Lexmark X952 Owner S Manual User's Guide

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2014-07-06

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X950 Series
User's Guide
May 2013 www.lexmark.com
Machine type(s):
7558
Model(s):
032, 036, 232, 236, 432, 436, 496
Contents
Safety information.......................................................................................7
Learning about the printer...........................................................................9
Finding information about the printer......................................................................................................9
Selecting a location for the printer..........................................................................................................10
Printer configurations.............................................................................................................................11
Basic functions of the scanner.................................................................................................................13
Understanding the ADF and scanner glass..............................................................................................14
Understanding the printer control panel................................................................................................15
Understanding the home screen................................................................16
Understanding the home screen.............................................................................................................16
Using the touch-screen buttons..............................................................................................................18
Setting up and using the home screen applications....................................21
Accessing the Embedded Web Server.....................................................................................................21
Showing or hiding icons on the home screen.........................................................................................21
Activating the home screen applications................................................................................................22
Setting up Forms and Favorites ........................................................................................................................22
Setting up Scan to Network ..............................................................................................................................22
Setting up My MFP ...........................................................................................................................................23
Understanding WSScan ...................................................................................................................................23
Setting up Remote Operator Panel...................................................................................................................23
Exporting and importing a configuration................................................................................................24
Additional printer setup.............................................................................25
Turning on the printer.............................................................................................................................25
Installing internal options........................................................................................................................26
Installing hardware options.....................................................................................................................40
Attaching cables......................................................................................................................................43
Verifying printer setup............................................................................................................................44
Setting up the printer software...............................................................................................................45
Setting up wireless printing.....................................................................................................................47
Installing the printer on an Ethernet network........................................................................................52
Changing port settings after installing a new network Internal Solutions Port......................................55
Setting up serial printing.........................................................................................................................56
Contents 2
Minimizing your printer's environmental impact........................................59
Saving paper and toner...........................................................................................................................59
Saving energy..........................................................................................................................................60
Recycling..................................................................................................................................................63
Loading paper and specialty media............................................................64
Setting the paper size and type...............................................................................................................64
Configuring Universal paper settings......................................................................................................64
Loading the standard or optional 520sheet tray...................................................................................64
Loading the optional 850 and 1,150sheet trays...................................................................................67
Loading the 2000sheet highcapacity feeder.........................................................................................70
Loading the multipurpose feeder............................................................................................................72
Linking and unlinking trays......................................................................................................................75
Paper and specialty media guide................................................................77
Paper guidelines......................................................................................................................................77
Supported paper sizes, types, and weights.............................................................................................81
Printing......................................................................................................88
Printing a document................................................................................................................................88
Printing from a mobile device.................................................................................................................89
Printing from a flash drive.......................................................................................................................90
Printing on specialty media.....................................................................................................................92
Printing confidential and other held jobs................................................................................................94
Printing information pages......................................................................................................................95
Canceling a print job................................................................................................................................96
Copying......................................................................................................97
Making copies.........................................................................................................................................97
Copying film photos................................................................................................................................98
Copying on specialty media.....................................................................................................................98
Customizing copy settings.......................................................................................................................99
Placing information on copies...............................................................................................................104
Canceling a copy job..............................................................................................................................104
Understanding the copy screens and options.......................................................................................105
Contents 3
E-mailing..................................................................................................108
Getting ready to e-mail.........................................................................................................................108
Creating an e-mail shortcut...................................................................................................................109
E-mailing a document............................................................................................................................110
Customizing e-mail settings...................................................................................................................111
Canceling an e-mail...............................................................................................................................112
Understanding e-mail options...............................................................................................................112
Faxing......................................................................................................115
Getting the printer ready to fax............................................................................................................115
Creating shortcuts.................................................................................................................................121
Sending a fax.........................................................................................................................................122
Customizing fax settings........................................................................................................................124
Canceling an outgoing fax.....................................................................................................................125
Understanding fax options....................................................................................................................126
Holding and forwarding faxes...............................................................................................................128
Scanning...................................................................................................130
Scanning to an FTP address...................................................................................................................130
Scanning to a computer or flash drive..................................................................................................134
Understanding printer menus...................................................................139
Menus list..............................................................................................................................................139
Supplies menu.......................................................................................................................................140
Paper menu...........................................................................................................................................142
Reports menu........................................................................................................................................153
Network/Ports menu.............................................................................................................................154
Security menu.......................................................................................................................................167
Settings menu........................................................................................................................................173
Help menu.............................................................................................................................................227
Securing the hard disk and other installed memory..................................228
Statement of Volatility..........................................................................................................................228
Erasing volatile memory........................................................................................................................228
Erasing nonvolatile memory................................................................................................................229
Erasing printer hard disk memory.........................................................................................................229
Configuring printer hard disk encryption..............................................................................................230
Contents 4
Maintaining the printer............................................................................231
Cleaning the exterior of the printer......................................................................................................231
Cleaning the scanner glass....................................................................................................................232
Cleaning the printhead lenses...............................................................................................................233
Emptying the hole punch box................................................................................................................237
Storing supplies.....................................................................................................................................238
Checking the status of parts and supplies.............................................................................................239
Ordering parts and supplies..................................................................................................................239
Replacing parts and supplies.................................................................................................................241
Moving the printer................................................................................................................................262
Administrative support............................................................................263
Finding advanced networking and administrator information.............................................................263
Checking the status of the printer.........................................................................................................263
Checking the virtual display...................................................................................................................263
Setting up email alerts.........................................................................................................................263
Viewing reports.....................................................................................................................................264
Restoring factory default settings.........................................................................................................264
Clearing jams............................................................................................265
Avoiding jams........................................................................................................................................265
Understanding jam numbers and locations..........................................................................................265
201–202 paper jams..............................................................................................................................267
203 paper jam.......................................................................................................................................268
230 paper jam.......................................................................................................................................269
231 paper jam.......................................................................................................................................270
24x paper jam........................................................................................................................................271
250 paper jam.......................................................................................................................................277
281 paper jam.......................................................................................................................................278
4yy.xx paper jams..................................................................................................................................280
455 staple jam.......................................................................................................................................285
28y.xx paper jams..................................................................................................................................287
Troubleshooting.......................................................................................288
Understanding printer messages..........................................................................................................288
Solving basic printer problems..............................................................................................................304
Contents 5
Solving printing problems.....................................................................................................................304
Solving copy problems..........................................................................................................................308
Solving scanner problems.....................................................................................................................311
Solving fax problems.............................................................................................................................313
Solving home screen applications problems.........................................................................................316
Solving option problems........................................................................................................................317
Solving paper feed problems.................................................................................................................320
Solving print quality problems..............................................................................................................321
Solving color quality problems..............................................................................................................334
Embedded Web Server does not open.................................................................................................337
Contacting customer support................................................................................................................337
Notices.....................................................................................................338
Product information..............................................................................................................................338
Edition notice........................................................................................................................................338
Power consumption..............................................................................................................................342
Index........................................................................................................353
Contents 6
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
Disconnect all cords and cables from the printer before moving it.
Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ11) cord provided
with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public
switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
Safety information 7
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
SAVE THESE INSTRUCTIONS.
Safety information 8
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation—The setup documentation came
with the printer and is also available on the Lexmark Web
site at http://support.lexmark.com.
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network
Caring for and maintaining the printer
Troubleshooting and solving problems
User's Guide and Quick Reference Guide—The guides are
available on the Software and Documentation CD.
For updates, visit our Web site at
http://support.lexmark.com.
Instructions for:
Connecting the printer to an Ethernet network
Troubleshooting printer connection problems
Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
Help using the printer software Windows or Mac Help—Open a printer software program
or application, and then click Help.
Click
?
to view contextsensitive information.
Notes:
Help is automatically installed with the printer
software.
The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Learning about the printer 9
What are you looking for? Find it here
The latest supplemental information, updates, and customer
support:
Documentation
Driver downloads
Live chat support
Email support
Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Warranty information Warranty information varies by country or region:
In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, then leave enough room for them also. It is important to:
Set up the printer near a properly grounded and easily accessible electrical outlet.
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
Away from the direct airflow of air conditioners, heaters, or ventilators
Free from direct sunlight, humidity extremes, or temperature fluctuations
Clean, dry, and free of dust
Away from stray staples and paper clips
Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
1
2
3
4
5
1Right side 307.34 mm (12.1 in.)
2Front 444.5 mm (17.5 in.)
3Left side 374.65 mm (14.75 in.)
4Rear 100 mm (3.9 in.)
5Top 304.8 mm (12 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Floormounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a highcapacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
Learning about the printer 11
Basic model
123
4
6
7
8
5
1Automatic Document Feeder (ADF)
2ADF input tray
3ADF exit bin
4Printer control panel
5Exit tray 2
6Standard exit bin
7Standard 520sheet tray
8Multipurpose feeder
Configured models
You can configure your basic printer by adding optional trays. A 2,000-sheet highcapacity feeder and a finisher bin can
also be added.
1
2
3
4
1Optional 520sheet tray (Tray 2)
2Optional 520sheet tray (Tray 2, Tray 3, and Tray 4)
3Optional 520sheet tray (Tray 2)
Learning about the printer 12
4Optional 2,000sheet tandemtray module
850sheet tray (Tray 3)
1,150sheet tray (Tray 4)
Fully configured model
1
2
1Finisher bin
The finisher bin can either be one of the following:
Standard finisher (Punch/Stapler)
Booklet finisher (Punch/Stapler/Booklet)
22,000sheet highcapacity feeder
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:
Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
Send a fax using the printer control panel.
Send a fax to multiple fax destinations at the same time.
Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.
Scan documents and send them to another printer (PDF by way of FTP).
Learning about the printer 13
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
Use the ADF for multiplepage documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including twosided (duplex) pages. When using the ADF:
Note: Duplex scanning is available only in select printer models.
Load the document into the ADF faceup, short edge first.
Load up to 110 sheets of plain paper into the ADF.
Scan sizes from 125 x 85 mm (4.9 x 3.35 in.) wide to 297 x 432 mm (11.69 x 17 in.) long.
Scan media weights from 38 to 128 g/m2 (25.67 to 86.48 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
Place a document facedown on the scanner glass in the corner with the green arrow.
Scan or copy documents up to 297 x 432 mm (11.69 x 17 in.).
Copy books up to 12.7 mm (0.5 in.) thick.
Learning about the printer 14
Understanding the printer control panel
1@ ! . 2A B C 3D E F
4G H I 5J K L 6M N O
7P Q R S 8T U V 9W X Y Z
*0
#
124
6
75
3
Item Description
1Display Shows the status of the printer, and allows printer setup and operation
2Indicator light Off—The printer is off.
Blinking green—The printer is warming up, processing data, or printing.
Solid green—The printer is on, but idle.
Blinking red—The printer requires operator intervention is needed.
3Sleep Enables Sleep Mode or Hibernate Mode
The following are the statuses of the indicator light and the Sleep button:
Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep button
is unilluminated.
Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is
illuminated solid amber.
Entering or waking from Hibernate Mode—The indicator light is illuminated solid green, Sleep
button is illuminated blinking amber.
Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is blinking
amber for 1/10 of a second, then go completely unilluminated for 1.9 seconds in pulsing pattern.
The following actions wake the printer from Sleep Mode:
Touching the screen or any hard button presses.
Opening an input tray, cover, or door.
Sending a print job from the computer.
Performing a Power On Reset (POR) with the main power switch.
4Keypad Lets you enter numbers, letter, or symbols
5Submit Lets you submit changes made in the printer settings
6Stop/Cancel Stops all printer activity
Note: A list of option is displayed once Stopped appears on the display.
7Home Lets you navigate back to the home screen
Learning about the printer 15
Understanding the home screen
Understanding the home screen
When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen
buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to
messages.
Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded solutions.
123.123.123.123
Touch To
Copy Access the Copy menus and make copies.
E-mail Access the E-mail menus and send emails.
Fax Access the Fax menus and send fax.
Access the printer menus.
Note: These menus are available only when the printer is in the Ready state.
FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.
Status message bar Show the current printer status such as Ready or Busy.
Show printer conditions such as Toner Low or Cartridge Low.
Show intervention messages so the printer can continue processing.
Status/Supplies Display a warning or error message whenever the printer requires intervention to continue
processing.
Access the messages screen for more information on the message, and how to clear it.
USB or USB Thumbdrive View, select, print, scan, or email photos and documents from a flash drive.
Note: This button appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.
Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks created from this function, and not from any
other application.
Held Jobs Display all current held jobs.
Understanding the home screen 16
Other buttons that may appear on the home screen:
Touch To
Search held jobs Search on any of the following items:
User name for held or confidential print jobs
Job names for held jobs, excluding confidential print jobs
Profile names
Bookmark container or print job names
USB container or print job names for supported file types
Release Held Fax Access the list of held faxes.
Note: This button appears only when there are held faxes with a
scheduled hold time previously set.
Lock Device Open a password entry screen. Enter the correct password to lock the
printer control panel.
Note: This button appears only when the printer is unlocked and
password has been set.
Unlock Device Open a password entry screen. Enter the correct password to unlock
the printer control panel.
Note: This button appears only when the printer is locked. The
printer control panel buttons and shortcuts cannot be used while
this appears.
Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three
headings: Print, Fax, and Network.
The following options are available under the Print, Fax, and Network
headings:
Print job
Copy job
Fax profile
FTP
E-mail send
Each heading has a list of jobs shown in a column under it which can
show only three jobs per screen. If more than three jobs exist in a
column, then an arrow appears enabling you to scroll through the jobs.
Change Language Launch the Change Language popup window that lets you change the
primary language of the printer.
Understanding the home screen 17
Features
Feature Description
Menu trail line
Sample: Menus > Settings > Copy
Settings > Number of Copies
A menu trail line is located at the top of each menu screen. This feature shows the
path taken to arrive at the current menu.
Touch any of the underlined words to return to that menu.
Number of Copies is not underlined since this is the current screen. If you touch an
underlined word on the Number of Copies screen before the Number of Copies is
set and saved, then the selection is not saved, and it does not become the default
setting.
Attendance message alert If an attendance message affects a function, then this icon appears and the red
indicator light blinks.
Warning If an error condition occurs, then this icon appears.
Printer IP address
Sample: 123.123.123.123
The IP address of your network printer is located at the top left corner of the home
screen and appears as four sets of numbers separated by periods. You can use the
IP address when accessing the Embedded Web Server so you can view and remotely
configure printer settings even when you are not physically near the printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded solutions.
Sample touch screen
Touch To
Submit Submit changes made in the printer settings.
Sample Copy Print a sample copy.
Understanding the home screen 18
Touch To
Right arrow Scroll to the right.
Left arrow Scroll to the left.
Home Return to the home screen.
Right increase Select a higher value.
Left decrease Select a lower value.
Exit Exit from the current screen.
Tips Open a context-sensitive Help dialog on the touch screen.
Other touch-screen buttons
Touch To
Accept Save a setting.
Cancel Cancel an action or a selection.
Exit a screen and return to the previous screen without saving changes.
Understanding the home screen 19
Touch To
Reset Reset values on the screen.
Understanding the home screen 20
Setting up and using the home screen applications
Notes:
Your home screen, icons, and buttons may vary depending on your home screen customization settings,
administrative setup, and active embedded applications. Some applications are supported only on select printer
models.
There may be additional solutions and applications available for purchase. To learn more, visit
www.lexmark.com. Or, contact the place where you purchased the printer.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even
when you are not physically near the printer.
1Obtain the printer IP address:
From the printer control panel home screen
From the TCP/IP section in the Network/Ports menu
By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2Open a Web browser, and then type the printer IP address in the address field.
3Press Enter.
Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.
Showing or hiding icons on the home screen
1Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2Click Settings > General Settings > Home screen customization.
A list of basic printer functions appears.
3Select the check boxes to specify which icons appear on the printer home screen.
Note: Cleared check box items are hidden.
4Click Submit.
Setting up and using the home screen applications 21
Activating the home screen applications
Your printer comes with preinstalled home screen applications. Before you can use these applications, first activate
and set up these applications using the Embedded Web Server. For more information about accessing the Embedded
Web Server, see “Accessing the Embedded Web Server” on page 21.
For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at
http://support.lexmark.com.
Setting up Forms and Favorites
Icon Description
The application helps you simplify and streamline work processes by letting you quickly find and print
frequently used online forms directly from the home screen.
Note: The printer must have permission to access the network folder, FTP site, or Web site where the
bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and
firewall settings to allow the printer at least a read access. For help, see the documentation that
came with your operating system.
1Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.
3Define the bookmarks, and then customize the settings.
4Click Apply.
To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form
categories, or search for forms based on a form number, name, or description.
Setting up Scan to Network
Icon Description
The application lets you capture a digital image of a hardcopy document and route it to a shared network
folder. You can define up to 30 unique folder destinations.
Notes:
The printer must have permission to write to the destinations. From the computer where the
destination is specified, use sharing, security, and firewall settings to allow the printer at least a
write access. For help, see the documentation that came with your operating system.
The Scan to Network icon appears only when one or more destinations are defined.
1Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.
Setting up and using the home screen applications 22
3Specify the destinations, and then customize the settings.
4Click Apply.
To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the
printer display.
Setting up My MFP
Icon Description
The application lets you customize your touchscreen settings and store those preferences in a flash
drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All
your personal preferences are automatically uploaded, including job settings, home screen preferences,
and address book.
Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of
the printer.
To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer
display to run the setup wizard.
To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.
Understanding WSScan
Icon Description
The Web ServicesScan application lets you scan documents at the network printer, and then send the
scanned image to your computer. WSScan is a Microsoft application that is similar to Scan to Network,
but has the capability of sending the scanned image to a Windowsbased application. To learn more
about WSScan, see the Microsoft documentation.
Note: The icon appears on the printer home screen only when there is a computer registered with the
network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating
system installed.
Setting up Remote Operator Panel
This application shows the printer control panel on your computer screen and lets you interact with the printer control
panel, even when you are not physically near the network printer. From your computer screen, you can view the printer
status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing
at the network printer.
1Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.
3Select the Enabled check box, and then customize the settings.
4Click Apply.
Setting up and using the home screen applications 23
To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC
Applet.
Exporting and importing a configuration
You can export configuration settings into a text file, and then import it to apply the settings to other printers.
Exporting a configuration to a file
1Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2Click Settings or Configuration.
3Click Device Solutions > Solutions (eSF), or click Embedded Solutions.
4From Installed Solutions, click the name of the application you want to configure.
5Click Configure > Export.
6Follow the instructions on the computer screen to save the configuration file, and then type a unique file name or
use the default name.
Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is
saved.
Importing a configuration from a file
1Open a Web browser, and then type the printer IP address in the address field.
Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets
of numbers separated by periods, such as 123.123.123.123.
2Click Settings or Configuration.
3Click Device Solutions > Solutions (eSF), or click Embedded Solutions.
4From Installed Solutions, click the name of the application you want to configure.
5Click Configure > Import.
6Browse to the saved configuration file that was exported from a previously configured printer, and then load or
preview it.
Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.
Setting up and using the home screen applications 24
Additional printer setup
Turning on the printer
1Open the front door.
2Press the printer power switch.
3Close the front door.
Additional printer setup 25
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Available internal options
Memory cards
Printer memory
Flash memory
Fonts
Firmware cards
Bar Code
PrintCryptionTM
Printer hard disk
LexmarkTM Internal Solutions Ports (ISP)
RS232C Serial ISP
Parallel 1284B ISP
MarkNetTM N8250 802.11 b/g/n Wireless ISP
MarkNet N8130 10/100 Fiber ISP
MarkNet N8120 10/100/1000 Ethernet ISP
Note: An external kit is needed to support the ISP.
Accessing the system board
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Additional printer setup 26
Note: This task requires a flathead screwdriver.
1Turn the screws counterclockwise to loosen them.
2Pull the system board forward to remove it.
3Use the following illustration to locate the appropriate connectors.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
Additional printer setup 27
1
2
3
1ISP connector
2Firmware and flash memory card connectors
3Memory card connectors
4Push the system board back into place.
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
An optional memory card can be purchased separately and attached to the system board.
1Access the system board.
For more information, see “Accessing the system board” on page 26.
Note: This task requires a flathead screwdriver.
2Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
Additional printer setup 28
3On the system board, open the memory card connector latches.
4Align the notch on the memory card to the ridge on the connector.
1
2
1Notch
2Ridge
Additional printer setup 29
5Push the memory card into the connector until it clicks into place.
Installing a flash memory or firmware card
The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed,
but the connectors are interchangeable.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
For more information, see “Accessing the system board” on page 26.
Notes:
This task requires a flathead screwdriver.
Do not unplug the fan cable upon opening the metal panel.
2Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
Additional printer setup 30
3Holding the card by its sides, align the plastic pins on the card with the holes on the system board.
2
1
1Plastic pins
2Metal pins
4Push the card firmly into place.
Notes:
The entire length of the connector on the card must touch and be flush against the system board.
Be careful not to damage the connectors.
Installing an Internal Solutions Port
The system board supports one optional Lexmark Internal Solutions Port (ISP).
Note: This task requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Additional printer setup 31
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
For more information, see “Accessing the system board” on page 26.
2Remove the printer hard disk.
For more information, see “Removing a printer hard disk” on page 38
3Unpack the ISP kit.
2
3
4
1
1ISP solution
2Screws for the ISP solution
3Screws for the plastic bracket
4Plastic bracket
4Use the provided screws to attach the plastic bracket to the ISP solution.
Additional printer setup 32
5Use the provided screw to attach the ISP solution to the system board cage.
6Connect the ISP solution interface cable into the receptacle of the system board.
Additional printer setup 33
7Firmly connect the ISP solution to the system board cage using two screws.
Installing a printer hard disk
Note: This task requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
For more information, see “Accessing the system board” on page 26.
2Unpack the printer hard disk.
Additional printer setup 34
3Locate the appropriate connector on the system board.
Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.
To install a printer hard disk onto the ISP:
aUsing a flathead screwdriver, loosen the screws.
bRemove the screws attached to the printer hard disk mounting bracket, and then remove the bracket.
Additional printer setup 35
cAlign the standoffs of the printer hard disk to the holes in the ISP, and then press down on the printer hard disk
until the standoffs are in place.
dInsert the plug of the printer hard disk interface cable into the receptacle of the ISP.
Note: The plugs and receptacles are colorcoded.
Additional printer setup 36
To install a printer hard disk directly on the system board:
aAlign the standoffs of the printer hard disk to the holes in the system board, and then press down on the printer
hard disk until the standoffs are in place.
bUse the two provided screws to attach the printer hard disk mounting bracket.
cInsert the plug of the printer hard disk interface cable into the receptacle of the system board.
Note: The plugs and receptacles are colorcoded.
Additional printer setup 37
Removing a printer hard disk
Note: This task requires a flathead screwdriver.
Additional printer setup 38
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
For more information, see “Accessing the system board” on page 26.
2Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer hard
disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling
the cable out.
Additional printer setup 39
3Remove the screws while holding the printer hard disk in place, and then remove the printer hard disk.
4Set aside the printer hard disk.
Installing hardware options
Order of installation
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
Additional printer setup 40
Install the printer and any optional trays or finishers you have purchased in the following order:
Using a onetray module
Optional 520sheet tray (Tray 2)
Printer
2,000sheet highcapacity feeder
Finisher
Using a threetray module
Threetray module
Printer
2,000sheet highcapacity feeder
Finisher
Using a tandemtray module
Tandemtray module
Printer
2,000sheet highcapacity feeder
Finisher
For information on installing a onetray module, threetray module, tandemtray module, highcapacity feeder, or any
of the finishers, see the setup documentation that came with the option.
Installing optional trays
The printer supports the following optional trays:
1tray module
3tray module
Tandemtray module
Highcapacity feeder
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
1Unpack the optional tray, and then remove all packing material.
2Place the tray near the printer.
3Turn off the printer.
Additional printer setup 41
4Align the printer with the tray, and then lower the printer into place.
1
2
11tray module
22,000-sheet highcapacity feeder
2
1
13tray module
22,000sheet highcapacity feeder
Additional printer setup 42
1
2
1Tandemtray module
22,000sheet highcapacity feeder
5Turn the printer back on.
6Set the printer software to recognize the optional tray. For more information, see “Updating available options in
the printer driver” on page 46.
Attaching cables
CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a
lightning storm.
Connect the printer to the computer using a USB cable or Ethernet cable.
Be sure to match the following:
The USB symbol on the cable with the USB symbol on the printer
The appropriate Ethernet cable to the Ethernet port
Additional printer setup 43
3
4
5
1
2
1Telephone port
2Fax port
3Ethernet port
4USB printer port
5USB port
Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while
actively printing. A loss of data or a malfunction can occur.
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following:
Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options
appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly.
Remove the option and install it again.
Network setup page—If your printer is a network model and is attached to a network, print a network setup page
to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing a menu settings page
From the home screen, navigate to:
> Reports > Menu Settings Page
Additional printer setup 44
Printing a network setup page
If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.
1From the home screen, navigate to:
> Reports > Network Setup Page
2Check the first section of the network setup page, and confirm that the status is Connected.
If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult a system support person for a solution, and then print another network setup page.
Setting up the printer software
Installing the printer software
Notes:
If you installed the printer software on the computer before but need to reinstall the software, then uninstall
the current software first.
Close all open software programs before installing the printer software.
1Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
Go to http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2Doubleclick the software installer package.
Wait for the installation dialog to appear.
If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK.
In Windows 7 or earlier
aClick or click Start, and then click Run.
bIn the Start Search or Run dialog, type D:\setup.exe.
cPress Enter, or click OK.
In Macintosh
Click the CD icon on the desktop.
Note: D is the letter of your CD or DVD drive.
3Click Install, and then follow the instructions on the computer screen.
Additional printer setup 45
Updating available options in the printer driver
When any hardware options are installed, you may need to manually add the options in the printer driver to make
them available for use.
For Windows users
1Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
aClick or click Start, and then click Run.
bIn the Start Search or Run dialog, type control printers.
cPress Enter, or click OK.
2Depending on your device, do either of the following:
Press and hold the printer you want to update.
Rightclick the printer you want to update.
3From the menu that appears, do either of the following:
For Windows 7 or later, select Printer properties.
For earlier versions, select Properties.
4Click the Configuration tab.
5Do either of the following:
Click Update Now Ask Printer.
Under Configuration Options, manually add any installed hardware options.
6Click Apply.
For Macintosh users
1From the Apple menu, navigate to either of the following:
System Preferences > Print & Scan > select your printer > Options & Supplies > Driver
System Preferences > Print & Fax > select your printer > Options & Supplies > Driver
2Add any installed hardware options, and then click OK.
Additional printer setup 46
Setting up wireless printing
Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi
Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.
Preparing to set up the printer on a wireless network
Notes:
Make sure your wireless network adapter is installed in your printer and working properly. For more
information, see the instruction sheet that came with the wireless network adapter.
Make sure your access point (wireless router) is turned on and is working properly.
Make sure you have the following information before setting up the printer on a wireless network:
SSID—The SSID is also referred to as the network name.
Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.
Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.
Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.
Security Method—There are four basic options for Security Method:
WEP key
If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.
WPA or WPA2 preshared key or passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
802.1X–RADIUS
If you are installing the printer on an 802.1X network, then you may need the following:
Authentication type
Inner authentication type
802.1X user name and password
Certificates
No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: We do not recommend using an unsecured wireless network.
Notes:
If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point, or contact
your system support person.
To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that
came with the access point, see the Embedded Web Server associated with the access point, or consult your
system support person.
Additional printer setup 47
Installing the printer on a wireless network (Windows)
Before installing the printer on a wireless network, make sure:
Your wireless network is set up and is working properly.
The computer you are using is connected to the same wireless network where you want to set up the printer.
1Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
Note: Make sure the printer and the computer are fully on and ready.
Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.
2Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
Go to http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
3Doubleclick the software installer package.
Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
aClick or click Start, and then click Run.
bIn the Start Search or Run dialog, type D:\setup.exe.
cPress Enter or click OK.
Additional printer setup 48
Note: D is the letter of your CD or DVD drive.
4Click Install, and then follow the instructions on the computer screen.
5Select Wireless connection when asked to choose a connection type.
6From the Wireless Configuration dialog, select Guided Setup (Recommended).
Note: Choose Advanced Setup only if you want to customize your installation.
7Temporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so
you can print wirelessly.
8Follow the instructions on the computer screen.
Note: For more information on allowing other computers on the network to use the wireless printer, see the
Networking Guide.
Installing the printer on a wireless network (Macintosh)
Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.
Prepare to configure the printer
1Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
Additional printer setup 49
2Locate the printer MAC address.
aFrom the printer control panel, navigate to:
> Reports > > Network Setup Page >
or
> Reports > Network Setup Page
bIn the Standard Network Card section, look for UAA (MAC).
Note: You will need this information later.
Enter the printer information
1Access the AirPort options:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to either of the following:
System Preferences > Network > WiFi
System Preferences > Network > AirPort
In Mac OS X version 10.4
From the Finder, navigate to:
Applications > Internet Connect > AirPort
2From the Network Name popup menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC
address located on the MAC address sheet.
3Open a Web browser.
4From the Bookmarks menu, select Show or Show All Bookmarks.
5Under COLLECTIONS, select Bonjour or Rendezvous, and then doubleclick the printer name.
Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.
6From the Embedded Web Server, navigate to the location of the wireless settings information.
Configure the printer for wireless access
1Type the network name (SSID) in the appropriate field.
2Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).
3Select the type of security you want to use to protect the wireless network.
4Enter the security information necessary for the printer to connect to the wireless network.
5Click Submit.
6Open the AirPort application on the computer:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to either of the following:
System Preferences > Network > WiFi
System Preferences > Network > AirPort
Additional printer setup 50
In Mac OS X version 10.4
From the Finder, navigate to:
Applications > Internet Connect > AirPort
7From the Network popup menu, select the name of the wireless network.
Configure your computer to use the printer wirelessly
To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in
the Printer Setup Utility or Print Center.
1Install a printer driver file on the computer:
aObtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
Go to http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
bDoubleclick the installer package for the printer.
cFollow the instructions on the computer screen.
dSelect a destination, and then click Continue.
eFrom the Easy Install screen, click Install.
fType the user password, and then click OK.
All necessary applications are installed in the computer.
gClick Close when the installation is complete.
2Add the printer:
aFor IP printing:
In Mac OS X version 10.5 or later
1From the Apple menu, navigate to either of the following:
System Preferences > Print & Scan
System Preferences > Print & Fax
2Click +.
3If necessary, click Add Printer or Scanner or Add Other Printer or Scanner.
4Click the IP tab.
5Type the IP address of the printer in the address field, and then click Add.
In Mac OS X version 10.4
1From the Finder, navigate to:
Applications > Utilities
2Doubleclick Printer Setup Utility or Print Center.
3From the Printer List, choose Add, and then click IP Printer.
4Type the IP address of the printer in the address field, and then click Add.
bFor AppleTalk printing:
Notes:
Make sure AppleTalk is activated on your printer.
Additional printer setup 51
This feature is supported only in Mac OS X version 10.5 or earlier.
In Mac OS X version 10.5
1From the Apple menu, navigate to:
System Preferences > Print & Fax
2Click +, and then navigate to:
AppleTalk > select the printer from the list > Add
In Mac OS X version 10.4
1From the Finder, navigate to:
Applications > Utilities
2Doubleclick Printer Setup Utility or Print Center.
3From the Printer List, click Add.
4Click Default Browser tab > More Printers.
5From the first popup menu, select AppleTalk.
6From the second popup menu, select Local AppleTalk Zone.
7Select the printer from the list, and then click Add.
Installing the printer on an Ethernet network
Note: Make sure you have completed the initial setup of the printer.
For Windows users
1Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
Go to http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2Doubleclick the software installer package.
Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
aClick or click Start, and then click Run.
bIn the Start Search or Run dialog, type D:\setup.exe.
cPress Enter or click OK.
Note: D is the letter of your CD or DVD drive.
Additional printer setup 52
3Click Install, and then follow the instructions on the computer screen.
Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options >
Administrator Tools.
4Select Ethernet connection, and then click Continue.
5Attach the Ethernet cable when instructed to do so.
6Select the printer from the list, and then click Continue.
Note: If the configured printer does not appear in the list, then click Modify Search.
7Follow the instructions on the computer screen.
For Macintosh users
1Allow the network DHCP server to assign an IP address to the printer.
2Obtain the printer IP address either:
From the printer control panel
From the TCP/IP section in the Network/Ports menu
By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.
3Install the printer driver on the computer.
aDoubleclick the installer package for the printer.
bFollow the instructions on the computer screen.
cSelect a destination, and then click Continue.
dFrom the Easy Install screen, click Install.
eType the user password, and then click OK.
All the necessary applications are installed on the computer.
fClick Close when the installation is complete.
4Add the printer.
For IP printing:
In Mac OS X version 10.5 or later
aFrom the Apple menu, navigate to either of the following:
System Preferences > Print & Scan
System Preferences > Print & Fax
bClick +.
cIf necessary, click Add Printer or Scanner or Add Other Printer or Scanner.
dClick the IP tab.
eType the printer IP address in the address field, and then click Add.
In Mac OS X version 10.4 or earlier
aFrom the Finder, navigate to:
Applications > Utilities
bDoubleclick Printer Setup Utility or Print Center.
Additional printer setup 53
cFrom the printer list, click Add, and then click IP Printer.
dType the scanner IP address in the address field, and then click Add.
For AppleTalk printing:
Notes:
Make sure AppleTalk is activated on your printer.
This feature is supported only in Mac OS X version 10.5 or earlier.
In Mac OS X version 10.5
aFrom the Apple menu, navigate to:
System Preferences > Print & Fax
bClick +, and then navigate to:
AppleTalk > select your printer > Add
In Mac OS X version 10.4 or earlier
aFrom the Finder, navigate to:
Applications > Utilities
bDoubleclick Printer Setup Utility or Print Center.
cFrom the printer list, click Add.
dClick Default Browser tab > More Printers.
eFrom the first popup menu, select AppleTalk.
fFrom the second popup menu, select Local AppleTalk Zone.
gSelect the device from the list, and then click Add.
Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more
information, contact your system support person.
Additional printer setup 54
Changing port settings after installing a new network Internal
Solutions Port
When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers
that access the printer must be updated since the printer will be assigned a new IP address. All computers that access
the printer must be updated with this new IP address.
Notes:
If the printer has a static IP address, then you do not need to make any changes to the computer configurations.
If the computers are configured to use the network name, instead of an IP address, then you do not need to
make any changes to your computer configurations.
If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure
the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If
the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless
ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the
printer, and then turn it back on.
Only one network connection is active at a time. To switch between Ethernet and wireless connection types,
turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch
to a wireless connection), and then turn the printer back on.
For Windows users
1Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2Open the printers folder.
In Windows 8
From the Search charm, type Run and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
aClick , or click Start and then click Run.
bIn the Start Search or Run dialog, type control printers.
cPress Enter, or click OK.
3To select the printer that has changed, do either of the following:
Press and hold the printer, and then select Printer properties.
Rightclick the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).
Note: If there is more than one copy of the printer, then update all of them with the new IP address.
4Click the Ports tab.
5Select the port from the list, and then click Configure Port.
Additional printer setup 55
6Type the new IP address in the “Printer Name or IP Address” field.
7Click OK > Close.
For Macintosh users
1Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2Add the printer.
For IP printing:
aFrom the Apple menu, navigate to either of the following:
System Preferences > Print & Scan
System Preferences > Print & Fax
bClick +.
cClick the IP tab.
dType the printer IP address in the address field, and then click Add.
For AppleTalk printing:
Notes:
Make sure AppleTalk is activated on your printer.
This feature is supported only in Mac OS X version 10.5.
aFrom the Apple menu, navigate to:
System Preferences > Print & Fax
bClick +, and then navigate to:
AppleTalk > select the printer > Add
Setting up serial printing
Use serial printing to print even when the computer is far from the printer, or to print at a reduced speed.
After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have
connected the serial cable to the COM port on your printer.
1Set the parameters in the printer.
aFrom the printer control panel, navigate to the menu for the port settings.
bLocate the menu for the serial port settings, and then adjust the settings, if necessary.
cSave the modified settings, and then print a menu settings page.
Additional printer setup 56
2Install the printer driver.
aObtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer
From our Web site:
Go to http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
bDoubleclick the software installer package.
Wait for the installation dialog to appear.
If the your are using the Software and Documentation CD and the installation dialog does not appear, then do
the following:
In Windows 8
From the Search charm, type run and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
1Click or click Start, and then click Run.
2In the Start Search or Run dialog, type D:\setup.exe.
3Press Enter, or click OK.
Note: D is the letter of your CD or DVD drive.
cClick Install.
dFollow the instructions on the computer screen.
eSelect Advanced, and then click Continue.
fFrom the Configure Printer Connection dialog, select a port.
gIf the port is not in the list, then click Refresh, or navigate to:
Add port > select a port type > enter the necessary information > OK
hClick Continue > Finish.
3Set the COM port parameters.
After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.
Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.
aOpen Device Manager.
In Windows 8
From the Search charm, type run and then navigate to:
Apps list > Run > type devmgmt.msc > OK
In Windows 7 or earlier
1Click , or click Start and then click Run.
2In the Start Search or Run dialog, type devmgmt.msc.
3Press Enter, or click OK.
bDoubleclick Ports (COM & LPT) to expand the list of available ports.
Additional printer setup 57
cDo either of the following:
Press and hold the COM port where you attached the serial cable to your computer (example: COM1).
Rightclick the COM port where you attached the serial cable to your computer (example: COM1).
dFrom the menu that appears, select Properties.
eOn the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.
Check the serial heading of the menu settings page for the printer settings.
fClick OK, and then close all the dialogs.
gPrint a test page to verify printer installation.
Additional printer setup 58
Minimizing your printer's environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycle
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
To save paper and energy using one printer setting, use Eco-Mode.
Using recycled paper
As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for
use in laser/LED printers. For more information on recycled papers that work well with your printer, see “Using recycled
paper and other office papers” on page 79.
Conserving supplies
Use both sides of the paper
If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper
by selecting 2sided printing from the Print dialog or from the Lexmark Toolbar.
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiplepage document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (NUp) section of the Print dialog screen.
Check your first draft for accuracy
Before printing or making multiple copies of a document:
Use the preview feature, which you can select from the Print dialog or from the Lexmark Toolbar to see how the
document will look like before you print it.
Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 265.
Minimizing your printer's environmental impact 59
Print in black and white
To print all text and graphics using only the black toner cartridge, set the printer to Black Only. For more information,
see “Printing in black and white” on page 88.
Use Max Speed or Max Yield settings
The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Speed
is the factory default setting. For more information, see “Using Max Speed and Max Yield” on page 89.
Saving energy
Using EcoMode
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > General Settings > EcoMode > select a setting > Submit.
Choose To
Off Use factory default settings for all settings associated with EcoMode. This setting supports the performance
specifications of your printer.
Energy Reduce energy use, especially when the printer is idle.
Printer engine motors do not start until it is ready to print. You may notice a short delay before the first
page is printed.
The printer enters Sleep mode after one minute of inactivity.
When the printer enters Sleep mode, the printer control panel display and the standard exit bin lights
are turned off.
If scanning is supported, the scanner lamps are activated only when a scan job is started.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Paper Enable the automatic duplex feature.
Turn off print log features.
Reducing printer noise
To select a Quiet Mode setting using the Embedded Web Server:
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > General Settings > Quiet Mode > select a setting > Submit.
Minimizing your printer's environmental impact 60
Choose To
Off
Note: Selecting Photo from the driver may disable Quiet
Mode and provide better print quality and full speed
printing.
Use factory default settings. This setting supports the
performance specifications of your printer.
On Reduce printer noise.
Print jobs will process at a reduced speed.
Printer engine motors do not start until a document is
ready to print. There will be a short delay before the first
page is printed.
If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer. The fax is placed in standby mode.
The alarm control and cartridge alarm sounds are turned
off.
The printer will ignore the Advance Start command.
Adjusting Sleep Mode
To save energy, you can decrease the number of minutes before the printer enters Sleep Mode.
Available settings range from 1–240 minutes. The factory default setting is 30 minutes.
Using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > General Settings > Timeouts.
3In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep Mode.
4Click Submit.
Using the printer control panel
1From the home screen, navigate to:
> Settings > General Settings > Timeouts
2Touch the arrows next to Sleep Mode to select the number of minutes you want the printer to wait before it
enters Sleep Mode.
3Touch Submit.
Minimizing your printer's environmental impact 61
Using Hibernate Mode
Hibernate is an ultralow power operating mode. When operating in Hibernate mode, the printer is essentially off, and
all other systems and devices are powered down safely.
Note: The Hibernate and Sleep modes can be scheduled.
Using the Embedded Web Server
1Type the printer IP address in the address field of your Web browser.
If you do not know the IP address of the printer, then you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > General Settings > Sleep Button Settings.
3From the Press Sleep Button or Press and Hold Sleep Button dropdown, select Hibernate.
4Click Submit.
Using the printer control panel
1From the home screen, navigate to:
> Settings > General Settings > Press Sleep Button or Press and Hold Sleep Button > Hibernate
2Touch Submit.
Adjusting the brightness of the display
To save energy, or if you have trouble reading your display, then adjust the brightness of the display.
Available settings range from 20–100. The factory default setting is 100.
Using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > General Settings.
3In the Screen Brightness field, enter the brightness percentage you want for the display.
4Click Submit.
Using the printer control panel
1From the home screen, navigate to:
> Settings > General Settings
2Touch the arrows until Screen Brightness appears, and then select a setting.
3Touch Submit.
Minimizing your printer's environmental impact 62
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycle
Recycling Lexmark products
To return Lexmark products for recycling:
1Go to www.lexmark.com/recycle.
2Find the product type you want to recycle, and then select your country or region from the list.
3Follow the instructions on the computer screen.
Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your
area.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both
easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent
of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return
the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the prepaid shipping label. You can also do the following:
1Go to www.lexmark.com/recycle.
2From the Toner Cartridges section, select your country or region.
3Follow the instructions on the computer screen.
Minimizing your printer's environmental impact 63
Loading paper and specialty media
Setting the paper size and type
The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the
multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size
menu. The Paper Type setting must be set manually for all trays that do not contain plain paper.
From the home screen navigate to:
> Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit
Configuring Universal paper settings
The Universal Paper Size is a userdefined setting that lets you print on paper sizes that are not preset in the printer
menus. Set paper size to Universal for the specified tray when the size you want is not available from the Paper Size
menu. Then specify all of the following Universal size settings for your paper:
Units of Measure
Portrait Width
Portrait Height
The following are the supported Universal sizes:
76.2–296.93 x 76.2–1219.2 mm (3–11.69 x 3–48 inches)
297.18–320.29 x 76.2–609.6 mm (11.70–12.61 x 3–24 inches)
320.55–609.6 x 76.2–320.29 mm (12.62–24 x 3–12.61 inches)
609.85–1219.2 x 76.2–296.93 mm (24.01–48 x 3–11.69 inches)
1From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select a unit of measure
2Touch Portrait Width or Portrait Height.
3Select the width or height, and then touch Submit.
Loading the standard or optional 520sheet tray
The printer has one standard 520sheet tray (Tray 1), and may have one or more optional 520sheet trays. All 520sheet
trays support the same paper sizes and types.
Loading paper and specialty media 64
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
1Pull the tray out.
Notice the size indicators at the bottom of the tray. Use these indicators to help position the length and width
guides.
Loading paper and specialty media 65
2Squeeze and then slide the width guide to the correct position for the paper size loaded.
3Squeeze and then slide the length guide to the correct position for the paper size loaded.
Note: The length guide has a locking device. To unlock, slide the button on top of the length guide down. To
lock, slide the button up when a length has been selected.
4Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level
surface.
5Load the paper stack with the recommended print side faceup.
Loading paper and specialty media 66
Notes:
Place print side facedown for duplex printing.
Place pre-punched paper with the holes toward the front of the tray.
Place letterheads with the header on the left side of the tray.
Make sure the paper is below the maximum fill line located on the edge of the paper tray.
Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage.
6Insert the tray.
7From the printer control panel, verify the Paper Size and Paper Type setting for the tray based on the paper you
loaded.
Loading the optional 850 and 1,150sheet trays
The 850 and 1,150sheet trays support the same paper sizes and types, and require the same process for loading
paper.
Loading paper and specialty media 67
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray
separately. Keep all other drawers or trays closed until needed.
1Pull the tray out.
2Squeeze and then slide the length guide to the correct position for the paper size you are loading.
3Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level
surface.
Loading paper and specialty media 68
4Load the paper stack with the recommended print side faceup.
Notes:
Place print side facedown for duplex printing.
Place pre-punched paper with the holes toward the front of the tray.
Place letterheads faceup with the header on the left side of the tray.
Place letterheads facedown with the header on the right side of the tray for duplex printing.
Make sure the paper is below the maximum fill line located on the edge of the paper tray.
Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage.
5Insert the tray.
6From the printer control panel, verify the Paper Size and Paper Type setting for the tray based on the paper you
loaded.
Loading paper and specialty media 69
Loading the 2000sheet highcapacity feeder
The highcapacity feeder can hold up to 2,000 sheets of letter, A4, and legalsize paper (80 g/m2 or 20 lb).
1Pull the tray out.
2Adjust the width guide as necessary.
Loading paper and specialty media 70
3Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level
surface.
4Load paper into the tray with the print side faceup.
Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading
the tray can cause paper jams and possible printer damage.
Loading paper and specialty media 71
Notes:
Place pre-punched paper with the holes toward the front of the tray.
Place letterheads faceup with the header on the left side of the tray.
Place letterheads facedown with the header on the right side of the tray for duplex printing.
5Insert the tray.
Loading the multipurpose feeder
The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and
envelopes. It can be used for single-page or manual printing, or as an additional tray.
The multipurpose feeder can hold approximately:
100 sheets of 75g/m2 (20lb) paper
10 envelopes
75 transparencies
The multipurpose feeder accepts paper or specialty media within the following dimensions:
Width—89 mm (3.5 in.) to 229 mm (9.02 in.)
Length—127 mm (5 in.) to 1270 mm (50 in.)
Note: Maximum width and length can be applied only to short-edge feeding.
Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or
when the printer control panel indicator light is blinking. Doing so may cause a jam.
1Pull down the multipurpose feeder door.
Loading paper and specialty media 72
2For paper or specialty media that is longer than letter-size paper, gently pull the extension until it is fully extended.
3Flex the sheets of paper or specialty media back and forth to loosen them. Do not fold or crease them. Straighten
the edges on a level surface.
Paper
Envelopes
Transparencies
Note: Avoid scratching or touching the print side.
Loading paper and specialty media 73
4Push the paper pick tab, and then load the paper or specialty media. Slide the stack gently into the multipurpose
feeder until it comes to a stop, and then release the paper pick tab.
Warning—Potential Damage: Pulling the paper out, without pushing the paper pick tab first, may cause jams or
the paper pick tab to break.
Load paper and transparencies with the recommended print side facedown and the long edge entering the
printer first.
For duplex letterhead printing, place the letterhead faceup and the header entering the printer last.
Load envelopes with the flap side up and to the right.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
selfstick adhesives. These envelopes may severely damage the printer.
Notes:
Do not exceed the maximum stack height by forcing paper or transparencies under the stack height limiter.
Load only one size and type of paper at a time.
Loading paper and specialty media 74
5Adjust the width guide to lightly touch the edge of the stack. Make sure the paper or specialty media fits loosely in
the multipurpose feeder, lies flat, and is not bent or wrinkled.
6From the printer control panel, set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and
MP Feeder Type) based on the paper or specialty media loaded.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or for printing multiple copies. When one linked tray is empty, paper feeds
from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are
automatically linked. The Paper Size setting is automatically sensed according to the position of the paper guides in
each tray except Tray 1 and the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set
manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The
Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu.
Unlinking trays
Note: Trays that do not have the same settings as any other tray are not linked.
Change one of the following tray settings:
Paper Type
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom name.
Paper Size
Load a different paper size to automatically change the Paper Size setting for a tray. Paper Size settings for the
multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be
properly processed if an inaccurate Paper Type is selected.
Loading paper and specialty media 75
Creating a custom name for a paper type
If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type [x] for
each of the custom paper types loaded into the printer.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Paper Menu > Custom Name > type a name > Submit.
Note: This custom name will replace the Custom Type [x] name under the Custom Types and Paper Size and
Type menus.
3Click Custom Types > select a paper type > Submit.
Assigning a custom paper type name
Assign a custom paper type name to a tray when linking or unlinking trays.
From the home screen, navigate to:
> Paper Menu > Paper Size/Type > select a custom paper type name > select a tray > Submit
Configuring a custom name
If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x]
for each of the custom paper types loaded into the printer.
1Type the printer IP address in the address field of your Web browser.
Note: If you do not know the IP address of the printer, then you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Paper Menu > Custom Types > select the custom name you want to configure > select a paper or
specialty media type > Submit.
Loading paper and specialty media 76
Paper and specialty media guide
Notes:
Make sure the paper size, type, and weight are set correctly on the computer or on the printer control panel.
Flex, fan, and straighten specialty media before loading it.
The printer may print at a reduced speed to prevent damage to the fuser.
For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at
http://support.lexmark.com.
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer trays can automatically feed paper weights from 60 to 300 g/m2 (16–80 lb bond) grain long. Paper lighter
than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb
bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier
paper.
Notes:
The duplex unit supports only 60–169 g/m2 (16–32 lb bond) paper weights.
The multipurpose feeder supports 60–300 g/m2 (16–80 lb bond) paper weights.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is
too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield
points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Paper and specialty media guide 77
Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend
the time to several days if the storage or transportation environment is very different from the printer environment.
Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
For 60–135 g/m2 (16–36 lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain
short is recommended.
Fiber content
Most highquality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless
copy paper (CCP), or no carbon required (NCR) paper
Preprinted papers with chemicals that may contaminate the printer
Preprinted papers that can be affected by the temperature in the printer fuser
Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),
such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
Coated papers (erasable bond), synthetic papers, thermal papers
Roughedged, rough or heavily textured surface papers, or curled papers
Recycled papers that fail EN12281:2002 (European)
Paper weighing less than 60 g/m2 (16 lb)
Multiplepart forms or documents
Selecting paper
Using appropriate paper prevents jams and helps ensure troublefree printing.
To help avoid jams and poor print quality:
Always use new, undamaged paper.
Before loading paper, know the recommended print side of the paper. This information is usually indicated on the
paper package.
Do not use paper that has been cut or trimmed by hand.
Do not mix paper sizes, types, or weights in the same source; mixing results in jams.
Do not use coated papers unless they are specifically designed for electrophotographic printing.
Paper and specialty media guide 78
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
Use grain long for 60 to 90 g/m2 (16 to 24 lb) weight paper.
Use only forms and letterhead printed using an offset lithographic or engraved printing process.
Avoid papers with rough or heavily textured surfaces.
Use papers printed with heatresistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 190°C (374°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidationset or oilbased generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
Preprinted papers such as letterhead must be able to withstand temperatures up to 190°C (374°F) without melting or
releasing hazardous emissions.
Using recycled paper and other office papers
As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.
While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:
Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)
Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)
Moisture content (Business papers should have low moisture: 4–5%.)
Bending resistance and proper stiffness means optimum feeding through the printer.
Thickness (impacts how much can be loaded into a tray)
Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)
Surface friction (determines how easily sheets can be separated)
Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves
through the printer)
Brightness and texture (look and feel)
Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.
Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.
Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.
Paper and specialty media guide 79
Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:
1Minimize paper consumption.
2Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry
Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.
3Choose the most appropriate paper for printing needs: normal 75 or 80 g/m2 certified paper, lower weight paper,
or recycled paper.
Unacceptable paper examples
Test results indicate that the following paper types are at risk for use with laser printers:
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers
Preprinted papers with chemicals that may contaminate the paper
Preprinted papers that can be affected by the temperature in the printer fuser
Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),
such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)
Coated papers (erasable bond), synthetic papers, thermal papers
Rough-edged, rough or heavily textured surface papers or curled papers
Recycled papers that fail EN12281:2002 (European testing)
Paper weighing less than 60 g/m2 (16 lb)
Multiple part forms or documents
For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between
40 and 60%.
Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
Store individual packages on a flat surface.
Do not store anything on top of individual paper packages.
Paper and specialty media guide 80
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper input sources and the types of paper they
support.
Note: To use a paper size that is unlisted, configure a Universal Paper Size.
Supported paper sizes
Paper size and dimension 520sheet
tray
2,000sheet
drawer MP feeder Manual
paper
Manual
envelope Duplex ADF Scanner
glass
A4
210 x 297 mm (8.27 x 11.7 in.)
11, 6 2, 6 2, 6 X2, 5, 6 (1, 4, 6) &
(2, 4, 5)
A5
148 x 210 mm (5.83 x 8.27 in.)
1, 5 X2, 5 2, 5 X2, 5 (1, 4,
6) & ( 1,
3, 5)
(2, 4, 6) &
(1, 3, 5, 6)
A6
105 x 148 mm (4.13 x 5.83 in.)
XX 2 2 XXX
1, 3
JIS B5
182 x 257 mm (7.17 x 10.1 in.)
1, 6 1, 6 2, 6 2, 6 X2, 6 (1, 4,
6) & ( 1,
3, 5)
(2, 4, 6) &
(1, 3, 5, 6)
Letter
216 x 279 mm (8.5 x 11 in.)
11, 6 2, 6 2, 6 X2, 5, 6 1, 3, 4, 5, 6
Legal
216 x 356 mm (8.5 x 14 in.)
1X2 2 X(1, 4) &
(2, 3)
1, 3,
4
(1, 4, 6) &
(2, 3, 5)
Executive
184 x 267 mm (7.25 x 10.5 in.)
1, 6 1, 6 2, 6 2, 6 X(1, 4, 6) &
(1, 3, 5)
1, 3,
4, 5, 6
(1, 4, 6) &
(2, 3, 5)
JIS B4
257 x 364 mm
(10.12 x 14.33 in.)
1X2 2 X2 1 (2, 4) & (1,
3)
A3
297 x 420 mm
(11.69 x 16.54 in.)
1X2 2 X2 1 1, 3, 4
1 Source supports size with size sensing.
2 Source supports size without size sensing.
3 Paper size is supported if set to metric.
4 Paper size is supported if set to US.
5 Paper size is supported if loaded in shortedge orientation.
6 Paper size is supported if loaded in longedge orientation.
7 Customsize envelope printing is not supported.
8 Source can accommodate paper size only up to 11.69 in.
Paper and specialty media guide 81
Paper size and dimension 520sheet
tray
2,000sheet
drawer MP feeder Manual
paper
Manual
envelope Duplex ADF Scanner
glass
SRA3
320 x 450 mm
(12.59 x 17.71 in.)
XXX XX
11x17
279 x 432 mm (11 x 17 in.)
1X2 2 X2 1 1, 3, 4
12 x 18
305 x 457 mm (12 x 18 in.)
XXX XX
Oficio (México)
216 x 340 mm (8.5 x 13.4 in.)
2X2 2 X2 2 2
Folio
216 x 330 mm (8.5 x 13 in.)
1X2 2 X21, 2,
3, 4
(2, 4) & (1,
3)
Statement
140 x 216 mm (5.5 x 8.5 in.)
1, 5 X2, 5 2, 5 X2, 5 1, 4,
5, 6
1, 4, 5, 6
Universal
76.2–296.93 x 76.2–
1219.2 mm (3–11.69 x 3–
48 in.)
297.18–320.29 x 76.2–
609.6 mm (11.70–
12.61 x 3–24 in.)
320.55–609.6 x 76.2–
320.29 mm (12.62–
24 x 3–12.61 in.)
609.85–1219.2 x 76.2–
296.93 mm (24.01–
48 x 3–11.69 in.)
2, 8 X2 2 X2 2 2
7 3/4 Envelope (Monarch)
98 x 191 mm (3.875 x 7.5 in.)
XX 2X2XXX
9 Envelope
98 x 226 mm (3.875 x 8.9 in.)
XX XXXXXX
Com 10 Envelope
105 x 241 mm (4.12 x 9.5 in.)
XX 2X2XXX
1 Source supports size with size sensing.
2 Source supports size without size sensing.
3 Paper size is supported if set to metric.
4 Paper size is supported if set to US.
5 Paper size is supported if loaded in shortedge orientation.
6 Paper size is supported if loaded in longedge orientation.
7 Customsize envelope printing is not supported.
8 Source can accommodate paper size only up to 11.69 in.
Paper and specialty media guide 82
Paper size and dimension 520sheet
tray
2,000sheet
drawer MP feeder Manual
paper
Manual
envelope Duplex ADF Scanner
glass
DL Envelope
110 x 220 mm (4.33 x 8.66 in.)
XX 2X2XXX
C5 Envelope
162 x 229 mm (6.38 x 9.01 in.)
XX 2X2XXX
B5 Envelope
176 x 250 mm (6.93 x 9.84 in.)
XX XXXXXX
Other Envelope7
76.22 x 76.22 mm (3 x 3 in.)
up to 296.93 x 427.48 mm
(11.69 x 16.83 in.)
XX XXXXXX
1 Source supports size with size sensing.
2 Source supports size without size sensing.
3 Paper size is supported if set to metric.
4 Paper size is supported if set to US.
5 Paper size is supported if loaded in shortedge orientation.
6 Paper size is supported if loaded in longedge orientation.
7 Customsize envelope printing is not supported.
8 Source can accommodate paper size only up to 11.69 in.
Supported paper types and weights
Printer
The printer supports 60–300 g/m2 (16–80 lb) paper weights. The duplex unit supports 60–169 g/m2 (16–32 lb) paper
weights.
Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.
Paper type 520shee
t tray
2,000sh
eet
drawer
MP feeder Manual
paper
Manual
envelope
Duplex ADF Scanner
glass
Paper
Plain
Bond
Glossy
Colored
Letterhead
Light
Heavy
Preprinted
Recycled
X
Paper and specialty media guide 83
Paper type 520shee
t tray
2,000sh
eet
drawer
MP feeder Manual
paper
Manual
envelope
Duplex ADF Scanner
glass
Heavy Glossy XX
Custom Type [x]
Rough/Cotton XX
Rough Envelope
Card stock XXX
Transparencies XXX
Labels
Paper
Vinyl
XXX
Envelopes X X XXX
Finisher
Use this table to determine the possible exit destinations of print jobs which use supported paper types and weights.
The paper capacity of each exit bin is listed in parentheses. Paper capacity estimations are calculated based on
75 g/m2 (20 lb) paper.
The finisher standard bin supports 60–300 g/m2 (16–80 lb) paper weights, bin 1 supports 60–220 g/m2 (16–60 lb) paper
weights, and bin 2 (bookletmaker) supports 60–90 g/m2 (16–24 lb) paper weights plus one additional cover weighted
up to 220 g/m2 (60 lb).
Paper type Standard
500sheet bin
Second exit bin Bin 1 Bin 2 Bin 3
Plain paper
Card stock X
Transparency
Recycled XX
Glossy X
Heavy glossy X
Labels XX X
Vinyl labels X X X X X
Bond
Envelope XX X
Rough envelope XX X
Paper and specialty media guide 84
Paper type Standard
500sheet bin
Second exit bin Bin 1 Bin 2 Bin 3
Letterhead
Preprinted
Colored paper
Light paper
Heavy paper X
Rough/Cotton
Custom Type [x]
Supported finishing features
4
1
2
3
1Finisher standard bin
2Finisher bin 1
3Finisher bin 2 (bookletmaker)
4Paper transport
Notes:
The finisher shown is the booklet finisher. Bin 2 is available only when the booklet finisher is installed.
All paper tray capacities are based on 75g/m2 (20lb) paper.
Paper transport
The paper capacity is 50 sheets.
Finishing options are not supported in this bin.
Paper and specialty media guide 85
Envelopes are routed here.
Universal paper is routed here when it is longer than 483 mm (19 inches) or shorter than 148 mm (6 inches).
Finisher standard bin
The paper capacity is 500 sheets.
Envelopes and executivesize paper are not supported in this bin.
Finishing options are not supported in this bin.
Bin 1
The paper capacity is 3,000 sheets when the standard finisher is installed.
The paper capacity is 1,500 sheets when the booklet finisher is installed.
Size Punch*Offset Single/Double staple Double dual staple
A3
A4
A5 X X X X
Executive X
Folio X X
JIS B4 X
JIS B5 X
Legal X X
Letter
Statement X X X
Tabloid X
Universal
Envelopes (any size) X X X X
* For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3hole punch and 10 in. (254 mm) for
a 4hole punch.
Punch—Select from two, three, or fourhole punch
Single staple—Use only one staple
Double staple—Use two staples
Double dual staple—Use two sets of two staples. This setting is supported only for widths between 8 in. (203 mm) and
12 in. (297 mm) with lengths between 7 in. (182 mm) and 17 in. (432 mm).
Bin 2 (bookletmaker)
Bin 2 is available only when the booklet finisher is installed. The paper capacity of bin 2 (bookletmaker) is 270 sheets
or 18 sets of 15sheet booklets.
Paper and specialty media guide 86
Size Bi fold Booklet fold Saddle staple
A3
A4 (only SEF)
A5 X X X
Executive X X X
SRA3
12 x 18
Folio
JIS B4
JIS B5 X X X
Legal
Letter (only SEF)
Statement X X X
Tabloid
Universal X X X
Envelopes (any size) X X X
SEF—The paper is loaded in the short edge orientation. The short edge of the paper enters the printer first.
Bi fold—Each page is individually folded and stacked separately.
Booklet fold—A multiple-page job is folded along the center into a single booklet.
Saddle staple—A bookletfold print job is stapled along the center fold.
Setting the finisher exit bin
1From the home screen, navigate to:
> Paper Menu > Bin setup > Output bin
2Select a bin, and then touch Submit.
Notes:
This feature is available only when a finisher is installed.
The standard finisher bin is the factory default setting.
Paper and specialty media guide 87
Printing
The selection and handling of paper and specialty media can affect how reliably documents print. For more information,
see “Avoiding jams” on page 265 and “Storing paper” on page 80.
Printing a document
Printing a document
1From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2Send the print job:
For Windows users
aWith a document open, click File > Print.
bClick Properties, Preferences, Options, or Setup.
cAdjust settings as necessary.
dClick OK > Print.
For Macintosh users
aCustomize the settings as needed in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the loaded paper.
3Click OK.
bCustomize the settings as needed in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the Print dialog and popup menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3Click Print.
Printing in black and white
From the home screen, navigate to:
> Settings > Print Settings > Quality Menu > Print Mode > Black Only > Submit
Adjusting toner darkness
1Type the printer IP address into the address field of your Web browser.
Printing 88
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Print Settings > Quality Menu > Toner Darkness.
3Adjust the toner darkness setting.
4Click Submit.
Using Max Speed and Max Yield
The Max Speed and Max Yield settings let you choose between a faster print speed or a higher toner yield. Max Yield
is the factory default setting.
Max Speed—Prints in color unless Black Only is selected in the driver. Prints in black only if the Black Only driver
setting is selected.
Max Yield—Switches from black to color based on the color content found on each page. Frequent color mode
switching can result in slower printing if the content of pages is mixed.
Using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Configuration > Print Settings > Setup Menu.
3From the Printer Usage list, select Max Speed or Max Yield.
4Click Submit.
Using the printer control panel
1Navigate to:
> Settings > Print Settings > Setup Menu
2From the Printer Usage list, select Max Speed or Max Yield.
3Touch Submit.
Printing from a mobile device
For the list of supported mobile devices and to download a compatible mobile printing application, visit
http://lexmark.com/mobile.
Note: Mobile printing applications may also be available from your mobile device manufacturer.
Printing 89
Printing from a flash drive
Printing from a flash drive
Notes:
Before printing an encrypted PDF file, enter the file password from the printer control panel.
You cannot print files for which you do not have printing permissions.
1Insert a flash drive into the USB port.
Notes:
If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores the flash drive.
If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these
print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.
Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory
device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A
loss of data can occur.
Printing 90
2From the printer control panel, touch the document you want to print.
3Touch the arrows to increase the number of copies to print, and then touch Print.
Notes:
Do not remove the flash drive from the USB port until the document has finished printing.
If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print
files from the flash drive as held jobs.
Supported flash drives and file types
Flash drive File type
Lexar JumpDrive 2.0 Pro (256MB, 512MB, or 1GB sizes)
SanDisk Cruzer Mini (256MB, 512MB, or 1GB sizes)
Notes:
HiSpeed USB flash drives must support the fullspeed standard. Devices supporting only
USB lowspeed capabilities are not supported.
USB flash drives must support the File Allocation Table (FAT) system. Devices formatted
with New Technology File System (NTFS) or any other file system are not supported.
Documents:
.pdf
.xps
.html
Images:
.dcx
.gif
.JPEG or .jpg
.bmp
.pcx
.TIFF or .tif
.png
Printing 91
Printing on specialty media
Tips on using letterhead
Use letterhead designed specifically for laser/LED printers.
Print samples on the letterhead being considered for use before buying large quantities.
Before loading letterhead, flex the sheets to prevent them from sticking together.
Page orientation is important when printing on letterhead.
Source Print side Paper orientation
Standard and optional trays (simplex printing) Preprinted letterhead
design is placed faceup.
When feeding short edge, the top
edge of the sheet with the logo is
placed at the right side of the tray.
When feeding longedge, the
letter head should go to the rear
of the printer.
Standard and optional trays (duplex printing) Preprinted letterhead
design is placed facedown.
The top edge of the sheet with the
logo is placed at the right side of
the tray.
Multipurpose feeder (simplex printing) Preprinted letterhead
design is placed facedown.
The top edge of the sheet with the
logo should enter the
multipurpose feeder first.
Multipurpose feeder (duplex printing) Preprinted letterhead
design is placed faceup.
The top edge of the sheet with the
logo should enter the
multipurpose feeder last.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable
for laser/LED printers.
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
Feed transparencies from the standard tray or from the multipurpose feeder.
From the Paper menu, set the Paper Type to Transparency.
Use transparencies designed specifically for laser/LED printers. Transparencies must be able to withstand
temperatures of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, flex the stack to prevent sheets from sticking together.
We recommend Lexmark transparencies. For ordering information, see the Lexmark Web site at
www.lexmark.com.
Printing 92
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
Use envelopes designed specifically for laser/LED printers. Check with the manufacturer or vendor to ensure that
the envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
For best performance, use envelopes made from 90 g/m2 (24 lb bond) paper or 25% cotton. Allcotton envelopes
must not exceed 70 g/m2 (20 lb bond) weight.
Use only new envelopes from undamaged packages.
To optimize performance and minimize jams, do not use envelopes that:
Have excessive curl or twist
Are stuck together or damaged in any way
Have windows, holes, perforations, cutouts, or embossing
Have metal clasps, string ties, or folding bars
Have an interlocking design
Have postage stamps attached
Have any exposed adhesive when the flap is in the sealed or closed position
Have bent corners
Have rough, cockle, or laid finishes
Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using labels
Notes:
Singlesided paper labels designed for laser/LED printers are supported for occasional use.
It is recommended to print no more than 20 pages of paper labels a month.
Vinyl, pharmacy, and dualsided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at http://support.lexmark.com.
When printing on labels:
Use labels designed specifically for laser/LED printers. Check with the manufacturer or vendor to verify that:
The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to
Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.
Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
Do not use labels with slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
Do not use labels with exposed adhesive.
Printing 93
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between diecuts of the label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, then remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,
and use a nonoozing adhesive.
Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, singleply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
From the Paper menu, set the Paper Type to Card Stock.
Select the appropriate Paper Texture setting.
Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 220°C (446°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semiliquid and volatile components into the printer.
Use grain short card stock when possible.
Printing confidential and other held jobs
Storing print jobs in the printer
You can set the printer to store print jobs in the printer memory until you start the print job from the printer control
panel.
All print jobs that can be initiated by the user at the printer are called held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
Print job type Description
Confidential Confidential lets you hold print jobs in the computer until you enter the PIN from
the control panel.
Note: The PIN is set from the computer. It must be four digits, using the
numbers 0–9.
Verify Verify lets you print one copy of a print job while the printer holds the remaining
copies. It allows you to examine if the first copy is satisfactory. The print job is
automatically deleted from the printer memory once all copies are printed.
Reserve Reserve allows the printer to store print jobs for printing at a later time. The print
jobs are held until deleted from the Help Jobs menu.
Repeat Repeat prints and stores print jobs in the printer memory for reprinting.
Printing 94
Printing confidential and other held jobs
Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve
jobs are held in the printer until you choose to delete them.
For Windows users
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Click Print and Hold.
4Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential
print job, also enter a fourdigit PIN.
5Click OK or Print.
6From the printer home screen, release the print job.
For confidential print jobs, navigate to:
Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies >
Print
For other print jobs, navigate to:
Held jobs > your user name > select print job > specify number of copies > Print
For Macintosh users
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the print options or Copies & Pages popup menu, choose Job Routing.
3Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential
print job, also enter a fourdigit PIN.
4Click OK or Print.
5From the printer home screen, release the print job.
For confidential print jobs, navigate to:
Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies >
Print
For other print jobs, navigate to:
Held jobs > your user name > select print job > specify number of copies > Print
Printing information pages
Printing a font sample list
1From the home screen, navigate to:
> Reports > Print Fonts
2Touch PCL Fonts or PostScript Fonts.
Printing 95
Printing a directory list
A directory list shows the resources stored in a flash memory or on the printer hard disk.
From the home screen, navigate to:
> Reports > Print Directory
Canceling a print job
Canceling a print job from the printer control panel
1From the printer control panel, touch Cancel Job or press on the keypad.
2Touch the print job you want to cancel, and then touch Delete Selected Jobs.
Note: If you press on the keypad, then touch Resume to return to the home screen.
Canceling a print job from the computer
For Windows users
1Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
aClick or click Start, and then click Run.
bIn the Start Search or Run dialog, type control printers.
cPress Enter, or click OK.
2Doubleclick the printer icon.
3Select the print job you want to cancel.
4Click Delete.
For Macintosh users
1From the Apple menu, navigate to either of the following:
System Preferences > Print & Scan > select your printer > Open Print Queue
System Preferences > Print & Fax > select your printer > Open Print Queue
2From the printer window, select the print job you want to cancel, and then delete it.
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Copying
ADF Scanner glass
Use the ADF for multiplepage documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2Adjust the paper guides when loading a document into the ADF.
Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the
proper size may result to a cropped image.
3From the printer control panel, press to start copying.
Copying using the ADF
1Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3From the home screen, navigate to:
Copy > change the copy settings > Copy It
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Copying using the scanner glass
1Place an original document facedown on the scanner glass in the upper left corner.
2From the home screen, navigate to:
Copy > change the copy settings > Copy It
3If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next
Page.
4Touch Finish the Job to return to the home screen.
Copying film photos
1Place a photo facedown on the upper left corner of the scanner glass.
2From the home screen, navigate to:
Copy > Content > Photo > > Photo/Film > > Copy It > Scan the Next Page or Finish the Job
Copying on specialty media
Copying on transparencies
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Copy from > size of the original document >
4Touch Copy to, and then select the tray that contains transparencies, or touch Manual Feeder Size.
5Load transparencies in the multipurpose feeder.
6From the home screen, navigate to:
> select the desired size of the transparencies > Manual Feeder Type > > Copy It
Copying on letterhead
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Copy from > size of the original document > Copy to > Manual Feeder
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4Place the letterhead faceup, top edge first in the multipurpose feeder.
5Select the size of the letterhead.
6Navigate to:
Continue > Letterhead > Continue > Copy It
Customizing copy settings
Copying to a different size
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4Touch Copy from > select the size of the original document > .
5Touch Copy to > select the size of the copy > .
Note: The printer will scale the size automatically.
6Touch Copy It.
Making copies using paper from a selected tray
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Copy from > size of the original document > Copy to
4Touch Manual Feeder or select the tray that contains the paper type you want to use.
Note: If you choose Manual Feeder, then you will also need to select the paper size and type.
5Touch Copy It.
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Copying different paper sizes
Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy
to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper
size (Example 2).
Example 1: Copying on mixed paper sizes
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Copy from > Mixed Sizes > > Copy to > Auto Size Match > > Copy It
The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes
corresponding to the paper sizes of the original document.
Example 2: Copying on a single paper size
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Copy from > Mixed Sizes > > Copy to > Letter > > Copy It
The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on
the paper size selected.
Copying on both sides of the paper (duplexing)
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4From the Sides (Duplex) area, touch the button for your preferred duplexing method.
The first number represents sides of the original documents; the second number represents sides of the copy. For
example, select 1sided to 2sided if you have 1-sided original documents and you want 2sided copies.
5Touch , and then Copy It.
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Reducing or enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be
scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch Copy.
4From the Scale area, touch the arrows to enlarge or reduce your copies.
Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.
5Touch Copy It.
Adjusting copy quality
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Content
4Touch the button that best represents the content type of the document you are copying:
Text—Use when the content of the original document is mostly text or line art.
Graphics—Use when the original document is mostly businesstype graphics such as pie charts, bar charts, and
animations.
Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
Photo—Use when the original document is mostly a photo or an image.
5Touch .
6Touch the button that best represents the content source of the document you are copying:
Color Laser—Use when the original document was printed using a color laser printer.
Black/White Laser—Use when the original document was printed using a mono laser printer.
Inkjet—Use when the original document was printed using an inkjet printer.
Photo/Film—Use when the original document is a photo from film.
Magazine—Use when the original document is from a magazine.
Newspaper—Use when the original document is from a newspaper.
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Press—Use when the original document was printed using a printing press.
Other—Use when the original document was printed using an alternate or unknown printer.
7Touch > Copy It.
Collating copies
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > enter the number of copies > Collate > Off > > Copy It
Placing separator sheets between copies
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Advanced Options > Separator Sheets
Note: Collate must be set to On for the separator sheets to be placed between copies. If Collate is set to Off,
then the separator sheets are added to the end of the print job.
4Select one of the following:
Between Copies
Between Jobs
Between Pages
Off
5Touch , and then Copy It.
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Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive pages of a multiplepage document onto a single
sheet of paper.
Notes:
The Paper Size must be set to Letter, Legal, A4, or JIS B5.
The Copy Size must be set to 100%.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Advanced Options > Paper Saver > select desired output > > Copy It
Creating a custom copy job (job build)
The custom copy job or job build is used to combine one or more sets of original documents into a single copy job. Each
set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the
scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the
same or different parameters.
The definition of a set depends on the scan source:
If you scan a document on the scanner glass, then a set consists of one page.
If you scan multiple pages using the ADF, then a set consists of all scanned pages until the ADF becomes empty.
If you scan one page using the ADF, then a set consists of one page.
For example:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Options > Custom Job > On > Done > Copy It
When the end of a set is reached, the scan screen appears.
4Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch
Scan the Automatic Document Feeder or Scan the flatbed.
Note: If required, change the job settings.
5If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job.
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Placing information on copies
Placing the date and time at the top of each page
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Advanced Options > Header/Footer
4Pick an area of the page where you want to place the date and time.
5Touch Yes or No > > Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, Custom or Draft.
To place a message on the copies:
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
Copy > Advanced Options > Overlay > select overlay message > .
4Touch Copy It.
Canceling a copy job
Canceling a copy job while the document is in the ADF
When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job
on the touch screen.
A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.
Canceling a copy job while copying pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.
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Canceling a copy job while pages are being printed
1From the printer control panel, touch Cancel Job or press on the keypad.
2Touch the job you want to cancel, and then touch Delete Selected Jobs.
Note: If you press on the keypad, then touch Resume to return to the home screen.
Understanding the copy screens and options
Copy from
This option opens a screen where you can enter the paper size of the original document.
Touch a paper size that matches the original document.
Touch Mixed Sizes to copy an original document that contains mixed paper sizes with the same width.
Touch Auto Size Sense to allow the scanner to automatically determine the size of the original document.
Copy to
This option opens a screen where you can enter the paper size and type on which your copies will be printed.
Touch the paper size and type that matches the paper loaded.
If the settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale setting
to accommodate the difference.
If the paper type or size that you want to copy onto is not loaded in one of the trays, then touch Manual Feeder,
and manually load the paper in the multipurpose feeder.
When “Copy to” is set to Auto Size Match, each copy matches the paper size of the original document. If a matching
paper size is not in one of the trays, then Paper size not found appears and prompts to load a paper in a
tray or multipurpose feeder.
Copies
This option allows you to set the number of copies to be printed.
Scale
This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can
also be set for you automatically.
When you want to copy from one size of paper to another, such as from legalsize to lettersize paper, setting the
“Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original document information
on your copy.
Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.
Hold your finger on an arrow to make a continuous increment change.
Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate.
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Darkness
This option adjusts how light or dark your copies will turn out in relation to the original document.
Sides (Duplex)
Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of
two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies
(simplex) from two-sided original documents.
Collate
This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The
factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you
want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2)
(3,3,3).
Content
This option lets you set the original document type and source.
Choose content type from Text, Text/Photo, Photo, or Graphics.
Text—Use when the content of the original document is mostly text or line art.
Graphics—Use when the original document is mostly businesstype graphics such as pie charts, bar charts, and
animations.
Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
Color Laser—Use when the original document was printed using a color laser printer.
Black/White Laser—Use when the original document was printed using a mono laser printer.
Inkjet—Use when the original document was printed using an inkjet printer.
Photo/Film—Use when the original document is a photo from film.
Magazine—Use when the original document is from a magazine.
Newspaper—Use when the original document is from a newspaper.
Press—Use when the original document was printed using a printing press.
Other—Use when the original document was printed using an alternate or unknown printer.
Color
This option enables or disables color for the scanned image.
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Advanced Options
Touching the Advanced Options button opens a screen where you can change the following settings:
Advanced Duplex—Use to specify the document orientation, whether documents are one-sided or two-sided, and
how documents are bound.
Note: Some Advanced Duplex options are available only on select printers.
Advanced Imaging—Use to change or adjust Auto Center, Background Removal, Color Balance, Color Dropout,
Contrast, Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings
before you copy the document.
Create Booklet—Use to create a booklet. You can choose between 1sided and 2sided.
Note: This option appears only when a print duplexer and printer hard disk are installed.
Cover Page Setup—Use to set copy cover page and booklet cover page.
Custom Job—Use to combine multiple scanning jobs into a single job.
Edge Erase—Use to eliminate smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing on that portion of the scan.
Header/Footer—Use to turn on Date/Time, Page number, Bates number, or Custom text, and prints them in the
specified header or footer location.
Margin Shift—Use to increase the size of the margin of a specified distance by shifting the scanned image. This can
be useful in providing space to bind or hole-punch copies. Use the increase or decrease arrows to set how much of
a margin you want. If the additional margin is too large, then the copy will be cropped.
Overlay—Use to create a watermark (or message) that overlays the content of your copy. You can choose from
Urgent, Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word
you pick will appear, faintly, in large print across each page.
Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a
button with an icon of that overlay will be available.
Paper Saver—Use to print two or more sheets of an original document together on the same page. Paper Saver is
also called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on
a single page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders
adds or removes the outline border surrounding the original document pages on the output page.
Separator Sheets—Use to place a blank piece of paper between copies, pages, or print jobs. The separator sheets
can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are
printed on.
Save As Shortcut
This option allows the current settings to be saved as a shortcut by assigning a number.
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E-mailing
ADF Scanner glass
Use the ADF for multiplepage documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to email scanned documents to one or more recipients. There are three ways to send an email
from the printer. You can type the email address, use a shortcut number, or use the address book.
Getting ready to e-mail
Setting up the e-mail function
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings.
3Under Default Settings, click E-mail/FTP Settings.
4Click E-mail Settings > Setup E-mail Server.
5Fill in the fields with the appropriate information.
6Click Submit.
Configuring email settings
1Type the printer IP address into the address field of your Web browser.
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If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > E-mail/FTP Settings > E-mail Settings.
3Fill in the fields with the appropriate information.
4Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts > E-mail Shortcut Setup.
4Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
Creating an e-mail shortcut using the touch screen
1From the home screen, navigate to:
E-mail > Recipient > type an email address
To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.
2Touch .
3Type a unique name for the shortcut, and then touch Done.
4Verify that the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, then touch Cancel, and then reenter the information.
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E-mailing a document
Sending an e-mail using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the
proper size may result to a cropped image.
3From the home screen, navigate to:
E-mail > Recipient
4Enter the email address, or press and then enter the shortcut number.
To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to
add.
Note: You can also enter an email address using the address book.
5Touch Done > Send It.
Sending an email using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press , enter the shortcut number using the keypad, and then touch .
To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to
add.
4Touch Send It.
Sending an email using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
E-mail >Recipient(s) > > enter the name of recipient > Browse shortcuts
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4Touch the name of the recipients.
To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to
add, or search the address book.
5Touch Done.
Customizing e-mail settings
Adding e-mail subject and message information
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, touch E-mail.
4Type an email address.
5Touch Options > Subject.
6Type the e-mail subject.
7Touch Done > Message.
8Type an e-mail message.
9Touch Done > E-mail It.
Changing the output file type
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
E-mail > Recipient > type an email address > Send as
4Touch the button that represents the file type you want to send.
PDF—Use this to create a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided
free by Adobe at www.adobe.com.
Secure PDF—Use this to create an encrypted PDF file that protects the file contents from unauthorized access.
TIFF—Use this to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the
Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent
JPEG.
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JPEG—Use this to create and attach a separate file for each page of your original document, viewable by most
Web browsers and graphics programs.
XPS—Use this to create a single XML Paper Specification (XPS) file with multiple pages, viewable using an Internet
Explorer-hosted viewer and the .NET Framework, or by downloading a thirdparty standalone viewer.