Muratec F 320 Users Manual

f320 444178cb-e5fe-48c9-867f-25c27914af2c Muratec Fax Machine F-320 User Guide |

2015-02-09

: Muratec Muratec-F-320-Users-Manual-558816 muratec-f-320-users-manual-558816 muratec pdf

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F-320

Operating Instructions

Plain-paper Digital Fax

Welcome …

Thank you!

Thanks for selecting a Muratec fax machine for your

business.

Before you begin, please note that before your fax can be

used and before you can turn on power to the unit for the

first time, there are important precautions to take. Please

see page 1.5 for more information.

Trademarks

Muratec, the Muratec logo and all Muratec fax product names contained herein are

trademarks of Muratec America, Inc. QuardAccess is registered trademark of Muratec

America, Inc.

NERGY

TAR

is a registered mark of the United States Environmental Protection

Agency.

As an E

NERGY

TAR

®partner, Muratec America, Inc. has deter-

mined that this product meets the E

NERGY

TAR

®guidelines for

energy efficiency. Regarding the outline of E

NERGY

TAR

®, see page

5.17.

Energy saving

Your machine can save the energy with its Energy Saving Mode.

In the Energy Saving Mode the printer will not use its fusing lamp. If your machine

receives a fax message or if any key is pressed your machine will automatically wake

up.The time for the machine to enter the Energy saving mode can be selected from 1 to

240 minutes.For details, see “EasyStart,” page 1.20.

Super G3 is an extension of Group 3 fax technology standards,

allowing the use of high-speed

ITU

.34 modems for 33.6 Kbps

transmission and high-speed protocols for rapid handshaking.

JBIG

— Joint Bi-level Image experts Group, the new

ITU

stan-

dard image data compression method.As

JBIG

compresses the

data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

This manual and any updates to it can be found online at www.muratec.com

Go to the “Products” section of this site, then click on “F-320”

Where to set up your fax machine

Follow these guidelines when setting up your fax machine:

Away from direct sunlight

To avoid overheating, set up your fax machine away

from direct sunlight or a heater.

Level, and vibration-free

To avoid damage to the machine or injuries, set the

fax machine up in a level, vibration-free location.

Avoid extreme high / low temperature

Use your fax machine within the temperature range

of 50º F to 89.6º F (10º C to 32º C).

Away from a television or radio

Many appliances and office equipment, including

televisions,radios, copy machines, air conditioners

and computers,can generate electronic noise that

can interfere with the operation of your fax

machine.

Clean

Dust buildup can damage your fax. Periodically

clean your fax machine as described in the operating

instructions. Do not use a dust cover, which can

cause damaging overheating.

Near a phone jack

Your fax machine uses a standard (modular) tele-

phone jack, also known as an

-11.

Space around the fax machine

To ensure proper ventilation and easy operation, set

up the machine in an area that meets the minimum

requirements for clearance as illustrated below.

50 F 89.6 F

(10 C 32 C)

Before using your Muratec fax machine

15 cm

(5.9 inches)

25 cm

(9.8 inches)

40 cm

(15.7 inches)

40 cm

(15.7 inches)

35 cm

(13.8 inches)

Power requirements

Plug in the power cord

Plug the power cord carefully and completely into a

wall outlet. Do not leave any portion of the electrical

cord’s metal plugs exposed.Doing so could cause a

fire and poses a risk of electrical shock.

Do not share an extension cord

connector with other plugs

It can cause electrical shock.

Do not share an outlet with a large

appliance

High-consumption appliances such as a refrigerator

or air conditioner can cause “draw-downs” which

could damage your fax machine.

120 VAC outlet

Use a standard three-pronged 120 V electrical outlet

to power your fax machine.Using any other electri-

cal outlet will cause damage to your fax.

For domestic use only

Never use your fax machine outside the country in

which you purchased it. Doing so may violate

telecommunication and safety regulations of that

country, and variations in electrical and telephone

standards can cause poor performance and damage

to your fax.

General Precautions

Never disassemble your fax machine!

Disassembling your fax machine can cause serious

injury to you and damage to your fax. If service is

required, call your authorized Muratec dealer.

Keep away from liquids

Keep liquids and metal pins or other objects away

from your fax machine.If something falls into the

fax machine,remove the plug from the outlet, and

call your authorized Muratec dealer.

Never handle your fax machine or

power cord with wet hands

Never touch your fax machine or power cord if your

hands are wet.

During electrical storms, disconnect

the plug from the outlet

Electrical storms can cause electrical shock or

damage to the fax machine.

AC 120V

Do not put furniture or equipment on

the power cord

Do not put anything on or over the electrical power

cord, and do not route the power cord under rugs or

carpets.Doing so can damage the power cord or fax,

and can cause fire or electrical shock.

Avoid temperature fluctuations

Sudden changes in temperature can cause damag-

ing condensation to form inside your fax machine.

Allow clearance around the outlet

Don’t stack boxes or furniture around the outlet.

Use supplies manufactured specifically for Muratec machines

Using toner cartridges and other supplies that are not manufactured specifically for

Muratec machines may affect the operation of your unit.

Use caution when carrying the machine

When you lift and carry the machine,the slots as shown in the illustration below

should be held. Do not hold the any parts of the machine except the following slots

to lift; damage could result.

Storing and handling toner and drum cartridges

To avoid damage to your fax machine and to assure the best performance possible,

follow these guidelines when storing and handling toner and drum cartridges:

Store the cartridge

Store the cartridge at a constant temperature within a range of 32º F to 95º F (0º C

to 35º C).To avoid dew do not store cartridges in locations subject to extreme fluctu-

ation of temperature and humidity.

Do not stand the cartridge on its end and do not store it

upside down.

Do not open the protective bag of the cartridge until you are

ready to install the cartridge.

Do not store cartridges in areas of:

• Direct sunlight

• Dusty conditions

• Near floppy disks or other computer media, computer screens, or any other mate-

rials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable. Exposure to

flame can cause toner cartridges to burn or explode,

causing serious injury.

Be careful not to get the toner powder in

your eyes.

If the toner powder gets in your eyes,wash your eyes well

and see a doctor.

Keep cartridges away from water or oil.

Do not expose cartridges to direct sunlight.

Do not expose the cartridges to static or

other electrical shock.

This page intentionally blank.

These instructions are divided into the following sections.

•

“Getting started” (page 1.1) describes how to set up your

machine, operating tips and some important settings that you

should perform before you use your machine.

•

“Basic operations” (page 2.1) describes the basic operations of

the transmission, reception and copying.

•

“Advanced features” (page 3.1) describes the convenient features

of your machine.

•

“Changing the default settings” (page 4.1) describes how to

change the settings of your machine.

•

Finally, “Just in case … ” (page 5.1) helps you if you ever have a

problem with your machine. It also tells you how to give your

machine the kind of easy, sensible care that should keep troubles to

a minimum.

Thanks for choosing Muratec.

Find your serial number and write it down

Please note that your machine’s serial

number is located on the bar code label

as shown on the drawing at right. Use

the blank at the bottom of this column

to copy this down before you set up

your machine.

Close up, the bar code label looks some-

thing like this,but with a different set of

numbers:

Please copy down your machine’s serial number below for future reference, and note

the machine’s model number:

My machine’s serial number: ________________________________________

My machine’s model number: Muratec F-320

Bar code label

Welcome to your Muratec fax machine!

Getting started

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Symbol and terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . .1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.13

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.2

Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3

Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.4

Sending a fax using

MONITOR

CALL

key or a handset . . . . . . . . . . . . . . .2.5

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

How to select the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . .2.10

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

How to make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Changing the reduction ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.6

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.7

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9

Reviewing or canceling parts of a broadcast . . . . . . . . . . . . . . . . . . . . . .3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.12

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.13

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Table of Contents

Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Setting the journal and the report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Separate each received document (Separator Page) . . . . . . . . . . . . . . .3.21

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.21

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.23

The power of QuadAccess® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.33

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.43

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.45

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.47

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting the paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Adjusting the machine’s clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . .5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.8

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.12

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

We’re here to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

This chapter describes how to

set up your machine, operating tips

and some important settings

before you use your machine

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

1.1

Getting started

Packaging contents

Included in your machine’s packaging:

1. Main unit with 500-sheet paper cassette installed (paper not included)

2. Drum cartridge 7.

power cord

3. Toner cartridge* 8. Operating instructions and Quick reference

4. Document tray 9. Soft Key labels

5. Extension paper tray 10. One-touch labels

6. Telephone line cord 11. Paper size stickers

*: The toner cartridge included with your machine is starter toner cartridge, which

yields 3,000 printouts.Please purchase regular, full-yield toner cartridge from

your authorized Muratec dealer.

Be sure to save the box (or boxes) and packing materials for reshipment.

Parts of your machine

Note: These terms and features of your fax will be explained in the coming pages.

1Control Panel — The keys you use to operate your machine. (See pages

1.3–1.4 for more details.)

ADF

(Automatic Document Feeder) — The

ADF

automatically feeds

original document into the machine,one at a time. It can hold up to 80 pages

of letter-sized document.

3Scanner cover release — Pull up on this to open the scanner cover.

4Scanner cover — Open this cover to remove original document jams.

5Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

6Document tray — Holds original documents in place for scanning into the

machine.

7Top cover — Open to provide access for changing the toner and drum car-

tridge (or, occasionally, fixing printout jams).

8Document stopper — Holds original documents after they’ve been scanned

into the machine for faxing/copying.

COMM.

CANCEL

/CONFIRM. BROADCAST COMM.

OPTIONS PAUSE

/DIAL OPT.

SPEED DIAL

/GROUP MONITOR

/CALL REPORT MEMORY

TRANSMIT

FAX & COPY TTI

TRANSMIT TTI

SELECT SECURITY

RECEIVE

COVER PAGE AUTO

RECEIVE FLASH DIAL PREFIX

TOP PAGE TO/CC/BCC ONLINE

SOFT KEY

4567

8910

1.2

Getting started

power switch — Turns your fax machine on and off.

power jack — Where you plug in the

power cord.

11 Bypass tray — Open the bypass tray to use the paper that is not set in the

paper cassette. It can hold up to 50 sheets of paper. For details about paper

capacity of the bypass tray, see “Specifications,” page

.2.

12 Side cover — Open to fix a printout jam.

13 Side cover release — Pull this to open the side cover.

14 Recording paper size sticker — Shows the size of the paper that is set in

the paper cassette.

15 Recording paper level indicator — Shows the level of the paper supply

without requiring you to open the paper cassette.

16 Paper cassette — Set paper here. It can hold up to 500 sheets. For details

about paper capacity of the paper cassette, see “Specifications,” page

.2.

LINE

jack — Where you plug in the telephone line cord. The other end of the

cord plugs into a wall telephone jack.

PHONE

2 jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

PHONE

1 jack — Where you plug in the optional handset.

PRINTER PARALLEL

port (optional) — Where you plug in the printer cable,

when you use the optional printer controller.

21 RS-232C interface port (optional) — Where you plug in the RS-232C

cable, when you use the optional RS-232C interface kit.

22 Extension paper tray — Holds up the printout after it emerges.

23 Printed document exit — Where the printout emerges.

24 Handset (optional ) — Used for voice communication.This handset is avail-

able from your authorized Muratec dealer, and can be added when you

purchase the F-320 or as an upgrade afterward.

LINE

PHONE1PHONE2

1.3

Getting started

1Soft Keys — Soft Keys are shortcut keys. If the light above any one of these

keys glows,that means the setting programmed into that key is active.You

can assign some functions into these eight keys as you want. (See page 3.15

for details.) The following functions are assigned at the factory:

Soft Key 1:

COMM

CANCEL

CONFIRM

.— Press to stop the transmission, or to

review pending fax commands and the activity journal.

Soft Key 2:

BROADCAST

— Press to send a broadcast fax (sending the same

document to more than one location).

Soft Key 3:

COMM

OPTIONS

— Choose from several fax options – delayed trans-

mission, polling, F-Code transmission, F-Code polling and batch transmission.

Soft Key 4:

PAUSE

DIAL OPT

.— It produces a special pause character which

can be useful when dialing long-distance numbers.Or, press this to insert spe-

cial symbols into telephone numbers.

Soft Key 5:

SPEED DIAL

GROUP

— Press to enter speed-dial numbers or group

numbers.

Soft Key 6:

MONITOR

CALL

— Turns the monitor speaker on or off.When

turned on, it allows you to hear the call you’re making.When using this fea-

ture, you can only hear the communication taking place.You cannot be heard

unless you use a handset (optional).When sending a fax, this key also acti-

vates the call request feature.

Soft Key 7:

REPORT

— Press to turn the confirmation report feature on or off

for the next fax transmission.

Soft Key 8:

MEMORY TRANSMISSION

— Selects which transmission mode your

fax machine uses, whether Memory transmission or Real time transmission

(see pages 2.2–2.3).

2Internet Fax — Press to deliver the fax message to another computer as an

E-mail attachment via the Internet.

Note: This function is available only if the optional Internet Fax kit has

been installed.Ask your Muratec dealer for details.

3Copy — Press to change from Fax mode to Copy mode.

Note: If the optional TWAIN driver has been installed, pressing this key

changes from Fax mode to Copy mode to Scan mode.

4Stop — Stops the current operation and ejects a document from the

ADF

5Start — Press to begin a fax transmission, reception or copying.

6Numeric keypad — Identical to the numeric keys on a regular tone-dialing

phone. Use these to dial phone as well as fax numbers, and to enter numbers

when you’re setting up the machine.Also, you may use these keys to enter the

characters when you are setting up the machine.

Control Panel Overview

123

4567891011

1617

19 15

1.4

Getting started

— Any function can be started by first pressing this key and then enter-

ing the function number.

TEL INDEX

— Press to display one-touch and speed-dial entries sorted

alphanumerically, as in a telephone directory. (See page 3.7.)

ENTER

— This key confirms user settings, begins operations, and moves

through command levels.

10 Cursor Keys

— Scrolls (moves) through features and command options as dis-

played on the

LCD

CANCEL

— Press to delete characters on the

LCD

and cancel commands you

have entered into the machine.

REDIAL

— Press to redial the numbers you have dialed.

BACK

— Press to go back to the previous step.

CONTRAST

— Press to adjust the contrast level.

DOCUMENT MODE

— Press to select the document mode – Normal, Fine,

Superfine or Grayscale.

16 Liquid crystal display (

LCD

)— Shows the machine’s status and lets you

see what you’re programming into the machine.The display shows 2 lines, 20

characters per line.If the

LCD

is blank, the machine is off.

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

COMM

. light — Glows when the machine is communicating with another

machine.

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning.The light stays on until the machine prints a Check

Message report.

20 Macro Keys — Programming the Macro keys (

2and

3) can reduce

many steps of the operation to a simple press of a key.You can “teach” the

Macro keys to carry out one of the several operations (see pages 3.16–3.18).

21 Programmable One-touch Keys — The keys labeled 57 to 60 let you teach

your machine an advanced multi-step function just once,and then recall the

function at any time by pressing one of these keys.

22 One-touch Keys — The keys labeled 01-56 offer one-touch dialing conve-

nience.

1.5

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

•Clean — Dust build-up can damage your fax. (However, do not use a cover!)

•In the open — Allow at least 12 inches of clearance around your machine.Be

sure that you never cover the machine.Its vents must be able to “breathe.”

•Away from direct sunlight — This helps avoid overheating.

•Dry — Avoid any location where splatters or sprays (such as from a water foun-

tain) could reach your fax machine.

•Level, and vibration-free.

•Near a phone jack — Your fax machine uses a standard (modular) telephone

jack, also known as an

-11.

•Near an

power outlet — The

power cord is about 6 feet long when

stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

•Use a standard three-pronged 120

VAC

outlet.

•Make sure the outlet isn’t controlled by a wall switch.

If it is,you’ll risk occasional shutoffs to the machine, causing you

to lose fax messages.

•Don’t use an outlet which also is supplying power to a

large appliance, such as a refrigerator or air conditioner.

Such high-consumption appliances can cause “draw-downs”

(temporary drops in the power available for other equipment on

the circuit) which could damage your fax machine.

•Use an electrical surge suppressor, preferably one which guards both tele-

phone and electrical lines.This device helps to shield your fax machine from

damaging high-voltage electrical surges.

Installing the printing supplies

Your fax prints incoming faxes and copies with a reliable 600 dpi print engine.Your

fax requires two types of printing supplies (sometimes also called consumables):

• The drum cartridge — It yields 16,000 “normal” letter-sized printouts (see

“Specifications,” page

.2). By “normal,” we’re referring to the amount of text

and/or graphics on each page.This is based on an industry-standard test docu-

ment.

• The toner cartridge — It yields 15,000 “normal”, letter-sized printouts (see

“Specifications,” page

.2).

Note: The toner cartridge included with your machine is starter toner cartridge,

which yields 3,000 printouts. Please purchase regular, full-yield toner car-

tridge from your authorized Muratec dealer.

To install these supplies:

Important: Gently close the top cover to avoid injury to your hands.

1Open the top cover.

2Pull up the printer cover

release and open the

printer cover.

Setting up

1.6

Getting started

3Unpack a new toner cartridge from its

carton.Then, holding the toner car-

tridge with both hands,slowly shake it

to distribute the toner evenly inside the

cartridge.

Note: Do not touch the roller of the

toner cartridge.

4Gently install the toner cartridge in

the printer, making sure the toner car-

tridge’s two pins fit in the slits inside

the printer frame.

5Unpack the drum cartridge from its carton.

Note: Shield the drum cartridge from light, especially strong light. Later, if

you have to remove the cartridge from the machine, immediately

wrap it in a thick cloth to protect it from light.

6Gently install the drum cartridge in

the printer, making sure the drum

cartridge’s four pins fit in the slits

inside the printer frame.

7Gently clean the LED print head

using the cleaning paper included in

the toner cartridge carton box.

For best print quality, you should

clean the LED head every time you

change the new toner cartridge.

Note: Do not use abrasive materials

on the LED print head, and do

not subject the LED print

head to strongly shock.

8Gently close the printer cover.

9Close the top cover.

Note: The fax machine will not work unless the cover is properly closed.

Attach the paper-handling parts

1Attach the document tray by inserting it into the appropriate holes, as shown.

2Attach the extension paper tray by inserting its two pegs at a slightly upward

angle into the appropriate holes,as shown.

Plug in and power up

1Plug one end of the telephone line cord into the

LINE

jack on the machine’s

rear side and the other end into a standard telephone wall jack.

2Plug the non-pronged end of the

power cord into the

power cord jack on

the right rear side of the machine and the pronged end into a 120 V electrical

outlet (preferably on a surge suppressor, as mentioned on page 1.5).

3Use the

power switch to turn on your machine.The markings are interna-

tional standards: I means on, O means off.

It will take a few seconds for the machine to warm up. The

LCD

shows:

When the machine is ready to use (standby mode), you will see:

Adjust the monitor speaker’s volume

You can set the volume of the monitor speaker.

1Press

MONITOR

CALL

on the control panel.You now should hear a dial tone.

And press or .The

LCD

indicates the volume:

2To turn the volume up, press .

To turn the volume down, press .

3Press

MONITOR

CALL

again to hang up.

Loading paper

Acceptable paper size and cassette capacity

Paper source Paper type Paper size Capacity

Paper cassette Plain paper*1Letter , Legal , Half-letter 500 sheets

Letter , Legal , Half-letter ,

Plain paper*1, *2A4 ,A5 ,A6 , F4 , 50 sheets

Bypass Tray Executive , Custom-sized*3

Envelopes*2DL , CM10 , Monarch 1 sheet

Postcard*23.9″ × 5.8″(100 ×148mm) 20 sheets

Transparency*4Letter 20 sheets

*1Paper weight: 60 – 90 g/m2

*2A4,A5,A6, F4, Executive, DL, CM10, Monarch, Postcard, Custom-sized paper

and Transparency can be used only if the optional Printer Controller is attached.

*3(3.8 – 8.5) inches × (5.5 – 14.0) inches (Width × Length)

*4We recommend: 3M PP2500 for laser printers or equivalent

Note: Do not use any paper which has been creased, wrinkled or has absorbed any

moisture.

** Tel Mode **

Volume:■■■■■■■■■■■■

Fax Ready

Jan 1 2001 12:00am

** Warming Up **

1.7

Getting started

Loading paper in paper cassette

Before you load paper, note the following:

• After you load paper in fax’s cassette, you must “tell” your machine what size

paper you loaded: letter-, legal- or half letter-sized.

You can do this by the “Setting of the paper size” operation. (See page 1.9.)

Note:If you will be using letter-sized paper, there’s no need to adjust the cas-

sette; your machine is initially set for Letter-sized paper. Simply attach

the LTR sticker to the outside of the paper cassette.

1Open the paper cassette from the

front of your machine by gently

pulling it toward you.

2While pressing the release lever,

slide the paper length guide to

select the paper size you want to

use.

3Press down the paper lifting plate.

4Insert the paper into the cassette.

• Before you insert paper in the

cassette, stack it so the leading

edge and sides of the paper are

even.

•Do not stack the paper over

the limit mark inside of the

cassette.

• Place the edges of the top sheet

under the metal tabs on the

cassette’s left and right side.

5Adjust the paper guides to fit the

size of paper.

6Gently push the paper cassette back into its original (closed) position.You’ll

feel a click when it’s properly in place.

7Attach the paper size sticker on the cassette’s front.

Helpful Tip: The paper level indicator on the

front paper cassette lets you see

how much paper is in the cassette

without your having to open the cas-

sette.When you see the paper level

indicator drop (i. e., show more blue

area), make sure you have a supply

of paper nearby.Then, when you see

the “Please Supply Paper” message

on the display, you’ll be ready to

refill the cassette.

Important: To avoid paper jams, do not refill this paper cassette without first

removing all of any paper which may remain in it. In other words, do

not just add sheets to an already-loaded stack.

Paper level

indicator

1.8

Getting started

1.9

Getting started

Setting of the Paper Size

Default setting: Ltr (Letter-sized paper)

When you change the size of paper in the paper cassette,you must also change the

paper size setting,as shown below.

1Press

,2,1,0,1,

ENTER

.The

LCD

shows:

2Press or until the recording paper size for the first cassette you want

appears.

3Press

ENTER

.The

LCD

shows:

4Press or until the recording paper size for the bypass tray you want

appears.

5Press

ENTER

Press

STOP

to return to standby mode.

Loading paper in bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper

cassette(s), or when you want to use a special type of paper (such as transparency

film), use the bypass tray.

1Open the bypass tray on the right

side of your machine.

2Pull out the hopper of the bypass

tray and raise the flapper release

lever.

3Place the paper on the bypass

tray.Adjust the paper guide to fit

the paper and insert the paper

until it comes to a stop.

Then lower the flapper release

lever.

4When you load the paper on the bypass tray, the

LCD

will show the primary

paper size you’ve set. (See “Setting of the paper size,” left column.)

5Press or until your desired recording paper size appears.

Note: If you use transparency film, select “OHP”.

6Press

ENTER

Note: If you have set the Letter , Legal , Half-letter sized paper in the

bypass tray, the machine will use them when it runs out of the paper in the

paper cassette during the fax reception.

Set Bypass Ppr:Ltr

/Enter

Bypass Tray :Ltr

/Enter

1st Cassette :Ltr

/Enter

1.10

Getting started

Symbol and terms

In this manual, the following symbols and terms are used, make sure you know

what they mean.

CAUTION This symbol indicates how to avoid personal injury.

Important: This instruction describes conditions or incorrect operations that

could cause damage to your machine.

Note: A note describes helpful hints,restrictions, or how to avoid diffi-

culties.

“ ” Items that appear on the

LCD

BOLD WORDS

Keys built into the machine’s control panel.

LCD

The Liquid Crystal Display. It shows the machine’s status, error

messages and function menu, etc.

Document “Document” is the original sheet(s) of paper you send or copy on

your machine.

Paper “Paper” is the recording paper for printing.

, Shows the direction of the document or paper.

Any function can be started by first pressing the

key.

Cursor key Press , , or to select items in a menu or move the cursor.

How to operate the machine

Most settings and functions are started by first pressing the

key.Then press

three- or four-digit numbers to select the function. In this manual, we explain the

operation with short-cut operations (for example,we will say,“press

,2,1,0,1.”).

To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or *

Use: The numeric keypad.

Here’s an example. If we say “press

,2,1,0,1,

ENTER

”…

… you’d press

key

… then 2

… then 1

… then 0(the numeric key zero)

… then 1

… and then

ENTER

Note: Even though our example above includes commas, do not enter them into

the fax machine.Those characters appear in our instructions to separate

one number from the other.They do not need to be entered into your fax

machine.

There is a function (broadcasting) which requires commas to be entered, but

there is a special way to enter them.We’ll explain this process later.

Operating tips

1.11

Getting started

Searching the functions using the cursor key

Even if you don’t remember the exact commands needed for an operation, you can

search for and enter almost all of your unit’s functions using the

key, Cursor

key and the

ENTER

key.

Note: You can also search for any function with the function table (see pages

1.13 – 1.17). Keep a copy of this table nearby for reference.

To search and enter the function set-

tings:

1Press

2Search the level one function

groups using or until

your desired item appears.

3After you find the level one function item you want to program, press to go

to the level two function groups.

4Search the level two function groups using or until your desired item

appears.

5After you find the level two function item you want to program, press to go

to the level three function groups .

6Search the level three function groups using or until your desired func-

tion appears.

7Press

ENTER

to entry the function setting.

Note: You can go back to previous level function groups by pressing before you

have entered the level three function by pressing

ENTER

. If you want to go

back to previous level function group after entering the level three function,

press

BACK

Note: Stop the operation at any time by pressing

STOP

1.12

Getting started

Entering characters

Some settings give you a chance to enter characters; for your TTI, remote fax’s name

or others.To enter letters or other characters, use the following guidelines:

Using numeric keypad to enter characters

You can enter 40 letters,digits or symbols (and space) using the numeric keypad as

shown in the character table below.

Pressing the 2numeric key once, for example, will enter an “A”. Pressing 2twice,

will enter a “B”. If you want to enter “LA”, for example, you would press 5, 5, 5, 2.

When you want to enter two characters that share the same numeric key (“D”and

“E”, for example), press to move the cursor to the right after you enter the first

letter. For example, if you want to enter “ABC”: press 2, , 2, 2, , 2, 2, 2.

Canceling characters

If you entered an incorrect letter or digit, press

CANCEL

to erase to the left.To

change just one character in name and/or digit, press or to move the cursor to

that character or digit.Then press

CANCEL

to erase it. Re-enter the character or

digit correctly.

To change upper/lower case

Press #(

CAPS

)key to toggle upper case and lower case.

The word “Upper” means the machine will enter only upper-case letters.

To type a lower-case letter, press #(

CAPS

)key.

The

LCD

changes to:

This means the machine will enter lower-case letters.

To switch back for upper-case entries, press #(

CAPS

)key again.

Entering the special characters

You can also enter special characters or symbols.

1When the machine prompts you to enter a name,press * key.

The

LCD

changes to:

2Select the character you want to enter using , , or of cursor key.

3To enter the character, press

ENTER

key.

4If you want to enter other character, repeat steps 1–3.

Otherwise, go to next step.

5Press

ENTER

to save the name.

,/:

’

()∗∗+

/!!

/""

/Enter

Your Name ;Lower

Your Name ;Upper

1.13

Getting started

Function table

Note: Your machine can print a function list. It lists the functions available on your fax machine and the keystrokes needed to complete them.

To print a function list, press

,5,1,0,1.

Level one function Level two function Level three function Summary of setting Default setting Page

1.Autodial Entries 1.One-Touch Dial 1.Enter One-Touch Select one-touch key and register the fax dial numbers and names

(Max. 56 locations.) on one-touch dial keys. — 3.2

If you register the name, you can use the telephone index feature.

2.Erase One-Touch Erase the registration in a one-touch key. — 3.2

2.Speed Dial 1.Enter Speed Dial Select speed-dial number and register the fax dial numbers and

(Max. 144 locations.) names as Speed-Dial numbers. — 3.4

If you register the name, you can use the telephone index feature.

2.Erase Speed Dial Erase the registration in a speed-dial number. — 3.4

3.Group Dial 1.Enter Group Dial Select group number and register the one-touch dial or speed-dial — 3.6

(Max. 32 group.) numbers you want to group.

2.Erase Group Dial Erase the registration in a group number. — 3.6

2. User Settings 1.Machine Settings 01.Cassette Size Set the size of paper in the paper cassette. Letter 1.9

02.Protect Passcode Enter the protection passcode for using the security features. — 3.42

03.Soft Key Program to turn on or off the function by pressing this key.

Soft key 1:

COMM

CANCEL

CONFIRM

. Soft key 5:

SPEED DIAL

GROUP

Soft key 2:

BROADCAST

Soft key 6:

MONITOR

CALL

See left. 3.15

Soft key 3:

COMM

OPTIONS

Soft key 7:

REPORT

Soft key 4:

PAUSE

DIAL OPT

. Soft key 8:

MEMORY TRANSMIT

04.Silent Mode Mute your machine. Off 4.8

05.Sleep Mode Conserve power. On 4.9

06.Fax & Copy Make a copy of your document each time it transmit. Off 3.19

07.Date & Time Enter the current date and time. — 4.9

08.Paper Source Select paper source (paper cassette and bypass tray) for For Fax / Copy 4.9

fax reception or copying.

09.Service Mode For technical support. Do not turn this setting to on unless an Off —

authorized technician asks you to do so.

10.2-Bin Tray*1Select the paper tray for delivery.

• Copy exit Lower tray

• Received fax document exit Upper tray 4.9

• List exit Upper tray

• PC-Fax print exit*2Upper tray

*1:This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.

Level one function Level two function Level three function Summary of setting Default setting Page

2. User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.

• Primary document mode Normal

• Primary contrast mode Normal 4.1

02.Print Parameters You can set the following settings for receive fax message.

• Reduction rate Auto

• Reduction margin 40 mm 4.3

• Half-page reception Off

03.Number of Rings Number of rings before your machine answers. 2 times 4.4

04.Redial Number of times and interval for automatic fax redialing. 2 times 4.5

1 minute

05.Dialing Pause Dialing pause length. 2 seconds 4.5

06.Memory Tx On/Off setting for Memory transmission. On 4.2

07.Quick Tx On/Off setting for Quick Memory transmission. On 4.2

08.TTI Tx On/Off setting for sending your TTI. On 4.2

09.ECM Mode On/Off setting for ECM mode. On 4.1

10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.45

11.Security Rx Keep all received fax messages in memory and after print them. Off 3.42

12.Separator Page Partition each received documents by inserting the separator page. Off 3.21

13.PIN Mode Prevent unauthorized long-distance calls. Off 3.43

14.DRD Set the ring pattern to use with phone company’s Distinctive Ring Off 3.22

service.

3.Copy Settings 1.Scan Parameters You can set the following settings for copying.

• Primary document mode Fine

• Primary contrast mode Normal 4.6

2.Print Parameters You can set the following settings for copying.

• Reduction rate 100%

• Reduction margin 24 mm 4.7

• Bypass Tray priority Off

4.Printer Settings*31.TCP/IP Enter the IP Address, Subnet mask and Gate way address. — —

5.Scanner Settings*41.Scan Parameters Enter the scanning parameters. — —

2.Auto Reset Set the time (minutes) for resetting the scan parameters and . 3 minutes —

returning to the Fax mode.

1.14

Getting started

*3:This option appears only if the optional NIC (network interface card) has been installed.

*4:This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

1.15

Getting started

*4:This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

*5:This option appears only if the optional Internet fax kit has been installed. For details see the operating instructions included with the Internet fax kit.

Level one function Level two function Level three function Summary of setting Default setting Page

3. Other Settings 1.Journal & Reports 1.Journal AutoPrt. Print the Activity journal automatically after 100 transactions. Off 3.20

2.Journal Line Up Change the printing order of the activity journal. Off 3.20

3.Report AutoPrint Print the TCR automatically at every transmission. Off 3.20

2.Cover Page 1.Set Cover Page On/Off setting for sending the Cover page. Off 3.21

2.CoverPage Message Enter your message for the cover page. — 3.22

3.Department Code 1.Set Dept. Protect Protection for department code settings. Off 3.48

2.Set Dept. Code Register the Department code. — 3.47

3.Set Dept. Setting On/Off setting for Department code activation. Off 3.47

4.Erase Dp.TimeList Clear the total counts of each department code. — 3.47

4.Program One-Touch 1.Enter P One-Touch Program several operations for a function you frequently use. — 3.33–3.41

This key can reduce several steps to a simple press of a key.

2.Erase P One-Touch Erase the programming in a programmable one-touch key. — 3.41

5.F-Code Box 1.Set F-Code Box Create the F-Code box. — 3.24–3.27

2.Erase F-Code Box Erase an empty F-Code box. — 3.31

6.Batch Tx 1.Set Batch Box Create the Batch box. — 3.11

2.Erase Batch Box Erase an empty batch box. — 3.13

7.Scan Box*41.Set Scan Box Create the Scan box. — —

2.Erase Scan Box Erase an empty scan box. — —

8.Internet Fax*51.TCP/IP Set the TCP/IP address. — —

2.MAC Address Enter the Media Access Control Address for network card. — —

3.Default Relay Setting of relay box. — —

4.Archive Tx Fax Enter the e-mail address for archiving of Tx document. — —

5.Archive Rx Fax Enter the e-mail address for archiving of Rx document. — —

4. Doc. Management 1.Store Document 1.Polling Document Store the document to be retrieved by other fax machine. — 3.14

2.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.28

fax machine.

2.Erase Document 1.Polling Document Erase stored document for polling transmission. — 3.14

2.F-Code Document Erase stored document in the F-Code box. — 3.29

3.Batch Document Erase stored document in the Batch box. — 3.13

4.Scan Box Document*4Erase stored document in the Scan box. — —

3.Print Document 1.Polling Document Print the stored document for polling transmission. — 3.14

2.F-Code Document Print the stored document in the F-Code box. — 3.29, 3.30

3.Batch Document Print the stored document in the Batch box. — 3.12

1.16

Getting started

*2:This option appears only if the optional RS-232C interface has been installed.

*3:This option appears only if the optional NIC (network interface card) has been installed.

*4:This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

Level one function Level two function Level three function Summary of setting Default setting Page

4. Doc. Management 3.Print Document 4.Security Rx Doc. Print the fax received document during Security reception (and

return to your machine to normal reception mode until the next — 3.43

time).

5.Comm.Stored Doc. Print the stored document for delayed transmission. — 2.7

5.Print 1.List Print 01.Function List Print a list of your machine’s functions. — 1.13

02.User Settings Print a list of your machine settings. — 4.10

03.Journal Print the activity journal manually. — 3.20

04.Commands List Print a list of the delayed commands. — 2.7

05.One-Touch List Print a list of the one-touch dial keys. — 3.2

06.Speed Dial List Print a list of the speed-dial numbers. — 3.4

07.Group List Print a list of the group numbers. — 3.7

08.BlockJunkFax List Print a list of the blocked numbers. — 3.46

09.Cover Page Print a cover page. — 3.22

10.Dept.Time List Print a total communication time and printed pages of each — 3.48

department code.

11.P One-Touch List Print a list of the programmable one-touch keys. — 3.41

12.F-Code Box List Print a list of F-Code boxes. — 3.28

13.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.28

14.Batch Box List Print a list of Batch boxes. — 3.12

15.Batch Doc.List Print a list of the document stored in the batch boxes. — 3.12

16.Macros List Print a list of Macro keys. — 3.18

17.Scan Box List*4Print a list of Scan boxes. — —

2.Printer Function*41.Status Page Print all the status and configuration of the printer. — —

2.Font List Print the list of all PCL fonts currently installed in the printer. — —

3.NIC Status*3Print the NIC (network interface card) settings. — —

6. PC-FAX Commands*21.PC-FAX 1.PC-FAX Scan Scanning a document into the PC. — —

2.PC-FAX Initial Initializing your machine. — —

3.Set RS-232C Setting of the RS-232C parameters. — —

1.17

Getting started

Level one function Level two function Level three function Summary of setting Default setting Page

9. User Install Set-up the following settings:

• Language on the LCD and Lists English

• Current Day and Time —

• Automatically Daylight saving time Off

• Fax reception mode Fax Ready 1.18–1.20

• Phone dialing type Tone

• Subscriber ID (your fax phone number) —

• Your TTI (your name) —

• TTI select —

• Time for the machine to enter the sleep mode 5 minutes

1.18

Getting started

EasyStart software is already installed on your Muratec fax machine. It guides you

through the process of entering the following settings.These settings you make here

can always be changed later.

• Language on the LCD and Lists

• Current Day and Time

• Automatically Daylight saving time

• Fax reception mode

• Phone dialing type

• Subscriber ID (your fax phone number)

• Your TTI (your name)

• TTI select

• Time for the machine to enter the sleep mode

Getting started

Determine the following before you go any further:

1The type of dialing your telephone system requires — Choose either Tone

or Pulse (rotary) dialing.

2The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of

text at the very top of the page.This text lists a name (called the Transmit

Terminal Identifier (

TTI

)) and a fax number (called the Subscriber

The

TTI

cannot be longer than 22 characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This

ensures the memory will hold only your settings.

Important: After you use EasyStart, do not clear the memory again unless an

authorized technician asks you to do so.

To clear the machine’s memory:

1Press

,*,0,2.The

LCD

now asks if you want to clear the memory. The

following two displays will appear alternately:

Note: If you don’t want to clear the memory, just press

CANCEL

2If you do want to clear the memory, press

ENTER

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to

standby mode (its normal condition). But it will keep the settings you

saved by pressing

ENTER

as described in these instructions.

1To start EasyStart software, press

,9,

ENTER

.The

LCD

shows:

2Press or until the language you want appears.

3Press

ENTER

to save the language setting and continue EasyStart.

4The

LCD

now shows the current calendar/clock setting, with a cursor appear-

ing on the first digit.

Enter Time

01/01 ’01 00:00

Language :English

/Enter

Clear User Settings

→→

Cancel

Clear User Settings

Yes

→→

Enter

EasyStart (Initial settings)

1.19

Getting started

5Use the numeric keypad to enter the correct date and time, using a

MMDDYY

format for the date and 24-hour format for the time. For instance, to set 2:30

on January 27,2002, press 0 1 2 7 0 2 1 4 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change a digit, press to move the cursor left, or to move it right.

Then enter the correct digit.

6Press

ENTER

to save the clock setting and continue.

7The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

When the setting is ON, your machine automatically recognizes

DST

at 2

the appropriate switchover Sundays each year.

When the setting is OFF, no automatic change will occur.

8Press or until the mode you want appears.

9Press

ENTER

to save the setting and continue.

10 The

LCD

now shows the machine’s current reception mode.

11 For now, select Fax Ready. (This setting can always be changed.We’ll discuss

reception modes further on pages 2.9–2.10.)

12 Press

ENTER

to save the setting and continue.

13 The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

14 Press or until the mode you want appears.

15 Press

ENTER

to save the setting and continue.

16 The

LCD

now asks you to enter your fax number as you want it to appear on

other fax machines’ displays or printouts. The fax industry term for this

number is Subscriber

17 Use the numeric keypad to enter the fax number.To insert a dash, as shown

here, press

PAUSE

DIAL OPT

.once.The number may contain up to 20 charac-

ters (numbers and dashes).

Note: If you make a mistake,press

CANCEL

to erase to the left.

To change just one number, press to move left, or to move right.

Press

CANCEL

to erase the number.Then re-enter the fax number cor-

rectly.

18 Press

ENTER

to save the number and continue.

19 The

LCD

now asks you to enter the name you want to appear at the top of

faxes you send.You can enter three of TTI.The name may be up to 22 charac-

ters in length.

20 Use the numeric keypad to enter characters for TTI 1. (Refer to “Entering

characters” on page 1.12.)

Note: If you make a mistake,press

CANCEL

to erase to the left.

To change just one character in the name, move the cursor by cursor

key. Press

CANCEL

to erase the character. Then re-enter the character

correctly.

21 Press

ENTER

.The

LCD

will show:

If you do not want to enter other TTI, press

ENTER

twice and skip to step 26.

22 Use the numeric keypad to enter characters for TTI 2.

TTI 2 ;Upper

TTI 1 ;Upper

Your Fax Number

972-555-5525_

Your Fax Number

Dialing Type :Tone

/Enter

Fax Ready

/Enter

Daylight Saving :Off

/Enter

Enter Time

01/27 ’02 14:30

1.20

Getting started

23 Press

ENTER

.The

LCD

will show:

If you do not want to enter TTI 3, press

ENTER

and skip to step 26.

24 Use the numeric keypad to enter characters for TTI 3.

25 Press

ENTER

to save the setting and continue.

26 The

LCD

now asks you to set the usual TTI which will appear usually at the

top of faxes you send.

27 Press or until desired TTI appears.

28 Press

ENTER

to save the setting and continue.

29 The

LCD

now asks you to enter the time for the sleep mode.Your machine will

automatically enter sleep mode after your selected idle time has elapsed.

30 Enter the time (in minutes) using the numeric keypad.

31 Press

ENTER

to save the setting.Your machine will return to standby mode.

Sleep Mode Timing

(001-240) 005 min.

Usual TTI :TTI 1

/Enter

TTI 3 ;Upper

1.21

Getting started

This page intentionally blank.

Basic Operations

This chapter describes the basic

operation of the transmission,

reception and copying

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

2.1

Basic operation

Guidelines

Before you begin the fax sending,please read the following guidelines.

Acceptable document sizes

You can set up to 80 sheets of letter-sized document in the

ADF

at one time.

However, it’s possible to fax a piece of paper as small as a notepad sheet or one up to

three feet long.

The acceptable document size are:

Single-sheet Multiple-sheet

Scanning width

The scanning width when you send a fax is 8.2 inches, no matter the document size.

Note: If the document size is Letter, for example, the scanning area will be as

follows:

Avoid placing the following items in your machine

To avoid paper jams and damage to your machine, don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples,glue, tape, paper clips or still-wet correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small, thick items

• OHP transparency film

How to set the document

1Insert your document(s) face

up, top edge first. If you’re

sending a multi-page docu-

ments,“fan” the pages

slightly.

2Adjust the document width

guide to fit your documents.

Document mode and contrast

Reviewing document mode:

•Normal is suitable for most typed documents and simple drawings.

•Fine is ideal for maps, moderately complicated drawings, floorplans or handwrit-

ten documents.

•Superfine (“S-Fine” on the

LCD

) reproduces the detail of extremely complicated

drawings or line art.

•Grayscale (“Gray” on the

LCD

) captures shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older, non-

Muratec models) receive it only in fine mode. However, you can send a fax in

grayscale mode to virtually any fax machine currently in use.

Feed direction

Sending faxes

2.2

Basic operation

To change the document mode, press

DOCUMENT MODE

.The

LCD

will show:

Press or until the mode you want appears. It will toggle Normal, Fine, S-Fine

and Gray.

Note: You can also toggle them by pressing

DOCUMENT MODE

repeatedly.

Reviewing contrast

Setting the contrast allows you to compensate for any excessive lightness or dark-

ness,as the case may be, of document pages you are sending or copying.

To change the contrast setting, press

CONTRAST

.The

LCD

will show:

Press to be dark, or press to be light.

Note: To avoid confusing the Light and Dark settings, just remember — “Light

lightens” and “Dark darkens” — to keep it straight.

Note: You can also toggle them by pressing

CONTRAST

repeatedly.

Mixing document mode and contrast in a multiple page

When you send a document with more than one page, you can select different docu-

ment modes and contrasts for each page.

Insert your documents,select document mode and contrast for the first page, dial

and press

START

. Before starting to scan the next page, select document mode and

contrast for the next page.

Dialing pause

Some long-distance systems require dialing pauses,and pauses can also be useful

when you’re dialing through special telephone exchanges.

To insert a pause, just press

PAUSE

DIAL OPT

.. (The pause character (

) will appear

on the

LCD

.) Each pause entered lasts for a factory-set two seconds.

For example, pressing 9,

PAUSE

DIAL OPT

., 0123456789 dials 9 [2-second pause] 0 1 2

3 4 5 6 7 8 9.

Note: You can change the dialing pause length within 2 to 10 seconds.

(see “Changing the dialing pause length,” page 4.5.)

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception.And any

service — such as voice mail — which may intercept your calls can keep your fax

machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to

see how you can temporarily disable call-waiting or voice mail while using the fax

machine.

Memory transmission

Your fax machine has a great memory! Take advantage of it, and you could:

Save Time. By using your fax machine’s memory, you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your

machine’s memory, and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine, your

machine will send the document directly into the other machine’s memory and hang

up. (The receiving machine then prints out your message from its memory after the

call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed transmission (see page 3.10) to send

your document after hours.This allows you to take advantage of cheaper line

charges, saving you even more money.

Note: Some documents use up memory more quickly than others.They include

documents with many pages and those with many dark areas. When the

machine’s memory is full, it can only transmit through the document feeder.

The memory transmission is On for default setting. However, you can turn it off for

the default. (See page 4.2.)

Note: You can override the default setting of memory transmission for only one

transmission by pressing

MEMORY TRANSMISSION

before you send your docu-

ment.After completing the communication, your machine will return to the

default setting.

Set Contrast

Light ·

❚❚

·""Dark

Set Document Mode

←←

Normal

→→

2.3

Basic operation

Quick memory transmission

Using Quick Memory transmission can save you time over standard memory trans-

missions.

For a normal memory transmission, your fax: (1) scans your entire document into

memory, (2) dials the other fax machine,then (3) transmits the document.

But with Quick Memory transmission, your machine doesn’t wait to scan all pages

into memory before dialing.After it scans the first page of your document, your

machine dials the call.While dialing, connecting and transmitting, your fax

machine continues to scan in the remaining pages of the document.

The quick memory transmission is On for default setting. However, you can turn off

it for the default. (See page 4.2.)

Important: To use Quick Memory transmission, the memory transmission feature

must be turned on.

Memory overflow message

In normal memory transmission, if you’ve stored too much information in your

machine’s memory, a “Memory Overflow” message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2)

the pages that are stored have too much information on them for your fax machine

to remember.

If this message appears,press

START

to tell your fax to keep as many pages in mem-

ory as possible, or press

CANCEL

to erase from memory all pages stored during the

current operation (but not previous operations).

Note: If you don’t operate your machine within 60 seconds, the machine automati-

cally erase the document stored in the memory during the current

operation.

Dividing a large document into smaller batches will help you avoid this error.

Real time transmission (Non-memory transmission)

In the following cases,the machine does not use its memory for sending a fax:

• When you turned off the memory transmission

• When you are sending a fax using

MONITOR

CALL

key or optional handset (see

page 2.5.)

• When the machine’s memory is full

It is called Real time transmission mode. In this mode, the next page is not scanned

in while the current page is being transmitted.

Note: In this mode, only one destination can be dialed.

Memory Overflow

Start Or Cancel

2.4

Basic operation

Sending a fax

1Insert the document face up, top edge first.Adjust the document guides —

by sliding either of them to the left or right — to fit the page(s) you’ll be fax-

ing.Your fax machine’s

ADF

(Automatic Document Feeder) will hold up to 80

pages with letter-sized paper.

When a document is in the feeder, the

LCD

shows the scanning width (see “A4”

in the Glossary beginning on page 5.16), the document mode and the amount

of memory available:

2Adjust document mode and contrast if necessary.

3Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone

call. (Example: Enter 9to “dial out” from an office telephone system, or 1for

long-distance.)

4Press

START

By pressing

START

, you’ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document.

This command number appears on the first line of the

LCD

for a few seconds:

You’ll need to know this command number if you later wish to cancel the

transmission or to print a stored document (see pages 2.6–2.7).

5Now, everything is up to the machines — yours and the one you’re dialing.

• If the fax has been set for Quick Memory transmit, your machine scans the

first page of your document into memory, then dials the other fax.When it

makes contact, your machine transmits the stored document from memory

while at the same time scanning the remaining pages of your document

into memory. (In default setting, the Quick Memory transmission is On.If

you want to turn off this feature, see page 4.2.)

• If the fax has been set for the normal memory transmit, your fax scans the

entire document into memory, then dials the other fax.When it makes con-

tact, your machine transmits the entire stored document from memory.

• If the fax is set for Real time transmit (non-memory transmission), your

machine simply dials the other fax.When it makes contact, your machine

feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees” on a

page, the slower the page feeds through as the fax scans it. And even

if the page is relatively clean, sending it in grayscale mode or at cer-

tain document mode makes your machine “see” more “stuff.”

The same is true if you set the contrast to Dark.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key.

If you want to cancel a transmission in progress, use the Review

Commands feature. See “Reviewing or canceling commands,”

page 2.6.

6At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document, what actually appears on

the top line of the display depends on information stored in the

remote fax.The line may even be blank.

Note: If the call fails,see “Redialing,” page 2.5.

919725552009

** Complete **

== Command:01 ==

Press Start

919725552009_

Document Ready

A4 Normal Mem100%

2.5

Basic operation

Sending a fax using MONITOR/CALL key or a handset

You also can fax a document using either the monitor speaker or the optional

handset to dial the call.

1Insert the document to the

ADF

. If necessary, adjust document mode and con-

trast.

2Obtain a dial tone, either by:

• Pressing

MONITOR

CALL

… or …

• Lifting the optional handset.

In either case, the

LCD

shows:

3Enter the fax number by using the numeric keypad.

Also, enter access codes with the number, just as for a regular phone call.

4When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person that you’re trying to send a fax.When you hear fax tones,

press

START

5If you’re using an optional handset, hang up after pressing

START

6At the end of the operation, your fax machine will beep and display:

Note: If the call fails and you used

MONITOR

CALL

to dial, press

MONITOR

CALL

to hang up. Or if you’ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see “Redialing manually,” right column, if the call fails.

Redialing

Automatically fax redialing

If your fax call fails,your machine automatically redials it. In this Auto Redial

mode, your fax automatically redials the number up to two times at one minute inter-

vals.

Note: You can change the redial time and interval settings. (See “Changing redial

settings,” page 4.5.)

While in the Auto Redial mode, “AutoRedial” appears on the first line of the

LCD

, and

the machine can continue to receive faxes and can make as many as 99 fax trans-

missions.

Note: If you used either the

MONITOR

CALL

key or a handset to dial the call, you

must redial manually (see below).

Note: If the last redial attempt fails,your machine may print (and/or display)

error messages.

Redialing manually

You can always redial calls manually.And you must redial manually if you used

either the

MONITOR

CALL

key or an optional handset to dial the failed call.

To redial a fax call manually without using the

MONITOR

CALL

key or an

optional handset:

1Set the document and set the document mode and contrast.

2Press (

REDIAL

).The

LCD

will show:

3Your machine can remember the last 10 dial numbers. Press or until the

dial number you want to redial appears.

4Press

START

View Redial History

0:1234567890

** Auto Redial **

Jan 27 2002 2:30pm

919725552009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

2.6

Basic operation

To redial a fax call manually with the

MONITOR

CALL

key or an optional

handset:

1Make sure the document is in the

ADF

and that the document mode and con-

trast are set.

2Press

MONITOR

CALL

or lift the optional handset to get a dial tone.

3Press (

REDIAL

).The

LCD

will show:

4Your machine can remember the last 10 dial numbers. Press or until the

dial number you want to redial appears.

5When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person you’re sending a fax.When you hear fax tones, press

START

To redial a voice call manually using the optional handset:

1Lift the optional handset to get a dial tone.

2Press (

REDIAL

).The

LCD

will show:

3Your machine can memory the latest 10 dial numbers. Press or until the

dial number you want to redial appears.

4Press

START

When the other person answers,use the optional handset to speak to that

person.

Reviewing or canceling commands

Your fax machine can store many “jobs” in its memory. It also keeps track of each

command by assigning it a command number, like “C01.”

Delayed commands, redial attempts and current fax transmissions are all stored in

your fax machine’s memory and given a command number.

Your machine can store up to 99 delayed commands.It identifies each by a two-digit

command number from 01 to 99.

The Review Commands function gives you the power to check on each job (or com-

mand) in your machine’s memory. It also allows you to cancel a command of fax

transaction if you decide not to send the document.

To see your machine’s stored commands or to cancel them:

1Press

COMM

CANCEL

CONFIRM

.The

LCD

will show:

• The

LCD

shows the first command, indicated by its command number and

the phone number it will dial.

• If your machine is attempting to perform a command now, it appears on

the display.

Note: If there are no stored commands in your machine,the

LCD

will show:

Press

STOP

to return to standby mode.

Or, if you want to see the result of fax transaction, press

COMM

CAN

CEL

CONFIRM

.(See “View the result of fax transaction” on page 2.7.)

Here, you see Command No. : 01, and the number it’s set to dial. If the com-

mand is to send a broadcast, “Broadcast” appears instead of the phone

number. (For more information of “Broadcasting,” see page 3.9.)

If the command is to send a batch transmission, the

LCD

shows its batch box

number (such as “B01”) rather than the command number. (For more informa-

tion of “Batch transmission,” see pages 3.11–3.13.)

If the command is for a Call group dialing, the group number (such as “G01”)

appears instead of the phone number. (For more information of “Call group

dialing,” see pages 3.6–3.7.)

2Press or to scroll through currently stored commands.

No Command

Comm.Cancel/Stop

C01:5552009

/""

/Cancel

View Redial History

0:1234567890

View Redial History

0:1234567890

2.7

Basic operation

3If you want to cancel the command shown, press

CANCEL

.The following two

displays will appear alternately:

4To go ahead with canceling the command, press

CANCEL

. Go back to step 2 to

view other delayed commands.

To keep this command but to continue reviewing stored commands, press

BACK

. Go back to step 2.

To keep this command and stop reviewing commands, press

STOP

to return

your machine to standby mode.

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

1Press

COMM

CANCEL

CONFIRM

2Press or to scroll through currently stored broadcast command.

3When the command you want to cancel shown, skip to step 6.

If you want to review individual numbers within this broadcast, go on to step

4 without pressing

CANCEL

4To review individual numbers within this broadcast, press to see the first

number.The

LCD

shows:

5Press or until you find the number you want to cancel.

6Press

CANCEL

.The next number will appear.

If you want to cancel this number, also, repeat this step.

If you want to cancel a different number, go back to step 5.

If you want to go back to reviewing or canceling other command,press .

If you don’t want to cancel any more numbers, press

STOP

.The machine

returns to standby mode.

Printing a delayed command list

Your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (this appears in a

format)

• A “note” telling if the command is a polling or F-Code operation (see pages 3.14

for more on polling and 3.24–3.32 for more on F-Code communication).

To print a delayed command list, press

,5,1,0,4

ENTER

Printing a stored document

Your fax machine can print out each document stored for delayed transmission.

To print a stored document, you’ll need to know the document’s command number,

which you can get by either reviewing the commands or printing a delayed com-

mand list (see above).

1Press

,4,3,5

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the command’s identification number, 1–99.

3Press

ENTER

.Your fax machine will print a copy of the stored document.

View the result of fax transaction

You can see 70 most recent fax transactions and result of each transactions with the

following information.

• Assigned number, starting each day at 001

• Remote location called (The destination name)

• Starting date and time

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

commu-

nication. If preceded by a pound (#), this signifies communication was via the

highspeed V.34 modem.

Note: Your machine’s

LCD

shortens the word Transmission to Tx and the Reception

to Rx.

Comm. Stored Doc.

Command No. :_

9-5550388

/!!

/Cancel

C01:Broadcast

/""

/Cancel

C01:5552009

→→

Back

C01:5552009

Yes

→→

Cancel

2.8

Basic operation

1Press

COMM

CANCEL

CONFIRM

.twice.The

LCD

shows:

Note: If you want to go back to the previous display,

press

COMM

CANCEL

CONFIRM

2Press

ENTER

.The

LCD

will show the latest fax transaction.

3Press or until the transaction you want appears.

Note: You can print a result of the fax transaction appears on the

LCD

pressing

ENTER

4If you wish to exit this mode, press

STOP

Printing all result of daily fax transactions:

If you want to print all results of fax transactions, press

,5,1,0,3

ENTER

Note: You can set your machine to print all results of faxing automatically.

See “Setting the Activity journal” on pages 3.19–3.20 for more details.

Tx001:ABC

OK 1/27 10:26

Communication Result

Comm.Cancel/Enter

2.9

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an

optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your

optional handset to speak back.

If you hear fax tones (“beep — beep — beep”),

press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Note: Don’t try to answer a call by pressing

MONITOR

CALL

.The monitor function is

for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an

optional handset attached to your fax, there’s no need to run to the fax machine to

answer every call. If you happen to answer a fax call while you’re at another

extension, put the handset down, but don’t hang up.Walk to the fax machine and

pick up the optional handset.Then press

START

After you press

START

, hang up both the fax machine’s optional handset and the

second telephone’s handset.Because remote fax machines will wait several seconds

to hear reception tones from your unit, you have about 30 seconds to walk to your

fax, pick up the handset, and press

START

Reception modes

Your fax machine has five different reception modes — Tel Ready,Fax Ready,

Fax/Tel Ready,Tel/Fax Ready and Ans/Fax Ready.We’ll explain each of these in

this section.

Tel Ready mode

Use it if: • You want to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not

connected to your fax machine

• You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically.You must

answer each call as described in “Answering calls manually” (this

page, left column).

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes.

Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the

end of each reception.)

If a voice call comes in, your fax machine detects it and sounds a

special ring.If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your

house or office. Other phones won’t distinguish between fax and voice calls.

Receiving faxes

2.10

Basic operation

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes.

Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the

user settings (the default setting is two times). If you don’t use the

optional handset to answer the call, your fax machine answers the

call. If a caller sends a fax, your machine begins receiving it. If a

voice call comes in, your machine detects it and sounds a special

ring,telling you to answer using the optional handset.

Ans/Fax Ready mode

Use it if: You’re using an answering machine that’s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record

the incoming message. If your fax machine hears a fax tone, it

begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax machine:

1Set the fax machine for Ans/Fax Ready, as described on right column.

2Set your answering machine to answer calls after no more than two rings.

(See the answering machine’s instructions if necessary.)

3Create a new outgoing message on your answering machine.

Here’s a suggested message:

Hello! You’ve reached [your name or telephone number].To leave a voice

message, please wait for the beep.To send a fax, press

START

on your fax

machine.Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer

than 10 seconds.

Detection of “silent” fax machines

Some older fax machines don’t send fax tones when transmitting, which can cause

problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent” machines without disrupting

your answering machine operation.

How to select the fax reception mode

1Press

,9, and then press

ENTER

four times.The

LCD

shows your current

fax reception mode:

2Press or until your desired reception mode appears.

3Press

ENTER

to save the setting.

If the paper runs out while fax reception

When your machine runs out of paper, it beeps, the

ALARM

light glows and the

LCD

shows which source has run out of paper – the 1st cassette,2nd cassette (optional)

or the bypass tray.

In this example, the machine runs out of paper in 1st cassette:

Note: If the letter, legal or half-letter sized paper has been set in the bypass tray,

your machine uses it when running out of paper in the paper cassette(s)

during fax reception.Your machine’s bypass tray can hold up to 50 sheets of

the paper.

Your fax machine cannot print fax messages without paper. But it can still receive

documents into its memory, as described in the section below.

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory.

This is called out-of-paper reception. Once you refill the paper supply, the fax

machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

• Your machine’s memory capacity

• Types of documents being sent to your machine

• Document mode of documents being sent to your machine

1st Cassette

Please Supply Paper

Fax Ready

/Enter

2.11

Basic operation

Guidelines

Before you begin making copies,please read the following guidelines.

Acceptable document sizes

You can set up to 80 sheets of letter-sized document in the

ADF

at one time.

The acceptable document sizes for coping are same as for faxing.Refer to page 2.1.

Scanning width

The scanning width when you make copies is 8.5 inches, no matter the document

size.

Note: If the document size is Letter, for example, the scanning area will be as

follows:

Printing margin

The machine does not print approx. 0.12 inches on each side of the paper.

How to make copies

Your fax machine also doubles as a convenient copier.

1Press

COPY

to change to Copy mode.

When the machine is in the Copy mode,the

LCD

shows:

2Place your original document in

ADF

face up just as you would sending a fax.

3As needed, set the following:

• Adjust document mode and contrast

• Enter the number of copies

4Press

START

to start the copying.

Note: When you make multiple copies,your machine always sort copies.

Note: To stop the copying, press

STOP

Changing the reduction ratio

Your fax machine is capable of reduction when copying.You can choose from

78% (Legal → Letter), 100% and Auto.

Note: If the “Auto” is set, the machine automatically reduce the original document

size to fit on the paper size, which makes the margin as little as possible.

To change the reduction ratio:

1Press

,2,3,2,

ENTER

2Press or until your desired ratio appears.

3Press

ENTER

to save the setting.

4Press

STOP

to return to the standby mode.

Prt Reduc. Rate:100%

/Enter

# Of Pgs. To Copy 01

Fine

Feed direction

Making copies

2.12

Basic operation

Using the bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper

cassette(s), or when you want to use a special type of paper (such as transparency

film), use the bypass tray.

Important: Your machine automatically selects suitable paper according to the

document size and reduction rate. So, if the suitable sized paper for

your copying is in the paper cassette, the machine will use it even if

you set the paper in the bypass tray.

Note: If the same sized paper is set in the both the paper cassette and bypass tray,

turn the bypass tray priority mode (see page 4.7) to get the priority to use

the paper which is set on the bypass tray than the paper in the cassette.

Note: If loading transparency (OHP) film into the bypass tray, be sure that the

sheet is designed for laser printers and not for copiers.Also, be sure that the

film does not have a paper backing and/or a leading strip. If it does, remove

the paper backing and/or strip before inserting. Only film should go in, not

film with any backing or strip.

1Place your original document in

ADF

face up just as you would send a fax.

Note: Place the original document in the same orientation as the paper in

the bypass tray.

2Set the paper in the bypass tray.

See the table of “Acceptable paper size and cassette capacity” on page 1.7 and

“Loading paper in bypass tray” on page 1.9 for more information.

3If necessary, select desired document mode, contrast, reduction ratio.

4Press

START

to begin the copying process.

Memory overflow message

If you’ve stored too much information in your machine’s memory, a “Memory

Overflow” message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2)

the pages that are stored have too much information on them for your fax machine

to remember.

If this message appears,press

START

to tell your machine to copy as many pages in

memory, or press

CANCEL

to delete from memory all pages stored during the current

operation (but not previous operations).

Note: If you don’t operate your machine within 60 seconds, the machine will auto-

matically print the document stored in the memory during the current

operation.

If the paper runs out while copying

When your machine runs out of paper, it beeps, the

ALARM

light glows and the

LCD

shows which source has run out of paper – the 1st cassette,2nd cassette (optional)

or the bypass tray.

In this example, the machine runs out of the paper in the 1st cassette:

If you want to cancel the current copying job, press

STOP

. Otherwise, supply the

paper to displayed paper source to resume the copying.

1st Cassette

Please Supply Paper

Memory Overflow

Start Or Cancel

2.13

Basic operation

Your fax machine can also be used as a phone, if you have an optional handset

installed.The following is a brief look at the machine’s telephone features.

Dialing a telephone number

1Pick up the optional handset.You will hear a dial tone.

2Dial the number by the using numeric keypad.

— or —

Press the one-touch key. (See “One-touch phone dialing,” on page 3.3.)

— or —

Press

SPEED DIAL

GROUP

, then press the three digit speed-dial number. (See

“Phoning via speed-dial,” on page 3.5.)

— or —

Press (

TEL INDEX

), then search the name you want to call using the cursor

key. (See “Easy dial directory dialing,” page 3.7.)

3When the other person answers,begin speaking.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the

optional handset. For hands-free dialing:

1Press

MONITOR

CALL

.You’ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.7), and the

LCD

shows:

2Dial the number you want. Use either the numeric keypad, a one-touch key, a

speed-dial number or telephone index to dial.

Important: Your machine’s monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails,press

MONITOR

CALL

to hang up.

Redial

1Lift the optional handset to get a dial tone.

2Press (

REDIAL

).The

LCD

will show:

3Your machine can remember the latest 10 dial numbers. Press or until

the dial number you want to redial appears.

4Press

START

When the other person answers,use the optional handset to speak.

Call request

You can send or receive a fax message and have a regular phone conversation on the

same call.

For more information on how to use this function, see page 3.23.

Changing the dialing type

If, with your machine set for “pulse” dialing, you must enter tones (“

DTMF

”) during a

call, press

PAUSE

DIAL OPT

.five times (the “–!” symbol will be shown on the

LCD

).Your

machine now will “tone” dial all subsequent numbers.

Note: Using this key enables tone transmission from the numeric keypad after the

call is connected.When you hang up the call, your machine will return to

“pulse” dialing for the next call.

Dialing in the event of a power failure

If your fax is equipped with an optional handset, you can use that handset to manu-

ally answer calls in the event of a power failure.But your fax machine cannot send or

receive a fax during a power failure.

View Redial History

0:1234567890

** Tel Mode **

Using your fax machine as a phone

2.14

Basic operation

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach

the handset.

1Using a Phillips-head screwdriver, attach the handset cradle to the left

side of your machine,using the screws included with the cradle.

2Plug one end of the handset cord (it’s curled) into the

PHONE

1jack on the rear

side of your machine.

3Plug the other end of the handset cord into the jack on the handset. If con-

nected to a phone line, your fax machine is now “off-hook.”

Note: The handset has a small “flash” button which you can press while

holding the handset, putting the fax machine back “on-hook” until you

can hang up the handset properly in step 4.

4Place the telephone handset onto the handset cradle.The cradle will press the

handset’s “flash” button, hanging up the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they

can share the same phone jack? No problem.

Before we go further, let’s explain the idea.You’re plugging the second phone’s

phone line into your machine’s

PHONE

2jack, not the wall phone jack. In such a

setup, only your machine connects to the wall.The second phone receives phone sig-

nals through your machine.

Now, let’s proceed…

1If your second phone is already plugged into a wall phone jack,disconnect it

from that jack. Hold onto the phone plug; you’ll need it in step 2.

Note: Of course, if your second phone is a model which requires

power, as

is true for the base of a cordless phone, don’t unplug it from its

power jack!

2Using the plug mentioned in step 1, plug the phone cable from your second

phone into the

PHONE

2jack on the left side of your fax machine.

LINE

PHONE1PHONE2

2.15

Basic operation

This page intentionally blank.

This chapter describes

convenient features of your

machine.

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.16

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.42

Advanced Features

Your fax machine’s autodialer stores your most frequently called phone and fax

numbers for instant recall so you don’t have to remember them. It’s something like

an electronic phone book.

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers.The difference between the two is how

you dial them:

Type How to dial Amount stored

One-touch Press one of the keys, marked 01–56 56

on the left side of the control panel

Speed-dial Press

SPEED DIAL

GROUP

followed by a 144

three-digit identifier, from 001 to 144

Total amount of numbers stored 200

Call groups

As you set up your autodialer, you may also want to set up call groups. These are sets

of phone numbers that make it easy to send the same fax to many different loca-

tions. For example, one call group may include all of your clients in one city, another

group may include all of your employees and another may include all your vendors.

Your fax machine can store as many as 200 numbers in up to 32 call groups.

See also “Call group dialing,” pages 3.6–3.7.

Location

s and the EasyDial directory

When you store numbers in your autodialer, you can give these numbers descriptive

names,such as “Chicago office” or “Billing department”.Your machine calls this

name a Location

Your machine’s autodialer sorts these location

s alphabetically. Using your

EasyDial directory, you can look up these numbers by their descriptive names, just

as if you were using a phone book.

We’ll explain how to store the numbers and location

s in the next few pages.

The EasyDial directory is discussed in detail on page 3.7.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming

the autodialer.These characters include hyphens, which make phone numbers eas-

ier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters. It also tells you what

keys to press on your fax machine to store those characters in your autodialer:

Char. What it does Keystroke(s)

Enters a pause. Each pause lasts two

PAUSE

DIAL OPT

.(once)

seconds (or whatever length you set; see [after you enter at least one

–/ page 4.5). Each pause uses two of the other character]

characters you can store in one phone

number.

–Makes long numbers easier to read.

PAUSE

DIAL OPT

.(twice)

Doesn’t change fax machine operation.

/(Has no effect in the United States.)

PAUSE

DIAL OPT

.(3 times)

!Tells your fax machine to pause until it

PAUSE

DIAL OPT

.(4 times)

“hears” a dial tone.

If your fax machine is on a pulse (not

tone-dialing) line, switches from pulse-

dialing to tone (“

DTMF

”)-dialing.Use after

PAUSE

DIAL OPT

.(5 times)

–! the actual phone number but before any

characters (such as a long-distance

carrier’s access code) which must be in

DTMF

tone. Do not use on a tone line.

Advanced features

3.1

Autodialer

Using one-touch keys

Your fax machine stores up to 56 one-touch numbers using the keys marked 01–56.

Entering or changing a one-touch number

1Press

,1,1,1,

ENTER

.The

LCD

shows the empty one-touch number:

Note: If a one-touch number other than 01 appears on the

LCD

, it means

that you have already entered a number for 01.

2Press or to select the one-touch key in which you want to store a number

or change a previously stored number.

Note: You can select the one-touch key by pressing that key on the control

panel.

3Press

ENTER

.The

LCD

shows:

4Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever access codes your phone system requires. (You may

want to review “Special dialing characters,” page 3.1.) The number can be up

to 40 characters in length:

Your

LCD

can show only 20 characters at a time.To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

5When the number is as you want it, press

ENTER

to store it.The

LCD

will

show:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 3.7).

Note: If a Location

is already registered in this one-touch key, it is shown

on the

LCD

. If you wish to change the location

, press

CANCEL

erase it and then enter another location

6Enter the Location

. (Regarding how to enter the character, see “Entering

character” on page 1.12.) A number’s Location

may be up to 24 characters

in length.

7Press

ENTER

to save the setting.

The

LCD

will display the next empty one-touch number.

If you do want to enter another one-touch number, go back to step 2.

If you do not want to enter any more one-touch numbers, press

STOP

to finish.

Use the autodialer labels in your fax’s packaging to write down the stored

numbers for easy reference.

Erasing a one-touch number

1Press

,1,1,2,

ENTER

.The

LCD

shows the one-touch number you have

already entered:

Note: If the one-touch number that appears is other than 01, it means that

01 is empty.

2Press or to select the one-touch key you want to erase.

Note: You can select the one-touch key by pressing that key on the control

panel.

3Press

ENTER

.The following two displays will appear alternately:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press

CANCEL

.The fax will return to step 2.

4Press

ENTER

to erase the number.

To erase another one-touch number, repeat steps 2–4.

Otherwise, press

STOP

to return to standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in which one-touch key? Just print a list of your one-

touch numbers. The list includes each key’s number, the Location

(if any) and

fax/telephone number you’ve stored in the key.

To print a list of one-touch numbers, press

,5,1,0,5,

ENTER

02:Erase One-Touch

→→

Cancel

02:Erase One-Touch

Yes

→→

Enter

Select One-Touch

01:9-1-555-345-6789

02:Name ;Upper

02:Fax Number

Select One-Touch

01:No Number Stored

Advanced features

3.2

Advanced features

One-touch fax dialing

To dial a fax call using a one-touch number:

1Place the the document in the

ADF

2Adjust document mode and contrast if necessary.

3Press the one-touch key in which you’ve stored the number.

What happens next depends on whether you specified memory transmission or

real time transmission:

If you specified Quick Memory transmission:

• Your fax machine scans the first page of your document into memory, then dials

the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location

, the document’s width and document mode.

Note: If the one-touch key doesn’t have a Location

, the number appears.

• When the other machine answers,your fax transmits the scanned document

directly from memory. (To review Quick memory transmission,see page 2.3.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory first, then dials the

other fax machine.

• The

LCD

shows the Location

, the document’s width and document mode.

Note: If the one-touch key doesn’t have a Location

, the number appears.

• When the other machine answers,your fax transmits the document directly from

memory. (To review Memory transmission, see page 2.2.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location

, the document’s width and document mode.

Note: If the one-touch key doesn’t have a Location

, the number appears.

• When the other machine answers, your fax feeds the document through its scan-

ner, transmitting as it goes. (To review Real time transmission, see page 2.3.)

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset

attached to your machine. (Contact your authorized Muratec dealer to order an

optional handset.)

To make the call:

1Obtain a dial tone by doing one of the following:

• Lift the optional handset

• Press

MONITOR

CALL

to use the monitor speaker

2Press the one-touch key in which you’ve stored the number.As the machine

dials,it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to

the person that answers.

Note: If the call fails,and you used

MONITOR

CALL

to dial, press

MONITOR

CALL

hang up.

3.3

Advanced features

Using speed-dial numbers

Your fax machine will store up to 144 speed-dial numbers, designated by three-digit

identifier codes from 001 through 144.

Entering or changing a speed-dial number

1Press

,1,2,1,

ENTER

.The

LCD

shows:

Note: If a speed-dial number other than 001 appears on the

LCD

, it means

you have already entered a number for 001.

2Press or to select the speed-dial number in which you want to store a

number or change a previously stored number.

Note: You can select the speed-dial number by directly entering that three-

digit identifier code.When entering the identifier code for speed-dial

numbers less than 100, you must enter leading zeroes to make three

digits.For example,001-099.

3Press

ENTER

.The

LCD

shows:

4Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever access codes your phone system requires. (You may

want to review “Special dialing characters,” page 3.1.) The number can be up

to 40 characters in length:

Your

LCD

can show only 20 characters at a time.To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

5When the number is as you want it, press

ENTER

to store it.The

LCD

now

shows:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 3.7).

Note: If a Location

is already registered in this one-touch key, it is shown

on the

LCD

. If you wish to change the location

, press

CANCEL

erase it and then enter another location

6Enter the Location

. (Regarding how to enter the character, see “Entering

character” on page 1.12.) A number’s Location

may be up to 24 characters

in length.

7Press

ENTER

to save the setting.

The

LCD

will display the next empty speed-dial number.

If you do want to enter another speed-dial number, go back to step 2.

If you do not want to enter any more speed-dial numbers, press

STOP

to finish.

Erasing a speed-dial number

1Press

,1,2,2,

ENTER

.The

LCD

shows:

2Press or to select the speed-dial in which you want to erase.

Note: You can select the speed-dial number by directly entering that three-

digit identifier code.When entering the identifier code for speed-dial

numbers less than 100, you must enter leading zeroes to make three

digits.For example,001-099.

3Press

ENTER

.The following two displays will appear alternately:

Note: If you want to quit without erasing the speed-dial number you’ve

selected, press

CANCEL

.The fax will return to step 2.

4Press

ENTER

to erase the number.

To erase another speed-dial number, repeat steps 2–4.

Otherwise, press

STOP

to return to standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s

three-digit identifier, the Location

(if any) and fax/telephone number you’ve

stored for that speed-dial number.

To print a list of speed-dial numbers, press

,5,1,0,6,

ENTER

005:Erase Speed Dial

→→

Cancel

005:Erase Speed Dial

Yes

→→

Enter

Enter Speed Dial No.

001:9-555-584-6950

005:Name ;Upper

005:Fax Number

Enter Speed Dial No.

001:No Number Stored

3.4

Advanced features

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

1Place the document in the

ADF

2Adjust document mode and contrast if necessary.

3Press

SPEED DIAL

GROUP

once.The

LCD

shows:

4Use the numeric keypad to enter the three-digit identifier (such as 018, in this

example) for the speed-dial number you want to dial. The

LCD

shows the

Location

(or fax number) you stored:

5Press

START

What happens next depends on whether you specified memory transmission or real

time transmission:

If you specified quick memory transmission:

• Your fax machine scans the first page of your document into memory, then dials

the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location

, the document’s width and document mode.

Note: If the speed-dial number doesn’t have a Location

, the number appears.

• When the other machine answers,your fax transmits the scanned document

directly from memory. (To review Quick memory transmission,see page 2.3.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory, then dials the other

fax machine.

• The

LCD

shows the Location

, the document’s width and document mode.

Note: If the speed-dial number doesn’t have a Location

, the number appears.

• When the other machine answers,your fax will transmit the document directly

from memory. (To review Memory transmission, see page 2.2.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location

, the document’s width and document mode.

Note: If the speed-dial number doesn’t have a Location

, the number appears.

• When the other machine answers, your fax feeds the document through its scan-

ner, transmitting as it goes. (To review the Real time transmission, see page 2.3)

Phoning via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset

attached to your machine.To make the call:

1Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR

CALL

to use the monitor speaker

2Press

SPEED DIAL

GROUP

once.The

LCD

shows:

3Use the numeric keypad to enter the three-digit identifier for the speed-dial

number you want to dial. As the machine dials, it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the

person that answers!

Note: If the call fails,and you used

MONITOR

CALL

to dial, press

MONITOR

CALL

hang up.

** Tel Mode **

Plano Office

S018_

Enter Speed Dial No.

3.5

Advanced features

Call group dialing

If you frequently send the same fax message to more than one location, store the

one-touch key(s) or speed-dial number(s) into a group.

After you store, you can send the same fax to many different locations by pressing

SPEED DIAL

GROUP

Entering or changing a call group

1Press

,1,3,1,

ENTER

.The

LCD

shows the empty group number:

Note: If a group number other than 01 appears on the

LCD

, it means that

you have already entered numbers for 01.

2Press or to select the group number in which you want to store a num-

ber or change a previously stored number.

Note: You can select the group number by directly entering that two-digit

identifier code.When entering the identifier code for group numbers

less than 10, you must enter leading zero to make two digits. For exam-

ple, 01-09.

3Press

ENTER

.The

LCD

shows:

4Enter all the one-touch number(s) or the speed-dial number(s) you want to

store into the group number by pressing the one-touch key or

SPEED DIAL

GROUP

and the numeric keypad.A comma will be automatically

inserted between each number.

Your

LCD

can show only 20 characters at a time.To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

5When all numbers are entered, press

ENTER

to store it.

6The

LCD

will display the next empty group number.

If you do want to enter numbers for another group number, go back to step 2.

If you do not want to enter any more numbers, press

STOP

to return to

standby mode.

Erasing a call group

1Press

,1,3,2,

ENTER

.The

LCD

shows:

2Press or to select the group number you want to erase.

Note: You can select the group number by directly entering that two-digit

identifier code.When entering the identifier code for group numbers

less than 10, you must enter leading zero to make two digits. For exam-

ple, 01-09.

3Press

ENTER

.The following two displays will appear alternately:

Note: If you want to quit without erasing the group number you’ve selected,

press

CANCEL

.The fax will return to step 2.

4Press

ENTER

to erase the number.

To erase another group number, repeat steps 2–4.

Otherwise, press

STOP

to return to standby mode.

Send a fax via call group

Note: The call group dialing can be used only with memory transmission.

1Place the document in the

ADF

.Adjust document mode and contrast if neces-

sary.

2Press

SPEED DIAL

GROUP

twice.

3Use the numeric keypad to enter the group number you want to send a fax.

Note: If you want to send a fax to several groups at a time, press

BROADCAST

then repeat steps 2–3.Also,you can include the one-touch location,

speed-dial location and up to 30 manually dialed number. (See

“Broadcasting,” page 3.9.)

4Press

START

Enter Group No.

01:Erase Group Dial

→→

Cancel

01:Erase Group Dial

Yes

→→

Enter

Enter Group No.

01:[01],[03],S002

01:Enter One-T/Speed

[01],[03],S002

01:Enter One-T/Speed

Enter Group No.

01:No Number Stored

3.6

Printing a group list

Your machine can also print a group list. This lists all your stored autodialer numbers

by Location

and lists the groups to which these numbers belong.

The list divides the call groups into four banks, 01–09 (the list shows 00), 10–19 (the

list shows 10), 20–29 (the list shows 20) and 30–32 (the list shows 30). If you specify

call group 0(which puts the number in all call groups), the list shows all numbers (see

below).

For example,the list might show:

In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number

02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial

number 001 (S001) is in groups 2 and 4; speed-dial number 002 (S002) is in groups

7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.

To print a group list, press

,5,1,0,7,

ENTER

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic

phone book. EasyDial sorts and displays numbers alphabetically according to their

Location

s,so you can find them and dial them easily.

To dial using EasyDial:

1For a regular phone call: Pick up the optional handset.

Note: To make a regular phone call from your machine, you must have an

optional handset attached.

For a fax call: Place the document in

ADF

.And adjust document mode and

contrast if necessary.

2Press (

TEL INDEX

) .The

LCD

shows the first listing in your fax machine’s

EasyDial directory:

The EasyDial directory sorts entries alphabetically in the following order:

(1) by alphabet, (2) by number and (3) by symbol.

If the listing that appears is the one you want to dial, skip to step 4.

Otherwise, proceed to next step.

3Scroll through the listings to find the one you want.You do this by pressing

the following cursor key:

• or to select the character set — alphabet, number or symbol — for

the first character of the Location

• or to check different listings within that character set.

Note: The scrolling is “open-ended.” For example, when you run out of

listings beginning with alphabet “

”, pressing or automatically

moves you into listings beginning with other characters.

Note: To quickly search, press capital letter of Location

. using the

numeric keypad.

4When the

LCD

displays the name you want to dial, press

START

• If you’ve set the document in the

ADF

, your machine will start the fax

transmission.

• If you make a regular phone call, speak after a person answers.

Telephone Index [A]

ABC Company :[01]

[01] Carson Co 4 0 4

[02] Tex. Ofc. 1

[03] e.e.gummi 0 2

S001 And Sew I 2 4

S002 KC Enterp 7 0 1

S003 Katz Cat 12345678901234567890123456789012

00 10 20 30No. Location

Advanced features

3.7

If an EasyDial call fails

If an EasyDial call fails,what happens next depends upon the kind of call it was.

If it was a fax call …

… Your fax machine automatically redials the number according to the redial inter-

val you’ve set. It keeps trying until either of the following occurs:

• It successfully reaches the other number

• It has attempted the number of redials programmed and has still not connected

(see “Changing redial settings,” page 4.5).

If it was a regular phone call …

… You’ll have to redial manually:

1Lift the optional handset.

2Press (

REDIAL

).The

LCD

will show:

3Your machine can remember the latest 10 dial numbers. Press or until

the dial number you want to redial appears.

4Press

START

View Redial History

0:1234567890

Advanced features

3.8

Advanced features

The fastest way to fax one document to many recipients is to broadcast it.

In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers.You can enter up to 230 numbers:

• 30 manually-dialed numbers AND

• 200 autodialer numbers OR 1 call group with all 200 autodialer numbers

You can broadcast using any function that requires a fax number to be

entered. That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to “hub” units for F-Code relay broadcast initiation.All of

these are explained in this chapter.

To send a broadcast fax:

1Insert the document and make any necessary adjustments as you would for a

regular fax transmission.

2Press

BROADCAST

3Enter the first fax number, as usual. Use either a one-touch number, a speed-

dial number, a call group or a regular number dialed from the numeric keypad.

4To add more fax numbers,press

BROADCAST

between each one to insert a

comma.Then enter the number as described in step 3 (pressing one-touch key and

SPEED DIAL

GROUP

inserts its own comma).You can send up to 230 numbers for

a broadcast.

Important: Do not insert a comma after the last fax number.

Note: If you enter characters by mistake,press

CANCEL

to erase them.

5Press

START

.Your fax machine scans the document into memory and then

sends it to each number or call group you’ve entered.

Delayed broadcasting

What if you want the broadcast to take place later? That’s the purpose of setting up

a delayed broadcast.

Note: Delayed commands are discussed on pages 2.6–2.8.And you may want to

read “Delayed transmission” on page 3.10 before proceeding.

1Follow steps 1–4 of “Broadcasting basics” (left column).

2Press

COMM

OPTIONS

ENTER

3Use the numeric keypad to enter the day of the month and time (in 24-hour

format) when you want the broadcast to occur.

Here, we’ve scheduled it for 10:15

on the 30th.

4Press

ENTER

to save the setting.

5Press

START

.Your machine will scan your document into the memory and

return to standby mode, while showing this on the

LCD

This means your fax machine is “reserved” for the delayed broadcast you

just programmed, but it can still be used to send and receive faxes or to make

copies if your broadcast document is stored in memory.

Reviewing or canceling parts of a broadcast

If you need to review or cancel a broadcast you set, see “Reviewing or canceling

parts of a broadcast,” page 2.7.

** Reserved **

Jan 27 2002 5:17pm

Delayed

Enter Time: 30/22:15

Press Start

[03],S098,G12,9-555_

3.9

Broadcasting

Advanced features

Take advantage of lower evening and weekend long-distance rates with delayed

transmission. Your fax machine can store up to 99 delayed commands, each of which

you can program up to 31 days in advance.

Important: If you program all 99 delayed transmission commands, no further

memory transmission is possible until one or more of the commands is

completed. (To review Memory transmission, see page 2.2.) However, if

all 99 delayed commands are programmed, you can always transmit

with the Real time transmission from

ADF

(see page 2.3).

Setting up a delayed transmission

Important: Your machine only remembers the day of the month that it’s supposed

to send a delayed transmission. It does not remember the month

itself. So if you want to send a transmission at 5:05

on June 26,

don’t program the transmission sooner than 5:06

on May 26.

To set up a delayed transmission:

1Insert the document and make any necessary adjustments.

2Press

COMM

OPTIONS

.The

LCD

shows:

3Press

ENTER

.The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format):

4Use the numeric keypad to enter the day of the month and the time when you

want the fax to send the delayed transmission.

Note: Press to move the cursor left, or to move it right.

Here, we’ve set the transmission to occur on the 11th at 11:05

5When the date and time are entered, press

ENTER

to save the delayed trans-

mission.The

LCD

shows:

6Enter the fax number for the delayed transmission document.You can either

press a one-touch key, enter a speed-dial number or use the numeric keypad

to enter the fax number.

7Press

START

.Your machine returns to standby mode,while showing this on

the

LCD

This means your fax machine is “reserved” for the delayed transmission you

just programmed.

• If you set the machine for memory transmission, it will scan the document

into memory, after which you can use the machine normally.

• If you set the machine for non-memory transmission (real time transmis-

sion), the machine can receive faxes but can’t transmit until your delayed

command has been performed.

Important: If you specified the delayed non-memory transmission (real

time transmission), do not remove the document in

ADF

. If the

document is removed from

ADF

before a delayed command com-

pletes,it cancels the delayed real time transmission.

** Reserved **

Jan 27 2002 5:17pm

Enter Fax Number

Delayed

Enter Time: 11/23:05

Delayed

Enter Time: 06/17:16

1.Delayed

/Enter

3.10

Delayed transmission

Advanced features

Batch transmission allows you to store multiple documents in an electronic “basket”

throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go.When

that date and time arrives,your machine will transmit each document in the batch

box to the remote fax machine.You can store up to 40 documents (each document

can include one page or many pages) into your machine’s five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax

machine.The steps below also let you modify existing batch boxes.

To create or modify a batch box:

1Press

,3,6,1,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the number (1–5) of the batch box you want

to create or modify.

3Press

ENTER

.The

LCD

now shows:

4Use the numeric keypad to enter the fax number exactly as your machine

should dial it, including whatever access codes your phone system requires.

(You may want to review “Special dialing characters,” page 3.1.) The number

can be up to 40 characters in length.

Note: Your display can show only 20 characters at a time.To view characters

beyond those 20, press to scroll to the left or to scroll to the right.

5When the number appears as you want it, press

ENTER

.The

LCD

now shows:

6Instruct your fax to send from this batch box in one of the following ways:

Option 1: Once at a certain time on a certain day of the month (For exam-

ple: “Do this at 5:05

on the 30th.”) — Use the numeric keypad

to enter the date and time (24-hour format) the machine should

send the documents from the batch box:

Option 2: At a certain time each day you press the key (For example: “Do

this at 5:05

today.”) — Use the numeric keypad to enter 0, 0

(00), and then the time when the fax should send the documents

from the batch box:

Note: To change a digit in the date or the time, press to move the cursor

left or to move it right.Then enter the correct number.

7When the date and time are set, press

ENTER

.The

LCD

now shows:

The machine now asks you to name this batch box.

If you do not want to enter or change this batch box’s name,skip to step 9.

8Enter the name by using the numeric keypad. (If necessary, review “Entering

characters”, page 1.12) A batch box’s name may be up to 24 characters in

length.

9Press

ENTER

to save the batch box information.

To create or modify another batch box, repeat steps 2–9.

To finish, press

STOP

3:Name ;Upper

3:Transmit Time

Enter Time: 00/17:05

3:Transmit Time

Enter Time: 30/17:05

3:Transmit Time

Enter Time: 26/14:00

3:Fax Number

Select Batch Box

1:No Number Stored

3.11

Batch transmission

Advanced features

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier

number, the Location

, fax number and date/time the transmission should start.

To print the list, press

,5,1,1,4,

ENTER

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one

page or many pages) in each batch box until the date and time you designate the

batch transmission to take place.Once the batch documents are transmitted, they

are automatically erased from the machine’s memory.

Note: For this operation to work, two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5).

To store a document in a batch box for batch transmission:

1Insert the document and make any necessary adjustments.

2Press

COMM

OPTIONS

five times and then press

ENTER

.The

LCD

shows:

3Use the numeric keypad to enter the one-digit number for the batch box you

want to use.

4Press

ENTER

.The

LCD

shows:

Note: Your machine gives each document in a batch box a file number.You

will need to know this file number should you later wish to erase or

print the stored document. Each batch box holds up to 40 files (1-40).

6Press

START

.The machine displays “Reserved” on the top line of the

LCD

.This

means the document is stored in memory.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine’s batch boxes. This list

provides you with the documents’ file numbers so you can erase or print them as

needed.

To print the list, press

,5,1,1,5,

ENTER

Printing a document stored in a batch box

To print a document stored in a batch box:

1Press

,4,3,3,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the number (1–5) of the batch box storing the

document you want to print.

3Press

ENTER

.The

LCD

shows:

4Use the numeric keypad to enter the document’s file number (1–40).

5Press

ENTER

Your fax machine prints the document, then returns to standby mode.

1:Batch Document

Enter File No. :_

Batch Document

Enter Box No. :_

Press Start

Box :5 File : 1

Batch Tx

Enter Box No. :_

3.12

Advanced features

Erasing a document stored in a batch box

To erase a document stored in a batch box on your fax machine:

1Press

,4,2,3,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the number (1–5) of the batch box storing the

document you want to erase.

3Press

ENTER

.The

LCD

shows:

4Use the numeric keypad to enter the document’s file number (1–40).

5Press

ENTER

.The following two displays will appear alternately:

Important: To quit the operation without erasing this or any document,

press

CANCEL

.The machine returns to standby mode.

6Press

ENTER

.The fax machine erases the document you’ve chosen, then

returns to standby mode.

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then

you first have to erase those documents. See left column.

To erase an empty batch box:

1Press

,3,6,2,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the number (1–5) of the batch box you want

to erase.

3Press

ENTER

.The following two displays will appear alternately:

Important: If you select a batch box which is not empty, the machine beeps

and briefly shows:

Erase any documents stored in the batch box (see left column),

then go back to step 4.

Important: If you want to quit without erasing the batch box you’ve

selected, press

CANCEL

.The fax will return to step 2.

Important: If you want to quit without erasing any batch box, press

STOP

The machine returns to standby mode.

4Press

ENTER

to erase the batch box.

To erase another batch box, repeat steps 2–4.To finish, press

STOP

Select Batch Box

Document Stored

2:Erase Batch Box

→→

Cancel

2:Erase Batch Box

Yes

→→

Enter

Select Batch Box

1:9-5551023

1:Batch Document

Erase

→→

Enter

1:Batch Document

Not Erase

→→

Cancel

1:Batch Document

Enter File No. :_

Batch Document

Enter Box No. :_

3.13

Advanced features

Polling allows someone to fax a document to you without having to make the call or

pay for it.There are two kinds of polling:

• Regular polling — Your fax retrieves a document from a remote fax machine.

• F-Code polling — Your fax retrieves a document stored as a file in the remote fax

machine.To do this, you must be communicating with another F-code-compatible

fax machine.For more information on F-Code polling,see “F-Code Boxes,”pages

3.24–3.32.

Note: For polling to work, the remote machine must also be set up to be polled.

Regular polling

To set up your machine for regular polling:

1Make sure the document is inserted in the remote fax machine.

2Press

COMM

OPTIONS

twice and then press

ENTER

.The

LCD

shows:

3Enter the remote fax machine’s number by either pressing a one-touch key,

entering a speed-dial number or using the numeric keypad.

4To perform the regular polling now, skip to step 8.

To perform delayed regular polling, go on to step 5.

5Press

COMM

OPTIONS

ENTER

.The

LCD

shows:

6Use the numeric keypad to enter the date and time (use the 24-hour format)

when your machine should perform the delayed regular polling.

7Press

ENTER

8Press

START

When your machine polls for documents, it dials the number and, upon making con-

tact with the other machine,begins receiving the document as if the other machine

had placed the call.

Being polled

Not only can you poll, but you can also be polled.To set up a document for regular

polling:

1If your fax machine is set for Tel Ready reception, change it to the reception

mode except the Tel Ready.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

2Insert the document.

3Adjust document mode and contrast if necessary. (Your fax machine will be

transmitting to the machine doing the polling.)

4Press

,4,1,1,

ENTER

Your fax will scan the document into memory and return to standby mode.

Once the remote fax machine polls the document you stored, your fax machine auto-

matically erases the document from memory.

Printing a stored polling document

To print a document you’ve stored for regular polling without erasing it,

press

,4,3,1,

ENTER

Erasing a stored polling document

To erase a document you’ve stored for regular polling from your machine’s memory:

1Press

,4,2,1,

ENTER

.The following two displays will appear alter-

nately:

Important: To quit the operation without erasing this or any document,

press

CANCEL

.The machine returns to standby mode.

2Press

ENTER

to erase it.

Polling Document

Not Erase

→→

Cancel

Polling Document

Erase

→→

Enter

Delayed

Enter Time: 15/17:05

Enter Fax Number

3.14

Polling

Advanced features

Soft Keys are shortcut keys.You can assign some functions into these eight keys as

you want. If the light above any one of these keys glows, that means the setting

programmed into that key is active.

The following functions are assigned at the factory:

• Communication cancel / confirmation (see pages 2.6–2.8)

• Broadcast (see page 3.9)

• Communication options (to select advanced fax features)

• Dialing pause (to enter the dialing pause and the dialing characters. See pages

2.2 and 3.1)

• Speed dial / Group (see pages 3.4–3.7)

• Monitor / Call request (see pages 2.5 and 3.23)

• Confirmation report (see page 3.20)*

• Memory transmission (see page 2.2)*

Other functions you can assign to the Soft Keys are as follows:

• Fax & Copy (see page 3.19)*

• Send TTI (see page 4.2)*

• Select usual TTI (see page 1.20)*

• Security reception (see pages 3.42–3.43)

• Separator page setting for reception (see page 3.21)

• Bypass tray priority (see page 4.7)

• Cover page (see pages 3.21–3.22)*

• Auto answer (to toggle the Manual answer and Auto answer)

• Select

BCC

(Available only when the optional Internet Fax kit is installed.)

*When you change the setting by using the Soft Key, it will be available only for

the next transmission. Once that transmission is complete, your machine returns

to its default setting.If you want to change the default setting, see “Changing the

default settings” on page 4.1–4.10

Note: When the optional printer controller is installed to your machine,one of Soft

Keys, which was assigned to Memory transmission at the fuctory, will be

changed to the

ONLINE

key. For details,see the operating instructions

included with the printer controller kit.

Setting the Soft Key

1Press

,2,1,0,3,

ENTER

.The

LCD

shows:

. . . or indicates another function you’ve stored into the Soft Key 1.

2Press or until the Soft Key (1-8) you want to change appears.

3Press

ENTER

.The

LCD

shows:

4Press or until the function appears that you want to program into the

key.

5Press

ENTER

to save the setting.

The

LCD

will display the next Soft Key.

If you do want to set this Soft Key, go back step 3.

If you do not want to set the currently displayed Soft Key but do want to set

another Soft Key, go back to step 2.

If you do not want to set any more Soft Keys, press

STOP

to finish.

Now you can use the labels included in your machine’s original packaging to label

the Soft Key function you just set.

8:Memory Tx

/Enter

Select Soft Key No.

1:Comm. Cancel

3.15

Soft keys

Advanced features

Your fax machine has numerous special features to make your communication

easier.We’ll cover them here.

Macro keys

If you perform the same operation repeatedly, you can automate the operation using

a macro.A macro is a series of the several steps that you group together as a single

command to accomplish the operation automatically.

A macro key faithfully records up to 60 steps that you performed to teach the macro.

You can “teach” the Macro keys to carry out any of the following jobs, but you cannot

teach the operation regarding the machine settings.

Note: One Macro key can hold only one job. It cannot combine two or more jobs.

Copy:

• All copy settings

Printouts:

• Function list (page 1.13)

• User settings list (page 4.10)

• Activity journal (page 3.20)

• Delayed commands list (page 2.7)

• Delayed commands documents (page 2.7)

• One-touch list (page 3.2)

• Speed-dial list (page 3.4)

• Programmable one-touch numbers list (page 3.41)

• Group list (page 3.7)

• Blocked numbers list (page 3.46)

• Sample cover page (page 3.22)

• Department time list (page 3.48)

• List of F-Code boxes (page 3.28)

• List of documents stored in F-Code boxes (page 3.28)

• Batch transmission documents (page 3.12)

• Batch box list (page 3.12)

• List of stored batch documents (page 3.12)

• F-Code Box (bulletin box) documents (page 3.29)

• Macros list (page 3.18)

• Stored polling documents (page 3.14)

• Security receive documents (page 3.30)

Document storage:

• Regular polling documents (page 3.14)

• F-Code Box (bulletin box) documents (page 3.28)

Communications functions:

• Delayed transmission (explained on pages 3.10)

• Broadcasting (page 3.9)

• Regular polling (page 3.14)

• Batch transmission (pages 3.11–3.13)

• F-Code transmission (pages 3.31–3.32)

• F-Code polling (pages 3.31–3.32)

Programming the Macro key

1Press

MACRO PROGRAM

ENTER

.The

LCD

shows:

2Press the Macro key (

2or

3) you want to program or change.

3Press

ENTER

. If you chose the key already programmed, proceed to step 4.

Otherwise, skip to step 5.

4The following two displays will appear alternately:

If you want to overwrite the operation already programmed, press

ENTER

If you want to overwrite only the job’s name, press

CANCEL

and go to step 9.

If you do not want to overwrite the key you have choice,press

STOP

Overwrite?

→→

Cancel

Overwrite?

Yes

→→

Enter

Select Macro Key

M1:No Number Stored

3.16

Special features

Advanced features

5The standby

LCD

display appears and the machine begins to beep which indi-

cates the machine is in the

MACRO

programming mode.

6Press the keys exactly as though you were programming a current job.The

machine will beep during programming to confirm

MACRO

programming mode.

Note: You can program up to 60 steps.When it comes over 60 steps, your fax

machine asks if you want to register the operations you have entered.

If you want to register them, press

ENTER

.If not, press

STOP

Note: If you want to cancel the operations you have set, press

MACRO PROGRAM

STOP

and then go back to step 1.

Example 1: To program some operations for copy: Press

COPY

to change to the

copy mode, and set number of the copies, contrast, document mode and reduc-

tion rate as you want.

Note: See “Making copies” (pages 2.11–2.12) for detail operations.

Example 2: To program the operations for printing the one-touch numbers

list: Press

,5,1,0,5,

ENTER

7If you programmed

ENTER

START

into the operation, proceed to step 8.

Otherwise, press

MACRO PROGRAM

and skip to step 9.

8If you want to start immediately after pressing the Macro key when you use

it, press

ENTER

. If not, press

CANCEL

Note: If you want to confirm the settings or operations in the Macro key

before you start it, press

CANCEL

here.

9The

LCD

now shows:

The machine now asks you to enter the title of this job.

If you do not want to enter or change it,skip to step 11.

10 Enter the title by using the numeric keypad. (If necessary, review “Entering

characters”, page 1.12) It may be up to 130 characters in length.

11 Press

ENTER

to save the setting.

Fax dialing with the Macro key

To dial a fax call using a Macro key:

1Insert the document.

2Press the Macro key in which you’ve stored the fax communication com-

mand.

3Press

START

, if you have not registered

START

in the Macro key.

Your fax will perform the operation now, or at whatever time you programmed.

If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it,

the

LCD

shows the number:

Copying with the Macro key

To copy using a Macro key:

1Insert the document.

2Press the Macro key in which you’ve stored the copy command.

3Press

START

, if you have not registered

START

in the Macro key.

Printing lists using the Macro key

To print a list using a Macro key:

1Press the Macro key that is programmed for the printing lists.

2Press

ENTER

, if you have not registered

ENTER

in the Macro key.

9-1-972-555-4335

A4 Normal

** Reserved **

Jan 27 2002 5:17pm

M2:Name ;Upper

Include Start/Enter?

→→

Cancel

Include Start/Enter?

Yes

→→

Enter

Fax Ready

Jan 27 2002 1:30pm

3.17

Advanced features

3.18

Storing fax documents with the Macro key

To store a fax document for either polling or F-Code polling using a Macro key:

1Insert the document.

2Press the Macro key that is programmed for the storing operation you want

to use.

3Press

ENTER

, if you have not registered

ENTER

in the Macro key.

Erasing a Macro key

1Press

MACRO PROGRAM

twice,

ENTER

.The

LCD

shows:

2Press the Macro key (

2 or

3) you want to erase.

3Press

ENTER

.The following two displays will appear alternately:

Important: If you want to quit without erasing the Macro key you’ve

selected, press

CANCEL

.The machine will return to step 2.

4Press

ENTER

to erase the job.

To erase another Macro key, repeat steps 2–4. Or press

STOP

to return to standby

mode.

Printing a list of your Macro keys

Your fax machine can print a list of the Macro keys.

The list includes:

(1) each key’s Macro key number

(2) the name of the job stored in the Macro key

To print a list of Macro keys, press

,5,1,1,6,

ENTER

Setting the speed for Macros

You can adjust the speed of one step in the Macro key.

1Press

MACRO PROGRAM

three times,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears. The possible settings are:

3Press

ENTER

to save the setting.

Macro Speed :Fast

/Enter

Macro Speed :Slow

/Enter

Macro Speed :Norm

/Enter

Macro Speed :Norm

/Enter

Erase Macro

→→

Cancel

Erase Macro

Yes

→→

Enter

Select Macro Key

M1:Activity journal

Advanced features

Fax & Copy

With the Fax & Copy feature turned on, your machine asks if you want to make a

copy of a document each time it transmits that document from memory.

Note: The Fax & Copy function cannot be used for real time transmission

Note: Quick Memory transmission (see page 2.3) and the Fax & Copy function

cannot be used at the same time. If both are turned on, Quick Memory will

not work.

Note: The Fax & Copy feature will use the same document mode you set for the

transmission for the copy’s scanning mode.

Setting the Fax & Copy function

1Press

,2,1,0,6,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

Press

STOP

to return to standby mode.

Using the Fax & Copy function

1Place the document and select document mode and contrast you require.

2Enter the fax number. Either press a one-touch key, enter a speed-dial number,

call group number or use the numeric keypad to enter the fax number.

If you entered the fax number using a one-touch key, skip to step 4.

Otherwise, go on to step 3.

3Press

START

4The

LCD

changes copy mode and asks the number of copies you want to make.

5Use the numeric keypad to enter the number of copies you want for each page

in the document. Choose from 01 to 99 copies.

Note: If you want to quit without transmitting and copying the document,

press

STOP

.The machine returns to standby mode.

6Press

START

to begin the transmission and copying process.

Note: If you do not wish to make a copy, press

CANCEL

in step 4.The following two

displays will appear alternately:

To cancel the making copy, press

START

.The machine will start transmission

process without copying the document.

If you press

CANCEL

, the machine will return to step 4.

Setting the journal and the report

You can turn the following three items on or off, regarding the activity journal and

the confirmation report (

TCR

• Automatic printing of the activity journal

• Printing order of the activity journal

• Automatic printing of the confirmation report (

TCR

)

Automatic printing of the activity journal

Just as a checkbook records your daily financial transactions, your fax machine

keeps an activity journal which records its 100 most recent fax transactions.The

activity journal lists the following information for each transaction:

•Assigned number, starting each day at 001

•Remote location called

•Document mode

•Starting date and time

•Duration, in minutes and seconds

•Length, in number of pages

•Department code (see page 3.47)

•Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communication. If preceded by a pound (#), this signifies communication was via

the highspeed V.34 modem.

•Any special operations — For example, a fax call made using an optional handset

will appear as “Manual”

Canceled Copying

→→

Cancel

Canceled Copying

Yes

→→

Start

# Of Pgs. To Copy 01

Start/Cancel

Fax & Copy :Off

/Enter

3.19

Advanced features

Your fax machine can print the activity journal automatically after 100 transac-

tions.To turn this automatic printing of the activity journal on or off:

1Press

,3,1,1,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

Printing an activity journal manually

To print an activity journal immediately without waiting for 100 transmissions to be

completed, press

,5,1,0,3,

ENTER

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. For example,

if your machine has to redial a call, it will list those redials on the journal.

If you want to list those activities in the order of their assigned numbers, you can

change the printing order of the activity journal.To change the printing order:

1Press

,3,1,2,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

If you want the activity journal to print in the order of assigned number,

choose “On”.

Otherwise, the machine will list every fax transaction of the same command

and same location.

3Press

ENTER

to save the setting.

Setting the report:

TCR

Your fax machine can print a transmit confirmation report (

TCR

)after sending every

fax to any Group 3 fax machine.The

TCR

lists the following information for each com-

munication:

•Date and time of the

TCR

’s printout

•Remote location called

•Document mode

•Starting date and time

•Duration, in minutes and seconds

•Length, in number of pages

•Result of the call

•Any special operations — For example, a fax call made using an optional handset

will appear as “Manual”

•Sample of the document — An image of the first page of the document

If an error occurs,the

TCR

tells you the remote location which was called,the error

code and error message (see pages 5.8–5.10).

To turn this automatic printing of the

TCR

on or off:

1Press

,3,1,3,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

To turn the confirmation report feature on or off for only the next fax transmission,

press

REPORT

What happens next depends on the setting you chose:

• If the light above the

REPORT

key glows,the fax machine will print the

confirmation report automatically.

• If the light above the

REPORT

key doesn’t glow, the fax machine will not print a

confirmation report.

After you send this transmission, your machine returns to the setting you chose

above.

Report AutoPrint:Off

/Enter

Journal Line Up :Off

/Enter

Journal AutoPrt.:Off

/Enter

3.20

Advanced features

Separate each received document (Separator Page)

Your machine has a simple sorting feature. It can separate each received document

by inserting the separator page on the top of the received document.

For example, if you use the colored paper for the separator page, it is easy to see the

individual received document.

Note: You can assign the turning this feature on/off to a Soft Key. (See page 3.15.)

Setting the Separator Page feature:

1Press

,2,2,1,2,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

To turn the Separator Page feature on, select “On” and proceed to step 3.

To turn it off, select “Off” and skip to step 6.

3Press

ENTER

.The

LCD

will show:

Note: The paper source which has not been attached to your machine will be

not displayed on this list.

4To select the paper source for the separator page using the cursor key.

5Press

ENTER

.The

LCD

will show:

Determine if the separator page will be printed with blank or not.

If you wish that the separator page will be blank, select “OFF”.

If you wish to print the first page of the received documents on the separator

page, select “ON”.

6Press

ENTER

to save the settings.

To return to standby mode, press

STOP

Cover page

Your fax machine can store a cover page to send at the beginning of each outgoing

fax.This page includes the current date and time, your Location

, your fax number

(as stored in the

TTI

) and a message of up to 40 characters in length.The informa-

tion appears in a box similar to this:

Turning the cover page on

1Press

,3,2,1,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

To tell the fax machine it should send a cover page before each document you

transmit, select “On”.

To tell the machine not to send a cover page, select “Off”.

3Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example

as “We appreciate your business.Thank you!”) is blank.To enter that message, see

“Entering the cover page message,” next page.

Cover Page :Off

/Enter

Fax Message From:

Jan 27 2002 14:00

Name: And Sew It Goes Co.

Fax Number: 972-555-2009

We appreciate your business. Thank you!

Print on S.Page :Off

/Enter

1st Cassette

/Enter

Separator Page :Off

/Enter

3.21

Advanced features

Entering the cover page message

1Press

,3,2,2,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter a message for the cover page. (Regarding

how to enter the character, see “Entering character” on page 1.12.) The mes-

sage can be up to 40 characters in length.

3When the message appears as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your

fax machine.Press

,5,1,0,9,

ENTER

OneLine + distinctive ring detection

Many phone companies now offer their customers a special service which makes it

possible for one phone line to do the work of two.

With this service, you physically still have one phone line, but, electronically, you

have two phone numbers. Your phone recognizes these different numbers and rings

differently for each one.

For example, this makes it easy for you to have both a business number and a home

number on one phone line, so you can answer one with “Jane Doe Consulting,” and

the other with “Hello.”This works because you can tell the difference between the

distinctive patterns of the two rings.

Your fax machine is also smart enough to tell the difference between two different

numbers that are ringing it. All you have to do is set up your machine for the

OneLine + distinctive ring detection (

DRD

) feature.

In order to use OneLine +

DRD

, your phone company must set up your distinctive

ring service.When it does, it will assign a ring pattern. For example, the standard

telephone ring is 2 seconds “on” (ringing) and 4 seconds “off” (silent), after which it

repeats itself.

Your fax has eight possible distinctive ring patterns for use with OneLine +

DRD

One of them should work with your phone company’s

DRD

service.This chart lists

the patterns:

Pattern One complete ring pattern (seconds)

A0.8 on, 0.4 off, 0.8 on, 4.0 off

B0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

C0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

D1.0 on, 0.5 off, 1.0 on, 3.5 off

E0.5 on, 0.5 off, 0.5 on, 0.5 off,1.0 on, 3.0 off

F0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

G0.4 on, 0.6 off, 0.4 on, 4.6 off

H1.5 on, 0.5 off, 0.5 on,3.5 off

For example: pattern

is 0.3 seconds ringing,0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent.Then it goes back to the

first 0.3-second ring and starts over.

Cover Page ;Upper

3.22

Advanced features

To use

DRD

on your fax machine:

1Contact your phone company to make sure it has set up

DRD

service for you. If

possible, also find out which distinctive ring pattern the phone company has

assigned you.

2Press

,2,2,1,4,

ENTER

.The

LCD

shows:

3Press or until the mode you want appears.

When you select “On”, proceed to step 4.

When you select “Off”, skip to step 6.

4Press

ENTER

.The

LCD

shows:

5Press or until the pattern you want appears.

6Press

ENTER

to save the setting.

Important: If your telephone company gives you only very general ring pattern

specifications, or if you encounter a problem while using your

machine’s

DRD

feature, please try

ALL

of the listed ring patterns.

If you still have a problem after trying all of the patterns, please call

the Muratec Customer Support Center. (From the United States, call

800-347-3296.)

Important: With your machine set for using

DRD

, it won’t respond to any ring pat-

tern other than the one you selected above.To reset the fax so it will

respond once again to normal rings,select “OFF” in step 3 above.Your

fax will now respond normally.

Call request

You can send or receive a fax message and have a regular phone conversation on the

same call (although, not at the same time).This is called a call request. It doesn’t

matter whether you’re sending the fax or receiving it.You may fax first and then

talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability.Your machine must also have an optional

handset attached.

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

1While your fax machine is sending or receiving the fax, press

MONITOR

CALL

2At the remote fax machine,the ringer will sound after that machine receives

each page.

3If someone answers at the remote fax machine,your fax machine will ring

several times.If so, pick up the optional handset. In a few seconds, the line

will open and you can begin your conversation.

Talking first, then sending a fax

To talk first and then send a fax:

1When you’ve finished your phone conversation, don’t hang up.

2Insert the document you want to fax.

3Adjust the document mode and contrast if necessary.

4Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

5When you hear fax tones,press

START

and hang up your fax machine’s

optional handset.Your fax machine will send the document.

Talking first, then receiving a fax

To talk first and then receive a fax:

1When you’ve finished your phone conversation, don’t hang up.

2Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

3When you hear fax tones,press

START

and hang up your machine’s optional

handset.Your machine will receive the document and print it out.

Ring Pattern :A

/Enter

DRD :Off

/Enter

3.23

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long

ring after the receiving machine has received each page.To answer the call request:

1Lift your machine’s optional handset, and listen for a few seconds.You may

hear a brief series of fax tones.

2Shortly, the line will open and the person at the other end of the line will

answer.You and the other person now can have a normal phone conversation.

The power of QuadAccess®

Your fax machine’s QuadAccess feature sharply reduces the time you might spend

waiting for the machine to finish its work.QuadAccess is a more powerful version of

what already is a pretty powerful feature, called dual access.While a fax with normal

dual access allows you to do two things at once,QuadAccess allows you to do four

operations at once. For example, even if the machine is (1) printing a copy, (2) trans-

mitting from memory and (3) scanning documents for a different memory

transmission, you can still (4) program the machine.

F-Code Boxes

F-Code: an introduction

The

ITU

, the United Nations agency that standardizes international telecommuni-

cations,has created a fax industry standard for using sub-addressing and

password-based communication. One name for this standard is F-Code, and that’s

what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works

To help understand sub-addressing, think about how someone in a large company

receives mail. For example, mail for the Accounting department is first delivered to

the company’s main mailroom.Then the mailroom routes the mail to Accounting.

That’s the idea behind sub-addressing.Your fax and another F-Code-compatible fax

exchange special signals to indicate just where the fax really should go.It’s as if the

sending fax is saying,“Deliver this to room 48,” and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries.When someone

sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes

— whichever box the sender chooses.

Sending F-Code securely

For greater security, you can set up a password with each F-Code sub-address,

which lets you use secure transmission, polling and relay broadcasting when com-

municating with any other F-Code compatible fax machine.

Guidelines for using F-Code

(1) To use

ITU

sub-addressing,you must create F-Code boxes in your machine

(2) Your machine holds up to 50 of these boxes

(3) Your machine stores up to 30 documents into each F-Code box (each document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it — as a

bulletin box, a security box or a relay box.

•Bulletin box — Stores documents that people in remote locations retrieve by

polling the box. For example, your sales branches could call in at any time to get

a printout of your latest prices that you’ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents, and it holds its

contents indefinitely (as long as the unit has

power).

•Security box — Receives and stores F-Code secure communications.

Advanced features

3.24

•Relay box — Receives documents, then relays them to other machines.The

machine that relays the document is called a “hub”.Your fax machine can either

send to a hub or it can be a hub.

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50)

(2) F-Code box name (up to 16 characters)

(3) F-Code sub-address (up to 20 characters - can include numbers and the *and #

characters only)

(4)

. Code (4 digits)

You will choose the information for each of these elements, and enter it into your

machine.The following steps will walk you through entering and changing that

information.

To create or modify an F-Code box:

1Keep pen and paper with you as you follow these steps.As you decide on a

sub-address and enter it into your machine,write it down. Remember to:

(1) write down which box goes with which sub-address, (2) write down any

passwords or

. codes you enter, (3) keep these printed records in a safe

place.

2Press

,3,5,1,

ENTER

.The

LCD

shows:

3Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

box you want to create or modify.

4Press

ENTER

.What you do next depends on whether you’re creating or

modifying the F-Code box:

If creating — skip to step 6.

If modifying — the

LCD

asks you to enter the proper

. code.The

LCD

shows:

5Use the numeric keypad to enter the 4-digit

. code (not the

ITU

sub-

address and not the

ITU

password). Skip to step 7.

Note: If you enter an invalid

. code, the fax machine rejects the attempt

and aborts this operation.

Note: If you want to modify an existing F-Code box and want to change the

box type, you first must erase the old box, then create a new one.

6The machine is now asking you to name this F-Code box.The

LCD

shows:

If you do not want to enter or change this F-Code box’s name, skip to step 8.

If you do want to enter or change this F-Code box’s name, go on to step 7.

7Enter the name by using the numeric keypad. (If necessary, review “Entering

characters”, page 1.12) An F-Code box’s name can be up to 16 characters in

length.

8Press

ENTER

to save the box’s name and continue.The

LCD

shows:

The fax machine now asks for this F-Code box’s sub-address.This is the

numerical identifier you must enter in order to communicate with any remote

F-Code compatible fax.

If you do not want to change an existing sub-address, skip to step 10.

9Use the numeric keypad to enter the sub-address to identify this F-Code box.

The sub-address can be up to 20 characters in length and include any

combination of numbers and the * and # characters (but no other non-

numeric characters).

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

10 Press

ENTER

to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

box, the machine beeps and briefly displays:

The machine now returns you to step 10. Please enter a different

number for your F-Code box’s sub-address.

11 Next, the machine asks for your F-Code box’s password. This is the password

for

ITU

-compatible F-Code fax transactions.The

LCD

shows:

Note: You don’t need to have a password for the F-Code box. However, using

a password will make your F-Code communication much more secure.

If you do not want to enter or change this box’s password, skip to step 14.

03:Password

03:Sub-Address No.

Sub-Address In Use

03:Sub-Address No.

03:Box Name;Upper

03:Set F-Code Box

Enter I.D. Code:****

Select F-Code Box

01:No Number Stored

Advanced features

3.25

12 Use the numeric keypad to enter this box’s

ITU

-compatible password.This

password can be up to 20 characters in length and include any combination of

numbers and the * and # characters (but no other non-numerical characters).

Note: You cannot change the type of an existing F-Code box. If you’re modi-

fying an existing F-Code box and want to change the box type, you

first must erase the old box, then create a new one.

13 Press

ENTER

to save the password.The

LCD

now shows:

The fax machine is asking which box type you want to assign to this box —

bulletin,security or relay.

Press or until the type of box you want appears.

14 Press

ENTER

If you chose Bulletin, go on to step 15.

If you chose Security, skip to step 16.

If you chose Relay, skip to step 19.

If you chose Bulletin:

15 The bulletin box has four additional settings:

• Reception protection (“Rx Protect” on the

LCD

)

• Automatic printing of received documents (“Auto Print”)

• Overwriting documents (“Overwrite Doc.”)

• Erasure of transmitted documents (“Erase Tx Doc.”)

Rx Protect — Reception protection tells this box if it’s okay to receive

documents from remote locations.Callers can then poll these documents.

On: Open this box to receive documents from callers.

Off: Do not open this box to receive documents from callers.

Press or until the mode you want appears.

Then press

ENTER

to save the setting and go on to the next one.

Auto Print — Automatic printing of received documents tells the fax machine

if it should print a document automatically upon receiving it into this box.

Note: This setting is available only when the reception protection (Rx pro-

tect) setting is set to off (see above).

On: Print the document automatically when the box receives it.

Off: Print the document manually, when you want to print it.

Press or until the mode you want appears.

Then press

ENTER

to save the setting and go on to the next one.

Overwrite Doc — Overwriting documents tells your machine if it should

overwrite (erase) existing documents when it receives a new one.

Note: This setting is available only when the reception protection setting is

set to off (see Rx Protect above).

On: When your machine receives a new document into this box,it will erase

any documents currently stored in it.

Off: When your machine receives a new document into this box, it will not

erase the documents stored in it.Your machine can store up to 30

documents (each document can include one or more pages) in each box.

Press or until the mode you want appears.

Then press

ENTER

to save the setting and go on to the next one.

Erase Tx Doc — Erasure of transmitted documents tells your machine if it

should erase a document from the box after a caller retrieves (polls) the

document.

On: Your machine erases the document from the box as soon as it sends it. If

you choose “On”, this box can be polled only once per document.

Off: Your machine does not erase a document from the box when it’s polled.

As long as your machine holds

power and you do not erase the docu-

ment from the box, the document is available indefinitely for polling.

Press or until the mode you want appears.

Press

ENTER

to save the setting.Then skip to step 23.

Erase Tx Doc. :Off

/Enter

Overwrite Doc. :Off

/Enter

Auto Print :Off

/Enter

Rx Protect :Off

/Enter

Box Type :Bulletin

/Enter

Advanced features

3.26

If you chose Security:

16 The machine asks how long you want to keep a document stored in your

machine’s F-Code box.The

LCD

shows:

17 Use the numeric keypad to enter a two-digit number indicating how many

days (00-31), you want your fax machine to keep received documents in this

F-Code box.

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days, after which it automatically

erases the documents.But if your machine has plenty of memory, you

may want to override the 31-day limit in order to keep the documents

indefinitely. If so, enter 00. If you choose this, you will have to delete

documents manually. (You may want to contact your authorized

Muratec dealer regarding optional memory expansion.)

18 Press

ENTER

to save the settings. Skip to step 23.

If you chose Relay:

19 The machine asks for the fax number for the remote unit.

The

LCD

shows:

20 Enter the fax number using a one-touch key, a speed-dial number or a call

group number.You cannot use the numeric keypad to enter these numbers.

To add each fax number, press

BROADCAST

between each one to insert a

comma, then enter the number. You can specify up to 200 numbers for a

remote unit.

21 Press

ENTER

to save the settings.The

LCD

shows:

The machine asks for the type of

TTI

you want to appear on the faxes that are

relayed to other callers.

•Sender — Relay the document with sender unit’s

TTI

(don’t send your

TTI

•Both — Relay the document with both the sender unit’s

TTI

and your

TTI

•Yours — Relay the document with your

TTI

instead of the sender unit’s.

Press or until the mode you want appears.

22 Press

ENTER

to save the settings.The

LCD

shows:

On: Print the document automatically when it’s received.

Off: The machine does not print it, but only relays it to the other machine.

Press or until the mode you want appears.

Then press

ENTER

to save the settings and go on to step 24.

23 The machine asks for your F-Code box’s four-digit security

. code.This is

the

. code for the box’s security, which you use to (1) print a document any

remote F-Code-compatible fax sends to this F-Code box or (2) you enter before

you can make any changes to this F-Code box.

If you do not want to change the

. code, skip to step 27.

24 Decide on a four-digit

. code (0001-9999) for this F-Code box.

Write it down, and put it in a safe place.

Important: Do not use 0000 as an

. code.

25 Use the numeric keypad to enter the four-digit

. code for this F-Code box.

Important: After completing this step, you must know this code to print

documents sent to this F-Code box. Be sure to write it down.

26 Press

ENTER

to save the F-Code box information.

To create or modify another F-Code box, repeat steps 3-26.

To finish, press

STOP

03:Set F-Code Box

Enter I.D. Code:0000

Auto Print :Off

/Enter

Select TTI :Sender

/Enter

Enter Relay Number

F-Code Doc Hold Time

(00-31) 00 days

Advanced features

3.27

Printing a list of F-Code boxes

The list of F-Code boxes includes:

(1) Each box’s identifier number

(2) Box name (if any)

(3) Sub-address

(4) Password

(5) Box type

(6) Each box’s settings

To print a list of your F-Code boxes, press

,5,1,1,2,

ENTER

Printing a list of documents stored in your F-Code boxes

The list of documents stored in your machine’s F-Code boxes includes:

(1) Each box’s identifier number

(2) Box name (if any)

(3) Box type

(4) Each file number (or document number) that is stored

To print a list of documents stored in F-Code boxes, press

,5,1,1,3,

ENTER

Using a bulletin box

Storing a document

Your fax machine can store up to 30 documents in each bulletin box.

Note: For this operation to work, two things must be true:

• The bulletin box must exist on your fax machine.

• You must know the bulletin box’s two-digit number (01-50) and four-digit

. code. (See “Creating or Modifying an F-Code box,” pages 3.24–3.27, if

necessary.)

To store a document in a bulletin box for polling.

1Insert the document and make any necessary adjustments.

2Press

,4,1,2,

ENTER

The

LCD

shows:

3Use the numeric keypad to enter the two-digit identifier number (01-50) of

the F-Code box where you want to store the document.

4Press

ENTER

.The

LCD

shows:

5Use the numeric keypad to enter the four-digit

. code.

6Press

ENTER

If you’ve entered an incorrect

. code, your fax machine rejects the attempt

and returns to standby mode.

If you’ve entered the correct

. code, the display shows:

If you choose:

On: Your bulletin box erases the currently stored document when a new

document is stored in it

Off: Your bulletin box keeps both the currently stored document and the new

document, up to 30 documents in each box.

7Press or until the mode you want appears.

8Press

ENTER

to save the setting.Your machine starts scanning the document

into the selected bulletin box:

Important: The file number (shown above as 1) tells you how many docu-

ments are in this bulletin box.Your machine numbers files 1-30.

You need to know the file’s number to erase or print it.

F-Code Doc. File: 1

A4 Normal Mem 99%

Overwrite Doc. :Off

/Enter

03:F-Code Document

Enter I.D. Code:****

Select F-Code Box

01:No Number Stored

Advanced features

3.28

Printing a document stored in a bulletin box

You can print a document stored in your machine’s F-Code bulletin boxes without

erasing the document from memory.

To print a stored document:

1Press

,4,3,2,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

bulletin box that stores the document you want to print.We’ve entered 03:

3Press

ENTER

.The

LCD

shows:

4Use the numeric keypad to enter your F-Code box’s four-digit

. code.

5Press

ENTER

If you’ve entered an incorrect

. code, your fax machine rejects the attempt

and aborts this operation.

If you’ve entered the correct

. code, the display shows:

6Use the numeric keypad to enter the file number (1-30) of the document you

want to print.

Note: If you want to print all documents stored in the bulletin box, simply

enter 0(zero).

7Press

ENTER

Your fax machine prints the chosen document(s), then returns to standby

mode.

Note: If the F-Code box is not storing any documents,the machine briefly

displays the following before returning to standby mode:

Erasing a document stored in a bulletin box

To erase a stored document:

1Press

,4,2,2,

ENTER

The

LCD

shows:

2Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

bulletin box that stores the document you want to erase.

3Press

ENTER

.The

LCD

shows:

Note: If the F-Code box is not storing any documents,the machine briefly

displays the following before returning to step 2:

4Use the numeric keypad to enter your F-Code box’s four-digit

. code.

5Press

ENTER

If you’ve entered an incorrect

. code, your fax machine rejects the attempt

and aborts this operation.

If you’ve entered the correct

. code, the display shows:

6Use the numeric keypad to enter the file number (1-30) of the document you

want to erase.

Note: If you want to erase all documents stored in the bulletin box, enter 0

(zero).

03:F-Code Document

File No. :_

Select F-Code Box

No Document Stored

03:F-Code Document

Enter I.D. Code:****

Select F-Code Box

01:Murata Machinery

03:Select F-Code Box

No Document Stored

03:F-Code Document

File No. :_

03:F-Code Document

Enter I.D. Code:****

Select F-Code Box

03:Muratec America

Select F-Code Box

01:Murata Machinery

Advanced features

3.29

Advanced features

7Press

ENTER

.The following two displays will appear alternately:

Note: If you want to quit without erasing any document in the bulletin box,

press

CANCEL

.The machine will return to standby mode.

Note: If the F-Code box is not storing any documents,the machine briefly

displays the following and then returns to standby mode:

8Press

ENTER

to erase the document(s) and to return to standby mode.

Using a security box

Printing a document you receive

When your fax machine receives a document via

ITU

sub-addressing to an F-Code

security box, your machine prints a message to let you know.The message lists: (1)

the F-Code box number that received the document, (2) the Box name,(3) the

remote machine’s

TTI

(if any), and (4) the file numbers stored in the F-Code box.

You then have a certain number of days (see step 16 and 17 on page 3.27) in which

to print out the document before your machine automatically erases it.

Note: For this operation to work, two things must be true:

• You must know the F-Code security box’s two-digit number.

• You must know the F-Code security box’s four-digit

. code.

To print a received message:

1Press

,4,3,2,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the two-digit number (01-50) of the F-Code

security box that stores the document you want to print.

3Press

ENTER

.The

LCD

shows:

Note: If the F-Code security box is not storing any documents,the machine

briefly displays the following before returning to step 2:

4Use the numeric keypad to enter your F-Code box’s four-digit

. code.

5Press

ENTER

• If you’ve entered the correct

. code, your fax machine prints all docu-

ments in the F-Code security box and then erases them.

• If you’ve entered an incorrect

. code, your fax machine aborts the opera-

tion and returns to standby mode.

Using a relay box

Once your fax machine receives a document via

ITU

sub-addressing to one of its F-

Code relay boxes, it sends it to the other fax machines that you’ve set up on your

relay box. (See “Creating or Modifying an F-Code box”, pages 3.24–3.27.)

If you set the Auto print mode to on when you created the relay box, your machine

will print the received document, then relay it to the other machine. Otherwise,

your machine will only relay it to the other machines, not print it.See “If you chose

Relay,” page 3.27 for more details on this setting.

Also, you can send (relay broadcast initiation) the document to another hub

machine’s F-Code box and get that machine to relay it to others. See “F-Code trans-

mission” on page 3.31 for more detail.

The hub performs a relay broadcast, and the machine which sends the original doc-

ument to the hub has performed a relay broadcast initiation.

03:Select F-Code Box

No Document Stored

03:F-Code Document

Enter I.D. Code:****

Select F-Code Box

01:Murata Machinery

F-Code Document

** Complete **

03:F-Code Document

No Document Stored

03:F-Code Document

Erase

→→

Enter

03:F-Code Document

Not Erase

→→

Cancel

3.30

Erasing an empty F-Code box

An F-Code box must be empty in order to erase it. (If you select an F-Code box in

these steps which is not empty, the machine beeps. If this happens, print all docu-

ments in that box before erasing it.)

To erase an empty F-Code box:

1Press

,3,5,2,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the two-digit identifier number (01-50) of

the F-Code box you want to erase.

3Press

ENTER

. If the F-Code box is empty, the

LCD

shows:

Important: If you select an F-Code box which is not empty, the machine

beeps and, before returning to step 2, briefly displays:

Print any documents received in the F-Code box, then repeat

this procedure from the beginning to erase the box.

Otherwise, select another F-Code box.

4Use the numeric keypad to enter the four-digit

. code.

5Press

ENTER

If you’ve entered an incorrect

. code, your fax machine rejects the attempt

and returns to standby mode.

If you’ve entered the correct

. code, the following two displays will appear

alternately:

Note: If you want to quit without erasing the F-Code box you’ve selected,

press

CANCEL

.The fax will return to step 2.

Note: If you want to quit without erasing any F-Code box, press

STOP

The machine returns to standby mode.

6Press

ENTER

to erase the F-Code box.

To erase another F-Code box, repeat steps 2-6.

To finish, press

STOP

F-Code transmission and polling

With F-Code, your machine can send secure transmissions, perform relay broadcast

initiations and even poll from other

ITU

-equipped machines, regardless of manu-

facturer.

You can do this two ways:

• Using the programmable one-touch key (see pages 3.36–3.38)

• Entering the

ITU

sub-address and password directly, which is what we’ll

describe here.

Note: For F-Code communication to work, three things must be true:

• The remote fax machine must support

ITU

sub-addressing

• The remote fax must have a mailbox with an

ITU

sub-address created

on it

• You must know the

ITU

sub-address and password (if any) for the

remote machine’s mailbox

F-Code transmission

1Insert the document.

2Adjust the document mode and contrast if necessary.

3If you want to toggle between real time transmission and memory transmis-

sion, press

MEMORY TRANSMIT

4Press

COMM

OPTIONS

three times and then press

ENTER

5Use the numeric keypad to enter the appropriate sub-address in the remote

machine.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

6Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 8.

Enter Password

Enter Sub-Address

03:Erase F-Code Box

→→

Cancel

03:Erase F-Code Box

Yes

→→

Enter

Select F-Code Box

Box In Use

03:Erase F-Code Box

Enter I.D. Code:****

Select F-Code Box

01:No Number Stored

Advanced features

3.31

Advanced features

7Use the numeric keypad to enter the password.

8Press

ENTER

.The

LCD

shows:

9Enter the fax number either by pressing a one-touch key, entering a speed-

dial number or dialing from the numeric keypad. Do not press

START

10 What you do now depends on when you want the transmission to begin.

• To have it begin now, skip to step 13.

• To delay it, go on to step 11.

11 Press

COMM

OPTIONS

ENTER

.The

LCD

shows:

12 Use the numeric keypad to enter the day and time when the transmission

should begin, then press

ENTER

13 Press

START

If in step 10 you chose an immediate transmission, your fax machine begins dialing.

If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicat-

ing that it has stored the command in memory and will complete it later.

F-Code polling

1Press

COMM

OPTIONS

four times and then press

ENTER

2Use the numeric keypad to enter the appropriate sub-address.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

3Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 5.

4Use the numeric keypad to enter the password.

5Press

ENTER

.The

LCD

shows:

6Enter the fax number either by pressing a one-touch key, entering a speed-

dial number or dialing from the numeric keypad. Do not press

START

7What you do now depends upon when you want the polling to begin.

• To have it begin now, skip to step 10.

• To delay it, go on to step 8.

8Press

COMM

OPTIONS

ENTER

.The

LCD

shows:

9Use the numeric keypad to enter the day and time when the polling should

begin, then press

ENTER

10 Press

START

If in step 7 you chose an immediate polling, your fax machine begins dialing. If you

chose a delayed command, the machine shows “Reserved” on the

LCD

, indicating that

it has stored the command in memory and will complete it later.

Delayed

Enter Time: 15/17:05

Enter Fax Number

Enter Password

Enter Sub-Address

Delayed

Enter Time: 15/17:05

Enter Fax Number

3.32

Programmable one-touch keys

Using the power of programmable one-touch keys

In order to complete some operations on your machine,you may have to follow sev-

eral steps and press several different buttons.But programming your machine’s

one-touch keys (57 to 60) can reduce those many steps to a simple press of a key.

You can “teach” the one-touch keys to carry out some operations for communication

commands,printing lists and document storage.

Programming a communication command

The communication commands you can program into programmable one-touch keys

are as follows:

• Delayed transmission (explained on page 3.10)

• Broadcasting (page 3.9)

• Regular polling (page 3.14)

• F-Code transmission (pages 3.31–3.32)

• F-Code polling (pages 3.31–3.32)

• Batch transmission (pages 3.11–3.13)

To “teach” these keys, you must tell the machine four simple things:

How — The key you’re programming

Who — The number(s) the machine should dial

What — The operation it should perform

When — The date(s) and time(s) when you want it to perform the operation

Programming a delayed transmission

To program a delayed transmission into a programmable one-touch key:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

3If you selected the empty programmable one-touch key, proceed to step 4.

If you selected the key already programmed and you want to change it,skip

to step 6.

Note: If your previous command for this key was a delayed transmission and

you want to keep this key programmed a delayed transmission, use

these instructions to make changes. But if the previous command for

this key was a different command, you must first erase the stored com-

mand (see page 3.41) before programming the new one.

4Press

ENTER

.The

LCD

shows:

5Press or until “Communication” appears.

6Press

ENTER

.The

LCD

shows:

7Press

COMM

OPTIONS

.The

LCD

shows:

8Press

ENTER

.The

LCD

shows:

9Next, tell your fax to carry out this delayed command one of these ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05

on the 30th.”)

To select this option, use the numeric keypad to enter the date

and time when the fax should perform the command:

Delayed

Enter Time: 30/17:05

Delayed

Enter Time: 11/20:30

1.Delayed

/Enter

58:Fax#/Comm.Options

Type :Communication

/Enter

Select Program No.

58:No Number Stored

Advanced features

3.33

Advanced features

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05

today.”)

To select this option, use the numeric keypad to enter 0, 0 and

then the time the fax should perform the command:

10 Press

ENTER

.The

LCD

shows:

11 Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

12 Press

ENTER

.The

LCD

now asks if you want to make additional settings for

this programmable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

Then skip to step 45.

If you do want to make additional settings, press to select “On” and press

ENTER

13 The

LCD

asks which document mode you want to use for this programmable

one-touch number.

14 Press or until the mode you want appears.

Note: For any of the following settings, choose “-----” if you do not want to

specify the displayed setting for this programmable one-touch key.

15 Press

ENTER

.The

LCD

asks you to select a contrast mode for each programma-

ble one-touch number.

16 Press or until the mode you want appears.

17 Press

ENTER

.The

LCD

asks if you want the memory transmission on or off

when using this programmable one-touch number.

18 Press or until the mode you want appears.

19 Press

ENTER

.The

LCD

asks you for the type of confirmation report that you

want to set for this programmable one-touch number.

20 Press or until the mode you want appears.

21 Press

ENTER

.The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

22 Press or until the mode you want appears.

23 Press

ENTER

.The

LCD

asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Note: When the memory transmission is set to off in step 17, this

LCD

will

not appear and skip to step 26.

24 Press or until the mode you want appears.

25 Press

ENTER

26 Press

STOP

to return your machine to standby mode.

Fax & Copy :---

/Enter

Cover Page :---

/Enter

Report :---

/Enter

Memory Tx :---

/Enter

Contrast :-------

/Enter

Document Mode:------

/Enter

Option :Off

/Enter

58:Fax#/Comm.Options

Delayed

Enter Time: 00/17:05

3.34

Advanced features

Programming a broadcast / group

Programming a broadcast is very similar to programming a delayed transmission.

But instead of sending to just one phone number, you set up multiple numbers for

the transmission.

To program a broadcast / group into a programmable one-touch key:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

3If you selected the empty programmable one-touch key, proceed to step 4.

If you selected the key already programmed and you want to change it,skip

to step 6.

Note: If your previous command for this key was a broadcast/group trans-

mission and you want to keep this key programmed a broadcast/group

transmission, use these instructions to make changes. But if the previ-

ous command for this key was a different command,you must first

erase the stored command (see page 3.41) before programming the new

one.

4Press

ENTER

.The

LCD

shows:

5Press or until “Communication” appears.

6Press

ENTER

.The

LCD

shows:

7Use the numeric keypad to enter up to 230 fax numbers — you can use any

combination of call groups,one-touch keys, speed-dial numbers and manually-

dialed numbers.

Important: Do not press

ENTER

Press

BROADCAST

to enter a comma between each number or call group.

Important: Do not insert a comma after the last number.

Your display can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

8If you want the broadcast to begin immediately every time you press the key,

press

ENTER

and proceed to step 9.

If you want to delay the broadcast, follow steps 7–9 on page 3.33. Then press

ENTER

9The

LCD

now asks if you want to make additional settings for this program-

mable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

Then skip to step 11.

If you do want to make additional settings, press to select “On” and press

ENTER

10 Follow steps 13–25 on page 3.34.

Note: “Memory Tx” will not appear when you program broadcast operation.

11 Press

STOP

to return your machine to standby mode.

Programming regular polling

To program a regular polling operation into a programmable one-touch key:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

3If you selected the empty programmable one-touch key, proceed to step 4.

If you selected the key already programmed and you want to change it,skip

to step 6.

Note: If your previous command for this key was a regular polling and you

want to keep this key programmed a regular polling, use these instruc-

tions to make changes. But if the previous command for this key was a

different command, you must first erase the stored command (see page

3.41) before programming the new one.

Select Program No.

58:No Number Stored

Option :Off

/Enter

58:Fax#/Comm.Options

Type :Communication

/Enter

Select Program No.

58:No Number Stored

3.35

Advanced features

4Press

ENTER

.The

LCD

shows:

5Press or until “Communication” appears.

6Press

ENTER

.The

LCD

shows:

7Press

COMM

OPTIONS

twice. The

LCD

shows:

8Press

ENTER

.The

LCD

shows:

9Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

10 If you want the polling to begin immediately every time you press the key,

press

ENTER

and proceed to step 11.

If you want to delay the polling, follow steps 7–9 on page 3.33.Then press

ENTER

11 Press

STOP

to return your machine to standby mode.

Programming an F-Code transmission

For this operation to work, two things must be true:

• You must know how the remote fax is using each F-Code box to which you’re

transmitting — for example, as a security box or a relay box. Different fax manu-

facturers may use slightly different terms, but the concepts are the same.

• You must know the remote fax’s

ITU

sub-address and password for each box to

which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

3If you selected the empty programmable one-touch key, proceed to step 4.

If you selected the key already programmed and you want to change it,skip

to step 6.

Note: If your previous command for this key was a F-Code transmission and

you want to keep this key programmed a F-Code transmission,use

these instructions to make changes. But if the previous command for

this key was a different command, you must first erase the stored com-

mand (see page 3.41) before programming the new one.

4Press

ENTER

.The

LCD

shows:

5Press or until “Communication” appears.

6Press

ENTER

.The

LCD

shows:

7Press

COMM

OPTIONS

three times. The

LCD

shows:

8Press

ENTER

.The

LCD

shows:

9Use the numeric keypad to enter the

ITU

sub-address for the box to which

you want to send the document.

Enter Sub-Address

3.F-Code Tx

/Enter

58:Fax#/Comm.Options

Type :Communication

/Enter

Select Program No.

58:No Number Stored

58:Fax#/Comm.Options

2.Polling

/Enter

58:Fax#/Comm.Options

Type :Communication

/Enter

3.36

Advanced features

10 Press

ENTER

.The

LCD

shows:

Note: If there isn’t a password for this box, skip to step 12.

11 Use the numeric keypad to enter the appropriate

ITU

password for the box.

12 Press

ENTER

.The

LCD

shows:

13 Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

14 If you want the transmission to begin immediately every time you press the

key, press

ENTER

and proceed to step 15.

If you want to delay the transmission, follow steps 7–9 on page 3.33. Then

press

ENTER

15 The

LCD

now asks if you want to make additional settings for this program-

mable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

Then skip to step 17.

If you do want to make additional settings, press to select “On” and press

ENTER

16 Follow steps 13–25 on page 3.34.

17 Press

STOP

to return your machine to standby mode.

Programming F-Code polling

For this operation to work, two things must be true:

• The document which you’re polling must exist in the remote fax’s F-Code box (

ITU

standard sub-addressing/password box).

• You must know the remote fax’s

ITU

sub-address and password (if any) for each

box you want to poll.

To program an F-Code polling operating into a programmable one-touch key:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

3If you selected the empty programmable one-touch key, proceed to step 4.

If you selected the key already programmed and you want to change it,skip

to step 6.

Note: If your previous command for this key was a F-Code polling and you

want to keep this key programmed a F-Code polling, use these instruc-

tions to make changes. But if the previous command for this key was a

different command, you must first erase the stored command (see page

3.41) before programming the new one.

4Press

ENTER

.The

LCD

shows:

5Press or until “Communication” appears.

6Press

ENTER

.The

LCD

shows:

7Press

COMM

OPTIONS

four times. The

LCD

shows:

4.F-Code Polling

/Enter

58:Fax#/Comm.Options

Type :Communication

/Enter

Select Program No.

58:No Number Stored

Option :Off

/Enter

58:Fax#/Comm.Options

Enter Password

3.37

Advanced features

8Press

ENTER

.The

LCD

shows:

9Use the numeric keypad to enter the

ITU

sub-address for the box from which

you want to poll the document.

10 Press

ENTER

.The

LCD

shows:

Note: If there isn’t a password for this box, skip to step 12.

11 Use the numeric keypad to enter the appropriate

ITU

password for the box.

12 Press

ENTER

.The

LCD

shows:

13 Use the numeric keypad to enter the number exactly as your machine should

dial it, including whatever codes your phone system requires. The number can

be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

14 If you want the polling to begin immediately every time you press the key,

press

ENTER

and proceed to step 11.

If you want to delay the polling, follow steps 7–9 on page 3.33.Then press

ENTER

15 Press

STOP

to return your machine to standby mode.

Programming a batch transmission

For this operation to work, two things must be true:

• The batch box you’re using must exist on your fax machine.

• You must know the batch box’s identifier number (1–5).

To program a batch transmission into a programmable one-touch key:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

3If you selected the empty programmable one-touch key, proceed to step 4.

If you selected the key already programmed and you want to change it,skip

to step 6.

Note: If your previous command for this key was a batch transmission and

you want to keep this key programmed a batch transmission,use these

instructions to make changes. But if the previous command for this

key was a different command, you must first erase the stored com-

mand (see page 3.41) before programming the new one.

4Press

ENTER

.The

LCD

shows:

5Press or until “Communication” appears.

6Press

ENTER

.The

LCD

shows:

7Press

COMM

OPTIONS

five times. The

LCD

shows:

8Press

ENTER

.The

LCD

shows:

9Use the numeric keypad to enter the one-digit identifier for the batch box you

want.

Note: To change an identifier already entered, press

CANCEL

to erase it.

Then re-enter the correct identifier.

Batch Tx

Enter Box No. :_

5.Batch Tx

/Enter

58:Fax#/Comm.Options

Type :Communication

/Enter

Select Program No.

58:No Number Stored

58:Fax#/Comm.Options

Enter Password

Enter Sub-Address

3.38

Advanced features

10 Press

ENTER

.The

LCD

now asks if you want to make additional settings for

this programmable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

Then skip to step 12.

If you do want to make additional settings, press to select “On” and press

ENTER

11 Follow steps 13–25 on page 3.34.

Note: “Memory Tx”, “Report” and “Cover Page” will not appear when you

program batch transmission.

12 Press

STOP

to return your machine to standby mode.

Programming printouts

You can program the operation for printing following lists into programmable one-

touch keys:

• Function list (page 1.13)

• User settings list (page 4.10)

• Activity journal (page 3.20)

• Delayed commands list (page 2.7)

• One-touch list (page 3.2)

• Speed-dial list (page 3.4)

• Programmable one-touch list (page 3.41)

• Group list (page 3.7)

• Blocked numbers list (page 3.46)

• Sample cover page (page 3.22)

• Department time list (page 3.48)

• List of F-Code boxes (page 3.28)

• List of documents stored in F-Code boxes (page 3.28)

• Batch box list (page 3.12)

• List of stored batch documents (page 3.12)

• Macros list (page 3.18)

To program a programmable one-touch key to print a list:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

If changing a previously stored command, skip to step 5.

Note: You can select the one-touch key by pressing that key on the control

panel.

Note: If your previous command for this key was a printing lists operation,

and you want to keep this key programmed for a printing lists opera-

tion, use these instructions to make changes. But if the previous

command for this key was a fax communication command or a docu-

ment storage operation, you must first erase the stored command

before programming the new one.

3Press

ENTER

.The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

4Press or until “List Print” appears.

5Press

ENTER

.The

LCD

asks which list you want to program into the program-

mable one-touch:

6Press or until the list you want appears.

7Press

ENTER

8Press

STOP

to return your machine to standby mode.

58:Machine Settings

/Enter

Type :List Print

/Enter

Type :Communication

/Enter

Select Program No.

58:No Number Stored

Option :Off

/Enter

3.39

Advanced features

Programming a document storage operation

You can program the operation for storing following documents into programmable

one-touch keys:

• Regular polling documents (page 3.14)

• F-Code polling documents (page 3.28)

If you want to program a programmable one-touch key to store an F-Code polling

document, two things must be true:

• The F-Code bulletin box must exist on your fax machine.

• You must know the F-Code bulletin box’s two-digit number (01-50) and name.

To program your programmable one-touch to store a regular polling document or

F-Code polling document:

1Press

,3,4,1,

ENTER

.The

LCD

shows the first empty programmable one-

touch number available:

2Press or to select the programmable one-touch key in which you want to

store or change.

If changing a previously stored command, skip to step 5.

Note: You can select the one-touch key by pressing that key on the control

panel.

Note: If your previous command for this key was for a document storage

operation, and you want to keep this key programmed for a document

storage operation, use these instructions to make changes. But if the

previous command for this key was a fax communication command or

a printing lists operation, you must first erase the stored command

before programming the new one.

3Press

ENTER

.The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

4Press or until “Store Document” appears.

5Press

ENTER

.The

LCD

asks which storing menu you want to program into the

programmable one-touch:

6Press or until the mode you want appears.

7Press

ENTER

If you select the “Polling Document” operation, skip to step 12.

If you select the “F-Code Document” operation, go on to step 8.

8The

LCD

asks which F-Code bulletin box you want to use.

9Use the numeric keypad to enter the two-digit identifier number (01-50) of

the F-Code box in which you want to store the document.

10 Press

ENTER

.The

LCD

asks if you want the box to overwrite (erase) any docu-

ments it is currently storing whenever it stores a new document.

On: When your machine stores a new document into this box,it will over-

write documents stored in it.

Off: When your machine stores a new document into this box, it won’t erase

(overwrite) any documents stored in it.Your machine can store up to 30

documents in each box (each document can include one or more pages).

11 Press or until the mode you want appears.

Then press

ENTER

to save the setting.

12 The

LCD

asks if you want to program additional settings for this one-touch.

If you do not want to make additional settings, select “Off” and press

ENTER

Then skip to step 20.

If you do want to make additional settings, press to select “On” and press

ENTER

Option :Off

/Enter

Overwrite Doc. :Off

/Enter

Select F-Code Box

01:Murata Machinery

58:Polling Document

/Enter

Type :Store Document

/Enter

Type :Communication

/Enter

Select Program No.

58:No Number Stored

3.40

Advanced features

13 The

LCD

asks which document mode you want each time you use this pro-

grammable one-touch number.

14 Press or until the mode you want appears.

Note: For any of the following settings, choosing “---” tells the machine to

use its default setting for this programmable one-touch key.

15 Press

ENTER

.The

LCD

asks which contrast mode you want each time you use

this programmable one-touch number.

16 Press or until the mode you want appears.

17 Press

ENTER

.The

LCD

asks if you want the Fax & Copy feature on or off each

time you use this programmable one-touch number.

18 Press or until the mode you want appears.

19 Press

ENTER

20 Press

STOP

to return your machine to standby mode.

Fax dialing with programmable one-touch

To dial a fax call using a programmable one-touch number:

1Set your document in the

ADF

2Make any necessary adjustments as usual.

3Press the programmable one-touch key in which you’ve stored the fax commu-

nication command.

Your fax will perform the operation now, or at whatever time you programmed.

Note: To review the details of each operation, review the instructions for that

operation. See page 3.33 for a list of each operation and where to find it.

If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it,

the

LCD

shows the number:

Printing a list of your programmable one-touch keys

You fax machine can print a list of the commands you’ve stored in your programma-

ble one-touch keys.

The list includes:

(1) each key’s one-touch number

(2) the fax/telephone number

(3) when the command should start

(4) which command you’ve selected

(5) if applicable, the selected call group(s) or F-Code box(es) you’ve stored in

the key

(6) the individual settings for each key

To print a list of programmable one-touch keys, press

,5,1,1,1,

ENTER

Erasing a programmable one-touch key

1Press

,3,4,2.The

LCD

shows:

2Select the programmable one-touch key you want to erase.

Note: You can select the programmable one-touch key by pressing that key

on the control panel.

3Press

ENTER

.The following two displays will appear alternately:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press

CANCEL

.The fax will return to step 2.

4Press

ENTER

to erase the number.

To erase another program one-touch number, repeat steps 2–4. Or press

STOP

return to standby mode.

57:Erase P One-Touch

→→

Cancel

57:Erase P One-Touch

Yes

→→

Enter

Select Program No.

57:Delayed

9-1-972-555-4335

A4 Normal

** Reserved **

Jan 29 2002 5:17pm

Fax & Copy :---

/Enter

Contrast :-------

/Enter

Document Mode:------

/Enter

3.41

Advanced features

Your machine has a number of security features to keep your private fax documents

private, avoid unwanted outside communication and even protect against unautho-

rized use of your machine.

These security features include:

(1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.

The passcode

Your machine has a passcode protection system which must be turned on in order to

use the security features listed below:

• Security reception

• PIN mask

• Department code protection

To set your machine’s passcode:

1Decide on the four-digit passcode (0001–9999) you want to use. Write it down,

and put it in a safe place.

Important: Do not use 0000. This turns off passcode protection.

2Press

,2,1,0,2,

ENTER

.The

LCD

shows:

3If you are creating a passcode, use the numeric keypad to enter 0000.

If you are changing an existing passcode, enter the existing passcode.

4Press

ENTER

5Enter the new four-digit passcode.

6Press

ENTER

to save the passcode.

Note: Any time you want to turn off the passcode, change the passcode back to

0000 by repeating steps 2–6 and entering 0000 in step 5.

Security reception

Security reception tells your machine to keep all received faxes in memory (but not

print them).Then you can print them out later, at your convenience. For example,

you could use this if you’re concerned about workers reading documents intended

for your eyes only.

Important: For this feature to work, you must have activated the passcode protec-

tion as described on left column.You must also know the passcode.

Note: In the following instructions,your machine’s

LCD

shortens the word

Transmission to Tx and the word Receive to Rx.

Activating security reception

1Press

,2,2,1,1,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the protection passcode.

3Press

ENTER

.The

LCD

shows:

4Press or until the setting you want appears.

5Press

ENTER

.The

LCD

shows the machine’s current clock setting:

6If you want security reception to begin now (and at this same time every day),

skip to step 8.

Otherwise, go on to step 7.

7Use the numeric keypad to enter the time (use a 24-hour format) when secu-

rity reception should begin every day.“Type over” the numbers displayed.

To change a digit, press to move to the left, or to move right.Then enter

the correct digit.

Security Rx

Enter Time: 15:42

Security Rx :Off

/Enter

Security Rx

Enter Passcode :****

Protect Passcode

Old Passcode :****

3.42

Security features

Advanced features

8Press

ENTER

to save the setting.

Note: After setting for activating the security reception, you can assign the secu-

rity reception to the Soft key (see page 3.15) to turn it on and off. Turning on

the security reception by pressing a Soft key is not effected the time setting

you entered at step 7. It begins the security reception immediately.

To turn the security reception on by pressing a soft key:

1Program a Soft key for security reception. (See page 3.15.)

2Press a Soft key that is assigned for security reception.

3Enter the protection passcode and then press

ENTER

The

LCD

briefly shows following and the

LED

of the Soft key will light and the

security reception begins immediately.

Note: To turn the security reception off, see “Printing from security

reception/Turning off security reception,” next column.

Printing from security reception / Turning off security reception

When security reception is on, an incoming fax goes directly into your machine’s

memory and the

MEMORY RECEIVE

light comes on. But the incoming fax message is

not printed.

To retrieve the faxes received during this security reception (and to return your

machine to normal reception until the next time):

1Press

,4,3,4,

ENTER

If you using the Soft key, press the Soft key instead of this operation.

In which way, the

LCD

shows:

2Use the numeric keypad to enter the passcode.

3Press

ENTER

• If you’ve entered the correct passcode, your fax machine will print all docu-

ments in its memory and then erase them.Then it will turn security

reception off until the next time you’ve scheduled security reception or the

Soft key which programmed security reception is pressed.

If you using the Soft key, the

LED

light of the Soft key will be off.

• If you’ve entered an incorrect passcode, your fax machine will refuse to

print, and security reception remains on.

Masking the PIN

To prevent unauthorized long-distance calls, some office telephone systems require

you to enter a personal identification number (

)whenever you dial long distance.

Your fax’s

mask feature helps you keep that

number private.With the

mask activated, you can dial a fax number plus a

, but the

will not appear in

a journal, error message printout, delayed command list or a

TCR

.The

may be up

to eight characters in length. It also can include the *or #symbols, and it can be

entered from the numeric keypad.

There are three possible settings for the

mask:

•Off — Turns off the

mask feature.Any

you enter will appear on any dis-

play or printout which shows the number you dial.

•Mode 1 — Each remote fax unit has a departmental

access code.

•Mode 2 — Each fax user has a departmental

access code.

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

must store the remote unit’s

access code within that number. However, if

you select Mode 2, this isn’t necessary. (See “Autodialing while using the

mask,” next column for further details.)

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 3.11–3.13), you must store the

access code for the remote unit

within the appropriate batch box.

Important: For this feature to work, you must have activated the passcode protec-

tion as described on page 3.42.You must also know the passcode.

Activating the

mask

Important: For this feature to work, you must have activated the passcode protec-

tion as described on page 3.42.You must also know the passcode.

1Press

,2,2,1,3,

ENTER

.The

LCD

shows:

PIN Mode

Enter Passcode :****

Security Rx Doc.

Enter Passcode :****

** Sec. Rx Active **

Enter Passcode :****

3.43

Advanced features

2Use the numeric keypad to enter the four-digit passcode.

Note: If you enter an invalid passcode,the machine’s security feature rejects

the attempt and returns to standby mode.

3Press

ENTER

.The

LCD

shows:

4Press or until the mode you want appears.

5Press

ENTER

Autodialing while using the

mask

Note: The following instructions presume you understand how to set and use your

machine’s autodialer. If you need to review, see pages 3.1–3.7.

If you chose “Mode 1” — the

goes in

In Mode 1, before autodialing a number for the first time, you must add the

the stored one-touch key or speed-dial number. Here’s how:

1Begin by creating or changing an entry in the autodialer. See pages 3.1–3.7 if

necessary.While you’re setting this up, the machine asks you to enter the

The

LCD

shows:

2Use the numeric keypad to enter the four-digit passcode.

3Press

ENTER

.The

LCD

shows:

4Use the numeric keypad to enter the desired

, up to eight characters in

length.

5Press

ENTER

to save the

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “Invalid Number” on the

LCD

and then returns to step 4.

Now you may autodial the number as usual.

Important: While in

Mode 1, any autodialer numbers you use must include

the

. This also applies to autodialer numbers used with batch

transmission (see pages 3.11–3.13) or programmable one-touch keys

(see pages 3.33–3.41).

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission,

you must store the

access code for the remote unit within the appropri-

ate batch box.

If you chose “Mode 2” — as you autodial, load the code

In this mode, you don’t have to add the

to the autodialer setting.Instead, you

enter the

manually each time you autodial:

1Dial the number as you normally would, using the autodialer. The machine

now asks for the

2Use the numeric keypad to enter the

3Press

START

.Your machine dials the number.

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 3.11–3.13), you must store the

access code for the remote unit

within the appropriate batch box.

Dialing from the numeric keypad while using the

mask

If you’ve specified Mode 1 — use “star” power

1Enter the phone number, then press the *(“star”) key and enter the

The

always goes last. For example,to dial 19725550911 with a

“123456”, enter 19725550911*123456:

2Press

START

.The

disappears from the display, and your machine dials the

desired phone number.

Press Start

19725550911*123456_

Enter PIN Number

1057_

Enter PIN Number

001:PIN Number

Set PIN Number

Enter Passcode :****

PIN Mode :Mode1

/Enter

PIN Mode :Off

/Enter

3.44

Advanced features

If you’ve specified Mode 2 — the machine guides you

1Enter the phone number as usual.

2Press

START

.The

LCD

shows:

3Use the numeric keypad to enter the

4Press

START

.Your machine dials the number.

Performing batch transmission while using the

mask

Note: The following instructions presume you are familiar with how to set and use

both your machine’s autodialer and its batch transmission feature. If you

need to review, see pages 3.1–3.7 for more on the autodialer and/or pages

3.11–3.13 for more on batch transmission.

If you’ve specified Mode 1 or Mode 2

Important: Any autodialer number you use with batch transmission must include

the

. (To review how to include this information in an autodialer

number, review the Mode 1 instructions under “Autodialing while

using the

mask,” page 3.44.)

Before sending a batch transmission the first time,you must store the

within its

batch box. Here’s how:

1Follow the steps for creating or modifying a batch box (page 3.11).

The

LCD

asks for the fax number (here, we’re working with batch box 1).

2Enter an autodialer number, or use the numeric keypad to enter the fax num-

ber, to which the batch transmission should go.

Important: If you’re entering a number from the numeric keypad, enter the

fax number, followed by the *(“star”) key and then the

3Press

ENTER

to save the setting.

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “PIN is not Stored” on the

LCD

and then returns you to step

4Continue with the steps for creating or modifying a batch box (page 3.11).

Now you can perform batch transmission to this box while the

mask is activated.

Setting Block Junk Fax

Your fax machine’s Block Junk Fax feature lets you bar the gates against unautho-

rized incoming faxes (“junk fax”). But before you block junk fax, first understand

how this feature works,to determine if it’s right for you.There are four possible set-

tings for Block Junk Fax:

•Off — The feature isn’t activated.

•Mode1 — Your fax machine checks whether the last four digits of any phone

number in your autodialer matches the last four digits of the remote fax’s sub-

scriber

(the phone number part of the

TTI

). If it doesn’t find a match, your

machine disconnects the call.

•Mode2 — This mode rejects any call from a number whose last eight digits

match any number in the blocked numbers list (explained later).Your machine

can hold up to 50 blocked numbers.

•Mode3 — This rejects numbers that are not in the autodialer and also rejects num-

bers that are in the blocked numbers list.This lets you keep a number on your

autodialer for transmission to it, while still blocking its incoming calls by putting

it in the blocked numbers list.

But before you activate the Block Junk Fax feature, please consider:

•Not all fax machine owners enter their phone numbers in their Subscriber

s. —

With Block Junk Fax activated, your machine would reject faxes from these

machines.

•Access codes can cause confusion. — If an autodialer entry ends with extra codes,

such as long-distance codes, Block Junk Fax will block out calls from those faxes.

To set the mode for Block Junk Fax:

1Press

,2,2,1,0,

ENTER

.The

LCD

shows your fax’s current setting:

Block Junk Fax:Off

/Enter

1:Fax Number

Enter PIN Number

123456_

Enter PIN Number

Press Start

19725550911_

3.45

Advanced features

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

What you do next depends on what you selected in step 1:

• If you selected Off or Mode1, press

STOP

to return to standby mode.

• If you selected either Mode2 or Mode3, go on to step 4.

4The

LCD

shows:

5If you want to modify an existing entry in the blocked numbers list,press

or until you see the number you want to modify.

… or …

If you want to enter a new number in an already-started blocked numbers

list, press or until you find an empty position in the list.

Then press

ENTER

to enter or modify the blocked number.

Note: To clear a number from the list, see “Clearing a number from the

blocked numbers list,” right column.

6Use the numeric keypad to enter the last eight characters of a fax number you

want to block.For example, if you want to block a fax from someone with a

Subscriber

of 972-555-3038, you should enter 5, 5, 5,

DIALING OPTIONS

,3,0,

3, 8:

To change a specific digit, press to move left or to move right until the

cursor is under the digit, then use the numeric keypad to enter the correct

number.

7Press

ENTER

to save the setting.The

LCD

shows the next “slot” in the blocked

numbers list.

If you do not want to enter or change a number for this slot,go on to step 8.

If you do want to enter or change a number for this slot,repeat steps 5–7.

8Press

STOP

.Your machine will return to standby mode.

Clearing a number from the blocked numbers list

To clear a number from the list:

1Press

,2,2,1,0,

ENTER

.The

LCD

will show:

2Press

ENTER

.The

LCD

shows:

3Press or until you see the number you want to clear.

4Press

CANCEL

to clear the number.

To clear another number from the blocked numbers list, repeat steps 3–4.

Otherwise, go on to step 5.

5Press

STOP

to return your machine to standby mode.

Printing a list of the blocked numbers

Forgot which number is stored in the blocked number list? Just print a list of the

blocked numbers.

To print a list of the blocked numbers, press

,5,1,0,8,

ENTER

Select BlockJunk No.

01:555-2971

Block Junk Fax:Mode2

/Enter

Enter Fax Number

01:555-3038_

Enter Fax Number

01:_

3.46

Advanced features

Using department codes

You can keep track of how your machine is used through its department code feature.

When the department code setting is activated, the machine reminds each user to

enter the department code before sending or polling a document.The Activity

Journal then keeps track of fax transactions by department.

After you turn on this setting,assign specific code numbers to your office’s fax users

and tell them to enter these department codes before sending faxes.

Note: Please note that using this setting may block access to the fax machine.

Entering a department code

Your machine can hold up to 100 separate department codes.

To enter a department code:

1Press

,3,3,2,

ENTER

.Depending upon whether you’ve already entered a

department code, the

LCD

shows:

Note: If department code operation is protected (see page 3.48), the fax

beeps briefly and then returns to standby mode.You will have to turn

off the protection first, then repeat this step.

2If you have not entered any codes in your fax, skip to step 4.

Otherwise, go on to step 3.

3To enter a new code in a department code list that’s already been started,

press

ENTER

.The fax will skip to the next empty position in the list.

Note: If you want to modify an existing entry in the department code, you

first clear a department code you want to modify and then enter a

new code (see “Clearing a department code,” right column).

4Use the numeric keypad to enter the four-digit department code, 0000–9999.

To change one digit, press to move left or to move right until the cursor

is under the digit, then use the numeric keypad to enter the correct number.

5Press

ENTER

to save the setting.

To enter another department code, repeat steps 4–5.

To stop entering department codes, press

STOP

to return to standby mode.

Clearing a department code

1Press

,3,3,2,

ENTER

.The

LCD

shows:

Note: If department code operation is protected (see next page), the fax

beeps briefly and then returns to standby mode.You will have to turn

off the protection first, then repeat this step.

2Press or until you see the code you want to clear.

3Press

CANCEL

.The following two displays will appear alternately:

Note: If you want to quit without erasing the department code you’ve

selected, press

CANCEL

.The machine will return to step 2.

4Press

ENTER

.The code you selected will be cleared.

To clear another department code, repeat steps 2–3.

If you don’t want to clear another department code, press

STOP

to return to

standby mode.

Turning the department code setting on and off

1Press

,3,3,3,

ENTER

.The

LCD

shows:

Note: If department code operation is protected (see next page), the fax

beeps briefly and then returns to standby mode.You will have to turn

off the protection first, then repeat this step.

Important: To turn the department code setting on, at least one depart-

ment code must be existed in your machine.

2Press or until the mode you want appears.

3Press

ENTER

Dept. Setting :Off

/Enter

3111:Erase Dpt. Code

→→

Cancel

3111:Erase Dpt. Code

Yes

→→

Enter

Select Department No

001:1555

Select Department No

001:1555

Enter Dept. Code

001:_

3.47

Advanced features

Turning department code protection on and off

Important: This feature will work only if you’ve activated the passcode protection

(see page 3.42).

1Press

,3,3,1,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the four-digit passcode:

To change one digit, press to move left or to move right until the cursor

is under the digit, then use the numeric keypad to enter the correct number.

3Press

ENTER

.The

LCD

shows:

4Press or until the setting you want appears.

5Press

ENTER

to save the setting.

Sending a fax using a department code

For this operation to work, two things must be true:

• The four-digit department code must exist on your fax machine.

• You must know the department code.

1Insert the document.

2Adjust document mode and contrast if necessary.

3Enter the fax number by either pressing a one-touch key, entering a speed-

dial number or dialing from the numeric keypad.

If you enter the fax number using a one-touch key, skip to step 5.

Otherwise, go on to step 4.

4Press

START

5The

LCD

shows:

6Use the numeric keypad to enter the appropriate four-digit department code.

7Press

START

again.

Printing the department time list

To print the list, press

,5,1,1,0,

ENTER

Note: If department code operation is protected (see left column), the fax beeps

briefly and then returns to standby mode.You will have to turn off the pro-

tection first, then repeat the above.

The department time list includes the following information for each department

code:

•Time period covered by the department time list

• Each department code

•Total communication time (in hours, minutes and seconds;

) — Counts

the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the

fax exceeds the maximum time, it does not count further.

•Total printed pages — Counts the pages up to 65535 pages.If the fax exceeds the

maximum number of pages,it counts the total pages from 0 (zero).

Note: If you want to clear the total counts of each department code, see “Clearing

the department time list”, below.

Clearing the department time list

To clear the current total counts of each department code:

Press

,3,3,4,

ENTER

The total communication time and total printed pages for each department code are

cleared.The department code will not be erased.

Enter Dept. Code

Dept. Protect :Off

/Enter

Set Dept. Protect

Enter Passcode: ****

3.48

Advanced features

This page intentionally blank.

3.49

Changing the

default settings

This chapter describes

how to change the settings of your

machine.

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.8

Scan settings

Default setting: Primary document mode: Normal, Primary contrast: Normal

Two different settings tell your machine how to scan documents.The initial factory

settings are probably right for most applications,so try using them before changing

any of these settings:

•Primary document mode — Sets the document mode for your documents.

Choose either normal, fine, superfine (“S-Fine” on the

LCD

) or grayscale mode

(“Gray”).

•Primary contrast mode — Sets how light or dark you want faxed documents

to be when they arrive at their destinations.

Note: These settings you choose effect your fax activity only.

To set these modes:

1Press

,2,2,0,1,

ENTER

.The

LCD

asks you to select a document mode:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting. The

LCD

asks you to select a contrast setting:

4Press or until the mode you want appears.

5Press

ENTER

to save the setting.

By following the steps above, you’ve set your defaults for scanning. Before sending

documents,you can “override” these default scan settings for that transmission.

To override the default document mode and contrast settings before sending a docu-

ment:

• Press

DOCUMENT MODE

to change the document mode.

• Press

CONTRAST

to change the contrast.

Once your document is transmitted, your machine returns to its default settings.

Setting ECM

Default setting: ON.

“Line noise,” or static on the line during a call, can easily disrupt the flow of data

from one fax machine to another.

That’s why your fax machine gives you the option of using Error Correction Mode

(

ECM

). When two fax machines communicate while running in

ECM

, the sending

machine automatically checks the data as it sends. If the receiving fax machine can’t

verify the transmission, the first machine will re-send it as necessary.

Note:

ECM

gives you a better chance of transmitting a fax document over a bad

phone line, but it could also slow down the transmission time.The worse a

line is,the slower the transmission. That’s why the machine lets you turn

ECM

on or off as needed.

Note: Not all fax machines have

ECM

. If you’ve activated

ECM

and then transmit to

a fax machine not currently using

ECM

, there will be no change in the fax

transmission from a usual, non-

ECM

transmission.

1Press

,2,2,0,9,

ENTER

.The

LCD

shows the current

ECM

setting:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

ECM Mode :On

/Enter

Contrast :Normal

/Enter

Document Mode:Normal

/Enter

Changing the default settings

4.1

Settings for transmission

Memory transmission

Default setting: ON.

Note: When the machine’s memory is full, it can transmit only through the docu-

ment feeder (real time transmission).

To change the default setting of memory transmission:

1Press

,2,2,0,6,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

If the

MEMORY TRANSMIT

light glows,memory transmission is on.

If the

MEMORY TRANSMIT

light doesn’t glow, memory transmission is off.

Quick Memory transmission

Default setting: ON.

Important: Your fax machine’s memory transmission feature must be turned on

to use Quick Memory transmission (see above).

To change the default setting of Quick Memory transmission:

1Press

,2,2,0,7,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

TTI transmission

Default setting: ON.

Every fax page you send arrives at the receiving machine with a single line of text

at the very top of the page.This text lists a name, called the Transmit Terminal

Identifier (

TTI

), and a fax number. You can set the machine to not send the

TTI

1Press

,2,2,0,8,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

TTI Tx :On

/Enter

Quick Tx :On

/Enter

Memory Tx :On

/Enter

Changing the default settings

4.2

Print settings

You can set three parameters for printing received fax messages:

• Print reduction rate

• Reduction margin

• Paper save function

You set all three in the same procedure, discussed on next column. Following is a

explanation for each:

Print reduction rate

Print reduction lets you set the machine to reduce large incoming documents to a

size that fits the paper in your machine.(This setting doesn’t affect copies you may

make with your machine.)

Below are the options for the print reduction rate for fax reception:

Setting What it does

Automatically reduces printouts at variable rates down to a

Auto minimum of 50%.Tries to reduce printout to fit on one sheet of

your selected paper size. If it can’t, print the image at 100% size

on two or more pages.

100% Does not reduce documents.(Due to the sender’s

TTI

, this may print

two pages when receiving a one-page fax document.)

Reduction margin

Your machine’s reduction margin is measured in millimeters (mm).We’ll define

reduction margin by explaining how it’s used:

When a fax message enters your machine’s electronic brain, the machine measures

the message’s length and compares it to (a) the length of your selected paper (not

include the print margins) plus (b) the reduction margin you set. If the length of

the incoming message is shorter than (a) and (b) put together, your machine prints

the message on just one sheet.

If it’s longer, your machine prints the message on more than one sheet.

Note: An Auto reduction setting and a reduction margin setting of 40mm will

print most incoming faxes as single pages.Try this combination first and

then, only if you have problems with it, select different settings.

Half-page reception

Half-page reception can conserve paper if some of the faxes you receive are half-

page,“memo-sized” messages. When activated, this feature tells the machine to

combine two of these half-page receptions onto a single sheet. Half-page reception

only combines half-page messages sent back-to-back during the same transmission.

It won’t combine two half-page faxes from separate transmissions.

To adjust the print settings

Default setting: Rx reduction rate:Auto, Reduction margin: 40 mm,

Half-page reception: OFF.

1Press

,2,2,0,2,

ENTER

.The

LCD

shows the current reduction rate for

fax reception:

2Press or until the reduction setting you want appears.

3Press

ENTER

to save the setting.The

LCD

shows the current reduction margin:

4Use the numeric keypad to enter the reduction margin you want. If

necessary, press or to move the cursor.

5Press

ENTER

to save the setting.The

LCD

shows the current setting for

half-page reception:

6Press or until the setting you want appears.

7Press

ENTER

to save the setting.

Half Page Recpt.:Off

/Enter

Margin

(00-85) 40 mm

Rx Reduc.Rate :Auto

/Enter

Changing the default settings

4.3

Settings for reception

Setting the number of rings

Default setting: 2 times.

You can set how many times your fax machine will ring before answering a call.

Choose from 1 to 9 rings.

1Press

,2,2,0,3,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the number of rings you want, from 1 to 9.

Note: If you enter the number except 1-9, the machine will beep briefly to

warn you that it can’t accept that setting.

3Press

ENTER

to save the setting.

# Of Rings

(1-9) 2 times

Changing the default settings

4.4

Changing the default settings

Changing the dialing pause length

Default setting: 2 seconds.

The pause is set by the factory to last two seconds,but you can set it to last as long

as ten seconds if necessary.To change the pause length:

1Press

,2,2,0,5,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the length you want for the dialing pause.

Note: The length setting requires two digits.Always enter a leading zero for

lengths less than 10 seconds.

3Press

ENTER

to save the setting.

Changing redial settings

Default setting: Number of redial: 2 times, Redial interval: 1 minute.

It’s up to you how many times the fax redials a number and how long it waits

between redials (that length of time between calls is the redial interval).

To program the redial settings:

1Press

,2,2,0,4,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the number of redials you want. Choose

from 2 to 15 redials.

Note: Enter a leading zero when entering a quantity less than 10.

3Press

ENTER

to save the setting.

4The

LCD

now shows:

5Use the numeric keypad to enter the length you want between redial

attempts.Choose from 1 to 5 minutes.

6Press

ENTER

to save the setting.

Redial Interval

(1-5) 1 min.

# Of Redials

(02-15) 02 times

Dialing Pause

(02-10) 02 sec.

4.5

Settings for dialing

Scan settings

Default setting: Primary document mode: Fine, Primary contrast: Normal

Two different settings tell your machine how to scan documents.The initial factory

settings are probably right for most applications,so try using them before changing

any of these settings:

•Primary document mode — Sets the document mode for your documents.

Choose either normal, fine, superfine (“S-Fine” on the

LCD

) or grayscale mode

(“Gray”).

•Primary contrast mode — Sets how light or dark you want faxed documents

to be when they arrive at their destinations.

Note: These settings you choose effect your copy activity only.

To set these modes:

1Press

,2,3,1,

ENTER

.The

LCD

asks you to select a document mode:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting. The

LCD

asks you to select a contrast setting:

4Press or until the mode you want appears.

5Press

ENTER

to save the setting.

By following the steps above, you’ve set your defaults for scanning. Before making

copies,you can “override” these default scan settings for that copy.

To override the default document mode and contrast settings before making copies:

• Press

DOCUMENT MODE

to change the document mode.

• Press

CONTRAST

to change the contrast.

Once you made copies,your machine returns to its default settings.

Copy print settings

You can set three print parameters for copy:

• Print reduction rate for copy

• Print margin for copy

• Bypass Tray priority

You set these three in the same procedure, discussed below. Following is an explana-

tion for each:

Print reduction rate

Copy reduction lets you set the machine to reduce large documents to a size that fits

the paper in your machine.(This setting doesn’t affect printing fax message you

may receive with your machine.)

Below are the options for the print reduction rate for copy:

Setting What it does

Automatically reduces printouts at variable rates down to a

Auto minimum of 50%.Tries to reduce printout to fit on one sheet of

your selected paper size. If it can’t, print the image at 100% size

on two or more pages.

100% Does not reduce documents.

78% Reduces to fit a legal-sized document to a letter-sized paper.

Print margin

Your machine’s print margin for copying is measured in millimeters (mm).We’ll

define print margin by explaining how it’s used:

When an original document is scanned, the machine measures the document’s

length and compares it to: (a) the length of your selected paper (not include the

print margins) plus (b) the print margin you set. If the length of the document is

longer than (a) and (b) put together, your machine prints the document on more

than one sheet.

Note: A print margin setting of 24 mm will print most documents as single pages.

Try this combination first and then, only if you have problems with it, select

different settings.

Contrast :Normal

/Enter

Document Mode:Fine

/Enter

Changing the default settings

4.6

Settings for copying

Bypass Tray priority

If you set the same sized paper to both the paper cassette and bypass tray, and this

mode is turned to on, the machine gives priority to use the paper which is set on the

bypass tray than the paper in the cassette.

To adjust the copy print settings

Default setting: Copy reduction rate:100%, Margin:24 mm, Bypass tray priority:Off

1Press

,2,3,2,

ENTER

.The

LCD

shows the current reduction rate for copy-

ing:

2Press or until the reduction setting you want appears.

3Press

ENTER

to save the setting.The

LCD

shows the current print margin:

4Use the numeric keypad to enter the print margin you want. If necessary,

press or to move the cursor.

5Press

ENTER

to save the setting.The

LCD

shows the current setting for bypass

tray priority:

6Press or until the setting you want appears.

7Press

ENTER

to save the setting.

Bypass Priority :Off

/Enter

Margin

(00-85) 24 mm

Prt Reduc.Rate :100%

/Enter

Changing the default settings

4.7

Changing the default settings

Setting the silent mode

Default setting: OFF.

Silent mode allows you to mute the ringer, the alarm and the key tones.

•Ringer Silent — If you turn the ringer off in silent mode, a ring alerts you

when you receive fax or voice call and a call request.

•Alarm Silent — If you disable the alarm in silent mode, the sound your

machine makes when an error occurs and the beep your machine makes after

sending or receiving a fax or making a copy cannot be heard.

•Key Buzzer Silent — If you mute the key tone, your machine will not make a

sound when you press the buttons on the control panel.

1Press

,2,1,0,4,

ENTER

.The

LCD

shows your fax’s current setting:

2Press or until the mode you want appears.

Note: If you chose On, the silent mode of Ringer,Alarm or Key tone can be

set to be available. If you chose Off, the machine will ring and beep as

usual.

If you chose Off, skip to step 10.

3Press

ENTER

to save the setting. The

LCD

now asks if you want the ringer to be

on or off:

4Press or until the mode you want appears.

If you want to turn off the ringer, select “On” and the machine will be quiet.

Otherwise, the machine will ring.

5Press

ENTER

to save the setting. The

LCD

now asks if you want the alarm turned

on or off:

6Press or until the mode you want appears.

If you want to turn off the alarm, select “On” and the machine will be quiet.

Otherwise, the machine will beep.

7Press

ENTER

to save the setting. The

LCD

now asks if you want the key tones on

or off:

8Press or until the mode you want appears.

If you want to turn off the tones, select “On” and the machine will be quiet.

Otherwise, the machine will beep when the keys are pressed.

9Press

ENTER

to save the setting.

If you turned off the alarm or the key tones in the steps above,your machine

gives you the option of setting the volume for the alarm and key tones. If this

option appears,skip to step 10.

If you didn’t turn any of these off, your fax machine returns to standby mode.

10 The

LCD

shows your fax’s current setting:

11 Press or until the mode you want appears.

Below are the possible settings:

= Loudest setting.

= Medium setting.

= Low setting.

12 Press

ENTER

to save the setting.

Alarm&Key Volume:Min

/Enter

Alarm&Key Volume:Mid

/Enter

Alarm&Key Volume:Max

/Enter

Alarm&Key Volume:Mid

/Enter

KeyBuzzer Silent:Off

/Enter

Alarm Silent :Off

/Enter

Ringer Silent :Off

/Enter

Silent Mode :Off

/Enter

4.8

Settings for operation

Changing the default settings

Setting Sleep mode (Energy saving mode)

Default setting: On

Note: All

LED

lamps on the control panel will not be off, even when the machine is

in the sleep mode.

If you want to change the Sleep mode to OFF, you can set it here.

1Press

,2,1,0,5,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting.

Setting the paper source

Default setting: 1st cassette: Fax/Copy, Bypass Tray: Fax/Copy

You can choose one of following for each paper source:

“Fax”: Select this if you want to use the paper source you selected for fax-

ing and list (or report) printing.

“Copy”: Select this if you want to use the paper source you selected for copy-

ing only.

“Fax/Copy”: Select this if you want to use the paper source you selected for fax-

ing,list (or report) printing and copying.

“Not Used”: Select this if you want to use the paper source you selected for sepa-

rator page (see page 3.21) or PC printing.

Note: PC printing is available only when your machine has the

optional printer controller kit.

1Press

,2,1,0,8,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

3Press

ENTER

to save the setting. The

LCD

shows:

4Press or until the mode you want appears.

5Press

ENTER

to save the setting.

Adjusting the machine’s clock

You can adjust the machine’s clock here.

1Press

,2, 1, 0, 7,

ENTER

.The

LCD

shows:

2Use the numeric keypad to enter the current date and time to adjust the

clock.

3Press

ENTER

to save the setting.

Setting 2-bin tray (Option)

Default setting: Copy exit: Lower tray, Fax exit: Upper tray, List exit: Upper tray

You will set where the printed paper emerges in this operation.

Note: This operation will appear only if the optional 2-bin tray has been attached

to your machine.

1Press

,2, 1, 1, 0,

ENTER

.The

LCD

shows:

2Press or until the mode you want appears.

If you chose On, proceed to step 3.

If you chose Off, skip to step 7.

3Press

ENTER

.The

LCD

asks you to select Lower or Upper tray for copy exit.

Press or until the tray you want appears.

Copy Exit :Lower

/Enter

2-Bin Tray :Off

/Enter

Enter Time

01/27 ’02 14:30

Bypass Tray:Fax/Copy

/Enter

Cassette1 :Fax/Copy

/Enter

Sleep Mode :On

/Enter

4.9

Changing the default settings

4Press

ENTER

to save the setting.

The

LCD

now asks you to select Lower or Upper tray for fax reception.

Press or until the tray you want appears.

5Press

ENTER

to save the setting.

The

LCD

now asks you to select Lower or Upper tray for list printing.

Press or until the tray you want appears.

6Press

ENTER

to save the setting.

Printing your settings

After you’ve programmed settings into your machine,print a settings list. We

recommend this,particularly if you’re sharing the machine with other users, who

might change the settings.

With this list, you can quickly confirm that all of your settings are correct, without

having to go back and check them on the machine. Or, if you do need to undo

someone else’s changes, this list guides you in returning the machine to your

preferred settings.

To print the User settings list, press

,5,1,0,2,

ENTER

List Exit :Upper

/Enter

Fax Exit :Upper

/Enter

4.10

Changing the default settings

This page intentionally blank.

4.11

Just in case …

Tips on caring for your machine

What to do if problems occur

Glossary

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.5

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.11

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.13

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.16

Just in case …

If an original document jams

1If an original document jams in the

ADF

while scanning the document into the

memory for faxing or copying,the

LCD

will show:

If you do wish to continue the operation, press

ENTER

and proceed to step 2.

To abort the operation, press

CANCEL

.This will erase from memory all pages

stored during this operation, and the machine will return to standby mode.

Important: If you wait more than 60 seconds without pressing any key, the

machine will erase from memory all pages stored during this

operation and the machine will ask you to remove the jammed

paper.

Note: If the document jammed in the following case, the following message

will appear and the machine will abort the operation anyway; instead,

you’ll have to perform the job again from the beginning.

The first page of the document jammed

During quick memory transmission

Also, the “Repeat transmission. Error on scan at page xx” message

will be printed out if the document jammed during transmission.

2The

LCD

will show which page (i. e., which page number) is jammed.To con-

tinue scanning from the jammed page forward (keeping in mind the Note at

the end of step 1, above), press

START

after clearing the jam.

Note: If you wait more than 60 seconds without pressing any key, the

machine will begin to send or copy the document(s) it has.

If you wish to cancel this operation, press

STOP

.The machine will delete all

pages from memory and then return to its standby mode.

To remove the document:

1Open the scanner cover.

If you can remove the document,

remove it and skip to step 3.

If not, proceed to step2.

2Open the inner cover and lift the

document from the machine.

3Gently close the scanner cover, making

sure both sides are snapped down

securely.

Note: If the original document has

become wrinkled or torn, do not

re-send it.

p 2. Reset Document

Press Start Key

Open&Close ScanCover

Reset Document

Document Jam

ContStor Enter/Cancl

5.1

Clearing paper jams

Just in case …

If a printout jams inside your machine

Important: Be careful not to put your hand between the top cover and the

machine.

To clear a printout jammed inside your machine:

1Open the top cover.

2Open the printer cover.

3Remove the toner and drum cartridge.

Important: Shield the drum cartridge

from light, especially

strong light. Later, if you

have to remove the car-

tridge from the fax,

immediately wrap it in a

thick cloth to protect it

from light.

4Remove the jammed paper.

CAUTION:

The fuser unit becomes very hot.

Do not touch the fuser unit when you

are removing a paper jam.

Note: Avoid getting “unfixed” toner on

your hands and clothes.

Open the side cover.

Raise the jam release lever to remove

the jammed paper.

5Reset the toner and drum cartridge.

6Gently close the printer cover, pressing

firmly on the both sides of the printer

cover until you hear it click.

7Gently close the top cover, pressing

firmly on the both sides of the top cover

until you hear it click.

5.2

Just in case …

If your machine’s printouts develop quality problems,try to find the example below

that matches your printout problem.When you find one which is like yours, try the

suggested solutions.If they don’t work, contact your authorized Muratec dealer.

Pages are blank

• The drum cartridge or toner cartridge may not be installed

correctly.

Install each cartridge correctly.

• The toner cartridge may be out of toner, or the toner may

be very low.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside.

If the problem persists, replace the toner cartridge.

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

Pages are black

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

• Your fax machine’s printer may be due for a service check.

Call your dealer.

Printouts are too light

• The toner cartridge may be out of toner, or the toner may

be very low.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside.

If the problem persists, replace the toner cartridge.

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

Printouts are too dark

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

Printouts have a blurred background

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage.

If the problem persists, replace the toner cartridge.

Printouts are of uneven density

• The toner may be unevenly distributed inside the

toner cartridge.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside.

• The drum cartridge may be defective.

Remove the drum cartridge and check it for damage.

If the problem persists, replace the drum cartridge.

CDE

ABCDE

5.3

Print quality problems

Just in case …

5.4

Printouts have irregularities

• The paper you’re using may have absorbed moisture, per-

haps due either to high humidity or water having been

spilled on the paper supply.Toner will not adhere well to

wet paper.

Replace the paper with dry paper and try printing again.

Printouts have white and/or black lines

• The toner cartridge or drum cartridge may be defective.

Remove the cartridges and check them for damage.

If the problem persists, replace either or both of the car-

tridges as indicated.

• The LED print head may be dirty.

Using the cleaning paper, gently clean the LED print head.

• The charger may be dirty.

Your machine normally cleans the charger automatically.

If other solutions fail, please contact your authorized

Muratec dealer.

Printouts have toner smudges

• The toner may be unevenly distributed inside the toner

cartridge.

Remove the toner cartridge and shake it a few times to

redistribute the toner inside. If the problem persists, replace

the cartridge.

• The toner cartridge or drum cartridge may be defective.

Remove the cartridges and check them for damage. If the

problem persists, replace either or both of the cartridges as

indicated.

• If you find smudges on the back of the printouts, the trans-

port roller may be dirty.

Your machine normally cleans the transport roller automat-

ically. If other solutions fail, please contact your authorized

Muratec dealer.

Printouts have white spots

• The charger may be dirty.

Your machine normally cleans the charger automatically.

If other solutions fail, please contact your authorized

Muratec dealer.

ABCDE

Just in case …

Occasionally, your fax machine encounters some trouble transmitting or receiving

documents.When it does, it alerts you with an alarm.You can identify the problem

with

LCD

messages and printed check messages and error reports, explained in the

following pages.

Alarm

Your fax machine sounds an alarm tone — a series of short beeps — if either of

these two problems occur:

• Trouble transmitting or receiving

• The machine is out of paper

LCD error messages

What you see on the

LCD

What it means/What to do

All Commands In Use Your fax machine has all of its 99 possible

delayed commands (automatic redialing counts

as one) stored in memory and cannot accept

another. Wait until your fax has completed one of

the delayed commands or delete an existing

command by using

COMM

CANCEL

CONFIRM

Box In Use You tried to erase a F-Code box which contains

at least one document.

Erase the document(s), then try again.

Call For Service The scanner lamp is dim or inoperable.

Make repeated copies to help evaporate any

internal moisture. If that doesn’t resolve the

problem, call your authorized Muratec dealer or

Muratec Customer Support.

Check Memory Tx You tried to turn the Fax&Copy feature

, but

the memory transmission setting is

OFF

.To use

the Fax&Copy feature, the memory transmis-

sion setting must be set to

Set the Memory Tx to

, then try again.

What you see on the

LCD

What it means/What to do

Check Paper Size The different sized paper which is not same

Open&Close Top Cover sized paper you told your machine is loaded.

Set correct sized paper or change the paper size

setting (see pages 1.7–1.9).

Check Paper Source The paper source setting is not proper for the

operation you tried to do.

Set the paper source setting properly (see page

4.9). For example, if you want to make a copy, set

“Copy” or “Fax/Copy” for one of the paper sources

in the paper source setting.

Close Scanner Cover The cover indicated on the

LCD

is open or has

Close Top Cover not been closed securely. Close it properly.

Close 1st Side Cover

Close 2nd Side Cover

Close 1st Cassette The paper cassette indicated on the

LCD

is open

Close 2nd Cassette or has not been closed securely. Close it properly.

Communication Error A communication error disrupted the reception

or transmission. If you were transmitting, press

STOP

to clear the error message and then re-try

the transmission. If you were receiving a fax, try

to contact the other person and have him/her re-

try the transmission. (The problem may be

entirely with his/her machine, phone line, etc.)

Department Code Full You tried to enter department code more than

100.Your machine can store up to 100 depart-

ment codes.

Document Full You tried to enter an document into an F-Code

box, but the machine has reached its capacity

(30 documents). Delete documents stored in

F-Code boxes until the machine will let you pro-

ceed.

5.5

Troubleshooting

Just in case …

What you see on the

LCD

What it means/What to do

Document Jam An original document jam while you are using

ContStor Enter/Cancl the ADF for either faxing or copying. See page

5.1 for instructions on clearing the jam.

Document Stored You tried to erase a batch box which contains at

least one document. Erase the document(s), then

try again.

Enter No. (0-32) You tried to enter a call group number greater

than 32.Your machine can maintain 32 call

groups,numbered 1-32 (call group 0 covers all

the groups). Determine the correct call group

identifier number and enter it, instead.

Enter No. (000-255) If the optional NIC (network interface card) is

attached to your machine, and you tried to enter

a TCP/IP address greater than 255.

Enter the correct TCP/IP address.

Feeder In Use The command you’re trying to enter requires the

use of the

ADF

, which is already in use. Wait for

the machine to stop using the

ADF

, then try

again.

Hang Up Phone The optional handset is off-hook.

Hang it up, making sure the upper part of the

handset presses down on the “hook” button.

In Relay Box You tried to store a document for polling in an

F-Code box which is set to be a relay box.

Select an F-Code box which is set to be a bulletin

box, then try again.

In Secure Box You tried to store a document for polling in an

F-Code box which is set to be a security box.

Select an F-Code box which is set to be a bulletin

box, then try again.

In Use in P OneTouch You tried to erase the F-Code box or Batch box,

which is programmed in the programmable one-

touch key.

Erase the programmable one-touch key that con-

tains the F-Code box or Batch box you want to

erase, then try again.

Invalid I.D. Code The F-Code box

. code you entered isn’t valid.

Try re-entering your F-Code box

. code.

What you see on the

LCD

What it means/What to do

Invalid Number You pressed a key which has no function during

the current operation.

Invalid Passcode The protection passcode you entered isn’t valid.

Repeat the operation, entering the correct protec-

tion passcode.

Line Busy You tried to erase a document which someone is

polling from your machine.Wait for the fax to

complete the polling operation, then try again.

Macro In Use You tried to change the function for a Soft key,

but that Soft key has been programmed in a

Macro key. You cannot change the Soft key func-

tion until erase the Macro key that contains the

Soft key you want to change. Erase the Macro

key, then try again.

Memory Overflow During transmission (or copying), you tried to

Start Or Cancel enter more pages into memory than your fax

could store. Press

START

to tell your fax to keep

as many pages in memory as possible, or press

CANCEL

to delete from memory all pages stored

during this operation (but not previous opera-

tions).

No Command You pressed

COMM

CANCEL

CONFIRM

.to review

upcoming commands,but your fax machine had

none stored.

No Department Code You tried to turn on the department code setting

but there are no department codes stored in

your fax machine.Store at least one department

code, then try again.

...or ...

You entered incorrect department code at fax

sending while the department feature is on.

Enter correct department code.

No Document Stored You tried to print a document from memory, but

your fax machine had none stored.

No Drum The drum cartridge is missing or has not been

properly installed in your fax machine.

Please properly install the drum cartridge.

5.6

Just in case …

What you see on the

LCD

What it means/What to do

No Number Stored You selected an autodialer, batch box or F-Code

box number for which there is no fax (or phone)

number programmed. Either choose another

number or dial a phone number directly from the

numeric keypad.

No Passcode You tried to program a security feature (see

page 3.42), but there’s no protection passcode

stored in your fax machine.Store a protection

passcode in your machine, then retry again.

No PIN Number You selected “Mode1” in the

mask feature

and tried to call an autodialer number in which

no PIN has been entered, or to call using

numeric keypad without

.Enter a

, then

try again.

No Report You requested an activity journal or confirma-

tion report, but your fax machine has no record

of any fax jobs having occurred.

No Toner Cartridge The toner cartridge is missing or has not been

properly installed in your fax machine. Please

properly install the toner cartridge.

Not Allowed in Macro During macro registration, you pressed the key

which cannot be registered in Macro,such as

Monitor/Call key or Security Reception key.

Open Top Cover The paper is jammed in your fax machine.

Please Remove Paper Open the cover indicated on the LCD, and

Open 1st Side Cover remove the jammed paper carefully.

Please Remove Paper

Open 2nd Side Cover

Please Remove Paper

Open Top/2-Bin Cover

Please Remove Paper

Remove Bypass Paper

Open&Close Top Cover

Open&Close ScanCover Either your document wasn’t inserted correctly,

Reset Document or the fax to which you’re sending can’t handle

the document’s page length.Reset the page and

try again.

What you see on the

LCD

What it means/What to do

Please Call Service The printer unit of your fax machine has become

inoperable. Call your authorized Muratec dealer

or Muratec Customer Support.

Please Supply Paper The paper cassette or bypass tray is out of

paper. Supply paper to the cassette and/or the

bypass tray.

Please Wait Your fax machine’s printer is either warming up

or busy. Please wait until the fax is finished

printing and then re-try your command or opera-

tion.

Polling In Use You tried to store the polling document in your

fax machine,where one already had been

stored. Wait for the fax to complete the regular

polling operation or delete the stored document,

then try again.

Printer In Use The command you’re trying to enter requires the

use of the printer, which is already in use. Wait

for the fax to finish printing, then try again.

Protect Doc. Stored A received document was in your fax’s memory

when you tried to turn off the security reception

passcode. Print the received document from your

fax’s memory, then retry the desired operation.

REPLACE DRUM SOON Your drum will need to be replaced soon.

Please contact your authorized Muratec dealer to

purchase a new drum cartridge if you don’t

already have one.

REPLACE DRUM UNIT Your drum cartridge doesn’t work. Your machine

PRINTER NOT USABLE cannot print until it is replaced with a new

drum cartridge. Replace it.

Scanner In Use The command you’re trying to enter requires the

use of the scanner, which is already in use. Wait

for the fax to complete the scan, then re-try the

desired command.

5.7

Just in case …

What you see on the

LCD

What it means/What to do

SecurityRx is Off You tried to turn the security reception

using

a Soft key which is assigned to set the security

reception to

OFF

, but security reception

setting has not set to on.

To turn on or off the security reception using a

Soft key, first set the security reception setting to

on. (See pages 3.42–3.43.)

Sub-address In Use You tried to enter a sub-address identical to one

already being used in another F-Code box. Enter

a different sub-address.

Supply Separat. Paper The paper cassette or bypass tray which is set

for the separator paper is out of paper. Supply

paper to it.

TONER ALMOST EMPTY Your machine is almost out of toner.

Please contact your authorized Muratec dealer

soon to purchase a new toner cartridge if you

don’t already have one.

TONER EMPTY Your toner cartridge is empty.

PRINTER NOT USABLE Replace the toner cartridge.Your machine cannot

print until it is replaced with a new toner car-

tridge.

Too Many Characters You attempted to enter too many numbers or

other characters in the current operation.

Press

CANCEL

to delete the extra characters, then

try again.You may wish to review the operation’s

appropriate instructions.

Too Many Locations You tried to enter too many numbers for a

broadcast.You can enter up to 200 autodialer

number and up to 30 numbers entered through

the numeric keypad.

Press

CANCEL

to delete the extra numbers and

then try again.

Too Many Steps You tried to enter too many steps for a macro.

You can enter up to 60 steps into a macro key.

Errors

When sending faxes,your machine occasionally runs into communications errors.

These can be caused by anything from lightning to telephone line interference.

(These same factors cause the static, or line noise, you sometimes hear on phone

calls.) They also can be caused by problems with the fax machine at the other end of

the line.

Often, simply trying your call again is all that’s necessary. However, if the problem

persists regularly, call your local telephone company for help. If that doesn’t help and

the problem persists regularly, call your authorized Muratec dealer.

Error reports

When an error occurs,your fax machine prints an error report. Each fax error report

lists an error message which includes:

• A possible solution to the problem

• The sending location (if the remote fax stores a Location

of its own)

• The result — which is a special error code.

•A sample of the document’s first page.

Kinds of error codes

The error code listed in the “Result” column of the error report indicates the specific

problem encountered:

•“

”codes — Occur while dialing

•“

”codes — Occur during reception

•“

”codes — Occur during transmission

Specific errors

Following are some error codes you may see on an error report:

Dialing errors

.0.3, The remote unit didn’t respond, the call couldn’t be completed or

STOP

was

.0.8 pressed during dialing. Re-try the call. If your machine repeats the message,

call the remote fax unit’s operator and verify that unit is operating properly.

.0.2 The remote unit is busy. Try the call again.

.0.6, Either the remote unit didn’t respond, the call somehow didn’t go through or

.0.7

STOP

was pressed during dialing. Try the call again.

5.8

Just in case …

Reception errors

.1.1 The calling fax machine didn’t respond to your fax machine.This can hap-

pen if someone dials a wrong number or if the remote machine restricts

access through use of a passcode.

.1.2 The two fax machines were incompatible.Your fax machine sends and

receives only

ITU

Group 3 (see Glossary, page 5.17) fax communication, the

industry standard since the early 1980s.

.1.4 Someone pressed

STOP

at the receiving fax machine.

.1.5 The fax machine didn’t detect the silence at the end of the call for receiving

RCR

.2.3 Poor phone line conditions made fax communication impossible. Call some-

one at the remote machine’s location.

.3.1 The sending fax machine detected too many errors from the receiving

fax machine.

.3.3 The sending fax machine is incompatible or had a document feeder problem

during transmission.

.3.4 Poor phone line conditions may have prevented your fax machine from prop-

erly printing some or all of the pages it received.

.4.2 Either the line disconnected before transmission or the transmitting fax

machine needs maintenance.

.4.4 The fax machine has reached its memory capacity.

.5.1,

ECM

reception failed (perhaps due to line noise).

.5.2

.8.1 A compatibility error occurred.

.8.10 Line noise or other problems prevented line probing.

.8.11 The fax machine timed out while waiting for the retrain signal.

Transmission errors

.1.1 The remote fax machine didn’t respond to your machine. Call someone at the

remote machine’s location.

.1.2 Your fax machine’s page counter detected a possible document feeder error.

Carefully put the document back into the feeder and try the call again.

.2.1 Either the phone line disconnected during transmission or fax communica-

tion became impossible due to bad phone line conditions. Try the call again.

.2.2 The two fax machines were incompatible.Your fax machine sends and

receives only

ITU

Group 3 (see “Glossary,” page 5.17) fax communication,

the industry standard since the early 1980s.

.2.3 Bad phone line conditions made fax communication impossible. Conditions

can change rapidly, so try the call again later.

.3.1 The page counter in your fax machine detected a document feeder error dur-

ing transmission. Carefully re-insert the document into the feeder and re-try

the call.

.3.2 The fax machine didn’t detect the silence indicating the call had ended.

.4.1 The telephone line disconnected during transmission because of excessive

modem errors or because remote unit ran out of paper. Try the call again.

.4.2 After transmission began, poor line conditions developed. Try the call again.

.4.4 Poor line conditions prevented transmission. Try the call again.

.5.1,

ECM

transmission failed (perhaps due to line noise). Conditions can change

.5.2, rapidly, so try the call again later.

.5.3

.8.1 A compatibility error occurred.

.8.10 Line noise or other problems prevented line probing.

.8.11 The remote fax machine didn’t complete the equalizer training phase.

5.9

“Check Message” printouts

When there’s a problem with a fax call and your machine detects an error, it pro-

duces an error printout headed by the words “Check Message.” This printout lists

the following information about the transmission:

• The resulting error code

• A communications error message (see “What error messages can mean,” below)

• The phone number (or

TTI

, if programmed) of the fax machine with which your

machine had attempted to communicate.

What error messages can mean

The error messages on Check Message printouts can mean a variety of things.

Here’s a brief summary:

Error message Possible meanings

Check condition of remote fax. • Remote machine malfunctioned

• No “handshake” signals from remote fax

• Wrong phone number reached

Repeat transmission. • Poor phone line conditions

• No “handshake” signals from remote fax

• Document misfeed or miscount

• Unable to reach remote machine after

attempting specified number of redial tries

Line is busy. • Remote machine’s line was busy

• Remote machine’s line didn’t answer

Check received documents. • Remote confirmation signal not received

from remote fax

• Poor line conditions caused a poor image

Memory full. • Remote fax’s memory is full

Dialing number is not set. • Stored phone number failed to dial properly

Stopped. • Someone pressed

STOP

at the remote fax

in the middle of the “handshake”

Just in case …

5.10

With proper installation and a little maintenance, your fax machine should give you

dependable service for years to come.

Although it requires little day-to-day care, you can take these simple precautions to

keep it in top form:

•Always make sure your fax machine is installed according to our specifications,

including using an electrical surge suppressor. (If necessary, review “Pick an

installation spot,” page 1.5.)

•Always use good, copier-quality paper.

•Always clean your fax machine as needed (see “Cleaning tips,” below).

•Never install your fax machine where it can overheat, gather dust or get

splashed by any liquids (even water).

Cleaning tips

Some things to keep in mind about cleaning your fax machine:

•Clean it! Dust and dirt, especially around the fax machine’s air vents can

shorten your machine’s life.

•Always unplug the fax machine before you clean it.

•Never spray any cleaner

DIRECTLY

onto your fax machine. The drifting

spray could damage components inside.

•Never try to clean

SEALED

areas inside your fax machine. They’re sealed to

protect your safety and the machine.

• For cleaning external surfaces, such as the cover and handset: use a mild clean-

ing solution sprayed onto a lint-free towel or cloth.

•Always use a lint-free cloth (or swabs) moistened with alcohol to gently wipe

components inside your machine.

• In areas you can’t reach with swabs, always use dry, dust-free compressed air to

gently blow away dust and other material.

Corrective cleaning

Here are some simple cleaning procedures for keeping your fax machine operating

smoothly. Use each as the need arises.

Curing frequent jams in the

ADF

If you’re having trouble with getting your original documents to feed properly, try

this procedure:

1Turn off your fax machine.

2Get two soft, lint-free cloths and moisten them as follows:

• One with a cleaner suitable for use on platen/rubber rollers. In steps 4 and

6, we’ll call this the rollers cleaner.

• The other with isopropyl alcohol

3Open the scanner cover by holding the scanner cover release.

Important: You must hold the cover open. It won’t stay open by itself.

4Use the cloth with the rollers cleaner to clean the face of the rollers. Rotate

the rollers by hand to allow cleaning of the entire roller surface.

Just in case …

5.11

Caring for your fax machine

Just in case …

5Open the inner cover fully.

Important: You must hold the cover open. It won’t stay open by itself.

6Use the cloth with the rollers cleaner to

clean the face of the rollers. Rotate the

rollers by hand to allow cleaning of the

entire roller surface.

Cleaning the LED print head

If you find your fax recipients complaining that the faxes you receive or copy image

quality are streaked, the LED print head may be dirty.

Important: Be careful not to put your hand between the top cover and the

machine.

1Turn off your fax machine.

2Get a soft, lint-free cloth and moisten it

with isopropyl alcohol.

3Open the top cover and then open the

printer cover.

CAUTION:

The fuser unit becomes very hot.

Do not touch the fuser unit when you

are cleaning the LED print head.

4Using the cloth, gently clean the LED print head.

Note: Do not use abrasive materials on the LED print head, and do not

subject the LED print head to strongly shock.

If you have unsatisfactory printout quality

Your machine automatically cleans its charger and transport roller, two items which

are very important to printout quality. So, if you notice poor printout quality

(whether on received faxes or on copies), it may mean that your machine requires

service. Review “Print quality problems” (pages 5.3-5.4), and see whether any of the

proposed solutions helps your machine.If none do, please call your authorized

Muratec dealer or call the Muratec Customer Support Center at (800) 347-3296

(from the U.S. only)

5.12

Just in case …

General questions

Q: Where do I add ink or toner to make my fax machine’s printouts darker?

A: You can’t adjust the darkness of an incoming fax printout, but you can adjust

the darkness of a copy or of a transmission. Insert a document and press

CON

TRAST

to adjust the contrast setting.“Dark” prints at the darkest setting.The

machine will reset automatically to normal contrast after you finish copying or

sending the fax.

Q: When I unplug my machine or if the power goes off, will I lose the information

I’ve stored — such as my

TTI

, autodialer entries, the time and date,etc. — and

have to re-enter them?

A: No.There’s a special battery built into your fax machine which protects user

settings for several days if power fails or if you decide to move your machine.

However, we do advise you to restore power to the machine as soon as possible.

Q: Can I use a dust cover on my fax machine?

A: No! A dust cover blocks air circulation, which could cause your machine to over-

heat.

Sending faxes

Q: Sometimes,I try to send a fax while using either the optional handset or the

MONITOR

CALL

feature. But, when the other side answers, I hear a horrible

screeching sound, so I hang up.What’s happening?

A: That was the other fax machine trying to say “Hello” to your machine! You’ll

hear sounds like that any time you call a fax machine which is set to answer

automatically (as when you set your machine to Auto Answer mode). It’s by

using these tones that fax machines are able to send faxes over ordinary phone

lines.So, next time you hear the tones, press

START

(and, if you’re using an

optional handset, hang up) to send a fax.

Q: I just sent a fax. However, the number that appeared in my machine’s display

during the transmission wasn’t the number I dialed.Why?

A: That number you saw is programmed into the remote fax machine by the user.

Some users prefer different numbers to appear than the ones they’re really

using.And some people don’t know how to change the number once it’s set.

Q: Can I transmit and receive at the same time?

A: No. Use the call request feature (see pages 3.23–3.24) to ask the person at the

remote fax machine if he or she wants to transmit or receive after your fax

communication is complete.

Q: Do I have to dial a 1for a long-distance call?

A: Yes.Dialing a fax number is just like dialing any other phone number, so be

sure to include any special long-distance codes or dialing pauses when dialing.

Also, remember to include them when you set your autodialer numbers.

Q: How do I send a fax to an overseas telephone number?

A: Dialing requirements for international calls may vary depending on your local

telephone company’s requirements. For most international calls, call 011, then

dial the appropriate country code, city code and phone number. (You may find

country and city codes in the front section of your telephone directory.)

Q: Can I transmit if my fax machine runs out of paper?

A: Yes,but confirmation reports (see page 3.20) aren’t available when you trans-

mit without recording paper in your fax machine.

We’re here to help you!

The Muratec Information System is available to you 24 hours a day, 7 days a

week.You can use your fax machine to call this “fax-on-demand” system and

receive printouts of information, such as the most common questions asked

about your machine.Often, this is the fastest way to find out the answer to

any question you may have. And it’s a free call!

To use the Muratec Information System:

1On your fax machine,press

MONITOR

CALL

to get a dial tone, or lift

your optional handset.

2Call 1-800-215-1698.

3Follow the voice instructions you’ll receive from the system.

5.13

Common questions

Just in case …

Q: Can I transmit a document that’s extra long?

A: Yes, if the receiving fax machine is equipped to handle long documents.Many

machines have a special setting which allows them to receive documents that

exceed the normal length.

Q: Can I transmit a page from a newspaper?

A: No.A newspaper page can jam in your document feeder. First,use a copy

machine to make an appropriately sized copy of the newspaper page,then

transmit the copy.

Q: Can I transmit a page with correction fluid on it?

A: Yes, but only if the fluid is completely dry before you begin transmission.

Q: How can I be sure my fax was received?

A: Set your machine to print a confirmation report after each transmission (see

pages 3.20).

Q: I don’t want to install a dedicated phone line for my fax machine, so I’ve con-

nected the machine to a

PBX

phone system.When I get a fax call, all the phones

ring.How do I prevent this?

A: Call your

PBX

manufacturer or telephone company for assistance.They may be

able to convert one of the

PBX

lines for use only by your fax machine.

Q: Sometimes when I dial a fax call by using either the optional handset or

MONITOR

CALL

,I don’t hear the fax receiving tones from the other machine.

Am I doing something wrong?

A: When this happens,try pressing

START

(and then hanging up the optional

handset if you’re using it), as usual. It’s possible you’re calling an older, non-

standard fax machine that doesn’t emit answering tones. Even a few Group 3

faxes (see “Glossary,” page 5.17) on the market sound a sending tone but don’t

sound a receiving tone.After you transmit, call the person at the other fax

machine’s location to see if that person got your document.

Q: I inserted a document in the feeder and dialed a fax number, but my machine

didn’t transmit the document. Instead,“** Auto Redial **” now appears on

LCD

.What does this mean?

A: The remote fax machine was busy, so your machine will try the call again, auto-

matically.As long as it hasn’t stored more than 99 delayed commands (counting

automatic redials), your machine should still accept commands from you. If it

has exceeded this quantity and will accept no more commands, try canceling one

of the delayed commands (see page 2.6). If the machine still won’t cooperate,

keep canceling commands until it does.

Q: The specifications (page

.1) list an average per-page transmission time, but

when I transmit a page it can take much longer. Why?

A: We base this specification on transmission of an industry-standard test docu-

ment called

ITU

Test Document 1 (sometimes also called the “Slerexe letter”).

Fax manufacturers use this method to test transmission speeds. However:

• The pages you send may be darker, or otherwise contain more information,

than

ITU

Test Document 1.

• The transmission time measured for test documents doesn’t include hand-

shake time — the time during which two fax machines “introduce”

themselves to each other and “agree on” the parameters of the call.

• The specification time is based on the use of normal resolution mode.You

may be using fine, superfine or grayscale transmission, each of which takes

longer than normal mode.

Q: What’s a default?

A: A default is a setting that your machine will always refer to if nothing else is

programmed. For example, you can set the default for this machine to send a

fax by using its memory. If you set this action as the default, that’s how your

machine will always send a fax, until you tell it to do differently.

Reports

Q: I called the number 011-555-555-1212, but not all of the digits appear on my

transmit confirmation report (

TCR

).Why didn’t the whole number appear? How

can I be sure my document went to the right location?

A: The numbers you enter using the fax keypad are temporarily stored in a mem-

ory “buffer”, and it’s only the last part of the phone number that the buffer

“remembers.” An easy way to avoid getting incomplete telephone numbers on

your printouts is to store your most frequently used numbers as one-touch keys

or speed-dial numbers.These autodialer numbers will appear in their entirety

on your

TCR

5.14

Just in case …

Receiving faxes

Q: My fax never answers.What’s wrong?

A: Check to make sure your fax machine is properly connected to a working

power outlet and phone jack (see page 1.7). If you’re using a second phone with

your machine,make sure it’s connected properly (page 2.14).

Q: Sometimes when I answer my machine with the optional handset, I hear a

beeping sound that repeats every few seconds.Is this a fax?

A: Yes.When you hear these fax tones, someone is trying to send you a fax. Next

time, press

START

and hang up the handset.Your fax will receive the message.

Q: Does my fax machine have to be plugged in to the

power jack to receive a

message?

A: Yes.Your phone will ring if the phone line is connected, but you can’t receive a

fax unless your fax machine is plugged into both the phone jack and the

power jack. Make sure your fax machine is always plugged in so you never miss

an important fax message.

Q: Can I receive a fax if I’m using the phone on my machine?

A: You can receive a fax from the person to whom you’re talking.When that per-

son has a document ready in his/her machine’s feeder, press

START

Working with your answering machine

Q: People have complained that they call my fax machine and hear my answering

machine’s message, but are cut off before they can send a fax. What happened?

A: Any remote fax machine attempting to send a fax must “hear” responding fax

tones within 40 seconds after the person at that machine presses the start key.

That 40 seconds includes getting the dial tone,dialing the number, “listening”

to the pause before the ringing starts and the remote fax machine answering

the ring.Only after that time does your message play.

That’s why we urge you to create a short outgoing message. The shorter the

waiting period, the more likely it is that the remote fax machine will proceed

with the transmission. Please create an outgoing message on your answering

machine that’s no longer than 10 seconds (see page 2.10 for a suggestion).

Polling

Q: What’s the purpose of polling?

A: Polling lets you automatically “pull” a document which is set in another fax

machine.You can poll whenever you need to retrieve information and don’t

want the source to pay for the phone call.With polling, you pay for the call and

get the information you need.

How your fax machine works

How a fax machine works is simple:

You put a page into your fax machine’s feeder and call a fax number. Your machine

makes a satisfactory connection with the other machine,and then …

•Your machine takes the document.

An image scanner in your fax machine examines the information on the page.

•Your machine wraps the document.

Your fax machine translates the scanned information into a numeric code and

compresses the code for the fastest possible transmission speed.

•Your machine sends the document.

Finally, your fax machine sends the compressed code.

On the other end of the line …

• The remote fax machine receives the code.

• Your machine unwraps the document.

The remote fax machine uncompresses and deciphers the code,turning it into a

representation of the scan your machine made.

• The remote fax machine prints the representation.

The only difference between a regular telephone call and a fax call is the content of

the transmission:

• On a regular call, your telephone sends your voice.

• On a fax call, your fax machine sends a coded image.

The way fax machines work is regulated closely by the International

Telecommunications Union (

ITU

), an agency of the United Nations.The standards the

ITU

applies ensure the compatibility of your fax machine with millions of other

machines worldwide.However, they also limit the way you can use your machine

with other devices,such as telephones and answering machines.

5.15

Just in case …

This glossary contains terms you may encounter when discussing or reading about fax

machines. Please use these definitions for reference only.A list of definitions can also be

found on the Muratec website at www.muratec.com.

24-hour format — Also called military format.A format for keeping time that does not use

a.m. or p.m. to distinguish between morning and afternoon. In the 24-hour format, one o’clock

in the morning marks 1:00, noon marks 12:00 and midnight marks 24:00. To calculate the 24-

hour format, add 12 hours to all times after noon.

For example, 1:30 p.m. would be 13:30 in the 24-hour format; 10:45 p.m. would be 22:45 in the

24-hour format.And 11:15 a.m. would be 11:15 in the 24-hour format.

A3, A4, B4 — Standard stationery sizes defined by the International Standards

Organization, an agency of the United Nations. See also Paper sizes.

ADF — Automatic document feeder. See document feeder.

Alternate number — The number your machine dials after all attempts to the regular

number fail.The user programs this alternate number, if so desired.

Answering machine — See

TAD

Autodialing — Enables user to store preprogrammed telephone numbers in the unit’s mem-

ory. Storage capability varies from unit to unit.

Automatic fallback — The ability of a fax machine to slow down (“fall back”), when commu-

nicating with another fax which is communicating at a slower rate.

Automatic reduction — Many Muratec fax machines will automatically reduce the size of

documents being transmitted to accommodate the effective printing width of the receiving

unit. For example, this allows a fax machine with a 10″(256 mm) scanning width to send an

image 10″(256 mm) wide to a unit with an 8.3″(210 mm) print width.The receiving fax

machine will receive a reduced-size printout of the complete image.

Bit — The smallest unit of information in a computer. Some Muratec fax machines, which

are actually computers “dedicated” to telecommunications, allow users to change bits of infor-

mation to provide or cancel features through software settings.

Bits per second — See bps.

Black density — Also called black coverage. The amount of non-white area on a page. For

example, most regular office correspondence has a black density well under 10%, due to the

presence of margins,spaces between words, spaces between lines and paragraphs and even

spaces within letters.However, drawings and photographs have a much higher black density,

sometimes approaching 100%.The higher a page’s black density, the more slowly a fax

machine sends it.

Broadcast — A fax transmission in which a single document is sent to more than one loca-

tion.

bps — Bits per second. Used to express the speed of transmission of data. Because fax trans-

mission treats a document as a graphic image rather than as a series of alphabetic and

numeric characters, bps does not correspond to the number of characters transmitted per sec-

ond.

Byte — A group of digital elements, usually sent as eight bits to the byte.

Call reserve — Also called call request. An

ITU

standard fax feature which allows a user to

request voice communication prior to, during or after transmission.

Call-waiting service — An optional telephone company service that alerts you to another

incoming call when the phone is already in use. Call-waiting signals often cause interruption

of fax transmission or reception.

Caller

— Optional service provided by your local telephone company that allows you to

see a display of the number (phone or fax) that is calling.

CCITT

— See

ITU

CCD

CIS

— Charged coupled device, contact image sensor.Two types of scanning mechanisms

used in some Muratec fax machines.The

CCD

“reads” fluorescent light bouncing off a docu-

ment.The

CIS

uses a flat bar of light-emitting diodes (

LED

s).

Command queue — The “list” your machine keeps of all its pending commands.

Command number — The number your machine gives to each “job” it is programmed to

complete.You must know the command number in order to cancel or change any of the

machine’s jobs that it stores.

Compatibility — The term “compatible” describes the ability of separate things to function

together.Your Muratec fax machine features

ITU

Group 3 compatibility, the modern stan-

dard for worldwide communication.

Confidential transmission — See SecureMail.

Confirmation report — See

RCR

and

TCR

Continuous polling — See Polling.

Copy mode — Allows your fax machine to be used as a convenience copier.

Cover page (automatic) — A small, user-created message; can be the first page of every

transmission.

Database polling — See Polling.

Data compression — Used in digital fax machines to speed transmission. See also Digital

fax,

and

MSE

SMSE

5.16

Glossary

Just in case …

Default — The setting your machine will always refer to if no other action has been pro-

grammed. For example, you can set the default for this machine to send a fax by using its

memory. If you set this action as the default, that’s how your machine will always send a fax,

until you tell it to do differently.

Delayed command — Transmission or polling operation set by the user to occur later, auto-

matically, at a predetermined time. Great for reducing costs by making fax calls during times

when telephone costs are lowest, such as late at night or on weekends.

Digital — Using the binary system (which uses a combination of 0s or 1s) to describe every-

thing,so that 0means off and 1means on; digital fax machines convert the graphic image of

your document into a series of zeros and ones by using the binary system of transmission to

encode black and white occurrences.This increases transmission speed by passing over white

spaces.See also White-line skip.

Digital fax — Unlike analog systems that scan every portion of a document, digital fax

machines survey a document’s overall picture content. Digital fax machines scan a line and

convert the information into a binary code of zeros and ones.The fax machine takes this

information and compresses it, providing high transmission speeds. Many Muratec units

offer proprietary methods for faster transmissions between Muratec-manufactured units (see

also

MSE

SMSE

DIP

switches — Dual in-line package switch; a two-position on/off switch. Many Muratec fax

machines include

DIP

switches to control optional settings or features.

Document feeder — The adjustable slot into which users place documents for faxing or

copying.

Document mode — It can be said the resolution. (See Resolution.)

Effective printing width — The widest image that can be printed on a fax.

Effective scan width — The maximum width the scanner in a fax can scan during trans-

mission.

NERGY

TAR

— The International E

NERGY

TAR

Office Equipment Program is an interna-

tional program that promotes energy saving through the penetration of energy efficient

computers and other office equipment.The program backs the development and dissemina-

tion of products with functions that effectively reduce energy consumption. It is an open

system in which business proprietors can participate voluntarily.The targeted products are

office equipment such as computers, monitors, printers, facsimiles, copiers, scanners,and

multifunction devices.Their standards and logos are uniform among participating nations.

F-Code — A fax-industry standard created by the

ITU

for sub-addressing/password-based

communications.Because F-Code is an industry standard, Muratec fax machines as well as

all

ITU

equipped fax machines from other manufacturers can communicate with each other

using sub-addressing.

Facsimile (or fax) — A form of communication involving the scanning and decoding of a docu-

ment into electrical signals and transmitting of the document, over telephone lines to another

device.This device then reconstructs the signals to produce an exact duplicate of the document.

Also, a machine that performs such communication.

Fallback — Group 3 fax machines operate at the highest transmission speed possible on a

given telephone line. Muratec systems offer automatic fallback; if line quality drops during

transmission, the fax machine will reduce speed to the fastest possible level.

File number — A number the machine gives to each document it stores for a batch, F-Code

or polling operation.

Fine resolution — 203

×196

lpi.Also shown as

(“Group 3 fine”) on some fax units.

Grayscale — Not a level of resolution, but a method of scanning and transmitting halftone

images.Fax machines with grayscale abilities interpret photographs in

levels of gray between white and black.The transmitting fax machine must have grayscale

ability to send a photographic image accurately, but the receiving machine does not need it to

print the image.

Group 3 — Refers to fax machines that use digital encoding. These units transmit one page

in less than one minute and produce resolution of 203 ×98, 203 ×196, or 203 ×392 lpi.

Halftone — See Grayscale.

Handshaking — An exchange of data between telecommunications and/or

computer equipment that “introduces” two systems to each other. For example,faxes use a

handshaking protocol to identify the

ITU

group of each unit and to begin fax communication.

Hub — See Relay broadcasting.

Hz (or Hertz) — A measure of frequency equal to one cycle per second. Used in the specifica-

tions for a fax machine,it identifies the

power the unit requires.

ITU

— International Telecommunications Union – Telecommunications Sector. (Formerly

known as

CCITT

, for Consultative Committee for International Telegraph and Telephone.)A

telecommunications forum for member countries of the United Nations whose Study Group

XIV

established the primary groups for fax equipment, covering communication protocol and

transmission. Muratec Group 3 fax machines offer the fastest transmissions allowed by the

ITU

when communicating with other Group 3 units.

ITU

Test Document 1 — Also called the Slerexe (“slehr-rehks”) letter; An

ITU

standard

document with a known black density which fax makers often use to test transmission

speeds of their fax machines. Published transmission speeds are also based on this document.

ITU

.29 and

.27 ter. — A standard set of communication procedures allowing fax

machines to talk to all other units adhering to those standards.

JBIG

— Joint Bi-level Image experts Group, the new

ITU

standard image data compression

method.As

JBIG

compresses the data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

(Of course, the compression ratio may vary with the image data.)

Laser printing — A plain-paper printing system. Toner is attached to a charged drum and

an image is transferred onto plain paper through electrical currents,then fused with heat

and pressure to produce a dry, permanent printout.

LCD

— Liquid crystal display. Used on some Muratec units for status displays.

Leased line — See Private line.

5.17

Just in case …

Load number — A number assigned to telecommunications equipment used in Canada;

designed to help prevent overloading on a telephone circuit. See also Ringer equivalence num-

ber.

Location

— See Station

lpi — Lines per inch.The way fax image resolution is measured. (For example, see Normal

resolution.)

Memory — Internal document storage. In Muratec fax machines, random access memory in

the form of computer chips is used to store and hold documents for transmission and to hold

some documents that have been received.

Memory overflow — A message that appears on the machine’s

LCD

when the

current operation requires more of the machine’s electronic memory than what is available.

— Modified Huffman, the standard

ITU

Group 3 data compression method.A one-dimen-

sional coding scheme that compresses data in a horizontal direction only.A feature of all

Muratec fax machines,

assures transmissions faster than one page per minute when com-

municating with other Group 3 units,regardless of

manufacturer. See also

MMR

MSE

SMSE

Military format — See 24-hour format.

Modem — Modulator-demodulator.A device that converts digital data, like information from

a fax machine,into an analog signal for transmission over ordinary telephone lines.A modem

is included in a fax machine and allows it to be connected directly to a

PSTN

telephone line.

— Modified Read, an

ITU

Group 3 standard data compression method.A two-dimen-

sional coding scheme that compresses data in both horizontal and vertical directions and

allows for faster transmission when communicating with other Group 3 units,regardless of

manufacturer. See also

MMR

MSE

SMSE

MMR

— Modified Modified Read, an

ITU

Group 3 standard data compression method.A two-

dimensional coding scheme that compresses data in both horizontal and vertical directions

and allows for faster transmission when communicating with other Group 3 units,regardless

of manufacturer. See also

MSE

SMSE

Monitor — A speaker in most Muratec fax machines which allows the user to hear the dial-

ing process.This is not a speakerphone, because it has no microphone for speaking to the

person being called. For regular two-way voice communication, users must use the optional

handset. See also On-hook dialing.

MSE

SMSE

— Muratec’s proprietary data compression methods, allowing a Muratec-manufac-

tured fax machine to transmit more quickly when communicating with another

Muratec-manufactured unit.

MSE

and

SMSE

are features on many Muratec fax machines. See

also

MMR

Normal resolution — Shown as “norm”; 203

×98

lpi.The default resolution mode for all

Muratec fax machines.

One-touch dialing — Allows the fax user to store frequently used fax numbers for dialing

with the touch of one key. See also Autodialing and Speed-dialing.

On-hook dialing — Dialing numbers by using the keypad on the fax unit without lifting a

handset. On most Muratec fax models, the user can do this either silently or by using the

monitor. See also Monitor.

Original document size — The largest (or smallest) document that can be fed safely

through a fax machine.

Override — To change existing settings.

5.18

Just in case …

Paper sizes — All are width ×length:

Letter-sized = 8.5″×11.0″(216 ×279 mm) Legal-sized = 8.5″×14.0″(216 ×356 mm)

A5 = 5.8″× 8.3″ (148 ×210 mm) B5 = 7.2″×10.1″ (182 ×257 mm)

A4 = 8.3″×11.7″(210 ×297 mm) B4 = 10.1″×14.3″ (257 ×364 mm)

A3 = 11.7″×16.5″ (297 ×420 mm)

Passcode — A four-digit code-number. On your fax machine, the protection passcode lets the

user limit access to fax operations,as well as certain settings and even documents readied for

polling (in the case of polling,only calling machines whose users enter the proper passcode

will be able to poll the document.)

PBX

(or

PABX

) — Private branch exchange; privately-owned telephone equipment serving a

particular building,business or area. Many

PBX

systems use digital transmission lines which,

unlike more common

PSTN

lines,are not compatible with fax machine use.The user should

not connect a fax unit to a

PBX

without first checking with the system manufacturer or ser-

vice representative.

PCL — Printer Control Language.An industry standard for printer control. Some Muratec

fax machines include or offer PCL-compatible printing for Windows-based personal comput-

ers.

Platen — A traditional copier-style top to a fax machine or digital copier. Some Muratec fax

machines and multifunctional products include a platen top, allowing you to fax from books

and other awkward sources.

Polling — Automatic transmission to a calling remote fax,or reception of a document from a

remote fax set for this operation. Polling is convenient whenever a central unit must receive

information from one or several remote faxes.The caller bears all telephone charges and pre-

vents several remote units from calling at the same time. See also Secure polling.

Private line — (Or leased line.) A service offered by many telephone systems; provides an

exclusive phone circuit between two geographic points. A Muratec fax does not require a pri-

vate line. See also

PSTN

Proprietary — Non-standard. In fax, refers to a fax feature which works only in communi-

cations between fax machines that are the same brand.

PSTN

— Public switched telephone network; the most common type of telephone lines and

service in use, in contrast to private or leased lines.A Muratec fax provides fast, reliable data

transmission over a

PSTN

line, and does not need a special or dedicated telephone line. See

also Private line.

QuadAccess

— Muratec’s QuadAccess allows your Muratec fax machine to perform four or

more tasks simultaneously without slowing.

RCR

— Receive confirmation report.An

RCR

is your assurance that the document you trans-

mitted was received.The

RCR

prints after your transmission, identifying the receiving unit

and recording the date, time, transmission mode, number of pages sent and the result.The

RCR

is an exclusive feature of Muratec fax machines and is available only when transmitting

to other, compatible Muratec fax machines.See also

TCR

Receiver

— See Station

Redialing — The dialing again, either manually or automatically controlled, of the most

recently dialed fax or phone number.Automatic redialing follows an unsuccessful dialing

attempt and can be done manually or automatically.

Relay broadcasting — Lets some Muratec fax machines store a document in internal mem-

ory, transmit the document to the memory of a remote “hub” fax and then instruct that unit

to relay (re-transmit) the document to each fax in a call group in the “hub” unit.This feature

speeds extremely high-volume fax communication and allows a single command to initiate

document transmission to hundreds of preprogrammed fax locations.It also saves phone

charges for the originating machine.Your machine can initiate a relay broadcast.

Remote fax machine — The machine on the other “end” of a fax communication.

REN

— See Ringer equivalence number.

Resolution — The resolution of documents transmitted or copied by fax machines is mea-

sured by the number of horizontal (

) and vertical (

) lines per inch (lpi) the unit can print.A

Muratec unit may offer one or more of these resolution levels:

Normal 203

×98

lpi

Fine 203

×196

lpi

Superfine 203

×392

lpi

Some Muratec units also offer grayscale transmission (see also Grayscale) for accurate repro-

duction of photographs and other shaded originals.

Ringer equivalence number — Also called

REN

.A number assigned to telecommunications

equipment used in the United States; designed to prevent overloading on a telephone circuit.

Muratec F 320 Users Manual

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