Lexmark X544 Quick Reference Guide
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2014-07-06
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2 From the printer control panel, press the Copy button, or use the Quick Reference keypad to enter the number of copies. 6 Click Submit. 3 Change the copy settings as needed. 4 From the printer control panel, press Copying for a black only copy or for a color copy. the numeric keypad. Otherwise, press 2 on the numeric keypad. Making copies Canceling a copy job Making a quick copy 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing. To cancel a copy job: 1 From the printer control, panel press Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, adjust the paper guides. for a black only copy or . Stopping appears, followed by Cancel Job. 2 Press 4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad. Note: If you want to continue to process the job, then press to continue copying. The printer clears all pages in the ADF or printer and then cancels the job. Once the job is canceled, the copy screen appears. Copying using the ADF 2 Click Settings. 3 Click E-mail/FTP Settings. 4 Click Manage E-mail Shortcuts. 5 Change the e‑mail settings as needed. Creating an e-mail shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser. 2 Click Settings. 1 Load an original document faceup, short edge first into the ADF. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 Adjust the paper guides. 3 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies. Getting ready to e-mail Setting up the e-mail function For e-mail to operate, it must be turned on in the printer settings and have a valid IP address or gateway address. To set up the e-mail function: browser. for a black only copy or for a color copy. Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the 3 Click Manage Destinations. Note: You may be asked to enter a password. If you do not have an ID and password, get one from your system support person. 1 Type the printer IP address into the address field of your Web 4 Change the copy settings as needed. upper left corner. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. E-mailing 5 From the printer control panel, press browser. 6 Click Submit. to cancel the job. Canceling appears. for a color copy. Setting up the address book 1 Type the printer IP address into the address field of your Web 5 Place the next document on the scanner glass, and then press 1 on 3 From the printer control panel, press 5 Change the e‑mail settings as needed. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. 2 Click Settings. 3 Click E-mail/FTP Settings. 4 Click E-mail Server Setup. 1 4 Click E-mail Destination Setup. 5 Type a unique name for the recipient, and then enter the e-mail address. Note: If you are entering multiple addresses, separate each address with a comma (,). 6 Select the scan settings (Format, Content, Color, and Resolution). 7 Enter a shortcut number, and then click Add. If you enter a number that is already in use, you are prompted to select another number. Canceling an e-mail • To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears. Then, press An e‑mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e‑mail: 1 From the printer control panel, press . 5 Press 1 to enter another fax number, or press 2 to end fax number . entry. Stopping appears, and then Cancel Job appears. 6 Press 2 Press to send a black only fax or to send a color fax. to cancel the job. Note: If you want to continue to process the job, press continue scanning the e‑mail. to Canceling appears. The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears. Sending a fax using the computer The printer driver fax option lets you send a print job to the printer, which sends the job as a fax. The fax option works as a normal fax machine, but is controlled through the printer driver instead of the printer control panel. 1 With a document open, click File > Print. 2 Select the printer, and then click Properties, Preferences, Faxing 4 Enter the recipient fax number or numbers in the “Fax number(s)” field. 1 Load an original document faceup, short edge first into the ADF or Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press the Fax button. To: appears on the first line, and the time and date appear on the second line. 4 Enter the fax number, and then press . • To place a dial pause within a fax number, press the Redial/Pause button. The dial pause appears as a comma on the Fax to: line. Use this feature if you need to dial an outside line first. • Press Note: Fax numbers can be entered manually or by using the Phone Book feature 6 Select the appropriate paper size and page orientation. 7 If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the appropriate information. browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. 2 Click Settings. 4 Click Fax Shortcut Setup. number. To create a multiple‑number shortcut, enter the fax numbers for the group. Note: Separate each fax number in the group with a semicolon (;). 6 Assign a shortcut number. If you enter a number that is already in use, you are prompted to select another number. 8 Click OK. Notes: 7 Click Add. • The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For information on installing these drivers, see the Software and Documentation CD. • The Fax option must be configured and enabled in the PostScript driver under the Configuration tab before it can be used. Notes: 1 Type the printer IP address into the address field of your Web 5 Type a unique name for the shortcut, and then enter the fax 5 If necessary, enter a prefix in the “Dialing prefix” field. facedown on the scanner glass. Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. You can create a shortcut to a single fax number or a group of fax numbers. Note: A password may be required. If you do not have an ID and password, get one from your system support person. Fax tab > Enable fax Sending a fax using the printer control panel Creating a fax destination shortcut using the Embedded Web Server 3 Click Manage Destinations. Options, or Setup. 3 Navigate to: Sending a fax Creating shortcuts • If the Always display settings prior to faxing check box is selected, then you are prompted to verify the recipient information before the fax is sent. If this check box is cleared, then the queued document is sent automatically as a fax when you click OK on the Fax tab. to move the cursor to the left and delete a Creating a fax destination shortcut using the printer control panel 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper number. guides. 3 From the printer control panel, press the Fax button. 2 To: appears on the first line, and the time and date appear on the second line. 4 Press Creating an FTP shortcut using the Embedded Web Server Scanning to an FTP address . Address Book Search appears. 5 Press the arrow buttons until Add appears, and then press . 7 Enter the fax number, and then press browser. . 6 Press the arrow buttons until Enter Fax Number appears, and then press 1 Type the printer IP address into the address field of your Web Scanning to an FTP address Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. Scanning to an FTP address using the keypad 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. . 8 Press 1 to enter another fax number, or press 2 to end fax number entry. 9 After selecting 2=NO, Enter Name appears. a Press the button on the keypad that corresponds with the letter you want. The first time you press the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears. b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the next space. c Once the fax name is entered, press . Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. to send a black‑only copy or . 1 Load an original document faceup, short edge first into the ADF or A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax: 1 From the printer control panel, press . Stopping appears, and then Cancel Job appears. 2 Press If you enter a number that is already in use, you are prompted to select another number. Scanning to a computer or flash drive Scanning to an FTP address using a shortcut number Canceling an outgoing fax 4 Click FTP Shortcut Setup. to send a color copy. Save as Shortcut appears. d Enter the shortcut number, and then press Note: A password may be required. If you do not have an ID and password, then contact your system support person. 6 Enter a shortcut number, and then click Add. . 5 Type the FTP address. 6 Press 3 Under Other Settings, click Manage Destinations. 5 Select the scan settings (Format, Content, Color, and Resolution). 3 From the printer control panel, press the Scan/Email button. 4 Press the arrow buttons until FTP appears, and then press 2 Click Settings. Scanning to a computer facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. to cancel the job. 3 From the printer control panel, press the Scan/Email button. Note: If you want to continue to process the job, press resume scanning the fax. Canceling appears. The printer clears all pages in the ADF and then cancels the job. browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. 2 Click Scan Profile. to 4 Press the arrow buttons until FTP appears, and then press 1 Type the printer IP address into the address field of your Web . 3 Click Create Scan Profile. 5 Press # , and then enter the recipient's shortcut number. 4 Select your scan settings, and then click Next. 6 Press 1 to enter another shortcut or press 2 to end the shortcut 5 Select a location on your computer where you want to save the entry. After you press 2, Press Start To Begin appears. 7 Press to send a black‑only copy or to send a color copy. scanned output file. 6 Enter a profile name. The profile name is also the user name, it is the name that appears in the Scan Profile list on the display. 7 Click Submit. 8 Scan your document. 3 A shortcut number was automatically assigned when you clicked Submit. Remember this shortcut number and use it when you are ready to scan your documents. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. a Load an original document faceup, short edge first into the ADF 5 If you are loading a document into the ADF, then adjust the paper or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. b If you are loading a document into the ADF, then adjust the guides. 6 Press or to send the scanned image. Note: The scan settings determine if the image is sent in black or color. Pressing the black or color button does not change these settings. paper guides. c Press the Scan/Email button. d Press the arrow buttons until Profiles appears, and then . press e Press # . Enter Shortcut: appears. f Enter the shortcut number. g Press or to send the scanned image. Note: The scan settings determine if the image is sent in black or color. Pressing the black or color button does not change these settings. 9 Return to the computer to view the file. The output file is saved in the location you specified or launched in the program you specified. Scanning to a USB flash memory device Note: The USB port is not available on selected printer models. 1 Insert a USB flash memory device into the front USB port. Access USB appears. Note: When a USB flash memory device is inserted into the printer, the printer can only scan to the USB device or print files from the USB device. All other printer functions are unavailable. 2 Press 1 on the keypad. 3 Press the arrow buttons until Scan to USB appears, and then press . Press Start To Begin appears. 4 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. 4
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