Lexmark X736De Owner S Manual User's Guide

Lexmark-Lexmark-X734De-Owner-S-Manual lexmark-lexmark-x734de-owner-s-manual

Lexmark-Lexmark-X738De-Owner-S-Manual lexmark-lexmark-x738de-owner-s-manual

X730 v9453498_en

2014-07-06

: Lexmark Lexmark-Lexmark-X736De-Owner-S-Manual lexmark-lexmark-x736de-owner-s-manual lexmark pdf

Open the PDF directly: View PDF PDF.
Page Count: 338 [warning: Documents this large are best viewed by clicking the View PDF Link!]

X73x Series
User's Guide
March 2012 www.lexmark.com
Machine type(s):
7526
Model(s):
235, 275, 295, 436, 476, 496, 636, 676
Contents
Safety information.......................................................................................7
Learning about the printer...........................................................................9
Thank you for choosing this printer!.........................................................................................................9
Finding information about the printer......................................................................................................9
Selecting a location for the printer..........................................................................................................10
Printer configurations.............................................................................................................................12
Basic functions of the scanner.................................................................................................................13
Understanding the ADF and scanner glass..............................................................................................14
Using the security lock feature................................................................................................................15
Understanding the printer control panel................................................................................................16
Understanding the home screen.............................................................................................................17
Using the touch-screen buttons..............................................................................................................19
Additional printer setup.............................................................................23
Installing internal options........................................................................................................................23
Installing optional trays...........................................................................................................................40
Attaching cables......................................................................................................................................42
Disabling fax and e‑mail functions prior to setup...................................................................................43
Verifying printer setup............................................................................................................................44
Setting up the printer software...............................................................................................................45
Setting up wireless printing.....................................................................................................................46
Installing the printer on a wired network...............................................................................................51
Changing port settings after installing a new network Internal Solutions Port......................................54
Setting up serial printing.........................................................................................................................56
Minimizing your printer's environmental impact........................................58
Saving paper and toner...........................................................................................................................58
Saving energy..........................................................................................................................................59
Recycling..................................................................................................................................................63
Loading paper and specialty media............................................................65
Setting the Paper Size and Paper Type....................................................................................................65
Configuring Universal paper settings......................................................................................................65
Loading trays...........................................................................................................................................66
Contents 2
Loading the multipurpose feeder............................................................................................................68
Loading the 2000‑sheet tray...................................................................................................................71
Linking and unlinking trays......................................................................................................................74
Paper and specialty media guidelines.........................................................76
Paper guidelines......................................................................................................................................76
Supported paper sizes, types, and weights.............................................................................................79
Printing......................................................................................................82
Printing a document................................................................................................................................82
Printing on specialty media.....................................................................................................................82
Printing confidential and other held jobs................................................................................................85
Printing from a flash drive.......................................................................................................................87
Printing photos from a PictBridge‑enabled digital camera.....................................................................88
Printing information pages......................................................................................................................88
Printing in black and white......................................................................................................................89
Using Max Speed and Max Yield.............................................................................................................90
Canceling a print job................................................................................................................................90
Copying......................................................................................................92
Making copies.........................................................................................................................................92
Copying photos........................................................................................................................................93
Copying on specialty media.....................................................................................................................93
Customizing copy settings.......................................................................................................................94
Using job interrupt................................................................................................................................100
Placing information on copies...............................................................................................................100
Canceling a copy job..............................................................................................................................101
Understanding the copy screens and options.......................................................................................101
Improving copy quality..........................................................................................................................104
E-mailing..................................................................................................105
Getting ready to e-mail.........................................................................................................................105
Creating an e-mail shortcut...................................................................................................................106
E-mailing a document............................................................................................................................107
Customizing e-mail settings...................................................................................................................108
Canceling an e-mail...............................................................................................................................109
Understanding e-mail options...............................................................................................................109
Contents 3
Faxing......................................................................................................112
Getting the printer ready to fax............................................................................................................112
Sending a fax.........................................................................................................................................126
Creating shortcuts.................................................................................................................................127
Using shortcuts and the address book..................................................................................................128
Customizing fax settings........................................................................................................................129
Canceling an outgoing fax.....................................................................................................................131
Understanding fax options....................................................................................................................131
Improving fax quality.............................................................................................................................133
Holding and forwarding faxes...............................................................................................................133
Scanning to an FTP address......................................................................135
Scanning to an FTP address...................................................................................................................135
Creating shortcuts.................................................................................................................................136
Understanding FTP options...................................................................................................................137
Improving FTP quality............................................................................................................................139
Scanning to a computer or flash drive......................................................140
Scanning to a computer........................................................................................................................140
Scanning to a flash drive........................................................................................................................141
Understanding scan profile options......................................................................................................141
Improving scan quality..........................................................................................................................143
Understanding printer menus...................................................................144
Menus list..............................................................................................................................................144
Supplies menu.......................................................................................................................................145
Paper menu...........................................................................................................................................146
Reports menu........................................................................................................................................157
Network/Ports menu.............................................................................................................................159
Security menu.......................................................................................................................................173
Settings menu........................................................................................................................................177
Help menu.............................................................................................................................................228
Maintaining the printer............................................................................229
Cleaning the exterior of the printer......................................................................................................229
Cleaning the scanner glass....................................................................................................................230
Cleaning the ADF parts..........................................................................................................................230
Contents 4
Cleaning the printhead lenses...............................................................................................................233
Adjusting scanner registration..............................................................................................................235
Storing supplies.....................................................................................................................................236
Checking the status of supplies.............................................................................................................237
Ordering supplies..................................................................................................................................237
Replacing Supplies.................................................................................................................................239
Moving the printer to another location................................................................................................253
Shipping the printer..............................................................................................................................253
Administrative support............................................................................254
Finding advanced networking and administrator information.............................................................254
Using the Embedded Web Server.........................................................................................................254
Checking the device status....................................................................................................................254
Setting up e‑mail alerts.........................................................................................................................254
Viewing reports.....................................................................................................................................255
Restoring the factory default settings...................................................................................................255
Troubleshooting.......................................................................................256
The indicator light is blinking................................................................................................................256
Solving basic printer problems..............................................................................................................256
Understanding printer messages..........................................................................................................257
Clearing jams.........................................................................................................................................266
Solving printing problems.....................................................................................................................280
Solving copy problems..........................................................................................................................284
Solving scanner problems.....................................................................................................................286
Solving fax problems.............................................................................................................................288
Solving option problems........................................................................................................................292
Solving paper feed problems.................................................................................................................294
Solving print quality problems..............................................................................................................295
Solving color quality problems..............................................................................................................308
Embedded Web Server does not open.................................................................................................311
Contacting Customer Support...............................................................................................................311
Notices.....................................................................................................312
Product information..............................................................................................................................312
Edition notice........................................................................................................................................312
Contents 5
Power consumption..............................................................................................................................316
Index........................................................................................................331
Contents 6
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
•Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
•Disconnect all cords and cables from the printer before moving it.
•Use the handholds located on both sides and rear of the printer to lift it.
•Make sure your fingers are not under the printer when you set it down.
•Before setting up the printer, make sure there is adequate clearance around it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
Safety information 7
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
CAUTION—SHOCK HAZARD: If you are installing an Internal Solutions Port (ISP) after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing.
CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any
other devices attached to the printer, then turn them off as well, and unplug any cables going to the printer.
CAUTION—SHOCK HAZARD: If you are installing an optional tray after setting up the printer, then turn the
printer off and unplug the power cord, the USB cable, and the Ethernet cable before continuing.
SAVE THESE INSTRUCTIONS.
Safety information 8
Learning about the printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
•Connecting the printer
•Installing the printer software
Setup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web
site at www.lexmark.com/publications/.
Additional setup and instructions for using the printer:
•Selecting and storing paper and specialty media
•Loading paper
•Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
•Configuring printer settings
•Viewing and printing documents and photos
•Setting up and using printer software
•Setting up and configuring the printer on a network,
depending on your printer model
•Caring for and maintaining the printer
•Troubleshooting and solving problems
User's Guide—The User's Guide is available on the
Software and Documentation CD.
For updates, check our Web site at
www.lexmark.com/publications/.
Help using the printer software Windows or Mac Help—Open a printer software program
or application, and then click Help.
Click
?
to view context‑sensitive information.
Notes:
•The Help installs automatically with the printer
software.
•The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
Learning about the printer 9
What are you looking for? Find it here
The latest supplemental information, updates, and technical
support:
•Troubleshooting hints and tips
•Frequently asked questions
•Documentation
•Driver downloads
•Live chat support
•E‑mail support
•Telephone support
Lexmark Support Web site—support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
•Machine Type number
•Serial number
•Date purchased
•Store where purchased
Warranty information Warranty information varies by country or region:
•In the US—See the Statement of Limited Warranty
included with this printer, or at
support.lexmark.com.
•Rest of the world—See the printed warranty that
came with your printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, leave enough room for them also. It is important to:
•Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
•Provide a flat, sturdy, and stable surface.
•Keep the printer:
–Away from the direct airflow of air conditioners, heaters, or ventilators
–Free from direct sunlight, humidity extremes, or temperature fluctuations
–Clean, dry, and free of dust
•Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
1
2
3
4
5
1100 mm (3.9 in.)
2100 mm (3.9 in.)
3482.6 mm (19 in.)
4100 mm (3.9 in.)
5393.7 mm (15.5 in.)
Learning about the printer 11
Printer configurations
Basic model
2
3
5
6
4
1
1Automatic Document Feeder (ADF)
2ADF input tray
3Standard exit bin
4Printer control panel
5Standard 550‑sheet tray (Tray 1)
6Multipurpose feeder
Learning about the printer 12
Configured model
1
2
3
5
7
4
6
8
1Automatic Document Feeder (ADF)
2ADF input tray
3Standard exit bin
4Printer control panel
5Optional 550‑sheet tray or specialty media drawer
6Optional 2,000‑sheet tray
7Standard 550‑sheet tray (Tray 1)
8Multipurpose feeder
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:
•Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
•Send a fax using the printer control panel.
•Send a fax to multiple fax destinations at the same time.
•Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.
•Scan documents and send them to another printer (PDF by way of FTP).
Learning about the printer 13
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The Automatic Document Feeder (ADF) can scan multiple pages, including duplex pages. When using the ADF:
•Load the document into the ADF faceup, short edge first.
•Load up to 50 sheets of plain paper in the ADF input tray.
•Scan sizes from 148 x 210 mm (5.8 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
•Scan documents with mixed page sizes (letter and legal).
•Scan media weights from 52 to 120 g/m2 (14 to 32 lb).
•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
•Place a document facedown on the scanner glass in the upper left corner.
•Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
•Copy books up to 25.4 mm (1 in.) thick.
Learning about the printer 14
Using the security lock feature
The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached,
the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to
the printer in the location shown.
Learning about the printer 15
Understanding the printer control panel
12
ABC 3
DEF
5
JKL 6
MNO
4
GHI
8
TUV 9
WXYZ
7
PQRS
0
ABC #
*
1
2
4
3
5
6
789
Item Description
1Display View scanning, copying, faxing, and printing options as well as status and error messages.
2Keypad
12
ABC
3
DEF
6
MNO
5
JKL
4
GHI
9
WXYZ
8
TUV
7
PQRS
#0
*
Enter numbers, letters, or symbols on the display.
3Dial Pause •Press to cause a two- or three-second dial pause in a fax number. In the Fax To field, a
Dial Pause is represented by a comma (,).
•From the home screen, press to redial a fax number.
•The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing causes an error beep.
4Back In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The
default value of 1 appears if the entire number is deleted by pressing numerous times.
In the Fax Destination List, press to delete the right-most digit of a number entered
manually. You can also press to delete an entire shortcut entry. Once an entire line is
deleted, another press of causes the cursor to move up one line.
In the E-mail Destination List, press to delete the character to the left of the cursor. If the
character is in a shortcut, then the shortcut is deleted.
5Home Press to return to the home screen.
Learning about the printer 16
Item Description
6Start •Press to initiate the current job indicated on the display.
•From the home screen, press to start a copy job with the default settings.
•If pressed while a job is scanning, the button has no effect.
7Indicator light •Off—The power is off.
•Blinking green—The printer is warming up, processing data, or printing.
•Solid green—The printer is on, but idle.
•Blinking red—Operator intervention is needed.
8Stop Stops all printer activity
A list of options is offered once Stopped appears on the display.
9Front USB port •Insert a USB flash drive to send data to the printer.
•Insert a USB cable from a digital camera to print photos with a PictBridge–enabled digital
camera.
Understanding the home screen
After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which
is referred to as the home screen. Use the home screen buttons to initiate an action such as copying, faxing, or scanning;
to open the menu screen; or to respond to messages.
1
2
34567
8
Ready
Touch any button to begin.
Display item Description
1Copy Opens the Copy menus
Note: From the home screen, you can also access the Copy menus by pressing a number on
the keypad.
2E-mail Opens the E-mail menus
Learning about the printer 17
Display item Description
3Menus Opens the menus. These menus are available only when the printer is in the Ready state.
4FTP Opens the File Transfer Protocol (FTP) menus
Note: This function must be set up by your system support person. Once it is set up, it
appears as a display item.
5Status message bar •Shows the current printer status such as Ready or Busy.
•Shows printer conditions such as Toner Low.
•Shows intervention messages to give instructions on what you should do so the printer can
continue processing, such as Close door or Insert print cartridge.
6Status/Supplies Appears on the display whenever the printer status includes a message requiring intervention.
Touch this button to access the messages screen for more information on the message,
including how to clear it.
7Opens a context-sensitive Help feature within the display touch screens
8Fax Opens the Fax menus
Other buttons that may appear on the home screen:
Display item Function
Release Held Faxes If this button is shown, then there are held faxes with a scheduled hold
time previously set. To access the list of held faxes, touch this button.
Search Held Jobs Searches on any of the following items and returns search results:
•User names for held or confidential print jobs
•Job names for held jobs, excluding confidential print jobs
•Profile names
•Bookmark container or job names
•USB container or job names for supported extensions only
Held Jobs Opens a screen containing all the held jobs
Lock Device This button appears on the screen when the printer is unlocked and
Device Lockout Personal Identification Number (PIN) has been set.
Touching this button opens a PIN entry screen. Entering the correct
PIN locks the printer control panel (touch screen and hard buttons).
Unlock Device This button appears on the screen when the printer is locked. The
printer control panel buttons and shortcuts cannot be used while it
appears.
Touching this button opens a PIN entry screen. Entering the correct
PIN unlocks the printer control panel (touch screen and hard buttons).
Learning about the printer 18
Display item Function
Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three
headings: Print, Fax, and Network.
The following items are available under the Print, Fax, and Network
headings:
•Print job
•Copy job
•Fax profile
•FTP
•E-mail send
Each heading has a list of jobs shown in a column under it which can
show only three jobs per screen. Each job appears as a button which
you can touch to access information about the job. If more than three
jobs exist in a column, then an arrow appears enabling you to scroll
through the jobs.
Using the touch-screen buttons
Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.
Sample touch screen
Button Function
Home Returns to the home screen
Scroll down Opens a drop‑down list
Learning about the printer 19
Button Function
Left scroll decrease Scrolls to another value in decreasing order
Right scroll increase Scrolls to another value in increasing order
Left arrow Scrolls left
Right arrow Scrolls right
Submit Saves a value as the new user default setting
Back Navigates back to the previous screen
Other touch-screen buttons
Button Function
Down arrow Moves down to the next screen
Up arrow Moves up to the next screen
Unselected radio button This is an unselected radio button. The radio button is gray to show it is unselected.
Learning about the printer 20
Button Function
Selected radio button This is a selected radio button. The radio button is blue to show it is selected.
Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print,
Fax, and Network.
The following items are available under the Print, Fax, and Network headings:
•Print job
•Copy job
•Fax profile
•FTP
•E-mail send
Each heading has a list of jobs shown in a column under it which can show only three
jobs per screen. Each job appears as a button which you can touch to access
information about the job. If more than three jobs exist in a column, then an arrow
appears enabling you to scroll through the jobs.
Continue Touch this button when more changes need to be made for a job or after clearing
a paper jam.
Cancel •Cancels an action or a selection
•Cancels out of a screen and returns to the previous screen
Select Selects a menu or menu item
Learning about the printer 21
Features
Feature Description
Menu trail line:
Menus > Settings > Copy Settings >
Number of Copies
A Menu trail line is located at the top of each menu screen. This feature acts as a
trail, showing the path taken to arrive at the current menu. It gives the exact location
within the menus.
Touch any of the underlined words to return to that menu or menu item.
The Number of Copies is not underlined since this is the current screen. If you touch
an underlined word on the Number of Copies screen before the Number of Copies
is set and saved, then the selection is not saved, and it does not become the user
default setting.
Attendance message alert If an attendance message occurs which closes a function, such as copy or fax, then
an exclamation point appears over the function button on the home screen, and
the red indicator light blinks.
Learning about the printer 22
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any
other devices attached to the printer, then turn them off as well, and unplug any cables going to the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available internal options
•Memory cards
–Printer memory
–Flash memory
–Fonts
•Firmware cards
–Bar Code and Forms
–IPDS and SCS/TNe
–PrintCryptionTM
–PRESCRIBE
•Printer hard disk
•LexmarkTM Internal Solutions Ports (ISP)
–RS-232-C Serial ISP
–Parallel 1284-B ISP
–MarkNetTM N8150802.11 b/g/n Wireless ISP
–MarkNet N8130 10/100 Fiber ISP
–MarkNet N8120 10/100/1000 Ethernet ISP
•MarkNet N8110 V-34 Fax Card
Additional printer setup 23
Accessing the system board to install internal options
CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any
other devices attached to the printer, then turn them off as well, and unplug any cables going to the printer.
Note: This task requires a flathead screwdriver.
1Remove the cover.
aTurn the screws on the cover counterclockwise to loosen them, but do not remove them.
Additional printer setup 24
bLift up on the tabs to align each screw with the corresponding keyhole.
cPull the cover forward to remove it.
2Use the following illustration to locate the appropriate connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
Additional printer setup 25
2
3
5
1
4
1Fax card connector
2Firmware and flash memory card connectors
3Hard disk connector
4Internal print server connector
5Memory card connector
Installing a memory card
CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any
other devices attached to the printer, then turn them off as well and unplug any cables going to the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
An optional memory card can be purchased separately and attached to the system board. To install the memory card:
1Access the system board.
Note: This task requires a flathead screwdriver.
2Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
Additional printer setup 26
3Open the memory card connector latches.
4Align the notch on the memory card with the ridge on the connector.
5Push the memory card straight into the connector until it clicks into place.
6Reattach the system board cover.
Additional printer setup 27
Installing a flash memory or firmware card
The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed,
but the connectors are interchangeable.
CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any
other devices attached to the printer, then turn them off as well, and unplug any cables going to the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
Note: This task requires a flathead screwdriver.
2Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
3Holding the card by its sides, align the plastic pins on the card with the holes on the system board.
1
2
1Plastic pins
2Metal pins
4Push the card firmly into place.
Additional printer setup 28
Notes:
•The entire length of the connector on the card must touch and be flush against the system board.
•Be careful not to damage the connectors.
5Reattach the system board cover.
Installing an Internal Solutions Port
The system board supports one optional Lexmark Internal Solutions Port (ISP).
Note: This task requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are installing an Internal Solutions Port (ISP) after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
2Unpack the ISP and plastic tee.
Note: Avoid touching the components on the card.
3Locate the appropriate connector on the system board.
Note: If an optional printer hard disk is currently installed, then it must first be removed. To remove the printer
hard disk:
Additional printer setup 29
aUnplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer
hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch
before pulling the cable out.
bRemove the screws holding the printer hard disk in place.
Additional printer setup 30
cRemove the printer hard disk by pulling it upward to unseat the standoffs.
dRemove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then
remove the bracket. Set the printer hard disk aside.
4Remove the metal cover from the ISP opening.
1
2
Additional printer setup 31
5Align the posts of the plastic tee to the holes in the system board, and press downward until the tee snaps into
place. Be sure each post of the tee has latched completely, and the tee is seated firmly on the system board.
6Install the ISP on the plastic tee. Angle the ISP over the plastic tee, and approach the plastic tee so that any
overhanging connectors will pass through the ISP opening in the system board cage.
Additional printer setup 32
7Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.
8Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the thumbscrew
at this time.
Additional printer setup 33
9Attach the two provided screws to secure the ISP mounting bracket to the system board cage.
10 Tighten the long thumbscrew.
Warning—Potential Damage: Do not overtighten the thumbscrew.
11 Insert the plug of the ISP interface cable into the receptacle of the system board.
Note: The plugs and receptacles are color‑coded.
12 Reattach the system board cover.
Additional printer setup 34
Installing a printer hard disk
The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP).
Note: This task requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are installing an Internal Solutions Port (ISP) after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
2Unpack the printer hard disk.
Note: Avoid touching the components on the card.
3Locate the appropriate connector on the system board.
Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.
To install a printer hard disk onto the ISP:
aUsing a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk
mounting bracket to the printer hard disk, and then remove the bracket.
Additional printer setup 35
bAlign the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer
hard disk until the standoffs have seated into place.
cInsert the plug of the printer hard disk interface cable into the receptacle of the ISP.
Note: The plugs and receptacles are color‑coded.
Additional printer setup 36
To install a printer hard disk directly on the system board:
aAlign the standoffs of the printer hard disk with the holes in the system board, and then press downward on
the printer hard disk until the standoffs have seated into place.
bAttach the two provided screws to secure the printer hard disk mounting bracket.
cInsert the plug of the printer hard disk interface cable into the receptacle of the system board.
Note: The plugs and receptacles are color‑coded.
Additional printer setup 37
4Reattach the system board cover.
Additional printer setup 38
Reattaching the system board cover
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
Note: This task requires a flathead screwdriver.
1Align the eight keyholes with the screws to replace the cover.
Additional printer setup 39
2Slide the cover down, and then turn each screw clockwise to tighten.
Installing optional trays
The printer supports up to four optional input sources: an optional 550‑sheet tray, an optional 2,000‑sheet tray, and
an optional 550‑sheet specialty media tray. Follow these instructions to install any of the input sources.
Note: The X734de, X736de, and X738de model printers will support a total of four optional input sources. When
using a 2000-sheet tray, only one additional 550‑sheet input option may be installed.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are installing an optional tray after setting up the printer, then turn the
printer off and unplug the power cord, the USB cable, and the Ethernet cable before continuing.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
1Unpack the optional tray, and then remove all packing material.
Notes:
•If you are installing more than one optional tray, the 2,000‑sheet tray must always be installed as the first
optional tray (configuring from the bottom up).
Additional printer setup 40
•Optional trays lock together when stacked. Remove stacked trays one at a time from the top down.
2Place the tray in the location chosen for the printer.
1
2
1Optional 550‑sheet tray (or optional 550‑sheet specialty media drawer)
2Optional 2,000‑sheet tray
3Align the printer with the tray, and then lower the printer into place.
Additional printer setup 41
Attaching cables
Connect the printer to the computer using a USB cable or Ethernet cable.
1Open the access door by pulling it out to the right.
2Match the appropriate cable to the corresponding port, as shown.
1
2
1USB port
2Ethernet port
Additional printer setup 42
3Close the access door, being careful to neatly align the cable to the left.
Note: You may choose to completely remove the access door and store it.
Disabling fax and e‑mail functions prior to setup
The indicator light blinks until you set up Fax and E‑mail. To disable the blinking light, follow these steps:
Note: Before completing these instructions for a printer on a network, make sure the fax cables are connected.
1Touch Menus.
2Touch Settings.
3Touch General Settings.
4Touch the left or right arrow next to Run initial setup to select Yes, and then touch Submit.
Submitting changes appears.
5Turn the printer off, and then turn the printer back on.
6From the printer control panel, touch your language.
7Touch your country or region, and then touch Continue.
8Touch the left or right arrow to select your time zone, and then touch Continue.
9Touch Fax and E‑mail to deselect them, and then touch Continue.
Note: You can use these same steps to enable Fax and E‑mail.
Additional printer setup 43
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following:
•Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options
appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly.
Remove the option and install it again.
•Network setup page—If your printer is a network model and is attached to a network, print a network setup page
to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings as
user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 255.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Reports.
4Touch Menu Settings Page.
The menu settings page prints and the printer returns to the home screen.
Printing a network setup page
If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Reports.
4Touch Network Setup Page.
The network setup page prints and the printer returns to the home screen.
5Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Additional printer setup 44
Setting up the printer software
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1Close all open software programs.
2Insert the Software and Documentation CD.
3From the main installation dialog, click Install.
4Follow the instructions on the screen.
For Macintosh users
1Close all open software applications.
2Insert the Software and Documentation CD.
3From the Finder desktop, double-click the printer CD icon that automatically appears.
4Double-click the Install icon.
5Follow the instructions on the screen.
Using the World Wide Web
1Go to the Lexmark Web site at www.lexmark.com.
2From the Drivers & Downloads menu, click Driver Finder.
3Select your printer, and then select your operating system.
4Download the driver and install the printer software.
Updating available options in the printer driver
Once the printer software and any options are installed, it may be necessary to manually add the options in the printer
driver to make them available for print jobs.
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
3Press Enter, or click OK.
The printer folder opens.
4Select the printer.
5Right‑click the printer, and then select Properties.
Additional printer setup 45
6Click the Install Options tab.
7Under Available Options, add any installed hardware options.
8Click Apply.
For Macintosh users
In Mac OS X version 10.5 or later
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Select the printer, and then click Options & Supplies.
4Click Driver, and then add any installed hardware options.
5Click OK.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.
3Select the printer, and then from the Printers menu, choose Show Info.
4From the pop‑up menu, choose Installable Options.
5Add any installed hardware options, and then click Apply Changes.
Setting up wireless printing
Follow these instructions if your printer model is wireless.
Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP)
and Wi-Fi Protected Access (WPA) are types of security used on a network.
Information you will need to set up the printer on a wireless network
Note: Do not connect the installation or network cables until prompted to do so by the setup software.
•SSID—The SSID is also referred to as the network name.
•Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.
•Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure
which channel to select.
Additional printer setup 46
•Security Method—There are three basic options for Security Method:
–WEP key
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently
in use on the network by selecting the Default WEP Transmit Key.
or
–WPA or WPA2 passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
–No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:
•Authentication type
•Inner authentication type
•802.1X username and password
•Certificates
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and
Documentation CD.
Installing the printer on a wireless network (Windows)
Before you install the printer on a wireless network, make sure that:
•Your wireless network is set up and working properly.
•The computer you are using is connected to the same wireless network where you want to set up the printer.
1Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer
on.
1
2
Make sure the printer and computer are fully on and ready.
Additional printer setup 47
Do not connect the USB cable until instructed to do so on the screen.
2Insert the Software and Documentation CD.
3Click Install Printer and Software.
4Click Agree to agree to the License Agreement.
5Click Suggested, and then click Next.
6Click Wireless Network Attach.
7Temporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so
you can print wirelessly.
8Follow the on‑screen instructions to complete the software installation.
Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your
installation.
9To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step 8
for each computer.
Additional printer setup 48
Installing the printer on a wireless network (Macintosh)
Prepare to configure the printer
1Locate the printer MAC address on the sheet that shipped with the printer. Write the last six digits of the MAC
address in the space provided below:
MAC address: ___ ___ ___ ___ ___ ___
2Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the power
on.
1
2
Enter the printer information
1Access the AirPort options.
In Mac OS X version 10.5 or later
aFrom the Apple menu, choose System Preferences.
bClick Network.
cClick AirPort.
In Mac OS X version 10.4 and earlier
aFrom the Finder desktop, choose Go > Applications.
bFrom the Applications folder, double‑click Internet Connect.
cFrom the toolbar, click AirPort.
2From the Network pop‑up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address
located on the MAC address sheet.
3Open the Safari browser.
4From the Bookmarks drop-down menu, select Show.
5Under Collections, select Bonjour or Rendezvous, and then double‑click the printer name.
Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple
Computer.
6From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is
stored.
Additional printer setup 49
Configure the printer for wireless access
1Type the name of your network (SSID) in the appropriate field.
2Select Infrastructure as your Network Mode if you are using a wireless router.
3Select the type of security you use to protect your wireless network.
4Enter the security information necessary for the printer to join your wireless network.
5Click Submit.
6Open the AirPort application on your computer:
In Mac OS X version 10.5 or later
aFrom the Apple menu, choose System Preferences.
bClick Network.
cClick AirPort.
In Mac OS X version 10.4 and earlier
aFrom the Finder desktop, click Go > Applications.
bFrom the Applications folder, double‑click Internet Connect.
cFrom the toolbar, click AirPort.
7From the Network pop‑up menu, select your wireless network.
Configure your computer to use the printer wirelessly
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and
create a printer in the Print Center or Printer Setup Utility.
1Install a PPD file on the computer:
aInsert the Software and Documentation CD in the CD or DVD drive.
bDouble-click the installer package for the printer.
cFrom the Welcome screen, click Continue.
dClick Continue again after viewing the Readme file.
eClick Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.
fSelect a Destination, and then click Continue.
gFrom the Easy Install screen, click Install.
hType the user password, and then click OK.
All necessary software is installed on the computer.
iClick Restart when installation is complete.
2Add the printer:
aFor IP printing:
In Mac OS X version 10.5 or later
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click IP.
Additional printer setup 50
5Type in the IP address of your printer in the Address field.
6Click Add.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double‑click the Utilities folder.
3Locate and double‑click Printer Setup Utility or Print Center.
4From the Printer List, choose Add.
5Click IP.
6Type in the IP address of your printer in the Address field.
7Click Add.
bFor AppleTalk printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click AppleTalk.
5Select the printer from the list.
6Click Add.
In Mac OS X version 10.4
1From the Finder desktop, choose Go > Applications.
2Double‑click the Utilities folder.
3Locate and double‑click Print Center or Printer Setup Utility.
4From the Printer List, choose Add.
5Choose the Default Browser tab.
6Click More Printers.
7From the first pop‑up menu, choose AppleTalk.
8From the second pop‑up menu, select Local AppleTalk zone.
9Select the printer from the list.
10 Click Add.
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber
optic network connections.
Before you install the printer on a wired network, make sure that:
•You have completed the initial setup of the printer.
•The printer is connected to your network with the appropriate type of cable.
For Windows users
1Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
Additional printer setup 51
If the CD does not launch after a minute, then do the following:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2Click Install Printer and Software.
3Click Agree to agree to the License Agreement.
4Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on‑screen instructions.
5Select Wired Network Attach, and then click Next.
6Select the printer manufacturer from the list.
7Select the printer model from the list, and then click Next.
8Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the
on‑screen instructions.
9Follow the on‑screen instructions to complete the installation.
For Macintosh users
1Allow the network DHCP server to assign an IP address to the printer.
2Print the network setup page from the printer. For information on printing a network setup page, see “Printing a
network setup page” on page 44.
3Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
4Install the drivers and add the printer.
aInstall a PPD file on the computer:
1Insert the Software and Documentation CD in the CD or DVD drive.
2Double-click the installer package for the printer.
3From the Welcome screen, click Continue.
4Click Continue again after viewing the Readme file.
5Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6Select a Destination, and then click Continue.
7From the Easy Install screen, click Install.
8Type the user password, and then click OK.
All the necessary software is installed on the computer.
9Click Restart when installation is complete.
bAdd the printer:
•For IP printing:
Additional printer setup 52
In Mac OS X version 10.5 or later
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click IP.
5Type in the IP address of your printer in the Address field.
6Click Add.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double‑click Utilities.
3Double‑click Printer Setup Utility or Print Center.
4From the Printer List, click Add.
5Click IP.
6Type in the IP address of your printer in the Address field.
7Click Add.
•For AppleTalk printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click AppleTalk.
5Select the printer from the list.
6Click Add.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double‑click Utilities.
3Double‑click Print Center or Printer Setup Utility.
4From the Printer List, click Add.
5Choose the Default Browser tab.
6Click More Printers.
7From the first pop‑up menu, choose AppleTalk.
8From the second pop‑up menu, select Local AppleTalk zone.
9Select the printer from the list.
10 Click Add.
Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Additional printer setup 53
Changing port settings after installing a new network Internal
Solutions Port
When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on
computers that access the printer must be updated because the printer will be assigned a new IP address. All computers
that access the printer must be updated with this new IP address in order to print to it over the network.
Notes:
•If the printer has a static IP address that will stay the same, then you do not need to make any changes to the
computer configurations.
•If the computers are configured to print to the printer by a network name that will stay the same, instead of by
IP address, then you do not need to make any changes to the computer configurations.
•If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the
wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection
remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. In the
event that the printer was configured for a wireless ISP while still attached to a wired connection, disconnect
the wired connection, turn the printer off, and then turn the printer back on again. This will enable the wireless
ISP.
•Only one network connection at a time is active. If you want to switch the connection type between wired and
wireless, you must first turn the printer off, connect the cable (to switch to a wired connection) or disconnect
the cable (to switch to a wireless connection), and then turn the printer back on again.
For Windows users
1Print a network setup page and make a note of the new IP address.
2Click , or click Start and then click Run.
3In the Start Search or Run box, type control printers.
4Press Enter, or click OK.
The printer folder opens.
5Locate the printer that has changed.
Note: If there is more than one copy of the printer, then update all of them with the new IP address.
6Right‑click the printer.
7Click Properties.
8Click the Ports tab.
9Locate the port in the list, and then select it.
10 Click Configure Port.
11 Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network
setup page you printed in step 1.
12 Click OK, and then click Close.
Additional printer setup 54
For Macintosh users
1Print a network setup page and make a note of the new IP address.
2Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
3Add the printer:
•For IP printing:
In Mac OS X version 10.5 or later
aFrom the Apple menu, choose System Preferences.
bClick Print & Fax.
cClick +.
dClick IP.
eType in the IP address of your printer in the Address field.
fClick Add.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bDouble‑click Utilities.
cDouble‑click Printer Setup Utility or Print Center.
dFrom the Printer List, click Add.
eClick IP.
fType in the IP address of your printer in the Address field.
gClick Add.
•For AppleTalk printing:
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Print & Fax.
cClick +.
dClick AppleTalk.
eSelect the printer from the list.
fClick Add.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bDouble‑click Utilities.
cDouble‑click Print Center or Printer Setup Utility.
dFrom the Printer List, click Add.
eChoose the Default Browser tab.
fClick More Printers.
gFrom the first pop‑up menu, choose AppleTalk.
hFrom the second pop‑up menu, select Local AppleTalk zone.
iSelect the printer from the list.
jClick Add.
Additional printer setup 55
Setting up serial printing
In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing,
it is the preferred option when there is a great deal of distance between the printer and computer or when an interface
with a better transfer rate is not available.
After installing the serial port, you will need to configure the printer and the computer so they can communicate. Make
sure you have connected the serial cable to the serial port on your printer.
1Set the parameters in the printer:
aFrom the printer control panel, navigate to the menu with port settings.
bLocate the submenu with serial port settings.
cMake any necessary changes to the serial settings.
dSave the new settings.
ePrint a menu settings page.
2Install the printer driver:
aInsert the Software and Documentation CD. It launches automatically.
If the CD does not launch automatically, then do the following:
1Click , or click Start and then click Run.
2In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
bClick Install Printer and Software.
cClick Agree to accept the Printer Software License Agreement.
dClick Custom.
eMake sure Select Components is selected, and then click Next.
fMake sure Local is selected, and then click Next.
gSelect the manufacturer of the printer from the menu.
hSelect the printer model from the menu, and then click Add Printer.
iClick the + beside the printer model under Select Components.
jMake sure the correct port is available under Select Components. This is the port where the serial cable attaches
to the computer. If the correct port is not available, select the port under the Select Port menu, and then click
Add Port.
kMake any configuration changes necessary in the Add a New Port window. Click Add Port to finish adding the
port.
lMake sure the box next to the selected printer model is checked.
mSelect any other optional software you want to install, and then click Next.
nClick Finish to complete the printer software installation.
3Set the COM port parameters:
After the printer driver is installed, you must set the serial parameters in the communications (COM) port assigned
to the printer driver.
Additional printer setup 56
The serial parameters in the COM port must match the serial parameters you set in the printer.
aOpen the Device Manager.
1Click , or click Start and then click Run.
2In the Start Search or Run box, type devmgmt.msc.
3Press Enter, or click OK.
The Device Manager opens.
bClick + to expand the list of available ports.
cSelect the communications port where you attached the serial cable to your computer (example: COM1).
dClick Properties.
eOn the Port Settings tab, set the serial parameters to the same serial parameters in the printer.
Look for the printer settings under the serial heading on the Menu Settings page you printed earlier.
fClick OK, and then close all the windows.
gPrint a test page to verify printer installation. When a test page prints successfully, printer setup is complete.
Additional printer setup 57
Minimizing your printer's environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
•The Notices chapter
•The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
•The Lexmark recycling program at www.lexmark.com/recycle
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled
paper and other office papers” on page 77.
Conserving supplies
There are a number of ways you can reduce the amount of paper and toner you use when printing, copying, or receiving
faxes. You can:
Use both sides of the paper
If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper
for a printed document by selecting 2‑sided printing from the Print dialog or the Lexmark Toolbar.
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.
Choose scanning
You can avoid making a paper output of a document or photograph by scanning it and then saving it to a computer
program, application, or flash drive. For more information, see:
•“Sending an e-mail using the touch screen” on page 107
•“Scanning to a computer” on page 140
•“Scanning to a flash drive” on page 141
Minimizing your printer's environmental impact 58
Check your first draft for accuracy
Before printing or making multiple copies of a document:
•Use the Lexmark preview feature, which you can select from the Print dialog, the Lexmark Toolbar, or the printer
display, to see what the document will look like before you print it.
•Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 266.
Print in black and white
To print all text and graphics using only the black toner cartridge, set the printer to Black Only. For more information,
see “Printing in black and white” on page 89.
Use Max Speed or Max Yield settings
The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Yield
is the factory default setting. For more information, see “Using Max Speed and Max Yield” on page 90.
Saving energy
Using Eco‑Mode
Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.
Note: See the table for the multiple settings that change when you select an Eco‑Mode setting.
Choose To
Energy Reduce energy use, especially when the printer is idle.
•Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
•The printer enters Power Saver mode after one minute of inactivity.
•When the printer enters Power Saver mode, the printer control panel display and the standard exit bin
lights are turned off.
•The scanner lamps are activated only when a scan job is started.
Paper •Enable the automatic duplex feature.
•Turn off print log features.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance
specifications for your printer.
To select an Eco‑Mode setting:
1On the home screen, touch .
2Touch Settings.
Minimizing your printer's environmental impact 59
3Touch General Settings.
4Touch Eco‑Mode.
5Touch the arrows to select a setting.
6Touch Submit.
Submitting changes appears.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Choose To
On (Text/Graphics)
Note: This setting is best suited for printing text and line
graphics.
Reduce printer noise.
•Print jobs will process at one‑half the normal processing
speed.
•Printer engine motors do not start until a job is ready to
print. There will be a short delay before the first page is
printed.
•Fans run at reduced speed or are turned off.
•If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer. The fax is placed in standby mode.
•The alarm control and cartridge alarm sounds are turned
off.
•The printer will ignore the Advance Start command.
Off (Image/Photo)
Note: Selecting Photo from the driver may disable Quiet
Mode and provide better print quality and full speed
printing.
Use factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1On the home screen, touch .
2Touch Settings.
3Touch General Settings.
4Touch Quiet Mode.
5Touch the arrows to select a setting.
6Touch Submit.
Submitting changes appears.
Minimizing your printer's environmental impact 60
Adjusting Power Saver
To save energy, you can decrease the number of minutes before the printer enters Power Saver mode.
Available settings range from 1–240 minutes. The factory default setting is 30 minutes.
Using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings, and then click General Settings.
3Click Timeouts.
4In the Power Saver box, type the number of minutes you want the printer to wait before it enters Power Saver
mode.
5Click Submit.
Using the printer control panel
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings.
4Touch General Settings.
5Touch the down arrow until Timeouts appears.
6Touch Timeouts.
7Touch the arrows next to Power Saver Mode to select the number of minutes you want the printer to wait
before it enters Power Saver mode.
8Touch Submit.
9Touch .
Adjusting the brightness of the display
To save energy, or if you are having trouble reading your display, you can adjust the brightness of the display.
Available settings range from 20–100. The factory default setting is 100.
Using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings, and then click General Settings.
3In the Screen Brightness box, type in the brightness percentage you want for your home screen.
4Click Submit.
Minimizing your printer's environmental impact 61
Using the printer control panel
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings.
4Touch General Settings.
5Touch the down arrow until Screen Brightness appears.
6Touch the arrows to select a setting.
7Touch Submit.
8Touch .
Setting the standard exit bin light
To save energy, you can dim or turn off the output lighting for the standard exit bin.
Available settings are Off, Dim, and Bright.
The factory default setting for Normal/Standby Mode is Bright.
The factory default setting for Power Saver is Dim.
Using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings, and then click General Settings.
3Click Output Lighting.
4From the Normal/Standby Mode list, select the light setting the standard exit bin will use when in Ready or Standby
mode.
5From the Power Saver list, select the light setting the standard exit bin will use when in Power Saver mode.
Note: For more information on Power Saver mode, see “Adjusting Power Saver” on page 61.
6Click Submit.
Using the printer control panel
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings, and then touch General Settings.
4Touch the down arrow until Output Lighting appears.
5Touch Output Lighting.
6Touch the arrow button next to Normal/Standby Mode to select the light settings the standard exit bin will
use when in Ready or Standby mode.
Minimizing your printer's environmental impact 62
7Touch the arrow button next to Power Saver to select the light setting the standard exit bin will use when in
Power Saver mode.
Note: For more information on Power Saver mode, see “Adjusting Power Saver” on page 61.
8Touch Submit.
9Touch .
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
•The Notices chapter
•The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
•The Lexmark recycling program at www.lexmark.com/recycle
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1Visit our Web site at www.lexmark.com/recycle.
2Find the product type you want to recycle, and then select your country from the list.
3Follow the instructions on the computer screen.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your
area.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it
both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used
to return the cartridges are also recycled.
Minimizing your printer's environmental impact 63
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the pre‑paid shipping label. You can also:
1Visit our Web site at www.lexmark.com/recycle.
2From the Toner Cartridges section, select your country from the list.
3Follow the instructions on the computer screen.
Minimizing your printer's environmental impact 64
Loading paper and specialty media
This section explains how to load the 550-sheet trays, the 2,000-sheet tray, and the multipurpose feeder. It also includes
information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.
Setting the Paper Size and Paper Type
The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the
standard 550‑sheet tray and the multipurpose tray. The Paper Size setting for the standard 550‑sheet tray and the
multipurpose tray must be set manually from the Paper Size menu. The factory default Paper Type setting is Plain Paper.
The Paper Type setting must be set manually for all trays that do not contain plain paper.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the arrows for the desired tray until the correct size or type setting appears.
6Touch Submit.
7Touch to return to the home screen.
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
•Units of measure (millimeters or inches)
•Portrait Width
•Portrait Height
Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).
Specify a unit of measurement
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Paper Menu.
4Touch the down arrow until Universal Setup appears, and then touch Universal Setup.
5Touch the left or right arrow to select the desired unit of measure.
6Touch Portrait Width or Portrait Height.
7Touch the arrows to select the desired width or height.
Loading paper and specialty media 65
8Touch Submit to save your selection.
Submitting Selection appears, followed by the Paper menu.
9Touch to return to the home screen.
Loading trays
Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
1Pull the tray completely out.
2Squeeze and slide the width guides to the correct position for the size of paper you are loading.
Use the size indicators on the bottom of the tray to help position the guides.
3Squeeze and slide the length guides to the correct position for the size of paper you are loading.
Note: The length guide has a locking device. To unlock the tray, slide the button on top of the length guide to
the left. To lock the tray once a length has been selected, slide the button back to the right.
Loading paper and specialty media 66
4Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.
Straighten the edges on a level surface.
5Load the paper stack toward the back of the tray with the recommended print side faceup.
The load line on the left side of the paper tray indicates the maximum height for loading paper.
When loading preprinted letterhead for simplex printing, place the header toward the front of the tray.
ABC
Loading paper and specialty media 67
6Insert the tray.
7If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper
Type setting for the tray.
Loading the multipurpose feeder
The multipurpose feeder accommodates a variety of media types, including envelopes.
LTR&LGLEXECA5
A4B5
1
4
5
6
2
3
1Stack height limiter
2Tray release latch
3Paper release lever
4Size indicators
5Width guide
6Width guide release tab
Loading paper and specialty media 68
1Press the tray release latch to the left, and then pull the multipurpose tray down.
2Gently pull the extension out until it is fully extended.
3Flex sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold or crease
the paper. Straighten the edges on a level surface.
Paper
Envelopes
* Avoid touching the print side of transparencies. Be careful not to scratch them.
Loading paper and specialty media 69
Transparencies*
* Avoid touching the print side of transparencies. Be careful not to scratch them.
4Load the paper or specialty media. Slide the stack into the multipurpose feeder until it comes to a stop.
Notes:
•Do not exceed the maximum stack height by forcing paper under the stack height limiter.
•Load only one size and type of media at a time.
•Media should lie flat and fit loosely in the multipurpose tray.
•If the media is pushed too far into the multipurpose feeder, then press the paper release lever to remove it.
•Load envelopes with the flap side up and the return address edge entering the printer first.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.
5From the printer control panel, set the Paper Size and Paper Type.
aMake sure the printer is on and Ready appears.
bOn the home screen, touch .
cTouch Paper Menu.
dTouch Paper Size/Type.
eTouch the arrows for the desired tray until the correct size or type setting appears.
fTouch Submit.
gTouch to return to the home screen.
Loading paper and specialty media 70
Loading the 2000‑sheet tray
1Pull the tray out.
2Pull up and slide the width guide to the correct position for the paper size being loaded.
3Unlock the length guide.
Loading paper and specialty media 71
4Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper
size being loaded, and then lock the guide.
5Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
6Load the paper stack:
•Print side faceup for single‑sided printing
•Print side facedown for duplex printing
Loading paper and specialty media 72
Single‑sided printing Duplex (two‑sided) printing
LETTERHEAD
LETTERHEAD
Note: Notice the maximum fill line on the side of the tray, which indicates the maximum height for loading
paper. Do not overload the tray.
7Insert the tray.
Loading paper and specialty media 73
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the
Standard 550‑sheet tray and the multipurpose tray. The Paper Size setting for the Standard 550‑sheet tray and the
multipurpose tray must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays
from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type
menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray.
To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
•Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.
•Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the
Standard 550‑sheet tray and the multipurpose tray are not automatic; they must be set manually from the Paper
Size menu.
Notes:
•Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The
temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if
an inaccurate Paper Type is selected.
•If the media you have loaded is smaller than the Paper Size setting, then your text or graphics may not fit on the
media.
Assigning a custom paper type name
Assign a custom paper type name to a tray when linking or unlinking the tray.
1Make sure the printer is on and Ready appears.
2From the home screen, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the paper type arrows for the desired tray until the correct custom type appears.
6Touch the tray number or MP Feeder Type.
7Touch Submit.
Loading paper and specialty media 74
Changing a Custom Type <x> name
You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the
custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name
instead of Custom Type <x>.
To change a Custom Type <x> name from the Embedded Web Server:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Default Settings, click Paper Menu.
4Click Custom Names.
5Type a name for the paper type in a Custom Name <x> box.
Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type
menus.
6Click Submit.
7Click Custom Types.
Custom Types appears, followed by your custom name.
8Select a Paper Type setting from the list next to your custom name.
9Click Submit.
Loading paper and specialty media 75
Paper and specialty media guidelines
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer can automatically feed paper weights from 60 to 220 g/m2 (16 to 58 lb bond) grain long. Paper lighter than
60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb
bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier
paper.
Note: Duplex is supported only for 63 g/m2–170 g/m2 (17 lb–45 lb bond) paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
however, smoothness between 150 and 200 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
For 60 to 135 g/m2 (16 to 36 lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain
short is recommended.
Paper and specialty media guidelines 76
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid jams and poor print quality:
•Always use new, undamaged paper.
•Before loading paper, know the recommended print side of the paper. This information is usually indicated on the
paper package.
•Do not use paper that has been cut or trimmed by hand.
•Do not mix paper sizes, types, or weights in the same source; mixing results in jams.
•Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
•Use grain long for 60 to 90 g/m2 (16 to 24 lb) weight paper.
•Use only forms and letterhead printed using an offset lithographic or engraved printing process.
•Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 190°C (374°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
Preprinted papers such as letterhead must be able to withstand temperatures up to 190°C (374°F) without melting or
releasing hazardous emissions.
Using recycled paper and other office papers
As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.
While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:
•Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)
•Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)
•Moisture content (Business papers should have low moisture: 4–5%.)
•Bending resistance and proper stiffness means optimum feeding through the printer.
•Thickness (impacts how much can be loaded into a tray)
•Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)
•Surface friction (determines how easily sheets can be separated)
Paper and specialty media guidelines 77
•Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves
through the printer)
•Brightness and texture (look and feel)
Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.
Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.
Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.
Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:
1Minimize paper consumption.
2Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry
Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.
3Choose the most appropriate paper for printing needs: normal 75 or 80 g/m2 certified paper, lower weight paper,
or recycled paper.
Unacceptable paper examples
Test results indicate that the following paper types are at risk for use with laser printers:
•Chemically treated papers used to make copies without carbon paper, also known as carbonless papers
•Preprinted papers with chemicals that may contaminate the paper
•Preprinted papers that can be affected by the temperature in the printer fuser
•Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),
such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)
•Coated papers (erasable bond), synthetic papers, thermal papers
•Rough-edged, rough or heavily textured surface papers or curled papers
•Recycled papers that fail EN12281:2002 (European testing)
•Paper weighing less than 60 g/m2 (16 lb)
•Multiple part forms or documents
For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.
Paper and specialty media guidelines 78
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
•For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between
40 and 60%.
•Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
•Store individual packages on a flat surface.
•Do not store anything on top of individual paper packages.
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper input sources and the types of paper they
support.
Note: To use a paper size that is unlisted, configure a Universal Paper Size.
Supported paper sizes
Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is
139.7 x 210 mm (5.50 x 8.27 in.).
Paper size Dimensions Standard
550‑sheet
tray (Tray 1)
Optional
550‑sheet
tray
Optional
2,000‑sheet
tray
Multipurpose
tray
Optional
550‑sheet
specialty media
drawer
A4 210 x 297 mm
(8.27 x 11.7 in.)
A5 148 x 210 mm
(5.83 x 8.27 in.)
X
A6 105 x 148 mm (4.13
x 5.83 in.)
XXX
JIS B5 182 x 257 mm
(7.17 x 10.1 in.)
X
Letter 215.9 x 279.4 mm
(8.5 x 11 in.)
Legal 215.9 x 355.6 mm
(8.5 x 14 in.)
Executive 184.2 x 266.7 mm
(7.25 x 10.5 in.)
X
Oficio (México) 215.9 x 340.4 mm
(8.5 x 13.4 in.)
X
* This size setting formats the envelope for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software
program.
Paper and specialty media guidelines 79
Paper size Dimensions Standard
550‑sheet
tray (Tray 1)
Optional
550‑sheet
tray
Optional
2,000‑sheet
tray
Multipurpose
tray
Optional
550‑sheet
specialty media
drawer
Folio 215.9 x 330.2 mm
(8.5 x 13 in.)
X
Statement 139.7 x 215.9 mm
(5.5 x 8.5 in.)
XXX
Universal
Note: Turn Size
Sensing off to
support universal
sizes that are
close to standard
media sizes.
148 x 210 mm to
215.9 x 355.6 mm
(5.83 x 8.27 in. to
8.5 x 14 in.)
X
76.2 x 127 mm
(3 x 5 in.) to
215.9 x 355.6
mm (8.5 x 14 in.)
XXX
76.2 x 127 mm
(3 x 5 in.) to
215.9 x 914.4
mm (8.5 x 36 in.)
XXX X
76.2 x 127 mm
(3 x 5 in.) to
215.9 x 1219.2
mm (8.5 x 48 in.)
XXX X
7 3/4 Envelope
(Monarch)
98.4 x 190.5 mm
(3.875 x 7.5 in.)
XXX
9 Envelope 98.4 x 226.1 mm
(3.875 x 8.9 in.)
XXX
Com 10 Envelope 104.8 x 241.3 mm
(4.12 x 9.5 in.)
XXX
DL Envelope 110 x 220 mm
(4.33 x 8.66 in.)
XXX
C5 Envelope 162 x 229 mm
(6.38 x 9.01 in.)
XXX
B5 Envelope 176 x 250 mm
(6.93 x 9.84 in.)
XXX
Other Envelope* 85.7 x 165 mm to
215.9 x 355.6 mm
(3.375 x 6.50 in. to
8.5 x 14 in.)
XXX
* This size setting formats the envelope for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software
program.
Paper and specialty media guidelines 80
Supported paper types and weights
The printer engine supports 60–220 g/m2 (16–58 lb) paper weights.
Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.
Paper type Standard
550‑sheet tray
(Tray 1)
Optional
550‑sheet tray
Optional
2,000‑sheet tray
Multipurpose tray Optional
550‑sheet
specialty media
drawer
Paper
•Plain
•Bond
•Colored
•Custom Type <x>
•Letterhead
•Preprinted
•Light
•Glossy
•Heavy
•Heavy Glossy
•Rough/Cotton
•Recycled
Card stock X
Transparencies*X
Labels
•Paper
•Vinyl
X
Glossy paper X
Envelopes X X X
* Do not use inkjet or 3M CG3710 transparencies.
Paper and specialty media guidelines 81
Printing
This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 266 and “Storing
paper” on page 79.
Printing a document
Printing a document
1From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2Send the print job:
For Windows users
aWith a document open, click File > Print.
bClick Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
cClick OK, and then click Print.
For Macintosh users
aCustomize the settings as needed in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the loaded paper.
3Click OK.
bCustomize the settings as needed in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the Print dialog and pop‑up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3Click Print.
Printing on specialty media
Tips on using letterhead
•Use letterhead designed specifically for laser printers.
•Print samples on the letterhead being considered for use before buying large quantities.
•Before loading letterhead, fan the stack to prevent sheets from sticking together.
Printing 82
•Page orientation is important when printing on letterhead. For information on how to load letterhead, see:
–“Loading trays” on page 66
–“Loading the multipurpose feeder” on page 68
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
•Feed transparencies from any tray or drawer, except the optional 2,000‑sheet tray.
•Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 170°C (338°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
•To prevent print quality problems, avoid getting fingerprints on the transparencies.
•Before loading transparencies, fan the stack to prevent sheets from sticking together.
•We recommend Lexmark part number 12A8240 for letter‑size transparencies and Lexmark part number 12A8241
for A4‑size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
•Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 190°C (374°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
•For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m2
(24 lb bond) weight.
•Use only new envelopes.
•To optimize performance and minimize jams, do not use envelopes that:
–Have excessive curl or twist
–Are stuck together or damaged in any way
–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have bent corners
–Have rough, cockle, or laid finishes
•Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Printing 83
Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets. Vinyl, pharmacy, and dual‑sided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
•Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
–The labels can withstand temperatures up to 190°C (374°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
–Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
•Do not use labels with slick backing material.
•Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
•Do not use labels with exposed adhesive.
•Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
•Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
•If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
•Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
•Make sure the Paper Type is Card Stock.
•Select the appropriate Paper Texture setting.
•Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper‑handling problems.
•Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 190°C (374°F)
without releasing hazardous emissions.
•Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
•Use grain short card stock when possible.
Printing 84
Printing confidential and other held jobs
Holding jobs in the printer
When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start
the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
Job type Description
Confidential When you send a Confidential print job to the printer, you must create a PIN from
the computer. The PIN must be four digits using the numbers 0–9. The job is held
in printer memory until you enter the PIN from the printer control panel and
choose to print or delete the job.
Verify When you send a Verify print job, the printer prints one copy and holds the
remaining copies in printer memory. Verify lets you examine the first copy to see
if it is satisfactory before printing the remaining copies. Once all copies are printed,
the job is automatically deleted from printer memory.
Reserve When you send a Reserve print job, the printer does not print the job immediately.
It stores the job in memory so you can print the job later. The job is held in memory
until you delete it from the Held Jobs menu.
Repeat When you send a Repeat print job, the printer prints all requested copies of the
job and stores the job in memory so you can print additional copies later. You can
print additional copies as long as the job remains stored in memory.
Other types of held jobs include:
•Profiles from various sources including Lexmark Document Solutions Suite (LDSS)
•Forms from a kiosk
•Bookmarks
•Jobs not printed, which are called parked jobs
Printing confidential and other held jobs from Windows
Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve
jobs continue to be held in the printer until you choose to delete them.
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Click Other Options, and then click Print and Hold.
4Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,
also enter a four‑digit PIN.
5Click OK or Print, and then go to the printer to release the job.
6On the home screen, touch Held jobs.
Printing 85
7Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down
arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.
8Touch Confidential Jobs.
9Enter your PIN.
10 Touch the job you want to print.
11 Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.
Printing confidential and other held jobs from a Macintosh computer
Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve
jobs continue to be held in the printer until you choose to delete them.
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the print options or Copies & Pages pop‑up menu, choose Job Routing.
3Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,
also enter a four‑digit PIN.
4Click OK or Print, and then go to the printer to release the job.
5On the home screen, touch Held jobs.
6Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down
arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.
7Touch Confidential Jobs.
8Enter your PIN.
9Touch the job you want to print.
10 Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.
Printing 86
Printing from a flash drive
A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types
include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.
Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site
at www.lexmark.com.
Notes:
•Hi‑Speed flash drives must support the Full‑speed standard. Flash drives supporting only USB Low‑speed
capabilities are not supported.
•USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New
Technology File System) or any other file system are not supported.
•If selecting an encrypted .pdf file, then enter the file password from the printer control panel.
•Before printing an encrypted .pdf file, enter the file password from the printer control panel.
•You cannot print files for which you do not have printing permissions.
To print from a flash drive:
1Make sure the printer is on and Ready appears.
2Insert a flash drive into the USB port.
Notes:
•If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores the flash drive.
•If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the
other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.
3Touch the document you want to print.
Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for
example, .jpg).
Printing 87
4Touch the arrows if you want to increase the number of printed copies.
5Touch Print.
Note: Do not remove the flash drive from the USB port until the document has finished printing.
If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .pdf files
from the flash drive as held jobs.
Printing photos from a PictBridge‑enabled digital camera
You can connect a PictBridge‑enabled digital camera to the printer, and use the buttons on the camera to select and
print photos.
1Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with your camera.
2Insert the other end of the USB cable into the USB port on the front of the printer.
Notes:
•Make sure the PictBridge‑enabled digital camera is set to the correct USB mode. See the camera
documentation for more information.
•If the PictBridge connection is successful, then a confirmation message appears on the printer display.
3Follow the instructions on the camera to select and print photos.
Note: If the printer is turned off while the camera is connected, then you must disconnect and then reconnect the
camera.
Printing information pages
Printing a font sample list
To print samples of the fonts currently available for your printer:
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Reports.
Printing 88
4Touch the down arrow until Print Fonts appears.
5Touch Print Fonts.
6Touch PCL Fonts or PostScript Fonts.
A font sample list prints.
7Touch to return to the home screen.
Printing a directory list
A directory list shows the resources stored in flash memory or on the printer hard disk.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Reports.
4Touch the down arrow until Print Directory appears.
5Touch Print Directory.
Printing the print quality test pages
Print the print quality test pages to isolate print quality problems.
1Turn the printer off.
2Hold down and
6
MNO
while turning the printer on.
3Release the buttons when the screen with the progress bar appears.
The printer performs a power‑on sequence, and then the Configuration menu appears.
4Touch the down arrow until Print Quality Pages appears.
5Touch Print Quality Pages.
The print quality test pages print.
6Touch Back.
7Touch Exit Configuration.
Printing in black and white
To print all text and graphics using only the black toner cartridge, set the printer to Black Only.
Note: You may override this setting using the printer driver.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings.
4Touch the down arrow until Print Settings appears.
5Touch Print Settings.
Printing 89
6Touch Quality Menu.
7Touch the right arrow to select Black Only.
8Touch Submit.
9Touch to return to the home screen.
Using Max Speed and Max Yield
The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Yield
is the factory default setting.
•Max Speed—Prints in color mode unless black only is selected by the driver. Prints in black only mode if the black
only driver setting is selected.
•Max Yield—Switches from black to color mode based on the color content found on each page. Frequent color
mode switching can result in slower printing if the content of pages is mixed.
To specify the setting:
1Open a Web browser.
2In the address bar, type the network printer or print server IP address, and then press Enter.
3Click Configuration.
4Click Print Settings.
5Click Setup Menu.
6From the Printer Usage list, select Max Speed or Max Yield.
7Click Submit.
Canceling a print job
Canceling a print job from the printer control panel
1Touch Cancel Jobs on the touch screen, or press on the keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs.
Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
1Click , or click Start and then click Run.
2In the Start Search or Run box, type control printers.
Printing 90
3Press Enter, or click OK.
The printer folder opens.
4Double‑click the printer icon.
5Select the job to cancel.
6From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double‑click the printer icon.
A list of print jobs appears in the printer window.
2Select a job to cancel.
3From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5 or later:
1From the Apple menu, choose System Preferences.
2Click Print & Fax, and then double‑click the printer icon.
3From the printer window, select the job to cancel.
4From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1From the Go menu, choose Applications.
2Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.
3Double‑click the printer icon.
4From the printer window, select the job to cancel.
5From the icon bar at the top of the window, click the Delete icon.
Printing 91
Copying
ADF Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press .
4If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.
Copying using the ADF
1Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3On the home screen, touch Copy, or use the keypad to enter the number of copies.
The copy screen appears.
Copying 92
4Change the copy settings as needed.
5Touch Copy It.
Copying using the scanner glass
1Place an original document facedown on the scanner glass in the upper left corner.
2On the home screen, touch Copy, or use the keypad to enter the number of copies.
The copy screen appears.
3Change the copy settings as needed.
4Touch Copy It.
5If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next
Page.
6Touch Finish the Job to return to the home screen.
Copying photos
1Place a photo facedown on the scanner glass in the upper left corner.
2On the home screen, touch Copy.
3Touch Options.
4Touch Content.
5Touch Photograph.
6Touch Done.
7Touch Copy It.
8Touch Scan the Next Page or Finish the Job.
Copying on specialty media
Making transparencies
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from, and then identify the size of the original document.
5Touch Copy to, and then touch the tray that contains transparencies, or touch Manual Feeder and then place
transparencies in the multipurpose feeder.
Copying 93
6Touch the desired size of the transparencies, and then touch Continue.
7Touch the arrows until Transparency appears.
8Touch Transparency, and then touch Continue.
9Touch Copy It.
Copying to letterhead
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from, and then identify the size of the original document.
5Touch Copy to, and then touch Manual Feeder and place letterhead face up, top edge first in the multipurpose
feeder.
6Touch the desired size of the letterhead, and then touch Continue.
7Touch the arrows until Letterhead appears.
8Touch Letterhead, and then touch Continue.
9Touch Copy It.
Customizing copy settings
Copying from one size to another
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from, and then identify the size of the original document.
5Touch Copy to, and then select the size you want the copy to be.
Note: If you select a paper size that is different from the “Copy from” size, then the printer will scale the size
automatically.
6Touch Copy It.
Copying 94
Making copies using paper from a selected tray
During the copy process, you can select the tray that contains the paper type of choice. For example, if specialty media
is located in the multipurpose feeder, and you want to make copies on that media:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from, and then identify the size of the original document.
5Touch Copy to, and then touch Manual Feeder or the tray that contains the paper type you want.
Note: If you choose Manual Feeder, then you will need to also select the paper size and type.
6Touch Copy It.
Copying a document that contains mixed paper sizes
Use the ADF to copy an original document that contains mixed paper sizes. Depending on the paper sizes loaded and
the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a
single paper size (Example 2).
Example 1: Copying to mixed paper sizes
The printer has two paper trays, one tray loaded with letter‑size paper and the other with legal‑size paper. A document
that contains letter‑ and legal‑size pages needs to be copied.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from, and then touch Auto Size Sense.
5Touch Copy to, and then touch Auto Size Match.
6Touch Copy It.
The scanner identifies the mixed paper sizes as they scan. Copies are printed on mixed paper sizes corresponding
to the paper sizes of the original document.
Copying 95
Example 2: Copying to a single paper size
The printer has one paper tray, loaded with letter-size paper. A document that contains letter‑ and legal‑size pages
needs to be copied.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from, and then touch Mixed Letter/Legal.
5Touch Copy to, and then touch Letter.
6Touch Copy It.
The scanner identifies the mixed paper sizes as they scan and then scales the legal‑size pages to print on letter‑size
paper.
Copying on both sides of the paper (duplexing)
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Copy.
4From the Sides (Duplex) area, touch the button that looks the way you want your copies duplexed.
The first number represents sides of the original documents; the second number represents sides of the copy. For
example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.
5Touch Copy It.
Reducing or enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be
scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
Copying 96
4From the Scale area, touch the arrows to enlarge or reduce your copies.
Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.
5Touch Copy It.
Adjusting copy quality
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
5Touch Content.
6Touch the button that best represents what you are copying:
•Text—Used for original documents that are mostly text or line art
•Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
•Photograph—Used when the original document is a high-quality photograph or inkjet print
•Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser
printer, or pages from a magazine or newspaper that are composed primarily of images
7Touch Done.
8Touch Copy It.
Collating copies
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off.
To turn collation off:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Use the keypad to enter the number of copies.
Copying 97
5Touch Off if you do not want your copies collated.
6Touch Copy It.
Placing separator sheets between copies
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
5Touch Separator Sheets.
Note: Collate must be On for the separator sheets to be placed between copies. If Collate is Off, the separator
sheets are added to the end of the print job.
6Select one of the following:
•Between Copies
•Between Jobs
•Between Pages
7Touch Done.
8Touch Copy It.
Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single
sheet of paper.
Notes:
•The Paper Size must be set to Letter, Legal, A4, or B5 JIS.
•The Copy Size must be set to 100%.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Select a duplex setting.
5Touch Options.
6Touch Paper Saver.
7Select the desired output.
Copying 98
8Touch Print Page Borders if you want a box drawn around each page of the copies.
9Touch Done.
10 Touch Copy It.
Creating a custom job (job build)
The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set
may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner
scans the first set of original documents using the supplied parameters, and then it scans the next set with the same
or different parameters.
The definition of a set depends on the scan source:
•If you scan a document on the scanner glass, a set consists of one page.
•If you scan multiple pages using the ADF, a set consists of all scanned pages until the ADF becomes empty.
•If you scan one page using the ADF, a set consists of one page.
For example:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
5Touch Custom Job.
6Touch On.
7Touch Done.
8Touch Copy It.
When the end of a set is reached, the scan screen appears.
9Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch
Scan the Automatic Document Feeder or Scan the flatbed.
Note: If required, change the job settings.
10 If you have another document to scan, load the next document faceup, short edge first into the ADF or facedown
on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Otherwise, touch
Finish the job.
Copying 99
Using job interrupt
Job interrupt pauses the current print job and lets you print copies.
Note: The Job Interrupt setting must be On for this feature to function.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press .
4If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.
Placing information on copies
Placing the date and time at the top of each page
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
5Touch Header/Footer.
6Pick an area of the page to place the date and time.
7Touch Date/Time, and then touch Continue.
8Touch Done.
9Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place
a message on the copies:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Options.
Copying 100
5Touch Overlay.
6Touch the button containing the overlay you want to use.
7Touch Done.
8Touch Copy It.
Canceling a copy job
Canceling a copy job while the document is in the ADF
When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job
on the touch screen.
A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.
Canceling a copy job while copying pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.
Canceling a copy job while the pages are being printed
1Touch Cancel Job on the touch screen, or press on the keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs.
The remaining print job is canceled. The home screen appears.
Understanding the copy screens and options
Copy from
This option opens a screen where you can enter the size of the documents you are going to copy.
•Touch a paper size button to select it as the “Copy from” setting. The copy screen appears with your new setting
displayed.
•When “Copy from” is set to Mixed Letter/Legal, you can copy an original document that contains mixed paper sizes.
•When “Copy from” is set to Auto Size Sense, the scanner automatically determines the size of the original document.
Copying 101
Copy to
This option opens a screen where you can enter the size and type of paper on which your copies will be printed.
•Touch a paper size button to select it as the “Copy to” setting. The copy screen appears with your new setting
displayed.
•If the size settings for “Copy from” and “Copy to” are different, the printer automatically adjusts the Scale setting
to accommodate the difference.
•If the type or size of paper that you want to copy onto is not loaded in one of the trays, touch Manual Feeder, and
manually send the paper through the multipurpose feeder.
•When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper
size is not in one of the trays, the printer scales each copy to fit loaded paper.
Scale
This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can
also be set for you automatically.
•When you want to copy from one size of paper to another, such as from legal‑size to letter‑size paper, setting the
“Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original document information
on your copy.
•Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.
•Hold your finger on an arrow to make a continuous increment change.
•Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate.
Darkness
This option adjusts how light or dark your copies will turn out in relation to the original document.
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, Photograph, or Printed Image.
•Text—Emphasize sharp, black, high-resolution text against a clean, white background
•Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
•Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document.
•Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser printer,
or pages from a magazine or newspaper that are composed primarily of images
Sides (Duplex)
Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of
two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies
(simplex) from two-sided original documents.
Copying 102
Collate
This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The
factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you
want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2)
(3,3,3).
Options
Touching the Options button opens a screen where you can change Paper Saver, Advanced Imaging, Custom Job,
Separator Sheets, Margin Shift, Edge Erase, Header/Footer, Overlay, Content, Advanced Duplex, and Save as Shortcut
settings.
Paper Saver
This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also
called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on a single
page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders adds or removes
the outline border surrounding the original document pages on the output page.
Advanced Imaging
This option lets you adjust Background Removal, Contrast, Shadow Detail, Scan Edge to Edge, Color Balance, and mirror
image before you copy the document.
Custom Job
This option combines multiple scanning jobs into a single job.
Separator Sheets
This option places a blank piece of paper between copies, pages, and print jobs. The separator sheets can be drawn
from a tray that contains a type or color of paper that is different from the paper your copies are printed on.
Margin Shift
This option increases the size of the margin a specified distance. This can be useful in providing space to bind or hole-
punch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin is
too large, then the copy will be cropped.
Edge Erase
This option eliminates smudges or information around the edges of your document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase erases whatever is within the selected
area, leaving nothing printed on that portion of the paper.
Header/Footer
This option turns on the Date/Time, Page number, Bates number, or Custom text and prints them in the specified
header or footer location.
Copying 103
Overlay
This option creates a watermark (or message) that overlays the content of your copy. You can choose between Urgent,
Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word you pick
will appear, faintly, in large print across each page.
Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a
button with an icon of that overlay will be available.
Content
This option enhances copy quality. Choose from Text, Text/Photo, Photograph, or Printed Image.
•Text—Use this setting when copying original documents that are mostly text or line art.
•Text/Photo—Use this setting when copying original documents that are a mixture of text and graphics or pictures.
•Photograph—Use this setting when copying an original document that is a high-quality photograph or inkjet print.
•Printed Image—Use this setting when copying halftone photographs, documents printed on a laser printer, or pages
from a magazine or newspaper.
Advanced Duplex
This option controls whether the documents are one‑sided or two‑sided, what orientation your original documents
have, and how your documents are bound.
Note: Some Advanced Duplex options may not be available on all printer models.
Save as Shortcut
This option allows the current settings to be saved as a shortcut.
Improving copy quality
Question Tip
When should I use Text
mode? •Use text mode when text preservation is the main goal of the copy, and preserving images
copied from the original document is not a concern.
•Text mode is recommended for receipts, carbon copy forms, and documents that contain
only text or fine line art.
When should I use
Text/Photo mode? •Use Text/Photo mode when copying an original document that contains a mixture of text
and graphics.
•Text/Photo mode is recommended for magazine articles, business graphics, and
brochures.
When should I use Printed
Image mode?
Use Printed Image mode when copying halftone photographs, graphics such as documents
printed on a laser printer, or pages from a magazine or newspaper
When should I use
Photograph mode?
Use Photograph mode when the original document is a high-quality photograph or inkjet
print.
Copying 104
E-mailing
ADF Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail
from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer configuration and have a valid IP address or gateway address.
To set up the e-mail function:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Default Settings, click E-mail/FTP Settings.
4Click E-mail Settings.
5Click Setup E-mail Server.
6Fill in the fields with the appropriate information.
7Click Add.
E-mailing 105
Configuring the e‑mail settings
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click E-mail Settings.
5Fill in the fields with the appropriate information.
6Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts.
4Click E-mail Shortcut Setup.
5Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
6Select the scan settings (Format, Content, Color, and Resolution).
7Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
Creating an e-mail shortcut using the touch screen
1On the home screen, touch E-mail.
2Type the recipient's e-mail address.
To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.
3Touch Save as Shortcut.
4Type a unique name for the shortcut, and then touch Enter.
5Verify that the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, then touch Cancel, and then reenter the information.
E-mailing 106
E-mailing a document
Sending an e-mail using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch E-mail.
4Enter the e‑mail address or shortcut number.
To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to
add.
5Touch E-mail It.
Sending an e‑mail using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #, and then enter the shortcut number using the keypad.
To enter additional recipients, press Next address, and then enter the address or shortcut number you want to
add.
4Touch E-mail It.
Sending an e-mail using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch E-mail.
4Touch Search Address Book.
5Enter the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: box.
To enter additional recipients, press Next address, and then enter the address or shortcut number you want to
add, or search the address book.
7Touch E-mail It.
E-mailing 107
Customizing e-mail settings
Adding e-mail subject and message information
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e‑mail address.
5Touch Options.
6Touch Subject.
7Type the e-mail subject.
8Touch Done.
9Touch Message.
10 Type an e-mail message.
11 Touch Done.
12 Touch E-mail It.
Changing the output file type
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e-mail address.
5Touch Options.
6Touch the button that represents the file type you want to send.
•PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
•Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
•TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
E-mailing 108
•JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web
browsers and graphics programs
•XPS—Creates a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet
Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer
7Touch E-mail It.
Note: If you selected Encrypted PDF, then enter your password twice.
Canceling an e-mail
•When using the ADF, touch Cancel Job while Scanning… appears.
•When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Understanding e-mail options
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
•Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with your new
setting displayed.
•When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper
sizes.
•When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the e-mail.
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Binding
Tells the printer whether the original document is bound on the long-edge or short-edge side.
E-mail Subject
This option lets you enter a subject line for your e-mail. You can enter up to 255 characters.
E-mailing 109
E-mail File Name
This option lets you customize the attachment file name.
E-mail Message
This option lets you enter a message that will be sent with your scanned attachment.
Resolution
Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
Send As
This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.
•PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
•Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
•TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
•JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers
and graphics programs
•XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned
on or off with any of the Content choices. Content affects the quality and size of your e-mail.
•Text—Emphasizes sharp, black, high-resolution text against a clean, white background
•Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
•Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
•Color—Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail address.
Advanced Options
Touching this button opens a screen where you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview,
Edge Erase, and Darkness settings.
•Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image
before you copy the document
•Custom Job (Job Build)—Combines multiple scanning jobs into a single job
•Transmission Log—Prints the transmission log or transmission error log
E-mailing 110
•Scan Preview—Displays the first page of the image before it is included in the e-mail. When the first page is scanned,
the scanning is paused and a preview image appears.
•Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing on that portion of the scan.
•Darkness—Adjusts how light or dark your scanned e-mails will turn out
E-mailing 111
Faxing
Note: Fax capabilities may not be available on all printer models.
ADF Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
Note: During the initial printer setup, deselect Fax and any other function you plan to set up later, and then touch
Continue. The indicator light may blink red if the fax function is enabled and not fully set up.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Faxing 112
Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom
of each transmitted page, or on the first page of the transmission: station name (identification of the business, other
entity, or individual sending the message) and station number (telephone number of the sending fax machine, business,
other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
1When Station Name appears, enter the name to be printed on all outgoing faxes.
2After entering the Station Name, touch Submit.
3When Station Number appears, enter the printer fax number.
4After entering the Station Number, touch Submit.
Using the Embedded Web Server for fax setup
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
Faxing 113
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Notes:
•The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
•If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
•You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
Equipment and service options Fax connection setup
Connect directly to the telephone line See “Connecting to an analog telephone line” on page 115
Connect to a Digital Subscriber Line (DSL or ADSL)
service
See “Connecting to a DSL service” on page 115.
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) system
See “Connecting to a PBX or ISDN system” on page 116.
Use a Distinctive Ring service See “Connecting to a distinctive ring service” on page 116.
Connect to a telephone line, telephone, and answering
machine
See “Connecting the printer and a telephone or answering machine
to the same telephone line” on page 117
Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on
page 118.
Connect to a computer with a modem See “Connecting to a computer with a modem” on page 124.
Faxing 114
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
3Connect the DSL filter cable to an active telephone wall jack.
12
3
Faxing 115
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
•Make sure the terminal adapter is set to the correct switch type for your region.
•Depending on the ISDN port assignment, you may have to connect to a specific port.
•When using a PBX system, make sure the call waiting tone is off.
•When using a PBX system, dial the outside line prefix before dialing the fax number.
•For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Connecting to a distinctive ring service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
telephone numbers on one telephone line with each telephone number having a different ring pattern. This may be
useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow these steps to
connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
3Change the Distinctive Rings setting to match the setting you want the printer to answer:
Note: The factory default setting for distinctive rings is On. This allows the printer to answer single, double, and
triple ring patterns.
aOn the home screen, touch .
bTouch Settings.
cTouch Fax Settings.
dTouch Analog Fax Settings.
eTouch until Distinctive Rings appears
fTouch Distinctive Rings.
Faxing 116
gTouch the arrow for the pattern setting you want to change.
hTouch Submit.
Connecting the printer and a telephone or answering machine to the same
telephone line
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack .
3Remove the plug from the printer EXT port .
4Connect your telecommunications equipment directly to the printer EXT port .
Use one of the following methods:
Faxing 117
Answering machine
Answering machine and telephone
Telephone or a telephone with an integrated answering
machine
Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the active telephone
wall jack:
Faxing 118
Country/region
•Austria
•Cyprus
•Denmark
•Finland
•France
•Germany
•Ireland
•Italy
•New Zealand
•Netherlands
•Norway
•Portugal
•Sweden
•Switzerland
•United Kingdom
Countries or regions except Austria, Germany, and Switzerland
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering
machine, telephone, or other telecommunications equipment to the printer.
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
Note: There is a special RJ‑11 plug installed in the printer EXT port . Do not remove this plug. It is necessary
for the proper operation of the fax function and connected telephones.
2Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone
wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
3Connect the answering machine or telephone to the adapter.
Use one of the following methods:
Faxing 119
Answering machine
Telephone
Faxing 120
Austria, Germany, and Switzerland
There is a special RJ‑11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper
operation of the fax function and connected telephones.
Connecting to a telephone wall jack in Germany
Note: There is a special RJ‑11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for
the proper operation of the fax function and connected telephones.
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the adapter.
Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your
location.
Faxing 121
3Connect the adapter into the N slot of an active analog telephone wall jack.
Faxing 122
4If you would like to use the same line for both fax and telephone communication, then connect a second telephone
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
5If you would like to use the same line for recording messages on your answering machine, then connect a second
telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone
wall jack.
Faxing 123
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
3Remove the protective plug from the printer EXT port .
Faxing 124
4Connect your telephone to the computer telephone jack.
5Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port .
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Faxing 125
Setting the date and time
You can set the date and time so that they are printed on every fax you send. If there is a power failure, you may have
to reset the date and time. To set the date and time:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Set Date and Time.
4Click inside the Set Date & Time box, and then enter the current date and time.
5Click Submit.
Turning daylight saving time on or off
The printer can be set to automatically adjust for daylight saving time:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Set Date and Time.
4In the Daylight Savings box, click on one of the following:
Yes turns daylight saving on.
No turns daylight saving off.
5Click Submit.
Sending a fax
Sending a fax using the printer control panel
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Fax.
Faxing 126
4Enter the fax number or a shortcut using the touch screen or keypad.
To add recipients, touch Next Number, and then enter the recipient's telephone number or shortcut number, or
search the address book.
Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the “Fax to”
box. Use this feature if you need to dial an outside line first.
5Touch Fax It.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of
faxing documents directly from software programs.
Note: In order to perform this function from your computer, you must use the PostScript printer driver for your
printer.
1From your software program, click File > Print.
2From the Print window, select your printer, and then click Properties.
3Choose the Other Options tab, and then click Fax.
4Click OK, and then click OK again.
5On the Fax screen, type the name and number of the fax recipient.
6Click Send.
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send
a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single
fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
Faxing 127
6Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7Click Add.
Creating a fax destination shortcut using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number.
To create a group of fax numbers, touch Next number, and then enter the next fax number.
5Touch Save as Shortcut.
6Enter a name for the shortcut.
7Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then
touch Cancel, and then reenter the information.
If you enter a number that is already in use, then you are prompted to select another number.
8Touch Fax It to send the fax, or touch to return to the home screen.
Using shortcuts and the address book
Using fax shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers
when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the
Manage Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain
a single recipient or multiple recipients. By creating a group fax shortcut with a shortcut number, you can quickly and
easily fax broadcast information to an entire group.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press # , and then enter the shortcut number using the keypad.
Faxing 128
Using the address book
Note: If the address book feature is not enabled, then contact your system support person.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Fax.
4Touch Search Address Book.
5Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find.
(Do not attempt to search for multiple names at the same time.)
6Touch Search.
7Touch the name to add it to the “Fax to” list.
8Repeat steps 4 through 7 to enter additional addresses.
9Touch Fax It.
Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra
Fine (slowest speed, best quality).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Fax.
4Use the keypad to enter the fax number.
5Touch Options.
6From the Resolution area, touch the arrows to change to the resolution you want.
7Touch Fax It.
Making a fax lighter or darker
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
Faxing 129
3On the home screen, touch Fax.
4Use the keypad to enter the fax number.
5Touch Options.
6From the Darkness area, touch the arrows to adjust the darkness of the fax.
7Touch Fax It.
Sending a fax at a scheduled time
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number using the numbers on the touch screen or keypad.
5Touch Options.
6Touch Advanced Options.
7Touch Delayed Send.
Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission
are listed in the Fax Queue.
8Touch the arrows to adjust the time the fax will be transmitted.
The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is
unavailable.
9Touch Done.
10 Touch Fax it.
Note: The document is scanned and then faxed at the scheduled time.
Viewing a fax log
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Reports.
4Click Fax Job Log or Fax Call Log.
Faxing 130
Blocking junk faxes
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click the Block No Name Fax option.
This option blocks all incoming faxes that have a private caller ID or no fax station name.
6In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block.
Canceling an outgoing fax
Canceling a fax while the original documents are still scanning
•When using the ADF, touch Cancel Job while Scanning… appears.
•When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Canceling a fax after the original documents have been scanned to memory
1On the home screen, touch Cancel Jobs.
The Cancel Jobs screen appears.
2Touch the job or jobs you want to cancel.
Only three jobs appear on the screen; touch the down arrow until the job you want appears, and then touch the
job you want to cancel.
3Touch Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.
Understanding fax options
Original Size
This option opens a screen where you can choose the size of the documents you are going to fax.
•Touch a paper size button to select that size as the Original Size setting. The fax screen appears with your new
setting displayed.
•When Original Size is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper sizes.
•When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Faxing 131
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photograph. Color can be
turned on or off with any of the Content choices. Content affects the quality and size of your scan.
•Text—Emphasizes sharp, black, high-resolution text against a clean, white background
•Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
•Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
•Color—Sets the scan type and output for the fax. Color documents can be scanned and sent to a fax destination.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the fax.
Resolution
This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount
of time required for the scan and will increase the quality of the fax output.
•Standard—Suitable for most documents
•Fine—Recommended for documents with small print
•Super fine—Recommended for original documents with fine detail
•Ultra fine—Recommended for documents with pictures or photos
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
Advanced Options
Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job, Transmission
Log, Scan Preview, Edge Erase, and Advanced Duplex settings.
•Delayed Send—Lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send, enter the
time and date you would like to send your fax, and then touch Done. This setting can be especially useful in sending
information to fax lines that are not readily available during certain hours, or when transmission times are cheaper.
Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the
printer is turned on.
•Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image
before you fax the document
•Custom Job (Job Build)—Combines multiple scanning jobs into a single job
•Transmission Log—Prints the transmission log or transmission error log
•Scan Preview—Displays the image before it is included in the fax. When the first page is scanned, the scanning is
paused, and a preview image appears.
Faxing 132
•Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing on that portion of the scan.
•Advanced Duplex—Controls how many sides and what orientation an original document has, and whether original
documents are bound along the long edge or the short edge
Note: Some Advanced Duplex options may not be available on all printer models.
Improving fax quality
Question Tip
When should I use Text
mode? •Use Text mode when text preservation is the main goal of the fax, and preserving images
copied from the original document is not a concern.
•Text mode is recommended for faxing receipts, carbon copy forms, and documents that
contain only text or fine line art.
When should I use
Text/Photo mode? •Use Text/Photo mode when faxing an original document that contains a mixture of text and
graphics.
•Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?
Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or
newspaper.
Holding and forwarding faxes
Holding faxes
This option lets you hold received faxes from printing until they are released. Held faxes can be released manually or
at a scheduled day or time.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click Holding Faxes.
6Enter a password in the Print Faxes Password box.
7From the Held Fax Mode menu, select one of the following:
•Off
•Always On
•Manual
•Scheduled
Faxing 133
8If you selected Scheduled, then continue with the following steps. Otherwise, go to step 9.
aClick Fax Holding Schedule.
bFrom the Action menu, select Hold faxes.
cFrom the Time menu, select the time you want the held faxes released.
dFrom the Day(s) menu, select the day you want the held faxes released.
9Click Add.
Forwarding a fax
This option lets you print and forward received faxes to a fax number, e‑mail address, FTP site, or LDSS.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5From the Fax Forwarding menu, select one of the following:
•Print
•Print and Forward
•Forward
6From the “Forward to” menu, select one of the following:
•Fax
•E‑mail
•FTP
•LDSS
•eSF
7Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” menu.
8Click Submit.
Faxing 134
Scanning to an FTP address
ADF Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent
to the server at a time.
Once an FTP destination has been configured by your system support person, the name of the destination becomes
available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be
another PostScript printer; for example, a color document can be scanned and then sent to a color printer. Sending a
document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your
network instead of over the phone line.
Scanning to an FTP address
Scanning to an FTP address using the keypad
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch FTP.
4Type the FTP address.
5Touch Send It.
Scanning to an FTP address 135
Scanning to an FTP address using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #, and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch FTP.
4Touch Search Address Book.
5Type the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: field.
7Touch Send It.
Creating shortcuts
Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to
an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for
creating shortcut numbers: using a computer or using the printer touch screen.
Creating an FTP shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4Click FTP Shortcut Setup.
5Enter the appropriate information into the boxes.
Scanning to an FTP address 136
6Enter a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7Click Add.
Creating an FTP shortcut using the touch screen
1On the home screen, touch FTP.
2Type the address of the FTP site.
3Touch Save as Shortcut.
4Enter a name for the shortcut.
5Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then
touch Cancel, and then reenter the information.
If you enter a number that is already in use, then you are prompted to select another number.
6Touch Send It to start the scan, or touch to return to the home screen.
Understanding FTP options
Original Size
This option opens a screen where you can choose the size of the documents you are going to copy.
•Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with your new
setting displayed.
•When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper
sizes.
•When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the document.
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Binding
Tells the printer whether the original document is bound on the long-edge or short-edge side.
Scanning to an FTP address 137
Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Send As
This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.
•PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
•Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
•TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
•JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers
and graphics programs
•XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned
on or off with any of the Content choices. Content affects the quality and size of your FTP file.
•Text—Emphasize sharp, black, high-resolution text against a clean, white background
•Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
•Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
•Color—Sets the scan type and output for the FTP file. Color documents can be scanned and sent to an FTP site,
computer, e-mail address, or the printer.
Advanced Options
Touching this button opens a screen where you can change Advanced Imaging, Custom Job, Transmission Log, Scan
Preview, Edge Erase, and Darkness settings.
•Advanced Imaging—Adjusts image output settings before you scan the document
–Background Removal—Adjusts the white portion of the output. Click the arrow buttons to increase or decrease
the white portion.
–Color Dropout—Color dropout is used for form Optical Character Recognition (OCR) processing. Selecting a
color eliminates the color from a form, enabling improved OCR capabilities.
–Contrast—Click the arrow buttons to increase or decrease the contrast.
–JPEG Quality—Click the arrow buttons to increase or decrease the image compression.
–Mirror Image—Select this box to create a mirror image scan.
–Negative Image—Select this box to create a negative image scan.
–Shadow Detail—Click the arrow buttons to increase or decrease the visible detail in the shadows.
Scanning to an FTP address 138
–Scan edge to edge—Select this box to scan edge to edge.
–Sharpness—Click the arrow buttons to increase or decrease the sharpness.
•Custom Job (Job Build)—Combines multiple scanning jobs into a single job
•Transmission Log—Prints the transmission log or transmission error log
•Scan Preview—Displays the first page of an image before it is included in the FTP file. When the first page is scanned,
the scanning is paused and a preview image appears.
•Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing on that portion of the scan.
•Darkness—Adjusts how light or dark your scanned documents will turn out
Improving FTP quality
Question Tip
When should I use Text
mode? •Use Text mode when text preservation is the main goal of sending a document to an FTP site,
and preserving images copied from the original document is not a concern.
•Text mode is recommended for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use
Text/Photo mode? •Use Text/Photo mode when sending a document to an FTP site that contains a mixture of
text and graphics.
•Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?
Use Photo mode when the original document is composed mostly of photos printed on a laser
printer or taken from a magazine or newspaper.
Scanning to an FTP address 139
Scanning to a computer or flash drive
ADF Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly
connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over
the network by creating a scan profile on the computer and then downloading the profile to the printer.
Scanning to a computer
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Scan Profile.
3Click Create.
4Select your scan settings, and then click Next.
5Select a location on your computer where you want to save the scanned output file.
6Enter a scan name.
The scan name is the name that appears in the Scan Profile list on the display.
7Click Submit.
8Review the instructions on the Scan Profile screen.
Scanning to a computer or flash drive 140
A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when
you are ready to scan your documents.
aLoad an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
bIf you are loading a document into the ADF, then adjust the paper guides.
cPress #, and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and
then touch Profiles.
dAfter you enter the shortcut number, the scanner scans and sends the document to the directory or program
you specified. If you touched Profiles on the home screen, then locate your shortcut on the list.
9Return to the computer to view the file.
The output file is saved in the location you specified or launched in the program you specified.
Scanning to a flash drive
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Insert the flash drive into the USB port on the front of the printer.
The Held Jobs screen appears.
4Touch Scan to USB drive.
5Select the scan settings.
6Touch Scan It.
Understanding scan profile options
Quick Setup
This option lets you select preset formats or customize the scan job settings. You can select one of these settings:
Custom Photo - Color JPEG
Text - BW PDF Photo - Color TIFF
Text - BW TIFF Text/Photo - BW PDF
Text/Photo - Color PDF
To customize the scan job settings, from the Quick Setup menu, select Custom. Then change the scan settings as needed.
Scanning to a computer or flash drive 141
Format Type
This option sets the output (PDF, JPEG, TIFF, SECURE PDF, or XPS) for the scanned image.
•PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
•JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers
and graphics programs
•TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
•Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
•XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Compression
This option sets the format used to compress the scanned output file.
Default Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scanned file.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to
scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the
amount of information saved.
Color
This option tells the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.
Original Size
This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan
an original document that contains mixed paper sizes (letter‑ and legal‑size pages).
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Sides (Duplex)
This option informs the printer if your original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the document.
Scanning to a computer or flash drive 142
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Advanced Imaging
This option lets you adjust Background Removal, Contrast, Shadow Detail, Sharpness, and Color Dropout before you
scan the document. It also lets you Scan edge to edge, as a Mirror Image, or as a Negative Image.
•Background Removal—Adjusts the white portion of the output. Click the arrow buttons to increase or decrease
the white portion.
•Contrast—Click the arrow buttons to increase or decrease the contrast.
•Shadow Detail—Click the arrow buttons to increase or decrease the visible detail in the shadows.
•Sharpness—Click the arrow buttons to increase or decrease the sharpness.
•Color Dropout—Color dropout is used for form Optical Character Recognition (OCR) processing. Selecting a color
eliminates the color from a form, enabling improved OCR capabilities.
•Color Dropout Threshold—Click the arrow buttons to increase or decrease the amount of color dropout.
•Scan edge to edge—Select this box to scan edge to edge.
•Mirror Image—Select this box to create a mirror image scan.
•Negative Image—Select this box to create a negative image scan.
Improving scan quality
Question Tip
When should I use Text
mode? •Use Text mode when text preservation is the main goal of the scan, and preserving images
copied from the original document is not a concern.
•Text mode is recommended for receipts, carbon copy forms, and documents that only
contain text or fine line art.
When should I use
Text/Photo mode? •Use Text/Photo mode when scanning an original document that contains a mixture of text
and graphics.
•Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?
Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or
newspaper.
Scanning to a computer or flash drive 143
Understanding printer menus
Menus list
A number of menus are available to make it easy for you to change printer settings. This diagram shows the items
available under each menu. To access the menus, touch on the home screen.
Supplies Paper Menu Reports Settings
Replace Supply
Cyan Cartridge
Magenta Cartridge
Yellow Cartridge
Black Cartridge
Cyan Photoconductor
Magenta Photoconductor
Yellow Photoconductor
Black Photoconductor
Separator pad
Waste Toner Box
Fuser
Transfer Module
Default Source
Paper Size/Type
Configure MP
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Custom Names
Custom Scan Sizes
Universal Setup
Menu Settings Page
Device Statistics
Network Setup Page
Network <x> Setup Page
Shortcut List
Fax Job Log
Fax Call Log
Copy Shortcuts
E-mail Shortcuts
Fax Shortcuts
FTP Shortcuts
Profiles List
Netware Setup Page
Print Fonts
Print Directory
Asset Report
General Settings
Copy Settings
Fax Settings
E‑mail Settings
FTP Settings
Flash Drive Menu
Print Settings
Security Network/Ports Help Manage Shortcuts
Edit Security Setups
Miscellaneous Security Setting
Confidential Print
Disk Wiping
Security Audit Log
Set Date/Time
Active NIC
Network1
Standard USB
Parallel <x>
Serial <x>
SMTP Setup
Print All Guides
Copy Guide
E-mail Guide
Fax Guide
FTP Guide
Color Quality
Print Defects Guide
Information Guide
Supplies Guide
Fax Shortcuts
E-mail Shortcuts
FTP Shortcuts
Copy Shortcuts
Profile Shortcuts
Option Card Menu
A list of installed DLEs (Download Emulators) appears.2
1Depending on the printer setup, this menu item appears as Standard Network or Network <x>.
2This menu appears only when one or more DLEs are installed.
Understanding printer menus 144
Supplies menu
Menu item Description
Replace Supply
All Photoconductors
Cyan Photoconductor
Magenta Photoconductor
Yellow Photoconductor
Black Photoconductor
Separator Pad
Provides the option to reset the supply counter for the
photoconductor just replaced, or for all photoconductors
Select the photoconductor, and then select Yes or No:
•Select Yes to reset the supply counter.
•Select No to exit.
Cyan, Magenta, Yellow, or Black Cartridge
Early Warning
Low
Replace
Missing
OK
Shows the status of the toner cartridges
Cyan, Magenta, Yellow, or Black Photoconductor
Early Warning
Low
Replace
Missing
OK
Shows the status of the cyan, yellow, magenta and black
photoconductors
Separator Pad
OK
Replace
Shows the status of the separator pad
Waste Toner Box
Near Full
Replace
Missing
OK
Shows the status of the waste toner box
Fuser
Early Warning
Low
Replace
Missing
OK
Shows the status of the fuser
Transfer Module
Early Warning
Low
Replace
Missing
OK
Shows the status of the transfer module
Understanding printer menus 145
Paper menu
Default Source menu
Menu item Description
Default Source
Tray <x>
MP feeder
Manual paper
Manual envelope
Sets a default paper source for all print jobs
Notes:
•From the Paper menu, Configure MP feeder must be set to Cassette for
MP feeder to appear as a menu setting.
•Tray 1 (standard tray) is the factory default setting.
•If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, then the trays are automatically linked. When
one tray is empty, the job prints using the linked tray.
Paper Size/Type menu
Menu item Description
Tray <x> Size
A4
A5
A6
JIS B5
Legal
Letter
Executive
Oficio (México)
Folio
Statement
Universal
Specifies the paper size loaded in each tray
Notes:
•Letter is the US factory default setting. A4 is the international factory
default setting.
•For trays with automatic size sensing, only the size detected by the
hardware appears.
•If the same size and type of paper are in two trays and the Paper Size
and Paper Type settings match, then the trays are automatically linked.
When one tray is empty, the job prints using the linked tray.
Note: Only installed trays are listed in this menu.
Understanding printer menus 146
Menu item Description
Tray <x> Type
Plain Paper
Card Stock
Transparency
Recycled
Glossy
Heavy Glossy
Labels
Vinyl Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton Paper
Custom Type <x>
Specifies the type of paper loaded in each tray
Notes:
•Plain Paper is the factory default setting for Tray 1. Custom Type <x> is
the factory default setting for all other trays.
•If available, a user‑defined name will appear instead of Custom
Type <x>.
•Use this menu item to configure automatic tray linking.
MP Feeder Size
A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (México)
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
Specifies the paper size loaded in the multipurpose tray
Notes:
•From the Paper menu, Configure MP Feeder must be set to Cassette for
MP Feeder to appear as a menu setting.
•Letter is the US factory default setting. A4 is the international factory
default setting.
Note: Only installed trays are listed in this menu.
Understanding printer menus 147
Menu item Description
MP Feeder Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton Paper
Custom Type <x>
Specifies the type of paper loaded in the multipurpose tray
Notes:
•From the Paper menu, Configure MP Feeder must be set to Cassette for
MP Feeder to appear as a menu setting.
•Plain paper is the factory default setting.
Manual Paper Size
A4
A5
JIS B5
Letter
Legal
Executive
Oficio (México)
Folio
Statement
Universal
Specifies the size of the paper being manually loaded
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Manual Paper Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton Paper
Custom Type <x>
Specifies the type of paper being manually loaded
Note: Plain paper is the factory default setting.
Note: Only installed trays are listed in this menu.
Understanding printer menus 148
Menu item Description
Manual Envelope Size
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
Specifies the size of the envelope being manually loaded
Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
Manual Envelope Type
Envelope
Rough Envelope
Custom Type <x>
Specifies the type of envelope being manually loaded
Note: Envelope is the factory default setting.
Note: Only installed trays are listed in this menu.
Configure MP menu
Menu item Description
Configure MP
Cassette
Manual
Determines when the printer selects paper from the multipurpose feeder
Notes:
•Cassette is the factory default setting.
•The Cassette setting configures the multipurpose feeder as an automatic
paper source.
•When Manual is selected, the multipurpose feeder can be used only for
manual feed print jobs.
Substitute Size menu
Menu item Description
Substitute Size
Off
Statement/A5
Letter/A4
All Listed
Substitutes a specified paper size if the requested paper size is not available
Notes:
•All Listed is the factory default setting. All available substitutions are
allowed.
•The Off setting indicates no size substitutions are allowed.
•Setting a substitution lets the job print without a Change Paper message
appearing.
Understanding printer menus 149
Paper Texture menu
Menu item Description
Plain Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Card Stock Texture
Smooth
Normal
Rough
Specifies the relative texture of the card stock loaded in a specific tray
Notes:
•Normal is the factory default setting.
•Settings appear only if card stock is supported.
Transparency Texture
Smooth
Normal
Rough
Specifies the relative texture of the transparencies loaded in a specific tray
Note: Normal is the factory default setting.
Recycled Texture
Smooth
Normal
Rough
Specifies the relative texture of the recycled paper loaded in a specific tray
Note: Normal is the factory default setting.
Glossy Texture
Smooth
Normal
Rough
Specifies the relative texture of the glossy paper loaded in a specific tray
Note: Normal is the factory default setting.
Heavy Glossy Texture
Smooth
Normal
Rough
Specifies the relative texture of the glossy paper loaded in a specific tray
Note: Normal is the factory default setting.
Labels Texture
Smooth
Normal
Rough
Specifies the relative texture of the labels loaded in a specific tray
Note: Normal is the factory default setting.
Vinyl Labels Texture
Smooth
Normal
Rough
Specifies the relative texture of the labels loaded in a specific tray
Note: Normal is the factory default setting.
Bond Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Rough is the factory default setting.
Understanding printer menus 150
Menu item Description
Envelope Texture
Smooth
Normal
Rough
Specifies the relative texture of the envelopes loaded in a specific tray
Note: Normal is the factory default setting.
Rough Envelope Texture
Smooth
Normal
Rough
Specifies the relative texture of the envelopes loaded in a specific tray
Note: Rough is the factory default setting.
Letterhead Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Preprinted Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Colored Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Light Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Heavy Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Rough/Cotton Texture
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Rough is the factory default setting.
Custom <x> Texture
Smooth
Normal
Rough
Specifies the relative texture of the custom paper loaded in a specific tray
Notes:
•Normal is the factory default setting.
•Settings appear only if the custom type is supported.
Understanding printer menus 151
Paper Weight menu
Menu item Description
Plain Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Card Stock Weight
Light
Normal
Heavy
Specifies the relative weight of the card stock loaded in a specific tray
Notes:
•Normal is the factory default setting.
•Settings appear only if card stock is supported.
Transparency Weight
Light
Normal
Heavy
Specifies the relative weight of the transparencies loaded in a specific tray
Note: Normal is the factory default setting.
Recycled Weight
Light
Normal
Heavy
Specifies the relative weight of the recycled paper loaded in a specific tray
Note: Normal is the factory default setting.
Glossy Weight
Light
Normal
Heavy
Specifies the relative weight of the glossy paper loaded in a specific tray
Note: Normal is the factory default setting.
Heavy Glossy Weight
Heavy
Specifies the relative weight of the glossy paper loaded in a specific tray
Note: Heavy is the factory default setting.
Labels Weight
Light
Normal
Heavy
Specifies the relative weight of the labels loaded in a specific tray
Note: Normal is the factory default setting.
Vinyl Labels Weight
Light
Normal
Heavy
Specifies the relative weight of vinyl labels loaded in a specific tray
Note: Normal is the factory default setting.
Bond Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Envelope Weight
Light
Normal
Heavy
Specifies the relative weight of the envelopes loaded in a specific tray
Note: Normal is the factory default setting.
Understanding printer menus 152
Menu item Description
Rough Envelope Weight
Light
Normal
Heavy
Specifies the relative texture of the envelopes loaded in a specific tray
Note: Heavy is the factory default setting.
Letterhead Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Preprinted Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Colored Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Light Weight
Light
Specifies the relative weight of the paper loaded in a specific tray
Note: Light is the factory default setting.
Heavy Weight
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Heavy is the factory default setting.
Rough/Cotton Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Custom <x> Weight
Light
Normal
Heavy
Specifies the relative weight of the custom paper loaded in a specific tray
Notes:
•Normal is the factory default setting.
•Settings appear only if the custom type is supported.
Paper Loading menu
Menu item Description
Recycled Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Recycled as the paper type
Note: Off is the factory default setting.
Notes:
•Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print
Properties.
•If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided jobs.
Understanding printer menus 153
Menu item Description
Glossy Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Glossy as the paper type
Note: Off is the factory default setting.
Heavy Glossy Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Heavy Glossy as the paper type
Note: Off is the factory default setting.
Bond Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Bond as the paper type
Note: Off is the factory default setting.
Letterhead Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Letterhead as the paper type
Note: Off is the factory default setting.
Preprinted Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Preprinted as the paper type
Note: Off is the factory default setting.
Colored Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Colored as the paper type
Note: Off is the factory default setting.
Light Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Light as the paper type
Note: Off is the factory default setting.
Heavy Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Heavy as the paper type
Note: Off is the factory default setting.
Custom <x> Loading
Duplex
Off
Determines whether 2‑sided printing occurs for all jobs that specify
Custom <x> as the paper type
Notes:
•Off is the factory default setting.
•Custom <x> Loading is available only if the custom type is
supported.
Notes:
•Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print
Properties.
•If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided jobs.
Understanding printer menus 154
Custom Types menu
Menu item Description
Custom Type <x>
Paper
Card Stock
Transparency
Glossy
Labels
Vinyl Labels
Envelope
Associates a paper or specialty media type with a factory default Custom
Type <x> name or a user‑defined Custom Name created from the Embedded
Web Server or MarkVision Professional
Notes:
•Paper is the factory default setting.
•The custom media type must be supported by the selected tray or
multipurpose tray in order to print from that source.
Recycled
Paper
Card Stock
Transparency
Glossy
Labels
Vinyl Labels
Envelope
Specifies a paper type when the Recycled setting is selected in other menus
Notes:
•Paper is the factory default setting.
•The custom media type must be supported by the selected tray or
multipurpose tray in order to print from that source.
Custom Names menu
Menu item Definition
Custom Name <x>
<none>
Specify a custom name for a paper type. This name replaces a Custom Type
<x> name in the printer menus.
Understanding printer menus 155
Custom Scan Sizes menu
Menu item Description
Custom Scan Size <x>
Scan Size Name
Width
3–14.17 inches (76–360 mm)
Height
3–14.17 inches (76–360 mm)
Orientation
Landscape
Portrait
2 scans per side
Off
On
ADF Pick Roller Force
User Default
30%
40%
50%
60%
70%
80%
Specifies a custom scan size name and options. This name replaces a Custom
Scan Size <x> name in the printer menus.
Notes:
•8.5 Inches is the US factory default setting for Width. 216 millimeters is
the international factory default setting for Width.
•14 Inches is the US factory default setting for Height. 356 millimeters is
the international factory default setting for Height.
•Landscape is the factory default setting for Orientation.
•Off is the factory default setting for 2 scans per side.
•User Default is the factory default setting for ADF Pick Roller Force.
Universal Setup menu
These menu items are used to specify the height and width of the Universal Paper Size. The Universal Paper Size is a
user‑defined paper size setting. It is listed with the other paper size settings and includes similar options, such as support
for duplex printing and printing multiple pages on one sheet.
Menu item Description
Units of Measure
Inches
Millimeters
Identifies the units of measure
Notes:
•Inches is the US factory default setting.
•Millimeters is the international factory default setting.
Portrait Width
3–8.5 inches
76–216 mm
Sets the portrait width
Notes:
•If the width exceeds the maximum, then the printer uses the
maximum width allowed.
•8.5 inches is the US factory default setting. Inches can be increased
in 0.01‑inch increments.
•216 mm is the international factory default setting. Millimeters can
be increased in 1‑mm increments.
Understanding printer menus 156
Menu item Description
Portrait Height
3–14.17 inches
76–360 mm
Sets the portrait height
Notes:
•If the height exceeds the maximum, then the printer uses the
maximum height allowed.
•14 inches is the US factory default setting. Inches can be increased in
0.01‑inch increments.
•356 mm is the international factory default setting. Millimeters can
be increased in 1‑mm increments.
Feed Direction
Short Edge
Long Edge
Specifies the feed direction
Notes:
•Short Edge is the factory default setting.
•Long Edge appears only if the longest edge is shorter than the
maximum width supported in the tray.
Reports menu
Reports menu
Note: When you select a menu item from the Reports menu, the indicated report prints.
Menu item Description
Menu Settings Page Prints a report containing information about paper loaded into trays, installed
memory, the total page count, alarms, timeouts, the printer control panel
language, the TCP/IP address, the status of supplies, the status of the network
connection, and other information
Device Statistics Prints a report containing printer statistics such as supply information and details
about printed pages
Network Setup Page Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Note: This menu item appears only for network printers or printers connected
to print servers.
Network <x> Setup Page Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Notes:
•This menu item is available when more than one network option is
installed.
•This menu item appears only for network printers or printers connected to
print servers.
Understanding printer menus 157
Menu item Description
Wireless Setup Page Prints a report containing information about the wireless network printer
settings, such as the TCP/IP address information
Notes:
•This menu item is available when a wireless card is installed and Lexmark
Document Solutions Suite is enabled.
•This menu item appears only for network printers or printers connected to
print servers.
Shortcut List Prints a report containing information about configured shortcuts
Fax Job Log Prints a report containing information about the last 200 completed faxes
Fax Call Log Prints a report containing information about the last 100 attempted, received,
and blocked calls
Copy Shortcuts Prints a report containing information about copy shortcuts
E‑mail Shortcuts Prints a report containing information about e‑mail shortcuts
Fax Shortcuts Prints a report containing information about fax shortcuts
FTP Shortcuts Prints a report containing information about FTP shortcuts
Profiles List Prints a list of profiles stored in the printer
NetWare Setup Page Prints a report containing NetWare‑specific information about the network
settings
Note: This menu item appears only for printers with an internal print server
installed.
Print Fonts Prints a report of all the fonts available for the printer language currently set in
the printer
Print Directory Prints a list of all the resources stored on an optional flash memory card or printer
hard disk
Notes:
•Job Buffer Size must be set to 100%.
•The optional flash memory or printer hard disk must be installed correctly
and working properly.
Asset Report Prints a report containing asset information including the printer serial number
and model name. The report contains text and UPC barcodes that can be scanned
into an asset database.
Understanding printer menus 158
Network/Ports menu
Active NIC menu
Menu item Description
Active NIC
Auto
<list of available network cards>
Notes:
•Auto is the factory default setting.
•This menu item appears only if an optional network card is installed.
Standard Network or Network <x> menus
Note: Only active ports appear in this menu; all inactive ports are omitted.
Menu item Description
PCL SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
PS SmartSwitch
On
Off
Sets the printer to automatically switch to PS emulation when a print job requires
it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PCL emulation if PCL
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PCL SmartSwitch is set to Off.
NPA Mode
Off
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
•Auto is the factory default setting.
•Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Understanding printer menus 159
Menu item Description
Network Buffer
Auto
3K to <maximum size allowed>
Sets the size of the network input buffer
Notes:
•Auto is the factory default setting.
•The value can be changed in 1‑K increments.
•The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
•To increase the maximum size range for the Network Buffer, disable or
reduce the size of the parallel, serial, and USB buffers.
•Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Job Buffering
Off
On
Auto
Temporarily stores jobs on the printer hard disk before printing. This menu only
appears if a formatted disk is installed.
Notes:
•Off is the factory default setting.
•The On value buffers jobs on the printer hard disk. This menu selection
appears only when a formatted disk is installed and is not defective.
•The Auto setting buffers print jobs only if the printer is busy processing data
from another input port.
•Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Mac Binary PS
On
Off
Auto
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
•Auto is the factory default setting.
•The Off setting filters print jobs using the standard protocol.
•The On setting processes raw binary PostScript print jobs.
Understanding printer menus 160
Menu item Description
Std Network Setup
Reports or Network Reports
Network Card
TCP/IP
IPv6
AppleTalk
NetWare
LexLink
Net <x> Setup
Reports or Network Reports
Network Card
TCP/IP
IPv6
Wireless
AppleTalk
NetWare
LexLink
For descriptions and settings of the network setup menus, see the following:
•“Network Reports menu” on page 162
•“Network Card menu” on page 163
•“TCP/IP menu” on page 162
•“IPv6 menu” on page 164
•“Wireless menu” on page 164
•“AppleTalk menu” on page 165
•“NetWare menu” on page 165
•“LexLink menu” on page 166
Note: The Wireless menu appears only when the printer is connected to a wireless
network.
SMTP Setup menu
Use the following menu to configure the SMTP server.
Menu item Description
Primary SMTP Gateway
Primary SMTP Gateway Port
Secondary SMTP Gateway
Secondary SMTP Gateway Port
Specifies SMTP server port information
Note: 25 is the default SMTP gateway port.
SMTP Timeout
5–30
Specifies the amount of time in seconds before the server stops trying to
send the e‑mail
Note: 30 seconds is the factory default setting.
Reply Address
Use SSL
Disabled
Negotiate
Required
Specifies server information. This is a required item.
Notes:
•The message box has a limitation of 512 characters.
•Disabled is the factory default setting for Use SSL.
SMTP Server Authentication
No authentication required
Login / Plain
CRAM‑MD5
Digest‑MD5
NTLM
Kerberos 5
Specifies the type of user authentication required for scan to e‑mail
privileges
Note: “No authentication required” is the factory default setting.
Understanding printer menus 161
Menu item Description
Device‑Initiated E‑mail
None
Use Device SMTP Credentials
User‑Initiated E‑mail
None
Use Device SMTP Credentials
Use Session User ID and Password
Use Session E‑mail address and Password
Prompt User
Device Userid
Device password
Kerberos 5 Realm
NTLM Domain
Specifies server information
Notes:
•The message boxes have a limitation of 512 characters.
•None is the factory default setting for Device‑Initiated E‑mail and
User‑Initiated E‑mail.
Network Reports menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Reports or Network
Reports
Menu item Description
Print Setup Page
Print NetWare Setup
Page
Prints a report containing information about the current network setup
Notes:
•The Setup Page contains information about the network printer settings, such as the
TCP/IP address.
•The NetWare Setup Page menu item appears only on models that support NetWare and
shows information about NetWare settings.
TCP/IP menu
Use the following menu items to view or set the TCP/IP information.
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > TCP/IP
Menu item Description
Activate
On
Off
Activates TCP/IP
Note: On is the factory default setting.
Understanding printer menus 162
Menu item Description
View Hostname Lets you view the current TCP/IP hostname
Note: This can be changed only from the Embedded Web Server.
IP Address Lets you view or change the current TCP/IP Address
Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP
settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that
support BOOTP and RARP.
Netmask Lets you view or change the current TCP/IP Netmask
Gateway Lets you view or change the current TCP/IP Gateway
Enable DHCP
On
Off
Specifies the DHCP address and parameter assignment setting
Enable RARP
On
Off
Specifies the RARP address assignment setting
Note: On is the factory default setting.
Enable BOOTP
On
Off
Specifies the BOOTP address assignment setting
Note: On is the factory default setting.
AutoIP
Yes
No
Specifies the Zero Configuration Networking setting
Note: Yes is the factory default setting.
Enable FTP/TFTP
Yes
No
Enables the built-in FTP server, which allows you to send files to the printer using the
File Transfer Protocol.
Note: Yes is the factory default setting.
Enable HTTP Server
Yes
No
Enables the built-in web server (Embedded Web Server). When enabled, the printer
can be monitored and managed remotely using a web browser.
Note: Yes is the factory default setting.
WINS Server Address Lets you view or change the current WINS Server Address
DNS Server Address Lets you view or change the current DNS Server Address
Network Card menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Network Card
Menu item Description
View Card Status
Connected
Disconnected
Lets you view the connection status of the Network Card
View Card Speed Lets you view the speed of a currently active network card
Understanding printer menus 163
Menu item Description
Network Address
UAA
LAA
Lets you view the network addresses
Job Timeout
0‑225 seconds
Sets the amount of time in seconds that a network print job can take before it
is canceled
Notes:
•90 seconds is the factory default setting.
•A setting value of 0 disables the timeout.
•If a value of 1–9 is selected, then the setting is saved as 10.
Banner Page
Off
On
Allows the printer to print a banner page.
Note: Off is the factory default setting.
IPv6 menu
Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > IPv6
Menu item Description
Enable IPv6
On
Off
Enables IPv6 in the printer
Note: On is the factory default setting.
Auto Configuration
On
Off
Specifies whether the network adapter accepts the automatic IPv6
address configuration entries provided by a router
Note: On is the factory default setting.
View Hostname
View Address
View Router Address
Lets you view the current setting
Note: These settings can be changed only from the Embedded Web
Server.
Enable DHCPv6
On
Off
Enables DHCPv6 in the printer
Note: On is the factory default setting.
Wireless menu
Use the following menu items to view or configure the wireless internal print server settings.
Note: This menu is available only for models connected to a wireless network.
This menu is available from the Network/Ports menu:
Understanding printer menus 164
Network/Ports > Network <x> > Net <x> Setup > Wireless
Menu item Description
Network Mode
Infrastructure
Ad hoc
Specifies the network mode
Notes:
•Infrastructure mode lets the printer access a network using an
access point.
•Ad hoc is the factory default setting. Ad hoc mode configures the
printer for wireless networking directly between it and a computer.
Compatibility
802.11n
802.11b/g
802.11b/g/n
Specifies the wireless standard for the wireless network
Choose Network
<list of available networks>
Lets you select an available network for the printer to use
View Signal Quality Lets you view the quality of the wireless connection
View Security Mode Lets you view the encryption method for the wireless connection.
“Disabled” indicates that the wireless network is not encrypted.
AppleTalk menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > AppleTalk
Menu item Description
Activate
On
Off
Activates AppleTalk support
Note: On is the factory default setting.
View Name Shows the assigned AppleTalk name
Note: The name can be changed only from the Embedded Web Server.
View Address Shows the assigned AppleTalk address
Note: The address can be changed only from the Embedded Web Server.
Set Zone
<list of zones available on the
network>
Provides a list of AppleTalk zones available on the network
Note: The default setting is the default zone for the network. If no default
zone exists, the zone marked with an * is the default setting.
NetWare menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > NetWare
Understanding printer menus 165
Menu item Description
Activate
Yes
No
Activates NetWare support
Note: No is the factory default setting.
View Login Name Lets you view the assigned NetWare login name
Note: This can be changed only from the Embedded Web Server.
Print Mode Lets you view the assigned NetWare print mode
Note: This can be changed only from the Embedded Web Server.
Network Number Lets you view the assigned NetWare network number
Note: This can be changed only from the Embedded Web Server.
Select SAP Frames
Ethernet 802.2
Ethernet 802.3
Ethernet Type II
Ethernet SNAP
Enables the Ethernet frame type setting
Note: On is the factory default setting for all menu items.
Packet Burst
Yes
No
Reduces network traffic by allowing the transfer and acknowledgement of
multiple data packets to and from the NetWare server
Note: Yes is the factory default setting.
NSQ/GSQ Mode
Yes
No
Specifies the NSQ/GSQ Mode setting
Note: Yes is the factory default setting.
LexLink menu
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > LexLink menu
Menu item Description
Activate
On
Off
Activates LexLink support
Note: Off is the factory default setting.
View Nickname Lets you view the assigned LexLink nickname
Note: The LexLink nickname can be changed only from the Embedded Web
Server.
Understanding printer menus 166
Standard USB and USB <x> menus
Menu item Description
PCL SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PostScript emulation if the PS
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PS SmartSwitch setting is Off.
PS SmartSwitch
On
Off
Sets the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PCL emulation if the PCL
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PCL SmartSwitch setting is Off.
NPA Mode
On
Off
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
•Auto is the factory default setting.
•Changing this setting from the control panel and then exiting the menus causes
the printer to restart. The menu selection is updated.
USB Buffer
Disabled
Auto
3k to <maximum size allowed>
Sets the size of the USB input buffer
Notes:
•Auto is the factory default setting.
•The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
•The USB buffer size value can be changed in 1k increments.
•The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether the Resource Save setting is On
or Off.
•To increase the maximum size range for the USB Buffer, disable or reduce the
size of the parallel, serial, and network buffers.
•Changing this setting from the control panel and then exiting the menus causes
the printer to restart. The menu selection is updated.
Understanding printer menus 167
Menu item Description
Job Buffering
On
Off
Auto
Temporarily stores jobs on the printer hard disk before printing
Notes:
•Off is the factory default setting.
•The On setting buffers jobs on the printer hard disk.
•The Auto setting buffers print jobs only if the printer is busy processing data
from another input port.
•Changing this setting from the control panel and then exiting the menus causes
the printer to restart. The menu selection is updated.
Mac Binary PS
On
Off
Auto
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
•Auto is the factory default setting.
•The Off setting filters print jobs using the standard protocol.
•The On setting processes raw binary PostScript print jobs.
ENA Address Sets the network address information for an external print server that is attached to
the printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Netmask Sets the netmask information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Gateway Sets the gateway information for an external print server that is attached to the printer
using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Parallel <x> menu
Menu item Description
PCL SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job received
through a serial port requires it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
Understanding printer menus 168
Menu item Description
PS SmartSwitch
On
Off
Sets the printer to automatically switch to PS emulation when a print job received
through a serial port requires it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PCL emulation if PCL
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PCL SmartSwitch is set to Off.
NPA Mode
On
Off
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
•Auto is the factory default setting.
•Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Parallel Buffer
Disabled
Auto
3k to <maximum size allowed>
Sets the size of the parallel input buffer
Notes:
•Auto is the factory default setting.
•The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
•The parallel buffer size setting can be changed in 1k increments.
•The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
•To increase the maximum size range for the Parallel Buffer, disable or reduce
the size of the USB, serial, and network buffers.
•Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Job Buffering
Off
On
Auto
Temporarily stores jobs on the printer hard disk before printing
Notes:
•Off is the factory default setting.
•The Off setting does not buffer print jobs to the printer hard disk.
•The On setting buffers jobs on the printer hard disk.
•The Auto setting buffers print jobs only if the printer is busy processing data
from another input port.
•Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Advanced Status
On
Off
Enables bidirectional communication through the parallel port
Notes:
•On is the factory default setting.
•The Off setting disables parallel port negotiation.
Understanding printer menus 169
Menu item Description
Parallel Protocol
Standard
Fastbytes
Specifies the parallel port protocol
Notes:
•Fastbytes is the factory default setting. It provides compatibility with most
existing parallel ports and is the recommended setting.
•The Standard setting tries to resolve parallel port communication problems.
Honor Init
On
Off
Determines whether or not the printer honors printer hardware initialization
requests from the computer
Notes:
•Off is the factory default setting.
•The computer requests initialization by activating the Init signal from the
parallel port. Many personal computers activate the Init signal each time the
computer is turned on.
Parallel Mode 2
On
Off
Determines whether or not the parallel port data is sampled on the leading or trailing
edge of strobe
Note: On is the factory default setting.
Mac Binary PS
On
Off
Auto
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
•Auto is the factory default setting.
•The Off setting filters print jobs using the standard protocol.
•The On setting processes raw binary PostScript print jobs.
ENA Address
<xxx>.<xxx>.<xxx>.<xxx>
Sets the network address information for an external print server that is attached to
the printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA Netmask
<xxx>.<xxx>.<xxx>.<xxx>
Sets the netmask information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
ENA gateway
<xxx>.<xxx>.<xxx>.<xxx>
Sets the gateway information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Understanding printer menus 170
Serial <x> menu
Menu item Description
PCL SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job received
through a serial port requires it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
PS SmartSwitch
On
Off
Sets the printer to automatically switch to PS emulation when a print job received
through a serial port requires it, regardless of the default printer language
Notes:
•On is the factory default setting.
•When the Off setting is used, the printer does not examine incoming data.
•When the Off setting is used, the printer uses PCL emulation if PCL
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PCL SmartSwitch is set to Off.
NPA Mode
On
Off
Auto
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
•Auto is the factory default setting.
•When the On setting is used, the printer performs NPA processing. If the data
is not in NPA format, it is rejected as bad data.
•When the Off setting is used, the printer does not perform NPA processing.
•When the Auto setting is used, the printer examines data, determines the
format, and then processes it appropriately.
•Changing this setting from the control panel and then exiting the menus
causes the printer to restart. The menu selection is updated.
Serial Buffer
Disabled
Auto
3k to <maximum size allowed>
Sets the size of the serial input buffer
Notes:
•Auto is the factory default setting.
•The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
•The serial buffer size setting can be changed in 1k increments.
•The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
•To increase the maximum size range for the Serial Buffer, disable or reduce
the size of the parallel, serial, and network buffers.
•Changing this setting from the control panel and then exiting the menus
causes the printer to restart. The menu selection is updated.
Understanding printer menus 171
Menu item Description
Job Buffering
Off
On
Auto
Temporarily stores jobs on the printer hard disk before printing
Notes:
•Off is the factory default setting.
•The Off setting does not buffer print jobs to the hard disk.
•The On setting buffers jobs on the printer hard disk.
•The Auto setting buffers print jobs only if the printer is busy processing data
from another input port.
•Changing this setting from the control panel and then exiting the menus
causes the printer to restart. The menu selection is updated.
Serial Protocol
DTR
DTR/DSR
XON/XOFF
XON/XOFF/DTR
XONXOFF/DTRDSR
Selects the hardware and software handshaking settings for the serial port
Notes:
•DTR is the factory default setting.
•DTR/DSR is a hardware handshaking setting.
•XON/XOFF is a software handshaking setting.
•XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and
software handshaking settings.
Robust XON
On
Off
Determines whether or not the printer communicates availability to the computer
Notes:
•Off is the factory default setting.
•This menu item applies only to the serial port if Serial Protocol is set to
XON/XOFF.
Baud
1200
2400
4800
9600
19200
38400
57600
115200
138200
172800
230400
345600
Specifies the rate at which data can be received through the serial port
Notes:
•9600 is the factory default setting.
•138200, 172800, 230400, and 345600 baud rates are only displayed in the
Standard Serial menu. These settings do not appear in the Serial Option 1,
Serial Option 2, or Serial Option 3 menus.
Data Bits
7
8
Specifies the number of data bits that are sent in each transmission frame
Note: 8 is the factory default setting.
Understanding printer menus 172
Menu item Description
Parity
Even
Odd
None
Ignore
Sets the parity for serial input and output data frames
Note: None is the factory default setting.
Honor DSR
On
Off
Determines whether the printer uses the DSR Signal. DSR is a handshaking signal used
by most serial cables.
Notes:
•Off is the factory default setting.
•The serial port uses DSR to distinguish data sent by the computer from data
created by electrical noise in the serial cable. The electrical noise can cause
stray characters to print. Select On to prevent stray characters from printing.
Security menu
Miscellaneous menu
Menu item Description
Panel Logins
Login failures
Failure time frame
Lockout time
Login timeout
Limits the number and time frames of failed login attempts from the printer control
panel before all users are locked out
Notes:
•“Login failures” specifies the number of failed login attempts before users are
locked out. Settings range from 1–50. 3 attempts is the factory default setting.
•“Failure time frame” specifies the time frame during which failed login
attempts can be made before users are locked out. Settings range from 1–60
minutes. 5 minutes is the factory default setting.
•“Lockout time” specifies how long users are locked out after exceeding the
login failures limit. Settings range from 0–60 minutes. 5 minutes is the factory
default setting. 0 indicates the printer does not impose a lockout time.
•“Login timeout” specifies how long the printer remains idle on the Home
screen before automatically logging the user off. Settings range from 1–900
seconds. 300 seconds is the factory default setting.
Understanding printer menus 173
Menu item Description
Remote Logins
Login failures
Failure time frame
Lockout time
Login timeout
Limits the number and time frames of failed login attempts from a computer before
all remote users are locked out
Notes:
•“Login failures” specifies the number of failed login attempts before users are
locked out. Settings range from 1–50. 3 attempts is the factory default setting.
•“Failure time frame” specifies the time frame during which failed login
attempts can be made before users are locked out. Settings range from 1–60
minutes. 5 minutes is the factory default setting.
•“Lockout time” specifies how long a user is locked out after exceeding the
login failures limit. Settings range from 0–60 minutes. 5 minutes is the factory
default setting. 0 indicates the printer does not impose a lockout time.
•“Login timeout” specifies how long the remote interface remains idle before
automatically logging the user off. Settings range from 1–900 seconds. 300
seconds is the factory default setting.
Confidential Print menu
Menu item Description
Max Invalid PIN
Off
2–10
Limits the number of times an invalid PIN can be entered
Notes:
•Off is the default setting.
•This menu item appears only if a printer hard disk is installed.
•Once a limit is reached, the jobs for that user name and that PIN are deleted.
Job Expiration
Off
1 hour
4 hours
24 hours
1 week
Limits the amount of time a confidential job stays in the printer before it is deleted
Notes:
•Off is the default setting.
•If the Job Expiration setting is changed while confidential jobs reside on the
printer RAM or printer hard disk, the expiration time for those print jobs does
not change to the new default value.
•If the printer is turned off, all confidential jobs held in printer RAM are
deleted.
Understanding printer menus 174
Disk Wiping menu
Menu item Description
Automatic Wiping
Off
On
Disk Wiping erases only print job data that is not currently in use by the file system
from the printer hard disk. All permanent data on the printer hard disk is preserved,
such as downloaded fonts, macros, and held jobs.
Automatic Wiping marks all disk space used by a previous job and does not permit
the file system to reuse this space until it has been sanitized.
Only Automatic Wiping enables users to activate disk wiping without having to take
the printer offline for an extended amount of time.
Notes:
•This menu item appears only if a formatted, non-defective printer hard disk is
installed.
•Off is the default setting.
•Due to the large amount of resources required for Automatic Wiping,
activating this option may decrease printer performance, especially if the
printer requires hard disk space faster than it can be wiped and returned to
service.
Manual Wiping
Start now
Do not start now
Disk Wiping erases only print job data that is not currently in use by the file system
from the printer hard disk. All permanent data on the printer hard disk is preserved,
such as downloaded fonts, macros, and held jobs.
Manual Wiping overwrites all disk space that has been used to hold data from a print
job that has been processed (i.e. printed). This type of wipe does not erase any
information related to an unprocessed print job.
Notes:
•This menu item appears only if a formatted, non-defective printer hard disk is
installed.
•"Do not start now" is the default setting.
•If the Disk Wiping access control is activated, then a user must successfully
authenticate and have the required authorization in order to initiate the disk
wipe.
Automatic Method
Single pass
Multiple pass
Disk Wiping erases only print job data that is not currently in use by the file system
from the printer hard disk. All permanent data on the printer hard disk is preserved,
such as downloaded fonts, macros, and held jobs.
Notes:
•This menu item appears only if a formatted, non-defective printer hard disk is
installed.
•Single pass is the default setting.
•Highly confidential information should be wiped using the Multiple pass
method only.
Understanding printer menus 175
Menu item Description
Manual Method
Single pass
Multiple pass
Disk Wiping erases only print job data that is not currently in use by the file system
from the printer hard disk. All permanent data on the printer hard disk is preserved,
such as downloaded fonts, macros, and held jobs.
Both manual and scheduled wiping allow the file system to reuse marked disk space
without first having to wipe it.
Notes:
•This menu item appears only if a formatted, non-defective printer hard disk is
installed.
•Single pass is the default setting.
•Highly confidential information should be wiped using the Multiple Pass
method only.
Scheduled Method
Single pass
Multiple pass
Disk Wiping erases only print job data that is not currently in use by the file system
from the printer hard disk. All permanent data on the printer hard disk is preserved,
such as downloaded fonts, macros, and held jobs.
Both manual and scheduled wiping allow the file system to reuse marked disk space
without first having to wipe it.
Notes:
•This menu item appears only if a formatted, non-defective printer hard disk is
installed.
•Single pass is the default setting.
•Highly confidential information should be wiped using the Multiple Pass
method only.
•Scheduled wipes are initiated without displaying a user warning or
confirmation message.
Security Audit Log menu
Menu item Description
Export Log Enables an authorized user to export the security log
Notes:
•To export the log from the printer control panel, a flash drive must be
attached to the printer.
•From the Embedded Web Server, the log can be downloaded to a computer.
Delete Log
Delete now
Do not delete
Specifies whether audit logs are deleted
Note: Delete Now is the factory default setting.
Configure Log
Enable Audit
Enable Remote Syslog
Remote Syslog Facility
Severity of events to log
Specifies whether and how the audit logs are created
Note: Factory default settings enable the security audit log.
Understanding printer menus 176
Set Date/Time menu
Menu item Description
View Date/Time Lets you view the current date and time settings for the printer
Set Date/Time
<input date/time>
Note: Date/Time is set in YYYY-MM-DD HH:MM format.
Time Zone
<list of time zones>
Note: GMT is the factory default setting.
Observe DST
On
Off
Note: On is the factory default setting and uses the applicable Daylight Saving Time
associated with the Time Zone setting.
Enable NTP
On
Off
Enables Network Time Protocol, which synchronizes the clocks of devices on a
network
Note: On is the factory default setting.
Settings menu
General Settings menu
Menu item Description
Display Language
English
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese
Sets the language of the text appearing on the display
Note: All languages may not be available for all printers.
Understanding printer menus 177
Menu item Description
Eco-Mode
Off
Energy
Energy/Paper
Paper
Minimizes the use of energy, paper, or specialty media
Notes:
•Off is the factory default setting. Off resets the printer to its
factory default settings.
•The Energy setting minimizes the power used by the printer.
Performance may be affected, but print quality is not.
•Paper minimizes the amount of paper and specialty media
needed for a print job. Performance may be affected, but
print quality is not.
•Energy/Paper minimizes the use of power and of paper and
specialty media.
ADF Loaded Beep
Enabled
Disabled
Specifies whether the ADF emits a beep when paper is loaded
Note: Disabled is the factory default setting.
Quiet Mode
Off (Image/Photo)
On (Text/Graphics)
Reduces the amount of noise produced by the printer
Notes:
•Off is the factory default setting. This setting supports the
performance specifications for your printer.
•On configures the printer to produce as little noise as
possible. This setting is best suited for printing text and line
graphics.
•For optimal printing of color‑rich documents, set Quiet Mode
to Off.
•Selecting Photo from the driver may disable Quiet Mode and
provide better print quality and full speed printing.
Run Initial setup
Yes
No
Instructs the printer to run the setup wizard
Notes:
•Yes is the factory default setting.
•After completing the setup wizard by selecting Done at the
Country select screen, the default becomes No.
Understanding printer menus 178
Menu item Description
Keyboard
Keyboard Type
English
Francais
Francais Canadien
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Suomi
Portuguese
Russian
Polski
Swiss German
Swiss French
Turkce
Korean
Custom Key <x>
Accents/Symbols Tab
On
Off
Russian/Polish Tab
On
Off
Korean Tab
On
Off
Specifies a language and custom key information for the printer
control panel keyboard. The additional tabs enable access to accent
marks and symbols from the printer control panel keyboard.
Paper Sizes
US
Metric
Notes:
•Initial setting is determined by your Country selection in the
initial setup wizard.
•Changing this setting also changes the Units of Measurement
setting in the Universal Setup menu and the default for each
input source in the Paper Size/Paper Type menu.
Scan to PC Port Range
<port range>
Specifies a valid port range for printers behind a port blocking
firewall. The valid ports are specified by two sets of numbers
separated by a semicolon.
Note: 9751:12000 is the factory default setting.
Understanding printer menus 179
Menu item Description
Displayed Information
Left side
Right side
Custom Text <x>
<text entry>
<color> Cartridge
Display When Supply Registers
Off
Early Warning
Low
Nearly Low
Replace
Type of Message to Display
Default
Alternate
Default Message
<text entry>
Alternate Message
<text entry>
Specifies what is displayed on the upper left and right corners of
the home screen
For the Left side and Right side options, choose from the following
options:
None
IP Address
Hostname
Contact Name
Location
Date/Time
mDNS/DDNS Service Name
Zero Configuration Name
Cartridge Level
Custom Text <x>
Notes:
•IP Address is the factory default setting for Left side.
•Date/Time is the factory default setting for Right side.
•Off is the factory default setting for Display When Supply
Registers.
•Default is the factory default setting for Type of Message to
Display.
Displayed Information (continued)
Paper Jam
Load Paper
Service Errors
The displayed information for Paper Jam, Load Paper, and Service
Errors can be customized with the following options:
Activate
Yes
No
Type of Message to Display
Default
Alternate
Default Message
<text entry>
Alternate Message
<text entry>
Notes:
•No is the factory default setting for Activate.
•Default is the factory default setting for Type of Message to
Display.
Understanding printer menus 180
Menu item Description
Home screen customization
Change Language
Copy
Copy Shortcuts
Fax
Fax Shortcuts
E‑mail
E‑mail Shortcuts
FTP
FTP Shortcuts
Search Held Jobs
Held Jobs
USB Drive
Profiles
Bookmarks
Jobs by user
Additional buttons can be added to the Home screen, and default
buttons can be removed.
Available selections for each button are:
Display
Do Not Display
Date Format
MM‑DD‑YYYY
DD‑MM‑YYYY
YYYY‑MM‑DD
Formats the printer date
Time Format
12 hour A.M./P.M.
24 hour clock
Formats the printer time
Screen Brightness
20–100
Specifies the brightness of the printer control panel screen
One Page Copy
On
Off
Sets the copies from the scanner glass to only one page at a time
Note: Off is the factory default setting.
Understanding printer menus 181
Menu item Description
Output Lighting
Standard Bin LED
Normal/Standby Mode
Bright
Dim
Off
Power Saver
Bright
Dim
Off
Output Option Bin LEDs
Normal/Standby Mode
Bright
Dim
Off
Power Saver
Bright
Dim
Off
Sets the amount of light from the standard bin or an optional output
bin
Notes:
•In Normal/Standby Mode, the factory default setting is
Bright.
•In Power Saver Mode, the factory default is Dim.
Show Bookmarks
On
Off
Specifies whether bookmarks are displayed from the Held Jobs area
Note: On is the factory default setting. When On is selected,
bookmarks appear in the Held Jobs area.
Allow Background Removal
On
Off
Specifies whether image background removal is allowed during
copy, fax, e‑mail, FTP, or scan to USB
Note: On is the factory default setting. The background of the
image will be removed.
Allow Custom Job Scans
On
Off
Lets you scan multiple jobs to one file
Note: On is the factory default setting. If On is selected, the Allow
Custom Job Scans setting can be enabled for specific jobs.
Scanner Jam Recovery
Job level
Page level
Specifies how a scanned job should be reloaded if a paper jam
occurs in the ADF
Notes:
•If Job level is selected, the entire job must be rescanned if
any pages jam.
•If Page level is selected, rescan from the jammed page
forward.
Web Page Refresh Rate
30–300
Specifies the number of seconds between Embedded Web Server
refreshes
Note: 120 seconds is the factory default setting.
Contact Name Specifies a contact name for the printer
Note: The contact name will be stored on the Embedded Web
Server.
Understanding printer menus 182
Menu item Description
Location Specifies the location of the printer
Note: The location will be stored on the Embedded Web Server.
Alarms
Alarm Control
Cartridge Alarm
Sets an alarm to sound when the printer requires operator
intervention
Available selections for each alarm type are:
Off
Single
Continuous
Notes:
•Single is the factory default setting for Alarm Control. Single
sounds three quick beeps.
•Off is the factory default setting for Cartridge Alarm. Off
means no alarm will sound.
•Continuous repeats three beeps every 10 seconds.
Timeouts
Standby Mode
Disabled
2–240
Specifies the number of minutes of inactivity before the system
enters a lower power state
Note: 15 minutes is the factory default setting.
Timeouts
Power Saver
1–240
Sets the amount of time the printer waits after a job is printed
before it goes into a reduced power state
Notes:
•30 minutes is the factory default setting.
•Lower settings conserve more energy, but may require
longer warm‑up times.
•Select the lowest setting if the printer shares an electrical
circuit with room lighting or you notice lights flickering in the
room.
•Select a high setting if the printer is in constant use. Under
most circumstances, this keeps the printer ready to print
with minimum warm‑up time.
Timeouts
Screen Timeout
15–300
Sets the amount of time in seconds the printer waits before
returning the printer display to a Ready state
Note: 30 seconds is the factory default setting.
Timeouts
Print Timeout
Disabled
1–255
Sets the amount of time in seconds the printer waits to receive an
end‑of‑job message before canceling the remainder of the print job
Notes:
•90 seconds is the factory default setting.
•When the timer expires, any partially printed page still in the
printer is printed, and then the printer checks to see if any
new print jobs are waiting.
•Print Timeout is available only when using PCL emulation.
This setting has no effect on PostScript emulation print jobs.
Understanding printer menus 183
Menu item Description
Timeouts
Wait Timeout
Disabled
15–6553515
Sets the amount of time in seconds the printer waits for additional
data before canceling a print job
Notes:
•40 seconds is the factory default setting.
•Wait Timeout is available only when the printer is using
PostScript emulation. This setting has no effect on PCL
emulation print jobs.
Timeouts
Job Hold Timeout
5–255
Sets the amount of time the printer waits for user intervention
before it holds jobs that require unavailable resources and
continues to print other jobs in the print queue
Notes:
•30 seconds is the factory default setting.
•This menu item appears only when a hard disk is installed.
Print Recovery
Auto Continue
Disabled
5–255
Lets the printer automatically continue printing from certain offline
situations when not resolved within the specified time period
Note: Disabled is the factory default setting.
Print Recovery
Jam Recovery
Auto
Specifies whether the printer reprints jammed pages
Notes:
•Auto is the factory default setting. The printer reprints
jammed pages unless the memory required to hold the
pages is needed for other printer tasks.
•On sets the printer to always reprint jammed pages.
•Off sets the printer to never reprint jammed pages.
Print Recovery
Page Protect
Off
On
Lets the printer successfully print a page that may not have printed
otherwise
Notes:
•Off is the factory default setting. Off prints a partial page
when there is not enough memory to print the whole page.
•On sets the printer to process the whole page so that the
entire page prints.
Factory Defaults
Do Not Restore
Restore Now
Returns the printer settings to the factory default settings
Notes:
•Do Not Restore is the factory default setting. Do Not Restore
keeps the user‑defined settings.
•Restore Now returns all printer settings to the factory
default settings except Network/Ports menu settings. All
downloads stored in RAM are deleted. Downloads stored in
flash memory or on a printer hard disk are not affected.
Understanding printer menus 184
Copy Settings menu
Menu item Description
Content
Text/Photo
Photograph
Printed Image
Text
Specifies the type of content contained in the copy job
Notes:
•Text/Photo is the factory default setting. Text/Photo is used when the original
documents are a mixture of text and graphics or pictures.
•Photograph tells the scanner to pay extra attention to graphics and pictures.
This setting increases the time it takes to scan, but emphasizes a reproduction
of the full dynamic range of tones in the original document. This increases the
amount of information saved.
•Printed Image is used when jobs are composed primarily of images. Printed
Image converts the images to halftone. Halftoning makes a grayscale or color
image printable by transforming it to a pattern of small spots with a limited
number of colors.
•Text emphasizes sharp, black, high-resolution text against a clean, white
background.
Color
On
Off
Specifies whether color is printed from a scan job
Note: On is the factory default setting.
Allow color copies
On
Off
Specifies whether copies are printed in color
Note: On is the factory default setting.
Sides (Duplex)
1 sided to 1 sided
1 sided to 2 sided
2 sided to 1 sided
2 sided to 2 sided
Specifies whether an original document is duplex (two‑sided) or simplex (one-sided),
and then specifies whether the copy should be duplex or simplex
Notes:
•1 sided to 1 sided—The original page has printing on one side. The copied
page will have printing on one side.
•1 sided to 2 sided—The original page has printing on one side. The copied
page will have printing on both sides. For example, if the original is six sheets,
the copy is three sheets with printing on both sides.
•2 sided to 1 sided—The original page has printing on both sides. The copied
page will have printing on only one side. For example, if the original draft is
three sheets of paper with an image on each side of each sheet, then the copy
is six sheets with only one image on one side of each sheet.
•2 sided to 2 sided—The original page has printing on both sides. The copy
mimics the original exactly.
Paper Saver
Off
2 on 1 Portrait
2 on 1 Landscape
4 on 1 Portrait
4 on 1 Landscape
Sets two or four sheets of an original document together on the same page
Note: Off is the factory default setting.
Understanding printer menus 185
Menu item Description
Print Page Borders
On
Off
Specifies whether a border is printed around the edge of the page at the margins
Note: Off is the factory default setting.
Collate
On
Off
Keeps the pages of a print job stacked in sequence when making multiple copies of
the job
Note: On is the factory default setting.
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
JIS B5
Book Original
Auto Size Sense
Mixed Letter/Legal
Specifies the paper size of the original document
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Copy To Source
Tray <x>
Manual Feeder
Auto Size Match
Specifies the paper source for copy jobs
Note: Tray 1 is the factory default setting.
Transparency Separators
On
Off
Places a sheet of paper between transparencies
Note: On is the factory default setting.
Separator Sheets
None
Between Copies
Between Jobs
Between Pages
Places a sheet of paper between pages, copies, or jobs based on the value selected
Note: None is the factory default setting.
Separator Sheet Source
Tray <x>
Manual Feeder
Specifies the paper source the separator sheet prints from
Note: Tray 1 is the factory default setting.
Darkness
1–9
Specifies the level of darkness for the copy job
Note: 5 is the factory default setting.
Understanding printer menus 186
Menu item Description
Number of Copies
1–999
Specifies the number of copies for the copy job
Note: 1 is the factory default setting.
Header/Footer
Top left
Top left
Off
Date/Time
Page number
Bates number
Custom text
Print on
All pages
First page only
All but first page
Enter custom text
Specifies header/footer information for the top left of the page
Notes:
•Off is the factory default setting for Top left.
•“All pages” is the factory default setting for Print on.
Header/Footer
Top middle
Top middle
Off
Date/Time
Page number
Bates number
Custom text
Print on
All pages
First page only
All but first page
Enter custom text
Specifies header/footer information for the middle of the page
Notes:
•Off is the factory default setting for Top middle.
•“All pages” is the factory default setting for Print on.
Header/Footer
Top right
Top right
Off
Date/Time
Page number
Bates number
Custom text
Print on
All pages
First page only
All but first page
Enter custom text
Specifies header/footer information for the top right of the page
Notes:
•Off is the factory default setting for Top right.
•“All pages” is the factory default setting for Print on.
Understanding printer menus 187
Menu item Description
Header/Footer
Bottom left
Bottom left
Off
Date/Time
Page number
Bates number
Custom text
Print on
All pages
First page only
All but first page
Enter custom text
Specifies header/footer information for the bottom left of the page
Notes:
•Off is the factory default setting for Bottom left.
•“All pages” is the factory default setting for Print on.
Header/Footer
Bottom middle
Bottom middle
Off
Date/Time
Page number
Bates number
Custom text
Print on
All pages
First page only
All but first page
Enter custom text
Specifies header/footer information for the bottom middle of the page
Notes:
•Off is the factory default setting for Bottom middle.
•“All pages” is the factory default setting for Print on.
Header/Footer
Bottom right
Bottom right
Off
Date/Time
Page number
Bates number
Custom text
Print on
All pages
First page only
All but first page
Enter custom text
Specifies header/footer information for the bottom right of the page
Notes:
•Off is the factory default setting for Bottom right.
•“All pages” is the factory default setting for Print on.
Understanding printer menus 188
Menu item Description
Overlay
Off
Confidential
Copy
Draft
Urgent
Custom
Specifies overlay text that is printed on each page of the copy job
Note: Off is the factory default setting.
Custom Overlay Specifies custom overlay text
Note: A maximum of 64 characters is allowed.
Allow priority copies
On
Off
Allows interruption of a print job to copy a page or document
Note: On is the factory default setting.
Custom Job scanning
On
Off
Lets you copy in a single copy job a document that contains mixed paper sizes
Notes:
•Off is the factory default setting.
•This menu item appears only if a valid printer hard drive is installed.
Allow Save as Shortcut
On
Off
Lets you save custom copy settings as shortcuts
Note: On is the factory default setting.
Background Removal
‑4 to +4
Adjusts the amount of background visible on a copy
Note: 0 is the factory default setting.
Auto Center
On
Off
Lets you automatically center the copy on the page
Note: Off is the factory default setting.
Color Dropout
Color Dropout
None
Red
Green
Blue
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Specifies which color to drop during copies, and how much to increase or decrease
the dropout
Notes:
•None is the factory default setting for Color Dropout.
•128 is the factory default setting for each color threshold.
Contrast
0–5
Best for content
Specifies the contrast used for the copy job
Note: “Best for content” is the factory default setting.
Understanding printer menus 189
Menu item Description
Mirror Image
On
Off
Creates a mirror image of the original document
Note: Off is the factory default setting.
Negative Image
On
Off
Creates a negative image of the original document
Note: Off is the factory default setting.
Shadow Detail
‑4 to +4
Adjusts the amount of shadow detail visible on a copy
Note: 0 is the factory default setting.
Scan edge to edge
On
Off
Specifies if the original document is scanned edge-to‑edge prior to copying
Note: Off is the factory default setting.
Sharpness
1–5
Adjusts the amount of sharpness of a copy
Note: 3 is the factory default setting.
Sample Copy
On
Off
Creates a sample copy of the original document
Note: Off is the factory default setting.
Fax Settings menu
Fax Mode (Analog Fax Setup) menu
Analog Fax Setup mode sends the fax job by way of a telephone line.
Understanding printer menus 190
General Fax Settings
Menu item Description
Fax Cover Page
Fax Cover Page
Off by default
On by default
Never Use
Always Use
Include To field
On
Off
Include From field
On
Off
From
Include Message field
On
Off
Message
Include Logo
On
Off
Include Footer <x>
Footer <x>
Configures the fax cover page
Note: Off is the factory default setting for all Fax Cover Page options.
Station Name Specifies the name of the fax within the printer
Station Number Specifies a number associated with the fax
Station ID
Station Name
Station Number
Specifies how the fax is identified
Enable Manual Fax
On
Off
Sets the printer to fax manually only, which requires a line splitter and a telephone
hand set
Notes:
•Use a regular telephone to answer an incoming fax job and to dial a fax
number.
•Touch # 0 on the numeric keypad to go directly to the Manual Fax function.
Memory Use
All receive
Mostly receive
Equal
Mostly sent
All send
Defines the allocation of non-volatile memory between sending and receiving fax jobs
Notes:
•“All receive” specifies that all the memory is set to receive fax jobs.
•“Mostly receive” specifies that most of the memory is set to receive fax jobs.
•Equal is the factory default setting. Equal splits the memory for sending and
receiving fax jobs into equal amounts.
•“Mostly sent” specifies that most of the memory is set to send fax jobs.
•“All send” specifies that all the memory is set to send fax jobs.
Understanding printer menus 191
Menu item Description
Cancel Faxes
Allow
Don't Allow
Specifies whether the printer may cancel fax jobs
Note: If Cancel Faxes is not enabled, it will not appear as an option.
Caller ID
FSK
DTMF
Specifies type of caller ID being used
Note: FSK is the factory default setting.
Fax number masking
Off
From left
From right
Specifies the direction from which digits are masked in an outgoing fax number
Note: The number of characters masked is determined by the “Digits to mask”
setting.
Digits to mask
0–58
Specifies the number of digits to mask in an outgoing fax number
Fax Send Settings
Menu item Description
Resolution
Standard
Fine
Super Fine
Ultra Fine
Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality,
but it increases the fax transmission time for outgoing faxes.
Note: Standard is the factory default setting.
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
JIS B5
Book Original
Auto Size Sense
Mixed Letter/Legal
Specifies the paper size of the document that is being scanned
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Understanding printer menus 192
Menu item Description
Sides (Duplex)
Off
Long edge
Short edge
Specifies how the text and graphics are oriented on the page
Notes:
•Off is the factory default setting.
•“Long edge” assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
•“Short edge” assumes binding along the short edge of the page (top edge for
portrait orientation and left edge for landscape orientation).
Content
Text
Text/Photo
Photograph
Specifies the type of content that will be scanned to fax
Notes:
•Text is used when the document is mostly text.
•Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
•Photograph is used when the document is a high-quality photograph or inkjet
print.
Darkness
1–9
Lightens or darkens the output
Note: 5 is the factory default setting.
Dial Prefix Lets you enter a dialing prefix, such as 99. A numeric entry field is provided.
Dialing Prefix Rules
Prefix Rule <x>
Establishes a dialing prefix rule
Automatic Redial
0–9
Specifies the number of times the printer tries to send the fax to a specified number
Note: 5 is the factory default setting.
Redial Frequency
1–200
Specifies the number of minutes between redials
Behind a PABX
Off
On
Enables switchboard blind dialing without a dial tone
Enable ECM
On
Off
Enables Error Correction Mode for fax jobs
Enable Fax Scans
On
Off
Lets you send faxes by scanning at the printer
Driver to fax
On
Off
Allows driver to fax jobs to be sent by the printer
Allow Save as Shortcut
On
Off
Lets you save fax numbers as shortcuts in the printer
Understanding printer menus 193
Menu item Description
Dial Mode
Tone
Pulse
Specifies the dialing sound, either as a tone or a pulse
Max Speed
2400
4800
9600
14400
33600
Specifies the maximum speed in baud at which faxes are sent
Custom Job scanning
On
Off
Lets you scan a document that contains mixed paper sizes into a single file
Scan Preview
On
Off
Specifies whether a preview will appear on the display for scan jobs
Background Removal
‑4 to +4
Adjusts the amount of background visible on a copy
Note: 0 is the factory default setting.
Auto Center
On
Off
Lets you automatically center the fax on the page
Note: Off is the factory default setting.
Color Dropout
Color Dropout
None
Red
Green
Blue
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Specifies which color to drop during faxing, and how much to increase or decrease
the dropout
Notes:
•None is the factory default setting for Color Dropout.
•128 is the factory default setting for each color threshold.
Contrast
Best for content
0–5
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Mirror Image
On
Off
Creates a mirror image of the original document
Note: Off is the factory default setting.
Negative Image
On
Off
Creates a negative image of the original document
Note: Off is the factory default setting.
Understanding printer menus 194
Menu item Description
Shadow Detail
0–4
Adjusts the amount of shadow detail visible on a fax
Note: 0 is the factory default setting.
Scan edge to edge
On
Off
Specifies if the original document is scanned edge-to‑edge prior to faxing
Note: Off is the factory default setting.
Sharpness
0–5
Adjusts the sharpness of a fax
Note: 3 is the factory default setting.
Enable Color Fax Scans
On by default
Never use
Always use
Off by default
Enables color faxing
Note: “Off by default” is the factory default setting.
Auto Convert Color Faxes to Mono
Faxes
On
Off
Converts all outgoing faxes to black and white
Note: On is the factory default setting.
Fax Receive Settings
Menu item Description
Enable Fax Receive
On
Off
Allows fax jobs to be received by the printer
Note: On is the factory default setting.
Rings to Answer
1–25
Specifies the number of rings before answering an incoming fax job
Note: 1 is the factory default setting.
Auto Reduction
On
Off
Scales an incoming fax job so it fits the size of the paper loaded in the designated fax
source
Note: On is the factory default setting.
Paper Source
Auto
Tray <x>
Multi‑Purpose Feeder
Specifies the paper source selected to supply paper for the printer to print an incoming
fax
Output Bin
Standard Bin
Bin 1<x>
Specifies an output bin for received faxes
Note: Bin 1 is available only when the finisher is installed.
Sides (Duplex)
On
Off
Enables duplex printing (two-sided printing) for incoming fax jobs
Fax Footer
On
Off
Prints the transmission information at the bottom of each page from a received fax
Note: On is the factory default setting.
Understanding printer menus 195
Menu item Description
Max Speed
2400
4800
9600
14400
33600
Specifies the maximum speed in baud at which faxes are received
Fax Forwarding
Forward
Print
Print and Forward
Enables forwarding of received faxes to another recipient
Forward to
Fax
E‑mail
FTP
LDSS
eSF
Specifies the type of recipient to which faxes will be forwarded
Note: This item is available only from the printer Embedded Web Server.
Forward to Shortcut Lets you enter the shortcut number which matches the recipient type (Fax, E-mail,
FPT, LDSS, or eSF)
Block No Name Fax
On
Off
Enables blocking of incoming faxes sent from devices with no station ID specified
Banned Fax List Enables the list of banned fax numbers stored in the printer
Holding Faxes
Held Fax Mode
Off
Always On
Manual
Scheduled
Fax Holding Schedule
Enables fax holding all of the time or according to a set schedule
Note: Off is the factory default setting.
Fax Log Settings
Menu item Description
Transmission Log
Print log
Do not print log
Print only for error
Enables printing of a transmission log after each fax job
Receive Error Log
Print Never
Print on Error
Enables printing of a receive error log following a receive error
Auto Print Logs
On
Off
Enables automatic printing of fax logs
Note: Logs print after every 200 jobs.
Understanding printer menus 196
Menu item Description
Log Paper Source
Tray <x>
Manual Feeder
Selects the source of the paper used for printing logs
Logs Display
Remote Station Name
Dialed Number
Specifies whether printed logs display the dialed number or the station name returned
Enable Job Log
On
Off
Enables access to the Fax Job log
Enable Call Log
On
Off
Enables access to the Fax Call log
Log Output Bin
Standard Bin
Bin <x>
Specifies the output bin where fax logs are printed
Speaker Settings
Menu item Description
Speaker Mode
Always Off
On until Connected
Always On
Notes:
•Always Off turns the speaker off.
•On until Connected is the factory default setting. The speaker is on and issues a
noise until the fax connection is made.
•Always On turns the speaker on.
Speaker Volume
High
Low
Controls the volume setting
Note: High is the factory default setting.
Ringer Volume
On
Off
Controls the fax speaker ringer volume
Note: On is the factory default setting.
Distinctive Rings
Menu item Description
Single Ring
On
Off
Answers calls with a one‑ring pattern
Note: On is the factory default setting.
Double Ring
On
Off
Answers calls with a double‑ring pattern
Note: On is the factory default setting.
Understanding printer menus 197
Menu item Description
Triple Ring
On
Off
Answers calls with a triple‑ring pattern
Note: On is the factory default setting.
Fax Mode (Fax Server Setup) menu
Fax Server mode sends the fax job to a fax server for transmission.
Fax Server Setup
Menu item Description
To Format
Reply Address
Subject
Message
Lets you enter the information using the virtual keyboard on the printer touch screen
Primary SMTP Gateway Specifies SMTP server port information
Note: 25 is the default SMTP gateway port.
Secondary SMTP Gateway Specifies SMTP server port information
Note: 25 is the default SMTP gateway port.
Image Format
PDF (.pdf)
XPS (.xps)
TIFF (.tif)
Specifies the image type for scan to fax
Content
Text
Text/Photo
Photograph
Specifies the type of content that will be scanned to fax
Notes:
•Text is used when the document is mostly text.
•Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
•Photograph is used when the document is a high-quality photograph or inkjet
print.
Fax Resolution
Standard
Fine
Super Fine
Ultra Fine
Specifies the resolution level for scan to fax
Darkness
1–9
Lightens or darkens the output
Note: 5 factory default setting.
Orientation
Portrait
Landscape
Specifies the orientation of the scanned image
Understanding printer menus 198
Menu item Description
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
JIS B5
Book Original
Auto Size Sense
Mixed Letter/Legal
Specifies the paper size of the document that is being scanned
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Use Multi‑Page TIFF
On
Off
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan to fax job, either one TIFF file is created containing all the pages,
or multiple TIFF files are created with one file for each page of the job.
Notes:
•On is the factory default setting.
•This menu item applies to all scan functions.
Enable Analog Receive
On
Off
Enables analog fax receive
Note: Off is the factory default setting.
E‑mail Settings menu
Menu item Description
E‑mail Server Setup
Subject
Message
Specifies e‑mail server information
Notes:
•The subject box has a limitation of 255 characters.
•The message box has a limitation of 512 characters.
E‑mail Server Setup
Send me a copy
Never appears
On by default
Off by default
Always On
Sends a copy of the e-mail back to the creator of the e-mail
Note: “Never appears” is the factory default setting.
Understanding printer menus 199
Menu item Description
E‑mail Server Setup
Max E‑mail size
0–65535 KB
Specifies the maximum e-mail size in kilobytes
Note: E-mail above the specified size is not sent.
E‑mail Server Setup
Size Error Message
Sends a message when an e-mail is greater than the configured size limit
E‑mail Server Setup
Limit destinations
Sends an e-mail only when the address contains the domain name, such as a company
domain name
Notes:
•E-mail can be sent only to the specified domain.
•The limit is one domain.
E‑mail Server Setup
Web Link Setup
Server
Login
Password
Path
Base file name
Web Link
Defines the e‑mail server path name; for example: /directory/path
Note: The following characters or symbols are invalid entries for a path name:
* : ? < > |.
Format
PDF (.pdf)
Secure PDF
TIFF (.tif)
JPEG (.jpg)
XPS (.xps)
Specifies the format of the file
Note: PDF (.pdf) is the factory default setting.
PDF Version
1.2–1.6
Sets the version of the PDF file that will be scanned to e‑mail
Note: 1.5 is the factory default setting.
Content
Text/Photo
Photograph
Text
Specifies the type of content that will be scanned to e‑mail
Notes:
•Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
•Photograph is used when the document is a high-quality photograph or print.
•Text is used when the document is mostly text.
Color
Gray
Color
Specifies whether a job prints in grayscale or color
Note: Color is the factory default setting.
Understanding printer menus 200
Menu item Description
Resolution
75
150
200
300
400
600
Specifies how many dots per inch are scanned
Note: 150 dpi is the factory default setting.
Darkness
1–9
Lightens or darkens the output
Note: 5 is the factory default setting.
Orientation
Portrait
Landscape
Specifies the orientation of the scanned image
Note: Portrait is the factory default setting.
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
JIS B5
Book Original
Auto Size Sense
Mixed Letter/Legal
Specifies the paper size of the document that is being scanned
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Sides (Duplex)
Off
Long edge
Short edge
Specifies how the text and graphics are oriented on the page
Notes:
•Off is the factory default setting.
•Long edge assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
•Short edge assumes binding along the short edge of the page (top edge for
portrait orientation and left edge for landscape orientation).
Understanding printer menus 201
Menu item Description
JPEG Quality
Best for content
5–90
Sets the quality of a JPEG photo image in relation to file size and the quality of the
image
Notes:
•“Best for content” is the factory default setting.
•5 reduces the file size, but the quality of the image is lessened.
•90 provides the best image quality, but the file size is very large.
•This menu item applies to all scan functions.
Text Default
5–90
Sets the quality of a text image in relation to file size and the quality of the image
Note: 75 is the factory default setting.
Text/Photo Default
5–90
Sets the quality of a text or photo image in relation to file size and the quality of the
image
Note: 75 is the factory default setting.
Photo Default
5–90
Sets the quality of a photo image in relation to file size and the quality of the image
Note: 50 is the factory default setting.
E‑mail images sent as
Attachment
Web Link
Specifies how the images will be sent
Note: Attachment is the factory default setting.
Use Multi‑Page TIFF
On
Off
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan to e-mail job, either one TIFF file is created containing all the
pages, or multiple TIFF files are created with one file for each page of the job.
Notes:
•On is the factory default setting.
•This menu item applies to all scan functions.
Transmission Log
Print log
Do not print log
Print only for error
Specifies whether the transmission log prints
Note: “Print log” is the factory default setting.
Log Paper Source
Tray <x>
Manual Feeder
Specifies a paper source for printing e-mail logs
Note: Tray 1 is the factory default setting.
E‑mail Bit Depth
8 bit
1 bit
Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when
Color is set to Off.
Note: 8 bit is the factory default setting.
Custom Job scanning
On
Off
Lets you copy a document that contains mixed paper sizes into a single job
Note: Off is the factory default setting.
Scan Preview
On
Off
Specifies whether a preview will appear on the display for scan jobs
Note: Off is the factory default setting.
Understanding printer menus 202
Menu item Description
Allow Save as Shortcut
On
Off
Lets you save e-mail addresses as shortcuts
Notes:
•On is the factory default setting.
•When set to Off, the Save as Shortcut button does not appear on the e-mail
Destination screen.
Background Removal
‑4 to +4
Adjusts the amount of background visible on a scanned image
Note: 0 is the factory default setting.
Color Dropout
Color Dropout
None
Red
Green
Blue
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Specifies which color to drop during scanning, and how much to increase or decrease
the dropout
Notes:
•None is the factory default setting for Color Dropout.
•128 is the factory default setting for each color threshold.
Contrast
0–5
Best for content
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Mirror Image
On
Off
Creates a mirror image of the original document
Note: Off is the factory default setting.
Negative Image
On
Off
Creates a negative image of the original document
Note: Off is the factory default setting.
Shadow Detail
‑4 to +4
Adjusts the amount of shadow detail visible on a scanned image
Note: 0 is the factory default setting.
Scan edge to edge
On
Off
Specifies whether the original document is scanned edge-to-edge
Note: Off is the factory default setting.
Sharpness
1–5
Adjusts the amount of sharpness on a scanned image
Note: 3 is the factory default setting.
Use cc:/bcc:
On
Off
Enables the use of the cc: and bcc: fields
Note: Off is the factory default setting.
Understanding printer menus 203
FTP Settings menu
Menu item Description
Format
PDF (.pdf)
Secure PDF
TIFF (.tif)
JPEG (.jpg)
XPS (.xps)
Specifies the format of the FTP file
Note: PDF (.pdf) is the factory default setting.
PDF Version
1.2–1.6
Sets the version level of the PDF file for FTP
Note: 1.5 is the factory default setting.
Content
Text/Photo
Photograph
Text
Specifies the type of content that will be scanned to FTP
Notes:
•Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
•Photograph is used when the document is a high-quality photograph or inkjet
print
•Text is used when the document is mostly text.
Color
Gray
Color
Specifies whether a job prints in grayscale or color
Note: Color is the factory default setting.
Resolution
75
150
200
300
400
600
Specifies how many dots per inch are scanned
Note: 150 dpi is the factory default setting.
Darkness
1–9
Lightens or darkens the output
Note: 5 is the factory default setting.
Orientation
Portrait
Landscape
Specifies the orientation of the scanned image
Note: Portrait is the factory default setting.
Understanding printer menus 204
Menu item Description
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
JIS B5
Book Original
Auto Size Sense
Mixed Letter/Legal
Specifies the paper size of the document that is being scanned
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Sides (Duplex)
Off
Long edge
Short edge
Specifies how the text and graphics are oriented on the page
Notes:
•Off is the factory default setting.
•Long edge assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
•Short edge assumes binding along the short edge of the page (top edge for
portrait orientation and left edge for landscape orientation).
JPEG Quality
Best for content
5–90
Sets the quality of a JPEG photo image in relation to file size and the quality of the
image
Notes:
•“Best for content” is the factory default setting.
•5 reduces the file size, but the quality of the image is lessened.
•90 provides the best image quality, but the file size is very large.
•This menu item applies to all scan functions.
Text Default
5–90
Sets the quality of the text in relation to file size and the quality of the image
Note: 75 is the factory default setting.
Text/Photo Default
5–90
Sets the quality of a text/photo image in relation to file size and the quality of the
image
Note: 75 is the factory default setting.
Photo Default
5–90
Sets the quality of a photo image in relation to file size and the quality of the image
Note: 50 is the factory default setting.
Understanding printer menus 205
Menu item Description
Use Multi‑Page TIFF
On
Off
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan to FTP job, either one TIFF file is created containing all the pages,
or multiple TIFF files are created with one file for each page of the job.
Notes:
•On is the factory default setting.
•This menu item applies to all scan functions.
Transmission Log
Print log
Do not print log
Print only for error
Specifies whether the transmission log prints
Note: “Print log” is the factory default setting.
Log Paper Source
Tray <x>
Manual Feeder
Specifies a paper source for FTP logs
Note: Tray 1 is the factory default setting.
FTP bit Depth
8 bit
1 bit
Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when
Color is set to Off
Note: 8 bit is the factory default setting.
Base File Name Lets you enter a base file name
Note: There is an image limitation of 53 characters.
Custom Job Scanning
On
Off
Lets you copy a document that contains mixed paper sizes into a single job
Note: Off is the factory default setting.
Scan Preview
On
Off
Specifies whether a preview will appear on the display for scan jobs
Note: Off is the factory default setting.
Allow Save as Shortcut
On
Off
Enables shortcut creation for FTP addresses
Note: On is the factory default setting.
Background Removal
‑4 to +4
Adjusts the amount of background visible on a copy
Note: 0 is the factory default setting.
Color Dropout
Color Dropout
None
Red
Green
Blue
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Specifies which color to drop during scanning, and how much to increase or decrease
the dropout
Notes:
•None is the factory default setting for Color Dropout.
•128 is the factory default setting for each color threshold.
Understanding printer menus 206
Menu item Description
Contrast
0–5
Best for content
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Mirror Image
On
Off
Creates a mirror image of the original document
Note: Off is the factory default setting.
Negative Image
On
Off
Creates a negative image of the original document
Note: Off is the factory default setting.
Shadow Detail
‑4–+4
Adjusts the amount of shadow detail visible on a scanned image
Note: 0 is the factory default setting.
Scan edge to edge
On
Off
Specifies whether the original document is scanned edge-to-edge
Note: Off is the factory default setting.
Sharpness
1–5
Adjusts the amount of sharpness of a scanned image
Note: 3 is the factory default setting.
Flash Drive menu
Scan Settings
Menu item Description
Format
PDF (.pdf)
Secure PDF
TIFF (.tif)
JPEG (.jpg)
XPS (.xps)
Specifies the format of the FTP file
Note: PDF (.pdf) is the factory default setting.
PDF Version
1.2–1.6
Sets the version level of the PDF file for FTP
Note: 1.5 is the factory default setting.
Content
Text/Photo
Photograph
Text
Specifies the type of content that will be scanned to FTP
Notes:
•Text/Photo is the factory default setting. Text/Photo is used when the
documents are mostly text or line art.
•Photograph is used when the document is a high-quality photograph or inkjet
print
•Text is used when the document is mostly text.
Color
Gray
Color
Specifies whether a job prints in grayscale or color
Note: Gray is the factory default setting.
Understanding printer menus 207
Menu item Description
Resolution
75
150
200
300
400
600
Specifies how many dots per inch are scanned
Note: 150 dpi is the factory default setting.
Darkness
1–9
Lightens or darkens the output
Note: 5 is the factory default setting.
Orientation
Portrait
Landscape
Specifies the orientation of the scanned image
Note: Portrait is the factory default setting.
Original Size
Letter
Legal
Executive
Folio
Statement
Universal
4 x 6 in.
3 x 5 in.
Business Card
Custom Scan Size <x>
A4
A5
Oficio (Mexico)
JIS B5
Book Original
Auto Size Sense
Mixed Letter/Legal
Specifies the paper size of the document that is being scanned
Note: Letter is the US factory default setting. A4 is the international factory default
setting.
Sides (Duplex)
Off
Long edge
Short edge
Specifies how the text and graphics are oriented on the page
Notes:
•Off is the factory default setting.
•Long edge assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
•Short edge assumes binding along the short edge of the page (top edge for
portrait orientation and left edge for landscape orientation).
Understanding printer menus 208
Menu item Description
JPEG Quality
Best for content
5–90
Sets the quality of a JPEG photo image in relation to file size and the quality of the
image
Notes:
•“Best for content” is the factory default setting.
•5 reduces the file size, but the quality of the image is lessened.
•90 provides the best image quality, but the file size is very large.
•This menu item applies to all scan functions.
Text Default
5–90
Sets the quality of the text in relation to file size and the quality of the image
Note: 75 is the factory default setting.
Text/Photo Default
5–90
Sets the quality of a text/photo image in relation to file size and the quality of the
image
Note: 75 is the factory default setting.
Photo Default
5–90
Sets the quality of a photo image in relation to file size and the quality of the image
Note: 50 is the factory default setting.
Use Multi‑Page TIFF
On
Off
Provides a choice between single-page TIFF files and multiple‑page TIFF files. For a
multiple-page scan to FTP job, either one TIFF file is created containing all the pages,
or multiple TIFF files are created with one file for each page of the job.
Notes:
•On is the factory default setting.
•This menu item applies to all scan functions.
Scan Bit Depth
8 bit
1 bit
Enables the Text/Photo mode to have smaller file sizes by using 1‑bit images when
Color is set to Off
Note: 8 bit is the factory default setting.
Base File Name Lets you enter a base file name
Note: There is an image limitation of 53 characters.
Custom Job Scanning
On
Off
Lets you copy a document that contains mixed paper sizes into a single job
Note: Off is the factory default setting.
Scan Preview
On
Off
Specifies whether a preview will appear on the display for scan jobs
Note: Off is the factory default setting.
Background Removal
‑4 to +4
Adjusts the amount of background visible on a copy
Note: 0 is the factory default setting.
Understanding printer menus 209
Menu item Description
Color Dropout
Color Dropout
None
Red
Green
Blue
Default Red Threshold
0–255
Default Green Threshold
0–255
Default Blue Threshold
0–255
Specifies which color to drop during scanning, and how much to increase or decrease
the dropout
Notes:
•None is the factory default setting for Color Dropout.
•128 is the factory default setting for each color threshold.
Contrast
0–5
Best for content
Specifies the contrast of the output
Note: “Best for content” is the factory default setting.
Mirror Image
On
Off
Creates a mirror image of the original document
Note: Off is the factory default setting.
Negative Image
On
Off
Creates a negative image of the original document
Note: Off is the factory default setting.
Shadow Detail
‑4–+4
Adjusts the amount of shadow detail visible on a scanned image
Note: 0 is the factory default setting.
Scan edge to edge
On
Off
Specifies whether the original document is scanned edge-to-edge
Note: Off is the factory default setting.
Sharpness
1–5
Adjusts the amount of sharpness on a scanned image
Note: 3 is the factory default setting.
Print Settings
Copies
1–999
Specifies a default number of copies for each print job
Note: 1 is the factory default setting.
Paper Source
Tray <x>
Manual Feeder
Sets a default paper source for all print jobs
Note: Tray 1 is the factory default setting.
Color
Off
On
Specifies color for a print job
Note: On is the factory default setting.
Collate
Off (1,1,1,2,2,2)
On (1,2,1,2,1,2)
Stacks the pages of a print job in sequence when printing multiple copies
Note: On is the factory default setting.
Understanding printer menus 210
Sides (Duplex)
2 sided
1 sided
Controls whether the job prints on one side or both sides of the paper
Note: 1 sided is the factory default setting.
Duplex Binding
Long Edge
Short Edge
Defines the way duplexed pages are bound and how the printing on the back of the page is
oriented in relation to the printing on the front of the page
Notes:
•Long Edge is the factory default setting.
•Long Edge specifies that binding be placed on the left edge of portrait pages and the top
edge of landscape pages.
•Short Edge specifies that binding be placed on the top edge of portrait pages and the left
edge of landscape pages.
Orientation
Auto
Long Edge
Short Edge
Specifies the orientation of a multiple‑page sheet
Notes:
•Auto is the factory default setting. The printer chooses between portrait and landscape.
•Long Edge uses landscape.
•Short Edge uses portrait.
N‑up (pages‑side)
Off
2‑Up
3‑Up
4‑Up
6‑Up
9‑Up
12‑Up
16‑Up
Specifies that multiple‑page images be printed on one side of a sheet of paper
Notes:
•Off is the factory default setting.
•The number selected is the number of page images that will print per side.
N‑up Border
None
Solid
Prints a border around each page image when using N‑up (pages‑side)
Note: None is the factory default setting.
N‑up Ordering
Horizontal
Reverse Horizontal
Reverse Vertical
Vertical
Specifies the positioning of multiple‑page images when using N‑up (pages‑side)
Notes:
•Horizontal is the factory default setting.
•Positioning depends on the number of images and whether the images are in portrait or
landscape orientation.
Separator Sheets
None
Between Copies
Between Jobs
Between Pages
Specifies whether blank separator sheets are inserted
Notes:
•None is the factory default setting.
•Between Copies inserts a blank sheet between each copy of a print job if Collation is set to
On. If Collation is set to Off, then a blank page is inserted between each set of printed
pages, such as after all page 1's and after all page 2's.
•Between Jobs inserts a blank sheet between print jobs.
•Between Pages inserts a blank sheet between each page of the print job. This setting is
useful when printing transparencies or inserting blank pages in a document for notes.
Understanding printer menus 211
Separator Sheet Source
Tray <x>
Multipurpose Feeder
Specifies the paper source for separator sheets
Notes:
•Tray 1 is the factory default setting.
•From the Paper menu, Configure MP must be set to Cassette in order for Multipurpose
Feeder to appear as a menu setting.
Blank Pages
Do Not Print
Print
Specifies whether blank pages are inserted in a print job
Note: Do Not Print is the factory default setting.
Print Settings
Setup menu
Menu item Description
Printer Language
PCL Emulation
PS Emulation
Sets the default printer language
Notes:
•PCL emulation uses a PCL interpreter for processing print
jobs. PostScript emulation uses a PS interpreter for
processing print jobs.
•PCL is the factory default printer language.
•Setting a printer language as the default does not prevent a
software program from sending print jobs that use another
printer language.
Job Waiting
On
Off
Specifies that print jobs be removed from the print queue if they
require unavailable printer options or custom settings. They are
stored in a separate print queue, so other jobs print normally. When
the missing information and/or options are obtained, the stored
jobs print.
Notes:
•Off is the factory default setting.
•This menu appears only if a non-Read Only printer hard disk
is installed. This requirement ensures that stored jobs are
not deleted if the printer loses power.
Understanding printer menus 212
Menu item Description
Print Area
Normal
Whole Page
Sets the logical and physical printable area
Notes:
•Normal is the factory default setting. When attempting to
print data in the non‑printable area defined by the Normal
setting, the printer clips the image at the boundary.
•The Whole Page setting allows the image to be moved into
the non‑printable area defined by the Normal setting, but
the printer will clip the image at the Normal setting
boundary.
•The Whole Page setting only affects pages printed using a
PCL 5e interpreter. This setting has no effect on pages
printed using the PCL XL or PostScript interpreter.
Printer Usage
Max Yield
Max Speed
Sets the printer for a faster print speed or a higher toner yield.
Note: Max Yield is the factory default.
Black Only Mode
Off
On
Sets the printer to print text and graphics using only the black toner
cartridge.
Note: Off is the factory default.
Note: The printer driver is capable of overriding this setting.
Download Target
RAM
Flash
Disk
Sets the storage location for downloads
Notes:
•RAM is the factory default setting.
•Storing downloads in flash memory or on a printer hard disk
places them in permanent storage. Downloads remain in
flash memory or on the printer hard disk even when the
printer is turned off.
•Storing downloads in RAM is temporary.
•This menu appears only if a flash and/or disk option is
installed.
Understanding printer menus 213
Menu item Description
Job Accounting
On
Off
Specifies whether the printer stores statistical information about
the most recent print jobs on the hard disk
Notes:
•Off is the factory default setting. Off means the printer does
not store job statistics.
•The statistics include a record of print errors, the print time,
the job size in bytes, the requested paper size and type, the
total number of printed pages, and the total number of
copies requested.
•Job Accounting is available only when a printer hard disk is
installed and working properly. It should not be Read/Write
or Write protected. Job Buffer Size should not be set to
100%.
•Changing this setting from the printer control panel and then
exiting the menus causes the printer to reset. The menu
selection is updated.
Resource Save
On
Off
Specifies how the printer handles temporary downloads, such as
fonts and macros stored in RAM, when the printer receives a job
that requires more memory than is available
Notes:
•Off is the factory default setting. Off sets the printer to retain
the downloads only until memory is needed. Downloads are
deleted in order to process print jobs.
•The On setting retains the downloads during language
changes and printer resets. If the printer runs out of
memory, 38 Memory Full appears, and downloads are
not deleted.
Print All Order
Alphabetically
Newest First
Oldest First
Specifies the order in which held and confidential jobs are printed
when Print All is selected
Notes:
•Alphabetically is the factory default setting.
•Print jobs always appear in alphabetical order on the printer
control panel.
Understanding printer menus 214
Finishing menu
Menu item Description
Sides (Duplex)
2 sided
1 sided
Specifies whether duplex (2‑sided) printing is set as the default for all print jobs
Notes:
•1 sided is the factory default setting.
•To set 2‑sided printing from the software program: for Windows users, click
File > Print, and then click Properties, Preferences, Options, or Setup; for
Macintosh users, choose File > Print, and then adjust the settings from the
print dialog and pop‑up menus.
Duplex Binding
Long Edge
Short Edge
Defines the way duplexed pages are bound and how the printing on the back of the
page is oriented in relation to the printing on the front of the page
Notes:
•Long Edge is the factory default setting.
•Long Edge specifies that binding be placed on the left edge of portrait pages
and the top edge of landscape pages.
•Short Edge specifies that binding be placed on the top edge of portrait pages
and the left edge of landscape pages.
Copies
1–999
Specifies a default number of copies for each print job
Note: 1 is the factory default setting.
Blank Pages
Do Not Print
Print
Specifies whether blank pages are inserted in a print job
Note: Do Not Print is the factory default setting.
Collate
Off (1,1,1,2,2,2)
On (1,2,1,2,1,2)
Stacks the pages of a print job in sequence when printing multiple copies
Notes:
•Off is the factory default setting. No pages will be collated.
•The On setting stacks the print job sequentially.
•Both settings print the entire job the number of times specified by the Copies
menu setting.
Separator Sheets
None
Between Copies
Between Jobs
Between Pages
Specifies whether blank separator sheets are inserted
Notes:
•None is the factory default setting.
•Between Copies inserts a blank sheet between each copy of a print job if
Collation is set to On. If Collation is set to Off, a blank page is inserted between
each set of printed pages, such as after all page 1's and after all page 2's.
•Between Jobs inserts a blank sheet between print jobs.
•Between Pages inserts a blank sheet between each page of the print job. This
setting is useful when printing transparencies or inserting blank pages in a
document for notes.
Understanding printer menus 215
Menu item Description
Separator Source
Tray <x>
Multipurpose Tray
Specifies the paper source for separator sheets
Notes:
•Tray 1 (standard tray) is the factory default setting.
•From the Paper menu, Configure MP must be set to Cassette in order for
Multipurpose Tray to appear as a menu setting.
N‑up (pages‑side)
Off
2‑Up
3‑Up
4‑Up
6‑Up
9‑Up
12‑Up
16‑Up
Specifies that multiple‑page images be printed on one side of a sheet of paper.
Notes:
•Off is the factory default setting.
•The number selected is the number of page images that will print per side.
N‑up Ordering
Horizontal
Reverse Horizontal
Reverse Vertical
Vertical
Specifies the positioning of multiple‑page images when using N‑up (pages‑sides)
Notes:
•Horizontal is the factory default setting.
•Positioning depends on the number of images and whether the images are in
portrait or landscape orientation.
Orientation
Auto
Long Edge
Short Edge
Specifies the orientation of a multiple‑page sheet
Notes:
•Auto is the factory default setting. The printer chooses between portrait and
landscape.
•Long Edge uses landscape.
•Short Edge uses portrait.
N‑up Border
None
Solid
Prints a border around each page image when using N‑up (pages‑sides)
Note: None is the factory default setting.
Quality menu
Menu item Description
Print Mode
Color
Black Only
Specifies whether images are printed in monochrome grayscale or in color
Note: Color is the factory default setting.
Understanding printer menus 216
Menu item Description
Color Correction
Auto
Off
Manual
Adjusts the color output on the printed page
Notes:
•Auto is the factory default setting. Auto applies different color conversion tables
to each object on the printed page.
•Off turns off color correction.
•Manual allows customization of the color tables using the settings available from
the Manual Color menu.
•Due to the differences in additive and subtractive colors, certain colors that
appear on computer monitors are impossible to duplicate on the printed page.
Print Resolution
1200 dpi
4800 CQ
Specifies the printed output resolution
Notes:
•4800 CQ is the factory default setting.
•1200 dpi provides the highest resolution output, and increases gloss.
Toner Darkness
1–5
Lightens or darkens the printed output
Notes:
•4 is the factory default setting.
•Selecting a smaller number can help conserve toner.
•If Print Mode is set to Black Only, a setting of 5 increases toner density and
darkness to all print jobs.
•If Print Mode is set to Color, a setting of 5 is the same as a setting of 4.
Enhance Fine Lines
On
Off
Enables a print mode preferable for files such as architectural drawings, maps, electrical
circuit diagrams, and flow charts
Notes:
•To set Enhance Fine Lines from the software program, with a document open,
click File > Print, and then click Properties, Preferences, Options, or Setup.
•To set Enhance Fine Lines using the Embedded Web Server, type the network
printer IP address in a browser window.
Color Saver
On
Off
Reduces the amount of toner used for graphics and images. The amount of toner used
for text is not reduced.
Notes:
•Off is the factory default setting.
•On overrides Toner Darkness settings.
RGB Brightness
‑6–6
Adjusts brightness in color outputs
Notes:
•0 is the factory default setting.
•‑6 is the maximum decrease. 6 is the maximum increase.
•This does not affect files where CMYK color specifications are being used.
Understanding printer menus 217
Menu item Description
RGB Contrast
0–5
Adjusts contrast in color outputs
Notes:
•0 is the factory default setting.
•This does not affect files where CMYK color specifications are being used.
RGB Saturation
0–5
Adjusts saturation in color outputs
Notes:
•0 is the factory default setting.
•This does not affect files where CMYK color specifications are being used.
Color Balance
Cyan
‑5–5
Magenta
‑5–5
Yellow
‑5–5
Black
‑5–5
Reset Defaults
0
Adjusts color in printed output by increasing or decreasing the amount of toner being
used for each color
Note: 0 is the factory default setting.
Color Samples
sRGB Display
sRGB Vivid
Display—True Black
Vivid
Off—RGB
US CMYK
Euro CMYK
Vivid CMYK
Off—CMYK
Prints sample pages for each of the RGB and CMYK color conversion tables used in the
printer
Notes:
•Selecting any setting prints the sample.
•Color samples consist of a series of colored boxes along with the RGB or CMYK
combination that creates the color observed. These pages can be used to help
decide which combinations to use to get the desired printed output.
•From a browser window, type the IP address of the printer to access a complete
list of color sample pages from the Embedded Web Server.
Understanding printer menus 218
Menu item Description
Manual Color
RGB Image
Vivid
sRGB Display
Display—True Black
sRGB Vivid
Off
RGB Text
Vivid
sRGB Display
Display—True Black
sRGB Vivid
Off
RGB Graphics
Vivid
sRGB Display
Display—True Black
sRGB Vivid
Off
Customizes the RGB color conversions
Notes:
•sRGB Display is the factory default setting for RGB Image. This applies a color
conversion table to an output that matches the colors displayed on a computer
monitor.
•sRGB Vivid is the factory default setting for RGB Text and RGB Graphics. sRGB
Vivid applies a color table that increases saturation. This is preferred for business
graphics and text.
•Vivid applies a color conversion table that produces brighter, more saturated
colors.
•Display—True Black applies a color conversion table that uses only black toner for
neutral gray colors.
•Off turns off color conversion.
Manual Color
CMYK Image
US CMYK
Euro CMYK
Vivid CMYK
Off
CMYK Text
US CMYK
Euro CMYK
Vivid CMYK
Off
CMYK Graphics
US CMYK
Euro CMYK
Vivid CMYK
Off
Customizes the CMYK color conversions
Notes:
•US CMYK is the US factory default setting. US CMYK applies a color conversion
table that tries to produce output that matches SWOP color output.
•Euro CMYK is the international factory default setting. Euro CMYK applies a color
conversion table that tries to produce output that matches EuroScale color
output.
•Vivid CMYK increases color saturation for the US CMYK color conversion table.
•Off turns off color conversion.
Color Adjust Initiates a recalibration of color conversion tables and allows the printer to make
adjustments for color variations in output
Notes:
•Calibrating starts when the menu is selected. Calibrating appears on the display
until the process is finished.
•Color variations in output sometimes result from changeable conditions such as
room temperature and humidity. Color adjustments are made on printer
algorithms. Color alignment is also recalibrated in this process.
Understanding printer menus 219
Utilities menu
Menu item Description
Remove Held Jobs
Confidential
Held
Not Restored
All
Removes confidential and held jobs from the printer hard disk
Notes:
•Selecting a setting affects only print jobs that are resident in the printer.
Bookmarks, jobs on flash drives, and other types of held jobs are not affected.
•Selecting Not Restored removes all Print and Hold jobs that were not restored
from the disk.
Format Flash
Yes
No
Formats the flash memory. Flash memory refers to the memory added by installing
a flash memory option card in the printer.
Warning—Potential Damage: Do not turn off the printer while the flash memory is
formatting.
Notes:
•A flash memory option card must be installed in the printer and operating
properly for this menu item to be available. The flash memory option card
must not be Read/Write or Write protected.
•Selecting Yes deletes all data stored in flash memory.
•No cancels the format request.
Delete Downloads on Disk
Delete Now
Do Not Delete
Removes downloads from the printer hard disk, including all held Jobs, buffered jobs,
and parked jobs. Job accounting information is not affected.
Note: Delete Now is the default setting.
Job Acct Stat
Print
Clear
Prints a list of all stored job statistics or deletes the information from the printer hard
disk
Notes:
•A printer hard disk must be installed in the printer and operating properly for
this menu item to be available.
•Selecting Print prints a list of statistics.
•Clear deletes all job statistics stored on the printer hard disk.
•The Clear selection will not appear if Job Accounting is set to MarkTrackTM
using NPA.
Hex Trace
Activate
Assists in isolating the source of a print job problem
Notes:
•When Activate is selected, all data sent to the printer is printed in hexadecimal
and character representation and control codes are not executed.
•To exit or deactivate Hex Trace, turn the printer off or reset the printer.
Coverage Estimator
Off
On
Provides an estimate of the percentage coverage of black on a page. The estimate is
printed on a separate page at the end of each print job.
Note: Off is the factory default setting.
Understanding printer menus 220
Menu item Description
LCD Contrast
1–10
Adjusts the contrast lighting of the display
Notes:
•5 is the factory default setting.
•A higher setting makes the display appear lighter.
•A lower setting makes the display appear darker.
LCD Brightness
1–10
Adjusts the brightness of the backlight on the display
Notes:
•5 is the factory default setting.
•A higher setting makes the display appear lighter.
•A lower setting makes the display appear darker.
PDF menu
Menu item Description
Scale to Fit
Yes
No
Scales page content to fit the selected paper size
Note: No is the factory default setting.
Annotations
Do Not Print
Print
Prints annotations in a PDF
Note: Do Not Print is the factory default setting.
PostScript menu
Menu item Description
Print PS Error
On
Off
Prints a page containing the PostScript error
Note: Off is the factory default setting.
Font Priority
Resident
Flash/Disk
Establishes the font search order
Notes:
•Resident is the factory default setting.
•A formatted flash memory option card or printer hard disk must be
installed in the printer and operating properly for this menu item to be
available.
•The flash memory option or printer hard disk cannot be Read/Write,
Write, or password protected.
•Job Buffer Size must not be set to 100%.
Understanding printer menus 221
Menu item Description
Image Smoothing
On
Off
Enhances the contrast and sharpness of low‑resolution images and smooths
their color transitions
Notes:
•Off is the factory default setting.
•Image Smoothing has no effect on images that are 300 dpi or higher in
resolution.
PCL Emul menu
Menu item Description
Font Source
Resident
Disk
Flash
Download
All
Specifies the set of fonts used by the Font Name menu item
Notes:
•Resident is the factory default setting. It shows the factory default set of
fonts downloaded into RAM.
•Flash and Disk settings show all fonts resident in that option.
•Flash option must be properly formatted and cannot be Read/Write,
Write, or password protected.
•Download shows all the fonts downloaded into RAM.
•All shows all fonts available to any option.
Font Name
RO Courier
Identifies a specific font and the option where it is stored
Notes:
•RO Courier is the factory default setting.
•RO Courier shows the font name, font ID, and storage location in the
printer. The font source abbreviation is R for Resident, F for Flash, K for
Disk, and D for download.
Symbol Set
10U PC‑8
12U PC‑850
Specifies the symbol set for each font name
Notes:
•10U PC‑8 is the US factory default setting.
•12U PC‑850 is the international factory default setting.
•A symbol set is a set of alphabetic and numeric characters, punctuation,
and special symbols. Symbol sets support the different languages or
specific programs such as math symbols for scientific text. Only the
supported symbol sets are shown.
PCL Emulation Settings
Point Size
1.00–1008.00
Changes the point size for scalable typographic fonts
Notes:
•12 is the factory default setting.
•Point Size refers to the height of the characters in the font. One point
equals approximately 1/72 of an inch.
•Point sizes can be increased or decreased in 0.25‑point increments.
Understanding printer menus 222
Menu item Description
PCL Emulation Settings
Pitch
0.08–100
Specifies the font pitch for scalable monospaced fonts
Notes:
•10 is the factory default setting.
•Pitch refers to the number of fixed‑space characters per inch (cpi).
•Pitch can be increased or decreased in 0.01‑cpi increments.
•For nonscalable monospaced fonts, the pitch appears on the display but
cannot be changed.
PCL Emulation Settings
Orientation
Portrait
Landscape
Specifies the orientation of text and graphics on the page
Notes:
•Portrait is the factory default setting.
•Portrait prints text and graphics parallel to the short edge of the page.
•Landscape prints text and graphics parallel to the long edge of the page.
PCL Emulation Settings
Lines per Page
1–255
60
64
Specifies the number of lines that print on each page
Notes:
•60 is the US factory default setting. 64 is the international default setting.
•The printer sets the amount of space between each line based on the
Lines per Page, Paper Size, and Orientation settings. Select the desired
Paper Size and Orientation before setting Lines per Page.
PCL Emulation Settings
A4 Width
198 mm
203 mm
Sets the printer to print on A4‑size paper
Notes:
•198 mm is the factory default setting.
•The 203‑mm setting sets the width of the page to allow the printing of
eighty 10‑pitch characters.
PCL Emulation Settings
Auto CR after LF
On
Off
Specifies whether the printer automatically performs a carriage return (CR) after
a line feed (LF) control command
Notes:
•Off is the factory default setting.
•Setting alterations are duplicated in the PPDS menu.
PCL Emulation Settings
Auto LF after CR
On
Off
Specifies whether the printer automatically performs a line feed (LF) after a
carriage return (CR) control command
Notes:
•Off is the factory default setting.
•Setting alterations are duplicated in the PPDS menu.
Understanding printer menus 223
Menu item Description
Tray Renumber
Assign MP Feeder
Off
None
0–199
Assign Tray <x>
Off
None
0–199
Assign Manual Paper
Off
None
0–199
Assign Man Env
Off
None
0–199
Configures the printer to work with printer software or programs that use
different source assignments for trays, drawers, and feeders
Notes:
•Off is the factory default setting.
•None is not an available selection. It is only displayed when it is selected
by the PCL 5 interpreter.
•None ignores the Select Paper Feed command.
•0–199 allows a custom setting to be assigned.
Tray Renumber
View Factory Def
None
Displays the factory default setting assigned to each tray, drawer, or feeder
Tray Renumber
Restore Defaults
Yes
No
Returns all tray, drawer, and feeder assignments to the factory default settings
Understanding printer menus 224
HTML menu
Menu item Description
Font Name
Albertus MT
Antique Olive
Apple Chancery
Arial MT
Avant Garde
Bodoni
Bookman
Chicago
Clarendon
Cooper Black
Copperplate
Coronet
Courier
Eurostile
Garamond
Geneva
Gill Sans
Goudy
Helvetica
Hoefler Text
Intl CG Times
Intl Courier
Intl Univers
Joanna MT
Letter Gothic
Lubalin Gothic
Marigold
MonaLisa Recut
Monaco
New CenturySbk
New York
Optima
Oxford
Palatino
StempelGaramond
Taffy
Times
TimesNewRoman
Univers
Zapf Chancery
Sets the default font for HTML documents
Note: The Times font will be used in HTML documents that do not
specify a font.
Menu item Description
Font Size
1–255 pt
Sets the default font size for HTML documents
Notes:
•12 pt is the factory default setting.
•Font size can be increased in 1‑point increments.
Scale
1–400%
Scales the default font for HTML documents
Notes:
•100% is the factory default setting.
•Scaling can be increased in 1% increments.
Orientation
Portrait
Landscape
Sets the page orientation for HTML documents
Note: Portrait is the factory default setting.
Margin Size
8–255 mm
Sets the page margin for HTML documents
Notes:
•19 mm is the factory default setting.
•Margin size can be increased in 1‑mm increments.
Understanding printer menus 225
Menu item Description
Backgrounds
Do Not Print
Print
Specifies whether to print backgrounds on HTML documents
Note: Print is the factory default setting.
Image menu
Menu item Description
Auto Fit
On
Off
Selects the optimal paper size, scaling, and orientation
Notes:
•On is the factory default setting.
•The On setting overrides scaling and orientation settings for some images.
Invert
On
Off
Inverts bi‑tonal monochrome images
Notes:
•Off is the factory default setting.
•The font size can be increased in 1‑point increments.
•This setting does not apply to GIF or JPEG images.
Scaling
Anchor Top Left
Best Fit
Anchor Center
Fit Height/Width
Fit Height
Fit Width
Scales the image to fit the selected paper size
Notes:
•Best Fit is the factory default setting.
•When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Orientation
Portrait
Landscape
Rev Portrait
Rev Landscape
Sets the image orientation
Note: Portrait is the factory default setting.
Understanding printer menus 226
PictBridge menu
Menu item Description
Photo Size
Auto
L
2L
Hagaki Postcard
Card Size
100x150 mm
4x6 inches
8x10 inches
Letter
A4
A5
JIS B5
Selects the optimal photo size
Notes:
•Auto is the factory default setting.
•If both the printer and the PictBridge‑enabled camera have a value for this
setting, the camera value always supersedes the printer value.
Layout
Auto
Off
2 Up
3 Up
4 Up
6 Up
9 Up
12 Up
16 Up
Index Print
Selects the optimal photo layout
Notes:
•Auto is the factory default setting.
•If both the printer and the PictBridge‑enabled camera have a value for this
setting, the camera value always supersedes the printer value.
Quality
Normal
Draft
Fine
Selects the optimal quality
Notes:
•Normal is the factory default setting.
•If both the printer and the PictBridge‑enabled camera have a value for this
setting, the camera value always supersedes the printer value.
Paper Source
Multipurpose tray
Tray <x>
Manual Paper
Sets the tray the paper pulls from
Notes:
•Multipurpose tray is the factory default setting.
•If both the printer and the PictBridge‑enabled camera have a value for this
setting, the camera value always supersedes the printer value.
Understanding printer menus 227
XPS menu
Menu item Description
Print Error Pages
Off
On
Prints a page containing information on errors, including XML markup errors
Note: Off is the factory default setting.
Help menu
The Help menu consists of a series of Help pages that are stored in the multifunction printer (MFP) as PDFs. They contain
information about using the printer and performing various tasks, including copying, scanning, and faxing.
English, French, German, and Spanish translations are stored in the printer.
Other translations are available on the Lexmark Web site at www.lexmark.com.
Menu item Description
Print all guides Prints all the guides
Copy guide Provides information about making copies and changing settings
E‑mail guide Provides information about sending e‑mails using addresses, shortcut numbers,
or the address book, and about changing settings
Fax guide Provides information about sending faxes using fax numbers, shortcut numbers,
or the address book, and about changing settings
FTP guide Provides information about scanning documents directly to an FTP server using an
FTP address, shortcut numbers, or the address book, and about changing settings
Information guide (this page) Provides help in locating additional information
Print defects guide Provides help in resolving repeating defects in copies or prints
Supplies guide Provides part numbers for ordering supplies
Understanding printer menus 228
Maintaining the printer
Periodically, certain tasks are required to maintain optimum print quality.
Cleaning the exterior of the printer
1Make sure that the printer is turned off and unplugged from the wall outlet.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer,
unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding.
2Remove paper from the standard exit bin.
3Dampen a clean, lint‑free cloth with water.
Warning—Potential Damage: Do not use household cleaners or detergents, as they may damage the finish of
the printer.
4Wipe only the outside of the printer, making sure to include the standard exit bin.
Warning—Potential Damage: Using a damp cloth to clean the interior may cause damage to your printer.
5Make sure the paper support and standard exit bin are dry before beginning a new print job.
Maintaining the printer 229
Cleaning the scanner glass
Clean the scanner glass if you encounter print quality problems, such as streaks on copied or scanned images.
1Slightly dampen a soft, lint-free cloth or paper towel with water.
2Open the scanner cover.
1
2
3
4
1White underside of the ADF cover
2White underside of the scanner cover
3Scanner glass
4ADF glass
3Wipe the areas shown and let them dry.
4Close the scanner cover.
Cleaning the ADF parts
Clean the ADF parts periodically to maintain optimal printing performance. Residue on the ADF parts may cause print
quality issues and false 290–294 paper jam messages.
1Turn the printer off.
2Slightly dampen a soft, lint-free cloth with water.
Maintaining the printer 230
3Open the ADF cover.
4Remove the pick roller assembly.
5Wipe the surface of both pick rollers.
Maintaining the printer 231
6Replace the pick roller assembly.
7Wipe the entire surface under the ADF cover, including the two small white rollers.
8Wipe the separator pad, and then wipe the pick pad.
Maintaining the printer 232
9Pull the flap up as shown, and then wipe the sensor behind it.
1
2
10 Close the flap, and then close the ADF cover.
2
1
Cleaning the printhead lenses
Clean the printhead lenses when you encounter print quality problems.
1Open the upper front door, and then open the lower front door.
Maintaining the printer 233
Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open
for more than 10 minutes.
2Remove all four toner cartridges. Do not remove the photoconductors for this procedure.
3Locate the four printhead lenses.
4Clean the lenses using a can of compressed air.
Warning—Potential Damage: Do not touch the printhead lenses.
5Reinstall the four toner cartridges.
Maintaining the printer 234
6Close the lower front door, and then close the upper front door.
1
2
Adjusting scanner registration
Scanner Registration is a process to align the scan area with the paper location. To manually adjust the scanner
registration:
1Turn the printer off.
2Clean the scanner glass and backing material.
3Hold down and
6
MNO
while turning the printer on.
4Release the buttons when the screen with the progress bar appears.
The printer performs a power‑on sequence, and then the Configuration menu appears.
5Touch the down arrow until Scanner Manual Registration appears.
6Touch Scanner Manual Registration.
7Touch Print Quick Test to print a registration page.
8Choose the section of the scanner to align.
To align the scanner glass (flatbed):
aPlace the Quick Test page facedown on the scanner glass.
Maintaining the printer 235
bTouch Copy Quick Test.
The scanner prints a copy of the Quick Test page.
cTouch Flatbed.
dUse the copy of the Quick Test page to adjust the Left Margin and Top Margin settings.
eTouch Submit.
fTouch Copy Quick Test and compare the new copy to the original.
Repeat the flatbed alignment steps until the position on the page of the Quick Test copy closely matches the
original.
To align the ADF:
aDo one of the following:
•To align the ADF front: place the Quick Test page faceup, short edge first into the ADF.
•To align the ADF back: place the Quick Test page facedown, short edge first into the ADF.
bTouch Copy Quick Test.
The scanner prints a copy of the Quick Test page.
cTouch ADF Front or ADF Back.
dUse the copy of the Quick Test page to adjust the Horizontal Adjust and Top Margin settings.
eTouch Submit.
fTouch Copy Quick Test and compare the new copy to the original.
Repeat the ADF alignment steps until the position on the page of the Quick Test copy closely matches the original.
9Touch Back.
10 Touch Exit Configuration.
Storing supplies
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you
are ready to use them.
Do not expose supplies to:
•Direct sunlight
•Temperatures above 35°C (95°F)
•High humidity above 80%
•Salty air
•Corrosive gases
•Heavy dust
Maintaining the printer 236
Checking the status of supplies
A message appears on the display when a replacement supply item is needed or when maintenance is required.
Checking the status of supplies from the printer control panel
1Make sure the printer is on and Ready appears.
2On the home screen, touch Status/Supplies.
Note: If Status/Supplies is not on the home screen, then print a menu settings page to review the status of the
supplies.
Checking the status of supplies from a network computer
Note: The computer must be connected to the same network as the printer.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, print a network setup page and locate the IP address in
the TCP/IP section.
2Click Device Status. The Device Status page appears, displaying a summary of supply levels.
Ordering supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark authorized supplies
dealers in your area. In other countries or regions, visit the Lexmark Web Site at www.lexmark.com or contact the
place where you purchased the printer.
Notes:
•The toner gauge is an estimate of how much toner is left in your cartridge.
•All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper.
Ordering toner cartridges
When 88 Cyan cartridge low, 88 Magenta cartridge low, 88 Yellow cartridge low, or 88
Black cartridge low appears, order a new cartridge.
When 88 Replace Cyan cartridge, 88 Replace Magenta cartridge, 88 Replace Yellow
cartridge, or 88 Replace Black cartridge appears, you must replace the specified cartridge.
Estimated cartridge yield is based on the ISO / IEC 19798 standard (with about 5% coverage per color). Extremely low
print coverage (less than 1.25% for a color) for extended periods of time may negatively affect actual yield for that color
and may cause cartridge parts to fail prior to exhaustion of toner.
Ordering photoconductors
When 84 photoconductor low or 84 <color> photoconductor nearly low appears, order a
replacement photoconductor.
Maintaining the printer 237
When 84 Replace <color> photoconductor appears, you must replace the specified photoconductor.
Part name Part number
Photoconductor C734X20G
Photoconductor, Multi‑Pack C734X24G
Ordering a fuser or a transfer module
When 80 Fuser Life Warning or 83 Transfer Module Life Warning appears, order a replacement
fuser or a transfer module.
When 80 Replace Fuser or 83 Replace Transfer Module appears, install the new fuser or the new
transfer module. For installation information, see the documentation that came with the part.
Part name Part number
Fuser 40X5095 (100 volt)
40X5093 (115 volt)
40X5094 (230 volt)
Transfer Module 40X5096
Ordering a waste toner box
When 82 Waste toner box nearly full appears, order a replacement waste toner box. When 82 Replace
waste toner box appears, you must replace the waste toner box.
Note: Waste toner box reuse is not recommended.
Part name Part number
Waste Toner Box C734X77G
Ordering ADF replacement parts
Order ADF replacement parts if you experience problems with paper double-feeding or failing to feed through the ADF.
Part name Part number
ADF pick assembly 40X5188
Separator pad 40X5187
ADF pick pad 40X5189
Maintaining the printer 238
Replacing Supplies
Replacing a photoconductor
There are three different display messages that may appear when a photoconductor replacement is necessary: 84
Replace <color> photoconductor, 84 <color> photoconductor nearly low, or 84 <color>
photoconductor low.
1Open the upper front door, and then open the lower front door.
Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open
for more than 10 minutes.
2Pull the specified photoconductor up, and then slide it to the right to remove it from the printer.
1
2
Maintaining the printer 239
3Unpack the replacement photoconductor.
1 2 3
4Align and insert the left end of the photoconductor, and then press the right end into place.
2
1
5Remove the red packing strip from the top of the photoconductor.
6Place the old photoconductor into the replacement photoconductor box, and then place the return label on the
box and mail it to Lexmark for recycling.
Maintaining the printer 240
7Close the lower front door, and then close the upper front door.
1
2
Resetting the maintenance counter
After installing a new photoconductor, the maintenance counter must be reset. Use one of the following two
procedures:
If a “replace” or “low” message appears
Use these steps when a photoconductor is replaced and 84 Replace <color> photoconductor, 84
<color> photoconductor nearly low, or 84 <color> photoconductor low appears:
1On the home screen, touch Status/Supplies.
2Touch Supply Replaced.
3When Replaced <color> photoconductor appears, touch Yes.
Notes:
•If more than one photoconductor is replaced, you may need to repeat steps 1 through 3.
•When Ready appears, the counter is reset.
If a “replace” or “low” message does not appear
Use these steps when a photoconductor is replaced and a “replace” or “low” message does not appear:
1On the home screen, touch .
2Touch Menus.
3Touch Supplies Menu.
4Touch Replace Supplies.
5Touch the button that indicates the supply item you replaced.
•All
•Cyan Photoconductor
•Magenta Photoconductor
Maintaining the printer 241
•Yellow Photoconductor
•Black Photoconductor
6When <color> photoconductor replaced appears, touch Yes.
7Touch to return to the home screen.
Replacing a toner cartridge
When 88 Replace <color> cartridge, 88 <color> cartridge nearly low, or 88 <color>
cartridge low appears on the display, or when print becomes faded, try to extend the life of the specified cartridge.
1Open the upper front door, and then open the lower front door.
Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open
for more than 10 minutes.
2Pull up and out on the green tabs of the specified cartridge to remove it from the printer.
Maintaining the printer 242
3Shake the cartridge front to back and side to side to redistribute the toner.
4Reinsert the cartridge to continue printing.
5Repeat this process multiple times until printed text and graphics remain faded.
When printed text and graphics remain faded, replace the specified cartridge. Repeat steps 1 and 2, and then
continue with the following steps.
6Unpack a new cartridge.
1
2
3
Maintaining the printer 243
7Place the old cartridge into the replacement cartridge box, and then place the return label on the box and mail it
to Lexmark for recycling.
8Shake the new cartridge front to back and side to side to evenly distribute the toner.
9Remove the red packing strips from the new cartridge.
10 Insert the new cartridge into the printer. Push the toner cartridge in as far as it will go. The cartridge clicks into
place when correctly installed.
Maintaining the printer 244
11 Close the lower front door, and then close the upper front door.
1
2
Replacing the ADF parts
Note: The printer comes with a spare separator pad and air filter, located under the scanner. To access the spare
parts, remove the slotted screw.
Note: It is recommended that the ADF area and parts be cleaned periodically.
Maintaining the printer 245
Replacing the pick roller assembly
1Turn the printer off, and then open the ADF cover.
2Replace the pick roller assembly, as shown.
3Dispose of the old pick roller assembly.
Maintaining the printer 246
Replacing the separator pad
1With the ADF cover still open, pull up on the separator pad to remove it.
2Replace the separator pad.
3Dispose of the old separator pad.
Maintaining the printer 247
Replacing the pick pad
1With the ADF cover still open, pull straight up on the pick pad to remove it.
2Replace the pick pad with a new one, and then discard the old pad.
3Open the flap to access the sensor lens underneath, and then wipe the lens clean.
Maintaining the printer 248
1
2
4Close the flap, and then close the ADF cover.
2
1
Maintaining the printer 249
Replacing the air filter
1Locate the air filter on the back of the printer, and then remove the cover.
2Remove the old air filter, and then discard it.
3Replace the air filter, and then replace the cover.
Maintaining the printer 250
4Turn the printer on.
Replacing the waste toner box
Replace the waste toner box when 82 Replace waste toner box or 82 Waste toner box nearly
full appears. The printer will not continue printing until the waste toner box is replaced.
1Unpack the replacement waste toner box, and remove it from its shipping box.
2
1
2Locate the waste toner box release button on the left side of the printer.
3Press the release button to the left, and pull the waste toner box out to remove it from the printer.
2
1
Maintaining the printer 251
4Peel the seal from the side of the full waste toner box as shown, and then place it over the hole to seal off the waste
toner box.
1 2
5Place the sealed waste toner box in the recycling bag.
6Place the bag into the shipping box you just removed the replacement part from.
1
2
7Peel the recycling label off, and place it on the shipping box.
1 2
8Insert the new waste toner box into the printer.
1
2
Maintaining the printer 252
Moving the printer to another location
Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer
warranty.
CAUTION—POTENTIAL INJURY: Follow these guidelines to avoid personal injury or printer damage:
•Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
•Disconnect all cords and cables from the printer before moving it.
•Use the handholds located on both sides and rear of the printer to lift it.
•Make sure your fingers are not under the printer when you set it down.
•Before setting up the printer, make sure there is adequate clearance around it.
The printer and options can be safely moved to another location by following these precautions:
•Any cart used to move the printer must be able to support its weight and have a large enough surface to support
the full footprint of the printer.
•Keep the printer in an upright position.
•Avoid severe jarring movements.
Shipping the printer
When shipping the printer, use the original packaging or call the place of purchase for a relocation kit.
Maintaining the printer 253
Administrative support
Finding advanced networking and administrator information
This chapter covers basic administrative support tasks. For more advanced system support tasks, see the Networking
Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark
Web site at www.lexmark.com.
Using the Embedded Web Server
If the printer is installed on a network, the Embedded Web Server is available for a range of functions including:
•Viewing a virtual display of the printer control panel
•Checking the status of the printer supplies
•Configuring printer settings
•Configuring network settings
•Viewing reports
To access the Embedded Web Server, type the printer IP address into the address field of your Web browser.
Notes:
•If you do not know the IP address of the printer, then print a network setup page and locate the IP address in
the TCP/IP section.
•For more information, see the Networking Guide on the Software and Documentation CD and the Embedded
Web Server Administrator's Guide on the Lexmark Web site at www.lexmark.com.
Checking the device status
Using the Embedded Web Server, you can view paper tray settings, the level of toner in the print cartridge, the
percentage of life remaining in the maintenance kit, and capacity measurements of certain printer parts. To view the
device status:
1Type the printer IP address in the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Device Status.
Setting up e‑mail alerts
You can have the printer send you an e‑mail when the supplies are getting low or when the paper needs to be changed,
added, or unjammed.
Administrative support 254
To set up e‑mail alerts:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click E‑mail Alert Setup.
4Select the items for notification, and type in the e‑mail addresses.
5Click Submit.
Note: See your system support person to set up the e‑mail server.
Viewing reports
You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the
printer, the network, and supplies.
To view reports from a network printer:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Reports, and then click the type of report you want to view.
Restoring the factory default settings
If you want to retain a list of the current menu settings for reference, then print a menu settings page before you restore
the factory default settings. For more information, see “Printing a menu settings page” on page 44.
Warning—Potential Damage: Restoring factory defaults returns most printer settings to the original factory default
setting. Exceptions include the display language, custom sizes and messages, and Network/Port menu settings. All
downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings.
4Touch General Settings.
5Touch the down arrow until Factory Defaults appears.
6Touch the left or right arrow until Restore Now appears.
7Touch Submit.
8Touch .
Administrative support 255
Troubleshooting
The indicator light is blinking
The indicator light blinks until you set up Fax and E‑mail. To disable the blinking light, follow these steps:
Note: Before completing these instructions for a printer on a network, make sure the fax cables are connected.
1Touch Menus.
2Touch Settings.
3Touch General Settings.
4Touch the left or right arrow next to Run initial setup to select Yes, and then touch Submit.
Submitting changes appears.
5Turn the printer off, and then turn the printer back on.
6From the printer control panel, touch your language.
7Touch your country or region, and then touch Continue.
8Touch the left or right arrow to select your time zone, and then touch Continue.
9Touch Fax and E‑mail to deselect them, and then touch Continue.
Note: You can use these same steps to enable Fax and E‑mail.
Solving basic printer problems
If there are basic printer problems, or the printer is unresponsive, make sure:
•The power cord is plugged into the printer and a properly grounded electrical outlet.
•The electrical outlet is not turned off by any switch or breaker.
•The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
•Other electronic equipment plugged into the outlet is working.
•The printer is turned on. Check the printer power switch.
•The printer cable is securely attached to the printer and the host computer, print server, option, or other network
device.
•All options are properly installed.
•The printer driver settings are correct.
Once you have checked each of these possibilities, turn the printer off, wait for about 10 seconds, and then turn the
printer back on. This often fixes the problem.
Troubleshooting 256
Understanding printer messages
Change <src> to <x>
<src> is a tray or feeder, and <x> is a paper size or type.
You can change the current paper source for the remainder of the print job. The formatted page will print on the paper
loaded in the selected tray. This may cause clipping of text or images. Try one or more of the following:
•Select the paper tray with the correct paper size or type.
•Touch Use current [src] to ignore the message and print from the tray selected for the print job.
•Touch Continue to continue the job if the correct size and type are loaded in the tray, and this size and type are
specified in the printer control panel Paper menu.
Note: If you touch Continue when there is no paper in the tray, the job is not continued.
•Touch Cancel job to cancel the current job.
Check tray <x> connection
Try one or more of the following:
•Turn the printer off and then back on.
If the error occurs a second time:
1Turn the printer off.
2Unplug the power cord from the wall outlet.
3Remove the tray.
4Reattach the tray.
5Connect the power cord to a properly grounded outlet.
6Restart the printer.
If the error occurs again:
1Turn the printer off.
2Unplug the power cord from the wall outlet.
3Remove the tray.
4Contact Customer Support.
•Touch Continue to clear the message and print without using the tray.
Disk corrupted
The printer attempted a hard disk recovery on a corrupted hard disk, and the hard disk cannot be repaired. The hard
disk must be reformatted.
Touch Reformat disk to reformat the hard disk and clear the message.
Note: Reformatting the disk deletes all the files currently stored on the disk.
Troubleshooting 257
Fax memory full
There is not enough memory to send the fax job.
Touch Continue to clear the message.
Fax partition inoperative. Contact system administrator.
The fax partition appears to be corrupted. Try one or more of the following:
•Touch Continue to clear the message.
•Turn the printer off and then back on to reset the printer. If the message appears again, then contact your system
support person.
Fax server 'To Format' not set up. Contact system administrator.
The printer is in Fax Server mode, but the Fax Server setup has not been completed.
Try one or more of the following:
•Touch Continue to clear the message.
•Complete the Fax Server setup. If the message appears again, contact your system support person.
Fax Station Name not set up
The Fax Station Name has not been entered. Sending and receiving faxes is disabled until fax is configured properly.
Try one or more of the following:
•Touch Continue to clear the message.
•Complete the Analog Fax Setup. If the message appears again, contact your system support person.
Fax Station Number not set up
The Fax Station Number has not been entered. Sending and receiving faxes is disabled until fax is configured properly.
Try one or more of the following:
•Touch Continue to clear the message.
•Complete the Analog Fax Setup. If the message appears again, contact your system support person.
Load <src> with <x>
<src> is a tray or feeder, and <x> is a paper type or size.
Try one or more of the following:
•Load the specified paper in the tray.
•Touch Continue to clear the message and continue printing.
If the printer finds a tray that has the correct paper type and size, it feeds from that tray. If the printer cannot find
a tray with the correct paper type and size, it prints from the default source.
•Cancel the current job.
Troubleshooting 258
Load manual feeder with <x>
<x> is a paper type or size.
Try one or more of the following:
•Load the specified paper in the multipurpose feeder.
•Touch Continue to clear the message and continue printing.
If the printer finds a tray that has the correct paper type and size, then it feeds from that tray. If the printer cannot
find a tray with the correct paper type and size, then it prints from the default source.
•Cancel the current job.
Memory full, cannot print faxes
There is not enough memory to print the fax job.
Touch Continue to clear the message without printing. Held faxes will attempt to print after the printer has been
restarted.
Remove paper from standard output bin
Remove the stack of paper from the standard exit bin.
Restore Held Jobs?
Try one or more of the following:
•Touch Continue to restore all held jobs stored on the printer hard disk.
•Touch Do not restore if you do not want any print jobs to be restored.
Scan Document Too Long
The scan job exceeds the maximum number of pages. Touch Cancel Job to clear the message.
SMTP server not set up. Contact system administrator.
An error occurred on the SMTP server, or the SMTP server is not configured properly. Touch Continue to clear the
message. If the message appears again, contact your system support person.
Unsupported disk
An unsupported printer hard disk has been installed. Remove the unsupported device, and then install a supported
one.
31 Missing or defective <color> cartridge
The specified toner cartridge is either missing or not functioning properly. Try one or more of the following:
•Remove the specified toner cartridge, and then reinstall it.
•Remove the specified toner cartridge, and then install a new one.
Troubleshooting 259
32 Cartridge part number unsupported by device
Remove the unsupported toner cartridge, and then install a supported one.
34 Short paper
Try one or more of the following:
•Load the appropriate paper or other specialty media in the proper tray.
•Touch Continue to clear the message and print the job using a different paper tray.
•Check tray length and width guides and make sure the paper is properly loaded in the tray.
•Check the Print Properties or Print dialog settings to make sure the print job is requesting the correct paper size
and type.
•Check that the paper size is correctly set. For example, if the MP Feeder Size is set to Universal, make sure the paper
is large enough for the data being printed.
•Cancel the current print job.
35 Insufficient memory to support Resource Save feature
Try one or more of the following:
•Touch Continue to disable Resource Save and continue printing.
•To enable Resource Save after receiving this message, make sure the link buffers are set to Auto, and then exit the
menus to activate the link buffer changes. When Ready appears, enable Resource Save.
•Install additional memory.
37 Insufficient memory to collate job
Try one or more of the following:
•Touch Continue to print the portion of the job already stored and begin collating the rest of the print job.
•Cancel the current print job.
37 Insufficient memory, some Held Jobs were deleted
The printer deleted some held jobs in order to process current jobs.
Touch Continue to clear the message.
38 Memory full
Try one or more of the following:
•Touch Continue to clear the message.
•Cancel the current print job.
•Install additional printer memory.
Troubleshooting 260
39 Complex page, some data may not have printed
Try one or more of the following:
•Touch Continue to clear the message and continue printing.
•Cancel the current print job.
•Install additional printer memory.
50 PPDS font error
Try one or more of the following:
•Touch Continue to clear the message and continue printing.
•The printer cannot find a requested font. From the PPDS menu, select Best Fit, and then select On. The printer will
find a similar font and reformat the affected text.
•Cancel the current print job.
51 Defective flash detected
Try one or more of the following:
•Touch Continue to clear the message and continue printing.
•Cancel the current print job.
52 Not enough free space in flash memory for resources
Try one or more of the following:
•Touch Continue to clear the message and continue printing.
Downloaded fonts and macros not previously stored in flash memory are deleted.
•Delete fonts, macros, and other data stored in flash memory.
•Upgrade to a larger capacity flash memory card.
54 Network <x> software error
<x> is the number of the network connection.
Try one or more of the following:
•Touch Continue to continue printing.
•Turn the printer off and then back on to reset the printer.
•Upgrade (flash) the network firmware in the printer or print server.
54 Standard network software error
Try one or more of the following:
•Touch Continue to continue printing.
•Turn the printer off and then back on to reset the printer.
•Upgrade (flash) the network firmware in the printer or print server.
Troubleshooting 261
55 Unsupported option in slot <x>
<x> is a slot on the printer system board.
Try one or more of the following:
1Turn the printer power off.
2Unplug the power cord from the wall outlet.
3Remove the unsupported option card from the printer system board.
4Connect the power cord to a properly grounded outlet.
5Turn the printer power back on.
56 Parallel port <x> disabled
<x> is the number of the parallel port.
Try one or more of the following:
•Touch Continue to clear the message.
The printer discards any data received through the parallel port.
•Make sure the Parallel Buffer menu item is not set to Disabled.
56 Serial port <x> disabled
<x> is the number of the serial port.
Try one or more of the following:
•Touch Continue to clear the message.
The printer discards any data received through the serial port.
•Make sure the Serial Buffer menu item is not set to Disabled.
56 Standard USB port disabled
Try one or more of the following:
•Touch Continue to clear the message.
The printer discards any data received through the USB port.
•Make sure the USB Buffer menu item is not set to Disabled.
58 Too many flash options installed
1Turn the printer off.
2Unplug the power cord from the wall outlet.
3Remove the excess flash memory.
4Connect the power cord to a properly grounded outlet.
5Turn the printer back on.
Troubleshooting 262
58 Too many trays attached
1Turn the printer off.
2Unplug the power cord from the wall outlet.
3Remove the additional trays.
4Connect the power cord to a properly grounded outlet.
5Turn the printer back on.
59 Incompatible tray <x>
Try one or more of the following:
•Remove the specified tray.
•Touch Continue to clear the message and continue printing without using the specified tray.
61 Remove defective disk
Try one or more of the following:
•Touch Continue to clear the message and continue printing.
•Install a different printer hard disk before performing any operations that require a printer hard disk.
62 Disk full
Try one or more of the following:
•Touch Continue to clear the message and continue processing.
•Delete fonts, macros, and other data stored on the printer hard disk.
•Install a larger printer hard disk.
63 Unformatted disk
Try one or more of the following:
•Touch Continue to clear the message and continue printing.
•Format the printer hard disk.
If the error message remains, the hard disk may be defective and require replacing.
80 Fuser life warning
1Order a replacement fuser immediately. When print quality is reduced, install the new fuser using the instruction
sheet that came with the replacement part.
2Touch Continue to clear the message and continue printing.
Troubleshooting 263
80 Replace fuser
1Replace the fuser using the instruction sheet that came with the replacement part.
2Touch Continue to clear the message and continue printing.
82 Replace waste toner box
The waste toner box is full.
1Replace the waste toner box using the instruction sheet that came with the replacement part.
2Clear the paper path.
82 Waste toner box missing
Reinsert the waste toner box into the printer, and then touch Continue to clear the message and continue printing.
83 Replace transfer module
1Replace the transfer module using the instruction sheet that came with the replacement part.
2Touch Continue to clear the message and continue printing.
83 Transfer module life warning
1Order a replacement transfer module immediately. When print quality is reduced, install the new transfer module
using the instruction sheet that came with the replacement part.
2Touch Continue to clear the message and continue printing.
83 Transfer module missing
Insert the transfer module into the printer.
84 Replace <color> photoconductor
Replace the specified color photoconductor using the instruction sheet that came with the replacement part.
84 <color> photoconductor low
1Order a replacement photoconductor immediately.
2When print quality is reduced, install the new photoconductor using the instruction sheet that came with the
replacement part.
3Touch Continue to clear the message and continue printing.
Troubleshooting 264
84 <color> photoconductor nearly low
1Order a replacement photoconductor.
2When print quality is reduced, install the new photoconductor using the instruction sheet that came with the
replacement part.
3Touch Continue to clear the message and continue printing.
88 Replace <color> cartridge
The specified toner cartridge is exhausted.
1Replace the specified toner cartridge.
2Touch Continue to clear the message and continue printing.
88 <color> cartridge nearly low
1Order a replacement toner cartridge.
2Remove the specified cartridge.
3Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute toner.
4Reinsert the cartridge, and then touch Continue to clear the message and continue printing.
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.
88 <color> cartridge low
1Order a replacement toner cartridge immediately.
2Remove the specified cartridge.
3Firmly shake the cartridge side‑to‑side and front‑to‑back several times to redistribute toner.
4Reinsert the cartridge, and then touch Continue to clear the message and continue printing.
Note: Repeat this procedure multiple times until the print remains faded, and then replace the cartridge.
840.01 Scanner Disabled
This message indicates that the scanner has been disabled by the system support person.
840.02 Scanner Auto Disabled
The printer identified a problem with the scanner and automatically disabled it.
1Remove all pages from the ADF.
2Turn the printer off.
Troubleshooting 265
3Wait 15 seconds, and then turn the printer on.
Note: If turning the printer off and then on again does not clear the message, then contact your system support
person.
4Place the document in the ADF, and then adjust the paper guides.
5On the home screen, touch Copy, or use the keypad to enter the number of copies.
6Change the copy settings as needed.
7Touch Copy It.
900–999 Service <message>
1Turn the printer off.
2Unplug the power cord from the wall outlet.
3Check all cable connections.
4Connect the power cord to a properly grounded outlet.
5Turn the printer back on.
If the service message appears again, contact Customer Support, and report the message.
1565 Emulation error, load emulation option
The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmware
card.
To fix this, download the correct download emulator version from the Lexmark Web site at www.lexmark.com.
Clearing jams
By carefully selecting paper and loading it properly, you can avoid most jams. If jams do occur, follow the steps outlined
in this section.
To clear a jam message and resume printing, clear the entire paper path, and then touch Continue. If Jam Recovery is
set to On, then the printer prints a new copy of the page that jammed. If Jam Recovery is set to Auto, then the printer
reprints the jammed page if enough printer memory is available.
Avoiding jams
The following hints can help you avoid jams:
Paper tray recommendations
•Make sure the paper lies flat in the paper tray.
•Do not remove the paper tray while the printer is printing.
•Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.
•Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
Troubleshooting 266
•Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too tightly
against the paper or envelopes.
•Push the paper tray in firmly after loading paper.
Paper recommendations
•Use only recommended paper or specialty media.
•Do not load wrinkled, creased, damp, bent, or curled paper.
•Flex, fan, and straighten paper before loading it.
•Do not use paper that has been cut or trimmed by hand.
•Do not mix paper sizes, weights, or types in the same stack.
•Make sure all sizes and types are set correctly in the printer control panel menus.
•Store paper per the manufacturer's recommendations.
Understanding jam messages
The following table lists the jam messages that can occur.
Message See
200 Paper jam, check [area name] “200 paper jam” on page 268
“200–201 paper jams” on page 269
200 Paper jam, [x] pages jammed
201 Paper jam, check [area name] “200–201 paper jams” on page 269
“201 paper jam” on page 270
201 Paper jam, [x] pages jammed
202 Paper jam, check [area name] “202 paper jam” on page 272
202 Paper jam, [x] pages jammed
203 Paper jam, check [area name] “203 paper jam” on page 274
203 Paper jam, [x] pages jammed
230 Paper jam, [area name] “230 paper jam” on page 275
230 Paper jam, [x] pages jammed
241 Paper jam, check [area name] “24x paper jam” on page 276
241 Paper jam, [x] pages jammed
24x Paper jam, check [area name] “24x paper jam” on page 276
24x Paper jam, [x] pages jammed
Troubleshooting 267
Message See
250 Paper jam, check [area name] “250 paper jam” on page 278
250 Paper jam, [x] pages jammed
290 Scanner jam, remove all originals from the scanner “290–294 paper jams” on page 279
290 Scanner jam, remove jammed originals from the
scanner
291 Scanner jam, remove all originals from the scanner
291 Scanner jam, remove jammed originals from the
scanner
292 Scanner jam, remove all originals from the scanner
292 Scanner jam, remove jammed originals from the
scanner
293 Replace all originals if restarting job
293 Replace jammed originals if restarting job
293.02 Flatbed cover open
293.02 Replace jammed originals if restarting job
294 Scanner jam, remove all originals from the scanner
294 Scanner jam, remove jammed originals from the
scanner
294.01 Scanner jam, remove all originals from the scanner
294.01 Scanner jam, remove jammed originals from the
scanner
200 paper jam
1Open the upper front door.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
2Open the lower front door.
Note: To avoid overexposing the photoconductor units, do not leave the lower front door open longer than 10
minutes.
Troubleshooting 268
3Pull the jammed paper up and out to remove it from behind the toner cartridge area.
Note: Make sure all paper fragments are removed.
4Close the lower front door.
5Close the upper front door.
6Touch Continue.
200–201 paper jams
1Open the upper front door.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
2Open the lower front door.
Note: To avoid overexposing the photoconductor units, do not leave the front door open longer than 10
minutes.
3Pull the paper forward if it is lodged under the photoconductor units.
Note: You may need to remove the photoconductor units if the paper is lodged too tightly under them.
Troubleshooting 269
4Remove each photoconductor unit, and then place it on a flat surface.
1
2
5Remove the jammed paper, and then replace each photoconductor unit.
6Close the lower front door.
7Close the upper front door.
8Touch Continue.
201 paper jam
1Open the upper front door, and then open the lower front door.
Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open
for more than 10 minutes.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
2Determine where the jam is located, and then remove it:
aIf paper is visible under the fuser, then grasp it on each side and pull it forward.
bIf paper is not visible, then you will need to remove the fuser unit.
Warning—Potential Damage: Do not touch the center of the fuser unit. Doing so may cause your fingers to
touch the roller underneath the fuser unit. Touching the fuser roller will damage the fuser.
Troubleshooting 270
1Turn the screws on the fuser to the left to loosen them.
2Lift the handholds on each side of the fuser, and then pull forward to remove it.
3Remove the jammed paper.
4Align the fuser unit using the handholds on each side, and then place it back into the printer.
5Turn the screws to the right to fasten the fuser securely.
3Close the lower front door, and then close the upper front door.
4Touch Continue.
Troubleshooting 271
202 paper jam
If the paper is visible in the standard exit bin, then grasp the paper and pull it away from the bin.
Paper jam under the fuser
1Open the upper front door, and then open the lower front door.
Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open
for more than 10 minutes.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
2Grasp the paper on each side and pull it forward.
3Close the lower front door, and then close the upper front door.
4Touch Continue.
Troubleshooting 272
Paper jam behind the fuser
1Open the upper front door, and then open the lower front door.
Warning—Potential Damage: To avoid overexposing the photoconductors, do not leave the front doors open
for more than 10 minutes.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
2If the paper is jammed behind the fuser, then remove the fuser:
Warning—Potential Damage: Do not touch the center of the fuser unit. Doing so may cause your fingers to
touch the roller underneath the fuser unit. Touching the fuser roller will damage the fuser.
aTurn the screws on the fuser to the left to loosen them.
bLift the handholds on each side of the fuser unit, and then pull forward to remove it.
cPlace the fuser on a flat surface.
3Pull the paper gently out of the printer or up toward the standard exit bin to remove it.
4Reinstall the fuser:
aAlign the fuser unit using the handholds on each side, and then place it back into the printer.
Troubleshooting 273
bTurn the screws to the right to fasten the fuser securely.
5Close the lower front door, and then close the upper front door.
6Touch Continue.
203 paper jam
1Grasp paper that is visible in the standard exit bin, and pull it away from the bin.
2Open the upper front door.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
3Open the lower front door.
4Grasp the paper on each side, and pull it out gently.
5Close the lower front door.
Troubleshooting 274
6Close the upper front door.
7Touch Continue.
230 paper jam
1Remove Tray 1.
2Open the upper front door, and then open the lower front door.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
3Pull the jam straight up to remove it.
4Pull out on the release tabs to allow the front door to split.
5Pull straight out to remove any jammed paper.
6Close the lower front door, and then close the upper front door.
7Reinsert Tray 1.
8Touch Continue.
Troubleshooting 275
24x paper jam
Paper jammed in Tray 1
1Open Tray 1, and then pull the jammed pages straight up and out.
2Close Tray 1.
3Touch Continue.
Troubleshooting 276
Paper jammed in front of Tray 1
1Open Tray 1, and then pull the jammed pages up and out.
2Close Tray 1.
3Touch Continue.
Troubleshooting 277
Paper jammed in one of the optional trays
1Open the specified tray, and then pull the jammed pages out.
2Close the tray.
3Touch Continue.
250 paper jam
1Press the paper release lever, and then remove the jammed pages from the multipurpose feeder.
1
2
Troubleshooting 278
2Load new paper into the multipurpose feeder.
3Touch Continue.
290–294 paper jams
1Remove all original documents from the ADF.
2Open the ADF cover, and then remove any jammed paper.
3Close the ADF cover.
4Open the duplex cover, and then remove any jammed paper.
1
2
Troubleshooting 279
5Open the scanner cover, and then remove any jammed pages.
6Close the scanner cover.
7Touch Restart Job.
Solving printing problems
Multiple‑language PDFs do not print
The documents contain unavailable fonts.
1Open the document you want to print in Adobe Acrobat.
2Click the printer icon.
The Print dialog appears.
3Select Print as image.
4Click OK.
Printer control panel display is blank or displays only diamonds
The printer self test failed. Turn the printer off, wait about 10 seconds, and then turn the printer on.
If Ready does not appear, then turn the printer off and contact Customer Support.
Error message about reading USB drive appears
Make sure the USB drive is supported. For information regarding tested and approved USB flash memory devices, visit
the Lexmark Web site at www.lexmark.com.
Troubleshooting 280
Jobs do not print
These are possible solutions. Try one or more of the following:
MAKE SURE THE PRINTER IS READY TO PRINT
Make sure Ready or Power Saver appears on the display before sending a job to print.
CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL
Remove the stack of paper from the standard exit bin.
CHECK TO SEE IF THE PAPER TRAY IS EMPTY
Load paper in the tray.
MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED
•Verify that you are using the correct printer software.
•If you are using a USB port, make sure you are running a supported operating system and using compatible printer
software.
MAKE SURE THE INTERNAL PRINT SERVER IS INSTALLED PROPERLY AND WORKING
•Make sure the internal print server is properly installed and that the printer is connected to the network. For
more information about installing a network printer, click View User's Guide and Documentation on the Software
and Documentation CD.
•Print a network setup page and check that the status shows Connected. If the status is Not Connected, check the
network cables, and then try printing the network setup page again. Contact your system support person to make
sure the network is functioning correctly.
Copies of the printer software are also available on the Lexmark Web site at www.lexmark.com.
MAKE SURE YOU ARE USING A RECOMMENDED PRINTER CABLE
For more information, visit the Lexmark Web site at www.lexmark.com.
MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED
Check the cable connections to the printer and print server to make sure they are secure.
For more information, see the setup documentation that came with the printer.
Troubleshooting 281
Confidential and other held jobs do not print
These are possible solutions. Try one or more of the following:
PARTIAL JOB, NO JOB, OR BLANK PAGE PRINTS
The print job may contain a formatting error or invalid data.
•Delete the print job, and then print it again.
•For PDF documents, recreate the PDF and then print it again.
If you are printing from the Internet, then the printer may be reading multiple job titles as duplicates and deleting
all jobs except the first one.
•For Windows users, open Print Properties. From the Print and Hold dialog, select the "Keep duplicate documents"
check box under the User name text box before entering a PIN number.
•For Macintosh users, save each print job, naming each job differently, and then send the individual jobs to the
printer.
MAKE SURE THE PRINTER HAS SUFFICIENT MEMORY
Free up additional printer memory by scrolling through the list of held jobs and deleting some of them.
Job takes longer than expected to print
These are possible solutions. Try one or more of the following:
REDUCE THE COMPLEXITY OF THE PRINT JOB
Reduce the number and size of fonts, the number and complexity of images, and the number of pages in the job.
CHANGE THE PAGE PROTECT SETTING TO OFF
1On the home screen, touch .
2Touch Settings.
3Touch General Settings.
4Touch the down arrow until Print Recovery appears.
5Touch Print Recovery.
6Touch the arrows next to Page Protect until Off appears.
7Touch Submit.
8Touch to return to the home screen.
CHANGE ENVIRONMENTAL SETTINGS
When using Eco‑Mode or Quiet Mode settings, you may notice a reduction in performance. If you want to change
the settings and need more information, then see “Using Eco‑Mode” on page 59 or “Reducing printer noise” on
page 60.
Troubleshooting 282
Job prints from the wrong tray or on the wrong paper
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Type setting from the Paper menu.
2Before sending the job to print, specify the correct type setting:
•For Windows users, specify the type from Print Properties.
•For Macintosh users, specify the type from the Print dialog.
Incorrect characters print
Make sure the printer is not in Hex Trace mode. If Ready Hex appears on the display, you must exit Hex Trace mode
before you can print your job. Turn the printer off and back on to exit Hex Trace mode.
Tray linking does not work
These are possible solutions. Try one or more of the following:
LOAD THE SAME SIZE AND TYPE OF PAPER
•Load the same size and type of paper in each tray to be linked.
•Move the paper guides to the correct positions for the paper size loaded in each tray.
USE THE SAME PAPER SIZE AND PAPER TYPE SETTINGS
•Print a menu settings page and compare the settings for each tray.
•If necessary, adjust the settings from the Paper Size/Type menu.
Note: The standard 550‑sheet tray and the multipurpose tray do not automatically sense the paper size. The Paper
Size setting for the standard 550‑sheet tray and the multipurpose tray must be set manually from the Paper Size
menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the
Paper Size menu are both available from the Paper Size/Type menu.
Large jobs do not collate
These are possible solutions. Try one or more of the following:
MAKE SURE COLLATE IS SET TO ON
From the Finishing menu or Print Properties, set Collate to On.
Note: Setting Collate to Off in the software overrides the setting in the Finishing menu.
REDUCE THE COMPLEXITY OF THE PRINT JOB
Reduce the complexity of the print job by eliminating the number and size of fonts, the number and complexity of
images, and the number of pages in the job.
Troubleshooting 283
MAKE SURE THE PRINTER HAS ENOUGH MEMORY
Add printer memory or an optional hard disk.
Unexpected page breaks occur
INCREASE THE PRINT TIMEOUT VALUE
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings.
4Touch General Settings.
5Touch the down arrow until Timeouts appears.
6Touch Timeouts.
7Touch the left or right arrow next to Print Timeout until the desired value appears.
8Touch Submit.
9Touch .
Solving copy problems
Copier does not respond
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Ready appears.
Scanner unit does not close
Make sure there are no obstructions:
1Lift the scanner unit.
2Remove any obstruction keeping the scanner unit open.
3Lower the scanner unit.
Troubleshooting 284
Poor copy quality
These are some examples of poor copy quality:
•Blank pages
•Checkerboard pattern
•Distorted graphics or pictures
•Missing characters
•Faded print
•Dark print
•Skewed lines
•Smudges
•Streaks
•Unexpected characters
•White lines in print
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
THE TONER MAY BE LOW
When 88 Cartridge low appears or when the print becomes faded, replace the print cartridge.
THE SCANNER GLASS MAY BE DIRTY
Clean the scanner glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the
scanner glass” on page 230.
THE COPY IS TOO LIGHT OR TOO DARK
Adjust the density of the copy.
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT
Make sure the quality of the original document is satisfactory.
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
UNWANTED TONER IS IN THE BACKGROUND
•Increase the background removal setting.
•Adjust the darkness to a lighter setting.
Troubleshooting 285
PATTERNS (MOIRÉ) APPEAR IN THE OUTPUT
•On the Copy screen, select the Text/Photo or Printed Image icon.
•Rotate the original document on the scanner glass.
•On the Copy screen, adjust the scale setting.
TEXT IS LIGHT OR DISAPPEARING
•On the Copy screen, touch the Text icon.
•Decrease the background removal setting.
•Increase the contrast setting.
•Decrease the shadow detail setting.
THE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED
•On the Copy screen, select the Printed Image icon.
•Decrease the background removal setting.
Partial document or photo copies
These are possible solutions. Try one or more of the following:
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Size setting from the Paper menu.
2Before sending the job to print, specify the correct size setting:
•For Windows users, specify the size from Print Properties.
•For Macintosh users, specify the size from the Page Setup dialog.
Solving scanner problems
Checking an unresponsive scanner
If your scanner is not responding, then make sure:
•The printer is turned on.
•The printer cable is securely attached to the printer and the host computer, print server, option, or other network
device.
•The power cord is plugged into the printer and a properly grounded electrical outlet.
•The electrical outlet is not turned off by any switch or breaker.
Troubleshooting 286
•The printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords.
•Other electrical equipment plugged into the outlet is working.
Once you have checked each of these possibilities, turn the printer off and then back on. This often fixes the problem
with the scanner.
Scan was not successful
These are possible solutions. Try one or more of the following:
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
AN ERROR MAY HAVE OCCURRED IN THE PROGRAM
Turn off and then restart the computer.
Scanning takes too long or freezes the computer
These are possible solutions. Try one or more of the following:
OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING
Close all programs not being used.
THE SCAN RESOLUTION MAY BE SET TOO HIGH
Select a lower scan resolution.
Poor scanned image quality
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
THE SCANNER GLASS MAY BE DIRTY
Clean the scanner glass with a clean, lint‑free cloth dampened with water. For more information, see “Cleaning the
scanner glass” on page 230.
ADJUST THE SCAN RESOLUTION
Increase the resolution of the scan for a higher quality output.
CHECK THE QUALITY OF THE ORIGINAL DOCUMENT
Make sure the quality of the original document is satisfactory.
Troubleshooting 287
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
Partial document or photo scans
These are possible solutions. Try one or more of the following:
CHECK THE DOCUMENT PLACEMENT
Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Size setting from the Paper menu.
2Before sending the job to print, specify the correct size setting:
•For Windows users, specify the size from Print Properties.
•For Macintosh users, specify the size from the Page Setup dialog.
Cannot scan from a computer
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Ready appears.
CHECK THE CABLE CONNECTIONS
Make sure the network or USB cable is securely connected to the computer and the printer.
Solving fax problems
Caller ID is not shown
Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service.
If your region supports multiple caller ID patterns, you may have to change the default setting. There are two settings
available: FSK (pattern 1) and DTMF (pattern 2). The availability of these settings by way of the Fax menu depends on
whether your country or region supports multiple caller ID patterns. Contact your telecommunications company to
determine which pattern or switch setting to use.
Troubleshooting 288
Cannot send or receive a fax
These are possible solutions. Try one or more of the following:
CHECK THE DISPLAY FOR ERROR MESSAGES
Clear any error messages.
CHECK THE POWER
Make sure the printer is plugged in, the power is on, and Ready appears.
CHECK THE PRINTER CONNECTIONS
Make sure the cable connections for the following hardware are secure, if applicable:
•Telephone
•Handset
•Answering machine
CHECK THE TELEPHONE WALL JACK
1Plug a telephone into the wall jack.
2Listen for a dial tone.
3If you do not hear a dial tone, then plug a different telephone into the wall jack.
4If you still do not hear a dial tone, then plug a telephone into a different wall jack.
5If you hear a dial tone, then connect the printer to that wall jack.
REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services
can be used.
•If you are using an ISDN telephone service, then connect the printer to an analog telephone port (an R-interface
port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN
provider.
•If you are using DSL, then connect to a DSL filter or router that will support analog use. For more information,
contact your DSL provider.
•If you are using a PBX telephone service, then make sure you are connecting to an analog connection on the PBX.
If none exists, consider installing an analog telephone line for the fax machine.
CHECK FOR A DIAL TONE
•Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly.
•If the telephone line is being used by another device, then wait until the other device is finished before sending
a fax.
•If you are using the On Hook Dial feature, then turn up the volume to verify a dial tone.
Troubleshooting 289
TEMPORARILY DISCONNECT OTHER EQUIPMENT
To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect any answering
machines, computers with modems, or telephone line splitters.
CHECK FOR JAMS
Clear any jams, and then make sure that Ready appears.
TEMPORARILY DISABLE CALL WAITING
Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephone
company to obtain the keypad sequence for temporarily disabling Call Waiting.
VOICE MAIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION
Voice Mail offered through your local telephone company may disrupt fax transmissions. To enable both Voice Mail
and the printer to answer calls, you may want to consider adding a second telephone line for the printer.
THE PRINTER MEMORY MAY BE FULL
1Dial the fax number.
2Scan the original document one page at a time.
Can send but not receive faxes
These are possible solutions. Try one or more of the following:
CHECK TO SEE IF THE PAPER TRAY IS EMPTY
Load paper in the tray.
CHECK THE RING COUNT DELAY SETTINGS
The ring count delay sets the number of times the phone line rings before the printer answers. If you have extension
phones on the same line as the printer, or subscribe to the telephone company's Distinctive Ring service, then keep
the Ring Delay setting at 4.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5In the Rings to Answer box, enter the number of times you want the phone to ring before answering.
6Click Submit.
Troubleshooting 290
THE TONER MAY BE LOW
88 Cartridge low appears when the toner is low.
Can receive but not send faxes
These are possible solutions. Try one or more of the following:
THE PRINTER IS NOT IN FAX MODE
On the home screen, touch Fax to put the printer in Fax mode.
THE DOCUMENT IS NOT LOADED PROPERLY
Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left
corner.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY
•Check to make sure the shortcut number has been programmed for the number that you want to dial.
•As an alternative, dial the telephone number manually.
Received fax has poor print quality
These are possible solutions. Try one or more of the following:
RE‑SEND THE DOCUMENT
Ask the person who sent you the fax to:
•Check that the quality of the original document is satisfactory.
•Resend the fax. There may have been a problem with the quality of the telephone line connection.
•Increase the fax scan resolution, if possible.
THE TONER MAY BE LOW
When 88 Cartridge low appears or when you experience faded print, replace the cartridge.
MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH
Decrease the incoming fax transmission speed:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
Troubleshooting 291
4Click Analog Fax Setup.
5In the Max Speed box, click on one of the following:
2400
4800
9600
14400
33600
6Click Submit.
Solving option problems
Option does not operate correctly or quits after it is installed
These are possible solutions. Try one or more of the following:
RESET THE PRINTER
Turn the printer off, wait for about 10 seconds, and then turn the printer on.
CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER
1Turn the printer off.
2Unplug the printer from the wall outlet.
3Check the connection between the option and the printer.
MAKE SURE THE OPTION IS INSTALLED
Print a menu settings page and check to see if the option is listed in the Installed Options list. If the option is not
listed, then reinstall it.
MAKE SURE THE OPTION IS AVAILABLE IN THE PRINTER DRIVER
It may be necessary to manually add the option in the printer driver to make it available for print jobs. For more
information, see “Updating available options in the printer driver” on page 45.
MAKE SURE THE OPTION IS SELECTED
From the program you are using, select the option. Mac OS 9 users should make sure the printer is set up in the
Chooser.
Troubleshooting 292
Trays / Drawers
MAKE SURE THE PAPER IS LOADED CORRECTLY
1Open the paper tray.
2Check for paper jams or misfeeds.
3Make sure the paper tray closes properly.
RESET THE PRINTER
Turn the printer off. Wait 10 seconds. Turn the printer back on.
Flash memory card
Make sure the flash memory card is securely connected to the printer system board.
Hard disk with adapter
Make sure the hard disk is securely connected to the printer system board.
Internal Solutions Port
If the Lexmark Internal Solutions Port (ISP) does not operate correctly, then these are possible solutions. Try one or
more of the following:
CHECK THE ISP CONNECTIONS
•Make sure the ISP is securely attached to the printer system board.
•Make sure the cable is securely connected to the correct connector.
CHECK THE CABLE
Make sure you are using the correct cable and that it is securely connected.
MAKE SURE THE NETWORK SOFTWARE IS CONFIGURED CORRECTLY
For information about installing software for network printing, see the Networking Guide on the Software and
Documentation CD
Internal print server
If the internal print server does not operate correctly, these are possible solutions. Try one or more of the following:
CHECK THE PRINT SERVER CONNECTIONS
•Make sure the internal print server is attached securely to the printer system board.
•Make sure you are using the correct (optional) cable and that it is securely connected.
Troubleshooting 293
MAKE SURE THE NETWORK SOFTWARE IS CONFIGURED CORRECTLY
For information about installing software for network printing, click Additional on the Software and
Documentation CD, and then select the Networking Guide link under Publications on this CD.
Memory card
Make sure the memory card is securely connected to the printer system board.
USB/parallel interface card
Check the USB/parallel interface card connections:
•Make sure the USB/parallel interface card is securely connected to the printer system board.
•Make sure you are using the correct cable and that it is securely connected.
Solving paper feed problems
Paper frequently jams
These are possible solutions. Try one or more of the following:
CHECK THE PAPER
Use recommended paper and other specialty media. For more information, see the chapter about paper and specialty
media guidelines.
MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY
Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the
multipurpose feeder.
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY?
•Load paper from a fresh package.
•Store paper in its original wrapper until you use it.
Paper jam message remains after jam is cleared
CHECK THE PAPER PATH
The paper path is not clear. Clear jammed paper from the entire paper path, and then touch Continue.
Troubleshooting 294
Page that jammed does not reprint after you clear the jam
TURN ON JAM RECOVERY
In the Setup menu, Jam Recovery is set to Off. Set Jam Recovery to Auto or On:
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Settings.
4Touch General Settings.
5Touch the down arrow until Print Recovery appears.
6Touch Print Recovery.
7Touch the right arrow next to Jam Recovery until On or Auto appears.
8Touch Submit.
9Touch .
Solving print quality problems
The information in the following topics may help you solve print quality problems. If these suggestions do not correct
the problem, contact Customer Support. You may have a printer part that requires adjustment or replacement.
Isolating print quality problems
To help isolate print quality problems, print the print quality test pages:
1Turn the printer off.
2Load letter‑ or A4‑size paper in the tray.
3Hold down and
6
MNO
while turning the printer on.
4Release the buttons when the screen with the progress bar appears.
The printer performs a power‑on sequence, and then the Configuration menu appears.
5Touch Print Quality Pages.
6Touch Print Quality Pages again.
The print quality test pages print.
7Touch Back.
8Touch Exit Config Menu.
Troubleshooting 295
Blank pages
These are possible solutions. Try one or more of the following:
PACKING MATERIAL MAY BE ON THE TONER CARTRIDGE
Remove the toner cartridge and make sure the packing material is properly removed. Reinstall the toner cartridge.
TONER IS LOW
•Remove the toner cartridge from the printer. Shake the cartridge back and forth several times, and then reinstall
it.
•Install a new toner cartridge.
A TONER CARTRIDGE IS DEFECTIVE OR EMPTY
Replace the defective or empty toner cartridge.
THE PRINTER REQUIRES SERVICING
Call for service.
Characters have jagged or uneven edges
If you are using downloaded fonts, verify that the fonts are supported by the printer, the host computer, and the
software program.
Troubleshooting 296
Color misregistration
ABCDEABCDE
ABCDE
ABCDE
Color has shifted outside of the appropriate area or has been superimposed over another color area. These are possible
solutions. Try one or more of the following:
RECALIBRATE THE PRINTER
From the printer control panel Quality menu, perform Color Adjust.
REINSTALL THE PHOTOCONDUCTOR
Remove and reinstall the photoconductor.
ADJUST THE COLOR ALIGNMENT
1Turn the printer off.
2Load letter‑ or A4‑size paper in the tray.
3Hold down and
6
MNO
while turning the printer on.
4Release the buttons when the screen with the progress bar appears.
The printer performs a power‑on sequence, and then the Configuration menu appears.
5Touch the down arrow until Color Alignment appears.
6Touch Color Alignment.
7Touch Color Alignment again.
The color alignment pages print.
8Touch the down arrow until Color Alignment appears, and then touch Color Alignment.
9From the printed sheet, find the straightest of the 20 lines beside the letter A.
10 Touch the left or right arrow to select that number.
11 Repeat steps 9 and 10 to align sets B through L.
12 Touch Back.
13 Touch Exit Config Menu.
Note: If the issue is not resolved, then recalibrate again. If necessary, adjust the color alignment again.
Troubleshooting 297
Clipped images
These are possible solutions. Try one or more of the following:
CHECK THE GUIDES
Move the width and length guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Size setting from the Paper menu.
2Before sending the job to print, specify the correct size setting:
•For Windows users, specify the size from Print Properties.
•For Macintosh users, specify the size from the Page Setup dialog.
Fine horizontal lines appear on color pages
You may notice fine, horizontal lines in photographs or pages with a high concentration of color. This can occur when
the printer is in Quiet Mode. To fix this, set Quiet Mode to Off (Image/Photo).
Ghost images
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
These are possible solutions. Try one or more of the following:
THE PHOTOCONDUCTOR IS NOT FUNCTIONING PROPERLY
•Make sure the Paper Type setting is correct for the media that you are using.
•Replace the photoconductor.
TONER IS LOW
Replace the toner cartridge.
Troubleshooting 298
Gray background
ABCDE
ABCDE
ABCDE
These are possible solutions. Try one or more of the following:
CHECK THE TONER DARKNESS SETTING
Select a different toner darkness setting in the printer software before sending the job to print.
A TONER CARTRIDGE MAY BE WORN OR DEFECTIVE
Replace the worn or defective toner cartridge.
Incorrect margins
ABCD
ABCD
ABCD
These are possible solutions. Try one or more of the following:
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER SIZE SETTING
Make sure the paper size setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Size setting from the Paper menu.
2Before sending the job to print, specify the correct size setting:
•For Windows users, specify the size from Print Properties.
•For Macintosh users, specify the size from the Page Setup dialog.
Troubleshooting 299
Light colored line, white line, or incorrectly colored line
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
These are possible solutions. Try one or more of the following:
A TONER CARTRIDGE IS DEFECTIVE
Replace the defective toner cartridge.
A PHOTOCONDUCTOR IS DEFECTIVE
Replace the defective photoconductor.
THE TRANSFER MODULE IS DEFECTIVE
Replace the transfer module.
THE PRINTHEAD LENSES ARE DIRTY
Clean the printhead lenses.
Paper curl
These are possible solutions. Try one or more of the following:
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Type setting from the Paper menu.
2Before sending the job to print, specify the correct type setting:
•For Windows users, specify the type from Print Properties.
•For Macintosh users, specify the type from the Print dialog.
THE PAPER HAS ABSORBED MOISTURE DUE TO HIGH HUMIDITY
•Load paper from a fresh package.
•Store paper in its original wrapper until you use it.
Troubleshooting 300
Print irregularities
These are possible solutions. Try one or more of the following:
THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY
Load paper from a fresh package.
CHECK THE PAPER TYPE SETTING
Make sure the Paper Type and Paper Weight settings match the type of paper that you are using.
CHECK THE PAPER
Avoid textured paper with rough finishes.
A TONER CARTRIDGE, THE TRANSFER MODULE, OR THE FUSER IS WORN OR DEFECTIVE
Replace the toner cartridge, the transfer module, or the fuser.
Print is too dark
These are possible solutions. Try one or more of the following:
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
The Toner Darkness setting is too dark, the RGB Brightness setting is too dark, or the RGB Contrast setting is too high.
•From the printer control panel, change these settings from the Quality menu.
•For Windows users, change these settings from Print Properties.
•For Macintosh users, change these settings from the Print dialog and pop‑up menus.
Troubleshooting 301
THE PRINTER MAY NOT HAVE RECALIBRATED RECENTLY
Perform Color Adjust from the printer control panel Quality menu.
A TONER CARTRIDGE IS WORN OR DEFECTIVE
Replace the worn or defective toner cartridge.
Print is too light
These are possible solutions. Try one or more of the following:
CHECK THE DARKNESS, BRIGHTNESS, AND CONTRAST SETTINGS
The Toner Darkness setting is too light, the RGB Brightness setting is too light, or the RGB Contrast setting is too low.
•From the printer control panel, change these settings from the Quality menu.
•For Windows users, change these settings from Print Properties.
•For Macintosh users, change these settings from the Print dialog and pop‑up menus.
THE PRINTER MAY NOT HAVE RECALIBRATED RECENTLY
Perform Color Adjust from the printer control panel Quality menu.
CHECK THE PAPER
•Load paper from a new package.
•Avoid textured paper with rough finishes.
•Make sure the paper you load in the trays is not damp.
•Make sure the Paper Type and Paper Weight settings match the type of paper that you are using.
COLOR SAVER IS ON
Turn Color Saver off in the printer control panel Quality menu.
A TONER CARTRIDGE IS LOW
•Remove the specified cartridge from the printer. Shake the cartridge back and forth several times, and then
reinstall it.
•Install a new toner cartridge.
Troubleshooting 302
A TONER CARTRIDGE IS WORN OR DEFECTIVE
Replace the worn or defective toner cartridge.
Repeating defects
))
)
These are possible solutions. Try one or more of the following:
REPEATING MARKS OCCUR IN ONLY ONE COLOR AND MULTIPLE TIMES ON THE PAGE
Replace a toner cartridge if the defects occur every:
•33.0 mm (1.30 in.)
•35.3 mm (1.39 in.)
Replace a photoconductor if the defects occur every:
•28.3 mm (1.11 in.)
•72.4 mm (2.85 in.)
REPEATING MARKS OCCUR IN ALL COLORS AND MULTIPLE TIMES ON THE PAGE
Replace the fuser if the defects occur every:
•47.4 mm (1.87 in.)
•94.8 mm (3.73 in.)
•113.0 mm (4.45 in.)
Skewed print
These are possible solutions. Try one or more of the following:
CHECK THE PAPER GUIDES
Move the guides in the tray to the correct positions for the paper size loaded.
CHECK THE PAPER
Make sure you are using paper that meets the printer specifications.
Troubleshooting 303
Solid color pages
These are possible solutions. Try one or more of the following:
MAKE SURE THE PHOTOCONDUCTORS ARE PROPERLY INSTALLED
Remove and then reinstall the photoconductors.
THE PHOTOCONDUCTOR IS DEFECTIVE
Replace the defective photoconductor.
THE PRINTER REQUIRES SERVICING
Call for service.
Streaked horizontal lines
ABCDE
ABCDE
ABCDE
These are possible solutions. Try one or more of the following:
A TONER CARTRIDGE IS DEFECTIVE, EMPTY, OR WORN
Replace the toner cartridge.
THE FUSER IS DEFECTIVE OR WORN
Replace the fuser.
A PHOTOCONDUCTOR MAY BE DEFECTIVE
Replace the defective photoconductor.
Troubleshooting 304
Streaked vertical lines
ABCDE
ABCDE
ABCDE
These are possible solutions. Try one or more of the following:
THE TONER IS SMEARED
Select another tray or feeder to feed paper for the job:
•From the printer control panel, select the Default Source from the Paper Menu.
•For Windows users, select the paper source from Print Properties.
•For Macintosh users, select the paper source from the Print dialog and pop‑up menus.
A TONER CARTRIDGE IS DEFECTIVE
Replace the defective toner cartridge.
THE TRANSFER MODULE IS WORN OR DEFECTIVE
Replace the transfer module.
Toner fog or background shading appears on the page
These are possible solutions. Try one or more of the following:
A TONER CARTRIDGE IS DEFECTIVE OR INSTALLED INCORRECTLY
Reinstall or replace the defective toner cartridge.
THE TRANSFER MODULE IS WORN OR DEFECTIVE
Replace the transfer module.
A PHOTOCONDUCTOR IS WORN OR DEFECTIVE
Replace the worn or defective photoconductor.
THE FUSER IS WORN OR DEFECTIVE
Replace the fuser.
Troubleshooting 305
TONER IS IN THE PAPER PATH
Contact Customer Support.
Toner rubs off
These are possible solutions. Try one or more of the following:
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting matches the paper loaded in the tray.
CHECK THE PAPER WEIGHT AND PAPER TEXTURE SETTINGS
Change the Paper Weight from Normal to Heavy. If necessary, change the Paper Texture from Normal to Rough in
the printer control panel Paper menu.
THE FUSER IS WORN OR DEFECTIVE
Replace the fuser.
Toner specks
These are possible solutions. Try one or more of the following:
THE TONER CARTRIDGES ARE WORN OR DEFECTIVE
Replace the defective or worn cartridges.
THERE IS TONER IN THE PAPER PATH
Contact Customer Support.
Troubleshooting 306
Transparency print quality is poor
Try one or more of the following:
CHECK THE TRANSPARENCIES
Use only transparencies recommended by the printer manufacturer.
CHECK THE PAPER TYPE SETTING
Make sure the paper type setting matches the paper loaded in the tray:
1From the printer control panel, check the Paper Type setting from the Paper menu.
2Before sending the job to print, specify the correct type setting:
•For Windows users, specify the type from Print Properties.
•For Macintosh users, specify the type from the Print dialog.
Uneven print density
ABCDE
ABCDE
ABCDE
These are possible solutions. Try one or more of the following:
A TONER CARTRIDGE MAY BE WORN OR DEFECTIVE
Replace the worn or defective toner cartridge.
A PHOTOCONDUCTOR MAY BE DEFECTIVE
Replace the defective photoconductor.
Troubleshooting 307
Solving color quality problems
This section helps answer some basic color‑related questions and describes how some of the features provided in the
Quality Menu can be used to solve typical color problems.
FAQ about color printing
What is RGB color?
Red, green, and blue light can be added together in various amounts to produce a large range of colors observed in
nature. For example, red and green can be combined to create yellow. Televisions and computer monitors create
colors in this manner. RGB color is a method of describing colors by indicating the amount of red, green, or blue
needed to produce a certain color.
What is CMYK color?
Cyan, magenta, yellow, and black inks or toners can be printed in various amounts to produce a large range of colors
observed in nature. For example, cyan and yellow can be combined to create green. Printing presses, inkjet printers,
and color laser printers create colors in this manner. CMYK color is a method of describing colors by indicating the
amount of cyan, magenta, yellow, and black needed to reproduce a particular color.
How is color specified in a document to be printed?
Software programs typically specify document color using RGB or CMYK color combinations. Additionally, they allow
users to modify the color of each object in a document. For more information, see the software program Help topics.
How does the printer know what color to print?
When a user prints a document, information describing the type and color of each object is sent to the printer. The
color information is passed through color conversion tables that translate the color into the appropriate amounts of
cyan, magenta, yellow, and black toner needed to produce the desired color. The object information determines the
application of color conversion tables. For example, it is possible to apply one type of color conversion table to text
while applying a different color conversion table to photographic images.
Should I use PostScript or PCL emulation printer software? What settings should I use for the best color?
The PostScript driver is strongly recommended for best color quality. The default settings in the PostScript driver
provide the preferred color quality for the majority of printouts.
Why doesn't the printed color match the color I see on the computer screen?
The color conversion tables used in Auto Color Correction mode generally approximate the colors of a standard
computer monitor. However, because of technology differences that exist between printers and monitors, there are
many colors that can also be affected by monitor variations and lighting conditions. For recommendations on how
the printer color sample pages may be useful in solving certain color‑matching problems, see the question, “How
can I match a particular color (such as a corporate logo)?”
The printed page appears tinted. Can I adjust the color?
Sometimes a printed page may appear tinted (for example, everything printed seems to be too red). This can be
caused by environmental conditions, paper type, lighting conditions, or user preference. In these instances, adjust
the Color Balance setting to create a more preferable color. Color Balance provides the user with the ability to make
subtle adjustments to the amount of toner being used in each color plane. Selecting positive or negative values for
cyan, magenta, yellow, and black (from the Color Balance menu) will slightly increase or decrease the amount of
toner used for the chosen color. For example, if a printed page has a red tint, then decreasing both magenta and
yellow could potentially improve the color balance.
Troubleshooting 308
My color transparencies seem dark when they are projected. Is there anything I can do to improve the color?
This problem most commonly occurs when projecting transparencies with reflective overhead projectors. To obtain
the highest projected color quality, transmissive overhead projectors are recommended. If a reflective projector
must be used, then adjusting the Toner Darkness setting to 1, 2, or 3 will lighten the transparency. Make sure to print
on the recommended type of color transparencies.
What is manual color correction?
When manual color correction is enabled, the printer employs user‑selected color conversion tables to process
objects. However, Color Correction must be set to Manual, or no user‑defined color conversion will be implemented.
Manual color correction settings are specific to the type of object being printed (text, graphics, or images), and how
the color of the object is specified in the software program (RGB or CMYK combinations).
Notes:
•Manual color correction is not useful if the software program does not specify colors with RGB or CMYK
combinations. It is also not effective in situations in which the software program or the computer operating
system controls the adjustment of colors.
•The color conversion tables—applied to each object when Color Correction is set to Auto—generate preferred
colors for the majority of documents.
To manually apply a different color conversion table:
1From the Quality menu, select Color Correction, and then select Manual.
2From the Quality menu, select Manual Color, and then select the appropriate color conversion table for the
affected object type.
Manual Color menu
Object type Color conversion tables
RGB Image
RGB Text
RGB Graphics
•Vivid—Produces brighter, more saturated colors and may be applied
to all incoming color formats.
•sRGB Display—Produces an output that approximates the colors
displayed on a computer monitor. Black toner usage is optimized for
printing photographs.
•Display—True Black—Produces an output that approximates the
colors displayed on a computer monitor. Uses only black toner to create
all levels of neutral gray.
•sRGB Vivid—Provides an increased color saturation for the sRGB
Display color correction. Black usage is optimized for printing business
graphics.
•Off—No color correction is implemented.
CMYK Image
CMYK Text
CMYK Graphics
•US CMYK—Applies color correction to approximate the SWOP
(Specifications for Web Offset Publishing) color output.
•Euro CMYK—Applies color correction to approximated EuroScale color
output.
•Vivid CMYK—Increases the color saturation of the US CMYK color
correction setting.
•Off—No color correction is implemented.
Troubleshooting 309
How can I match a particular color (such as a corporate logo)?
From the printer Quality menu, nine types of Color Samples sets are available. These are also available from the Color
Samples page of the Embedded Web Server. Selecting any sample set generates a multiple‑page printout consisting
of hundreds of colored boxes. Either a CMYK or RGB combination is located on each box, depending on the table
selected. The observed color of each box is obtained by passing the CMYK or RGB combination labeled on the box
through the selected color conversion table.
By examining Color Samples sets, a user can identify the box whose color is the closest to the desired color. The color
combination labeled on the box can then be used for modifying the color of the object in a software program. For
more information, see the software program Help topics. Manual color correction may be necessary to utilize the
selected color conversion table for the particular object.
Selecting which Color Samples set to use for a particular color‑matching problem depends on the Color Correction
setting being used (Auto, Off, or Manual), the type of object being printed (text, graphics, or images), and how the
color of the object is specified in the software program (RGB or CMYK combinations). When the printer Color
Correction setting is set to Off, the color is based on the print job information; and no color conversion is implemented.
Note: The Color Samples pages are not useful if the software program does not specify colors with RGB or CMYK
combinations. Additionally, certain situations exist in which the software program or the computer operating
system adjusts the RGB or CMYK combinations specified in the program through color management. The resulting
printed color may not be an exact match of the Color Samples pages.
What are detailed Color Samples and how do I access them?
Detailed Color Samples sets are available only through the Embedded Web Server of a network printer. A detailed
Color Samples set contains a range of shades (displayed as colored boxes) that are similar to a user‑defined RGB or
CMYK value. The likeness of the colors in the set are dependent on the value entered in the RGB or CMYK Increment
box.
To access a detailed Color Samples set from the Embedded Web Server:
1Open a Web browser.
2In the address bar, type the network printer IP address.
3Click Configuration.
4Click Color Samples.
5Click Detailed Options to narrow the set to one color range.
6When the Detailed Options page appears, select a color conversion table.
7Enter the RGB or CMYK color number.
8Enter an Increment value from 1–255.
Note: The closer the value is to 1, the narrower the color sample range will appear.
9Click Print to print the detailed Color Samples set.
Troubleshooting 310
Embedded Web Server does not open
These are possible solutions. Try one or more of the following:
CHECK THE NETWORK CONNECTIONS
Make sure the printer and computer are turned on and connected to the same network.
CHECK THE NETWORK SETTINGS
Depending on the network settings, you may need to type https:// instead of http:// before the printer IP
address to access the Embedded Web Server. For more information, see your system administrator.
Contacting Customer Support
When you call Customer Support, describe the problem you are experiencing, the message on the display, and the
troubleshooting steps you have already taken to find a solution.
You need to know your printer model type and serial number. For more information, see the label on the inside top
front cover of the printer. The serial number is also listed on the menu settings page.
In the U.S. or Canada, call (1‑800‑539‑6275). For other countries/regions, visit the Lexmark Web site at
www.lexmark.com.
Troubleshooting 311
Notices
Product information
Product name:
Lexmark X730 Series
Machine type:
7526
Model(s):
235, 275, 295, 436, 476, 496, 636, 676
Edition notice
March 2012
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
For Lexmark technical support, visit support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
If you don't have access to the Internet, you can contact Lexmark by mail:
Lexmark International, Inc.
Bldg 004-2/CSC
740 New Circle Road NW
Lexington, KY 40550
USA
© 2009 Lexmark International, Inc.
All rights reserved.
Notices 312
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer
software and documentation developed exclusively at private expense.
Trademarks
Lexmark, Lexmark with diamond design, MarkNet, and MarkVision are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
MarkTrack and PrintCryption are trademarks of Lexmark International, Inc.
Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries.
PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a
set of printer commands (language) and functions included in its printer products. This printer is intended to be
compatible with the PCL language. This means the printer recognizes PCL commands used in various application
programs, and that the printer emulates the functions corresponding to the commands.
The following terms are trademarks or registered trademarks of these companies:
Albertus The Monotype Corporation plc
Antique Olive Monsieur Marcel OLIVE
Apple-Chancery Apple Computer, Inc.
Arial The Monotype Corporation plc
CG Times Based on Times New Roman under license from The Monotype Corporation plc, is a product of
Agfa Corporation
Chicago Apple Computer, Inc.
Clarendon Linotype-Hell AG and/or its subsidiaries
Eurostile Nebiolo
Geneva Apple Computer, Inc.
GillSans The Monotype Corporation plc
Helvetica Linotype-Hell AG and/or its subsidiaries
Hoefler Jonathan Hoefler Type Foundry
ITC Avant Garde Gothic International Typeface Corporation
ITC Bookman International Typeface Corporation
ITC Mona Lisa International Typeface Corporation
ITC Zapf Chancery International Typeface Corporation
Joanna The Monotype Corporation plc
Marigold Arthur Baker
Monaco Apple Computer, Inc.
New York Apple Computer, Inc.
Oxford Arthur Baker
Notices 313
Palatino Linotype-Hell AG and/or its subsidiaries
Stempel Garamond Linotype-Hell AG and/or its subsidiaries
Taffy Agfa Corporation
Times New Roman The Monotype Corporation plc
Univers Linotype-Hell AG and/or its subsidiaries
All other trademarks are the property of their respective owners.
AirPrint and the AirPrint logo are trademarks of Apple, Inc.
Federal Communications Commission (FCC) compliance information statement
This product has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the
FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.
The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment
is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case
the user will be required to correct the interference at his own expense.
The manufacturer is not responsible for any radio or television interference caused by using other than recommended
cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could
void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device,
use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for
USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC
regulations.
Noise emission levels
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.
Note: Some modes may not apply to your product.
Notices 314
1-meter average sound pressure, dBA
Printing 53 dBA
Scanning 54 dBA
Copying 54 dBA
Ready 35 dBA
Values are subject to change. See www.lexmark.com for current values.
Waste from Electrical and Electronic Equipment (WEEE) directive
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European
Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the
Lexmark Web site at www.lexmark.com for your local sales office phone number.
Mercury notice
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries Alliance:
www.eiae.org.
Static sensitivity notice
This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the
metal frame of the printer.
Notices 315
ENERGY STAR
Any Lexmark product bearing the ENERGY STAR emblem on the product or on a start-up screen is certified to comply
with Environmental Protection Agency (EPA) ENERGY STAR requirements as configured when shipped by Lexmark.
Laser notice
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser
products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is
nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655-675 nanometers. The laser system
and printer are designed so there is never any human access to laser radiation above a Class I level during normal
operation, user maintenance, or prescribed service condition.
Laser advisory label
A laser notice label may be affixed to this printer as shown:
Power consumption
Product power consumption
The following table documents the power consumption characteristics of the product.
Note: Some modes may not apply to your product.
Notices 316
Mode Description Power consumption (Watts)
Printing The product is generating hard‑copy output from electronic inputs. 490 W (X734): 560 W (X736, X738)
Copying The product is generating hard‑copy output from hard‑copy original
documents.
530 W (X734): 600 W (X736, X738)
Scanning The product is scanning hard‑copy documents. 90 W (X734): 105 W (X736, X738)
Ready The product is waiting for a print job. 60 W (X734): 70 W (X736, X738)
Power Saver The product is in energy‑saving mode. 24 W (X734): 26 W (X736, X738)
Off The product is plugged into a wall outlet, but the power switch is turned
off.
0 W
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous
power draws may be substantially higher than the average.
Values are subject to change. See www.lexmark.com for current values.
Power Saver
This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the
Sleep Mode. The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity.
The Power Saver Mode is automatically engaged after this product is not used for a specified period of time, called the
Power Saver Timeout.
Factory default Power Saver Timeout for this product (in minutes): 30
By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes.
Setting the Power Saver Timeout to a low value reduces energy consumption, but may increase the response time of
the product. Setting the Power Saver Timeout to a high value maintains a fast response, but uses more energy.
Off mode
If this product has an off mode which still consumes a small amount of power, then to completely stop product power
consumption, disconnect the power supply cord from the wall outlet.
Total energy usage
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in
power units of Watts, the power consumption should be multiplied by the time the product spends in each mode in
order to calculate energy usage. The total product energy usage is the sum of each mode's energy usage.
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 2004/108/EC, 2006/95/EC, and
1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic
compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment
and telecommunications terminal equipment.
Notices 317
A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing
and Technical Support, Lexmark International, Inc., S.A., Boigny, France.
This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
Industry Canada compliance statement
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard
ICES-003.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de classe A est conforme aux exigences de la norme canadienne relative aux équipements
pouvant causer des interférences NMB-003.
Regulatory notices for telecommunication terminal equipment
This section contains regulatory information pertaining to products that contain telecommunication terminal
equipment such as facsimile.
Notice to users of the US telephone network: FCC requirements
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council
for Terminal Attachments (ACTA). On the back of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to your telephone
company.
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is
provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See your
setup documentation for more information.
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone
line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact your local telephone company. For products approved
after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products,
the REN is shown separately on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will
notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of this equipment. If this happens, the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc.
at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the problem is resolved.
Notices 318
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International,
Inc. See the previous paragraph for contact information.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service
commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter's
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical
surges.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic
device, including fax machines, to send any message unless said message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification
of the business or other entity, or other individual sending the message, and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or
any other number for which charges exceed local or long-distance transmission charges.)
See your user documentation in order to program this information into your fax machine.
South Africa telecommunications notice
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.
Notice to users of the Canadian telephone network
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is
an indication of the maximum number of terminals allowed to be connected to a telephone interface. The terminus of
an interface may consist of any combination of devices, subject only to the requirement that the sum of the RENs of
all the devices does not exceed five. The modem REN is located on the rear of the equipment on the product labeling.
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer
terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is
recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is
connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and certified by UL (Underwriter’s
Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body in
the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical
surges.
This equipment uses CA11A telephone jacks.
Avis réservé aux utilisateurs du réseau téléphonique du Canada
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence number :
numéro d’équivalence de sonnerie) fournit une indication du nombre maximum de terminaux pouvant être connectés
à l’interface téléphonique. En bout de ligne, le nombre d’appareils qui peuvent être connectés n’est pas directement
Notices 319
limité, mais la somme des REN de ces appareils ne doit pas dépasser cinq. Le numéro REN du modem est indiqué sur
l’étiquette produit située à l’arrière de l’équipement.
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre,
entraînent d'importants dégâts sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un
problème majeur d’échelle nationale. En conséquence, il vous est recommandé de brancher un parasurtenseur dans
la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur répondant à des caractéristiques
nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre laboratoire
agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre région
ou pays. Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions électriques.
Cet équipement utilise des prises de téléphone CA11A.
Notice to users of the New Zealand telephone network
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal
equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection
to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above
all, it provides no assurance that any item will work correctly in all respects with another item of telepermitted
equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network
services.
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom
customers.
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment
associated with this device. The associated equipment shall be set to operate within the following limits for compliance
to Telecom's specifications:
•There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual
call initiation, and
•The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the
beginning of the next call attempt.
•The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not
less than 5 seconds between the end of one call attempt and the beginning of another.
Using this product in Switzerland
This product requires a Swiss billing tone filter (Lexmark part number 14B5109 or 80D1877) to be installed on any line
which receives metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present on all
analog telephone lines in Switzerland.
Utilisation de ce produit en Suisse
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5109 ou
80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé
pour toute installation car ces impulsions existent sur toutes les lignes téléphoniques suisses.
Notices 320
Verwendung dieses Produkts in der Schweiz
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer
14B5109 oder 80D1877) für jede Leitung installiert werden, über die in der Schweiz Zeitsteuertakte übertragen werden.
Die Verwendung des Lexmark Filters ist obligatorisch, da in allen analogen Telefonleitungen in der Schweiz
Zeitsteuertakte vorhanden sind.
Uso del prodotto in Svizzera
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109 o 80D1877) da installare su tutte le
linee che ricevono impulsi remoti in Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono
presenti su tutte le linee analogiche in Svizzera.
Notice to Users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC,
2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio
equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and
Technical Support, Lexmark International, S. A., Boigny, France.
Refer to the table at the end of the Notices section for further compliance information.
Radio interference notice
Warning
This is a product that complies with the emission requirements of EN55022 Class A limits and immunity requirements
of EN55024. This product is not intended to be used in residential/domestic environments.
This is a Class A product. In a domestic environment, this product may cause radio interference, in which case the user
may be required to take adequate measures.
Exposure to radio frequency radiation
The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory
agencies. A minimum separation of 20 cm (8 inches) must be maintained between the antenna and any persons for
this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies.
Notices 321
Notice to users in Brazil
Este equipamento opera em carater secundario, isto e, nao tem direito a protecao contra interferencia prejudicial,
mesmo de estacoes do mesmo tipo, e nao pode causar interferencia a sistemas operando em carater primario.
(Res.ANATEL 282/2001).
Industry Canada (Canada)
This device complies with Industry Canada specification RSS-210. Operation is subject to the following two conditions:
(1) this device may not cause interference, and (2) this device must accept any interference, including interference that
may cause undesired operation of the device.
This device has been designed to operate only with the antenna provided. Use of any other antenna is strictly prohibited
per regulations of Industry Canada.
To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from
windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to
licensing.
The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF
fields in excess of Health Canada limits for the general population; consult Safety Code 6, obtainable from Health
Canada's Web site www.hc-sc.gc.ca/rpb.
The term "IC:" before the certification/registration number only signifies that the Industry Canada technical
specifications were met.
Industry Canada (Canada)
Cet appareil est conforme à la norme RSS-210 d'Industry Canada. Son fonctionnement est soumis aux deux conditions
suivantes :
(1) cet appareil ne doit pas provoquer d'interférences et (2) il doit accepter toute interférence reçue, y compris celles
risquant d'altérer son fonctionnement.
Cet appareil a été conçu pour fonctionner uniquement avec l'antenne fournie. L'utilisation de toute autre antenne est
strictement interdite par la réglementation d'Industry Canada.
En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement
interdite.
Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit être utilisé à l'intérieur
et loin des fenêtres afin de garantir une protection optimale.
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.
L'installateur de cet équipement radio doit veiller à ce que l'antenne soit implantée et dirigée de manière à n'émettre
aucun champ HF dépassant les limites fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au
Code de sécurité 6 que vous pouvez consulter sur le site Web de Santé Canada www.hc-sc.gc.ca/rpb.
Le terme « IC » précédant le numéro de d'accréditation/inscription signifie simplement que le produit est conforme
aux spécifications techniques d'Industry Canada.
Notices 322
Taiwan NCC RF notice statement
Notice to users in the European Union
Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004/108/EC,
2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility, safety of electrical equipment designed for use within certain voltage limits and on radio
equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and
Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section for
further compliance information.
Products equipped with 2.4GHz Wireless LAN option are in conformity with the protection requirements of EC Council
directives 2004/108/EC, 2006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the
Member States relating to electromagnetic compatibility, safety of electrical equipment designed for use within certain
voltage limits and on radio equipment and telecommunications terminal equipment.
Compliance is indicated by the CE marking.
Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only.
A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and
Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section for
further compliance information.
Česky Společnost Lexmark International, Inc. tímto prohlašuje, že výrobek tento výrobek je ve shodě se základními
požadavky a dalšími příslušnými ustanoveními směrnice 1999/5/ES.
Dansk Lexmark International, Inc. erklærer herved, at dette produkt overholder de væsentlige krav og øvrige relevante
krav i direktiv 1999/5/EF.
Notices 323
Deutsch Hiermit erklärt Lexmark International, Inc., dass sich das Gerät dieses Gerät in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG
befindet.
Ελληνική ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Η LEXMARK INTERNATIONAL, INC. ΔΗΛΩΝΕΙ ΟΤΙ ΑΥΤΟ ΤΟ ΠΡΟΪΟΝ
ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ
ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.
English Hereby, Lexmark International, Inc., declares that this type of equipment is in compliance with the
essential requirements and other relevant provisions of Directive 1999/5/EC.
Español Por medio de la presente, Lexmark International, Inc. declara que este producto cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
Eesti Käesolevaga kinnitab Lexmark International, Inc., et seade see toode vastab direktiivi 1999/5/EÜ
põhinõuetele ja nimetatud direktiivist tulenevatele muudele asjakohastele sätetele.
Suomi Lexmark International, Inc. vakuuttaa täten, että tämä tuote on direktiivin 1999/5/EY oleellisten vaatimusten
ja muiden sitä koskevien direktiivin ehtojen mukainen.
Français Par la présente, Lexmark International, Inc. déclare que l'appareil ce produit est conforme aux exigences
fondamentales et autres dispositions pertinentes de la directive 1999/5/CE.
Magyar Alulírott, Lexmark International, Inc. nyilatkozom, hogy a termék megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.
Íslenska Hér með lýsir Lexmark International, Inc. yfir því að þessi vara er í samræmi við grunnkröfur og aðrar
kröfur, sem gerðar eru í tilskipun 1999/5/EC.
Italiano Con la presente Lexmark International, Inc. dichiara che questo questo prodotto è conforme ai requisiti
essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.
Latviski Ar šo Lexmark International, Inc. deklarē, ka šis izstrādājums atbilst Direktīvas 1999/5/EK būtiskajām
prasībām un citiem ar to saistītajiem noteikumiem.
LietuviųŠiuo Lexmark International, Inc. deklaruoja, kad šis produktas atitinka esminius reikalavimus ir kitas
1999/5/EB direktyvos nuostatas.
Malti Bil-preżenti, Lexmark International, Inc., jiddikjara li dan il-prodott huwa konformi mal-ħtiġijiet
essenzjali u ma dispożizzjonijiet oħrajn relevanti li jinsabu fid-Direttiva 1999/5/KE.
Nederlands Hierbij verklaart Lexmark International, Inc. dat het toestel dit product in overeenstemming is met de essentiële
eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.
Norsk Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Polski Niniejszym Lexmark International, Inc. oświadcza, że niniejszy produkt jest zgodny z zasadniczymi
wymogami oraz pozostałymi stosownymi postanowieniami Dyrektywy 1999/5/EC.
Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e outras
disposições da Diretiva 1999/5/CE.
Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky
príslušné ustanovenia smernice 1999/5/ES.
Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi
relevantnimi določili direktive 1999/5/ES.
Svenska Härmed intygar Lexmark International, Inc. att denna produkt står i överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.
Notices 324
Statement of Limited Warranty
Lexmark X730 Series
Lexmark International, Inc., Lexington, KY
This limited warranty applies to the United States and Canada. For customers outside the U.S., refer to the country-
specific warranty information that came with your product.
This limited warranty applies to this product only if it was originally purchased for your use, and not for resale, from
Lexmark or a Lexmark Remarketer, referred to in this statement as “Remarketer.”
Limited warranty
Lexmark warrants that this product:
—Is manufactured from new parts, or new and serviceable used parts, which perform like new parts
—Is, during normal use, free from defects in material and workmanship
If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair
or replacement (at Lexmark's option).
If this product is a feature or option, this statement applies only when that feature or option is used with the product
for which it was intended. To obtain warranty service, you may be required to present the feature or option with the
product.
If you transfer this product to another user, warranty service under the terms of this statement is available to that user
for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that
user.
Limited warranty service
The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later
provided that the warranty period for any supplies and for any maintenance items included with the printer shall end
earlier if it, or its original contents, are substantially used up, depleted, or consumed.
To obtain warranty service you may be required to present proof of original purchase. You may be required to deliver
your product to the Remarketer or Lexmark, or ship it prepaid and suitably packaged to a Lexmark designated location.
You are responsible for loss of, or damage to, a product in transit to the Remarketer or the Lexmark designated location.
When warranty service involves the exchange of a product or part, the item replaced becomes the property of the
Remarketer or Lexmark. The replacement may be a new or repaired item.
The replacement item assumes the remaining warranty period of the original product.
Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not
included in warranty service, damaged beyond repair, or if the product is not free of all legal obligations, restrictions,
liens, and encumbrances.
Before you present this product for warranty service, remove all print cartridges, programs, data, and removable storage
media (unless directed otherwise by Lexmark).
For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact
Lexmark on the World Wide Web at www.lexmark.com/support.
Remote technical support is provided for this product throughout its warranty period. For products no longer covered
by a Lexmark warranty, technical support may not be available or only be available for a fee.
Notices 325
Extent of limited warranty
Lexmark does not warrant uninterrupted or error-free operation of any product or the durability or longevity of prints
produced by any product.
Warranty service does not include repair of failures caused by:
—Modification or unauthorized attachments
—Accidents, misuse, abuse or use inconsistent with Lexmark user’s guides, manuals, instructions or guidance
—Unsuitable physical or operating environment
—Maintenance by anyone other than Lexmark or a Lexmark authorized servicer
—Operation of a product beyond the limit of its duty cycle
—Use of printing media outside of Lexmark specifications
—Refurbishment, repair, refilling or remanufacture by a third party of products, supplies or parts
—Products, supplies, parts, materials (such as toners and inks), software, or interfaces not furnished by Lexmark
TO THE EXTENT PERMITTED BY APPLICABLE LAW, NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR
REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH
RESPECT TO THIS PRODUCT, AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND SATISFACTORY QUALITY. ANY WARRANTIES THAT
MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO
WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD. ALL INFORMATION, SPECIFICATIONS, PRICES,
AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE.
Limitation of liability
Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or
nonperformance of Lexmark or a Remarketer for this product under this limited warranty, you may recover actual
damages up to the limit set forth in the following paragraph.
Lexmark's liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product
that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real
property or tangible personal property for which Lexmark is legally liable. IN NO EVENT WILL LEXMARK BE LIABLE FOR
ANY LOST PROFITS, LOST SAVINGS, INCIDENTAL DAMAGE, OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES.
This is true even if you advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any
claim by you based on a third party claim.
This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark. Lexmark's and its
Suppliers' and Remarketers' limitations of remedies are not cumulative. Such Suppliers and Remarketers are intended
beneficiaries of this limitation.
Additional rights
Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation
of incidental or consequential damages, so the limitations or exclusions contained above may not apply to you.
This limited warranty gives you specific legal rights. You may also have other rights that vary from state to state.
Notices 326
LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS
PLEASE READ CAREFULLY BEFORE USING THIS PRODUCT: BY USING THIS PRODUCT, YOU AGREE TO BE BOUND BY ALL
THE TERMS AND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS. IF YOU DO NOT
AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTS, PROMPTLY RETURN
THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS PRODUCT
FOR USE BY OTHER PARTIES, YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES ACCEPTANCE
OF THESE TERMS.
DEVICE LICENSE AGREEMENT
The patented printer is licensed for, and designed to work with only genuine Lexmark toner cartridges and developer
components for the life of the patented printer. Under this patent license, you agree to: (1) use only genuine Lexmark
toner cartridges and developer components with this printer except as otherwise provided below, and (2) pass this
license/agreement to any subsequent user of this printer. The patented Lexmark toner cartridges and developer
components inside are licensed subject to a restriction that they may be used only once. Following their initial use, you
agree to return them only to Lexmark for recycling. Lexmark toner cartridges are designed to stop working after a
delivering a fixed amount of toner. A variable amount of toner may remain in them when replacement is required.
Replacement toner cartridge(s) sold without these terms are available through www.lexmark.com, may be refilled by
you, or a third party, as the only cartridge alternative to be used with the licensed printer.
LEXMARK SOFTWARE LICENSE AGREEMENT
This Software License Agreement (“Software License Agreement”) is a legal agreement between you (either an
individual or a single entity) and Lexmark International, Inc. (“Lexmark”) that, to the extent your Lexmark product or
Software Program is not otherwise subject to a written software license agreement between you and Lexmark or its
suppliers, governs your use of any Software Program installed on or provided by Lexmark for use in connection with
your Lexmark product. The term “Software Program” includes machine-readable instructions, audio/visual content
(such as images and recordings), and associated media, printed materials and electronic documentation, whether
incorporated into, distributed with or for use with your Lexmark product.
1STATEMENT OF SOFTWARE LIMITED WARRANTY. Lexmark warrants that the media (e.g., diskette or compact disk)
on which the Software Program (if any) is furnished is free from defects in materials and workmanship under normal
use during the warranty period. The warranty period is ninety (90) days and commences on the date the Software
Program is delivered to the original end-user. This limited warranty applies only to Software Program media
purchased new from Lexmark or an Authorized Lexmark Reseller or Distributor. Lexmark will replace the Software
Program should it be determined that the media does not conform to this limited warranty.
2DISCLAIMER AND LIMITATION OF WARRANTIES. EXCEPT AS PROVIDED IN THIS SOFTWARE LICENSE AGREEMENT
AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, LEXMARK AND ITS SUPPLIERS PROVIDE THE
SOFTWARE PROGRAM "AS IS" AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, EITHER EXPRESS
OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, TITLE, NON-INFRINGEMENT, MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE, AND ABSENCE OF VIRUSES, ALL WITH REGARD TO THE SOFTWARE PROGRAM. TO THE
EXTENT LEXMARK CANNOT BY LAW DISCLAIM ANY COMPONENT OF THE IMPLIED WARRATIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, LEXMARK LIMITS THE DURATION OF SUCH
WARRANTIES TO THE 90-DAY TERM OF THE EXPRESS SOFTWARE LIMITED WARRANTY.
This Agreement is to be read in conjunction with certain statutory provisions, as that may be in force from time to
time, that imply warranties or conditions or impose obligations on Lexmark that cannot be excluded or modified.
If any such provisions apply, then to the extent Lexmark is able, Lexmark hereby limits its liability for breach of those
provisions to one of the following: providing you a replacement copy of the Software Program or reimbursement
of the price paid for the Software Program.
Notices 327
The Software Program may include internet links to other software applications and/or internet web pages hosted
and operated by third parties unaffiliated with Lexmark. You acknowledge and agree that Lexmark is not responsible
in any way for the hosting, performance, operation, maintenance, or content of, such software applications and/or
internet web pages.
3LIMITATION OF REMEDY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANY AND ALL LIABILITY OF
LEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT IS EXPRESSLY LIMITED TO THE GREATER OF THE PRICE PAID
FOR THE SOFTWARE PROGRAM AND FIVE U.S. DOLLARS (OR THE EQUIVALENT IN LOCAL CURRENCY). YOUR SOLE
REMEDY AGAINST LEXMARK IN ANY DISPUTE UNDER THIS SOFTWARE LICENSE AGREEMENT SHALL BE TO SEEK TO
RECOVER ONE OF THESE AMOUNTS, UPON PAYMENT OF WHICH LEXMARK SHALL BE RELEASED AND DISCHARGED
OF ALL FURTHER OBLIGATIONS AND LIABILITY TO YOU.
IN NO EVENT WILL LEXMARK, ITS SUPPLIERS, SUBSIDIARIES, OR RESELLERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL,
INDIRECT, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO LOST PROFITS
OR REVENUES, LOST SAVINGS, INTERRUPTION OF USE OR ANY LOSS OF, INACCURACY IN, OR DAMAGE TO, DATA
OR RECORDS, FOR CLAIMS OF THIRD PARTIES, OR DAMAGE TO REAL OR TANGIBLE PROPERTY, FOR LOSS OF PRIVACY
ARISING OUT OR IN ANY WAY RELATED TO THE USE OF OR INABILITY TO USE THE SOFTWARE PROGRAM, OR
OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS SOFTWARE LICENCE AGREEMENT), REGARDLESS OF
THE NATURE OF THE CLAIM, INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR CONTRACT, TORT
(INCLUDING NEGLIGENCE OR STRICT LIABILITY), AND EVEN IF LEXMARK, OR ITS SUPPLIERS, AFFILIATES, OR
REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY YOU BASED
ON A THIRD-PARTY CLAIM, EXCEPT TO THE EXTENT THIS EXCLUSION OF DAMAGES IS DETERMINED LEGALLY INVALID.
THE FOREGOING LIMITATIONS APPLY EVEN IF THE ABOVE-STATED REMEDIES FAIL OF THEIR ESSENTIAL PURPOSE.
4U.S.A. STATE LAWS. This Software Limited Warranty gives you specific legal rights. You may also have other rights
that vary from state to state. Some states do not allow limitations on how long an implied warranty lasts or the
exclusion of limitation of incidental or consequential damages, so the above limitations may not apply to you.
5LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of this
Software License Agreement:
aUse. You may Use one (1) copy of the Software Program. The term “Use” means storing, loading, installing,
executing, or displaying the Software Program. If Lexmark has licensed the Software Program to you for
concurrent use, you must limit the number of authorized users to the number specified in your agreement with
Lexmark. You may not separate the components of the Software Program for use on more than one computer.
You agree that you will not Use the Software Program, in whole or in part, in any manner that has the effect of
overriding, modifying, eliminating, obscuring, altering or de-emphasizing the visual appearance of any
trademark, trade name, trade dress or intellectual property notice that appears on any computer display screens
normally generated by, or as a result of, the Software Program.
bCopying. You may make one (1) copy of the Software Program solely for purposes of backup, archiving, or
installation, provided the copy contains all of the original Software Program’s proprietary notices. You may not
copy the Software Program to any public or distributed network.
cReservation of Rights. The Software Program, including all fonts, is copyrighted and owned by Lexmark
International, Inc. and/or its suppliers. Lexmark reserves all rights not expressly granted to you in this Software
License Agreement.
dFreeware. Notwithstanding the terms and conditions of this Software License Agreement, all or any portion of
the Software Program that constitutes software provided under public license by third parties (“Freeware”) is
licensed to you subject to the terms and conditions of the software license agreement accompanying such
Freeware, whether in the form of a discrete agreement, shrink-wrap license, or electronic license terms at the
time of download or installation. Use of the Freeware by you shall be governed entirely by the terms and
conditions of such license.
6TRANSFER. You may transfer the Software Program to another end-user. Any transfer must include all software
components, media, printed materials, and this Software License Agreement and you may not retain copies of the
Software Program or components thereof. The transfer may not be an indirect transfer, such as a consignment.
Prior to the transfer, the end-user receiving the transferred Software Program must agree to all these Software
Notices 328
License Agreement terms. Upon transfer of the Software Program, your license is automatically terminated. You
may not rent, sublicense, or assign the Software Program except to the extent provided in this Software License
Agreement.
7UPGRADES. To Use a Software Program identified as an upgrade, you must first be licensed to the original Software
Program identified by Lexmark as eligible for the upgrade. After upgrading, you may no longer use the original
Software Program that formed the basis for your upgrade eligibility.
8LIMITATION ON REVERSE ENGINEERING. You may not alter, decrypt, reverse engineer, reverse assemble, reverse
compile or otherwise translate the Software Program or assist or otherwise facilitate others to do so, except as and
to the extent expressly permitted to do so by applicable law for the purposes of inter-operability, error correction,
and security testing. If you have such statutory rights, you will notify Lexmark in writing of any intended reverse
engineering, reverse assembly, or reverse compilation. You may not decrypt the Software Program unless necessary
for the legitimate Use of the Software Program.
9ADDITIONAL SOFTWARE. This Software License Agreement applies to updates or supplements to the original
Software Program provided by Lexmark unless Lexmark provides other terms along with the update or supplement.
10 TERM. This Software License Agreement is effective unless terminated or rejected. You may reject or terminate
this license at any time by destroying all copies of the Software Program, together with all modifications,
documentation, and merged portions in any form, or as otherwise described herein. Lexmark may terminate your
license upon notice if you fail to comply with any of the terms of this Software License Agreement. Upon such
termination, you agree to destroy all copies of the Software Program together with all modifications,
documentation, and merged portions in any form.
11 TAXES. You agree that you are responsible for payment of any taxes including, without limitation, any goods and
services and personal property taxes, resulting from this Software License Agreement or your Use of the Software
Program.
12 LIMITATION ON ACTIONS. No action, regardless of form, arising out of this Software License Agreement may be
brought by either party more than two years after the cause of action has arisen, except as provided under applicable
law.
13 APPLICABLE LAW. This Software License Agreement is governed by the laws of the Commonwealth of Kentucky,
United States of America. No choice of law rules in any jurisdiction shall apply. The UN Convention on Contracts for
the International Sale of Goods shall not apply.
14 UNITED STATES GOVERNMENT RESTRICTED RIGHTS. The Software Program has been developed entirely at private
expense. Rights of the United States Government to use the Software Program are as set forth in this Software
License Agreement and as restricted in DFARS 252.227-7014 and in similar FAR provisions (or any equivalent agency
regulation or contract clause).
15 CONSENT TO USE OF DATA. You agree that Lexmark, its affiliates, and agents may collect and use information you
provide in relation to support services performed with respect to the Software Program and requested by you.
Lexmark agrees not to use this information in a form that personally identifies you except to the extent necessary
to provide such services.
16 EXPORT RESTRICTIONS. You may not (a) acquire, ship, transfer, or reexport, directly or indirectly, the Software
Program or any direct product therefrom, in violation of any applicable export laws or (b) permit the Software
Program to be used for any purpose prohibited by such export laws, including, without limitation, nuclear, chemical,
or biological weapons proliferation.
17 AGREEMENT TO CONTRACT ELECTRONICALLY. You and Lexmark agree to form this Software License Agreement
electronically. This means that when you click the “Agree” or “I accept” button on this page or use this product,
you acknowledge your agreement to these Software License Agreement terms and conditions and that you are
doing so with the intent to “sign” a contract with Lexmark.
Notices 329
18 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place you
sign this Software License Agreement and, if applicable, you are duly authorized by your employer or principal to
enter into this contract.
19 ENTIRE AGREEMENT. This Software License Agreement (including any addendum or amendment to this Software
License Agreement that is included with the Software Program) is the entire agreement between you and Lexmark
relating to the Software Program. Except as otherwise provided for herein, these terms and conditions supersede
all prior or contemporaneous oral or written communications, proposals, and representations with respect to the
Software Program or any other subject matter covered by this Software License Agreement (except to the extent
such extraneous terms do not conflict with the terms of this Software License Agreement, any other written
agreement signed by you and Lexmark relating to your Use of the Software Program). To the extent any Lexmark
policies or programs for support services conflict with the terms of this Software License Agreement, the terms of
this Software License Agreement shall control.
ADOBE SYSTEMS INCORPORATED NOTICE
Contains Flash®, Flash® Lite™ and/or Reader® technology by Adobe Systems Incorporated
This Product contains Adobe® Flash® player software under license from Adobe Systems Incorporated, Copyright ©
1995-2007 Adobe Macromedia Software LLC. All rights reserved. Adobe, Reader and Flash are trademarks of Adobe
Systems Incorporated.
Notices 330
Index
Numerics
1565 Emulation error, load
emulation option 266
2,000‑sheet tray
installing 40
2000‑sheet tray
loading 71
31 Replace defective cartridge 259
32 Cartridge part number
unsupported by device 260
34 Short paper 260
35 Insufficient memory to support
Resource Save feature 260
37 Insufficient memory to collate
job 260
37 Insufficient memory, some Held
Jobs were deleted 260
38 Memory full 260
39 Complex page, some data may
not have printed 261
50 PPDS font error 261
51 Defective flash detected 261
52 Not enough free space in flash
memory for resources 261
54 Network <x> software error 261
54 Standard network software
error 261
55 Unsupported option in slot 262
550‑sheet specialty media drawer
installing 40
550‑sheet tray
installing 40
56 Parallel port <x> disabled 262
56 Serial port <x> disabled 262
56 Standard USB port disabled 262
58 Too many flash options
installed 262
58 Too many trays attached 263
59 Incompatible tray <x> 263
61 Remove defective disk 263
62 Disk full 263
63 Unformatted disk 263
80 Fuser life warning 263
80 Replace fuser 264
82 Replace waste toner box 264
82 Waste toner box missing 264
83 Replace transfer module 264
83 transfer module life
warning 264
83 Transfer module missing 264
84 <color> photoconductor
low 264
84 <color> photoconductor nearly
low 265
84 Replace <color>
photoconductor 264
840.01 Scanner Disabled 265
840.02 Scanner Auto Disabled 265
88 <color> cartridge low 265
88 <color> cartridge nearly low 265
88 Replace <color> cartridge 265
900–999 Service <message> 266
Symbols
“scan to computer” screen
options 141, 142, 143
A
Active NIC menu 159
address book, fax
using 129
ADF
copying using 92
ADF parts
cleaning 230
replacing 245
ADF pick assembly
ordering 238
ADF pick pad
ordering 238
air filter
replacing 245
AppleTalk menu 165
attaching cables 42
Automatic Document Feeder
(ADF) 14
B
black‑and‑white
printing 89
blinking indicator light 43
brightness, adjusting 61
buttons, home screen 17
buttons, printer control panel 16
buttons, touch screen 19
C
cables
Ethernet 42
USB 42
calling Customer Support 311
canceling a job
from Macintosh 90
from the printer control panel 90
from Windows 90
card stock
tips 84
Change <src> to <x> 257
Check tray <x> connection 257
checking an unresponsive
printer 256
checking an unresponsive
scanner 286
checking device status
on Embedded Web Server 254
cleaning
ADF parts 230
exterior of the printer 229
printhead lenses 233
scanner glass 230
collating copies 97
Confidential print jobs 85
printing from Macintosh
computer 86
printing from Windows 85
Confidential Print menu 174
configuration information
wireless network 46
configurations
printer 12
Configure MP menu 149
configuring
port settings 54
configuring the e‑mail settings 106
connecting the printer to
answering machine 117
computer modem 124
distinctive ring service 116
regional adapters 118
telephone 117
conservation settings
brightness, adjusting 61
Index 331
Eco‑Mode 59
Power Saver 61
Quiet Mode 60
standard exit bin lighting 62
conserving supplies 58
contacting Customer Support 311
control panel, printer 16
copy quality
adjusting 97
improving 104
copy screen
options 101, 102, 103
Copy Settings menu 185
copy troubleshooting
copier does not respond 284
partial document or photo
copies 286
poor copy quality 285
poor scanned image quality 287
scanner unit does not close 284
copying
adding a date and time stamp 100
adding an overlay message 100
adjusting quality 97
canceling a copy job 101
collating copies 97
custom job (job build) 99
document containing mixed paper
sizes 95
enlarging 96
from one size to another 94
improving copy quality 104
making transparencies 93
multiple pages on one sheet 98
on both sides of the paper
(duplexing) 96
photos 93
placing separator sheets between
copies 98
quick copy 92
reducing 96
selecting a tray 95
to letterhead 94
using the ADF 92
using the scanner glass
(flatbed) 93
Custom Names menu 155
custom paper type
assigning 74
Custom Scan Sizes menu 156
Custom Type <x>
changing name 75
Custom Types menu 155
D
date and time
setting 126
Default Source menu 146
directory list, printing 89
Disk corrupted 257
Disk Wiping menu 175
display troubleshooting
display is blank 280
display shows only diamonds 280
display, printer control panel 16
adjusting brightness 61
distinctive ring service
connecting to 116
documents, printing
from Macintosh 82
from Windows 82
duplexing 96
E
Eco‑Mode setting 59
Embedded Web Server 254
administrator settings 254
checking device status 254
does not open 311
networking settings 254
setting up e‑mail alerts 254
Embedded Web Server
Administrator's Guide 254
emission
notices 314, 317, 318, 321, 322,
323
enlarging a copy 96
envelopes
loading 68
tips 83
environmental settings 58
brightness, adjusting 61
Eco‑Mode 59
Power Saver 61
Quiet Mode 60
standard exit bin lighting 62
Ethernet networking
Macintosh 51
Windows 51
Ethernet port 42
exterior of the printer
cleaning 229
e‑mail
canceling 109
disabling 43, 256
enabling 43, 256
notice of low supply level 254
notice of paper jam 254
notice of paper needed 254
notice that different paper is
needed 254
e‑mail function
setting up 105
e‑mail screen
advanced options 110
options 109, 110
E‑mail Settings menu 199
e‑mailing
adding message line 108
adding subject line 108
changing output file type 108
configuring the e‑mail
settings 106
creating shortcuts using the
Embedded Web Server 106
creating shortcuts using the touch
screen 106
setting up e‑mail function 105
using shortcut numbers 107
using the address book 107
using the touch screen 107
F
factory defaults, restoring
printer control panel menus 255
FAQ about color printing 308
fax
disabling 43, 256
enabling 43, 256
fax connection
connecting the printer to the wall
jack 115
connecting to a DSL line 115
connecting to a PBX or ISDN 116
fax connections
answering machine 117
computer modem 124
distinctive ring service 116
regional adapters 118
telephone 117
Fax memory full 258
Fax Mode (Analog Fax Setup)
menu 190
Index 332
Fax Mode (Fax Server Setup)
menu 198
Fax partition inoperative. Contact
system administrator. 258
fax quality, improving 133
fax screen
advanced options 132
options 131, 132
Fax server 'To Format' not set up.
Contact system administrator. 258
Fax Station Name not set up 258
Fax Station Number not set up 258
fax troubleshooting
blocking junk faxes 131
caller ID is not shown 288
can receive but not send
faxes 291
can send but not receive
faxes 290
cannot send or receive a fax 289
received fax has poor print
quality 291
faxing
canceling a fax job 131
changing resolution 129
choosing a fax connection 114
creating shortcuts using the
Embedded Web Server 127
creating shortcuts using the touch
screen 128
fax setup 113
forwarding faxes 134
holding faxes 133
improving fax quality 133
making a fax lighter or darker 129
sending a fax at a scheduled
time 130
sending using the computer 127
sending using the printer control
panel 126
setting the date and time 126
setting the outgoing fax name and
number 125
turning daylight saving time on or
off 126
using shortcuts 128
using the address book 129
viewing a fax log 130
FCC notices 314, 318, 321
fiber optic
network setup 51
finding
information 9
publications 9
Web site 9
Finishing menu 215
firmware card
installing 28
flash drive 87
Flash Drive menu 207
flash memory card
installing 28
troubleshooting 293
font sample list
printing 88
forwarding faxes 134
FTP
address book 136
FTP quality, improving 139
FTP screen
advanced options 138
options 137, 138
FTP Settings menu 204
fuser or transfer module
ordering 238
G
General Settings menu 177
H
hard disk with adapter
troubleshooting 293
held jobs 85
printing from Macintosh
computer 86
printing from Windows 85
Help menu 228
holding faxes 133
home screen
buttons 17
HTML menu 225
I
Image menu 226
indicator light is blinking
troubleshooting 256
indicator light, blinking 43
information, finding 9
installation
wireless network 47, 49
installing
options in driver 45
printer software 45
installing printer software
adding options 45
internal print server
troubleshooting 293
Internal Solutions Port
installing 29
troubleshooting 293
Internal Solutions Port, network
changing port settings 54
IPv6 menu 164
J
jam messages
clearing instructions, locating 267
jams
avoiding 266
jams, clearing
200 268
200–201 269
201 270
202 272
203 274
230 275
24x 276
250 278
290–294 230, 279
job interrupt 100
L
labels, paper
tips 84
letterhead
copying to 94
loading, 2000‑sheet tray 71
tips on using 82
LexLink menu 166
light
standard exit bin 62
light, indicator 16
linking trays 74
Load <src> with <x> 258
Load manual feeder with <x> 259
loading
2000‑sheet tray 71
envelopes 68
letterhead in 2000‑sheet tray 71
multipurpose feeder 68
transparencies 68
trays 66
lock, security 15
Index 333
M
Macintosh
wireless network installation 49
maintenance counter,
resetting 241
max speed and max yield
printing 90
memory card
installing 26
troubleshooting 294
Memory full, cannot print
faxes 259
menu settings page
printing 44
menus
Active NIC 159
AppleTalk 165
Confidential Print 174
Configure MP 149
Copy Settings 185
Custom Names 155
Custom Scan Sizes 156
Custom Types 155
Default Source 146
Disk Wiping 175
E‑mail Settings 199
Fax Mode (Analog Fax Setup) 190
Fax Mode (Fax Server Setup) 198
Finishing 215
Flash Drive 207
FTP Settings 204
General Settings 177
Help 228
HTML 225
Image 226
IPv6 164
LexLink 166
Miscellaneous 173
NetWare 165
Network <x> 159
Network Card 163
Network Reports 162
Paper Loading 153
Paper Size/Type 146
Paper Texture 150
Paper Weight 152
Parallel <x> menu 168
PCL Emul 222
PDF 221
PictBridge 227
PostScript 221
Quality 216
Reports 157
Security Audit Log 176
Serial <x> 171
Set Date/Time 177
Settings 212
SMTP Setup menu 161
Standard Network 159
Standard USB 167
Standard USB <x> 167
Substitute Size 149
Supplies 145
TCP/IP 162
Utilities 220
Wireless 164
XPS 228
menus, diagram of 144
Miscellaneous menu 173
moving the printer 253
multiple pages on one sheet 98
multipurpose feeder
loading 68
N
NetWare menu 165
Network <x> menu 159
Network Card menu 163
Network Reports menu 162
network setup page 44
Networking Guide 254
noise
reducing 60
noise emission levels 314
notices 313, 314, 315, 316, 317,
318, 319, 320, 321, 322, 323
O
options
2,000‑sheet tray 40
550‑sheet specialty media
drawer 40
550‑sheet tray 40
fax card 23
firmware card 28
firmware cards 23
flash memory card 28
internal 23
Internal Solutions Port 29
memory card 26
memory cards 23
networking 23
ports 23
printer hard disk 35
options, touch‑screen
copy 101, 102, 103
e‑mail 109, 110
fax 131, 132
FTP 137, 138
scan to computer 141, 142, 143
ordering
fuser or transfer module 238
photoconductors 237
toner cartridges 237
waste toner box 238
output file type
changing 108
P
paper
characteristics 76
letterhead 77
preprinted forms 77
recycled 58, 77
selecting 77
setting size 65
setting type 65
storing 79
unacceptable 77
Universal Paper Size 156
Universal size setting 65
paper feed troubleshooting
message remains after jam is
cleared 294
paper jams
avoiding 266
paper jams, clearing
200 268
200–201 269
201 270
202 272
203 274
230 275
24x 276
250 278
290–294 230, 279
Paper Loading menu 153
Paper Size/Type menu 146
paper sizes, supported 79
Paper Texture menu 150
paper type
custom 74
paper types
supported by printer 81
Index 334
where to load 81
Paper Weight menu 152
paper weights
supported by printer 81
Parallel <x> menu 168
PCL Emul menu 222
PDF menu 221
photoconductor maintenance
counter
resetting 241
photoconductors
ordering 237
photos
copying 93
pick pad
replacing 245
pick roller assembly
replacing 245
PictBridge menu 227
PictBridge‑enabled printing
photos 88
port settings
configuring 54
PostScript menu 221
Power Saver
adjusting 61
print job
canceling from Macintosh 90
canceling from Windows 90
print quality
cleaning the ADF parts 230
cleaning the printhead lenses 233
cleaning the scanner glass 230
replacing photoconductors 239
replacing the waste toner box 251
print quality test pages, printing 89
print quality troubleshooting
blank pages 296
characters have jagged edges 296
clipped images 298
color misregistration 297
fine horizontal lines 298
ghost images 298
gray background 299
light colored line, white line, or
incorrectly colored line 300
poor transparency quality 307
print irregularities 301
print is too dark 301
print is too light 302
print quality test pages 295
repeating defects 303
skewed print 303
solid color pages 304
streaked horizontal lines 304
streaked vertical lines 305
toner fog or background
shading 305
toner rubs off 306
toner specks 306
uneven print density 307
print troubleshooting
error reading USB drive 280
held jobs do not print 282
incorrect characters print 283
incorrect margins 299
jammed page does not
reprint 295
job prints from wrong tray 283
job prints on wrong paper 283
job takes longer than
expected 282
jobs do not print 281
Large jobs do not collate 283
multiple‑language PDFs do not
print 280
paper curl 300
paper frequently jams 294
tray linking does not work 283
unexpected page breaks
occur 284
printer
configurations 12
minimum clearances 10
models 12
moving 253
selecting a location 10
shipping 253
printer control panel 16
factory defaults, restoring 255
printer hard disk
installing 35
printer messages
1565 Emulation error, load
emulation option 266
31 Replace defective
cartridge 259
32 Cartridge part number
unsupported by device 260
34 Short paper 260
35 Insufficient memory to support
Resource Save feature 260
37 Insufficient memory to collate
job 260
37 Insufficient memory, some
Held Jobs were deleted 260
38 Memory full 260
39 Complex page, some data may
not have printed 261
50 PPDS font error 261
51 Defective flash detected 261
52 Not enough free space in flash
memory for resources 261
54 Network <x> software
error 261
54 Standard network software
error 261
55 Unsupported option in
slot 262
56 Parallel port <x> disabled 262
56 Serial port <x> disabled 262
56 Standard USB port
disabled 262
58 Too many flash options
installed 262
58 Too many trays attached 263
59 Incompatible tray <x> 263
61 Remove defective disk 263
62 Disk full 263
63 Unformatted disk 263
80 Fuser life warning 263
80 Replace fuser 264
82 Replace waste toner
box 251, 264
82 Waste toner box missing 264
82 Waste toner box nearly
full 251
83 Replace transfer module 264
83 transfer module life
warning 264
83 Transfer module missing 264
84 <color> photoconductor
low 239, 264
84 <color> photoconductor nearly
low 239, 265
84 Replace <color>
photoconductor 239, 264
840.01 Scanner Disabled 265
840.02 Scanner Auto
Disabled 265
88 <color> cartridge low 242, 265
88 <color> cartridge nearly
low 242, 265
88 Replace <color>
cartridge 242, 265
900–999 Service <message> 266
Index 335
Change <src> to <x> 257
Check tray <x> connection 257
Disk corrupted 257
Fax memory full 258
Fax partition inoperative. Contact
system administrator. 258
Fax server 'To Format' not set up.
Contact system
administrator. 258
Fax Station Name not set up 258
Fax Station Number not set
up 258
Load <src>with <x> 258
Load manual feeder with <x> 259
Memory full, cannot print
faxes 259
Remove paper from standard
output bin 259
Restore Held Jobs? 259
Scan Document Too Long 259
SMTP server not set up. Contact
system administrator. 259
Unsupported disk 259
printer options troubleshooting
flash memory card 293
hard disk with adapter 293
internal print server 293
Internal Solutions Port 293
memory card 294
option not working 292
trays / drawers 293
USB/parallel interface card 294
printer problems, solving basic 256
printhead lenses
cleaning 233
printing
black‑and‑white 89
directory list 89
font sample list 88
from flash drive 87
from Macintosh 82
from Windows 82
installing printer software 45
max speed and max yield 90
menu settings page 44
network setup page 44
photos 88
print quality test pages 89
transparencies 83
printing confidential and other held
jobs
from Macintosh computer 86
from Windows 85
publications, finding 9
Q
Quality menu 216
Quiet Mode 60
print quality troubleshooting 298
R
recycled paper
using 58, 77
recycling
Lexmark packaging 63
Lexmark products 63
toner cartridges 63
WEEE statement 315
reducing a copy 96
Remove paper from standard
output bin 259
Repeat print jobs 85
printing from Macintosh
computer 86
printing from Windows 85
reports
viewing 255
Reports menu 157
Reserve print jobs 85
printing from Macintosh
computer 86
printing from Windows 85
resetting the maintenance
counter 241
resolution, fax
changing 129
Restore Held Jobs? 259
S
safety information 7, 8
Scan Document Too Long 259
scan quality, improving 143
scan troubleshooting
cannot scan from a computer 288
partial document or photo
scans 288
scan was not successful 287
scanner unit does not close 284
scanning takes too long or freezes
the computer 287
scanner
Automatic Document Feeder
(ADF) 14
functions 13
registration 235
scanner glass 14
scanner glass
cleaning 230
scanner glass (flatbed)
copying using 93
scanning to a computer 140
improving scan quality 143
scanning to a flash drive 141
scanning to an FTP address
creating shortcuts using the
computer 136
creating shortcuts using the touch
screen 137
improving FTP quality 139
using shortcut numbers 136
using the address book 136
using the keypad 135
Security Audit Log menu 176
security lock 15
separator pad
ordering 238
replacing 245
Serial <x> menu 171
serial port 56
serial printing
setting up 56
Set Date/Time menu 177
setting
paper size 65
paper type 65
TCP/IP address 162
Universal Paper Size 65
setting up
serial printing 56
setting up the printer
on a wired network
(Macintosh) 51
on a wired network (Windows) 51
Settings menu 212
shipping the printer 253
shortcuts, creating
e‑mail 106
fax destination 127, 128
FTP destination 136, 137
SMTP server not set up. Contact
system administrator. 259
SMTP Setup menu 161
standard exit bin
light 62
Standard Network menu 159
Index 336
Standard USB <x> menu 167
Standard USB menu 167
status of supplies, checking 237
storing
paper 79
supplies 236
subject and message information
adding to e‑mail 108
Substitute Size menu 149
supplies
conserving 58
status of 237
storing 236
using recycled paper 58
Supplies menu 145
supplies, ordering
ADF pick assembly 238
ADF pick pad 238
fuser or transfer module 238
photoconductors 237
separator pad 238
toner cartridges 237
waste toner box 238
system board
accessing 24
system board cover
reinstalling 39
T
TCP/IP menu 162
telecommunication
notices 318, 319, 320, 321
tips
card stock 84
envelopes 83
labels, paper 84
letterhead 82
transparencies 83
toner cartridges
ordering 237
recycling 63
replacing 242
touch screen
buttons 19
transparencies
loading 68
making 93
printing 83
tips on using 83
tray linking 74, 75
tray unlinking 74, 75
trays
linking 74
loading 66
unlinking 74
troubleshooting
checking an unresponsive
printer 256
checking an unresponsive
scanner 286
contacting Customer Support 311
FAQ about color printing 308
indicator light is blinking 256
solving basic printer
problems 256
troubleshooting, copy
copier does not respond 284
partial document or photo
copies 286
poor copy quality 285
poor scanned image quality 287
scanner unit does not close 284
troubleshooting, display
display is blank 280
display shows only diamonds 280
troubleshooting, fax
blocking junk faxes 131
caller ID is not shown 288
can receive but not send
faxes 291
can send but not receive
faxes 290
cannot send or receive a fax 289
received fax has poor print
quality 291
troubleshooting, paper feed
message remains after jam is
cleared 294
troubleshooting, print
error reading USB drive 280
held jobs do not print 282
incorrect characters print 283
incorrect margins 299
jammed page does not
reprint 295
job prints from wrong tray 283
job prints on wrong paper 283
job takes longer than
expected 282
jobs do not print 281
Large jobs do not collate 283
multiple‑language PDFs do not
print 280
paper curl 300
paper frequently jams 294
tray linking does not work 283
unexpected page breaks
occur 284
troubleshooting, print quality
blank pages 296
characters have jagged edges 296
clipped images 298
color misregistration 297
fine horizontal lines 298
ghost images 298
gray background 299
light colored line, white line, or
incorrectly colored line 300
poor transparency quality 307
print irregularities 301
print is too dark 301
print is too light 302
print quality test pages 295
repeating defects 303
skewed print 303
solid color pages 304
streaked horizontal lines 304
streaked vertical lines 305
toner fog or background
shading 305
toner rubs off 306
toner specks 306
uneven print density 307
troubleshooting, printer options
flash memory card 293
hard disk with adapter 293
internal print server 293
Internal Solutions Port 293
memory card 294
option not working 292
trays / drawers 293
USB/parallel interface card 294
troubleshooting, scan
cannot scan from a computer 288
partial document or photo
scans 288
scan was not successful 287
scanner unit does not close 284
scanning takes too long or freezes
the computer 287
U
Universal Paper Size 156
setting 65
Universal Setup menu 156
Index 337
unlinking trays 74
Unsupported disk 259
USB port 42
Utilities menu 220
V
Verify print jobs 85
printing from Macintosh
computer 86
printing from Windows 85
viewing
reports 255
W
waste toner box
ordering 238
replacing 251
Web site
finding 9
Windows
wireless network installation 47
wired network setup
using Windows 51
wired networking
using Macintosh 51
Wireless menu 164
wireless network
configuration information 46
installation, using Macintosh 49
installation, using Windows 47
X
XPS menu 228
Index 338

Navigation menu