Lexmark T 630 Users Manual PubsCD

2015-01-23

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www.lexmark.com
User’s Reference
T630, T632
2
Contents
Notices ........................................................................................................... 8
Trademarks ..................................................................................................................... 9
Licensing notice ............................................................................................................ 11
Safety information ......................................................................................................... 12
Cautions, warnings, and attentions ............................................................................... 12
Electronic emission notices ........................................................................................... 12
Without a network card installed ............................................................................. 12
With a network card installed .................................................................................. 14
Noise emission levels .................................................................................................... 16
Energy Star ................................................................................................................... 16
Laser notice .................................................................................................................. 16
Statement of limited warranty ........................................................................................ 17
Chapter 1: Overview .................................................................................. 20
Identifying printers ......................................................................................................... 20
Basic models ........................................................................................................... 20
Configured models .................................................................................................. 21
Chapter 2: Printing ..................................................................................... 22
Tips for successful printing ............................................................................................ 22
Tips on storing print media ...................................................................................... 22
Avoiding jams .......................................................................................................... 22
Sending a job to print .................................................................................................... 22
Canceling a print job ..................................................................................................... 23
Canceling from the printer operator panel ............................................................... 23
Canceling a job from a computer running Windows ................................................ 24
Printing the menu settings page ................................................................................... 25
Printing a font sample list .............................................................................................. 25
Printing a directory list ................................................................................................... 26
Printing a confidential job .............................................................................................. 26
Entering a personal identification number (PIN) ..................................................... 27
Printing folio and statement sizes ................................................................................. 27
3
Contents
Chapter 3: Print media handling ............................................................... 29
Print media guidelines ................................................................................................... 29
Paper ....................................................................................................................... 29
Transparencies ....................................................................................................... 34
Envelopes ............................................................................................................... 35
Labels ...................................................................................................................... 36
Card stock ............................................................................................................... 37
Storing print media ........................................................................................................ 37
Identifying print media sources and specifications ........................................................ 38
Loading print media ...................................................................................................... 48
Loading print media in standard and optional trays ...................................................... 48
Loading print media in optional universally adjustable trays ......................................... 52
Loading letterhead .................................................................................................. 53
Using and loading the multipurpose feeder ................................................................... 55
Capacity .................................................................................................................. 55
Print media dimensions ........................................................................................... 55
Trouble-free printing ................................................................................................ 55
Loading the multipurpose feeder ............................................................................. 57
Loading paper and transparencies .......................................................................... 61
Loading envelopes .................................................................................................. 62
Loading letterhead .................................................................................................. 63
Closing the multipurpose feeder ............................................................................. 67
Using and loading the optional envelope feeder ........................................................... 68
Using and loading the optional 2000-sheet drawer ....................................................... 71
Changing the print media size for the 2000-sheet drawer ...................................... 74
Linking trays .................................................................................................................. 76
Using the duplex function .............................................................................................. 76
Duplex printing on letterhead .................................................................................. 76
Using Duplex Bind ................................................................................................... 77
Using the output bins .................................................................................................... 78
Using the support extension in the standard bin ........................................................... 80
Chapter 4: Maintenance ............................................................................ 81
Maintaining your printer ................................................................................................. 81
Determining the status of supplies ................................................................................ 81
Conserving supplies ...................................................................................................... 82
Ordering supplies .......................................................................................................... 82
Ordering a print cartridge ........................................................................................ 82
Maintenance kit ....................................................................................................... 83
4
Contents
Ordering a charge roll ............................................................................................. 84
Ordering a transfer roller ......................................................................................... 84
Ordering pick rollers ................................................................................................ 84
Ordering a label fuser cleaner ................................................................................. 85
Ordering staple cartridges ....................................................................................... 85
Storing supplies ............................................................................................................ 85
Storing the print cartridge .............................................................................................. 86
Replacing the print cartridge ......................................................................................... 86
Removing the used print cartridge .......................................................................... 86
Cleaning the printer ................................................................................................. 87
Installing the new print cartridge ............................................................................. 88
Replacing the charge roll .............................................................................................. 90
Replacing the transfer roller .......................................................................................... 94
Replacing the pick rollers .............................................................................................. 98
Replacing the label fuser cleaner ................................................................................ 101
Replacing the staple cartridge ..................................................................................... 104
Removing a used staple cartridge ......................................................................... 105
Installing a new staple cartridge ............................................................................ 106
Resetting the maintenance counter ............................................................................ 108
Printer maintenance when printing on card stock ....................................................... 108
Printer maintenance when printing on labels .............................................................. 108
Chapter 5: Troubleshooting .................................................................... 109
Solving basic printer problems .................................................................................... 109
Checking an unresponsive printer ............................................................................... 109
Solving display problems ............................................................................................ 110
Solving printing problems ............................................................................................ 110
Solving print quality problems ..................................................................................... 113
Solving option problems .............................................................................................. 115
Solving problems with the optional 2000-sheet drawer ......................................... 118
Solving network printing problems .............................................................................. 119
Solving other problems ............................................................................................... 119
Contacting service ...................................................................................................... 119
Chapter 6: Clearing jams ......................................................................... 120
Avoiding jams .............................................................................................................. 120
Avoiding jams hints ............................................................................................... 120
Before removing jams ................................................................................................. 121
5
Contents
Identifying the print media path ................................................................................... 122
Accessing jam areas ............................................................................................. 123
200 and 201 Paper Jam Remove Cartridge ........................................................ 125
202 Paper Jam Open Rear Door ............................................................................ 128
Before reaching the standard output bin ............................................................... 129
While exiting to the standard output bin ................................................................ 130
23x Paper Jam .......................................................................................................... 131
231 Paper Jam Check Duplex .......................................................................... 131
232 Paper Jam Check Duplex and 233 Paper Jam Check Duplex ............. 135
234 Paper Jam Check Duplex, 235 Paper Jam Check Duplex,
and 238 Paper Jam Check Duplex ............................................................ 137
236 Paper Jam Check Duplex ........................................................................... 140
237 Paper Jam Check Duplex .......................................................................... 141
239 Paper Jam Check Duplex .......................................................................... 145
24x Paper Jam Check Tray x ................................................................................ 151
On the incline surface of a tray or across two trays .............................................. 152
Across three trays ................................................................................................. 153
Across a tray, the duplex unit, and the standard tray ............................................ 154
250 Paper Jam Check MP Feeder .......................................................................... 157
260 Paper Jam Check Env Feeder ........................................................................ 158
At entry into the envelope feeder .......................................................................... 158
Between the envelope feeder and the printer ....................................................... 159
27x Paper Jam Check Bin x .................................................................................. 160
In an optional output bin ........................................................................................ 161
Between output bins .............................................................................................. 163
28x Paper Jam .......................................................................................................... 164
280 Paper Jam Check Finisher ...................................................................... 164
281 Paper Jam Check Finisher ...................................................................... 165
In the optional 2000-sheet drawer ......................................................................... 165
Clearing stapler jams .................................................................................................. 166
282 Staple Jam Check Stapler ...................................................................... 167
283 Staple Jam Check Stapler ...................................................................... 171
Chapter 7: Administration ....................................................................... 174
Disabling operator panel menus ................................................................................. 174
Enabling menus .......................................................................................................... 174
Restoring factory default settings ................................................................................ 175
Understanding fonts .................................................................................................... 175
Typefaces and fonts .............................................................................................. 175
Bitmapped and scalable fonts ............................................................................... 177
6
Contents
Resident fonts ....................................................................................................... 178
Readability disclaimer ........................................................................................... 184
Symbol sets ........................................................................................................... 184
Downloadable fonts ............................................................................................... 185
Using the Local Printer Setup Utility ............................................................................ 185
Using the Print and Hold function ................................................................................ 187
Selecting a user name .......................................................................................... 187
Printing and deleting held jobs .............................................................................. 187
Accessing held jobs from the operator panel ........................................................ 187
Recognizing when format errors occur ................................................................. 188
Repeat Print .......................................................................................................... 188
Reserve Print ........................................................................................................ 189
Verify Print ............................................................................................................. 189
Confidential jobs .................................................................................................... 189
Removing optional cards ............................................................................................. 190
Removing optional printer memory and other option cards .................................. 191
Removing an optional flash memory card or optional firmware card .................... 194
Removing an option card ...................................................................................... 195
Reattaching the shield and closing the doors ....................................................... 197
Removing options ....................................................................................................... 199
Removing the envelope feeder ............................................................................. 199
Removing an optional output bin ........................................................................... 201
Removing the printer from the duplex unit, removing a duplex unit
from a drawer and removing a drawer from another drawer ........................... 205
Understanding the operator panel .............................................................................. 207
Indicator light ......................................................................................................... 207
Using the operator panel buttons ................................................................................ 207
Using the operator panel to change printer settings ................................................... 209
Menus Disabled .......................................................................................................... 210
Using the printer menus .............................................................................................. 211
Paper Menu ........................................................................................................... 213
Finishing Menu ...................................................................................................... 221
Utilities Menu ......................................................................................................... 226
Job Menu .............................................................................................................. 230
Quality Menu ......................................................................................................... 234
Setup Menu ........................................................................................................... 235
PCL Emul Menu .................................................................................................... 242
PostScript Menu .................................................................................................... 246
Parallel Menu ........................................................................................................ 248
Network Menu ....................................................................................................... 252
USB Menu ............................................................................................................. 255
Serial Menu ........................................................................................................... 258
7
Contents
Help Menu ............................................................................................................. 263
Understanding the printer messages .......................................................................... 264
Index ........................................................................................................... 280
8
Notices
•Edition notice
•Trademarks
•Licensing notice
•Safety information
•Cautions, warnings, and attentions
•Electronic emission notices
•Noise emission levels
•Energy Star
•Laser notice
•Statement of limited warranty
9
Trademarks
Edition: December 2002
The following paragraph does not apply to any country where such provisions are inconsistent with
local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT
WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are
periodically made to the information herein; these changes will be incorporated in later editions.
Improvements or changes in the products or the programs described may be made at any time.
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/
032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and
Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House,
Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you
supply in any way it believes appropriate without incurring any obligation to you. You can purchase
additional copies of publications related to this product by calling 1-800-553-9727. In the United
Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.
References in this publication to products, programs, or services do not imply that the manufacturer
intends to make these available in all countries in which it operates. Any reference to a product,
program, or service is not intended to state or imply that only that product, program, or service may
be used. Any functionally equivalent product, program, or service that does not infringe any existing
intellectual property right may be used instead. Evaluation and verification of operation in conjunction
with other products, programs, or services, except those expressly designated by the manufacturer,
are the user’s responsibility.
© Copyright 2002 Lexmark International, Inc.
All rights reserved.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial
computer software and documentation developed exclusively at private expense.
Trademarks
Lexmark and Lexmark with diamond design, MarkVision, and Prebate are trademarks of Lexmark
International, Inc., registered in the United States and/or other countries.
OptraImage, PictureGrade, and StapleSmart are trademarks of Lexmark International, Inc.
LEXFAX and Operation ReSource are service marks of Lexmark International, Inc.
PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard
Company’s designation of a set of printer commands (language) and functions included in its printer
products. This printer is intended to be compatible with the PCL language. This means the printer
recognizes PCL commands used in various application programs, and that the printer emulates the
functions corresponding to the commands.
10
Trademarks
PostScript® is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe
Systems’ designation of a set of printer commands (language) and functions included in its software
products. This printer is intended to be compatible with the PostScript 3 language. This means the
printer recognizes PostScript 3 commands used in various application programs, and that the printer
emulates the functions corresponding to the commands.
Details relating to compatibility are included in the Technical Reference.
The following terms are trademarks or registered trademarks of these companies:
Albertus The Monotype Corporation plc
Antique Olive Monsieur Marcel OLIVE
Apple-Chancery Apple Computer, Inc.
Arial The Monotype Corporation plc
Candid Agfa Corporation
CG Omega Product of Agfa Corporation
CG Times Based on Times New Roman under license from The Monotype Corporation
plc, is a product of Agfa Corporation
Chicago Apple Computer, Inc.
Clarendon Linotype-Hell AG and/or its subsidiaries
Eurostile Nebiolo
Geneva Apple Computer, Inc.
GillSans The Monotype Corporation plc
Helvetica Linotype-Hell AG and/or its subsidiaries
Hoefler Jonathan Hoefler Type Foundry
ITC Avant Garde
Gothic International Typeface Corporation
ITC Bookman International Typeface Corporation
ITC Lubalin Graph International Typeface Corporation
ITC Mona Lisa International Typeface Corporation
ITC Zapf Chancery International Typeface Corporation
Joanna The Monotype Corporation plc
Marigold Arthur Baker
Monaco Apple Computer, Inc.
New York Apple Computer, Inc.
Oxford Arthur Baker
Palatino Linotype-Hell AG and/or its subsidiaries
Stempel Garamond Linotype-Hell AG and/or its subsidiaries
Taffy Agfa Corporation
11
Licensing notice
Other trademarks are the property of their respective owners.
Licensing notice
The printer resident software contains:
•Software developed and copyrighted by Lexmark
•Lexmark modified software licensed under the provisions of the GNU General Public License
version 2 and the GNU Lesser General Public License version 2.1
•Software licensed under the BSD license and warranty statements
Click the title of the document you want to review:
•BSD License and Warranty statements
•GNU General Public License
The Lexmark modified GNU licensed software is free software; you can redistribute it and/or modify it
under the terms of the licenses referenced above. These licenses do not provide you any rights to
the Lexmark copyrighted software in this printer.
Since the GNU licensed software that the Lexmark modifications are based upon is supplied
explicitly without warranty, use of the Lexmark modified version is similarly provided without warranty.
See the warranty disclaimers in the referenced licenses for additional details.
To obtain source code files for the Lexmark modified GNU licensed software, launch the drivers CD
that shipped with your printer and click Contact Lexmark.
Times New Roman The Monotype Corporation plc
TrueType Apple Computer, Inc.
Univers Linotype-Hell AG and/or its subsidiaries
Wingdings Microsoft Corporation
12
Safety information
Safety information
•If your product is NOT marked with this symbol , it MUST be connected to an electrical
outlet that is properly grounded.
CAUTION: Do not set up this product or make any electrical or cabling connections, such as
the power cord or telephone, during a lightning storm.
•The power cord must be connected to an electrical outlet that is near the product and easily
accessible.
•Refer service or repairs, other than those described in the operating instructions, to a
professional service person.
•This product is designed, tested, and approved to meet strict global safety standards with the
use of specific Lexmark components. The safety features of some parts may not always be
obvious. Lexmark is not responsible for the use of other replacement parts.
•Your product uses a laser.
CAUTION: Use of controls or adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
•Your product uses a printing process that heats the print media, and the heat may cause the
media to release emissions. You must understand the section in your operating instructions
that discusses the guidelines for selecting print media to avoid the possibility of harmful
emissions.
Cautions, warnings, and attentions
CAUTION: A caution identifies something that could cause you harm.
Warning: A warning identifies something that could damage your product hardware or
software.
Attention!
This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols
without first touching the metal frame of the printer.
Electronic emission notices
Without a network card installed
Federal Communications Commission (FCC) compliance information
statement
The Lexmark T family base printers, Types 4060-000 and 4060-200, and network printers, Types
4060-010 and 4060-210, have been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
13
Electronic emission notices
this device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
The FCC Class B limits are designed to provide reasonable protection against harmful interference
in a residential installation. This equipment generates, uses and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
•Consult your point of purchase or service representative for additional suggestions.
The manufacturer is not responsible for any radio or television interference caused by using other
than recommended cables or by unauthorized changes or modifications to this equipment.
Unauthorized changes or modifications could void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a
Class B computing device, use a properly shielded and grounded cable such as
Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach. Use
of a substitute cable not properly shielded and grounded may result in a violation
of FCC regulations.
Any questions regarding this compliance information statement should be directed to:
Director of Lexmark Technology & Services
Lexmark International, Inc.
740 West New Circle Road
Lexington, KY 40550
(859) 232-3000
Industry Canada compliance statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing
Equipment Regulations.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 89/336/EEC
and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to
14
Electronic emission notices
electromagnetic compatibility and safety of electrical equipment designed for use within certain
voltage limits.
A declaration of conformity with the requirements of the directives has been signed by the Director of
Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.
Japanese VCCI notice
With a network card installed
Federal Communications Commission (FCC) compliance information
statement
The Lexmark T family base printers, Types 4060-000 and 4060-200, and network printers, Types
4060-010 and 4060-210, have been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
this device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
The FCC Class A limits are designed to provide reasonable protection against harmful interference
when the equipment is operated in a commercial environment. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance with the instruction
manual, may cause harmful interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference, in which case the user will be required to
correct the interference at his own expense.
The manufacturer is not responsible for any radio or television interference caused by using other
than recommended cables or by unauthorized changes or modifications to this equipment.
Unauthorized changes or modifications could void the user's authority to operate this equipment.
Note: To assure compliance with FCC regulations on electromagnetic interference for a
Class A computing device, use a properly shielded and grounded cable such as
Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach. Use
of a substitute cable not properly shielded and grounded may result in a violation
of FCC regulations.
15
Electronic emission notices
Industry Canada compliance statement
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing
Equipment Regulations.
Avis de conformité aux normes de l’industrie du Canada
Cet appareil numérique de la classe A respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
European Community (EC) directives conformity
This product is in conformity with the protection requirements of EC Council directives 89/336/EEC
and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to
electromagnetic compatibility and safety of electrical equipment designed for use within certain
voltage limits.
A declaration of conformity with the requirements of the directives has been signed by the Director of
Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.
This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
Warning: When a print server is installed, this is a Class A product. In a domestic
environment, this product may cause radio interference, in which case, the user
may be required to take adequate measures.
Japanese VCCI notice
The United Kingdom Telecommunications Act 1984
This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect
connections to the public telecommunications systems in the United Kingdom.
16
Noise emission levels
Noise emission levels
The following measurements were made in accordance with ISO 7779 and reported in conformance
with ISO 9296.
Energy Star
The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment
manufacturers to promote the introduction of energy-efficient products and to reduce air pollution
caused by power generation.
Companies participating in this program introduce products that power down when they are not
being used. This feature will cut the energy used by up to 50 percent. Lexmark is proud to be a
participant in this program.
As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets
the ENERGY STAR guidelines for energy efficiency.
Laser notice
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for
Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the
requirements of IEC 60825-1.
Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb
(3b) laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of
770-795 nanometers. The laser system and printer are designed so there is never any human
access to laser radiation above a Class I level during normal operation, user maintenance, or
prescribed service condition.
1-meter average sound pressure, dBA
Printer Model
T630 T632
Printing 52 54
Idling 31 31
17
Statement of limited warranty
Statement of limited warranty
Lexmark International, Inc., Lexington, KY
This warranty applies to the United States and Canada. For customers outside the U.S. and Canada,
refer to the country-specific warranty information that came with your printer.
Lexmark T630, T632
This Statement of Limited Warranty applies to this product if it was originally purchased for your use,
and not for resale, from Lexmark or a Lexmark remarketer, referred to in this statement as
“Remarketer.”
Warranty
Lexmark warrants that this product:
•Is manufactured from new parts, or new and serviceable used parts, which perform like new
parts
•Is free from defects in material and workmanship
•Conforms to Lexmark’s official published specifications
•Is in good working order
If this product does not function as warranted during the warranty period, contact a Remarketer or
Lexmark for repair without charge.
If this product is a feature or option, this statement applies only when that feature or option is used
with the product for which it was designed. To obtain warranty service, you may be required to
present the feature or option with the product.
If you transfer this product to another user, warranty service under the terms of this statement is
available to that user for the remainder of the warranty period. You should transfer proof of original
purchase and this statement to that user.
Warranty service
The warranty period is 12 months and starts on the date of original purchase as shown on the
purchase receipt.
To obtain warranty service you may be required to present proof of original purchase. Warranty
service will be provided at a Lexmark designated location.
When warranty service involves the exchange of a product or part, the item replaced becomes the
property of the Remarketer or Lexmark. The replacement may be a new or repaired item. The
replacement item assumes the remaining warranty period of the original product.
Replacement is not available to you if the product you present for exchange is defaced, altered, in
need of a repair not included in warranty service, or damaged beyond repair. Also, such product must
be free of any legal obligation or restrictions that prevent its exchange.
Before you present this product for warranty service, remove all programs, data, and removable
storage media.
18
Statement of limited warranty
For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in
your area, please contact Lexmark at 1-859-232-3000, or on the World Wide Web at
http://support.lexmark.com.
Remote technical support is provided for this product throughout its warranty period. Lexmark offers
a variety of extended warranty programs that include an extension of technical support. For products
no longer covered by a Lexmark warranty, technical support may only be available for a fee.
Extent of warranty
We do not warrant uninterrupted or error-free operation of a product.
Warranty service does not include repair of failures caused by:
•Modification or attachments
•Accidents or misuse
•Unsuitable physical or operating environment
•Maintenance by anyone other than Lexmark or a Lexmark authorized servicer
•Operation of a product beyond the limit of its duty cycle
•Failure to have installed a maintenance kit as specified (if applicable)
•Use of printing media outside of Lexmark specifications
•Use of other than Lexmark supplies (such as toner cartridges, inkjet cartridges, and ribbons)
•Use of other than Lexmark product or component
ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN
DURATION TO THE WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL
APPLY AFTER THIS PERIOD.
Limitation of liability
Your sole remedy under this Statement of Limited Warranty is set forth in this section. For any claim
concerning performance or nonperformance of Lexmark or a Remarketer for this product under this
Statement of Limited Warranty, you may recover actual damages up to the limit set forth in the
following paragraph.
Lexmark's liability for actual damages from any cause whatsoever will be limited to the greater of 1)
$5,000 or 2) the amount you paid for the product that caused the damages. This limitation of liability
will not apply to claims by you for bodily injury or damage to real property or tangible personal
property for which Lexmark is legally liable. In no event will Lexmark be liable for any lost profits, lost
savings, incidental damage, or other economic consequential damages. This is true even if you
advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any
claim by you based on a third party claim.
This limitation of remedies also applies to any developer of materials supplied to Lexmark. Lexmark’s
and the developer’s limitations of remedies are not cumulative. Such developer is an intended
beneficiary of this limitation.
19
Statement of limited warranty
Additional rights
Some states do not allow limitations on how long an implied warranty lasts, or do not allow the
exclusion or limitation of incidental or consequential damages. If such laws apply, the limitations or
exclusions contained in this statement may not apply to you.
This warranty gives you specific legal rights. You may also have other rights which vary from state to
state.
20
1Overview
Identifying printers
Use the following illustrations to determine the features and options of the Lexmark™ T630 and
T632.
The features are not shaded in color, but the options are shaded. The illustrations also aid you in
determining the installation sequence of options and the printer. For more about installation, refer to
the Setup Guide.
Basic models
Your basic printer is available in two models
CAUTION: Do not set up this product or make any electrical or cabling connections, such as
the power cord or telephone, during a lightning storm.
T630 T632
21
Identifying printers
Configured models
The following illustrations show a standard network model configuration and a fully configured
printer. If you attach print media handling options to the printer, it may look more like the fully
configured model. For information on possible configurations, refer to the Setup Guide. Items
denoted with an asterisk (*) are options.
CAUTION: Floor-mounted configurations require additional furniture.You must use either a
printer stand or printer base if you are using a 2000-sheet drawer, a duplex unit and
an input option, or more than one input option. If you purchased a multifunction
printer (MFP) that scans, copies, and faxes, you may need additional furniture.
Refer to www.lexmark.com/multifunctionprinters for more information.
Standard output bin
Operator panel
Tray 1
(integrated tray
or standard tray)
Tray 5*
(2000-sheet drawer)
5-bin Mailbox*
Finisher*
Envelope feeder*
Duplex unit*
Standard network
model configuration Fully configured
Multipurpose feeder
Tray 1
(integrated tray
or standard tray)
Tray 2*
(250 or 500 sheets)
Tray 3*
(250 or 500 sheets)
Tray 4*
(250 or 500 sheets)
Tray 2
(250 or 500 sheets)
The standard tray holds 250 sheets for the T630 and 500
sheets for the T632.
22
2Printing
This chapter covers tips for printing, how to print certain lists of information from your printer, and
how to cancel a job.
Tips for successful printing
Tips on storing print media
Store your print media properly. For more information, see Storing print media.
Avoiding jams
If you select appropriate print media (paper, transparencies, labels, and card stock), you are
assisting in trouble-free printing. See Avoiding jams hints for more information.
Note: We recommend that you try a limited sample of any print media you are considering
using with the printer before purchasing large quantities.
By selecting appropriate print media and loading it properly, you are able to avoid most jams. See the
following for instructions on loading print media:
•Loading print media in standard and optional trays (which includes the standard tray, and
the optional 250- and 500-sheet trays)
•Loading print media in optional universally adjustable trays (which includes the optional
250- and 400-sheet universally adjustable trays)
•Using and loading the optional 2000-sheet drawer
•Using and loading the multipurpose feeder
•Using and loading the optional envelope feeder
If you experience a jam, see Clearing jams for instructions. For hints to help you avoid jams, see
Avoiding jams hints.
Sending a job to print
A printer driver is software that lets your computer communicate with your printer. When you choose
Print from a software application, a window representing the printer driver opens. Select the
23
Canceling a print job
appropriate settings for the specific job you are sending to print. Print settings selected from the
driver override the default settings selected from the printer operator panel.
You may need to click Properties or Setup from the initial Print box to see all of the available printer
settings you can change. If you are not familiar with a feature in the printer driver window, open the
online Help for more information.
To support all the printer features, use the Lexmark custom printer drivers. Updated drivers, as well
as a complete description of the driver packages and Lexmark driver support, are available from the
Lexmark Web site.You can also use the system drivers built into your operating system. Refer to the
Setup Guide for more information about choosing and installing drivers.
To print a job from a typical Windows application:
1Open the file you want to print.
2From the File menu, select Print.
3Verify that the correct printer is selected in the dialog box. Modify the printer settings as
appropriate (such as the pages you want to print or the number of copies).
4Click Properties or Setup to adjust printer settings not available from the first screen, and
then click OK.
5Click OK or Print to send the job to the selected printer.
Canceling a print job
There are several methods for canceling a print job.
Canceling from the printer operator panel
If the job you want to cancel is printing, and Busy appears on the display:
1Press Menu to open the Job Menu.
Cancel Job appears on the second line of the display.
2Press Select.
The message Canceling Job is displayed.
24
Canceling a print job
Canceling a job from a computer running Windows
Canceling a job from the taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double-click the printer icon.
A list of print jobs appears in the printer window.
2Select the job you want to cancel.
3Press the Delete key on the keyboard.
Canceling a job from the desktop
1Minimize all programs to reveal the desktop.
2Double-click the My Computer icon.
3Double-click the Printers icon.
A list of available printers appears.
4Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
5Select the job you want to cancel.
6Press the Delete key on the keyboard.
Canceling a job from a Macintosh computer
When you send a job to print, the printer icon for your selected printer appears on the desktop.
1Double-click the printer icon on your desktop.
A list of print jobs appears in the printer window.
2Press Control and click the print job you want to cancel.
3Select Stop Queue from the pop-up menu that appears.
25
Printing the menu settings page
Printing the menu settings page
The menu settings page shows current settings (user default settings) for the menus, a list of
installed options, and available printer memory. You can use this page to verify that all printer options
are properly installed and the printer settings are correct.
See Understanding the operator panel to identify the display and operator panel buttons if you
need help.
1Make sure the printer is on and the Ready message appears.
2Press and release Menu until you see Utilities Menu, and then press Select.
3Press and release Menu until you see Print Menus, and then press Select.
The message Printing Menu Settings appears while the page prints. The printer returns to the
Ready message after the menu settings page prints.
If any other message appears when you print this page, see Understanding the printer messages
for more information.
Printing a font sample list
To print samples of all the fonts currently available for your printer:
1Make sure the printer is on and the Ready message appears.
2Press and release Menu until you see Utilities Menu, and then press Select.
3Press and release Menu until Print Fonts appears, and then press Select.
4Press and release Menu until either PCL Fonts or PS Fonts appears on the second line of
the display.
•Select PCL Fonts to print a listing of the fonts available to the PCL emulator.
•Select PS Fonts to print a listing of the fonts available to the PostScript 3 emulator. This
choice only appears when the PostScript printer language is available in the printer.
5Press Select.
The message Printing Font List appears and remains on the operator panel until the
page prints. The printer returns to the Ready state after the font sample list prints.
26
Printing a directory list
Printing a directory list
A directory listing shows all the resources stored in flash memory or on the hard disk. To print a
listing:
1Make sure the printer is on and the Ready message appears.
2Press and release Menu until you see Utilities Menu, and then press Select.
3Press and release Menu until Print Directory appears, and then press Select.
The message Printing Directory List appears and remains on the operator panel until
the page prints. The printer returns to the Ready state after the directory list prints.
Printing a confidential job
When you send a job to the printer, you can enter a personal identification number (PIN) from the
driver. The PIN must be four digits using the numbers 1–6. The job is held in printer memory until you
enter the same four-digit PIN from the operator panel and choose to print or delete the job. This
ensures that the job does not print until you are there to retrieve it, and no one else using the printer
can print the job.
This will only work with the Lexmark custom drivers that came on the drivers CD which shipped with
your printer.
1In your word processor, spreadsheet, browser, or other application, select File Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Click Help and refer to the topic confidential print or print and hold. Follow instructions for
printing a confidential job. (See Confidential jobs.)
Go to the printer when you are ready to retrieve your confidential print job, and follow these
steps:
4Press and release Menu until you see Job Menu, and then press Select.
5Press and release Menu until you see Confidential Job, and then press Select.
6Press and release Menu until you see your user name, and then press Select.
7See Entering a personal identification number (PIN) as follows. Continue with step 8 on
page 27 to print a confidential job.
27
Printing folio and statement sizes
Entering a personal identification number (PIN)
When you select Confidential Job from the Job Menu, the following prompt appears on the display
after you select your user name:
Enter PIN:
=____
8Use the buttons on the operator panel to enter the four-digit PIN associated with your
confidential job.
The numbers next to the button names identify which button to press for each digit (1–6). As
you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the message No Jobs Found. Retry? appears.
9Press Go to reenter the PIN, or press Stop to exit the Confidential Job menu.
10 Press Select to print your confidential jobs.
Your jobs print and are deleted from printer memory.
For more information about confidential jobs, and Print and Hold jobs, see Using the Print and Hold
function.
Printing folio and statement sizes
Folio and statement sizes are not available in the Paper Size menu until Size Sensing is turned off.
To turn off Size Sensing:
1Press and hold the Select and Return buttons while you turn the printer on.
2Release the buttons when Performing Self Test appears on the display.
The printer performs its power-on sequence, and then Config Menu appears on the first line
of the display.
1 2 34
5 6
Enter PIN
=****
28
Printing folio and statement sizes
3Press and release Menu until you see Size Sensing, and then press Select.
Tray 1 Sensing appears on the second line of the display.
4Press and release Menu to select the input option that will hold the folio or statement size
paper, and then press Select.
The first line of the display shows the selected input option and the second line shows the
current setting.
5Press Menu to change the setting to Off, and then press Select.
SAVED appears briefly on the display, and then is replaced by Config Menu on the first line
and Size Sensing on the second line.
6Press and release Menu until you see Exit Config Menu, and then press Select.
Activating Menu Changes appears briefly, followed by Performing Self Test. The
printer returns to Ready.
29
3Print media handling
Print media is paper, card stock, transparencies, labels, and envelopes. Your printer provides high
quality printing on a variety of print media. You must consider a number of things concerning print
media before you print. This chapter provides information to help you make print media selections,
how to care for the print media, and how to load it in a standard tray, optional tray, standard drawer, or
optional drawer.
Print media guidelines
Selecting the appropriate print media for your printer helps you avoid printing problems.
The following sections contain guidelines for choosing the correct print media for your printer.
For detailed information about print media characteristics, refer to the Card Stock & Label Guide
available on Lexmark’s Web site at www.lexmark.com/publications.
Paper
For the best print quality, use 75 g/m2 (20 lb) xerographic, grain long paper. Try a sample of any
paper you are considering using with the printer before buying large quantities.
When loading paper, note the recommended print side on the paper package, and load paper
accordingly. See Loading print media in standard and optional trays and Using and loading the
multipurpose feeder for detailed loading instructions.
Paper characteristics
The following paper characteristics affect print quality and reliability. We recommend that you follow
these guidelines when evaluating new paper stock.
For detailed information, refer to the Card Stock & Label Guide located on the Lexmark Web site at
www.lexmark.com.
Weight
The printer can automatically feed paper weights from 60 to 135 g/m2 (16 to 36 lb bond) grain long.
Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best
performance, use 75 g/m2 (20 lb bond) grain long paper. To use paper narrower than 182 x 257 mm
(7.2 x 10.1 in.), we recommend that the weight be greater than or equal to 90 g/m2 (24 lb bond).
30
Print media guidelines
Curl
Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding
problems. Curl usually occurs after the paper passes through the printer, where it is exposed to high
temperatures. Storing paper unwrapped in humid conditions, even in the paper tray, can contribute to
paper curling prior to printing and can cause feeding problems, also.
Smoothness
The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner
does not fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can
cause paper feeding problems. Smoothness needs to be between 100 and 300 Sheffield points;
however, smoothness between 150 and 250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in the paper affects both print quality and the ability of the printer to feed the
paper properly. Leave the paper in its original wrapper until you are ready to use it. This limits the
exposure of the paper to moisture changes that can degrade its performance.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long,
running the length of the paper, or grain short, running the width of the paper.
For 60 to 135 g/m2 (16 to 36 lb bond) paper, grain long fibers are recommended. For papers heavier
than 135 g/m2 (36 lb bond), grain short is preferred. For the multipurpose feeder, 60 to 135 g/m2 (16
to 36 lb bond) paper, grain long fibers are recommended. For the multipurpose feeder, papers
heavier than 135 g/m2 (36 lb bond), grain short is preferred.
Fiber content
Most high-quality xerographic paper is made from 100% chemically pulped wood. This content
provides the paper with a high degree of stability resulting in fewer paper feeding problems and
better print quality. Paper containing fibers such as cotton possess characteristics that can result in
degraded paper handling.
Recommended paper
To ensure the best print quality and feed reliability, use 75 g/m2 (20 lb) xerographic paper. Business
papers designed for general business use may also provide acceptable print quality.
Always print several samples before buying large quantities of any type of print media. When
choosing any print media, consider the weight, fiber content, and color.
The laser printing process heats paper to high temperatures of 225°C (437°F) for Magnetic Ink
Character Recognition (MICR) applications, and 205°C (401°F) for non-MICR applications. Use only
paper able to withstand these temperatures without discoloring, bleeding, or releasing hazardous
emissions. Check with the manufacturer or vendor to determine whether the paper you have chosen
is acceptable for laser printers.
31
Print media guidelines
Unacceptable paper
The following papers are not recommended for use with the printer:
•Chemically treated papers used to make copies without carbon paper, also known as
carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper
•Preprinted papers with chemicals that may contaminate the printer
•Preprinted papers that can be affected by the temperature in the printer fuser
•Preprinted papers that require a registration (the precise print location on the page) greater
than ±0.09 in., such as optical character recognition (OCR) forms
In some cases, you can adjust registration with your software application to successfully print
on these forms.
•Coated papers (erasable bond), synthetic papers, thermal papers
•Rough-edged, rough or heavily textured surface papers or curled papers
•Recycled papers containing more than 25% post-consumer waste that do not meet
DIN 19 309
•Recycled paper having a weight less than 60 g/m2 (16 lb)
•Multiple-part forms or documents
Selecting paper
Proper paper loading helps prevent jams and ensure trouble-free printing.
To help avoid jams or poor print quality:
•Always use new, undamaged paper.
•Before loading paper, know the recommended print side of the paper you are using. This
information is usually indicated on the paper package.
•Do not use paper that you have cut or trimmed yourself.
•Do not mix print media sizes, weights, or types in the same source; mixing results in jams.
•Do not use coated papers.
•Do not forget to change the Paper Size setting when you use a source that does not support
auto size sensing.
•Do not remove trays while a job is printing or Busy is displayed on the operator panel.
•Make sure the Paper Type, Paper Texture, and Paper Weight settings are correct. (See Paper
Menu for detailed information about these settings.)
•Make sure the paper is properly loaded in the source.
32
Print media guidelines
•Flex paper back and forth. Do not fold or crease the paper. Straighten the edges on a level
surface.
Selecting preprinted forms and letterhead
Use the following guidelines when selecting preprinted forms and letterhead paper for the printer:
•Use grain long papers for best results.
•Use only forms and letterhead printed using an offset lithographic or engraved printing
process.
•Choose papers that absorb ink, but do not bleed.
•Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must
withstand temperatures of 225°C (437°F) without melting or releasing hazardous emissions. Use
inks that are not affected by the resin in toner or the silicone in the fuser. Inks that are oxidation-set or
oil-based should meet these requirements; latex inks might not. If you are in doubt, contact your
paper supplier.
Preprinted papers such as letterhead must be able to withstand temperatures up to 225°C (437°F)
without melting or releasing hazardous emissions.
33
Print media guidelines
Printing on letterhead
Check with the manufacturer or vendor to determine whether the preprinted letterhead you have
chosen is acceptable for laser printers.
Page orientation is important when printing on letterhead. Use the following table for help when
loading letterhead in the print media sources.
Selecting prepunched paper
Prepunched paper brands can differ in the number and placement of holes and in manufacturing
techniques.
Use the following guidelines to select and use prepunched paper:
•Test paper from several manufacturers before ordering and using large quantities of pre-
punched paper.
•Paper should be punched at the paper manufacturer and not drilled into paper already
packaged in a ream. Drilled paper can cause jams when multiple sheets feed through the
printer.
•Prepunched paper can include more paper dust than standard paper. Your printer may
require more frequent cleaning and feed reliability may not be as good as that of standard
paper.
•Weight guidelines for prepunched paper are the same as for nonpunched paper.
Print media source or
process
Top of page
Print side Portrait Landscape
Tray 1
(standard tray)
Tray 2
(optional 250-sheet or
500-sheet drawer)
Face down Front of tray Left side of tray
Optional 2000-sheet
drawer Face down Front of the drawer Not applicable
Duplex printing using
tray 1 or tray 2 Face up Logo faces rear of tray Not applicable
Multipurpose feeder
(including feeding
individual sheets)
Face up Logo enters the printer first Left side of tray
Duplex printing using
the multipurpose
feeder
Face down Logo enters the printer last Not applicable
34
Print media guidelines
Transparencies
You can feed transparencies from the standard tray (250-sheet tray for the T630 or 500-sheet tray for
the T632), optional 250- or 500-sheet trays, or the multipurpose feeder. Try a sample of any
transparencies you are considering using with the printer before buying large quantities.
When printing on transparencies:
•Be sure to set the Paper Type to Transparency from the printer driver, in the Local Printer
Setup Utility, or from MarkVision™ to avoid damaging your printer.
•Use transparencies designed specifically for laser printers. Transparencies must be able to
withstand temperatures of 205°C (401°F) without melting, discoloring, offsetting or releasing
hazardous emissions.
•To prevent print quality problems, avoid getting fingerprints on the transparencies.
•Before loading transparencies, fan the stack to prevent sheets from sticking together.
Selecting transparencies
The printer can print directly on transparencies designed for use in laser printers. Print quality and
durability depend on the transparency used. Always print samples on the transparencies you are
considering before buying large quantities.
The Paper Type setting should be set to Transparency to help prevent jams. (See Paper Type for
detailed information about this setting.) Check with the manufacturer or vendor to determine whether
your transparencies are compatible with laser printers that heat transparencies to 205°C (401°F).
Use only transparencies that are able to withstand these temperatures without melting, discoloring,
offsetting, or releasing hazardous emissions. For detailed information, refer to the Card Stock &
Label Guide, which is available on the Lexmark Web site at www.lexmark.com.
Transparencies can be fed automatically from the multipurpose feeder and all standard and optional
trays, except the 2000-sheet drawer, for all printer models. See Identifying print media sources
and specifications for information about transparency compatibility with optional output bins.
Be careful when you handle transparencies. Fingerprints on the surface of the transparency cause
poor print quality.
35
Print media guidelines
Envelopes
You can load up to 10 envelopes in the multipurpose feeder and 85 envelopes in the envelope feeder.
Try a sample of any envelopes you are considering using with the printer before buying large
quantities. See Using and loading the multipurpose feeder and Using and loading the optional
envelope feeder for instructions on loading an envelope.
When printing on envelopes:
•To achieve the best possible print quality, use only high-quality envelopes that are designed
for use in laser printers.
•Set the Paper Source in the Paper Menu to MP Feeder, Manual Env, or Env Feeder
depending on the source you are using, set the paper type to Envelope, and select the
correct envelope size from the operator panel, the printer driver, in the Local Printer Setup
Utility, or from MarkVision.
•For best performance, use envelopes made from 75 g/m2 (20 lb bond) paper. You can use up
to 105 g/m2 (28 lb bond) weight for the multipurpose feeder or 105 g/m2 (28 lb bond) weight
for the envelope feeder as long as the cotton content is 25% or less. Envelopes with 100%
cotton content must not exceed 90 g/m2 (24 lb bond) weight.
•Use only new, undamaged envelopes.
•For best performance and to minimize jams, do not use envelopes that:
–Have excessive curl or twist.
–Are stuck together or damaged in any way.
–Contain windows, holes, perforations, cutouts or embossing.
–Use metal clasps, string ties, or metal folding bars.
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have nicked edges or bent corners
–Have rough, cockle, or laid finishes
•Use envelopes that can withstand temperatures of 205°C (401°F) without sealing, excessive
curling, wrinkling, or releasing hazardous emissions. If you have any doubts about the
envelopes you are considering using, check with the envelope supplier.
•Adjust the width guide to fit the width of the envelopes.
•Load envelopes with the flap side down, and position the short edge nearest the return
address to enter the printer first for the multipurpose feeder. See Using and loading the
multipurpose feeder for instructions on loading an envelope. Also, see Using and loading
the optional envelope feeder for loading envelopes in this option.
•Load only one size of envelope at a time in the envelope feeder.
•A combination of high humidity (over 60%) and the high printing temperatures may seal the
envelopes.
36
Print media guidelines
Labels
Your printer can print on many labels designed for use with laser printers. These labels are supplied
in letter size, A4 size, and legal size sheets. Label adhesives, face sheet (printable stock), and
topcoats must be able to withstand temperatures of 205°C (401°F) and pressure of 25 pounds per
square inch (psi).
Try a sample of any labels you are considering using with the printer before purchasing a large
quantity.
For detailed information on label printing, characteristics and design, refer to the Card Stock & Label
Guide available on the Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
•Set the Paper Type menu item to Labels in the Paper Menu. Set the Paper Type from the
printer operator panel, the printer driver, in the Local Printer Setup Utility, or from MarkVision.
•You may feed vinyl labels from the standard 250- or 500-sheet trays, or the optional 250- or
500-sheet drawers. For vinyl labels, you must set the Paper Type to Labels, Labels Texture to
Smooth, and Label Weight to Heavy.
•Do not load labels together with paper or transparencies in the same source; mixing print
media can cause feeding problems.
•Do not use label sheets with a slick backing material.
•Do not print within 1 mm (0.04 in.) of the die cut.
•Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a
jam. Partial sheets also contaminate your printer and your cartridge with adhesive, and could
void your printer and cartridge warranties.
•Use labels that can withstand temperatures of 205°C (401°F) without sealing, excessive
curling, wrinkling, or releasing hazardous emissions.
•Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-
cuts of the label.
•Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone
coating of the adhesive at least 1 mm (0.04 in.) away from edges. Adhesive material
contaminates your printer and could void your warranty.
•If zone coating of the adhesive is not possible, a 3 mm (0.125 in.) strip should be removed on
the leading and driver edge, and a non-oozing adhesive should be used.
•Remove a 3 mm (0.125 in.) strip from the leading edge to prevent labels from peeling inside
the printer.
•Portrait orientation is preferred, especially when printing bar codes.
•Do not use labels that have exposed adhesive.
Note: Labels are one of the most difficult print media for laser printers. All models of the
printer require a special fuser cleaner for label applications to optimize feed
37
Storing print media
reliability. See Ordering supplies for information on obtaining a label fuser
cleaner.
For detailed information on label printing, characteristics, and design, refer to the Card Stock & Label
Guide, available on the Lexmark Web site at www.lexmark.com.
Card stock
Card stock is single ply, and has a large array of properties, such as the moisture content, thickness,
and texture, that can significantly affect print quality. See Identifying print media sources and
specifications for information on the preferred weight for the grain direction of print media.
Try a sample of any card stock you are considering using with the printer before purchasing a large
quantity.
See Print media types and weights for information on the preferred weight of print media.
When printing on card stock:
•Set the Paper Type menu item in the Paper Menu to Card Stock from the operator panel, from
the printer driver, in the Local Printer Setup Utility, or from MarkVision.
•Be aware that preprinting, perforation, and creasing can significantly affect the print quality
and cause print media handling or jamming problems.
•Avoid using card stock that may release hazardous emissions when heated.
•Do not use preprinted card stock manufactured with chemicals that may contaminate the
printer. Preprinting introduces semi-liquid and volatile components into the printer.
•We recommend the use of grain short card stock.
Storing print media
Use the following guidelines for proper print media storage. These help avoid print media feeding
problems and uneven print quality:
•For best results, store print media in an environment where the temperature is approximately
21°C (70°F) and the relative humidity is 40%.
•Store cartons of print media on a pallet or shelf, rather than directly on the floor.
•If you store individual packages of print media out of the original carton, make sure they rest
on a flat surface so the edges do not buckle or curl.
•Do not place anything on top of the print media packages.
38
Identifying print media sources and specifications
Identifying print media sources and specifications
The following tables provide information on standard and optional sources, as well as optional output
bins, for your printer model, including the print media sizes you can select from the Paper Size menu
and supported weights.
Note: If you use a print media size not listed, select the next larger size.
For information on card stock and labels, refer to the Card Stock & Label Guide.
CAUTION: Floor-mounted configurations require additional furniture.You must use either a
printer stand or printer base if you are using a 2000-sheet drawer, a duplex unit and
an input option, or more than one input option. If you purchased an MFP that scans,
copies, and faxes, you may need additional furniture. Refer to www.lexmark.com/
multifunctionprinters for more information.
39
Identifying print media sources and specifications
Print media sizes and support
Legend
✓ - indicates
support
Print media
size
UAT - universally
adjustable tray
Dimensions
T630 250-sheet tray
T632500-sheet tray
250-sheet drawer (option)
250 UAT (option)
500-sheet drawer (option)
400 UAT (option)
Multipurpose feeder
2000-sheet drawer (option)
Envelope feeder (option)
Duplex unit (option)
Standard output bin
Output expander (option)
5-bin mailbox (option)
High-capacity
output stacker (option)
Finisher (option)
A4 210 x 297 mm
(8.27 x 11.7 in.) ✓✓✓ ✓ ✓✓ ✓✓✓✓✓ See
separate
Finisher
output
support
table.
A5 148 x 210 mm
(5.83 x 8.27 in.) ✓✓✓✓✓✓✓✓✓✓
JIS B5 182 x 257 mm
(7.17 x 10.1 in.) ✓✓✓ ✓ ✓✓ ✓✓✓✓✓
Letter 215.9 x 279.4 mm
(8.5 x 11 in.) ✓✓✓ ✓ ✓✓ ✓✓✓✓✓
Legal 215.9 x 355.6 mm
(8.5 x 14 in.) ✓✓✓ ✓ ✓✓ ✓✓✓✓✓
Executive 184.2 x 266.7 mm
(7.25 x 10.5 in.) ✓✓✓ ✓ ✓✓ ✓✓✓✓✓
Folio1216 x 330 mm
(8.5 x 13 in.) ✓✓✓ ✓ ✓ ✓✓✓✓✓
Statement1139.7 x 215.9 mm
(5.5 x 8.5 in.) ✓✓✓✓✓ ✓✓✓
1 This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See Printing
folio and statement sizes for more information.
2 This size setting formats the page for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the
software application.
40
Identifying print media sources and specifications
Universal2139.7 x 210 mm to
215.9 x 355.6 mm
(5.5 x 8.27 in. to 8.5
x 14 in.)
✓✓✓✓✓✓✓ ✓✓ ✓ See
separate
Finisher
output
support
table.
69.85 x 127 mm to
215.9 x 355.6 mm
(2.75 x 5 in. to 8.5 x
14 in.)
✓✓ ✓✓✓
69.85 x 127 mm to
229 x 355.6 mm
(2.75 x 5 in. to 9.01
x 14 in.)
✓✓✓✓
148 x 182 mm to
215.9 x 355.6 mm
(5.83 x 7.17 in. to
8.5 x 14 in.)
✓✓✓✓✓✓✓ ✓✓✓ ✓
7 ¾
Envelope 98.4 x 190.5 mm
(3.875 x 7.5 in.) ✓✓✓✓✓
9 Envelope 98.4 x 225.4 mm
(3.875 x 8.9 in.) ✓✓✓✓✓
10 Envelope 104.8 x 241.3 mm
(4.12 x 9.5 in.) ✓✓✓✓✓
DL Envelope 110 x 220 mm
(4.33 x 8.66 in.) ✓✓✓✓✓
Print media sizes and support (continued)
Legend
✓ - indicates
support
Print media
size
UAT - universally
adjustable tray
Dimensions
T630 250-sheet tray
T632500-sheet tray
250-sheet drawer (option)
250 UAT (option)
500-sheet drawer (option)
400 UAT (option)
Multipurpose feeder
2000-sheet drawer (option)
Envelope feeder (option)
Duplex unit (option)
Standard output bin
Output expander (option)
5-bin mailbox (option)
High-capacity
output stacker (option)
Finisher (option)
1 This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See Printing
folio and statement sizes for more information.
2 This size setting formats the page for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the
software application.
41
Identifying print media sources and specifications
C5 Envelope 162 x 229 mm
(6.38 x 9.01 in.) ✓✓✓✓✓See
separate
Finisher
output
support
table.
B5 Envelope 176 x 250 mm
(6.93 x 9.84 in.) ✓✓✓✓✓
Other
Envelope198.4 x 162 mm
to 176 x 250 mm
(3.87 x 6.38 in.
to 6.93 x 9.84 in.)
✓✓✓✓✓
98.4 x 162 mm
to 229 x 342 mm
(3.87 x 6.38 in.
to 9.01x 12.76 in.)
✓✓✓✓✓
Print media sizes and support (continued)
Legend
✓ - indicates
support
Print media
size
UAT - universally
adjustable tray
Dimensions
T630 250-sheet tray
T632500-sheet tray
250-sheet drawer (option)
250 UAT (option)
500-sheet drawer (option)
400 UAT (option)
Multipurpose feeder
2000-sheet drawer (option)
Envelope feeder (option)
Duplex unit (option)
Standard output bin
Output expander (option)
5-bin mailbox (option)
High-capacity
output stacker (option)
Finisher (option)
1 This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See Printing
folio and statement sizes for more information.
2 This size setting formats the page for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the
software application.
42
Identifying print media sources and specifications
Print media support for models, sources, output bins, and finisher
Print media
T630
T632
250-sheet drawer
500-sheet drawer
Multipurpose feeder
2000-sheet drawer
Envelope feeder
Duplex unit
Standard output bin
Output expander
5-bin mailbox
High-capacity
output stacker
Finisher
Standard
Offset
Stapled
Paper ✓✓✓✓✓✓ ✓ ✓✓✓✓✓✓✓
Card stock ✓✓✓✓✓ ✓ ✓✓ ✓✓✓✓
Transparencies ✓✓✓✓✓ ✓✓ ✓✓✓✓
Vinyl labels*✓✓✓✓ ✓✓ ✓ ✓
Paper labels*✓✓✓✓ ✓✓ ✓ ✓
Polyester label* ✓✓✓✓ ✓✓ ✓ ✓
Dual-web and
integrated labels*✓✓✓✓ ✓✓ ✓ ✓
* Printing label applications on the printer requires a special label fuser cleaner which prevents
duplexing. The label fuser cleaner is included with a special label cartridge for label applications.
See Ordering supplies for more information on obtaining a label fuser cleaner.
43
Identifying print media sources and specifications
Print media types and weights
Print media Type
Print media weight
Integrated tray
and optional
500-sheet drawer
Multipurpose
feeder and
optional
250-sheet drawer
Envelope
feeder
Paper Xerographic or
business paper 60 to 135 g/m2
grain long
(16 to 36 lb bond)
60 to 135 g/m2
grain long
(16 to 36 lb bond)
Not
recommended
Card stock—
maximum
(grain long)1
Index Bristol 163 g/m2 (90 lb) 120 g/m2 (67 lb)
Tag 163 g/m2 (100 lb) 120 g/m2 (74 lb)
Cover 176 g/m2 (65 lb) 135 g/m2 (50 lb)
1 Grain short is preferred for papers over 135 g/m2.
2 Printing label applications on your printer requires a special label fuser cleaner which prevents
duplexing. See Ordering supplies for more information on obtaining a special wiper.
3 28 lb bond envelopes are limited to 25% cotton content.
4 Includes envelopes fed from the multipurpose feeder only.
5 Information on whether your vinyl label converter has passed Lexmark's criteria is available at
Lexmark’s Web site (www.lexmark.com); search for “converter list.” You can also check Lexmark’s
Automated FAX system (LEXFAXSM).
44
Identifying print media sources and specifications
Card stock—
maximum
(grain short)1
Index Bristol 199 g/m2 (110 lb) 163 g/m2 (90 lb) Not
recommended
Tag 203 g/m2 (125 lb) 163 g/m2 (100 lb)
Cover 216 g/m2 (80 lb) 176 g/m2 (65 lb)
Transparencies Laser printer 138 to 146 g/m2
(37 to 39 lb bond) 138 to 146 g/m2
(37 to 39 lb bond)
Labels—maximum2Paper 180 g/m2
(48 lb bond) 163 g/m2
(43 lb bond)
Dual-web
paper 180 g/m2
(48 lb bond) 163 g/m2
(43 lb bond)
Polyester 220 g/m2
(59 lb bond) 220 g/m2
(59 lb bond)
Vinyl5300 g/m2
(92 lb liner) 260 g/m2
(78 lb liner)
Integrated forms Pressure-
sensitive area
(must enter the
printer first)
140 to 135 g/m2140 to 135 g/m2
Paper base
(grain long) 75 to 135 g/m2
(20 to 36 lb bond) 75 to 135 g/m2
(20 to 36 lb bond)
Envelopes
100% cotton content
maximum weight–
24 lb
Sulfite, wood-
free or up to
100% cotton
bonds
Not recommended 60 to 105 g/m2
(16 to 28 lb
bond)3, 4
60 to 105 g/m2
(16 to 28 lb
bond)3
Print media types and weights (continued)
Print media Type
Print media weight
Integrated tray
and optional
500-sheet drawer
Multipurpose
feeder and
optional
250-sheet drawer
Envelope
feeder
1 Grain short is preferred for papers over 135 g/m2.
2 Printing label applications on your printer requires a special label fuser cleaner which prevents
duplexing. See Ordering supplies for more information on obtaining a special wiper.
3 28 lb bond envelopes are limited to 25% cotton content.
4 Includes envelopes fed from the multipurpose feeder only.
5 Information on whether your vinyl label converter has passed Lexmark's criteria is available at
Lexmark’s Web site (www.lexmark.com); search for “converter list.” You can also check Lexmark’s
Automated FAX system (LEXFAXSM).
45
Identifying print media sources and specifications
Weights supported in optional output bins
Print media weight—optional output bins
Print media Type 5-bin mailbox Output expander
High-capacity
output stacker Finisher
Paper
(grain long) Xerographic
or business
paper
60 to 90 g/m2
(16 to 24 lb
bond)
60 to 176 g/m2
(16 to 47 lb bond) 60 to 176 g/m2
(16 to 47 lb
bond)
See separate
Finisher
media weight
table
Card stock—
maximum
(grain long)
Index Bristol Not
recommended 163 g/m2
(90 lb) 163 g/m2
(90 lb)
Tag 163 g/m2
(100 lb) 163 g/m2
(100 lb)
Cover 176 g/m2
(65 lb) 176 g/m2
(65 lb)
Card stock—
maximum
(grain short)
Index Bristol 199 g/m2
(110 lb) 199 g/m2
(110 lb)
Tag 203 g/m2
(125 lb) 203 g/m2
(125 lb)
Cover 216 g/m2
(80 lb) 216 g/m2
(80 lb)
Transparencies Laser printer 138 to 146 g/m2
(37 to 39 lb bond) 138 to 146 g/m2
(37 to 39 lb
bond)
Labels—
maximum Paper 180 g/m2
(48 lb bond) 180 g/m2
(48 lb bond)
Dual-web
paper 180 g/m2
(48 lb bond) 180 g/m2
(48 lb bond)
Polyester 220 g/m2
(59 lb bond) 220 g/m2
(59 lb bond)
Vinyl 300 g/m2
(92 lb liner) 300 g/m2
(92 lb liner)
Integrated
forms Pressure
sensitive area
(must enter
the printer
first)
140 to 175 g/m2
(up to 47 lb bond) 140 to 175 g/m2
(up to 47 lb
bond)
Paper base
(grain long) 75 to 135 g/m2
(20 to 36 lb bond) 75 to 135 g/m2
(20 to 36 lb
bond)
Envelopes Sulfite, wood-
free or up to
100% cotton
bond
60 to 105 g/m2
(16 to 28 lb bond) 60 to 105 g/m2
(16 to 28 lb
bond)
Not
recommended
46
Identifying print media sources and specifications
Output support for the optional finisher
Dimensions
Finisher output support
Size Standard1Offset Stapled
A4 210 x 297 mm
(8.27 x 11.7 in.) ✓✓ ✓
A5 148 x 210 mm
(5.83 x 8.27 in.)
JIS B5 182 x 257 mm
(7.17 x 10.1 in.) ✓
Letter 215.9 x 279.4 mm
(8.5 x 11 in.) ✓✓ ✓
Legal 215.9 x 355.6 mm
(8.5 x 14 in.) ✓✓ ✓
Executive 184.2 x 266.7 mm
(7.25 x 10.5 in.) ✓
Folio2216 x 330 mm
(8.5 x 13 in.) ✓✓ ✓
Statement2139.7 x 215.9 mm
(5.5 x 8.5 in.)
7 ¾ Envelope 98.4 x 190.5 mm
(3.875 x 7.5 in.)
9 Envelope 98.4 x 225.4 mm
(3.875 x 8.9 in.)
10 Envelope 104.8 x 241.3 mm
(4.12 x 9.5 in.)
DL Envelope 110 x 220 mm
(4.33 x 8.66 in.)
C5 Envelope 162 x 229 mm
(6.38 x 9.01 in.) ✓
B5 Envelope 176 x 250 mm
(6.93 x 9.84 in.) ✓
Other Envelope 98.4 x 162 mm
to 176 x 250 mm
(3.87 x 6.38 in.
to 6.93 x 9.84 in.)
98.4 x 162 mm
to 229 x 342 mm
(3.87 x 6.38 in.
to 9.01x 12.76 in.)
✓
1 Paper passes to the finisher bin without being stapled or offset.
2 This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See
Printing folio and statement sizes for more information.
47
Identifying print media sources and specifications
Weights supported by the finisher
Print media Type
Finisher media weight
Standard*Offset Stapled
Paper Xerographic or
business paper 60 to 176 g/m2
(16 to 47 lb bond) 60 to 90 g/m2
(16 to 24 lb bond) 60 to 90 g/m2
(16 to 24 lb bond)
Card stock—
maximum (grain
long)
Index Bristol 163 g/m2
(90 lb bond)163 g/m2
(90 lb bond)Not
recommended
Tag 163 g/m2
(100 lb bond)163 g/m2
(100 lb bond)
Cover 176 g/m2
(65 lb bond) 176 g/m2
(65 lb bond)
Card stock—
maximum (grain
short)
Index Bristol 199 g/m2
(110 lb bond)199 g/m2
(110 lb bond)
Tag 203 g/m2
(125 lb bond)203 g/m2
(125 lb bond)
Cover 216 g/m2
(80 lb bond)216 g/m2
(80 lb bond)
Transparencies Laser printer 138 to 146 g/m2
(37 to 39 lb bond) 138 to 146 g/m2
37 to 39 lb bond)
Labels — upper
limit Paper 180 g/m2
(48 lb bond) Not
recommended
Dual-web paper 180 g/m2
(48 lb bond)
Polyester 220 g/m2
(59 lb bond)
Vinyl 300 g/m2
(92 lb bond)
Integrated
forms Pressure sensitive
area 140 to 175 g/m2
(up to 47 lb bond)
Paper base (grain
long) 75 to 135 g/m2
(20 to 36 lb bond)
Envelopes Sulfite, wood-free
or up to 100%
cotton bond
60 to 105 g/m2
(16 to 28 lb bond)
* Paper passes to the finisher bin without being stapled or jogged.
48
Loading print media
Loading print media
This section provides information about loading the various input sources and options. Proper print
media loading helps prevent jams and ensure trouble-free printing.
Before loading print media, know the recommended print side of the print media you are using. This
information is usually on the print media package.
Click the following topics for information on loading a particular item or option:
•Loading print media in standard and optional trays
•Loading print media in optional universally adjustable trays
•Loading the multipurpose feeder
•Using and loading the optional envelope feeder
•Using and loading the optional 2000-sheet drawer
Loading print media in standard and optional trays
Your printer has two standard sources, the 250-sheet tray for the T630 or a 500-sheet tray for the
T632, and the multipurpose feeder. Load the print media you use for the majority of your print jobs in
the standard tray. Proper print media loading helps prevent jams and helps make your printing
trouble-free.
Do not remove trays while a job prints or while the Ready/Data light blinks on the operator panel.
Doing so may cause a jam.
49
Loading print media in standard and optional trays
Complete these instructions to load print media into any of the standard or optional trays.
1Pull the tray out. Remove the tray completely.
2Squeeze the width guide tab and the side of the guide as shown. Slide the width guide to the
far right side of the tray.
50
Loading print media in standard and optional trays
3Squeeze the length guide lever and slide the length guide to the correct position for the size
of print media you are loading. Notice the size indicators on the left side of the tray.
4Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print
media. Straighten the edges on a level surface.
LGL
A4
EXEC
B5
LTR
A5
Size indicators
51
Loading print media in standard and optional trays
5Place the print media into the tray with the recommended print side face down for single-
sided printing and face up for duplex printing. Do not fill paper above the load line. Overfilling
the tray may cause jams.
6Squeeze the width guide tab and the side of the guide together. Slide the width guide to the
left until it lightly rests against the edge of the stack.
Load line
52
Loading print media in optional universally adjustable trays
7For optional trays only, adjust the knob to show the size of the print media currently loaded.
Note: This setting serves as a visual reminder only; it has no effect on the operation of
the printer.
8Insert the tray.
Loading print media in optional universally adjustable
trays
There are two optional universally adjustable trays:
•250-sheet universally adjustable tray (UAT)
•400-sheet UAT
You may use the 250-sheet UAT in place of the standard tray for the T630 or it may be inserted into
an optional 250-sheet drawer. You may use the 400-sheet UAT in place of the standard tray for the
T632 or it may be inserted into an optional 500-sheet drawer.
To know the sizes and weights of print media that each UAT supports, see Print media sizes and
support.
To load each UAT, refer to the instruction sheets that come with each option.
53
Loading print media in optional universally adjustable trays
Loading letterhead
Letterhead must be loaded differently depending on what options you have installed.
Without a finisher installed
For simplex (single-sided) printing on letterhead, place the printed side face down as shown.
For duplex printing on letterhead, place the printed side face up as shown.
Note: The Paper Loading menu item lets you print simplex jobs on letterhead (or other
preprinted media) that has been loaded specifically for duplex printing. See Paper
Loading for more information.
54
Loading print media in optional universally adjustable trays
With a finisher installed
For simplex printing on letterhead, place the printed side face down as shown.
For duplex printing on letterhead, place the printed side face up as shown.
Note: The Paper Loading menu item lets you print simplex jobs on letterhead (or other
preprinted print media) that has been loaded specifically for duplex printing. See
Paper Loading for more information.
55
Using and loading the multipurpose feeder
Using and loading the multipurpose feeder
The multipurpose feeder can hold several sizes and types of print media, such as transparencies,
postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored
paper.
Keep in mind the following capacities, dimensions, and operating tips when loading the multipurpose
feeder.
Capacity
The maximum stack height is 10 mm (0.4 in.). The multipurpose feeder can hold approximately:
•100 sheets of 75 g/m2 (20 lb) paper
•10 envelopes
•75 transparencies
Print media dimensions
The multipurpose feeder accepts print media within the following dimensions:
•Width—69.85 mm (2.75 in.) to 229 mm (9.01 in.)
•Length—127 mm (5 in.) to 355.6 mm (14 in.)
Trouble-free printing
•Load only one size and type of print media at a time in the multipurpose feeder.
•To achieve the best possible print quality, use only high-quality print media that is designed
for use in laser printers. For more guidelines on print media, see Print media guidelines.
•To prevent jams, do not add or remove print media when there is still print media in the
multipurpose feeder or when the printer is printing from the multipurpose feeder.
•Print media should be loaded with the recommended print side up and the top of the print
media going into the multipurpose feeder first.
•Do not place objects on the multipurpose feeder. Also, avoid pressing down or applying
excessive force on it.
•Do not remove any tray while a job is printing from the multipurpose feeder or Busy is
displayed on the operator panel. Doing so may cause a jam.
Note: The multipurpose feeder may be used with the optional envelope feeder installed.
56
Using and loading the multipurpose feeder
The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper, how
to turn an envelope for printing, and how to load letterhead paper for simplex and duplex printing. A
finisher affects how letterhead documents should be loaded for duplexing. See Loading letterhead
for detailed instructions on loading documents printed on letterhead.
Note: The Paper Loading menu item in the Paper Menu lets you print simplex jobs on
letterhead (or other preprinted media) that has been loaded specifically for duplex
printing. For more information, see Paper Loading.
Simplex
letterhead Duplex
letterhead Envelope
57
Using and loading the multipurpose feeder
Loading the multipurpose feeder
To load the multipurpose feeder:
1Push the lower release latch. The multipurpose feeder door drops open.
58
Using and loading the multipurpose feeder
2Locate the metal bar in the recessed area on the multipurpose feeder. Pull the bar out far
enough to accommodate the print media you will be using.
3Slide the width guide to the far right.
59
Using and loading the multipurpose feeder
4Prepare the print media for loading.
•Flex paper or fan envelopes back and forth. Do not fold or crease the paper. Straighten
the edges on a level surface.
•Hold transparencies by the edges and avoid touching the print side. Fan the stack of
transparencies to prevent jams. Be careful not to scratch or leave fingerprints on the
transparencies.
60
Using and loading the multipurpose feeder
5Use the stack height limiter as a guide for stack height when loading print media.
6Load one type of print media in the multipurpose feeder. Do not mix types. Click a topic for
loading instructions:
–Loading paper and transparencies
–Loading envelopes
–Loading letterhead
Stack height limiter
61
Using and loading the multipurpose feeder
Loading paper and transparencies
aLoad paper or transparencies with the left edge of the stack against the stack height
limiter and with the recommended print side face up.
bContinue with step 7 on page 65.
62
Using and loading the multipurpose feeder
Loading envelopes
aLoad envelopes flap side down with the stamp area and flap on the left. The end of the
envelope with the stamp area enters the multipurpose feeder first.
Warning: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-
stick adhesives. These envelopes may severely damage the printer. The stamp is
shown in the illustration only for placement.
Note: If envelopes jam while printing, try reducing the number of envelopes in the
multipurpose feeder.
bContinue with step 7 on page 65.
63
Using and loading the multipurpose feeder
Loading letterhead
Load letterhead according to the options installed on the printer. Click the topic that describes your
printer configuration.
Neither a duplex unit nor a finisher attached
aLoad letterhead paper for single-sided printing with the logo face up as shown.
bContinue with step 7 on page 65.
•Neither a duplex unit nor a finisher attached
•A duplex unit, but no finisher attached
•A finisher, but no duplex unit attached
•Both a duplex unit and a finisher attached
64
Using and loading the multipurpose feeder
A duplex unit, but no finisher attached
aLoad letterhead paper for duplex printing with the logo face down as shown.
bContinue with step 7 on page 65.
Note: The Paper Loading menu item in the Paper Menu lets you print simplex jobs on
letterhead (or other preprinted media) that has been loaded specifically for duplex
printing. For more information, see Paper Loading.
A finisher, but no duplex unit attached
aLoad letterhead paper for single-sided printing with the logo face up as shown.
bContinue with step 7 on page 65.
65
Using and loading the multipurpose feeder
Both a duplex unit and a finisher attached
aLoad letterhead paper for duplex printing with the logo face down as shown.
bContinue with step 7 on page 65.
Note: The Paper Loading menu item in the Paper Menu lets you print simplex jobs on
letterhead (or other preprinted media) that has been loaded specifically for duplex
printing. For more information, see Paper Loading.
7Gently slide the print media into the multipurpose feeder as far as it will go. Forcing the print
media may cause it to buckle.
66
Using and loading the multipurpose feeder
8Slide the width guide to the left until it lightly touches the stack of print media. Do not bend the
print media.
9Select the source, size, and type from your software application and select print media size
and type from the printer operator panel.
aMake sure the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size
and MP Feeder Type) are set to the correct value for the print media you are loading. (See
Paper Size and Paper Type for detailed information about these settings.)
bPress Go to return to Ready.
Note: Software settings may override operator panel settings.
67
Using and loading the multipurpose feeder
Closing the multipurpose feeder
1Remove print media from the multipurpose feeder.
2Push the metal bar straight back to collapse the multipurpose feeder to its short-length
position.
3Close the multipurpose feeder door.
68
Using and loading the optional envelope feeder
Using and loading the optional envelope feeder
1Gently adjust the envelope support for the size you are loading:
•Fully closed (pushed in toward the printer) for short envelopes
•Extended to the middle position for medium-length envelopes
•Fully open (extended to its full length) for long envelopes
Warning: Do not place objects on the envelope feeder. Avoid pressing down on it or applying
excessive force.
2Lift the envelope weight back toward the printer. It stays in place.
69
Using and loading the optional envelope feeder
3Slide the width guide to the far right.
4Flex a stack of envelopes back and forth and then straighten the edges on a level surface.
Press down the corners to flatten them.
Fan the envelopes. This prevents the edges of the envelopes from sticking together and helps
them feed properly.
Note: When you load envelopes, do not exceed the maximum stack height of 64.7 mm
(2.55 in.). The envelope feeder holds a maximum of 85 envelopes (75 g/m2, 20 lb
bond).
70
Using and loading the optional envelope feeder
5Load the stack of envelopes flap side down with the stamp area and the flap on the left. The
end of the envelopes with the stamp area enters the envelope feeder first. Let the envelopes
at the bottom of the stack slide into the envelope feeder slightly more than the ones at the top
of the stack.
Warning: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-
stick adhesives. These envelopes may severely damage the printer. See
Envelopes for more information.
Note: Do not try to load more envelopes by forcing them under the envelope weight. This
results in jams.
6Slide the width guide to the left until it lightly touches the stack. Make sure the envelopes do
not buckle.
71
Using and loading the optional 2000-sheet drawer
7Lower the envelope weight to touch the stack.
8Select the source, size, and type from your software application.
9Select the envelope size and type from the printer operator panel:
aMake sure the Paper Size for the envelope feeder (Env Feeder Size) is set to the correct
envelope size you are loading. (See Paper Size for detailed information about this
setting.)
bPress Go to return to Ready.
Note: Software settings may override operator panel settings.
If envelopes jam, see Clearing jams.
Using and loading the optional 2000-sheet drawer
The optional 2000-sheet drawer accepts paper, labels, and transparencies.
Proper loading can prevent jams and help to ensure trouble-free printing.
To avoid jams:
•Do not load print media above the load line. See page 73 to locate the load line.
•Do not fold or crease the paper.
•Align print media to the back of the drawer.
•Do not mix sizes or weights in the same source.
72
Using and loading the optional 2000-sheet drawer
•Do not open the loading door or remove any print media while a job is printing or Busy is
displayed on the operator panel.
Note: When loading more than one ream of paper, we recommend you remove the top
and bottom sheet.
Before loading print media in the drawer, you should know the recommended print side of the paper
you are using. This information is usually on the paper package. To load the print media, follow these
steps:
1If you are loading paper for the first time, go to step 2 now. If not, note the print media size
previously loaded. If you are unsure of the print media size, go to the printer operator panel
and follow these steps:
aMake sure the printer power is on and the Ready message appears on the display.
bSelect Menus.
cSelect Paper Menu.
dSelect Paper Size.
eSelect Tray x Size (where x represents the tray number of the 2000-sheet drawer).
If you want to load a print media size different from the one selected, see page 74 for instructions,
and then proceed with step 2.
2Open the loading door. If the elevator tray is not already in the lowered position, push the
elevator button to lower.
Elevator button
73
Using and loading the optional 2000-sheet drawer
3Flex each stack of print media back and forth. Do not fold or crease the paper. Straighten the
edges on a level surface. To prepare transparencies for loading, see page 59.
4Slightly bend the stack of print media as shown and place it on the elevator tray with the
preferred print side facing down. Align the stack of print media to the back of the drawer.
Carefully align each stack as you load it to ensure a smooth edge where the stacks meet. Do
not load print media above the load line.
This illustration shows the correct orientation for loading paper for simplex printing.
Letterhead paper should be loaded with the printed side face down and the page top to the
front of the drawer. Do not mix weights of paper.
For duplex printing on letterhead paper, place the printed side face up with the page top to the
rear of the drawer.
5Close the loading door.
Note: If you need to return your 2000-sheet drawer, make sure all paper has been
removed from the unit before packing.
74
Using and loading the optional 2000-sheet drawer
Changing the print media size for the 2000-sheet drawer
Your 2000-sheet drawer comes pre-configured for either letter or A4 size.
To change the print media size prior to installation, proceed to step 7 of the following instructions
now. If you are changing the print media size for a unit that is already attached to a printer and a
power source, proceed with step 1:
1Open the loading door.
2Push the elevator button located on the left side of the door opening. See the illustration on
page 72.
3Remove paper from the elevator tray and close the loading door.
4Re-open the door. The printer elevator tray should be approximately halfway up.
5Unplug the power cord.
6Remove the printer and all attached options from the 2000-sheet drawer.
CAUTION: Remove the attached options one at a time. Make sure your fingers are not under
the printer when you set it down. Use the handholds on the printer or ask someone
to help you lift it.
7Locate the size selector knob on top of the drawer. See page 75 for an illustration and
location of the knob.
Note: Six paper selections are available. Each paper selection is color-coded. A new print
media size is displayed on the operator panel after the paper elevator tray is in the
up position.
8To make a selection, turn the knob completely in a counterclockwise direction. This action
sets the print media size to legal (LGL).
75
Using and loading the optional 2000-sheet drawer
9Count the clicks as you turn the knob clockwise to find the correct print media size. For
example, one click sets the print media size to executive (EXEC).
Note: Make a note of the color associated with the print media size you select.
10 Pull each locking pin up to unlock it, and then pull up on the guides to remove them.
11 Reposition the guides in the color-coded slots, located at the top of the unit, corresponding to
the print media size you selected.
A5
B5
A4 LTR
EXEC
LGL
Print media size selector knob
Locking pins
Back guide
Color-coded slots
(bottom)
Color-coded
slots (top)
Side guides
76
Linking trays
12 Insert the guides into the matching colored slots located on the inside bottom of the unit. The
guides should now be seated flush against the top of the unit.
13 Push each pin down to lock the guides in place.
Linking trays
Tray linking enables the automatic linking feature for trays when you load the same size and type of
print media in multiple sources. The printer automatically links the trays; when one tray is empty, print
media feeds from the next linked tray.
For example, if you have the same size and type of print media loaded in tray 2 and tray 4, the printer
selects print media from tray 2 until it becomes empty, and then the printer automatically feeds print
media from the next linked tray — tray 4.
By linking all five trays, you effectively create a single source with a capacity of 4,000 sheets.
If you load the same size print media in each tray, make sure the print media is all the same type in
order to link the trays.
Once the trays you selected are loaded with the same size and type of print media, select the same
Paper Type setting in the Paper Menu for these sources.
To disable tray linking, set the Paper Type to a unique value in each one of the trays. If all the trays do
not have the same type of print media when they are linked, you could mistakenly print a job on the
wrong paper type.
Using the duplex function
Duplex printing (or two-sided printing) lets you print on both sides of a sheet of paper. For sizes that
are acceptable for duplex printing, see Print media sizes and support.
Select Duplex from your printer driver to print individual duplex jobs, or from the Local Printer Setup
Utility to duplex all print jobs. See Using the Local Printer Setup Utility for more information.
For more information on bins, see Using the output bins.
Duplex printing on letterhead
When duplex printing on letterhead from the multipurpose feeder, load it with the logo face down and
entering the printer last.
When duplex printing on letterhead from the trays, load it with the logo face up and entering the
printer first.
77
Using the duplex function
Using Duplex Bind
When you select duplex bind printing in the printer driver or Duplex Bind in the Finishing Settings in
the Local Printer Setup Utility, you must select either long edge or short edge binding, which are the
values for this setting. The purpose of Duplex Bind is to define the way duplexed pages are bound,
and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the
printing on the front (odd-numbered pages).
The two values for Duplex Bind are:
Long Edge*
The asterisk (*)
indicates this is
the factory
default setting
Assumes binding along the long end of the page (left edge for portrait
orientation and top edge for landscape orientation). The following
illustration shows long-edge binding for portrait and landscape pages:
Short Edge Assumes binding along the short edge of the page (top edge for portrait
orientation and left edge for landscape orientation). The following
illustration shows short-edge binding for portrait and landscape pages:
Portrait
Back of
sheet
Back of sheet
Front of
next sheet
Front of next
sheet
Binding
Binding
Landscape
Back of
sheet
Front of
next sheet
Back of
sheet Front of
next sheet
Binding
Binding
78
Using the output bins
Using the output bins
There is one standard bin on all printer models. There are several optional output bins available for
your printer.
Output bin print media support and connectivity with other output bins
Output
bin
name
Each bin accommodates: How many
can be
installed on
the printer
Bin is
allowed to
connect
with Illustration of output binPrint media
Printer
Models
Standard
bin •250 sheets (75
g/m2) of plain
paper
•150
transparencies
•100 labels
•25 envelopes
(75 g/m2)
T630 N/A - one is
standard on
the printer
and located
on top of the
printer
Any of the
options in
combinations
as follows in
this column
Standard
bin 500 sheets
(75 g/m2) of plain
paper
300
transparencies
200 labels
•50 envelopes
(75 g/m2)
T632 N/A - one is
standard on
the printer
and located
on top of the
printer
Any of the
options in
combinations
as follows in
this column
Finisher 500 sheets
(75 g/m2) of plain
paper
T630
T632 1 1 output
expander
or 1 5-bin
mailbox *
* See the Setup Guide for information on how to install options in relation to each other.
79
Using the output bins
High-
capacity
output
stacker
•1850 sheets
(75 g/m2) of
plain paper
•Envelopes
T630
T632 1 1 output
expander *
Output
expander •650 sheets (75
g/m2) of plain
paper
•50 envelopes
(75 g/m2)
T630
T632 3 1 5-bin
mailbox, 1
high-capacity
output
stacker, or 1
finisher *
5-bin
mailbox 100 sheets
(75 g/m2) of plain
paper for each of
the five bins for a
total of 500 for all
bins
T632 2 1 output
expander or
1 finisher *
Output bin print media support and connectivity with other output bins
Output
bin
name
Each bin accommodates: How many
can be
installed on
the printer
Bin is
allowed to
connect
with Illustration of output binPrint media
Printer
Models
* See the Setup Guide for information on how to install options in relation to each other.
80
Using the support extension in the standard bin
Using the support extension in the standard bin
The standard bin on all models has a print media support which keeps print media from sliding into
the gap been the standard bin and the upper front door when the door is opened. Underneath the
support is an extension for use when printing on legal paper. To use the support extension:
1Gently lift the support.
2Pull the support extension down and then forward.
3Gently release the support extension and it drops to its open position.
Support
Support
extension
81
4Maintenance
The following sections deal with topics for a network administrator in charge of the printer.
Maintaining your printer
Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are
covered in this chapter.
If several people are using the printer, you may want to designate a key operator to do the setup and
maintenance of your printer. Refer printing problems and maintenance tasks to this key operator.
In the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies
Dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com
or contact the place where you bought your printer.
Determining the status of supplies
The printer uses the second line of the display to alert you to any supply or maintenance items that
need replacing. However, the printer can only display information about one item at a time.
If you want to determine the status of consumables installed in your printer, you can print the menu
settings page from the Utilities Menu. (Press Menu until you see Utilities Menu, and then press
Select. Press Menu until you see Print Menus, and then press Select to print the menu settings
page.) One or two pages print depending on the number of menu settings you have. Look for
“Cartridge Information” on the page; the percentage of life remaining for each of the items is
indicated.
Cartridge Information
Toner Level
Serial Number 013535245D
Capacity 20K
0% 100%
82
Conserving supplies
Conserving supplies
Several settings in your application software or on the display let you conserve toner and paper:
Ordering supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark
Authorized Supplies Dealers in your area. In other countries or regions, visit the Lexmark Web site at
www.lexmark.com or contact the place where you bought your printer.
Ordering a print cartridge
When the 88 Toner Low message appears, you should order a new print cartridge. You can print a
few hundred pages after the 88 Toner Low message comes on.
Supply Setting What the setting does
For more information,
see...
Toner Toner Darkness
in the Quality
Menu
Lets you adjust the level of toner
released on a sheet of print media.
The values range from 1 (lightest
setting) to 10 (darkest setting).
Toner Darkness
Print media Multipage Print
in the Finishing
Menu
Causes the printer to print the two or
more page images on one side of a
sheet. Values for Multipage Print are
2 Up, 3 Up, 4 Up, 6 Up, 9 Up, 12 Up,
and 16 Up. Combined with the
duplex setting, Multipage Print lets
you print up to 32 pages on one
sheet of paper (16 images on the
front and 16 on the back).
Multipage Print
Duplex in the
Finishing Menu Duplex printing is available when you
attach the optional duplex unit. It lets
you print on both sides of a sheet of
paper.
Duplex
Print media Use your
software
application or
printer driver to
send a Verify
Print job.
Use Held Jobs
in the Job Menu
to access your
Verify Print job.
Lets you examine the first copy of a
multiple-copy job to be sure it is
satisfactory before you print the
other copies. If the job is
unsatisfactory, you can cancel the
job.
Verify Print
Canceling a print job
Held Jobs
83
Ordering supplies
To use the remaining toner, remove the print cartridge, and then shake it gently back and forth.
You need to have a new cartridge available when the current one no longer prints satisfactorily.
The recommended print cartridges specifically designed for your printer are:
Maintenance kit
80 Scheduled Maintenance appears on the display after 300,000 pages have printed to let you
know it is time to replace printer maintenance items. Order a maintenance kit when 80 Scheduled
Maintenance first appears on the display. The maintenance kit contains all the items necessary to
Part number Description Average yield2
Prebate™ print cartridges1
12A7460 Prebate 5,000 pages
12A7462 High Yield Prebate 20,000 pages
12A74653Extra High Yield Prebate 30,000 pages
12A7468 High Yield Prebate for label
applications 20,000 pages
12A74693Extra High Yield Prebate for label
applications 30,000 pages
Regular cartridges without Prebate terms and conditions
12A7360 Regular 5,000 pages
12A7362 High Yield 20,000 pages
12A73653Extra High Yield 30,000 pages
1 Sold at a special price with the understanding that you return your empty cartridges only to Lexmark. For
regular priced cartridges without these terms, order using the regular cartridge part numbers listed.
2 At approximately 5% coverage.
3 Incompatible with a T630 printer.
84
Ordering supplies
replace the pick rollers, the charge roll, and the transfer roller. See the following table for the
maintenance kit part number for your specific printer.
For finisher maintenance information, refer to the StapleSmart™ Reference that came with your
finisher.
Ordering a charge roll
We recommend ordering a new charge roll when toner fog or background shading appears on
printed pages. Order Lexmark part number 99A1017.
Ordering a transfer roller
Order part number 56P1357.
Ordering pick rollers
Order part number 99A0070.
Maintenance kit for: Part numbers
T630 and T630n* 56P1409 (110 V)
56P1410 (220 V)
T632 and T632n* 56P1409 (110 V)
56P1410 (220 V)
* n denotes the network version.
85
Storing supplies
Ordering a label fuser cleaner
A special label fuser cleaner should be used for label applications to optimize feeding reliability. One
is included in the print cartridge box when you order part number 12A7468 or 12A7469. You also
may order this item separately using part number 56P1415.Label fuser cleaners are not
recommended for duplex printing.
Ordering staple cartridges
Staple cartridges hold 3,000 staples. Use part number 11K3188 to order a pack of three staple
cartridges.
Storing supplies
Use the following guidelines for proper print media storage. These help avoid paper feeding problems
and uneven print quality:
•For best results, store print media in an environment where the temperature is approximately
21°C (70°F) and the relative humidity is 40%.
•Store cartons of print media on a pallet or shelf, rather than directly on the floor.
•If you store individual packages of print media out of the original carton, make sure they rest
on a flat surface so the edges do not buckle or curl.
•Do not place anything on top of the print media packages.
86
Storing the print cartridge
Storing the print cartridge
Store the print cartridge in the original packaging until you are ready to install it.
Do not store the print cartridge in:
•Temperatures greater than 40°C (104°F).
•An environment with extreme changes in humidity or temperature.
•Direct sunlight.
•Dusty places.
•A car for a long period of time.
•An environment where corrosive gases are present.
•An environment with salty air.
Replacing the print cartridge
Order a new print cartridge when the 88 Toner Low message first appears so you will have it when
the current one no longer prints satisfactorily. See Ordering a print cartridge for more information.
Note: The manufacturer does not recommend that you use print cartridges from a third-
party refiller. Print quality and printer reliability cannot be guaranteed if you do. For
best results, use genuine Lexmark supplies.
Removing the used print cartridge
1Turn the printer off and unplug the printer power cord.
Note: Remove any print jobs from any output bins before opening the upper front door.
2Open the upper front door.
3Grasp the print cartridge by the handle.
Handle
87
Replacing the print cartridge
4Lift the print cartridge up and out.
5Set it aside.
Cleaning the printer
Using a clean, lint-free cloth, gently clean the shaded areas by wiping toward the front of the printer.
Warning: Do not touch the transfer roller.
CAUTION: The rear portion of the inside of the printer is hot due to the fuser. Allow time for the
printer to cool before attempting to remove parts in this area.
Transfer roller
88
Replacing the print cartridge
Installing the new print cartridge
1Remove the new cartridge from the packaging. Remove the red plastic piece and foam. Save
the packaging and foam to return the used print cartridge. For more information, see step 7
on page 89.
Warning: Do not touch the photoconductor drum on the underside of the print cartridge.
2Hold the print cartridge by the handle and gently shake it side-to-side to distribute the toner.
Packaging
Foam
Red plastic piece
89
Replacing the print cartridge
3Hold the print cartridge by the handle and insert it into the printer. Align the tabs on each side
of the print cartridge with the slots on each side of the print cartridge cradle.
4Slide the print cartridge into the printer until it snaps into place.
5Close the upper front door.
6Turn the printer on.
7Follow the instructions on the new print cartridge box to recycle the used print cartridge.
When you return a used print cartridge, you contribute to a worldwide recycling effort at no cost to
you.
For best results, use Lexmark supplies with the printer.
Note: The print cartridge warranty is voided by unauthorized refilling.
Tab
Slot
90
Replacing the charge roll
Replacing the charge roll
Order a new charge roll kit when toner fog or background shading appears on printed pages. See
Ordering supplies for information on ordering a charge roll.
1Turn the printer off and unplug the printer power cord.
2Open the front doors and remove the print cartridge.
3Pull the upper front door halfway down.
4Locate the used charge roll above the area for the print cartridge.
5Locate the label with an arrow on the right side of the housing. It is attached to the arm-like
tab.
6Push the arm-like tab to the right to release the charge roll.
Tab
91
Replacing the charge roll
7Pull down on the charge roll until it is loose.
8Pull the charge roll to the right to loosen the left side.
9Pull the charge roll straight out of the printer and set it aside.
10 Remove any packaging from the new charge roll.
Warning: Do not touch the cylinder part of the charge roll when installing the unit. You may
touch the metal tabs on each end to help you in the installation. Touching the
cylinder part will contaminate the charge roll and affect printing.
Cylinder part
Metal tab
92
Replacing the charge roll
11 Align the metal tab on left side of the new charge roll with its hole and insert it.
93
Replacing the charge roll
12 Raise the right side of the charge roll.
13 Push the arm-like tab with the right arrow label on it to the right.
14 Lift the right side of the charge roll and insert it into its hole.
15 Release the metal arm-like tab.
16 Reinstall the print cartridge and close the front doors.
17 Plug the printer power cord into a properly grounded electrical outlet.
18 Reset the maintenance counter. See Resetting the maintenance counter.
94
Replacing the transfer roller
Replacing the transfer roller
Order a new transfer roller when light print, toner fog, or background shading appears on printed
pages. See Ordering supplies for information on ordering a transfer roller.
Complete the following steps to replace the transfer roller. Refer to the documentation that comes
with the transfer roller for detailed installation information.
1Turn the printer off and unplug the printer power cord.
2Open the front doors and remove the print cartridge.
3Locate the used transfer roller on the lower floor of the print cartridge housing.
4Pry the left side of the transfer roller up from its slot to loosen it. (Use any kind of small tool.)
95
Replacing the transfer roller
5Pull the transfer roller to the left to loosen the right side and then pull it straight out of the
printer. Set it aside.
6Remove any packaging from the new transfer roller.
96
Replacing the transfer roller
7Grasp the transfer roller on the left side as shown.
8Locate the small hole and insert the metal tab on the right side of the transfer roller into the
hole.
97
Replacing the transfer roller
9Lower the transfer roller gently until the left metal tab fits into the slot. You may have to push it
down for a secure fit.
10 Reinstall the print cartridge and close the front doors.
11 Plug the printer power cord into a properly grounded electrical outlet.
12 Reset the maintenance counter. See Resetting the maintenance counter.
98
Replacing the pick rollers
Replacing the pick rollers
1Remove the standard tray.
2Look underneath the printer for the pick roller arm and pull it down.
3Press on the end of the tab and pull the pick roller off the arm.
4Repeat step 3 on the other side to remove the other pick roller.
Tab
99
Replacing the pick rollers
5Gently release the pick roller arm.
6Discard the used pick rollers.
To install the new pick rollers:
1Remove the two pick rollers from the packaging.
2Pull the pick roller arm down.
3Locate the recessed area on the pick roller and align it with the tab on the arm.
Note: There are two arrows on each pick roller. Make sure the bottom arrow faces you as
you align the recessed area with the tab.
100
Replacing the pick rollers
4Push the pick roller onto the arm with the tab aligned.
5Repeat step 3 on page 99 to step 4 to install the other pick roller.
6Gently release the pick roller arm.
7Insert the standard tray.
101
Replacing the label fuser cleaner
Replacing the label fuser cleaner
1Grasp the bar handle in the round hole on the fuser cover and pull to the left.
2Lift up on the fuser cover and remove it.
102
Replacing the label fuser cleaner
3Grasp the handle, lift the fuser cleaner from its slot, and remove it. Discard it.
4Remove the new fuser cleaner from its packaging.
5Hold the fuser cleaner by the handle and align it with the slot.
6Push the handle down so the cleaner drops fully into the slot.
Handle
103
Replacing the label fuser cleaner
7Angle the fuser cover to align the side of the fuser cover with the side of the fuser opening.
8Lower the fuser cover on the right side until it almost meets the opening.
9Gently pull the handle back until the two tabs on the right end fit under the right side.
104
Replacing the staple cartridge
Replacing the staple cartridge
When Staples Low or Staples Empty appears on the operator panel display, complete the steps
to insert a new staple cartridge in the finisher. Refer to the illustrations inside the stapler access door
for more information. For information about ordering staple cartridges, see Ordering supplies.
Note: If Staple Alarm is set to Single, the printer stops printing and the Load Staples
message appears. Install a new staple cartridge or press Go to clear the message
and continue printing. If Staple Alarm is set to Continuous, the printer displays the
Load Staples message and continues printing. A partial sheet of staples will
remain in the staple cartridge holder when this message appears. Do not remove
this sheet. Install a new staple cartridge to properly feed the partial sheet of staples.
105
Replacing the staple cartridge
Removing a used staple cartridge
1Push the latch and swing the staple access door open.
2Grasp the staple cartridge holder by the colored tab and pull it out of the stapler.
106
Replacing the staple cartridge
3Pull the used staple cartridge down and out of the staple cartridge holder. Discard the used
staple cartridge.
Installing a new staple cartridge
1Remove the tape from the new staple cartridge.
2Slide the new staple cartridge up and into the staple cartridge holder until it snaps into place.
107
Replacing the staple cartridge
3Push the staple cartridge holder straight into the stapler until it snaps into place.
4Close the staple access door.
108
Resetting the maintenance counter
Resetting the maintenance counter
After replacing all the items in the maintenance kit, reset the maintenance counter:
1Press and hold the Select and Return buttons while you turn the printer on.
2Release the buttons when Performing Self Test appears on the display.
The printer performs its power-on sequence, and then Config Menu appears on the first line
of the display.
3Press Menu until you see Reset Maint Cnt and then press Select.
Reset appears on the second line of the display.
4Press Select.
Resetting Maint Cnt Value appears briefly on the display, and then is replaced by Config
Menu on the top line and Reset Maint Cnt on the second line.
5Press Menu until you see Exit Config Menu, and then press Select.
Activating Menu Changes appears briefly, followed by Performing Self Test. The
printer returns to the Ready state.
Printer maintenance when printing on card stock
After printing approximately 10,000 pages of card stock (or each time you replace the print
cartridge), complete the following steps to maintain printer feeding reliability:
1Print five sheets of paper.
2Wait approximately five seconds.
3Print five more sheets of paper.
For detailed information on card stock printing, characteristics, and design, refer to the Card Stock &
Label Guide available on the Lexmark Web site at www.lexmark.com/publications.
Printer maintenance when printing on labels
After continuously printing approximately 10,000 pages of labels (or each time you replace the print
cartridge), complete the following steps to maintain printer feeding reliability:
1Print five sheets of paper.
2Wait approximately five seconds.
3Print five more sheets of paper.
109
5Troubleshooting
The sections in this chapter help you solve problems with the printer, options, or print quality.
Solving basic printer problems
Sometimes printer problems are very easy to solve. When you have a problem, first make sure that:
•If a message is displayed on the operator panel, see Understanding the printer messages.
•The printer power cord is plugged into the printer and a properly grounded electrical outlet.
•The printer power switch is on.
•The electrical outlet is not turned off by any switch or breaker.
•Other electrical equipment plugged into the outlet is working.
•All options are properly installed.
•If you have checked all of the above and still have a problem, turn the printer power off, wait
for about 10 seconds, and then turn the printer power on. This often fixes the problem.
Checking an unresponsive printer
When you have a problem, first make sure that:
•The printer power cord is plugged into the printer and a properly grounded electrical outlet.
•The printer power switch is on.
•The electrical outlet is not turned off by any switch or breaker.
•Other electrical equipment plugged into the outlet is working.
•You try turning the printer off, then wait for about 10 seconds, and turn the printer on. This
often fixes the problem.
•Your printer driver settings are correct.
Note: If an error message appears, see Understanding the printer messages.
110
Solving display problems
Solving display problems
Solving printing problems
Problem Action
Operator panel displays
only diamonds or is blank. •Turn the printer off, wait about 10 seconds, and turn the printer on.
•Performing Self Test appears on the operator panel. When the
test is completed, Ready is displayed.
If the messages do not appear, turn the printer off and contact the
Lexmark Customer Support Center at 1-859-232-3000 or
http://support.lexmark.com.
Menu settings changed
from the operator panel
have no effect.
Settings in the software application, the printer driver, or the printer
utilities are overriding the settings made from the operator panel.
•Change the menu settings from the printer driver, the printer utilities,
or the software application instead of the operator panel.
•Disable the settings in the printer driver, the printer utilities, or the
software application so you can change settings from the operator
panel.
Problem Action
Job did not print or incorrect
characters printed. Make sure Ready appears on the operator panel before you send a
job to print. Press Go to return to Ready.
Make sure there is print media loaded in the printer. Press Go to
return to Ready.
Verify that the printer is using the correct printer language.
Verify that you are using the correct printer driver.
Make sure the parallel, serial, Ethernet, or USB cable is firmly
plugged in at the back of the printer. Make sure you are using the
correct cable. Use IEEE 1284-compliant parallel cable. We
recommend Lexmark part number 1329605 (10 ft) or 1427498 (20 ft).
If you use RS-232 Serial, verify that a null modem cable is used.
If the printer is connected through a switch box, try a direct
connection.
Verify that the correct print media size is selected through the
operator panel, in the printer driver, or in the software application.
Make sure PCL SmartSwitch and PS SmartSwitch are set to On.
111
Solving printing problems
Job did not print or incorrect
characters printed
(continued).
If you are using a print spooler, verify that the spooler is not stalled.
If you print across a network or on a Macintosh computer, see
Solving network printing problems.
Check the printer interface from the Setup Menu.
Determine which host interface you are using. Print a menu settings
page to verify that the current interface settings are correct. See
Solving network printing problems.
If you are using a serial interface:
•Make sure Honor DSR is set to Off.
•Check the protocol, baud, parity, and data bit settings. The settings
on the printer and on the host computer should match.
Printer is connected to the
USB port, but will not print. Make sure you are using Windows 98, Windows 2000, Windows Me,
or another USB-capable operating system supported by Lexmark.
Print media misfeeds or
multiple feeds occur. Make sure the print media you are using meets the specifications for
your printer. See Identifying print media sources and
specifications for more details.
Flex print media before loading it in any of the sources.
Make sure the print media is loaded correctly.
Make sure the width and length guides on the print media sources are
adjusted correctly.
Do not overfill the print media sources.
Do not force print media into the multipurpose feeder when you load
it; otherwise, it may skew or buckle.
Remove any curled print media from sources.
Load the recommended print side correctly for the type of print media
you are using. See Loading print media in standard and optional
trays for more information.
Load less print media in the sources.
Turn the print media over or around and try printing again to see if
feeding improves.
Do not mix print media types.
Do not mix reams of print media.
Remove the top and bottom sheets of a ream before loading the print
media.
Load a print media source only when it is empty.
Envelope misfeeds or
multiple feeds occur. Remove the stack of envelopes from the envelope feeder. Load one
envelope, feed it through the printer, and then reload the stack of
envelopes in the envelope feeder.
Page breaks in unexpected
places. Check the Print Timeout setting in the Setup Menu. Increase the
setting.
Problem Action
112
Solving printing problems
Job prints from the wrong
source or on the wrong print
media.
Check the Paper Type setting in the Paper Menu from the printer
operator panel and in the printer driver.
Print media does not stack
neatly in any output bin. •Turn the print media stack over in the tray or multipurpose feeder.
•Make sure you are using a print media size compatible with your
optional output bins. See Identifying print media sources and
specifications.
Printer does not duplex
pages. •Make sure Duplex is selected in both the Finishing Menu and in the
printer driver.
•Make sure you have enough printer memory installed.
Problem Action
113
Solving print quality problems
Solving print quality problems
Problem Action
Print is too light. •The toner may be low. To utilize the remaining toner, remove the
cartridge by gripping the handles with both hands. With the cartridge
arrows pointing downward, shake the print cartridge back and forth.
Reinstall the cartridge and then press Go.
•Change the Toner Darkness setting in the Quality Menu.
•If you are printing on an uneven print surface, change the Paper
Weight and Paper Texture settings in the Paper Menu. See Paper
Type.
•Verify that the correct print media is being used.
Toner smears or print
comes off the page. •If you are printing on an uneven print surface, change the Paper
Weight and Paper Texture settings in the Paper Menu. See Paper
Type.
•Verify that the print media is within the printer specifications. See
Identifying print media sources and specifications for more
details.
If the problem continues, contact the Lexmark Customer Support
Center at 1-859-232-3000 or http://support.lexmark.com.
Toner appears on the back
of the printed page. Toner is on the transfer roll. To help prevent this, do not load print media
that is smaller than the page size of the job to be printed.
Open and close the printer upper front door to run the printer setup
cycle and clean the transfer roll.
Toner fog or background
shading appears on the
page.
•Check the print cartridge to make sure it is installed correctly.
•Change the print cartridge. See Replacing the print cartridge for
more details.
•If the problem continues, change the charge roll. See Replacing the
charge roll for more details.
ABC
DEF
ABC
DEF
ABC
DEF
114
Solving print quality problems
Entire page is white. •Make sure the packaging material is removed from the print cartridge.
•Check the print cartridge to be sure it is installed correctly.
•The toner may be low. To utilize the remaining toner, remove the
cartridge by gripping the handles with both hands. With the cartridge
arrows pointing downward, shake the print cartridge back and forth.
Reinstall the cartridge and then press Go.
Streaks appear on the
page. •The toner may be low. To utilize the remaining toner, remove the
cartridge by gripping the handles with both hands. With the cartridge
arrows pointing downward, shake the print cartridge back and forth.
Reinstall the cartridge and then press Go.
•If you are using preprinted forms, make sure the ink can withstand
temperatures of 212°C (414°F).
Printing is too dark Change the Toner Darkness setting in the Quality Menu.
Note: Macintosh computer users should make sure the lines per inch
(lpi) setting is not set too high in the software application.
Characters have jagged or
uneven edges •Change the Print Resolution setting in the Quality Menu to 600 dpi
or 1200 dpi.
•If you are using downloaded fonts, verify that the fonts are supported
by the printer, the host computer, and the software application.
Problem Action
ABC
DEF
ABC
DEF
ABC
DEF
115
Solving option problems
Solving option problems
If an option does not operate correctly after it is installed or if it quits working:
•Make sure the print media handling option is marked with a colored triangle, indicating it is
compatible with your printer.
•Turn the printer off, wait for about 10 seconds, and turn the printer on. If this does not fix the
problem, unplug the printer, and check the connection between the option and printer.
•Print the menu settings page and check to see if the option is listed in the Installed Options
list. If the option is not listed, reinstall it. See Printing the menu settings page for more
information.
•Make sure the option is selected in the software application you are using.
For Macintosh computer users: Make sure the printer is set up in Chooser.
Part or all of the page is
printed in black. •Check the print cartridge to see if it is installed correctly.
•If the charge roll has been replaced, verify that it is installed correctly.
The job prints, but the top
and side margins are
incorrect.
•Make sure the Paper Size setting in the Paper Menu is correct.
•Make sure the margins are set correctly in your software application.
Problem Action
ABC
DEF
ABC
DEF
116
Solving option problems
The following table lists printer options and suggested corrective actions for related problems. If the
suggested corrective action does not fix the problem, call your service representative.
Option Action
5-bin mailbox Make sure the connection between each 5-bin mailbox or the connection between
the 5-bin mailbox and the printer is secure. If the 5-bin mailbox is listed on the
menu settings page, but print media jams when it exits the printer and enters the
mailbox, it may not be properly installed. Reinstall each 5-bin mailbox.
Drawers •Make sure the connection between drawers (250-sheet drawer, 500-sheet
drawer, or 2000-sheet drawer), or the connection between a drawer and a
duplex unit or the printer, is secure.
•Make sure the print media is loaded correctly. See Loading print media in
standard and optional trays for more details.
Duplex unit •Make sure the connection between the duplex unit and the printer is secure. If
the duplex unit is listed on the menu settings page, but print media jams when it
enters or exits the duplex unit, the printer and duplex unit may not be properly
aligned.
•Make sure the duplex front access cover is securely installed.
Envelope feeder •Make sure the connection between the envelope feeder and the printer is
secure.
•Make sure the Paper Size setting is correct in both the Paper Menu and in the
software application.
•Make sure the envelopes are loaded correctly. See Using and loading the
optional envelope feeder for more details.
Finisher •Make sure the connection between the finisher and the printer is secure. If the
finisher is listed on the menu settings page, but print media jams when it exits
the printer and enters the finisher, it may not be properly installed. Reinstall the
finisher.
•Make sure you are using a print media size compatible with your optional
output bins. See Identifying print media sources and specifications.
Flash memory Make sure flash memory is securely connected to the printer system board.
Hard disk with
adapter Make sure the hard disk is securely connected to the hard disk adapter card. Also
make sure the hard disk adapter card is securely connected to the printer system
board.
High-capacity
output stacker Make sure the connection between the output stacker and the printer is secure. If
the high-capacity output stacker is listed on the menu settings page, but print
media jams when it exits the printer and enters the output stacker, it may not be
properly installed. Reinstall the high-capacity output stacker.
Infrared adapter If infrared communication stops or does not occur, make sure:
•The distance between the two infrared ports is 1 m
(39 in.) or less. If communication does not occur between ports, move the ports
closer together.
•Both ports are stable.
•The computer and the printer are on a level surface.
•The angle of communication between the two infrared ports is within 15
degrees of either side of an imaginary line drawn between the two infrared
ports.
•No bright light, such as direct sunshine, is interfering with communication.
•No objects are placed between the two infrared ports.
117
Solving option problems
Internal print
server •Make sure the internal print server (also called an internal network adapter or
INA) is securely connected to the printer system board.
•Make sure you are using the correct cable, that it is securely connected, and
that the network software is correctly set up.
Refer to the drivers CD that shipped with your printer for more details.
Output expander Make sure the connection between each output expander or the connection
between the output expander and the printer is secure. If the output expander is
listed on the menu settings page, but print media jams when it exits the printer
and enters the output expander, it may not be properly installed. Reinstall each
output expander.
Printer memory Check to make sure printer memory is securely connected to the printer system
board.
USB/Parallel
interface •Make sure the USB/parallel interface card is securely connected to the printer
system board.
•Make sure you are using the correct cable and that it is securely connected.
Option Action
118
Solving option problems
Solving problems with the optional 2000-sheet drawer
Problem Solution
The elevator tray does not raise when the
loading door is closed, or the elevator tray
does not lower when the door is opened
and the elevator button is pushed.
Check the following:
•The printer is properly attached to the 2000-sheet drawer.
•The printer is powered on.
•The power cord is plugged firmly into the back of the
2000-sheet drawer.
•The power cord is plugged into an outlet.
•The outlet has power to it.
The elevator tray lowers unexpectedly. Check to see if your printer is out of print media or has a jam.
More than one sheet of print media is fed
or a sheet is fed improperly. Remove the print media in the printer paper path and check the
stack to ensure the print media has been loaded properly. Be
sure to remove the top and bottom sheets of each ream of paper
that is loaded.
A jam occurs.
Rubber feed rollers do not turn to advance
print media. Check the following:
•The power cord is plugged firmly into the back of the
2000-sheet drawer.
•The power cord is plugged into an outlet.
•The outlet has power to it.
Consistent misfeeds or jams in the
drawer. Try the following:
•Flex the paper.
•Turn the print media over.
Check the following:
•Drawer is properly installed.
•Print media is loaded correctly.
•Print media is not damaged.
•Print media meets specifications.
•Guides are positioned correctly for the print media size
selected.
Service Messages A service message indicates printer failure that may require
service.
Turn the printer off, wait about 10 seconds, and then turn the
printer on.
If the error recurs, write down the error number, the problem, and
a detailed description. Call for service.
Short Paper Error Make sure the size selector knob is set to the correct print media
size.
119
Solving network printing problems
Solving network printing problems
Solving other problems
Contacting service
When you call for printer service, be prepared to describe the problem you are experiencing or the
error message on the display.
You need to know your printer model type and serial number. Refer to the label on the back of the
printer near the power cord for this information. The serial number is also listed on the menu settings
page you can print from the Utilities Menu. See Printing the menu settings page for more
information.
For service, contact the Lexmark support site for customer service at http://support.lexmark.com,
and report a description of the problem.
Problem Action
Job did not print or
incorrect characters
printed.
Verify that the Lexmark internal print server or external print server is
set up properly and the network cable is connected.
Note: For more details, refer to the drivers CD that shipped with your
printer.
For Novell users:
•Make sure the netware.drv file is dated October 24, 1994, or later.
•Make sure the NT (no tabs) flag is included in the capture statement.
For Macintosh users:
•The printer may need an optional internal print server to allow
Macintosh connection.
•Verify that the printer is set up correctly in Chooser.
Problem Action
I need to get updated
printer drivers or utilities. •Refer to the drivers CD that came with your printer. It contains printer
drivers and utilities.
•Visit the Lexmark Web site, www.lexmark.com, for the most current
printer drivers or utilities.
I need to attach a serial
cable to the printer. If your printer is configured with a serial port, or you have installed an
optional interface card, refer to the Setup Guide.
I cannot find the printer
escape codes. Refer to the Technical Reference available on the Lexmark Web site at
www.lexmark.com.
120
6 Clearing jams
By carefully selecting print media and loading it properly, you are able to avoid most jams. If jams do
occur, complete the steps in the following sections. If jams occur frequently, see Avoiding jams.
Avoiding jams
Use appropriate print media (paper, transparencies, labels, and card stock) to help ensure trouble-
free printing. See Print media guidelines for more information.
Note: We recommend that you try a limited sample of any print media you are considering
using with the printer before purchasing large quantities.
By selecting appropriate print media and loading it properly, you are able to avoid most jams. See the
following for instructions on loading print media:
•Loading trays (including the standard tray, optional 250-sheet tray, and optional 500-sheet
tray)
•Loading the optional 2000-sheet drawer
•Using and loading the multipurpose feeder
•Using the loading the envelope feeder
Avoiding jams hints
The following hints can help you avoid jams:
•Use only recommended print media. See Print media guidelines for more information. Refer
to the Card Stock & Label Guide available on Lexmark’s Web site at
www.lexmark.com/publications for more information about which print media will provide
optimum results for your printing environment.
•If you need detailed information before purchasing large quantities of customized print media,
refer to the Card Stock & Label Guide.
•See Loading print media in standard and optional trays, Using and loading the
multipurpose feeder, and Using and loading the optional envelope feeder to load print
media properly.
•Do not overload the print media sources. Make sure the stack height does not exceed the
maximum height indicated by the load line labels in the sources.
•Do not load wrinkled, creased, damp, or curled print media.
121
Before removing jams
•Flex, fan, and straighten print media before you load it. If jams do occur with print media, try
feeding one sheet at a time through the multipurpose feeder.
•Do not use print media that you have cut or trimmed yourself.
•Do not mix print media sizes, weights, or types in the same print media source.
•Use only recommended print media. See Recommended paper.
•Make sure the recommended print side is face down when loading all trays for simplex
printing.
•Make sure the recommended print side is face up when loading the multipurpose feeder.
•Keep print media stored in an acceptable environment. See Storing print media.
•Do not remove trays during a print job.
•Push all trays in firmly after loading them.
•Make sure the guides in the trays are properly positioned for the size of print media you have
loaded. Make sure the guides are not placed too tightly against the stack of print media.
•Make sure all cables that connect to the printer are correctly attached. Refer to the Setup
Guide for more information.
Before removing jams
Remove any print jobs from any output bins before opening the upper front door to remove jams.
122
Identifying the print media path
Identifying the print media path
The following illustration shows the path that print media travels through the printer. The path varies
depending on the input source (trays, multipurpose feeder, envelope feeder) and output bins
(finisher, stacker, expander, mailbox) you are using.
Note: Jams in the standard output bin and the duplex unit are either paper or card stock.
CAUTION: Floor-mounted configurations require additional furniture.You must use either a
printer stand or printer base if you are using a 2000-sheet drawer, a duplex unit and
an input option, or more than one input option. If you purchased an MFP that scans,
copies, and faxes, you may need additional furniture. Refer to www.lexmark.com/
multifunctionprinters for more information.
24x Paper Jam
27x Paper Jam
28x Paper Jam
202 Paper Jam
23x Paper Jam
201 Paper Jam
200 Paper Jam
260 Paper Jam
23x Paper Jam
250 Paper Jam
Note: 28x Paper Jam
occurs in the finisher option
only.
123
Identifying the print media path
Accessing jam areas
Open doors and covers, remove trays, and remove options to access jam areas. The illustration
shows the location of sources and possible jam areas.
5-bin mailbox, rear door
Output expander, rear door
(High-capacity output
stacker and finisher not
shown)
Printer rear door
Optional duplex
unit, rear door
Upper front door
Lower front door
(down when envelope
feeder is installed)
Standard tray
Optional duplex unit,
front access cover
Envelope feeder
Optional trays
124
Identifying the print media path
Use the following table to locate instructions for a particular jam:
Jam message Go to page:
200 and 201 Paper Jam Remove Cartridge 125
202 Paper Jam Open Rear Door 128
23x Paper Jam 131
231 Paper Jam Check Duplex 131
232 Paper Jam Check Duplex and 233 Paper Jam Check
Duplex 135
234 Paper Jam Check Duplex, 235 Paper Jam Check Duplex,
and 238 Paper Jam Check Duplex 137
236 Paper Jam Check Duplex 140
237 Paper Jam Check Duplex 141
239 Paper Jam Check Duplex 145
24x Paper Jam Check Tray x 151
250 Paper Jam Check MP Feeder 157
260 Paper Jam Check Env Feeder 158
27x Paper Jam Check Bin x 160
28x Paper Jam 164
280 Paper Jam Check Finisher 164
281 Paper Jam Check Finisher 165
282 Staple Jam Check Stapler 167
283 Staple Jam Check Stapler 171
125
200 and 201 Paper Jam Remove Cartridge
200 and 201 Paper Jam Remove Cartridge
A 200 Paper Jam message indicates the print media is jammed in the area under the print cartridge.
This requires removing the print cartridge. A 201 Paper Jam message indicates the jam is farther
inside the printer.
Note: To resolve the message, you must clear all print media from the print media path.
1Push the release latch and open the printer upper and lower front doors.
CAUTION: The rear portion of the inside of the printer is hot.
2While grasping the print cartridge by the hand grip, pull the cartridge up toward the upper
front door, and then pull it straight out toward you.
Warning: Never touch the photoconductor drum on the underside of the cartridge. Use the
handhold on the cartridge to avoid touching this area.
Lay the cartridge aside.
Note: Do not leave the cartridge exposed to light for extended periods.
126
200 and 201 Paper Jam Remove Cartridge
3Gently push the feed roller release lever toward the back of the printer.
4Pull the print media up and toward you.
Note: The print media may be covered with unfused toner, which can stain garments and
skin.
If the print media does not move immediately when you pull, stop pulling. You need to access the
print media from the printer rear door. Otherwise, continue with step 8.
127
200 and 201 Paper Jam Remove Cartridge
To access print media from the printer rear door:
5Open the printer rear door.
6Remove any print media based on what part is visible.
•If the middle section of print media is visible, grasp it on both sides and gently pull it
straight out.
•If print media is still in the fuser area, open the upper front door and remove the print
media.
128
202 Paper Jam Open Rear Door
•If the end of the print media is visible, pull the print media straight out.
If the print media does not move immediately when you pull, stop pulling. Remove the print
cartridge, and then pull the print media out.
7Close the printer rear door.
8Reinstall the cartridge.
9Close the upper and lower front doors.
202 Paper Jam Open Rear Door
Jams that cause a 202 Paper Jam message require opening the printer rear door.
Note: To resolve the message, you must clear all print media from the print media path.
For instructions on clearing the jam, click the area where the jam occurred:
•Before reaching the standard output bin
•While exiting to the standard output bin
129
202 Paper Jam Open Rear Door
Before reaching the standard output bin
1Open the printer rear door.
2Remove the print media based on what part is visible.
•If the middle section of print media is visible, grasp it on both sides and gently pull it
straight out.
•If print media is still in the fuser area, open the upper front door and remove the print
media.
130
202 Paper Jam Open Rear Door
•If the end of the print media is visible, pull the print media straight out.
If the print media does not move immediately when you pull, stop pulling. Remove the print
cartridge, and then pull the print media out.
3Close the printer rear door.
While exiting to the standard output bin
Pull the print media straight out.
131
23x Paper Jam
If the print media does not move immediately when you pull, stop pulling. Open the upper front door
and pull the print media out.
23x Paper Jam
Jams in the optional duplex unit result in a 23x message, where x represents specific jam areas.
The second line of the operator panel indicates the jam area.
231 Paper Jam Check Duplex
Note: To resolve the message, you must clear all print media from the print media path.
1Open the printer rear door.
2Remove any print media based on what part is visible.
132
23x Paper Jam
•If the middle section of print media is visible, grasp it on both sides and gently pull it
straight out.
•If print media is still in the fuser area, open the upper front door and remove the print
media.
•If the end of the print media is visible, pull the print media straight out.
If the print media does not move immediately when you pull, stop pulling. Remove the print
cartridge, and then pull the print media out.
3Close the printer rear door.
133
23x Paper Jam
4Open the duplex rear door.
5Look under the duplex rear door for the edge of the print media to determine how the print
media is jammed:
•If only a short piece of print media is visible toward the rear of the printer, do not pull it out;
it may be easier to access from inside the printer. See 200 and 201 Paper Jam Remove
Cartridge for instructions.
•If most of the print media is visible, continue with the following:
–Pull the print media up and out toward you if the print media is in this position.
134
23x Paper Jam
–Pull down and out if the print media is in this position.
6Close the duplex rear door. Make sure it snaps into place.
135
23x Paper Jam
232 Paper Jam Check Duplex and 233 Paper Jam Check Duplex
Note: To resolve the message, you must clear all print media from the print media path.
1Open the duplex rear door.
2Look under the duplex rear door for the edge of the print media to determine how the print
media is jammed:
•If only a short piece of print media is visible toward the rear of the printer, do not pull it out;
it may be easier to access from inside the printer. See 200 and 201 Paper Jam Remove
Cartridge for instructions.
•If most of the print media is visible, continue with the following:
–Pull the print media up and out toward you if the print media is in this position.
136
23x Paper Jam
–Pull down and out if the print media is in this position.
3Close the duplex rear door. Make sure it snaps into place.
137
23x Paper Jam
234 Paper Jam Check Duplex, 235 Paper Jam Check Duplex,
and 238 Paper Jam Check Duplex
Note: To resolve the message, you must clear all print media from the print media path.
1Open the duplex rear door.
2Look under the duplex rear door for the edge of the print media to determine how the print
media is jammed:
•If a short piece is visible inside the duplex unit next to the inner wall, grasp it and pull it
out. If you cannot grasp it, see step 5.
•If only a short piece of print media is visible toward the rear of the printer, do not pull it out;
it may be easier to access from inside the printer. See 200 and 201 Paper Jam Remove
Cartridge for instructions.
•If most of the print media is visible, pull the print media up and out toward you.
138
23x Paper Jam
3Close the duplex rear door. Make sure it snaps into place.
4Remove the standard tray.
5Locate the recessed areas on each side of the duplex front access cover.
6Slowly pull the duplex front access cover straight out.
139
23x Paper Jam
7If the edge of the print media is visible, pull the print media straight up and out.
If the print media is not visible, continue with step 8. Otherwise, close the duplex front access
cover.
8Remove any sheets of print media lying in the duplex front access cover.
9Hold the duplex front access cover level while you slide it back into the duplex unit. Make sure
it snaps into place.
10 Slide the standard tray back into the printer.
Interior view of duplex unit
140
23x Paper Jam
236 Paper Jam Check Duplex
Note: To resolve the message, you must clear all print media from the print media path.
1Locate the recessed areas on each side of the duplex front access cover.
2Slowly pull the duplex front access cover straight out.
3If the edge of the print media is visible, pull the print media straight up and out.
If the print media is not visible, continue with step 4. Otherwise, close the duplex front access
cover.
4Slide out the standard tray.
141
23x Paper Jam
5Remove any sheets of print media lying in the duplex front access cover.
6Hold the duplex front access cover level while you slide it back into the duplex unit. Make sure
it snaps into place.
7Slide the standard tray back into the printer.
237 Paper Jam Check Duplex
Note: To resolve the message, you must clear all print media from the print media path.
1Push the release latch and open the printer upper and lower front doors.
CAUTION: The rear portion of the inside of the printer is hot.
Interior view of duplex unit
142
23x Paper Jam
2While grasping the print cartridge by the hand grip, pull the cartridge up toward the upper
front door, and then pull it straight out toward you.
Warning: Never touch the photoconductor drum on the underside of the cartridge. Use the
handhold on the cartridge to avoid touching this area.
Lay the cartridge aside.
Note: Do not leave the cartridge exposed to light for extended periods.
3Gently push the feed roller release lever toward the back of the printer.
4Pull the print media up and toward you.
Note: The print media may be covered with unfused toner, which can stain garments and
skin.
143
23x Paper Jam
5Reinstall the print cartridge.
6Close the upper and lower front doors.
7Locate the recessed areas on each side of the duplex front access cover.
8Slowly pull the duplex front access cover straight out.
9If the edge of the print media is visible, pull the print media straight up and out.
If the print media is not visible, continue with step 10. Otherwise, close the duplex front
access cover.
10 Slide out the standard tray.
144
23x Paper Jam
11 Remove any sheets of print media lying in the duplex front access cover.
12 Hold the duplex front access cover level while you slide it back into the duplex unit. Make sure
it snaps into place.
13 Slide the standard tray back into the printer.
Interior view of duplex unit
145
23x Paper Jam
239 Paper Jam Check Duplex
Note: To resolve the message, you must clear all print media from the print media path.
1Open the printer rear door.
2Remove any print media based on what part is visible.
•If the middle section of print media is visible, grasp it on both sides and gently pull it
straight out.
•If print media is still in the fuser area, open the upper front door and remove the print
media.
146
23x Paper Jam
•If the end of the print media is visible, pull the print media straight out.
If the print media does not move immediately when you pull, stop pulling. Remove the print
cartridge, and then pull the print media out.
3Close the printer rear door.
4Open the duplex rear door.
147
23x Paper Jam
5Look under the duplex rear door for the edge of the print media to determine how the print
media is jammed:
•If only a short piece of print media is visible toward the rear of the printer, do not pull it out;
it may be easier to access from inside the printer. See 200 and 201 Paper Jam Remove
Cartridge for instructions.
•If most of the print media is visible, continue with the following:
–Pull the print media up and out toward you if the print media is in this position.
–Pull down and out if the print media is in this position.
148
23x Paper Jam
6Close the duplex rear door. Make sure it snaps into place.
7Push the release latch and open the printer upper and lower front doors.
CAUTION: The rear portion of the inside of the printer is hot.
8While grasping the print cartridge by the hand grip, pull the cartridge up toward the upper
front door, and then pull it straight out toward you.
Warning: Never touch the photoconductor drum on the underside of the cartridge. Use the
handhold on the cartridge to avoid touching this area.
Lay the cartridge aside.
Note: Do not leave the cartridge exposed to light for extended periods.
149
23x Paper Jam
9Gently push the feed roller release lever toward the back of the printer.
10 Pull the print media up and toward you.
Note: The print media may be covered with unfused toner, which can stain garments and
skin.
11 Reinstall the print cartridge.
12 Close the upper and lower front doors.
13 Locate the recessed areas on each side of the duplex front access cover.
14 Slowly pull the duplex front access cover straight out.
150
23x Paper Jam
15 If the edge of the print media is visible, pull the print media straight up and out.
If the print media is not visible, continue with step 16. Otherwise, close the duplex front
access cover.
16 Slide out the standard tray.
17 Remove any sheets of print media lying in the duplex front access cover.
Interior view of duplex unit
151
24x Paper Jam Check Tray x
18 Hold the duplex front access cover level while you slide it back into the duplex unit. Make sure
it snaps into place.
19 Slide the standard tray back into the printer.
24x Paper Jam Check Tray x
Jams in four areas result in a 24x Paper Jam message, where x represents the tray number where
the jam has occurred.
Note: To resolve the message, you must clear all print media from the print media path.
For instructions on clearing the jam, click the area where the jam occurred:
•On the incline surface of a tray or across two trays
•Across three trays
(This may happen if you are using legal-size print media in the trays or if you have an optional
250-sheet drawer installed with other optional drawers.)
•Across a tray, the duplex unit, and the standard tray
•Between the envelope feeder and the printer
•In the optional 2000-sheet drawer
152
24x Paper Jam Check Tray x
On the incline surface of a tray or across two trays
1Pull the tray halfway out of the support unit.
2Remove the print media based on how it is jammed:
•If the print media is lying on the incline or wall surface at the front of the tray, pull the print
media straight out.
•If the print media is in the pass-through area across two trays, pull the print media straight
up and out.
•If you do not see either end of the print media, see Across three trays to remove the
jam.
3Slide the tray back into the support unit.
153
24x Paper Jam Check Tray x
Across three trays
This type of jam may occur if you are using legal-size print media in the trays or if you have a 250-
sheet drawer installed with other optional drawers.
1Pull the tray out of the support unit. If only a short section of the print media is visible, do not
pull down to remove the print media.
2Gently slide the tray back into the support unit.
3Pull the tray out of the support unit that is above the tray you just closed.
4Pull the print media either up or down. If it does not pull easily one way, try the other way.
5Slide the tray back into the support unit.
Note: With this type of jam, there may be another jam under the print cartridge. Remove
the cartridge and any jammed print media, and then reinstall the cartridge.
154
24x Paper Jam Check Tray x
Across a tray, the duplex unit, and the standard tray
1Pull the tray out of the support unit. If only a short section of the print media is visible, do not
pull down to remove the print media.
2Slowly pull the duplex front access cover straight out from the duplex unit.
155
24x Paper Jam Check Tray x
3Pull the standard tray out of the printer.
If you see the edge of the print media in the standard tray:
a Pull the print media down and out.
bSlide the tray all the way into the printer.
cSlide the duplex front access cover back into the duplex unit. Make sure it snaps into
place.
If you do not see the edge of the print media in the standard tray:
aPush the tray back into the printer.
bOpen the printer upper and lower front doors.
cRemove the print cartridge.
Warning: Do not touch the photoconductor drum on the underside of the print cartridge. Use
the handhold on the cartridge to avoid touching this area.
You should see the leading edge of the print media now.
Note: The print media may be covered with unfused toner, which can stain garments and
skin.
156
24x Paper Jam Check Tray x
dGently push the feed roller release lever toward the back of the printer.
ePull the print media out.
157
250 Paper Jam Check MP Feeder
fReinstall the print cartridge.
Align the slides on the cartridge with the slots on the print cartridge cradle. Use the
colored arrows inside the printer for placement. Guide the cartridge down as it snaps into
place.
gClose the printer upper and lower front doors.
hSlide the tray all the way into the printer.
250 Paper Jam Check MP Feeder
Slowly pull the jammed print media straight out of the multipurpose feeder.
Note: To resolve the message, you must clear all print media from the print media path.
158
260 Paper Jam Check Env Feeder
260 Paper Jam Check Env Feeder
Envelope jams may occur in two areas.
Note: To resolve the message, you must clear all envelopes from the print media path.
For instructions on clearing the jam, click the area where the jam occurred:
•At entry into the envelope feeder
•Between the envelope feeder and the printer
At entry into the envelope feeder
Since the envelope feeder feeds envelopes from the bottom of the stack, the envelope on the bottom
is jammed.
1Lift the envelope weight.
2Flip the envelope weight back toward the printer.
3Remove the stack of envelopes from the envelope feeder.
4Slowly pull the jammed envelope straight out toward you.
5Replace the stack of envelopes in the envelope feeder.
6Adjust the envelope edge guide.
7Lower the envelope weight to the stack.
Note: If envelope jams continue to occur, repeat these steps and feed a single envelope
between steps 4 and 5. This may correct the problem.
159
260 Paper Jam Check Env Feeder
Between the envelope feeder and the printer
1Lift the envelope weight.
2Flip the envelope weight back toward the printer.
3Remove the stack of envelopes from the envelope feeder.
4Push the envelope support to the closed position.
5Open the printer upper front door.
6Pull the envelope feeder up slightly and straight out of the printer. Set it aside.
160
27x Paper Jam Check Bin x
7Pull the envelope straight out of the printer.
Note: You may have to remove the print cartridge to get the envelope out. See reinstall
the print cartridge for instructions.
8Reinstall the envelope feeder. Make sure it snaps into place.
9Close the printer upper front door.
10 Replace the stack of envelopes in the envelope feeder.
11 Adjust the envelope edge guide.
12 Lower the envelope weight to the stack.
27x Paper Jam Check Bin x
Jams in two areas result in a 27x Paper Jam message, where x represents the bin number where
the jam has occurred.
Note: To resolve the message, you must clear all print media from the print media path.
Jams in optional output bins (output expander, high-capacity output stacker, or 5-bin mailbox) may
be:
•In an optional output bin
•Between output bins
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27x Paper Jam Check Bin x
In an optional output bin
Print media jams as it exits to an optional output bin and:
•A long section of the print media is visible
•A short section of the print media is visible
A long section of the print media is visible
1Pull the print media straight out. If the print media does not move immediately when you pull,
stop pulling. Continue with the next step.
2Push the output bin rear door latches in toward the center. The rear door opens and drops
down.
Note: Open both rear doors if the jam occurs in a high-capacity output stacker.
3Loosen the print media if it is caught in the feeder rollers, and then pull the print media
straight out.
4Close all output bin rear doors.
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27x Paper Jam Check Bin x
A short section of the print media is visible
Try to pull the print media from the front of the bin. If you are not successful, complete the following
steps.
1Push the output bin rear door latches in toward the center. The rear door opens and drops
down.
2Repeat for the output bin installed above the option where the jam has occurred.
Note: Open both rear doors if the jam occurs in a high-capacity output stacker.
3Pull the print media straight out.
4Close all output bin rear doors. Make sure all rear door latches are closed.
163
27x Paper Jam Check Bin x
Between output bins
1Push the output bin rear door latches in toward the center. The rear door opens and drops
down.
2Repeat for the output bin installed above the option where the jam has occurred.
Note: If the jam occurs in a high-capacity output stacker, it may be necessary to open
both of its rear doors.
3Pull the print media straight out.
4Close all output bin rear doors. Make sure all rear door latches are closed.
164
28x Paper Jam
28x Paper Jam
Jams in the optional finisher may result in a 28x Paper Jam message, where x represents specific
jam areas. The second line of the operator panel indicates the jam area.
Possible 28x Paper Jam messages include:
•280 Paper Jam Check Finisher
•281 Paper Jam Check Finisher
Note: See Clearing stapler jams for information about 28x Stapler Jam messages.
280 Paper Jam Check Finisher
1Push the finisher rear door latches in toward the center. The rear door opens and drops
down.
2Pull the print media straight out from the finisher.
3Close the finisher rear door. Make sure the latches are closed.
165
28x Paper Jam
281 Paper Jam Check Finisher
1Lift the front edge of the finisher output bin cover until it locks into vertical position.
2Remove the stack of print media.
3Close the finisher output bin cover.
In the optional 2000-sheet drawer
1Open the loading door.
2Press the elevator button.
166
Clearing stapler jams
3Remove the jam. Clear all print media from the print media path of the drawer and printer.
4Make sure the stack of print media is neat and aligned; otherwise, another jam may occur.
5Close the door.
6Allow a few seconds for the elevator to reach the top.
7Press Go to resume printing.
Clearing stapler jams
A 28x Stapler Jam message indicates staples are jammed in the stapler. This requires removing
the staple cartridge holder from the printer.
Elevator down
button
167
Clearing stapler jams
282 Staple Jam Check Stapler
1Lift the front edge of the finisher output bin cover until it locks into vertical position.
2Remove the stack of print media.
168
Clearing stapler jams
3Press the latch to open the stapler access door.
4Firmly pull the colored tab to remove the staple cartridge holder from the stapler.
169
Clearing stapler jams
5Use the metal tab to lift the staple guard, and then pull out the sheet of staples.
Discard the entire sheet.
6Remove any loose staples from the staple guard.
7Look through the clear covering on the bottom of the cartridge holder to make sure no staples
are jammed in the entry throat.
8Press down on the staple guard until it snaps securely into place.
170
Clearing stapler jams
9Push the cartridge holder firmly into the stapler until the cartridge holder clicks into place.
10 Close the stapler access door.
Priming Stapler appears on the operator panel display. Priming ensures the stapler is
functioning properly.
11 Close the finisher output bin cover.
171
Clearing stapler jams
283 Staple Jam Check Stapler
1Press the latch to open the stapler access door.
2Firmly pull the colored tab to remove the staple cartridge holder from the stapler.
172
Clearing stapler jams
3Use the metal tab to lift the staple guard, and then pull out the sheet of staples.
Discard the entire sheet.
4Remove any loose staples from the staple guard.
5Look through the clear covering on the bottom of the cartridge holder to make sure no staples
are jammed in the entry throat.
6Press down on the staple guard until it snaps securely into place.
173
Clearing stapler jams
7Push the cartridge holder firmly into the stapler until the cartridge holder clicks into place.
8Close the stapler access door.
Priming Stapler appears on the operator panel display. Priming ensures the stapler is
functioning properly.
174
7 Administration
The following sections are for a network administrator in charge of the printer.
Disabling operator panel menus
Since many people could be using the printer, an administrator may choose to lock the menus to
keep others from changing menu settings from the operator panel.
To disable the operator panel menus so that changes cannot be made to the printer default settings:
1Turn the printer off.
Note: Disabling the operator panel menus does not prevent access to the Job Menu or to
Print and Hold functionality.
2Press and hold Select and Return and turn the printer on.
3Release the buttons when you see Performing Self Test.
Config Menu appears on the first line of the display.
4Press Menu until you see Panel Menus, and then press Select.
Disable appears on the second line of the display.
5Press Select.
Locking Menus appears briefly.
6Press Menu until you see Exit Config Menus, and then press Select.
The menus are disabled. If you press Menu, the message Menus Disabled appears.
Enabling menus
1Repeat steps 1 through 4 in Disabling operator panel menus.
2Press Menu until you see Enable.
Continue with steps 5 and 6 in Disabling operator panel menus.
175
Restoring factory default settings
Restoring factory default settings
When you first enter the printer menus from the operator panel, you may notice an asterisk (*) next to
a value in the menus. This asterisk indicates the factory default setting. These settings are the
original printer settings. (Factory defaults may vary for different countries.)
When you select a new setting from the operator panel, the Saved message appears. When the
Saved message disappears, an asterisk appears next to the setting to identify it as the current user
default setting. These settings are active until new ones are stored or the factory defaults are
restored.
To restore the original printer factory default settings:
1Make sure the printer is on and the Ready message appears.
2Press Menu until you see Utilities Menu, and then press Select.
3Press Menu until you see Factory Defaults, and then press Select.
Restore appears on the second line of the display.
4Press Select.
The message Restoring Factory Defaults appears followed by the Ready message.
When you select Restore:
•No other button actions are available on the operator panel while Restoring Factory Defaults
appears.
•All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are
deleted. (Resources residing in flash memory or on the optional hard disk are unaffected.)
•All menu settings are returned to the factory default values, except:
–The operator panel Display Language setting in the Setup Menu.
–All settings in the Parallel Menu, Serial Menu, Network Menu, and USB Menu.
If you need more information about changing menu settings or selecting new user default settings,
see Using the operator panel to change printer settings.
Understanding fonts
Typefaces and fonts
A font is a set of characters and symbols created with a distinct design. The distinct design is called
a typeface. The typefaces you select add personality to a document. Well-chosen typefaces make a
document easier to read.
The printer has numerous resident fonts in PCL 6 and PostScript 3 emulations. See Resident fonts
for a listing of all resident fonts.
176
Understanding fonts
Weight and style
Typefaces are often available in different weights and styles. These variations modify the original
typeface so you can, for example, emphasize important words in text or highlight book titles. The
different weights and styles are designed to complement the original typeface.
Weight refers to the thickness of the lines that form the characters. Thicker lines result in darker
characters. Some words commonly used to describe the weight of a typeface are bold, medium,
light, black, and heavy.
Style refers to other typeface modifications, such as tilt or character width. Italic and oblique are
styles where the characters are tilted. Narrow, condensed, and extended are three common styles
that modify the character widths.
Some fonts combine several weight and style modifications; for example, Helvetica Narrow Bold
Italic. A group of several weight and style variations of a single typeface is called a typeface family.
Most typeface families have four variations: regular, italic, bold, and bold italic. Some families have
more variations, as the following illustration for the Helvetica typeface family shows:
Pitch and point size
The size of a font is specified as either a pitch or point size, depending on whether the font is fixed
space or proportional.
In fixed space fonts, each character has the same width. Pitch is used to specify the size of fixed
space fonts. It is a measure of the number of characters that will print in one horizontal inch of type.
For example, all 10-pitch fonts print 10 characters per inch (cpi) and all 12-pitch fonts print 12 cpi:
In proportional (or typographic) fonts, every character can have a different width. Since proportional
fonts have characters with different widths, the font size is specified in point size, not pitch. Point size
refers to the height of the characters in the font. A point is defined as 1/72 inch. The characters in a
font printed at 24 point will be twice as large as the characters in the same font printed at 12 point.
177
Understanding fonts
The following illustration shows samples of a font printed in different point sizes:
The point size of a font is defined as the distance from the top of the tallest character in the font to the
bottom of the lowest character in the font. Due to the definition of point size, different fonts printed at
the same point size may appear quite different in size. This is because there are other font
parameters that affect how the font looks. However, the point size of a font is an excellent
specification of the relative size of a font. The following examples illustrate two very different
proportional fonts at 14 point:
Bitmapped and scalable fonts
The printer uses both bitmapped and scalable fonts.
Bitmapped fonts are stored in printer memory as predefined patterns of bits that represent a typeface
at a specific size, style, and resolution. The following illustration shows an example of a character
from a bitmapped font.
Bitmapped fonts are available in different type styles and point sizes as downloadable fonts. Contact
the place where you bought your printer for more information about downloadable fonts.
178
Understanding fonts
Scalable fonts (also called outline fonts) are stored as computer programs that define the outlines of
the characters in the font. Each time you print characters from a scalable font, the printer creates a
bitmap of the characters at the point size you choose and saves it temporarily in printer memory.
These temporary bitmapped fonts are deleted when you turn off or reset the printer. Scalable fonts
provide the flexibility of printing in many different point sizes.
Your printer uses different scalable font formats for downloading fonts to the printer. PCL 6 emulation
uses Intellifont and TrueType scalable fonts. PostScript 3 emulation uses Type 1 and TrueType
scalable fonts. There are thousands of different scalable fonts available in these different font formats
from numerous font suppliers.
If you plan to use many downloadable bitmapped or scalable fonts or if you plan to use many different
sizes of scalable fonts, you may need to purchase additional memory for your printer.
Resident fonts
Your printer is equipped with resident fonts stored permanently in printer memory. Different fonts are
available in PCL 6 and PostScript 3 emulations. Some of the most popular typefaces, like Courier
and Times New Roman, are available for all printer languages.
The following table lists all the fonts resident in your printer. See Printing a font sample list for
instructions on how to print samples of the fonts. You can select the resident fonts from your software
application, or from the operator panel if you are using PCL 6 emulation.
Resident scalable fonts
PCL 6 emulation PostScript 3 emulation
Albertus Medium AlbertusMT
AlbertusMT-Italic
AlbertusMT-Light
Albertus Extra Bold
Antique Olive AntiqueOlive-Roman
Antique Olive Italic AntiqueOlive-Italic
Antique Olive Bold AntiqueOlive-Bold
179
Understanding fonts
AntiqueOlive-Compact
Arial ArialMT
Arial Italic Arial-ItalicMT
Arial Bold Arial-BoldMT
Arial Bold Italic Arial-BoldItalicMT
ITC Avant Garde Book AvantGarde-Book
ITC Avant Garde Book Oblique AvantGarde-BookOblique
ITC Avant Garde Demi AvantGarde-Demi
ITC Avant Garde Demi Oblique AvantGarde-DemiOblique
ITC Bookman Light Bookman-Light
ITC Bookman Light Italic Bookman-LightItalic
ITC Bookman Demi Bookman-Demi
ITC Bookman Demi Italic Bookman-DemiItalic
Clarendon Condensed Bold
Coronet Coronet-Regular
CourierPS Courier
CourierPS Oblique Courier-Oblique
CourierPS Bold Courier-Bold
CourierPS Bold Italic Courier-BoldOblique
CG Omega
CG Omega Bold
CG Omega Italic
CG Omega Bold Italic
Garamond Antiqua Garamond-Antiqua
Garamond Halbfett Garamond-Halbfett
Garamond Kursiv Garamond-Kursiv
Garamond Kursiv Halbfett Garamond-KursivHalbfett
Helvetica Light Helvetica-Light
Helvetica Light Oblique Helvetica-LightOblique
Helvetica Black Helvetica-Black
Helvetica Black Oblique Helvetica-BlackOblique
Helvetica Helvetica
Helvetica Italic Helvetica-Oblique
Resident scalable fonts (continued)
PCL 6 emulation PostScript 3 emulation
180
Understanding fonts
Helvetica Bold Helvetica-Bold
Helvetica Bold Italic Helvetica-BoldOblique
Helvetica Narrow Helvetica-Narrow
Helvetica Narrow Italic Helvetica-Narrow-Oblique
Helvetica Narrow Bold Helvetica-Narrow-Bold
Helvetica Narrow Bold Italic Helvetica-Narrow-BoldOblique
CG Times Intl-CG-Times
CG Times Italic Intl-CG-Times-Italic
CG Times Bold Intl-CG-Times-Bold
CG Times Bold Italic Intl-CG-Times-BoldItalic
Univers Medium Intl-Univers-Medium
Univers Medium Italic Intl-Univers-MediumItalic
Univers Bold Intl-Univers-Bold
Univers Bold Italic Intl-Univers-BoldItalic
Courier Intl-Courier
Courier Italic Intl-Courier-Oblique
Courier Bold Intl-Courier-Bold
Courier Bold Italic Intl-Courier-BoldOblique
Letter Gothic LetterGothic
Letter Gothic Italic LetterGothic-Slanted
Letter Gothic Bold LetterGothic-Bold
LetterGothic-BoldSlanted
Marigold Marigold
Century Schoolbook Roman NewCenturySchlbk-Roman
Century Schoolbook Italic NewCenturySchlbk-Italic
Century Schoolbook Bold NewCenturySchlbk-Bold
Century Schoolbook Bold Italic NewCenturySchlbk-BoldItalic
Optima
Optima-Bold
Optima-BoldItalic
Optima-Italic
Palatino Roman Palatino-Roman
Palatino Italic Palatino-Italic
Resident scalable fonts (continued)
PCL 6 emulation PostScript 3 emulation
181
Understanding fonts
Palatino Bold Palatino-Bold
Palatino Bold Italic Palatino-BoldItalic
SymbolPS Symbol
Symbol
Times Roman Times-Roman
Times Italic Times-Italic
Times Bold Times-Bold
Times Bold Italic Times-BoldItalic
Times New Roman TimesNewRomanPSMT
Times New Roman Italic TimesNewRomanPS-ItalicMT
Times New Roman Bold TimesNewRomanPS-BoldMT
Times New Roman Bold Italic TimesNewRomanPS-BoldItalicMT
Univers
Univers-Oblique
Univers-Bold
Univers-BoldOblique
Univers Condensed Medium Univers-Condensed
Univers Condensed Medium Italic Univers-CondensedOblique
Univers Condensed Bold Univers-CondensedBold
Univers Condensed Bold Italic Univers-CondensedBoldOblique
Wingdings Wingdings-Regular
ITC Zapf Chancery Medium Italic ZapfChancery-MediumItalic
ITC Zapf Dingbats ZapfDingbats
Univers-Extended
Univers-ExtendedObl
Univers-BoldExt
Univers-BoldExtObl
Univers-Light
Univers-LightOblique
Clarendon
Clarendon-Light
Clarendon-Bold
Helvetica-Condensed
Resident scalable fonts (continued)
PCL 6 emulation PostScript 3 emulation
182
Understanding fonts
Helvetica-Condensed-Bold
Helvetica-Condensed-BoldObl
Helvetica-Condensed-Oblique
StempelGaramond-Bold
StempelGaramond-BoldItalic
StempelGaramond-Italic
StempelGaramond-Roman
Apple-Chancery
Chicago
Geneva
Monaco
NewYork
Oxford
Taffy
MonaLisa-Recut
Candid
Bodoni
Bodoni-Italic
Bodoni-Bold
Bodoni-BoldItalic
Bodoni-Poster
Bodoni-PosterCompressed
CooperBlack
CooperBlack-Italic
Copperplate-ThirtyTwoBC
Copperplate-ThirtyThreeBC
Eurostile
Eurostile-Bold
Eurostile-ExtendedTwo
Eurostile-BoldExtendedTwo
GillSans
GillSans-Italic
GillSans-Bold
Resident scalable fonts (continued)
PCL 6 emulation PostScript 3 emulation
183
Understanding fonts
GillSans-BoldItalic
GillSans-Condensed
GillSans-BoldCondensed
GillSans-Light
GillSans-LightItalic
GillSans-ExtraBold
Goudy
Goudy-Italic
Goudy-Bold
Goudy-BoldItalic
Goudy-ExtraBold
HoeflerText-Regular
HoeflerText-Italic
HoeflerText-Black
HoeflerText-BlackItalic
HoeflerText-Ornaments
JoannaMT
JoannaMT-Italic
JoannaMT-Bold
JoannaMT-BoldItalic
LubalinGraph-Book
LubalinGraph-BookOblique
LubalinGraph-Demi
LubalinGraph-DemiOblique
Line Printer 16
POSTNET Barcode
OCR-A
OCR-B
C39 Narrow
C39 Regular
C39 Wide
Resident scalable fonts (continued)
PCL 6 emulation PostScript 3 emulation
184
Understanding fonts
Readability disclaimer
Many factors can affect the readability of bar codes and optical character recognition (OCR)
characters, including printer settings, such as Print Resolution, Toner Darkness, and Print Darkness.
In addition, choice of print media can significantly affect the readability of bar codes. See Using the
printer menus and Print media guidelines for information on printer settings and print media
considerations to help optimize the readability of printer bar codes and OCR characters.
For more information, refer to the Card Stock & Label Guide available on Lexmark’s Web site at
www.lexmark.com/publications. It is also located on the drivers CD.
Before purchasing any specific solutions, print a sample of OCR characters or bar codes on your
print media. Then, verify readability with the actual devices that will be used to read them. Lexmark
does not warrant that a specific bar code reader will be able to read the bar code images as printed
or that a specific OCR reader will be able to read the OCR characters as printed.
Symbol sets
A symbol set is the collection of alphabetic and numeric characters, punctuation, and special
characters available in the font you select. Symbol sets support the requirements for different
languages or specific applications, such as math symbols used for scientific text.
In PCL 6 emulation, a symbol set also defines which character will print for each key on the keyboard
(or more specifically, for each code point). Some applications require different characters at some
code points. To support multiple applications and languages, your printer has 83 symbol sets for the
resident PCL 6 emulation fonts.
Symbol sets for PCL 6 emulation
Not all font names support all of the symbol sets listed. Refer to the Technical Reference to
determine which symbol sets are supported by each font name.
ABICOMP Brazil/Portugal ISO 21: German PC-853 Latin 3 (Turkish)
ABICOMP International ISO 25: French PC-855 Cyrillic
DeskTop ISO 57: Chinese PC-857 Latin 5 (Turkish)
Legal ISO 60: Norwegian version 1 PC-858 Multilingual Euro
MC Text ISO 61: Norwegian version 2 PC-860 Portugal
Microsoft Publishing ISO 69: French PC-861 Iceland
Russian-GOST ISO 84: Portuguese PC-863 Canadian French
Ukrainian ISO 85: Spanish PC-865 Nordic
PCL ITC Zapf Dingbats ISO 8859-1 Latin 1 (ECMA-94) PC-866 Cyrillic
PS ITC Zapf Dingbats ISO 8859-2 Latin 2 PC-869 Greece
PS Math ISO 8859-5 Latin/Cyrillic PC-911 Katakana
PS Text ISO 8859-7 Latin/Greek PC-1004 OS/2
185
Using the Local Printer Setup Utility
Downloadable fonts
You can download scalable fonts in PostScript 3 emulation and either scalable or bitmapped fonts in
PCL 6 emulation. Fonts can be downloaded to printer memory or to a flash memory option or hard
disk option. Fonts downloaded to flash memory or hard disk remain in memory even after the printer
language changes, the printer resets, or the printer is turned off.
MarkVision includes a remote management function that lets you manipulate the font files you have
downloaded to flash memory or hard disk. Refer to the drivers CD for more information about
MarkVision.
Using the Local Printer Setup Utility
The Local Printer Setup Utility lets you select and save printer settings. These user default settings
remain in effect until you make another selection and apply it, or until you restore the original printer
settings (called factory default settings). See Restoring factory default settings for more
information.
The Local Printer Setup Utility is available on Lexmark’s Web site at www.lexmark.com. It may also
be provided on the drivers CD for the printer. Check the drivers CD booklet to verify this.
Pi Font ISO 8859-9 Latin 5 Math-8
Symbol ISO 8859-10 Latin 6 Greek-8
Wingdings ISO 8859-15 Latin 9 Turkish-8
POSTNET Barcode PC-8 Bulgarian Roman-8
ISO : German PC-8 Danish/Norwegian (437N) Roman-9
ISO : Spanish PC-8 Greek Alternate (437G) Roman Extension
ISO 2: IRV (Int'l Ref Version) PC-8 Turkish (437T) Ventura ITC Zapf Dingbats
ISO 4: United Kingdom PC-8 Latin/Greek Ventura International
ISO 6: ASCII PC-8 PC Nova Ventura Math
ISO 10: Swedish PC-8 Polish Mazovia Ventura US
ISO 11: Swedish for Names PC-8 Code Page 437 Windows 3.0 Latin 1
ISO 14: JIS ASCII PC-775 Baltic (PC-8 Latin 6) Windows 98 Cyrillic
ISO 15: Italian PC-850 Multilingual Windows 98 Greek
ISO 16: Portuguese PC-851 Greece Windows 98 Latin 1
ISO 17: Spanish PC-852 Latin 2 Windows 98 Latin 2
Barcode (9Y) OCR-A Windows 98 Latin 5
Barcode (109Y) OCR-B Windows 98 Latin 6 (Baltic)
Barcode (209Y)
186
Using the Local Printer Setup Utility
Detailed instructions for using the Local Printer Setup Utility can be found in the Local Printer Setup
Utility Help.
Make changes in the Local Printer Setup Utility to create settings that will apply to all print jobs. To
change settings for an individual print job, make selections using the printer driver. These settings
override settings made in the Local Printer Setup Utility.
The Local Printer Setup Utility lets you set values for the following settings:
Paper Settings
Paper Source
Paper Size (per supported sources)
Paper Type (per supported sources)
Custom Types (per custom type number)
Substitute Size
Configure MP
Paper Texture (per supported media)
Paper Weight (per supported media)
Paper Loading (per supported media)
PostScript Settings
Print PS Error
Font Priority
Finishing Settings
Duplex
Duplex Bind
Copies
Blank Pages
Collation
Separator Sheets
Separator Source
Multipage Print
Multipage Order
Multipage View
Multipage Border
PCL Emulation Settings
Orientation
Lines Per Page
A4 Width
Tray Renumber (per
supported sources)
Auto CR after LF
Auto LF after CR
USB Settings
PCL SmartSwitch
PS SmartSwitch
USB Buffer
Setup Settings
Printer Language
Power Saver
Resource Save
Download Target
Print Timeout
Wait Timeout
Auto Continue
Jam Recovery
Page Protect
Print Area
Display Language
Alarm Control
Toner Alar m
Quality Settings
Print Resolution
Toner Darkness
PictureGrade
Parallel Settings
PCL SmartSwitch
PS SmartSwitch
Parallel Buffer
Advanced Status
Honor Init
187
Using the Print and Hold function
Using the Print and Hold function
When sending a job to the printer, you can specify in the driver that you want the printer to hold the
job in memory. When you are ready to print the job, you must go to the printer and use the operator
panel menus to identify which held job you want to print. (See Understanding the operator panel
for information on using the operator panel.) You can use this function to delay printing a job, verify
one copy before printing additional copies, request extra copies of a job at a later time, or print a
confidential job when you can be at the printer to retrieve it.
Note: Print and Hold functions require a minimum of 16MB available printer memory. We
recommend a minimum of 32MB available printer memory and a hard disk.
Selecting a user name
All confidential and held jobs have a user name associated with them. To access all held jobs or
confidential jobs, you must first select your user name from a list of user names for print jobs. When
the list is presented, press Menu to scroll through the list. Press Select once you find your user name
for your job.
Printing and deleting held jobs
Once held jobs are stored in printer memory, you can use the printer operator panel to specify what
you want to do with one or more of the jobs. You can select either Confidential Job or Held Jobs
(Repeat Print, Reserve Print, and Verify Print jobs) from the Job Menu. Then, you select your user
name from a list. If you select Confidential Job, you must enter the personal identification number
(PIN) you specified in the driver when you sent the job. See Confidential jobs for more information.
From either the Confidential Job or the Held Jobs menu items, you have five choices:
•Print All Jobs
•Print A Job
•Delete All Jobs
•Delete A Job
•Print Copies
Accessing held jobs from the operator panel
1To access held jobs from the operator panel:
•If the printer is Busy, press Menu and the Job Menu appears.
•If the printer is Ready, continue to step 2.
2Press and release Menu until you see Held Jobs or Confidential Job on the operator panel
display, depending on the type of job you want to access.
188
Using the Print and Hold function
3Press Select.
User Name appears on the first line of the operator panel. The second line displays the
names of users currently associated with Print and Hold jobs.
4Press and release Menu until you see your user name.
Note: If you are looking for a Confidential Job, you are prompted to enter your PIN. See
Confidential jobs for more information.
5Press Select.
6Press Menu until the action you want to take is on the second line of the operator panel (Print
A Job, Delete A Job, and so on).
7Press Select.
•If you are looking for a particular job, press and release Menu to scroll through the list of
available jobs, and press Select when the correct job is displayed. An asterisk (*) appears
next to the job name, indicating you have chosen to print or delete that job.
•If you are prompted to enter the number of copies you want to print, press Menu to
increase or decrease the number on the display, and then press Select.
8Press Go to print or delete specific jobs you have marked.
The printer briefly shows messages indicating what Print and Hold functions it is performing.
Recognizing when format errors occur
If the symbol appears on the display, it indicates that the printer had trouble formatting one or more
of the held jobs. These formatting problems are most commonly the result of insufficient printer
memory or invalid data that might cause the printer to flush the job.
When a symbol appears next to a held job, you can:
•Print the job. Be aware, however, that only part of the job may print.
•Delete the job. You may want to free up additional printer memory by scrolling through the list
of held jobs and deleting others you have sent to the printer.
If formatting errors are a recurring problem with held jobs, your printer may require more memory.
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in
memory so you can print additional copies later. You can print additional copies as long as the job
remains stored in memory.
Note: Repeat Print jobs are automatically deleted from printer memory when the printer
requires extra memory to process additional held jobs.
189
Using the Print and Hold function
Reserve Print
If you send a Reserve Print job, the printer does not print the job immediately, but stores the job in
memory so you can print the job later. The job is held in memory until you delete it from the Held
Jobs menu. Reserve Print jobs may be deleted if the printer requires extra memory to process
additional held jobs.
See Printing and deleting held jobs for information.
Verify Print
If you send a Verify Print job, the printer prints one copy and holds the remaining copies you
requested from the driver in printer memory. Use Verify Print to examine the first copy to see if it is
satisfactory before printing the remaining copies.
See Printing and deleting held jobs if you need help printing the additional copies stored in
memory.
Note: Once all copies are printed, the Verify Print job is deleted from printer memory.
Confidential jobs
When you send a job to the printer, you can enter a personal identification number (PIN) from the
driver. The PIN must be four digits using the numbers 1–6. The job is then held in printer memory
until you enter the same four-digit PIN from the printer operator panel and choose to print or delete
the job. This ensures that the job does not print until you are there to retrieve it, and no one else
using the printer can print the job.
When you select Confidential Job from the Job Menu and then select your user name, the following
prompt is displayed:
Enter PIN:
=____
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Removing optional cards
Use the buttons on the operator panel to enter the four-digit PIN associated with your confidential job.
The numbers next to the button names identify which button to press for each digit (1–6). As you
enter the PIN, asterisks are displayed to ensure confidentiality.
If you enter an invalid PIN, the message No Jobs Found. Retry? appears. Press Go to reenter the
PIN, or press Stop to exit the Confidential Job menu.
When you enter a valid PIN, you have access to all print jobs matching the user name and PIN you
entered. The print jobs matching the PIN you entered appear on the display when you enter the Print
A Job, Delete A Job, and Print Copies menu items. You can then choose to print or delete jobs
matching the PIN you entered. (See Printing and deleting held jobs for more information.) After
printing the job, the printer deletes the confidential job from memory.
Removing optional cards
There are several types of optional cards that can be removed. See the following sections of
instructions on how to remove them.
1 Menu 2Select 3Return4
Go5Stop 6
Enter PIN
=****
191
Removing optional cards
Removing optional printer memory and other option cards
1Access the system board:
aTurn the printer power off, unplug the printer power cord, and disconnect all cables from
the back of the printer.
bPress the release latches to open the upper and lower front doors.
Warning: The optional cards are easily damaged by static electricity. Touch
something metal on the printer before you touch a card.
192
Removing optional cards
cPress down on the side door latches and open the side door.
dLoosen, but do not remove, the six screws on the shield.
Note: You need a small Phillips screwdriver to loosen these screws.
eUse the tabs to slide the shield up until the top three screws fit into the three keyholes on
the shield.
193
Removing optional cards
fHold the shield by the tabs and lift it off.
2Locate the option card you want to remove.
3Push each latch out at each end of the connector.
4Grasp the option card and pull it gently out of the connector.
5Place the card in its original packaging. If you did not save the original packaging, wrap it in
paper and store it in a box for protection.
Warning: Electronic components are easily damaged by static electricity.
Touch something metal on the printer before you touch the option
card.
194
Removing optional cards
6If you need to install a replacement optional card on the system board, refer to the Setup
Guide.
7See Reattaching the shield and closing the doors.
Removing an optional flash memory card or optional firmware card
1Access the system board by completing step a on page 191 through step f on page 193.
2Select the flash memory card or firmware card you want to remove.
3Holding the card by its sides, gently pull it straight out from the system board. If the card does
not come out easily, turn the top edge of the card away slightly and then toward the system
board several times as you pull gently and evenly on both sides.
Note: Avoid touching the metal pins on the bottom of the card.
4Place the card in its original packaging. If you did not save the original packaging, wrap it in
paper and store it in a box for protection.
5If you need to install another flash memory or firmware card on the system board, refer to the
Setup Guide.
6See Reattaching the shield and closing the doors.
Warning: The optional cards are easily damaged by static electricity. Touch
something metal on the printer before you touch a card.
195
Removing optional cards
Removing an option card
1Access the system board by completing step a on page 191 through step f on page 193.
2Locate the option card you want to remove.
3Loosen and remove the two screws that secure the card. Save the screws.
Warning: Electronic components are easily damaged by static electricity.
Touch something metal on the printer before you touch the option
card.
196
Removing optional cards
4Grasp the card and gently pull it straight up and out of the connector.
5Place the option card in its original packaging. If you did not save the original packaging, wrap
it in paper and store it in a box for protection.
6If you need to install another option card, refer to the Setup Guide. If not, reinstall the cover
plate.
7Align the cover plate on inside surface of the slot.
8Insert the two screws on the back of the printer so they pass through the cover plate and
tighten them.
9See Reattaching the shield and closing the doors.
197
Removing optional cards
Reattaching the shield and closing the doors
After you have installed any type of option card on the printer system board, follow these instructions
to attach the shield and close the doors.
1Grasp the shield by the tabs and align the three keyholes on the shield with the top three
screws. Holding the shield by the tabs, slide it down onto the screws. Tighten all six screws.
198
Removing optional cards
2Close the side door.
3Close the upper and lower front doors.
199
Removing options
Removing options
If the printer location needs to change or the printer and print media handling options need to be
shipped to a new location, all print media handling options must be removed from the printer. For
shipping, pack the printer and print media handling options securely to avoid damage.
The following sections explain how to remove options from the printer that were installed above the
printer and how to remove the printer from options installed below it.
Removing the envelope feeder
1Remove envelopes from the envelope feeder.
200
Removing options
2Push the envelope support to the closed position.
3Open the printer upper front door.
4Pull the envelope feeder up slightly and straight out of the printer. Set it aside.
5Close both front doors.
6Refer to the Setup Guide when you are ready to reattach options.
201
Removing options
Removing an optional output bin
Follow these instructions to remove any of the output bins: finisher, 5-bin mailbox, high-capacity
output stacker, or output expander. The following steps explain how to remove an output expander as
an example.
1If you are removing the topmost output bin and do not plan to return it to that position, remove
the top cover.
If you are removing a finisher, skip to step 4 on page 204.
You must attach the top cover to the printer or topmost output bin when you finish removing
optional output bins. In addition, it may be necessary to remove the wire bail from the top
cover, depending on the type of output bin to which it is attached. Refer to the Setup Guide for
more information.
202
Removing options
2Detach the output expander removable bin.
If you are removing a 5-bin mailbox or high-capacity output stacker, skip to step 3 on
page 203.
aLift the edge of the removable bin so the lower tabs come out of the slots on the output
expander.
bPull the removable bin straight out toward you to remove the upper tabs from the output
expander slots.
203
Removing options
3The output bin may have a wire bail attached. If so, remove the tips of the wire bail from the
ends of the plastic bracket on the bottom of the optional output bin.
Refer to the Setup Guide when you are ready to reattach the wire bail to an optional output
bin.
204
Removing options
4Carefully lift the option straight up until it is completely disconnected from the option below it
or from the printer. Set it aside.
Warning: The edges of the mounting brackets could damage tabletops or fabrics.
5Refer to the Setup Guide when you are ready to reattach options.
205
Removing options
Removing the printer from the duplex unit, removing a duplex unit
from a drawer and removing a drawer from another drawer
Note: These same instructions work for removing the printer from the optional 2000-
sheet drawer or from a 250- or 500-sheet drawer, or removing a 250- or 500-sheet
drawer from the optional 2000-sheet drawer.
1Ask someone to help you lift the printer by the handholds and set it aside.
CAUTION: Make sure your fingers are not under the printer when you set it down.
Handhold
Duplex unit
206
Removing options
2Carefully lift the optional drawer straight up until it is completely disconnected from the option
below it. Set it aside.
3Refer to the Setup Guide when you are ready to reattach options.
207
Understanding the operator panel
Understanding the operator panel
This section contains information about understanding the operator panel, changing printer settings,
and understanding operator panel menus.
You can change most printer settings from your software application or printer driver. Settings you
change from the application or printer driver apply only to the job you are preparing to send to the
printer.
Changes made to printer settings from a software application override changes made from the
printer operator panel.
If you cannot change a setting from your application, use the printer operator panel or the remote
operator panel available from MarkVision. Changing a printer setting from the printer operator panel
or from MarkVision makes that setting the user default.
The printer operator panel has a 2-line by 16-character liquid crystal display (LCD), five buttons, and
one indicator light that flashes when the printer is processing a job indicated by the Busy message.
Indicator light
The indicator light gives information about the status of your printer. If the light is:
•Off, the printer is off
•On, the printer is on, but idle
•Blinking, the printer is on and is busy
Using the operator panel buttons
Use the five operator panel buttons to open a menu, scroll through a list of values, change printer
settings, and respond to printer messages.
LCD
1 Menu 2Return 4
Light Go 5Stop 6
Select 3
208
Using the operator panel buttons
The numbers 1 through 6 appear beside the operator panel buttons in this illustration. You use these
numbers to enter your personal identification number (PIN) after you send a confidential print job
from the printer driver. A confidential job is one type of job from the Print and Hold jobs. For more
information, see Using the Print and Hold function.
The following information describes the functions of each button.
Note: Buttons act upon the information displayed on the second line of the operator
panel.
Button Function
Go Press Go to:
•Return to the Ready state if the printer is offline (the Ready message does not
appear on the display).
•Exit printer menus and return to the Ready state.
•Clear some operator panel messages.
•Resume printing after loading print media and clearing paper jams.
•Exit Power Saver.
If you have changed printer settings from the operator panel menus, press Go
before sending a job to print. The printer must display Ready for jobs to print.
Menu Each end of the button has a function. Press Menu>:
•When Ready is displayed, to take the printer offline (out of the Ready state) and
enter the menus.
•When Busy is displayed, to take the printer to the Job Menu.
•When the printer is offline, to scroll through the menus.
Press <Menu to go to the previous item in the menus.
For menu items with numeric values, such as Copies, press and hold Menu to scroll
through the values. Release the button when the number you want is displayed.
Select Press Select to:
•Open the menu shown on the second line of the operator panel. Depending on
the type of menu, this action:
–Opens the menu and displays the first item in the menu.
–Opens the menu item and displays the default setting.
•Save the displayed menu item as the new user default setting. The printer
displays the Saved message and returns to the menu item.
•Clear certain messages from the operator panel.
•Continue printing after the Change tray <x> message appears. See
Change Tray <x>for more information.
Return Press Return to return to the previous menu level or menu item.
Stop Press Stop at the Ready, Busy, or Waiting message to temporarily take the
printer offline. The message changes to Not Ready. No data is lost.
Press Go to return the printer to the Ready, Busy, or Waiting state.
1, 2, 3, 4, 5, 6 Use the numbers located next to the names of the buttons to enter your personal
identification number (PIN) after you send a confidential job. For more information,
see Entering a personal identification number (PIN).
209
Using the operator panel to change printer settings
If your printer is configured as a network printer available to a number of users, it is possible that
Menus Disabled appears on the display when you press Menu from the Ready state. Disabling the
menus prevents other users from using the operator panel to inadvertently change a printer user
default that has been set by the administrator. You can still clear messages and select items from the
Job Menu when printing a job, but you cannot change other printer settings. However, you can use
your printer driver to override printer user defaults and select settings for individual print jobs.
See the menu map for a brief overview of the printer menus available from the operator panel.
Using the operator panel to change printer settings
From the operator panel, you can select menu items and associated values to print your jobs
successfully. You can also use the panel to alter the setup and operating environment of the printer.
See Using printer menus for an explanation of all the menu items.
You can modify printer settings by:
•Selecting a setting from a list of values
•Changing an On/Off setting
•Changing a numerical setting
To select a new value as a setting:
1From a Ready status message, press Menu. The menu names appear.
2Continue to press and release Menu until you see the menu you need.
3Press Select to select the menu or menu item on the second line of the display.
•If the selection is a menu, the menu is opened and the first printer setting in the menu
appears.
•If the selection is a menu item, the default setting for the menu item appears.
(The current user default setting has an asterisk [*] beside it.)
Each menu item has a list of values for the menu item. A value can be:
•A phrase or word to describe a setting
•A numerical value that can be changed
•An On or Off setting
4Press Menu to move to the value you need.
5Press Select to select the value on the second line of the operator panel. An asterisk appears
beside the value to indicate that it is now the user default setting. The new setting appears for
one second, clears, displays the word Saved, and then displays the previous list of menu
items.
6Press Return to go back to previous menus. Make additional menu selections to set new
default settings. Press Go if this is the last printer setting you want to change.
210
Menus Disabled
User default settings remain in effect until you save new settings or restore the factory defaults.
Settings you choose from your software application can also change or override the user default
settings you select from the operator panel.
The diagram in Using the printer menus shows the menu items in each menu.
An asterisk (*) next to a value indicates the factory default setting. Factory defaults may differ for
different countries.
Factory defaults are the function settings in effect the first time you turn your printer on. These
remain in effect until you change them. Factory defaults are restored if you select the Restore value
for the Factory Defaults menu item in the Utilities Menu. See Utilities Menu for more information.
When you select a new setting from the operator panel, the asterisk moves next to the selected
setting to identify it as the current user default.
User defaults are the settings you select for different printer functions and store in printer memory.
Once stored, these settings remain active until new ones are stored or the factory defaults are
restored.
Note: Settings you choose from your software application may override the settings you
select from the operator panel.
Menus Disabled
If your printer is configured as a network printer available to a number of users, Menus Disabled
may appear when you press Menu from the Ready state. Disabling the menus prevents users from
using the operator panel to inadvertently change a printer default that has been set by the person
managing the printer. You can still use Print and Hold features, clear messages, and select items
from the Job Menu when printing a job, but you cannot change other printer settings. You can,
however, use your printer driver to override printer defaults and select settings for individual print
jobs.
For more information, see Disabling operator panel menus.
211
Using the printer menus
Using the printer menus
Click here for a one-page overview of all the menus and their menu items.
Select a menu from the following list for more information.
Finishing Menu PostScript Menu
Help Menu Quality Menu
Job Menu Serial Menu
Network Menu Setup Menu
Paper Menu USB Menu
Parallel Menu Utilities Menu
PCL Emul Menu
212
Using the printer menus
Select a menu or menu item for more details
Quality Menu
Print Resolution
Toner Darkness
PictureGrade
Utilities Menu
Print Menus
Print Net <x> Setup
Print Fonts
Print Directory
Factory Defaults
Remove Held Jobs
Format Flash
Defragment Flash
Format Disk
Job Acct Stat
Hex Trace
Setup Menu
Printer Language
Power Saver
Resource Save
Download Target
Print Timeout
Wait Timeout
Auto Continue
Jam Recovery
Page Protect
Display Language
Alarm Control
Toner Alarm
Staple Alarm
Job Accounting
PCL Emul Menu
Font Source
Font Name
Point Size
Pitch
Symbol Set
Orientation
Lines per Page
A4 Width
Tray Renu mber
Auto CR after LF
Auto LF after CR
PostScript Menu
Print PS Error
Font Priority
PDF Menu
Parallel Menu
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Parallel Buffer
Job Buffering
Advanced Status
Protocol
Honor Init
Parallel Mode 1
Parallel Mode 2
MAC Binary PS
USB Menu
PCL SmartSwitch
PS SmartSwitch
NPA Mode
USB Buffer
Job Buffering
MAC Binary PS
Paper Menu
Paper Source
Paper Size
Paper Type
Custom Types
Universal Setup
Output Bin
Configure Bins
Overflow Bin
Assign Type/Bin
Substitute Size
Configure MP
Envelope Enhance
Paper Texture
Paper Weight
Paper Loading
Job Menu
Confidential Job
Held Jobs
Cancel Job
Reset Printer
Print Buffer
Reset Active Bin
Prime Stapler
Cancel Fax
Abort Restore
Serial Menu
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Serial Buffer
Job Buffering
Serial Protocol
Robust XON
Baud
Data Bits
Parity
Honor DSR
Network Menu
PCL SmartSwitch
PS SmartSwitch
NPA Mode
Network Buffer
Job Buffering
MAC Binary PS
Std Net Setup
Network <x> Setup
Help Menu
Quick Reference
Finishing Menu
Duplex
Duplex Bind
Copies
Blank Pages
Collation
Separator Sheets
Separator Source
Multipage Print
Multipage Order
Multipage View
Multipage Border
Staple Job
Staple Prime Src
Offset Pages
213
Using the printer menus
Paper Menu
Use the Paper Menu to define the print media loaded in each tray and the default source and output
bin.
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Paper Source
Purpose:
To identify the default source.
Values:
If you loaded the same size and type of paper in two sources (and the Paper Size and Paper Type
menu items are correctly set), the trays are automatically linked. When one source is empty, paper
automatically feeds from the next linked source.
Paper Size
Purpose:
To identify the default print media size for each source. For trays with automatic size sensing, only
the value detected by the hardware is displayed.
Assign Type/Bin Paper Size
Configure Bins Paper Source
Configure MP Paper Texture
Custom Types Paper Type
Envelope Enhance Paper Weight
Output Bin Substitute Size
Overflow Bin Universal Setup
Paper Loading
Tray <x> (Tray 1*)
MP Feeder
Env Feeder
Manual Paper
Manual Env
214
Using the printer menus
Values:
First select a source:
Then select a value (*denotes country-specific factory default values):
Paper Type
Purpose:
To identify the type of paper installed in each source.
Values:
First select a source:
Then select a value:
The Paper Type default for each envelope source is Envelope. The Paper Type default for each paper
tray is as follows:
Note: If a user-defined name is available, it is displayed instead of Custom Type <x>. The
user-defined name is truncated to 14 characters. If two or more custom types share
the same name, the name only appears once in the Paper Type value list.
Tray <x> Size
Manual Pap Size
Env Feeder Size MP Feeder Size
Manual Env Size
Letter* A4* 10 Envelope* 9 Envelope
Legal A5 DL Envelope* B5 Envelope
Executive B5 C5 Envelope Other Envelope
Statement Folio 7 3/4 Envelope
Universal Select Universal when you load paper that does not match any of the
other available sizes. The printer automatically formats the page for
the maximum possible size. You can then set the actual page size
from your application software.
Tray <x> Type Env Feeder Type MP Feeder Type
Manual Pap Type Manual Env Type
Plain Paper Labels Preprinted Envelope
Card Stock Bond Custom Type <x> Colored Paper
Transparency Letterhead
Tray 1–Plain Paper Tray 4–Custom Type 4
Tray 2–Custom Type 2 Tray 5–Custom Type 5
Tray 3–Custom Type 3 Manual Pap Type–Plain Paper
215
Using the printer menus
Use this menu item to:
•Optimize print quality for the specified paper.
•Select sources through your software application by selecting type and size.
•Automatically link sources. Any sources containing the same type and size of paper are
automatically linked by the printer, if you have set the Paper Size and the Paper Type to the
correct values.
See also:
Custom Types
Custom Types
Purpose:
To specify the kind of paper associated with each of the Custom Types available in the Paper Type
menu item.
Values (for Custom Type <x>, where <x> represents 1 through 6):
Note: If a user-defined name is available, it is displayed instead of Custom Type <x>. The
user-defined name is truncated to 14 characters. If two or more custom types share
the same name, the name only appears once in the Custom Types value list.
Universal Setup
Purpose:
To determine the default size when the Paper Size setting for a tray or feeder is Universal.
Values:
First select a unit of measure (* denotes a country-specific factory default value):
Paper* Labels
Card Stock Envelope
Transparency
Inches*
Millimeters*
216
Using the printer menus
Then select the values:
See also:
Print media sizes and support
Output Bin
Purpose:
To specify the default bin for printed material.
Values:
Note: If a user-defined name is available, it is displayed instead of Bin <x>. The name is
truncated to 14 characters. If two or more bins share the same name, the name
only appears once in the Output Bin value list.
Configure Bins
Purpose:
To determine which output bin(s) the printer uses for a particular job.
Portrait Width =3.00–14.17 in. =76–360 mm
(8.5 in.*) (216 mm*)
Portrait Height =3.00–14.17 in. =76–360 mm
(14.00 in.*) (360 mm*)
Feed Direction =Short Edge*
=Long Edge
Standard Bin*
Bin <x>
217
Using the printer menus
Values:
Overflow Bin
Purpose:
To designate an output bin as the overflow bin. If Configure Bins is set to Mail Overflow and a specific
output bin is full, the printer automatically diverts printed material to the overflow bin.
Values:
Note: If a user-defined bin is available, it is displayed instead of Bin <x>. The name is
truncated to 14 characters. If two or more bins share the same name, the name
only appears once in the Overflow Bin value list.
Assign Type/Bin
Purpose:
To send print jobs to a specific output bin based on the requested paper type.
Values (for Standard Bin* and Bin <x>):
Note: If a user-defined name is available, it is displayed instead of Custom <x> Bin. The
name is truncated to 14 characters. If two or more bins share the same name, the
name only appears once in the Assign Type/Bin value list.
Mailbox* Sends print jobs to the output bin designated for that user.
Link Links two or more bins together as though they were one large bin.
When one linked bin is full, the printer starts filling the next linked bin,
and continues with each additional linked bin.
Mail Overflow Sends print jobs to the output bin designated for that user until it is
full, and then sends jobs to the designated overflow bin.
Link Optional Links all optional output bins as though they were one large bin,
while leaving the standard bin individually addressable.
Type Assignment Sends each job to the output bin specified for that paper type.
Standard Bin*
Bin <x>
Plain Paper Bin Envelope Bin Disabled*
Card Stock Bin Letterhead Bin
Transparency Bin Preprinted Bin
Labels Bin Colored Bin
Bond Bin Custom <x> Bin (where
<x> represents 1 through
6)
218
Using the printer menus
Substitute Size
Purpose:
To have the printer substitute the specified size if the requested size is not loaded.
Values:
Configure MP
Purpose:
To determine when the printer selects paper loaded in the multipurpose feeder.
Values:
Envelope Enhance
Purpose:
To ensure high quality printed envelopes and minimize envelope wrinkling.
Off Printer prompts the user to load the requested size.
Statement/A5 Prints A5 size jobs on statement size paper if only statement size paper is
loaded, and prints statement size jobs on A5 paper if only A5 paper is
loaded.
Letter/A4 Prints A4 size jobs on letter size paper if only letter size paper is loaded, and
prints letter size jobs on A4 size paper if only A4 size paper is loaded.
All Listed* Substitutes both Letter/A4 and Statement/A5.
Cassette* Printer treats the multipurpose feeder like any other paper tray. If a print job
requests a size or type that is only loaded in the multipurpose feeder, the
printer pulls paper from the multipurpose feeder for the job.
Manual Printer treats the multipurpose feeder like a manual feed tray, and displays
Load Manual when you need to insert a single sheet of paper in the
feeder.
First Printer pulls paper from the multipurpose feeder until it is empty, regardless
of the source or size requested for the job.
Paper
Cassette Printer treats the multipurpose feeder like any other paper tray. If a print job
requests a size or type that is only loaded in the multipurpose feeder, the
printer pulls paper from the multipurpose feeder for the job. Only paper sizes
are supported for this value. No envelope sizes are supported.
219
Using the printer menus
Values:
If Envelope Enhance is On, you may hear a tapping sound as the envelopes print. We recommend
you leave Envelope Enhance set to On unless the tapping sound is too loud for your work area. To
eliminate this sound, select Off. Print a few envelopes. If the quality of print is acceptable, leave
Envelope Enhance set to Off. If envelopes crease or wrinkle, select On.
Paper Texture
Purpose:
To identify the texture of the paper loaded in a specific source and to ensure that characters print
clearly.
Values:
First select a paper type:
Then select a value:
Note: The default for Bond Texture is Rough instead of Normal. If a user-defined name is
available for a custom Type, then the name is displayed instead of Custom <x>
Texture. The name is truncated to 14 characters.
Use Paper Texture in connection with the Paper Type and Paper Weight menu items. You may need
to change those menu items to optimize print quality for your specific paper.
See also:
Paper Type; Paper Weight
Paper Weight
Purpose:
To identify the relative weight of the paper loaded in a specific source and ensure that the toner
adheres properly to the printed page.
Off Prints envelopes as any other printed material.
On* Modifies the printing process to prevent wrinkling as envelopes move through the
fuser.
Plain Texture Preprint Texture Bond Texture Labels Texture
Card Stock Text Colored Texture Envelope Texture Ltrhead Texture
Trnsprncy Text Custom <x> Texture
Smooth
Normal*
Rough
220
Using the printer menus
Values:
First select a paper type:
Then select a value:
Note: If a user-defined name is available, it is displayed instead of Custom <x> Weight.
The name is truncated to 14 characters.
Paper Loading
Purpose:
To properly handle preprinted paper loaded in a tray, whether the job is a duplexed job or a single-
sided job.
Values:
First select a paper type:
Then select a value:
Note: If a user-defined name is available, it is displayed instead of Custom <x> Loading.
The name is truncated to 14 characters.
See also:
Loading print media in standard and optional trays; Loading print media in optional
universally adjustable trays; Loading letterhead
Plain Weight Preprint Weight Bond Weight Labels Weight
Cardstock Weight Colored Weight Envelope Weight Ltrhead Weight
Trnsprncy Weight Custom <x> Weight
Light
Normal*
Heavy
Card Stock Load Colored Loading Ltrhead Loading Bond Loading
Labels Loading Custom <x> Loading Preprint Loading
Duplex Notifies the printer that the specified paper type is loaded properly for duplex
printing. If the printer receives a single-sided job using that paper type, the
printer inserts blank pages as necessary to print the job properly on preprinted
forms. This setting may slow single-sided printing.
Off* Printer assumes preprinted material is loaded for single-sided printing.
Duplexed jobs may not print properly.
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Using the printer menus
Finishing Menu
Use the Finishing Menu to define how the printer delivers the printed output.
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Duplex
Purpose:
To set duplexing as the default for all print jobs. (Select Duplex from the printer driver to duplex only
specific jobs.)
Values:
See also:
Duplex Bind
Duplex Bind
Purpose:
To define the way duplexed pages would be bound, and how the printing on the back of the sheet
(even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages).
Blank Pages Multipage Print
Collation Multipage View
Copies Offset Pages
Duplex Separator Sheets
Duplex Bind Separator Source
Multipage Border Staple Job
Multipage Order Staple Prime Src
Off* Prints on one side of the paper.
On Prints on both sides of the paper.
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Using the printer menus
Values:
See also:
Duplex
Copies
Purpose:
To set the number of copies you want for the printer default value. (Set the number of copies required
for a specific job from the printer driver. Values selected from the printer driver always override values
selected from the operator panel.)
Values:
See also:
Collation
Blank Pages
Purpose:
To specify whether to include application-generated blank pages as part of your printed output.
Values:
Collation
Purpose:
To keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the
job.
Long Edge* Assumes binding along the long end of the page (left edge for portrait
orientation and top edge for landscape orientation).
Short Edge Assumes binding along the short edge of the page (top edge for portrait
orientation and left edge for landscape orientation).
1...999 (1*)
Do Not Print* Does not print application-generated blank pages as part of your job.
Print Prints application-generated blank pages as part of your job.
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Using the printer menus
Values:
Separator Sheets
Purpose:
To insert blank separator sheets between jobs, between multiple copies of a job, or between each
page of a job.
Values:
See also:
Separator Source; Collation
Separator Source
Purpose:
To specify the source that holds separator sheets.
Values:
See also:
Separator Sheets; Configure MP
Off* Prints each page of a job the number of times specified by the Copies menu item.
For example, if you set Copies to 2 and send three pages to print, the printer prints
page 1, page 1, page 2, page 2, page 3, page 3.
On Prints the entire job the number of times specified by the Copies menu item. For
example, if you set Copies to 2 and send three pages to print, the printer prints
page 1, page 2, page 3, page 1, page 2, page 3.
None* Does not insert separator sheets.
Between Copies Inserts a blank sheet between each copy of a job. If Collation is Off, a
blank page is inserted between each set of printed pages (all page 1’s,
all page 2’s, and so on). If Collation is On, a blank page is inserted
between each collated copy of the job.
Between Jobs Inserts a blank sheet between jobs.
Between Pages Inserts a blank sheet between each page of a job. This is useful if you
are printing transparencies or want to insert blank pages in a
document for notes.
Tray <x> (Tray 1*) Selects separator sheets from the specified tray.
MP Feeder Selects separator sheets from the multipurpose feeder. (You must
also set Configure MP to Cassette.)
Env Feeder Inserts envelopes as separator sheets.
224
Using the printer menus
Multipage Print
Purpose:
To print multiple page images on one side of a sheet of paper. Also called N-Up or Paper Saver.
Values:
See also:
Multipage Border; Multipage Order; Multipage View
Multipage Order
Purpose:
To determine the positioning of multiple page images when using Multipage Print. The positioning
depends on the number of images and whether the images are portrait or landscape in orientation.
For example, if you select 4-Up multipage printing and portrait orientation, the results differ
depending on the Multipage Order value you select:
Values:
See also:
Multipage Print
Off* Prints 1 page image per side. 6 Up Prints 6 page images per side.
2 Up Prints 2 page images per side. 9 Up Prints 9 page images per side.
3 Up Prints 3 page images per side. 12 Up Prints 12 page images per side.
4 Up Prints 4 page images per side. 16 Up Prints 16 page images per side.
Horizontal*
Vertical
Rev Horizontal
Rev Vertical
page 1 page 2
page 3 page 4
Horizontal Order Vertical Order
page 1 page 3
page 2 page 4
page 2 page 1
page 4 page 3
page 3 page 1
page 4 page 2
Reverse Vertical
Order
Reverse Horizontal
Order
225
Using the printer menus
Multipage View
Purpose:
To determine the orientation of a multipage sheet.
Values:
See also:
Multipage Print
Multipage Border
Purpose:
To print a border around each page image when using Multipage Print.
Values:
See also:
Multipage Print
Staple Job
Purpose:
To set stapling as the default for all print jobs. (Select stapling from the printer driver if you want to
staple only specific jobs.)
Values:
Note: Staple Job is displayed only when a finisher is installed.
Auto* Lets the printer choose between portrait and landscape orientation.
Long Edge Sets the long edge of the paper as the top of the page (landscape).
Short Edge Sets the short edge of the paper as the top of the page (portrait).
None* Does not print a border around each page image.
Solid Prints a solid line border around each page image.
Off* Does not staple print jobs.
On Staples each print job sent to the printer.
226
Using the printer menus
Staple Prime Src
Purpose:
To specify the source you want the printer to use when it primes the stapler. Prime Stapler is selected
from the Job Menu. When a staple cartridge is replaced or a staple jam is cleared, the printer may
need to prime the stapler by stapling a sheet of paper several times.
Values:
Note: Staple Prime Source is displayed only when a finisher is installed.
See also:
Reset Active Bin
Offset Pages
Purpose:
To offset the output of each print job or each copy of a print job, making it easier to separate the
documents stacked in the output bin.
Values:
Note: Offset Pages is displayed only when a finisher is installed.
Utilities Menu
Use the Utilities Menu to print a variety of listings relating to available printer resources, printer
settings, and print jobs. Other menu items let you set up printer hardware and troubleshoot printer
problems.
Tray <x> (Tray 1*) Selects paper from the specified tray.
MP Feeder Selects paper from the multipurpose feeder.
Manual Pap Selects a sheet of paper inserted in the manual feed slot.
None* Stacks all sheets directly on top of each other.
Between Copies Offsets each copy of a print job.
Between Jobs Offsets each print job.
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Using the printer menus
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Print Menus
Purpose:
To print a listing of the current user default values, the installed options, the amount of installed
printer memory, and the status of printer supplies.
Print Net <x> Setup
Purpose:
To print information relating to the internal print server and the network settings defined by the
Network <x> Setup menu item in the Network Menu.
See also:
Network <x> Setup
Print Fonts
Purpose:
To print a sample of all the fonts available for the selected printer language.
Values:
See also:
Understanding fonts; Printing a font sample list
Defragment Flash Print Directory
Factory Defaults Print Fonts
Format Disk Print Menus
Format Flash Print Net <x> Setup
Hex Trace Remove Held Jobs
Job Acct Stat
PCL Fonts Prints a sample of all printer fonts available for PCL emulation.
PS Fonts Prints a sample of all printer fonts available for PostScript emulation.
228
Using the printer menus
Print Directory
Purpose:
To print a list of all the resources stored in flash memory or on the hard disk.
Note: Print Directory is available only when either a nondefective flash or disk is installed
and formatted, and Job Buffer Size is not set to 100%.
See also:
Technical Reference
Factory Defaults
Purpose:
To return your printer settings to the factory default values.
Values:
Remove Held Jobs
Purpose:
To remove confidential and held jobs from the printer hard disk.
Note: Remove Held Jobs is only available when confidential jobs or held jobs are stored
on an installed hard disk.
Restore •All menu items are returned to the factory default values except:
–Display Language.
–All settings in the Parallel Menu, Serial Menu, Network Menu, and
USB Menu.
•All downloaded resources (fonts, macros, and symbol sets) in printer
memory (RAM) are deleted. (Resources residing in flash memory or
on the hard disk are unaffected.)
Do Not Restore User-defined settings remain.
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Using the printer menus
Values:
Warning: Removed jobs are no longer available in the list of jobs when you select Held Jobs
or Confidential Job from the Job Menu. They cannot be restored on the hard disk
during the printer power-on cycle.
When jobs are removed, Deleting Jobs is displayed.
Format Flash
Purpose:
To format the flash memory.
Values:
Warning: Do not turn off the printer while the flash is formatting.
Defragment Flash
Purpose:
To retrieve storage area lost when resources are deleted from flash memory.
Values:
Warning: Do not turn off the printer while the flash is defragmenting.
All Removes all confidential and held jobs stored on the hard disk.
Confidential Removes confidential jobs stored on the hard disk.
Held Removes held jobs stored on the hard disk.
Not Restored Removes all confidential or held jobs that were not restored from the hard
disk to printer memory.
Yes Deletes any data stored in flash memory and prepares the flash memory to receive
new resources.
No Cancels the request to format the flash memory and leaves current resources
stored in flash memory.
Yes Printer transfers all resources stored in flash memory to printer memory and then
reformats the flash memory option. When the format operation is complete, the
resources are loaded back into flash memory.
No Printer cancels the request to defragment the flash memory.
230
Using the printer menus
Format Disk
Purpose:
To format the printer hard disk.
Values:
Warning: Do not turn off the printer while the hard disk is formatting.
Job Acct Stat
Purpose:
To print a listing of all job statistics stored on the hard disk, or to clear all statistics on the disk.
Values:
See also:
Job Accounting
Hex Trace
Purpose:
To help isolate the source of a print job problem. With Hex Trace selected, all data sent to the printer
is printed in hexadecimal and character representation. Control codes are not executed.
To exit Hex Trace, turn the printer off or reset the printer from the Job Menu.
Job Menu
The Job Menu is only available when the printer is busy processing or printing a job, when a printer
message is displayed, or when the printer is in Hex Trace mode. Press Menu to open the Job Menu.
Yes Deletes any data stored on the hard disk and prepares the device to receive new
resources.
No Cancels the request to format the hard disk and leaves current resources stored on
the disk.
Print Prints all statistics available for the most recent print jobs.
Clear Deletes all accumulated job statistics from the hard disk.
231
Using the printer menus
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Confidential Job
Purpose:
To print confidential jobs stored in printer memory. (When the confidential job prints, it is
automatically deleted from printer memory.)
First enter the Personal Identification Number (PIN) associated with your confidential job:
Then select a value:
See also:
Using the Print and Hold function; Confidential jobs; Entering a personal identification
number (PIN); Printing a confidential job
Held Jobs
Purpose:
To print Reserve Print, Repeat Print, or Verify Print jobs stored in printer memory.
Abort Restore Print Buffer
Cancel Job Reset Active Bin
Cancel Fax Reset Active Bin
Confidential Job Reset Printer
Held Jobs
Enter PIN Use the operator panel buttons to enter the PIN associated with your
confidential job.
Print All Jobs Prints all jobs associated with your PIN.
Print A Job Prints the specified confidential job. Press Menu to scroll through the
list of confidential jobs associated with your PIN. Press Select to print a
specific job.
Delete All Jobs Deletes all jobs associated with your PIN.
Delete A Job Deletes the specified confidential job. Press Menu to scroll through the
list of confidential jobs associated with your PIN. Press Select to delete
a specific job.
Copies Determines the number of copies printed for each confidential job.
Press Menu to scroll through the list of confidential jobs associated
with your PIN. Press Select to specify the job you want to print. Press
Menu to increase or decrease the number of copies, then press
Select.
232
Using the printer menus
Values:
See also:
Using the Print and Hold function; Printing and deleting held jobs; Accessing held jobs
from the operator panel
Cancel Job
Purpose:
To cancel the current print job.
Note: Cancel Job is only displayed if the printer is processing a job or has a job in printer
memory.
See also:
Canceling a print job
Reset Printer
Purpose:
To reset the printer to the user default value for each menu item, delete all downloaded resources
(fonts, macros, and symbol sets) stored in printer memory (RAM), and delete all data in the interface
link buffer.
Note: Before selecting Reset Printer, exit the software application you are using.
Print All Jobs Prints all held jobs.
Print A Job Prints the specified held job. Press Menu to scroll through the list of
held jobs. Press Select to print the specific job.
Delete All Jobs Deletes all held jobs.
Delete A Job Deletes the designated held job. Press Menu to scroll through the list
of held jobs. Press Select to delete the job.
Copies Determines the number of copies for each held job. Press Menu to
scroll through the list of held jobs. Press Select to specify the job you
want to print. Press Menu to increase or decrease the number of
copies, then press Select.
233
Using the printer menus
Print Buffer
Purpose:
To print any data stored in the print buffer.
Note: Print Buffer is only available when you enter the Job Menu while Waiting is
displayed. The Waiting state occurs if an incomplete job is sent to the printer or an
ASCII job, such as a print screen command, is printing.
Reset Active Bin
Purpose:
To define the active bin as the start bin (the first bin to receive printed output) in a set of linked bins.
Prime Stapler
Purpose:
To prepare the stapler for proper functioning after a staple cartridge is replaced or a staple jam is
cleared. Priming Stapler is displayed, and the stapler inserts several staples into a sheet of paper.
Note: Prime Stapler is only displayed if a finisher is installed.
See also:
Staple Prime Src
Cancel Fax
Purpose:
To cancel outgoing faxes before they are transmitted or to cancel incoming faxes before they finish
printing.
234
Using the printer menus
Values:
Abort Restore
Purpose:
To abort the restoration of held jobs on the hard disk.
Quality Menu
Use the Quality Menu to change printer settings affecting the quality of printed characters and
images.
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Print Resolution
Purpose:
To define the number of dots printed per inch (dpi). The higher the value, the sharper the clarity of
printed characters and graphics.
RCancels an incoming fax. When the fax number for the sending machine is displayed,
press Select to cancel the incoming fax.
DCancels an outgoing fax. When the fax number for the receiving machine is
displayed, press Select to cancel the fax job. If the telephone number of the fax you
want to cancel is not displayed, use the Menu button to scroll through the list. The
printer can display up to five outgoing fax numbers in the outgoing fax queue. When
more than five faxes are in the queue, the next fax job appears on the display as an
outgoing fax is transmitted or canceled.
PictureGrade™
Print Resolution
Toner Darkness
235
Using the printer menus
Values:
Toner Darkness
Purpose:
To lighten or darken text images, or conserve toner.
Values:
Select a lower value for finer line width and lighter grayscale images. Select a higher value for bolder
line widths or darker grayscale images. Select 10 for very bold text. Select a value less than 7 to
conserve toner.
On the operator panel display, a vertical bar ( | ) indicates the factory default value. An arrow symbol
( V ) indicates a user default value.
PictureGrade
Purpose:
To improve the quality of grayscale printing at 300 and 600 dots per inch (dpi) in PostScript
emulation.
Values:
Setup Menu
Use the Setup Menu to configure a variety of printer features.
300 dpi Offers a lower resolution printing option when memory is at a premium.
600 dpi* Produces high quality output for print jobs that are mostly text.
1200 Image Q Uses line screening for print jobs that contain bitmapped images, such
as scanned photos.
1200 dpi Produces highest quality output for jobs where print speed is not
important and memory is abundant.
16
27
38*
49
510
On* Uses modified screening parameters to improve print quality of graphics.
Off Uses standard screening parameters.
236
Using the printer menus
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Printer Language
Purpose:
To establish the default printer language used to communicate data from the computer to the printer.
Values:
Note: Setting a printer language as the default does not prevent a software application
from sending print jobs that use the other language.
Power Saver
Purpose:
To specify the amount of time (in minutes) the printer waits after a job is printed before it goes into a
reduced power state.
Values:
The factory default Power Saver setting depends on your printer model. Print the menu settings page
to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still
ready to receive print jobs.
Select 1 to put the printer in Power Saver mode one minute after it finishes a print job. This uses
much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an
electrical circuit with room lighting and you notice lights flickering.
Alarm Control Power Saver
Auto Continue Print Timeout
Display Language Printer Language
Download Target Resource Save
Jam Recovery Staple Alarm
Job Accounting Toner Alarm
Page Protect Wait Timeout
PCL Emulation* PCL emulation, compatible with Hewlett-Packard printers.
PS Emulation PostScript emulation, compatible with Adobe PostScript language.
Disabled Disables Power Saver; the fuser remains warm and ready to print at all times.
1...240 Specifies the amount of time after a print job before the printer goes into
Power Saver mode. (Your printer may not support the entire range of values.)
237
Using the printer menus
Select a high value if your printer is in constant use. Under most circumstances, this keeps the
printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you
want a balance between energy consumption and a shorter warm-up period.
If the Disabled value is not available from the Power Saver menu item, see Disabling Power Saver
for more information.
Resource Save
Purpose:
To determine what the printer does with downloaded resources, such as fonts and macros stored in
RAM, if the printer receives a job that requires more memory than is available.
Values:
Download Target
Purpose:
To specify the storage location for downloaded resources.
Values:
Storing downloaded resources in flash memory or on a hard disk is permanent storage rather than
the temporary storage that RAM provides. The resources remain in the flash memory or on the hard
disk even when the printer is turned off. Use MarkVision to download resources to the printer.
Print Timeout
Purpose:
To specify the amount of time (in seconds) the printer waits before printing the last page of a print job
that does not end with a command to print the page. The print timeout counter does not start until
Waiting is displayed.
Off* Printer retains downloaded resources only until memory is needed. It then deletes
those resources associated with the inactive printer language.
On Printer retains all downloaded resources for all printer languages during language
changes and printer resets. If the printer runs out of memory,
38 Memory Full is displayed.
RAM* All downloaded resources are automatically stored in printer memory (RAM).
Flash All downloaded resources are automatically stored in flash memory.
Disk All downloaded resources are automatically stored on the hard disk.
238
Using the printer menus
Values:
See also:
Print Buffer
Wait Timeout
Purpose:
To specify the amount of time (in seconds) the printer waits to receive additional bytes of data from
the computer. When this timeout expires, the print job is canceled.
Values:
Note: Wait Timeout is only available when you use PostScript emulation. This menu item
has no effect on PCL emulation print jobs.
Auto Continue
Purpose:
To define the amount of time (in seconds) the printer waits after displaying an operator intervention
error message before it resumes printing.
Values:
Jam Recovery
Purpose:
To establish whether the printer reprints jammed pages.
Disabled The printer does not print the last page of a print job until one of the following
occurs:
•The printer receives enough information to fill the page.
•The printer receives a Form Feed command.
•You select Print Buffer from the Job Menu.
1...255 (90*) The printer prints the last page after the specified time. (Your printer may not
support the entire range of values.)
Disabled Disables Wait Timeout.
15...65535 (40*) Specifies the amount of time the printer waits for additional data before it
cancels the job.
Disabled* Printer does not resume printing until someone clears the error message.
5...255 Printer waits the specified amount of time, and then automatically resumes
printing. This timeout value also applies if the menus are displayed (and the
printer is offline) for the specified period of time.
239
Using the printer menus
Values:
Page Protect
Purpose:
To successfully print a page that may otherwise generate Complex Page errors.
Values:
If, after selecting On, you still cannot print the page, you may also have to reduce the size and
number of fonts on the page, or increase the installed printer memory.
For most print jobs, you do not need to select On. When On is selected, printing may be slower.
Display Language
Purpose:
To determine the language of the text on the operator panel display.
Values:
Note: All values may not be available.
Alarm Control
Purpose:
To establish whether the printer sounds an alarm when the printer requires operator intervention.
On Printer reprints jammed pages.
Off Printer does not reprint jammed pages.
Auto* Printer reprints a jammed page unless the memory required to hold the page is
needed for other printer tasks.
Off* Prints a partial page of data if memory is insufficient to process the entire page.
On Ensures that an entire page is processed before it prints.
English Norsk Russian
Français Nederlands Polski
Deutsch Svenska Hungarian
Italiano Português Turkish
Español Suomi Czech
Dansk Japanese
240
Using the printer menus
Values:
Toner Alarm
Purpose:
To specify how the printer responds when it is out of toner.
Values:
See also:
Auto Continue
Staple Alarm
Purpose:
To specify how the printer responds when it is out of staples.
Values:
See also:
Auto Continue
Off Printer does not sound an alarm.
Single* Printer sounds three quick beeps.
Continuous Printer repeats three beeps every 10 seconds.
Off* An error message is displayed until someone replaces the toner cartridge.
If an Auto Continue value is selected from the Setup Menu, the printer
resumes printing after the specified timeout value.
Single Printer stops printing, displays an error message, and sounds three quick
beeps.
Continuous Printer stops printing, displays an error message, and repeats three beeps
every 10 seconds until the toner cartridge is replaced.
Off* Load Staples is displayed until someone loads staples. If an Auto
Continue value is selected from the Setup Menu, the printer resumes
printing after the specified timeout value.
Single Printer stops printing, displays Load Staples, and sounds three quick
beeps.
Continuous Printer stops printing, displays Load Staples, and repeats three beeps
every 10 seconds until the staple cartridge is replaced.
241
Using the printer menus
Job Accounting
Purpose:
To store statistical information about your most recent print jobs on the hard disk. The statistics
include whether the job printed with or without errors, the print time, the job size (in bytes), the
requested size and paper type, the total number of printed pages, and the number of copies
requested.
Values:
Note: Job Accounting is only displayed when a hard disk is installed, is neither defective
nor Read/Write or Write protected, and Job Buffer Size is not set to 100%.
See also:
Job Acct Stat
Off* Printer does not store job statistics on disk.
On Printer stores job statistics for the most recent print jobs.
242
Using the printer menus
PCL Emul Menu
Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation
printer language.
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Font Source
Purpose:
To determine the set of fonts displayed in the Font Name menu item.
Values:
See also:
Font Name
Font Name
Purpose:
To choose a specific font from the specified font source.
A4 Width Orientation
Auto CR after LF Pitch
Auto LF after CR Point Size
Font Name Symbol Set
Font Source Tray Renumber
Lines per Page
Resident* Displays all fonts resident in printer RAM when the printer ships from the
factory.
Download Displays all fonts downloaded to printer RAM.
Flash Displays all fonts stored in flash memory.
Disk Displays all fonts stored on the printer hard disk.
All Displays all fonts available to the printer from all sources.
243
Using the printer menus
Values:
The font name and font ID for all fonts in the selected font source are displayed. The font source
abbreviation is R for resident, F for flash, K for disk, and D for download.
See also:
Font Source
Point Size
Purpose:
To change the point size for scalable typographic fonts.
Values:
Point size refers to the height of the characters in the font. One point equals approximately
1/72 of an inch. You can select point sizes from 1 to 1008 in increments of 0.25 points.
Note: Point Size is only displayed for typographic fonts.
Pitch
Purpose:
To specify the font pitch for scalable monospaced fonts.
Values:
Pitch refers to the number of fixed-space characters in a horizontal inch of type. You can select a
pitch from 0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi. For nonscalable
monospaced fonts, the pitch is displayed, but cannot be changed.
Note: Pitch is only displayed for fixed, or monospaced, fonts.
Symbol Set
Purpose:
To choose a symbol set for a specified font name.
R0 Courier 10*
1...1008 (in increments of 0.25 points)
12*
0.08...100 (in increments of 0.01 cpi)
10*
244
Using the printer menus
Values:
A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used
when printing with a selected font. Symbol sets support the different requirements for languages or
specific applications, such as math symbols for scientific text. Only the symbol sets supported for the
selected font name are displayed.
See also:
Font Name
Orientation
Purpose:
To determine how text and graphics are oriented on the page.
Values:
Lines per Page
Purpose:
To determine the number of lines that print on each page.
Values:
The printer sets the amount of space between each line (vertical line spacing) based on the Lines
per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation
before changing Lines per Page.
See also:
Orientation; Paper Size
A4 Width
Purpose:
To select the width of the logical page for A4 size paper.
10U PC-8* (country-specific factory default values)
12U PC-850* (country-specific factory default values)
Portrait* Prints text and graphics parallel to the short edge of the paper.
Landscape Prints text and graphics parallel to the long edge of the paper.
1...255
60* (country-specific factory default values)
64* (country-specific factory default values)
245
Using the printer menus
Values:
Tray Renumber
Purpose:
To configure your printer to work with printer drivers or applications that use different source
assignments for the paper trays.
First select a source:
Then select a value:
Other Tray Renumber selections:
Note: Refer to the Technical Reference for more information about assigning source
numbers.
Auto CR after LF
Purpose:
To specify whether the printer automatically performs a carriage return after a line feed control
command.
198 mm* Makes the logical page compatible with the Hewlett-Packard LaserJet 5
Printer.
203 mm Makes the logical page wide enough to print eighty 10-pitch characters.
Assign Tray <x> Assign Env Feeder Assign Man Env
Assign MP Feeder Assign Man Paper
Off* Printer uses factory default source assignments.
0...199 Select a numeric value to assign a custom value to a source.
None Source ignores the Select Paper Feed command.
View Factory Def Press Menu to display the factory default value assigned to each
source.
Restore Defaults Select Yes to return all tray assignments to factory default values.
246
Using the printer menus
Values:
Auto LF after CR
Purpose:
To specify whether the printer automatically performs a line feed after a carriage return control
command.
Values:
PostScript Menu
Use the PostScript Menu to change printer settings that only affect jobs using the PostScript
emulation printer language.
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Print PS Error
Purpose:
To print a page defining the PostScript emulation error when an error occurs.
Values:
Font Priority
Purpose:
To establish the font search order.
Off* Printer does not perform a carriage return after a line feed control command.
On Printer performs a carriage return after a line feed control command.
Off* Printer does not perform a line feed after a carriage return control command.
On Printer performs a line feed after a carriage return control command.
Font Priority
PDF Menu
Print PS Error
Off* Discards the print job without printing an error message.
On Prints an error message before it discards the job.
247
Using the printer menus
Values:
Note: Font Priority is only displayed when a formatted flash or hard disk is installed, is
neither defective nor Read/Write or Write protected, and Job Buffer Size is not set
to 100%.
PDF Menu
Use the PDF Menu within the PostScript Menu to change printer settings that only affect jobs using
Portable Document Format (PDF) files.
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
Scale to Fit
Purpose:
To specify whether the document should be scaled to fit on the available print media.
Values:
Orientation
Purpose:
To specify the default orientation of the PDF.
Values:
See also:
Orientation
Resident* Printer searches printer memory for the requested font before searching
flash memory or hard disk.
Flash/Disk Printer searches the hard disk and flash memory for the requested font
before searching printer memory.
Annotation Orientation
Halftone Scale to Fit
Yes The document is scaled to fit on the available print media.
No* The document is not scaled to fit on the available print media. Text or
graphics outside the printable area is clipped.
Portrait* Prints text and graphics parallel to the short edge of the paper for the PDF.
Landscape Prints text and graphics parallel to the long edge of the paper for the PDF.
248
Using the printer menus
Halftone
Purpose:
To specify whether to use the printer default halftone screen or the document screen.
Values:
Annotation
Purpose:
To specify whether to print the annotations within the PDF file. Annotation tools provide a variety of
methods for marking up text and attaching notes and commentaries to PDF documents. If you select
to print annotations, a new PDF file is created which lists all the annotation notes within the original
PDF.
Values:
Parallel Menu
Use the Parallel Menu to change printer settings affecting jobs sent to the printer through a parallel
port (either Std Parallel or Parallel Opt <x>).
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
PCL SmartSwitch
Purpose:
To configure the printer so it automatically switches to PCL emulation when a print job received
through the parallel port requires it, regardless of the default printer language.
Printer* Use the printer default halftone screen.
Document Use the document halftone screen.
Do Not Print* Do not print the annotations in the PDF file.
Print Print the annotations in the PDF file.
Advanced Status Parallel Mode 1
Honor Init Parallel Mode 2
Job Buffering PCL SmartSwitch
MAC Binary PS PS SmartSwitch
NPA Mode Protocol
Parallel Buffer
249
Using the printer menus
Values:
See also:
Printer Language; PS SmartSwitch
PS SmartSwitch
Purpose:
To configure the printer so it automatically switches to PostScript emulation when a print job received
through the parallel port requires it, regardless of the default printer language.
Values:
See also:
PCL SmartSwitch; Printer Language
NPA Mode
Purpose:
To specify whether the printer performs the special processing required for bidirectional
communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.
Values:
Note: Changing this menu item automatically resets the printer.
On* Printer examines data on the parallel interface and selects PCL emulation if the
data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PostScript emulation
to process the job if PS SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PS SmartSwitch is Off.
On* Printer examines data on the parallel interface and selects PostScript emulation if
the data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PCL emulation to
process the job if PCL SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PCL SmartSwitch is Off.
On Printer performs NPA processing. If data is not in NPA format, it is rejected as
bad data.
Off Printer does not perform NPA processing.
Auto* Printer examines data and determines the format and then processes it
appropriately.
250
Using the printer menus
Parallel Buffer
Purpose:
To configure the size of the parallel input buffer.
Values:
Note: Changing the Parallel Buffer menu item automatically resets the printer.
See also:
Resource Save
Job Buffering
Purpose:
To temporarily store jobs on the printer hard disk before printing.
Values:
Note: Changing the Job Buffering menu item automatically resets the printer.
Advanced Status
Purpose:
To enable bidirectional communication through the parallel port.
Disabled Disables job buffering. Any jobs already buffered on the disk are
printed before normal processing of incoming jobs resumes.
Auto* Printer automatically calculates the Parallel Buffer size (recommended
setting).
3K to maximum
size allowed User specifies the Parallel Buffer size. The maximum size depends on
the amount of memory in your printer, the size of the other link buffers,
and whether Resource Save is set to On or Off. To maximize the range
for the Parallel Buffer size, disable or reduce the size of the serial and
USB buffers.
Off* Does not buffer print jobs to the hard disk.
On Buffers print jobs to the hard disk.
Auto Buffers print jobs only if the printer is busy processing data from another input port.
251
Using the printer menus
Values:
Protocol
Purpose:
To specify the parallel interface protocol.
Values:
See also:
Technical Reference
Honor Init
Purpose:
To determine whether the printer honors hardware initialization requests from the computer. The
computer requests initialization by activating the INIT signal on the parallel interface. Many personal
computers activate the INIT signal each time the computer is turned on and off.
Values:
Parallel Mode 1
Purpose:
To control the pull-up resistors on the parallel port signals. This menu item is useful for personal
computers that have open collector outputs on the parallel port signals.
Off Disables parallel port negotiation.
On* Enables bidirectional communication through the parallel interface.
Standard May resolve some parallel interface problems.
Fastbytes* Provides compatibility with most existing parallel interface implementations
(recommended setting).
Off* Printer does not honor hardware initialization requests from the computer.
On Printer honors hardware initialization requests from the computer.
252
Using the printer menus
Values:
Parallel Mode 2
Purpose:
To determine whether the parallel port data is sampled on the leading or trailing edge of strobe.
Values:
MAC Binary PS
Purpose:
To configure the printer to process Macintosh binary PostScript print jobs.
Values:
Network Menu
Use the Network Menu to change printer settings affecting jobs sent to the printer through a network
port (either Standard Network or Network Opt <x>).
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
On Disables the resistors.
Off* Enables the resistors.
On* Samples parallel port data on the leading edge of strobe.
Off Samples parallel port data on the trailing edge of strobe.
On Printer processes raw binary PostScript print jobs from computers using the
Macintosh operating system.
This setting often causes Windows print jobs to fail.
Off Printer filters PostScript print jobs using standard protocol.
Auto* Printer processes print jobs from computers using either Windows or Macintosh
operating systems.
Job Buffering PCL SmartSwitch
Network Buffer PS SmartSwitch
Network <x> Setup Std Net Setup
NPA Mode
253
Using the printer menus
PCL SmartSwitch
Purpose:
To configure the printer so it automatically switches to PCL emulation when a print job received
through the network port requires it, regardless of the default printer language.
Values:
See also:
PS SmartSwitch; Printer Language
PS SmartSwitch
Purpose:
To configure the printer so it automatically switches to PostScript emulation when a print job received
through the network port requires it, regardless of the default printer language.
Values:
See also:
PCL SmartSwitch; Printer Language
NPA Mode
Purpose:
To specify whether the printer performs the special processing required for bidirectional
communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.
On* Printer examines data on the network interface and selects PCL emulation if the
data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PostScript emulation
to process the job if PS SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PS SmartSwitch is Off.
On* Printer examines data on the network interface connection and selects
PostScript emulation if the data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PCL emulation to
process the job if PCL SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PCL SmartSwitch is Off.
254
Using the printer menus
Values:
Note: Changing this menu item automatically resets the printer.
Network Buffer
Purpose:
To configure the size of the network input buffer.
Values:
Note: Changing the Network Buffer menu item automatically resets the printer.
See also:
Resource Save
Job Buffering
Purpose:
To temporarily store jobs on the printer hard disk before printing.
Values:
Note: Changing the Job Buffering menu item automatically resets the printer.
On Printer performs NPA processing. If data is not in NPA format, it is rejected as
bad data.
Off Printer does not perform NPA processing.
Auto* Printer examines the data to determine the format and then processes it
appropriately.
Auto* Printer automatically calculates the Network Buffer size
(recommended setting).
3K to maximum
size allowed User specifies the Network Buffer size. The maximum size depends on
the amount of memory in your printer, the size of the other link buffers,
and whether Resource Save is set to On or Off. To maximize the range
for the Network Buffer size, disable or reduce the size of the parallel,
serial, and USB buffers.
Off* Does not buffer jobs to the hard disk.
On Buffers print jobs to the hard disk.
Auto Buffers print jobs only if the printer is busy processing data from another input port.
255
Using the printer menus
MAC Binary PS
Purpose:
To configure the printer to process Macintosh binary PostScript print jobs.
Values:
Std Net Setup
Purpose:
To configure an internal print server.
Values:
Values for this menu item are supplied by the specific print server. Select the menu item to see the
available values.
Note: Refer to the documentation on the drivers CD for more information.
Network <x> Setup
Purpose:
To configure an internal print server.
Values:
Values for this menu item are supplied by the specific print server. Select the menu item to see the
available values.
Note: Refer to the documentation on the drivers CD for more information.
USB Menu
Use the USB Menu to change printer settings affecting a Universal Serial Bus (USB) port (USB
Option <x>).
On Printer processes raw binary PostScript print jobs from computers using the
Macintosh operating system.
This setting often causes Windows print jobs to fail.
Off Printer filters PostScript print jobs using standard protocol.
Auto* Printer processes print jobs from computers using either Windows or Macintosh
operating systems.
256
Using the printer menus
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
PCL SmartSwitch
Purpose:
To configure the printer so it automatically switches to PCL emulation when a print job received
through the USB port requires it, regardless of the default printer language.
Values:
See also:
PS SmartSwitch; Printer Language
PS SmartSwitch
Purpose:
To configure the printer so it automatically switches to PostScript emulation when a print job received
through the USB port requires it, regardless of the default printer language.
Values:
See also:
PCL SmartSwitch; Printer Language
Job Buffering PCL SmartSwitch
MAC Binary PS PS SmartSwitch
NPA Mode USB Buffer
On* Printer examines the data on the USB interface and selects PCL emulation if the
data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PostScript emulation
to process the job if PS SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PS SmartSwitch is Off.
On* Printer examines data on the USB interface and selects PostScript emulation if the
data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PCL emulation to
process the job if PCL SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PCL SmartSwitch is Off.
257
Using the printer menus
NPA Mode
Purpose:
To specify whether the printer performs the special processing required for bidirectional
communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.
Values:
Note: Changing this menu item automatically resets the printer.
USB Buffer
Purpose:
To configure the size of the USB input buffer.
Values:
Note: Changing the USB Buffer menu item automatically resets the printer.
See also:
Resource Save
Job Buffering
Purpose:
To temporarily store jobs on the printer hard disk before printing.
On Printer performs NPA processing. If data is not in NPA format, it is rejected as
bad data.
Off Printer does not perform NPA processing.
Auto* Printer examines the data to determine the format and then processes it
appropriately.
Disabled Job buffering is disabled. Any jobs already buffered on the disk are
printed before normal processing of incoming jobs resumes.
Auto* Printer automatically calculates the USB Buffer size (recommended
setting).
3K to maximum
size allowed User specifies the USB Buffer size. The maximum size depends on the
amount of memory in your printer, the size of the other link buffers, and
whether Resource Save is set to On or Off. To maximize the range for
the USB Buffer size, disable or reduce the size of the parallel, serial,
and network buffers.
258
Using the printer menus
Values:
Note: Changing the Job Buffering menu item automatically resets the printer.
MAC Binary PS
Purpose:
To configure the printer to process Macintosh binary PostScript print jobs.
Values:
Serial Menu
Use the Serial Menu to change printer settings affecting jobs sent to the printer through a serial port
(Serial Opt <x>).
Select a menu item for more details:
Note: Values marked by an asterisk (*) are the factory default settings.
PCL SmartSwitch
Purpose:
To configure the printer so it automatically switches to PCL emulation when a print job received
through the serial port requires it, regardless of the default printer language.
Off* Does not buffer print jobs to the hard disk.
On Buffers print jobs to the hard disk.
Auto Buffers print jobs only if the printer is busy processing data from another input port.
On Printer processes raw binary PostScript print jobs from computers using the
Macintosh operating system.
This setting often causes Windows print jobs to fail.
Off Printer filters PostScript print jobs using standard protocol.
Auto* Printer processes print jobs from computers using either Windows or Macintosh
operating systems.
Baud PCL SmartSwitch
Data Bits PS SmartSwitch
Honor DSR Robust XON
Job Buffering Serial Buffer
NPA Mode Serial Protocol
Parity
259
Using the printer menus
Values:
See also:
PS SmartSwitch; Printer Language
PS SmartSwitch
Purpose:
To configure the printer so it automatically switches to PostScript emulation when a print job received
through the serial port requires it, regardless of the default printer language.
Values:
See also:
PCL SmartSwitch; Printer Language
NPA Mode
Purpose:
To specify whether the printer performs the special processing required for bidirectional
communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.
Values:
Note: Changing this menu item automatically resets the printer.
On* Printer examines data on the serial interface and selects PCL emulation if the data
indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PostScript emulation
to process the job if PS SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PS SmartSwitch is Off.
On* Printer examines data on the serial interface and selects PostScript emulation if the
data indicates that is the required printer language.
Off Printer does not examine the incoming data. The printer uses PCL emulation to
process the job if PCL SmartSwitch is On, or uses the default printer language
specified in the Setup Menu if PCL SmartSwitch is Off.
On Printer performs NPA processing. If data is not in NPA format, it is rejected as
bad data.
Off Printer does not perform NPA processing.
Auto* Printer examines the data to determine the format and then processes it
appropriately.
260
Using the printer menus
Serial Buffer
Purpose:
To configure the size of the serial input buffer.
Values:
Note: Changing the Serial Buffer menu item automatically resets the printer.
See also:
Resource Save
Job Buffering
Purpose:
To temporarily store jobs on the printer hard disk before printing.
Values:
Note: Changing the Job Buffering menu item automatically resets the printer.
Serial Protocol
Purpose:
To select the hardware and software handshaking values for the serial interface.
Disabled Disables job buffering. Any jobs already buffered on the disk are
printed before normal processing of incoming jobs resumes.
Auto* Printer automatically calculates the Serial Buffer size (recommended
setting).
3K to maximum
size allowed User specifies the Serial Buffer size. The maximum size depends on
the amount of memory in your printer, the size of the other link buffers,
and whether Resource Save is set to On or Off. To maximize the range
for the Serial Buffer size, disable or reduce the size of the parallel and
USB buffers.
Off* Does not buffer print jobs to the hard disk.
On Buffers print jobs to the hard disk.
Auto Buffers print jobs only if the printer is busy processing data from another input port.
261
Using the printer menus
Values:
See also:
Technical Reference
Robust XON
Purpose:
To determine whether the printer communicates availability to the computer.
Values:
This menu item only applies to the serial port if Serial Protocol is set to XON/XOFF.
Baud
Purpose:
To specify the rate at which data can be received through the serial port.
Values:
See also:
Technical Reference
DTR* Hardware handshaking.
DTR/DSR Hardware handshaking.
XON/XOFF Software handshaking.
XON/XOFF/DTR Combined hardware and software handshaking.
XONXOFF/DTRDSR Combined hardware and software handshaking.
Off* Printer waits to receive data from the computer.
On Printer sends a continuous stream of XONs to the host computer to indicate that
the serial port is ready to receive more data.
1200 57600
2400 115200
4800 138200
9600* 172800
19200 230400
38400 345600
262
Using the printer menus
Data Bits
Purpose:
To specify the number of data bits that are sent in each transmission frame.
Values:
See also:
Technical Reference
Parity
Purpose:
To select the parity for serial input and output data frames.
Values:
See also:
Technical Reference
Honor DSR
Purpose:
To determine whether the printer uses the Data Set Ready (DSR) signal. DSR is one of the
handshaking signals for most serial interface cables.
Values:
The serial interface uses DSR to distinguish data sent by the computer from data created by
electrical noise in the serial cable. This electrical noise can cause stray characters to print. Select On
to prevent stray characters from printing.
Note: Honor DSR can be used by ports configured for RS-232.
7
8*
Even
Odd
None*
Ignore
Off* All data received by the serial port is treated as valid data.
On Only data received while the DSR signal is high is treated as valid.
263
Using the printer menus
Help Menu
Use the Help Menu to find additional information available about your printer.
Quick Reference
Purpose:
Provides a quick glance at major topics about the printer and gives easy instructions. Quick
Reference pages are stored inside the printer. They provide information about loading print media,
diagnosing and solving print problems, and clearing jams. We strongly recommend that you print the
Quick Reference pages and store them near the printer.
To print the Quick Reference:
1Make sure the printer is on and the Ready message appears.
2Press and release Menu until you see Help Menu, and then press Select. Quick Reference is
on the second line of the display.
3Press Select.
The Quick Reference pages print.
264
Understanding the printer messages
Understanding the printer messages
The printer operator panel displays messages describing the current state of the printer and
indicates possible printer problems you must resolve. This topic provides a list of all printer
messages, explains what they mean, and tells you how to clear the messages.
Message What this message means What you can do
Activating Menu Changes The printer is activating changes
made to the printer settings. Wait for the message to clear.
See also: Disabling operator
panel menus
Bin <x> Full The specified bin is full or a linked set
of bins is full. Remove the stack of paper from the
bins to clear the message. If you
assigned the bin a name, the bin
name is displayed instead of the bin
number.
Busy The printer is busy receiving,
processing, or printing data. •Wait for the message to clear.
•Press Menu to open the Job
Menu and cancel the current job.
Canceling Fax The printer is processing a request to
cancel a fax job. Wait for the message to clear.
Canceling Job The printer is processing a request to
cancel the current print job. Wait for the message to clear.
See also: Canceling a print job
Change Tray <x> The printer is requesting different
paper than what is loaded in the
specified tray or defined by the Paper
Size or Paper Type settings for that
tray.
x indicates the number of the tray or
MP Feeder or Env Feeder.
Change the paper type in the
specified source.
See also: Loading print media in
standard and optional trays;
Setup Guide
Ready
265
Understanding the printer messages
Change Cartridge Invalid
Refill
The printer has detected a refilled
Prebate cartridge. Remove the indicated print
cartridge and install a new one.
See also: Replacing the print
cartridge
Check <device> Connection The specified device is either not fully
connected to the printer or is
experiencing a hardware failure.
<device> means:
•Tray x with x being trays 2 – 5
•Duplex
•Reestablish communication by
removing the specified device
and reattaching it to the printer.
•Press Go to clear the message
and continue printing.
•In the case of a hardware failure,
turn the printer off and back on. If
the error recurs, turn the printer
off, remove the specified device,
and call for service.
Clearing Job Accounting
Stat
The printer is deleting all job statistics
stored on the hard disk. Wait for the message to clear.
Close Door or Insert
Cartridge
The upper front door is open or the
toner cartridge is not installed. •Close the upper front door.
•Install the print cartridge.
Close Finisher Door The finisher side door is open. Close the finisher side door to clear
the message.
Close Finisher
Top Cover
The finisher top cover is open. Close the finisher top cover to clear
the message.
Copying The printer is processing a copy job
originating from an OptraImage™
scanner.
Wait for the message to clear.
Defragmenting
DO NOT TURN POWER OFF
The printer is defragmenting the flash
memory to reclaim storage space
occupied by deleted resources.
Wait for the message to clear.
Warning: Do not turn the printer off
while this message is displayed.
Delete All Jobs
Go/Stop?
The printer is requesting confirmation
to delete all held jobs. •Press Go to continue. The printer
deletes all held jobs.
•Press Stop to cancel the
operation.
Deleting Jobs The printer is deleting one or more
held jobs. Wait for the message to clear.
Disabling Menus The printer is responding to a request
to disable the menus. Wait for the message to clear.
Note: While the menus are
disabled, you cannot change the
printer settings from the operator
panel.
See also: Disabling operator
panel menus
Message What this message means What you can do
266
Understanding the printer messages
Disk Corrupted.
Reformat?
The printer has attempted a disk
recovery process and cannot repair
the disk.
•Press Go to reformat the disk
and delete all files currently
stored on the disk.
•Press Stop to clear the message
without reformatting the disk. The
printer may display Disk
Recovery and attempt to recover
the disk.
See also: Disk Recovery x/5 yyy%
Disk Recovery
x/5 yyy%
The printer is attempting to recover the
hard disk. Disk recovery takes place in
five phases; the second line on the
operator panel display shows the
percent complete of the current phase.
Wait for the message to clear.
Do not turn the printer off while this
message is displayed.
Enabling Menus The printer is responding to a request
to make the menus available to all
users.
Wait for the message to clear, then
press Menu to view the menus from
the operator panel.
See also: Enabling menus
Enter PIN:
=___
The printer is waiting for you to enter
your four-digit personal identification
number (PIN).
Use the operator panel buttons to
enter the PIN you identified in the
driver when you sent the
confidential job to the printer.
See also: Entering a personal
identification number (PIN)
Fax <x> The printer is processing an incoming
fax. Wait for the message to clear.
Flushing Buffer The printer is flushing corrupted print
data and discarding the current print
job.
Wait for the message to clear.
Formatting Disk
DO NOT POWER OFF
The printer is formatting the hard disk.
When formatting takes longer than
usual, the second line of the display
shows the percent complete.
Wait for the message to clear.
Warning: Do not turn the printer off
while this message is displayed.
Formatting Disk
yyy%
Formatting Flash
DO NOT POWER OFF
The printer is formatting the flash
memory. Wait for the message to clear.
Warning: Do not turn the printer off
while this message is displayed.
Message What this message means What you can do
267
Understanding the printer messages
Held Jobs may be lost The printer memory is too full to
continue processing print jobs. •Press Go to clear the message
and continue printing. The printer
frees memory by deleting the
oldest held job and continues
deleting held jobs until there is
enough printer memory to
process the job.
•Press Stop to clear the message
without deleting any held jobs.
The current job may not print
correctly.
•Press Menu to open the Job
Menu and cancel the current job.
•To avoid this error in the future:
–Delete fonts, macros, and
other data stored in printer
memory.
–Install more printer memory.
The messages 37
Insufficient Memory and
Held Jobs may be lost
alternate on the display.
See also: Using the Print and
Hold function; 37 Insufficient
Memory
Held Jobs May Not Be
Restored
The printer memory cannot restore
Print and Hold jobs from the printer
hard disk.
Press Go to clear the message.
Some of the Print and Hold jobs
stored on the disk will not be
restored.
See also: 37 Insufficient Memory
Insert Staple Cartridge The staple cartridge in the finisher is
missing or is installed incorrectly. •Correctly install the staple
cartridge to clear the message.
•Press Go to ignore the message
and continue printing without
stapling.
Insert Tray <x> The specified tray is either missing or
not fully inserted into the printer. Insert the specified tray completely
into the printer.
See also: Loading print media in
standard and optional trays
Install <device> or Cancel
Job
The printer is requesting that a
specified device be installed so it can
print a job.
<device> is one of the following:
•Bin x
•Tray x
•Duplex
•Env Feeder
•Turn the printer off, install the
specified device, and restart the
printer.
•Press Menu to open the Job
Menu and cancel the current job.
Message What this message means What you can do
268
Understanding the printer messages
Invalid Network <x> Code The code in an internal print server is
not valid. The printer cannot receive
and process jobs until valid code is
programmed into the internal print
server.
Download valid code to the printer
internal print server.
Note: You can download network
code while this message is
displayed.
Invalid Standard Network
Code
Load Manual A request for a manual feed job has
been sent to the printer. The printer is
ready for insertion of a single sheet
into the manual feed slot.
•Load a sheet of the paper
specified in the second line of the
display in the manual feed tray or
multipurpose feeder.
•Press Select or Go to ignore the
manual feed request and print on
paper already installed in one of
the input sources. If the printer
finds a tray that has paper of the
correct type and size, it feeds
paper from that tray. If the printer
cannot find a tray with the correct
paper type and size, it prints on
whatever paper is installed in the
default input source.
•Press Menu to open the Job
Menu and cancel the current job.
See also: Using and loading the
multipurpose feeder
Load Staples The printer is trying to staple a print
job, but the stapler is empty. •Install a new staple cartridge in
the stapler.
•Press Go to clear the message
and continue printing without
stapling.
•Press Menu to open the Job
Menu and cancel the current job.
Load Tray <x> The printer is trying to feed paper from
a source it detects is empty.
x is one of the following sources:
•Tray 1 – Tray 5
•MP Feeder
•Env Feeder
•Load paper of the size and type
requested in the second line of
the display in the specified tray.
The printer automatically clears
the message and continues
printing the job.
•Press Menu to open the Job
Menu and cancel the current job.
See also: Loading print media in
standard and optional trays
Maintenance The printer requires replacement of
routine maintenance items to maintain
top performance and to avoid print
quality and paper feed problems.
Replace the maintenance items
and reset the printer maintenance
counter (if necessary).
See also: Maintenance kit;
Resetting the maintenance
counter
Message What this message means What you can do
269
Understanding the printer messages
Menus Disabled The printer menus are disabled. You
cannot change the printer settings
from the operator panel.
You can still open the Job Menu to
cancel a job that is printing or to
select a confidential job or a held
job that you want to print. If you
need access to the printer menus,
contact your network administrator.
See also: Disabling operator
panel menus
Network Card Busy An internal print server (also called an
internal network adapter or INA) is
being reset.
Wait for the message to clear.
Network <x> A network interface is the active
communication link.
Network <x>, <y> A network interface is the active
communication link, where <x>
represents the active communication
link and <y> represents the channel.
No Jobs Found.
Retry?
The four-digit personal identification
number (PIN) you entered is not
associated with any confidential print
job.
•Press Go to enter another PIN.
•Press Stop to clear the PIN entry
prompt.
See also: Printing a confidential
job
Not Ready The printer is not ready to receive or
process data. Someone pressed Stop
to take the printer offline.
Press Go to make the printer ready
to receive jobs.
Ovrflow Bin Full The mailbox’s designated overflow bin
is full. Remove the stack of paper from the
bin to clear the message.
Parallel <x> A parallel interface is the active
communication link.
Performing Self Test The printer is running the series of
start-up tests it performs after it is
turned on.
Wait for the message to clear.
Power Saver The printer is ready to receive and
process data. It is reducing its
electricity consumption while idle. If
the printer remains inactive for the
period of time specified in the Power
Saver menu item (20 minutes is the
factory default), the Power Saver
message replaces the Ready
message on the display.
•Send a job to print.
•Press Go to quickly warm the
printer to normal operating
temperature and display the
Ready message.
Message What this message means What you can do
270
Understanding the printer messages
Priming Failed,
Retry. Go/Stop?
The printer failed to prepare the
stapler to staple print jobs. •Press Go to try priming the
stapler again.
•Make sure staples are loaded
and there is no jam in the stapler.
•Make sure paper is loaded in the
tray specified in the Staple Prime
Source menu item.
•Press Return or Stop to cancel
priming.
Priming Stapler The printer is preparing the stapler to
staple print jobs. After the printer
feeds a sheet of paper from the tray
specified in the Staple Prime Source
menu item, the stapler attempts to
staple the page until it is successful.
Wait for the message to clear.
Print Jobs on Disk
Go/Stop?
Jobs that were spooled to the hard
disk before the printer was last turned
off have not yet printed.
•Press Go to print the jobs.
•Press Return or Stop to delete
the jobs from the hard disk
without printing them.
Printing Directory List The printer is processing or printing a
directory of all files stored in flash
memory or on a hard disk.
Wait for the message to clear.
See also: Printing a directory list
Printing Font List The printer is processing or printing a
list of all available fonts for the
specified printer language.
Wait for the message to clear.
See also: Print Fonts
Printing Job Accounting
Stat
The printer is processing or printing all
job accounting statistics stored on the
hard disk.
Wait for the message to clear.
See also: Job Acct Stat
Printing Menu Settings The printer is processing or printing
the menu settings page. Wait for the message to clear.
See also: Print Menus; Printing
the menu settings page
Prog System Code
DO NOT POWER OFF
The printer is programming new
system code. Wait for the message to clear and
the printer to reset.
Warning: Do not turn the printer off
while this message is displayed.
Program Flash
DO NOT POWER OFF
The printer is storing resources, such
as fonts or macros, in flash memory. Wait for the message to clear.
Warning: Do not turn the printer off
while this message is displayed.
Programming Disk
DO NOT POWER OFF
The printer is storing resources, such
as fonts or macros, on the hard disk. Wait for the message to clear.
Warning: Do not turn the printer off
while this message is displayed.
Queuing and Deleting Jobs The printer is deleting one or more
held jobs and sending one or more
jobs to print.
Wait for the message to clear.
See also: Using the Print and
Hold function
Message What this message means What you can do
271
Understanding the printer messages
Queuing Jobs The printer is sending one or more
held jobs to print. Wait for the message to clear.
See also: Using the Print and
Hold function
Ready The printer is ready to receive and
process print jobs. Send a job to print.
Ready Hex The printer is in Hex Trace mode and
is ready to receive and process print
jobs.
•Send a job to print. All data sent
to the printer is printed in
hexadecimal and character
representation. Control strings
are printed, not executed.
•Turn the printer off and then on to
exit Hex Trace mode and return
to Ready status.
Reattach <device> The specified device is either not fully
connected to the printer or is
experiencing a hardware failure.
<device> is one of the following:
•Output bin x, where x is 1–3
•Bins x - y, where x is 1–5, 2–6,
6–10
•Env Feeder
•Reestablish communication by
removing the specified device
and reattaching it to the printer.
•Press Go to clear the message
and continue printing without
using the device.
•In the case of a hardware failure,
turn the printer off and back on. If
the error recurs, turn the printer
off, remove the specified device,
and call for service.
See also: Contacting service
Remove Paper <specified
bin>
The specified output bin, or bins, is
full. The message would read as one
of the following:
•Remove Paper Standard Bin
•Remove Paper Output Bin x,
where x is the bin number
•Remove Paper All Output Bins
Remove the stack of paper from the
specified bin(s) to clear the
message.
Res Reduced The printer is reducing the resolution
of a page in the current job from 600
dots per inch (dpi) to 300 dpi to
prevent a 38 Memory Full error. Res
Reduced remains on the display while
the job prints.
Press Menu to open the Job Menu
and cancel the current job.
Resetting Active Bin The printer is resetting to the active
bin in a linked set of bins. Wait for the message to clear.
Resetting
Maint Cnt Value
The printer is resetting the counter
that tracks wear on the fuser. Wait for the message to clear.
Resetting the Printer The printer is resetting to the current
default settings. Any active print jobs
are canceled.
Wait for the message to clear.
See also: Using the operator
panel to change printer settings
Message What this message means What you can do
272
Understanding the printer messages
Restore Held Jobs. Go/
Stop?
Someone reset the printer or turned it
on, and the printer detects Print and
Hold jobs stored on the hard disk.
•Press Go. All Print and Hold jobs
on the hard disk are restored to
printer memory.
•Press Return or Stop. No Print
and Hold jobs are restored to
printer memory. The printer
returns to the Ready state.
See also: Using the Print and
Hold function
Restoring Factory Defaults The printer is restoring the factory
default printer settings. When factory
default settings are restored:
•All downloaded resources (fonts,
macros, symbol sets) in the printer
memory are deleted.
•All menu settings return to the
factory default setting except:
–The Display Language setting in
the Setup Menu.
–All settings in the Parallel Menu,
Serial Menu, Network Menu,
USB Menu, and Fax Menu.
Wait for the message to clear.
See also: Restoring factory
default settings
Restoring Held Job xxx/yyy The printer is restoring held jobs from
the hard disk.
Note: xxx represents the number of
the job being restored. yyy represents
the total number of jobs to be restored.
•Wait for the message to clear.
•Select the Abort Restore menu
item in the Job Menu.
See also: Accessing held jobs
from the operator panel; Abort
Restore
Restoring Held Jobs The printer is restoring held jobs from
the hard disk. Wait for the message to clear.
See also: Accessing held jobs
from the operator panel; Abort
Restore
Serial <x> A serial interface is the active
communication link.
Staples Empty The stapler is out of staples, or the
stapler is not installed. If necessary, install a new staple
cartridge. Reinsert the stapler into
the finisher.
Staples Low The stapler has only a few staples
remaining. •Press Go to continue printing.
•Install a new staple cartridge to
clear the message.
Std Bin Full The standard bin is full. Remove the stack of paper in the
bin to clear the message.
Message What this message means What you can do
273
Understanding the printer messages
Toner Low The print cartridge is low on toner. •Shake the print cartridge to
utilize the remaining toner.
•Replace the print cartridge.
•Press Go to clear the message
and continue printing.
Note: If you do not replace the print
cartridge, you may experience print
quality problems.
Tray <x> Empty The specified tray is out of paper. Load paper in the tray to clear the
message.
See also: Loading print media in
standard and optional trays
Tray <x> Low The specified tray is low on paper. Add paper to the tray to clear the
message.
See also: Loading print media in
standard and optional trays
Tray <x> Missing The specified tray is either missing or
not fully inserted into the printer. Insert the tray completely into the
printer.
See also: Loading print media in
standard and optional trays
USB <x> The printer is processing data through
the specified USB port.
Waiting The printer has received a page of
data to print but is waiting for an End
of Job command, a Form Feed
command, or additional data.
•Press Go to print the contents of
the buffer.
•Press Menu to open the Job
Menu and cancel the current job.
See also: Canceling a print job
1565 Emul Error Load Emul
Option
The download emulator version on the
firmware card does not match the
printer code version.
This error can occur if you update
printer firmware or move a firmware
card from one printer to another.
The printer automatically clears the
message in 30 seconds, and then
disables the download emulator on
the firmware card.
Download the correct download
emulator version from Lexmark’s
Web site.
2<xx> Paper Jam The printer detects a jam. Clear the paper path.
See also: Clearing jams
23x Duplex Jam The printer detects a jam in the
optional duplex unit. Clear the paper path.
See also: Clearing jams
283 Staple Jam
Check Stapler
A staple jam occurred when the
stapler was primed. Press Go to start priming and
return to printing.
Message What this message means What you can do
274
Understanding the printer messages
32 Unsupported
Print Cartridge
An unsupported print cartridge is
installed. Remove the print cartridge and
install a new one.
Use Extra High Yield cartridges
only in the T632.
See also: Replacing the print
cartridge
34 Short Paper The printer has determined that the
length of the paper in the source
specified on the second line of the
display is too short to print the
formatted data. For auto-size sensing
trays, this error occurs if the guides
are not in the correct position.
•Press Go to clear the message
and continue printing. The printer
does not automatically reprint the
page that prompted the
message.
•Make sure the Paper Size setting
in the Paper Menu is correct for
the size paper you are using. If
MP Feeder Size is set to
Universal, make sure your paper
is large enough for the formatted
data.
•Press Menu to open the Job
Menu and cancel the current job.
See also: Print media guidelines
35 Res Save Off Deficient
Memory
The printer lacks the memory needed
to enable Resource Save. This
message usually indicates too much
memory is allocated for one or more of
the printer link buffers.
•Press Go to disable Resource
Save and continue printing.
•To enable Resource Save after
you get this message:
–Make sure the link buffers are
set to Auto, and exit the menus
to activate the link buffer
changes.
–When Ready is displayed,
enable Resource Save from
the Setup Menu.
•Install additional memory.
37 Insufficient Collation
Area
The printer memory (or hard disk, if
installed) does not have the free space
necessary to collate the print job.
•Press Go to print the portion of
the job already stored and begin
collating the rest of the job.
•Press Menu to open the Job
Menu and cancel the current job.
See also: Canceling a print job
37 Insufficient Defrag
Memory
The printer cannot defragment flash
memory, because the printer memory
used to store undeleted flash
resources is full.
•Delete fonts, macros, and other
data in printer memory.
•Install additional printer memory.
Message What this message means What you can do
275
Understanding the printer messages
37 Insufficient Memory The printer memory is full and cannot
continue processing current print jobs. •Press Go to clear the message
and continue the current print
job. The printer frees memory by
deleting the oldest held job and
continues deleting held jobs until
there is enough printer memory
to process the job.
•Press Stop to clear the message
without deleting any held jobs.
The current job may not print
correctly.
•Press Menu to open the Job
Menu and cancel the current job.
•To avoid this error in the future:
–Delete fonts, macros, and
other data in printer memory.
–Install additional printer
memory.
Note: The messages 37
Insufficient Memory and Held
Jobs may be lost alternate on
the display.
See also: Accessing held jobs
from the operator panel; Held
Jobs may be lost; Held Jobs May
Not Be Restored
38 Memory Full The printer is processing data, but the
memory used to store pages is full. •Press Go to clear the message
and continue printing the job. The
job may not print correctly.
•Press Menu to open the Job
Menu and cancel the current job.
•To avoid this error in the future:
–Simplify the print job by
reducing the amount of text or
graphics on a page and
deleting unnecessary
downloaded fonts or macros.
–Install additional printer
memory.
See also: Canceling a print job
Message What this message means What you can do
276
Understanding the printer messages
39 Complex Page The page may not print correctly
because the print information on the
page is too complex.
•Press Go to clear the message
and continue printing the job. The
job may not print correctly.
•Press Menu to open the Job
Menu and cancel the current job.
•To avoid this error in the future:
–Reduce the complexity of the
page by reducing the amount
of text or graphics on the page
and deleting unnecessary
downloaded fonts or macros.
–Set Page Protect to On in the
Setup Menu.
–Install additional printer
memory.
See also: Setup Menu
4<x> Unsupported
Firmware Card
The printer detects an unsupported
version of firmware on the installed
firmware card during the power-on
cycle.
•Turn the printer off, and then
press and hold Go while turning
it on. The printer reads the code
on the system card and
bypasses the code on the
firmware card.
•Remove the firmware card.
See also: Setup Guide
51 Defective Flash The printer detects defective flash
memory. Press Go to clear the message and
continue printing. You must install
different flash memory before you
can download any resources to
flash.
52 Flash Full There is not enough free space in the
flash memory to store the data you are
trying to download.
•Press Go to clear the message
and continue printing.
Downloaded fonts and macros
not previously stored in flash
memory are deleted.
•Delete fonts, macros, and other
data stored on the flash memory.
•Install flash memory with more
storage capacity.
53 Unformatted Flash The printer detects unformatted flash
memory. •Press Go to clear the message
and continue printing. You must
format the flash memory before
you can store any resources on
it.
•If the error message remains, the
flash memory may be defective
and require replacing.
Message What this message means What you can do
277
Understanding the printer messages
54 Serial Option <x> Error The printer has detected a serial
interface error on a serial port. •Make sure the serial link is set up
correctly and you are using the
appropriate cable.
•Press Go to clear the message
and continue printing. The job
may not print correctly.
•Press Menu to open the Job
Menu and reset the printer.
54 Network <x> Software
Error
The printer cannot establish
communications with an installed
network port.
•Press Go to clear the message
and continue printing. The job
may not print correctly.
•Program new firmware for the
network interface by way of the
parallel port.
•Press Menu to open the Job
Menu and reset the printer.
54 Std Network Software
Error
55 Unsupported Flash
in Slot X
The printer detects an unsupported
flash memory card in one of the
connectors.
Turn the printer off. Remove the
unsupported option card.
55 Unsupported
Option in Slot X
The printer detects an unsupported
option card in one of the connectors. Turn the printer off. Remove the
unsupported option card.
56 Serial Port <x> Disabled Data has been sent to the printer
through a serial port, but the serial
port is disabled.
•Press Go to clear the message.
The printer discards any data
received through the serial port.
•Make sure the Serial Buffer menu
item in the Serial Menu is not set
to Disabled.
See also: Serial Buffer
56 Parallel Port <x>
Disabled
Data has been sent to the printer
through a parallel port, but the parallel
port is disabled.
•Press Go to clear the message.
The printer discards any data
received through the parallel
port.
•Make sure the Parallel Buffer
menu item in the Parallel Menu is
not set to Disabled.
See also: Parallel Buffer
56 Std Parallel Port
Disabled
56 USB Port <x> Disabled Data has been sent to the printer
through a USB port, but the USB port
is disabled.
•Press Go to clear the message.
The printer discards any data
received through the USB port.
•Make sure the USB Buffer menu
item in the USB Menu is not set
to Disabled.
See also: USB Buffer
56 Standard USB Port
Disabled
57 Configuration
Change
The printer could not restore jobs from
the disk because the configuration of
the printer changed.
Press Go to clear the message.
Message What this message means What you can do
278
Understanding the printer messages
58 Too Many
Bins Attached
Too many optional output bins are
installed on the printer. Turn off and unplug the printer.
Remove the additional output bins.
Plug in the printer and turn it on.
See also: Setup Guide
58 Too Many
Disks Installed
Too many hard disks are installed on
the printer. The printer only supports
one hard disk at a time.
Turn off and unplug the printer.
Remove the excess hard disks from
the printer. Plug in the printer and
turn it on.
See also: Removing optional
printer memory and other option
cards; Removing an optional
flash memory card or optional
firmware card
58 Too Many
Flash Options
Too many flash memory options are
installed on the printer. Turn off and unplug the printer.
Remove the excess flash memory.
Plug in the printer and turn it on.
See also: Removing an optional
flash memory card or optional
firmware card
58 Too Many
Trays Attached
Too many drawers with matching trays
are installed on the printer. Turn off and unplug the printer.
Remove the additional drawers.
Plug in the printer and turn it on.
See also: Setup Guide
59 Incompatible <device> You have installed an incompatible
device.
<device> is one of the following:
•Output Bin x
•Env Feeder
•Tray x
•Duplex
Remove the device and press Go to
clear the message.
61 Defective Disk The printer detects a defective hard
disk. •Press Go to clear the message
and continue printing.
•Install a different hard disk before
you perform any operations that
require one.
See also: Setup Guide
62 Disk Full There is not enough memory on the
hard disk to store the data sent to the
printer.
•Press Go to clear the message
and continue processing. Any
information not previously stored
on the hard disk is deleted.
•Delete fonts, macros, and other
data stored on the hard disk.
Message What this message means What you can do
279
Understanding the printer messages
63 Unformatted Disk The printer detects an unformatted
hard disk. •Press Go to clear the message
and continue printing.
•Format the disk before
performing any disk operations.
To format the disk, select Format
Disk from the Utilities Menu.
•If the error message remains, the
hard disk may be defective and
require replacing. Install a new
hard disk and format it.
See also: Format Disk
64 Unsupported Disk
Format
The printer detects an unsupported
disk format. •Press Go to clear the message.
•Format the disk.
Note: Disk operations will not be
allowed until the disk is formatted.
80 Scheduled
Maintenance
The printer requires replacement of
routine maintenance items to maintain
top performance and avoid print
quality and paper feed problems.
Replace the maintenance items
and reset the printer maintenance
counter, if necessary.
See also: Resetting the
maintenance counter
88 Toner Low The printer has detected that the toner
supply in the print cartridge is low. If
you do not have a print cartridge on
hand, order one now.
•Shake the print cartridge to
utilize the remaining toner.
•Replace the print cartridge.
•Press Go to clear the message
and continue printing. The
Supplies message is displayed
until you replace the print
cartridge.
See also: Replacing the print
cartridge
900–999 Service
<message>
Messages labeled 900–999 relate to
printer problems that may require
printer service.
Turn the printer off and check all
cable connections. Turn the printer
back on. If the service message
recurs, call for service and report
the message number and
description of the problem.
See also: Contacting service
Message What this message means What you can do
280
Index
A
A4 Width (PCL Emul Menu) 244
Abort Restore (Job Menu) 234
aborting restoration of held jobs 234
Advanced Status (Parallel Menu) 250
Alarm Control (Setup Menu) 239
alarms
error messages 238
setting 239
stapler 240
toner 240
Annotation (PDF Menu) 248
Assign Type/Bin (Paper Menu) 217
Auto Continue (Setup Menu) 238
Auto CR after LF (PCL Emul Menu) 245
Auto LF after CR (PCL Emul Menu) 246
automatic size sensing 76, 213
automatic tray linking 76
avoiding jams 120
avoiding print media jams 22
B
Baud (Serial Menu) 261
bin linking 217
binding, duplex 77
bins
assigning 217
configuring 216
output 216
overflow 217
resetting active 233
bitmapped fonts 177
Blank Pages (Finishing Menu) 222
buffer sizes, adjusting
network 254
parallel 250
serial 260
USB 257
C
Cancel Fax (Job Menu) 233
Cancel Job (Job Menu) 232
card stock
guidelines 37
loading 49
characteristics, print media 29
card stock 37
envelopes 35
labels 36
letterhead 32
paper 29
transparencies 34
charge roll
replacing 90
cleaning the printer 87
clearing jams 120
possible jam areas 122
clearing staple jams 166
Collation (Finishing Menu) 222
collation, enabling 222
complex page errors 239
Confidential Job (Job Menu) 231
confidential jobs 26
entering a PIN 26
entering user name 187
sending 26
Configure Bins (Paper Menu) 216
Configure MP (Paper Menu) 218
Copies (Finishing Menu) 222
copies, specifying number 222
current menu settings 25
with menu settings page 25
Custom Types (Paper Menu) 215
D
Data Bits (Serial Menu) 262
defaults
restoring factory defaults 228
setting user defaults 185
Defragment Flash (Utilities Menu) 229
281
Index
disabling operator panel menus 174
disk
See hard disk
Display Language (Setup Menu) 239
Download Target (Setup Menu) 237
downloaded resources
printing 228
resource save 237
storing 237
duplex
binding 77, 221
enabling 221
Duplex (Finishing Menu) 221
Duplex Bind 77
Duplex Bind (Finishing Menu) 221
duplex function 76
duplex printing
definition 76
from multipurpose feeder 76
from trays 76
selecting 76
duplex unit
printing definition 76
using 76
E
electrical emission statement 12
emission statement 12
enabling operator panel menus 174
entering menus 208
Envelope Enhance (Paper Menu) 218
envelope feeder
setting source, size, type 71
envelopes
clearing jams 158
guidelines 35
loading
envelope feeder 68
multipurpose feeder 62
F
factory default setting 185
Factory Defaults (Utilities Menu) 228
factory defaults, restoring 228
fax, canceling 233
FCC statement 12
Finishing Menu 221
Blank Pages 222
Finishing Menu (continued)
Collation 222
Copies 222
Duplex 221
Duplex Bind 221
Multipage Border 225
Multipage Order 224
Multipage Print 224
Multipage View 225
Offset Pages 226
Separator Sheets 223
Separator Source 223
Staple Job 225
Staple Prime Src 226
flash memory
defragmenting 229
formatting 229
printing downloaded resources 228
setting as download target 237
folio size 27
Font Name (PCL Emul Menu) 242
Font Priority (PostScript Menu) 246
font samples, printing 25
Font Source (PCL Emul Menu) 242
fonts
choosing in PCL emulation 242
description 175
downloadable 185
pitch 176
point size 176
printing sample list 25
printing samples 227
priority 246
resident 178
symbol sets supported 243
symbol sets, PCL 6 emulation 184
weight and style 176
Format Disk (Utilities Menu) 230
Format Flash (Utilities Menu) 229
fuser cleaner, replacing 101
G
Go button 208
guidelines
avoiding jams 22, 120
labels 37
paper
recommended 30
282
Index
guidelines (continued)
paper (continued)
unacceptable 31
print media 29
printing letterhead 33
H
Halftone (PDF Menu) 248
hard disk
formatting 230
printing downloaded resources 228
setting as download target 237
held jobs
confidential jobs 26
entering a PIN 26
entering user name 187
Held Jobs (Job Menu) 231
Help Menu 263
Help Menu, Quick Reference 263
Hex Trace (Utilities Menu) 230
hole-punched paper 33
Honor DSR (Serial Menu) 262
Honor Init (Parallel Menu) 251
I
indicator light 207
input tray
length guide 50
width guide 51
integrated forms 44, 47
Intellifont fonts 178
interfaces
network 252
parallel 248
serial 258
USB 255
J
jam messages
200 Paper Jam Remove Cartridge 125
201 Paper Jam Remove Cartridge 125
202 Paper Jam Open Rear Door 128
231 Paper Jam Check Duplex 131
232 Paper Jam Check Duplex 135
233 Paper Jam Check Duplex 135
234 Paper Jam Check Duplex 137
235 Paper Jam Check Duplex 137
jam messages (continued)
236 Paper Jam Check Duplex 140
237 Paper Jam Check Duplex 141
238 Paper Jam Check Duplex 137
239 Paper Jam Check Duplex 145
24x Paper Jams Check Tray x 151
250 Paper Jam Check MP Feeder 157
260 Paper Jam Check Env Feeder 158
27x Paper Jam Check Bin x 160
280 Paper Jam Check Finisher 164
281 Paper Jam Check Finisher 165
282 Paper Jam Check Stapler 167
283 Paper Jam Check Finisher 171
28x Paper Jam 164
Jam Recovery (Setup Menu) 238
jams
avoiding 120
clearing 120
clearing, print media path 122
reprinting jammed pages 238
staple 166
messages
See also jam messages
See also jam messages
job 187
canceling 232
confidential 231
held 231
statistics 241
Job Accounting (Setup Menu) 241
Job Acct Stat (Utilities Menu) 230
Job Buffering (Network Menu) 254
Job Buffering (Parallel Menu) 250
Job Buffering (Serial Menu) 260
Job Buffering (USB Menu) 257
Job Menu 230
Abort Restore 234
Cancel Fax 233
Cancel Job 232
Confidential Job 231
Held Jobs 231
Prime Stapler 233
Print Buffer 233
Reset Active Bin 233
Reset Printer 232
L
label fuser cleaner 85
283
Index
labels
guidelines 36, 37
printer maintenance 37
laser notices 16
length guide 50
letterhead 32
guidelines 32
loading
input tray 53
multipurpose feeder 63
page orientation 33
printing 33
Lexmark Authorized Supplies Dealers 81
Lines per Page (PCL Emul Menu) 244
linking 76
bins 217
trays 76
load line 51
loading print media
card stock 49
envelopes
envelope feeder 68
multipurpose feeder 62
letterhead
input tray 53
multipurpose feeder 63
paper
input tray 49
multipurpose feeder 55, 61
transparencies
input tray 49
multipurpose feeder 61
Local Printer Setup Utility 185
drivers CD 185
Help 186
Lexmark Web site 185
values 186
Finishing Settings 186
Paper Settings 186
Parallel Settings 186
PCL Emulation Settings 186
PostScript Settings 186
Quality Settings 186
Setup Settings 186
USB Settings 186
M
MAC Binary PS (Network Menu) 255
MAC Binary PS (Parallel Menu) 252
MAC Binary PS (USB Menu) 258
maintaining the printer 81
cleaning the printer 87
ordering a print cartridge 83
Prebate 83
regular 83
print cartridge
installing a new one 88
storing 86
maintenance
charge roll 90
label fuser cleaner 101
pick rollers 98
staple cartridge 104
transfer roll 94
maximum stack height 60
memory
Print and Hold function 187
Menu button 208
menu settings page, printing 25
menus
entering 208
language 239
main list of 211
printing menu settings page 25
selecting 208
menu items 208
numerical values 208
messages
1565 Emul Error Load Emul Option 273
2<xx> Paper Jam 273
283 Staple Jam 273
32 Unsupported Print Cartridge 274
34 Short Paper 274
35 Res Save Off Deficient Memory 274
37 Insufficient Collation Area 274
37 Insufficient Defrag Memory 274
37 Insufficient Memory 275
38 Memory Full 275
39 Complex Page 276
4<x> Unsupported Firmware Card 276
51 Defective Flash 276
52 Flash Full 276
53 Unformatted Flash 276
54 Network <x> Software Error 277
54 Serial Option <x> Error 277
54 Standard Serial Error 277
284
Index
messages (continued)
54 Std Network Software Error 277
55 Unsupported Flash in Slot X 277
55 Unsupported Option in Slot X 277
56 Parallel Port <x> Disabled 277
56 Serial Port <x> Disabled 277
56 Standard Serial Disabled 277
56 Standard USB Port Disabled 277
56 Std Parallel Port Disabled 277
56 USB Port <x> Disabled 277
57 Configuration Change 277
58 Too Many Disks Installed 278
58 Too Many Flash Options 278
59 Incompatible <device> 278
61 Defective Disk 278
62 Disk Full 278
63 Unformatted Disk 279
64 Unsupported Disk Format 279
80 Scheduled Maintenance 279
88 Toner Low 279
900–999 Service message 279
Activating Menu Changes 264
Bin <x> Full 264
Busy 264
Canceling Fax 264
Canceling Job 264
Change <x> Invalid Refill 265
Change Tray <x> 264
Check <device> Connection 265
Clearing Job Accounting Stat 265
Close Door or Insert Cartridge 265
Close Finisher Door 265
Close Finisher Top Cover 265
Copying 265
Defragmenting 265
Delete All Jobs 265
Deleting Jobs 265
Disabling Menus 265
Disk Corrupted. Reformat? 266
Disk Recovery x/5 yyy% 266
Enabling Menus 266
Enter PIN
=___ 266
Fax <x> 266
Flushing Buffer 266
Formatting Disk 266
Formatting Disk DO NOT POWER OFF 266
Formatting Flash 266
messages (continued)
Held Jobs may be lost 267
Held Jobs May Not Be Restored 267
Insert Staple Cartridge 267
Insert Tray <x> 267
Install <device> or Cancel Job 267
Invalid Network <x> Code 268
Invalid Standard Network Code 268
Load Manual 268
Load Staples 268
Load Tray <x> 268
Maintenance 268
Menus Disabled 269
Network <x> 269
Network <x>,<y> 269
Network Card Busy 269
No Jobs Found. Retry? 269
Not Ready 269
Ovrflow Bin Full 269
Parallel <x> 269
Performing Self Test 269
Power Saver 269
Priming Failed, Retry 270
Priming Stapler 270
Print Jobs on Disk 270
Printing Directory List 270
Printing Font List 270
Printing Job Accounting Stat 270
Printing Menu Settings 270
Prog System Code 270
Program Flash 270
Programming Disk 270
Queuing and Deleting Jobs 270
Queuing Jobs 271
Ready 271
Ready Hex 271
Reattach <device> 271
Remove Paper <specified bin> 271
Res Reduced 271
Resetting Active Bin 271
Resetting Maint Cnt Value 271
Resetting the Printer 271
Restore Held Jobs. Go/Stop? 272
Restoring Factory Defaults 272
Restoring Held Job xxx/yyy 272
Restoring Held Jobs 272
See also jam messages
Serial <x> 272
285
Index
messages (continued)
Staples Empty 272
Staples Low 272
Std Bin Full 272
Toner Low 273
Tray <x> Empty 273
Tray <x> Low 273
Tray <x> Missing 273
USB <x> 273
Waiting 273
Multipage Border (Finishing Menu) 225
Multipage Order (Finishing Menu) 224
multipage print
border settings 225
configuring 224
order settings 224
view settings 225
Multipage Print (Finishing Menu) 224
Multipage View (Finishing Menu) 225
multipurpose feeder
closing 67
configuring 218
guidelines 55
icons 56
print media
envelopes 59
loading 60
paper 59
transparencies 59
N
Network <x> Setup (Network Menu) 255
Network Buffer (Network Menu) 254
Network Menu 252
Job Buffering 254
MAC Binary PS 255
Network <x> Setup 255
Network Buffer 254
NPA Mode 253
PCL SmartSwitch 253
PS SmartSwitch 253
Std Net Setup 255
network port
configuring
buffer size 254
NPA mode 253
PCL SmartSwitch 253
PS SmartSwitch 253
NPA Mode (Network Menu) 253
NPA Mode (Parallel Menu) 249
NPA Mode (Serial Menu) 259
NPA Mode (USB Menu) 257
NPA mode, setting
network port 253
parallel port 249
serial port 259
USB port 257
numbers, operator panel 208
numerical values, selecting 208
O
Offset Pages (Finishing Menu) 226
operator panel 207
buttons 207
disabling menus 174
enabling menus 174
LCD 207
light 207
menus disabled 209
messages 264
numbers 208
See also messages and jam messages
using 207
options
verifying installation with menu settings page
25
ordering, print cartridge 83
Prebate 83
regular 83
Orientation (PCL Emul Menu) 244
Orientation (PDF Menu) 247
Output Bin (Paper Menu) 216
Overflow Bin (Paper Menu) 217
P
Page Protect (Setup Menu) 239
paper
letterhead 32
preprinted forms 32
pre-punched 33
recommended types 30
unsatisfactory types 31
paper guidelines
recommended papers 30
paper jams
clearing 120
286
Index
paper jams (continued)
print media path 122
reprinting jammed pages 238
Paper Loading (Paper Menu) 220
Paper Menu 213
Assign Type/Bin 217
Configure Bins 216
Configure MP 218
Custom Types 215
Envelope Enhance 218
Output Bin 216
Overflow Bin 217
Paper Loading 220
Paper Size 213
Paper Source 213
Paper Texture 219
Paper Type 214
Paper Weight 219
Substitute Size 218
Universal Setup 215
Paper Size (Paper Menu) 213
Paper Source (Paper Menu) 213
Paper Texture (Paper Menu) 219
Paper Type (Paper Menu) 214
Paper Weight (Paper Menu) 219
paper, specifying
custom type 215
if requested size not loaded 218
preprinted forms 220
size 213
source 213
texture 219
type 214
weight 219
Parallel Buffer (Parallel Menu) 250
Parallel Menu 248
Advanced Status 250
Honor Init 251
Job Buffering 250
MAC Binary PS 252
NPA Mode 249
Parallel Buffer 250
Parallel Mode 1 251
Parallel Mode 2 252
PCL SmartSwitch 248
Protocol 251
PS SmartSwitch 249
Parallel Mode 1 (Parallel Menu) 251
Parallel Mode 2 (Parallel Menu) 252
parallel port
configuring
bidirectional communication 250
buffer size 250
data sampling 252
hardware initialization 251
NPA mode 249
PCL SmartSwitch 248
protocol 251
PS SmartSwitch 249
enabling
resistors 251
Parity (Serial Menu) 262
PCL Emul Menu 242
A4 Width 244
Auto CR after LF 245
Auto LF after CR 246
Font Name 242
Font Source 242
Lines per Page 244
Orientation 244
Pitch 243
Point Size 243
Symbol Set 243
Tray Renumber 245
PCL emulation
A4 width 244
automatic carriage return 245
automatic line feed 246
font name 242
font sample print 227
font source 242
lines per page 244
orientation 244
pitch 243
point size 243
resident fonts 178
symbol set 243
tray renumber 245
PCL SmartSwitch (Network Menu) 253
PCL SmartSwitch (Parallel Menu) 248
PCL SmartSwitch (Serial Menu) 258
PCL SmartSwitch (USB Menu) 256
PCL SmartSwitch, setting
See also printer language
network port 253
parallel port 248
287
Index
PCL SmartSwitch, setting (continued)
serial port 258
USB port 256
PDF Menu (PostScript Menu) 247
personal identification number
See PIN
PictureGrade (Quality Menu) 235
PIN
entering at the printer 27
entering from the driver 26
for confidential jobs 26
Pitch (PCL Emul Menu) 176, 243
Point Size (PCL Emul Menu) 176, 243
ports
network 252
parallel 248
serial 258
USB 255
PostScript 3 emulation
resident fonts 178
PostScript emulation
font priority 246
font sample print 227
printing PS errors 246
PostScript Menu 246
Font Priority 246
PDF Menu 247
Annotation 248
Halftone 248
Orientation 247
Scale to Fit 247
Print PS Error 246
power saver
configuring 236
Power Saver (Setup Menu) 236
preprinted forms 32
pre-punched paper 33
Prime Stapler (Job Menu) 233
print and hold jobs 187
Print Buffer (Job Menu) 233
print cartridge
installing 88
ordering 82
storing 86
Print Directory (Utilities Menu) 228
Print Fonts (Utilities Menu) 227
print media
guidelines 29
card stock 37
envelopes 35
labels 36
letterhead 32
letterhead, printing 33
paper 29
transparencies 34
letterhead
guidelines 32
loading instructions based on source 33
storing 37, 85
transparencies
guidelines 34
print media jams
avoiding 22, 120
clearing 120
print media size window 52
print media specifications
characteristics 29
sizes 39
types 42
weight 43
Print Menus (Utilities Menu) 227
Print Net<x> Setup (Utilities Menu) 227
print options
offset pages 226
print buffer 233
printing on envelopes 218
separator sheets 223
See also separator source 223
Print PS Error (PostScript Menu) 246
print quality, adjusting
PictureGrade 235
print resolution 234
toner darkness 235
Print Resolution (Quality Menu) 234
print statistics
job accounting 241
printing job statistics 230
print timeout
configuring 237
Print Timeout (Setup Menu) 237
printer
resetting 232
taking offline 208
with Menu button 208
288
Index
printer (continued)
taking offline (continued)
with Stop button 208
Printer Language (Setup Menu) 236
printer messages
Enter PIN 189
Menus Disabled 209
No Jobs Found. Retry? 190
printer testing
Hex Trace mode 230
print defaults 227
print hardware statistics 227
printing
duplex
from multipurpose feeder 76
from trays 76
folio 27
font samples 25
on two sides
from multipurpose feeder 76
from trays 76
statement 27
problems, solving
See troubleshooting
Protocol (Parallel Menu) 251
PS emulation
See PostScript emulation
PS SmartSwitch (Network Menu) 253
PS SmartSwitch (Parallel Menu) 249
PS SmartSwitch (Serial Menu) 259
PS SmartSwitch (USB Menu) 256
PS SmartSwitch, setting
See also printer language 236
network port 253
parallel port 249
serial port 259
USB port 256
Q
Quality Menu 234
PictureGrade 235
Print Resolution 234
Toner Darkness 235
Quick Reference (Help Menu) 263
R
recommended papers 30
Remove Held Jobs (Utilities Menu) 228
repeat print 188
replacing
charge roll 90
label fuser cleaner 101
pick rollers 98
staple cartridge 104
transfer roll 94
reserve print 189
Reset Active Bin (Job Menu) 233
Reset Printer (Job Menu) 232
resetting printer 232
resident fonts 178
Resource Save (Setup Menu) 237
restoring factory defaults 228
Return button 208
Robust XON (Serial Menu) 261
S
safety information 12
scalable fonts
definition 178
resident 178
Scale to Fit (PDF Menu) 247
Select button 208
selecting 208
menu items 208
numerical values 208
Separator Sheets (Finishing Menu) 223
Separator Source (Finishing Menu) 223
Serial Buffer (Serial Menu) 260
Serial Menu 258
Baud 261
Data Bits 262
Honor DSR 262
Job Buffering 260
NPA Mode 259
Parity 262
PCL SmartSwitch 258
PS SmartSwitch 259
Robust XON 261
Serial Buffer 260
Serial Protocol 260
serial port
adjusting
transmission speeds 261, 262
configuring
buffer size 260
NPA mode 259
289
Index
serial port (continued)
configuring (continued)
parity 262
PCL SmartSwitch 258
protocol 260
PS SmartSwitch 259
robust XON 261
enabling
DSR (Data Set Ready) signals 262
Serial Protocol (Serial Menu) 260
Setup Menu 235
Alarm Control 239
Auto Continue 238
Display Language 239
Download Target 237
Jam Recovery 238
Job Accounting 241
Page Protect 239
Power Saver 236
Print Timeout 237
Printer Language 236
Resource Save 237
Staple Alarm 240
Toner Alarm 240
Wait Timeout 238
Size Sensing 27
standard tray 21
Staple Alarm (Setup Menu) 240
staple and offset unit
replacing staples 104
staple cartridge, replacing 104
Staple Job (Finishing Menu) 225
Staple Prime Src (Finishing Menu) 226
stapler
alarm 240
enabling 225
priming 233
StapleSmart
replacing staples 104
statement size 27
statistics
printing 230
storing 241
Std Net Setup (Network Menu) 255
Stop button 208
storing
print cartridge 86
print media 37, 85
Substitute Size (Paper Menu) 218
supplies
label fuser cleaner 85
maintenance kit 83
print cartridge 83
Prebate 83
regular 83
Symbol Set (PCL Emul Menu) 243
symbol sets, definition 184
T
taking printer offline 208
with Menu button 208
with Stop button 208
test printing
Hex Trace mode 230
menus page 227
timeout
print 237
wait 238
toner
alarm 240
Toner Alarm (Setup Menu) 240
Toner Darkness (Quality Menu) 235
transfer roll
replacing 94
transparencies
guidelines 34
loading
input tray 49
multipurpose feeder 61
tray linking 76
Tray Renumber (PCL Emul Menu) 245
troubleshooting
basic printer problems 109
clearing operator panel error messages 208
display problems 110
network printing problems 119
option problems 115
optional 2000-sheet drawer 118
print quality 113
printer settings 207
printing problems 110
stopping printer 208
unresponsive printer 109
other problems 119
TrueType fonts 178
typeface, description 175
290
Index
U
Universal Setup (Paper Menu) 215
unsatisfactory papers 31
USB Buffer (USB Menu) 257
USB Menu 255
Job Buffering 257
MAC Binary PS 258
NPA Mode 257
PCL SmartSwitch 256
PS SmartSwitch 256
USB Buffer 257
USB port
configuring
buffer size 257
NPA mode 257
PCL SmartSwitch 256
PS SmartSwitch 256
user default setting 185
Utilities Menu 226
Defragment Flash 229
Factory Defaults 228
Format Disk 230
Format Flash 229
Hex Trace 230
Job Acct Stat 230
Print Directory 228
Print Fonts 227
Print Menus 227
Print Net<x> Setup 227
Remove Held Jobs 228
V
verify print 189
W
Wait Timeout (Setup Menu) 238
wait timeout, configuring 238
warranty 17
width guide 49, 51
www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2002 Lexmark International, Inc.
740 West New Circle Road
Lexington, Kentucky 40550

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