Oce Plotwave 340 Users Manual Océ 340/360 User V. , Ed. 2013 04

2014-12-11

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Océ
PlotWave 340/360
Touch The New Way
Of Printing
User manual
Operating
information
Copyright
© 2013 Océ. All rights reserved.
No part of this work may be reproduced, copied, adapted, or transmitted in any form or
by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifi-
cally disclaims any implied warranties of merchantability or fitness for any particular purpose.
Further, Océ reserves the right to revise this publication and to make changes from time
to time in the content hereof without obligation to notify any person of such revision or
changes.
Edition: 2013-04
Trademarks
Océ, Océ PlotWave 340/360, Océ Express WebTools, Océ Publisher Express, Océ
Publisher Mobile, and Océ Mobile WebTools are registered trademarks of Océ.
Adobe®, Acrobat® and Reader® are registered trademarks of Adobe® Systems Incorporated.
Microsoft®, Windows®, Windows XP®, Windows Server 2003®, Windows Vista® ,
Windows Server 2008® and Windows 7® are either registered trademarks or trademarks
of Microsoft® Corporation in the United States and/or other countries.
Mozilla ® and Firefox® are registered trademarks of Mozilla® Systems Incorporated.
PostScript® 3™ is a registered trademark of Adobe® Systems Incorporated.
'QR Code' is registered trademark of DENSO WAVE INCORPORATED.
Products in this publication are referred to by their general trade names. In most, if not
all cases, these designations are claimed as trademarks or registered trademarks of their
respective companies.
3
Trademarks
Contents
Chapter 1
Introduction.......................................................................................................11
Notes for the reader.................................................................................12
Online support for your product.............................................................14
Available documentation.........................................................................16
Chapter 2
Get to Know the Printing System...................................................................19
Introduction...............................................................................................20
The Océ PlotWave 340/360................................................................20
The key concepts................................................................................21
Connect your Printing System................................................................25
Working area [Footprint]....................................................................25
Connect the mains supply cable and the network cable.................26
Switch on the printing system..........................................................27
The Hardware...........................................................................................28
The components of the printer (front)..............................................28
The components of the printer (left side).........................................30
The components of the printer (back)..............................................31
The media drawer .............................................................................32
The user panel: Océ ClearConnect....................................................33
The output delivery............................................................................35
The components of the scanner (optional)......................................37
The front original tray (optional).......................................................38
The folder (optional)...........................................................................40
The printing system consumables....................................................42
Océ ClearConnect: the multi-touch user panel......................................43
Introduction to Océ ClearConnect.....................................................43
The home screen................................................................................45
The Smart Access...............................................................................47
Presets and advanced settings..........................................................50
The settings concept..........................................................................53
The locations.......................................................................................55
Preview your job.................................................................................58
The jobs queue and the system menu.............................................59
Quick Start: default jobs..........................................................................62
The Smart Inbox process for copy, scan, and print jobs................62
Do a default copy job ........................................................................65
Do a default scan job .........................................................................67
4
Contents
Do a default print job ........................................................................69
The cloud.............................................................................................71
Chapter 3
Define your Workflow with Océ Express WebTools.....................................75
Introduction...............................................................................................76
Océ Express WebTools......................................................................76
The system requirements..................................................................77
The 'Jobs' tab.....................................................................................79
The Smart Inbox.................................................................................81
The job states......................................................................................83
The 'System' tab.................................................................................85
The system monitor...........................................................................86
The 'Preferences' tab..........................................................................89
The 'Configuration' tab......................................................................90
The 'Support' tab................................................................................91
Define your Printing System Default Settings ......................................92
About the default settings in Océ Express WebTools.....................92
Set another language for Océ Express WebTools...........................93
How to edit a setting..........................................................................95
View and check the settings..............................................................96
Save the settings in a file...................................................................97
Load the settings from a file..............................................................98
Restore the factory defaults...............................................................99
Set the print job default settings.....................................................100
Set the copy job default settings.....................................................104
Set the scan job default settings.....................................................105
Manage Jobs on your Printing System................................................107
The 'Smart Inbox' and the Queue concept.....................................107
Use Smart Inboxes in a multiple-user environment.....................111
Use Smart Inboxes in a repro environment...................................113
Use Smart Inboxes in a multiple-user and repro environment....115
Create and open a Smart Inbox for print jobs...............................117
Create and open a Smart Inbox for scan jobs................................119
Store print, copy, and scan jobs in the Smart Inbox.....................120
Close or delete a 'Smart Inbox' ......................................................122
Configure your Network and Security Settings...................................123
Configure the network settings in Océ Express WebTools...........123
Access and Passwords.....................................................................124
User roles and authorisations...................................................124
Log in as an authorised user.....................................................125
Change the password for authorised users.............................126
Shut down or restart the system...............................................127
Secure Protocols...............................................................................128
Define the IP-type.......................................................................128
5
Contents
Enable Access control................................................................129
Access control and IPsec settings.............................................130
Remote security..........................................................................132
Remote security: generate a CA-signed certificate request....133
Remote security: import a CA-signed certificate.....................135
E-Shredding......................................................................................137
Enable or disable the e-shredding function.............................137
Select the e-shredding algorithm..............................................138
Specify the number of overwrite passes..................................139
Configure the Presets and Stamping....................................................140
What you need to know about presets...........................................140
Set the copy presets.........................................................................141
Set the scan presets.........................................................................143
Set the print presets.........................................................................145
'File type' ..........................................................................................147
Create a stamp..................................................................................150
Configure External Locations................................................................151
Configure your locations.................................................................151
Enable or disable USB.....................................................................152
Create an external location..............................................................153
Error messages when validation fails.............................................155
Configure the Printer Settings...............................................................157
Configure the regional settings ......................................................157
Configure the 'User panel time-out' ..............................................158
Configure the Automatic wake-up..................................................159
Configure the Sleep mode time-out...............................................160
Configure the 'Media request time-out' ........................................161
Configure the media sizes...............................................................162
Configure the pen settings..............................................................163
Configure Mobile Printing and Scanning.............................................164
Océ Mobile WebTools......................................................................164
Configure Océ Express WebTools settings for a mobile connec-
tion.....................................................................................................166
Generate the 'Quick Response Card' .............................................168
Connect your mobile device to Océ Mobile WebTools.................170
Optimise your Print Quality and Print Productivity.............................172
Set the 'PDF transparency flattening' ............................................172
Set the 'PDF wipeout correction' ....................................................173
Set the 'Long plot mode' ................................................................174
Set the 'Automatic roll switch' .......................................................175
Set the 'Spool threshold' ................................................................176
Set the 'Rotation' mode...................................................................177
Set the 'Alignment' mode ...............................................................178
Set the Link speed and duplex mode.............................................179
6
Contents
Chapter 4
Use the Printing System................................................................................181
What you need to know before you start a job...................................182
How to feed an original.........................................................................184
How to auto-feed an original.................................................................186
How to use the carrier sheet.................................................................187
Print Jobs - Job submission tools........................................................189
Use Océ Publisher Express to send a print job..............................189
Use the Smart Inbox to send a print job........................................192
Use Océ Publisher Select to send a print job.................................193
Use the Océ Wide format Printer Driver for Microsoft® Windows® to
send a print job.................................................................................195
Use the Océ PostScript® 3 Driver to send a print job....................197
Use Océ Publisher Mobile to send a print job...............................199
Print from your mobile device.........................................................202
Use FTP to send a print job.............................................................204
Use LPR to send a print job.............................................................206
Use the cloud to send a print job....................................................207
Basic Print Jobs - Default.......................................................................208
Do a default print job ......................................................................208
Direct print........................................................................................210
Print from a USB mass storage device...........................................212
Extended Print Jobs - Presets...............................................................213
Print presets on the user panel.......................................................213
Extended Print Jobs - Advanced Settings............................................214
Advanced settings for print jobs.....................................................214
Basic Copy Jobs - Default......................................................................219
Advised settings for copy jobs........................................................219
Do a default copy job ......................................................................221
Extended Copy Jobs - Presets...............................................................223
Copy presets on the user panel.......................................................223
Make a half size copy.......................................................................224
Copy by set.......................................................................................225
Extended Copy Jobs - Advanced Settings...........................................226
Advanced settings for copy jobs.....................................................226
Make a copy and add a strip............................................................236
Make a copy and remove a strip.....................................................238
Make a copy of a specific area of an original.................................240
Make a copy and remove a specific area of an original................242
Make a copy and scale to another size...........................................243
Make a copy on a cut sheet.............................................................245
Make a copy with a stamp...............................................................247
Basic Scan Jobs - Default......................................................................248
Advised settings for scan jobs........................................................248
7
Contents
Do a default scan job .......................................................................250
Extended Scan Jobs - Locations and Presets......................................252
Scan presets on the user panel.......................................................252
Scan a photo to 'JPEG' format........................................................253
Scan CAD colour to 'TIFF' format....................................................254
Scan to a USB mass storage device...............................................255
Scan to an external location............................................................256
Scan to a Smart Inbox and collect your file...................................258
Save a scanned document on your mobile device........................261
Extended Scan Jobs - Advanced Settings...........................................262
Available settings for scan jobs......................................................262
'File type' ..........................................................................................269
Make a scan and remove a strip.....................................................272
Pause, Stop, or Clear the System.........................................................274
Pause, resume, or stop an active job .............................................274
Clear the system...............................................................................276
Chapter 5
Maintain the Printing System........................................................................277
Update your System..............................................................................278
Update the system software............................................................278
Move the Printing System.....................................................................280
Switch off the printing system........................................................280
Disconnect the network cable and the mains supply cable..........282
Move and re-adjust the printing system........................................283
Connect the mains supply cable and the network cable...............289
Switch on the printing system........................................................290
Replace the Media..................................................................................291
The media drawer ...........................................................................291
Remove a media roll........................................................................293
Unpack the media roll......................................................................297
Load a media roll (position 1)..........................................................299
Load a media roll (position 2)..........................................................304
Change the media type and media size..........................................309
Refill the Toner.......................................................................................310
Refill the toner..................................................................................310
Replace the residual toner container..............................................313
Maintain the Scanner.............................................................................315
Clean the scanner.............................................................................315
Calibrate the scanner.......................................................................319
Chapter 6
License Management.....................................................................................321
Introduction to license management....................................................322
Check your licenses................................................................................323
8
Contents
Save the currently active licenses.........................................................324
Install a new license...............................................................................325
Chapter 7
Account Management....................................................................................327
An overview of Océ Account Center ....................................................328
Océ Account Console ®..........................................................................330
Introduction to Océ Account Console.............................................330
Summary of Océ Account Console ................................................331
Enable account management in Océ Express WebTools ............334
Accounting workflow.......................................................................336
Chapter 8
Support............................................................................................................337
'Counter history' ....................................................................................338
View events.............................................................................................340
Event messages......................................................................................341
Remote Service......................................................................................345
Solve Problems......................................................................................348
How to solve problems with jobs...................................................348
Clear an original jam in the scanner...............................................349
Clear a media jam in the heater section.........................................350
Clear a media jam in the media bypass section............................352
Clear a media jam in the roll feed section......................................355
Print a demo print.............................................................................356
Print a test print................................................................................357
Print the print density chart.............................................................358
Chapter 9
Specifications of the printer .........................................................................359
Specifications.........................................................................................360
Preferred Océ media types and sizes...................................................365
Chapter 10
Contact.............................................................................................................367
Online support for your product...........................................................368
Reader's comment sheet ......................................................................370
9
Contents
10
Contents
Chapter 1
Introduction
Notes for the reader
Introduction
This manual helps you to use your printer properly. The manual contains a description
of the product and guidelines for usage.
Definition
Attention Getters
Some parts of this manual require special attention:
•Additional general information, for example information that is useful when you
perform a task.
•Information to prevent personal injuries or property damage.
Note, Attention, and Caution
The words Note, Attention, and Caution draw attention to important information.
Overview of the attention getters#
IndicatesIconWord
Tips or additional information about the correct use
of the product.
Note
Information to prevent property damage, for example
damage to the product, documents or files.
Attention
Information to prevent personal injuries.
The Caution indication has several icons that warn
against various hazards. The five icons are shown below:
General hazardCaution
Hot surfaceCaution
Electric shockCaution
Chapter 1 - Introduction12
Notes for the reader
IndicatesIconWord
Moving partsCaution
Laser beamCaution
The use of heat-resistant gloves is mandatory when you
carry out the actions concerned.
Safety manual
The safety manual for this product is found online with the title Safety guide. Visit
http://global.oce.com/support, select your printer and find your manual in the list.
Chapter 1 - Introduction 13
Notes for the reader
Online support for your product
Introduction
Océ offers comprehensive support for your product on the website:
http://global.oce.com/
Here you can find the latest information that can help you to take full benefit of your
product. Furthermore you can also find answers to your questions.
Please visit the website regularly for updates on the following topics:
•Downloads
•Support
•Supplies
Downloads
User manuals, printer drivers, and other resources can change without prior notice. To
stay up-to-date, you are advised to download the latest resources from:
http://global.oce.com/support
Before you use your product, you must always download the latest safety manual for your
product. Before you use your product, make sure that you read and understand all infor-
mation in the manual entitled "Safety Guide" .
Support
A Knowledge Base with answers to your questions or problems is continuously being
updated. To find an answer to your question or problem, please visit:
http://global.oce.com/support and select your product.
In the Support section, use the search field to enter your question. You will get a list of
possible answers.
Supplies
A media guide with the latest information is available on the website:
http://global.oce.com/supplies/
Here you can find the media that your product supports, for example. You can also find
more information about supplies for your product like printheads. Furthermore, you can
directly order new supplies through the website.
Chapter 1 - Introduction14
Online support for your product
Addresses local Océ organisations
For the addresses of local Océ organisations visit:
http://global.oce.com/contact/countries
Comments
Send your comments by e-mail to:
itc-userdoc@oce.com
Chapter 1 - Introduction 15
Online support for your product
Available documentation
Introduction
This manual is part of a complete documentation set. The following table shows a complete
overview of the available documentation.
Note:
For up-to-date documentation, visit Océ on the internet and find all the information
on your printer on the support page.
Available documentation
#
AvailabilityDocumentation
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in multiple lan-
guages.
User Manual - Operating guide
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in English and
Japanese.
User Manual - Installation guide
•Embedded in the application
Available in multiple languages.
Online Help - Océ Express
WebTools
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file (multilingual).
User manual - Safety guide
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file.
Quick Reference Guide for the use
of Océ Mobile WebTools
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in English only.
Océ Large Format Systems Connec-
tivity - Administration guide
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in English only.
Océ Large Format Systems Security
- Administration guide
Chapter 1 - Introduction16
Available documentation
Available documentation Océ Wide format Printer Driver for Microsoft ® Windows®
#
AvailabilityDocumentation
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in multiple lan-
guages.
User guide
•Embedded in the application
Available in multiple languages.
Online Help
Available documentation Océ PostScript® 3 Driver
#
AvailabilityDocumentation
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in multiple lan-
guages.
Installation guide
•Embedded in the application
Available in multiple languages.
Online Help
Available documentation Océ Publisher Select
#
AvailabilityDocumentation
•On Océ website (http://global.oce.com),
under the PlotWave's support page.
Available as a PDF file in multiple lan-
guages.
User guide - Océ Publisher Select
•Embedded in the application
Available in multiple languages.
Online Help
Chapter 1 - Introduction 17
Available documentation
Chapter 1 - Introduction18
Available documentation
Chapter 2
Get to Know the Printing
System
Introduction
The Océ PlotWave 340/360
Introduction
The Océ PlotWave 340/360 is a black and white, all-in-one wide format print, copy, and
scan system with a multi-touch user panel and an optional colour scanner.
Illustration
Chapter 2 - Get to Know the Printing System20
The Océ PlotWave 340/360
The key concepts
Introduction
The Océ PlotWave 340/360 features several concepts that make the printer unique.
An understanding of these main concepts is key to optimally profit from your PlotWave
system.
Printer configuration
The Océ PlotWave 340/360 printer has 1 or 2 media rolls. The 'Océ Scanner Express',
the front original tray, the Océ 2400 fanfold or Océ 4311 fullfold are optional.
Automatic paper feed
The Océ PlotWave 340/360 offers a fully automated paper feed function. Place the roll
on the media drawer's roll loading station, and the paper is fed into the printer, cut, and
sized completely automatically.
The original feed of the scanner is also automated. Feed the paper in the scanner between
the marker lines. The scanner takes the original and aligns it properly to make sure the
scan is correct. The Smart Access displays the detected width, and gives a live scan view
of the scanning process.
Océ Radiant Fusing technology
With the Océ Radiant Fusing technology the printer instantly wakes up and uses half
the energy of comparable systems. When in idle mode, the system is cold and requires
minimal energy. With the wake-up button on the user panel, the user can activate the
printer and the system is up and running within several minutes.
Océ ClearConnect
The Océ ClearConnect is the multi-touch user panel of the Océ PlotWave 340/360 that
is used like a tablet. It gives easy access to all your copy, scan, or print jobs and offers in-
stant feedback on the system. The breadcrumbs show the navigation of your job, and
with the home button you can always return to the home screen.
Features such as the Smart Inbox, the Smart Access, presets, and access to the cloud make
the Océ ClearConnect unique.
Chapter 2 - Get to Know the Printing System 21
The key concepts
Print functionality
The Océ PlotWave 340/360 supports printing from various applications and drivers.
Create and send jobs from optional drivers or mobile devices. Feel free to start multiple
jobs at a time, as the Océ PlotWave 340/360 allows neatly collated and stacked documents
of up to 50 A0/E-size plots on the 'Top Delivery Tray' due to the special air separation
technology.
Copy functionality
With the Océ PlotWave 340/360 and the integrated 'Océ Scanner Express' a large
number of copy activities can be performed. A wide variety of settings are supported. You
can specify the copy job's layout, media, finishing, image, and quality enhancement options
from the user panel.
Scan functionality
The 'Océ Scanner Express' offers full hybrid performance with its scan-to-file functional-
ity. Documents are scanned and copied and then stored digitally. Users can send their
files, via SMB, FTP, LPR, WebDAV, to various locations such as local drives, personal
Smart Inboxes, Eneo, or the cloud application of your choice. Insert a USB device into
the USB port on the multi-touch user panel to scan to USB, or use Océ Mobile WebTools
and Oce Publisher Mobile to scan to your mobile device.
Live view and preview
The Océ ClearConnect supports a job by offering a live scan view of the scanning process.
The user can see if the document is scanned accordingly. In the preview window the user
can also view the jobs. Swipe between several jobs and pan to view the image in detail.
Mobility and the cloud
The Océ PlotWave 340/360 makes it possible to print from and scan to the cloud appli-
cation of your choice. Together with mobile applications such as Océ Mobile WebTools,
Oce Publisher Mobile the printer can be easily accessed and used from any location.
Green button principle
The Océ PlotWave 340/360 is a user-friendly system. Default jobs can be performed by
simply tapping the green button on the user panel in the Smart Access. When you want
to change settings, you can easily switch the presets and tap the green button.
Chapter 2 - Get to Know the Printing System22
The key concepts
Presets
Predefined settings: presets, listed on the user panel help to edit the job settings for copy,
scan, and print jobs. Presets give easy access to change the most common used settings.
To start a job with different settings you simply select a job tile, select the preferred presets,
and tap the green button. Presets can be predefined in Océ Express WebTools.
Integrated Océ Express WebTools controller application
The Océ Express WebTools controller application supports a centralised workflow.
The application has an intuitive layout from which you can perform many tasks based
on user role defined access. Separate work spaces give you a complete overview and full
control over print and scan job management.
Tasks you can manage are:
•Settings and configuration management
•Network connectivity management
•Queue management
•License management
•System monitoring
•Scan retrieval
•Print job submission
You can access the integrated Océ Express WebTools controller application from any
networked workstation.
Adobe® PostScript® 3™/PDF
The Océ PlotWave 340/360 fully supports Adobe® PostScript® 3™. For Japanese,
Chinese and Korean language extra fonts are optional. They can be enabled with a license
in the Océ Express WebTools.
Processing sets
The Océ PlotWave 340/360 supports the processing of sets. This means that a job can
consist of several files or originals. You can print or scan these files or originals multiple
times and sort them by page or by set.
Chapter 2 - Get to Know the Printing System 23
The key concepts
Spool memory
The Océ PlotWave 340/360 contains a spool memory which provides a queuing system
for documents you want to print or copy. The spool memory allows multiple users to
send print and copy jobs to the Océ PlotWave 340/360 at the same time. The print and
copy jobs are then placed in the print queue where they wait to be printed. The job that
is put first into the queue is printed first. The system can be set up to give priority to either
print or copy jobs.
Chapter 2 - Get to Know the Printing System24
The key concepts
Connect your Printing System
Working area [Footprint]
The printing system (with or without the optional 'Océ Scanner Express') requires a floor
space / working area of at least 1810 mm x 1470 mm (71,3 inch x 57,9 inch).
172cm
67.7”
181cm
71.3”
7cm
147cm
57.9”
9cm
3.5”
60cm
23.6
”
80cm
31.5
”
Chapter 2 - Get to Know the Printing System 25
Working area [Footprint]
Connect the mains supply cable and the network cable
Attention:
Make sure the power switch(B) is in 'off' position.
1. Plug the mains supply cable in the power connection, at the back of the printer (A) (on
the left hand side).
A
BC
2. Plug the other side of the mains supply cable into the wall socket.
3. Plug the network cable in the network connection (C), at the back of the printer (on the
right hand side), to connect the printer to your company network.
Chapter 2 - Get to Know the Printing System26
Connect the mains supply cable and the network cable
Switch on the printing system
Attention:
Make sure the mains supply cable (A) is plugged in.
Attention:
Make sure the network cable (C) is plugged in.
1. Switch on the power switch at the back of the printing system (B).
A
BC
[12] The power switch at the back of the printer.
Chapter 2 - Get to Know the Printing System 27
Switch on the printing system
The Hardware
The components of the printer (front)
Illustration
8
7
1
2
3
4
9
10
11
12
65
Component - function table
#
Description / FunctionComponentNr
Remove this cover when you want to move
the printer.
lower left front cover1
Located at the front, used for error recov-
ery.
lower front cover2
To manually feed cut-sheets up to 36"
width.
media bypass3
Compartment to refill toner.toner compartment4
Only available in printer-only version.printer top cover5
Delivery tray that collects the printed
sheets.
top delivery tray6
Chapter 2 - Get to Know the Printing System28
The components of the printer (front)
Description / FunctionComponentNr
USB connector to use a USB mass storage
device to print from or to scan to.
USB port7
The Océ ClearConnect user panel allows
the user to start copy, scan, or print jobs,
and to monitor the system and the job sta-
tus.
Océ ClearConnect: multi-touch
user panel
8
Media drawer that contains the media roll
1 and/or 2.
media drawer9
Button to start or shut down the printer.
This button is equivalent to the 'Shut
down' button in Océ Express WebTools.
on / off button10
Located at the front, used to level the
printer.
lower right front cover11
Swivel wheel with brakes.wheel12
Chapter 2 - Get to Know the Printing System 29
The components of the printer (front)
The components of the printer (left side)
Illustration
1
Component - function table
#
Description / FunctionComponentNr
Gives access to the residual toner container.residual toner compartment1
Chapter 2 - Get to Know the Printing System30
The components of the printer (left side)
The components of the printer (back)
Illustration
3
1
2
Component - function table
#
Description / FunctionComponentNr
Switch the main power supply on or off.
You can find the serial number of the
printer on the sticker above the power
switch.
power switch1
Open the upper back cover with the media
jam clearance handle, when you want to
access the heater section in case of a media
jam.
upper back cover2
Use this handle to access the paper in case
of a paper jam in the heater section.
media jam clearance handle3
Chapter 2 - Get to Know the Printing System 31
The components of the printer (back)
The media drawer
Illustration
1
2
35
4
Component - function table
#
Description / FunctionComponentNr
Carries the media rollroll holder1
Media placed on roll holder in first position.media roll 12
Media placed on roll holder in second position.
Note:
The scanner calibration sheet is located at
the back of roll 2.
media roll 2 (optional)3
Groove integrated behind the front cover of the
media drawer, on which the media can be easily
loaded.
roll loading station4
Button used to trim a strip of a new or damaged
media roll.
clean cut button5
Chapter 2 - Get to Know the Printing System32
The media drawer
The user panel: Océ ClearConnect
Illustration
1
1
2
3
4
5
6
Components of the Océ ClearConnect
#
Description / FunctionComponentNr
Light that gives feedback on the status of the
printer.
status light1
Button that allows the operator to get the
printer out of sleep mode.
wake-up button2
Port to insert a USB mass storage device into.USB port3
Button that allows the operator to stop the
printer and scanner.
stop button4
Button to return to the home screen on the
user panel display.
home button5
Dynamic tile on the user panel display that
allows the operator to start a scan, print, or
copy job.
green button (touch)6
Chapter 2 - Get to Know the Printing System 33
The user panel: Océ ClearConnect
Note:
For more information on the Océ ClearConnect, see ‘Introduction to Océ ClearConnect’
on page 43.
Chapter 2 - Get to Know the Printing System34
The user panel: Océ ClearConnect
The output delivery
Introduction
The printer is equipped with a top delivery tray to collect your printed output.
Illustration
How to define the output delivery
In Océ Express WebTools and under 'All settings' on the user panel you can define the
default 'Sheet delivery' for your printed output.
•When you select 'Top Delivery Tray' and you use plain or transparent paper, your
printed output is by default delivered in the standard top delivery tray.
Your printed output is delivered face-down.
When you use a different media type, the printed output is always delivered at the
back of the printer.
•When you select 'Back output' your printed output is by default delivered at the back
of the printer.
Your printed output is delivered face-up.
Media compatibility with the 'Top Delivery Tray' and 'Back output'
Paper media#
Compatible with the 'Top Delivery Tray'Media name
YesPaper 60 g
Chapter 2 - Get to Know the Printing System 35
The output delivery
Compatible with the 'Top Delivery Tray'Media name
Yes'Paper 64 g'
Yes'Paper 75 g'
Yes'Paper 75-80 g'
Yes'Recycled pap. 80 g'
Yes'Paper 90-110 g'
Yes'Transp. 75 g'
Yes'Transp. 90 g'
Yes'Transp. 110 g'
Other media#
Compatible with the 'Top Delivery Tray'Media name
No, delivered to the 'Back output''Film 3.5 mil'
No, delivered to the 'Back output''Film 4.5 mil'
No, delivered to the 'Back output''Translucent'
No, delivered to the 'Back output''Vellum'
Chapter 2 - Get to Know the Printing System36
The output delivery
The components of the scanner (optional)
Note:
The scanner calibration sheet for the 'Océ Scanner Express' is located in the media
drawer , at the back of roll 2.
Illustration
1
4
3
2
5
[19] The integrated scanner.
The components of the scanner
#
Description / FunctionComponent
Closes off the scanner.scanner top cover1
Use the original feeding table to feed the
original into the scanner (face up).
original feeding table2
Use the scanner open levers to open the
scanner top cover.
scanner open levers3
Exit for the scanned original.originals exit4
Prevents that your output is not refed into
the scanner
Output refeed protector5
Chapter 2 - Get to Know the Printing System 37
The components of the scanner (optional)
The front original tray (optional)
Introduction
The printer can be delivered with a front original tray to hold and collect your originals.
When you want to scan multiple originals the tray can hold your originals. It also makes
sure that your originals do not fall on the floor or get damaged when the scanner releases
your originals.
Illustration
[20] Position 1 - Holds and collects the originals
Chapter 2 - Get to Know the Printing System38
The front original tray (optional)
[21] Position 2 - Access the media drawer
Position of the front original tray
#
Description / FunctionPosition
In this position the front original tray holds and receives originals.1
In this position you can access the media drawer. You can lower the
front original tray easily when you push it down.
2
Chapter 2 - Get to Know the Printing System 39
The front original tray (optional)
The folder (optional)
Introduction
The printer can be delivered with an external folder. The Océ PlotWave 340 is compatible
with the Océ 2400 fanfold. The Océ PlotWave 340 is compatible with the Océ 2400
fanfold and the Océ 4311 fullfold.
Note:
A technician is required to install the folder and configure the system.
Note:
For more information on folders, visit http://global.oce.com/support and select your
product.
Finishing options
Finishing options#
Position of the componentFunctionComponent
[22] Folder
Folds the output.Folder
Media compatibility with the folder
#
Compatible with the folderMedia name
YesPaper 60 g
Yes'Paper 64 g'
Yes'Paper 75 g'
Yes'Paper 75-80 g'
Yes'Recycled pap. 80 g'
Chapter 2 - Get to Know the Printing System40
The folder (optional)
Compatible with the folderMedia name
Yes'Paper 90-110 g'
Note:
For folding speed reasons, outputs longer than 1.2m must be printed one sheet at a time.
Chapter 2 - Get to Know the Printing System 41
The folder (optional)
The printing system consumables
#
DescriptionConsumable partConsumable
The roll consists of a core and the media.
The media should be placed loose on its
core.
There are many different compatible me-
dia types and sizes. For more information,
see ‘Preferred Océ media types and sizes’ on
page 365.
The core of the media roll is the card-
board inner part of the roll. A roll has a
3" core.
rollMedia
Bottle with black toner, specifically used
for your PlotWave printer.
toner bottleOcé PlotWave
340/360 toner
Container for residual toner.residual toner con-
tainer
Chapter 2 - Get to Know the Printing System42
The printing system consumables
Océ ClearConnect: the multi-touch user
panel
Introduction to Océ ClearConnect
Introduction
The Océ ClearConnect is the user panel of your printer.
The Océ ClearConnect is a multi-touch user panel, with dynamic tiles for print, copy,
and scan jobs.
The Océ ClearConnect
1
1
2
3
4
5
6
#
FunctionComponent
Light that gives feedback on the status of the printer.
•A green light indicates that the printer is ready.
•A green blinking light indicates that the printer is busy.
•A red light indicates that an error occurred.
1. status light
Chapter 2 - Get to Know the Printing System 43
Introduction to Océ ClearConnect
FunctionComponent
The button that allows the operator to do the following:
•Get the printer out of sleep mode
•Wakes the printer up to full functionality
2. wake-up button
You can insert a USB mass storage device to:
•Print a file directly from the USB mass storage device.
•Scan an original directly to the USB mass storage device.
The green light that illuminates the port starts to blink during
data transfer.
3. USB port
The button with a red light that allows the operator to do the
following:
•Immediately interrupt a scan job.
•Stop a print job after the page that is being printed.
4.stop button
The button that allows the operator to do the following:
•Return to the home screen on the user panel display.
•Reset settings to default, by pressing the button twice.
5. home button
Dynamic tile on the user panel display that allows the operator
to do the following:
•Start a scan job, a print job, or a copy job on the user panel
6. green button
(touch)
Chapter 2 - Get to Know the Printing System44
Introduction to Océ ClearConnect
The home screen
Introduction
The default screen of the Océ ClearConnect is the home screen.
From the home screen you can manage copy, scan, and print jobs. You can enter the
system menu to manage media and the printer setup, and you can see the active job and
the jobs waiting in the queue in the dynamic bar .
When you make a copy or scan, you can also see the live scan view of your document
appearing on the screen.
With the Smart Access and the green button approach you can quickly access and start
all your scan, copy, and print jobs.
The home screen
1
2
3
4
6
5
#
FunctionComponentNr
In the dynamic bar you can see the active job.
•When you tap the active job the jobs queue appears with
the list of waiting jobs.
•When you tap the active job the pause tile appears, with
which you can pause the active printer.
active job1.
Chapter 2 - Get to Know the Printing System 45
The home screen
FunctionComponentNr
In the dynamic bar you can access the system menu.
•When you tap the system thumbnail, a new window
opens with a dynamic view of the system and printer
setup settings.
system menu2.
These dynamic tiles help you to perform copy, scan, and
print jobs.
•When you tap one of the tiles and then use the Smart
Access, you can start your job immediately.
•As default the Print tile is selected, but when you insert
an original into the scanner the Copy tile is selected.
When you insert an original and a USB device the Scan
tile is selected.
•When you want to make more settings you can tap the
tile twice, and a new window with presets and settings
opens.
Copy tile
Scan tile
Print tile
3.
The dynamic Smart Access helps you to quickly start a job.
Note:
For more information on the Smart Access, see
‘The Smart Access’ on page 47.
Smart Access4.
The live scan view appears in the Smart Access.
The view shows the width and alignment of your document,
while it slides through the Smart Access.
live scan view5.
The green button is dynamic and appears on all screens in
the bottom right corner of the display.
•When the button is green the printer is ready to process
your job.
•When the button is grey the printer is not ready to
process your job.
green button6.
Chapter 2 - Get to Know the Printing System46
The home screen
The Smart Access
Introduction
The Océ ClearConnect gives easy access to your print, copy, and scan jobs and supports
the green button approach via the Smart Access.
The Smart Access is the dynamic lower section of the user panel. The Smart Access enables
you to quickly start your job without the need to make additional settings.
To start a job, you only have to:
1. Insert an original for scan and copy jobs, or select a print job from one of the locations in the
Smart Access (for example the public Smart Inbox).
2. In the Smart Access select the number of copies when applicable, and tap the green button
to start the job.
The Smart Access is dynamic and its functionality changes when you select the copy,
scan, or print tile.
Note:
For more information on the workflow of basic copy, scan, and print jobs see, ‘Do a
default copy job ’ on page 221, ‘Do a default scan job ’ on page 250, ‘Do a default print job
’ on page 208 and .
The Copy Smart Access
Tap the Copy tile on the user panel to view the copy Smart Access. The Smart Access
has the following functionalities:
#
FunctionComponent
Select the number of copies.1. numeric panel
Check how your document is being scanned by the printer.
You can check the width and alignment of the original to ensure
best performance.
2. live scan view
Tap the green button to start the job.3. green button
Chapter 2 - Get to Know the Printing System 47
The Smart Access
FunctionComponent
The Scan Smart Access
Tap the Scan tile on the user panel to view the copy Smart Access. The Smart Access has
the following functionalities:
#
FunctionComponent
Select the location you want to send your scanned file to.
You can swipe through the list of various locations, from Smart
Inboxes, USB, Eneo, to cloud locations.
For more information on how to configure the locations, see
‘Create and open a Smart Inbox for scan jobs’ on page 119 and
‘Create an external location’ on page 153.
1. locations
Check how your document is being scanned by the printer.
You can check the width and alignment of the original to ensure
best performance.
2. live scan view
Tap the green button to start the job.3. green button
The Print Smart Access
Tap the Print tile on the user panel to view the copy Smart Access. The Smart Access has
the following functionalities:
Chapter 2 - Get to Know the Printing System48
The Smart Access
#
FunctionComponent
Select the location you want to retrieve your unprinted job
from. You can swipe through the list of various locations, from
Smart Inboxes, USB, Eneo, or cloud locations.
1. locations
Tap the green button to start the job.2. green button
Chapter 2 - Get to Know the Printing System 49
The Smart Access
Presets and advanced settings
Introduction
Presets give you easy access to change the most common used settings. Advanced settings
help you to fine tune the settings of your job, and give access to all settings.
When you tap the Copy tile or Scan tile in the home screen, a window with copy or scan
presets and advanced settings opens.
When you tap the Print tile and tap the settings of a listed job, the window with print
presets and advanced settings opens.
Chapter 2 - Get to Know the Printing System50
Presets and advanced settings
The presets and advanced settings
1
2
3
#
FunctionComponentNr
The preset tiles show the default settings for your job.
•The presets are divided into categories, such as 'Media',
'Layout' etc.
•When you tap a preset tile, it gives quick access to a
short list of other presets you can choose.
preset tiles1.
The job pane helps to manage jobs.
•Information is given on your job.
•Make sets.
•Delete a job.
•Tap a tile to switch between the presets/settings window
and a window with a preview of the document (only
for Smart Inbox jobs).
•Start a job with the green button.
job pane2.
Chapter 2 - Get to Know the Printing System 51
Presets and advanced settings
FunctionComponentNr
When you tap 'All settings' a list with all the advanced set-
tings opens.
•The advanced settings are categorised and presented as
tiles.
•When you tap a tile you can fine tune the settings.
'All settings'
(Advanced settings)
3.
Chapter 2 - Get to Know the Printing System52
Presets and advanced settings
The settings concept
Introduction
The multi-touch user panel offers the possibility to make settings for your job locally.
There are two levels when you want to change settings on the user panel:
•Presets: are a combination of settings that are used often. It takes only a few steps to
make new settings.
•Advanced settings: are all available settings. It takes more steps to make new settings.
Presets give you easy access to change the most common used settings. With the ad-
vanced settings you can fine tune each setting.
Note:
You can decide which settings are listed as presets on the user panel. You can make set-
tings in Océ Express WebTools, for more information see ‘Set the copy presets’ on page
141, ‘Set the scan presets’ on page 143, and ‘Set the print presets’ on page 145. You only have
to make the settings once, and they will be visible on the user panel as presets.
The Preset concept
#
IllustrationDescription
•When you tap the 'Copy' or 'Scan' tile on the
multi-touch user panel, a new window with
presets opens.
•When you tap the 'Print' tile and tap the set-
tings of a listed job, a new window with the
print presets opens.
Presets:
•The 'Copy', 'Scan', and 'Print' menus, each
have their own categories of presets.
Chapter 2 - Get to Know the Printing System 53
The settings concept
IllustrationDescription
•'Media', 'Layout', 'Image', and 'Finishing' are
the categories for 'Copy' and 'Print'.
•'File type', 'File size', and 'Image' are the cate-
gories for 'Scan'.
•Per preset category, the default setting is visible
in the preset tile. When you tap the tile, a
short list with the other preset is shown.
Advanced settings:
•In the same window, under the list of presets,
a line with 'All settings' is displayed.
•When you tap 'All settings' a list of tiles with
all the available job settings opens.
•When you tap a tile you can change and edit
your settings.
Sometimes a dialogue box appears to help you
make the settings.
Chapter 2 - Get to Know the Printing System54
The settings concept
The locations
Introduction
When you tap the Print tile on the user panel twice a window with locations opens. When
you tap the Scan tile, the locations are shown in the Smart Access. Location tiles can be:
•The Smart Inboxes location.
Default and always presented. When you tap the Smart Inboxes tile a window with
all Smart Inboxes opens. So when you create a personal Smart Inbox you can find it
under the general Smart Inboxes tile.
•A USB location.
Presented when you insert a USB device
•Remote locations via 'FTP' or 'SMB'.
Presented when you create an external location via 'FTP' or 'SMB'.
•A cloud location via 'WebDAV'.
Presented when you create an external location via 'WebDAV'.
•Eneo. Océ solution for document distribution.
Presented when you create an external location via Eneo.
When you tap one of these locations, a window with a list of the location's folders
and files opens. You can select a file and tap the green button to print your file.
Note:
For more information on how to configure and create an external location see, ‘Configure
your locations’ on page 151 and ‘Create an external location’ on page 153.
Chapter 2 - Get to Know the Printing System 55
The locations
1. the locations
#
FunctionComponent
The external locations are presented as Smart Inboxes, USB, or as
the remote locations you created in Océ Express WebTools.
external loca-
tions
2. preview thumbnail
#
FunctionComponent
When you open a location folder, a window opens with files listed
as jobs. The print jobs have a preview thumbnail.
Tap the preview thumbnail to open a large preview window of your
job.
Note:
This is only possible for jobs in the Smart Inboxes.
preview
Chapter 2 - Get to Know the Printing System56
The locations
3. job settings
#
FunctionComponent
When you open a location folder, a window opens with files listed
as jobs. The jobs are listed with the job settings.
Tap the job settings to open the window with presets and advanced
settings. You can make changes here, before you print the job.
job settings
Chapter 2 - Get to Know the Printing System 57
The locations
Preview your job
Introduction
The multi-touch user panel offers a detailed preview of your job. Touch the preview
thumbnail to access the preview window.
Job preview
#
FunctionComponent
You can pan the image to see it in more detail.
You can shift between the various job files that are part of one
location. Swipe left or right to view the other job files.
Tap the 'Edit' tile in the job pane to open the preset window.
In the preset window, tap the 'View' tile to go back to the pre-
view window.
Note:
When you have a multi-page job you can only view the
first page.
Job preview
Chapter 2 - Get to Know the Printing System58
Preview your job
The jobs queue and the system menu
Introduction
The dynamic bar is located in the upper part of the home screen on the user panel display.
The dynamic bar consists of the active job with the jobs queue, and the system menu.
The active job and the jobs queue
1
2
3
#
FunctionComponentNr
Job information of the active job and the printer status is
displayed.
active job1.
Tap the system thumbnail to access the system menu.system menu2.
Chapter 2 - Get to Know the Printing System 59
The jobs queue and the system menu
FunctionComponentNr
When you tap on the active job, the jobs queue window
opens.
•You can see all the listed jobs, and access them when
you tap the job settings.
•You can also move them up or down the list with the
arrows on the right side.
jobs queue3.
system menu
1
2
#
FunctionComponentNr
•The loaded media in the printer is displayed.
•When you tap the drawer you can change the media
settings.
•Wizards appear, to help you change media or refill toner.
Printing sys-
tem and media
1.
Chapter 2 - Get to Know the Printing System60
The jobs queue and the system menu
FunctionComponentNr
The setup menu gives general information on the printer.
In the list you can get access to:
•'Test prints'
•'Network settings'
•'Security'
•'Print density'
•'Clear system'
•'Install additional hardware'
•'Scanner calibration'
setup menu2.
Chapter 2 - Get to Know the Printing System 61
The jobs queue and the system menu
Quick Start: default jobs
The Smart Inbox process for copy, scan, and print jobs
Introduction
Use the Smart Inbox to manage and store your jobs. Define one or more Smart Inbox
names that allow you to easily organise and access your jobs.
With the Océ PlotWave 340/360:
•The Smart Inbox cannot only be used in Océ Express WebTools, but also on the Océ
ClearConnect multi-touch user panel.
•The Smart Inbox offers a range of possibilities for print, copy, and scan jobs. The
functionality of the Smart Inbox differs with the various jobs:
Note:
For more information on the Smart Inbox concept in Océ Express WebTools see, ‘The
'Smart Inbox' and the Queue concept’ on page 107
Note:
For more information on how to create Smart Inboxes see, ‘Create and open a Smart
Inbox for print jobs’ on page 117 and ‘Create and open a Smart Inbox for scan jobs’ on page
119
Copy jobs and the Smart Inbox
#
LocationDescriptionFunction
Océ Express
WebTools /
User panel
Enable the functionality in Océ Express
WebTools, to store copy jobs in the Smart
Inbox temporarily.
This way you can manage and reprint jobs on
the system.
Store a copy job in
the Smart Inbox
temporarily
Chapter 2 - Get to Know the Printing System62
The Smart Inbox process for copy, scan, and print jobs
Scan jobs and the Smart Inbox
#
LocationDescriptionFunction
User panelScan a document on the printer, and the
public Smart Inbox is the default location you
scan to.
Choose another Smart Inbox as your location
in the Smart Access of the user panel.
1. Scan a job to a
Smart Inbox
User panelOpen the Smart Inbox location on the user
panel, tap the scan job and view the image of
the file.
2. View the scan
job
Océ Express
WebTools
When you have sent the file to a Smart Inbox,
the scan job can be collected in Océ Express
WebTools.
Via the 'Jobs' tab you can open the preferred
Smart Inbox and select the job you want to
save locally.
3. Collect the scan
job
#
LocationDescriptionOcé Mobile
WebTools
Mobile deviceAfter you have taken steps 1 and 2 from the
'Scan jobs', you can also choose to collect your
scan job via Océ Mobile WebTools.
Open Océ Mobile WebTools on your mobile
device, select and open your Smart Inbox.
Select the scan job and save it locally.
3. Collect the scan
job
Print jobs and the Smart Inbox
Submit a job to the queue#
LocationActionStep
Océ Express
WebTools
From your preferred Smart Inbox in Océ Ex-
press WebTools, send a print job to the queue.
1. Send a print job
from a Smart In-
box
Job submitterFrom your preferred job submitter, send a
print job to the queue. Select via which Smart
Inbox you want to submit the job to the
queue.
1. Send a print job
via a Smart Inbox
Chapter 2 - Get to Know the Printing System 63
The Smart Inbox process for copy, scan, and print jobs
Print a job#
LocationActionStep
User panelWhen you have sent the job, go to the printer
and find your job in the Smart Inbox.
Change the settings, and tap the green button
to print your job.
Via the Smart Access in the home screen you
can also view all the other unprinted jobs. Se-
lect a job and tap the green button to print.
2. Print a print job
on the printer
Note:
This procedure applies, when you have not made settings to enable direct print. With
direct print, the job will be printed immediately. For more information, see ‘Direct print’
on page 210.
Chapter 2 - Get to Know the Printing System64
The Smart Inbox process for copy, scan, and print jobs
Do a default copy job
Introduction
When you want to copy an original and you do not make any settings the default presets
are used. You only use the Smart Access to submit your job.
You can see the presets that are used in the job settings section of your job.
Illustration
Do a default copy job
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
Chapter 2 - Get to Know the Printing System 65
Do a default copy job
The 'Copy' tile with the copy Smart Access is automatically selected on the user panel.
2. Select the number of copies and tap the green button.
Note:
Tap on 'Release the original' under the Smart Access, to release your original from the
scanner.
Result
A copy of your original is made. Collect your copy from the 'Top Delivery Tray'.
Chapter 2 - Get to Know the Printing System66
Do a default copy job
Do a default scan job
Introduction
When you want to scan an original and you do not make any settings the default presets
are used. You only use the Smart Access to submit your job.
You can see the presets that are used in the job settings section of your job.
Illustration
Do a default scan job
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
Chapter 2 - Get to Know the Printing System 67
Do a default scan job
2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible.
3. Select the preferred location in the Smart Access and tap the green button.
Note:
When you do not select a location the file is sent to the public Smart Inbox.
Note:
Tap on 'Release the original' under the Smart Access, to release your original from the
scanner.
Result
A scan to file is made, and sent to your preferred location. Default you can find your file
in the public Smart Inbox in Océ Express WebTools.
You can also see the job in your location on the user panel. Open it to view or print the
file.
Chapter 2 - Get to Know the Printing System68
Do a default scan job
Do a default print job
Introduction
When you want to print a job and you do not make any settings the default presets are
used. You only use the Smart Access to start your job.
You can see the presets that are used in the job settings section of your job.
Before you begin
Make sure you submit a job via one of the job submitter applications:
- Océ Publisher Express - ‘Use Océ Publisher Express to send a print job’ on page 189
- Océ Publisher Select - ‘Use Océ Publisher Select to send a print job’ on page 193
- Océ Wide format Printer Driver for Microsoft® Windows® - ‘Use the Océ Wide format
Printer Driver for Microsoft® Windows® to send a print job’ on page 195
- Océ Postscript Driver - ‘Use the Océ PostScript® 3 Driver to send a print job’ on page
197
- Océ Publisher Mobile - ‘Use Océ Publisher Mobile to send a print job’ on page 199
- Océ Mobile WebTools - ‘Print from your mobile device’ on page 202
Or submit a job via
- LPR - ‘Use LPR to send a print job’ on page 206
- FTP - ‘Use FTP to send a print job’ on page 204
- The cloud (WebDAV) - ‘Use the cloud to send a print job’ on page 207
- Eneo, or USB.
Note:
This following procedure applies, when you have not made settings to enable direct
print. With direct print, the job will be printed immediately. For more information, see
‘Direct print’ on page 210.
A default print job
After you have submitted a job to the printer:
1. Tap the Print tile on the printer user panel to open the list of locations.
Chapter 2 - Get to Know the Printing System 69
Do a default print job
2. Select the location of your job. Default, the public Smart Inbox.
The jobs are listed in a new window.
3. Select your job from the list.
4. Tap the green button, next to the job settings.
Result
A print of your file is made. Collect your document from the 'Top Delivery Tray'.
Chapter 2 - Get to Know the Printing System70
Do a default print job
The cloud
Introduction
The multi-touch user panel gives the user the opportunity to print from and scan to
various locations. One of these locations is the cloud.
You can enter the cloud via 'WebDAV' and use it as a network drive. This way the cloud
application of your choice is accessible.
Note:
For more information on how to configure the cloud as an external location, see ‘Create
an external location’ on page 153.
Note:
Note that 'WebDAV' is the type selected when creating a cloud location.
Note:
For more information on how to use the cloud for print jobs, see ‘Use the cloud to send
a print job’ on page 207.
Chapter 2 - Get to Know the Printing System 71
The cloud
Illustration
Concept of the cloud
The cloud can be seen as a virtual network drive you use to send files to, but also to save
and share files on.
There are general cloud applications, such as SharePoint or applications via a HTTP
URL, but companies can also use their own private and internal clouds.
Working with the cloud on the Océ PlotWave 340/360 is very easy:
#
ViaDescriptionProcedure
Océ Express
WebTools
•Make a connection between your preferred
cloud application and the printer.
To do this create an external location in Océ Ex-
press WebTools via 'WebDAV'.
Connection
Chapter 2 - Get to Know the Printing System72
The cloud
ViaDescriptionProcedure
PC or mobile
device
•- Open the cloud application locally.For print
jobs:
PC or mobile
device
- Add and save the file you want to print, in the
cloud. Or send your file to the printer, in the
cloud.
Printer user
panel
- Open your cloud application as location, in the
Smart Access of the Print tile.
Printer user
panel
- Select the file you want to print.
Printer user
panel
- Tap the green button.
Printer user
panel
•- Insert the original and select the preferred
settings.
For scan jobs:
Printer user
panel
- Select your cloud application as location, in the
Smart Access of the Scan tile.
Printer user
panel
- Tap the green button.
PC or mobile
device
- Open the cloud application on your PC or mo-
bile device, and find the scanned file there.
Chapter 2 - Get to Know the Printing System 73
The cloud
Chapter 2 - Get to Know the Printing System74
The cloud
Chapter 3
Define your Workflow
with Océ Express
WebTools
Introduction
Océ Express WebTools
Introduction
Océ Express WebTools is an application that runs embedded on your printer. You can
use an Internet browser (Microsoft® Internet Explorer or Mozilla Firefox) to open the
homepage of Océ Express WebTools on your computer or mobile device.
Definition
You can use Océ Express WebTools to:
•Send print jobs to the printer with Océ Publisher Express.
•Access the settings to manage the configuration and preferences of the printing system.
When you want to change settings in Océ Express WebTools, you must log in with
one of three predefined user roles. For more information, see ‘User roles and authorisa-
tions’ on page 124.
•Monitor the status of the printing system.
How to access Océ Express WebTools
To access Océ Express WebTools:
•Enter the product name of the printer as a Hostname, for example http://Plot-
Wave3XX, in the workstation web browser.
or
•Enter the printer's IP address, for example http://134.188.26.173, in the workstation
web browser.
Note:
When Océ Express WebTools does not appear, contact the network administrator to
check the network parameters. Check if the printer's network settings have been registered
in the network infrastructure.
Chapter 3 - Define your Workflow with Océ Express WebTools76
Océ Express WebTools
The system requirements
Introduction
You can use an internet browser to open the homepage of Océ Express WebTools. De-
pending on the internet browser you use, you must set the required minimum browser
security settings as indicated below.
Set the minimum browser security settings for Internet Explorer
Attention:
You must enable cookies.
#
ValueActionStep
Select Tools / Internet Options / Security / Local intranet / Custom Level1
ActiveX controls and plug-ins2
EnableBinary and script behaviours
Downloads:3
EnableFile download
Miscellaneous4
EnableAllow META REFRESH
EnableLaunching applications and unsafe files
DisableUse Pop-up blocker
Scripting5
EnableActive scripting
Set the minimum browser security settings for Firefox
#
ValueActionStep
Select Options / Options1
General2
Recom-
mended
Show the downloads window when downloading a file
Chapter 3 - Define your Workflow with Océ Express WebTools 77
The system requirements
ValueActionStep
Content3
DisableBlock pop-up windows
EnableLoad images automatically
EnableEnable Javascript
Chapter 3 - Define your Workflow with Océ Express WebTools78
The system requirements
The 'Jobs' tab
Illustration
The 'Jobs' tab
Remote control on the system's workflow.
Create a new job in the Océ Publisher Express section.
•When you want to submit a new job, click 'Create new job'. A new window opens,
here you can define some basic job settings and browse the file you want to print. For
more information, see ‘Use Océ Publisher Express to send a print job’ on page 189.
Monitor jobs in the Queue section.
•In the 'Jobs - Queue' and Scan Queue you get an overview of the jobs waiting to be
printed, or scans waiting to be sent. The options listed above the Queue section allow
you to move a selected job to the top of the queue or to delete the job. When you
click 'Delete all' all jobs are deleted from the queue. For more information, see ‘The
'Smart Inbox' and the Queue concept’ on page 107.
Control your jobs in the 'Smart Inbox' section.
•When you click 'Open Smart Inbox' and enter a name, the new Smart Inbox imme-
diately appears in the Smart Inbox overview. This Smart Inbox is used for print jobs,
Chapter 3 - Define your Workflow with Océ Express WebTools 79
The 'Jobs' tab
and is only visible on your local browser. When you send a print job via the Smart
Inbox, the Smart Inbox is also shown on the user panel. For more information, see
‘Create and open a Smart Inbox for print jobs’ on page 117.
You can also create a Smart Inbox for scan jobs under the 'Preferences' tab. For more
information, see ‘Create and open a Smart Inbox for scan jobs’ on page 119.
•You can get an overview of all the Smart Inboxes on your system. When you select a
print job in the Smart Inbox you can use the options listed above the Smart Inbox
section to print, edit, or delete the jobs.
•You can get an overview of all scan jobs. All scan jobs are placed in the 'Scans' Smart
Inbox. When you select a scan job you can use the options listed above the 'Scans'
Smart Inbox section to print, save, or delete the scan job.
•Get an overview of all jobs on the system. When you enable the 'Preferences' - 'System
defaults' - 'Job management' - 'Display a view on all Smart Inbox jobs' setting, all jobs
are displayed.
Chapter 3 - Define your Workflow with Océ Express WebTools80
The 'Jobs' tab
The Smart Inbox
Definition
A Smart Inbox helps you to manage customised jobs. You get an overview of the Smart
Inboxes when you open the 'Jobs' tab in Océ Express WebTools.
Illustration
[50] The 'Jobs' tab.
Jobs in a Smart Inbox
You can use the Smart Inbox to manage your jobs. Define one or more Smart Inbox
names that allow you to easily organise and access your jobs.
The following jobs are placed in a Smart Inbox:
•Print jobs, sent via printer drivers, applications, or Océ Publisher Express.
In the printer driver, application, or job submitter you can select the Smart Inbox you
want to print to.
When 'Direct print' is enabled your print job will be sent to the print queue immedi-
ately. When 'Direct print' is disabled your print job is kept in the Smart Inbox and
you must submit the job at the printer via the Smart Access on the user panel.
•Scan jobs, when you select the Smart Inbox as your location.
When you make a scan on the printer, and you select the Smart Inbox as the external
location you send your job to, you can collect the job from the selected Smart Inbox
in Océ Express WebTools. Under the 'Jobs' tab, you can select the job in the Smart
Inbox and save it locally.
Chapter 3 - Define your Workflow with Océ Express WebTools 81
The Smart Inbox
•Copy jobs
The 'Preferences' - 'System defaults' - 'Job management' - 'Keep a copy of copy jobs
in the Smart Inbox (Public)' - setting enables you to keep copy jobs that have been
printed in the Smart Inbox for reprint.
Note:
For more information on the Smart Inbox, see ‘The 'Smart Inbox' and the Queue concept’
on page 107.
Chapter 3 - Define your Workflow with Océ Express WebTools82
The Smart Inbox
The job states
Introduction
When a job is placed in a Smart Inbox or in the Queue, the icon in front of the job name
gives information about the status of the job.
Overview of the job states in the Smart Inbox
#
DescriptionIconState
Indicates that the 'Smart Inbox' is receiving the
job data.
Receiving
Indicates that a new job is available in the 'Smart
Inbox'.
New
Indicates that the job is copied to the queue and
waiting to be printed.
Queued
Indicates that the job has been printed.Printed
General error message.Attention needed
State when the account data for the job is missing.Account data missing
Overview of the job states in the Queue
#
DescriptionIconState
Indicates that the Jobs Queue is receiving the job
data.
Receiving
Indicates that the Jobs Queue is processing the job
data.
Processing
Indicates that the job is ready for printing.Ready to print
Indicates that the job is waiting to be printed.Scheduled
Indicates that the job is currently being printed.Printing
Chapter 3 - Define your Workflow with Océ Express WebTools 83
The job states
DescriptionIconState
General error message.Attention needed
Chapter 3 - Define your Workflow with Océ Express WebTools84
The job states
The 'System' tab
Illustration
The 'System' tab
Your remote view on the system.
This tab can be accessed by any user.
The 'System' tab is visible on all pages at the bottom of the page. When you click on the
'System' tab in the lower left corner of the screen, the system monitor pops up.
You can monitor:
•The toner status
•The available media on the printer
•The system status (for example 'Printer paused', 'Ready to print', 'Sleeping...')
•The active job
Chapter 3 - Define your Workflow with Océ Express WebTools 85
The 'System' tab
The system monitor
Introduction
You can open the system monitor to get an overview of the current status of the printing
system. When you click on the 'System' tab in the lower left corner of the screen, the
system monitor pops-up.
The system state (for example: 'Printing:') is displayed in the upper right corner of the
system monitor section of the Océ Express WebTools.
Overview of the system states
#
DescriptionIconState
The user is requested to go to the printer and fol-
low the instructions displayed on the operator
panel.
'User intervention re-
quired'
Status message when printer does not print because
the system memory is full.
'System memory is full'
Status message when printer does not print because
the printer is out of toner.
'Out of toner'
Energy saving state: State when not all functional-
ity is available due to printer sleeping.
'Sleeping...'
State when not all functionality is available due to
printer warming up.
'Warming up...'
State when the system software is initialising.'Initialising...'
The system pauses the print queue but keeps access
to all other functionality.
'Printer paused'
The system is receiving or processing data.'Processing...'
State when there is no active job and no waiting
job.
When a job arrives, no user intervention is needed
to start printing.
'Ready to print'
State when a print job is active.'Printing:' <job-name>
Chapter 3 - Define your Workflow with Océ Express WebTools86
The system monitor
DescriptionIconState
The system is processing the job data.'Processing:' <job-
name>
The system is receiving the job data.'Receiving:' <job-
name>
The system is making settings to optimise the print
quality.
'Optimising print quali-
ty'
Roll media and roll width indication for roll 1 ...
2 (if available).
'Media indication'
Overview of the scanner states
#
DescriptionIconState
General error message.'User intervention re-
quired'
The scanner is active.'Scanner is busy'
The scanner is ready to start a scan job.'Scanner is ready'
The toner states
#
DescriptionIcon
Toner OK
Toner low, empty or cartridge not present.
The Remote service states
#
DescriptionIcon
'Remote Service' is either disabled or enabled and connected to Océ.no icon
'Remote Service' is enabled, but could not connect to Océ.
Chapter 3 - Define your Workflow with Océ Express WebTools 87
The system monitor
DescriptionIcon
Remote assistance to the system is enabled and currently accepting a
connection.
The E-shredding states
#
DescriptionIcon
E-shredding is disabled.no icon
E-shredding is enabled or busy.
A tooltip is available with extra information.
Chapter 3 - Define your Workflow with Océ Express WebTools88
The system monitor
The 'Preferences' tab
Illustration
The 'Preferences' tab
Note:
Before you can edit a setting or a settings group, you must log in as a Key operator or a
Power user. For more information, see ‘User roles and authorisations’ on page 124.
With the 'Preferences' tab, you can fine-tune the system to fit your company's workflow
and processes.
Tasks:
•'Overview'
Summary of the settings organised in different groups:
•'System defaults': make settings for the printing system.
•'Print job defaults': make settings for print jobs.
•'Copy job defaults': make settings for copy jobs.
•'Scan job defaults': make settings for scan jobs.
•'Stamping': make settings to create a stamp.
Chapter 3 - Define your Workflow with Océ Express WebTools 89
The 'Preferences' tab
The 'Configuration' tab
Illustration
The 'Configuration' tab
Note:
Before you can edit a setting or a settings group, you must log in as a System administrator
or a Power user. For more information, see ‘User roles and authorisations’ on page 124.
The 'Configuration' tab will help you install the system in your infrastructure, according
to your standards.
Tasks:
•'Overview'
Summary of the settings organised in different groups:
•'Connectivity': make settings for your printer's network, security, and connections.
•'Printer setup'; make settings for the printer's languages, media, and finishing config-
uration.
•'External locations': make settings to create, delete, and view external locations.
•' Smart Inbox ': make settings for a Smart Inbox for scan jobs. It is a permanent location
on the user panel you can send scan jobs to.
•'Remote security': make settings to create certificates and secure your network config-
uration.
Chapter 3 - Define your Workflow with Océ Express WebTools90
The 'Configuration' tab
The 'Support' tab
Introduction
Note:
Log in as System administrator or a Power user. For more information, see ‘User roles
and authorisations’ on page 124.
Licences
The 'Support' tab consists of three sections:
•'About': find general information about the system and generate the 'Quick Response
Card'.
•'Counter history': view, save, or print counter information on all jobs.
•'Media': manage all media on the printing system.
•'Update': view and install the security and system patches, and new software packages.
•'Licenses': view, and update the licenses on the printing system.
•'Remote Service': make a connection with remote service to check and control your
system.
•'Audit log': download a comma-separated values (CSV) file with audit events, or clear
the audit events.
Chapter 3 - Define your Workflow with Océ Express WebTools 91
The 'Support' tab
Define your Printing System Default
Settings
About the default settings in Océ Express WebTools
Definition
Before you send jobs to the printer, remember the following:
The values defined in Océ Express WebTools are default values for the general system
behaviour. You can define a number of job settings in the Océ printer drivers or the Océ
job submission tools. The settings defined in the printer drivers or the job submission
tools, always overrule the settings defined in Océ Express WebTools.
Chapter 3 - Define your Workflow with Océ Express WebTools92
About the default settings in Océ Express WebTools
Set another language for Océ Express WebTools
Introduction
The language setting of the internet browser you use defines the language of Océ Express
WebTools.
The following languages are supported: Dutch, UK English, German, French, US English,
Spanish, Danish, Italian, Swedish, Norwegian, Finnish, Portuguese, Polish, Hungarian,
Czech, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Korean.
Note:
This language setting does not influence the language on the user panel. On the user
panel you can choose between the 'First language' and the 'Second language'. You can
define the values for the 'First language' and the 'Second language' in the regional settings
of Océ Express WebTools.
Note:
When the selected language cannot be supported, the default language for Océ Express
WebTools is US English.
Purpose
Change the language setting of Océ Express WebTools.
How to change the language setting in Microsoft Internet Explorer
1. Open Microsoft® Internet Explorer.
2. Select 'Tools' in the upper right hand corner. Select 'Internet options'. The internet options
window appears.
3. Select the 'General' tab.
4. Click the 'Languages' button at the bottom of the window. Another window opens.
5. Select the preferred language. Click the 'Add' button, when you need to add a new lan-
guage to the list.
6. Click 'Move up' to move the language to the top of the list.
7. Click 'OK' to confirm or 'Cancel' to reject, in both windows. The windows close.
8. Click 'Refresh' in the toolbar of Internet Explorer, or open a new page. The language of
the application is changed.
Chapter 3 - Define your Workflow with Océ Express WebTools 93
Set another language for Océ Express WebTools
Note:
It is possible that the internet options are put under a different menu, depending on the
Microsoft® Internet Explorer version you use.
Note:
It is possible that the options menu is put under a different menu, depending on the
Mozilla® Firefox version you use.
How to change the language setting in Mozilla Firefox
1. Open Mozilla Firefox™.
2. Select Options - Options. The Options window appears.
3. Click the Content button.
4. In the Languages section click the Choose... button. Another window opens.
5. Select the language of your choice. A new language can be added to the list with the Add
button.
6. Move the newly added language up in the list to the top position.
7. Click OK to confirm or Cancel to close both windows again.
8. Click Reload in the toolbar or open another page. The language of the application will
be changed.
Chapter 3 - Define your Workflow with Océ Express WebTools94
Set another language for Océ Express WebTools
How to edit a setting
Introduction
In Océ Express WebTools you can make settings to personalise your printing system.
1. Browse to the settings group you want to edit, for example 'Preferences' - 'System prop-
erties' - 'Regional settings'.
2. Click directly on the value of a setting, when you want to edit a single setting
or
click 'Edit' in the settings group bar to access a window with all settings, when you want
to edit more settings in the group.
Note:
Before you can edit a setting or a settings group, you must log in as an authorised user.
3. Modify the settings.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 95
How to edit a setting
View and check the settings
Introduction
In Océ Express WebTools you can view and check your settings. You can also check
which settings are no longer set to the factory default value.
How to view and check the settings
1. Open the 'Configuration' tab or the 'Preferences' tab.
2. Click 'View set' in the upper right hand corner of the screen. A window opens.
3. Scroll through the list of settings. The first column displays the setting and the second
column displays the values. A "*" indicates that the value of the setting is different from
the original factory default value.
Note:
You can print the information with the standard print function of your browser.
Chapter 3 - Define your Workflow with Océ Express WebTools96
View and check the settings
Save the settings in a file
Introduction
Save the settings and the values that you configured in the Océ Express WebTools in a
file.
Save the settings in a file to duplicate the settings very easily to another printer of the
same type.
Note:
Not all settings are stored in the settings file. The network settings are excluded from
the file because the network settings can not be transferred to another printer. The
passwords for authorised users and the passwords for remote scan destinations are excluded
from the file for security reasons. License information is not included in the file either.
How to save the settings in a file
1. Open the 'Configuration' tab or the 'Preferences' tab.
2. Click on 'Save set' in the upper right hand corner of the screen. A window opens.
3. Navigate to a location on the network to store the file.
4. Save the settings<hostname of printer><date>.xml file. The file name is not fixed. You
can change the name if required.
5. Click 'Ok' to confirm, or 'Cancel' to close the window without storing the file.
Chapter 3 - Define your Workflow with Océ Express WebTools 97
Save the settings in a file
Load the settings from a file
Introduction
Load the settings and the values for Océ Express WebTools from a file. Load the settings
from a file to duplicate them to another printer of the same type.
Note:
Not all settings are stored in the settings file. The network settings are excluded from
the file because the network settings can not be transferred to another printer. The
passwords for authorised users and the passwords for remote scan destinations are excluded
from the file for security reasons. License information is not included in the file either.
Note:
For this procedure, you need to log in as a Key operator, or System administrator.
How to load the settings from a file
1. Open the 'Configuration' tab, or the 'Preferences' tab.
2. Click 'Open set' in the upper right hand corner of the screen. A secondary window opens.
3. Navigate to a location on the network and select the settings file.
4. Click 'Ok' to load the settings file, or 'Cancel' to close the window without loading the
settings file.
In some cases a reboot dialogue appears.
Result
The values of the settings in the settings file overwrite the current values. The network
configuration settings of the system and the passwords are not loaded to prevent connec-
tivity problems and to guarantee the integrity of the passwords.
Chapter 3 - Define your Workflow with Océ Express WebTools98
Load the settings from a file
Restore the factory defaults
Introduction
Sometimes you want to go back to the initial settings. You can restore the factory default
settings in Océ Express WebTools.
How to restore the factory defaults
Note:
For this procedure, you need to log in as a Key operator.
1. Open the 'Configuration' tab, or the 'Preferences' tab.
2. Click on 'Restore defaults' in the upper right hand corner of the screen. A window opens.
3. Click 'Ok' to restore the factory default settings, or 'Cancel' to close the window without
restoring the factory defaults.
Chapter 3 - Define your Workflow with Océ Express WebTools 99
Restore the factory defaults
Set the print job default settings
Definition
In Océ Express WebTools you can configure the default values for the print job settings.
When you optimise the print job default settings for your document, you get the best
results.
The print job settings are grouped under the 'Preferences' - 'Print job defaults' tab. You
can find a short explanation of the most important print job default settings below. Under
the print job default settings you can also define the print presets that are visible on the
When you define print job settings in the printer drivers or the job submission tools,
these values always overrule the default values defined in Océ Express WebTools.
Note:
Under the 'Preferences' - 'Print job defaults' tab, you can also make settings for the print
presets. Only the settings you make for the presets are visible on the multi-touch user
panel, under the 'Print' tile. For more information on the print presets, see ‘Set the print
presets’ on page 145.
Overview of the 'Print job defaults' - 'Basic' settings
Note:
For this procedure, you need to log in as a Key operator.
Open the 'Preferences' - 'Print job defaults' tab. Go to 'Basic' and click edit in the upper
right hand corner.
#
DescriptionSetting
Enter the default value for the number of times you want
your jobs to be printed.
'Number of sets'
•Select 'On (sort by set)' to sort your output by set (123
- 123).
•Select 'Off (sort by page)' to sort your output by page
(11 - 22 - 33).
'Collate'
Chapter 3 - Define your Workflow with Océ Express WebTools100
Set the print job default settings
DescriptionSetting
•Select 'Top Delivery Tray (TDT)' to default deliver
your output in the Top delivery tray.
•Select 'External output (back)' to default deliver your
output at the back of the printer. Also select this option
when you use the optional 'Receiving rack (basket)' or
a folder.
'Sheet delivery'
Overview of the 'Print job defaults' - 'Sheet' settings
Note:
For this procedure, you need to log in as a Key operator.
Open the'Preferences' - 'Print job defaults' tab. Go to 'Sheet' and click edit in the upper
right hand corner.
#
DescriptionSetting
Select the default output material and format for the media
used on the printer.
•Select 'Automatic', to automatically select the media.
•Select 'Manual feed' to insert a cut sheet.
•Select the specific roll number of the media you want
to use by default.
The 'System' screen on the printer user panel displays the
loaded rolls.
Note:
You can only configure the 'Media selection policy'
setting, when 'Media source' is set to 'Automatic'.
'Media source'
•Select 'Automatic next larger' to automatically select the
media roll with the exact media size for your print job.
When the media roll with the exact media size is not
available the next larger media roll on the printer is se-
lected.
•Select 'Automatic exact fit' to automatically select the
media roll with the exact media size for your print job.
When the media roll with the exact media size is not
available a media request pops up.
'Media selection policy'
Chapter 3 - Define your Workflow with Océ Express WebTools 101
Set the print job default settings
DescriptionSetting
•Select 'Standard' to cut the print at a standard media
size (DIN, ANSI etc.).
•Select 'Synchro' to cut the print at the end of the image.
•Select 'Custom' (numeric) to cut the print at a specific
length.
'Cut method'
Enter the cut length of your print job.'Custom print length'
When you enter a value, the printer adds a blank strip of
the specified length at the top of the output.
'Add leading strip'
When you enter a value, the printer adds a blank strip of
the specified length at the bottom of the output.
'Add trailing strip'
Overview of the 'Print job defaults' - 'Layout'
Note:
For this procedure, you need to log in as a Key operator.
Open the 'Preferences' - 'Print job defaults' tab. Go to 'Layout' and click edit in the upper
right hand corner.
#
DescriptionSetting
•Select 'Automatic scale to the media size' to scale the
image to the media.
•Select 'Automatic scale down when image is larger than
media' to scale down the image one format smaller than
the original.
•Select 'Custom scale factor' to enter your own scale
percentage, with 100 percent as no scaling.
'Scale'
Select 'On' to mirror the image along the vertical axis - the
media transport direction.
'Mirror'
Select any option to rotate the image counter-clockwise.
When you want to print faster, select any of the 'auto rotate'
options. You can print faster due to less media transport.
Select 'Auto rotate media saving' to use the media in the
most efficient way.
For more information, see ‘Set the 'Rotation' mode’ on page
177.
'Rotation'
Chapter 3 - Define your Workflow with Océ Express WebTools102
Set the print job default settings
DescriptionSetting
Select any of the options to define where to align the image
on the media.
For more information, see ‘Set the 'Alignment' mode ’ on
page 178.
'Alignment'
Define how much you want the image to shift horizontally,
in the chosen alignment position.
'Horizontal shift'
Define how much you want the image to shift vertically,
in the chosen alignment position.
'Vertical shift'
Overview of the 'Print job defaults' - 'Image'
Note:
For this procedure, you need to log in as a Key operator.
Open the 'Preferences' - 'Print job defaults' tab. Go to 'Image' and click edit in the upper
right hand corner.
#
DescriptionSetting
•'Standard' is the default value.
•Select 'Lines/text' for line drawings. The lines are sharpened.
•Select 'Photo' for large photos. The printed output is opti-
mised for large grey areas.
'Print quality'
You can enable this setting, when the 'Preferences' - 'System
properties' - 'Printer properties' - 'Print-darkness (toner reduc-
tion)' setting is set to a negative value. In that case the toner
reduction will not be used when you print posters or photos.
'Keep blackness for
posters and photos'
Chapter 3 - Define your Workflow with Océ Express WebTools 103
Set the print job default settings
Set the copy job default settings
Definition
In Océ Express WebTools you can configure the default values for the copy job settings.
When you optimise the copy job default settings for your document, you get the best
results.
The copy job settings are grouped under the 'Preferences' - 'Copy job defaults' tab. You
can find a short explanation of the 'General copy job settings' below.
Note:
Under the 'Preferences' - 'Copy job defaults' tab, you can also make settings for the copy
presets. Only the settings you make for the presets are visible on the multi-touch user
panel, under the 'Copy' tile. For more information on the copy presets, see ‘Set the copy
presets’ on page 141.
Overview of the 'Copy job defaults' - 'General copy job settings'
Note:
For this procedure, you need to log in as a Key operator.
Open the 'Preferences' - 'Copy job defaults' settings tab. Click edit in the upper right
hand corner of the 'General copy job settings'.
#
DescriptionSetting
•Select 'Standard' for default speed.
•Select 'Productive' for optimised speed: narrow originals
are scanned faster.
'Productivity mode for
copy ('Lines/text' only)'
•Select 'Next larger', to continue printing with a larger
size media.
•Select 'Exact size', to only continue printing when the
specified media size is available.
'Media selection policy'
Chapter 3 - Define your Workflow with Océ Express WebTools104
Set the copy job default settings
Set the scan job default settings
Definition
In Océ Express WebTools you can configure the default values for the scan job settings.
When you optimise the scan job default settings for your document, you get the best re-
sults.
The scan job settings are grouped under the 'Preferences' - 'Scan job defaults' tab. You
can find a short explanation of the 'General scan job settings' below.
When you define scan job settings in the printer drivers or the job submission tools, these
values always overrule the default values defined in Océ Express WebTools.
Note:
Under the 'Preferences' - 'Scan job defaults' tab, you can also make settings for the scan
presets. Only the settings you make for the presets are visible on the multi-touch user
panel, under the 'Scan' tile. For more information on the scan presets, see ‘Set the scan
presets’ on page 143.
Overview of the 'Scan job defaults' - 'General scan job settings'
Note:
For this procedure, you need to log in as a Key operator.
Open the 'Preferences' - 'Scan job defaults' tab. Click edit in the upper right hand corner
of the 'General scan job settings' section.
#
DescriptionSetting
Enter any text string. The string is the file extension for
scan-to-PDF (default: pdf).
'File extension for scan
to PDF'
Enter any text string. The string is the file extension for
scan-to-TIFF (default: tif).
'File extension for scan
to TIFF'
Enter any text string. The string is the file extension for
scan-to-JPEG (default: jpg).
'File extension for scan
to JPEG'
Enter any text string. The string is the file extension for
scan-to-CALS (default: cal).
'File extension for scan
to CALS'
When as scan is delivered to a remote location and scan
delivery fails, the printer retries after the time you set here.
'Scan delivery retry in-
terval'
Chapter 3 - Define your Workflow with Océ Express WebTools 105
Set the scan job default settings
DescriptionSetting
Fill in the number that replace the # hashes in the name.
The number increases after each scan.
'Start value for ### in
the scan file name'
Fill in the scan filename used for scans to the Smart Inbox.
When the scan filename contains one or more #, the hashes
are replaced by ascending numbers.
'File name for scan to
Smart Inbox'
Enable to print a checkprint of the scan.'Check print'
Note:
The file extensions that are defined in the 'Scan job defaults', cannot be changed via the
'Smart Inbox'.
Chapter 3 - Define your Workflow with Océ Express WebTools106
Set the scan job default settings
Manage Jobs on your Printing System
The 'Smart Inbox' and the Queue concept
Definition
You can use the 'Smart Inbox' for customised job management.
#
The Smart InboxThe Jobs QueueConcept
Personal mailboxesProduction beltMetaphor
•send jobs to the system
•organise jobs
•get the job printed as soon as
possible
User intention
•keep together sets of docu-
ments from various origin
•organise documents over var-
ious Smart Inboxes, to easily
retrieve jobs
•reprint jobs or change set-
tings of jobs that are already
sent to the printer
•get feedback of printer
progress
•cancel requests
•change priority (local)
Used to
Jobs in a Smart Inbox
You can use Smart Inboxes to manage your jobs. When you open the 'Jobs' tab in Océ
Express WebTools the Smart Inbox section displays an overview of the Smart Inboxes.
Define one or more Smart Inbox names that allow you to easily organise and access your
jobs.
Different kinds of Smart Inboxes can be created in Océ Express WebTools :
•You can create Smart Inboxes for print jobs. You create these Smart Inboxes in Océ
Express WebTools under the 'Jobs' tab. When you create a Smart Inbox for print
Chapter 3 - Define your Workflow with Océ Express WebTools 107
The 'Smart Inbox' and the Queue concept
jobs, it is only visible on your local browser. When you send a print job to the printer,
the user panel will also display the Smart Inbox.
•An operator can create Smart Inboxes for scan jobs. The operator can create these
Smart Inboxes in Océ Express WebTools under the 'Configuration' tab. The Smart
Inbox for scan jobs is visible on your local browser, and on the user panel. This way
the operator can organise the Smart Inboxes for scan jobs for departmental, project,
or personal use.
All print jobs sent via printer drivers, applications or one of the Océ Publisher job sub-
mitters are placed in a Smart Inbox.
For scan jobs you can select the Smart Inbox as a destination.
In the printer driver application or job submitter you can select the specific Smart Inbox
you want to print to. Under the 'Preferences' - 'System properties' - 'Job management' -
'Override destination of print jobs' setting you determine whether a job is also sent to
the Jobs queue. When a print job is kept in the Smart Inbox, you can start the print job
manually on the user panel or in Océ Express WebTools.
Smart Inbox functionality in Océ Express WebTools
View the job
To view the image itself and show more job information click on the job name in the
Smart Inbox. You can also change the job name here.
'Delete'
To delete a job from the Smart Inbox select the job and click 'Delete'.
'Edit'
To edit the job settings of a job select the job and click 'Edit'. A window opens where
you can change a limited number of job settings.
'Print'
To print a job select the job and click 'Print'. The job is copied into the Jobs Queue. The
job remains in the Smart Inbox. The 'Preferences' - 'System properties' - 'Job management'
- 'Keep completed jobs in the Smart Inbox' setting determines whether jobs that have
been printed will be kept in the Smart Inbox for reprint or not.
Save a scan job
You can select a scan job and save it on a location on the PC.
Send a scan job to...
You can select a scan job and send it to a predefined external location.
Chapter 3 - Define your Workflow with Océ Express WebTools108
The 'Smart Inbox' and the Queue concept
Note:
Only one user at a time can save a scan job. When more users save a scan job, the
downloads will take place one after the other. When a dialogue to select the save location
is open no download will start.
Note:
The icon in front of the job name provides status information about the job. Detailed
information about the status is displayed in the tooltip.
Note:
When a Smart Inbox contains many jobs you can sort the jobs by clicking on a column
name (for example:'Job name' or 'Time created'). You can also change the display method
of the jobs in the Smart Inbox. Select 'List view' when you want to display all jobs. Select
'Group view' when you want to display only the groups of your sort criterion in the
Smart Inbox.
'Delete all'
When you click 'Delete all' in the 'View all' Smart Inbox all jobs are deleted from all
Smart Inboxes.
Note:
The 'View all' Smart Inbox is only available when you enable the 'Preferences' - 'System
properties' - 'Job management' - 'Display a view on all Smart Inbox jobs' setting.
Jobs Queue functionality in Océ Express WebTools
The print jobs in line waiting to be printed are listed in the Jobs queue.
'Top'
To increase the print priority of a job in the queue, you can select the job and click 'Top'
to place the job on top of the queue.
'Delete'
To delete a job from the queue, select the job and click 'Delete'.
'Delete all'
To empty the queue completely, click the 'Delete all' button.
Scan Queue functionality in Océ Express WebTools
The scan jobs in line waiting to be sent to the right location are listed in the Scan queue.
Chapter 3 - Define your Workflow with Océ Express WebTools 109
The 'Smart Inbox' and the Queue concept
'Delete'
To delete a job from the queue, select the job and click 'Delete'.
Retry
To retry to send a job, select the job and click Retry.
Send to
To send a job to a new destination, select the job and click Send to. Then select the des-
tination.
Note:
The icon in front of the job name provides status information about the job. Detailed
information about the status is displayed in the tooltip.
Note:
When a job is printed, scanned, or copied the job is removed from the queue.
Chapter 3 - Define your Workflow with Océ Express WebTools110
The 'Smart Inbox' and the Queue concept
Use Smart Inboxes in a multiple-user environment
Introduction
A multiple-user environment is a working environment in which users directly send jobs
to the printer and collect their own prints. In this environment it is important for a user
to have easy access to personal jobs.
Illustration
How to set up the Smart Inboxes in a multiple-user environment
1. Open the 'Preferences' - 'System properties' tab.
2. Select 'Edit' in the 'Job management' bar.
3. Enter the following values (example):
#
ValueSetting
'Enable Publisher Express'
'Restrict remote actions on jobs to the
Operator'
'Restrict remote Smart Inbox view to the
Key operator'
'Display a view on all Smart Inbox jobs'
'No, as specified in the job ticket''Override destination of print jobs'
'Keep completed jobs in the Smart Inbox'
Chapter 3 - Define your Workflow with Océ Express WebTools 111
Use Smart Inboxes in a multiple-user environment
ValueSetting
'Keep copies of local print jobs in the
Smart Inbox'
'To queue and Smart Inbox''Default destination of print jobs'
For example: 48 hours'Expiration time-out for Smart Inbox
jobs'
For example: 48 hours'Expiration time-out for Smart Inbox
copy and scan jobs'
'Public''Default Smart Inbox'
Chapter 3 - Define your Workflow with Océ Express WebTools112
Use Smart Inboxes in a multiple-user environment
Use Smart Inboxes in a repro environment
Introduction
A repro environment is a working environment in which a repro operator handles all the
jobs. In this environment the repro operator can use the 'Smart Inbox' to organise his
daily work.
Illustration
How to set up the repro workflow
1. Open the 'Preferences' - 'System properties' tab.
2. Select 'Edit' in the 'Job management' bar.
3. Enter the following values (example):
#
ValueSetting
'Enable Publisher Express'
'Restrict remote actions on jobs to the
Operator'
'Restrict remote Smart Inbox view to the
Key operator'
'Display a view on all Smart Inbox jobs'
'No, as specified in the job ticket''Override destination of print jobs'
'Keep completed jobs in the Smart Inbox'
Chapter 3 - Define your Workflow with Océ Express WebTools 113
Use Smart Inboxes in a repro environment
ValueSetting
'Keep copies of local print jobs in the
Smart Inbox'
'Only to Smart Inbox''Default destination of print jobs'
For example: 48 hours'Expiration time-out for Smart Inbox
jobs'
For example: 8 hours'Expiration time-out for Smart Inbox
copy and scan jobs'
'Public''Default Smart Inbox'
Chapter 3 - Define your Workflow with Océ Express WebTools114
Use Smart Inboxes in a repro environment
Use Smart Inboxes in a multiple-user and repro environment
Introduction
A multiple-user and repro environment is a working environment in which both users
directly send jobs and collect their own prints at the printer. The system is also used by
a repro operator.
In this environment it is important for a user to have easy access to his personal jobs, but
it is also important for the repro operator to have an overview of all jobs. To make this
process more easy, the operator can create personal Smart Inboxes for his users. This way
the users can manage their own jobs and the operator can manage control. For more in-
formation on how to do this, see ‘Create and open a Smart Inbox for scan jobs’ on page 119
Illustration
How to set up the end-user and repro workflow
1. Open the 'Preferences' - 'System properties' tab.
2. Select 'Edit' in the 'Job management' bar.
3. Enter the following values (example):
#
ValueSetting
'Enable Publisher Express'
'Restrict remote actions on jobs to the
Operator'
Depends on customer requirements
'Restrict remote Smart Inbox view to the
Key operator'
Chapter 3 - Define your Workflow with Océ Express WebTools 115
Use Smart Inboxes in a multiple-user and repro environment
ValueSetting
'Display a view on all Smart Inbox jobs'
'Only to Smart Inbox''Override destination of print jobs'
'Keep completed jobs in the Smart Inbox'
'Keep copies of local print jobs in the
Smart Inbox'
'To queue and Smart Inbox''Default destination of print jobs'
For example: 48 hours'Expiration time-out for Smart Inbox
jobs'
For example: 8 hours'Expiration time-out for Smart Inbox
copy and scan jobs'
'Public''Default Smart Inbox'
Chapter 3 - Define your Workflow with Océ Express WebTools116
Use Smart Inboxes in a multiple-user and repro environment
Create and open a Smart Inbox for print jobs
Introduction
There a two ways to create and open a Smart Inbox for print jobs in Océ Express
WebTools:
•In the Smart Inbox section under the 'Jobs' tab.
•In Océ Publisher Express.
Note:
Note that the Smart Inboxes for print jobs created in the Smart Inbox section and Océ
Publisher Express are only visible on your personal browser. When you send a print job
to the specific Smart Inbox, that Smart Inbox also becomes visible on the user panel.
Note:
Note that the Smart Inboxes or print jobs created in the Smart Inbox section and Océ
Publisher Express are not permanent. Once the Smart Inbox is empty, it will disappear.
Smart Inbox for print jobs in the 'Smart Inbox' section
A user can create and open a Smart Inbox in the 'Smart Inbox' section:
1. Select the 'Jobs' tab.
2. Click on Open 'Smart Inbox'.
3. Click on the blank field to open a drop-down list with the Smart Inboxes available on
your system. You can open an existing Smart Inbox from the list or you can type the
name of a new Smart Inbox.
4. Enter the name of the new Smart Inbox and press Enter, or select the desired 'Smart Inbox'
from the list.
The Smart Inbox is now displayed in the 'Smart Inbox' section.
Smart Inbox for print jobs in Océ Publisher Express
A user can open or create a Smart Inbox in Océ Publisher Express:
1. Select the 'Jobs' tab.
2. Click on 'Create new job' in the Océ Publisher Express section.
3. In the 'Workflow' section, click on the Smart Inbox field to open a drop-down list with
the Smart Inboxes available on your system that contain one or more jobs. You can open
an existing Smart Inbox from the list, or you can type the name of a new Smart Inbox.
Chapter 3 - Define your Workflow with Océ Express WebTools 117
Create and open a Smart Inbox for print jobs
4. Enter the name of the new Smart Inbox and press Enter, or select the desired 'Smart Inbox'
from the list.
5. Click 'Ok' to send the print job to the Smart Inbox.
The Smart Inbox is now displayed in the 'Smart Inbox' section.
Chapter 3 - Define your Workflow with Océ Express WebTools118
Create and open a Smart Inbox for print jobs
Create and open a Smart Inbox for scan jobs
Introduction
Next to the Smart Inboxes for print jobs you can also create Smart Inboxes for scan jobs.
You can create a Smart Inbox for scan jobs under the 'Configuration' tab. The Smart
Inbox for scan jobs is present as a scan location on the user panel.
Note:
For this procedure, you need to log in as a Key operator
Note:
The Smart Inbox for scan jobs cannot be used to store jobs. After the time defined in
Océ Express WebTools or when the Smart Inbox is full, jobs will be deleted from the
Smart Inbox.
Smart Inbox for scan jobs
In Océ Express WebTools:
1. Select the 'Configuration' - ' Smart Inbox ' tab.
2. Click on 'Create new'. A window opens
3. Enter a 'Name' recognisable for the user. This name appears on the user panel.
4. Enter a 'Description'.
5. Click Ok to confirm.
Result
The Smart Inbox is now displayed in the Smart Inbox section and is visible on the user
panel as a location.
Chapter 3 - Define your Workflow with Océ Express WebTools 119
Create and open a Smart Inbox for scan jobs
Store print, copy, and scan jobs in the Smart Inbox
Introduction
In Océ Express WebTools, you can store your jobs in the Smart Inbox temporarily.
This way you can better manage your jobs, and reprint any job you like.
Note:
Storing jobs in the Smart Inbox is temporarily. When the time set in Océ Express
WebTools is expired, your jobs are deleted from the Smart Inbox.
Note:
Note that when the Smart Inbox is full, the oldest jobs are deleted.
Store network print jobs
1. Open the 'Preferences' - 'System properties' tab.
2. In the 'Job management' section, click on the 'Keep completed jobs in the Smart Inbox'.
3. Check the box to enable the setting.
4. Click Ok.
Print jobs send from Océ Express WebTools are now stored in the Smart Inbox.
Store local print jobs
1. Open the 'Preferences' - 'System properties' tab.
2. In the 'Job management' section, click on the 'Keep copies of local print jobs in the Smart
Inbox'.
3. Check the box to enable the setting.
4. Click Ok.
Print jobs send from the user panel are now stored in the Smart Inbox.
Store copy jobs
1. Open the 'Preferences' - 'System properties' tab.
2. In the 'Job management' section, click on the 'Keep a copy of copy jobs in the Smart
Inbox (Public)'.
3. Check the box to enable the setting.
4. Click Ok.
Copy jobs are now stored in the Smart Inbox.
Chapter 3 - Define your Workflow with Océ Express WebTools120
Store print, copy, and scan jobs in the Smart Inbox
Store scan jobs
1. Open the 'Preferences' - 'System properties' tab.
2. In the 'Job management' section, click on the 'Keep copy of scanned jobs in the Smart
Inbox'.
3. Check the box to enable the setting.
4. Click Ok.
Scan jobs are now stored in the Smart Inbox.
Set the 'Expiration time-out for Smart Inbox jobs'
1. Open the 'Preferences' - 'System properties' tab.
2. Click on 'Edit' in the 'Job management' section.
3. Set the preferred time for the 'Expiration time-out for Smart Inbox jobs', and/or the
'Expiration time-out for Smart Inbox copy and scan jobs' settings, for example 48 hrs.
4. Click Ok.
The jobs are removed from the Smart Inboxes at the defined time.
Result
Jobs are stored in the Smart Inbox for the defined period of time.
Chapter 3 - Define your Workflow with Océ Express WebTools 121
Store print, copy, and scan jobs in the Smart Inbox
Close or delete a 'Smart Inbox'
Introduction
In Océ Express WebTools you can also close or delete Smart Inboxes.
•You can close the Smart Inbox for print jobs on your browser in the Smart Inbox
section.
•You can delete the Smart Inbox for scan jobs under the 'Configuration' tab.
Note:
When you delete a Smart Inbox, you only delete the view on the Smart Inbox, but not
the content. To permanently delete the jobs from a Smart Inbox you must select the
jobs in the Smart Inbox and click 'Delete'.
Note:
The default 'Public' Smart Inbox cannot be deleted, and will always be present.
How to close a Smart Inbox for print jobs in the Smart Inbox section
In Océ Express WebTools:
1. Open the 'Jobs' tab.
2. Click on the X - button at the right hand side of the 'Smart Inbox' bar.
How to delete a Smart Inbox for scan jobs
In Océ Express WebTools:
1. Open the 'Configuration' - ' Smart Inbox ' tab.
2. Select the Smart Inbox you want to delete.
3. On the right hand side under 'Actions', click on the X.
When you want to delete all Smart Inboxes at once, click on 'Delete all' in the upper
right corner.
Result
The Smart Inbox is immediately closed or deleted.
Chapter 3 - Define your Workflow with Océ Express WebTools122
Close or delete a 'Smart Inbox'
Configure your Network and Security
Settings
Configure the network settings in Océ Express WebTools
Introduction
Some of the network settings are configured during the installation of your system. When
you want to change the initial configuration or when you want to define more network
settings, you can do so under the 'Configuration' tab.
Note:
For this procedure you need to log in as System administrator.
Note:
For more detailed information on network settings, refer to the connectivity manual on
the company website.
How to configure the network settings in Océ Express WebTools
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Click on 'Edit' in the upper right hand corner of the 'Network adapter' bar. Here you
can edit all the settings of the group in one window.
or
3. Click on a single setting in the list to edit only one setting.
For example, click on the value of the 'IP type' setting to display a window where you
can change the value.
Note:
In the tooltip you can always find a short explanation of the setting.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 123
Configure the network settings in Océ Express WebTools
Access and Passwords
User roles and authorisations
Introduction
You can view all settings in Océ Express WebTools, but when you want to edit a setting
a message appears. This message indicates that the setting is password protected. You
must log in with a password to change a setting.
Attention:
Handle and store all passwords securely and with care. In case of forgotten passwords, a
service technician can reset the passwords only when his rights have been enabled. Other-
wise the machine has to be reinstalled.
Note:
You do not need a password for daily use of the system.
Overview of user roles and authorisations
The table below displays the different user roles and the authorisations that belong to the
role.
#
DescriptionUser role
Besides the normal use of the system, the Key operator takes
care of the system's daily maintenance. The Key operator is
authorised to change all default settings in the 'Preferences' tab
of Océ Express WebTools.
'Key operator'
The System administrator takes care of the integration of the
system into the IT-infrastructure of the customer.
The System administrator is authorised to change all settings
in the 'Configuration' tab of Océ Express WebTools.
'System administra-
tor'
The Power user is authorised to access all functionalities of Océ
Express WebTools. It combines the 'Key operator' and 'System
administrator' roles.
'Power user'
Chapter 3 - Define your Workflow with Océ Express WebTools124
User roles and authorisations
Log in as an authorised user
Purpose
In order to have write access for certain settings, you must log in as an authorised user.
There are three user roles: the System administrator, Key operator, and Power user. They
have authorisation to edit specific groups of settings. You do not need to log in before
you start a session. The system will only display a login screen, when you want to perform
a special action.
Before you begin
Navigate through the tabs and select the values you want to change.
How to log in as an authorised user
1. Click on the value of the setting you want to edit. A login window appears.
2. Select a user role from the drop down list.
Note:
The user role with the required authorisation is already selected.
3. Enter the password.
Note:
When the password is entered incorrectly, a message appears. You can enter the password
again.
4. Click 'Ok' to confirm your entry.
Note:
Once you have logged in, the log in lasts for the duration of the browser session. When
you have not been active for more than 30 minutes the session expires and you need to
log in again.
Note:
For security reasons it may be useful to periodically change the password for the three
access modes (Key operator, System administrator, Power user) in Océ Express WebTools.
Chapter 3 - Define your Workflow with Océ Express WebTools 125
Log in as an authorised user
Change the password for authorised users
When to do
For security reasons it is advised to periodically change the password of the three access
modes (Key operator, System administrator, Power user) in Océ Express WebTools.
Attention:
Handle and store all passwords securely and with care. In case of forgotten passwords, a
service technician can reset the passwords only when his rights have been enabled. Other-
wise the machine has to be reinstalled.
How to change the password for authorised users
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Click 'See all' in the 'Passwords' section.
3. Select 'Key operator password', 'System administrator password', or 'Power user password'
depending on the password you want to change. A new window opens up.
4. Log in as Key operator to change the key operator password. The default key operator
password is KeyOp.
Log in as System administrator to change the system administrator password. The default
system administrator password is SysAdm.
Log in as Power user to change all the passwords. The default power user password is
PowUsr.
Note:
The passwords are case sensitive. You can only use characters from the following range:
A-Z
a-z
0-9
_ - ~ ! ? @ # $ % ^ * + = , . : ; / | [ ] ( ) { }
You cannot use Chinese, Cyrillic, or Japanese characters.
5. Enter the new password twice to confirm your input. The password is hidden.
6. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools126
Change the password for authorised users
Shut down or restart the system
Note:
For this procedure, you need to log in as a System administrator.
To remotely shut down the printing system, you can click on 'Shut down' in the 'Support'
tab of Océ Express WebTools.
When the printing system is on, you can also use this button to restart the system.
Chapter 3 - Define your Workflow with Océ Express WebTools 127
Shut down or restart the system
Secure Protocols
Define the IP-type
Introduction
Next to IPv4 the printer also supports IPv6. You can choose to use either IPv4 or IPv6,
but Océ Express WebTools also allows you to use both simultaneously. For more infor-
mation on the differences between IPv4 and IPv6, please consult the Connectivity man-
ual.
Note:
For this procedure, you need to log in as a System administrator.
Set up IP-type preferences
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Click on 'IP type' under the 'Network adapter' settings.
3. Choose between 'IPv4', 'IPv6' or 'IPv4 and IPv6 both enabled'.
4. Click 'Ok' to confirm your entry.
Note:
When only 'IPv4' is enabled, the 'IPv6' settings remain hidden and vice versa.
Chapter 3 - Define your Workflow with Océ Express WebTools128
Define the IP-type
Enable Access control
Introduction
When you want to control access to your printer, you need to enable acces control in
Océ Express WebTools. With access control enabled, you are able to choose up to five
hosts who are allowed to communicate with the printer through your network. This
amount of hosts allows for a flexible configuration.
For each of the hosts you can decide whether the communication from this host to the
system needs to be encrypted by IPsec.
Note:
To enable access control or change the settings, you need to disable the 'Configuration'
– 'Connectivity' – 'Network adapter' - 'Enable DHCP' setting.
Note:
For this procedure, you need to log in as a System administrator.
Note:
Make sure to set a password for changing the network settings. With this password you
can reset the network settings from the user panel in case you get locked out of the system.
Set the password under the 'Configuration' - 'Connectivity' tab and edit the 'Password
to change network settings'. For more information, please refer to the connectivity
manual.
Enable 'Access control'
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Click on Edit in the upper right hand corner of the 'Access control' section.
3. Change the 'Access control' setting from 'Disabled' to 'Enabled'.
4. Click Ok to confirm.
Chapter 3 - Define your Workflow with Océ Express WebTools 129
Enable Access control
Access control and IPsec settings
Introduction
When access control is enabled, you can edit the access control settings.
Note:
Make sure to set a password for changing the network settings. With this password you
can reset the network settings from the user panel in case you get locked out of the system.
Set the password under the 'Configuration' - 'Connectivity' tab and edit the 'Password
to change network settings'. For more information, please refer to the connectivity
manual.
'Access control' and 'IPsec' settings
Under 'Configuration' - 'Connectivity' - 'Access control', you can set the following settings
for each of the 5 stations:
#
DescriptionSetting
Enable or disable communication of this host with the printer.'Access control
station 1: Enable'
The IPv4 address of the host allowed to connect to the printer.'Access control
station 1: IPv4
address'
The IPv6 address of the host allowed to connect to the printer.'Access control
station 1: IPv6
address'
Enable or disable 'IPsec'. 'IPsec' is a security protocol that encrypts
the communication between the host and the printer.
'IPsec station 1:
Enable'
The key for encryption of this host connected via IPsec. When
empty, the default preshared key is used.
'Access control
station 1: Pre-
shared key'
For 'IPsec' you can set the following setting:
#
DescriptionSetting
This is the default key for encryption of hosts connected via
'IPsec'. This key holds for all stations whose preshared key is un-
specified.
'Default pre-
shared key'
Chapter 3 - Define your Workflow with Océ Express WebTools130
Access control and IPsec settings
Note:
For more details on these settings please consult the Security manual.
Chapter 3 - Define your Workflow with Océ Express WebTools 131
Access control and IPsec settings
Remote security
Introduction
By default the first certificate delivered for the use of HTTPS is an Océ self-signed certifi-
cate.
To ensure a fully trusted authentication, you can request and import a certificate delivered
by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can
generate the certificates.
You can use certificate, so the client station that submits the print can check the identity
of the controller.
Remote security: certificates
•By default, Océ delivers an Océ self-signed certificate. This certificate provides encryp-
tion of the print data between the client and the controller. It can be easily used.
This self-signed certificate has not been signed by a Certification Authority, conse-
quently the web browser will display a 'Certificate Error' message the first time you
use the HTTPS protocol.
•When your security policy recommends it, the administrator can request and import
a certificate delivered by a Certification Authority (CA-signed certificate).
For more information on how to do this, see ‘Remote security: generate a CA-signed
certificate request’ on page 133, and ‘Remote security: import a CA-signed certificate’ on
page 135.
Chapter 3 - Define your Workflow with Océ Express WebTools132
Remote security
Remote security: generate a CA-signed certificate request
Introduction
To ensure a fully trusted authentication via HTTPS, you can request and import a cer-
tificate delivered by a Certification Authority (CA-signed certificate).
In Océ Express WebTools you can generate a certificate request yourself, or you can import
a pre-defined certificate via your computer or network. When you generate a certificate
request you need to take the following steps.
Note:
For more information on remote security, certificates and HTTPS consult the Security
manual online. Visit the company support website and download it for free.
Generate a new CA-signed certificate
In Océ Express WebTools:
1. Select the 'Configuration' - 'Remote security' tab.
2. Click on 'Generate a certificate request'. A window opens.
3. Make the required settings: fill in the fully required domain name or the IP address and
the additional information.
4. Click 'Ok' to save. The certificate is made.
Result
The web server generates a certificate request. The content of the request is displayed
(plain text).
Chapter 3 - Define your Workflow with Océ Express WebTools 133
Remote security: generate a CA-signed certificate request
Example (fake request):
-----BEGIN NEW CERTIFICATE REQUEST-----
MIIBvDCCASQAwfDELMAkGA1UEBMCRlIxDDAKBgNVBAgTA0lERjEQ-
MA4GA1UEBxMHQ1JFVEVJ
TDEBEGA1UEChMKT2NlIFBMVCBTQTEMMAoGA1UECxMDU05TMSowKAY-
DVQQDEyF0ZHM3MDAtNzQw
LnNucy5vY2VjcmV0WlsLm9jZS5uZwgZ8wDQYJKoZIhvcNAQEBBQADgY0AMIG-
JAoGBAJ2NKQMd
HjiDZ1khzTJTORxHqjKl3AtE3PXqRsiHouTH5JTceYtaBjCnxCJ4pGKY5iKN8KJi-
JuZG8PHxY7o
W/+zpvxN2VtX7TcyTAvyCThUwL+cqo75tvODo5HM-
CUa2sLdl8GO9WMLpgZkxH5KzIiO+LcI4
yQbqhENynywS0C2ObX-
Cq3yksF74+XIO0swhoA2yfDp4T+LuF3wxys8lUH3ZhhkOYg==
-----END NEW CERTIFICATE REQUEST-----
Save and send the request
1. Click 'Save' to save the content of the request in a .csr file (named 'certificate_request.csr'
by default).
2. Restart the controller
3. Send the content of this request to the Certification Authority.
Chapter 3 - Define your Workflow with Océ Express WebTools134
Remote security: generate a CA-signed certificate request
Remote security: import a CA-signed certificate
Introduction
To ensure a fully trusted authentication via HTTPS, you can request and import a cer-
tificate delivered by a Certification Authority (CA-signed certificate).
In Océ Express WebTools you can generate a certificate request yourself, or you can import
a pre-defined certificate via your computer or network. When you import the certificate
you need to take the following steps.
Note:
For more information on remote security, certificates and HTTPS consult the Security
manual online. Visit the company support website and download it for free.
Import the 'Root certificate' into the controller
In Océ Express WebTools:
1. Select the 'Configuration' - Remote security tab.
2. Click on 'Import CA-signed certificate'. A window opens.
3. Select 'Root certificate'.
4. Browse to the Root certificate file and click 'Import'.
Note:
The Root certificate may already exist in the web server certificates list.
5. Validate to confirm the import.
6. When the message 'Certificate successfully imported.' pops up, go on to import the 'In-
termediate certificate'.
7. Click 'Ok' to save.
Import the 'Intermediate certificate'
Follow steps 1 and 2 from the first procedure again, then:
1. Select 'Intermediate certificate'.
2. Browse to the Intermediate certificate file and click 'Import'.
3. When the message 'Certificate successfully imported.' pops up, go back to the main page
to import the 'CA-signed certificate'.
Chapter 3 - Define your Workflow with Océ Express WebTools 135
Remote security: import a CA-signed certificate
Import the 'CA-signed certificate'
Follow steps 1 and 2 from the first procedure again, then:
1. Select 'CA-signed certificate'.
2. Browse to the certificate file.
3. Select 'Yes' to validate the certificate against Java root certificates and click 'Import'.
4. When the message 'Certificate successfully imported.' pops up, restart the controller.
Result
The certificate is now installed on the server.
Check and import (if needed) the CA Root certificate also into the workstations web
browser. That will secure the complete data workflow between the workstations and the
server.
Check and import the 'Root certificate' into the workstation's browser
1. On each workstation, open the web browser.
2. In the Tools - Internet Options - Content window, open the 'Certificates'.
3. Check if the CA Root certificate is already displayed in the 'Trusted Root Certification
Authorities' list.
4. If it is not in the list, import the CA Root certificate.
Chapter 3 - Define your Workflow with Océ Express WebTools136
Remote security: import a CA-signed certificate
E-Shredding
Enable or disable the e-shredding function
Introduction
The e-shredding function allows you to securely erase jobs from the system. This prevents
unauthorised people from recovering deleted jobs. When the e-shredding function is en-
abled, you can select an e-shredding algorithm. You can enable the e-shredding function
in Océ Express WebTools. By factory default, the e-shredding function is disabled.
Note:
Refer to the security guide to get detailed information on the e-shredding function.
How to enable the e-shredding function
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' - 'E-shredding' tab.
2. Click 'Edit'.
3. Select 'Enabled' or 'Disabled'.
Note:
When e-shredding is enabled, the system may require more time to process jobs.
Chapter 3 - Define your Workflow with Océ Express WebTools 137
Enable or disable the e-shredding function
Select the e-shredding algorithm
Introduction
The e-shredding function allows you to securely erase jobs from the system. This prevents
unauthorised people from accessing deleted jobs.
You can select one of the following algorithms:
•'Gutmann'.
All jobs on the system are erased in 35 overwrite passes.
•'DoD 5220.22-M'.
All jobs on the system are erased in three overwrite passes.
•'Custom' allows you to define the number of passes manually.
The factory default is 'DoD 5220.22-M'.
Note:
Only set the number of overwrite passes to a number higher than 1, if your security
policy requires it. There is no evidence that setting the number of overwrite passes to a
larger value increases the quality of the erasure of data.
How to select the E-shredding method
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Open the 'E-shredding' - 'E-shredding algorithm' settings.
3. Click 'Edit'.
4. From the list, select the preferred method and save it.
Chapter 3 - Define your Workflow with Océ Express WebTools138
Select the e-shredding algorithm
Specify the number of overwrite passes
Introduction
The E-shredding function allows you to erase jobs from the system. This prevents unau-
thorised people from accessing deleted jobs. You can manually enter the required number
of overwrite passes. In order to do this, the setting 'E-shredding algorithm' must be set
to 'Custom'. You can enter any number from 1 to 35. The factory default is 3.
Note:
Only set the number of overwrite passes to a number higher than 1, if your security
policy requires it. There is no evidence that setting the number of overwrite passes to a
larger value increases the quality of the erasure of data.
Note:
Note that more passes take more time.
Before you begin
Make sure that 'Custom' is selected as the E-shredding algorithm.
How to specify the number of overwrite passes
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Open the 'E-shredding' - 'E-shredding custom number of passes' settings.
3. Click 'Edit'.
4. Enter the required number of overwrite passes, and save the entry.
Chapter 3 - Define your Workflow with Océ Express WebTools 139
Specify the number of overwrite passes
Configure the Presets and Stamping
What you need to know about presets
Definition
Job presets enable you to easily perform print, copy, and scan jobs that you do very often.
Presets on the user panel
With a preset you can pre-define the settings you need for a job. When you tap the 'Copy'
or 'Scan' tile on the multi-touch user panel, a window opens with a list of presets. When
you tap the 'Print' tile and tap the settings of a listed job, the print presets are shown. Per
preset category, the default setting is visible as a preset tile. When you tap the default tile,
the other presets are shown.
Note:
When you select a preset on the user panel, you can still change the individual values of
the settings on the user panel under 'All settings'.
Set the presets in Océ Express WebTools
In Océ Express WebTools you can make the settings for the print, copy, and scan presets
. You only have to make the settings once, and they will be visible on the user panel as
presets.
The job preset function supports the green button approach: the user only needs to select
a preset and start a job instead of having to define all the settings manually.
Default presets on the user panel
When you do not make any specific settings in Océ Express WebTools, the printer uses
default settings to provide the presets for print, copy, and scan jobs. These presets are
displayed in the tiles of the settings window.
Chapter 3 - Define your Workflow with Océ Express WebTools140
What you need to know about presets
Set the copy presets
Introduction
With a preset you can pre-define the settings you need for a copy job.
In Océ Express WebTools you can make different preset settings:
•You can choose the default presets from a list of predefined presets. The default presets
are used when you make no additional settings on the user panel, and press the green
button.
•You can create custom presets yourself. You can create presets per category. The copy
settings have four preset categories: 'Media', 'Layout', 'Image', and 'Finishing'
Once you have created a custom preset, you can choose to set this custom preset as default.
Note:
For this procedure you need to log in as System administrator or Power user.
Note:
In the tooltip you can always find a short explanation of the setting.
Define the default preset
In Océ Express WebTools:
1. Open the 'Preferences' - 'Copy job defaults' tab.
2. Under 'User panel configuration: Default presets for copy' select the preset category you
want to change, for example 'Default Layout preset'.
3. Select the setting you want to use as the default preset, for example 'Standard half size'.
Note:
Under 'User panel configuration: Default presets for print', you can choose a 'Custom'
preset. This way you can make the custom preset you create, the default preset on the
user panel.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Define the custom preset
In Océ Express WebTools:
Chapter 3 - Define your Workflow with Océ Express WebTools 141
Set the copy presets
1. Open the 'Preferences' - 'Copy job defaults' tab.
2. Select the preset category you want to make a custom preset in and click on 'Edit', for
example 'Custom Image preset for copy'.
3. Fill in a name and description that will be used for the preset on the user panel.
4. Select the settings you want to use for the custom preset, for example choose to set
'Original type' to 'Blueprint', and 'Stamp' to 'On', and choose the correct stamp from
the list.
5. Click 'Ok' to confirm, or 'Cancel' to reject your entries. Your custom preset is now visible,
and can be selected.
Result
Your settings are presented as presets on the user panel. The preset used as default is
highlighted in the list.
Chapter 3 - Define your Workflow with Océ Express WebTools142
Set the copy presets
Set the scan presets
Introduction
With a preset you can pre-define the settings you need for a scan job.
In Océ Express WebTools you can make different preset settings:
•You can choose the default presets from a list of predefined presets. The default presets
are used when you make no additional settings on the user panel, and press the green
button.
•You can create custom presets yourself. You can create presets per category. The scan
settings have three preset categories: 'File type', 'File size', and 'Image'.
Once you have created a custom preset, you can choose to set this custom preset as default.
Note:
Depending on the colour mode and file type you select, the values for the compression
mode and organisation change. For more information on the correct settings, see ‘'File
type' ’ on page 269 .
Note:
For this procedure you need to log in as System administrator or Power user.
Note:
In the tooltip you can always find a short explanation of the setting.
Define the default preset
In Océ Express WebTools:
1. Open the 'Preferences' - 'Scan job defaults' tab.
2. Under'User panel configuration: Default presets for scan' select the preset category you
want to change, for example 'Default File type preset'.
3. Select the setting you want to use as the default preset, for example ' JPEG '.
Note:
Under 'User panel configuration: Default presets for print', you can choose a 'Custom'
preset. This way you can make the custom preset you create, the default preset on the
user panel.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 143
Set the scan presets
Define the custom preset
In Océ Express WebTools:
1. Open the 'Preferences' - 'Scan job defaults' tab.
2. Select the preset category you want to make a custom preset in and click on 'Edit', for
example 'Custom Image preset for scan'.
3. Fill in a name and description that will be used for the preset on the user panel.
4. Select the settings you want to use for the custom preset, for example choose to set
'Original type' to 'Photo' and set 'Background compensation' to 'On'.
5. Click 'Ok' to confirm, or 'Cancel' to reject your entries. Your custom preset is now visible,
and can be selected.
Result
Your settings are presented as presets on the user panel. The preset used as default is
highlighted in the list.
Chapter 3 - Define your Workflow with Océ Express WebTools144
Set the scan presets
Set the print presets
Introduction
With a preset you can pre-define the settings you need for a print job.
In Océ Express WebTools you can make different preset settings:
•You can choose the default presets from a list of predefined presets. The default presets
are used when you make no additional settings on the user panel, and press the green
button.
•You can create custom presets yourself. You can create presets per category. The print
settings have four preset categories: 'Media', 'Layout', 'Image', and 'Finishing'
Once you have created a custom preset, you can choose to set this custom preset as default.
Note:
For this procedure you need to log in as System administrator or Power user.
Note:
In the tooltip you can always find a short explanation of the setting.
Define the default preset
In Océ Express WebTools:
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Under 'User panel configuration: Default presets for print' select the preset category you
want to change, for example 'Default Layout preset'.
3. Select the setting you want to use as the default preset, for example 'Standard half size'.
Note:
Under 'User panel configuration: Default presets for print', you can choose a 'Custom'
preset. This way you can make the custom preset you create, the default preset on the
user panel.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Define the custom preset
In Océ Express WebTools:
Chapter 3 - Define your Workflow with Océ Express WebTools 145
Set the print presets
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Select the preset category you want to make a custom preset in and click on 'Edit', for
example 'Custom Image preset for print'.
3. Fill in a name and description that will be used for the preset on the user panel.
4. Select the settings you want to use for the custom preset, for example choose to set 'Print
quality' to 'Poster'.
5. Click 'Ok' to confirm, or 'Cancel' to reject your entries. Your custom preset is now visible,
and can be selected.
Result
Your settings are presented as presets on the user panel. The preset used as default is
highlighted in the list.
Chapter 3 - Define your Workflow with Océ Express WebTools146
Set the print presets
'File type'
Depending on the colour mode and file type you select, the values for the compression
mode and organisation change. For some file types and some situations, the compression
and organisation settings cannot be set. The list below helps you to define the correct file
type and colour mode, and shows you which compression and organisation settings are
possible.
Colour mode: Colour
#
'JPEG quality''Compression''Organisation''File type''Colour' mode
Not applicable'LZW'
'Packbits'
'None'
'Raw'
'Striped'
'Tiled'
'TIFF'
'TIFF multi-
page'
'Colour'
Not applicable'Flate'
'LZW'
'None'
Not applicable'PDF'
'PDF multi-
page'
'Maximum'
'High'
'Medium'
'Low'
'JPEG'
Not applicable'Flate'
'None'
Not applicable'PDF/A'
'PDF/A multi-
page' 'Maximum'
'High'
'Medium'
'Low'
'JPEG'
'Maximum'
'High'
'Medium'
'Low'
Not applicableNot applicable'JPEG'
Chapter 3 - Define your Workflow with Océ Express WebTools 147
'File type'
Colour mode: Greyscale
#
'JPEG quality''Compression''Organisation''File type''Colour' mode
Not applicable'LZW'
'Packbits'
'None'
'Raw'
'Striped'
'Tiled'
'TIFF'
'TIFF multi-
page'
'Greyscale'
Not applicable'Flate'
'LZW'
'None'
Not applicable'PDF'
'PDF multi-
page'
'Maximum'
'High'
'Medium'
'Low'
'JPEG'
Not applicable'Flate'
'None'
Not applicable'PDF/A'
'PDF/A multi-
page' 'Maximum'
'High'
'Medium'
'Low'
'JPEG'
'Maximum'
'High'
'Medium'
'Low'
Not applicableNot applicable'JPEG'
Chapter 3 - Define your Workflow with Océ Express WebTools148
'File type'
Colour mode: Black and White
#
'JPEG quality''Compression''Organisation''File type''Colour' mode
Not applicable'Group 4'
'Group 3'
'Packbits'
'None'
'Raw'
'Striped'
'Tiled'
'TIFF'
'TIFF multi-
page'
'Black&white'
Not applicable'Group 4'
'Flate'
'LZW'
'None'
Not applicable'PDF'
'PDF multi-
page'
Not applicable'Group 4'
'Flate'
'None'
Not applicable'PDF/A'
'PDF/A multi-
page'
Not applicableNot applicableNot applicable'CALS'
Chapter 3 - Define your Workflow with Océ Express WebTools 149
'File type'
Create a stamp
Introduction
In the custom preset section of the 'Copy job defaults', and the 'Scan job defaults' in Océ
Express WebTools you can enable the stamp functionality. Under the 'Stamping' tab you
can create your own predefined stamp.
Note:
For more information, on how to enable a stamp see ‘Set the copy presets’ on page 141
and ‘Set the scan presets’ on page 143.
Create a stamp
Open 'Preferences' - 'Stamping' tab:
1. Click on 'Create new' in the upper right hand corner .
2. Enter a 'Name' recognisable for the user.
3. Enter a 'Description' of the stamp.
4. Enter the 'Text' that will appear on the stamp. If you insert text, also choose the 'Font'
and the 'Font size'.
5. Choose the 'Position' of the stamp on the original.
6. Choose the 'Rotation' and the 'Rotation' 'Angle', when you want to turn the stamp on
the original.
7. Enter the 'Horizontal shift' and 'Vertical shift' in mm, to specify the position you have
chosen at step 5.
8. Select the colour of the stamp.
Note:
Most settings are optional, so you do not have to enter all settings if it is not necessary.
Result
Your stamp is created. You can now enable your stamp in the custom preset section of
Océ Express WebTools to use it on the user panel.
Chapter 3 - Define your Workflow with Océ Express WebTools150
Create a stamp
Configure External Locations
Configure your locations
Introduction
On the user panel you can find a list of locations you can scan to and print from.
To this location you send your scanned files for storage, or you save files on this location
and you send them to the printer.
You can define the external locations under the 'Configuration' - 'External locations' tab
in Océ Express WebTools.
Types of locations
You can scan to and print from various location types.
#
Location type descriptionLocation type
When you select this location, you can print from your personal
Smart Inbox, or your scanned file is sent to the Smart Inbox of
your choice.
' Smart Inbox '
When you select this location you can print from or scan to the
USB Mass storage device you inserted in the user panel.
'USB'
When you select this location your files are sent via FTP to a
shared folder on a remote workstation.
'FTP'
When you select this location your files are sent via SMB to a
shared folder on a remote workstation.
'SMB'
When you select this location type, you can enter the cloud via
WebDAV and use it as a network drive.
'WebDAV'
When you select this location the printer uses Eneo to sent your
files.
'Eneo' (Optional)
Chapter 3 - Define your Workflow with Océ Express WebTools 151
Configure your locations
Enable or disable USB
Introduction
When you want to use USB as a location you have to make settings for USB first. You
can make the settings in Océ Express WebTools.
Make settings for USB
Open the 'Configuration' - 'External locations' tab. USB is present in the list of external
locations.
1. Select 'USB', and click on the 'Edit' icon under 'Actions'. A window opens.
2. You can change the 'Name' recognisable for the user. This name appears on the user
panel.
Note:
It is advised to leave USB in the name for best recognition.
3. You can change the 'Description'.
4. Under 'enabled functionalities' you can choose the functionalities you want to use for
USB.
Choose 'Print from and scan to', when you want to enable print and scan from and to
USB.
Choose 'Print from only', when you want to enable print from USB only.
Choose 'Scan to only', when you want to enable scan to USB only.
Choose 'None', when you want to disable the USB functionality.
5. Enter the 'File name'. When you enter a generic name, for example 'scan###.*', the file
gets a unique file name. An ascending number replaces the ###.
6. Click 'Ok' to save the settings for USB as an external location.
Result
When you enable USB and insert a USB on the user panel, the external USB location
can be used via the user panel and in Océ Express WebTools.
When you disable USB, USB cannot be used as an external location.
Chapter 3 - Define your Workflow with Océ Express WebTools152
Enable or disable USB
Create an external location
Introduction
You can create an external location with Océ Express WebTools.
Before you begin
Note:
Make sure you enable 'SMB' protocol.
Note:
Make sure you enable 'FTP' under the 'Configuration' - 'Connectivity' tab.
Note:
Make sure the URL for 'WebDAV' and 'Eneo' is not blocked.
Note:
For this procedure, you need to log in as a System administrator.
Create an external location
1. Select the 'Configuration' - 'External locations' tab.
2. Click on 'Create new' in the upper right hand corner .
3. Enter a 'Name' recognisable for the user. This name appears on the user panel.
4. Enter a 'Description' description of the settings used.
5. Select the 'Type' of the external location: 'FTP', 'SMB', 'WebDAV', or 'Eneo'.
Chapter 3 - Define your Workflow with Océ Express WebTools 153
Create an external location
6. Enter the 'User name': the user name gives access to the external location. The user must
at least have read and write permissions for the external location.
For SMB destinations the format must be as follows: Local user name: 'IPaddress\user-
name' or 'hostname\username'. Domain user name: 'domain\username'.
7. Enter the 'Password' that belongs to the 'User name'.
8. Enter the 'Path': The folder path or URL to the external location.
For 'FTP', use the syntax: hostname[/path] (example: myhost/mydirectory/scantofile).
For 'SMB', use the syntax: \\\\hostname\\sharename[\\path] (example: \\\\my-
host\\myshareddirectory\\scantofile).
For 'WebDAV' locations, use the full HTTP URL (for example: http://example.web-
dav.org:8080/repository/).
9. Select the Enabled functionalities. Enable or disable access to the selected location for
print or scan jobs.
10. Enter the 'File name'. When you enter a generic name, for example 'scan###.*', the file
gets a unique file name. An ascending number replaces the ###.
11. Click 'Ok' to save the external location.
Note:
The system will validate the external location, and give an error message when the valida-
tion fails.
In case of an error, you can click 'Save' to save the external location with the error or click
'Change' to change the entries.
Result
When the validation succeeds, the external location can be used via the user panel and
in Océ Express WebTools.
Chapter 3 - Define your Workflow with Océ Express WebTools154
Create an external location
Error messages when validation fails
Test button
When you create your external location, the system validates the location. The system
checks the following aspects:
1. •Check the remote folder syntax.
•Check the validity of the hostname.
•Check the possibility to connect to the remote host.
•Check if the remote destination exists.
•Check the possibility to write on the remote destination.
When one of these steps fails, an error message and error code are generated.
#
Possible CausesError code
•For SMB locations: check the remote folder <remotefolder>
syntax conforms to \\hostname\share\[\folder\...] or \\<IP_ad-
dress>\share[\folder\...]
•For FTP locations: check the remote folder <remotefolder>
syntax conforms to hostname/folder[/subfolder/…] or <IP_ad-
dress>/folder/[/folder/…]
•For WebDAV locations: check the URL <HTTP URL> (for
example: http://example.webdav.org:8080/repository/).
2
•Check if the hostname is OK.
•Check if the printer is connected to customers network.
•Check the network settings of the printer in Océ Express
WebTools:
- Primary DNS suffix
- Preferred DNS server
- NetBios over TCP/IP is set to "Enabled"
- Subnet mask
- Default gateway
•Check with the System administrator if the DNS server can re-
solve the hostname to an IPv4 address.
•Check that printers Security level is set to normal.
•For SMB destination: if IPV6 protocol is enabled on the printer:
- replace hostname by its IPv4 address (if IPV6 must be enabled)
- or Disable IPv6 on the printer (if IPV6 can be disabled)
•If any of previous mentioned checks does not solve the problem:
enter the remote host IPv4 address instead of the hostname
3
Chapter 3 - Define your Workflow with Océ Express WebTools 155
Error messages when validation fails
Possible CausesError code
•Check if the hostname or IP address is correctly typed.
•Check that remote host is up and running and connected to the
network.
4
•Check that SMB or FTP protocol is enabled on remote host
•Check that the customer network security policy (firewall/switch)
does not block FTP ports
•For SMB destination:
- check that the security level is set to "Normal"
- check that remote host supports SMB1 protocol (error code:
7)
•For FTP destination: check FTP server is using port 21
5, 6, 7
•Check if the remote username and password are correct.
•For SMB destination: Check the remote user name syntax :
- For a remote host user: <hostname>\<username>
or <ip_address>\<username>
- For a domain user : <domainname>\<username>
8
•The remote destination server has reached the maximum number
of connections. Check with the System administrator or try again
later.
9
•Check that the remote folder is correctly typed
•Check that the remote folder exists on remote host
•For SMB destination: check that the share is correctly typed or
the share exists on remote host
•For FTP destination: check that the remote folder have "list"
permissions for remote user
10
•Check that the remote user has "write" permission on the remote
share (for SMB) and on the remote folder (for SMB and FTP)
•Check that the remote folder is not full (error code: 12)
•SMB destination: check that the remote username is correctly
typed (may happen if "guest" account is enabled on the remote
host).
11, 12
Chapter 3 - Define your Workflow with Océ Express WebTools156
Error messages when validation fails
Configure the Printer Settings
Configure the regional settings
Purpose
The regional settings are configured during the installation of your printer. When you
want to change the initial configuration, you can do so in the 'Regional settings'.
Define the regional settings for the printer in the following order:
•'First language' and 'Second language' of the printer operator panel
•'Measurement unit'
•'Time zone'
When you change the 'Time zone' you must reboot the system first, before you set
the 'Current date and time'.
•'Current date and time'
•'Time format'
Note:
Every time you change the 'Measurement unit', the controller recalculates the values
from millimetre to inches and vice versa. If you reverse to the original value of this setting
a slight calculation difference can occur due to rounding differences.
How to define the regional settings
1. Open the 'Preferences' - 'System properties' tab.
2. Click on 'Edit' in the 'Regional settings' section, or click on the setting you want to edit,
for example 'First language'.
3. Modify the settings. You can choose between:
•settings that are commonly used in the USA
•or settings that are commonly used in the rest of the world.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 157
Configure the regional settings
Configure the 'User panel time-out'
Introduction
The printer user panel can automatically return to the Home screen. When you disable
this setting, the user panel display does not return to the Home screen automatically.
When to do
Enable the setting and define a suitable time-out period that does not interfere with the
print productivity.
How to configure the 'User panel time-out'
In Océ Express WebTools:
1. Open the 'Preferences' - 'System properties' tab.
2. Click 'Edit' in the 'Printer properties' section, or click on the 'User panel time-out' setting.
3. When you enable the setting, you must enter a time period as well. If you choose to disable
the setting, the time-out period will not be adjustable.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools158
Configure the 'User panel time-out'
Configure the Automatic wake-up
Introduction
You can use Automatic wake-up to start up the printer automatically on each working
day. The wake-up time and working days are configurable.
How to configure the Automatic wake-up
1. Open the 'Preferences' - 'System properties' tab.
2. Click on 'Edit' in the 'Printer properties' section, or click on the 'Automatic on' setting.
3. When you enable the setting, you must also enter the following settings in the 'Printer
properties' section: 'Start-up time', 'End of working day time', 'First working day' and
'Last working day'.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 159
Configure the Automatic wake-up
Configure the Sleep mode time-out
Introduction
The printer offers an energy save mode that you can use when the printer is idle for a
defined period. The configuration of the timer prevents unnecessary power consumption.
The printer uses minimal energy, because the power supply of the printer is turned off.
The power supply of the controller remains on. The printer needs little time to warm up
when it wakes up from the sleep mode.
How to configure the time-out value
1. Open the 'Preferences' - 'System properties' tab.
2. Click on 'Edit' in the 'Printer properties' section, or click on the 'Sleep mode time-out'
setting.
3. Enter a new value. Thirty minutes is default.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Note:
The Edit window displays the minimal and maximal value you can select.
Note:
When the printer is in sleep mode, there are several ways to activate the system:
- send a print job
- press the wake-up button on the user panel
- open a media drawer
- insert a USB mass storage device
Chapter 3 - Define your Workflow with Océ Express WebTools160
Configure the Sleep mode time-out
Configure the 'Media request time-out'
Introduction
The operator panel displays a message with a media request when the requested media is
not available on the printer.
•When the 'Media request time-out' setting is disabled, the media request will be dis-
played on the operator panel until it is resolved.
•When the 'Media request time-out' setting is enabled (default), you can enter a media
request time-out value in seconds. When the media request is not resolved within the
media request time-out period, the 'Action after media request time-out' setting deter-
mines whether the printer either deletes the job from the Jobs Queue or puts the job
in attention state.
When to do
Enable the 'Media request time-out' setting when your print productivity is an important
factor.
How to configure the 'Media request time-out'
In Océ Express WebTools:
1. Open the 'Preferences' - 'System properties' tab.
2. Click on 'Edit' in the 'Printer properties' section, or click on the 'Media request time-
out' setting.
3. When you enable the setting, you must enter a time period as well. When you choose to
disable the setting, the time period will not be adjustable.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
How to configure the 'Action after media request time-out'
In Océ Express WebTools:
1. Open the 'Preferences' - 'System properties' tab.
2. Click on 'Edit' in the 'Printer properties' section, or click on the 'Action after media request
time-out' setting.
3. Select 'Put the job on attention state' or 'Delete the job'.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 161
Configure the 'Media request time-out'
Configure the media sizes
Introduction
You can load various media sizes on the printer. In Océ Express WebTools you can indicate
the various media sizes to make them recognisable for the printer.
Note:
For this procedure you need to log in as a System Administrator.
How to define the media sizes
In Océ Express WebTools:
1. Open the 'Support' - 'Media' tab.
2. Click on the 'Supported media sizes' setting. A new window opens.
3. Select a media series from the list. For each of the standard media series ('ANSI small',
'DIN', 'ANSI mixed' or 'DIN Carto') a set of media sizes is enabled.
4. You can enable or disable media sizes to tune the system to your environment. The media
series will then automatically change into a 'Custom' media series.
5. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Note:
You cannot disable media sizes that are currently loaded on the printer.
Note:
When you load a media roll the printer automatically detects the roll width. If the detected
roll width is not a standard width, the printer selects the next smaller roll width that is
supported by the printer.
Note:
When you load a media roll with a size that was not yet enabled in the media series, the
system automatically adds the new media size to the custom media series.
Chapter 3 - Define your Workflow with Océ Express WebTools162
Configure the media sizes
Configure the pen settings
Introduction
Normally, you define the pen settings in the application that you use to create a drawing
with. When the pen settings are not defined in the application, the default pen settings
in Océ Express WebTools are used.
Note:
For this procedure, you need to log in as a Key operator.
How to configure the pen settings
In Océ Express WebTools:
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Go down to the list of pen numbers.
3. Click on the value of the pen number that you want to change.
The pen settings window opens. You can configure the colour, width, and pattern for
this pen.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 163
Configure the pen settings
Configure Mobile Printing and Scanning
Océ Mobile WebTools
Introduction
Océ Mobile WebTools provides you with the following functionalities:
•Submit a print-ready file to the printer from a mobile device.
•Save a scanned file from the printer on a mobile device.
•Delete a scanned file on the printer.
Illustration
[116] Print from your mobile device with Océ Mobile WebTools
Requirements
Océ Mobile WebTools can be accessed via the browser on your mobile device.
In order for it to work, you need to meet the following requirements:
•You need a Wi-Fi infrastructure connected to the printer's network.
•You need a mobile device, on which you can access and browse the system.
Chapter 3 - Define your Workflow with Océ Express WebTools164
Océ Mobile WebTools
•You need a compatible mobile operating system.
•You need a mobile web browser.
Optionally:
•You need a mobile file explorer application to print a stored file.
•You need a mobile application to scan the QR Code.
How to use the functionality
When you want to use Océ Mobile WebTools:
•The System administrator configures the network and Wi-Fi infrastructure.
•The System administrator enters the configuration information on the printer controller
interface.
With this information you can generate and print the 'Quick Response Card'.
The 'Quick Response Card' contains the QR Code, and it contains information on
how to connect to the Océ Mobile WebTools.
•The user activates Wi-Fi on the mobile device, and connects to the network. The user
opens Océ Mobile WebTools on the device's web browser.
•With Océ Mobile WebTools the user can print a file from the mobile device, and the
user is able to save a scanned document.
Get the latest information on infrastructure and mobile device compatibility
Refer to the Océ Large Format Systems Connectivity Manual on the Océ website to get
information on the connection requirements, or visit the support section of the Océ
website to find more information on mobile connection.
Chapter 3 - Define your Workflow with Océ Express WebTools 165
Océ Mobile WebTools
Configure Océ Express WebTools settings for a mobile con-
nection
Introduction
When you want users to easily access Océ Mobile WebTools, it is necessary to configure
the settings first. With the information you can develop a 'Quick Response Card' to
create easy access.
Before you begin
Make sure you configure your Wi-Fi network, and connect the printer to the network.
Note:
For this procedure, you need to log in as Key operator or Power user.
Define the settings for a connection to Océ Mobile WebTools
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Click 'Edit' in the right hand corner of the 'Mobile' section.
3. Enter the settings. This information will also be printed on the 'Quick Response Card':
Note:
Enter information according to your IT policy. Contact your System administrator for
more information.
'Mobile' section in Océ Express WebTools#
ActionSetting
Enter the name of your Wi-Fi network.
The name will be displayed on the 'Quick Re-
sponse Card'.
'Wi-Fi name on QRC sheet'
Enter the password for your Wi-Fi network, if
needed.
The key will be displayed on the 'Quick Response
Card'.
'Wi-Fi key on QRC sheet'
4. Click 'Ok' to confirm your settings.
Chapter 3 - Define your Workflow with Océ Express WebTools166
Configure Océ Express WebTools settings for a mobile connection
Note:
When the printer is in a Windows domain network, enter the domain name in Océ
Express WebTools:
- Open the 'Configuration' - 'Connectivity' tab
- Go to the 'Network adapter' section. Enter the domain name in the field 'Primary
DNS suffix'.
Result
The information you entered in the mobile section will be printed on the 'Quick Response
Card'.
Chapter 3 - Define your Workflow with Océ Express WebTools 167
Configure Océ Express WebTools settings for a mobile connection
Generate the 'Quick Response Card'
Introduction
When you want users to easily access the printer from their mobile devices, you can
generate the 'Quick Response Card'. The 'Quick Response Card' contains all the infor-
mation to establish a connection between the mobile device and the printer. The card
contains all your settings and a uniquely generated QR code. The URL of your printer
is displayed, so you can also access Océ Mobile WebTools on your mobile device via the
web browser .
Print the 'Quick Response Card' on individual cards or on a poster to provide easy access
to the printer.
Before you begin
You need to edit the settings for the connectivity information in Océ Express WebTools
first. Only a System administrator or Power user can edit the information.
Note:
For this procedure, you need to log in as a System administrator.
Note:
The illustration below is an example, you cannot print and use this 'Quick Response
Card' for your personal printer. The printer generates a unique 'Quick Response Card'
with your own personal QR Code, based on your settings.
Chapter 3 - Define your Workflow with Océ Express WebTools168
Generate the 'Quick Response Card'
Illustration
[117] Example of a QR Card
Generate the 'Quick Response Card'
In Océ Express WebTools on your computer:
1. Open the 'Support' - 'About' tab.
2. Click on 'Quick Response Card' in the 'Downloads' section.
A new window opens. The 'Quick Response Card' is automatically generated and displayed
in the window.
3. Print the 'Quick Response Card'.
Result
You can print the 'Quick Response Card' in any size, from any printer.
Chapter 3 - Define your Workflow with Océ Express WebTools 169
Generate the 'Quick Response Card'
Connect your mobile device to Océ Mobile WebTools
Introduction
When you scan the QR Code or enter the printer's URL in the mobile web browser, you
can connect to Océ Mobile WebTools.
Before you begin
•Make sure the system is configured.
•Make sure you generate the 'Quick Response Card'.
•Make sure you activate the Wi-Fi connection on your mobile device.
Note:
When you want to scan the QR Code, you need to have or download a QR Code scan
application on your mobile device.
Note:
For iOS mobile devices, you can also type the IP address of the printer in the iCab
Mobile browser to get access to the more extended Océ Express WebTools.
Note:
Find the latest compatibility information on the Océ website under the Support tab.
Note:
When the connection fails and cannot be established on your mobile device, please
contact the System administrator.
Connect to Océ Mobile WebTools with the QR Code
1. Open the QR code scan application, on your mobile device.
2. Scan the QR Code displayed on the 'Quick Response Card'.
Océ Mobile WebTools opens in the web browser of your mobile device.
3. When requested, enter the password on the 'Quick Response Card' in order to connect.
Connect to Océ Mobile WebTools with a URL
1. Open the web browser on your mobile device.
Chapter 3 - Define your Workflow with Océ Express WebTools170
Connect your mobile device to Océ Mobile WebTools
2. Enter the printer's URL, displayed on the 'Quick Response Card'.
For example: 'http://hostname(.com)/MobileWebTools.
3. When requested, enter the password on the 'Quick Response Card' in order to connect.
Connect to Océ Express WebTools with the IP address
When allowed by the System administrator, you can also access the extended Océ Express
WebTools on your mobile device.
1. Open the web browser on your mobile device.
2. Enter the printer's IP address. Get the IP address from your System administrator.
3. When requested, enter the password on the 'Quick Response Card' in order to connect.
Result
Océ Mobile WebTools opens in the web browser of your mobile device.
You can now use it to print from your mobile device, or save scanned files on your mobile
device.
Chapter 3 - Define your Workflow with Océ Express WebTools 171
Connect your mobile device to Océ Mobile WebTools
Optimise your Print Quality and Print
Productivity
Set the 'PDF transparency flattening'
Introduction
In Océ Express WebTools you can select a setting to flatten transparency information in
a PDF document before printing. The setting is used for PDF documents containing
transparency information only.
You can choose between the following values:
•'Quality'
Select this value if print quality is an important factor. The processing speed slows
down and more memory is required.
•'Speed'
Select this value if PDF processing performance is more important than print quality.
Large and complex PDF files are processed faster and use less memory.
Before you begin
For this procedure you need to log in as a Key operator.
How to set the 'PDF transparency flattening'
In Océ Express WebTools:
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Click 'Edit' in the 'Postscript/PDF rasterisation settings' section, or click on the 'PDF
transparency flattening' setting.
3. Select 'Quality' or 'Speed'.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools172
Set the 'PDF transparency flattening'
Set the 'PDF wipeout correction'
Introduction
The 'PDF wipeout correction' setting allows you to print PDF documents, that contain
solid black areas that block parts of the image. When you enable this setting, PDF docu-
ments are printed correctly but the processing of the PDF files is slower.
Before you begin
For this procedure you need to log in as a Key operator.
How to set the 'PDF wipeout correction'
In Océ Express WebTools:
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Click 'Edit' in the 'Postscript/PDF rasterisation settings' section, or click on the 'PDF
wipeout correction' setting.
3. Select the correct value. The setting is enabled when you check the box.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 173
Set the 'PDF wipeout correction'
Set the 'Long plot mode'
Introduction
When the 'Long plot mode' setting is enabled, it allows you to print plots up to eight
times longer than when the setting is disabled.
For the printer to be able to print long prints, the print quality can be reduced.
Note:
For this procedure you need to log in as a Key operator.
Note:
The 'Long plot mode' setting does not apply for PDF or PostScript files.
How to set the 'Long plot mode'
In Océ Express WebTools:
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Click 'Edit' in the 'General (non-postscript) rasterisation settings' section, or click on the
'Long plot mode' setting.
3. Select the correct value. The setting is enabled when you check the box.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools174
Set the 'Long plot mode'
Set the 'Automatic roll switch'
Introduction
In Océ Express WebTools you can choose to enable or disable the 'Automatic roll switch'
for the following purposes:
•'Enabled'
Select this value when you have two media rolls that contain identical media: the same
media type and size. The printer automatically switches to another roll and continues
printing, when the current roll runs out of media .
•'Disabled'
Select this value when the media rolls contain different media types or sizes.
You have two options:
Select a specific roll number for your print job and the printing process stops, when
the media roll runs out of media.
Do not select a specific roll number for your print job, but select media type and size.
The printer selects the roll that contains the set media type and size, and continues
printing.
Before you begin
For this procedure you need to log in as a Key operator.
How to set the 'Automatic roll switch'
1. Open the 'Preferences' - 'System defaults' tab.
2. Click 'Edit' in the 'Printer properties' section, or click on the 'Automatic roll switch'
setting.
3. Choose between enabled or disabled.
Select enabled when print productivity is an important factor.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 175
Set the 'Automatic roll switch'
Set the 'Spool threshold'
Introduction
When the job memory is full the printer cannot receive new jobs, therefore it is necessary
to spool the memory. Set the 'Spool threshold' setting to define the spool capacity for
your jobs.
You can choose one of following values:
•'Low'
Select this value when you have more small print jobs, and you want to allow a higher
capacity.
•'Normal'
This is the default setting. Select this value when you have both small and large print
jobs.
•'High'
Select this value when you have more large print jobs, and you want to reduce the risk
of having to abort the file transfer due to a full job memory.
Before you begin
For this procedure you need to log in as a Key operator.
How to set the Spool threshold
In Océ Express WebTools:
1. Open the 'Preferences' - 'System defaults' tab.
2. Click 'Edit' in the 'Printer properties' section, or click on the 'Spool threshold' setting.
3. Select 'Low', 'Normal', or 'High'.
Select 'Low' when print productivity is an important factor.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools176
Set the 'Spool threshold'
Set the 'Rotation' mode
Introduction
When you want to turn an image you can use the rotation settings. The setting allows
you to turn the image according to predefined rotation values, or you can let the printer
perform the rotation automatically.
Choose one of the following values:
•'No rotation'
•'90°'
•'180°'
•'270°'
•'Auto rotate portrait'
•'Auto rotate landscape'
•'Auto rotate portrait with additional 180° rotation'
•'Auto rotate landscape with additional 180° rotation'
•'Auto rotate media saving'
•'Auto rotate media saving with additional 180° rotation'
•Auto productive
Before you begin
For this procedure you need to log in as a Key operator.
How to set the rotation mode
In Océ Express WebTools:
1. Open the 'Preferences'- 'Print job defaults' tab.
2. Click 'Edit' in the 'Layout' section, or click on the 'Rotation' setting.
3. Choose one of the values.
Select 'Auto rotate media saving' or 'Auto rotate media saving with additional 180° rota-
tion' when the print productivity is an important factor.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 177
Set the 'Rotation' mode
Set the 'Alignment' mode
Introduction
When you want shift the image on the sheet, you can change the alignment mode. With
the alignment mode you can also optimise the print productivity, as you reduce the dis-
tance the print carriage has to travel. You can, for instance, align the image to the top
right hand corner of the sheet.
You can choose the following alignment settings:
#
'Alignment' mode
'Top right''Top''Top left'
'Right''Centre''Left'
'Bottom right''Bottom''Bottom left'
Before you begin
For this procedure you need to log in as a Key operator.
How to set the alignment mode
In Océ Express WebTools:
1. Open the 'Preferences' - 'Print job defaults' tab.
2. Click 'Edit' in the 'Layout' section, or click on the 'Alignment' setting.
3. Select the correct value.
Select 'Top right' when the print productivity is the most important factor.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools178
Set the 'Alignment' mode
Set the Link speed and duplex mode
Introduction
Use Océ Express WebTools to set the transmission speed and duplex mode for your
network adapter.
Before you begin
Note:
For this procedure you need to log in as a Key operator.
Note:
The list of values you can select depends on the network card type.
Set the Network speed and duplex mode
In Océ Express WebTools:
1. Open the 'Configuration' - 'Connectivity' tab.
2. Click 'Edit' in the 'Network adapter' section, or click on the 'Link speed and duplex
mode' setting.
3. Select the correct value. 'Automatic detection' is default. When automatic detection fails,
you must select the value that matches the properties of your local network.
4. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
Chapter 3 - Define your Workflow with Océ Express WebTools 179
Set the Link speed and duplex mode
Chapter 3 - Define your Workflow with Océ Express WebTools180
Set the Link speed and duplex mode
Chapter 4
Use the Printing System
What you need to know before you start a job
Definition
You can make a copy, scan, or print job you as intricate as you like. There are three gen-
eral levels on which you can make changes to the job settings, before you start a job:
•Default level: simple
•Presets level: medium
•Advanced settings level: extensive - tune specific
Three levels of job submission
#
StepsJob settings levelNr
•Select your print job from the location or insert an
original for copy and scan jobs.
•Tap the green button, the default settings are used.
Basic Job - Default1.
•Select your print job from the location or insert an
original for copy and scan jobs.
•Tap the copy, scan, or print tile twice to open the
window with the presets and the advanced settings.
•Change one or more presets.
•Tap the green button.
Extended Job -
Presets
2.
•Select your print job from the location or insert an
original for copy and scan jobs.
•Tap the copy, scan, or print tile twice to open the
window with the presets and the advanced settings.
•Tap 'All settings'.
•Change one or more of all the listed settings.
•Tap the green button.
Extended Job - Ad-
vanced settings
3.
Take note of the following:
•The values defined in Océ Express WebTools are default values for the general system
behaviour. You can define a number of job settings in the Océ printer drivers or job
submission tools. The settings defined in the printer drivers or the job submission
tools always overrule the default settings in Océ Express WebTools.
•Make sure that you define and load the correct media for your job.
Chapter 4 - Use the Printing System182
What you need to know before you start a job
•Make sure that you define the correct job settings: for example, orientation, rotation,
and media type.
Chapter 4 - Use the Printing System 183
What you need to know before you start a job
How to feed an original
Introduction
When you want to copy or scan, it is important to correctly feed the original in the
printer.
Attention:
The scanner can not scan an original that is thicker than 0.8 mm or rigid originals. When
you use the carrier sheet that is available as an option, ensure that the combined thickness
of both the document and carrier sheet does not exceed 0.8 mm. For more information,
see ‘How to use the carrier sheet’ on page 187.
Attention:
Do not retrieve the original from the printer when it is already fed into the scanner. To
release the original press the stop button on the user panel and tap 'Release the original'
under the Smart Access.
How to feed the original
1. Feed the original face up and centred on the original feeding table.
Chapter 4 - Use the Printing System184
How to feed an original
2. The scanner takes the original.
The width of the original is automatically detected and displayed in the Smart Access.
The live scan view displays the scanning process.
Result
Depending on the selected 'Original release mode' in Océ Express WebTools, the scanner
holds or releases the original after the scan procedure. Tap 'Release the original' under
the Smart Access to let the scanner release the document.
When the original is released, you can feed the next original.
Chapter 4 - Use the Printing System 185
How to feed an original
How to auto-feed an original
Introduction
When you activate the auto-feed functionality, you do not need to use the green button
every time you scan a document. This way you improve your productivity. The scanner
is activated automatically, and after the scan procedure the scanner releases the original.
Note:
The auto-feed functionality is disabled when you select the 'Print' tile or when the user
panel reverts to the home screen after the specified time-out period.
Note:
You can change the settings of your copy or scan job before you feed the originals.
How to auto-feed the original
1. Feed the first original face up and centred on the original feeding table.
2. The scanner takes the original.
3. Tap the green button twice. The green button displays the message 'Automatic'.
4. Tap the green button to start the scan job.
5. When the user panel displays the message 'Insert original', you can insert the next original.
6. When you want to de-activate the auto-feed functionality, tap the green button. 'Auto-
matic' disappears from the green button.
Chapter 4 - Use the Printing System186
How to auto-feed an original
How to use the carrier sheet
Introduction
The carrier sheet can help you to scan an original. The use of the carrier sheet depends
on the condition of your original.
When to do
You can use the carrier sheet, when you want to copy or scan:
•an original that is smaller than A4 size
•an original that is fragile or damaged
•an original that is badly creased
•an original that has other pieces of paper attached to it.
Attention:
When handling the carrier sheet, be very careful not to scratch or otherwise damage it.
Note:
When you use the carrier sheet with colour documents, the colours can shift slightly.
Note:
The carrier sheet is optional and not delivered with the machine. You can order it on
the Océ website.
How to use the carrier sheet
1. Open the carrier sheet and place the original. The printed side of the original must be
visible through the transparent protection sheet.
2. Place the carrier sheet with the original face up and centred on the original feeding table.
Attention:
Make sure that you first feed the sealed side of the carrier sheet into the scanner.
3. Feed the carrier sheet with the original into the scanner.
Chapter 4 - Use the Printing System 187
How to use the carrier sheet
Note:
The scanner will detect the width of the carrier sheet as the original width.
4. The scanner takes the carrier sheet with the original.
5. A copy or scan is made of your original.
Chapter 4 - Use the Printing System188
How to use the carrier sheet
Print Jobs - Job submission tools
Use Océ Publisher Express to send a print job
Introduction
Océ Publisher Express is a job submitter that is integrated in Océ Express WebTools.
Note:
When you use Océ Publisher Express to submit a print job, the maximum job size is 2
GigaByte.
Chapter 4 - Use the Printing System 189
Use Océ Publisher Express to send a print job
Illustration
How to use Océ Publisher Express to send a print job
#
RemarksActionStep
This tab displays the following.
•The Océ Publisher Express section.
•An overview of all jobs that are current-
ly available in the Jobs and Scan
queue.
•An overview of all the Smart Inboxes
that currently contain one or more
jobs.
Open the 'Jobs' - tab.1
A separate window opens.Click on 'Create new job' in the
Océ Publisher Express section.
2
Chapter 4 - Use the Printing System190
Use Océ Publisher Express to send a print job
RemarksActionStep
You can print documents with the follow-
ing data formats
•- HP-GL - .hp, .hpg, .hpgl
•- HP-GL/2 - .hp2
•- HP RTL - .rtl
•- CALS - .cls, .cal
•- NIRS - .nir, .nif
•- CalComp - .cc, .906, .907, .951, .crf,
.pci
•- Edmics (C4) - .c4
•- TIFF - .tif
•- PostScript 3 - .ps (licensed)
•- PDF - .pdf (licensed)
•- JPEG - .jpg, .jpeg
•- DWF - .dwf
Click on 'Add file' and use the
Browse... button to select the
file you want to print.
Repeat this action to add more
files to the job.
3
Job settings that you change in Océ Pub-
lisher Express always overrule the default
settings defined in the Océ Express
WebTools.
Select the 'Preset' and change the
'Settings' if necessary.
4
You can easily create a new Smart Inbox
when you enter a new Smart Inbox name.
In the 'Workflow' section enter
the name of the Smart Inbox you
want to print to and click 'Ok'
to send the print job to the
Smart Inbox.
5
Chapter 4 - Use the Printing System 191
Use Océ Publisher Express to send a print job
Use the Smart Inbox to send a print job
Introduction
When you have already added a job to the Smart Inbox in Océ Express WebTools you
can print this job via theSmart Inbox.
Note:
For more information on how to create a Smart Inbox, see ‘Create and open a Smart Inbox
for print jobs’ on page 117 and ‘Create and open a Smart Inbox for scan jobs’ on page 119.
How to print a job from the Smart Inbox
In Océ Express WebTools:
1. Select the 'Jobs' tab.
2. Click on 'Open Smart Inbox'.
3. Click on the white field and select the correct Smart Inbox.
4. Select the job and click 'Print'. The job is copied into the queue.
Chapter 4 - Use the Printing System192
Use the Smart Inbox to send a print job
Use Océ Publisher Select to send a print job
Definition
Océ Publisher Select is a client application that allows you to create, preview, print, and
manage jobs in an intuitive way.
Océ Publisher Select
The software is based on user's intent.
When a job is created, the system:
•Allows you to load files to print from the workstation or from the network.
•Automatically prints documents from a 'Hot Folder'.
•Analyses each file added to the job.
•Automatically applies the default print settings defined in the template.
•Automatically selects the media to be used according to the template you selected.
•Automatically selects the optimal configuration of settings according to the 'Image
Properties' and printer's capabilities (for folding for instance).
•Can automatically detect the location of the legend on a document.
•Displays an instantaneous and interactive 'Print Preview' of the expected output (in-
cluding the location of the top of the folded packet when folding is activated).
•Allows you to tune each 'Basic' and 'Advanced' setting of a document before printing
it.
•Allows you to add a banner page to each set of documents.
•Allows you to create and print stamps on documents.
•Allows you to save jobs (including their configuration) in order to archive or reprint
them.
•Provides accounting capabilities.
•Submits the jobs to an inbox.
•Allows you to monitor the status of your jobs.
The values set in Océ Publisher Select override the default values set on the printer.
Use Océ Publisher Select to send a print job
#
RemarksActionStep
Start Océ Publisher Select and
connect it to the Océ system
1
Create a new job2
Chapter 4 - Use the Printing System 193
Use Océ Publisher Select to send a print job
RemarksActionStep
The system immediately starts to interpret
the file.
It automatically selects the most appropriate
media and orients the image on the media.
Add the print files to the job3
In the 'Edit Document Print Settings'
window, you can:
•Select one or several documents in the
'Document List' to display the proper-
ties, print settings, and 'Print Preview'.
•Check and adjust the 'Image Properties'.
•Tune the 'Basic' settings.
•Tune the 'Advanced' settings:
- the 'Media' settings
- the 'Layout' settings
- the 'Rendering' settings
- the 'Finishing' settings
- the 'Stamping' settings
Edit and adjust the document
print settings when needed
4
The system displays an interactive preview
to represent:
•The way the system will print the image.
•The effects of the selected settings on
the output.
Check the 'Print Preview'5
Send the print job to the printer6
•View the status of the job
•Save the job
•Duplicate the job
•Cancel the job
Track and manage a submitted
job
7
Note:
You can download the latest version of Océ Publisher Select from the Océ website.
Chapter 4 - Use the Printing System194
Use Océ Publisher Select to send a print job
Use the Océ Wide format Printer Driver for Microsoft® Win-
dows® to send a print job
Introduction
Océ provides the Océ Wide format Printer Driver for Microsoft® Windows® that allows
you to send print jobs to your printer.
This driver is a mixed raster-vector HP-GL/2 printer driver that allows you to print from
any application under a Windows operating system to your Océ printer.
Illustration
How to use the Printer Driver to send a print job
#
RemarksActionStep
AutoCAD® or any other Windows applica-
tion
Open the file that you want to
print in the source application.
1
From the 'File' menu of the ap-
plication, click 'Print'.
2
Select the product name of your
printer in the 'Printer' area of the
'Print' dialogue box.
3
Chapter 4 - Use the Printing System 195
Use the Océ Wide format Printer Driver for Microsoft® Windows® to send a print job
RemarksActionStep
You can define the default print job settings
in Océ Express WebTools.
Click 'Properties'.4
In the 'Image' tab click the
'More' button. Make sure a
checkmark is placed in the 'Océ
Ticket enabled' box to overrule
the default values for the job
settings.
5
Check all tabs in the driver and
change the settings, if necessary.
6
Click 'OK' to send the print job
to the 'Smart Inbox' or the print
queue.
7
Note:
More information on how to install, configure, and use the driver is available in the
documentation provided with the Océ Windows® Printer Driver. You can find it in:
- the Océ Wide format Printer Driver for Microsoft® Windows® Online Help
- the Océ Wide format Printer Driver for Microsoft® Windows® User manual
Note:
Visit http://global.oce.com/support, select your driver and find manuals and downloads
in the list.
Chapter 4 - Use the Printing System196
Use the Océ Wide format Printer Driver for Microsoft® Windows® to send a print job
Use the Océ PostScript® 3 Driver to send a print job
Introduction
Océ provides the Océ PostScript® 3 Driver that allows you to send print jobs to your
printer.
Note:
You need a license to be able to print PostScript files on the printer.
Illustration
How to use the driver to send a print job
#
RemarksActionStep
Open the file that you want to
print in the source application.
1
From the 'File' menu of the ap-
plication, click 'Print'.
2
Select the product name of your
printer in the 'Printer' area of the
'Print' dialogue box.
3
When you select Properties you can make
settings for the print job.
Click 'Properties' and 'Ad-
vanced'.
4
Chapter 4 - Use the Printing System 197
Use the Océ PostScript® 3 Driver to send a print job
RemarksActionStep
Activate the Océ Job Ticket to
overrule the default values for
the job settings.
5
Check and change the Printer
Features settings if necessary.
6
Click 'OK' to send the print job
to the Smart Inbox or the print
queue.
7
Note:
For more information visit http://global.oce.com/support, select your driver and find
manuals and downloads in the list
Chapter 4 - Use the Printing System198
Use the Océ PostScript® 3 Driver to send a print job
Use Océ Publisher Mobile to send a print job
Introduction
Océ Publisher Mobile is an application that enables you to easily plot from an Océ system
via your iPhone or iPad.
All Océ TCS, TDS, ColorWave and PlotWave systems are supported. A user can plot
all PDF*, PLT (HPGL1/2), TIFF, JPEG and DWF* files.
Before you begin
Download Océ Publisher Mobile from http://global.oce.com/support. Go to the software
page under large format and select the product.
Illustration
Add a printer to Océ Publisher Mobile
#
RemarksActionStep
Open Océ Publisher Mobile on your
mobile device.
1
Océ Publisher Mobile detects the
compatible printers that are
available in your network.
Tap the printer button.2
Chapter 4 - Use the Printing System 199
Use Océ Publisher Mobile to send a print job
RemarksActionStep
When your printer is not detect-
ed, you can add it manually.
Tap the 'Add' printer button.
The detected printer, indicated with a
'Connection' icon, is added to your
printer list.
3
From the printer list, select your printer.4
The printer configuration win-
dow opens.
Tap the 'Configure' icon, next to the
printer name.
5
Enter the IP address or hostname of the
printer
6
•Enter a name
•Check or define the printer
model
•Define the number of rolls
•Indicate if there is a folder
Add the settings for the printer.7
Note:
You can also open Océ
Express WebTools. Tap
the hyperlink in the
configuration window.
This is useful to: -know
the printer status -enter
accounting information
-see your Smart Inbox -
see if there is an error.
Save the settings. Your printer is added8
Send a print job
#
RemarksActionStep
Open the file you want to print in Océ
Publisher Mobile.
1
Select your printer.2
Main settings you can select:
•Media source
•Scale
•Folding
Define the print settings you need.3
Chapter 4 - Use the Printing System200
Use Océ Publisher Mobile to send a print job
RemarksActionStep
Indicate the number of copies.4
Your job is sent to the printer.Tap the green button5
Chapter 4 - Use the Printing System 201
Use Océ Publisher Mobile to send a print job
Print from your mobile device
Introduction
When you have access to Océ Mobile WebTools you can print a file from your mobile
device on the printer .
Note:
You can navigate in a file repository on your mobile device. If needed, install a file ex-
plorer application. For more details refer to the Océ website.
Note:
Make sure you have a working connection, for more information see ‘Connect your mobile
device to Océ Mobile WebTools’ on page 170.
Illustration
[124] Print from your mobile device
Select and print a file
In Océ Mobile WebTools:
Chapter 4 - Use the Printing System202
Print from your mobile device
1. Go to the 'Print' section, and select 'New job'.
The 'Print job' window opens.
2. Click on 'Select a file'.
3. Browse to the file you want to print and click Open.
4. Define the settings for your print job and click Ok.
5. After you have defined your settings, click on the printer icon in the upper right hand
corner. The job is sent to the printer.
Result
Your document is printed. Your print job appears on the user panel and in the Jobs queue
of Océ Express WebTools, while it is being printed.
Note:
When the system requires accounting information, your print job is sent to the Smart
Inbox named 'Mobile' in Océ Express WebTools. It is not printed. Connect to Océ
Express WebTools from a workstation. Enter the accounting information in order to
print the job.
Chapter 4 - Use the Printing System 203
Print from your mobile device
Use FTP to send a print job
Introduction
The printer supports printing through FTP.
When you send your print job through FTP the default Océ Express WebTools settings
are leading.
Note:
You must enable printing through FTP in Océ Express WebTools.
Note:
For more information on how to create an external location via FTP on the user panel,
see ‘Create an external location’ on page 153.
Before you begin
Find the network settings and IP address of your printer on the user panel.
Tap the system thumbnail and select 'Network settings' in the list. A wizard opens with
the required information.
How to send a print job via FTP
You can print the files through FTP in the following ways.
•Via a command line prompt
•Enter the address ftp://<hostname or IP address> /jobs in your workstation browser.
•Via a FTP application
•From a web browser
The printer has a dedicated FTP Jobs folder. You cannot delete or change this folder. It
is created at installation and protected. The most convenient way to print files through
FTP is to drag and drop the files, or to copy and paste the files into this 'Jobs' folder on
the FTP site of the printer controller. The documents in the folder are printed on your
printer.
Chapter 4 - Use the Printing System204
Use FTP to send a print job
Web browsers that support job submission through FTP
#
OperationWeb browserLevel of functionality
Drag the jobs into the
'Jobs' folder on the FTP
site of your printer.
Microsoft® Internet Ex-
plorer 6.0 (or higher)
Mozilla Firefox™ 1.5 (or
higher)
Supports drag and drop of
files
Paste the jobs into the
'Jobs' folder on the FTP
site of your printer.
Microsoft® Internet Ex-
plorer 6.0 (or higher)
Mozilla Firefox™ 1.5 (or
higher)
Supports copy and paste
of files.
Chapter 4 - Use the Printing System 205
Use FTP to send a print job
Use LPR to send a print job
Introduction
The printer supports printing through LPR.
When you send your print job through LPR the default Océ Express WebTools settings
are leading.
Note:
You must enable printing through LPR in Océ Express WebTools.
How to send a print job via LPR
Type the following line command after the Command prompt: lpr -S <hostname or IP
address> -P <print queue name> <file name>.
Note:
You can use any name for <print queue name>, for example jobs.
Chapter 4 - Use the Printing System206
Use LPR to send a print job
Use the cloud to send a print job
Introduction
The cloud can be seen as a virtual network drive you use to send files to, but also to save
and share files on.
There are general cloud applications, such as SharePoint or applications via a HTTP
URL, but companies can also use their own private and internal clouds.
Before you begin
Create an external location via 'WebDAV' in Océ Express WebTools to enable your
cloud connection with the printer. For more information, see ‘Create an external location’
on page 153
Illustration
How to send a print job via the cloud
On your mobile device:
1. Open your cloud application.
2. Depending on the application you use:
- add and save the file you want to print, or...
- send the file to the printer.
Chapter 4 - Use the Printing System 207
Use the cloud to send a print job
Basic Print Jobs - Default
Do a default print job
Introduction
When you want to print a job and you do not make any settings the default presets are
used. You only use the Smart Access to start your job.
You can see the presets that are used in the job settings section of your job.
Before you begin
Make sure you submit a job via one of the job submitter applications:
- Océ Publisher Express - ‘Use Océ Publisher Express to send a print job’ on page 189
- Océ Publisher Select - ‘Use Océ Publisher Select to send a print job’ on page 193
- Océ Wide format Printer Driver for Microsoft® Windows® - ‘Use the Océ Wide format
Printer Driver for Microsoft® Windows® to send a print job’ on page 195
- Océ Postscript Driver - ‘Use the Océ PostScript® 3 Driver to send a print job’ on page
197
- Océ Publisher Mobile - ‘Use Océ Publisher Mobile to send a print job’ on page 199
- Océ Mobile WebTools - ‘Print from your mobile device’ on page 202
Or submit a job via
- LPR - ‘Use LPR to send a print job’ on page 206
- FTP - ‘Use FTP to send a print job’ on page 204
- The cloud (WebDAV) - ‘Use the cloud to send a print job’ on page 207
- Eneo, or USB.
Note:
This following procedure applies, when you have not made settings to enable direct
print. With direct print, the job will be printed immediately. For more information, see
‘Direct print’ on page 210.
A default print job
After you have submitted a job to the printer:
1. Tap the Print tile on the printer user panel to open the list of locations.
Chapter 4 - Use the Printing System208
Do a default print job
2. Select the location of your job. Default, the public Smart Inbox.
The jobs are listed in a new window.
3. Select your job from the list.
4. Tap the green button, next to the job settings.
Result
A print of your file is made. Collect your document from the 'Top Delivery Tray'.
Chapter 4 - Use the Printing System 209
Do a default print job
Direct print
Introduction
When you want to do a default print job:
•You can print with direct print.
When you print with direct print, the print job is sent to the queue immediately.
•You can print without direct print.
When you print without direct print you have to start the job locally at the printer.
Note:
When the 'Preferences' - 'System defaults' -'Job management' - 'Override destination
of print jobs' is set to 'Only to Smart Inbox', you cannot print directly and you have to
start the print job at the printer. When you want to print with direct print, you must
change this setting in Océ Express WebTools.
Note:
For more information on how to submit a print job via Océ Publisher Express see ‘Use
Océ Publisher Express to send a print job’ on page 189.
Do a default print job with direct print
1. Send a job to the printer via one of the job submitters, and select 'direct print' in the job
ticket.
Usually via Océ Publisher Express in Océ Express WebTools.
2. Go to the printer to collect your print.
Do a default print job without direct print
When 'direct print' is not selected in the job ticket, or when the function is disabled:
1. Send a job to the printer and select the preferred Smart Inbox as a location, via one of
the job submitters.
Chapter 4 - Use the Printing System210
Direct print
2. Go to the printer and open your Smart Inbox, via the Smart Access on the user panel.
3. Select your job in the Smart Inbox.
4. Tap the green button to print your job.
Result
Collect your output at the printer.
Chapter 4 - Use the Printing System 211
Direct print
Print from a USB mass storage device
Introduction
With the help of a USB mass storage device, you can perform print and scan jobs on the
printer.
When you want to print from a USB device:
1. Insert a USB device into the USB port on the multi-touch user panel.
2. The 'Print' tile is automatically selected on the user panel, and the USB location is active.
3. Tap on the USB location in the print Smart Access.
A window with a list of the folders and files present on your USB device opens.
4. Swipe through the list and tap the file you want to print.
5. Tap the green button to start the job.
Result
The printer prints the document from your USB device.
Chapter 4 - Use the Printing System212
Print from a USB mass storage device
Extended Print Jobs - Presets
Print presets on the user panel
Introduction
When you do not make different settings in Océ Express WebTools, the printer uses the
default presets for print, copy, and scan jobs.
Below the presets you can use to change the settings for print jobs on the multi-touch
user panel are listed. The print presets are divided into four categories: 'Media', 'Layout',
'Image', 'Finishing'.
Note:
For more information on how to change the preset settings, see ‘Set the print presets’ on
page 145.
Print presets on the user panel
#
'Finishing''Image''Layout''Media'
'Top Delivery
Tray'
'CAD with images''1:1''Any loaded media'
'Back output''Pure CAD''Half size'Media size and
type of roll 1
'Custom''Photo''Fit to media
width'
Media size and
type of roll 2
'Custom''Custom''Custom'
Chapter 4 - Use the Printing System 213
Print presets on the user panel
Extended Print Jobs - Advanced Settings
Advanced settings for print jobs
Introduction
When you tap the 'Print' tile on the multi-touch user panel, you can make your own
settings.
Apart from the preset tiles, you can select the advanced settings under 'All settings'. These
settings are used for extended print jobs. The following table gives an overview and a
short description of the available settings on the printer. You can find a detailed description
of each setting in Océ Express WebTools.
Preset category: 'Media'
#
FunctionSettings valuesSetting
The type of media you use.Any type
List of media types
'Media type'
The size of media you use.Any size
List of media sizes
'Media size'
Define the media feed to copy or print
on. When you select 'Auto' the printer
automatically selects the media roll.
'Automatic'
'Roll 1' (description of
media type and media
size loaded on roll 1)
'Roll 2' (description of
media type and media
size loaded on roll 2)
'Manual'
'Media source'
Chapter 4 - Use the Printing System214
Advanced settings for print jobs
Preset category: 'Layout'
#
FunctionSettings valuesSetting
When set to 'Synchro', the print is cut
depended of the image.
When set to 'Standard', the print is cut
to a standard media size.
When set to 'Custom', you must enter
the sizes manually.
'Cut method':
•'Synchro'
•'Standard'
•'Custom'
'Cut size'
Adds a blank strip at the beginning of the
output.
From 0 to 400 mm, or 0 to 16 inches.
'Add a leading strip'
Adds a blank strip at the end of the out-
put.
From 0 to 400 mm, or 0 to 16 inches.
'Add a trailing strip'
Rotates the image counter-clockwise.
Select 'Automatic media saving' to use
the media in the most efficient way.
'Automatic media sav-
ing'
'0°'
'90°'
'180°'
'270°'
'Rotation'
Chapter 4 - Use the Printing System 215
Advanced settings for print jobs
FunctionSettings valuesSetting
'Aligns the image on the media.''Alignment':
•'Top left'
•'Top'
•'Top right'
•'Left'
•'Centre'
•'Right'
•'Bottom left'
•'Bottom'
•'Bottom right'
'Positioning'
'Shifts the image in the horizontal direc-
tion (after alignment to one of the posi-
tions given in 'Alignment').'
From - 914 mm to 914 mm, or - 36" to
36".
'Horizontal shift'
'Shifts the image in the vertical direction
(after alignment to one of positions given
in 'Alignment').'
From - 1219 mm to 1219 mm, or - 48"
to 48".
'Vertical shift'
Chapter 4 - Use the Printing System216
Advanced settings for print jobs
FunctionSettings valuesSetting
Scales the image to the original size.'1:1''Scale'
Scales the image to half the media size
present.
'Standard half size'
Scales the image to fit the media size you
select from a list.
'Fit to media width'
Scales the image to a custom percentage.
10 - 1000'%'
'Custom'
Preset category: 'Image'
#
FunctionSettings valuesSetting
Define the type of original you use'Standard'
'Lines/text'
'Photo'
'Print quality'
'When 'on', the image is mirrored along
the vertical axis (the media transport di-
rection).'
'On'
'Off'
'Mirror'
Chapter 4 - Use the Printing System 217
Advanced settings for print jobs
Preset category: 'Finishing'
#
FunctionSettings valuesSetting
Location on top of the printer, that de-
posits the sheet face-down.
Note:
Not all media types can be deliv-
ered to the 'Top Delivery Tray'.
'Top Delivery Tray''Delivery'
Location at the back of the printer, that
deposits the sheet face-up.
'Back output'
When enabled and a finisher is installed,
you can fold your output.
'On'
'Off'
'Fold'
Chapter 4 - Use the Printing System218
Advanced settings for print jobs
Basic Copy Jobs - Default
Advised settings for copy jobs
Introduction
A default copy job takes two steps: feed the original face up and tap the green button.
When you change the presets or the advanced settings, it is an extended copy job.
Advised settings for copy jobs
It is best to predefine the advised settings for copy jobs you do most often.
In the table below you find the advised settings for specific copy jobs. In most cases, the
advised settings give the best results.
#
RemarksOriginal typeOriginal document
'Lines/text standard' or
'Folded lines/text'
Monochrome CAD
Drawings
For folded monochrome
originals apply 'Folded
lines/text'.
'Coloured original'Folded coloured CAD
drawing
The 'Coloured original'
mode converts all colours,
even weak ones, to
greyscale.
'Coloured original'Coloured original, like
CAD-colour, maps, busi-
ness graphics, etc.
'Coloured original'CAD drawings with marks
from marker pens
'Photo'Photos and high definition
colour prints
'Coloured original';Medium quality colour
prints
The renewed 'Dark origi-
nal' setting is best for all
CAD originals with vary-
ing background.
'Dark original'Dark originals and dark
transparent originals
'Dark original'Diazo copies / "Chinese
blueprints"
Chapter 4 - Use the Printing System 219
Advised settings for copy jobs
RemarksOriginal typeOriginal document
The image is inverted, that
is white is converted to
black.
'Blueprint'Blueprints with white lines
on a blue background
Note:
For highlighting colour on an otherwise monochrome original, select the listed original
type and enable 'Colour highlighting'. Enable 'Colour highlighting' on the user panel
under 'All settings' - 'Image' - 'Colour highlighting'.
Chapter 4 - Use the Printing System220
Advised settings for copy jobs
Do a default copy job
Introduction
When you want to copy an original and you do not make any settings the default presets
are used. You only use the Smart Access to submit your job.
You can see the presets that are used in the job settings section of your job.
Illustration
Do a default copy job
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
Chapter 4 - Use the Printing System 221
Do a default copy job
The 'Copy' tile with the copy Smart Access is automatically selected on the user panel.
2. Select the number of copies and tap the green button.
Note:
Tap on 'Release the original' under the Smart Access, to release your original from the
scanner.
Result
A copy of your original is made. Collect your copy from the 'Top Delivery Tray'.
Chapter 4 - Use the Printing System222
Do a default copy job
Extended Copy Jobs - Presets
Copy presets on the user panel
Introduction
When you do not make different settings in Océ Express WebTools, the printer uses the
default presets for print, copy, and scan jobs.
Below the presets you can use to change the settings for copy jobs on the multi-touch
user panel are listed. The copy presets are divided in four categories: 'Media', 'Layout',
'Image', 'Finishing'.
Note:
For more information on how to change the preset settings, see ‘Set the copy presets’ on
page 141.
Copy presets on the user panel
#
'Finishing''Image''Layout''Media'
'Top Delivery
Tray'
'CAD greyscale''1:1''Any loaded me-
dia'1
'Back output''CAD colour''Half size'Media size and
type of roll 1
'Custom''Photo''Fit to media
width'
Media size and
type of roll 2
'Custom''Custom''Custom'
Chapter 4 - Use the Printing System 223
Copy presets on the user panel
Make a half size copy
Introduction
When you want to scale your original to a 50% copy, you can select a preset on the user
panel.
Make a half size copy
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap the 'Layout' preset.
4. Tap 'Half size'.
5. Define the number of copies and tap the green button.
Result
The printer copies to 50%.
Chapter 4 - Use the Printing System224
Make a half size copy
Copy by set
Introduction
You can use the 'Create set' option to make multiple sets of copies.
How to copy by set
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. In the job pane on the right, tap 'Set composition'.
The green button changes colour and displays 'Add'.
4. Tap the button to start scanning.
5. When the printer releases the original, insert the next original.
6. Tap the green button. The scan is added to the set.
Repeat this step until your set is complete.
7. Tap the 'Finish set' tile, to finish the set.
Result
The printer copies the set of originals.
Chapter 4 - Use the Printing System 225
Copy by set
Extended Copy Jobs - Advanced Settings
Advanced settings for copy jobs
Introduction
When you tap the 'Copy' tile on the multi-touch user panel, you can make your own
settings.
Apart from the preset tiles, you can select the advanced settings under 'All settings'. These
settings are used for extended copy jobs. The following table gives an overview and a
short description of the available settings on the printer. You can find a detailed description
of each setting in Océ Express WebTools.
Preset category: 'Media'
#
FunctionSettings valuesPreset
The type of media you use.Any type
List of media types
'Media type'
The size of media you use.Any size
List of media sizes
'Media size'
Define the media feed to copy or print
on. When you select 'Auto' the printer
automatically selects the media roll.
'Automatic'
'Roll 1' (description of
media type and media
size loaded on roll 1)
'Roll 2' (description of
media type and media
size loaded on roll 2)
'Manual'
'Media source'
Chapter 4 - Use the Printing System226
Advanced settings for copy jobs
Preset category:'Layout'
#
FunctionSettings valuesPreset
When set to 'Synchro', the print is cut
depended of the image.
When set to 'Standard', the print is cut
to a standard media size.
When set to 'Custom', you must enter
the sizes manually.
'Cut method':
•'Synchro'
•'Standard'
•'Custom'
'Cut size'
Adds a blank strip at the beginning of the
output.
From 0 to 400 mm, or 0 to 16".
'Add a leading strip'
Adds a blank strip at the end of the out-
put.
From 0 to 400 mm, or 0 to 16".
'Add a trailing strip'
Chapter 4 - Use the Printing System 227
Advanced settings for copy jobs
FunctionSettings valuesPreset
'Erase a strip from the beginning of the
original.'
From 0 to 400 mm, or 0 to 16".
'Top''Remove strip'
'Erase a strip from the bottom of the
original.'
From 0 to 400 mm, or 0 to 16".
'Bottom'
'Erase a strip from the left side of the
original.'
From 0 to 400 mm, or 0 to 16".
'Left'
'Erase a strip from the right side of the
original.'
From 0 to 400 mm, or 0 to 16".
'Right'
Chapter 4 - Use the Printing System228
Advanced settings for copy jobs
FunctionSettings valuesPreset
'Aligns the image on the media.''Alignment':
•'Top left'
•'Top'
•'Top right'
•'Left'
•'Centre'
•'Right'
•'Bottom left'
•'Bottom'
•'Bottom right'
'Positioning'
'Shifts the image in the horizontal direc-
tion (after alignment to one of the posi-
tions given in 'Alignment').'
From - 914 mm to 914 mm, or - 36" to
36".
'Horizontal shift'
'Shifts the image in the vertical direction
(after alignment to one of positions given
in 'Alignment').'
From - 1219 mm to 1219 mm, or - 48"
to 48".
'Vertical shift'
Chapter 4 - Use the Printing System 229
Advanced settings for copy jobs
FunctionSettings valuesPreset
Scales the image to the original size.'1:1''Scale'
Scales to the selected media width.'To media size'
Scales the image to fit the media size you
select from a list.
'To standard size'
Scales the image to a custom percentage.
10 - 1000'%'
'Custom'
Chapter 4 - Use the Printing System230
Advanced settings for copy jobs
Preset category: 'Image'
#
FunctionSettings valuesSettings val-
ues
Preset
Define the type of original you
use. For more information on
choosing the correct original
type, see ‘Advised settings for copy
jobs’ on page 219.
'Lines/text stan-
dard'
'Lines/text draft'
'Coloured original'
'Folded lines/text'
'Blueprint'
'Dark original'
'Photo'
'Original type''Original'
Reduce the background noise of
the image.
'Auto'
'On'
'Off'
'Background
compensation'
The width of the original is auto-
matically detected by the scan-
ner.
'Auto''Original
width'
'Standard'
Selection of avail-
able standard sizes:
•'A0'
•'A1'
•'A2'
•'A3'
•'E+ (36")'
•'B1 (707 mm)'
•'B2 (500 mm)'
Chapter 4 - Use the Printing System 231
Advanced settings for copy jobs
FunctionSettings valuesSettings val-
ues
Preset
The width of the original is a
standard size.
Note:
Depends on the media
series you define in Océ
Express WebTools
The width of the original is a
custom size.
'Custom'
You can enter a size
within the range of
210 to 914 mm, or
8.5 to 36".
Chapter 4 - Use the Printing System232
Advanced settings for copy jobs
FunctionSettings valuesSettings val-
ues
Preset
When enabled all coloured infor-
mation is printed darker on the
original than black/grey informa-
tion. For instance, marked or
highlighted text becomes more
visible.
Note:
It is only relevant for the
copy modes: 'Coloured
original', 'Lines/text
standard', 'Lines/text
draft', 'Folded
lines/text', 'Dark origi-
nal'.
'On'
'Off'
'Colour high-
lighting'
'Image'
'Increase the value for darker
prints; decrease for lighter
prints.'
Value from -5 to 5'Lighter/Dark-
er'
'When 'on', the image is mir-
rored along the vertical axis (the
media transport direction).'
'On'
'Off'
'Mirror'
Copy with a stamp
Note:
For more
informa-
tion on
how to cre-
ate a
stamp, see
‘Create a
stamp’ on
page 150
Select a stamp
from the list.
'Stamp'
Chapter 4 - Use the Printing System 233
Advanced settings for copy jobs
FunctionSettings valuesSettings val-
ues
Preset
'The horizontal offset where the
erase area starts.'
From 0 to 914
mm, or 0 to 36"
'Area to erase:
X origin'
'Area to
erase'
'The vertical offset where the
erase area starts.'
From 0 to 6000
mm, or 0 to 250".
'Area to erase:
Y origin'
'The width of the area to erase.'From 0 to 914
mm, or 0 to 36".
'Area to erase:
width'
'The length of the area to erase.'From 0 to 6000
mm, or 0 to 250".
'Area to erase:
length'
Chapter 4 - Use the Printing System234
Advanced settings for copy jobs
Preset category: 'Finishing'
#
FunctionSettings valuesPreset
Location on top of the printer, that de-
posits the sheet face-down.
Note:
Not all media types can be deliv-
ered to the 'Top Delivery Tray'.
'Top Delivery Tray''Delivery'
Location at the back of the printer, that
deposits the sheet face-up.
'Back output'
When enabled and a finisher is installed,
you can fold your output.
'On'
'Off'
'Fold'
Chapter 4 - Use the Printing System 235
Advanced settings for copy jobs
Make a copy and add a strip
Introduction
When you make a copy, you can add a strip to a document.
Use 'Sheet size' to copy an original without a strip, and add a strip to the copy. You can
add a strip at the top or bottom of a copy.
Note:
For more information on the cut size settings, see ‘Preset category:Layout ’ on page 227.
Illustration
How to make a copy and add a strip
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
Chapter 4 - Use the Printing System236
Make a copy and add a strip
4. Tap 'Cut size' under the 'Layout' preset.
#
'Add a trailing strip''Add a leading strip'
5. Tap 'Add a leading strip' or 'Add a trailing strip', and define the values.
6. Make your settings and tap 'OK'.
7. Define the number of copies and tap the green button.
Result
The document is printed with a strip attached to the top or bottom.
Chapter 4 - Use the Printing System 237
Make a copy and add a strip
Make a copy and remove a strip
Introduction
When you have an original with a strip, you can remove the strip from your copy.
Use the option on the user panel to copy an original with a strip, and remove the strip
from the copy. You can remove a strip from the top, the bottom, the left, or the right
side of the original.
Before you begin
When you remove a strip, make sure that you copy all the required information.
Note:
For more information on the cut size settings, see ‘Preset category:Layout ’ on page 227.
How to make a copy and remove a strip
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
#
The 'Right' stripThe 'Left' stripThe 'Bottom' stripThe 'Top' strip
4. Tap 'Remove strip' under the 'Layout' preset.
5. Select'Top', 'Bottom', 'Left', or 'Right' and define the values.
6. Make your settings and tap 'OK'.
7. Define the number of copies and tap the green button.
Chapter 4 - Use the Printing System238
Make a copy and remove a strip
Result
The printer copies the original without the defined strip. You can also use this setting to
copy a specific area of the original.
For more information, see ‘Make a copy of a specific area of an original’ on page 240.
Chapter 4 - Use the Printing System 239
Make a copy and remove a strip
Make a copy of a specific area of an original
Introduction
You can make a copy of a specific area of an original. Use the option 'Remove strip' to
copy a specific area.
Before you begin
When you remove a strip, make sure that you copy all the required information.
Note:
For more information on the cut size settings, see ‘Preset category:Layout ’ on page 227.
How to copy a specific area of an original
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
4. Tap 'Remove strip' under the 'Layout' preset.
.
#
The 'Right' stripThe 'Left' stripThe 'Bottom' stripThe 'Top' strip
5. Select'Top', 'Bottom', 'Left', or 'Right', and define the values for your specific area.
6. Make your settings and tap 'OK'.
7. Tap 'Positioning' and then 'Alignment'.
8. Select 'Centre' from the list and tap 'OK'.
9. Define the number of copies and press the green button.
Chapter 4 - Use the Printing System240
Make a copy of a specific area of an original
Result
The printer copies a specific area of the original.
Chapter 4 - Use the Printing System 241
Make a copy of a specific area of an original
Make a copy and remove a specific area of an original
Introduction
You can make a copy and delete a specific area of an original. You can use two settings:
'Area to erase: width' and 'Area to erase: length', to define the dimensions of the delete
area. And you can use two settings: 'Area to erase: X origin' and 'Area to erase: Y origin',
to define the relative position of the delete area on the sheet.
Before you begin
When you erase an area, make sure that you copy all the required information.
How to copy without a specific area of an original
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
4. Tap 'Area to erase' under the 'Image' preset.
#
'Area to erase:
length'
'Area to erase:
width'
'Area to erase: Y
origin'
'Area to erase: X
origin'
5. Select'Area to erase: X origin', 'Area to erase: Y origin', 'Area to erase: width', or 'Area to
erase: length' and define the values for your specific area.
6. Make your settings and tap 'OK'.
7. Define the number of copies and tap the green button.
Result
The printer copies an original without the specified area.
Chapter 4 - Use the Printing System242
Make a copy and remove a specific area of an original
Make a copy and scale to another size
Introduction
When you want to scale your copy to another size, you can make changes under the ad-
vanced settings.
With the custom setting you can choose any scale percentage you want, between the range
of 10 - 1000%.
Note:
For more information on the other scale modes, see ‘Preset category:Layout ’ on page 227.
Scale your image
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically activated on the multi-touch user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
4. Tap 'Scale' under the 'Layout' preset.
5. Tap 'Scale' in the new window and select 'Custom'.
6. Under 'Custom' select any percentage between 10 - 1000%.
7. After you made your settings tap 'OK'.
8. Enter the number of copies and tap the green button.
Note:
Tap 'Release the original', to release the original.
Chapter 4 - Use the Printing System 243
Make a copy and scale to another size
Result
A copy of the original, scaled with your percentage, is made.
Chapter 4 - Use the Printing System244
Make a copy and scale to another size
Make a copy on a cut sheet
Introduction
You can copy on cut sheet media when the required media type or size is not available
on the media rolls of the printer.
How to copy on a cut sheet
1. Feed the original face up and centred on the original feeding table.
Note:
The page orientation must be portrait.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
4. Tap 'Media source' under the 'Media' preset.
5. Tap 'Media source' in the new window.
6. Select 'Manual' from the list of settings.
7. Define the number of copies and tap the green button.
8. Wait for the media request.
Chapter 4 - Use the Printing System 245
Make a copy on a cut sheet
9. Place the cut sheet media on the media bypass of the printer.
Note:
Use the media size indication on the media bypass to align the cut sheet media correctly.
When you use a B1 media size (707 mm) you must align the cut sheet media with the
A1 indent.
Result
The printer copies on a cut sheet.
Chapter 4 - Use the Printing System246
Make a copy on a cut sheet
Make a copy with a stamp
Introduction
A stamp is a mark you can put on every copy.
Before you begin
To enable the stamp functionality, you must first create a stamp in Océ Express WebTools.
For more information on how to do this, see ‘Create a stamp’ on page 150.
How to make a copy with a stamp
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
The 'Copy' tile is automatically selected on the multi-touch user panel.
2. Tap the 'Copy' tile. A window with a list of presets opens.
3. Tap 'All settings'. A list with settings opens.
4. Tap 'Stamp' under the 'Image' preset.
5. Select your stamp and tap 'OK'.
6. Define the number of copies and tap the green button.
Result
The copy contains the selected stamp.
Chapter 4 - Use the Printing System 247
Make a copy with a stamp
Basic Scan Jobs - Default
Advised settings for scan jobs
Introduction
A default scan job takes three steps: feed the original face up, select the location in the
scan Smart Access, and tap the green button.
When you change the presets or the advanced settings it is called an extended scan job.
Advised settings for scan to greyscale or black and white file
It is best to predefine the advised settings for scan jobs you do most often.
In the table below you find the advised settings for specific scan-to-file jobs. In most
cases, the advised settings give the best results.
#
RemarksOriginal typeOriginal document
'Lines/text standard' or
'Folded lines/text'
Monochrome CAD
Drawings
For folded monochrome
originals apply 'Folded
lines/text'.
'Coloured original'Folded coloured CAD
drawing
The 'Coloured original'
mode converts all colours,
even weak ones, to
greyscale.
'Coloured original'Coloured original, like
CAD-colour, maps, busi-
ness graphics, etc.
'Coloured original'CAD drawings with marks
from marker pens
'Photo'Photos and high definition
colour prints
'Photo' gives a softer con-
trast than 'Coloured origi-
nal'.
For photos and colour
prints scan to greyscale is
preferred over scan to
black and white.
'Coloured original' or
'Photo'
Medium quality colour
prints
Chapter 4 - Use the Printing System248
Advised settings for scan jobs
RemarksOriginal typeOriginal document
The renewed 'Dark origi-
nal' setting is best for all
CAD originals with vary-
ing background.
'Dark original'Dark originals and dark
transparent originals
'Dark original'Diazo copies / "Chinese
blueprints"
The image is inverted, that
is white is converted to
black.
'Blueprint'Blueprints with white lines
on a blue background
Note:
For highlighting colour on an otherwise monochrome original, select the listed original
type and enable 'Colour highlighting'. Enable 'Colour highlighting' on the user panel
under 'All settings' - 'Image' - 'Colour highlighting'.
Advised settings for scan to colour file
#
RemarksOriginal typeOriginal document
'Lines/text standard' or
'Folded lines/text'
Coloured CAD drawings
This is the default setting.
For most originals it gives
the best balance between
colour accuracy, sharpness,
and background removal.
'Map'Maps, business graphics,
3D drawings etc.
'Artwork'Artist impressions, painted
work etc.
This mode has the highest
colour accuracy.
'Photo'Photos
Chapter 4 - Use the Printing System 249
Advised settings for scan jobs
Do a default scan job
Introduction
When you want to scan an original and you do not make any settings the default presets
are used. You only use the Smart Access to submit your job.
You can see the presets that are used in the job settings section of your job.
Illustration
Do a default scan job
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
Chapter 4 - Use the Printing System250
Do a default scan job
2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible.
3. Select the preferred location in the Smart Access and tap the green button.
Note:
When you do not select a location the file is sent to the public Smart Inbox.
Note:
Tap on 'Release the original' under the Smart Access, to release your original from the
scanner.
Result
A scan to file is made, and sent to your preferred location. Default you can find your file
in the public Smart Inbox in Océ Express WebTools.
You can also see the job in your location on the user panel. Open it to view or print the
file.
Chapter 4 - Use the Printing System 251
Do a default scan job
Extended Scan Jobs - Locations and
Presets
Scan presets on the user panel
Introduction
When you do not make different settings in Océ Express WebTools, the printer uses the
default presets for print, copy, and scan jobs.
Below the presets you can use to change the settings for scan jobs on the multi-touch
user panel are listed. The scan presets are divided in three categories: 'File type', 'File size',
'Image'.
Note:
For more information on how to change the preset settings, see ‘Set the scan presets’ on
page 143.
Scan presets on the user panel
#
'Image''File size''File type'
'CAD colour''200 dpi'' TIFF '
'CAD greyscale''300 dpi'' PDF '
Colour to greyscale'400 dpi'' JPEG '
'Photo''Custom''Custom'
'Custom'
Chapter 4 - Use the Printing System252
Scan presets on the user panel
Scan a photo to 'JPEG' format
Introduction
When you want to scan a photo to 'JPEG' format, you can select the presets on the user
panel.
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
2. Tap the 'Scan' tile on the user panel and select your preferred location in the scan Smart
Access.
Note:
When you do not select a location the file is sent to the public Smart Inbox.
3. Tap the 'Scan' tile again. A window with a list of presets opens.
4. Tap the 'File type' preset.
5. Select'JPEG'.
6. Tap the 'Image' preset.
7. Select 'Photo'.
8. Tap the green button.
Result
A scan to 'JPEG' file is made, and sent to your preferred location. Default you can find
your file in the public Smart Inbox in Océ Express WebTools.
Chapter 4 - Use the Printing System 253
Scan a photo to 'JPEG' format
Scan CAD colour to 'TIFF' format
Introduction
When you want to scan a 'CAD colour' to 'TIFF' format, you can select the presets on
the user panel.
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
2. Tap the 'Scan' tile on the user panel and select your preferred location in the scan Smart
Access.
Note:
When you do not select a location the file is sent to the public Smart Inbox.
3. Tap the 'Scan' tile again. A window with a list of presets opens.
4. Tap the 'File type' preset.
5. Select'TIFF'.
6. Tap the 'Image' preset.
7. Select 'CAD colour'.
8. Tap the green button.
Result
A scan to 'TIFF' file is made, and sent to your preferred location. Default you can find
your file in the public Smart Inbox in Océ Express WebTools.
Chapter 4 - Use the Printing System254
Scan CAD colour to 'TIFF' format
Scan to a USB mass storage device
Introduction
When you insert a USB device in the user panel, you can scan to USB.
Before you begin
Before you scan to USB, make sure the right functionalities are enabled. For more infor-
mation see, ‘Enable or disable USB’ on page 152.
How to scan to a USB device
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
2. Insert a USB mass storage device into the USB port on the user panel.
3. The 'Scan' tile and the USB location is automatically selected on the multi-touch user
panel.
Tap the 'Scan' tile once more, when you want to change the settings.
4. Tap the green button to start the scan job.
Note:
Wait untill the light in the USB port stops blinking, before you retract the the USB
device.
Result
A scan to file is made, and sent to your USB. You can retrieve the file from your USB
Chapter 4 - Use the Printing System 255
Scan to a USB mass storage device
Scan to an external location
Introduction
When you want to scan an original and you do not make any settings the default presets
are used. You only use the Smart Access to submit your job.
In the Smart Access you can select the location you want to sent your scan to.
With the Océ PlotWave 340/360 printer you can use the following external location
types:
•'FTP'
•'SMB'
•'WebDAV' also called the cloud
•'Eneo'
Before you begin
Before you can select the preferred location, you must create and configure the location
in Océ Express WebTools first. For more information on how to do this see ‘Create an
external location’ on page 153. Once you have created the locations in Océ Express
WebTools, they become visible in the Smart Access on the printer user panel.
Note:
When you do not create external locations in Océ Express WebTools, there is no other
location visible on the user panel than the public Smart Inbox.
Scan to an external location
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
Chapter 4 - Use the Printing System256
Scan to an external location
2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible.
3. Select the preferred location in the Smart Access.
Tap the 'Scan' tile once more, when you want to change the settings.
4. Tap the green button.
Note:
Tap on 'Release the original' under the Smart Access, to release your original from the
scanner.
Result
A scan to file is made, and sent to your selected location. Access your location to retrieve
the file.
Chapter 4 - Use the Printing System 257
Scan to an external location
Scan to a Smart Inbox and collect your file
Introduction
When you scan a document on the printer, the public Smart Inbox is the default location
you scan to. You can also choose another Smart Inbox as your location in the Smart Access
of the user panel.
Before you begin
You can create your own Smart Inboxes in Océ Express WebTools. Once you have created
the Smart Inboxes in Océ Express WebTools, they become visible in the Smart Access
on the printer user panel. For more information on how to do this, see ‘Create and open
a Smart Inbox for scan jobs’ on page 119.
Note:
When you do not create Smart Inboxes in Océ Express WebTools, only the public Smart
Inbox is visible as a location.
Scan to a Smart Inbox
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
Chapter 4 - Use the Printing System258
Scan to a Smart Inbox and collect your file
2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible.
3. Select the preferred Smart Inbox in the Smart Access.
Tap the 'Scan' tile once more, when you want to change the settings.
4. Tap the green button.
Note:
Tap on 'Release the original' under the Smart Access, to release your original from the
scanner.
5. Select your scan job in the Smart Access to see the preview of your job.
Result
A scan to file is made, and sent to your selected Smart Inbox.
Collect your file in Océ Express WebTools
1. Open Océ Express WebTools.
2. Select the 'Jobs' tab.
3. Open your Smart Inbox on the right side.
When your Smart Inbox is not visible, click on the white space of 'Open Smart Inbox'
and select the name of your Smart Inbox.
Chapter 4 - Use the Printing System 259
Scan to a Smart Inbox and collect your file
4. In the Smart Inbox, select your job.
5. In the bar above select 'Send to...', to send your job to the destination you want to save
it in.
Or select 'Save' to save your job locally.
Result
Your scanned file is saved at the preferred destination.
Chapter 4 - Use the Printing System260
Scan to a Smart Inbox and collect your file
Save a scanned document on your mobile device
Introduction
When you have access to Océ Mobile WebTools you can scan a document from the
printer and save it on your mobile device.
Before you begin
Make sure you have a working connection, for more information see ‘Connect your mobile
device to Océ Mobile WebTools’ on page 170.
Save a scanned document on your mobile device
On the multi-touch user panel:
1. Tap the 'Scan' tile.
2. Select the Smart Inbox as your location in the Smart Access.
3. Scan the document.
The scanned file is sent to the user defined Smart Inbox section, in Océ Express WebTools
and in Océ Mobile WebTools .
4. Open Océ Mobile WebTools on your mobile device.
5. Go to the user defined Smart Inbox section. The scanned file is displayed here.
The user defined Smart Inbox section section is automatically refreshed within a few
seconds.
6. Select the file and click on the 'Save' icon.
7. Browse to a folder on your mobile device, and click 'Ok'.
Note:
The stored location or folder is sometimes determined by the browser on your mobile
device.
Some mobile device browsers change the name, or the extension of the file while storing
it.
Result
The file is stored on your mobile device.
Click the 'delete' icon, when you want to delete the file from the inbox on the printer.
Chapter 4 - Use the Printing System 261
Save a scanned document on your mobile device
Extended Scan Jobs - Advanced Settings
Available settings for scan jobs
Introduction
When you tap the 'Scan' tile on the multi-touch user panel, you can make your own
settings.
Apart from the preset tiles, you can select the advanced settings under 'All settings'. These
settings are used for extended copy jobs. The following table gives an overview and a
short description of the available settings on the printer. You can find a detailed description
of each setting in Océ Express WebTools.
Note:
The values for the compression mode and organisation change, depending on the colour
mode and file type you select. In some situation and for some file types you cannot set
the compression and organisation settings. For more information on this, see ‘'File type'
’ on page 269.
Chapter 4 - Use the Printing System262
Available settings for scan jobs
Preset: 'File type'
#
FunctionSettings valuesSettings val-
ues
Setting
'The file type of the scanned im-
age. The list of file types depends
on scan to colour, greyscale, or
black-and-white: CALS is only
available when scanning to
black-and-white; JPEG is not
available when scanning to
black-and-white.'
'TIFF'
'TIFF multipage'
'PDF'
'PDF multipage'
'PDF/A'
'PDF multipage'
'JPEG'
'CALS'
Type'File type'
The compression type when
scanning to TIFF or to PDF.
Depends on the 'File type'.
'Group 4'
'Group 3'
'Flate'
'Packbits'
'JPEG'
'LZW'
'None'
'Compression'
'The image quality when scan-
ning to PDF with JPEG compres-
sion. With a lower quality, the
compression increases giving a
smaller file size.'
'Maximum'
'High'
'Medium'
'Low'
'JPEG quality'
'The file organisation when
scanning to TIFF.'
'Raw'
'Striped'
'Tiled'
'Organisation'
Chapter 4 - Use the Printing System 263
Available settings for scan jobs
Preset: 'File size'
#
FunctionSettings valuesSetting
'The resolution of the scanned image in
dpi.'
'100'
'200'
'300'
'400'
'600'
'Resolution'
Chapter 4 - Use the Printing System264
Available settings for scan jobs
FunctionSettings valuesSetting
'Erase a strip from the beginning of the
original.'
From 0 to 400 mm, or 0 to 16".
'Top''Remove strip'
'Erase a strip from the bottom of the
original.'
From 0 to 400 mm, or 0 to 16".
'Bottom'
'Erase a strip from the left side of the
original.'
From 0 to 400 mm, or 0 to 16".
'Left'
'Erase a strip from the right side of the
original.'
From 0 to 400 mm, or 0 to 16".
'Right'
Chapter 4 - Use the Printing System 265
Available settings for scan jobs
Preset: 'Image'
#
FunctionSettings valuesSettings val-
ues
Setting
Define the type of original you
use. For more information on
choosing the correct original
type, see ‘Advised settings for scan
jobs’ on page 248.
'Lines/text stan-
dard'
'Folded lines/text'
'Coloured original'
'Artwork'
'Map'
'Blueprint'
'Dark original'
'Photo'
'Original type''Original'
Reduce the background noise of
the image.
'On'
'Off'
'Auto'
'Background
compensation'
The width of the original is auto-
matically detected by the scan-
ner.
'Auto''Original
width'
'Standard'
Selection of avail-
able standard sizes:
•'A0'
•'A1'
•'A2'
•'A3'
•'E+ (36")'
•'B1 (707 mm)'
•'B2 (500 mm)'
Chapter 4 - Use the Printing System266
Available settings for scan jobs
FunctionSettings valuesSettings val-
ues
Setting
The width of the original is a
standard size.
Note:
Depends on the media
series you define in Océ
Express WebTools
The width of the original is a
custom size.
'Custom'
You can enter a size
within the range of
210 to 914 mm, or
8.5 to 36".
'Defines whether a colour,
greyscale or black-and-white scan
must be made. Not all combina-
tions of 'Colour mode' and 'File
type' are valid. Changing
'Colour mode' resets 'File type',
'Compression for TIFF' and
'Compression for PDF' to a de-
fault value.'
None'Colour'
'Greyscale'
'Black and
white'
'Colour
mode'
Chapter 4 - Use the Printing System 267
Available settings for scan jobs
FunctionSettings valuesSettings val-
ues
Setting
When enabled all coloured infor-
mation is printed darker on the
original than black/grey informa-
tion. For instance, marked or
highlighted text becomes more
visible.
Note:
It is only relevant for the
modes: 'Coloured origi-
nal', 'Lines/text stan-
dard', 'Lines/text draft',
'Folded lines/text',
'Dark original'.
'On'
'Off'
'Colour high-
lighting'
'Image'
'Increase the value for darker
prints; decrease for lighter
prints.'
Value from -5 to 5'Lighter/Dark-
er'
'When 'on', the image is mir-
rored along the vertical axis (the
media transport direction).'
'On'
'Off'
'Mirror'
Chapter 4 - Use the Printing System268
Available settings for scan jobs
'File type'
Depending on the colour mode and file type you select, the values for the compression
mode and organisation change. For some file types and some situations, the compression
and organisation settings cannot be set. The list below helps you to define the correct file
type and colour mode, and shows you which compression and organisation settings are
possible.
Colour mode: Colour
#
'JPEG quality''Compression''Organisation''File type''Colour' mode
Not applicable'LZW'
'Packbits'
'None'
'Raw'
'Striped'
'Tiled'
'TIFF'
'TIFF multi-
page'
'Colour'
Not applicable'Flate'
'LZW'
'None'
Not applicable'PDF'
'PDF multi-
page'
'Maximum'
'High'
'Medium'
'Low'
'JPEG'
Not applicable'Flate'
'None'
Not applicable'PDF/A'
'PDF/A multi-
page' 'Maximum'
'High'
'Medium'
'Low'
'JPEG'
'Maximum'
'High'
'Medium'
'Low'
Not applicableNot applicable'JPEG'
Chapter 4 - Use the Printing System 269
'File type'
Colour mode: Greyscale
#
'JPEG quality''Compression''Organisation''File type''Colour' mode
Not applicable'LZW'
'Packbits'
'None'
'Raw'
'Striped'
'Tiled'
'TIFF'
'TIFF multi-
page'
'Greyscale'
Not applicable'Flate'
'LZW'
'None'
Not applicable'PDF'
'PDF multi-
page'
'Maximum'
'High'
'Medium'
'Low'
'JPEG'
Not applicable'Flate'
'None'
Not applicable'PDF/A'
'PDF/A multi-
page' 'Maximum'
'High'
'Medium'
'Low'
'JPEG'
'Maximum'
'High'
'Medium'
'Low'
Not applicableNot applicable'JPEG'
Chapter 4 - Use the Printing System270
'File type'
Colour mode: Black and White
#
'JPEG quality''Compression''Organisation''File type''Colour' mode
Not applicable'Group 4'
'Group 3'
'Packbits'
'None'
'Raw'
'Striped'
'Tiled'
'TIFF'
'TIFF multi-
page'
'Black&white'
Not applicable'Group 4'
'Flate'
'LZW'
'None'
Not applicable'PDF'
'PDF multi-
page'
Not applicable'Group 4'
'Flate'
'None'
Not applicable'PDF/A'
'PDF/A multi-
page'
Not applicableNot applicableNot applicable'CALS'
Chapter 4 - Use the Printing System 271
'File type'
Make a scan and remove a strip
Introduction
When you have an original with a strip, you can remove the strip from your scanned file.
Use the option 'Remove strip' on the user panel to scan an original with a strip and remove
the strip from the file. You can remove a strip from the top, the bottom, the left, or the
right side of the original.
Before you begin
When you remove a strip, make sure that you scan all the required information.
Note:
For more information on the file size settings, see ‘Preset: File size ’ on page 264.
How to make a scan and remove a strip
1. Feed the original face up and centred on the original feeding table.
Note:
You do not need to centre the original precisely. The exact position of the original is au-
tomatically detected by the scanner.
2. Tap the 'Scan' tile on the user panel and select your preferred location in the scan Smart
Access.
Note:
When you do not select a location the file is sent to the public Smart Inbox.
3. Tap the 'Scan' tile again. A window with a list of presets opens.
4. Tap 'All settings'. A list with settings opens.
5. Tap 'Remove strip' under the 'File size' preset.
#
The 'Right' stripThe 'Left' stripThe 'Bottom' stripThe 'Top' strip
Chapter 4 - Use the Printing System272
Make a scan and remove a strip
6. Select'Top', 'Bottom', 'Left', or 'Right' and define the values.
7. Make your settings and tap 'OK'.
8. Tap the green button.
Result
The printer scans the original to file without the defined strip. The file is sent to your
preferred location. Default you can find your file in the public Smart Inbox in Océ Express
WebTools.
Chapter 4 - Use the Printing System 273
Make a scan and remove a strip
Pause, Stop, or Clear the System
Pause, resume, or stop an active job
Introduction
When you want to pause, resume, or stop an active job there are several things you can
do.
How to 'Pause' or 'Resume' an active print job
#
IllustrationStepsAc-
tion
Tap on the active job in the dynamic bar
of the user panel.
The queue opens and 'Pause' is visible in
the dynamic bar .
Tap 'Pause' to pause the printer. The
'Pause' tile turns into a 'Resume' tile.
1.'Pause'
Tap 'Resume' in the dynamic bar to re-
sume the printer.
2.'Re-
sume'
How to stop an active job on the user panel
#
ResultActionStep
The machine stops scanning or
printing immediately: it stops in
the middle of the page.
Press the stop button.1
Your job is saved or deleted.A dialogue box appears asking you to save
the job in the Smart Inbox or to delete it.
2
The scanner releases the original.For copy and scan jobs: tap on 'Release
the original' under the Smart Access, to
release your original from the scanner.
3
Chapter 4 - Use the Printing System274
Pause, resume, or stop an active job
How to stop an active print job in Océ Express WebTools
#
ResultActionStep
Open the 'Jobs' tab.1
The system aborts and deletes
the job.
In the 'Jobs - Queue' section tick the box
in front of the job you want to delete and
click 'Delete'.
2
Chapter 4 - Use the Printing System 275
Pause, resume, or stop an active job
Clear the system
When to do
On the printer user panel, you can remove all print and copy jobs from the system.
How to clear the system
On the multi-touch user panel:
1. Tap the 'System' thumbnail in the dynamic bar . A new window opens.
2. In the 'Setup' list in the bottom right corner of the screen, select 'Clear system'.
A wizard opens.
Note:
Make sure you have saved all the information. All print and copy jobs are removed.
3. Follow the steps in the wizard, and complete the procedure.
Result
After you have followed the steps, the system will reboot and all print and copy jobs are
removed.
Chapter 4 - Use the Printing System276
Clear the system
Chapter 5
Maintain the Printing Sys-
tem
Update your System
Update the system software
Introduction
Océ Express WebTools offers an option to update the system software.
You can find these settings under the 'Support' - 'Update' tab.
The update option has the following functionalities:
•load and remotely apply security and system software patches onto the controller
•check the last patch successfully applied
•check the execution status of the latest patch applied ('Success' or 'Failure').
Note:
For this procedure, you need to log in as a System administrator .
Before you update the software
1. Download the files from the Océ support website, or get the software on CD-ROM from
your Océ vendor.
2. Open Océ Express WebTools.
3. Open the'Support' - 'Update' tab.
4. Select the 'Update' button.
5. Click 'Ok'.
6. An update wizard opens, follow the steps.
Update the software
After you open the update wizard:
1. Click 'Ok'. A dialogue window appears.
- When you want to update the software of the operating system, click on the upper
'Browse...' button. Browse to the directory where the operating system software upgrade
file is located. Select the correct file. Click 'Open'.
- When you want to update the software, click on the lower 'Browse...' button. Browse
to the directory where the software upgrade file is located. Select the correct file. Click
'Open'.
2. Click 'Ok'.
Chapter 5 - Maintain the Printing System278
Update the system software
You must wait approximately 15 minutes for the files to upload. The progress bar, at the
bottom of the page, indicates the progress.
3. When the upload is finished, click 'Ok'. A dialogue window appears.
4. To start the installation click on'Ok'. When you do this, a warning message is displayed.
The user panel now displays the message 'Do not switch off the system.', 'The system is
installing the software.', 'This may take a while.'.
When the software update is finished, the warning message disappears.
Attention:
You must wait for approximately 15 minutes. Do not touch anything while the installation
is taking place.
5. Click 'Ok'' to return to Océ Express WebTools.
Result
Your software update is finished.
Note:
There is no specific user feedback on the result of the software update. Please check the
current software version of your system in the 'Support' - 'Update' tab.
Chapter 5 - Maintain the Printing System 279
Update the system software
Move the Printing System
Switch off the printing system
Introduction
When you want to switch off the printing system completely, you have to take a few
steps.
1. Use the on / off button at the front of the printer to switch the printing system off. The
lighted button starts to blink.
Note:
You can also use the 'Shut down' button in Océ Express WebTools.
Attention:
Wait until the on / off button stops blinking.
Chapter 5 - Maintain the Printing System280
Switch off the printing system
2. Switch off the power switch at the back of the printing system (A).
A
B
C
Chapter 5 - Maintain the Printing System 281
Switch off the printing system
Disconnect the network cable and the mains supply cable
Attention:
Make sure the main power switch (A) is in 'off' position.
1. Disconnect the network cable from the network connection at the back of the printer
(C).
2. Disconnect the 'Power' cable form the wall socket.
3. Disconnect the other side of the 'Power' cable from the power connection at the back of
the printer (B) (on the left).
A
B
C
Chapter 5 - Maintain the Printing System282
Disconnect the network cable and the mains supply cable
Move and re-adjust the printing system
Introduction
When you move the printing system to a new location, you must check if it needs re-
adjustment to ensure the best output quality.
You need two tools for the adjustment procedure. You can find these tools behind the
lower right front cover.
Required tool
•Allen key
•Key wrench
Attention:
When the printer is connected, you must first switch off and disconnect the printer (see
‘Switch off the printing system’ on page 280 and ‘Disconnect the network cable and the mains
supply cable’ on page 282).
Attention:
Close the media drawers.
Note:
Be aware of the size of the printer working area (see ‘Working area [Footprint]’ on page
25).
1. Move the printing system to its new location.
Chapter 5 - Maintain the Printing System 283
Move and re-adjust the printing system
2. Pull firmly to open the media drawer.
3. Slide the lower left front cover (1) to remove it.
4. Check if the level indicator arrow is exactly on the middle of the marker.
If no, continue with step 5.
Chapter 5 - Maintain the Printing System284
Move and re-adjust the printing system
If yes, continue with step 9.
5. Slide the lower right front cover (11) to remove it, and get access to the tools you need
for the adjustment procedure.
Chapter 5 - Maintain the Printing System 285
Move and re-adjust the printing system
6. Loosen the nut with the key wrench.
7. Use the Allen key to adjust the level, until the level indicator arrow is exactly on the
middle of the marker.
Chapter 5 - Maintain the Printing System286
Move and re-adjust the printing system
8. Lock the nut with the key wrench.
9. Place the lower left front cover back.
Chapter 5 - Maintain the Printing System 287
Move and re-adjust the printing system
10. Place the tools and the lower right front cover back.
11. Close the media drawer.
Chapter 5 - Maintain the Printing System288
Move and re-adjust the printing system
Connect the mains supply cable and the network cable
Attention:
Make sure the power switch(B) is in 'off' position.
1. Plug the mains supply cable in the power connection, at the back of the printer (A) (on
the left hand side).
A
BC
2. Plug the other side of the mains supply cable into the wall socket.
3. Plug the network cable in the network connection (C), at the back of the printer (on the
right hand side), to connect the printer to your company network.
Chapter 5 - Maintain the Printing System 289
Connect the mains supply cable and the network cable
Switch on the printing system
Attention:
Make sure the mains supply cable (A) is plugged in.
Attention:
Make sure the network cable (C) is plugged in.
1. Switch on the power switch at the back of the printing system (B).
A
BC
[230] The power switch at the back of the printer.
Chapter 5 - Maintain the Printing System290
Switch on the printing system
Replace the Media
The media drawer
Illustration
1
2
35
4
Component - function table
#
Description / FunctionComponentNr
Carries the media rollroll holder1
Media placed on roll holder in first position.media roll 12
Media placed on roll holder in second position.
Note:
The scanner calibration sheet is located at
the back of roll 2.
media roll 2 (optional)3
Groove integrated behind the front cover of the
media drawer, on which the media can be easily
loaded.
roll loading station4
Chapter 5 - Maintain the Printing System 291
The media drawer
Description / FunctionComponentNr
Button used to trim a strip of a new or damaged
media roll.
clean cut button5
Chapter 5 - Maintain the Printing System292
The media drawer
Remove a media roll
Attention:
Handle the media roll with care. A dented media roll can damage the printer.
Attention:
Do not open the media drawer during the printing process.
Caution:
Watch your fingers when you handle the media roll.
Caution:
When you want to remove an A0 media roll from position 2 make sure to bend your
knees, as indicated below, to spare your back.
Chapter 5 - Maintain the Printing System 293
Remove a media roll
Illustration
How to remove a media roll
1. Pull firmly on the media drawer to open it.
Chapter 5 - Maintain the Printing System294
Remove a media roll
2. Roll the media back manually, to remove the media from the metal paper guide.
1
3. Use both hands (as indicated) to lift the roll holder with the media roll, and put it on the
roll loading station.
4. Pull the handle of the roll holder locking mechanism towards you, and remove the roll
holder from the core of the media roll.
Chapter 5 - Maintain the Printing System 295
Remove a media roll
Put the empty roll holder back into the drawer (as shown in the illustrations)
1
2
5. Remove the media roll from the roll loading station.
Store it in a safe place, so that it cannot fall over or roll away.
Chapter 5 - Maintain the Printing System296
Remove a media roll
Unpack the media roll
Attention:
Handle the media roll with care. A dented media roll can damage the printer.
Attention:
Please refer to the list of ‘Preferred Océ media types and sizes’ on page 365 to find the corre-
sponding media name that you must select.
Attention:
Always write the correct media name inside the core, after you unpack the media roll. In
that case you will have the correct media information available, when you replace the roll
before it is empty and you want to re-use it later,.
1. Place the media box on a table and open it.
Chapter 5 - Maintain the Printing System 297
Unpack the media roll
2. Remove the plug from the media roll.
3. Carefully remove the media roll from the box.
4. Remove the other plug and plastic around the media roll.
Chapter 5 - Maintain the Printing System298
Unpack the media roll
Load a media roll (position 1)
Note:
When your printing system is equipped with an additional media roll, it is advised to
load an A0 or E-size media roll on position 1 and an A2 or C-size media roll on position
2.
Caution:
Watch your fingers when you handle the media roll.
How to load a media roll on position 1
1. Pull firmly to open the media drawer.
2. Place the new media roll on the roll loading station.
3. Pull (1) the handle of the roll holder locking mechanism towards you.
Chapter 5 - Maintain the Printing System 299
Load a media roll (position 1)
Slide (2) the roll holder into the right side of the core of the new media roll.
1
2
4. Align the roll with the centre of the correct size indicator on the roll holder and release
the handle of the locking mechanism.
Chapter 5 - Maintain the Printing System300
Load a media roll (position 1)
Note:
When you use a B1 media size (707 mm), you must align the media roll with the A1 in-
dent.
5. Remove the tapes from the new media roll.
Use both hands (as indicated) to place the media roll in the media drawer.
Chapter 5 - Maintain the Printing System 301
Load a media roll (position 1)
6. Use both hands to turn the media roll backwards (1) until the media flap has passed the
metal paper guide.
1
7. Use both hands to slide the media under the metal paper guide (2) until the media is
transported automatically.
2
Chapter 5 - Maintain the Printing System302
Load a media roll (position 1)
8. If necessary, press the clean cut button to trim a strip of the new media roll. Press once
for a strip of approximately 20 cm, or hold the button and release it when the strip has
the desired length.
9. Close the media drawer.
Note:
Do not open the media drawer during loading.
10. The user panel displays the message that new media is detected. Follow the steps in the
wizard to define the correct media type and size, when not detected automatically.
Chapter 5 - Maintain the Printing System 303
Load a media roll (position 1)
Load a media roll (position 2)
Note:
When your printing system is equipped with an additional second media roll, it is advised
to load an A0 or E-size media roll on position 1 and an A2 or C-size media roll on posi-
tion 2.
Caution:
Watch your fingers when you handle the media roll.
Caution:
When you want to load an A0 media roll on position 2 make sure to bend your knees,
as indicated below, to spare your back.
How to load a media roll on position 2
1. Pull firmly to open the media drawer.
2. Place the new media roll on the roll loading station.
3. Pull (1) the handle of the roll holder locking mechanism towards you.
Chapter 5 - Maintain the Printing System304
Load a media roll (position 2)
Slide (2) the roll holder into the right side of the core of the new media roll.
1
2
4. Align the roll with the centre of the correct size indicator on the roll holder and release
the handle of the locking mechanism.
Note:
When you use a B1 media size (707 mm) you must align the media roll with the A1 indent.
Chapter 5 - Maintain the Printing System 305
Load a media roll (position 2)
5. Remove the tapes from the new media roll.
Use both hands (as indicated) to place the media roll in the media drawer.
6. Use both hands to turn the media roll backwards (1) until the media flap has passed the
metal paper guide.
1
Chapter 5 - Maintain the Printing System306
Load a media roll (position 2)
7. Use both hands to slide the media under the metal paper guide (2) until the media is
transported automatically.
2
8. If necessary, press the clean cut button to trim a strip of the new media roll. Press once
for a strip of approximately 20 cm, or hold the button and release it when the strip has
the desired length.
9. Close the media drawer.
Chapter 5 - Maintain the Printing System 307
Load a media roll (position 2)
Note:
Do not open the media drawer during loading.
10. The user panel displays the message that new media is detected. Follow the steps in the
wizard to define the correct media type and size, when not detected automatically.
Chapter 5 - Maintain the Printing System308
Load a media roll (position 2)
Change the media type and media size
Introduction
When you load a new type of media, the system automatically detects the new media and
can ask you to enter the correct media type and size. When the media type or size defined
on the system, are not correct you can change these settings.
Illustration
Define the media type and size when you load new media
On the multi-touch user panel:
1. A window opens when you load new media.
2. Choose the correct media type from the list and click Ok.
3. Choose the correct media size from the list and click Ok.
The printer places the string, with the right media name in the printer image, under the
System menu.
Chapter 5 - Maintain the Printing System 309
Change the media type and media size
Refill the Toner
Refill the toner
Introduction
When a ‘Refill toner’ message appears on the user panel, you need to refill the toner.
Note:
Make sure you use toner suitable for the PlotWave 340/360.
Note:
You must use only one bottle of toner at a time. When you use more than one bottle,
the compartment will flood and toner will spill.
Note:
When you have refilled the toner two consecutive times, you must also replace the
residual toner container. For more information, see ‘Replace the residual toner container’
on page 313.
Note:
You can leave the printer turned on when you refill the toner. You can even refill the
toner during the printing process without interrupting it.
Chapter 5 - Maintain the Printing System310
Refill the toner
How to refill the toner
1. Open the toner compartment.
2. Shake the toner bottle well. Leave the bottle closed.
3. Place the bottle on the refill opening of the toner unit.
Chapter 5 - Maintain the Printing System 311
Refill the toner
4. Pull the slider towards you to open both the bottle and the refill opening of the toner
unit.
5. Tap the toner bottle gently (sideways), to let the toner flow from the bottle.
6. When the toner bottle is empty, return the slider of the toner unit to the original position
to close the refill opening and the toner bottle. You can now remove the toner bottle
from the opening.
Chapter 5 - Maintain the Printing System312
Refill the toner
Replace the residual toner container
Introduction
When you refill the toner, you also need to replace the residual toner container.
Attention:
Do not replace the container during the printing process. You can replace the container
when the printer is on.
How to replace the residual toner container
1. Open the residual toner compartment.
Chapter 5 - Maintain the Printing System 313
Replace the residual toner container
2. Remove the full residual toner container.
Note:
The residual toner container can be disposed normally.
3. Place the empty residual toner container.
4. Close the residual toner compartment.
Chapter 5 - Maintain the Printing System314
Replace the residual toner container
Maintain the Scanner
Clean the scanner
Introduction
10
1
2
3
4
6 7 8 95
#
Description / FunctionComponent
Exits originals for reception into the front
original tray.
originals exit1
Use this ruler to measure the original.original size ruler2
A set of rollers used to transport the origi-
nal.
original feed rollers3
Top cover of the scanner.scanner top cover4
Two levers (left and right) to open the top
cover of the scanner.
scanner open levers5
A set of rollers to guide the original.original support rollers6
A set of rollers in the top cover to guide the
original.
scanner top cover rollers7
Sensors to detect the original.original sensors8
Cover of the image sensors.transparent contact plates9
Chapter 5 - Maintain the Printing System 315
Clean the scanner
Description / FunctionComponent
Use this table to feed the original into the
scanner.
original feeding table10
When to do
The copy and scan quality can decrease if:
•the transparent contact plates are dirty or static,
•the original support rollers are dirty, and you use transparent originals.
Thus clean the scanner to ensure top quality output.
How to clean the scanner
1. Use both hands to push up the left and right scanner open levers (5) to fully open the
scanner top cover (4).
Chapter 5 - Maintain the Printing System316
Clean the scanner
A locking mechanism prevents the scanner top cover from closing.
Attention:
To clean the scanner use the soft lint-free muslin towels from the scanner cleaning kit.
2. Use a muslin towel that has been moistened with water and firmly wrung out to clean
the following parts of the scanner:
Chapter 5 - Maintain the Printing System 317
Clean the scanner
•The original support rollers (6)
Rotate the rollers to clean them.
•The transparent contact plates (9)
Wipe off any soiled areas.
3. Wipe all the cleaned parts once again using a dry Muslin towel.
Caution:
Watch out, not to get your fingers caught in the scanner top cover.
4. Press the scanner top cover down gently with both hands, to close it.
Note:
Check that the left and right scanner open levers are locked into position.
Chapter 5 - Maintain the Printing System318
Clean the scanner
Calibrate the scanner
Introduction
You can calibrate the scanner when you are not satisfied with the copy or scan quality.
Use the calibration wizard to calibrate the scanner.
Before you begin
Clean the scanner before you start the calibration procedure. Dirty parts of the scanner
cause a decreased copy and scan quality. For more information, see ‘Clean the scanner’ on
page 315.
Open the media drawer to find the scanner calibration sheet, at the back of roll 2. For
more information, see ‘The media drawer ’ on page 291.
Attention:
Handle the calibration sheet with care.
Attention:
Do not touch the black area of the calibration sheet with your fingers.
Attention:
Before you use the calibration sheet, wipe off any dust from the calibration sheet.
How to calibrate the scanner
On the user panel:
1. Select the system menu thumbnail.
2. In the 'Setup' menu list, in the bottom right part of the display you can see the tile
'Scanner calibration'.
Chapter 5 - Maintain the Printing System 319
Calibrate the scanner
3. Tap the 'Scanner calibration' tile. A wizard opens up.
4. Follow the instructions in the wizard.
5. Insert the scanner calibration sheet when instructed in the wizard.
6. Tap the green button to start the scanner calibration.
Note:
'Calibrating the scanner takes between 5 to 10 minutes.'
Chapter 5 - Maintain the Printing System320
Calibrate the scanner
Chapter 6
License Management
Introduction to license management
Introduction
For certain applications your printer uses, you need to activate a license. You can activate
them in Océ Express WebTools.
The following workflow describes how you can do this.
The workflow
1. View the current active licenses.
You can make a list of new options you need, and make a list of license numbers. Océ
needs the list of new options and the license numbers to create a new license file.
2. Get the host id of the Océ system.
Océ needs the host id of your Océ system to create a new license file.
3. Send the list of new options, the list of license numbers, and the host id to Océ.
Océ creates and delivers one or more new license files.
4. Create a back-up of the current active licenses, if necessary.
Save the current active licenses to do so.
5. Activate the licenses.
The license activation job guides you through the following steps.
•1. Locate the license file.
•2. Preview the new active licenses.
•3. Accept the end user license agreement.
•4. Finish the license activation job.
•5. Restart the Océ system.
Chapter 6 - License Management322
Introduction to license management
Check your licenses
About the licenses
The license section in Océ Express WebTools allows you to manage the licenses that are
active on your system. A license is needed to activate certain functions on your printer.
License information overview
Open the 'Support' - 'Licenses' tab in Océ Express WebTools to view the available licenses.
You can view the license information for the following purposes:
•Check the active licenses on license state, license type, and license duration.
•Check for how long a license is valid.
•View all options available for your Océ system.
•Make a list of the new options you need.
•Make a list of license numbers.
#
DescriptionInformation
This field displays the name of the option.
The following licenses are available for your printer:
•The Océ PlotWave 340 or the Océ PlotWave 360
Product license
•'License for Adobe PostScript 3 / PDF'
•Adobe® Simplified Chinese PostScript®
•Adobe® Traditional Chinese PostScript®
•Adobe® Japanese PostScript®
•Adobe® Korean PostScript®
•Third party app integration
•Administrative logon
'Option'
This field displays one of the following license states.
•'Authorised'. You are authorised to use the function.
•'Not authorised'. You are not authorised to use the
function, you need to get a license for the function.
'State'
This field displays one of the following license types.
•'Resale'.
•Not for resale.
'License type'
This field displays the time your license is valid.'Duration in days'
This field displays the license number.'License number'
Chapter 6 - License Management 323
Check your licenses
Save the currently active licenses
Introduction
You can save all active licenses into one single file.
When to do
Save the currently active licenses before you start a license activation job, or when you
want to save the current license situation.
How to save the license information
Note:
For this procedure, you need to log in as a System administrator or Power user.
1. Open the 'Support' - 'Licenses' tab.
2. Click on the 'Save' button.
The 'Save licenses' window opens.
3. Select a directory, and enter the new file name you want to store the licenses under.
4. Click the 'Save' button to back up the currently active licenses.
Result
All currently active resale and demo licenses are stored into one single file.
Chapter 6 - License Management324
Save the currently active licenses
Install a new license
Introduction
The Océ applications and optional functions are protected against unauthorised use. You
need to activate a license to enable an application. Under the 'Licenses' tab in Océ Express
WebTools you can upload new license files.
Note:
After the license is uploaded you must restart your system to activate the license file.
Note:
For this procedure you need to log in as a System administrator or Power user.
How to get a new license file
In Océ Express WebTools:
1. Open the 'Support' - 'Licenses' tab to display the license information page.
2. Click the host id hyperlink to display the host id information.
3. Copy the id, and send the host id information to your Océ representative together with
a list of options that you require.
4. After receiving the license file store the file on the network.
Attention:
It is advised to store the license information of the currently active license files in a back-
up file before you activate a new license file. Use the 'Save' button to store the current
license files information.
Upload a new license
In Océ Express WebTools:
1. Click 'Activate' to open a browser window to search for the license file on the network.
2. Browse the network and select the license file.
3. Click 'Next', read the step and click 'Next'.
4. When the user agreement appears, scroll down to the bottom and check the box in front
of 'I agree'.
Chapter 6 - License Management 325
Install a new license
Note:
When you do not check the box for agreement, your license will not be installed.
5. Click 'Next'.
6. Click 'Ok' to start the activation of the license file. A message appears when the process
is completed.
7. Restart the system to activate the changes.
Result
•When you update an expired license, the new license file overwrites the previous license
file.
•When you upload a new license, the license state in the overview is changed from 'Not
authorised' to 'Authorised'.
Chapter 6 - License Management326
Install a new license
Chapter 7
Account Management
An overview of Océ Account Center
Introduction
Use Océ Account Center to manage the account information of print jobs, copy jobs,
and scan jobs for your Océ devices.
Note:
For this application a separate user manual is available. Visit http://global.oce.com/sup-
port, select your printer and find your manual in the list.
Definition
Océ Account Center consists of the following two software modules:
•Océ Account Console.
Océ Account Console runs on a PC that functions as a server. Access to the Océ Ac-
count Console application is password protected and limited to authorised personnel.
The administrator uses Océ Account Console to create the account information dia-
logue. The administrator publishes the account information dialogue for Océ Express
WebTools, the user panel and other applications.
The bookkeeper uses Océ Account Console to retrieve and export the log data.
The bookkeeper uses the log data for accounting purposes.
•Océ Account Logic.
Océ Account Logic software is part of Océ Express WebTools.
The software enables the user to enter account information for print jobs, copy jobs,
and scan jobs.
Chapter 7 - Account Management328
An overview of Océ Account Center
Illustration
User roles and tasks in Océ Account Center
#
TasksUsers
•Create, manage, and delete the account dialogue.
•Publish the account dialogue to Océ Express WebTools and
the user panel.
1) Administrator
•Use the dialogue of Océ Express WebTools to enter the ac-
count information for print jobs, copy jobs, and scan jobs.
2) Users
•Retrieve and use the account information of print jobs, copy
jobs, and scan jobs that is stored on the embedded controller
of your Océ device. The log data serves as input for the ac-
counting reports and invoices.
3) Bookkeeper
Chapter 7 - Account Management 329
An overview of Océ Account Center
Océ Account Console ®
Introduction to Océ Account Console
Definition
Océ Account Console is installed on the administrator's workstation. Access to Océ Ac-
count Console is password protected and limited to the administrator.
Purpose
Océ Account Console has the following functionalities:
•Manage, preview, and publish the account information dialogue for Océ Account
Logic.
•Retrieve and export the log files.
•Manage the devices.
Note:
For this application a separate user manual is available.
Illustration
Chapter 7 - Account Management330
Introduction to Océ Account Console
Summary of Océ Account Console
Main parts of Océ Account Console
An administrator uses Océ Account Console to perform a number of maintenance and
configuration tasks.
The main functional areas of Océ Account Console are described in the table below.
Main parts of Océ Account Console#
DescriptionPart
'Fields' section.
•Create an accounting dialogue. The accounting dialogue
consists of a number of accounting fields.
•Save an accounting dialogue. The accounting dialogue is
saved in .xml for reference, back-up or uploading.
•Load an accounting dialogue. An accounting dialogue can
be uploaded for use.
•Delete an accounting dialogue. Please note that this action
cannot be reversed.
•Edit an accounting dialogue. You can change the type of
accounting field.
•Change the order of the accounting field in the list.
•Make a preview of the accounting dialogue to test the valid-
ity.
•Publish the accounting dialogue. Make the accounting dia-
logue available to external applications and devices.
'Values' section.
•Create values for each accounting field.
•Import values with a CSV file.
•Add values for each accounting field. You add existing values
to an accounting field.
•Delete values for each accounting field. Please note that this
action cannot be reversed.
•Edit values for the selected accounting field
•Move the selected value up or down in the list.
•'Sort A..Z'. Use this option to organise the list in ascending
order.
•'Sort Z..A'. Use this option to organise the list in descending
order.
The 'Dialogue' tab
Chapter 7 - Account Management 331
Summary of Océ Account Console
DescriptionPart
'Devices' section.
•'Create...'. Use this option to create a new device.
•'Delete'. Use this option to remove the device. The log data
for the device is removed as well. Please note that this action
cannot be reversed.
•'Edit...'. Use this option to change the values for a device.
•'Delete log data'. Use this option to remove log data of a
device.
'Tasks' section.
•'Compress database'. Use this option to clean up the
database.
•'Start'. Use this option to run an update dialogue or to re-
trieve log data.
•'Edit...'. Use this option to change the conditions for the
update dialogue and the log data retrieval.
The 'Devices' tab
'Overview' section.
•'Create...'. Use this option to define a new filter.
•'Delete'. Remove the export filter.
•'Edit...'. Change the filter definition.
•'Copy...'. Make a duplicate of the filter settings to create
another export filter.
•'Run...'. Select the required filter and start the export of the
log data.
'Statistics' section.
•'Create...'. Create a statistic's summary (statistics export) of
all the data in Océ Account Console.
•'Delete'. Delete the statistics export.
•'Edit...'. Select the field you want to create a statistics export
of.
•'Run...'. Start creating the statistics export.
The 'Export filters'
tab
The license screen enables you to perform the following actions.
•Determine the host ID necessary to receive a valid licence
file.
•Activate the licence file.
•Create a back-up of the licence file.
The 'Licences'
screen
Chapter 7 - Account Management332
Summary of Océ Account Console
DescriptionPart
The administrator screen enables you to perform the following
actions.
•Change the password.
•Publish the data that are retrieved from other applications.
•Define the remaining settings for Océ Account Console.
•Set the regional settings
-Application language
-Units of measure (metric or imperial values)
-Units of measure of the print area (metric or imperial val-
ues).
The 'Administra-
tion' screen.
Chapter 7 - Account Management 333
Summary of Océ Account Console
Enable account management in Océ Express WebTools
Introduction
To enable account management you can define the values in Océ Express WebTools
Definition
The account information requirements are defined and managed by the administrator.
How to define the 'Logging and accounting' settings
Open the 'Preferences' - 'System defaults' tab, and under 'Job management' enable the
'Force entry of accounting data'. Then define the settings for accounting under 'Accounting
log'.
#
DescriptionValueSetting
When 'On', it will only be possible to print jobs,
or create copy and scan jobs that have valid ac-
counting data.
All print jobs will be forced to go to the 'Smart
Inbox'.
When you use Océ Publisher Express to send your
print job, you must enter the required accounting
data in the 'Create new job' window.
When you want to copy or scan from the user
panel, or print a job from a USB mass storage de-
vice, you must enter the required accounting data
on the user panel. The accounting data fields are
displayed on the user panel.
'On''Force entry of account-
ing data'
No accounting data is required.'Off'
Define the file format for the export file of the ac-
count logging data. This file is retrieved by the
Account Console application for account manage-
ment.
'ASCII'
'Uni-
code'
'Log file format'
Define the field separator that must be used in the
log file.
'Com-
ma'
'Semi-
colon'
'Tab'
'Logging field separator'
Chapter 7 - Account Management334
Enable account management in Océ Express WebTools
DescriptionValueSetting
Enter a value between 1 and 99 days.nu-
meric
value
'Number of days to
keep log files'
Accounting data missing
In case the required accounting data is missing, the icon is displayed in front of the job
in the 'Smart Inbox'. To enter the missing accounting data, select the job and click 'Edit'.
Chapter 7 - Account Management 335
Enable account management in Océ Express WebTools
Accounting workflow
Introduction
After the administrator configures the settings, accounting can be integrated in the
workflow.
Workflow
1. Define an accounting dialogue and publish it.
2. Add the Océ PlotWave 340/360 to the devices in Océ Account Console and configure
the tasks.
Note:
Try to retrieve log data every day, when the printer is On.
3. Run the task update dialogue for the PlotWave 340/360, so the printer recognises the
dialogue.
4. Enable accounting in Océ Express WebTools.
Workflow on the printer
1. Create a copy, scan, or print job.
2. Press the green button, to start the job.
A dialogue appears, asking the user to enter the required accounting information.
When the user does not enter the information, he cannot finish the job.
Chapter 7 - Account Management336
Accounting workflow
Chapter 8
Support
'Counter history'
Introduction
Navigate to the 'Support' - 'Counter history' tab to get an overview of the consumables
used per printed job.
The table below gives an overview of the various functionalities you can access in the
'Counter history' to sort, group, save, or print the information you need.
Note:
To access the 'Counter history' functionality you must log on as a Key operator or as a
System administrator.
'Counter history' functionality
#
DescriptionFunctionali-
ty
In the header of the counter history list you can select a value from the
drop-down list, next to 'Counter history' you can select a value between
'today' and '6 days', or between '1 week' and '12 weeks'.
The counter history list will display the used consumables that are
printed during the selected period of time.
'Counter
history'
When you want to sort the counter history list, you can click on the
column headers of the counter history list:'Job name'; 'Job owner';
'Smart Inbox';'Time Printed'. This way you can sort the list according
to your needs.
Sort on 'Job
name', 'Job
owner',
'Smart In-
box', or
'Time Print-
ed'
Select 'List view' at the bottom of the counter history list when you
want to display all printed jobs.
'List view'
or 'Group
view' Select 'Group view' at the bottom of the counter history list when you
want to display only the groups based on your sort criterion.
For example, when you sort your counter history list on the column
'Job owner' and you click on 'Group view', the counter history list
displays a list with all Job owners that have sent print jobs to the
printer in the selected period. When you expand the 'Job owner' group,
the list displays all jobs that were sent by the 'Job owner' in the selected
period.
Chapter 8 - Support338
'Counter history'
DescriptionFunctionali-
ty
Select 'View total info' in the upper right hand corner of the counter
history list, when you want to have a complete overview with job
counter information.
'View total
info'
Click on a group name to display counter information for all the jobs
in the group.
Click on a job name to display counter information for the selected
job.
Select 'Save all' in the upper right hand corner of the counter history
list, when you want to save the counter history for all jobs in the list.
You can save the counter data as an 'XML-file' or as a 'CSV-file'.
'Save all'
Select 'Print all' in the upper right hand corner of the counter history
list, when you want to print the counter history for all jobs in the list.
'Print all'
Chapter 8 - Support 339
'Counter history'
View events
Introduction
Feedback on errors related to print jobs is displayed in the event list. You can open the
event list when you click on 'View events' in the 'Jobs' tab in Océ Express WebTools.
Next to this, you can make additional settings to receive more feedback.
Additional settings to view events
The settings you can make to get additional feedback from the system are listed below:
1. Open the 'Preferences' - 'System defaults' tab.
2. Under 'In case of errors' you can make the following settings:
#
DescriptionValueSetting
When this setting is set to 'On' the system displays
print job related attention messages in the queue view
of Océ Express WebTools.
Note:
When you click on an attention message, the
message is removed from the queue view of
the web browser you use.
In other web browsers the attention message
remains visible until a user clicks on it.
'On''Job event web noti-
fication'
3. When you have made your settings, click Ok.
Chapter 8 - Support340
View events
Event messages
Introduction
You can open the event list when you click 'View events' in the 'Jobs' tab.
Overview event messages
#
TroubleshootEvent message
•Check the structure and keywords of the Océ
Job Ticket.
•When the user panel displays the message 'Print
job memory full.', delete some jobs from the
system.
•Check if the printer can be reached in the net-
work.
'Partially printed job aborted due
to reception problem (protocol
error, connection failure, spool-
full)'
•Check the structure and keywords of the Océ
Job Ticket.
•When the user panel displays the message 'Print
job memory full.', delete some jobs from the
system.
•Check if the printer can be reached in the net-
work.
'Job aborted due to reception
problem (protocol error, connec-
tion failure, spool-full), nothing
was printed'
The document type is not supported by the printer
(for instance, CALS file of type 2).
•Check the list of supported document types.
'Document could not be printed,
specific TIFF/CALS mode is not
supported'
The file is complex and the printer does not have
enough memory to process it.
•Try to print it from an application using the
Océ Windows® Printer Driver.
•If the error persists, contact Océ Service.
'Document could not be pro-
cessed, processing was aborted'
The Postscript or PDF file is corrupt.
•Try to print it from an application using the
Océ Windows® Printer Driver.
•If the error persists, contact Océ Service.
'PS/PDF missing or invalid data
in the document, one or more
pages not correctly printed'
Chapter 8 - Support 341
Event messages
TroubleshootEvent message
The Postscript or PDF file causes an internal
printer error.
•Try to print it from an application using the
Océ Windows® Printer Driver.
•If the error persists, contact Océ Service.
'PS/PDF limitation, one or more
pages not correctly printed'
The Postscript or PDF file is complex and the
printer does not have enough memory to process
it.
•Try to print it from an application using the
Océ Windows® Printer Driver.
•If the error persists, contact Océ Service.
'PS/PDF resource issue (memo-
ry, disk), one or more pages not
correctly printed'
The Postscript or PDF file is complex or corrupt.
•Try to print it from an application using the
Océ Windows® Printer Driver.
•If the error persists, contact Océ Service.
'PS/PDF resource or language
problem, one or more pages not
correctly printed'
The file contains some non printable pages.
•The file could be corrupt.
•The graphic commands in the file could be
missing .
•The shift setting could be set to a value that
causes the image to move completely off the
paper.
'No pages were generated when
processing the document'
This message can appear when the printer is reboot-
ed after a power failure and some documents in
the printer spool are corrupt.
•Reprint the job from the submission applica-
tion or from the Smart Inbox.
'Job deleted because it is not re-
coverable (data is corrupt or in-
complete)'
This message can appear when the printer is reboot-
ed after a power failure and some documents in
the printer spool cause software problems.
•Reprint the job from the submission applica-
tion or from the Smart Inbox.
'Job deleted because it causes a
software crash in the printer'
Chapter 8 - Support342
Event messages
TroubleshootEvent message
The job has been deleted from the print queue
because the time-out of the media request expired
and the 'Action after media request time-out' is set
to 'Delete the job'
•Reprint the job from the submission applica-
tion or from the Smart Inbox.
'Job was deleted from the queue
after a media request timeout'
•For Postscript and PDF files, check if the
Adobe© PostScript® 3 / PDF option is autho-
rised.
'Job cannot be printed because
the required PS/PDF license is
not available'
•Click 'Configuration' - 'Printer setup' and
check if printing of this printer description
language is 'Enabled'.
'Job cannot be printed because
the required PDL is disabled'
The 'Océ Finishing Assistant' disabled folding.
This can happen if the image cannot be rotated so
that the legend is visible after folding and fit on
the available media. This may also happen if the
'Océ Finishing Assistant' cannot detect the location
of the legend.
•Disable 'Océ Finishing Assistant' if you do not
care where your legend is after folding or if you
want to fold a drawing without a legend.
•Load a larger media size if the rotated drawing
fits into the maximum foldable media width
(check the finisher specifications).
'Folding disabled because legend
not detected or rotated docu-
ment doesn’t fit on available
media'
Chapter 8 - Support 343
Event messages
TroubleshootEvent message
The print job contains a non-supported structure
of embedded Océ Job Tickets. The settings you
have selected in the submission application are not
used. Instead, the Océ Job Ticket settings embed-
ded in the file are used for printing and identifica-
tion of the job. The job will appear in the print
queue and the Smart Inbox with its original name.
•If the settings embedded in the file contain a
Smart Inbox name, the job will be kept in that
Smart Inbox.
•If the settings embedded in the file do not
contain a Smart Inbox name, the job will be
kept in the default Smart Inbox defined in the
'System properties' - 'Job management'.
•If you do not want to use the original settings
embedded in the file, use Océ Publisher Select
to print the job.
'Print settings conflict: the docu-
ment is identified and printed
with the settings embedded in
the file'
Chapter 8 - Support344
Event messages
Remote Service
Introduction
Océ Express WebTools offers remote services from the printer to Océ, or from Océ to
the printer.
You can edit these settings in the 'Support' - 'Remote Service' tab in the Océ Express
WebTools.
'Remote Service' has the following options:
•'Configure proxy': Configure a secure internet connection via a proxy server between
the printer and Océ.
•'Check connection': Check the connection between the printer and Océ.
•'Allow remote assistance': Allow a remote assistance from Océ to the printer.
•'Download log files': Download the remote service log files from the printer.
Note:
For this procedure, you need to log in as a System administrator.
'Configure proxy' (applicable if proxy settings are required)
Open the 'Support' - 'Remote Service' tab, and click on 'Configure proxy'.
1. Set up the 'Proxy server':
•'Proxy enabled'
•'Proxy hostname': please enter the fully qualified hostname of the proxy server
•'Proxy port'
2. Set up the authentication:
•'Proxy requires authentication'
•'Proxy authentication: user'
•'Proxy authentication: password'
•'Proxy authentication: domain'
3. Click Ok to finalise the proxy configuration.
'Check connection'
After you configured the proxy, it is possible to test the connection between the printer
and Océ.
1. Open the 'Support' - 'Remote Service' tab, and click on 'Check connection'.
Chapter 8 - Support 345
Remote Service
2. A message diplays the answer, within 30 seconds. When configured correctly, the message:
'The system is connected to Océ Remote Service' is displayed.
3. Now the system is able to send data to Océ. For example, Océ Meter Manager, or Océ
'Remote Service' information.
Note:
For the online viewing, approval of meter reads, or service call entry via the web please
refer to the company website. On the website you can create an account (“My account”)
to request access to both services.
Note:
You can find feedback on the status of the connection and tooltip information in the
System monitor.
'Allow remote assistance'
When you have made all settings required and you want to allow Océ to remotely access
the printer, you can enable remote assistance.
1. Open the 'Support' - 'Remote Service' tab, and click on 'Allow remote assistance'.
2. A message informs the user whether a connection is made.
When the connection with Océ is established, a remote service operator (service technician)
is able to operate the system and provide assistance remotely.
Note:
Since a remote assistance session is established via a point to point connection, only this
specific system and none of the other systems at the customer's site, can be reached.
Note:
Click on 'Stop remote assistance' when you want to terminate the connection with Océ.
This way the customer always stays in control.
'Download log files'
When you want to have access to all the log files, you can download them.
1. Open the 'Support' - 'Remote Service' tab.
2. Click on 'Download log files' in the upper right hand corner.
Chapter 8 - Support346
Remote Service
The system creates a zip file that contains the technical and audit log files in a textual
format.
You can save the zip file locally.
Chapter 8 - Support 347
Remote Service
Solve Problems
How to solve problems with jobs
1. When there is a problem with a job, the colour of the green 'Jobs - Queue' bar in Océ
Express WebTools turns red.
The System Monitor section of Océ Express WebTools displays the message: 'User inter-
vention required'.
The job that has the problem remains in the queue as an active job, displayed in bold
fonts.
2. On the user panel detailed information about the problem is displayed. You can use this
information to help you to solve the problem.
Note:
When a media jam occurs often, you can perform the following checks:
- Is the media loaded correctly?
- Did you use the correct media? For more information, see ‘Preferred Océ media types
and sizes’ on page 365
- Did you remove all the pieces of media from the paper path?
Note:
If an error occurs that you cannot solve, please remember the error code displayed on
the user panel and contact the Océ Helpdesk for assistance.
Chapter 8 - Support348
How to solve problems with jobs
Clear an original jam in the scanner
Introduction
When an original jam occurs in the scanner, the message 'Scanner original jam' appears
on the user panel. You must remove the original from the scanner.
When an original jam often occurs:
•Check if you used the correct type of original.
•Check if you have to use a carrier sheet.
•Check if the original is damaged before you insert it.
How to remove a jammed original
1. Use both hands to push up the left and right scanner open levers (5) to fully open the
scanner top cover (4).
A locking mechanism prevents the scanner top cover from closing.
2. Remove the original.
Pull the original from the scanner, or from the originals exit at the front.
3. Press the scanner top cover down gently with both hands to close it.
Note:
Check that the left and right scanner open levers are locked into position.
4. Smoothen the original, and feed the original.
Chapter 8 - Support 349
Clear an original jam in the scanner
Clear a media jam in the heater section
Attention:
During normal use the fuser has to remain closed. Only open it to remove the media after
a media jam.
When a media jam occurs in the heater section, take the following steps:
1. Wait a few moments to let the heater cool down.
Chapter 8 - Support350
Clear a media jam in the heater section
2. Use the media jam clearance handle to open the upper back cover.
3. Remove any jammed printing material from the fuser section.
4. Press the green knob on the media jam clearance handle and close the upper back cover.
Note:
Make sure you close the upper back cover properly: make sure you hear a click.
Chapter 8 - Support 351
Clear a media jam in the heater section
Clear a media jam in the media bypass section
When a media jam in the media bypass section occurs, take the following steps:
1. Open the lower front cover.
Chapter 8 - Support352
Clear a media jam in the media bypass section
2. Lower the media bypass, by pressing the handles on the left and the right.
3. Remove any jammed media.
Chapter 8 - Support 353
Clear a media jam in the media bypass section
Note:
When the material cannot be removed easily, open the upper back cover with the media
jam clearance handle to access to the jammed material. For more information, see ‘Clear
a media jam in the heater section’ on page 350).
4. Pull up the media bypass.
5. Close the lower front cover.
Chapter 8 - Support354
Clear a media jam in the media bypass section
Clear a media jam in the roll feed section
When a media jam in the roll feed section occurs, take the following steps:
1. Firmly pull the media drawer to open it.
2. Remove any jammed printing material from the paper path and, if necessary, pull back
the media and rewind it.
3. Reload the media roll if necessary, and press the clean cut button to trim a strip of the
media roll.
4. Close the media drawer.
Chapter 8 - Support 355
Clear a media jam in the roll feed section
Print a demo print
When to do
You can print a demo print to check if the printer works correctly.
How to print a demo print
On the multi-touch user panel:
1. Tap the 'System' thumbnail. A window opens.
2. In the 'Setup' list in the bottom right corner of the display, select 'Test prints'. A wizard
opens.
3. Select 'Demo print'.
4. Tap Ok.
A demo print is printed.
Chapter 8 - Support356
Print a demo print
Print a test print
When to do
Print a test print from roll 1 or 2 at the request of the Océ Helpdesk. The test print pro-
vides information that can help to solve quality problems.
How to print a test print
On the multi-touch user panel:
1. Tap the 'System' thumbnail. A window opens.
2. In the 'Setup' list in the bottom right corner of the display, select 'Test prints'. A wizard
opens.
3. Select 'Test print from roll 1' or 'Test print from roll 2'.
4. Tap Ok.
A test print is printed.
Chapter 8 - Support 357
Print a test print
Print the print density chart
When to do
To influence the toner usage of your printer you can print the print density chart and
adjust the print density offset. A negative value reduces the toner usage, a positive value
increases the toner usage.
Print the print density chart
On the multi-touch user panel:
1. Tap the 'System' thumbnail. A window opens.
2. In the 'Setup' list in the bottom right corner of the display, select 'Test prints'. A wizard
opens.
3. Select 'Print density chart'.
4. Tap Ok.
A 'Print density chart' is printed.
Use the chart to change the print density in Océ Express WebTools, or via 'All settings'
on the user panel.
Chapter 8 - Support358
Print the print density chart
Chapter 9
Specifications of the
printer
Specifications
Technology
#
SpecificationsComponent
Black and white all-in-one wide format print, copy, scan system
with colour scanner
Description
Electrophotography (LED), organic photo conductor (OPC),
clean closed toner system, Océ Radiant Fusing technology
Imaging technolo-
gy
Océ black toner: 0.4 kg per bottleToner/Ink type
Black and white:
Océ PlotWave 340: 240 (A1/D-size)/hr, 138 ppm (A0/E-
size)/hr
Océ PlotWave 360: 335 (A1/D-size)/hr, 186 (A0/E-size)/hr
Speed
600 x 1200 dpiResolution
General
#
SpecificationsComponent
MultifunctionalConfiguration
1537 x 800 x 1495 mm; 60.5 x 31.5 x 58.9" (including top
delivery tray)
Size main engine
(WxDxH)
180 kg; 397 lbsWeight main en-
gine
EPA ENERGY STAR®, FEMP, TüV GS, CETECOM, CE,
UL, cUL, CB, FCC Class A, RoHS
Certifications
Paper handling
#
SpecificationsComponent
1 or 2 rollsPaper rolls
400 m, 200 m per roll; 1300 ft, 650 ft on a rollMaximum paper
capacity
60 - 110 g/m2; 16 - 28 lb
Paper weight
Chapter 9 - Specifications of the printer360
Specifications
SpecificationsComponent
297 - 914 mm; 11 - 36"Roll width
Top delivery trayOutput delivery
Paper, Recycled Paper, Transparent, Translucent, Paper, Vel-
lum, Film.
Media type
User panel
#
SpecificationsComponent
Océ ClearConnect multi-touch user panelDescription
300 x 220 x 40 mm; 11.8 x 8.7 x 1.6". Multi-touch display:
264mm; 10.4"
Size (WxDxH)
800 x 600 dpiResolution
16.2 MillionNumber of colours
TFT and projective capacitive touchTechnology
Three hard buttons: wake-up, stop, and home
Multi-touch functions: tap, pinch, spread, swipe, flick, pan
Operation
View optimisation: Tilt (-4 to +45 degrees) and turn (-45 to
+180 degrees)
Status light: red, orange, green
USB port with indication light
Features
Controller
#
SpecificationsComponent
Océ PowerM controller with Windows® 7 Embedded
Description
4 GBMemory
500 GBHard disk
Ethernet 100 Mbit/s, 1 Gbit/sInterface
C4, Calcomp 906/907/951Page description
language
E-shredding, 'IPsec', 'Access control', 'Remote security'Security
Adobe® PostScript 3™ / PDF file interpreter
Options
Chapter 9 - Specifications of the printer 361
Specifications
Scanner
#
SpecificationsComponent
Contact Image Sensor (CIS) with Océ Colour Image Logic
technology
Description
600 x 600 dpiScan resolution
Copying: 7 m/min; 23 ft/min
Black & white scanning: 14.6 m/min; 47.9 ft/min
Colour scanning: 5.1 m/min; 16.7 ft/min
Scan speed
TIFF, PDF, PDF/A, JPEG, CALS, NIFF, multi-page PDF,
multi-page PDF/A and multi-page TIFF
Scan format
Local USB flash drive, 'WebDAV', 'FTP', 'SMB', 'Eneo', con-
troller, mobile device via Océ Mobile WebTools and Océ
Publisher Mobile
Scan destination
208 - 914 mm; 8.2 - 36"Original width
208 mm; 8.2" - max. determined by controllerOriginal length
Maximum 0.8 mm; 0.03" (non-rigid documents)Original thickness
Scale to standard format
Custom: 10 - 1000 %
Zoom
'Lines/text', 'Coloured original', 'Folded lines/text', 'Blue print',
'Dark original', 'Photo', 'Artwork', 'Map'.
Original types
1097 x 308 x 140 mm; 43 x 12 x 5,5"Size scanner
(WxDxH)
24,5 kg; 54 lbsWeight scanner
Environmental
#
SpecificationsComponent
Standby mode: maximum 26 dB
Print mode: maximum 58 dB
Sound power level
0.001 mg/m3
Ozone emissions
100 - 120 V, 200 - 240 V; 50/60 Hz; 20 - 10 APower require-
ments
Chapter 9 - Specifications of the printer362
Specifications
SpecificationsComponent
Sleep mode: 41 W (115 V / 60 Hz: 39 W)
Standby mode: 88 W (115 V / 60 Hz: 92 W)
Print mode: 1.4 kW (115 V / 60 Hz: 1.5 kW)
Per print: 45 Wh/A0 (EPA ENERGY STAR TEC method
Power consump-
tion
Hardware: made of steel or highly recyclable plastics: up to 95%
of the engine can either be upcycled or recycled. Remaining
5% are non-toxic waste.
Toner: bottles made of highly recyclable HDPE (High Density
Polyethylene)
Recycle
Workflow
#
SpecificationsComponent
Concurrent print, copy, and scan of single documents or setsDescription
Océ Wide format Printer Driver for Microsoft ® Windows®,
Océ PostScript® 3 Driver
Printer drivers
USB flash drive, Océ Mobile WebTools for iOS, Android,
Symbian and BlackBerry®, Océ Publisher Mobile for iPhone
and iPad, Océ Publisher Express, Océ Publisher Select
Job submission
Print and history queue, Smart inbox, Manage queue, Océ Ex-
press WebTools, Secure controller access, remote shutdown
and restart.
Job management
Option: Océ Account CentreAccounting
Presets are predefined settings, you can easily access on the user
panel. There are:
Four copy presets: 'Media', 'Layout', 'Image', 'Finishing'
Three scan presets: 'File type', 'File size', 'Image'
Presets
Options
#
SpecificationsComponent
Océ Scanner Express, additional roll unit, Front original tray,
Océ 2400 fanfold, Océ 4311 fullfold
Hardware
Chapter 9 - Specifications of the printer 363
Specifications
SpecificationsComponent
Océ View Station, Océ Repro Desk® Studio, Océ Repro Desk
Web Client, Océ Repro Desk Select, Océ Repro Desk Profes-
sional, Océ Client Tools
Software
Chapter 9 - Specifications of the printer364
Specifications
Preferred Océ media types and sizes
Introduction
Océ machines and media are matched for the best quality and performance. Océ recom-
mends the use of approved Océ media. You can receive a list of media (that includes plain
or recycled paper, transparent paper, coloured papers, and different polyester films) from
your Océ representative.
You can select one of the media names listed in the tables below on:
•the multi-touch user panel
•Océ Express WebTools
•Océ Wide format Printer Driver 2 for Microsoft® Windows®
•Océ PostScript® 3 Driver
•Océ Publisher Express
Attention:
Do not store the paper in rooms where temperature and humidity are high. Avoid dust
and direct sunlight. Wrap non-used paper in plastic to prevent it from absorbing moisture.
Océ media types and weights
#
WeightName USWeightName Europe
20lbBond75grPaper
20lbRecycled Bond80grRecycled Paper
17lbBond64grPaper
16lbBond60grPaper
24lbBond90grPaper
27lbBond100grPaper
29lbBond110grPaper
20lbTransparent75grTransparent
24lbTransparent90grTransparent
29lbTransparent110grTransparent
88 μm / 3.5 milFilm88 μm / 3.5 milFilm
100 μm / 4 milFilm100 μm / 4 milFilm
Chapter 9 - Specifications of the printer 365
Preferred Océ media types and sizes
WeightName USWeightName Europe
18lbTranslucent68 grTranslucent
20lbVellum75 grVellum
Note:
Visit the company website for the latest information.
Media sizes
#
MinimumMaximum
279 millimetres
11 inch
914 millimetres
36 inch
Roll width
Not applicable200 metres
650 feet
Roll length
Chapter 9 - Specifications of the printer366
Preferred Océ media types and sizes
Chapter 10
Contact
Online support for your product
Introduction
Océ offers comprehensive support for your product on the website:
http://global.oce.com/
Here you can find the latest information that can help you to take full benefit of your
product. Furthermore you can also find answers to your questions.
Please visit the website regularly for updates on the following topics:
•Downloads
•Support
•Supplies
Downloads
User manuals, printer drivers and other resources can change without prior notice. To
stay up-to-date, you are advised to download the latest resources from:
http://global.oce.com/support
Before you use your product, you must always download the latest safety information for
your product. Before you use your product, make sure that you read and understand all
safety information in the manual entitled "Safety Instructions" .
Support
A Knowledge Base (OKB) with answers to your questions or problems is continuously
being updated. To find an answer to your question or problem, please visit:
http://global.oce.com/support and select your product.
In the Support section, use the search field to enter your question. You will get a list of
possible answers.
Supplies
A media guide with the latest information is available on the website:
http://global.oce.com/supplies/
Here you can find the media that your product supports, for example. You can also find
more information about supplies for your product like toner. Furthermore, you can di-
rectly order new supplies through the website.
Chapter 10 - Contact368
Online support for your product
Addresses local Océ organisations
For the addresses of local Océ organisations visit:
http://global.oce.com/contact/countries
Comments
Send your comments by e-mail to:
itc-userdoc@oce.com
Chapter 10 - Contact 369
Online support for your product
Reader's comment sheet
Questions
Have you found this manual to be accurate?
O Yes
O No
Were you able to operate the product, after reading this manual?
O Yes
O No
Does this manual provide sufficient background information?
O Yes
O No
Is the format of this manual convenient in size, readability and arrangement (page layout,
chapter order, etc.)?
O Yes
O No
Could you find the information you were looking for?
O Always
O Most of the times
O Sometimes
O Not at all
What did you use to find the required information?
O Table of contents
O Index
Are you satisfied with this manual?
O Yes
O No
Thank you for evaluating this manual.
If you have other comments or concerns, please explain or suggest improvements overleaf
or on a separate sheet.
Comments:
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
Chapter 10 - Contact370
Reader's comment sheet
----------------------------------------------------------------------------------------------------------
----------------------
Date:
This reader's comment sheet is completed by:
(If you prefer to remain anonymous, please do fill in your occupation)
Name:
Occupation:
Company:
Phone:
Address:
City:
Country:
Please return this sheet to:
Océ-Technologies B.V.
For the attention of ITC User Documentation.
P.O. Box 101,
5900 MA Venlo
The Netherlands
Send your comments by E-mail to: itc-userdoc@oce.com
For the addresses of local Océ organisations see: http://www.oce.com
Chapter 10 - Contact 371
Reader's comment sheet
Index
A
Access control
Enable .................................................129–130
Account management
Océ Express WebTools .................................334
Action after media request time-out
Action after media request time-out .............161
Active job
description ...............................................45, 59
Add a strip
a leading or trailing strip ...............................236
Add leading strip
Sheet settings ................................................101
Add trailing strip
Sheet settings ................................................101
Advanced settings
description ......................................................50
main concept ..................................................53
Advanced settings job
description ....................................................182
Advised settings
for copy jobs .................................................219
for scan jobs .................................................248
Alignment
Layout settings .............................................102
mode ............................................................178
All settings
description .............................................50, 262
main concept ..................................................53
Area to erase: length
Area to erase: length .....................................242
Area to erase: width
Area to erase: width ......................................242
Area to erase: X origin
Area to erase: X origin ..................................242
Area to erase: Y origin
Area to erase: Y origin ...................................242
Authorisations
Océ Express WebTools .................................124
Auto rotate
Auto rotate ...................................................177
Auto-feed the original
description ....................................................186
Automatic roll switch
Automatic roll switch ...................................175
Automatic wake-up
Automatic wake-up ......................................159
B
Back output
description ......................................................35
Basic settings
Basic settings ................................................100
Browser security settings
Browser security settings .................................77
C
CAD colour
scan job ........................................................254
CAD drawing
custom scale .................................................243
Calibrate the scanner
description ....................................................319
Calibration
wizard ...........................................................319
Calibration sheet
Calibration sheet ..........................................319
Carrier sheet
description ....................................................187
Change
settings ...........................................................95
the language of the Océ Express WebTools .....93
the media type or media size .........................309
Check
the settings in the Océ Express WebTools ......96
Check connection
Check connection .........................................345
Check print
General scan job settings ..............................105
Clean cut button
description .............................................32, 291
Clear
an original jam .............................................349
the system .....................................................276
Cloud
scan to ..........................................................256
Collate
Basic settings ................................................100
Colour highlighting
372
Index
description ....................................................266
Colour mode
black and white ...................................149, 271
colour ..................................................147, 269
description ....................................................266
greyscale ..............................................148, 270
Components media drawer
description .............................................32, 291
Components printer
description ...............................................28, 31
residual toner compartment ............................30
Components scanner
description ......................................................37
Components user panel
description ......................................................33
Compression
description ....................................................263
Concept
default settings ................................................92
Jobs Queue ...................................................107
Smart Inbox ...........................................81, 107
Configuration
network settings ...........................................123
Configuration tab
Océ Express WebTools ...................................90
Configure
media request time-out .................................161
media sizes ....................................................162
printer panel time-out ..................................158
time-out value ..............................................160
Configure proxy
Configure proxy ...........................................345
Connect
mains supply cable .................................26, 289
network cable .........................................26, 289
Connection
Connection ..................................................345
Consumables
overview .........................................................42
Copy
half size ........................................................224
Smart Access ...................................................47
Copy example
on a cut sheet ...............................................245
Copy job
default ...................................................65, 221
delete a specific area of an original ................242
remove a strip ...............................................238
scale to another size ......................................243
set .................................................................225
with a stamp .................................................247
Copy job defaults
description ....................................................104
Océ Express WebTools .................................104
Copy job presets
Copy job presets ...........................................140
Copy jobs
clear an original jam .....................................349
description ....................................................219
settings overview ...........................................226
Copy presets
on the user panel ..........................................223
Copy quality
problem ........................................................319
Copy tile
description ......................................................45
Current date and time
Current date and time ..................................157
Custom print length
Sheet settings ................................................101
Cut method
Sheet settings ................................................101
Cut sheet
description ....................................................245
Cut size
description ...........................................215, 227
D
Default copy job
procedure ...............................................65, 221
Default job
description ....................................................182
Default print job
direct print ...................................................210
procedure ...............................................69, 208
Default scan job
procedure ...............................................67, 250
Default settings
concept ...........................................................92
Define
media type or media size ...............................309
Delete
active job ......................................................274
Smart Inbox .................................................122
Delete a specific area
description ....................................................242
Delivery
Delivery ..........................................................35
Delivery destination
373
Index
Basic settings ................................................100
Demo print
print .............................................................356
Direct print
print with or without ....................................210
Disconnect
mains supply cable ........................................282
network cable ...............................................282
Documentation
Available documentation ................................16
Océ Express WebTools ...................................16
Océ PostScript® 3 Driver ..............................17
Océ Publisher Select .......................................17
Océ Windows® Printer Driver .......................17
Download log files
Download log files ........................................345
Dynamic bar
description ......................................................59
E
E-shredding
algorithm ......................................................138
enable or disable ...........................................137
Number of overwrite passes ..........................139
E-shredding states
overview .........................................................88
Edit a setting
Edit a setting ..................................................95
Eneo
external location ...........................................151
scan to ..........................................................256
Erase
a strip ...........................................................238
Erase area
description ....................................................231
Erase margins
description ...........................................227, 264
Error codes
description ....................................................348
Error messages
external locations ..........................................155
Errors
event list ..............................................338, 340
Event
troubleshoot .................................................341
Event list
Event list .............................................338, 340
Event messages
overview .......................................................341
External location
generate CA-signed certificate request ...........133
import a CA-signed certificate ......................135
scan to ..........................................................256
External locations
description ......................................................55
error messages ...............................................155
F
Factory default
restore .............................................................99
Feed the original
description ....................................................184
File extension
PDF, TIFF, JPEG, CALS. ............................105
File name for scan to Smart Inbox
General scan job settings ..............................105
File size
description ....................................................264
File type
description ....................................................263
scan to file ...........................................147, 269
Finishing
description ...........................................218, 235
Finishing options
Folder .............................................................40
Firefox
minimum browser security settings .................77
First language
First language ...............................................157
Fold
description ...........................................218, 235
Folder
Folder .............................................................40
Footprint
printing system ...............................................25
Front original tray
description ......................................................38
FTP
external location ...........................................151
job submission ..............................................204
scan to ..........................................................256
G
General copy job settings
description ....................................................104
General scan job settings
description ....................................................105
374
Index
Green button
description ...............................................33, 45
Smart Access ...................................................47
Green button approach
default job ....................................................182
H
Horizontal shift
Layout settings .............................................102
I
Icons
E-shredding states ...........................................88
job states .........................................................83
remote service states ........................................87
scanner states ..................................................87
system states ...................................................86
toner states .....................................................87
Image
description ..................................217, 231, 266
Increase productivity
Increase productivity ....................................186
Install
licenses .........................................................325
Internet Explorer
minimum browser security settings .................77
Introduction
Océ Account Console ...................................330
IP-type
IP-type .........................................................128
IPsec
IPsec .............................................................129
Enable ..........................................................130
IPv4
IPv4 .............................................................128
IPv6
IPv6 .............................................................128
J
Job
pause, resume or stop ...................................274
Job management
settings .......................................111, 113, 115
Job memory full
Job memory full ...........................................176
Job pane
description ......................................................50
Job preview
description ......................................................58
Job settings
description ......................................................55
Job states
Queue ............................................................83
Smart Inbox ....................................................83
Job submission
description ....................................................182
ftp ................................................................204
lpr ................................................................206
Océ PostScript® 3 Driver ............................197
Océ Publisher Express ..................................189
Océ Publisher Select ............................193, 199
Océ Wide format Printer Driver for Microsoft
Windows ......................................................195
three levels ....................................................182
Jobs Queue
concept .........................................................107
Jobs queue
description ......................................................59
Jobs tab
Océ Express WebTools ...................................79
JPEG
scan job ........................................................253
JPEG quality
description ....................................................263
K
Keep blackness for posters and photos
Toner reduction ...........................................103
Key operator
description ....................................................124
Knowledge base
Knowledge base ..............................................14
L
Layout
description ...........................................215, 227
Layout settings
Layout settings .............................................102
Leading strip
Leading strip ................................................236
Licenses
activation ......................................................322
install ...........................................................325
list ................................................................323
new ..............................................................325
375
Index
upload ..........................................................325
Line/text
Print optimisation ........................................103
Live scan view
description ......................................................45
Load
Media roll (position 1) .................................299
Media roll (position 2) .................................304
settings from a file ..........................................98
Local scan destination
description ....................................................151
Log in
Océ Express WebTools .................................125
Long plot mode
Long plot mode ............................................174
Lower front cover
description ......................................................28
Lower left front cover
description ......................................................28
Lower right front cover
description ......................................................28
LPR
job submission ..............................................206
M
Main components
Océ PlotWave 340/360 ..................................20
Main concepts
the Smart Inbox ..............................................62
Mains supply cable
connect ..................................................26, 289
disconnect ....................................................282
Manual feed
Manual feed .................................................245
Margins
erase .............................................................238
Measurement unit
Measurement unit ........................................157
Media
description ...........................................214, 226
Media bypass
description ......................................................28
Media configuration
Media configuration .....................................162
Media drawer
components ...........................................32, 291
description ......................................................28
Media jam
in the fuser section ........................................350
in the media bypass section ...........................352
in the roll feed section ..................................355
Media jam clearance handle
description ......................................................31
Media request time-out
Media request time-out ................................161
Media roll
remove .........................................................293
replace ..........................................................293
unpack .........................................................297
Media roll (position 1)
load ..............................................................299
replace ..........................................................299
Media roll (position 2)
load ..............................................................304
replace ..........................................................304
Media roll 1
description .............................................32, 291
Media roll 2 (optional)
description .............................................32, 291
Media saving
rotation ........................................................177
Media selection policy
general copy job settings ...............................104
Sheet settings ................................................101
Media size
description ...........................................214, 226
Media sizes
Media sizes ...................................................162
specifications ................................................366
Media source
description ...........................................214, 226
Sheet settings ................................................101
Media type
description ...........................................214, 226
Media type or media size
define ...........................................................309
Media types
preferred media ............................................365
Message
user intervention required .............................348
Minimum browser security settings for Océ Express
WebTools
for Firefox .......................................................77
for Internet Explorer .......................................77
Mirror
description ....................................................217
Layout settings .............................................102
Mobile printing password
Mobile printing password .............................166
376
Index
Move the printing system
description ....................................................283
N
Network cable
connect ..................................................26, 289
disconnect ....................................................282
Network duplex mode
Network duplex mode ..................................179
Network settings
Océ Express WebTools .................................123
Network speed
Network speed .............................................179
New
licenses .........................................................325
Number of sets
Basic settings ................................................100
O
Océ Account Center
Overview ......................................................328
Océ Account Console
introduction .................................................330
Océ ClearConnect
Océ ClearConnect ..........................................28
components and function ...............................43
description ......................................................33
introduction to ...............................................43
Océ Express WebTools
account management ....................................334
change the language ........................................93
copy job defaults ..........................................104
description ......................................................76
load the settings from a file .............................98
log in ............................................................125
passwords .....................................................126
print job defaults ..........................................100
restore factory defaults ....................................99
save the settings in a file ..................................97
scan job defaults ...........................................105
System requirements .......................................77
the configuration tab ......................................90
the jobs tab .....................................................79
the preferences tab ..........................................89
the support tab ...............................................91
the system tab .................................................85
user roles and authorisations .........................124
view and check the settings .............................96
Océ media types
preferred media ............................................365
Océ Mobile WebTools
Configure settings ........................................166
Connection ..................................................170
Introduction .................................................164
Password ......................................................170
Print job .......................................................202
QR Code ......................................................170
Quick Response Card ...................................168
Scan a document ..........................................261
URL .............................................................170
Océ PostScript® 3 Driver
job submission ..............................................197
Océ Publisher Express
Océ Publisher Express ..................................189
Océ Publisher Select
send a print job ....................................193, 199
Océ Remote Service
Océ Remote Service .....................................345
Océ Wide format Printer Driver for Microsoft
Windows
job submission ..............................................195
OKB
OKB ...............................................................14
On / off button
description ......................................................28
Open
the system monitor .........................................86
Optimise
PDF processing ............................................172
print productivity .........................................178
printing of PDF documents ..........................173
Organisation
description ....................................................263
Original
auto-feed ......................................................186
description ...........................................231, 266
feed ..............................................................184
Original feeding table
description ......................................................37
Original jam
description ....................................................349
Originals exit
description ......................................................37
Output
Output ...........................................................35
Overview
consumables ...................................................42
copy job settings ...........................................226
377
Index
E-shredding states ...........................................88
print job settings user panel ..........................214
remote service states ........................................87
scanner states ..................................................87
system states ...................................................86
toner states .....................................................87
Overwrite passes
Overwrite passes ...........................................139
P
Paper
preferred media ............................................365
Paper jam
in the fuser section ........................................350
in the media bypass section ...........................352
in the roll feed section ..................................355
Paper sizes
Paper sizes ....................................................162
Passwords
change password in Océ Express WebTools ...126
Pause
active job ......................................................274
PDF transparency flattening
PDF transparency flattening .........................172
PDF wipeout correction
PDF wipeout correction ...............................173
Pen settings
configure ......................................................163
Photo
scan job ........................................................253
Positioning
description ...........................................215, 227
Postcript/PDF rasterisation settings
Postcript/PDF rasterisation settings ..............172
Poster or photo
Print optimisation ........................................103
Power switch
description ......................................................31
Power user
description ....................................................124
Preferences tab
Océ Express WebTools ...................................89
Preset job
description ....................................................182
Preset tiles
description ......................................................50
Presets
Presets ..........................................................140
description ......................................................50
for copy jobs .................................................223
for print jobs ................................................213
for scan jobs .................................................252
main concept ..................................................53
Preshared key
Preshared key ...............................................130
Preview
description ......................................................55
Preview your job
description ......................................................58
Print
demo print ...................................................356
from a USB mass storage device ...................212
print density chart ........................................358
Smart Access ...................................................47
Smart Inbox .................................................192
test print .......................................................357
Print delivery
description ...........................................218, 235
Print density
adjust ...........................................................358
Print density chart
print .............................................................358
Print job
default ...................................................69, 208
direct print ...................................................210
Océ PostScript® 3 Driver ............................197
Océ Publisher Select .....................................193
Océ Wide format Printer Driver for Microsoft
Windows .............................................195, 199
Print job defaults
Print job defaults .................................100–103
Océ Express WebTools .................................100
Print jobs
advanced settings ..........................................214
and the cloud ..................................................71
Print optimisation
Print optimisation ........................................103
Print presets
on the user panel ..........................................213
Print quality
description ....................................................217
Print tile
description ......................................................45
Printer
components (back) .........................................31
components (front) .........................................28
components (left side) .....................................30
specifications ................................................360
working area ...................................................25
378
Index
Printer top cover
description ......................................................28
Printing system
footprint .........................................................25
move ............................................................283
re-adjust .......................................................283
switch off ......................................................280
switch on ...............................................27, 290
Problems with jobs
solve .............................................................348
Productivity
Productivity ..................................................186
Productivity mode for copy (Lines/text only)
general copy job settings ...............................104
Q
Quality
problem ........................................................319
Queue
job states .........................................................83
Quick Response Card
Edit content .................................................166
R
Re-adjust the printing system
description ....................................................283
Refill
toner .............................................................310
Regional settings
Regional settings ...........................................157
Remote assistance
Remote assistance .........................................345
Remote scan destination
description ....................................................151
Remote security
a secure location ..................................133, 135
Remote service states
overview .........................................................87
Remove
a strip ...........................................................272
all jobs from the system ................................276
media roll .....................................................293
Remove a specific area
description ....................................................242
Remove strip
erase a specific area .......................................240
Replace
media roll .....................................................293
Media roll (position 1) .................................299
Media roll (position 2) .................................304
the residual toner container ..........................313
Residual toner compartment
description ......................................................30
Residual toner container
replace ..........................................................313
Resolution
description ....................................................264
Restart the system
description ....................................................127
Restore
factory defaults ...............................................99
Resume
active job ......................................................274
Roll holder
description .............................................32, 291
Roll loading station
description .............................................32, 291
Rotation
description ....................................................215
Layout settings .............................................102
mode ............................................................177
S
Save
scan job ........................................................258
settings in a file ...............................................97
Scale
description ...........................................215, 227
Layout settings .............................................102
make a half size copy ....................................224
to another size ..............................................243
Scan
Smart Access ...................................................47
Scan delivery retry interval
General scan job settings ..............................105
Scan destinations
local or remote .............................................151
locations on the user panel ..............................55
Scan job
default ...................................................67, 250
scan to external location ...............................256
scan to Smart Inbox and collect your file ......258
scan to USB ..................................................255
Scan job defaults
description ....................................................105
Océ Express WebTools .................................105
Scan job presets
379
Index
Scan job presets ............................................140
Scan jobs
and the cloud ..................................................71
CAD colour scan to TIFF ............................254
clear an original jam .....................................349
description ....................................................248
photo scan to JPEG ......................................253
settings overview ...........................................262
Scan presets
on the user panel ..........................................252
Scan quality
problem ........................................................319
Scan Queue
concept .........................................................107
Scan tile
description ......................................................45
Scan to file
colour mode: black and white ..............149, 271
colour mode: colour ............................147, 269
colour mode: greyscale .........................148, 270
compression method ............................147, 269
file type ...............................................147, 269
organisation .........................................147, 269
Scanner
calibration ....................................................319
clean .............................................................315
components ....................................................37
description ....................................................315
Scanner open levers
description ......................................................37
Scanner original jam
description ....................................................349
Scanner states
overview .........................................................87
Scanner top cover
description ......................................................37
Second language
Second language ...........................................157
Secure
your location .......................................133, 135
Sets
copy .............................................................225
Settings
change ............................................................95
presets and advanced settings on the user panel
........................................................................53
view and check ...............................................96
Settings file
load ................................................................98
save .................................................................97
Settings overview
copy jobs ......................................................226
print jobs ......................................................214
scan jobs .......................................................262
Setup menu
description ......................................................59
Sheet delivery
Sheet delivery .................................................35
Basic settings ................................................100
Front original tray ..........................................38
Sheet settings
Sheet settings ................................................101
Shut down the system
description ....................................................127
Sleep mode time-out
Sleep mode time-out ....................................160
Smart Access
description ......................................................45
main concepts .................................................47
Smart Inbox
close .............................................................122
concept ..................................................81, 107
copy jobs ........................................................62
delete ............................................................122
external location ...........................................151
job states .........................................................83
main concept ..................................................62
multiple-user and repro environment ...........115
multiple-user environment ...........................111
print .............................................................192
print jobs ...............................................62, 117
repro environment ........................................113
scan jobs ................................................62, 119
scan to ..........................................................258
settings .......................................111, 113, 115
Smart Inbox for print jobs
create ............................................................117
Smart Inbox for scan jobs
create ............................................................119
SMB
external location ...........................................151
scan to ..........................................................256
Solve media jam
in the fuser section ........................................350
in the media bypass section ...........................352
in the roll feed section ..................................355
Solve problems
with jobs ......................................................348
Specific area
description ....................................................240
380
Index
Specifications
media sizes ....................................................366
of the printer ................................................360
Spool threshold
Spool threshold ............................................176
Stamp
description ...........................................231, 247
Standard
Print optimisation ........................................103
Start value for ### in the scan file name
General scan job settings ..............................105
Status light
description ......................................................33
Stop
active job ......................................................274
Stop button
description ......................................................33
Strip
add a strip to a copy .....................................236
remove a strip ......................................238, 272
Supply cable
disconnect ....................................................282
Support
Downloads .....................................................14
Knowledge base ..............................................14
Manuals ..........................................................14
Media .............................................................14
OKB ...............................................................14
Printer drivers .................................................14
Printhead ........................................................14
Supplies ..........................................................14
Support tab
Océ Express WebTools ...................................91
Switch off
description ....................................................280
Switch on
description .............................................27, 290
System
shut down or restart .....................................127
System administrator
description ....................................................124
System menu
description ...............................................45, 59
System monitor
description ......................................................86
System requirements
System requirements .......................................77
System software
update ..........................................................278
System states
overview .........................................................86
System tab
Océ Express WebTools ...................................85
T
Test print
print .............................................................357
The cloud
main concept ..................................................71
The home screen
description ......................................................45
The main concepts
of the PlotWave 340/360 ................................21
TIFF
scan job ........................................................254
Time format
Time format .................................................157
Time zone
Time zone ....................................................157
Timers
Sleep mode time-out ....................................160
Toner
refill ..............................................................310
Toner compartment
description ......................................................28
Toner reduction
Toner reduction ...........................................103
Toner states
overview .........................................................87
Top delivery tray
description ...............................................28, 35
Trailing strip
Trailing strip ................................................236
U
Unpack
media roll .....................................................297
Update
the software ..................................................278
the system .....................................................278
Upload
licenses .........................................................325
Upper back cover
description ......................................................31
USB
external location ...........................................151
scan to USB ..................................................255
USB mass storage device
381
Index
print .............................................................212
USB port
description ...............................................28, 33
User intervention required
message ........................................................348
User panel
components ....................................................33
description ......................................................28
introduction to ...............................................43
time-out .......................................................158
User panel display
description ......................................................33
User roles
Océ Express WebTools .................................124
V
Validation fails
external locations ..........................................155
Vertical shift
Layout settings .............................................102
View
events ..................................................338, 340
View the settings
Océ Express WebTools ...................................96
W
WebDAV
external location ...........................................151
scan to ..........................................................256
working with the cloud ...................................71
Wi-Fi
Wi-Fi ...........................................................166
Workflow
Workflow .....................................................329
Working area
printing system ...............................................25
382
Index
+1
-
Beyond the Ordinary
o
Printing for
Professionals
Creating global leadership in printing
Canon and Océ have joined forces to create the global
leader in the printing industries. Our customers can
choose from one of the industry's broadest range of
products backed by best-in-class service and support
organisations. Look to the new Canon-Océ combination
for:
•Enterprise printing in the office and corporate
printroom
•Large format printing of technical documentation,
signage and display graphics
•Production printing for marketing service bureaus and
graphic arts
•Business Services for document process outsourcing
For more information visit us at:
www.oce.com
©2013Océ. Illustrations and specifications do not necessarily apply to
products and services offered in each local market. Technical
specifications are subject to change without prior notice. Trademarks
mentioned in this document are the property of their respective owners.
2013-05
GB

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