Mobile Aspects VISTATRAK10 RFID Cabinet User Manual User Guide
Mobile Aspects Inc RFID Cabinet User Guide
User Guide
Cabinet User Guide
A Mobile Aspects Technology
LEGAL INFORMATION
Copyright © 2008 Mobile Aspects Pvt. Ltd. All Rights Reserved.
The contents of this document are protected by copyright law and international treaties. The
reproduction or distribution of this document, or any portion of this document, in any form, or by any
means, without the prior written consent of Mobile Aspects Pvt. Ltd. is prohibited.
All company, brand and product names, trademarks and service marks, or registered trademarks
and service marks of Mobile Aspects Pvt. are of their respective owners.
Mobile Aspects
24 S. 18th St,
Suite 300,
Pittsburgh,
PA 15203.
www.mobileaspects.com
Revision History
Date Revision No. Description
iii
Table of Contents
Important Notice ...................................................................................................... vii
Type Approvals .................................................................................................................................... vii
General Safety Information ................................................................................... viii
Safety and Warning Symbols .............................................................................................................. viii
Environmental Conditions .................................................................................................................... ix
Maintenance and Cleaning ................................................................................................................... ix
Electrical Rating .................................................................................................................................... ix
About this Guide ....................................................................................................... x
Overview ................................................................................................................................................ x
Intended Audience .............................................................................................................................. x
Purpose of this Guide .......................................................................................................................... x
Before you Begin ................................................................................................................................ x
Document Structure .............................................................................................................................. x
Typographical Conventions .................................................................................................................. xi
How to Reach Technical Support ......................................................................................................... xi
1 Getting Started .................................................................................................... 13
1.1 Introduction to VistaTrak™ .......................................................................................................... 14
1.2 Benefits of VistaTrak™ ................................................................................................................ 15
2 Understanding the VistaTrak™ Workflow ..................................................... 17
2.1 Introduction to VistaTrak™ Workflow ........................................................................................... 18
2.1.1 Home Screen Workflow .......................................................................................................... 18
2.1.2 Patient Selection Workflow ..................................................................................................... 18
2.1.3 Patient Summary Workflow ..................................................................................................... 18
2.1.4 Cabinet Access Workflow ....................................................................................................... 18
3 Home Screen ..................................................................................................... 19
3.1 Introduction to Home Screen ....................................................................................................... 20
iv
3.2 Lighting ......................................................................................................................................... 21
3.3 Product Catalog ............................................................................................................................ 21
3.4 Open/Expired Items ...................................................................................................................... 22
3.5 System Login ................................................................................................................................ 23
4 Patient Selection ................................................................................................ 27
4.1 Introduction to Patient Selection Screen ....................................................................................... 28
4.2 Patient Search .............................................................................................................................. 30
4.3 Return Item ................................................................................................................................... 34
4.4 Override ........................................................................................................................................ 36
4.5 More Options ................................................................................................................................ 39
4.5.1 Add Patient ............................................................................................................................. 39
4.5.2 Stock Items ............................................................................................................................ 42
4.5.3 Transfer Items ......................................................................................................................... 44
4.6 Alerts/Notifications ........................................................................................................................ 45
5 Patient Summary ................................................................................................ 47
5.1 Introduction to Patient Summary Screen ...................................................................................... 48
5.2 Demographic Data ........................................................................................................................ 49
5.3 Clinical Data ................................................................................................................................. 49
5.4 Exam Information ......................................................................................................................... 50
5.5 Dosage Information ...................................................................................................................... 50
5.6 Last Dosage ................................................................................................................................. 50
5.7 Additional Functionality ................................................................................................................. 51
5.7.1 Dosage History ....................................................................................................................... 51
5.7.2 Dosage History Information .................................................................................................... 53
5.7.3 Open Bottles ........................................................................................................................... 55
5.7.4 Delete Items ............................................................................................................................ 56
5.8 System Exit .................................................................................................................................. 58
6 Cabinet Access .................................................................................................... 61
6.1 Introduction to VistaTrak™ Cabinet .............................................................................................. 62
6.2 Item Usage/Removal .................................................................................................................... 62
6.2.1 Remove Items Located Inside Cabinet ................................................................................... 62
6.2.2 Use Items Located Outside Cabinet ....................................................................................... 66
v
6.3 Dosage Confirmation .................................................................................................................... 70
6.3.1 Edit/Change Dosage ............................................................................................................... 71
6.3.2 Label Printing for Opened Bottle ............................................................................................. 72
6.3.3 Label Printing for Syringe ........................................................................................................ 72
6.4 Item Return ................................................................................................................................... 72
6.5 Expired Item Removal .................................................................................................................. 73
6.5.1 Item Expired Inside the Cabinet .............................................................................................. 73
6.5.2 Item Expired Outside the Cabinet ........................................................................................... 75
6.6 Special Functionality ..................................................................................................................... 77
6.6.1 Product Wastage .................................................................................................................... 77
6.6.2 Record Editing ....................................................................................................................... 79
6.6.3 eGFR Calculator ..................................................................................................................... 81
7 Appendix .............................................................................................................. 85
7.1 RFID Technology in VistaTrak™ .................................................................................................. 86
7.2 Magnevist ..................................................................................................................................... 87
7.3 Ultravist ........................................................................................................................................ 87
7.4 Protocol ........................................................................................................................................ 87
7.4.1 Weight Based Protocol ........................................................................................................... 87
7.4.2 Physicians Protocol ................................................................................................................. 87
7.4.3 Technologist Protocol ............................................................................................................. 87
8 Index ..................................................................................................................... 89
vi
Important Notice
This user guide is considered a permanent part of the VistaTrak™ system, and should remain with
the VistaTrak™ cabinet at all times.
The VistaTrak™ cabinet must be professionally installed by authorized personnel from Mobile
Aspects.
Changes or modifications not expressly approved by Mobile Aspects could void the user’s authority
to operate the VistaTrak™ cabinet.
No user maintenance is required for the cabinet and it contains no user serviceable parts inside.
The information and specifications included in this publication were in effect at the time of approval
for printing. Mobile Aspects reserves the right, however, to discontinue or change specifications or
design at anytime without notice and without incurring any obligation whatever.
Type Approvals
FCC ID: R4FVISTATRAK10
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates, uses
and can radiate frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try and correct the interference by one or more of the following
measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and receiver.
•Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
•Consult the manufacturer or an experienced radio technician for help.
vii
General Safety Information
Safety and Warning Symbols
Always refer to this guide for additional detailed information when you see the
above safety symbol located on the cabinet.
The following Warning Messages will appear in this user guide to warn of potential hazards or to call
attention to information that clarifies or simplifies a procedure. The instruction given below should be
followed at all times.
Prior to installation and maintenance always unplug VistaTrak™ from the
power outlet.
Unplug VistaTrak™ from its power source prior to making any wiring changes.
viii
Environmental Conditions
Normal environmental conditions
This standard applies to equipment designed to be safe at least under the following conditions:
1. Indoor use
2. Altitude up to 2 000 m
3. Temperature 5 °C to 40 °C
4. Maximum relative humidity 80 % for temperatures up to 31 °C decreasing linearly to 50 %
5. Relative humidity at 40 °C;
6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage;
7. Transient overvoltages typically present on the MAINS supply.
Note: The normal level of transient overvoltages is impulse withstand (overvoltage)
category II of IEC 60364-4-443.
8. Applicable RATED POLLUTION degree 2.
Maintenance and Cleaning
VistaTrak™ does not require any electrical or mechanical maintenance. Should any issues occur,
the cabinet should only be serviced by authorized personnel from Mobile Aspects. On a regular
basis, the cabinet should be cleaned with a warm, damp cloth containing a mild liquid detergent.
Avoid using abrasive cleaners and aromatic solvents, especially on the door glass since it may
cause scratches.
Electrical Rating
VistaTrak™ 4.0 requires a single 120V/60Hz AC grounded receptacle (Type 5-15R).
Input voltage: 120-240 Vac
Frequency: 60 Hz
Current Rating: 6 A
Replace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 A
ix
About this Guide
Overview
Intended Audience
This guide is primarily intended for clinical and administrative staff of the Radiology and Diagnostic
Imaging Departments. Other users may include professionals with responsibilities to support the
management and administration of contrast media within an organization.
Purpose of this Guide
This User Guide is designed to provide user-friendly, detailed instructions for performing day-to-day
operational tasks associated with VistaTrak™. The objective of this guide is to explain the step-by-
step workflow for all end user functionality in VistaTrak™ and to communicate to the user, a certain
level of understanding about the technology.
Before you Begin
Navigating through VistaTrak™ for the end user has been made easy and efficient by using touch
screen technology for operating the solution. Prior to using VistaTrak™ please be familiar with
using a touch screen monitor.
This guide assumes that the end user
Can use a touch screen monitor
Can navigate through the touch screen programs
Prior knowledge of RFID technology can be beneficial.
Document Structure
This guide is organized into the following chapters: <need to alter this after layout approval>
1 – Getting Started
2 – Understanding the User Interface of VistaTrak™
3 – Patient Information
4 – Accessing Cabinet
5 – Appendix
6 – Index
Getting Started, provides an introduction to VistaTrak™ and explains the functionality for logging
into VistaTrak™ and exiting from VistaTrak™.
Understanding the User Interface of VistaTrak™, provides a visual orientation to VistaTrak™.
x
Patient Information, explains how patient information is maintained in VistaTrak™. Explained here
are the step-by-step instructions for adding patient information, searching patient information and
viewing patient information. Also explained are the procedures involved in managing the dosage of
contrast media for a patient.
Accessing Cabinet, explains how the cabinet can be used for storing and retrieving contrast
media.
Appendix, provides some additional information that you may use as a reference.
Index, provides an index of terms used in this User Guide.
Typographical Conventions
Prior to reading this guide, it is important to understand the typographical conventions used in this
guide.
Typeface Meaning
Bold Field names, buttons on the screen, screen names and window names.
Note: A note that calls attention or provides additional information to a topic.
Tip: Indicates a suggestion or hint to make things easier or more productive
for the end user.
How to Reach Technical Support
The following section provides information on how to contact the technical support team.
In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC) in the following
ways:
Call our Technical Assistance Center on: (888) 221-7571
Email our Technical Assistance Center at: help@mobileaspects.com
Fax our Technical Assistance Center on: (412) 325-1685
Regardless of how you reach us, please have the following information ready:
Support Contract ID Number
Serial Number of the Product
xi
1 Getting Started
This chapter contains:
Introduction to VistaTrak™
Benefits of VistaTrak™
Getting Started 13
1.1 Introduction to VistaTrak™
A surge in the use of technology has created a tremendous demand for hospitals to migrate from
conventional manual techniques for supporting the processes of patient care, to innovative
automated techniques. Automated techniques can create more efficient, accurate processes while
also yielding insightful information and better visibility into day-to-day practices followed in a hospital
or other care venue.
VistaTrak™ is an innovative contrast media management system designed specifically to support
the unique needs and requirements of contrast media utilization within the Radiology Department. It
leverages RFID (Radio Frequency Identification) technology and integrates other technologies to
deliver significant benefits for improving the management and utilization of contrast media.
VistaTrak™ consists of a cabinet which is used for storing the contrast media and a touch screen
monitor that manages access to the cabinet and serves as the primary interface for accessing the
VistaTrak™ software application. The touch screen monitor allows an end user to automate their
workflow throughout the process of dosing and administering contrast media for a patient. In
addition, the RFID technology enables a seamless transfer of product level information within the
cabinet to manage critical elements of information on the contrast media such as NDC code, lot
number, and expiration date.
In terms of accessing and storing contrast media, with two unit model sizes based on product
quantity and physical capacity, VistaTrak™ offers greater flexibility, adequate storage capacities,
and controlled access to contrast media. In addition, as your needs grow, additional cabinets can
be added to facilitate further storage of contrast media.
The design of the user interface on the touch screen monitor is such that the moving through the
workflow is intuitive and efficient. Even if you are a novice user, the system is designed to allow for
quick learning and easy operation of VistaTrak™ with minimal training. Moreover, VistaTrak™ can
connect to your existing hospital information systems, which not only eliminates duplicate entry of
data in multiple systems but also provides a more accurate, timely manner in communicating
information to these systems for purposes of billing and medication reconciliation.
Finally, features in VistaTrak™ cater to the goals of improving operational and financial
performance within the department to provide measurable value in using the technology.
14 Cabinet User Guide
1.2 Benefits of VistaTrak™
The following identifies the primary areas of benefit:
Improves Patient Care and Safety
Supports medication reconciliation processes through communication with EMR, HIS, and
RIS systems
Aligns with Joint Commission requirements of recording item-level data on contrast media
utilization including NDC code, lot number, and expiration date
Verifies patient-specific information relating to
Contraindications
Prior adverse events
Laboratory values
Allergies
Proper dosage
Dose calculation and administration
Captures Charges Easily and Accurately
Eliminates the need for manual logs and multiple entry systems
Improves accuracy in documentation of dosage quantity to support more detailed charging
Automates Inventory Management
Helps minimize product waste by optimizing presentation selection
Monitors product expiration
Provides real-time inventory tracking to help in ensuring optimal par levels
Administrative Benefits
Provides controlled storage of contrast media and authenticates and authorizes user
access
When contrast medium is removed, the system automatically updates the patient
information
Getting Started 15
2 Understanding the VistaTrak™
Workflow
This chapter contains the following sections:
Introduction to Vistatrak™ Workflow
Home Screen Workflow
Patient Selection Workflow
Patient Summary Workflow
Cabinet Access Workflow
Understanding the VistaTrak™ Workflow 17
2.1 Introduction to VistaTrak™ Workflow
A sequence of tasks executed in a predetermined manner constitute a workflow. This chapter
provides an orientation to various workflow in VistaTrak™.
2.1.1 Home Screen Workflow
<text to be added after approval of layout>. For more information, see Home Screen.
2.1.2 Patient Selection Workflow
<text to be added after approval of layout>. For more information, see Patient Selection.
2.1.3 Patient Summary Workflow
<text to be added after approval of layout>. For more information, see Patient Summary.
2.1.4 Cabinet Access Workflow
<text to be added after approval of layout>. For more information, see Cabinet Access.
18 Cabinet User Guide
3 Home Screen
This chapter contains the following sections:
Introduction to Home Screen
Lighting
Product Catalog
Open/Expired Items
System Login
Home Screen 19
3.1 Introduction to Home Screen
Home Screen is the first screen that appears when you access VistaTrak™. This screen basically
allows you to
Access the login keypad
View the Product Catalog
View the list of Open/Expired bottles
Switch-off or switch-on the cabinet lights
20 Cabinet User Guide
ILLUSTRATION 1: HOME SCREEN
3.2 Lighting
Lighting of the cabinet can be controlled by pressing a button on the Home screen.
To control cabinet lighting
1. Navigate to the Home screen shown in Illustration 1 on page 20.z
2. Press .
The above button acts as a toggle switch to on and off the cabinet lights.
3.3 Product Catalog
Product Catalog displays the list of items added to the cabinet. <more information required>
To access the product catalog
1. Navigate to the Home screen shown in Illustration 1 on page 20.
2. Press .
The Product Catalog screen is displayed as shown in the following illustration.
Home Screen 21
ILLUSTRATION 2: PRODUCT CATALOG
3.4 Open/Expired Items
Open/Expired Items List displays the following information
List of bottles that are already open and contain contrast media that can be used instead
of opening a new bottle
List of bottles that are expired and and seek immediate attention
To access the Open/Expired bottle list
1. Navigate to the Home screen shown in Illustration 1 on page 20.
2. Press .
The Open/Expired List is displayed as shown in the following illustration.
22 Cabinet User Guide
ILLUSTRATION 3: OPEN/EXPIRED BOTTLE LIST
3.5 System Login
VistaTrak™ offers secure login methods that uniquely identify the user requesting to access the
system. Following are the login methods in VistaTrak™:
PIN
Magnetic Stripe Card
Proximity Card
PIN
A PIN is a set of numeric or alpha-numeric characters used for authenticating and identifying a
user . The PIN is case sensitive. In VistaTrak™ the PIN can be entered by using a virtual keypad.
To log into VistaTrak™ using PIN
1. Switch on the application.
The Home screen is displayed as shown in the following illustration.
2. Press the VistaTrak™ title.
The login keypad is displayed as shown in the following illustration.
Home Screen 23
ILLUSTRATION 4: HOME SCREEN
3. On the login keypad, enter the PIN and press enter.
The Patient Selection screen is displayed as shown in the following illustration.
24 Cabinet User Guide
ILLUSTRATION 6: ALPHA-NUMERIC LOGIN KEYPAD
ILLUSTRATION 5: NUMERIC LOGIN KEYPAD
Tip:
For logging into VistaTrak™, you can press any part of the Home
screen other than the following parts.
You now have access to VistaTrak™.
Magnetic Stripe Card
A typical Magnetic Stripe Card is doubled faced ID card. One face contains basic ID information,
usually consisting of the user’s name, title and picture. The opposite face contains a thin black
magnetic stripe with the user information digitally encoded. VistaTrak™ utilizes the digitally encoded
information to uniquely identify users.
To log into VistaTrak™ using the magnetic stripe card
1. Withdraw the Magnetic Stripe Card.
2. Hold the card such that the magnetic stripe is facing up.
3. Insert the card into the reader on the cabinet.
4. Quickly swipe the card from right to left.
You now have access to VistaTrak™.
Proximity Card
VistaTrak™ can utilize the information provided by Proximity card (For example, HID card) to
identify users and provide secure access.
To log into VistaTrak™ using the proximity card
1. Place your Proximity ID card close to the Proximity Reader.
2. You will here a beep when your Proximity ID card is recognized.
You now have access to VistaTrak™.
Home Screen 25
ILLUSTRATION 7: PATIENT SELECTION SCREEN
4 Patient Selection
This chapter contains the following sections:
Introduction to Patient Selection Screen
Patient Search
Return Item
Override
More Options
Add Patient
Stock Items
Transfer Items
Alerts/Notifications
Patient Selection 27
4.1 Introduction to Patient Selection Screen
Patient Selection screen displays the list of patients for the day and includes several buttons
needed for performing specific tasks. This is the first screen that appears after you login to
VistaTrak™.
The left hand side of the screen lists patient information and the extreme right hand side of the
screen contains buttons for specific tasks.
Press to scroll up through the patient list.
Press to scroll down through the patient list.
The following table provides a brief description of buttons on the Patient Selection screen
28 Cabinet User Guide
ILLUSTRATION 8: PATIENT SELECTION SCREEN
Button Description
Select a patient and press this button to view the Patient Summary
screen. For more information, see Patient Summary Screen.
Press this button to search for patient information. For more
information, see Patient Search.
Press this button to return an item to the cabinet. For more information,
see Return Item.
Press this button to access contrast media by overriding the patient
selection procedure. For more information, see Override.
Press this button to list the following options.
Add Patient
Stock Items
Transfer Item
Close
Press this button to refresh the Patient Selection screen.
Press this button to logout from VistaTrak™.
TABLE 4.1.: DESCRIPTION OF BUTTONS ON PATIENT SELECTION SCREEN
Patient Selection 29
4.2 Patient Search
You can use this option to search for patient information.
The following methods are available for search:
Search using the touch screen monitor
Search using the bar code scanner
For example, before you proceed with a doctor's query you may want to view the patient details but
you only have the patient's last name. In such a scenario, you can search for patient information,
select the patient and then proceed with the doctor's query.
To search for patient information using touch screen monitor
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Press Patient Search.
A virtual keyboard is displayed as shown in the following illustration.
The table below provides a description of keys on the virtual keyboard.
Press This To
Close this screen.
You can close this screen when you want cancel the process of
adding a new patient and return to the previous screen.
Delete a character.
You can delete character in case you have made a mistake and
you want to re-enter the character.
Delete the patient information you have entered and re-enter the
patient information.
You can delete patient information in case you have made a
mistake and you want completely re-enter information.
30 Cabinet User Guide
ILLUSTRATION 9: SEARCHING PATIENT INFORMATION
Press This To
Toggle between uppercase and lowercase characters on the
virtual keyboard.
You can use this key to switch between characters in uppercase
or lowercase. For example, the keyboard shown in Illustration 9
shows keys in uppercase. When you press the keys change
to lowercase.
Change the sequence of keys on the virtual keyboard.
You can have the keys arranged in the standard American
keyboard format or you can have the keys arranged in an
alphabetical order.
Insert a space between any two characters.
Save the information and proceed to the next screen.
When you press this key, the information is saved into the
system memory and you can navigate to the next screen.
Navigate to previous screen of the virtual keyboard.
You can navigate to the previous screen when you want to refer
to the information you had entered previously or when you want
to edit patient information.
TABLE 4.2.: DESCRIPTION OF KEYS ON VIRTUAL KEYBOARD
3. Press and select the search criteria.
You can search by last name or you can also search by a keyword. When you search by last
name, the system will search for data in the Last Name field; when you search by a keyword,
the system will search for data in the First Name, Last Name and Exam Info fields.
4. Enter the search criteria and press enter.
Results matching the search criteria are displayed as shown in the following illustration.
Patient Selection 31
To search for patient information using bar code scanner
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Using the bar code scanner, scan the details of the patient whom you want to search.
Patient information is displayed as shown in the following illustration.
Patient Selection 33
ILLUSTRATION 11: RESULTS MATCHING SEARCH CRITERIA
Note 1:
Prior to using the bar code scanner, ensure that the scanner is connected
to the application and configured for use. Contact your system
administrator for configuring the scanner.
Note 2:
Ensure that bar code search is enabled. Contact your system
administrator to enable the bar code search.
4.3 Return Item
You can use this option to return items to the cabinet.
When you return an item VistaTrak™ will automatically scan the item and display a notification on
completion of the scanning process.
To return items
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Select the patient for whom you want to return an item.
3. Press Return Item.
The Return Item screen is displayed as shown in the following illustration.
4. Open the cabinet and place the appropriate item.
5. Close the cabinet.
The cabinet performs a scan and the following screen is displayed.
34 Cabinet User Guide
ILLUSTRATION 12: RETURN ITEM
Field Description
Event Displays whether an item was added to the cabinet or
removed from the cabinet.
Item ID Identification number of the item.
Product
Description Name and type of the product.
Product
Location Displays whether the product is inside or outside the cabinet.
TABLE 4.3.: FIELD DESCRIPTION
Patient Selection 35
ILLUSTRATION 13: RETURN ITEM – ITEM ADDED
4.4 Override
You can use this option to override the process of selecting a patient before removing an item.
An emergency may demand immediate access to an item (contrast media), leaving no time for the
conventional process of navigating through touch screen monitor. In such a scenario, you can
override the conventional procedure and directly select the item from the cabinet.
<discuss and add a note for this process. Discuss about adding any additional information>
To override an item
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Press Override.
3. Open the cabinet.
4. Remove the contrast media bottle that you want to use.
5. Close the cabinet.
The cabinet performs a scan and displays the Dosing Confirmation window as shown in the
following illustration.
For description of fields in the above window, see Dosage Confirmation
36 Cabinet User Guide
ILLUSTRATION 14: DOSING CONFIRMATION
6. Press .
A numeric keypad is displayed as shown in the following illustration.
7. Enter the quantity of dosage you would like to use for the patient.
8. Press enter.
The quantity you enter in the numeric keypad appears in the Dosing Confirmation window.
9. If you wish to print a label for the syringe, press Confirm.
Or
If you wish to print a label for the bottle, press Print Label.
The Override screen is displayed as shown in the following illustration.
ILLUSTRATION 16: OVERRIDE SCREEN
Patient Selection 37
ILLUSTRATION 15: NUMERIC
KEYPAD
4.5 More Options
4.5.1 Add Patient
You can use this option to add details of a new patient.
Once you have the patient details, you can start adding the patient information.
The following details are mandatory:
Last Name
First Name
Account number
Procedure name
Date on which the patient is expected to undergo the procedure
Patient ID or MRN
The following details are optional. However it is recommended that you enter as much details as
possible.
Date of birth
Accession number
Date on which the patient is expected to be admitted
Date on which the patient is expected to be discharged
Time at which the procedure is expected to start
Time at which the procedure is expected to end
To add patient information
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Press More Options.
The following options are displayed.
Patient Selection 39
Note:
Account Number and Accession Number are unique patient identification
numbers that may be used depending on the existing hospital information
system.
ILLUSTRATION 17: MORE OPTIONS
3. Press Add Patient, when you are ready to get started entering the patient information,
A virtual keyboard is displayed as shown in the following illustration.
For description of keys on the virtual keyboard, see Table 4.2 on page 31.
4. Using the virtual keyboard enter the last name of the patient and press enter.
The last name can contain a maximum of 15 characters.
5. In the next screen, enter the first name of the patient and press enter.
The first name can contain a maximum of 15 characters.
6. In the next screen, enter the unique Patient ID or MRN for the patient and press enter.
The Patient ID or MRN can contain a maximum of 9 alpha numeric characters.
7. In the next screen, enter the date of birth of the patient and press enter.
The date of birth should be in mm/dd/yyyy format.
8. In the next screen, enter the account number of the patient and press enter.
The account number can contain a maximum of 9 numeric characters. The number you enter
here serves as an identification number for the patient.
9. In the next screen, enter the date on which the patient is expected to be admitted and press
enter.
By default the current system date is displayed here, you can always change this date.
40 Cabinet User Guide
ILLUSTRATION 18: VIRTUAL KEYBOARD FOR ADDING PATIENT
INFORMATION
10. In the next screen, enter the date on which the patient is expected to be discharged and
press enter.
The date should be in mm/dd/yyyy format.
11. In the next screen, enter the accession number of the patient and press enter.
The accession number can contain a maximum of 9 numeric characters. The number you
enter here serves as an identification number for this patient.
12. In the next screen, select a procedure name for the patient.
Press to view the list of procedures. Select the relevant procedure and press enter.
13. In the next screen, enter the date on which the patient is expected to undergo a procedure.
The date should be in mm/dd/yyyy format.
14. In the next screen, enter the time at which the procedure is expected to start.
Enter the time in mm/dd/yyyy hr.min.sec format and press enter. mm/dd/yyyy indicates the
date on which procedure is expected to start; hr.min.sec indicates the time at which
procedure is expected to start.
15. In the next screen, enter the time at which the procedure is expected to end.
Enter the time in mm/dd/yyyy hr.min.sec format and press enter. mm/dd/yyyy indicates the
date on which procedure is expected to end; hr.min.sec indicates the time at which procedure
is expected to end.
The details of new patient are updated in the database and the Patient Selection screen is
displayed as shown in the following illustration.
Patient Selection 41
Tip:
If you are unable to recollect the date on which procedure is expected to
start press Back on the virtual keyboard.
Similarly use the Back button to refer to any data entered previously.
If you wish to add contrast media details for this patient, press More Options and then press Stock
Items. For more information, see Stock Items.
4.5.2 Stock Items
You can use this option to add new items to the cabinet.
New items can be placed in the cabinet, VistaTrak™ will automatically scan the item and display a
notification on completion of the scanning process.
To stock items
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Select the patient for whom you want to stock items.
3. Press More Options.
The following options are displayed.
ILLUSTRATION 20: MORE OPTIONS
42 Cabinet User Guide
ILLUSTRATION 19: PATIENT SELECTION SCREEN
4. Press Stock Item.
The Stock Item screen is displayed as shown in the following illustration.
ILLUSTRATION 21: STOCK ITEM SCREEN
5. Open the cabinet and place the new items.
6. Close the cabinet.
The items are scanned and on completion of the scanning process the following screen is
displayed.
Patient Selection 43
4.6 Alerts/Notifications
To educate you about an improper usage of contrast media or inadequate patient information
appropriate alerts are displayed . Few alerts are shown below.
Patient Selection 45
ILLUSTRATION 24: ALERT FOR A LOW GFR SCORE
ILLUSTRATION 23: ALERT FOR A PROCEDURE NOT REQUIRING CONTRAST MEDIA ADMINISTRATION
5 Patient Summary
This chapter contains the following sections:
Introduction to Patient Summary Screen
Demographic Data
Clinical Data
Exam Information
Dosage Information
Last Dosage
Additional Functionality
Dosage History
Dosage History Information
Open Bottles
Delete Item
System Exit
Patient Summary 47
5.1 Introduction to Patient Summary Screen
Patient Summary Screen provides an overview of patient details. Along with the basic patient
information this screen displays the examination information, dosage information and details of the
last dosage administered to the patient.
To access patient summary screen
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Select the patient for whom you want to view information.
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
The succeeding sections of this chapter, provide a brief descriptions of fields in the Patient
Summary screen.
48 Cabinet User Guide
Note:
Based on the patient data, relevant warning messages may be displayed.
If you wish to ignore the warning press Proceed. Alternatively, you can
press Go Back.
ILLUSTRATION 25: PATIENT SUMMARY SCREEN
5.2 Demographic Data
The table below provides a brief description of patient demographic data that is displayed on the
Patient Summary screen shown in Illustration 25 on page 48.
Field Description
Name Name of the patient.
MRN Media record number of the patient.
Acct No Account number of the patient.
Gender Gender of the patient.
DOB Date of birth of the patient.
The date of birth is displayed in mm/dd/yyyy format.
5.3 Clinical Data
The table below provides a brief description of patient clinical data that is displayed on the Patient
Summary screen shown in Illustration 25 on page 48.
Field Description
Weight Weight of the patient (in Lb).
Press to change the weight of the patient.
eGFR
Score
Estimated GFR Score of the patient.
Press this to display the eGFR calculator. Use the eGFR calculator to
change the eGFR value. For more information, see eGFR Calculator.
Patient Summary 49
5.4 Exam Information
The table below provides a brief description of patient examination information that is displayed on
the Patient Summary screen shown in Illustration 25 on page 48.
Field Description
Procedure Procedure name for the patient.
Press to change the procedure.
Date The date of examination for the patient.
The date is displayed in mm/dd/yyyy format.
Location Location where procedure is performed.
Press to change the location.
5.5 Dosage Information
The table below provides a brief description of patient dosage information displayed on the Patient
Summary screen shown in Illustration 25 on page 48.
Field Description
Protocol Protocol assigned for the patient.
Press to change the protocol. For more information, see Protocol.
Planned
Dose
Planned dose for the patient.
This value is based on the selected protocol.
5.6 Last Dosage
The table below provides a brief description of last dosage information displayed on the Patient
Summary screen shown in Illustration 25 on page 48.
Field Description
Date Date on which last dosage was administered to the patient.
Product
Description Name of the contrast media administered to the patient.
Procedure Name of the procedure associated with the patient.
Quantity Quantity of dosage that was administered to the patient.
Press to change this quantity.
50 Cabinet User Guide
5.7 Additional Functionality
5.7.1 Dosage History
To view dosage history
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Select the patient for whom you want to view the dosage history.
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
4. Press Dosage History.
Patient Summary 51
ILLUSTRATION 26: PATIENT SUMMARY SCREEN
The Dosage History screen is displayed as shown in the following illustration.
Field Description
Dosage Date Date on which dosage was administered.
Product
Description Name of the contrast media administered to the patient.
Procedure Procedure associated with the patient.
Qty Quantity of contrast media administered to the patient.
TABLE 5.1.: FIELD DESCRIPTION
52 Cabinet User Guide
ILLUSTRATION 27: DOSAGE HISTORY SCREEN
The following table provides a brief description of fields on the Dosage History screen.
Press this To
Change the quantity of dosage that was administered to
the patient.
Select a dosage and then press Change Dosage. For
more information, see Record Editing .
Treat the dosage as a wasted item.
Select a dosage and then press Waste. For more
information, see Product Wastage.
Delete the dosage information.
Select a dosage and then press Delete. For more
information see, Delete Items.
TABLE 5.2.: DESCRIPTION OF BUTTONS ON DOSAGE HISTORY SCREEN
5.7.2 Dosage History Information
You can use this option when you require a comprehensive detail of the dosage that was
administered to the patient.
For each dosage that was administered to the patient you can view additional details such as time
of administration, CPT code, Technologist, Presentation, Lot No and Expiration Date.
To view dosage history info
1. Navigate to the Dosage History screen shown in Illustration 27 on page 52.
2. Select a dosage for which you want to view the history.
3. Press any of the fields on the dosage.
The Dosage History Info window is displayed as shown in the following illustration.
Patient Summary 53
ILLUSTRATION 28: DOSAGE HISTORY INFO WINDOW
Field Description
Date Date on which contrast media was administered.
Time Time at which contrast media was administered.
Procedure Procedure that was performed on the patient or procedure
that the patient is expected to undergo.
CPT Code The procedure code
Need more info
Technologist Name of the person who administered the dosage.
Need info
Product Name of the contrast media selected for the patient.
Presentation The unit used for measuring contrast media.
Lot Number Lot number assigned to the contrast media.
Expiration
Date Expiration date of the contrast media.
Quantity
Dosed
Quantity of contrast media that was administered to the
patient.
TABLE 5.3.: FIELD DESCRIPTION
4. Select the dosage that you want to change.
5. Press Change Dosage.
The following numeric keypad is displayed.
6. Enter the new dosage value and press enter.
The new value is updated and the dosage is changed.
54 Cabinet User Guide
ILLUSTRATION 29: CHANGING
DOSAGE
5.7.3 Open Bottles
In addition displaying patient information, the Patient Summary screen also provides access to the
list of open bottles.
To view the list of open bottles using the patient summary screen
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Select the patient and Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
3. Press .
4. The Open/Expired Bottle List is displayed as shown in the following illustration.
Patient Summary 55
ILLUSTRATION 30: PATIENT SUMMARY SCREEN
Note 1:
The above button also conveys the number of open bottles of the product
available for use. Therefore the number displayed as a prefix on the
button will change.
Note 2:
The above button is unavailable in absence of an open bottle of the
product.
5.7.4 Delete Items
You can use this option to delete an item/dosage information for the patient.
<more information required>
To delete items
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Select the patient for whom you want to delete the item.
3. Press Confirm Patient.
56 Cabinet User Guide
ILLUSTRATION 31: OPEN/EXPIRED BOTTLE LIST
The Patient Summary screen is displayed as shown in the following illustration.
4. Press Dosage History.
The Dosage History screen is displayed as shown in the following illustration.
Patient Summary 57
ILLUSTRATION 32: PATIENT SUMMARY SCREEN
ILLUSTRATION 33: DOSAGE HISTORY SCREEN
5. Select the item that you want to delete.
6. Press Delete.
The following warning message is displayed.
7. Press Yes to delete the item.
5.8 System Exit
To exit from VistaTrak™
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Press Logout.
In addition to the Patient Selection screen, the Logout button is also provided on other screens.
Such screens are shown below.
58 Cabinet User Guide
ILLUSTRATION 34: DELETING DOSAGE INFORMATION
ILLUSTRATION 35: LOGOUT BUTTON ON THE RETURN ITEM SCREEN
Patient Summary 59
ILLUSTRATION 36: LOGOUT BUTTON ON THE STOCK ITEM SCREEN
ILLUSTRATION 37: LOGOUT BUTTON ON THE OVERRIDE SCREEN
60 Cabinet User Guide
Tip:
The Logout button is distinctively colored green and always appears at
the lower right hand side of the screen.
6 Cabinet Access
This chapter contains the following sections:
Introduction to VistaTrak™ Cabinet
Item Usage/Removal
Remove Items Located Inside Cabinet
Use Items Located Outside Cabinet
Dosage Confirmation
Edit/Change Dosage
Label Printing for Opened Bottle
Label Printing for Syringe
Item Return
Expired Item Removal
Item Expired Inside the Cabinet
Item Expired Outside the Cabinet
Special Functionality
Product Wastage
Record Editing
eGFR Calculator
Cabinet Access 61
6.1 Introduction to VistaTrak™ Cabinet
In the Radiology Department, routine procedures stocking contrast media for future use, removing
contrast media for administering it to the patient seek utmost attention because of specific need of
each patient and a demand for higher quality of care.
The cabinet in VistaTrak™ basically provides a secure solution for storing the contrast media. By
utilizing RFID technology, the cabinet automatically scans addition or removal of contrast media
and updates the system with pertinent details of contrast media. Furthermore, to prevent any
misuse of contrast media the cabinet is locked, restricting unauthorized access.
Physical Specifications
Width: 22.5"
Depth: 17.5"
Height: 26.5"
Weight: 88 lbs (empty)
6.2 Item Usage/Removal
You can use this feature to remove items from the cabinet or use items that are already removed
and placed outside the cabinet.
6.2.1 Remove Items Located Inside Cabinet
To remove items located inside the cabinet
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Select the patient for whom you want to remove an item from the cabinet(administer contrast
media).
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
62 Cabinet User Guide
4. Press Next.
The following window is displayed.
5. Press Inside Cabinet.
6. The following screen is displayed.
Cabinet Access 63
Note:
The above window is only displayed when an open bottle is placed
outside the cabinet. In absence of the above window skip to step 6.
ILLUSTRATION 40: SELECTING THE LOCATION OF ITEM
ILLUSTRATION 39: PATIENT SUMMARY SCREEN
7. Open the cabinet and remove the appropriate contrast media.
8. Close the cabinet.
The Dosing Confirmation window is displayed as shown in the following illustration.
64 Cabinet User Guide
ILLUSTRATION 42: DOSING CONFIRMATION
ILLUSTRATION 41: PLANNED DOSAGE SCREEN
For a detailed description of the above Dosing Confirmation window ,see Dosage
Confirmation.
9. Press to enter the quantity of dosage.
A numeric keypad is displayed as shown in the following illustration.
10. Enter the quantity of dosage that you would like to use for the patient.
11. Press enter.
The quantity you enter in the numeric keypad appears in the Dosing Confirmation window.
12. If you wish to print a label for the syringe, press Confirm.
Or
If you wish to print a label for the bottle, press Print Label.
Cabinet Access 65
ILLUSTRATION 43: NUMERIC
KEYPAD
6.2.2 Use Items Located Outside Cabinet
To use items located outside the cabinet
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Select the patient for whom you want to use the item from a bottle located outside the
cabinet.
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
4. Press Next.
The following window is displayed.
66 Cabinet User Guide
ILLUSTRATION 44: PATIENT SUMMARY SCREEN
ILLUSTRATION 45: SELECTING THE LOCATION OF ITEM
5. Press Outside Cabinet.
The following screen is displayed.
6. Press Select Item.
The Dosing Conformation window is displayed as shown in the following illustration.
Cabinet Access 67
Note:
The above window is only displayed when an open bottle is placed
outside the cabinet. Absence of the above window confirms the
unavailability of an open bottle outside the cabinet.
ILLUSTRATION 46: PLANNED DOSAGE SCREEN
For a detailed description of the above Dosing Confirmation window ,see Dosage
Confirmation.
7. Press .
A numeric keypad is displayed as shown in the following illustration.
8. Enter the quantity of dosage you would like to remove from the bottle placed outside the
cabinet.
9. Press enter.
The quantity you enter in the numeric keypad appears in the Dosing Confirmation window.
68 Cabinet User Guide
ILLUSTRATION 47: DOSING CONFIRMATION
ILLUSTRATION 48: NUMERIC
KEYPAD
10. If you wish to print a label for the syringe, press Confirm.
Or
If you wish to print a label for the bottle, press Print Label.
The following screen is displayed.
You can now use the contrast media from the bottle placed outside the cabinet. Ensure that
you only remove the quantity that was specified in the Dosing Confirmation window.
Cabinet Access 69
ILLUSTRATION 49: PLANNED DOSAGE SCREEN
6.3 Dosage Confirmation
A widow prompting user to confirm the dosage is displayed during the following workflow:
Item Usage/Removal
Override
70 Cabinet User Guide
ILLUSTRATION 50: DOSING CONFIRMATION
6.3.1 Edit/Change Dosage
You can use this option to edit or change the dosage of a patient.
To edit/change the dosage
1. Navigate to the Dosing Confirmation window, shown in Illustration 50 on page 70.
2. Press .
The numeric keypad is displayed as shown in the following illustration.
The table below provides a description of some keys on the numeric keypad.
Press This To
Delete the number you have entered and re-enter the number.
You can delete number in case you have made a mistake and you
want completely re-enter the number.
Save the information and proceed to the next screen.
When you press this key, the information is saved into the system
memory and you can navigate to the next screen.
TABLE 6.1.: DESCRIPTION OF KEYS ON NUMERIC KEYPAD
3. Enter the relevant dosage for the patient.
4. Press enter.
Cabinet Access 71
6.3.2 Label Printing for Opened Bottle
You can use this option to print label for an open bottle.
To print a label for open bottle
1. Navigate to the Dosing Confirmation window, shown in Illustration 50 on page 70.
2. Press .
The printed label can be attached to an open bottle. The label contains the following
information.
Date of opening
Expiry date
Time of opening
Time of expiry
Last name of the login user and
First name of the login user
6.3.3 Label Printing for Syringe
You can use this option to print label for a syringe.
To print a label for syringe
1. Navigate to the Dosing Confirmation window, shown in Illustration 50 on page 70.
2. Press .
The printed label can be attached to a syringe. The label contains the following information.
MRN
Current date
Account number of the patient
Current time
Last name of the patient
First name of the patient
Last name of the login user
First name of the login user and
Dosage available in the syringe
6.4 Item Return
You can use this option to return items to the cabinet. For more information, see Return Item.
72 Cabinet User Guide
6.5 Expired Item Removal
Items may be expired under the following circumstances
Bottles are removed from the cabinet and have exceeded the 24 hour expiry period
Bottles are expired based on the expiry date set by the manufacturer
VistaTrak™ will automatically display the list of expired bottles and prompt you to waste such items.
6.5.1 Item Expired Inside the Cabinet
The following illustration shows notification that is displayed when items inside the cabinet are
expired – such notifications are displayed after you login into VistaTrak™.
To Waste Expired Items (items expired inside the cabinet)
1. In the Expired Item Notification screen, shown in Illustration 51 on page 73, select an
expired item.
2. Open the cabinet.
3. Remove the appropriate expired item from the cabinet.
4. Close the cabinet.
5. The Confirm Wastage screen is displayed as shown in the following illustration.
Cabinet Access 73
ILLUSTRATION 51: EXPIRED ITEM NOTIFICATION - ITEMS EXPIRED INSIDE THE CABINET
6. Press Yes to confirm the wastage.
However, if you remove an item and press No to ignore the warning message, a notification
is displayed as shown in the following illustration.
Since the item is now outside the cabinet the above notification again prompts you to waste an item.
For more information on the above notification, see Items Expired Outside the Cabinet.
74 Cabinet User Guide
ILLUSTRATION 53: EXPIRED ITEMS NOTIFICATION -ITEM EXPIRED OUTSIDE THE CABINET
ILLUSTRATION 52: CONFIRM WASTAGE
6.5.2 Item Expired Outside the Cabinet
The following illustration shows notification that is displayed when items outside the cabinet are
expired – such notifications are displayed after you login into VistaTrak™.
ILLUSTRATION 54: EXPIRED ITEM NOTIFICATION - ITEM EXPIRED OUTSIDE THE CABINET
The following table provides a brief description of buttons on the Expired Items Notification
screen.
Press this To
Navigate to the Home screen.
Waste an item.
Select the item and then press Waste.
Ignore the notification and navigate to the
Patient Selection screen.
TABLE 6.2.: DESCRIPTION OF BUTTONS ON EXPIRED ITEMS NOTIFICATION SCREEN
Cabinet Access 75
To Waste Expired Items (items expired outside the cabinet)
1. In the Expired Items Notification screen, shown in Illustration 54 on page 75, select an item.
2. Press Waste.
The following window is displayed.
ILLUSTRATION 55: CONFIRM WASTAGE WINDOW
3. Press Yes to confirm the wastage of the item.
76 Cabinet User Guide
6.6 Special Functionality
6.6.1 Product Wastage
You can use this feature to enter the quantity of item that was not used or wasted due to some
reason.
Following are the circumstances under which you can waste an item:
An item was confirmed to be administered but was ultimately not given to patient
Item was dropped on the floor
Item was tainted due to bleeding
Product contamination
Product dropped/damaged
Insufficient dosage quantity
Adverse patient condition
Change of procedure and there by change of item
To waste items
1. Navigate to the Patient Selection screen shown in Illustration 11 on page 33.
2. Select the patient for whom you want to waste the item.
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
Cabinet Access 77
ILLUSTRATION 56: PATIENT SUMMARY SCREEN
4. Press Dosage History.
The Dosage History screen is displayed as shown in the following illustration.
5. Select the item that you want to waste for the patient.
6. Press Waste.
The Confirm Wastage warning is displayed.
7. Press and select an appropriate reason for wasting the item.
8. Press Yes.
The selected item can now be considered as a waste.
78 Cabinet User Guide
ILLUSTRATION 58: CONFIRM WASTAGE
ILLUSTRATION 57: DOSAGE HISTORY SCREEN
Following are the scenarios under which you will automatically receive notifications to waste the
item
Item has expired based on the manufacturers expiry period
Bottle is removed from the cabinet and has exceeded the 24 hour expiry period
For more information, see Expired Item Removal.
6.6.2 Record Editing
You can use this option to edit/change the quantity of contrast media that was administered to the
patient.
To edit a record
1. Navigate to the Patient Selection screen, shown in Illustration 8 on page 28.
2. Select the patient for whom you want to edit the record/change the the dosage.
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
4. Press Dosage History.
The Dosage History screen is displayed as shown in the following illustration.
Cabinet Access 79
ILLUSTRATION 59: PATIENT SUMMARY SCREEN
5. Select the record/dosage that you want to change.
6. Press Change Dosage.
The following numeric keypad is displayed.
7. Enter the new dosage value and press enter.
The new value is updated and the dosage is changed.
80 Cabinet User Guide
ILLUSTRATION 60: DOSAGE HISTORY SCREEN
ILLUSTRATION 61: CHANGING
DOSAGE
6.6.3 eGFR Calculator
This eGFR calculator is is a quick tool for calculating an estimated GFR (Glomerular Filtration Rate)
score for a patient.
To access the eGFR calculator for a new patient
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Select the new patient for whom you want to access the eGFR calculator.
3. Press Confirm Patient.
The following alert is displayed.
4. Press Proceed.
The eGFR Calculator is displayed as shown in the following illustration.
Cabinet Access 81
ILLUSTRATION 62: ALERT FOR A LOW GFR SCORE
The table below provides a brief description of fields in the eGFR Calculator.
Field Description
Serum Creatine Enter the Serum Creatine value for the patient.
Press edit to enter the value.
Age Enter the age (years) of the patient.
Press edit to enter the age.
Gender The gender of the patient.
Press the relevant button to select the gender.
Race The race to which patient belongs.
Press the relevant button to select the race.
TABLE 6.3.: FIELD DESCRIPTION
5. Enter the patient information in the relevant fields and press Confirm.
To change the eGFR score for an existing patient
1. Navigate to the Patient Selection screen shown in Illustration 8 on page 28.
2. Select the patient for whom you want to view eGFR calculator.
3. Press Confirm Patient.
The Patient Summary screen is displayed as shown in the following illustration.
82 Cabinet User Guide
ILLUSTRATION 63: EGFR CALCULATOR
4. Press the eGFR score of the patient.
The eGFR calculator is displayed as shown in the following illustration.
For description of fields in the above screen, see Table 6.3 on page 82.
5. Enter the patient information in the relevant fields and press Confirm.
Cabinet Access 83
ILLUSTRATION 64: PATIENT SUMMARY SCREEN
ILLUSTRATION 65: EGFR CALCULATOR
7 Appendix
This chapter contains the following sections
RFID Technology
eGFR Score
Magnevist
Ultravist
Protocol
Appendix 85
7.1 RFID Technology in VistaTrak™
The Tag
A flat tag is integrated into the existing label of contrast media
The tag consists of a tiny chip attached to an antenna
Data are written to and stored on the chip
The Reader
Each cabinet contains several readers
Each one is built into a shelf in the cabinet
The reader generates a radio field
When the tag passes through this field, it becomes energized
The energized tag transmits a radio signal containing the data stored on the tag to the
reader
The reader receives and interprets the signal and data
The Interface
VistaTrak™ can interface with all major applicable hospital systems (EMR,HIS, RIS,
billing, materials,management, etc)
In most RFID systems, the reader is connected to some back-end system that acts on the
data captured by the reader. This could be a payment system, inventory tracking, etc
86 Cabinet User Guide
7.2 Magnevist
When MAGNEVIST® (gadopentetate dimeglumine) injection was introduced in 1988, it ushered in
the revolutionary concept of contrast-enhanced magnetic resonance imaging (MRI). It became the
world's first contrast agent for use in MRI. Today, the product is still the MR market leader with a
broad range of adult and pediatric clinical indications in CNS, head, neck and body (excluding the
heart) of any MR contrast agent. MAGNEVIST is used in over 100 countries and has established a
positive clinical experience in more than 80 million procedures worldwide. MAGNEVIST is also the
most widely studied MR contrast agent with more than 14,000 citations in scientific literature.
Clinical indications are also being pursued in vasculature and cardiac imaging.
7.3 Ultravist
ULTRAVIST® (iopromide) injection is a world-class nonionic, iodinated, low osmolar radiological
contrast agent for intravascular administration. ULTRAVIST was initially introduced in Europe in
1985, and has been available in the US since 1995.
Clinical experience in over 100 million patients
Proven safe and effective in all major I.A. and I.V. indications
A well-tolerated, low osmolality contrast agent
A low viscosity contrast agent enables ease of administration and rapid iodine delivery
rate
4 concentrations, ranging from 150 to 370 mgI/mL, which is the highest commercially
available iodine concentration
Available in a variety of vial sizes, including the 500 mL Pharmacy Bulk Package
Packaged for safety and convenience including:
Color-coded vials for easy identification of concentration
Clear glass vials/bottles for examination of product's clarity
Peel-off product identification labels to help maintain JCAHO Standard In Labeling
Guidelines
7.4 Protocol
7.4.1 Weight Based Protocol
<Need information >
7.4.2 Physicians Protocol
This protocol can be customized depending on guidelines of hospital. <Need information >
7.4.3 Technologist Protocol
This protocol can be customized depending on guidelines of hospital. <Need information >
Appendix 87
8 Index
This chapter contains
Index
Index 89
Alphabetical Index
C
cabinet..................................................................................................................................................
override......................................................................................................................................32
stocking items.............................................................................................................................38
D
dosage history......................................................................................................................................
dosage history info.....................................................................................................................43
E
expired items........................................................................................................................................
items expired inside cabinet ......................................................................................................63
items expired outside cabinet.....................................................................................................65
L
login......................................................................................................................................................
magnetic stripe card...................................................................................................................21
pin..............................................................................................................................................19
proximity card.............................................................................................................................21
P
protocol.................................................................................................................................................
physicians...................................................................................................................................67
technologist................................................................................................................................67
weight based..............................................................................................................................67
R
RFID technology in VistaTrak...........................................................................................................66
U
user interface of VistaTrak................................................................................................................15
90 Cabinet User Guide