the number of copies per photo, red-eye
reduction, page layout, print options, and paper size.
Note: When making selections, make sure to fill in the circles completely.
8When Scan Proof Sheet appears on the display, press , and then load the proof sheet facedown on the
scanner glass.
Note: If Scan Proof Sheet does not appear on the display, then press the up or down arrow button until it
appears on the display.
9Press .
The printer scans the proof sheet.
10 Load photo paper.
Note: Make sure that the paper matches the size that you selected on the proof sheet.
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11 Press the Color/Black button to set a color or black-and-white print.
When you select color or black-only printing, the light near your choice comes on.
12 Press to print the photos.
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Printing photos from a digital camera using DPOF
If your camera supports Digital Print Order Format (DPOF), then you can specify which photos to print, how many of
each, and the print settings while the memory card is still in the camera. The printer recognizes these settings when
you insert the memory card into the printer or connect the camera to the printer.
Note: If you specify a photo size while the memory card is still in the camera, then make sure that the size of the paper
loaded in the printer is not smaller than the size you specify in the DPOF selection.
1Load photo paper.
2From the printer control panel, press .
3Insert a memory card.
Memory Card Detected appears on the display.
4Press the up or down arrow button to scroll to Print Photos, and then press .
5Press the up or down arrow button to scroll to Print Camera Selections (DPOF), and then press to
print the photos.
Note: This option appears only if a DPOF file is detected in the memory card.
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Printing from a Bluetooth-enabled device
•This printer is compliant with Bluetooth Specification 2.0. It supports the following profiles: Object Push Profile
(OPP) and Serial Port Profile (SPP). Check with your Bluetooth-enabled device manufacturers (cellular phone or
PDA) to determine their hardware compatibility and interoperability. It is recommended that you use the latest
firmware on your Bluetooth-enabled device.
•To print Microsoft documents from your Windows Mobile/Pocket PC PDA, additional third-party software and
drivers are required. For more information about the required software, see the documentation for your PDA.
Setting up a connection between your printer and a Bluetooth-enabled device
Note: The printer does not support printing files from your computer using a Bluetooth connection.
You need to set up a connection between a Bluetooth-enabled device and your printer if you are sending a print job
from the Bluetooth device for the first time. You will need to repeat the setup if:
•You reset the printer to its factory default settings.
•You change the Bluetooth security level or the Bluetooth pass key.
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•The Bluetooth-enabled device you are using requires users to set up a Bluetooth connection on every print job. For
more information, see the documentation for your Bluetooth device.
•The name of the Bluetooth device you are using is automatically deleted from the Bluetooth device list.
When the Bluetooth security level is set to High, the printer saves a list of up to eight Bluetooth devices that have
previously set up a connection with the printer. When the printer detects more than eight devices, the least recently
used device is removed from the list. You need to repeat the setup of the deleted device to be able to send a print
job to the printer.
Note: You need to set up a connection for each Bluetooth device that you use to send a print job to the printer.
To set up a connection between the printer and a Bluetooth-enabled device:
1Insert a USB Bluetooth adapter into the USB port located on the front of the printer.
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Bluetooth Dongle Connected appears on the display.
Note: A Bluetooth adapter is not included with the printer.
2From the printer control panel, press .
3Press the up or down arrow button to scroll to Bluetooth Setup, and then press .
4Press the up or down arrow button to scroll to Discovery, and then press .
5Make sure Discovery is set to On. If necessary, press the up or down arrow button to scroll to On, and then press
.
The printer is now ready to accept a connection from a Bluetooth-enabled device.
6Configure the Bluetooth-enabled device to set up a connection to the printer. For more information, see the
documentation for your Bluetooth device.
Note: If the Bluetooth Security Level on the printer is set to High, then you must enter a pass key.
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Setting the Bluetooth security level
1Insert a Bluetooth USB adapter into the USB port.
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Bluetooth Dongle Connected appears on the display.
Note: A Bluetooth adapter is not included with the printer.
2From the printer control panel, press .
3Press the up or down arrow button to scroll to Bluetooth Setup, and then press button .
4Press the up or down arrow button to scroll to Security Level, and then press .
5Press the up or down arrow button to select the security level, and then press .
•Select Low to allow Bluetooth devices to connect and send print jobs to your printer without requiring users to
enter a pass key.
•Select High to require users to enter a four-digit numeric pass key on the Bluetooth device before connecting
and sending print jobs to the printer.
6The Bluetooth Pass Key menu opens on the operator panel display if you set the security level to High. Use the
keypad to enter your four-digit pass key, and then press .
Printing from a Bluetooth-enabled device
Note: The printer does not support printing files from your computer using a Bluetooth connection.
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1Insert a USB Bluetooth adapter into the USB port.
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Bluetooth Dongle Connected appears on the display.
Warning—Potential Damage: Do not touch cables, any network adapter, any connector, the USB Bluetooth
adapter, or the printer in the areas shown while actively printing, reading, or writing from a Bluetooth-enabled
device. A loss of data can occur.
Notes:
•A Bluetooth adapter is not included with the printer.
•Your printer automatically switches to Bluetooth mode when you insert a USB Bluetooth adapter.
2Make sure the printer is set up to receive Bluetooth connections. For more information, see “Setting up a connection
between your printer and a Bluetooth-enabled device” on page 45.
3Set up the Bluetooth device to print to the printer. For more information, see the documentation for your Bluetooth
device.
4See the documentation for your Bluetooth device to begin printing.
Note: If the Bluetooth Security Level on the printer is set to High, you must enter a pass key.
Printing on both sides of the paper (duplexing)
Printing on both sides of the paper (duplexing) automatically
The automatic duplex unit, available only on select printer models, supports A4- and letter-size paper. If you purchased
a model without automatic duplex, or if you need to print duplex using other paper sizes, then see the instructions for
printing on both sides of the paper (duplexing) manually.
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
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3Navigate to:
Advanced tab > 2-Sided Printing area > select On
Note: To use the settings defined in the printer, select Use Printer Settings.
4Select either the Side Flip or Top Flip option. Side Flip is the setting most often used.
5Click OK to close any printer software dialogs.
6Click OK or Print.
To return to single-sided printing, navigate to:
Advanced tab > 2-Sided Printing area > select Off
For Macintosh users
1With a document open, choose File > Page Setup.
2From the Page Setup dialog, set the printer, paper size, and orientation.
3Click OK.
4From the menu bar, choose File > Print.
5From the Printer pop-up menu, choose your printer.
6From the print options pop-up menu, choose Print Settings or Quality & Media.
7From the Paper Type pop-up menu, choose Plain Paper.
8From the print options pop-up menu, choose Layout.
9From the Two-Sided pop-up menu, choose Long-Edge binding or Short-Edge binding.
•For Long-Edge binding, pages are bound along the long edge of the page (left edge for portrait, top edge for
landscape).
Portrait Landscape
1
2
1
2
•For Short-Edge binding, pages are bound along the short edge of the page (top edge for portrait, left edge for
landscape).
Portrait Landscape
10 Click Print.
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Setting the duplex printing dry time (Macintosh only)
In Mac OS X version 10.6
1From the Apple menu, navigate to:
System Preferences > Print & Fax > select your printer > Open Print Queue > Printer Setup > Driver
2From the Two-Sided Printing Dry Time pop-up menu, choose a dry time setting.
Note: Under conditions of high humidity, or if the normal drying time does not allow the ink to dry completely,
choose Extended.
3Click OK or Apply Changes.
In Mac OS X version 10.5 or earlier
1With a document open, choose File > Print.
2From the Printer pop-up menu, choose your printer.
3From the print options pop-up menu, choose Print Settings or Advanced Options, depending on your operating
system.
4If necessary, click the disclosure triangle.
5Choose the dry time setting. In regions with high humidity, choose Extended.
Printing on both sides of the paper (duplexing) manually
For Windows users
1With a document open, click File Print.
2Click Properties, Preferences, Options, or Setup.
3Click the Advanced tab.
4From the 2-Sided Printing section, select Manual.
Note: The Print Instruction Page to Assist in Reloading item is selected automatically.
5Click OK. The printer prints the odd-numbered pages and the instruction sheet.
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6Flip and reload the paper, following the directions on the instruction sheet to complete the print job.
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1
2
Note: To return to single-sided printing, return to the Advanced tab. From the 2-Sided Printing section, select
Off from the drop-down menu.
For Macintosh users
1With a document open, choose File > Print.
2From the print options pop-up menu, choose Paper Handling.
3From the Print or “Pages to print” pop-up menu, select to print the odd-numbered pages.
4If you are printing multiple pages, then from the Page Order menu, select Reverse.
5After printing the first set of pages, flip and reload the paper.
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1
2
6Repeat steps 1 and 2.
7From the Print or “Pages to print” pop-up menu, select to print the even-numbered pages.
8Click Print.
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Managing print jobs
Setting your printer as the default printer
Your printer should be selected automatically from the Print dialog when you send a print job. If you have to manually
select your printer, then it is not the default printer.
To set the default printer:
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printers folder opens.
4Right-click the printer, and then select Set as Default Printer.
For Macintosh users
1From the Apple menu, navigate to:
System Preferences > Print & Fax
2Select the printer from the Default Printer pop-up menu, or select the printer and click Make Default.
Changing the printing mode
To conserve ink, you can change the default printing mode for all print jobs to Draft or Quick Print. It uses less ink and
is ideal for printing text-only documents. If you need to print photos or other high-quality documents, then you can
select a different mode from the Print dialog before sending the print job.
To change the default print mode:
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer, and then select Printing Preferences.
5Select Quick Print as the printing mode.
For Macintosh users
1With a document open, choose File > Print.
2From the printer pop-up menu, choose the printer.
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3From the print options pop-up menu, choose Print Settings or Quality & Media, depending on your operating
system.
4From the Print Quality pop-up menu, choose Draft or Quick Print as the printing mode.
5From the Presets pop-up menu, choose Save as, and then type a name for your setting configuration.
You must choose this configuration name from the Presets pop-up menu for each print job.
Changing the printing mode for a single print job
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Select Automatic, Quick Print, Normal, or Best.
Note: Printing in Draft or Quick Print mode uses less ink and is ideal for printing text documents.
For Macintosh users
1With a document open, choose File > Print.
2From the printer pop-up menu, choose the printer.
3From the print options pop-up menu, choose Print Settings or Quality & Media, depending on your operating
system.
4From the Print Quality pop-up menu, choose Automatic, Draft or Quick Print, Normal, Photo or Best.
Note: Printing using Quick Print uses less ink and is ideal for printing text documents.
Pausing print jobs
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer, and then select Open or See what's printing.
5Pause the print job:
•If you want to pause a particular print job, then right-click the document name, and then select Pause.
•If you want to pause all print jobs in the queue, then click Printer, and then select Pause Printing.
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For Macintosh users
1Click the printer icon on the Dock.
The print queue dialog appears.
2Pause the print job:
•If you want to pause a particular print job, then choose the document name, and then click Hold.
•If you want to pause all print jobs in the queue, then click Pause Printer or Stop Jobs, depending on your
operating system.
Resuming print jobs
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printers folder opens.
4Right-click the printer, and then select Open or See what's printing.
5Resume the print job:
•If you want to resume a particular print job, then right-click the document name, and then select Resume or
Restart.
•If you want to resume all print jobs in the queue, then click Printer, and then clear the selection for Pause
Printing.
For Macintosh users
1From the Apple menu, navigate to:
System Preferences > Print & Fax > select your printer
2Click Open Print Queue or Set Up Printers.
The print queue dialog appears.
3Resume the print job:
•If you want to resume a particular print job, then choose the document name, and then click Resume.
•If you want to resume all print jobs in the queue, then click Resume Printer or Start Jobs.
Canceling print jobs
To cancel a print job from the printer control panel, press . To cancel a print job from the computer, do the following:
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
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3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer, and then select Open or See what's printing.
5Cancel the print job:
•If you want to cancel a particular print job, then right-click the document name, and then select Cancel.
•If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents.
For Macintosh users
1Click the printer icon on the Dock.
2From the print queue dialog, choose the job you want to cancel, and then click Delete.
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Copying
ADF Scanner glass
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Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
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Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for copying
•When using the ADF, adjust the paper guide on the ADF to the width of the original document.
•When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Making copies
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the left or right arrow button to select the number of copies, and then press the Color/Black button to set a
color or black-and-white copy.
When you select color or black-only printing, the light near your choice comes on.
5Press .
Copying photos
1Load photo paper.
2Place a photo facedown on the scanner glass.
3From the printer control panel, press .
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4Press the up or down arrow button to scroll to Photo Reprint.
5Press the left or right arrow button to select the desired photo size.
6Press .
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Copying a two-sided document
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to 2-Sided Copies.
5Press the left or right arrow button to scroll to 2 to 1 or 2 to 2.
•Select 2 to 1 to make single-sided copies of the two-sided document.
•Select 2 to 2 to make two-sided copies (like the original document).
6Press .
7Follow the instructions on the display.
Enlarging or reducing images
1Load paper.
2Load an original document facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to Resize.
5Press the left or right arrow button to select the setting that you want.
Notes:
•If you select Custom %, then press , and then press the left or right arrow button to select the desired custom
percent value. Press to save the setting.
•If you select Borderless, then the printer will reduce or enlarge the document or photo as necessary to print a
borderless copy on the paper size that you selected. For best results with this resize setting, use photo paper
and set the paper type to Photo, or let the printer automatically detect the paper type.
6Press .
Note: After the copy job is finished, press to reset the settings to the default. The resize setting also switches to
100% after two minutes of printer inactivity.
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Adjusting copy quality
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to Quality.
5Press the left or right arrow button to set the copy quality to Automatic, Draft, Normal, or Photo.
6Press .
Making a copy lighter or darker
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to Lighter/Darker.
5Press the left or right arrow button to adjust the slider.
Note: Pressing the left arrow button makes the copy lighter, and pressing the right arrow button makes the copy
darker.
6Press .
Collating copies using the printer control panel
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the left or right arrow button to select the number of copies, and then press .
5Press the up or down arrow button to scroll to Collate.
6Press the left or right arrow button to scroll to On.
7Press .
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Repeating an image on one page
You can print the same page image multiple times on one sheet of paper. This option is helpful when creating items
such as labels, decals, flyers, and handouts.
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to Copies per Sheet.
5Press the left or right arrow button to select the number of times that an image is repeated on a page: once, four
times, nine times, or 16 times.
6Press .
Copying multiple pages on one sheet
The Pages per Sheet setting lets you copy multiple pages on one sheet by printing smaller images of each page. For
example, you can condense a 20-page document into five pages if you use this setting to print four page images per
sheet.
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to Pages per Sheet.
5Press the left or right arrow button to select the number of pages that you want to copy on a sheet of paper. You
may choose to copy one, two, or four page images on a sheet.
Note: If you are copying four pages in landscape format, scan pages 3 and 4 first, and then scan pages 1 and 2.
6Press .
Making a duplex copy
Making a duplex copy automatically
The automatic duplex unit, available only on selected printer models, supports letter- and A4-size paper. If you
purchased a model without automatic duplex, or if you need to make duplex copies using other paper sizes, then see
the instructions for making a duplex copy manually.
Note: You cannot make duplex copies on envelopes, card stock, or photo paper.
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the up or down arrow button to scroll to 2-Sided Copies.
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5Choose the duplex option that matches your original document:
•If you are copying a one-sided document, then press the left or right arrow button to scroll to 1 to 2.
•If you are copying a two-sided document, then press the left or right arrow button to scroll to 2 to 2.
6Press to save the first page of the document to the printer memory.
7Follow the instructions on the display.
Making a duplex copy manually
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the printer control panel, press .
4Press the left or right arrow button to select the number of copies, and then press the Color/Black button to set a
color or black-and-white copy.
When you select color or black-only printing, the light near your choice comes on.
5Press to print on one side of the paper.
6Load the next page of the document:
•If you are copying a one-sided document, then load the next page faceup into the ADF or facedown on the
scanner glass.
•If you are copying a two-sided document, then flip the original document, and then reload it faceup into the
ADF or facedown on the scanner glass.
7Remove the paper from the paper exit tray, and then reload the paper to print the other side of the document.
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1
2
8Press .
Canceling copy jobs
To cancel a copy job, press .
Scanning stops and the printer returns to the previous menu.
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Scanning
ADF Scanner glass
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Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
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Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for scanning
•When using the ADF, adjust the ADF paper guide to the width of the original document.
•When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
•Select the PDF file type if you want to scan multiple pages and save them as one file.
•To initiate network scanning from the printer, make sure that “Enable network scan to computer” is selected in the
General tab of the Scan Center. This is available only in Mac OS X version 10.6.
Scanning to a local or network computer
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the printer control panel, press .
3Press the left or right arrow button to scroll to USB or the name of the network computer, and then press .
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading a list of the scan applications available on the selected computer.
Notes:
•If the printer is connected only to a local computer, then the printer will automatically download a list of the
scan applications.
•You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
•To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
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4Press the left or right arrow button to select an application, and then press .
5Press the arrow buttons to select the resolution quality and the original image size. Press each time you make
a selection.
6Press to start scanning.
The scan is complete when the application you selected in step 4 opens on the destination computer, and the scan
appears within the application as a new file.
Scanning to a flash drive or memory card
Before you begin, make sure your flash drive or memory card is not write protected.
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the printer control panel, press .
3Press the up or down arrow button to scroll to Memory Device.
4Insert the flash drive or memory card, and then press .
5Press the arrow buttons to select the resolution quality, the output file type you want to create, and the original
image size. Press each time you make a selection.
Note: Select the PDF file type if you want to scan multiple pages and save them as one file.
6Press to start scanning.
The scan is complete when a message appears on the printer control panel indicating that the file you scanned has
been saved.
Scanning photos into an editing application
Using the printer control panel
1Load a photo or photos facedown on the scanner glass.
2From the printer control panel, press .
3Press the left or right arrow button to scroll to USB or the name of the network computer to receive the scan, and
then press .
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading the list of scan applications available on the selected computer.
Notes:
•If the printer is connected only to a local computer, then the printer will automatically download a list of the
scan applications.
•You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
•To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
4Press the left or right arrow button to select a photo editing application, and then press .
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5Press the arrow buttons to select the resolution quality, the type of output you want to create, and the original
image size. Press each time you make a selection.
6Press to start scanning.
The scan is complete when the photo editing application you selected in step 4 opens on the destination computer,
and the scan appears within the application as a new file.
Using the printer software
For Windows users
1Load a photo or photos facedown on the scanner glass.
2Click or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Photo
•If you want to scan a single photo, or multiple photos as a single image, then select Single photo.
•If you want to scan multiple photos at once and save them as separate images, then select Split into individual
photos.
Note: Allow at least 1/4 inch of space between photos if you want to scan multiple photos at once and save
them as separate images.
Scanning starts and the scan progress dialog appears.
5Save the photo or photos and open in a photo editing application to edit.
For Macintosh users
1Load a photo or photos facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on
monitor/Web page.
6From the “Send scanned image to” menu, choose a destination folder or application for the scanned image.
7If you have several images to scan, then select Prompt for multiple pages.
8Click Preview/Edit.
The Scan dialog appears.
9Adjust the image and scan settings as needed.
10 Click Scan.
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Scanning documents into an editing application
An Optical Character Recognition (OCR) application allows you to edit an original text document that has been scanned.
In order for this to work, you must have an OCR application stored on a local or network computer and you must be
able to choose it from the list of applications when you set up the scan.
When selecting settings for the scan:
•Select to scan to the local computer or network computer where the OCR application is installed.
•Select to scan to the highest resolution.
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Document
Scanning starts and the scan progress dialog appears.
5When the scan is finished, save the document in a word-processing application.
6Open the document in the selected application to edit it.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type other than Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).
6From the “Send scanned image to” menu, choose a word-processing application to use for editing.
7Click Scan.
8Open the scanned document from a word-processing application to edit it.
Scanning directly to e-mail using the printer software
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
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4Navigate to:
Printer Home > select your printer > Email
5Select Photo, Document, or PDF.
Note: You can select Document only if an OCR application is stored on your computer.
Scanning starts and the scan progress dialog appears.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
6Compose your e-mail message.
Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then
send it through e-mail as an attachment.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type.
5From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.
6From the “Send scanned image to” menu, choose an e-mail application.
7Click Scan.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
8Compose your e-mail message.
Scanning to a PDF
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > PDF
Scanning starts and the scan progress dialog appears.
5Save the document as a PDF.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
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3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type.
5Customize the settings as needed.
6Click Scan.
7Save the document as a PDF.
Scanning FAQ
How can I improve the quality of a scan?
•Make sure your original documents are in good condition.
•Make sure the application that receives the scanned document is appropriate. For example, if you are scanning a
photo to edit it, then make sure you choose a photo editing application to receive the scan. If you are scanning a
document to edit the text, then make sure you choose an OCR application.
•Use a high resolution.
How do I scan in black and white?
Color is the default for all scans. To scan in black and white, press the Color/Black button on the printer control panel
to switch from color to black and white.
Why am I being asked for a PIN?
PINs are a security measure used to restrict the scanned information from going into certain locations, or to keep what
is being scanned from being seen or used by others. You may be prompted to enter a PIN if the network computer you
are scanning to requires one.
To learn how PINs get assigned to network computers, see the Help for the printer software associated with your
operating system.
What is an application list, and how do I update it?
When you scan a file, you can choose which application to use to open it on your computer. The printer downloads
this application list from your computer when scanning for the first time. If you do not see the application you want
on the list, or if you install new applications on your computer, then update the application list in the printer.
Updating the application list
1From the printer control panel, press .
2Press the arrow buttons to scroll to Computer or Network.
3Select a local or network computer to receive the scan and then press .
Wait until the printer has finished downloading a list of the scan applications available on the selected computer.
4Select REFRESH from the list of scan applications.
This updates the application list in the printer.
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Canceling scan jobs
Press on the printer control panel, or click Cancel on the computer screen.
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Faxing
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.
Setting up the printer to fax
Scenario 1: Standard telephone line
Check the scenarios below and follow the setup that is applicable to your telephone line.
Setup 1: Printer is connected to a dedicated fax line
EXT
LINE
Tips for this setup:
•You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
•If you want to receive faxes automatically (Auto Answer On), then you may set the printer to pick up on any number
of rings that you want.
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Setup 2: Printer is sharing the line with an answering machine
Connected to the same telephone wall jack
EXT
LINE
PHONE
LINE
Connected to different wall jacks
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PHONE
LINE
Tips for this setup:
•If you have only one telephone number on your line, or if you do not subscribe to a distinctive ring service, then
you need to set the printer to receive faxes automatically (Auto Answer On).
•Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks
up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up
calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and
takes over the call.
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•If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the
correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive
faxes automatically.
Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service
EXT
LINE
02
Tips for this setup:
•This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make
sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you
have set it to receive faxes automatically.
•If you have only one telephone number on your line, or if you do not have distinctive ring service, then you need
to set the printer to receive faxes manually (Auto Answer Off).
When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone
to receive the fax.
•You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice
mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.
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Scenario 2: Digital Subscriber Line (DSL)
Follow this setup if you have a Digital Subscriber Line (DSL).
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A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax
signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use
the same line for analog voice calls (including faxing) and digital Internet access.
To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter
for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and
static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.
To install a filter for the printer:
1Connect the line port of the DSL filter to the wall jack.
2Connect a telephone cable from the port on the back of the printer to the phone port on the DSL filter.
3To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter.
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Scenario 3: VoIP telephone service
Follow this setup if you have telephone service from a Voice over Internet Protocol (VoIP) provider.
Tips for this setup:
•Connect the printer to the port labeled Phone Line 1 or Phone Port on the VoIP adapter. The port labeled Phone
Line 2 or Fax Port is not always active. You may need to pay extra to your VoIP provider if you want to activate the
second phone port.
•To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and
then listen for a dial tone. If you hear a dial tone, then the port is active.
•If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the
second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and
then plug the printer and telephone into the splitter.
Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter,
plug an analog telephone into the splitter and then listen for a dial tone.
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Scenario 4: Digital telephone service through a cable provider
Setup 1: Printer is connected directly to a cable modem
Follow this setup if you normally connect your telephone to a cable modem.
Tips for this setup:
•Connect the printer to the port labeled Phone Line 1 or Phone Port on the cable modem. The port labeled Phone
Line 2 or Fax Port is not always active. You may need to pay extra to your cable provider if you want to activate
the second phone port.
•To make sure that the phone port on the cable modem is active, plug an analog telephone into the phone port, and
then listen for a dial tone. If you hear a dial tone, then the port is active.
•If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the
second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and
then plug the printer and telephone into the splitter.
Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter,
plug an analog telephone into the splitter and then listen for a dial tone.
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Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the house
Follow this setup if your cable provider activated the wall jacks in your house so that you do not have to plug your
devices into the cable modem. Your cable telephone service comes from the wall jacks.
Scenario 5: Country-specific setup
Different countries have different types of telephone wall jacks. The most common wall jack is the Registered Jack-11
(RJ-11), the standard adopted by most countries. You need to have an RJ-11 plug, or a telephone cable that has an
RJ-11 connector, so you can connect a device to an RJ-11 wall jack.
The fax ports on the back of the printer and the telephone cable that comes with the printer have RJ-11 connectors. If
you have a different type of connector in your country or region, then you may need to use an RJ-11 adapter.
Connecting the printer to a non-RJ-11 wall jack
To set up the printer for faxing, connect the printer to the RJ-11 adapter that comes with the printer, and then plug
the adapter into the wall jack. You can also connect an additional device (telephone or answering machine) to the same
telephone line. If the additional device does not have an RJ-11 connector, then connect it directly to the wall jack. Do
not remove the wrap plug from the port of the printer.
Note: The printer may not come with an RJ-11 adapter in your country or region.
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EXT
LINE
If the additional device (telephone or answering machine) has an RJ-11 connector, then you can remove the wrap plug
and plug the device into the port of the printer.
EXT
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Connecting the printer in countries that use serial connection
In some countries or regions, you need to plug all devices into the wall jack. You cannot plug a telephone or answering
machine into the port of the printer. This is called serial connection.
Austria Germany Portugal
Belgium Ireland Spain
Denmark Italy Sweden
France Netherlands Switzerland
Finland Norway United Kingdom
Warning—Potential Damage: If your country is on the list, then do not remove the wrap plug from the port of the
printer. It is necessary for the proper functioning of the devices on the telephone line.
EXT
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Connecting the printer to a wall jack in Germany
The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The
F port is for telephones.
NFN
Connect the printer to any of the N ports.
PHONE
LINE
NFN
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Entering your user information
Your user information includes your name or your company name, your fax number (your fax number is your telephone
number, unless you have a dedicated fax telephone line), and the time and date on your fax machine when a
transmission is made. This information appears in the header and footer of the faxes that you send.
In some countries, you cannot send a fax without this information. Some fax machines also block faxes without sender
information, so make sure that you enter this information in your printer.
Setting the fax header
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press again to select Your Fax Name.
5Use the keypad to enter your name or your company name, and then press .
6Press the arrow buttons to scroll to Your Fax Number, and then press .
7Use the keypad to enter your fax number or your telephone number, and then press .
Setting the fax footer
1Press .
2Press the arrow buttons to scroll to Fax Printing, and then press .
3Press the arrow buttons to scroll to Fax Footer, and then press .
4Press again to select On.
5During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered this
information, then do the following:
aPress twice.
bPress the arrow buttons to scroll to Device Setup, and then press .
cPress the arrow buttons to scroll to Date/Time, and then press .
dEnter the date using the keypad, and then press .
eEnter the time using the keypad, and then press .
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Configuring the fax settings
You can configure the fax settings through the printer control panel or the fax software. If you configure the fax settings
in the printer control panel, then the fax software imports those settings. The changes appear the next time you launch
the fax software. The printer also saves the settings that you choose in the fax software, unless you set the printer to
block changes made from the computer.
Configuring fax settings using the printer control panel
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Configure the fax settings using the selections in the menu:
From here You can
Address Book Set up, view, or print the Address Book.
Reports •Print activity logs. Activity logs let you view the sent and received
fax history of your printer.
•Print confirmation pages or transmission reports. These reports
let you know if the faxes that you send are sent successfully.
Ringing and Answering •Set the printer to receive faxes automatically or manually. Turn
Auto Answer to On or Off.
•Adjust the ringing volume.
•Set the number of rings. This is important if you choose to receive
faxes automatically (Auto Answer On).
•Set the distinctive ring. If you subscribe to the distinctive ring
feature on your telephone line, then set the correct pattern for
the printer in this menu.
•Enable fax forwarding.
•Set a manual answer code. This is the code you press to receive
faxes manually.
•Set the Caller ID pattern that you want. Some countries or
regions have multiple patterns.
Fax Printing •Set the printer to print incoming faxes to fit a page.
•Set the fax footer.
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From here You can
Dialing and Sending •Set your fax name and fax number.
•Adjust the dialing volume.
•Set the dial method, redial time, number of redial attempts,
dialing prefix, and fax sending speed.
•Convert sent faxes into modes that receiving fax machines
recognize. Otherwise, such faxes are aborted.
•Enable error correction during transmission.
•Set whether the printer scans the original document before or
after dialing the recipient.
Set the printer to scan before dialing so that you do not have to
scan the document again if the fax fails. The scanned document
is saved in the printer memory. The printer can then retrieve it
and automatically redial the number.
If you set the printer to scan after dialing, then the printer does
not automatically redial, even when the phone line is busy.
Fax Blocking Block unwanted incoming faxes.
Configuring fax settings using the fax software
Before opening the fax software to configure the fax settings, make sure that:
•The printer is properly connected to the telephone line.
•The printer is turned on and connected to the computer.
•The printer is not in Power Saver mode. If the printer is in Power Saver mode, then press to wake up the printer.
Using the Fax Setup Wizard in Windows
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Click Printer Home.
4Click the Fax tab, and then click Set up the printer to fax.
The Fax Setup Wizard opens.
5Run the Fax Setup Wizard. Make sure you select the correct telephone service and connection. The wizard configures
optimal fax settings based on your connection.
Note: If you want to configure the advanced fax settings, then click Configure the advanced fax settings in the Fax tab
of the Printer Home. This launches the Printer Setup Utility.
Using the Printer Settings or Fax Setup Utility in Macintosh
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click Printer Settings or Fax Setup Utility.
3Configure the fax settings using the software.
For more information, click Help or
?
to view the help information for the fax software.
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Creating a contact list
You can create a contact list using the Address Book in the printer control panel or the phone book in the fax software.
If you create a contact list in the printer control panel, then the fax software automatically saves those contacts as
Speed Dial entries. Likewise, when you add contacts to the Speed Dial list of the fax software, the printer automatically
saves them to the printer Address Book.
You can save up to 89 contacts and 10 fax groups in the contact list.
Creating a contact list using the printer control panel
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press again to select Address Book.
4To add a fax number to your Address Book:
aPress the arrow buttons to scroll to Add Entry, and then press .
bUse the keypad to enter the contact name in the Name field.
cPress the down arrow button to move the cursor to the Number field.
dUse the keypad to enter the fax number in the Number field, and then press to save the entry.
eIf you want to add another entry, press , and then repeat steps b through d. You can enter up to 89 fax
numbers.
5To add a fax group:
aPress the arrow buttons to scroll to Add Group, and then press .
bUse the keypad to enter a group name, and then press .
cPress the arrow buttons to select whether you want to add a contact manually or import a contact. Press
when you make a selection.
•If you want to add a contact manually, then use the keypad to enter the fax number, and then press .
•If you want to import a contact, then press the arrow buttons to select a contact from the Address Book or
the Redial List. Press when you make a selection.
dWhen you are finished adding contacts to the group, select Done.
Creating a contact list using the fax software
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Click Printer Home > Fax tab > Edit contact list.
The Contacts tab of the Printer Setup Utility opens.
4Click Select from phonebook.
5From the Phonebook field, choose a phone book.
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6Select the contact that you want to add, and then click Add to or change list to import the contact.
Note: To add contacts, you need to import contacts from the phone books on your computer that are supported
by the fax software. In addition to the software Address Book, you may also have phone books of the mail clients
installed on your computer, such as Microsoft Outlook.
7Click OK.
For Macintosh users
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click Printer Settings or Fax Setup Utility.
3Click the Speed Dials tab.
•To add contacts, click the Individuals tab.
•To add fax groups, click the Groups tab.
4Click to open the Address Book.
Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer. If the
contact is not in the Mac Address Book, then add the contact first to the address book and then import it.
5From the Address Book, click and drag the contacts that you want to add to the Speed Dial list.
For more information, click Help or
?
to view the help information for the fax software.
Sending faxes
ADF Scanner glass
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PRINTING
Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
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PRINTING
Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
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Tips for sending faxes
Before you send a fax:
•Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you
hear a dial tone.
•Load an original document faceup into the ADF or facedown on the scanner glass.
•When using the ADF, adjust the paper guide on the ADF to the width of the original document.
•When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Sending faxes using the printer control panel
1From the printer control panel, press .
2Enter a fax number, or press Address Book to select a number from the Speed Dial or Group Dial list.
3If you want to send a fax to a group of recipients (broadcast fax), press the right arrow button, and then enter
another number or select from the address book.
Repeat the step to add more recipients.
4Press the Color/Black button to select a color or black-and-white fax.
5Press to start the fax job.
Tip:
•You can send a broadcast fax to up to 30 recipients.
Sending faxes using the computer
For Windows users
1With a document open, click File Print.
2From the Printer Name menu, select the fax version of your printer, and then click OK.
The Send Fax Wizard appears.
3Follow the instructions on the computer screen.
For Macintosh users
1With a document open, choose File > Print.
2From the Printer pop-up menu, select the fax version of your printer.
Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. If the fax
version of the printer is not on the list, choose Add a printer, and then choose the fax version of the printer.
3Enter the name and number of the recipient.
4Click Fax.
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Receiving faxes
Tips for receiving faxes
When receiving faxes:
•Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you
hear a dial tone.
•If you set the printer to receive faxes manually (Auto Answer Off), then make sure that the ringer volume is not set
to Off.
•If you have set the printer to receive faxes automatically (Auto Answer On), then load paper in the printer.
Receiving faxes automatically
1Make sure that Auto Answer is on:
aFrom the printer control panel, press .
bPress the arrow buttons to scroll to Fax Setup, and then press .
cPress the arrow buttons to scroll to Ringing and Answering, and then press .
dPress again to select Auto Answer.
eIf Auto Answer is not set to On, press the arrow buttons to scroll to On, and then press to save the setting.
2Set the number of rings before the printer picks up incoming faxes:
aPress the arrow buttons to scroll to Pick Up On, and then press .
bPress the arrow buttons to scroll to the number of rings that you want, and then press to save the setting.
When the number of rings you set is detected, the printer automatically receives the incoming fax.
Warning—Potential Damage: Do not touch the cables or the and ports while actively receiving a fax.
Tips:
•If the printer is sharing the line with other analog devices (telephone, answering machine), then set the printer to
pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four
rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your
voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.
If the printer is on a dedicated fax line, then you may set the printer to pick up on any number of rings.
•If you have multiple numbers on a single line, or if you subscribe to a distinctive ring service provided by your
telephone company, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer
will not receive faxes even if you have set it to receive faxes automatically.
Receiving a fax manually
1Turn off Auto Answer:
aFrom the printer control panel, press .
bPress the arrow buttons to scroll to Fax Setup, and then press .
cPress the arrow buttons to scroll to Ringing and Answering, and then press .
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dPress again to select Auto Answer.
ePress the arrow buttons to scroll to Off, and then press .
2When the telephone rings and you hear fax tones when you pick up the handset, press on the printer or *9* on
the telephone attached to the printer.
Warning—Potential Damage: Do not touch the cables or the and ports while actively receiving a fax.
Tips:
•The default code for answering faxes manually is *9*, but for increased security, you can change it to a number
that only you know. You can enter up to 7 characters for your code. The valid characters are the digits 0-9 and the
characters # and *.
•Make sure that the telephone is plugged into the port on the back of the printer and that the printer is connected
to the wall jack through the port.
Faxing FAQ
If I skipped the fax setup initially, do I need to run the installer again to set up the
fax?
You do not need to run the installer again. You can set up and configure the fax through the fax software that was
installed with the printer software:
1Connect the printer to the telephone line. For more information, see “Setting up the printer to fax” on page 68.
2Configure the fax settings using the fax software. To access the fax software:
For Windows users
aClick or Start.
bClick All Programs or Programs, and then select the printer program folder from the list.
cClick Printer Home > Fax tab >Set up the printer to fax.
dRun the Fax Setup Wizard. Make sure you select the correct telephone service and connection. The wizard
configures optimal fax settings based on your connection.
For Macintosh users
aFrom the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
bDouble-click Printer Settings or Fax Setup Utility.
cConfigure the fax settings.
What is a splitter and what type of splitter should I use?
If there are limited wall jacks in your home or limited ports on your adapter, then you can use a phone splitter. A splitter
splits the telephone signal and allows you to connect multiple devices to the wall jack. It has two or more ports where
you can plug the devices. Do not use a line splitter.
To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial
tone.
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What is my fax number?
In most cases, your telephone number is also your fax number. If you subscribe to the Distinctive Ring Pattern Detection
(DRPD) service offered by telephone companies, then your fax number is the number that you assigned to the printer.
Make sure that you enter the correct distinctive ring pattern for that number in the fax software or in the Fax Setup
menu of the printer control panel.
If you have more than one telephone line, then make sure that you enter the number for the line on which the printer
is connected.
What is my dialing prefix?
The dialing prefix is the number or series of numbers that you press before you can dial the actual fax number or
telephone number. If the printer is an office setting or in a private branch exchange, this can be a specific number that
you need to press so you can make a call outside the office. This can also be a country code or an area code that you
need to enter if you are sending faxes outside of town. This can be very useful if you frequently send faxes to the same
country or area. When you set the dialing prefix in the utility, you do not need to press the number or series of numbers
every time you dial the fax number or telephone number. The printer automatically inputs the prefix every time you
dial.
You can enter up to 8 characters as your dialing prefix. The valid characters are the numbers 0-9 and the characters #
and *. If you are using the fax software to enter the dial prefix, then you may also include the characters period, comma,
star, pound, plus, minus, and parenthesis.
When do I need to set Auto Answer to On?
Set Auto Answer to On if you want the printer to receive faxes automatically.
If the printer is connected to the same telephone line with an answering machine, then you must set Auto Answer to
On so that you can receive both your voice calls and your faxes. Make sure that the answering machine is set to pick
up on fewer rings than the rings set in the printer. This lets the other devices pick up the voice calls first. If an incoming
call is a fax, the printer can detect fax signals on the line and takes the call.
How many rings should I set?
If the printer is sharing a line with an answering machine, then set the printer to pick up on the greater number of rings.
Because you have only one line, there is no way of distinguishing a voice call from an incoming fax. You can set the
number of rings so that the answering machine takes the voice calls and the printer takes the incoming faxes. If you
set the other devices to pick up on fewer rings, then the devices pick up calls first, and your voice calls are received. If
a call is a fax, then the printer can detect it and will take over the call.
If the printer is on a dedicated fax line, then you may set the printer to pick up on any number of rings that you want.
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How do I set the distinctive ring for the printer?
Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DRPD) feature offered
by telephone companies. This feature allows you to have multiple telephone numbers on one telephone line. Each
telephone number has a designated ring pattern (a single ring, a double ring, a triple ring). The different ring patterns
let you know what telephone number was dialed, and what device you should use to answer the call.
Assign one of your telephone numbers to the printer as the fax number, and then set the printer to answer the ring
pattern of that number. If the pattern is set incorrectly, then the printer rings, but it never receives the fax.
To set the ring pattern in the printer:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Ringing and Answering, and then press .
4Press the arrow buttons to scroll to Ring Pattern, and then press .
5Press the arrow buttons to select the ring pattern for the printer, and then press .
Distinctive Ring is also called Ident-a-Call, Smart Ring, Teen Ring, RingMaster, and IdentaRing.
How can I check the dial tone?
A dial tone lets you know if the telephone line is working or if the printer is properly connected to the telephone line.
If you encounter problems sending and receiving faxes, then make sure you can hear a dial tone on the line and through
the printer.
Make sure the telephone line and the wall jack are working
1Plug an analog telephone into the wall jack.
2Listen for a dial tone through the telephone handset.
If you hear a dial tone, then the telephone line and the wall jack are working.
If you do not hear a dial tone, plug the analog telephone into a second wall jack, and then listen for a dial tone. If
you hear a dial tone, then the telephone line is working but the first wall jack is not working.
Make sure the printer is connected properly to the telephone line
1While the printer is connected to a telephone line through the port on the back of the printer, plug an analog
telephone into the port of the printer.
2Listen for a dial tone.
If you hear a dial tone, then the telephone line is working and properly connected to the printer.
If you do not hear a dial tone through both the wall jack and the printer, then see the “Fax troubleshooting checklist”
on page 134.
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How do I adjust the speaker volume on the printer?
Listen to the dial tone to check if the telephone line is working and to check if the cables and devices are connected
properly in your telephone network. Make sure that the dialing volume is not set to Off, especially if you are dialing a
number on hook. If you set the printer to receive faxes manually, then make sure that you set the ringer volume loud
enough for you to hear it.
Adjusting the dialing volume
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press the arrow buttons to scroll to Dial Volume, and then press .
5Press the arrow buttons to select a dial volume setting, and then press .
Adjusting the ringer volume
1Press to scroll back to the Fax Setup menu.
2Press the arrow buttons to scroll to Ringing and Answering, and then press .
3Press the arrow buttons to scroll to Ringer Volume, and then press .
4Press the arrow buttons to select a ringer volume setting, and then press .
How can I make sure that fax calls go to the printer and voice calls go to the
answering machine?
To make sure the printer picks up incoming faxes, set Auto Answer to On, and then set the printer to pick up after a
greater number of rings than the answering machine. For example, if the answering machine picks up calls after four
rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice
calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.
What settings work best with digital voice mail?
Voice mail and fax can share the same telephone line if you subscribe to a distinctive ring service. This feature allows
you to have multiple telephone numbers on one telephone line. Each telephone number has a designated ring pattern
(a single ring, a double ring, a triple ring). The different ring patterns let you know which telephone number was dialed,
and which device you should use to answer the call.
If you do not have distinctive ring service, then set the printer to receive faxes manually (Auto Answer Off). This setting
lets you receive both voice calls and fax calls, but works best if you use voice mail more often. You need to turn off
voice mail whenever you are expecting a fax.
How do I change the resolution of the documents that I fax?
The resolution, or fax quality, of the documents that you send may affect fax transmission. The receiving fax machine
may not support high resolutions and may not be able to receive your fax. You can fix this by enabling Auto Fax
Conversion, but the automatic conversion may result in an unreadable fax, especially if the original document is already
blurred.
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Choose a fax quality that best suits the capacity of the receiving fax machine and the quality of the original document.
Quality Black resolution Color resolution
Standard 200 x 100 200 x 200
Fine 200 x 200 200 x 200
Superfine 300 x 300 200 x 200
Ultrafine 300 x 300 (half-toned) 200 x 200
When sending a fax, after entering the fax number, press the arrow buttons to select a fax quality, and then
press .
How do I send a fax at a scheduled time?
1From the printer control panel, press .
2Enter a fax number, or press Address Book to select a number from the Speed Dial or Group Dial list.
3If you want to send a fax to a group of recipients (broadcast fax), press the right arrow button, and then enter
another number or select from the address book.
Repeat the step to add more recipients.
4Press the arrow buttons to scroll to Schedule Fax.
5Press the right arrow button to scroll to Send Later, and then press .
6Enter the time you want to send the fax, and then press .
7Press to start scanning the document and save the scheduled fax.
The printer sends the fax at the designated time. Do not turn off the printer or unplug it from the telephone line
before the scheduled time.
8If you want to include another page in the fax, select Yes, and then press .
How do I send a fax using a phone calling card?
1Press Dialtone.
You should hear the dial tone of the telephone line.
2Enter the calling card information, and then when you are connected to the telephone carrier, follow the prompts.
3When prompted, enter the fax number of the recipient, and then press .
How do I know that the fax was sent successfully?
You can set the printer to print a confirmation page, or transmission report, every time you send a fax. This report
includes the date and time that the fax was sent. If the fax job is unsuccessful, then the report also includes the cause
of the error.
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
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3Press the arrow buttons to scroll to Reports, and then press .
4Press the arrow buttons to scroll to Confirmation, and then press .
5Press the arrow buttons to select a report printing option:
•If you want to print a report every time you send a fax, then select For All or Print for All.
•If you want to save on ink and print a report only when a fax job is unsuccessful, then select On Error.
6Press .
How do I view the fax history of the printer?
You can view the fax history of the printer on the display. You can also print reports of sent and/or received faxes.
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Reports, and then press .
•To view the fax history on the display, press again.
•To print sent fax history only, press the arrow buttons to scroll to Print Send Log, and then press .
•To print received fax history only, press the arrow buttons to scroll to Print Receive Log, and then press
.
•To print sent and received fax history, press the arrow buttons to scroll to Print Activity Report, and
then press .
How do I print a fax on both sides of the paper?
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Fax Printing, and then press .
4Press the arrow buttons to scroll to 2-Sided Faxes, and then press .
5Press the arrow buttons to select a duplex setting:
•Use Button Setting—Incoming faxes are printed on both sides of the paper if the 2-Sided button on the printer
control panel is set to On.
•Always—Incoming faxes are printed on both sides of the paper regardless of the 2-Sided button setting.
6Press to save the setting.
How do I forward a fax?
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Ringing and Answering, and then press .
4Press the arrow buttons to scroll to Fax Forward, and then press .
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5Press the arrow buttons to scroll to Forward or Print & Forward, and then press .
6Using the keypad, enter the number to which you want to forward the fax, and then press .
When you enable this option, all the faxes that you receive are automatically forwarded until you disable it.
To disable fax forwarding, return to the Fax Forward menu, and then select Off.
Can I block faxes?
You can block faxes from specific numbers. You can also block junk faxes and faxes from unidentified senders (senders
without a Caller ID). This feature is helpful if you want to receive faxes automatically but want to filter the faxes that
you receive.
1Turn on fax blocking.
aFrom the printer control panel, press .
bPress the arrow buttons to scroll to Fax Setup, and then press .
cPress the arrow buttons to scroll to Fax Blocking, and then press .
dPress the arrow buttons to scroll to Turn On/Off, and then press .
ePress the arrow buttons to scroll to On, and then press to save the setting.
2Add a number to block.
aPress the arrow buttons to scroll to Add.
bPress .
cUse the keypad to enter the name of the person you want to block.
dPress the down arrow button to move the cursor to the Number field.
eUse the keypad to enter the fax number, and then press to save.
fRepeat steps 2b through 2d until you have added all the numbers that you want to block. You can block up to
50 numbers.
3Block unidentified faxes (faxes without a Caller ID number).
aPress the arrow buttons to scroll to Block NoID, and then press .
bPress the arrow buttons to scroll to On, and then press to save the setting.
Can I retrieve failed faxes?
The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or runs
out of paper, then you can print the fax later after resolving the error. The printer prompts you if there are faxes to be
printed.
If an incoming fax or an outgoing fax fails due to power loss, then the printer automatically prints an error report the
next time it is turned on. For incoming faxes, the error report lets you know who sent the fax and how many pages
were not printed. For outgoing faxes, it lets you know how many pages were not sent. Faxes lost due to power loss are
not retrievable.
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Networking
Installing the printer on a wireless network
Wireless network compatibility
Your printer contains an IEEE 802.11n wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers
that are Wi-Fi certified.
Supported network security options
The printer supports three wireless security options: no security, WEP, and WPA/WPA2.
No Security
It is not recommended to use no security at all on a home wireless network. Using no security means that anyone within
range of your wireless network can use your network resources—including Internet access, if your wireless network is
connected to the Internet. The range of your wireless network may extend far beyond the walls of your home, allowing
access to your network from the street or from your neighbors’ homes.
WEP
WEP (Wired Equivalent Privacy) is the most basic and the weakest type of wireless security. WEP security relies on a
series of characters called the WEP key.
Every device on the wireless network must use the same WEP key. WEP security can be used on both ad hoc and
infrastructure networks.
A valid WEP key has:
•Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9
or
•Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
WPA/WPA2
WPA (Wi-Fi Protected Access) and WPA2 (Wi-Fi Protected Access 2) offer stronger wireless network security than WEP.
WPA and WPA2 are similar types of security. WPA2 uses a more complex encryption method and is more secure than
WPA. Both WPA and WPA2 use a series of characters, called the WPA pre-shared key or passphrase, to protect wireless
networks from unauthorized access.
A valid WPA passphrase has:
•From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
•Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
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Every device on the wireless network must use the same WPA passphrase. WPA security is an option only on
infrastructure networks with wireless access points and network cards that support WPA. Most newer wireless network
equipment also offers WPA2 security as an option.
Note: If your network uses WPA or WPA2 security, then select WPA Personal when you are prompted to select the
type of security your network uses.
Printing a network setup page
A network setup page lists the configuration settings of the printer, including the IP address and MAC address of the
printer.
1Load plain paper.
2From the printer control panel, press .
3Press the arrow buttons to scroll to Network Setup, and then press .
4Press to select Print Setup Page.
The network setup page prints.
Information you will need to set up the printer on a wireless network
To set up the printer for wireless printing, you need to know:
•The name of your wireless network. This is also known as the Service Set Identifier (SSID).
•If encryption was used to secure your network.
•The security key (either a WEP key or WPA passphrase) that allows other devices to communicate on the network
if encryption was used to secure your network.
You can locate your network WEP key or WPA passphrase by accessing your wireless access point or router and
checking the security information.
If your wireless access point (wireless router) is using Wired Equivalent Privacy (WEP) security, the WEP key should be:
•Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
•Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
If your wireless access point is using Wi-Fi Protected Access (WPA) security, the WPA passphrase should be:
•From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
•Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
If your wireless network is not using security, then you will not have a security key.
Note: If you do not know the SSID of the network that your computer is connected to, launch the wireless utility of the
computer network adapter and look for the network name. If you cannot find the SSID or the security information for
your network, see the documentation that came with the wireless access point, or contact your system support person.
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Installing the printer on a wireless network
Before you install the printer on a wireless network, make sure that:
•Your wireless network is set up and working properly.
•The computer you are using is connected to the same wireless network where you want to set up the printer.
For Windows users
1Close all open software programs.
2Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3Follow the instructions on the Welcome screen to set up the printer.
For Macintosh users
1Close all open software applications.
2Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3Double-click Install.
4Follow the instructions on the installation dialog to set up the printer.
Installing the printer on other computers
Once the printer is set up on the wireless network, it can be accessed wirelessly by any other computer on the network.
However, you will need to install the printer driver on every computer that will access it. You do not need to configure
the printer again, although you will need to run the setup software on each computer to install the driver.
For Windows users
1Close all open software programs.
2Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3Follow the instructions on the computer screen for installing a configured printer on a new computer.
For Macintosh users
1Close all open software applications.
2Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3Double-click Install.
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4Select My printer is already set up. I am installing it on a new computer.
5Click Continue, and then follow the instructions on the computer screen for installing a configured printer on a new
computer.
Interpreting the colors of the Wi-Fi indicator light
The colors of the Wi-Fi indicator light show the network status of the printer.
•Off means one of the following:
–The printer is turned off or is powering up.
–The printer is not connected to a wireless network and is in Power Saver mode. In Power Saver mode, the power
light pulses on and off.
•Solid orange means one of the following:
–The printer has not yet been configured for a wireless network.
–The printer is configured for an ad hoc connection, but it is not currently communicating with another ad hoc
device.
•Blinking orange means one of the following:
–The printer is out of the range of the wireless access point (wireless router).
–The printer is trying to communicate with the wireless access point, but the wireless access point is turned off
or not working properly.
–Either the configured printer or the wireless access point has been turned off and back on, and the printer is
trying to establish communications with the network.
–The wireless settings of the printer may no longer be valid.
•Green means that the printer is connected to a wireless network and is ready for use.
Special wireless installation instructions
The following instructions apply to customers outside of North America who are using a wireless broadband box. Some
examples of these boxes include LiveBox, AliceBox, N9UF Box, FreeBox, and Club Internet.
Before you begin
•Make sure your box is wireless-enabled and activated to work on a wireless network. For more information about
configuring the box to work wirelessly, see the documentation that came with your box.
•Make sure your box is turned on and that your computer is on and connected to your wireless network.
Adding the printer to your wireless network
1Set up your printer for wireless networking using the setup instructions provided.
Stop when you are prompted to select a network.
2If there is an association/registration button on the back of your box, press it before selecting a network.
Note: After pressing the association/registration button, you have five minutes to complete the printer installation.
3Return to the computer screen.
From the wireless networks list that appears, select your network, and then click Continue.
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If your wireless network does not appear in the list:
aConnect to another wireless network.
For Windows users
Click Unlisted Network.
For Macintosh users
Select Other Wireless Network, and then click Continue.
bEnter the details about your wireless network.
Note: Your WEP, WPA, or WPA2 key may be obtained from the bottom of the box, the user’s guide that came
with the box, or from the box Web page. If you have already changed the key for your wireless network, use
the key you created.
4Follow the instructions on your screen to complete installation.
Assigning a static IP address
The printer will be assigned an IP address automatically through DHCP on most wireless networks.
1Complete the wireless setup, allowing the printer to receive a DHCP address from a DHCP server on the network.
2Print a network setup page to see what IP address is currently assigned to the printer.
3Open a Web browser and then type the printer IP address in the address field. Press Enter.
The printer Web page loads.
Note: If you are using a proxy server, then temporarily disable it to load the printer Web page correctly.
4Click the Configuration link.
5Click the TCP/IP link.
6Click the Set static IP address link.
7Type the IP address you want to assign to the printer in the IP Address field.
8Click the Submit button.
The Submitting selection message appears.
To confirm that the address was successfully assigned, type the static IP address in the Web browser address field and
then press Enter. The printer Web page loads if the address was successfully assigned.
For more information, contact your system support person.
Changing wireless settings after installation
To change wireless settings on the printer, such as the configured network and the security key, do the following:
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
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3Navigate to:
Printer Home > select your printer > Settings tab > Wireless setup utility
4Follow the instructions on the computer screen.
For Macintosh users
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click Wireless Setup Assistant.
3Follow the instructions on the computer screen.
Advanced wireless setup
Creating an ad hoc wireless network
You can set up an ad hoc network if you:
•Do not have an access point or wireless router
•Do not have a wireless network (but do have a wireless network adapter for your computer)
•Want to set up a standalone network between the printer and a computer with a wireless network adapter
Notes:
•Before you begin, make sure your wireless network adapter is properly attached to your computer and is working.
•The recommended way to set up your wireless network is to use an access point (wireless router). This network
setup is called infrastructure network.
•If your computer has MyWi-Fi or Wi-Fi Direct, then you can create direct connections to your wireless printer. For
more information, see the documentation that came with your computer.
•The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc wireless
network will keep it from working on any other wireless network, either ad hoc or infrastructure.
In Windows Vista or later
1Click > Control Panel > Network and Internet > Network and Sharing Center.
2Click Set up a connection or network > Set up a wireless ad-hoc (computer-to-computer) network > Next.
3Follow the instructions for setting up a wireless ad hoc network. As part of the setup:
aCreate a network name or SSID for the network between the computer and your printer.
bWrite down the name of your network. Make sure you copy it exactly, including any capital letters.
cGo to the Security Type list, select WPA2-Personal or WEP, and then create a WPA passphrase or WEP key.
WPA passphrases must be:
•From 8 to 63 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard.
ASCII characters in a WPA passphrase are case-sensitive.
or
•Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
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WEP keys must be:
•Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard.
or
•Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
dWrite down the password for your network. Make sure you copy it exactly, including any capital letters.
Windows Vista will enable the ad hoc network for you. It will appear in the “Connect to a network” dialog under
“Available networks,” indicating that the computer is configured for the ad hoc network.
4Close the Windows Control Panel and any remaining windows.
5Insert the installation software CD, and follow the directions for wireless installation.
Note: Do not connect the installation or network cables until instructed to do so by the setup software.
6When the available networks are displayed, provide the network name and the security information you created.
The installer will configure the printer for use with your computer.
7Store a copy of your network name and security information in a safe place for future reference.
Note: You may need to reconnect Windows Vista computers to the ad hoc network after restarting.
In Windows XP
1Click Start > Control Panel > Network and Internet Connections > Network Connections.
2Right-click the icon for your wireless network connection.
3Click Enable, if it appears in the pop-up menu.
Note: If Disable appears, then your wireless connection is already enabled.
4Right-click the Wireless Network Connection icon.
5Click Properties > Wireless Networks tab.
Note: If the Wireless Networks tab does not appear, then your computer has third-party software that controls
your wireless settings. You must use that software to set up the ad hoc wireless network. For more information,
see the documentation for the third-party software.
6Select the Use Windows to configure my wireless network settings check box.
7Under Preferred Networks, delete any existing networks.
Select a network, and then click Remove to delete the network from the list.
8Click Add to create an ad hoc network.
9In the Network Name (SSID) box, type the name you want to give your wireless network.
10 Write down the network name you chose so you can refer to it when running the wireless setup. Make sure you
copy it exactly, including any capital letters.
11 If Network Authentication appears in the list, then select Open.
12 In the “Data encryption” list, select WEP.
13 If necessary, clear the “The key is provided for me automatically” check box.
14 In the Network Key box, type in a WEP key.
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15 Write down the WEP key you chose so you can refer to it when running the wireless setup. Make sure you copy it
exactly, including any capital letters.
16 In the “Confirm network key” box, type the same WEP key.
17 Select This is a computer-to-computer (ad hoc) network; wireless access points are not used.
18 Click OK twice to close the two open windows.
19 It may take a few minutes for your computer to recognize the new settings. To check the status of your network:
aRight-click the Wireless Network Connections icon.
bSelect View Available Wireless Networks.
•If the network is listed but the computer is not connected, select the ad hoc network, and then click
Connect.
•If the network does not appear, wait a moment, and then click Refresh network list.
20 Insert the installation software CD, and then follow the directions for wireless installation.
Note: Do not connect the installation or network cables until instructed to do so by the setup software.
21 When the available networks are displayed, provide the network name and the security information you created.
The installer will configure the printer for use with your computer.
22 Store a copy of your network name and security information in a safe place for future reference.
In Windows 2000
•Refer to the documentation that came with your wireless network adapter for information on configuring an ad
hoc network with Windows 2000.
For Macintosh users
1Access the Airport settings:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to:
System Preferences > Network > AirPort
In Mac OS X version 10.4 or earlier
From the Finder, navigate to:
Applications > Internet Connect > AirPort
2From the Network Name or Network menu, click Create Network.
3Create a name for the ad hoc network, and then click OK.
Note: Store the network name and password in a safe place for future reference.
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Adding a printer to an existing ad hoc wireless network
Note: The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc
wireless network will remove it from any other wireless network, either ad hoc or infrastructure, for which it is
configured.
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Navigate to:
Printer Home > select your printer > Settings tab > Wireless setup utility
4Follow the instructions on the computer screen.
Note: Windows Vista computers may need to be reconnected to the ad hoc network after restarting.
For Macintosh users
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click Wireless Setup Assistant.
3Follow the instructions on the computer screen.
Configuring the printer wirelessly using WPS (Wi-Fi Protected Setup)
Wi-Fi Protected Setup (WPS) is a method of configuring computers and printers on a secure wireless network. WPS is
faster than manual configuration, and it reduces typing errors when new devices are added to a wireless network. The
SSID and WPA passphrase are automatically detected and configured for you. The printer supports WPS and can be
configured for wireless access using WPS. In order to use WPS to configure the printer, the wireless router must also
support WPS.
If you want to use WPS to set up your printer, then insert the CD and follow the instructions on the computer screen.
Notes:
•To use WPS to configure the printer wirelessly, all of the devices on your wireless network must support WPS. If
any device on your network does not support WPS, then you must type the SSID and security information when
prompted.
•If you are using the PIN method to add your printer using WPS, make sure you type all eight digits when you are
asked to enter your PIN.
Switching between USB and wireless connections (Windows only)
You can change the way you access your printer, depending on your needs. The following procedures assume that you
have configured your printer for one type of connection and that the printer drivers are installed on the computer. See
related topics on troubleshooting specific connection types if you encounter difficulties during configuration.
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Using the printer wirelessly
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Select Printer Home.
4Click the Settings tab.
5Click the Wireless setup utility link.
6Follow the instructions on the computer screen to set up the printer wirelessly.
Note: There is no need to remove the USB cable connecting the printer to the computer during wireless configuration.
Using the printer locally (USB)
1Attach a USB cable to the computer and to the printer.
2Wait a moment for Windows to locate the driver and finish setting up the printer.
Note: You can continue to use the printer wirelessly.
Switching between USB and wireless connections (Macintosh only)
You can change the way you access your printer depending on your needs. The procedures below assume that you
have configured your printer for one type of connection. See related topics on troubleshooting-specific connection
types if you encounter difficulties during configuration.
Switching to a wireless connection
1Close all open applications.
2Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3Double-click Lexmark Extras > Lexmark Setup Assistant.
4Follow the instructions on the computer screen for configuring the printer wirelessly.
Note: There is no need to remove the USB cable connecting the printer to the computer during wireless configuration.
Switching to a local (USB) connection
1Attach one end of a USB cable to the USB port on the back of the printer. Attach the other end to a USB port on
the computer.
2Add the printer:
In Mac OS X version 10.5 to 10.6
aFrom the Apple menu, navigate to:
System Preferences > Print & Fax > + > Default tab > select your printer
Note: Choose the printer that corresponds with your selected connection type (Bonjour or USB).
bClick Add.
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In Mac OS X version 10.4 or earlier
aFrom the Finder, choose Utilities.
bDouble-click Printer Setup Utility or Print Center.
cFrom the Printer List dialog, choose the printer you want to use, and then click Add.
dFrom the Printer Browser, select your printer, and then click Add.
3A second print queue will be created. Remove the wireless queue if you do not want to switch back to accessing
the printer over a wireless connection.
Sharing a printer in a Windows environment
1Prepare the computers to share the printer:
aMake all computers printing to the printer accessible through Network Neighborhood by enabling File and Print
Sharing. See the Windows documentation for instructions on enabling File and Print Sharing.
bInstall the printer software on all computers that will print to the printer.
2Identify the printer:
aOn the computer that is attached to the printer, do one of the following:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
bRight-click the name of your printer.
cClick Sharing or Printer Properties.
dFrom the Sharing tab, select Share this printer or Shared as, and then assign a distinctive name.
eClick OK.
3Locate the printer from the remote computer:
Note: The remote computer is the one that is not attached to the printer.
aDo one of the following:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
bRight-click the name of your printer.
cClick Properties or Printer properties.
dClick the Ports tab, and then click Add Port.
eSelect Local Port, and then click New Port.
fType the Universal Naming Convention (UNC) Port name, which consists of the server name and the distinctive
printer name that was specified in step 2 on page 102. The name should be in the form \\server
\printer.
gClick OK.
hClick Close on the Printer Ports dialog.
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iMake sure the new port is selected on the Ports tab, and then click Apply.
The new port is listed with the printer name.
jClick OK.
Sharing a printer in a Macintosh environment
1From the Apple menu, choose System Preferences.
2From the menu bar, click Help System Preferences Help.
3In the Search field, type sharing the printer on a network, and then press return.
4To let other Macintosh computers on the network that use Mac OS X version 10.3 or later use any printer connected
to your Macintosh computer, double-click Sharing your printer with Mac OS X users.
or
To let Windows computers on the network use any printer connected to your Macintosh computer, double-click
Sharing your printers with Windows users.
5Follow the instructions on the computer screen.
Note: Windows users should see the Windows documentation for information on adding a network printer connected
to a Macintosh computer.
Networking FAQ
What is Wi-Fi Protected Setup?
Wi-Fi Protected Setup (WPS) is a simple and secure configuration that allows you to establish a wireless home network
and enable network security without requiring prior knowledge of Wi-Fi technology. It is no longer necessary to
configure the network name (SSID) and WEP key or WPA passphrase for network devices.
Note: WPS only supports networks that communicate through wireless access points (wireless routers).
The printer supports the following methods in connecting to a wireless network:
•Personal Identification Number (PIN)—A PIN on the printer is entered into the wireless settings of the wireless
access point.
•Push Button Configuration (PBC)—Buttons on both the printer and the wireless access point are pushed within a
given period of time.
Look for any of these identifier marks to check if your wireless access point is WPS certified:
You can find these WPS logos on the side, back, or top of your wireless access point.
For more information on accessing the wireless settings and determining the WPS capability of your wireless access
point, see the documentation that came with the wireless access point or contact your system support person.
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Where do I find my WEP key or WPA passphrase?
To find the WEP key or WPA passphrase for the wireless network, view the security settings on the access point or
wireless router. Most access points have a Web page that can be accessed using a Web browser.
You can also check the manual that came with your access point or router. If your access point or router is using the
default settings, you can find the information in the manual. If someone else set up your network for you, that person
or company may have included the information in the manual.
If you do not know how to access the Web page, or if you do not have administrator access to the wireless access point
on your network, and are unable to locate the information in the manual, contact your system support person.
What is an SSID?
A Service Set Identifier (SSID) is the name that identifies a wireless network. All devices on the network must know the
SSID of the wireless network or they will not be able to communicate with each other. Usually, the wireless network
broadcasts the SSID to allow wireless devices in the area to connect to it. Sometimes, the SSID is not broadcast for
security reasons.
If the SSID of your wireless network is not broadcast, it cannot be detected automatically and will not show up in the
list of available wireless networks. You must enter the network information manually in this situation.
An SSID can contain up to 32 alphanumeric characters.
Where do I find my SSID?
You can find the SSID for the wireless network by viewing the settings on the access point or wireless router. Most
access points have a built-in Web server that can be accessed using a Web browser.
Many network adapters provide a software application that allows you to view the wireless settings of your computer,
including your SSID. Check your computer to see if a program was installed with your network adapter.
If you are unable to locate your SSID using either of these methods, contact your system support person.
What is a network?
A network is a collection of devices such as computers, printers, Ethernet hubs, wireless access points, and routers
connected together for communication through cables or through a wireless connection. A network can be wired,
wireless, or designed to have both wired and wireless devices.
Devices on a wired network use cables to communicate with each other.
Devices on a wireless network use radio waves instead of cables to communicate with each other. For a device to be
able to communicate wirelessly, it must have a wireless network adapter attached or installed that lets it receive and
transmit radio waves.
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How do I find out what type of security my network is using?
You must know the WEP key or WPA passphrase and the type of security (WEP, WPA, or WPA2) used on the wireless
network. To obtain this information, see the documentation that came with your wireless access point (wireless router),
see the Web page associated with the wireless access point, or consult your system support person.
Note: The WEP key or WPA passphrase is not the same as the password for the wireless access point. The password
allows you to access the wireless access point settings. The WEP key or WPA passphrase allows printers and computers
to join your wireless network.
How are home networks configured?
For desktop computers, laptops, and printers to communicate with each other over a network, they must be connected
by cables and/or have wireless network adapters built in or installed in them.
There are many different ways a network can be set up. Four common examples appear below.
Note: The printers in the following diagrams represent printers with internal print servers built into them so that they
can communicate over a network.
Wireless network examples
Scenario 1: Mixed wired and wireless connections on a network with Internet access
•All computers and printers connect to the network through a router with Ethernet and wireless capabilities.
•Some computers and printers connect wirelessly to the router; others connect over a wired connection.
•The network is connected to the Internet through a DSL or cable modem.
Internet
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Scenario 2: Wireless network with Internet access
•All computers and printers connect to the network using a wireless access point or wireless router.
•The wireless access point connects the network to the Internet through a DSL or cable modem.
Internet
Scenario 3: Wireless network with no Internet access
•Computers and printers connect to the network using a wireless access point.
•The network has no connection to the Internet.
Scenario 4: Computer connected wirelessly to a printer without Internet access
•A computer is directly connected to a printer without going through a wireless router.
•This configuration is referred to as an ad hoc network.
•The network has no connection to the Internet.
Note: Most computers can connect to only one wireless network at a time. If you access the Internet over a wireless
connection, you will lose Internet access if you are connected to an ad hoc network.
Why do I need an installation cable?
When setting up the printer on your wireless network, the printer will need to temporarily connect to a computer using
the installation cable. This temporary connection is used to set up the wireless settings of the printer.
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The installation cable connects to a rectangular USB port on the installing computer and the square USB port on the
printer.
How do I attach the installation cable?
The installation cable attaches to a USB port on the computer and to the square connector on the back of the printer.
This connection allows you to configure the printer for a networked or locally attached installation.
1Attach the large, rectangular connector to any USB port on your computer. USB ports may be on the front or the
back of the computer, and may be horizontal or vertical.
2Attach the small, square connector to the printer.
3Continue following the on-screen instructions.
How are infrastructure and ad hoc networks different?
Wireless networks can operate in one of two modes: infrastructure or ad hoc.
In infrastructure mode, all devices on a wireless network communicate with each other through a wireless router
(wireless access point). Devices on the wireless network must have valid IP addresses for the current network and share
the same SSID and channel as the wireless access point.
In ad hoc mode, a computer with a wireless network adapter communicates directly with a printer equipped with a
wireless print server. The computer must have a valid IP address for the current network and be set to ad hoc mode.
The wireless print server must be configured to use the same SSID and channel that the computer is using.
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The following table compares the characteristics and requirements of the two types of wireless networks.
Infrastructure Ad hoc
Characteristics
Communication Through wireless access point Directly between devices
Security More security options WEP or no security
Range Determined by range and number of
wireless access points
Restricted to range of individual
devices on network
Speed Usually faster Usually slower
Requirements for all devices
Unique IP address for each device Yes Yes
Mode set to Infrastructure mode Ad hoc mode
Same SSID Yes, including the wireless access
point
Yes
Same channel Yes, including the wireless access
point
Yes
We recommend setting up a network in infrastructure mode using the installation CD that came with the printer.
Infrastructure mode is the recommended setup method because it provides:
•Increased network security
•Increased reliability
•Faster performance
•Easier setup
Finding the signal strength
Wireless devices have built-in antennas that transmit and receive radio signals. The signal strength listed on the printer
network setup page indicates how strongly a transmitted signal is being received. Many factors can affect the signal
strength. One factor is interference from other wireless devices or other devices such as microwave ovens. Another
factor is distance. The farther two wireless devices are from each other, the more likely it is that the communication
signal will be weaker.
The strength of the signal received by your computer can also affect the connectivity of the printer with the network
during configuration. When you installed the wireless adapter in your computer, the adapter software probably placed
an icon in your system tray. Try double-clicking this icon, and it will tell you how strongly the computer is receiving the
wireless signal from the network.
To improve signal quality, remove sources of interference and/or move wireless devices closer to the wireless access
point (wireless router).
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How can I improve wireless signal strength?
A common reason wireless printers fail to communicate over a network is poor wireless signal quality. If the signal is
too weak, too distorted, or blocked by an object, it cannot carry information between the access point and the printer.
To determine if the printer is receiving a strong signal from the access point, print a network setup page. The Quality
field indicates the relative strength of the wireless signal the printer is receiving. Drops in signal strength can be
intermittent, however, and although the signal quality appears high, it may drop during certain conditions.
If you think signal strength is a problem between your access point and the printer, try one or more of the following:
Notes:
•The solutions below are for infrastructure networks. If you are using an ad hoc network, adjust the computer when
the solution suggests adjusting the access point.
•Ad hoc networks have a much shorter range than infrastructure networks. Try moving the printer closer to the
computer if they seem to have trouble communicating.
MOVE THE PRINTER CLOSER TO THE WIRELESS ACCESS POINT/WIRELESS ROUTER
If the printer is too far away from the access point, it will not be able to communicate with other devices on the
network. For most indoor wireless networks, the maximum distance between the access point and the printer is
approximately 100 feet (30 meters). This distance could be longer or shorter, depending upon the layout of the
network and the limitations of the access point.
REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTER
The wireless signal from your access point will pass through most objects. Most walls, floors, furniture and other
objects will not block the wireless signal. However, there are materials that are too dense for the signal to pass
through. Objects containing metal and concrete can block the signal. Arrange your printer and access point so that
the signal is not blocked by such objects.
REMOVE SOURCES OF INTERFERENCE
Other types of radio frequencies can cause problems with the wireless signal on your network. These sources of
interference can cause printing issues that seem to come and go. Turn off potential sources of interference where
possible. Avoid using microwaves and cordless phones when printing over your wireless network.
If another wireless network is operating in the vicinity, change the wireless channel on the access point.
Do not place your access point on a printer or other electronic device. Such devices can also interfere with the wireless
signal.
ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION
Even when the wireless signal is able to pass through an object, it is slightly weakened. If it passes through too many
objects, it can be significantly weakened. All objects absorb part of the wireless signal when it passes through them,
and certain types of objects absorb enough to cause communications problems. Place your access point as high in
the room as possible to avoid signal absorption.
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How can I make sure my computer and printer are connected to the same wireless
network?
If the printer is not on the same wireless network as the computer, then you will not be able to print wirelessly. The
SSID of the printer must match the SSID of the computer, if the computer is already connected to the wireless network.
For Windows users
1Obtain the SSID of the network that the computer is connected to:
aType the IP address of your access point (wireless router) in the address field of your Web browser.
If you do not know the IP address of the access point:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type cmd.
3Press Enter, or click OK.
4Type ipconfig, and then press Enter. Check the Wireless Network Connection section:
•The “Default Gateway” entry is typically the access point.
•The IP address appears as four sets of numbers separated by periods, such as 192.168.2.134.
bType the user name and password of the router when prompted.
cClick OK.
dIn the Wireless settings section, look for the SSID.
eWrite down the SSID.
Note: Make sure you copy it exactly, including any capital letters.
2Obtain the SSID of the network that the printer is connected to:
aFrom the printer, print a network setup page.
bIn the Wireless section, look for SSID.
3Compare the SSID of the computer and SSID of the printer.
If the SSIDs are the same, then the computer and the printer are connected to the same wireless network.
If the SSIDs are not the same, then run the utility again to set up the printer on the wireless network used by the
computer.
For Macintosh users with an AirPort base station
In Mac OS X version 10.5 or later
1From the Apple menu, navigate to:
System Preferences > Network > AirPort
The SSID of the network that the computer is connected to is displayed in the Network Name menu.
2Write down the SSID.
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In Mac OS X version 10.4 or earlier
1From the Finder, navigate to:
Applications > Internet Connect > AirPort
The SSID of the network that the computer is connected to is displayed in the Network menu.
2Write down the SSID.
For Macintosh users with an access point
1Type the IP address of the access point in the address field of your Web browser and continue to step 2.
If you do not know the IP address of the access point, then do the following:
aFrom the Apple menu, navigate to:
System Preferences > Network > AirPort
bClick Advanced or Configure.
cClick TCP/IP.
The Router entry is typically the access point.
2Type your user name and password when prompted, and then click OK.
3In the Wireless settings section, look for the SSID.
4Write down the SSID, security type, and the WEP key/WPA passphrase (if shown).
Notes:
•Make sure you copy the network information down exactly, including any capital letters.
•Store the SSID and the WEP key or WPA passphrase in a safe place for future reference.
Can I use my printer on a USB and a network connection at the same time?
Yes, the printer supports a simultaneous USB and network connection. The printer can be configured in the following
ways:
•Locally attached (connected to a computer using a USB cable)
•Wireless network
•Wireless network and locally attached simultaneously
What is a MAC address?
A Media Access Control (MAC) address is a 48-bit identifier associated with the hardware of network equipment. The
MAC address may also be called the physical address because it is connected to the hardware of a device instead of its
software. The MAC address is displayed as a hexadecimal number in this format: 01-23-45-67-89-AB.
Every device capable of communicating on a network has a MAC address. Network printers, computers, and routers,
whether Ethernet or wireless, all have MAC addresses.
While it is possible to change the MAC address of a network device, it is not common practice to do so. For this reason,
MAC addresses are considered permanent. IP addresses are easily changed, so MAC addresses are a more reliable
method of identifying a specific device on a network.
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Routers with security capabilities may allow filtering of MAC addresses on networks. This allows a managed list of
devices to access the network, identified by their MAC addresses. MAC address filtering can help prevent access on
the network from unwanted devices, such as from intruders on a wireless network. MAC address filtering can also
prevent legitimate access if you forget to add a new device to the router's list of allowed addresses. If your network
uses MAC address filtering, be sure to add the MAC address of the printer to the list of allowed devices.
How do I find the MAC address?
Most network equipment has a unique hardware identification number to distinguish it from other devices on the
network. This is called the Media Access Control (MAC) address.
When installing the printer on a network, make sure you select the printer with the correct MAC address.
The MAC address label is located inside the printer.
MAC:XX XX XX XX XX XX
The MAC address of the internal print server is a series of letters and numbers. Other devices sometimes use a type of
MAC address called Universally Administered Address (UAA).
MAC: XX XX XX XX XX XX UAA: XX XX XX XX XX XX
Note: A list of MAC addresses can be set on an access point (router) so that only devices with matching MAC addresses
are allowed to operate on the network. This is called MAC filtering. If MAC filtering is enabled in your access point and
you want to add a printer to your network, then the MAC address of the printer must be included in the MAC filter list.
What is an IP address?
An IP address is a unique number used by devices (such as a wireless printer, computer, or wireless access point) on
an IP network to locate and communicate with each other. Devices on an IP network can communicate with each other
only if they have unique and valid IP addresses. A unique IP address means no two devices on the same network have
the same IP address.
An IP address is a group of four numbers separated by periods. An example of an IP address is 192.168.100.110.
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What is TCP/IP?
Networks are able to function because computers, printers, and other devices are able to send data to each other,
either through cables or by using wireless signals. This transfer of data is made possible by sets of data transmission
rules called protocols. A protocol can be thought of as a language, and like a language, it has rules allowing participants
to communicate with each other.
Different types of networks use different protocols, but Transmission Control Protocol/Internet Protocol (TCP/IP) is the
most popular. TCP/IP is used to send data over the Internet as well as over most corporate and home networks.
Because computers do not understand words and instead rely upon numbers for communication, TCP/IP requires that
every device on a network using TCP/IP to communicate must have an IP address. IP addresses are essentially unique
computer names in a numeric format, used to transfer data around a network. IP addresses allow TCP/IP to confirm
requests for and receipt of data by various devices on the network.
How do I locate IP addresses?
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type cmd.
3Press Enter, or click OK.
The Command Prompt window opens.
4Type ipconfig, and then press Enter.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
For Macintosh users
1From the Apple menu, choose About This Mac.
2Click More Info.
3From the Contents pane, choose Network.
4If you are connected over a wireless network, choose AirPort from the Active Services list.
How to locate a printer IP address
•You can locate the printer IP address by viewing the printer network setup page.
How are IP addresses assigned?
An IP address may be assigned automatically by the network using DHCP. Once the printer is set up on a computer, the
computer sends all print jobs across the network to the printer using this address.
If the IP address is not automatically assigned, you will be asked during wireless setup to manually enter an address
and other network information after selecting your printer from the available list.
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What is a key index?
A wireless access point (wireless router) can be configured with as many as four WEP keys. Only one key is used on the
network at a time, however. The keys are numbered, and the number of a key is referred to as its key index. All devices
on the wireless network must be configured to use the same key index when multiple WEP keys are configured on the
wireless access point.
Select the same key index on your printer as you are using on your wireless access point.
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Maintaining the printer
Maintaining ink cartridges
In addition to the following tasks that you can perform, your printer performs an automatic maintenance cycle every
week if it is plugged into an electrical outlet. It will briefly come out of Power Saver mode or will temporarily turn on
if it is turned off.
Checking ink levels
Using the printer control panel
From the printer control panel, press
> Maintenance > >
Using the printer software
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Navigate to:
Printer Home > select your printer > Maintenance tab > Check ink levels
For Macintosh users
In Mac OS X version 10.6
1From the Apple menu, navigate to:
System Preferences > Print & Fax > select your printer
2Click Options & Supplies or Print Queue.
3Click Supply Levels.
In Mac OS X version 10.5 or earlier
1From the Finder desktop, double-click the printer folder.
2Double-click the Printer Utility icon.
3Check the ink levels from the Maintenance tab.
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Aligning the printhead
If the characters or lines on your printed image appear jagged or wavy, then you may need to align the printhead.
Using the printer control panel
1Load plain paper.
2From the printer control panel, navigate to:
> Maintenance > > Align Printer >
An alignment page prints.
Note: Do not remove the alignment page until printing is finished.
Using the printer software
For Windows users
1Load plain paper.
2Click or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Maintenance tab > Align cartridges
5Follow the instructions on the computer screen.
For Macintosh users
Note: This feature is available only in Maci OS X version 10.5 or earlier.
1Load plain, unmarked paper.
2From the Finder desktop, double-click the printer folder.
3Double-click the Printer Utility icon.
4From the Maintenance tab, click Print Alignment Page.
5Follow the instructions on the computer screen.
If you aligned the cartridges to improve print quality, then print your document again. If print quality has not improved,
then clean the printhead nozzles.
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Cleaning the printhead nozzles
Poor print quality is sometimes due to clogged printhead nozzles. Clean the printhead nozzles to improve the quality
of your prints.
Notes:
•Cleaning the printhead nozzles uses ink, so clean them only when necessary.
•Deep cleaning uses more ink, so try the Clean Printhead option first to save ink.
•If the ink levels are too low, you must replace the ink cartridges before you can clean the printhead nozzles.
Using the printer control panel
1From the printer control panel, navigate to:
> Maintenance >
2Press the up or down arrow button to scroll to Clean Printhead or Deep Clean Printhead, and then
press .
A cleaning page prints.
Using the printer software
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Navigate to:
Printer Home > Maintenance tab > Clean Cartridges
For Macintosh users
Note: This feature is available only in Mac OS X version 10.5 or earlier.
1Load plain paper.
2From the Finder desktop, double-click the printer folder.
3Double-click the Printer Utility icon.
4From the Maintenance tab, select Clean Print Nozzles.
A cleaning page prints.
Cleaning the exterior of the printer
1Make sure that the printer is turned off and unplugged from the wall outlet.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer,
unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding.
2Remove all paper from the printer.
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3Dampen a clean, lint-free cloth with water.
Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of the
printer.
4Wipe only the outside of the printer, making sure to remove any ink residue that has accumulated on the paper
exit tray.
Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.
5Make sure the printer is dry before beginning a new print job.
Cleaning the scanner glass
1Dampen a clean, lint-free cloth with water.
2Gently wipe the scanner glass clean.
Note: Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner glass.
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Troubleshooting
Before you troubleshoot
Use this checklist to solve most printer problems:
•Make sure the power cord is plugged into the printer and into a properly grounded electrical outlet.
•Make sure the printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
•Make sure the printer is turned on.
•Make sure the printer is securely connected to the host computer, print server, or other network access point.
•Check the printer for error messages, and resolve any errors.
•Check for paper jam messages, and clear any jams.
•Check the ink cartridges, and install new cartridges if necessary.
•Use the Service Center to locate and solve the problem (Windows only).
•Turn the printer off, wait about 10 seconds, and then turn the printer back on.
Using the Service Center to solve printer problems
The Service Center provides step-by-step troubleshooting help and contains links to printer maintenance tasks and
customer support.
To open the Service Center, use one of these methods:
Method 1 Method 2
If it appears on an error message dialog, click the For
additional assistance, use the Service Center link. 1Click or Start.
2Click All Programs or Programs, and then select the printer
program folder from the list.
3Select Printer Home.
4From the Support tab, select Service Center.
If Troubleshooting does not solve your problem
Visit our Web site at http://support.lexmark.com to find the following:
•Knowledgebase articles with the latest information and troubleshooting for your printer
•Live online technical support
•Contact numbers for telephone technical support
Setup troubleshooting
•“Incorrect language appears on the display” on page 120
•“Printhead errors” on page 120
•“Software did not install” on page 122
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•“Print job does not print or is missing pages” on page 123
•“Printer is printing blank pages” on page 124
•“Printer is busy or does not respond” on page 124
•“Cannot delete documents from the print queue” on page 125
•“Cannot print through USB” on page 125
Incorrect language appears on the display
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CHANGE THE LANGUAGE USING THE PRINTER MENUS
1From the printer control panel, press .
2Press the arrow buttons to scroll to Defaults, and then press .
3Press the arrow buttons to scroll to Set Defaults, and then press .
4Press the arrow buttons to scroll to Use Factory, and then press .
5Complete the initial printer setup.
CHANGE THE LANGUAGE USING A BUTTON COMBINATION (IF YOU CANNOT READ THE CURRENT LANGUAGE)
1Turn the printer off.
Note: If you have set the Power Saver timeout in the Setup menu, then press and hold for three seconds to turn
off the printer.
2Press and hold down and , and then press and release to turn the printer on.
Note: Do not release and until Language Selection appears on the display, indicating that the printer
has been reset.
3Complete the initial printer setup.
Printhead errors
If the "Before you troubleshoot" checklist does not solve the problem, then try the following:
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REMOVE AND REINSERT THE PRINTHEAD
1Open the printer and lift the latch.
2
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2Remove the printhead.
Warning—Potential Damage: Do not touch the printhead nozzles.
3Wipe the printhead contacts using a clean, lint-free cloth.
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4Reinsert the printhead, and then close the latch until it clicks.
5Close the printer.
Note: If removing and reinserting the printhead does not resolve the error, then contact technical support.
Software did not install
If you encountered problems while installing, or if your printer does not appear in the list in the Printers folder or as a
printer option when sending a print job, then try removing and reinstalling the software.
Before you reinstall the software, do the following:
MAKE SURE THAT YOUR COMPUTER MEETS THE MINIMUM SYSTEM REQUIREMENTS LISTED ON THE PRINTER BOX
TEMPORARILY DISABLE SECURITY PROGRAMS IN WINDOWS BEFORE INSTALLING THE SOFTWARE
CHECK THE USB CONNECTION
1Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.
2Firmly plug the square end of the USB cable into the back of the printer.
3Firmly plug the rectangular end of the USB cable into the USB port of the computer.
The USB port is marked with a USB symbol.
Note: If you continue to have problems, then try another USB port on the computer. You may have connected to a
defective port.
RECONNECT THE PRINTER POWER SUPPLY
1Turn off the printer, and then unplug the power cord from the wall outlet.
2Gently remove the power supply from the printer, and then reinsert it.
3Plug the power cord into the wall outlet, and then turn on the printer.
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Print job does not print or is missing pages
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY
1Turn the printer on, and then open the printer.
2Make sure the cartridges are inserted correctly.
The cartridges should click firmly into the matching color slot of the printhead.
3Close the printer.
SELECT YOUR PRINTER FROM THE PRINT DIALOG BEFORE SENDING THE PRINT JOB
Note: This solution applies to Macintosh users only.
1With a document open, choose File > Print.
2From the printer pop-up menu, choose your printer, and then click Print.
If your printer does not appear on the Printer list, then choose Add Printer. From the list of printers in the Default
tab, select your printer, and then click Add.
If your printer does not appear on the list, then try either of the following:
•For a USB-connected printer, remove and then reconnect the USB cable.
•For a printer that is wirelessly connected, see the Wireless troubleshooting section.
MAKE SURE THE PRINT JOB IS NOT PAUSED
MAKE SURE YOUR PRINTER IS SET AS THE DEFAULT PRINTER
RECONNECT THE PRINTER POWER SUPPLY
1Turn off the printer.
Note: Make sure the printer is not in Power Saver mode. Press and hold for three seconds to turn off the printer.
2Unplug the power cord from the wall outlet, and then pull out the power cord from the power supply.
3After one minute, reconnect the power cord into the power supply, and then plug the power cord into the wall
outlet.
4Turn on the printer.
REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER
CHECK THE USB CONNECTION
1Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.
2Firmly plug the square end of the USB cable into the back of the printer.
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3Firmly plug the rectangular end of the USB cable into the USB port of the computer.
The USB port is marked with a USB symbol.
Note: If you continue to have problems, then try another USB port on the computer. You may have connected to a
defective port.
REMOVE AND REINSTALL THE PRINTER SOFTWARE
Printer is printing blank pages
Blank pages may be caused by improperly installed ink cartridges.
REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD
1Reinstall the ink cartridges, see “Replacing ink cartridges” on page 13 for more information.
If the cartridges do not seem to fit, make sure the printhead is properly seated, and then try installing the cartridges
again.
2Load plain paper.
3From the printer control panel, press .
4Press the arrow buttons to scroll to Maintenance, and then press .
5Press the arrow buttons to scroll to Deep Clean Printhead, and then press .
A cleaning page prints.
6Press the arrow buttons to scroll to Align Printer, and the press .
An alignment page prints.
Note: Do not remove the alignment page until printing is finished.
Printer is busy or does not respond
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
MAKE SURE THE PRINTER IS NOT IN POWER SAVER MODE
If the power light is blinking on and off slowly, then the printer is in Power Saver mode. Press to wake up the
printer.
If the printer will not come out of Power Saver mode, then reset the power:
1Unplug the power cord from the wall outlet, and then wait 10 seconds.
2Insert the power cord into the wall outlet, and then turn on the printer.
If this problem persists, then check our Web site for updates for your printer software or firmware.
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RECONNECT THE PRINTER POWER SUPPLY
1Turn off the printer, and then unplug the power cord from the wall outlet.
2Gently remove the power supply from the printer, and then reinsert it.
3Plug the power cord into the wall outlet, and then turn on the printer.
Cannot delete documents from the print queue
If you have jobs stuck in the print queue and cannot delete them to get other jobs to print, then the computer and
printer may not be communicating.
RESTART THE COMPUTER AND TRY AGAIN
Cannot print through USB
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CHECK THE USB CONNECTION
1Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.
2Firmly plug the square end of the USB cable into the back of the printer.
3Firmly plug the rectangular end of the USB cable into the USB port of the computer.
The USB port is marked with a USB symbol.
Note: If you continue to have problems, then try another USB port on the computer. You may have connected to a
defective port.
MAKE SURE THE USB PORT IS ENABLED IN WINDOWS
1Click , or click Start and then click Run.
2In the Start Search or Run box, type devmgmt.msc.
3Press Enter, or click OK.
The Device Manager opens.
4Click the plus sign (+) beside Universal Serial Bus controllers.
If USB Host Controller and USB Root Hub are listed, then the USB port is enabled.
For more information, see the computer documentation.
REMOVE AND REINSTALL THE PRINTER SOFTWARE
Jams and misfeeds troubleshooting
•“Paper jam in the printer” on page 126
•“Paper jam in the paper support” on page 126
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•“Paper jam in the duplex unit” on page 126
•“Paper jam in the ADF (selected models only)” on page 127
•“Paper or specialty media misfeeds” on page 128
Paper jam in the printer
Note: The parts inside the printer are sensitive. Avoid unnecessarily touching these parts while clearing jams.
1Press to turn off the printer.
2Check the paper tray or lift the scanner unit to check for jammed paper.
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3Firmly grasp the paper, and then gently pull it out.
Note: Be careful not to tear the paper while removing it.
4Press to turn the printer back on.
Paper jam in the paper support
Note: The parts inside the printer are sensitive. Avoid unnecessarily touching these parts while clearing jams.
1Press to turn off the printer.
2Firmly grasp the paper, and then gently pull it out.
Note: Be careful not to tear the paper while removing it.
3Press to turn the printer back on.
Paper jam in the duplex unit
Note: The parts inside the printer are sensitive. Avoid unnecessarily touching these parts while clearing jams.
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1Push down the duplex latches and pull out the duplex unit.
CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper
path. To avoid injury, use caution when accessing this area for clearing a paper jam.
2Firmly grasp the paper, and then gently pull it out.
Note: Be careful not to tear the paper while removing it.
3Reinsert the duplex unit.
4Touch DONE or press , depending on your printer model.
5From your computer, resume the print job.
Paper jam in the ADF (selected models only)
Note: The parts inside the printer are sensitive. Avoid unnecessarily touching these parts while clearing jams.
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1Open the ADF door, and then gently pull out the jammed paper.
Note: Be careful not to tear the paper while removing it.
2Close the ADF door.
3Touch DONE or press , depending on your printer model.
4From your computer, resume the print job.
Paper or specialty media misfeeds
These are possible solutions if paper or specialty media misfeeds or skews, or if multiple sheets feed or stick together.
Try one or more of the following:
CHECK PAPER CONDITION
Use only new, unwrinkled paper.
CHECK PAPER LOADING
•Load a smaller amount of paper into the printer.
•Load paper with the print side faceup. (If you are not sure which side is the printable side, see the instructions
that came with the paper.)
•Check the loading instructions for your paper or specialty media.
REMOVE EACH PAGE AS IT IS PRINTED
ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPER
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Print troubleshooting
•“Poor quality at the edges of the page” on page 129
•“Streaks or lines on printed image” on page 130
•“Print speed is slow” on page 130
•“Computer slows down when printing” on page 131
Poor quality at the edges of the page
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CHECK MINIMUM PRINT SETTINGS
Unless you are using the borderless feature, use these minimum print margin settings:
•Left and right margins:
–6.35 mm (0.25 in.) for letter-size paper
–3.37 mm (0.133 in.) for all paper sizes except letter
•Top margin: 1.7 mm (0.067 in.)
•Bottom margin: 12.7 mm (0.5 in.)
SELECT THE BORDERLESS PRINT FEATURE
For Windows users
1With a document or photo open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3From the Paper Options area of the Print Setup tab, select Borderless.
For Macintosh users
1With a photo open, choose File > Page Setup.
If there is no Page Setup item on the File menu, then go to step 2. Otherwise, specify your print settings:
aFrom the Settings pop-up menu, choose Page Attributes.
bFrom the “Format for” pop-up menu, choose your printer.
cFrom the Paper Size pop-up menu, choose a paper size that has “(Borderless)” in its name.
For example, if you loaded a 4 x 6 photo card, then choose US 4 x 6 in (Borderless).
dSelect an orientation, and then click OK.
2From the menu bar, choose File > Print.
If you have already specified the printer, paper size, and orientation in step 1, then you may have to choose your
printer again from the Printer pop-up menu before going to step 3. Otherwise, set them:
aFrom the Printer pop-up menu, choose your printer.
bFrom the Paper Size pop-up menu, choose a paper size that has “(Borderless)” in its name.
For example, if you loaded a 4 x 6 photo card, then choose US 4 x 6 in (Borderless).
cSelect an orientation.
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3If necessary, click Advanced.
4From the print options pop-up menu, choose Print Settings or Quality & Media.
•From the Paper Type pop-up menu, choose a paper type.
•From the Print Quality pop-up menu, choose Photo or Best.
5Click Print.
Streaks or lines on printed image
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CHECK THE INK LEVELS
Replace low or empty ink cartridges.
SELECT A HIGHER PRINT QUALITY FROM THE PRINTER SOFTWARE
MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLED
ALIGN THE PRINTHEAD
CLEAN OR DEEP CLEAN THE PRINTHEAD NOZZLES
Note: If these solutions do not remove the streaks or lines on the printed image, then contact technical support.
Print speed is slow
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
MAXIMIZE COMPUTER PROCESSING SPEED
•Close all applications not in use.
•Minimize the number and size of graphics and images in the document.
•Remove as many unused fonts as possible from your system.
ADD MEMORY
Consider purchasing more RAM.
SELECT A LOWER PRINT QUALITY FROM THE PRINTER SOFTWARE
MANUALLY SELECT A PAPER TYPE THAT MATCHES THE TYPE OF PAPER YOU ARE USING
REMOVE AND REINSTALL THE PRINTER SOFTWARE
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Computer slows down when printing
These are possible solutions. Try one of the following:
IF YOU ARE USING A USB CONNECTION, THEN TRY A DIFFERENT USB CABLE
IF YOU ARE ON A NETWORK, THEN RESET THE POWER OF THE ACCESS POINT (ROUTER)
1Unplug the power cord from the access point.
2Wait ten seconds, and then insert the power cord.
Copy and scan troubleshooting
•“Copier or scanner does not respond” on page 131
•“Scanner unit does not close” on page 131
•“Poor copy or scanned image quality” on page 131
•“Partial copies or scans of documents or photos” on page 132
•“Scan was not successful” on page 132
•“Scanning takes too long or freezes the computer” on page 133
•“Cannot scan to a computer over a network” on page 133
Copier or scanner does not respond
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
SET YOUR PRINTER AS THE DEFAULT PRINTER
REMOVE AND REINSTALL THE PRINTER SOFTWARE
Scanner unit does not close
1Lift the scanner unit.
2Remove any obstruction keeping the scanner unit open.
3Lower the scanner unit.
Poor copy or scanned image quality
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CLEAN THE SCANNER GLASS
ADJUST THE SCAN QUALITY FROM THE PRINTER SOFTWARE
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REVIEW THE TIPS FOR COPYING, SCANNING, AND IMPROVING PRINT QUALITY
USE A CLEARER VERSION OF THE ORIGINAL DOCUMENT OR IMAGE
MAKE SURE THE DOCUMENT OR PHOTO IS LOADED FACEDOWN ON THE SCANNER GLASS AND IN THE CORRECT
CORNER
Partial copies or scans of documents or photos
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
MAKE SURE THE DOCUMENT OR PHOTO IS LOADED FACEDOWN ON THE SCANNER GLASS AND IN THE CORRECT
CORNER
SELECT A PAPER SIZE FROM THE PRINTER SOFTWARE THAT MATCHES THE LOADED PAPER
MAKE SURE THE ORIGINAL SIZE SETTING MATCHES THE SIZE OF THE DOCUMENT YOU ARE SCANNING
Scan was not successful
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CHECK THE USB CONNECTION
1Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.
2Firmly plug the square end of the USB cable into the back of the printer.
3Firmly plug the rectangular end of the USB cable into the USB port of the computer.
The USB port is marked with .
Note: If you continue to have problems, then try another USB port on the computer. You may have connected to a
defective port.
RESTART THE COMPUTER
ADD NETWORK PRINTERS THROUGH THE EDIT DEVICE LIST DIALOG
If you are scanning from a network printer, then add that printer using the Edit Device List dialog. For more
information, see the Edit Device List Help:
1With the Scan Center application open, choose Browse Devices from the Device pop-up menu.
2Click
?
from the Edit Device List dialog that appears.
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MAKE SURE “ENABLE NETWORK SCAN TO COMPUTER” IS SELECTED IN THE GENERAL TAB OF THE SCAN
CENTER (MACINTOSH ONLY)
Notes:
•This is available only in Mac OS X version 10.6.
•If you have several applications open, then make sure that the Scan Center is the active application. Otherwise,
the correct menu bar does not appear.
From the menu bar, navigate to:
Scan Center > Preferences > General tab
Scanning takes too long or freezes the computer
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
CLOSE OTHER SOFTWARE PROGRAMS THAT ARE NOT BEING USED
USE A LOWER SCANNING RESOLUTION
Cannot scan to a computer over a network
If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following:
MAKE SURE THE PRINTER AND THE DESTINATION COMPUTER ARE CONNECTED TO THE SAME NETWORK
MAKE SURE THE PRINTER SOFTWARE IS INSTALLED ON THE DESTINATION COMPUTER
MAKE SURE “ENABLE NETWORK SCAN TO COMPUTER” IS SELECTED IN THE GENERAL TAB OF THE SCAN
CENTER (MACINTOSH ONLY)
Notes:
•This is available only in Mac OS X version 10.6.
•If you have several applications open, then make sure that the Scan Center is the active application. Otherwise,
the correct menu bar does not appear.
From the menu bar, navigate to:
Scan Center > Preferences > General tab
Fax troubleshooting
•“Fax troubleshooting checklist” on page 134
•“Cannot send faxes” on page 135
•“Cannot receive faxes” on page 137
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•“Cannot run the fax software” on page 138
•“Fax error messages on the printer control panel” on page 138
For detailed descriptions of common terms and tasks, see the following:
•“Setting up the printer to fax” on page 68
•“Faxing FAQ” on page 85
Fax troubleshooting checklist
Before you troubleshoot, use the following checklist to solve most fax problems:
•Check the dial tone to make sure that the cable connections are correct and that the telephone line is working.
To check the dial tone:
1Plug an analog telephone into the wall jack.
2Listen for a dial tone through the telephone handset.
If you hear a dial tone, then the connections are correct and the line is working.
If you do not hear a dial tone, then check the other items on the checklist, and then listen for a dial tone after
checking each item.
•Make sure that the devices are set up correctly according to your setup scenario in the “Setting up the printer to
fax” section.
•Make sure that the cables are connected to the correct ports.
•Make sure that the cables are securely plugged in.
Check the cable connections for the following hardware, if applicable:
–Power supply
–Telephone
–Answering machine
–VoIP adapter
–DSL filter
–Splitter
–Cable modem
•If the printer is connected to a Digital Subscriber Line, install a DSL filter for the printer. A DSL filter minimizes
interference between the fax signals and Internet signals on the line. Connect the printer to the phone port on the
DSL filter, and connect the computer to the DSL/HPN port on the filter.
To make sure that you connected the printer to the filter correctly, plug an analog phone into the port on the
back of the printer, and then listen for a dial tone.
•If the printer is connected to a VoIP line, then make sure that the printer is plugged into an active phone port. Plug
the printer into the first port on the VoIP adapter, most often labeled as Phone Port or Phone Line 1.
To make sure that the phone port is active, plug an analog phone into the port, and then listen for a dial tone.
•If you are using a splitter, then make sure that you are using a phone splitter. Do not use a line splitter. To make
sure that you are using the correct splitter, plug an analog phone into the splitter, and then listen for a dial tone.
•If you have checked the items on this list but still do not hear a dial tone, then contact your line provider.
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Cannot send faxes
If the “Fax troubleshooting checklist” does not solve the problem, then try one or more of the following:
MAKE SURE THAT YOU HAVE REGISTERED YOUR USER INFORMATION IN THE PRINTER
If you did not enter your user information during initial setup, then enter your fax name and fax number. In some
countries, you cannot send a fax without entering your fax name or company name. Some fax machines also block
unknown faxes or faxes without sender information.
DECREASE THE TRANSMISSION SPEED OF THE FAX MODEM
The modem of the printer can transmit data at 33,600 bps. This is the maximum speed at which the printer can send
and receive faxes. It is not necessary, however, to set the modem to its fastest transmission capability. The speed of
the modem of the receiving fax machine must match or be greater than the speed at which you are sending your
fax. Otherwise, your fax will not be received.
To decrease the transmission speed of the modem:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press the arrow buttons to scroll to Max Send Speed, and then press .
5Select a sending speed, and then press .
SET THE PRINTER TO SCAN THE ORIGINAL DOCUMENT BEFORE DIALING THE NUMBER
The printer does not automatically redial if you set it to scan the original document after dialing the number.
Set the printer to scan before dialing so that you do not have to scan the document again if the fax fails. The scanned
document is saved in the printer memory. The printer can then retrieve it and automatically redial the number.
To set the printer to scan before dialing:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press the arrow buttons to scroll to Scan, and then press .
5Press the arrow buttons to scroll to Before Dial, and then press .
ENABLE ERROR CORRECTION
Errors and blurs may appear in the faxed document if there is too much noise on the line. This option enables the
printer to transmit the bad blocks of data again and correct the errors. When a fax has too many errors, the fax may
be rejected by the receiving fax machine.
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To make sure that error correction is enabled:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press the arrow buttons to scroll to Error Correction, and then press .
5Check to see if error correction is set to On.
If it is not set to On, press the arrow buttons to select On, and then press .
ENABLE AUTOMATIC FAX CONVERSION
If the receiving fax machine does not support color fax, then this option automatically converts the outgoing color
fax to black and white. It also automatically reduces the resolution of the fax to a resolution that the receiving machine
can support.
To make sure that automatic fax conversion is enabled:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press the arrow buttons to scroll to Auto Fax Convert, and then press .
5Check to see if automatic fax conversion is set to On.
If it is not set to On, press the arrow buttons to select On, and then press .
MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECT
The dialing prefix is the number or series of numbers that you press before you can dial the actual fax number or
telephone number. If the printer is in an office setting or in a private branch exchange, this can be a specific number
that you need to press so you can make a call outside the office.
Make sure that the dial prefix entered in the printer is correct for your network.
To check the dial prefix setting:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Dialing and Sending, and then press .
4Press the arrow buttons to scroll to Dial Prefix, and then press .
5Press the arrow buttons to create or modify the prefix.
6If the prefix is not correct, enter the correct prefix, and then press .
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Cannot receive faxes
If the “Fax troubleshooting checklist” does not solve the problem, then try one or more of the following:
MAKE SURE THAT YOU HAVE CONFIGURED THE CORRECT SETTINGS FOR YOUR SETUP
The fax settings depend on whether the printer is connected to its own fax line or shares the line with other devices.
If the printer is sharing the telephone line with an answering machine, then make sure that the following are set:
•Auto Answer is On.
•The printer picks up on a greater number of rings than the answering machine.
•The printer picks up on the correct distinctive ring (if you subscribe to a distinctive ring service).
If the printer is sharing the telephone line with a telephone subscribed to voice mail, then make sure that the following
are set:
•Auto Answer is Off (if you have only one number on the telephone line).
•The printer picks up on the correct distinctive ring (if you subscribe to a distinctive ring service).
MAKE SURE THAT THE PRINTER IS CONNECTED TO AN ANALOG PORT
The printer is an analog device. If you are using a PBX system, then make sure that the printer is connected to an
analog port on the PBX. You may need a digital line converter that converts digital signals into analog signals.
MAKE SURE THAT THE PRINTER MEMORY IS NOT FULL
The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or runs
out of paper while receiving the fax, then the printer saves the fax so you can print it later. However, if the printer
memory is full, then the printer may not be able to receive more incoming faxes. An error message appears on the
display when the printer memory is full. Resolve the error to free up space in the printer memory.
MAKE SURE THAT FAX FORWARDING IS DISABLED
You may have turned on Fax Forwarding. Disable this option so that the printer can receive the fax.
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Ringing and Answering, and then press .
4Press the arrow buttons to scroll to Fax Forward, and then press .
5Press the arrow buttons to scroll to Off, and then press .
INCREASE THE RINGER VOLUME
If you set the printer to receive faxes manually (Auto Answer Off), then increase the ringer volume.
MAKE SURE THAT YOU HAVE THE CORRECT MANUAL ANSWER CODE
If you set the printer to receive faxes manually (Auto Answer Off), then you need to press the correct code when a
fax comes in so that the printer can receive it.
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To retrieve the correct code:
1From the printer control panel, press .
2Press the arrow buttons to scroll to Fax Setup, and then press .
3Press the arrow buttons to scroll to Ringing and Answering, and then press .
4Press the arrow buttons to scroll to Manual Pickup Code, and then press .
5Copy the manual answer code that appears on the display.
Cannot run the fax software
The printer must be connected to a telephone, DSL, or VoIP line before you can configure the fax settings in the fax
software.
MAKE SURE THE FAX SOFTWARE IS INSTALLED
The Fax Solutions Software is optional for Windows users and is installed with the printer software only if you select
it on the “Install Additional Software” screen during installation. If you did not install the fax software, then the fax
tab on the Printer Home takes you to our Web site where you can download the software.
MAKE SURE THE PRINTER IS CONNECTED TO A TELEPHONE LINE
You need to connect the printer to your telephone line (through a standard wall jack, a DSL filter, or a VoIP adapter)
before you can open the fax software and configure the fax settings.
MAKE SURE THAT THE PRINTER IS CONNECTED TO THE COMPUTER
MAKE SURE THAT THE PRINTER IS NOT IN POWER SAVER MODE
Fax error messages on the printer control panel
Error Message: What it indicates: Possible solutions:
Remote Fax Error The receiving fax machine cannot
receive the fax. The error on the
receiving end could be due to several
factors.
•Resend the fax. There may have
been a problem with the quality of
the connection.
•Decrease the transmission speed of
your fax modem.
•Register your user information. In
some countries, you cannot send a
fax without registering your fax
name and fax number. Some fax
machines also block faxes without
sender information.
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Error Message: What it indicates: Possible solutions:
Fax Mode Unsupported The receiving fax machine does not
support color fax or the scan resolution
of the document that you are sending.
•Enable Auto Fax Conversion. The
printer automatically converts color
faxes to black and lowers the scan
resolution of the document.
•Lower the fax quality.
•Reformat the document on
Letter-size paper.
Unsupported Compression The fax modem of the receiving fax
machine does not support data
compression. Fax modems compress
data to speed up transmission, but the
receiving fax modem needs to have the
same compression code.
•Lower the transmission speed of the
fax modem, and then resend the
fax.
•Enable Auto Fax Conversion.
Unsupported Resolution The receiving fax machine does not
support the scan resolution of the
document that you are sending.
•Lower the fax quality.
•Enable Auto Fax Conversion.
Unrecoverable Fax Error The fax modem encountered critical
errors.
Turn off the printer, turn it back on, and
then resend the fax.
Fax Modem Error The fax modem of the printer may be
busy, or the fax modem may have
encountered problems during
transmission.
Turn off the printer, turn it back on, and
then resend the fax.
Phone Line is connected to
the incorrect jack on the
back of the machine.
The telephone cable is connected to
the wrong port on the back of the
printer.
Connect the phone cable to the port
on the back of the printer.
Digital line detected The printer is connected to a digital
line.
The printer is an analog device and must
be connected to an analog line. To
connect the printer to a digital line, you
must use a digital line converter or a
filter.
For more information, see the ”Setting
up the printer to fax” section.
Failed to Connect
Phone Line Error
Phone Line Not Connected
The printer cannot detect a dial tone. See the “Fax troubleshooting checklist.”
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139
Error Message: What it indicates: Possible solutions:
Phone Line Busy Your telephone line or the telephone
line of the receiving fax machine is
busy. This happens especially if the
printer is sharing the line with other
devices (telephone, answering
machine).
•Set the printer to redial.
•Increase the time between the
redial attempts.
•Place a test call to the number to
which you want to send a fax to
make sure that it is working
correctly.
•If the telephone line is being used
by another device, then wait until
the other device is finished before
sending the fax.
•Schedule to resend the fax at a later
time.
•Set the printer to scan before
dialing. The scanned document is
saved in the printer memory. The
printer can then retrieve it and
automatically redial the number.
No Answer Auto Answer may have been turned off
on the receiving fax machine.
•Verify the number, and then resend
the fax.
•Set the printer to redial.
Note: Depending on your country or
region, there may be a limit on the
number of redial attempts,
regardless of the redial settings that
you set in your printer.
•Schedule to resend the fax at a later
time.
No Caller ID
Call Stopped
Your printer stopped the call because
the incoming fax has no sender
information. You may have chosen to
block faxes with no Caller ID or faxes
without Caller IDs are not allowed in
your country or region.
Disable Block No-ID.
To troubleshoot error messages in the fax software, click Help to view the help information for the fax software.
Memory card troubleshooting
•“Memory card troubleshooting checklist” on page 141
•“Nothing happens when a memory card is inserted” on page 141
•“Cannot print documents from a memory card or flash drive” on page 141
•“Photos do not transfer from a memory card across a wireless network” on page 142
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140
Memory card troubleshooting checklist
Before you troubleshoot, use the following checklist to solve most memory card problems:
•Make sure that the memory card you are using can be used in the printer.
•Make sure the memory card is not damaged.
•Make sure memory card contains supported file types.
Nothing happens when a memory card is inserted
If the "Memory card troubleshooting checklist" does not solve the problem, then try one or more of the following:
REINSERT THE MEMORY CARD
The memory card may have been inserted too slowly. Remove and then reinsert the memory card quickly.
CHECK THE USB CONNECTION
1Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.
2Firmly plug the square end of the USB cable into the back of the printer.
3Firmly plug the rectangular end of the USB cable into the USB port of the computer.
The USB port is marked with a USB symbol.
Note: If you continue to have problems, then try another USB port on the computer. You may have connected to a
defective port.
CHECK THE NETWORK CONNECTION
If the printer and computer are connected over a network, then make sure that the correct host and device are
communicating. Select the printer from the computer or the computer from the printer.
Cannot print documents from a memory card or flash drive
If the "Memory card troubleshooting checklist" does not solve the problem, then try the following:
CHECK THE USB CONNECTION
1Check the USB cable for any obvious damage. If the cable is damaged, then use a new one.
2Firmly plug the square end of the USB cable into the back of the printer.
3Firmly plug the rectangular end of the USB cable into the USB port of the computer.
The USB port is marked with a USB symbol.
Note: If you continue to have problems, then try another USB port on the computer. You may have connected to a
defective port.
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141
CHECK THE NETWORK CONNECTION
If the printer and computer are connected over a network, then make sure that the correct host and device are
communicating. Select the printer from the computer or the computer from the printer.
Photos do not transfer from a memory card across a wireless network
If the "Memory card troubleshooting checklist" does not solve the problem, then try one or more of the following:
MAKE SURE THAT BOTH THE PRINTER AND THE DESTINATION COMPUTER ARE TURNED ON AND READY
MAKE SURE “ENABLE READING FROM A MEMORY DEVICE OVER THE NETWORK FROM YOUR PRINTER” IS
SELECTED IN THE PREFERENCES DIALOG OF THE NETWORK CARD READER (MACINTOSH ONLY)
Notes:
•This is available only in Mac OS X version 10.6.
•If you have several applications open, then make sure that the Network Card Reader is the active application.
Otherwise, the correct menu bar does not appear.
From the menu bar, navigate to:
Network Card Reader > Preferences
SELECT THE CORRECT COMPUTER NAME FROM THE LIST ON THE PRINTER
MAKE SURE YOUR WIRELESS NETWORK IS CONNECTED AND ACTIVE
If your wireless connection is down, then use a USB cable to connect your printer to your computer.
Wireless troubleshooting
•“Wireless troubleshooting checklist” on page 143
•“Resetting the wireless settings to factory defaults” on page 143
•“Cannot print over wireless network” on page 144
•“The Continue button is unavailable” on page 147
•“Cannot print and there is a firewall on the computer” on page 148
•“Wi-Fi indicator light is not lit” on page 148
•“Wi-Fi indicator light is green but the printer does not print (Windows only)” on page 149
•“Wi-Fi indicator light is still orange” on page 150
•“Wi-Fi indicator light is blinking orange during installation” on page 151
•“Wireless print server not installed” on page 155
•“'Communication not available' message displays when printing wirelessly” on page 155
•“Communication with printer lost when connected to Virtual Private Network (VPN)” on page 157
•“Resolving intermittent wireless communications issues” on page 157
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Wireless troubleshooting checklist
Before beginning to troubleshoot the wireless printer, verify the following:
•The printer, the computer, and the wireless access point are all plugged in and turned on.
•The wireless network is working properly.
Try accessing other computers on your wireless network.
If your network has Internet access, try connecting to the Internet over a wireless connection.
•Your SSID is correct.
Print a network setup page to verify the SSID the printer is using.
If you are not sure if your SSID is correct, then run the wireless setup again.
•Your WEP key or WPA passphrase is correct (if your network is secure).
Log into the wireless access point (wireless router) and check the security settings.
A security key is like a password. All devices on the same wireless network using WEP, WPA, or WPA2 share the
same security key.
If you are not sure if your security information is correct, run the wireless setup again.
•The printer and the computer are within the range of the wireless network.
For most networks, the printer and the computer should be within 100 feet (30 meters) of the wireless access point
(wireless router).
•The Wi-Fi indicator light is lit and is solid green.
•The printer driver is installed on the computer from which you are performing a task.
•The correct printer port is selected.
•The computer and printer are both connected to the same wireless network.
•The printer is located away from obstacles or electronic devices that could interfere with the wireless signal.
Make sure the printer and wireless access point are not separated by poles, walls, or support columns containing
metal or concrete.
Many devices can interfere with the wireless signal, including baby monitors, motors, cordless phones, security
system cameras, other wireless networks, and some Bluetooth devices.
Resetting the wireless settings to factory defaults
1From the printer control panel, press .
2Press the arrow buttons to scroll to Network Setup, and then press .
3Press the arrow buttons to scroll to Reset Network Adapter to Factory Defaults, and then press
.
4Press the arrow buttons to scroll to Yes, and then press .
The printer wireless settings are reset to factory default settings. To verify, print a network setup page.
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Cannot print over wireless network
If you encountered problems while installing, or if your printer does not appear in the printers folder or as a printer
option when sending a print job, then you can try uninstalling and reinstalling the software.
Before you reinstall the software, check the troubleshooting checklist, and then do the following:
TURN THE ACCESS POINT (WIRELESS ROUTER) OFF AND THEN BACK ON
Wait one minute for the printer and computer to reestablish the connection. This can sometimes refresh network
connections and resolve connectivity issues.
DISCONNECT FROM VPN SESSION
When you are connected to another network through a VPN connection, you will not be able to access the printer
over your wireless network. End your VPN session and try printing again.
MAKE SURE DEMO MODE IS TURNED OFF
Select printer features are not available when Demo Mode is turned on.
From the home screen, navigate to:
> Demo Mode > Off > save the setting
CHECK YOUR WEP KEY OR WPA PASSPHRASE
If your access point is using WEP security, then the WEP key should be:
•Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
•Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard. ASCII
characters in a WEP key are case-sensitive.
If your access point is using WPA or WPA2 security, then the WPA passphrase should be:
•Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
•From 8 to 63 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard. ASCII
characters in a WPA passphrase are case-sensitive.
Note: If you do not know this information, then see the documentation that came with the wireless network, or
contact the person who set up your wireless network.
CHECK IF YOUR ACCESS POINT HAS AN ASSOCIATION/REGISTRATION BUTTON
Wireless broadband boxes in Europe, the Middle East, and Africa such as LiveBox, AliceBox, N9UF Box, FreeBox, or
Club Internet may require you to press an association/registration button when adding the printer to your wireless
network.
If you are using one of these boxes and need more information, then see the documentation that came with your
box, or contact your Internet Service Provider (ISP).
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MOVE YOUR ACCESS POINT AWAY FROM OTHER ELECTRONIC DEVICES
There may be temporary interference from electronic devices such as microwave ovens or other appliances, cordless
phones, baby monitors, and security system cameras. Make sure your access point is not positioned too closely to
these devices.
MOVE THE COMPUTER AND/OR PRINTER CLOSER TO THE ACCESS POINT
The range of your wireless network depends on many factors, including the abilities of your access point and network
adapters. If you are having trouble printing, then try placing the computer and printer no more than 100 feet apart.
CHECK THE WIRELESS SIGNAL QUALITY
Print a network setup page and check the signal quality. If the signal quality is listed as good or excellent, then another
factor is causing the problem.
CHECK YOUR ADVANCED SECURITY SETTINGS
•If you are using MAC (Media Access Control) address filtering to limit access to your wireless network, then you
must add the printer MAC address to the list of addresses allowed to connect to the access point.
•If you set the access point to issue a limited number of IP addresses, then you must change this so that the printer
can be added.
Note: If you do not know how to make these changes, then see the documentation that came with the access point,
or contact the person who set up your wireless network.
MAKE SURE YOUR COMPUTER IS CONNECTED TO YOUR ACCESS POINT
•See if you have access to the Internet by opening your Web browser and accessing any site.
•If there are other computers or resources on your wireless network, then check to see if you can access them
from your computer.
MAKE SURE THAT YOUR COMPUTER AND PRINTER ARE CONNECTED TO THE SAME WIRELESS NETWORK
If the printer is not on the same wireless network as the computer, then you will not be able to print wirelessly. The
SSID of the printer must match the SSID of the computer, if the computer is already connected to the wireless network.
For Windows users
1Obtain the SSID of the network that the computer is connected to.
aType the IP address of your access point into the address field of your Web browser.
If you do not know the IP address of the access point:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type cmd.
3Press Enter or click OK.
4Type ipconfig, and then press Enter. Check the Wireless Network Connection section:
•The “Default Gateway” entry is typically the access point .
•The IP address appears as four sets of numbers separated by periods, such as 192.168.2.134.
bType the user name and password of the access point when prompted.
cClick OK.
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dIn the Wireless settings section, look for the SSID.
eWrite down the SSID.
Note: Make sure you copy it exactly, including any capital letters.
2Obtain the SSID of the network that the printer is connected to:
aFrom the printer, print a network setup page.
bIn the Wireless section, look for SSID.
3Compare the SSID of the computer and SSID of the printer.
If the SSIDs are the same, then the computer and the printer are connected to the same wireless network.
If the SSIDs are not the same, then run the utility again to set up the printer on the wireless network used by the
computer.
For Macintosh users with an AirPort base station
In Mac OS X version 10.5 or later
1From the Apple menu, navigate to:
System Preferences > Network > AirPort
The SSID of the network that the computer is connected to is displayed in the Network Name menu.
2Write down the SSID.
In Mac OS X version 10.4 or earlier
1From the Finder, navigate to:
Applications > Internet Connect > AirPort
The SSID of the network that the computer is connected to is displayed in the Network menu.
2Write down the SSID.
For Macintosh users with an access point
1Type the IP address of the access point in the address field of your Web browser, and then continue to step 2.
If you do not know the IP address of the access point, then do the following:
aFrom the Apple menu, navigate to:
System Preferences > Network > AirPort
bClick Advanced or Configure.
cClick TCP/IP.
The Router entry is typically the access point.
2Type your user name and password when prompted, and then click OK.
3In the Wireless settings section, look for the SSID.
4Write down the SSID, security type, and the WEP key/WPA passphrase (if shown).
Notes:
•Make sure you copy the network information down exactly, including any capital letters.
•Store the SSID and the WEP key or WPA passphrase in a safe place for future reference.
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MAKE SURE YOUR OS IS COMPATIBLE WITH WIRELESS PRINTING THROUGH AIRPORT
The printer supports wireless printing only through AirPort base stations for Mac OS X version 10.5 or later.
The Continue button is unavailable
Try the following solutions in the order they appear until the Continue button becomes active and can be clicked:
CHECK IF THE USB CABLE IS SECURELY PLUGGED INTO THE USB PORTS ON BOTH THE COMPUTER AND THE
PRINTER
USB ports are marked with the symbol.
MAKE SURE THAT THE PRINTER IS PLUGGED IN AND TURNED ON
Check to see if the button is lit. If you have just turned on the printer, then you might need to disconnect the USB
cable and reconnect it.
MAKE SURE THAT THE USB PORT ON THE COMPUTER IS WORKING
Test the USB port by connecting other devices to it. If you can successfully use other devices from the port, then the
port is working.
If the USB port on the computer is not working, then try using the other USB ports on the computer.
MAKE SURE THAT THE USB CABLE IS WORKING
Try using a different USB cable. If you are using a cable longer than 10 feet, then try using a shorter cable.
MAKE SURE THAT YOU ARE USING THE CORRECT CD FOR YOUR PRINTER MODEL
Compare the printer model on the CD to the printer model on the printer. The numbers should either match exactly
or be within the same series.
If you have any doubts, look for an updated version of the printer software on our Web site. For more information,
see “Installing the printer software” in the User's Guide. You can access the User's Guide from the link at the bottom
of the installation screen.
RECONNECT THE POWER SUPPLY
1Turn off the printer.
2Unplug the power cord from the power outlet.
3Remove the power supply from the back of the printer and then plug it back in.
4Plug the power cord back into the power outlet.
5Turn on the printer, and then resume the installation on your computer.
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TRY RUNNING THE INSTALLER AGAIN
1Close the installer.
2Remove the CD, and then restart the computer.
3Insert the CD and then run the installer again.
Notes:
•When you get to the Software Already Installed screen, make sure you select Install a printer.
•If you have already set up your printer, select Additional Computer when you get to the Setting up a new
printer? screen to skip the hardware setup wizard.
CHECK THAT YOUR COMPUTER IS ABLE TO ACKNOWLEDGE USB ACTIVITY ON THE USB PORT
Open the Device Manager to check if it has activity whenever a USB device is connected to a USB port:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type devmgmt.msc.
3Press Enter, or click OK.
The Device Manager opens.
4Watch the Device Manager window while connecting a USB cable or another device to the USB port. The window
refreshes when Device Manager recognizes the USB connection.
•If there is activity on Device Manager but none of the previous solutions worked, call Customer Support.
•If there is no activity on Device Manager, there may be a problem with your computer and its USB support.
The computer must recognize the USB connection in order for installation to work.
Cannot print and there is a firewall on the computer
Third-party (non-Microsoft) firewalls can interfere with wireless printing. If the printer and computer are configured
correctly, and the wireless network is working, but the printer will not print wirelessly, then a firewall could be the
problem. If there is a firewall (other than the Windows firewall) on the computer, try one or more of the following:
•Update the firewall using the most recent update available from the manufacturer. Refer to the documentation
that came with your firewall for instructions on how to do this.
•If programs request firewall access when you install the printer or try to print, make sure you allow those programs
to run.
•Temporarily disable the firewall and install the wireless printer on the computer. Re-enable the firewall when you
have completed the wireless installation.
Wi-Fi indicator light is not lit
CHECK POWER
If the Wi-Fi indictor light is off, make sure the light is on. If the light is not on, check the following:
•Make sure the printer is plugged in and turned on.
•Make sure the printer is plugged into a working outlet.
•If the printer is plugged into a power strip, make sure it is turned on and working.
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Wi-Fi indicator light is green but the printer does not print (Windows only)
If you have completed the configuration for wireless printing and all of the settings appear to be correct, but the printer
does not print, then try one or more of the following:
ALLOW THE WIRELESS INSTALLATION TO COMPLETE
Do not attempt to print, remove the installation CD, or detach the installation cable until you see the Wireless Setup
Successful screen.
ENABLE THE PRINTER
Confirm that the printer is enabled:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the new printer; from the menu, select Use Printer Online.
5Close the Printers or Printers and Faxes window and try printing again.
SELECT THE WIRELESS PRINTER
You may need to select the wireless printer from your computer to use the printer wirelessly.
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer in the folder with the matching name and model number followed by ”(Network).”
5Select Use Printer Online from the menu.
6Close the Printers or Printers and Faxes window and try printing again.
SELECT THE WIRELESS PORT
If you have previously set up your printer as a locally attached printer, then you may need to select the wireless
printer to use the printer wirelessly.
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer, and then select Properties or Printer properties from the menu.
5Click the Ports tab.
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6Locate the selected port. The selected port has a check beside it in the Port column.
7If the Description column of the selected port indicates that it is a USB port, scroll through the list and select the
port with Printer Port in the Description column. Check the printer model in the Printer column to make sure you
select the right printer port.
8Click OK, and then try to print again.
Wi-Fi indicator light is still orange
When the Wi-Fi indicator light is orange, it may indicate that the printer is:
•Not configured in infrastructure mode
•Waiting to make an ad hoc connection to another wireless device
•Not connected to a wireless network
The printer may be unable to join the network because of interference, its distance from the wireless access point
(wireless router), or until its settings are changed.
These are possible solutions. Try one or more of the following:
CHECK NETWORK NAME
Make sure your network does not have the same name as another network near you. For example, if you and your
neighbor both use a manufacturer's default network name, your printer could be connecting to your neighbor's
network.
If you are not using a unique network name, consult the documentation for your wireless access point (wireless
router) to learn how to set a network name.
If you set a new network name, you must reset the printer and computer SSID to the same network name.
CHECK SECURITY KEYS
If you are using WEP security
A valid WEP key is:
•Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
•Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard.
If you are using WPA security
A valid WPA passphrase is:
•From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
•Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
If your wireless network is not using security, then you will not have a security key. Using a wireless network with no
security is not recommended because it can allow intruders to use your network resources without your consent.
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150
MOVE THE COMPUTER AND/OR PRINTER CLOSER TO THE WIRELESS ACCESS POINT (WIRELESS ROUTER)
The possible distance between devices in 802.11b or 802.11g networks is 300 feet, while the wireless network range
potentially doubles in 802.11n networks. The range of your wireless network depends on many factors, including
the abilities of your router and network adapters. If you are having trouble printing, try placing the computer and
printer no more than 100 feet apart.
You can find the strength of the network signal on the printer network setup page.
CHECK MAC ADDRESS
If your network uses MAC address filtering, make sure that you include the MAC address of the printer in the MAC
address filter list. This will allow the printer to operate on the network.
Wi-Fi indicator light is blinking orange during installation
When the Wi-Fi indicator light is blinking orange, it indicates that the printer has been set up for wireless networking
but cannot connect to the network for which it has been configured. The printer may be unable to join the network
because of interference, its distance from the access point (wireless router), or until its settings are changed.
These are possible solutions. Try one or more of the following:
MAKE SURE THE ACCESS POINT IS ON
Check the access point and, if necessary, turn it on.
MOVE YOUR ACCESS POINT TO MINIMIZE INTERFERENCE
There may be temporary interference from other devices such as microwave ovens or other appliances, cordless
phones, baby monitors, and security system cameras. Make sure your access point is not positioned too closely to
these devices.
MOVE THE COMPUTER AND/OR PRINTER CLOSER TO THE ACCESS POINT
The possible distance between devices in 802.11b or 802.11g networks is 300 feet, while the wireless network range
potentially doubles in 802.11n networks. The range of your wireless network depends on many factors, including
the abilities of your access point and wireless network adapters. If you are having trouble printing, then try placing
the computer and printer no more than 100 feet apart.
You can find the signal strength of the network on the network setup page.
CHECK YOUR WEP KEY OR WPA PASSPHRASE
If your access point is using WEP security, then the WEP key should be:
•Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
•Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard.
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If your access point is using WPA or WPA2 security, then the WPA passphrase should be:
•Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
•From 8 to 63 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard. ASCII
characters in a WPA passphrase are case-sensitive.
Note: If you do not know this information, then see the documentation that came with the wireless network, or
contact the person who set up your wireless network.
CHECK THE MAC ADDRESS
If your network uses MAC address filtering, then make sure that you include the MAC address of the printer in the
MAC address filter list. This will allow the printer to operate on the network. For more information, see “How do I
find the MAC address?” on page 112.
PING THE ACCESS POINT TO MAKE SURE THE NETWORK IS WORKING
For Windows users
1Obtain the IP address of the access point.
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type cmd.
cPress Enter, or click OK.
dType ipconfig, and then press Enter.
•The “Default Gateway” entry is typically the access point.
•The IP address appears as four sets of numbers separated by periods, such as 192.168.2.134.
2Ping the access point:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type cmd.
cPress Enter, or click OK.
dType ping followed by a space and the IP address of the access point. For example:
ping 192.168.1.100
ePress Enter.
3Check to see whether the access point responds:
•If the access point responds, then you will see several lines appear that start with “Reply from.”
It is possible that the printer did not connect to the wireless network. Turn off and then restart the printer
to try to connect again.
•If the access point does not respond, then “Request timed out.” appears.
Try the following:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type ncpa.cpl, and then press Enter.
cPress Enter or click OK.
dSelect the appropriate connection from the ones shown.
eRight-click the connection, and then click Repair or Diagnose.
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152
For Macintosh users
1Make sure AirPort is turned on:
From the Apple menu, navigate to:
System Preferences > Network
The AirPort status indicator should be green.
Notes:
•Yellow means the port is active but not connected.
•Red means the port has not been configured.
2Obtain the IP address of the access point:
aFrom the Apple menu, navigate to:
About This Mac > More Info
bFrom the Contents pane, choose Network.
cFrom the Active Services list, choose AirPort.
The bottom pane lists the details of the AirPort connection.
dWrite down the Router entry.
The Router entry is typically the access point.
3Ping the access point:
aFrom the Finder, navigate to:
Utilities > Network Utility > Ping tab
bIn the network address field, type the IP address of the access point. For example:
10.168.1.101
cClick Ping.
4If the access point responds, then you will see several lines that display the number of bytes received from the
access point. This means that your computer is connected to the access point.
If the access point does not respond, then nothing is displayed. You can use Network Diagnostics to help resolve
the problem.
MAKE SURE YOUR COMPUTER CAN COMMUNICATE WITH THE PRINTER
For Windows users
1Obtain the printer IP address.
aFrom the printer, print a network setup page.
For more information, see the User's Guide.
bIn the TCP/IP section, look for Address.
2Click , or click Start and then click Run.
3In the Start Search or Run box, type cmd.
4Press Enter, or click OK.
5Type ping followed by a space and the IP address of the printer. For example:
ping 192.168.1.100
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153
6Press Enter.
7If the printer responds, then you will see several lines that display the number of bytes received from the printer.
This ensures that your computer is communicating with your printer.
If the printer does not respond, then “Request timed out.” appears.
•Your computer might not be connected to the network.
•You may need to change the settings of your printer. Run the Wireless Setup Utility again.
For Macintosh users
1Obtain the printer IP address.
aFrom the printer, print a network setup page.
For more information, see the User's Guide.
bIn the TCP/IP section, look for Address.
2From the Finder, navigate to:
Utilities > Network Utility > Ping tab
3Type the IP address of the printer in the network address field. For example:
10.168.1.101
4Click Ping.
5If the printer responds, then you will see several lines that display the number of bytes received from the printer.
This means that your computer is communicating with your printer.
If the printer does not respond, then nothing is displayed.
•Your computer might not be connected to the network. You can use Network Diagnostics to help resolve the
problem.
•You may need to change the settings of your printer. Run the Wireless Setup Assistant again.
CONFIGURE THE PRINTER FOR WIRELESS ACCESS AGAIN
If your wireless settings have changed, then you must run the printer wireless setup again. The WEP or WPA key,
channel, or other network settings may have been manually changed; or the access point may have been reset to
factory defaults.
Running the wireless setup again can also resolve issues due to wireless configuration errors.
Notes:
•If you change network settings, then change them on all the network devices before changing them for the
access point.
•If you have already changed the wireless network settings on your access point, then you must change the
settings on all the other network devices before you can see them on the network.
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
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154
3Navigate to:
Printer Home > select your printer > Settings tab > Wireless setup utility
Note: You may be prompted to connect the printer to the computer again using the installation cable as part of
the setup process.
4Follow the instructions on the computer screen.
For Macintosh users
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2Double-click Wireless Setup Assistant.
3Follow the instructions on the computer screen.
Wireless print server not installed
You may see a message during installation indicating that the printer does not have a wireless print server installed. If
you are sure the printer is capable of wireless printing, try the following:
CHECK POWER
Make sure the light is on.
“Communication not available” message displays when printing wirelessly
These are possible solutions. Try one or more of the following:
MAKE SURE YOUR COMPUTER AND PRINTER HAVE VALID IP ADDRESSES FOR THE NETWORK
If you are using a laptop and have power saving settings enabled, you may see the ”Communication not available”
message on your computer screen when you attempt to print wirelessly. This can occur if the laptop hard drive has
powered down.
If you see this message, wait a few seconds and then try to print again. The laptop and printer require a few seconds
to power up again and reattach to the wireless network.
If you see this message again after you have waited long enough for the printer and the laptop to attach to the
network, there may be a problem with your wireless network.
Make sure that the laptop and printer have both received IP addresses:
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type cmd.
3Press Enter, or click OK.
The Command Prompt window opens.
4Type ipconfig, and then press Enter.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
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155
For Macintosh users
1From the Apple menu, choose About This Mac.
2Click More Info.
3From the Contents pane, choose Network.
4If you are connected over a wireless network, choose AirPort from the Active Services list.
How to locate a printer IP address
•You can locate the printer IP address by viewing the printer network setup page.
If the printer and/or the laptop does not have an IP address, or if either has an address of 169.254.x.y (where x and
y are any two numbers between 0 and 255):
1Turn off the device that does not have a valid IP address (the laptop, the printer, or both).
2Turn on the device(s).
3Check the IP addresses again.
If the laptop and/or printer still does not receive a valid IP address, there is a problem with your wireless network.
Try the following:
•Make sure your wireless access point (wireless router) is turned on and is working.
•Remove any objects that could be blocking the signal.
•Temporarily turn off any unnecessary wireless devices on your network and pause any network-intensive
activities, like large file transfers or network games. If the network is too busy, it is possible that the printer is
not receiving the IP address within the allowed time.
•Make sure your DHCP server, which may also be your wireless router, is working and is configured to assign IP
addresses. If you are not sure how to do this, refer to the manual that came with your wireless router for more
information.
If the printer and computer have valid IP addresses and the network is operating correctly, continue troubleshooting.
MAKE SURE THE WIRELESS PORT IS SELECTED
Note: This solution applies to Windows users only
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer, and then select Properties or Printer properties from the menu.
5Click the Ports tab.
6Locate the selected port. The selected port has a check beside it in the Port column.
7If the Description column of the selected port indicates that it is a USB port, scroll through the list and select the
port with Printer Port in the Description column. Check the printer model in the Printer column to make sure you
select the right printer port.
8Click OK, and then try to print again.
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156
MAKE SURE BIDIRECTIONAL COMMUNICATION IS ENABLED
Note: This solution applies to Windows users only
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Right-click the printer, and then select Properties or Printer properties from the menu.
5Click the Ports tab.
6Click the box next to Enable bidirectional support if it is not already checked.
7Click Apply.
8Click OK, and then try to print again.
Communication with printer lost when connected to Virtual Private Network (VPN)
You will lose your connection to a wireless printer on your local network when connected to most Virtual Private
Networks (VPNs). Most VPNs allow users to communicate with only the VPN and no other network at the same time.
If you would like to have the ability to connect to your local network and to a VPN at the same time, the system support
person for the VPN must enable split tunneling. Be aware that some organizations will not allow split tunneling due to
security or technical concerns.
Resolving intermittent wireless communications issues
You may notice that your printer works for a short time and then stops working, although apparently nothing has
changed on your wireless network.
Many different issues can interrupt network communications, and sometimes more than one problem exists at the
same time. These are possible solutions. Try one or more of the following:
DISCONNECT FROM ALL VPNS WHEN ATTEMPTING TO USE THE WIRELESS NETWORK
Most Virtual Private Networks (VPNs) allow computers to communicate with only the VPN and no other network at
the same time. Disconnect from the VPN before installing the driver on the computer or before running the wireless
setup on the computer.
To check if the computer is currently connected to a VPN, open your VPN Client software and check your VPN
connections. If you do not have a VPN Client software installed, check the connections manually using the Windows
VPN Client.
If you would like to have the ability to connect to your local network and to a VPN at the same time, the system
support person for the VPN must enable split tunneling. Be aware that some organizations will not allow split
tunneling due to security or technical concerns.
TURN OFF THE WIRELESS ACCESS POINT (WIRELESS ROUTER) AND TURN IT BACK ON AGAIN
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157
ELIMINATE NETWORK CONGESTION
If a wireless network is too busy, the computer and printer may have difficulty communicating with each other. Some
causes of wireless network congestion can include:
•Transferring large files across the network
•Networked games
•Peer-to-peer file swapping applications
•Streaming video
•Too many computers on the wireless network at once
ELIMINATE SOURCES OF INTERFERENCE
Common household items can potentially disrupt wireless network communications. Cordless phones (but not
cellular phones), microwave ovens, baby monitors, almost any kitchen appliance, wireless surveillance equipment,
nearby wireless networks, and any appliance containing a motor can disrupt wireless network communications.
Try turning on any potential sources of interference and see if it causes the problem. If it does, separate your wireless
network from the device.
CHANGE THE CHANNEL THE WIRELESS ROUTER USES
You can sometimes eliminate interference from unknown sources by changing the channel your wireless router uses
to broadcast. There are three distinct channels on a router. Check the documentation that came with your router to
determine which three apply. Other channels are offered as options, but these overlap. If the router is configured
to use the default settings, change the channel setting to use a different distinct channel. Refer to the manual that
came with your wireless router if you are not sure how to change the channel.
CONFIGURE THE WIRELESS ROUTER WITH A UNIQUE SSID
Many wireless networks use the SSID that the router was originally configured by the manufacturer to use. Using
the default SSID can cause problems when more than one network is operating in the same area with the same SSID.
The printer or computer may attempt to attach to the wrong network, although it will appear to be trying to connect
to the correct network.
To avoid this type of interference, change the SSID on your wireless router from the default. Refer to the manual
that came with your router if you are not sure how to change the SSID.
Note: You must change the SSID on all of the other devices that access your wireless network if you change the SSID
on the router.
ASSIGN STATIC IP ADDRESSES TO ALL DEVICES IN THE NETWORK
Most wireless networks use a DHCP server (dynamic host configuration protocol) built in to the wireless router to
assign IP addresses to clients on the wireless network. DHCP addresses are assigned when they are needed, as when
a new device is added to the wireless network or when it is powered on. Wireless devices must send a request to
the router, and receive an IP address in response so they can function on the network. Because the router performs
many other tasks besides assigning addresses, it sometimes does not respond quickly enough with an address. The
requesting device sometimes gives up before it receives an address.
Try assigning static IP addresses to the devices in your network to resolve this issue. Static IP addresses cut down on
the work your wireless router has to do. Refer to the manual that came with your router and your operating system
documentation if you are not sure how to assign static IP addresses.
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158
To assign a static IP address to the printer, do the following:
1Complete the wireless setup, allowing the printer to receive a DHCP address from a DHCP server on the network.
2Print a network setup page to see what IP address is currently assigned to the printer.
3Open a Web browser and then type the printer IP address in the address field. Press Enter.
The printer Web page loads.
4Click the Configuration link.
5Click the TCP/IP link.
6Click the Set Static IP Address link.
7Type the IP address you want to assign to the printer in the IP Address field.
8Click the Submit button.
The Submitting Selection message appears.
Confirm that the IP address is updated by typing the static IP address in the browser address field and checking to
see if the printer Web page reloads.
CHECK FOR KNOWN ISSUES WITH THE WIRELESS ROUTER
Some wireless routers have documented defects that were identified and resolved by the manufacturers. Visit the
company Web site of the router manufacturer. Check for firmware updates and other advice from the manufacturer.
Check the manual that came with your wireless router if you are not sure how to reach the manufacturer Web site.
CHECK FOR WIRELESS ADAPTER UPDATES
If you are having trouble printing from one particular computer, check the Web site of the manufacturer of the
network adapter card in that computer. It is possible that there is an updated driver available that could resolve the
issue.
CHANGE ALL NETWORK DEVICES TO THE SAME TYPE
While it is possible to successfully mix 802.11b, 802.11g, and 802.11n devices on the same wireless network, the
faster devices will sometimes prevent the slower devices from communicating. Wireless devices are designed to wait
for a gap in wireless network communications before attempting to send information. If newer, faster devices are
constantly using the wireless network, then older, slower devices will not have a chance to send data.
Try only turning on the network devices of the same type and see if network communications improve. If this solves
the problem, you may want to upgrade your older devices with newer network adapters.
PURCHASE A NEW ROUTER
If your router is several years old, it may not be fully compatible with the newer wireless devices on your network.
Consider purchasing a newer router that is fully compliant with the 802.11 IEEE specifications.
Troubleshooting
159
Notices
Product information
Product name:
Lexmark Pro200 Series
Machine type:
4443
Model(s):
2W2, 2WE, 2Wn, 2nE
Edition notice
November 2010
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
For Lexmark technical support, visit support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
If you don't have access to the Internet, you can contact Lexmark by mail:
Lexmark International, Inc.
Bldg 004-2/CSC
740 New Circle Road NW
Lexington, KY 40550
USA
© 2010 Lexmark International, Inc.
All rights reserved.
Notices
160
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer
software and documentation developed exclusively at private expense.
Trademarks
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United
States and/or other countries.
PerfectFinish is a trademark of Lexmark International, Inc.
Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries.
All other trademarks are the property of their respective owners.
Licensing notices
All licensing notices associated with this product can be viewed from the CD:\LEGAL directory of the installation software
CD.
Federal Communications Commission (FCC) compliance information statement
This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.
The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment
is operated in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and,
if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by turning the equipment off and on,
the user is encouraged to try to correct the interference by one or more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
•Consult your point of purchase or service representative for additional suggestions.
The manufacturer is not responsible for radio or television interference caused by using other than recommended
cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could
void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use
a properly shielded and grounded cable such as Lexmark part number 1021294 for USB attach. Use of a substitute cable
not properly shielded and grounded may result in a violation of FCC regulations.
Notices
161
Any questions regarding this compliance information statement should be directed to:
Director of Lexmark Technology & Services
Lexmark International, Inc.
740 West New Circle Road
Lexington, KY 40550
(859) 232–3000
Hinweis zum GS-Zeichen
Modell 2W2, 2WE, 2Wn, 2nE
Gerätetyp 4443
Postanschrift Lexmark Deutschland GmbH
Postfach 1560
63115 Dietzenbach
Addresse Lexmark Deutschland GmbH
Max-Planck-Straße 12
63128 Dietzenbach
Telefon 0180 - 564 56 44 (Produktinformationen)
Telefon 01805- 51 25 11 (Technischer Kundendienst)
E-mail internet@lexmark.de
Noise emission levels
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.
Note: Some modes may not apply to your product.
1-meter average sound pressure, dBA
Printing 50 dBA
Scanning 47 dBA
Copying 47 dBA
Ready inaudible
Values are subject to change. See www.lexmark.com for current values.
Temperature information
Ambient temperature 15–32° C (60–90° F)
Shipping temperature -40–60° C (-40–140° F)
Storage temperature 1–60° C (34–140° F)
Notices
162
Waste from Electrical and Electronic Equipment (WEEE) directive
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European
Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the
Lexmark Web site at www.lexmark.com for your local sales office phone number.
Product disposal
Do not dispose of the printer or supplies in the same manner as normal household waste. Consult your local authorities
for disposal and recycling options.
Battery notice
This product contains Perchlorate material. Special handling may apply. For more information, go to
http://www.dtsc.ca.gov/hazardouswaste/perchlorate/.
ENERGY STAR
Any Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to comply
with Environmental Protection Agency (EPA) ENERGY STAR requirements as configured when shipped by Lexmark.
Power consumption
Product power consumption
The following table documents the power consumption characteristics of the product.
Note: Some modes may not apply to your product.
Notices
163
Mode Description Power consumption (Watts)
Printing The product is generating hard-copy output from electronic inputs. 17.47
Copying The product is generating hard-copy output from hard-copy original
documents.
11.38
Scanning The product is scanning hard-copy documents. 9.67
Ready The product is waiting for a print job. 7.89
Power Saver The product is in energy-saving mode. 3.97
Off The product is plugged into a wall outlet, but the power switch is turned off. 0.36
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous
power draws may be substantially higher than the average.
Values are subject to change. See www.lexmark.com for current values.
Power Saver
This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the
Sleep Mode. The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity.
The Power Saver Mode is automatically engaged after this product is not used for a specified period of time, called the
Power Saver Timeout.
Factory default Power Saver Timeout for this product (in minutes): 60
By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes.
Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time of
the product. Setting the Power Saver Timeout to a high value maintains a fast response, but uses more energy.
Off mode
If this product has an off mode which still consumes a small amount of power, then to completely stop product power
consumption, disconnect the power supply cord from the wall outlet.
Total energy usage
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in
power units of Watts, the power consumption should be multiplied by the time the product spends in each mode in
order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage.
LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS
PLEASE READ CAREFULLY BEFOREUSING THIS PRODUCT: BY USING THIS PRODUCT, YOU AGREE TO BE BOUND BY ALL
THE TERMS AND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS. IF YOU DO NOT
AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS, PROMPTLY RETURN
THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS PRODUCT
FOR USE BY OTHER PARTIES, YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES ACCEPTANCE
OF THESE TERMS.
Notices
164
PRINTER LICENSE AGREEMENT
I agree that this patented printer is licensed for, and designed to work with only genuine Lexmark ink cartridges for the
life of the patented printer. I agree to: (1) use only genuine Lexmark ink cartridges with this printer (except I may use
replacement cartridges made by Lexmark but sold without single use terms as described in the below cartridge license
agreement), and (2) pass this printer license/agreement to any subsequent user of this printer.
CARTRIDGE LICENSE AGREEMENT*
I agree that the patented print cartridge(s) shipped with this printing device are sold subject to the following
license/agreement: The patented print cartridge(s) contained inside is/are licensed for a single use only and is/are
designed to stop working after delivering a fixed amount of ink. A variable amount of ink will remain in the cartridge
when replacement is required. After this single use, the license to use the print cartridge terminates, and the used
cartridge must be returned only to Lexmark for remanufacturing, refilling or recycling. If I buy another cartridge in the
future that is sold subject to the above terms, I accept such terms as to that cartridge. If you do not accept the terms
of this single use license/agreement; return this product in its original packaging to your point of purchase. A
replacement cartridge sold without these terms is available at www.lexmark.com.
LEXMARK SOFTWARE LICENSE AGREEMENT
This Software License Agreement (“License Agreement”) is a legal agreement between you (either an individual or a
single entity) and Lexmark International, Inc. (“Lexmark”) that, to the extent your Lexmark product or Software Program
is not otherwise subject to a written software license agreement between you and Lexmark or its suppliers, governs
your use of any Software Program installed on or provided by Lexmark for use in connection with your Lexmark product.
The term “Software Program” includes machine-readable instructions, audio/visual content (such as images and
recordings), and associated media, printed materials and electronic documentation, whether incorporated into,
distributed with or for use with your Lexmark product.
1STATEMENT OF SOFTWARE LIMITED WARRANTY. Lexmark warrants that the media (e.g., diskette or compact disk)
on which the Software Program (if any) is furnished is free from defects in materials and workmanship under normal
use during the warranty period. The warranty period is ninety (90) days and commences on the date the Software
Program is delivered to the original end-user. This limited warranty applies only to Software Program media
purchased new from Lexmark or an Authorized Lexmark Reseller or Distributor. Lexmark will replace the Software
Program should it be determined that the media does not conform to this limited warranty.
2DISCLAIMER AND LIMITATION OF WARRANTIES. EXCEPT AS PROVIDED IN THIS SOFTWARE LICENSE AGREEMENT
AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, LEXMARK AND ITS SUPPLIERS PROVIDE THE
SOFTWARE PROGRAM "AS IS" AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, EITHER EXPRESS
OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, TITLE, NON-INFRINGEMENT, MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE, AND ABSENCE OF VIRUSES, ALL WITH REGARD TO THE SOFTWARE PROGRAM. TO THE
EXTENT LEXMARK CANNOT BY LAW DISCLAIM ANY COMPONENT OF THE IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, LEXMARK LIMITS THE DURATION OF SUCH
WARRANTIES TO THE 90-DAY TERM OF THE EXPRESS SOFTWARE LIMITED WARRANTY. This Agreement is to be read
in conjunction with certain statutory provisions, as that may be in force from time to time, that imply warranties
or conditions or impose obligations on Lexmark that cannot be excluded or modified. If any such provisions apply,
then to the extent Lexmark is able, Lexmark hereby limits its liability for breach of those provisions to one of the
following: providing you a replacement copy of the Software Program or reimbursement of the price paid for the
Software Program.
The Software Program may include internet links to other software applications and/or internet web pages hosted
and operated by third parties unaffiliated with Lexmark. You acknowledge and agree that Lexmark is not responsible
in any way for the hosting, performance, operation, maintenance, or content of, such software applications and/or
internet web pages.
Notices
165
3LIMITATION OF REMEDY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANY AND ALL LIABILITY OF
LEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT IS EXPRESSLY LIMITED TO THE GREATER OF THE PRICE PAID
FOR THE SOFTWARE PROGRAM AND FIVE U.S. DOLLARS (OR THE EQUIVALENT IN LOCAL CURRENCY). YOUR SOLE
REMEDY AGAINST LEXMARK IN ANY DISPUTE UNDER THIS SOFTWARE LICENSE AGREEMENT SHALL BE TO SEEK TO
RECOVER ONE OF THESE AMOUNTS, UPON PAYMENT OF WHICH LEXMARK SHALL BE RELEASED AND DISCHARGED
OF ALL FURTHER OBLIGATIONS AND LIABILITY TO YOU.
IN NO EVENT WILL LEXMARK, ITS SUPPLIERS, SUBSIDIARIES, OR RESELLERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL,
INDIRECT, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO LOST PROFITS
OR REVENUES, LOST SAVINGS, INTERRUPTION OF USE OR ANY LOSS OF, INACCURACY IN, OR DAMAGE TO, DATA
OR RECORDS, FOR CLAIMS OF THIRD PARTIES, OR DAMAGE TO REAL OR TANGIBLE PROPERTY, FOR LOSS OF PRIVACY
ARISING OUT OR IN ANY WAY RELATED TO THE USE OF OR INABILITY TO USE THE SOFTWARE PROGRAM, OR
OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS SOFTWARE LICENCE AGREEMENT), REGARDLESS OF
THE NATURE OF THE CLAIM, INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR CONTRACT, TORT
(INCLUDING NEGLIGENCE OR STRICT LIABILITY), AND EVEN IF LEXMARK, OR ITS SUPPLIERS, AFFILIATES, OR
REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY YOU BASED
ON A THIRD-PARTY CLAIM, EXCEPT TO THE EXTENT THIS EXCLUSION OF DAMAGES IS DETERMINED LEGALLY INVALID.
THE FOREGOING LIMITATIONS APPLY EVEN IF THE ABOVE-STATED REMEDIES FAIL OF THEIR ESSENTIAL PURPOSE.
4U.S.A. STATE LAWS. This Software Limited Warranty gives you specific legal rights. You may also have other rights
that vary from state to state. Some states do not allow limitations on how long an implied warranty lasts or the
exclusion of limitation of incidental or consequential damages, so the above limitations may not apply to you.
5LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of this
License Agreement:
aUse. You may Use one (1) copy of the Software Program. The term “Use” means storing, loading, installing,
executing, or displaying the Software Program. If Lexmark has licensed the Software Program to you for
concurrent use, you must limit the number of authorized users to the number specified in your agreement with
Lexmark. You may not separate the components of the Software Program for use on more than one computer.
You agree that you will not Use the Software Program, in whole or in part, in any manner that has the effect of
overriding, modifying, eliminating, obscuring, altering or de-emphasizing the visual appearance of any
trademark, trade name, trade dress or intellectual property notice that appears on any computer display screens
normally generated by, or as a result of, the Software Program.
bCopying. You may make one (1) copy of the Software Program solely for purposes of backup, archiving, or
installation, provided the copy contains all of the original Software Program’s proprietary notices. You may not
copy the Software Program to any public or distributed network.
cReservation of Rights. The Software Program, including all fonts, is copyrighted and owned by Lexmark
International, Inc. and/or its suppliers. Lexmark reserves all rights not expressly granted to you in this License
Agreement.
dFreeware. Notwithstanding the terms and conditions of this License Agreement, all or any portion of the
Software Program that constitutes software provided under public license by third parties (“Freeware”) is
licensed to you subject to the terms and conditions of the software license agreement accompanying such
Freeware, whether in the form of a discrete agreement, shrink-wrap license, or electronic license terms at the
time of download. Use of the Freeware by you shall be governed entirely by the terms and conditions of such
license.
6TRANSFER. You may transfer the Software Program to another end-user. Any transfer must include all software
components, media, printed materials, and this License Agreement and you may not retain copies of the Software
Program or components thereof. The transfer may not be an indirect transfer, such as a consignment. Prior to the
transfer, the end-user receiving the transferred Software Program must agree to all these License Agreement terms.
Upon transfer of the Software Program, your license is automatically terminated. You may not rent, sublicense, or
assign the Software Program except to the extent provided in this License Agreement, and any attempt to do so
shall be void.
Notices
166
7UPGRADES. To Use a Software Program identified as an upgrade, you must first be licensed to the original Software
Program identified by Lexmark as eligible for the upgrade. After upgrading, you may no longer use the original
Software Program that formed the basis for your upgrade eligibility.
8LIMITATION ON REVERSE ENGINEERING. You may not alter, decrypt, reverse engineer, reverse assemble, reverse
compile or otherwise translate the Software Program, except as and to the extent expressly permitted to do so by
applicable law for the purposes of inter-operability, error correction, and security testing. If you have such statutory
rights, you will notify Lexmark in writing of any intended reverse engineering, reverse assembly, or reverse
compilation. You may not decrypt the Software Program unless necessary for the legitimate Use of the Software
Program.
9ADDITIONAL SOFTWARE. This License Agreement applies to updates or supplements to the original Software
Program provided by Lexmark unless Lexmark provides other terms along with the update or supplement.
10 TERM. This License Agreement is effective unless terminated or rejected. You may reject or terminate this license
at any time by destroying all copies of the Software Program, together with all modifications, documentation, and
merged portions in any form, or as otherwise described herein. Lexmark may terminate your license upon notice
if you fail to comply with any of the terms of this License Agreement. Upon such termination, you agree to destroy
all copies of the Software Program together with all modifications, documentation, and merged portions in any
form.
11 TAXES. You agree that you are responsible for payment of any taxes including, without limitation, any goods and
services and personal property taxes, resulting from this Agreement or your Use of the Software Program.
12 LIMITATION ON ACTIONS. No action, regardless of form, arising out of this Agreement may be brought by either
party more than two years after the cause of action has arisen, except as provided under applicable law.
13 APPLICABLE LAW. This Agreement is governed by the laws of the Commonwealth of Kentucky, United States of
America. No choice of law rules in any jurisdiction shall apply. The UN Convention on Contracts for the International
Sale of Goods shall not apply.
14 UNITED STATES GOVERNMENT RESTRICTED RIGHTS. The Software Program has been developed entirely at private
expense. Rights of the United States Government to use the Software Program is as set forth in this Agreement and
as restricted in DFARS 252.227-7014 and in similar FAR provisions (or any equivalent agency regulation or contract
clause).
15 CONSENT TO USE OF DATA. You agree that Lexmark, its affiliates, and agents may collect and use information you
provide in relation to support services performed with respect to the Software Program and requested by you.
Lexmark agrees not to use this information in a form that personally identifies you except to the extent necessary
to provide such services.
16 EXPORT RESTRICTIONS. You may not (a) acquire, ship, transfer, or reexport, directly or indirectly, the Software
Program or any direct product therefrom, in violation of any applicable export laws or (b) permit the Software
Program to be used for any purpose prohibited by such export laws, including, without limitation, nuclear, chemical,
or biological weapons proliferation.
17 AGREEMENT TO CONTRACT ELECTRONICALLY. You and Lexmark agree to form this License Agreement
electronically. This means that when you click the “Agree” or “Yes” button on this page or use this product, you
acknowledge your agreement to these License Agreement terms and conditions and that you are doing so with the
intent to “sign” a contract with Lexmark.
18 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place you
sign this License Agreement and, if applicable, you are duly authorized by your employer or principal to enter into
this contract.
19 ENTIRE AGREEMENT. This License Agreement (including any addendum or amendment to this License Agreement
that is included with the Software Program) is the entire agreement between you and Lexmark relating to the
Software Program. Except as otherwise provided for herein, these terms and conditions supersede all prior or
contemporaneous oral or written communications, proposals, and representations with respect to the Software
Program or any other subject matter covered by this License Agreement (except to the extent such extraneous
terms do not conflict with the terms of this License Agreement, any other written agreement signed by you and
Notices
167
Lexmark relating to your Use of the Software Program). To the extent any Lexmark policies or programs for support
services conflict with the terms of this License Agreement, the terms of this License Agreement shall control.
* Products within the XX90 Series (including but not limited to models Z2390, Z2490, X2690, X3690, and X4690) are
not subject to the Cartridge License Agreement. This Cartridge License Agreement does not apply to cartridges included
within the printer boxes of XX75 Series products (including but not limited to models X4975 and X7675). It applies to
replacement cartridges that are sold subject to these terms and conditions, however. Replacement cartridges sold
without these terms are available through www.lexmark.com.
MICROSOFT CORPORATION NOTICES
1This product may incorporate intellectual property owned by Microsoft Corporation. The terms and conditions
upon which Microsoft is licensing such intellectual property may be found at
http://go.microsoft.com/fwlink/?LinkId=52369.
2This product is based on Microsoft Print Schema technology. You may find the terms and conditions upon which
Microsoft is licensing such intellectual property at http://go.microsoft.com/fwlink/?LinkId=83288.
ADOBE SYSTEMS INCORPORATED NOTICE
Contains Flash®, Flash® Lite™ and/or Reader® technology by Adobe Systems Incorporated
This Product contains Adobe® Flash® player software under license from Adobe Systems Incorporated, Copyright ©
1995-2007 Adobe Macromedia Software LLC. All rights reserved. Adobe, Reader and Flash are trademarks of Adobe
Systems Incorporated.
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and
1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic
compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment
and telecommunications terminal equipment.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.
Industry Canada compliance statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard
ICES-003.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de classe B est conforme aux exigences de la norme canadienne relative aux équipements
pouvant causer des interférences NMB-003.
Notices
168
Regulatory notices for telecommunication terminal equipment
This section contains regulatory information pertaining to products that contain telecommunication terminal
equipment such as facsimile.
Notice to users of the US telephone network: FCC requirements
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council
for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone
company.
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is
provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See your
setup documentation for more information.
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone
line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact your local telephone company. For products approved
after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products,
the REN is shown separately on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will
notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of this equipment. If this happens, the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc.
at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the problem is resolved.
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International,
Inc. See the previous paragraph for contact information.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service
commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter's
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical
surges.
Notices
169
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic
device, including fax machines, to send any message unless said message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification
of the business or other entity, or other individual sending the message, and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance transmission charges.)
See your user documentation in order to program this information into your fax machine.
South Africa telecommunications notice
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.
Notice to users of the Canadian telephone network
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is
an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus of
an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs of
all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product labeling.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter’s
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical
surges.
This equipment uses CA11A telephone jacks.
Avis réservé aux utilisateurs du réseau téléphonique du Canada
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence number :
numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant être connectés
à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est pas directement
limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem est indiqué sur
l’étiquette produit située à l’arrière de l’équipement.
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre,
entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un
problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans
la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques
nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire
agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre région
ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions électriques.
Cet équipement utilise des prises de téléphone CA11A.
Notice to users of the New Zealand telephone network
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal
equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection
Notices
170
to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above
all, it provides no assurance that any item will work correctly in all respects with another item of telepermitted
equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network
services.
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom
customers.
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment
associated with this device. The associated equipment shall be set to operate within the following limits for compliance
to Telecom's specifications:
•There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual
call initiation, and
•The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the
beginning of the next call attempt.
•The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not
less than 5 seconds between the end of one call attempt and the beginning of another.
Using this product in Switzerland
This product requires a Swiss billing tone filter (Lexmark part number 14B5109 or 80D1877) to be installed on any line
which receives metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present on all
analog telephone lines in Switzerland.
Utilisation de ce produit en Suisse
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5109 ou
80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé
pour toute installation car ces impulsions existent sur toutes les lignes téléphoniques suisses.
Verwendung dieses Produkts in der Schweiz
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer
14B5109 oder 80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen werden.
Die Verwendung des Lexmark Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz
Zeitsteuertakte vorhanden sind.
Uso del prodotto in Svizzera
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109 o 80D1877) da installare su tutte le
linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono
presenti su tutte le linee analogiche in Svizzera.
Notices
171
Notice to Users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC,
2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio
equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
Refer to the table at the end of the Notices section for further compliance information.
Regulatory notices for wireless products
This section contains the following regulatory information pertaining to wireless products that contain transmitters,
for example, but not limited to, wireless network cards or proximity card readers.
Exposure to radio frequency radiation
The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory
agencies. A minimum separation of 20 cm (8 inches) must be maintained between the antenna and any persons for
this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies.
Notice to users in Brazil
Este equipamento opera em carater secundario, isto e, nao tem direito a protecao contra interferencia prejudicial,
mesmo de estacoes do mesmo tipo, e nao pode causar interferencia a sistemas operando em carater primario.
(Res.ANATEL 282/2001).
Industry Canada (Canada)
This device complies with Industry Canada specification RSS-210. Operation is subject to the following two conditions:
(1) this device may not cause interference, and (2) this device must accept any interference, including interference that
may cause undesired operation of the device.
This device has been designed to operate only with the antenna provided. Use of any other antenna is strictly prohibited
per regulations of Industry Canada.
To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from
windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to
licensing.
Notices
172
The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF
fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health
Canada's Web site www.hc-sc.gc.ca/rpb.
The term "IC:" before the certification/registration number only signifies that the Industry Canada technical
specifications were met.
Industry Canada (Canada)
Cet appareil est conforme à la norme RSS-210 d'Industry Canada. Son fonctionnement est soumis aux deux conditions
suivantes :
(1) cet appareil ne doit pas provoquer d'interférences et (2) il doit accepter toute interférence reçue, y compris celles
risquant d'altérer son fonctionnement.
Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne est
strictement interdite par la réglementation d'Industry Canada.
En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement
interdite.
Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit être utilisé à l'intérieur
et loin des fenêtres afin de garantir une protection optimale.
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.
L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre
aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au
Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb.
Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme
aux spécifications techniques d'Industry Canada.
Taiwan NCC RF notice statement
Notice to users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC,
2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio
equipment and telecommunications terminal equipment.
Notices
173
Compliance is indicated by the CE marking.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.
Products equipped with 2.4GHz Wireless LAN option are in conformity with the protection requirements of EC Council
directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the
Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain
voltage limits and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only.
The manufacturer of this product is: Lexmark International, Inc., 740 West New Circle Road, Lexington, KY, 40550 USA.
The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium
Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon
request from the Authorized Representative.
This product may be used in the countries indicated in the table below.
AT BE BG CH CY CZ DE DK EE
EL ES FI FR HR HU IE IS IT
LI LT LU LV MT NL NO PL PT
RO SE SI SK TR UK
Česky Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními
požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.
Dansk Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige relevante
krav i direktiv 1999/5/EF.
Deutsch Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG
befindet.
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ
ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.
English Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the
essential requirements and other relevant provisions of Directive 1999/5/EC.
Notices
174
Español Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
Eesti Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ
põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.
Suomi Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten
ja muiden sitä koskevien direktiivin ehtojen mukainen.
Français Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences
fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.
Magyar Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.
Íslenska Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar
kröfur, sem gerðar eru í tilskipun 1999/5/EC.
Italiano Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.
Latviski Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām
prasībām un citiem ar to saistītajiem noteikumiem.
LietuviųŠiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas
1999/5/EB direktyvos nuostatas.
Malti Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.
Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de essentiële
eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.
Norsk Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Polski Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi
wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC.
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e outras
disposições da Diretiva 1999/5/CE.
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky
príslušné ustanovenia smernice 1999/5/ES.
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi
relevantnimi določili direktive 1999/5/ES.
Svenska Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
Notices
175
Index
Numerics
2-sided/Eco-Mode button 17
A
ad hoc
SSID 97
WEP 97
ad hoc network 107
ad hoc wireless network
adding a printer 100
creating using Macintosh 97
creating using Windows 97
additional computers
installing wireless printer 94
Address Book
setting up 81
Address Book button 17
Address Book, fax
setting 79
adjusting dialing and ringer
volume 88
adjusting speaker volume 88
AliceBox 95
aligning the printhead 116
answering machine
best settings for fax 88
setting up 68
appliances
wireless network 109
application list
downloading 66
updating 66
assigning IP address 113
Auto Answer
when to turn on 86
Automatic Document Feeder
(ADF) 10
clearing a paper jam in 127
loading documents 32
output tray 9
paper capacity 32
paper guide 9
tray 10
automatic fax conversion
setting 79
B
Back button 16
banner paper 29
bidirectional communication
enabling 155
black and white scanning 66
blocking faxes 91
Bluetooth
printing 47
setting the security level 47
setting up a connection 45
broadcast fax, sending
immediately 83
buttons
printer control panel 16
C
cable
installation 106, 107
USB 107
Caller ID 78
Caller ID pattern, fax
setting 79
camera
connecting 43
Cancel button 18
canceling
copy job 60
print job 54
scan job 67
cannot delete documents from print
queue 125
cannot print from a flash drive 141
cannot print over wireless
network 144
cannot print through USB 125
cannot receive faxes 137
cannot run fax software 138
cannot scan to computer over a
network 133
cannot send faxes 135
cartridges, ink
ordering 12
using genuine Lexmark 12
changing Power Saver timeout 19
changing printing mode 52
changing temporary settings into
default 18
changing wireless settings after
installation (Mac) 96
changing wireless settings after
installation (Windows) 96
checking
ink levels 115
checking an unresponsive
printer 119
checking the dial tone 87
checklist
before you troubleshoot 119
fax troubleshooting 134
memory card troubleshooting 141
choosing a splitter, faxing 85
cleaning exterior of the printer 117
cleaning printhead nozzles 117
Club Internet 95
collating copies 58
Color/Black button 17
Communication not available
message 155
computer slows down when
printing 131
configuring
fax settings 79, 80
IP address 96
confirmation page, fax 89
connection
configurations 111
conserving energy
using Eco-Mode 19
conserving energy, ink, and paper 6
conserving paper
using Eco-Mode 19
contact list
setting up 81
continue button greyed out 147
continue button not working 147
continue button unavailable 147
copier or scanner does not
respond 131
copies
making 56
copy and scan troubleshooting
cannot scan to computer over a
network 133
copier or scanner does not
respond 131
Index
176
partial document or photo
scans 132
poor scanned image quality 131
scan not successful 132
scanning takes too long or freezes
the computer 133
Copy button 16
copy job
canceling 60
copy quality, adjusting 58
copy troubleshooting
scanner unit does not close 131
copying 56
adjusting quality 58
collating copies 58
enlarging an image 57
making a copy lighter or darker 58
multiple page images on one
sheet 59
on both sides of the paper 59, 60
Pages per Sheet 59
photos 56
reducing an image 57
repeating an image 59
tips 56
two-sided document 57
custom-size paper
printing on 38
D
default printer, setting 52
defaults
resetting factory defaults 20
dial method, fax
setting 79
dial tone
checking 87
dial tone volume
adjusting 88
dialing prefix 86
Dialtone button 17
Digital Subscriber Line (DSL)
fax setup 71
digital telephone service
fax setup 73
disabling settings timeout 18
display, printer control panel 17
distinctive ring 87
documents
faxing using the computer 83
faxing using the control panel 83
loading into the Automatic
Document Feeder (ADF) 32
loading on scanner glass 32
printing 33
scanning for editing 64
scanning using the printer control
panel 61
DSL filter 71
duplex
copying, automatic 59
copying, manual 60
extending drying time 48
faxing 90
printing, automatic 48
printing, manual 50
duplex printing dry time
choosing a given setting 50
duplex unit 10
E
Eco-Mode
using 19
editing
photos using printer control
panel 41
emission
notices 161, 162, 168, 172, 173
energy
conserving 6
enlarging an image 57
entering
fax user information 78
envelopes 30
loading 37
printing 37
error correction, fax
setting 79
error using memory card 141
Ethernet 111
EXT port 10
extending the duplex printing dry
time 50
exterior of the printer
cleaning 117
e-mailing
scanned documents 64
F
factory default settings
resetting internal wireless print
server 143
resetting to 20
failed faxes
retrieving 91
fax
confirmation page 89
printer memory 91
transmission report 89
fax activity report 90
fax blocking
setting 79
Fax button 16
fax error messages
Digital Line Detected 139
Failed To Connect 139
Fax Mode Unsupported 139
Fax Modem Error 139
No Answer 140
No Caller ID 140
Phone Line Busy 140
Phone Line Error 139
Phone Line is connected to the
incorrect jack on the back of the
machine 139
Phone Line Not Connected 139
Remote Fax Error 138
Unrecoverable Fax Error 139
Unsupported Compression 139
Unsupported Resolution 139
fax footer
setting 79
fax forwarding 90
fax header
setting 79
fax header and footer
setting 78
fax number 86
fax printing
setting 79
fax quality
setting 88
fax resolution
setting 88
fax sending speed
setting 79
fax settings
configuring 79, 80
for answering machine 88
for voice mail 88
fax setup
country-specific 74
digital telephone service 73
DSL connection 71
Index
177
standard telephone line
connection 68
VoIP 72
Fax Setup Utility 80
Fax Setup Wizard 80
fax troubleshooting
cannot receive faxes 137
cannot run fax software 138
cannot send faxes 135
error messages, printer control
panel 138
fax troubleshooting checklist 134
faxing
Address Book 81
blocking 91
calling card, using 89
dial prefix 86
distinctive ring 87
duplex 90
fax history 90
pick up on 86
receiving automatically 84
receiving manually 84
rings 86
scheduling 89
sending a broadcast fax
immediately 83
sending using the control
panel 83
setup 85
tips, receiving 84
tips, sending 83
two-sided 90
using the computer 83
using the control panel 83
faxing tips
receiving faxes automatically 84
receiving faxes manually 84
FCC notices 161, 169, 172
file types
supported 40
finding
information 7
MAC address 112
publications 7
Web site 7
finding IP address of computer
(Mac) 113
firewall on computer 148
flash drive
inserting 39
printing documents from 36
printing photos using the proof
sheet 44
scanning to 62
forwarding faxes 90
France
special wireless setup
instructions 95
FreeBox 95
G
greeting cards 30
Group Dial
setting up 81
H
heavyweight matte paper 29
I
improving scan quality 66
incorrect language appears on
display 120
index cards 30
information
finding 7
information needed for setting up
printer on wireless network 93
infrastructure network 107
ink
conserving 6
ink cartridge access 11
ink cartridges
ordering 12
replacing 13
using genuine Lexmark 12
ink levels
checking 115
inserting a memory card or flash
drive 39
installation
cable 106, 107
installing
network printer 113
installing optional software 25
installing printer
on wireless network
(Macintosh) 94
on wireless network
(Windows) 94
installing printer software 27
installing wireless printer
additional computers 94
interference
wireless network 109
internal wireless print server
resetting to factory default
settings 143
IP address 112, 113
configuring 96
IP address, assigning 113
iron-on transfers 31
J
jams and misfeeds troubleshooting
paper jam in the ADF 127
paper jam in the duplex unit 126
paper jam in the paper
support 126
paper jam in the printer 126
paper or specialty media 128
junk faxes
blocking 91
K
key index 114
keypad 18
L
labels 30
printing 37
language
changing 120
line filter 71
LINE port 11
LiveBox 95
loading
documents into the Automatic
Document Feeder (ADF) 32
documents on scanner glass 32
envelopes 37
loading paper 28
locating
SSID 104
WEP key 104
WPA passphrase 104
M
MAC address 111
finding 112
MAC address filtering 111
Macintosh
installing printer on wireless
network 94
Index
178
USB 101
wireless 101
Macintosh printer software
using 23
memory card
inserting 39
printing documents from 36
printing photos using the proof
sheet 44
scanning to 62
supported types 40
memory card cannot be
inserted 141
memory card slots 9
memory card troubleshooting
cannot print from a flash
drive 141
checklist 141
nothing happens when memory
card is inserted 141
minimum system requirements 21
multiple WEP keys 114
N
N9UF Box 95
network connection
with USB 111
network overview 104
network printer
installing 113
network security 105
network setup page
printing 93
networking
finding IP address of
computer 113
finding IP address of computer
(Mac) 113
finding IP address of printer 113
IP addresses 113
sharing the printer with a
Macintosh computer 103
sharing the printer with a Windows
computer 103
no wireless network 97
noise emission levels 162
nothing happens when memory card
is inserted 141
notices 161, 162, 163, 164, 168,
169, 170, 171, 172, 173, 174
O
on-hook faxing 89
ordering paper and other
supplies 14
P
page does not print 123
Pages per Sheet copies 59
paper
conserving 6
paper and media
banner paper 29
envelopes 30
heavyweight matte paper 29
index cards 30
iron-on transfers 31
photo cards 30
photo/glossy paper 30
plain paper 29
postcards 30
transparencies 31
paper and other supplies
ordering 14
paper default settings
saving 31
paper exit tray 9
paper feed guard 10
paper guides 10
paper jam in the ADF 127
paper jam in the duplex unit 126
paper jam in the paper support 126
paper jam in the printer 126
paper or specialty media
misfeeds 128
paper support 9
partial document or photo
scans 132
parts
diagram 9
password 105
pausing
print job 53
PDF
creating from scan 65
phone book
setting up 81
phone plug 74
phone splitter 72
Photo button 16
photo cards 30
photo/glossy paper 30
photos
adding frames 41
adjusting brightness 41
applying color effects 41
copying photos 56
cropping 41
editing using printer control
panel 41
enhancing automatically 41
making borderless copies 57
printing from digital camera using
DPOF 45
printing using printer control
panel 40
printing using the proof sheet 44
reducing red-eye effect 41
rotating 41
scanning for editing 62
photos do not print from memory
card across wireless network 142
photos from memory device
printing using printer software 42
PictBridge port 9
PictBridge-enabled camera,
connecting 43
plain paper 29
poor quality at the edges of
page 129
poor scanned image quality 131
postcards 30
Power button 16
Power Saver timeout
changing 19
power supply port 10
print job
canceling 54
pausing 53
resuming 54
print media
greeting cards 30
labels 30
print speed is slow 130
print troubleshooting
cannot delete documents from
print queue 125
computer slows down when
printing 131
poor quality at the edges of
page 129
slow print speed 130
streaks or lines on printed
image 130
Index
179
printer
sharing 102
sharing in Windows 102
printer control panel 9
using 16
printer does not print
wireless 148
printer does not print
wirelessly 149
printer does not respond 124
printer memory
fax 91
printer printing blank pages 124
printer problems, basic
solutions 119
Printer Settings 80
printer software
installing 27
uninstalling 26
printer, setting as default 52
printhead
aligning 116
printhead access 11
printhead error 120
printhead nozzles
cleaning 117
printing
collate 34
custom-size paper 38
documents 33
documents from memory card or
flash drive 36
envelopes 37
from a Bluetooth-enabled
device 47
from a PictBridge-enabled
camera 43
labels 37
last page first 34
multiple pages on one sheet 35
network setup page 93
on both sides of the paper 48, 50
photos from digital camera using
DPOF 45
photos from memory device using
printer software 42
photos using printer control
panel 40
photos using the proof sheet 44
reverse page order 34
tips 33
two-sided 48, 50
printing a confirmation page 89
printing a transmission report 89
printing in draft mode 52
printing mode
changing 52
proof sheet
using 44
protocol 113
publications
finding 7
R
received history report 90
receiving faxes
Auto Answer setting 84
automatically 84
manually 84
tips 84
recycling 6
Lexmark products 15
WEEE statement 163
redial attempts, fax
setting 79
redial time, fax
setting 79
reducing an image 57
registering
fax user information 78
Transmit Terminal Identification
(TTI) 78
repeating an image 59
replacing ink cartridges 13
reports
fax history 90
reports, fax
setting 79
resetting
internal wireless print server to
factory default settings 143
resetting to factory defaults 20
resuming
print job 54
reverse page order 34
ringer volume
adjusting 88
RJ-11 adapter 74
S
safety information 5
saving paper default settings 31
scan
black and white 66
improving quality 66
PIN 66
Scan button 16
scan job
canceling 67
scan was not successful 132
scanner glass 10
cleaning 118
scanner lid 10
scanner unit 11
scanner unit does not close 131
scanning
creating a PDF from scan 65
documents for editing 64
documents for e-mailing 64
photos for editing 62
tips 61
to a computer 61
to a flash drive 62
to a memory card 62
to a network 61
using the printer control panel 61
scanning takes too long or freezes
the computer 133
scheduled fax
sending 89
security
wireless network 92
security information
wireless network 105
security key 105
selecting the wireless port 155
sender information
registering 78
sending a scheduled fax 89
sending faxes, tips 83
sent history report 90
Service Center 119
setting
Auto Answer 86
Caller ID 78
fax header and footer 78
fax quality 88
maximum sending speed 79
sender information 78
Transmit Terminal Identification
(TTI) 78
setting the duplex printing dry
time 50
Index
180
setting up fax
country-specific 74
digital telephone service 73
DSL connection 71
standard telephone line
connection 68
VoIP connection 72
setting up printer
faxing 85
on wireless network
(Macintosh) 94
on wireless network
(Windows) 94
Settings button 17
settings timeout
disabling 18
setup troubleshooting
cannot print through USB 125
incorrect language appears on
display 120
page does not print 123
printer does not respond 124
printer printing blank pages 124
printhead error 120
software did not install 122
shared printing 103
sharing printer in Windows 102
software
Service Center 119
software did not install 122
software updates
checking 25
enabling 25
software, optional
finding, installing 25
speaker volume
adjusting 88
Speed Dial
setting up 81
splitter, choosing 85
SSID
ad hoc 97
finding 110
locating 104
wireless network 104
Start button 17
streaks or lines on printed
image 130
supported memory cards and file
types 40
supported operating systems 21
switching from USB
to wireless 100
to wireless, using Mac OS X 101
switching from wireless
to USB 100
to USB, using Mac OS X 101
T
TCP/IP 113
technical support 119
telecommunication
notices 169, 170, 171, 172
temporary settings
changing into default 18
tips for
copying 56
printing 33
receiving faxes 84
scanning 61
sending faxes 83
transmission report, fax 89
transparencies 31
troubleshooting
checking an unresponsive
printer 119
contacting technical support 119
fax checklist 134
Service Center 119
solving basic printer
problems 119
wireless network 143
troubleshooting, copy
scanner unit does not close 131
troubleshooting, copy and scan
cannot scan to computer over a
network 133
copier or scanner does not
respond 131
partial document or photo
scans 132
poor scanned image quality 131
scan not successful 132
scanning takes too long or freezes
the computer 133
troubleshooting, fax
cannot receive faxes 137
cannot run fax software 138
cannot send faxes 135
error messages, printer control
panel 138
troubleshooting, jams and misfeeds
paper jam in the ADF 127
paper jam in the duplex unit 126
paper jam in the paper
support 126
paper jam in the printer 126
paper or specialty media 128
troubleshooting, memory card
cannot print from a flash
drive 141
checklist 141
nothing happens when memory
card is inserted 141
troubleshooting, print
cannot delete documents from
print queue 125
computer slows down when
printing 131
poor quality at the edges of
page 129
slow print speed 130
streaks or lines on printed
image 130
troubleshooting, setup
cannot print through USB 125
incorrect language appears on
display 120
page does not print 123
printer does not respond 124
printer printing blank pages 124
printhead error 120
software did not install 122
troubleshooting, wireless
cannot print over wireless
network 144
changing wireless settings after
installation (Mac) 96
changing wireless settings after
installation (Windows) 96
photos do not print from memory
card across wireless
network 142
resolving communication
problems 157
Wi-Fi indicator light is blinking
orange 151
Wi-Fi indicator light is not lit 148
Wi-Fi indicator light is still
orange 150
Two-Sided Printing Dry Time
choosing a given setting 50
TX report, fax 89
Index
181
U
UK
special wireless setup
instructions 95
uninstalling printer software 26
updating printer software 25
updating the application list 66
USB 100, 111
cable 107
Macintosh 101
USB connection
with network connection 111
USB port 11
user information, fax
setting 79
using
Macintosh printer software 23
Web Links 23
V
Virtual Private Network 157
voice mail
setting up 68
voice mail, fax settings 88
Voice over Internet Protocol (VoIP)
fax setup 72
VoIP adapter 72
volume, adjusting
ringer and dial tone 88
speaker 88
VPN
lose connection to printer 157
W
Web Links
using 23
Web site
finding 7
WEP 92
ad hoc 97
WEP key
key index 114
locating 104
Windows
installing printer on wireless
network 94
Windows software
Abbyy Sprint OCR 21
Fast Pics 21
Fax Setup Utility 21
Fax Solutions software 21
Printer Home 21
Printing Preferences 21
Service Center 21
Toolbar 21
Tools for Office 21
Wireless Setup Utility 21
wireless 100, 111
Macintosh 101
printer does not print 148
troubleshooting 149, 157
wireless network
adding a printer to existing ad hoc
network 100
common home
configurations 105
creating an ad hoc network using
Macintosh 97
creating an ad hoc network using
Windows 97
information needed for setting up
wireless printing 93
installing printer on
(Macintosh) 94
installing printer on (Windows) 94
interference 109
resolving communication
problems 157
security 92
security information 105
signal strength 108
SSID 104
troubleshooting 143
types of wireless networks 107
wireless network compatibility 92
wireless print server
not installed 155
wireless settings
changing after installation
(Mac) 96
changing after installation
(Windows) 96
wireless setup
information needed for 93
wireless signal
strength 108
wireless signal absorption 109
wireless troubleshooting
cannot print over wireless
network 144
changing wireless settings after
installation (Mac) 96
changing wireless settings after
installation (Windows) 96
photos do not print from memory
card across wireless
network 142
printer and computer on different
networks 110
printer works intermittently on
wireless network 157
Wi-Fi indicator light is blinking
orange 151
Wi-Fi indicator light is not lit 148
Wi-Fi indicator light is still
orange 150
Wi-Fi indicator 9
description of colors 95
light is not lit 148
Wi-Fi indicator light is blinking
orange 151
Wi-Fi indicator light is green
printer does not print 149
Wi-Fi indicator light is still
orange 150
Wi-Fi Protected Setup 100
using 103
Wi-Fi Protected Setup logo
identifying 103
WPA 92
WPA passphrase
locating 104
WPA2 92
WPS 100
Index
182
