Officemate International Corporation Examwriter 7 Users Manual EW65Enhancements

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ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 1

ExamWRITER 7.0/7.1/7.2/7.3

Enhancements

In this document:

•User Security, 3

•Patient Information Center, 5

•Vision/Rx, 10

•ExamWRITER Editor, 18

•Patient Quick List, 19

•Diagnosis/Procedure Coding, 22

•Quick Code, 24

•Patient History, 24

•Reason for Visit, 27

•Plan - Management, 28

•Examination, 29

•Products, 30

•Product Setup, 31

•Preferences, 32

•Medication Maintenance, 35

•Template Maintenance, 35

•ExamWRITER Control Center, 36

•Business Names, 37

•Auto Letters, 37

•Code Maintenance, 38

•Addendum, 38

•Equipment Interfaces, 38

•Eyemaginations, 38

•Other, 39

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 2

OfficeMate Software Solutions announces the newest version of ExamWRITER! In

addition to resolving several known issues in previous versions of ExamWRITER,

this updated version improves upon ExamWRITER’s current robust attributes and

offers useful new features and expanded functionality. For additional information on

ExamWRITER features, training, and integration with OfficeMate, contact

OfficeMate Software Solutions at www.officemate.net or 800.942.5353.

Notes •ExamWRITER 7.x requires the following system specifications:

−Windows® XP Professional or Windows® 2000 Professional

for workstations

−1024 x 768 monitor and video adapter screen resolution

For a complete list of system specifications, go to

http://www.officemate.net/PDFs/System Specifications.pdf.

•If you are upgrading from ExamWRITER 5.x to 7.x, ensure that you

have read the ExamWRITER 5.1 and 6.4 Enhancement documents

located at www.officemate.net/support_ex_resources.aspx. In order

for you to understand and use all of the new features that were

implemented in each ExamWRITER version, you must read each

version’s enhancement list.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

User Security

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 3

User Security

The redesigned User Security window contains the following new features:

•Ability to assign access privileges for the following tasks:

−Editing exam text and auto letter sequences

−Coding exams

−Closing and finalizing exams

−Printing and viewing exams

−Printing auto letters

−Maintaining eDocuments

−Viewing correspondence history

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

User Security

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 4

•Ability to assign full, read only, and no access privileges to specific exam

categories.

•Ability to assign full, read only, and no access privileges to patient demographic

maintenance in the standalone version of ExamWRITER.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Information Center

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 5

Patient

Information

Center

The improved Patient Information Center contains the following new features:

•Ability to view the date the patient was last dilated.

•Ability to record historical blood pressure, pulse, pachymetry, CD ratio, and IOP

values under the Glaucoma Elements tab.

To record historical Glaucoma elements, click the Enter Hx buttons.

•Ability to delete blood pressure, pulse, pachymetry, CD ratio, and IOP values

under the Glaucoma Elements tab.

To delete Glaucoma elements, right-click on an element and click Yes.

•Ability to copy the Glaucoma element graph displayed to the clipboard and

paste it into another document, preview the printed version of the graph, and

print the graph using the three icons above the graph.

•Ability to right-click on a Current Therapeutic Rx and refill it under the

Med/Surgical Hx tab.

•Ability to modify the Sig and Quantity of a prescription when you refill it

through the Med/Surgical Hx tab.

Note You cannot record observations for blood pressure, pulse,

pachymetry, CD ratio, and IOP after clicking the Enter Hx

buttons on the Glaucoma Elements tab. To record observations

for these elements, you must be in the patient’s exam record.

Note If you delete historical Glaucoma elements from the Patient

Information Center, they will also be deleted in finalized exams.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Information Center

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 6

•Ability to quickly distinguish discontinued medications and medications to

which the patient is allergic under the Med/Surgical Hx tab.

•Ability to mark or unmark medications as being discontinued under the

Med/Surgical Hx tab.

To mark or unmark a medication as being discontinued, right-click on the

medication in the Medication History, Medical Hx, Surgical Hx, Ocular Hx, or

Ocular Surgical Hx table and select Discontinue or Remove Discontinue.

You can also mark medications as being discontinued from the Patient Systemic

Medications and Patient Ocular Medications windows. For more information on

marking medications as being discontinued from these windows, go to Patient

History on page 24.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Information Center

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 7

•Ability to view spectacle lab order numbers and create lab orders for final and

alternate prescriptions under the Spectacle Rx tab. You can only create lab orders

under this tab for finalized exams (if one has not already been created).

To create a lab order for a finalized exam, find a patient with a finalized exam,

click the Patient Hx icon on the ExamWRITER Control Center, (do not click

the Patient Hx icon from within an exam), right-click on a finalized exam final

or alternate Rx, and select Create Lab Order. An addendum is created in the

finalized exam noting that you have created a lab order.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Information Center

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 8

•Ability to view contact lens lab order numbers and create lab orders for final and

trial prescriptions under the Contact Lens Rx tab. You can only create lab orders

under this tab for finalized exams (if one has not already been created).

To create a lab order for a finalized exam, find a patient with a finalized exam,

click the Patient Hx icon on the ExamWRITER Control Center, (do not click

the Patient Hx icon from within an exam), right-click on a finalized exam final

or trial Rx and select Create Lab Order. An addendum is created in the

finalized exam noting that you have created a lab order.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Information Center

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 9

•Ability to attach electronic documents to specific exam records.

To attach an electronic document to a specific exam record, click the

eDocuments tab in the Patient Information Center and click Add or click the

Images, Drawing and Graphic category bar on the ExamWRITER chart

window and click New. Select a document type and exam, select the Attach

Document to Exam check box (if desired), type notes in the Notes text box

(if desired), click Browse to select a document, and click OK.

•Ability to open and edit electronic documents attached to exams from the

Patient Information Center and the ExamWRITER chart window.

To open and edit electronic documents that are attached to exams, click the

eDocuments tab in the Patient Information Center and double-click on a

document in the Patient Electronic Documents table or click the Images,

Drawing and Graphic category bar on the ExamWRITER chart window and

double-click on a document.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 10

Vision/Rx

The improved Vision/Rx tab contains the following new features:

•Ability to post charges for final soft and rigid contact lenses and final and

alternate spectacles to a fee slip in OfficeMate without creating a lab order.

To post charges without creating a lab order, record an Rx and click Post

Charges ONLY. The Rx charges are transferred to an OfficeMate fee slip

where they are automatically priced. This feature is good to use for

non-inventory items.

•Ability to view previous contact lens orders in the Contact Lens History window.

Note In order to view the Post Charges ONLY button and post charges

without creating a lab order, you must have selected the Yes radio

buttons for the OfficeMate Interface options preferences. For

more information on these preferences, go to Preferences on page

32.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 11

•Ability to automatically apply vertex corrections to trial contact lens

prescriptions.

To automatically apply a vertex correction to a trial contact lens prescription,

record and save a final spectacle Rx and then copy it to the trial contact lens Rx.

Click the Vertex Correction button and the sphere and cylinder fields will

automatically be corrected if they are at or above +/- 4 diopters.

Notes •Before you apply a vertex correction to a trial contact lens Rx,

record the vertex distance.

•Vertex corrected measurements are not rounded; therefore, you

must manually round the corrected measurements in the

Contact Lens Rx - Trial window.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 12

•Completely redesigned and improved Contact Lens Rx window that includes

locations for recording the following information:

−Tints

−DOT (rigid lenses only)

−Blends (rigid lenses only)

−Seg Ht

−Multiple base curves

−Trial and final contact lens wear schedules

−Trial and final contact lens replenishment schedules

−Trial and final contact lens quantities

−Bitoric, bifocal, and sphere rigid lenses

Notes •If you select a rigid, single vision contact lens from the Select

Contact Lens window, you will be able to view and record rigid

sphere information. If you select a rigid, multi-focal lens from

the Select Contact Lens window, you will be able to view and

record rigid bifocal information. Appropriate Rx fields are

displayed for each lens category that you select.

•You must assign contact lenses to a lens category in order for

them to appear in the Select Contact Lens window and be

selected for an Rx.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 13

•Ability to view the following information in the redesigned Contact Lens Rx

window:

−Final spectacle Rx

−K Readings

−Vertex distance

−Working distance

−Tints

•Ability to automatically transfer BC, Dia, Sph, Cyl, and Axis measurements from

the Contact Lens Rx window to the Select Contact Lens window to more quickly

find appropriate contact lenses for patient prescriptions.

To more quickly find and select contact lenses, record BC, Dia, Sph, Cyl, or Axis

measurements in the Contact Lens Rx window, click the ellipse (...) next to the

OD or OS Product Name box, highlight a product name in the top part of the

window, click Search to search for a specific product with the measurements

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 14

you recorded, and double-click on the appropriate product details line in the

bottom part of the window to select the contact lens.

•Completely redesigned and improved Spectacle Rx window that includes

locations for recording the following information:

−PDs

−Final and alternate Rx lens product information

−Final and alternate Rx lab order options, including add-ons and special lab

instructions

Lab order options selected in the Spectacle Rx window are transferred to

OfficeMate to enhance communication between the doctor and technical

staff.

Notes •If the contact lens product does not have any item details

recorded, clicking the Search button will yield no results in the

bottom part of the window.

•Click Clear Rx to delete the measurements from the Select

Contact Lens window and record new measurements or leave

the boxes empty.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 15

−Final and alternate Rx notes

Rx notes recorded in the Spectacle Rx window will print on the

ExamWRITER Rx.

−Binocular information

−Subjective manifest Rx binocular information

−Subjective cycloplegic Rx binocular information

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 16

•Ability to copy subjective spectacle cycloplegic prescriptions to final

prescriptions.

•Ability to copy subjective spectacle manifest prescriptions to subjective

spectacle cycloplegic prescriptions.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Vision/Rx

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 17

•Expanded pupillary distance measurement grid (0.5 increments).

•Ability to quickly notice if there are contact lens trial and final Rx notes and

spectacle final and alternate Rx notes from the ExamWRITER chart window.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

ExamWRITER Editor

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 18

ExamWRITER

Editor

The improved ExamWRITER Editor windows contain the following new feature:

Ability to customize descriptive exam text.

To customize exam text, click Tools on the ExamWRITER main window and

select Menu Editor. Click on a category and then click Text Editor in the

Exam, Report and Auto Letter Sequence Editor window. Double-click on a

sub-category to customize the exam text within the category.

Note To view your changes in the ExamWRITER chart window, you

must close and reopen ExamWRITER after you modify text in the

ExamWRITER Editor.

Notes •Modifying text within sub-categories does not alter check box

prompts in ExamWRITER windows; instead, it populates the

Expanded Description text box in ExamWRITER windows

with your modified sub-category text.

•Editing text within sub-categories only modifies text in current

and new exams; text modifications will not be visible in previous

exams.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Quick List

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 19

Double-click on a string of User’s Text, modify the text, and click Save.

Patient Quick

List

The new Patient Quick List contains the following new feature:

Ability to quickly view and access patient demographic and exam information

for patients who have open exams, appointments on the current day, or whose

information has been modified in the Patient Information Center or Patient

Demographics window on the current day.

To open the Patient Quick List, click the QuickList icon on the

ExamWRITER chart window anytime during an exam or click Tools and select

Show Patient Quick List on the ExamWRITER main window.

To use the Patient Quick List in the ExamWRITER main window, click on a

patient’s name and drag and drop the patient on the F2 - Find button, Last Name

text box, or First text box on the ExamWRITER Control Center to populate the

ExamWRITER Control Center with the patient’s information; or, drag and drop

Notes •Right-click on a string of Default Text and select Copy

Default Text to copy the default text to the User’s Text.

•Click Reset CURRENT Changes to Default Text to reset

the sequences to the default settings prior to clicking Save or

Save/Exit. After you save the text, you cannot reset the

modified text back to your default text.

•Click Return to Sequence Editor to return to the Exam,

Report and Auto Letter Sequence Editor window.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Quick List

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 20

the patient on the Patient Hx icon to open the Patient Information Center. You

can also right-click on a patient’s name and select Patient History to modify

patient’s information, New Exam to begin creating a new exam record for the

patient, or Update Patient Room to open the Patient Room window and

select the room in the office where the patient is currently located. If the patient

in the Patient Quick List window is new, right-click on the patient’s name and

select Add Patient to add the patient to your ExamWRITER database.

Notes •The Patient Quick List that is visible on the ExamWRITER

chart window is for viewing purposes only; you cannot modify

patient demographic information or create new exams from the

Patient Quick List in the ExamWRITER chart window.

•The HIPAA column is color coded to quickly notify you of the

status of the patient’s HIPAA documents. If the column is red,

the patient did not sign the HIPAA documents; if the column is

green, the patient read and understood the HIPAA documents;

and if the column is yellow, the patient read and modified the

HIPAA documents.

•If you want the Patient Quick List to display automatically when

you open ExamWRITER, select the Yes radio button next to

the Show Patient Quick List default system preference. For

more information on the new default ExamWRITER

preferences, go to Preferences on page 32.

•To sort the list by patient, phone number, or appointment, click

on the column headings.

•Click New to open the Patient Demographics window and add

a patient to your ExamWRITER database.

•Click Refresh to manually refresh the Quick List.

•To display patients with appointments only, select the

Appointment Only check box and click Refresh.

•Click on a patient and then click Remove to remove the patient

from the Quick List.

•To maintain a list of office room locations in the Patient Room

window, open the Customization window in OfficeMate (or

ExamWRITER, if you are a standalone user), click the List

Box Selections tab, and modify the Office Locations Entry

Field Name.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient Quick List

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 21

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Diagnosis/Procedure Coding

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 22

Diagnosis/Pro

cedure Coding

The most recent diagnosis codes are imported into your current list of diagnosis codes

in the Customization window. None of your current diagnosis codes will be

overwritten; only new codes will be added.

The improved Diagnosis/Procedure Coding window contains the following new

features:

•List of patient insurance carriers.

•Ability to view only the Quick List services that you frequently use.

To view only the services that you frequently use, select the Show Quick List

check box.

•Automatically assigns diagnosis codes for impressions recorded in an exam

record.

To view diagnosis codes that have been automatically assigned, record

impressions in an exam and click the Coding icon. The diagnosis codes

automatically appear in the Selected Diagnosis table.

Note •To delete the diagnosis codes from the Selected Diagnosis table

and manually record the codes and modifiers, click Clear All.

•To automatically populate the Selected Diagnosis table, click

Auto Code.

•To rearrange or delete the codes in the Selected Diagnosis table,

click the arrows to the left of the table. You can move codes up

or down one row at a time, move a code to the top of the list to

make it the primary diagnosis code, or move a code to the

bottom of the list.

•Although you can select an unlimited number of diagnosis

codes in ExamWRITER, only the codes listed in the first six

rows of the Selected Diagnosis table will appear on the

ExamWRITER chart window and transfer to OfficeMate.

•If you copied forward a version 7.x exam, click Clear All and

then click Auto Code to populate the Selected Diagnosis table

with codes from the previous and new exam records.

•If you copied a version 6.4 or below exam forward, you must

re-record the impressions in the exam record in order to

automatically assign diagnosis codes in the exam record.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Diagnosis/Procedure Coding

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 23

•Ability to assign risk factors to medical decisions.

To assign risk factors, record 992xx procedure codes and click Save/Exit.

Select a risk factor from the Risk Factors window.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Quick Code

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 24

Quick Code

The improved Quick Code window contains the following new feature:

Ability to assign risk factors to medical decisions.

To assign risk factors, click the Risk column heading and then select a risk factor

from the Risk Factors window.

Patient

History

The improved Patient History category contains the following new features:

•New Social History window that makes recording patients’ social histories easier

and more intuitive.

To record information in the Social History window, select the check box or

appropriate radio buttons, type custom text in the Custom Text text box (if

desired), click Update List, and click Process.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient History

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 25

•Ability to record patients’ dispositions and orientations.

•Ocular Family History and Systemic Family History windows allow you to

record multiple ocular and systemic histories for multiple family members.

•Ability to denote if a patient is allergic to a specific medication in the Patient

Systemic Medications and Patient Ocular Medications windows.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Patient History

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 26

•Ability to record a medication as being discontinued in the Patient Systemic

Medications and Patient Ocular Medications windows.

To record a medication as being discontinued, select the patient medication and

click Discontinue. The medication’s status is marked as discontinued and it is

removed from the list of medications. To unmark a medication as being

discontinued, open the Patient Information Center. For more information on

unmarking medications as being discontinued, go to Patient Information Center

on page 5.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Reason for Visit

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 27

Reason for

Visit

The improved Reason for Visit window contains the following new features:

•Ability to view when the Prior Records exist check box is selected from the

ExamWRITER chart window.

•Ability to view (but not record) the last exam dates of established patients in the

Last Exam Date text box.

•Ability to select the date of a new patient’s last eye exam in the Last Eye Exam

drop-down menu.

•Ability to select the date of the patient’s last physical (medical) exam in the Last

physical exam text box.

•Ability to select multiple special needs in the Special needs text box.

To select multiple special needs, left-click in the Special needs text box and use

the left button on your mouse to select multiple special needs. After you have

selected all of the patient’s special needs, right-click to insert the needs into the

text box.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Plan - Management

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 28

Plan -

Management

The improved Plan - Management tab contains the following new features:

•Indiana, South Carolina, and Florida state compliant medication Rx forms.

•Redesigned and easier to read printed Rx forms that include Rx notes, PDs, lens

information, tints, add-ons, and contact lens care regimens.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Examination

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 29

•Ability to set up recall types and schedules in the Follow-Up window if

OfficeMate is also activated.

To set up recall types and schedules, click Setup Recall and select recall types

from the Recall Type drop-down menus. To change the recall date, type or

select the number of months until the next recall in the Months to Recall text

box or type or select a recall date in the Next Recall text box. Click Save to

save the new recall type and schedule in the Recall tab on the OfficeMate Patient

Demographic window.

Examination

The improved Examination tab contains the following new features:

•Highlighted measurements in the IOP grid display the OD and OS

measurements that were used to compute the adjusted IOP. In order to view the

highlighted measurements, you must have selected Examination from the

Category drop-down menu on the Tonometry window.

•Yellow IOP, pachymetry, CD ratio, and blood pressure/pulse Hx buttons

display the exam histories, including graphs, of these measurements when they

are clicked.

•Expanded Special Eye Health Test selections.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Products

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 30

Products

The improved functionality for recording and maintaining product information

includes the following new features:

•Redesigned Products window makes adding, editing, and viewing product

information faster and easier.

Note •After you record or modify information in the Products and

Product Details tabs, click Save and select Save to save the

information and keep the Products window open, Save and

New to save the information and create a new product, or Save

and Exit to save the information and close the Products

window.

•You must assign contact lenses to a lens category in order for

them to appear in the Select Contact Lens window.

•You can assign two CPT codes to ophthalmic lenses by

recording a CPT code in the CPT/HCPCS Code text box in the

Products tab and in the Product Code text box in the Product

Details tab. If you assign two CPT codes to ophthalmic lenses,

the codes recorded in the Product Code text box in the Product

Details tab will override the codes in the CPT/HCPCS Code

text box in the Products tab when you add the lenses to fee slips

in OfficeMate. If you do not record a CPT code in the Product

Code text box in the Product Details tab, the code in the

CPT/HCPCS Code text box in the Products tab will appear on

fee slips in OfficeMate.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Product Setup

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 31

•Ability to drag and drop column headings in the Products window to rearrange

column views.

Product Setup

The new Product Setup window contains the following new features:

•Ability to set up barcode label options.

To set up barcode label options, click Tools on the ExamWRITER main

window, select Product Setup, click the Preferences tab, select appropriate

Barcode Label Options, and click OK.

•Ability to set up mass changes to simplify changes in your costs and fees.

To set up mass changes, click Tools on the ExamWRITER main window, select

Product Setup, click the Mass Change tab, select appropriate Product

selection criteria and Change information, click Process Changes, and

click OK.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Preferences

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 32

Preferences

The improved Preferences window contains the following new features:

•Ability to designate a default ICD9 coding and default procedure coding view

for the Diagnosis/Procedure Coding window.

•New OfficeMate Interface option general preferences allow you to choose if you

want to automatically transfer ophthalmic lens products and add-on charges to

OfficeMate fee slips.

Notes •If you select the Yes radio button to transfer ophthalmic lens

products to fee slips, open charges will be created in OfficeMate

after you create an OfficeMate Rx.

•If you select the Yes radio button and select a product with a

quantity of 0 in the Contact Lens Rx window, no charges will

post to an OfficeMate fee slip.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Preferences

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 33

•New auto letter preferences in the Report Settings System Preference tab.

•Additional default preferences, including the Rx expiration date for contact

lenses and eyewear, spectacle and contact lens Rx print options, default Rx view

in the Final Spectacle Rx tab, print DEA # on medication Rx, show contact lens

list in the Rx window, next appointment default, show Patient Quick List, auto

select Impression/Tx, and insert “No~exists except:” in Patient Hx.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Preferences

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 34

•New Copy Options preferences allows you to choose whether or not you want

to copy notes and addendums forward into new exams.

•New Printer Defaults tab allows you to select a default printer for printing

medical and ophthalmic prescriptions. This feature allows you to print

ophthalmic prescriptions in the optical area where patients have the opportunity

to view frames and speak with opticians, which can positively impact sales.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Medication Maintenance

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 35

Medication

Maintenance

The improved Medications Maintenance window contains the following new feature:

Ability to save default dosage and quantity measurements for medications. After

selecting a default dosage and quantity from the drop-down menus, the default

selections appear in the Quantity and Dosage columns.

Template

Maintenance

The improved Template Maintenance window contains the following new feature:

Ability to copy an available template to a new template to save time creating new

templates.

To copy an existing template to a new template, click Tools on the

ExamWRITER main window toolbar, select Template Maintenance, and

click New. Select an available template, type a new template name in the

Template Name text box, and click Copy From.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

ExamWRITER Control Center

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 36

ExamWRITER

Control

Center

The improved ExamWRITER Control Center window contains the following new

features:

•Ability to update a patient’s office room location on the Open Charts tab.

To update a patient’s office room location on the Open Charts tab, right-click

on a patient, select Update Patient Room, select the room in the office where

the patient is located, and click Save to denote this room on the ExamWRITER

Control Center and Patient Quick List.

•Ability to change the provider name and exam date on closed exams in the Chart

Search tab.

To change the provider name and exam date on closed exams in the Chart

Search tab, right-click on a closed exam and select Change Provider/Exam

Date to modify the patient’s provider or exam date. Select a provider from the

Current Provider drop-down menu to select a new provider for the patient.

Select an exam date from the Exam Date calendar to change the exam date.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Business Names

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 37

Business

Names

The improved Business Names window contains the following new feature:

Separate TPA and DEA numbers.

Auto Letters

The improved auto letters contain the following new features

•Ability to print visual acuities if an Rx is not recorded.

•Ability to choose auto letter printing preferences in the Report Settings System

Preference tab. For more information on the new auto letter printing

preferences, go to Preferences on page 32.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Code Maintenance

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 38

Code

Maintenance

The improved Code Maintenance windows contain the following new feature:

Ability to move items to the top or bottom of the list by clicking one of the new

arrows on the right side of the window.

Addendum

The improved addendum feature in finalized exams includes the following new

feature:

Ability to date and time stamp addendums. If your security is active, you can also

stamp the name of the person recording the addendum in the finalized exam.

Equipment

Interfaces

If you have purchased and installed the ExamWRITER equipment interface

integration and have upgraded to ExamWRITER 7.3, you will be able to interface

with the following equipment:

•Heidelberg/HRT

•Konan

•Reichert Ophthalmic Instruments

•Marco ARK-600, ARK-700A, ARK-730A, ARK-760A, ARK-530A, and

ARK-710A

•Topcon CL100

•EyeTel Imaging

Eyemaginatio

ns

ExamWRITER now integrates with Eyemaginations to provide customized animated

education videos to patients. After an exam is coded, click the Eyemaginations icon

to play videos specially created for the patient based on the diagnosis and procedure

codes you recorded. For more information on this new integration, contact the Sales

team at 800.269.3666 or sales@officemate.net.

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements

Other

ExamWRITER 7.0/7.1/7.2/7.3 Enhancements 39

Other

Other enhancements include the following new features:

•Locked exam documents under the Print icon menu so that exam content can

not be altered within a word processing program.

•Addition of occupation and chart number on the printed exam short header.

•Ability to renew your Annual Software Maintenance Agreement (ASMA) online

at our Web site www.officemate.net.

•Notification when a patient’s name is changed so that the change is not saved in

error.

•Ability to view patient HIPAA information at the top of the ExamWRITER

chart window. The HIPAA flag is color coded to quickly notify you of the status

of the patient’s HIPAA documents. If the flag is red, the patient did not sign the

HIPAA documents; if the flag is green, the patient read and understood the

HIPAA documents; and if the flag is yellow, the patient read and modified the

HIPAA documents.