Oki B2500 Series Users Manual LFX

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User’s Guide

B2520 MFP/B2540 MFP

B2500 Series MFP

B2520 / B2540

Dear customer

Dear customer

For your security and comfort, we urge you to carefully read the Safety booklet before attempting use.

In buying this multifunction machine, you have opted for a quality product. Your device satisfies all of the different needs

of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can

connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000SP3/XP).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save

documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer

wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further

information on our website.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The B2520 / B2540 multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering

a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction

machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction

machine.

Consumables

Refer to the Maintenance section of this booklet.

B2520 / B2540

- I -

Contents

Contents

Dear customer I

Consumables I

Preface 1

Environmental Information 2

Software use license 3

Definition 3

License 3

Property 3

Duration 3

Warranty 3

Responsibility 3

Development 3

Applicable law 4

Registered trademarks 4

Prohibited reproductions 4

Installation 5

Location conditions 5

Cautions of use 5

Paper recommendations 6

Loading paper in the main unit tray 6

Handling of paper 6

Humidity control 6

Use of envelopes 6

EP Cartridge recommendations 6

Terminal description 7

Command panel 8

Accessing terminal menus 8

Packaging contents 9

Device installation 9

Installing the document feeder 9

Feed cassette paper insertion 9

Cartridge installation 10

Paper delivery stop 11

Starting your device 11

Device connection 11

Paper insertion in the manual input tray 12

Copy 13

Simple copy 13

ECO mode copy 13

Advanced copying 13

Special setup for the copying 14

Resolution setup 14

Zoom setup 14

Assembled copy setup 14

Analysis origin setup 14

Contrast setup 14

Brightness setup 14

Paper type setup 15

Paper tray selection 15

Sheet-feed analysis margins setup 15

Analysis margins setup 15

Left and right printing margins setup 15

Top and bottom printing margins setup 15

Format paper setup 15

Fax 16

Fax transmission 16

Immediate transmission 16

Delayed transmission 16

Transmission with auto redial 16

Fax reception 16

Relay broadcast 17

Fax answering machine 17

Saving an access code 17

Activating / Deactivating the

answering machine 17

Printing fax messages stored in the memory 18

Fax rerouting 18

Activating rerouting 18

Setting the re-direction contact 18

Printing rerouted documents 18

Rerouting fax messages to a USB memory key 18

Activating rerouting 18

Printing rerouted documents 18

Transmission waiting queue 19

Performing immediate transmission

from the waiting queue 19

Consulting or modifying the waiting queue 19

Deleting a transmission on hold 19

Printing a document in waiting or in deposit 19

Printing the waiting queue 19

Cancelling a transmission in progress 19

MailBoxes (MBX Fax) 19

Creating an MBX 20

Modifying the features of a MBX 20

Printing the contents of a MBX 20

Deleting a MBX 20

Printing the MBX list 20

MBX deposit in your fax 20

MBX deposit in a remote fax 20

MBX polling from a remote fax 21

Deposit and Polling 21

Placing a document in deposit 21

Polling a deposited document 21

SMS 22

SMS Parameters 22

Presentation of the sender 22

SMS Center transmission number 22

Sending an SMS 22

Parameters/Setup 23

Date/Time 23

Your fax number/Your name 23

Type of network 23

Geographical settings 23

Country 23

Network 23

Language 24

Local prefix 24

Prefix 24

Transmission report 24

Document feed type 24

Economy period 24

Reception Mode 25

Reception without paper 25

Number of copies 25

Fax or PC reception (depending on model) 25

Received faxes reduction mode 25

Technical Parameters 26

Printing the functions guide 27

Printing the logs 28

Print the list of setups 28

Font printing 28

B2520 / B2540

- II -

Contents

Lock the machine 28

Lock the keyboard 28

Lock the numbers 28

Lock the SMS service 29

Read the counters 29

Sent pages counter 29

Received pages counter 29

Scanned pages counter 29

Printed pages counter 29

Display the consumables status 29

Calibrate your scanner 29

Directory 30

Creating subscribers record 30

Creating subscribers list 30

Modifying a record 30

Deleting a record or a list 31

Printing the directory 31

Local network settings 32

Selecting the type of your local network 32

Ethernet network settings (Model B2540) 32

Automatic configuration 32

Manual configuration 32

IP address 32

Sub-network mask 32

Gateway address 32

IEEE Address (or Ethernet address) or

MAC address 32

NetBIOS names 32

Serveurs de nom 32

WLAN network 33

Type of radio network 33

Radio infrastructure network 33

Radio ad-hoc network 33

Radio networks (WLAN) 33

Connect your WLAN adaptor 34

Configure your network 34

Creating or rejoining a network 34

Referring to or changing your

network parameters 34

An example of how an AD-HOC network

may be set up 36

Setting up a multifunction machine 36

Setting up the PC 36

Message service (Model B2540) 37

Information required to set up message service 37

Configuring initialisation parameters 37

Access to servers parameters 37

Access to SMTP authentification parameters 37

Sending an E-Mail 37

Sending an E-mail text 37

Scan to FTP 38

Simply put the file in an FTP server 38

Connection configuration 38

Standard settings 38

Selecting the connection type 38

Selecting the transmission type 38

Modifying the connection

period (Periodic type) 38

Modifying the connection

time(s) (Set Times type) 38

Selecting the print mode

for the deposit notice 39

Printing the Internet settings 39

Mail sorting 39

F@X Only mode 39

PC Only mode 39

Share PC mode 39

USB memory key 40

Use of the USB memory key 40

Print your documents 40

Print the list of files located in the key 40

Print the files located in the key 40

Delete your files located in the key 41

Analyse the USB memory key content 41

Save a document on a USB memory key 41

PC Features 42

Introduction 42

Configuration requirements 42

Installation 42

Install the software on your PC 42

Connections 44

USB Connection 44

Network connection 44

Uninstall the software from your PC 45

Multifunction Terminal's Supervision 46

Checking the connection between the

PC and the multifunction machine 46

MF Director 46

Graphical presentation 46

Utilities and applications activation 46

MF Monitor 47

Graphical presentation 47

Display the consumable status 47

Scan To 47

Companion Suite Pro LL functionalities 47

Document analysis 47

Analysis with Scan To 47

Analysis from a TWAIN compatible software 48

Character recognition software (OCR) 48

Printing 48

Printing with the multifunction machine 48

Address book 49

Add a contact to the terminal address book 49

Add a group to the terminal address book 49

Manage the address book 50

Modify the information related to a contact 50

Modify a group 50

Delete a contact or a group from

the address book 50

Print the address book 50

Import or export a directory 50

Import a directory 50

Save your address book 50

Fax communications 51

Presentation of the Fax window 51

Send a fax 51

Send a fax from the hard disk or the terminal 51

Send a fax from application 52

Receive a fax 52

Follow-up of fax communications 52

The outbox 52

The send memory (items sent) 52

The outbox log 53

The inbox log 53

Fax parameters 53

Access to fax parameters 53

Description of the tab Log and Report 53

Description of the tab Fax Parameters 53

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- III -

Contents

Cover sheet 54

Creating a cover sheet 54

Description of the tab Cover page 55

Creating a cover page template 55

SMS Communication 57

Presentation of the SMS window 57

Send an SMS 57

Follow-up of SMS 58

The outbox 58

The outbox log 58

The sent item memory (items sent) 58

SMS Parameters 58

Access to SMS parameters 58

Description of the tab Logs and reports 58

Maintenance 59

Service 59

General information 59

Toner cartridge replacement 59

Issues with smart cards 59

Cleaning 60

Scanner reading system cleaning 60

Printer cleaning 60

Printer external cleaning 60

Printer issues 60

Error messages 60

Paper jam 60

Scanner issues 61

Miscellaneous issues 61

Communication errors 61

Transmission from the feeder 62

Transmission from memory 62

Communication error codes 62

General codes 62

Specifications 63

Physical specifications 63

Electrical specifications 63

Environmental specifications 63

Peripheral specifications 63

Consumable specifications 64

B2520 / B2540

- 1 -

1 - Preface - Environmental Information - Software use license

Preface

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki

assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in

software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the

information in it. Mention of software products manufactured by other companies does not necessarily constitute

endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no

warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://www.okiprintingsolutions.com

Copyright © 2006 Oki Europe Ltd.

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

ENERGY STAR is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an ENERGY STAR Program Participant, the manufacturer has determined that

this product meets the ENERGY STAR guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC

(EMC), 73/23/EEC (LVD)and 1999/5/EC (R&TTE), as amended where applicable on

the approximation of the laws of the member states relating to Electromagnetic

Compatibility, Low Voltage and Radio & Telecommunications Terminal Equipment.

Repairs/maintenance: Repairs and maintenance should only be carried out by a

qualified technician. There are no user serviceable parts inside the machine. To

reduce the risk of electrical shock, you must not carry out these operations yourself.

Opening or removing the covers exposes you to two hazards:

- The laser beam can cause irreversible eye damage.

- Contact with electrical components can lead to electrical shock.

For installation conditions and safety precautions, refer to the separate Safety/

Installation Instructions booklet provided.

APPAREIL A RAYONNEMENT LASER DE CLASSE 1

CLASS 1 LASER PRODUCT

LASER KLASSE 1 PRODUKT

PRODUCTO LASER DE CLASE 1

APARECCHIO LASER DI CLASSE 1

B2520 / B2540

- 2 -

1 - Preface - Environmental Information - Software use license

Environmental Information

B2520 / B2540

- 3 -

1 - Preface - Environmental Information - Software use license

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer

unopened, along with the other components of the product. The purchase price of this product will be refunded. No

refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the

reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to

use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You

shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.

Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well

as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this

license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate

documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without

limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and

performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair

and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the

Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid

for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM

fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole

responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,

merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,

but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or

inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications

without any notice. In case of modification, your user right does not give you access to free updates.

B2520 / B2540

- 4 -

1 - Preface - Environmental Information - Software use license

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be

submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical

specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.

All the names of the products and brands that could be trademarks registered by their respective owners are

recognized in the present document.

Registered trademarks

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows

2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of

Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered

trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law :

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of

copying or printing certain items, consult with your legal advisor.

B2520 / B2540

- 5 -

2 - Installation

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has

the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the

installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids

can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Safety booklet) to which you plan to connect the

machine must be located close to this one and have an easy access.

-Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or

ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

-Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents

a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged

and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric

shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication

cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would

expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface

cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these

circuits can cause an electric shock risk.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates

a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in

poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated

premises.

B2520 / B2540

- 6 -

2 - Installation

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the

ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water

or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and

contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord

immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and

paper jams.

- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed

failure, skewing, and paper jams.

- Adding paper in the pile must be avoided because it may cause double feeding.

- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper

- Curling must be corrected before printing. Curls must not exceed 10 mm.

- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions

of high humidity.

Humidity control

- Paper which has become damp, or paper which has been left unused for a very long time.

- After opening the paper, it must be kept in a plastic bag.

- Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not

be used.

Use of envelopes

- Feeding can be done only through the manual feed.

- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the

left and right edges, and the rear edge.

- A few lines may be given in solid print at the part of being overlapped.

- Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral

specifications, page 63).

- Curled envelope after printing should be fixed manually.

- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the

reverse side.

- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper

position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

B2520 / B2540

- 7 -

2 - Installation

Terminal description

Front side

Back side

Document feeder

Control panel

Paper output

Manual

Paper tray

Master USB

Cartridge access cover

Manual paper feed

setup guides

input tray

(USB key)

Smart card

insertion point

Fold-down stop

for paper

delivery

connection

Slave USB

connection (for PC)

On/Off switch

Power supply cord

connection

Paper jam cover

Telephone cable

socket

Additional telephone

cable socket

Master USB

connection (USB key)

(model B2540)

LAN Connection

(model B2520)

B2520 / B2540

- 8 -

2 - Installation

Command panel

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command.

For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all

terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : the step by step method or the shortcut method.

To print the functions list whitch details the Step by step method:

1Press .

2Use the  or  button to browse the menu and select 5 - PRINT. Confirm with OK.

3Use the  or  button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.

To print the functions list with with the shortcut method:

1Press on .

2Enter 51 with the numerical keypad to directly print the functions list.

COL

12

8101216171819202122 911

1315 14

3

23

24

25 4

5

6

7

32

31

30

29

28

27

26

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key

Í

: deletes the character to the left of the

cursor.

5. Key : input or line feed.

6. Key : access to special characters.

7. Key

:

Shift.

8. Key SCAN: document analysis to the PC.

9. Key COPY: local copy.

10. Key STOP PRINT: stops the current printing.

11. Key : sending of an SMS (Short Message

Service).

12. Key : sending of a fax.

13. Key :

access to directory and quick dial numbers.

14. Key

:

line manual connection, listen for tone

during fax sending.

15. Key :

multiple contact sending (fax, e-mail or

SMS).

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the

menus.

19. Key C: back to the previous menu and input

correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key ECO: sets up the activation delay.

23. Key : color analysis mode selection.

24. Key : analysis resolution setup.

25. Key : contrast setup.

26. Icon : Superfin resolution.

27. Icon : Photo resolution.

28. Icon : Fin resolution.

29. Icon : colour mode.

30. Icon : activity on the telephone line.

31. Icon : Fax mode.

32. Icon : external answering machine mode.

B2520 / B2540

- 9 -

2 - Installation

Packaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

1 installation guide, 1 PC installation CD ROM and 1

user guide CD ROM

1 power cord

1 telephone cord

2 booklets (safety and warranty)

Device installation

1Unpack the device.

2Install the device respecting the security notices

stated at the beginning of this booklet.

3Remove all stickers from the machine.

4Remove the plastic protection film from the screen.

Installing the document feeder

1Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

Feed cassette paper insertion

Your device accepts a number of formats and types of

papers (refer to the paragraph Consumable

specifications, page 64).

1Remove the paper feed cassette completely.

Before inserting paper, refer to the

paragraph Paper recommendations,

page 6.

You can use paper weighing between

60 and 105 g/m2.

A

B

B2520 / B2540

- 10 -

2 - Installation

2Push the lower panel down until it clicks.

3Setup the back side feed cassette stop by pushing

the "PUSH" lever (A).

Then adjust the lateral paper guides to the paper

format by pushing lever (B) located on the left

guide. Adjust the length paper guide to the paper

format by pushing lever (C).

4Take a paper stack, pull the paper off and align it

on a flat surface.

5Put the paper stack in the feed cassette

(ex: 200 sheets of 80 g/m² paper).

6Put the feed cassette back in its location.

Cartridge installation

1Stand in front of the machine.

2Push the left and right sides of the cover and pull it

towards you at the same time.

3Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the

cartridge. Thoroughly rolling the cartridge will

assure the maximum copies per cartridge.

4Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture

below.

5Close the cover.

PUSH

B

A

C

B2520 / B2540

- 11 -

2 - Installation

Paper delivery stop

Adjust the paper delivery stop, depending on the format of

the document to be printed. Do not forget to raise the flap

to prevent the sheets from falling down.

Starting your device

Device connection

1Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone

socket.

2For the model B2540, plug end of the LAN cord (as

provided by your network administrator) into port of

your fax machine and the other end into your local

network port dedicated to your fax machine.

3Make sure that the On/Off switch is on Off

(O position).

4Connect the power cord to the device.

Plug the power cord to outlet on the wall

5Press the On/Off button to turn on the device

(I position).

6By default, the machine is set to operate in the UK

in English. To modify this parameter, refer to

Country, page 23.

7Set the date and time, refer to Date/Time, page 23.

Before plugging the power cord, it is

imperative to refer to the Safety

booklet.

B2520 / B2540

- 12 -

2 - Installation

Paper insertion in the manual input

tray

The manual input tray allows you to use various paper

formats with greater weightings than the one used in the

paper feed cassette (refer to the paragraph Consumable

specifications, page 64).

Only one sheet or envelope can be fed at a time.

1Spread the manual feed guides to the maximum.

2Insert a sheet or an envelope in the manual input

tray.

3Adjust the paper guides against the right and left

edges of the sheet or the envelope.

Before inserting paper, refer to the

paragraph Paper recommendations,

page 6.

You can use paper, which weights

between 52 and 160 g/m².

Before printing, check that the paper

format you are using matches the

paper format set on the printer (refer to

Copy, page 13).

B2520 / B2540

- 13 -

3 - Copy

Copy

Your machine has the function to make one or more

copies.

You can also setup several parameters in order to make

copies at your will.

Simple copy

In this case, the default parameters are applied.

1Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Press the button twice. The copy is made

using the default parameters.

ECO mode copy

The ECO mode enables you to reduce the amount of

toner consumed on the page so as to save your printing

costs.

When the ECO mode is used, the toner consumption is

reduced and the print density becomes lighter.

1Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Press the button.

3Press the button.

Advanced copying

The sophisticated copy allows to do custom setups for the

current copy.

1Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Press the button.

3Enter the number of copies that you want and

confirm with the OK button.

4Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK

button.

5Choose with the buttons  or  the printing

option (see examples below) depending on the

copy mode that you want:

- Combined mode (document feeder):

1 Page onto 1, 2 Pages onto 1, or

4 Pages onto 1.

- Poster mode (flat-bed scanner): 1 Page to 1,

1 Page to 4 or 1 page to 9.

Confirm with the OK button.

6Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK

button (only available in 1 Page to 1 copy mode).

7Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK

button.

8Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY

TEXT or PHOTO with the buttons  or , then

confirm with the OK button.

After step 1, you can directly enter the

number of copies with the numerical

keypad and press the OK button to

validate. Then refer to step 4.

COPY

COPY

ECO

COPY

A

nalyzed sheets

1

2

1

3

2

4

2 pages to 1

4 pages to 1

MOSAÏC Copy mode

12

12

34

1

1 page to 1 1

Output

POSTER Copy mode

A

nalyzed sheets

1 page to 4

1 page to 9

1 page to 1

Output

A

A

A

A

B2520 / B2540

- 14 -

3 - Copy

9Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

Special setup for the copying

Setups done through this menu become the device

default setups after you confirm.

Resolution setup

The RESOLUTION parameter allows you to setup the

photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1Choose the resolution with the buttons  or 

according to the following table:.

2Confirm your choice by pressing the OK button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an

area of a document by choosing the origin and the zoom

level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1Enter the desired zoom level with the

Alpanumerical keyboard or choose among

predefined values with the buttons  and .

2Confirm your choice by pressing the OK button.

Assembled copy setup

 843 - ADVANCED FCT/COPY/ASSEMBLED

The ASSEMBLED parameter allows you to assemble or

disassemble your copies. Enter the desired setting and

confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 209 and

Y < 280), you move the analysed area as shown on the

diagram below.

 844 - ADVANCED FCT/COPY/ORIGIN

1Select the X and Y coordinates with the buttons

 or .

2Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your

choice by pressing on the OK button.

Contrast setup

The CONTRAST parameter allows to choose the

photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

1Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2You can also directly setup the desired contrast

with the button, press several times on this

button until the desired setup without using the

Menu 845.

3Quit this menu by pressing the button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken

your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1Setup the desired brightness with the buttons 

and .

2Confirm your choice by pressing the OK button.

3Quit this menu by pressing the button.

When the quality of the printing is not

satisfying, you can proceed to a calibration

(see Calibrate your scanner, page 29).

Parameter Signification

DRAFT Low resolution.

AUTO Standard resolution for documents

containing text and graphics.

QUALITY

TEXT

Optimal resolution for documents

containing text.

PHOTO Optimal resolution for documents

containing photographies.

You can also change the resolution by

pressing the button.

y

DEBUT FEUILLE

FIN FEUILLE

x

Analysed area

BEGIN. OF SHEET

END OF SHEET

B2520 / B2540

- 15 -

3 - Copy

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1Select the paper NORMAL (60-90 g/m²) or THICK

(90-162 g/m²) that you use with the buttons  and

.

2Confirm your setup by pressing the OK button.

3Quit this menu by pressing the button.

Paper tray selection

The Automatic selection can have two meanings

depending on the paper format defined on the paper

trays. The following table describes the different cases.

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

PAPER

1Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the

document to the left or right during the analysis with your

sheet-feed scanner.



853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Analysis margins setup

If you want to, you can offset the lateral margins of the

document to the left or right during the analysis with your

flat-bed scanner.

 854 - ADVANCED FCT/SCAN. & PRINT/

FLATBED MARG

1Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the

document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the

document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Format paper setup

This menu allows you to define the default paper format

of the manual tray and the main tray. You can also setup

the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1Select the paper tray for which you want to define

a default paper format with the buttons  and .

2Confirm by pressing the OK button.

3Choose the paper format with the buttons  or 

according to the following table:.

4Confirm by pressing the OK button.

5Quit this menu by pressing the button.

Default tray Tray used for copy

Same paper

format in the

trays

AUTOMATIC

Selection between the

main tray and the

manual tray.

MANUAL The manual tray is

used.

Different paper

format in the

trays

AUTOMATIC The main tray is used

MANUAL The manual tray is

used.

Paper tray Available paper format

MAN. TRAY A5, A4, Legal and Letter

AUTO. TRAY A5, A4, Legal and Letter

SCANNER LTR/LGL and A4

B2520 / B2540

- 16 -

4 - Fax

Fax

This chapter describes all the fax processing and

configuration functions.

You will also find a section describing fax mailboxes.

Fax transmission

Immediate transmission

1Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Enter the fax number or choose your dialling mode

then press .

The icon flashes during the call phase, it stays

lit when both faxes are in communication.

3At the end of transmission the initial screen is

displayed.

Delayed transmission

This function allows you to transmit a document at a later

time.

To program a postponed transmission you need to

identify the subscriber number, transmission time, feeder

type and number of pages.

To delay the transmission time of your document :

1Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Select 31 - FAX / TRANSMISSION.

3Enter the subscriber number you wish to program

at a different time or choose your dialling mode and

confirm with OK.

4Next to the current time, enter the new time and

confirm with OK.

5Choose SCAN B & W or COLOR SCAN.

6Adjust the contrast and confirm with OK.

7Select the feed type, FEEDER or MEMORY and

confirm with OK.

8You may enter the number of pages before

transmission and confirm with OK.

9Confirm postponed transmission by pressing

key .

Your document is stored and will be sent at the new time.

Transmission with auto redial

This function allows you to monitor the dialling operation

during a fax transmission. In this case, the maximum

transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so,

choose the moment when the line is clear to start the

document transmission.

• to control the communication progress in case of

uncertain numbers, etc.

To take the line manually:

1Place the document in the fax feeder.

2Press .

3If necessary, set the sound level with navigator 

or  keys.

4If not already done, enter the subscriber number.

As soon as you hear the remote fax tone, the line is

clear and you can start the transmission.

5Press to start the document transmission.

Fax reception

Fax reception depends on the parameter settings of your

machine.

The following parameters let you customize the printing of

received faxes :

-Reception Mode, page 25;

-Reception without paper, page 25;

-Number of copies, page 25;

-Fax or PC reception (depending on model),

page 25;

-Received faxes reduction mode, page 25;

-Technical Parameters, page 26.

The following tables gives which tray is used to print

received fax depending on the default tray and the paper

format in both trays.

When sending in "Deferred Send" mode,

make sure that the document is located in the

right direction.

If your machine is set in order to print a

transmission report (Transmission report,

page 24), the reduced copy of the document

first page will not be printed and it notifies you

that the communication is manual.

The printing is not possible on A5 paper

format.

B2520 / B2540

- 17 -

4 - Fax

Default tray set to Manual:

Default tray set to Automatic:

Relay broadcast

Your fax machine (initiator) can relay a document, in other

words, transmit a document to your subscribers via a

remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both

have the relay function.

To relay you need to supply the remote fax with the

document and the relay list number. The remote fax will

then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the

document is received by the remote fax, the document is

printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

1Insert the document to relay.

2Select 37 - FAX / BROADCAST.

3Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.

4Enter the relay list number used by the remote fax

and press OK.

5You may enter the time you wish to transmit the

document next to the current time and press OK.

6If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,

then press OK.

7If you wish, you may enter the number of pages of

your documents before transmitting.

8Activate relay by pressing key .

The document in the feeder will be relayed either

immediately or at a later time (according to your choice)

to the remote fax which will relay the document.

Fax answering machine

The Fax answering machine allows you to keep

confidential documents in storage and to avoid printing

them as you receive them.

The indicator light lets you know the state of your Fax

answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the

process of receiving faxes.

• Light off: memory full, the terminal cannot receive any

more documents.

You can assure document confidentiality by using the 4

digit access code. Once saved, you will require this

access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

Saving an access code



383 - FAX / FAX ANSW. / ANSWER CODE

1Enter the code (4 digits) and confirm with OK.

2Quit this menu by pressing the button.

Activating / Deactivating the answering

machine



382 - FAX / FAX ANSW. / ACTIVATION

1If you saved an access code for your fax answering

machine, enter it and validate with OK.

2Select the required option WITH or WITHOUT

answering machine and confirm you choice

with OK.

3Quit this menu by pressing the button.

Manual tray

paper format Main tray

paper format Action

A4,Letter and

Legal

A4,Letter and

Legal

The fax is printed on

manual tray.

A4,Letter and

Legal A5 The fax is printed on

manual tray.

A5 A4,Letter and

Legal

An error message is

displayed on the screen.

The paper on manual

tray is incompatible.

A5 A5

An error message is

displayed on the screen.

The paper on manual

tray is incompatible.

Manual tray

paper format Main tray

paper format Action

A4,Letter and

Legal

A4,Letter and

Legal

The fax is printed with

an automatic selection

of tray.

A4,Letter and

Legal A5

An error message is

displayed on the screen.

The paper on automatic

tray is incompatible.

A5 A4,Letter and

Legal

The fax is printed on the

main tray.

A5 A5

An error message is

displayed on the screen.

The paper on automatic

tray is incompatible.

B2520 / B2540

- 18 -

4 - Fax

Printing fax messages stored in the memory



381 - FAX / FAX ANSW. / PRINT

1If you have defined an access code for your fax

answering machine, enter it and press OK.

Documents received and stored in the memory are

printed.

Fax rerouting

This function is used to reroute faxes received to a

directory contact. To use this function, you have to

perform two operations:

1Activate rerouting.

2Set the rerouting address of the fax.

Activating rerouting



391 - FAX / REROUTING / ACTIVATION

1Using the keys  and  within the navigator,

select option WITH and confirm with OK.

2Quit this menu by pressing the button.

Setting the re-direction contact



392 - FAX / REROUTING / DESTINATION

1Using the keys  and  within the navigator,

select the subscriber from the directory.

2Quit this menu by pressing the button.

Printing rerouted documents



393 - FAX / REROUTING / COPY

1Using the keys  and  within the navigator,

select the COPY option (local printout of the

information relayed to your device) either WITH or

WITHOUT.

2Confirm with OK.

3Quit this menu by pressing the button.

Rerouting fax messages to a USB

memory key

This function allows you to reroute received fax messages

to a USB memory key connected to your terminal. The

USB memory key then becomes the terminal reception

memory.

Fax messages that are rerouted are therefore saved on

the USB memory key with format Tiff and are named as

follows : "FAXYYMMDDHHMMSS" where

YYMMDDHHMMSS corresponds to the fax reception

date and time.

You can also print fax messages rerouted to your USB

memory key automatically by activating menu 052

PRINT.

Activating rerouting

051 - MEDIA / FAX ARCHIVING / ACTIVATION

1Using the keys  and  within the navigator,

select option WITH and confirm your choice

with OK.

2Quit this menu by pressing the button.

Printing rerouted documents

052 - MEDIA / FAX ARCHIVING / IMPRIMER

1Using the keys  and , select the copy option

WITH to print all rerouted documents

automatically.

2Confirm your choice with OK.

3Quit this menu by pressing the button.

The printing is not possible on A5 paper

format.

If the function WITHOUT is selected, the

menus 392 and 393 will not be included in the

functions overview, when it is printed out (see

Setting the re-direction contact, page 18,

Printing rerouted documents, page 18 and

Printing the functions guide, page 27.

Make sure that the subscriber exists in the

directory (Directory, page 30).

Before activating this function, connect the

USB memory key to the terminal.

The printing is not possible on A5 paper

format.

B2520 / B2540

- 19 -

4 - Fax

Transmission waiting queue

This function lets you obtain a recap of all documents

queuing, for transmission, including those in deposit or in

delayed transmission, etc.

It allows you to:

•Consult or modify the waiting queue. In this waiting

queue the documents are coded the following way:

Order number in the queue / document status /

subscriber’s telephone number.

Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- SMS: SMS transmission

•Immediately perform a transmission from the waiting

queue,

•Print a document in storage, waiting to be transmitted

or in deposit,

•Print the waiting queue, in order to get the status of

each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission

from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in

memory)

•Cancel a transmission request in the waiting queue.

Performing immediate transmission from

the waiting queue

61 - COMMANDS / PERFORM

1Select the document in the waiting queue and

confirm your choice with OK or to immediately

perform the selected transmission.

Consulting or modifying the waiting queue



62 - COMMANDS / MODIFY

1In the waiting queue select the required document

and confirm your choice with OK.

2You may now modify the parameters of the given

document then confirm your modifications by

pressing .

Deleting a transmission on hold

63 - COMMANDS / CANCEL

1In the waiting queue select the desired document

and confirm your choice with OK.

Printing a document in waiting or in deposit

64 - COMMANDS / PRINT

1In the waiting queue select the desired document

and confirm your choice with OK.

Printing the waiting queue

65 - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Cancelling a transmission in

progress

Cancelling a transmission in progress is possible no

matter what the type of transmission but varies depending

on whether the transmission is a single call number or a

multi-call number.

• For a single call number from the memory, the

document is erased from the memory.

• For a multi-call number, only the call number in

progress at the time of the cancellation is erased from

the transmission queue.

To cancel transmission in progress:

1Press .

A message will ask you to confirm cancellation by

pressing a second time.

2Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will

print that the communication was cancelled by the user.

MailBoxes (MBX Fax)

There are 32 mailboxes (MBX), enabling you to transmit

documents in complete confidence using an access code

(named MBX code), to all subscribers equipped with a fax

compatible to yours.

MBX 00 is public. It is handled directly by the terminal to

record the messages of the fax TAD as soon as this is put

into service.

MBX’s 01 to 31 are private. Each is password-protected.

They can be used to receive documents confidentially.

The use and access to MBX 01 - 31 are conditioned by

the initialisation, defined by a MBX code (if needed) and

a mnenonic (its S.I.D.).

Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possible if the MBX

contains one or more documents (with a star next to

the MBX). When the contents of an MBX have been

printed it becomes empty,

• delete an MBX, only if the MBX is initialised and

empty,

• print the the list of your fax machine’s MBX’s.

B2520 / B2540

- 20 -

4 - Fax

You may receive and send through an MBX in complete

confidentiality.

When depositing a document into your MBX, the access

code is not needed. All documents deposited in a MBX

are added to the ones already present.

In polling, the MBX’s are only accessible with an MBX

code.

You may perform MBX deposits or polls by:

• depositing a document in a fax MBX,

• transmitting to deposit a document in a remote fax

MBX,

• performing document poll from a remote fax.

Creating an MBX

71 - MAILBOXES / CREATE MBX

1Select a free MBX out of the 31 MBX or directly

enter the number of a free MBX and confirm

with OK.

2Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

3Enter the code of your choice, if needed, and

press OK.

4Select option MAILBOX NAME and press OK.

5Enter this MBX’s S.I.D. (20 characters max.) and

press OK.

The MBX is initialised. If you wish to initialise

another, press C and repeat the same procedure.

6To exit the MBX, press .

Modifying the features of a MBX



71 - MAILBOXES / CREATE MBX

1Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and

press OK.

2Enter the code of this MBX, if there is one, and

confirm with OK.

3Select the menu MAILBOX CODE or MAILBOX

NAME, then confirm your choice with OK.

4Perform data modification of the menu and confirm

with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX



73 - MAILBOXES / PRINT MBX

1Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and

press OK.

2Enter the code of this MBX, if there is one, and

confirm with OK.

All documents found in the MBX are printed and the MBX

is emptied.

Deleting a MBX

Before deleting an MBX, you need to make sure it is

empty, by printing its content.



74 - MAILBOXES / DELETE MBX

1Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and

press OK.

2Enter the code of this MBX, if there is one, and

confirm with OK.

3Press OK to confirm the MBX deletion.

The MBX is deleted and will appear as a free MBX in the

list.

Printing the MBX list

75 - MAILBOXES / PRT MBX LIST

The list gives the status of each MBX.

MBX deposit in your fax

1Insert the document in the fax machine’s feeder.

2Select 72 - MAILBOXES / DEPOSIT MBX and

confirm with OK.

3Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and

press OK.

The document is placed in the feeder and saved in the

selected MBX.

MBX deposit in a remote fax

1Insert the document in the fax machine’s feeder.

2Select 35 - FAX / MBX SENDING and confirm

with OK.

3Enter your subscriber’s number for MBX deposit or

choose your dialling mode and validate with OK.

4Enter the subscriber’s MBX number and confirm

with OK.

5If you wish to delay transmission, enter the new

transmission time next to the current time and

press OK.

6If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,

and press OK.

7If you wish, you may enter the number of pages of

your document before transmitting and confirm

with OK.

8Confirm the transmission request to a remote MBX

fax by pressing key .

In the case of an immediate transmission, the document

is sent immediately.

If the document is set for a postponed transmission, the

document will be stored in the memory and sent at the

requested time.

B2520 / B2540

- 21 -

4 - Fax

MBX polling from a remote fax



36 - FAX / MBX POLLING

1Enter your subscriber’s number for MBX polling or

choose your dialling mode and confirm with OK.

2Enter the subscriber MBX number and press OK.

3Enter this MBX access code and press OK.

4If you wish to delay the poll time, enter the

departure time next to the current time and

press OK.

5Confirm the MBX poll request by pressing .

As soon as the remote fax is subscribed, either

immediately or later, the document(s) in the remote fax

MBX are receveid in your fax.

Deposit and Polling

You may deposit a document in your fax and keep it

available to one or more subscribers who can obtain a fax

of this document by calling your fax with the POLL

function.

Setting the machine for document deposits, you must

define the type:

• SIMPLE- it may be polled only once from the memory

or feeder,

• MULTIPLE- it may be polled as many times as

necessary from the memory.

Setting the machine for polled documents, you must

define the poll number, then depending on the type of poll

you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

Placing a document in deposit

1Insert the document to deposit in the feeder.

2Select



34 - FAX / POLLING TX and confirm

with OK.

3Choose the deposit type, according to the table

below:

3Confirm deposit by pressing OK.

Polling a deposited document



33 - FAX / POLLING RX

1Enter the number of the party whose document you

want to poll or choose your dialling mode.

You can poll several documents using the key .

2Depending on the type of poll, you should:

Please check for remote fax compatibility.

Menu Procedure

Simple

1Select FEEDER or MEMORY.

2If necessary, adjust the contrast

and confirm with OK.

3Enter the number of pages that you

wish to deposit.

Multiple

1If necessary, adjust the contrast

and confirm with OK.

2Enter the number of pages that you

wish to deposit.

Choice Procedure

Immediate

poll 1Press .

Delayed poll

1Press OK.

2Next to the current time, enter

the time you wish to poll the

document and press .

B2520 / B2540

- 22 -

5 - SMS

SMS

Thanks to the SMS button, you can send an SMS to

subscribers all over the world. An SMS (Short Message

Service) is a service which permits short written

messages to be sent to mobile phones or other SMS-

compatible devices.

The number of characters you can send per message is

dependent upon the service provider and the country you

are sending your SMS from (e.g. France 160 characters,

Italy 640 characters).

The SMS service is dependent upon the country and the

service provider.

SMS Parameters

Presentation of the sender

This setting allows you to show the name or the number

of the sender when sending an SMS.

 41 - SMS SERVICE / SENDER

1Select the option WITH or WITHOUT presentation

of the sender using the  or  keys.

2Validate with OK.

SMS Center transmission number

This setting allows you to enter the transmission number

for the SMS Server. Your Internet provider will provide

you with this number.

 421 - SMS SERVICE / INIT. SMS / SERVER

1Enter the number of the transmission server using

the digital keypad.

2Validate with OK.

Sending an SMS

1Press the key.

2Write your SMS using the alphabetical keypad.

To do so, an editor is at your disposal:

• for upper case letters, use the Ï key,

• to move inside the data entry field, use

 and ,

• to move in the text from one word to another,

press CTRL and one of the navigator keys

( or ).

• to go to the next line, use ,

• to delete a character (by moving the cursor to

the left), use Í or C.

3Validate with OK.

4Dial the number of the recipient (mobile phone or

any other SMS-compatible device) in one of the

following ways:

• dial the number using the digital keypad,

• enter the first letters of the recipient name,

• press the key until the required name

appears (names are classified in alphabetical

order).

Your SMS may be sent to only one person or to

several people. To send an SMS:

• to only one person, press OK to confirm,

• to several people:

5Press the key and enter the next recipient's

number.

6Repeat the operations as many times as required

(10 persons max.). Press OK to validate the last

recipient; "SENDING SMS" is displayed as the

SMS is being sent.

• If SMS appears, then the SMS has been put on hold

and a further attempt will take place a couple of

minutes later. To immediately execute or cancel

transmission, refer to paragraph Transmission

waiting queue, page 19.

• To check the SMS has been sent properly, you may

print the transmission/reception log (refer to paragraph

Printing the logs, page 28).

There is a special scale of charges for the

SMS service.

B2520 / B2540

- 23 -

6 - Parameters/Setup

Parameters/

Setup

You can setup your machine as you like depending on the

use. You will find in this chapter description of the

functions.

You can print the functions guide and the available setup

of your multifunction machine.

Date/Time

At any moment you may change the date and time on

your multifunction machine.

21 - SETUP / DATE/TIME

1Press , enter 21 using the keypad. Confirm with

OK.

2Enter the numbers of the required time and date

one after another (for example November 8 2004 at

9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to

confirm.

3To exit this menu, press .

Your fax number/Your name

Your multifunction machine will print out your fax number

and your name on each document it transmits if you save

these settings.



22 - SETUP / NUMBER/NAME

1Press , enter 22 using the keypad. Confirm with

OK.

2Enter your fax number (20 digits max.) and press

OK to confirm.

3Enter your name (20 characters max) then press

OK to confirm.

For example, if you want to type the letter C, press

the key C until it appears on the screen.

4To exit this menu, press .

Type of network

You can connect your fax to either a PSTN or a private

network such as private automatic branch exchange

(PABX). You must select the network which is in use.

To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

1Select option PABX or PSTN then confirm your

choice with OK.

2To exit this menu, press .

Geographical settings

These settings will enable you to use your machine in

different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:



201 - SETUP / GEOGRAPHICAL / COUNTRY

1Select the required option and press the OK key to

confirm.

2To exit this menu, press .

Network

This setting enables you to manually set the type of public

telephone network (PSTN) for a country, so that your

machine can communicate over the public telephone

network in compliance with the applicable standards.

By default, setting a country using the



201 OK

command automatically sets the type of PSTN to use

in the selected country.

To manually select the type of public telephone network:



202 - SETUP / GEOGRAPHICAL / NETWORK

1Select the required option and press the OK key to

confirm.

2To exit this menu, press .

Your machine is continuously being updated,

new functions are regularly made available.

To benefit, visit our website and download the

last updates.

To benefit from this feature, you must set

SENDING HEADER to WITH (Technical

Parameters, page 26).

These settings are different from the

NETWORK TYPE, which allows you to

choose between public and private network.

B2520 / B2540

- 24 -

6 - Parameters/Setup

Language

This setting enables you to choose the menu language of

your choice. By default, the multifunction machine is set

to English.



203 - SETUP / GEOGRAPHICAL / LANGUAGE

1Select the required language using  and ,

then press the OK key to confirm.

2To exit this menu, press .

Local prefix

This function is used when your fax is installed with a

private network, behind a company’s PABX. It allows you

to program an additional automatic local prefix (to be

defined), enabling you to automatically exit the

company’s telephone network system, but only under

certain conditions:

• the company’s internal numbers, where a prefix is not

required, must be short numbers less than the

minimal size (to be defined, for example France has

10 digits),

• the outside numbers requiring a prefix, must be long

numbers greater or equal to the minimal size (to be

defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two

steps:

1defining the minimal size (or equal) of the

company’s outside numbers,

2defining the outgoing local prefix of the company’s

telephone network. This prefix will automatically be

added as soon as an external number is dialled.

Prefix



252 - SETUP / TEL. NETWORK / PREFIX

1You can change the default value for the minimal

size of the company’s outside numbers and

validate with OK.

The minimal size will range between 1 and 30.

2Enter the outgoing local prefix of the company’s

telephone network (maximum 5 characters) and

validate with OK.

3To exit this menu, press .

Transmission report

You may print a transmission report for all

communications over the telephone network (PSTN).

You may choose between more than one criteria for

printing reports:

•WITH: a report is given when the transmission was

properly performed or when it is completely

abandoned (but there is only one report per request),

•WITHOUT: no transmission report, however, your fax

will note all transmissions that took place in its log,

•ALWAYS: a report is printed with each transmission,

•ON ERROR: a report is printed only if the transmission

failed or is abandoned.

With each transmission report from memory, a reduced

version of the first page is automatically reproduced.

To select the report type:



231 OK - SETUP / SEND / SEND REPORT

1Select the required option WITH, WITHOUT,

ALWAYS or ON ERROR and confirm your choice

with OK.

2To exit this menu, press .

Document feed type

You may choose the way you want to feed your

documents:

•from memory, transmission will take place only after

memory storage of the document and dialling.

It allows you to get your originals back quickly to free

up the machine.

• from the feeder of the sheet-feed scanner,

transmission will occur after dialling and paper

scanning. It allows transmission of larger documents.

To select the way you want to feed your documents:



232 - SETUP / SEND / MEMORY SEND.

1Select the option MEMORY or FEEDER and

validate your choice with OK.

In feeder mode, reduced images will not appear on

the transmission report.

2To exit this menu, press .

Economy period

This function allows you to defer a fax transmission to "off-

peak hours" and thus reduce the cost of your

communications.

The economy period, via the telephone network (at off-

peak hours), is preset by default from 7.00 pm to 7.30 am.

Nevertheless you may change this time slot.

To modify the economy period:



233 - SETUP / SEND / ECO PER.

1Enter the hours of the new economy period and

confirm your selection with the key OK.

If you define a local prefix, do not add it to

the numbers stored in the directory, it will

be automatically dialled with each number.

B2520 / B2540

- 25 -

6 - Parameters/Setup

To use the economy period:



32 - FAX / ECO TRANS.

1Enter the call number and confirm with OK.

2Choose SCAN B & W or COLOR SCAN.

3Adjust the contrast and confirm with OK.

4Select the feed type, FEEDER or MEMORY and

confirm with OK.

5You may enter the number of pages before

transmission and confirm with OK.

Reception Mode

This function allows you, when you connected an external

device (telephone, answering machine) to your terminal,

to select the device you wish to receive fax and / or voice

messages on.

You may choose between the following reception modes :

•MANUAL : the terminal does not receive any

documents automatically. When you receive a fax

message, you must press the button to receive the

fax message on your terminal.

•FAX : the Fax reception mode is launched on the

terminal systematically.

•FAX-ANSWER. : the terminal handles reception of fax

messages automatically, the external device handles

reception of telephone communications automatically.

To set the reception mode:



241 - SETUP / RECEPTION / MODE

1Select the required option and confirm with OK.

2To exit this menu, press .

Reception without paper

Your fax offers you the possibility to either accept or

refuse document reception if your printer is unavailable

(no paper...).

If your fax printer is unavailable, you may choose between

two modes of reception:

• reception mode WITHOUT PAPER, your fax saves

the incoming messages in the memory,

• reception mode WITH PAPER, your fax refuses all

incoming subscribers.

To select the reception mode:



242 OK - SETUP / RECEPTION / REC. PAPER

1Select the option WITH PAPER or WITHOUT

PAPER and confirm your choice with OK.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:



243 - SETUP / RECEPTION / NBR OF COPIES

1Enter the wanted number of copies and confirm

with OK.

At each document reception, your fax will print the

number of copies requested.

Fax or PC reception (depending on

model)

This menu, combined with a software program installed

on your PC will enable you to select the machine you wish

to receive the documents on:

•fax,

•PC,

• PC if available, fax otherwise.



244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to section PC Features,

page 42.

Received faxes reduction mode

This menu allows you to reduce received faxes for

printing. This adjustment can be automatic or manual.

Automatic mode:

This mode automatically resizes received faxes.

To set automatic mode:



246 - SETUP / RECEPTION / REDUCTION

1Select Automatic and confirm with OK.

2To exit this menu, press .

Manual mode:

The machine proposes a 70 to 100 % reduction. Outside

these values, the machine beeps for error. This fixed

reduction will be used when printing received documents,

regardless of the used paper format.

To set the manual mode:



246 - SETUP / RECEPTION / REDUCTION

1Select FIXED and confirm with OK.

2Enter the reduction value (between 70 and 100)

and confirm with OK.

3To exit this menu, press .

Paper out is indicated by a beep and a

message on the screen.

Received faxes are then stored in memory

(icon flashing) to be printed as soon as

you add paper into the feeder.

B2520 / B2540

- 26 -

6 - Parameters/Setup

Technical Parameters

As delivered your machine is preset by default. However,

you may adjust it to meet your requirements by resetting

the technical parameters.

To set the technical parameters:



29 - SETUP / TECHNICALS

1Select the desired parameter and confirm with OK.

2With the keys



or



, modify the parameter

settings by following the table below and press OK.

Parameter Signification

1 - Scanning mode Default value of the scan mode

resolution for the documents to be

transmitted.

2 - TX header If this parameter is on, your header

will appear on all documents sent

to your subscribers with your name,

number, date and number of

pages.

Warning: If you send a fax from the

document loader, the transmission

header will not appear on the

document your correspondent

receives.

3 - TX speed Transmission speed for outgoing

documents.

For a quality telephone line

(compatible, no echo),

communications occur at

maximum speed.

However, it may be necessary to

restrict the transmission speed for

some calls.

4 - Echo protect If this parameter is on, the on-line

echo will be reduced during long

distance calls.

6 - EPT mode For some long distance calls

(satellite), the on-line echo may

disturb the call.

7 - COM. display Choice between transmission

speed displayed or number of the

page in progress.

8 - Eco energy

(ECO)

Choosing the printer standby delay:

the printer will switch to standby

after a delay (in minutes) of NON-

operation or during the period of

time of your choice.

10 - RX header If this parameter is on, all

documents received by your fax will

include the subscriber’s header

with his name, number (if available)

fax print date and the page number.

11 - RX speed Transmission speed for incoming

documents.

For a quality telephone line

(compatible, no echo),

communications occur at

maximum speed.

However, it may be necessary to

restrict the transmission speed for

some calls.

12 - Rings Number of rings to automatically

start your machine.

13 - Discard size The Discard Size parameter only

defines the printing of received

faxes . The number of lines of a

document can be too high for the

printing paper format. This

parameter defines the threshold

beyond which the extra lines are

printed on a second page. Bellow

this threshold, extras lines are

deleted.

If you choose With, the threshold

is set on 3 centimeters.

If you choose Without, the

threshold is set on 1 centimeter.

20 - E.C.M. This parameter helps correct the

calls made on disturbed telephone

lines. It is used when the lines are

weak or too noisy. Transmission

times may be longer.

25 - TEL Impedance This parameter lets you choose

between a complex impedance and

a 600 Ohm impedance, depending

on the telephone network your

terminal is connected to.

73 - Improve rep @ This parameter lets you

automatically register the Internet

address of your subscribers fax

during a call (if available).

Parameter Signification

B2520 / B2540

- 27 -

6 - Parameters/Setup

Printing the functions guide



51 - PRINT / FUNCTIONS LIST

1Press on



and enter 51 with the digital keypad.

The printing of the functions guide starts.

74 - Erase mailbox When the fax machine receives an

e-mail with an attachment and

cannot open it, it erases the

message from the ISP MBX, prints

and transmits with a notice of

uncomprehension to the message

sender.

At E-mail reception, the fax does

not destroy the MBX message, it

prints a notice of uncomprehension

asking you to recuperate this

message with your computer

equipment.

This parameter is useful only if you

have PC equipment. The memory

capacity is limited, you need to

empty your MBX or else new

messages may not be received.

75 - Text Attchmt. Editing YES / NO and printing the

received Internet documents.

76 - Attchmt format Default format of document sent on

the Internet:

PDF : monochrome or colour

IMAGE : monochrome (TIFF) or

colour (JPEG)

77 - LAN speed To define the communication

speed of the peripheral units in

relation to the implemented Local

Area Network (LAN).

80 - Toner save Makes printing lighter to save toner

cartridge ink.

81Font number Starts the printing of the log list.

This parameter lets you set the

default PCL font. The possible

values are included between 5 and

128 inclus. The default value is 0

(Courier).

82 Form lines This parameter lets you set the

number of lines per page.

This variable is linked to the PJL

variables: PAPER and

ORIENTATION. If you modify one

of these variables, the Form Lines

variable is automatically updated

(only for the print job in progress) to

respect the same spacing.

The possible values are included

between 5 and 128 inclus. The

default value is 60.

83 Font pitch This parameter lets you set the

default font spacing, in characters

per inch (the default font must be of

type non-proportional).

The possible values are included

between 0,44 and 99,99 inclus.

The default value is 10,00.

Parameter Signification

84 Ptsize This parameter lets you set the

default font height, in points (the

default font must be of type

proportional).

The possible values are included

between 4,00 and 999,75 (by step

of 0,25). The default value is 12,00.

85 Line termin. This parameter lets you define line

breaks conversion: <CR>, <LF>

and <FF>.

The possible values are included

between 0 and 3. The default value

is 0.

86 Orientation This parameter lets you set the

page orientation: portrait or

landscape. The default value is

"portrait".

90 - RAW Port RAW network print port connection.

91 - Printer error

timeout

Time-out before document being

printed is deleted following a print

error in PC print mode.

92 - Printer wait

timeout

Wait time-out for data from PC

before the task is deleted in PC

print.

93 - Replace format Page format change. This

parameter allows you to print a

LETTER format document on A4

pages using the LETTER/A4

setting.

94 - Printer class Printing in PCL-/Postscript Mode

Printing in GDI mode

95 Symbol set This parameter lets you set the

default character set. The possible

values are included between CS1

and CS30 inclus. The default value

is CS1 (Roman8).

96 - NBR. WEP

Keys

Number of WEP keys allowed

(from 1 to 4).

The printing is not possible on A5 paper

format.

Parameter Signification

B2520 / B2540

- 28 -

6 - Parameters/Setup

Printing the logs

The incoming and outgoing logs list the last 30

transmissions (incoming and outgoing) made by your

machine.

An automatic print out will take place after every 30

transmissions. However, you may request a print out at

any time.

Each log (incoming or outgoing) contains a table with the

following information:

• date and time of the incoming or outgoing document,

• subscriber’s number or E-mail address,

• transmission mode (Normal, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted CORRECT if

properly transmitted,

or

information codes for special calls (polling, manual

subscribers, etc.)

• reason for call error (example: your subscriber does

not answer)

To print the logs:



52 - PRINT / LOGS

1Press on



and enter 52 with the digital keypad.

The printing of the logs starts.

Print the list of setups

To print the list of setups:



54 - PRINT / SETUP

1Press on



, enter 54 with the digital keypad.

The printing of the list of setups starts.

Font printing

You can print the list of fonts installed on your terminal at

any time.

To print PCL fonts:



57 - PRINT / PCL FONTS

To print SG Script fonts:



58 - PRINT / SGSCRIPT FONTS

Lock the machine

This function prevents non-authorized people from

accessing the machine. An access code will be required

every time someone wants to use the device. After each

use, the device will lock automatically.

Before that you have to enter a lock code.



811 - ADVANCED FCT / LOCK / LOCKING CODE

1Press on



, enter 811 with the digital keyboard.

2Enter your lock code (4 digits) with the keyboard,

confirm with OK.

3Enter again your lock code (4 digits) with the

keyboard, confirm with OK.

4Quit this menu by pressing the button.

Lock the keyboard

Everytime you use your machine, you will have to enter

your code.



812 - ADVANCED FCT / LOCK / LOCK KEYBD.

1Press on



, enter 812 with the keyboard.

2Enter the lock code and confirm with OK.

3With the buttons



or



, choose WITH and

confirm with OK.

4Quit this menu by pressing the button.

Lock the numbers

This function locks dialling and the numerical keypad is

disabled. Transmissions are only possible from numbers

included in the directory.

To access the number interlocking option:



813 - ADVANCED FCT / LOCK / LOCK NUMBER

1Enter the four-digit interlock code with the keypad.

2Press key OK to confirm.

3With keys



or



of the navigator, select the

option DIRECT ONLY.

4Press key OK to confirm.

5Quit this menu by pressing the button.

The printing is not possible on A5 paper

format.

The incoming and outgoing logs are printed on

the same page.

The printing is not possible on A5 paper

format.

If a code is already registered, enter the old

code before typing the new one.

B2520 / B2540

- 29 -

6 - Parameters/Setup

Lock the SMS service

This function prevents access to the SMS service.

To access the SMS service locking menu:



815 - ADVANCED FCT / LOCK / LOCK SMS

1Enter the four-digit locking code with the numerical

keypad.

2Press key OK to confirm.

3Enter the four-digit locking code again to confirm it.

4Press key OK to confirm.

When a code is already registered in the machine, you will

have to enter this registered code first before you can type

and register a new one.

Read the counters

This function allows you to view the activity counters for

your machine at any time.

According to your needs, you can read the counters for:

• sent pages,

• received pages,

• scanned pages,

• printed pages.

Sent pages counter

To view the number of pages sent from your machine:



821 - ADVANCED FCT / COUNTERS / SENT PAGES

1Press on



, enter 821 with the keyboard.

2The number of sent pages appears on the screen.

3Quit this menu by pressing the button.

Received pages counter

To view the number of pages received on your machine:



822 - ADVANCED FCT / COUNTERS / RECEIVED

PG

1Press on



, enter 822 with the keyboard.

2The number of received pages appears on the

screen.

3Quit this menu by pressing the button.

Scanned pages counter

To view the number of pages scanned on your machine:



823 - ADVANCED FCT / COUNTERS / SCANNED

PAGE

1Press on



, enter 823 with the keyboard.

2The number of scanned pages appears on the

screen.

3Quit this menu by pressing the button.

Printed pages counter

To view the number of pages printed on your machine:



824 - ADVANCED FCT / COUNTERS / PRINTED PG

1Press on



, enter 824 with the keyboard.

2The number of printed pages appears on the

screen.

3Quit this menu by pressing the button.

Display the consumables status

You can read at any time the remaining toner in the

cartridge. This level appears in percentage.



86 - ADVANCED FCT / CONSUMABLES

1Press on



, enter 86 with the keyboard.

2The available toner percentage appears on the

screen.

3Quit this menu by pressing the button.

Calibrate your scanner

You can do this operation when the quality of photocopied

documents is not satisfactory anymore.



80 - ADVANCED FCT / CALIBRATION

1Press on



, enter 80 with the keyboard, confirm

with OK.

2The scanner is triggered and a calibration is done

automatically.

3At the end of the calibration, the machine comes

back to the screen saver.

B2520 / B2540

- 30 -

7 - Directory

Directory

Your multifunction machine lets you create a directory by

memorising subscriber records and subscriber lists. Your

machine can store up to 250 subscriber records, which

you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may

create, consult, modify or delete contents. You can also

print the directory.

Furthermore, your machine lets you create and manage

your phone directory from your PC Kit. For more

information on this feature, refer to chapter PC Features,

page 42.

Creating subscribers record

To create subscribers record:

 11 - DIRECTORY / NEW CONTACT

1Press on , enter 11 with the digital keypad.

2Enter the NAME of your contact with the

alphanumerical keypad (20 characters maximum),

confirm with OK.

3Enter the TEL number of your contact with the

digital keypad (30 digits maximum), confirm

with OK.

4Choose the RECORD NO from your directory with

the digital keypad or accept the displayed number,

and confirm with OK.

At this stage, you may associate an e-mail address

or an FTP address to your subscriber. If you do not

wish to do so, confirm with OK and refer to step 5.

To associate an e-mail address:

• Enter the E-Mail address of your subscriber and

confirm with OK.

• Define the attachment format (Image or PDF)

then confirm with OK.

• Refer to step 5.

Or to associate an FTP address :

• Do not enter the e-mail address and confirm

with OK.

• Enter the FTP address of the contact (for

example: 134.1.22.9), then confirm with OK.

• Enter the FTP user name (for example: Durand)

then confirm with OK.

• Enter the password of the FTP user, then confirm

with OK.

• If necessary, enter the file destination directory

(when this field is not completed, the files are

stored directly under the root) of the FTP server

(for example: server name / Durand). Confirm

with OK.

• Define the attachment format (Image or PDF)

then confirm with OK.

• Refer to step 5.

5Select W. ASSOC. KEY if you want to assign a

shortcut key (letter) to your subscriber record. The

first available letter appears, use  or  to choose

another letter. Confirm with OK.

6Select the appropriate transmission RATE to send

faxes among the values 2400, 4800, 7200, 9600,

12000, 14400 and 33600 using  or . Confirm

with OK.

The maximum speed can be used if the telephone

line is of good quality, meaning appropriate,

without echo.

Creating subscribers list

To create subscribers list:

 12 - DIRECTORY / NEW GROUP

1Press on , enter 12 with the digital keypad.

2Enter the LIST NAME with the alphanumerical

keypad (20 characters maximum), confirm

with OK.

3 CALLED NUMBER: use  ou  to select from

existing records the contacts of your list and

confirm with OK. Repeat this operation for each

subscriber you want to add to your list.

4Enter the LIST NUMBER assigned to your list with

the digital keypad or accept the displayed number,

and confirm with OK.

Modifying a record

To modify a subscribers record or list:

 13 - DIRECTORY / MODIFY

1Press , enter 13 with the digital keypad.

2With  or , browse the directory and select the

record or list you want to modify by pressing OK.

3With  or , browse the entries of the selected

record or list. Press on OK when the entry you want

to modify appears on screen.

4The cursor appears at the end of the line. Press

on C to delete characters.

5Enter the new entry and confirm with OK.

6Repeat the operations for each line you want to

modify.

If your multifunction machine is connected to

a PABX, you may insert a pause for dial tone

after the outgoing local prefix dialling. To do

so, insert the character "/" after the local

prefix.

In the directory, the letter G placed next to a

name identifies a subscribers group.

B2520 / B2540

- 31 -

7 - Directory

Deleting a record or a list

To delete a subscribers record or list:

 14 - DIRECTORY / CANCEL

1Press on , enter 14 with the keypad.

2With  or , browse the directory and select the

record or list you want to delete by pressing OK.

3Press on OK to confirm the deletion.

4Repeat the operations for each record or list you

want to delete.

Printing the directory

To print the directory:

 15 - DIRECTORY / PRINT

1Press on , enter 15 with the keypad.

The printing of the directory starts, in alphabetical order.

The printing is not possible on A5 paper

format.

B2520 / B2540

- 32 -

8 - WLAN network

Local network

settings

You may connect your multifunction terminal to an

Ethernet or a wireless network.

However, practical knowledge of your computer

configuration is required to set up a network.

Selecting the type of your local

network

This parameter allows you to configure your terminal

accordingly to the type of network you will install it in.

 26 - SETUP/LOCAL NETWORK

1Select the desired network type using the  or 

buttons

- WLAN if using a wireless network

- LAN ETHERNET if using a wired network

2Confirm with OK.

Ethernet network settings

(Model B2540)

Automatic configuration

We recommend that you carry out a manual configuration

of your terminal. The automatic configuration of the local

network settings may be considered, if your local network

features a DHCP or BOOTP server that can dynamically

assign addresses to the peripheral devices present on the

LAN.

To automatically configure the local network settings:

 271 - SETUP/LAN ETHER/IP CONFIG.

1Choose Automatic and press OK to confirm. The

terminal scans the local network for a DHCP or

BOOTP server that can assign it its settings

dynamically (the message Self-conf is displayed).

2Once the message Self-conf has disappeared,

check for the IP Address, Sub-network mask and

Gateway address. If these are missing, you should

carry out a manual configuration (see below).

Manual configuration

To configure your terminal manually, you should obtain

the usual information used to set a peripheral device (IP

address, sub-network mask, network and gateway

address).

To configure the local network setting manually:

 271 - SETUP/LAN ETHER/IP CONFIG.

1Choose Manual and press OK to confirm.

IP address

 272 - SETUP/LAN ETHER/ADRESSE IP

1Enter the IP address of your terminal and press OK

to confirm.

Sub-network mask

 273 - SETUP/LAN ETHER/MSK SS RES.

1Enter the sub-network mask of your terminal and

press OK to confirm.

Gateway address

 274 - SETUP/LAN ETHER/PASSERELLE

1Enter the IP address of the network gateway and

press OK to confirm.

IEEE Address (or Ethernet address) or MAC

address

 275 - SETUP/LAN ETHER/IEEE ADDRESS

The Ethernet card of your terminal already has an

unmodifiable, yet consultable, IEEE address.

NetBIOS names

These names, which can be used with the network

options, are used to identify your terminal machine from a

PC connected to a local network (for instance with the

name "IMP-NETWORK-1").

 276 - SETUP/LAN ETHER/NETBIOS 1

 277 - SETUP/LAN ETHER/NETBIOS 2

1Enter the selected name (15 characters max) and

press OK to confirm.

Serveurs de nom

The WINS1 and WINS2 servers, used with the network

options, allow access to terminals on other sub-networks

by means of their NetBIOS name.

 278 - SETUP/LAN ETHER/NETBIOS 1

 279 - SETUP/LAN ETHER/NETBIOS 1

1Enter the IP address of each server, then validate

with OK.

If the terminal is set up in Automatic

configuration mode (menu 271), these

addresses can be filled in automatically by

certain DHCP servers.

B2520 / B2540

- 33 -

8 - WLAN network

WLAN network

You can connect your machine to a PC using a USB cable

or make a wireless connection (via radio) with a PC or

network.

If you have a WLAN adaptor, you can incorporate your

machine as a network printer into a radio network. This

works only with an approved adaptor that you can obtain

from our ordering department.

Type of radio network

A radio network or WLAN (Wireless Local Area Network)

is created when at least two computers, printers or other

peripheral devices communicate with each other in a

network via radio waves (high frequency waves). The

transmission of data in the radio network is based on the

standards 802.11b and 802.11g. According to how the

network is set up, it may be described as an infrastructure

network or an ad-hoc network.

Radio infrastructure network

In an infrastructure network, several devices

communicate via a central access point (a gateway or

router). All data is sent to the access point (gateway or

router) from where it is re-distributed.

Radio ad-hoc network

In an ad-hoc network, the devices communicate directly

with each other without passing through an access point.

The speed of communication across the whole radio

network is as fast as the weakest connection in the

network. The speed of communication is also dependent

on spatial distance between transmitter and receiver, as

well as the number of barriers, such as walls or ceilings.

Radio networks (WLAN)

Three steps are necessary to incorprate your machine

into a radio network (WLAN):

1Configure the network to your PC.

2Set up the parameters for your machine so that it

can function in a network.

3Having set up the parameters your device, install

the Companion Suite LL software onto your PC

with the necessary printer drivers.

Beware, when you are using a wireless

connection, that certain items of medical

equipment, sensitive or security systems may

be affected by the radio transmissions of your

device; in all cases, please follow safety

guidelines closely.

The PC and all other devices must have their

parameters set up to the same network as the

multifunction machine. All the details needed

for setting up the device, such as the network

names (SSID), type of radio network, WEP

key, IP address or subnetwork mask, must

match the specifications of the network.

You will find these details on your PC or on

the Access Point.

To find out how to set up the parameters for

your PC, please consult the users’ manual for

your WLAN adaptor. For large networks,

please seek the advice of your network

administrator.

You can be sure of perfect communication if

you use an approved adaptor in conjunction

with your PC.

All of the latest printer drivers for the

approved adaptor may be found on our

website together with further information.

B2520 / B2540

- 34 -

8 - WLAN network

Connect your WLAN adaptor

Your machine belongs to a new generation of terminals

that you can incorporate into a WLAN network using a

WLAN USB key.

1Plug your WLAN USB key into the USB port of your

machine.

Configure your network

Creating or rejoining a network

Before attempting to use a WLAN adaptor on your

machine, you must enter the parameters that will allow a

WLAN network to recognise your machine.

On your machine you will find simple instructions

that guide you step by step through the set-up of your

network. Just follow them!

 281 - SETUP / WLAN / ASS. CONFIG.

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select ASS. CONFIG. using the keys  or  and

confirm with OK.

4Select NEW NETWORK using the keys  or 

and confirm with OK.

5 SSID appears on the screen, enter the name of

your network using the numerical keypad, pressing

the keys one after the other until you obtain the

name you want (32 characters maximum) and

confirm with OK.

6 AD-HOC MODE or INFRA. MODE appear on the

screen. Go back to the beginning of the chapter

and make your choice.

Select one of these modes and confirm with OK.

- If you choose AD-HOC mode, the sub-menu

CHANNEL appears, enter a figure between 1

and 13 and confirm with OK.

7 WITHOUT SECURITY or WITH SECURITY

appear on the screen.

Select the option you want and confirm with OK.

- If you choose WITH SECURITY the sub-menu

WEP KEY 1 appears, enter the key number

(1 to 4 maximum) that you are using on your

network.

8 IP CONF.: MANU or IP CONF.: AUTO appear on

the screen.

If you choose to set up the system manually, go to

the next paragraph and enter the parameters

IP ADDRESS, SUBNET MASK and GATEWAY.

9At the end of this procedure, you return to the main

menu of ASS. CONFIG.

10 Exit this menu by pressing the key.

Referring to or changing your network

parameters

Each of the parameters of your network may be changed

as your network develops.

 2822 - SETUP / WLAN / PARAMETERS / IP

ADDRESS

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

Your machine’s network radio adaptor

transmits data using the radio protocol IEEE

802.11g; it can also be incorporated into an

existing IEEE 802.11b network.

When connecting to your machine, only use

the approved adaptor. Other transmitting or

receiving adaptors may damage your device.

Irrespective of whether you use your machine

in an infrastructure or ad-hoc network, you

must set up certain network and security

parameters (for example, the Service-Set-ID

(SSID) and the WEP key). These must match

the network’s specifications.

We recommend that the settings of your

WLAN network should only be changed by a

person with a good knowledge of the

configuration of your computer.

If you choose and exisiting network, steps 5

and 6 ( and possibly 7) are carried out

automatically.

The WEP key number may be configured in

the menu:

 29 - SETUP / TECHNICALS / WEP KEYS

NBR

B2520 / B2540

- 35 -

8 - WLAN network

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select IP ADDRESS using the keys  or  and

confirm with OK.

5The dumber of your IP address will appear in the

format 000.000.000.000. Enter the new IP address

for your machine in the format displayed and

confirm with OK.

6Exit this menu by pressing the key.

 2823 - SETUP / WLAN / PARAMETERS / SUBNET

MASK

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select SUBNET MASK using the keys  or  and

confirm with OK.

5The number of your subnet mask will appear in the

format 000.000.000.000. Enter the new submask

of your machine in the format displayed and

confirm with OK.

6Exit this menu by pressing the key.

 2824 - SETUP / WLAN / PARAMETERS / GATEWAY

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select GATEWAY using the keys  or  and

confirm with OK.

5The number of your gateway will appear in the

format 000.000.000.000. Enter the new gateway

for your machine in the format displayed and

confirm with OK.

6Exit this menu by pressing the key.

 2825 - SETUP /WLAN / PARAMETERS / SSID

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select SSID using the keys  or  and confirm

with OK.

5The name of your network will appear on the

screen. Enter the new name of your network and

confirm with OK.

6Exit this menu by pressing the key.

 2826 - SETUP / WLAN / PARAMETERS / MODE

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select MODE using the keys  or  and confirm

with OK.

5The symbol >>, tells you that your network is in

active mode.

6Select one of the modes and confirm with OK.

- If you choose the AD-HOC MODE, the sub-

menu CHANNEL will appear; enter a number

between 1 and 13 and confirm with OK.

7Exit this menu by pressing the key.

 2827 - SETUP / WLAN / PARAMETERS / SECURITY

This parameter allows you to make your network secure.

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select SECURITY using the keys  or  and

confirm with OK.

5Choose WITH or WITHOUT and confirm by OK.

If you choose WITH, enter a password:

- In a 64 bit security configuration, the password

must contain five characters exactly.

- In a 128 bit security configuration, the password

must contain 13 characters exactly.

6Exit this menu by pressing the key.

In an AD-HOC network, the devices

communicate directly with each other without

passing through an access point. The speed

of communication across the whole AD-HOC

radio network is as fast as the weakest

connection in the network. The speed of

communication is also dependent on spatial

distance between transmitter and receiver, as

well as the number of barriers, such as walls

or ceilings.

You may also enter the password using the

hexadecimal system, if this is the case:

- For a 64 bit security configuration, the

password must contain exactly

10 hexadecimal characters.

- For a 128 bit security configuration, the

password must contain exactly

26 hexadecimal characters.

B2520 / B2540

- 36 -

8 - WLAN network

 2828 - SETUP / WLAN / PARAMETERS /

HOSTNAME

The machine name allows you to identify your machine on

the network via a PC (for example with the name "PRINT-

NETWORK-1").

1Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2Select WLAN using the keys  or  and confirm

with OK.

3Select PARAMETERS using the keys  or  and

confirm with OK.

4Select HOSTNAME using the keys  or  and

confirm with OK.

5Type in the desired name (15 characters

maximum) and confirm with OK.

6Exit this menu by pressing the key.

Once your connection has been set up, you must install

the network printer driver "Laser Pro LL Network" on

your PC so that you can print your documents.

Refer to the paragraph Network connection, page 44.

An example of how an AD-HOC network may be

set up

An example of how to configure an Ad-hoc network

without security protection using the following

parameters:

• network name: "house"

• radio type: "ad-hoc"

• channel: "1"

• PC’s IP address: "169.254.0.1"

• PC’s subnetwork mask: "255.255.0.0"

• PC’s gateway: "0.0.0.0"

• IP address of the multifunction machine: "169.254.0.2"

• subnetwork mask of the multifunction machine:

"255.255.0.0"

• multifunction machine’s gateway: "0.0.0.0"

Setting up a multifunction machine

1Plug the WLAN USB key into the USB connector of

the multifunction machine.

2Type in , select the menu SETUP using the keys

 or  and confirm with OK.

3Select WLAN using the keys  or  and confirm

with OK.

4Select ASS. CONFIG. using the keys  or  and

confirm with OK.

5Select NEW NETWORK using the keys  or 

and confirm with OK.

6 SSID appears on the screen, enter "house" using

the numerical keypad and confirm with OK.

7Select the mode AD-HOC MODE and confirm with

OK.

8Enter "1" in the field CHANNEL and confirm with

OK.

9Select WITHOUT SECURITY and confirm with OK.

10 Select IP CONF.: MANU and confirm with OK.

11 Enter "169.254.0.2" in the field IP ADDRESS and

confirm with OK.

12 Enter "255.255.0.0" in the field SUBNET MASK

and confirm with OK.

13 Enter "0.0.0.0" in the field GATEWAY and confirm

with OK.

14 At the end of this process, you return to the main

menu of ASS. CONFIG.

15 Exit this menu by pressing the key.

Once the network has been set up, the LED of the WLAN

USB key should be on.

You must now set up the PC.

Setting up the PC

For this section, refer to the instructions supplied by the

manufacturer of the WLAN USB key to help you to find

and join the "house" network.

1You may need to install the software for the WLAN

USB key on the PC, if this has not already been

done.

2Plug WLAN USB key into a USB port on the PC.

3Use the software of the WLAN USB key to detect

the network.

4Join the network "house" once this has been

detected.

5Now set up the WLAN network connection of your

PC.

To do this, you must configure the element

Protocol Internet (TCP/IP) for the WLAN

connection that has been created. If this element is

set up in such a way as to obtain an IP address

automatically, you must change it to manual mode

to set up the TCP/IP address ("169.254.0.1" in our

example), the subnet mask ("255.255.0.0" in our

example) and the default gateway ("0.0.0.0" in our

example).

6Enter OK.

To guide you through this stage, refer to the

paragraph “Setting the parameters for a

connection” in the manufacturer’s instructions.

B2520 / B2540

- 37 -

9 - Message service (Model B2540)

Message service

(Model B2540)

Your terminal lets you send and receive emails via your

local network.

To do so, you must connect your terminal to a local

network. You must also configure the message service

settings.

Information required to set up

message service

Your network administrator must provide you the

following elements:

• message service identifier

• message service password

• email address

• servers’identifiers (SMTP, POP, DNS1 and DNS2)

Configuring initialisation parameters



91 - E-MAIL / SUPPLIER

1Select the LOCAL NETWORK from the list and

confirm with OK.



921 - E-MAIL / INIT ETHERNET / MESS. SERV

1Enter Email Identifier, press OK.

2Enter Email Password, press OK.

3Enter E-mail Adr, press OK.

Access to servers parameters



922 - E-MAIL / INIT ETHERNET / SERVERS

1Enter Smtp, press OK.

2Enter Pop3, press OK.

3Enter Dns 1 (primary), press OK.

4Enter Dns 2 (secondary), press OK.

Access to SMTP authentification parameters



- 923 - E-MAIL / INIT ETHERNET / SMTP AUTHENT.

1In the ACTIVATION menu, select WITH to activate

SMTP authentification then validate with OK key.

2In the PARAMETERS menu, select

ID.MESS.SERV to keep the same identification

parameters as in the messaging service or

AUTHENT. SPEC. to define other identification

parameters, then validate by pressing OK key.

3When you select AUTHENT. SPEC, carry out the

two following operations:

4Enter the IDENTIFIER then validate with OK key.

5Enter the PASSWORD then validate with OK key.

Sending an E-Mail

1Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Enter the addressee’s E-mail address or choose

your dialling mode.

3Enter the address of who you want to receive a

copy of the document (CC:), and press OK to

confirm.

4Enter the object for mail (80 characters max.) and

press OK.

5Enter the text with the alphabetical keypad (100

lines of 80 characters) and confirm with OK.

To go to the next line, use key .

6Press OK to confirm.

7Select B&W SCAN to send a black and white

document or COLOUR SCAN to send a color

document, and validate with OK key (this setting

can be changed at any time during the send

procedure, using the colour key).

8Enter the name of the attachment and validate with

OK key.

9If necessary, change the attachment format: PDF

or IMAGE and validate with OK key.

10 If you have started to scan with the flat scanner, the

unit will scan the other pages. Put your second

page to scan, select NEXT and validate with OK.

11 Press OK to confirm.

12 Set contrast and resolution if necessary.

The document is scanned and the mail sent to

memory. It will be sent during the next connection

to the local network.

Sending an E-mail text

You can send a typed message to an E-mail mailbox.

Access through the menu. :



- 95 - E-MAIL /SEND EMAIL

13 Enter the addressee’s E-mail address or choose

your dialling mode.

14 Enter the address of who you want to receive a

copy of the document (CC:), and press OK to

confirm.

15 Enter the object for mail (80 characters max.) and

press OK.

Choosing No Access disables access to local

network functions.

B2520 / B2540

- 38 -

9 - Message service (Model B2540)

16 Enter the text with the alphabetical keypad (100

lines of 80 characters) and confirm with OK.

To go to the next line, use key .

17 Press OK to confirm.

The mail is memorised and will be sent at the next

connection to the local network.

Scan to FTP

The scan to FTP function enables you to put your TIFF,

JPEG and PDF files in an FTP server, for example, for

archiving.

To connect to the FTP server, you must know the name

of the FTP user and the PASSWORD.

When sending files, the machine connects to the FTP

server using the defined connection parameters.

Simply put the file in an FTP server

1Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2Press key PC. A choice screen is displayed.

3Select Scan to FTP with keys  or  then

press OK.

4Enter the FTP address of the server or select it

from the directory by pressing the key.

5Enter the name of the FTP user (operation

prohibited when the address is in the directory).

6Enter the password of the FTP user (operation not

necessary when the address is selected in the

directory).

7Validate with OK key.

8Select B&W SCAN to send a document in black

and white or COLOUR SCAN to send a document

in colour. Validate with OK key (this setting may be

changed at any time during the send procedure

with the colour key).

9Enter the name of the attachment and validate with

OK key.

10 If necessary, change the attachment format: PDF

or IMAGE and validate with OK key.

If you have started to scan with the flat scanner, the unit

will scan the other pages. Put your second page to scan,

select NEXT and validate with OK.

Connection configuration

The settings are divided into several categories:

•the standard settings define the connection type and

frequency to the local network as well as the

transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-

mail messages received.

Standard settings

Your machine has two types of settings that let you

define:

•The type and frequency of the connection to your

ISP.

•Type of transmission over the Internet.

At any moment you may print the settings of your machine

to know their status.

Selecting the connection type



941 - E-MAIL / SETTINGS / CONNEC. TYPE

1Select one of the connection options among Set

Times, Periodic or On Demand and press OK to

confirm.

Selecting the transmission type



942 - E-MAIL / SETTINGS / SEND TYPE

1Select one of the send options Immediate or During

cnx then press OK to validate..

Modifying the connection period (Periodic type)



943 - E-MAIL / SETTINGS / PERIOD

1With the Periodic mode, enter the new connection

period by means of the numerical keypad (between

00:01 am and 11:59 pm) and press OK to confirm.

A local network connection will be established

every three hours (default value).

Modifying the connection time(s) (Set Times

type)



943 OK - E-MAIL / SETTINGS / TIME STTINGS

1After selecting the Set Times mode, use the  and

 keys to place the cursor under the figure to be

modified. Enter the new connection time(s) by

means of the numeric keypad (value between

SET TIMES

an Internet connection is established

every day at 9:00 am, 12:30 am and

5:00 pma.

a. To avoid Internet access saturation, the automatic

connection will occur in reality 12 minutes, give or

take, around the requested time.

PERIODIC an Internet connection is established

every 3 hours1 (default value).

ON DEMAND an Internet connection is established at

your request by IMMED. ACCESS.

IMMEDIATE

document transmission will occur

immediately at each transmission

request.

DURING

CONNECTIONS

transmissions will only occur at

programmed connections of SET TIMES or

PERIODIC TYPE.

B2520 / B2540

- 39 -

9 - Message service (Model B2540)

00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice



944 - E-MAIL / SETTINGS / DEPOSIT NOTICE

1Select one of the deposit notice options With,

Without, Always or On Error and press OK to

confirm.

Printing the Internet settings



946 - E-MAIL / SETTINGS / PRINT

The Internet settings are printed.

These settings may also be printed together with all the

other settings of your machine (refer to paragraph

Printing the logs, page 28).

Mail sorting

This function lets you choose the mode for all Internet

documents stored in your mail box.

You have three choices:

•F@x only, lets you poll and print E-Mails in your

machine.

•PC only, lets you keep your E-Mails in you mailbox for

later use with a computer (no E-Mail poll),

•Share PC lets you:

- if your PC and fax have two different addresses,

transfer all mails or only those with attachments to a

PC,

- if your PC and fax share the same address, use the

fax as a printer for E-Mails for the PC.



96 - E-MAIL / SORT MESSAGES

F@X Only mode

1Select option F@x only and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

1Select option PC only and press OK to confirm.

The E-mails are neither polled nor printed and they may

be used with a computer.

At each connection, the number of E-mails in your

mailbox is displayed on the screen.

Share PC mode

1Select option Share PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use

the fax as an E-mail printer.

To transfer the E-Mails to a PC:

2Select option With PC Trans. and press OK to

confirm.

3Enter the E-Mail address of the computer you wish

to transfer your E-Mail and press OK to confirm.

4Select your option from the table below and press

OK to confirm.

To use the fax as an E-Mail printer:

1Select option W/O PC Trans and press OK to

confirm.

2Select your option from the table below and

validate with OK.

At each connection, the number of E-mails still present in

your mailbox are displayed on the screen.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE

ATTAC

The fax machine polls and prints the

usable E-mails and transfers to the

PC mailbox all the E-mails containing

attachments it cannot use.

Menu Description

DELETE MAILS

The E-mails opened and read by the

fax (w/o attachment) are erased after

the fax has printed.

SAVE MAILS The E-mails opened and read by the

fax are not erased.

B2520 / B2540

- 40 -

10 - USB memory key

USB memory key

You can connect a USB memory Key on the front side of

your machine. The files stored in TXT, TIFF and JPEG

formats will be analysed and you will be able to use the

following actions:

- print the stored files contained in your USB memory

key1,

- delete the files contained in your USB memory key,

- run an analysis on the contents of the inserted USB

memory key,

- digitalise a document on your USB memory key,

- fax archiving (see section Rerouting fax messages to

a USB memory key, page 18).

Use of the USB memory key

Print your documents

You can print the stored files or a list of the files located in

the USB memory key.

Print the list of files located in the key

To print the list of files located in the key:



01 - MEDIA / PRINT DOC. / LIST

1Insert the USB memory key on the front side of the

machine respecting theinsertion way.

MEDIA ANALYSIS appears on the screen.

2Select PRINT DOC. with the  or  buttons and

confirm with OK.

3Select LIST with the  or  buttons and confirm

with OK.

4The list is shown in a table with the following

information:

- the analyzed files are indexed in an incremental

1 by 1 order,

- the files name with their extension,

- the date of the files last save,

- the files size in Kbytes.

Print the files located in the key

To print the files located in the key:



01 - MEDIA / PRINT DOC. / FILE

1Insert the USB memory key on the front side of the

machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2Select PRINT DOC. with the  or  buttons and

confirm with OK.

3Select FILE with the  or  buttons and confirm

with OK.

4You have three possibilities to print your files:

-ALL, to print all the files located in the USB

memory key.

Select ALL with the  or  buttons and

confirm with OK. The printing is started

automatically.

-SERIES, to print a series of files located in the

USB memory key.

Select SERIES with the  or  buttons and

confirm with OK.

FIRST FILE and the first indexed file appears

on the screen. Select with the  or  buttons

the first file of the series to print and confirm with

OK. A star (Ä) appears on the left side of the

file.

LAST FILE appears on the screen. Select with

the  or  buttons the last file of the series to

print and confirm with OK.

Press the button.

COPIES NUMBER appears on the screen,

enter the desired number of copies with the

digital keypad and confirm with OK.

Select the printing format: A4 or 10x15 and

confirm with OK.

Select the printing format: THICK or NORMAL

and confirm with OK to start printing.

-SELECTION, to print one or several files

located in the USB memory key.

Select with the  or  buttons the file to print

and confirm with OK. A star (Ä) appears on the

left side of the file.

Repeat this step for each file you want to print.

Press the button.

COPIES NUMBER appears on the screen,

enter the desired number of copies with the

digital keypad and confirm with OK.

Select the printing format: A4 or 10x15 and

1. It may be possible that some TIFF files of your USB

memory key cannot be printed due to data format limitation.

Always respect the insertion way when you

connect a USB memory key to the machine.

Do not disconnect your USB memory key

while the machine is reading its contents or

writing contents.

The printing is not possible on A5 paper

format.

B2520 / B2540

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10 - USB memory key

confirm with OK.

Select the printing format: THICK or NORMAL

and confirm with OK to start printing.

5Quit this menu by pressing the button.

Delete your files located in the key

You can delete files located in your USB memory key.



06 - MEDIA / DELETE / MANUAL

1Insert your USB memory key on the front side of

your machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2Select DELETE with the  or  buttons and

confirm with OK.

3Select MANUAL with the  or  buttons and

confirm with OK.

4You have three possibilities to delete your files:

-ALL, to delete all the files located in the USB

memory key.

Select ALL with the  or  buttons and

confirm with OK.

You come back to the previous menu.

-SERIE, to delete a series of files located in the

USB memory key.

Select SERIE with the  or  buttons and

confirm with OK.

FIRST FILE and the first indexed file appears

on the screen. Select with the  or  buttons

the first file of the series to delete and confirm

with OK. A star (Ä) appears on the left of the

file.

LAST FILE appears on the screen, select with

the  or  buttons the last file of teh series to

delete and confirm with OK. A star (Ä) appears

on the left side of the file.

Press the button.

You come back to the previous menu.

-SELECTION, to delete only one or several files

located in the USB memory key.

Select with the  or  buttons the file to delete

and confirm with OK. A star (Ä) appears on the

left side of the file.

Repeat this step for each file you want to delete.

Press the button.

You come back to the previous menu.

5Quit this menu by pressing the button.

Analyse the USB memory key content

After a period of inactivity, your machine will return to the

main menu. To view the USB memory key again please

proceed as follows:



07 - MEDIA / MEDIA ANALYSIS

1Press on , enter 07 with the keyboard.

2The USB memory key analysis is started.

3You can print or delete the detected files located in

your USB memory key. Refer to the previous

chapters.

Save a document on a USB memory

key

This function allows you to digitise and save a document

directly in a USB memory key.

1Place the document to be copied face down on the

glass.

2Insert the USB memory key in the USB connector

of your multifunction device.

The USB memory key analysis is started.

When the analysis is finished, the MEDIA menu is

displayed.

3Select SCAN TO with the  or  buttons then

confirm with the OK button.

4Choose the COLOUR between BLACK&WHITE and

COLOUR with the  or  buttons and the button

OK.

5With the alphanumeric keyboard, give a name to

the scan file (up to 20 characters) and confirm with

OK.

6Choose the scan format between IMAGE and PDF,

and confirm to start the scan and the recording of

the document.

IMAGE allows to have the same kind of file as a

photo. PDF is a format for the digital documents

creation.

.

The beginning button immediately starts the scan

and sends a file to the support with the parameters

defined in the analysis format.

You can also access this function in two other

ways:

• by pressing the SCAN button of the

machine deck then by selecting SCAN-TO-

MEDIA.

•By pressing the



button from the screen

saver then by typing 03 on the digital

keyboard.

With the IMAGE format, if you have selected:

•BLACK&WHITE, the picture will be saved

in TIFF format.

•COLOUR, the picture will be saved in

JPEG format.

B2520 / B2540

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11 - PC Features

PC Features

Introduction

The Companion Suite Pro software allows the connection

of a personal computer with a compatible multifunction

machine.

From the PC, you can:

- manage the multifunction machine, allowing you to

set it up according to your needs,

- print your documents on the multifunction machine

from your usual applications,

- scan colour, grey scale or black and white

documents and edit them on your PC, or process

them into text using the character recognition

software (OCR),

Configuration requirements

The minimum configuration requirements for your

personal computer are:

Supported operation systems:

- Windows 98SE,

- Windows Millennium,

- Windows 2000 with at least Service Pack 3,

- Windows XP (Home and Pro).

Processor:

- 500 MHz for Windows 98SE,

- 800 MHz for Windows Me or 2000,

- 1 GHz for Windows XP (Home and Pro),

A CD-ROM drive

A free USB port

600 Mbytes of available disk space for the installation

RAM memory:

- 128 Mbytes minimum for Windows 98, Me, and

2000,

- 192 Mbytes minimum for Windows XP (Home and

Pro).

Installation

Install the software on your PC

Turn your PC on. Open an ADMINISTRATOR account

session unless working in 98SE and ME environments.

1Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2An installation procedure is automatically run (Auto

run).

3A screen titled COMPANION SUITE PRO LL appears.

This screen allows you to install and uninstall the

software, access the product's user guides or

browse the CD-ROM contents.

4Place your cursor on PRODUCT INSTALLATION and

confirm with left-click of the mouse.

5The Products Installation screen appears.

Place your cursor on FULL and confirm by left-click

with the mouse.

The multifonction machine components only appear

if your Windows Installer version is older than 2.0.

The installation resumes, a progress bar appears.

You can stop the program's installation by clicking on the

STOP THE INSTALL button.

After search and analysis of the PC components and the

multifunction machine's components, you need to restart

your PC for the modifications to take effect.

Click on the OK button.

The FULL installation copies on your hard disk

the software required for the good execution of

the Companion Suite Pro kit, which is:

- Companion Suite Pro (machine management

software, printer drivers, scanner, ...),

- Adobe Acrobat Reader,

- PaperPort.

You may already be the owner of a version of

the software available in the installation CD-

ROM.

In this case use the CUSTOM installation, select

the software that you want to install on your

hard drive and confirm your choice.

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11 - PC Features

6After restart, the InstallShield Wizard screen shows

the progress of the assistant preparation.

You can stop the procedure at any time by clicking

on the CANCEL button.

7The welcome screen appears.

8Click on the NEXT button to launch the installation

of the COMPANION SUITE PRO kit on your PC.

9To continue, you need to accept the proposed

license agreement.

10 Click on the YES button.

11 Click on the NEXT button.

12 The final installation is ready to be executed.

13 Click on the INSTALL button.

14 A screen informs you of the installation progress.

15 The Companion Suite Pro software is installed on

your PC.

16 Click on the CONTINUE button to copy the utilities

and PaperPort SE software that come along with

the kit.

17 At the end of the installation, you need to restart

your PC to update the system files.

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11 - PC Features

18 Select your choice and click on the FINISH button.

19 Your "Companion Suite Pro" kit is successfully

installed on your PC.

You can start the multifunction machine's management

software from the menu START > PROGRAMS

> COMPANION SUITE > COMPANION SUITE PRO LL

> MF DIRECTOR or by clicking on the icon MF DIRECTOR

located on your desktop.

Connections

Make sure that your multifunction machine is powered off.

USB Connection

The connection between the PC and the machine

requires a USB 2.0 shielded cable no more than 3 meters

long.

1Locate your USB cable connectors and connect as

shown below on the picture.

2Power on your multifunction machine.

The ADD HARDWARE assistant window appears.

3Click on the NEXT button to finish the installation.

4Select FIND THE APPROPRIATE DRIVER FOR MY

HARDWARE (RECOMMENDED). Click on the NEXT

button.

5Select the location where the system has to look for

the driver. Only the CD-ROM DRIVES checkbox has

to be ticked. Click on the NEXT button. The search

takes a few moments.

6A window informs you that the driver has been

located. Click on the NEXT button.

7A screen informs you that the XML interface

software has been installed. Click on the FINISH

button.

The ADD HARDWARE assistant window appears.

8Click on the NEXT button.

9Select FIND THE APPROPRIATE DRIVER FOR MY

HARDWARE (RECOMMENDED). Click on the NEXT

button.

10 Select the location where the system shall look for

the driver. Only the CD-ROM DRIVES checkbox has

to be ticked. Click on the NEXT button. The search

takes a few moments.

11 A window informs that the driver has been located.

Click on the NEXT button.

12 A screen informs you that the COMPANION SUITE

PRO F@X ACTIVITIES software has been installed.

Click on the FINISH button.

You can now use the multifunction machine to print or

scan your documents.

Network connection

You may connect your multifunction terminal to an

Ethernet or a wireless network (model B2540 only).

1Run the MF Director application by clicking on the

icon located on your desktop or from the menu

START > PROGRAMS > COMPANION SUITE

> COMPANION SUITE PRO LL > ADD PRINTER.

2Click on the NEXT button to run the installation

procedure.

It is possible to add LAN printers without

installing the Companion Suite Pro software

on Windows 2000 and XP. From the Windows

menu Start > Parameters > Printers and faxes,

select "Add Printer" and follow the instructions

on screen.

It is recommended to install the

Companion Suite Pro software first and

then to connect the USB cable to your

machine.

If you connect the USB cable before installing

the Companion Suite Pro software the

recognition system (plug and play) identifies

automatically that new hardware has been

added. To start your machine drivers

installation, follow the instructions on screen. If

a window asking about the location of the

drivers pops up, then indicate the installation

CD-ROM.

0

The Companion Suite Pro LL software shall be

installed to perform this operation.

B2520 / B2540

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11 - PC Features

3The next screen shows the list of compatible

hardware found on the network.

You can make another search on the network by

clicking on the REFRESH button.

Remark: A hardware device may not appear in the

list in which case click on the NOT IN THE

LIST button. The next window appears.

Type the IP address or the NetBIOS name

of the hardware that you wish to add. You

can test the connection between the PC and

the hardware by clicking on the T

EST button.

Click on the OK button.

4Select what you wish to add from the hardware list.

Click on the NEXT button.

5For the model B2540, with a LAN connection, you

must choose one printer among the list.

Nota: the PCL printer is more fast in the most case.

6The next window lists the different features of the

printer that are about to be installed. Click on the

NEXT button.

7The window indicating that the installation

procedure was successful pops up. Click on the

FINISH button.

Uninstall the software from your PC

Run the programs removal from the menu START

> PROGRAMS > COMPANION SUITE > COMPANION SUITE

PRO LL > UNINSTALL.

1A preparation screen appears.

2Select REMOVE and confirm your choice by clicking

on the NEXT button.

3A confirmation screen appears. Click on OK button

to continue the COMPANION SUITE PRO LL program

removal.

4A preparation screen appears. You can cancel the

removal by clicking on CANCEL.

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11 - PC Features

5You need to restart your system at the end of the

procedure. Close all open programs, select YES,

I WANT TO RESTART MY COMPUTER NOW and click on

the FINISH button.

Multifunction Terminal's Supervision

The software that you have installed contains two

multifunction machine management applications,

MF DIRECTOR and MF MONITOR, which allow you to:

- check whether the multifunction machine is

connected to your PC,

- monitor the multifunction machine activitie,

- monitor the status of the multifunction machine

consumables from the PC,

- quickly access the graphic editor applications, OCR

etc.

To manage the multifunction machine, run the MF

Director application by clicking on the icon located on your

desktop or from the menu START > PROGRAMS

> COMPANION SUITE > COMPANION SUITE PRO LL > MF

DIRECTOR.

Checking the connection between the PC

and the multifunction machine

To check if the connection between the devices is good,

run the MF MONITOR software from the icon located on the

desktop and check that the same information is displayed

on the multifunction machine (for instance the date).

MF Director

This graphical Interface allows you to run the utilities and

the software to manage your multifunction machine.

Graphical presentation

Run the application by clicking on the MF Director icon

located on your desktop or from the menu START

> PROGRAMS > COMPANION SUITE > COMPANION SUITE

PRO LL > MF DIRECTOR.

By default, MF DIRECTOR is displayed with dark blue

rounded shape. You can modify its shape and color by

right-clicking with the mouse.

Utilities and applications activation

The COMPANION SUITE PRO graphical interface allows you

to run the following utilities and software:

-get HELP from the current documentation,

-run the PaperPort software (Doc Manager).

To run a software or utility contained in the COMPANION

SUITE PRO kit, place the cursor on it and left-click with the

mouse.

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11 - PC Features

MF Monitor

Graphical presentation

Run the application by clicking on the MF Monitor icon

located on your desktop or from the menu START

> PROGRAMS > COMPANION SUITE > COMPANION SUITE

PRO LL > COMPANION MONITOR.

From this screen you can monitor the information or

configure your multifunction machine from the tabs:

-COMPANION: Presents the multifunction machine

screen.

-CONSUMABLES: Displays the consumables status.

-SCAN TO: Scan Mode and Resolution parameters

setup, these parameters will be taken into account

when clicking on the SCAN button from the machine.

Display the consumable status

The following information will be available from the

Consumables tab:

- current consumables status,

- number of printed pages,

- number of scanned pages.

Scan To

The setup of this tab, becomes the default setup for the

scanner.

Remark: The function SCAN TO can only be used if

the application is running. If this is not the

case, activate it.

1Select the Scan To tab.

2Select one of the possible choices:

- colour,

- grayscale,

- black and white.

3Select the scanner resolution (72 dpi to 4800 dpi).

4Confirm your choices by clicking on the OK button.

Companion Suite Pro LL

functionalities

Document analysis

The document analysis can be carried out in two ways:

• either by the SCAN TO function (application accessible

from the MF Director window or from the SCAN button

from the machine),

• or directly from a TWAIN standard compatible

application.

Analysis with Scan To

Run the application by clicking on the MF Director icon

located on your desktop or from the menu START

> PROGRAMS > COMPANION SUITE > COMPANION SUITE

PRO LL > MF DIRECTOR.

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11 - PC Features

1Left-click with the mouse on the SCAN TO graphical

image or click the SCAN button from your machine.

2You can follow the ongoing digitisation on a screen.

3At the end of the digitisation, the scanned picture

appears in the PaperPort window.

Analysis from a TWAIN compatible software

1Run the picture editor application and then run the

acquisition command.

The document analysis window appears.

2Setup the parameters (contrast, resolution, ...)

before starting the digitisation.

3Once the document is digitised, you can archive it

or edit it.

Character recognition software (OCR)

The character recognition function allows to create a

usable data file for desktop applications from a hardcopy

document or from a picture.

The character recognition only works for printed

characters, such as printer outputs or typed text.

Nevertheless you can request for a handwritten text block

to be kept intact (a signature for instance) by outlining it.

Given your machine environment and the character

recognition from your machine, the OCR is done with a

Drag&drop of a document from the PaperPort to the

Notepad icon.

Printing

You have the possibility to print your documents via the

USB connection or the Wifi connection.

During the installation of the software, the LASER PRO LL

printer driver will be installed automatically onto your pc.

This will allow you to print your documents on the

machine via the USB connection.

The LASER PRO LL NETWORK printer driver allows to print

via the wireless connection. This driver is installed when

you add a network printer.

Printing with the multifunction machine

To print a document with the machine from your PC is like

printing a document in Windows (use the PRINT command

from the FILE menu of the currently open application on

the screen). Select the LASER PRO LL printer to print via

the USB connection or the L

ASER PRO LL NETWORK

printer to print via the Wifi connection.

If the PaperPort software is not installed on

your hard drive, the scanned picture will

appear on your desktop in TIFF format.

For more details about the usage of this

software, check the on-line help of the

product.

The LASER PRO LL printer becomes the default

printer when the Companion Suite Pro

software is installed.

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11 - PC Features

Address book

The address book enables you to store the numbers of

the contacts you call the most frequently. The purpose of

this function is to facilitate dialing your contact’s number

when you want to send an SMS or fax. If you want, you

can print the list of numbers stored in the Directory.

You also have the possibility of creating groups of

contacts from the Address book. Like this, you can group

together all contacts from, for example, a given company

or the same service, etc, to which you frequently send

common documents.

Add a contact to the terminal address book

1Click on the link ADDRESS BOOK of the window MF

DIRECTOR.

The address book is displayed on the screen.

2Select the terminal address book.

3Click on NEW and select CONTACT in the displayed

menu.

The input window for the contact data is displayed..

4Enter the contact name as well as the fax or GSM

telephone number, the fax transmission rate with this

person, the associated quick dial key, the E-mail address

and the default transmission format (Pdf or Image). Click

on OK.

The new contact is added to the list.

Add a group to the terminal address book

1Click the link ADDRESS BOOK of the window MF

DIRECTOR.

2Select the terminal address book.

3Click NEW and select GROUP in the displayed

menu.

4Enter the name of the group. The group may consist of

contacts from the address book or new contacts.

1st case: group members are from the address book.

Click SELECT THE MEMBERS.

The selection window is displayed.

Select a contact or a group in the zone ADDRESS BOOK,

click on (to add a contact to the group you can also

double click on it).

Click on OK.

2nd case: adding new contacts.

Click on NEW then add the personal data of the new

contact, as in the procedure for adding a contact.

5As soon as the group is complete, click on OK.

The new group is added to the list.

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11 - PC Features

Manage the address book

When you are working in the directory, you can perform different

operations:

- print a list of contacts in your address book,

- delete a contact or a group in your address book,

- search for a contact or a group of contacts in the

address book using the first letters of the name,

- check the datasheet of a contact or a group in order

to modify it.

Modify the information related to a contact

1Select the contact whose data you want to modify, using

the mouse.

2Click on PROPERTIES.

3Make the necessary changes in the window ADDRESS

BOOK.

4Click on OK.

Modify a group

1Select the group in the address book list.

2Cllick on PROPERTIES.

3Make the necessary changes.

4Click on OK.

Delete a contact or a group from the address

book

1Select the name of the contact or the name of the group

you want to delete, using the mouse.

2Click on DELETE.

Print the address book

1Click on PRINT.

The list of the address book is printed on the terminal (if

no contact is selected).

Import or export a directory

Import a directory

Importing a directory makes it possible to exchange

address book entries between two devices without having

to enter contacts one by one manually. Directories can be

imported from files in EAB format. EAB files are

automatically generated during export.

1Select IMPORT in the menu FILE of the window

ADDRESS BOOK.

2Select the file to import, click on OPEN.

Save your address book

This operation lets you save your address book to a file in EAB

format.

1Select EXPORT in the menu FILE of the window

ADDRESS BOOK.

2Enter the name of the file and select the destination

directory, then click on SAVE.

When a contact is deleted from the directory, it

is automatically deleted from any group in

which it may be included.

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11 - PC Features

Fax communications

The fax communication enables you to:

- send documents as faxes from one of the scanners

of your terminal, from the hard disk or from the

screen of your PC,

- to receive fax documents,

- to monitor communications through various services:

the inbox, the outbox, the sent items, the outbox log

and the inbox log.

Parameters are available to modify the way your terminal

works with regard to fax communications. You can modify

these parameters to adapt the fax communications to

your requirements. For this procedure, refer to paragraph

Fax parameters, page 53.

Presentation of the Fax window

Send a fax

Send a fax from the hard disk or the terminal

1Click the icon of the window MF DIRECTOR.

2Click NEW then click FAX.

3Select no zone SOURCES, SCANNER if your document

is in paper format or MEMORY if the document is a

computer file located on your hard disk (this file must be

in TIFF or FAX format).

4To send your fax to a contact, enter his number in the

field RECIPIENTS and click on or select a contact (or

group) from one of the directories in the field ADDRESS

BOOK and click on the button .

Repeat this operation as many times as necessary (use

the button to delete a contact from the list of

contacts).

5If necessary, adjust the advanced options (send later and

resolution) in the tab ADVANCED OPTIONS.

6To add a cover sheet, select the tab COVER PAGE then

click the box WITH THE COVER PAGE. Select the cover

sheet you want to add from the pop-down menu, or

create a new one. For more information, refer to

paragraph Cover sheet, page 54.

7Click OK to send your fax to all contacts in your list of

contacts.

Your send request can then be checked, if necessary, in the

outbox.

Item Action

1Create a new fax to send.

2

Delete a fax using one of the fax manager

directories. Except for directories SEND LOG and

RECEPTION LOG for which the effect of this

command is to delete the entire log

3Print a fax from one of the Fax manager

directories.

4Display a fax with the Viewer.

5Access to the address book.

6Stop sending a fax (only enabled for the

outbox).

7Display all faxes in the selected directory in the

Fax manager.

8Fax preview.

9Fax manager directories.

1234567

8

9

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11 - PC Features

Send a fax from application

This method is used to directly send a document you have

created using a desktop software without printing it beforehand.

1From your desktop software, select FILE > PRINT.

2Select the printer COMPANION SUITE FAX and click OK.

The fax oubox window is displayed.

3To send your fax to a contact, enter his number in the

field RECIPIENTS and click the button or select a

contact (or a group) from one of the directories in the field

ADDRESS BOOK and click the button .

Repeat this operation as many times as necessary (use

the button Erase to delete a contact from the list of

contacts).

4If necessary, adjust the advanced options (send later and

resolution) in the tab ADVANCED OPTIONS.

5To add a cover sheet, select the tab COVER PAGE then

click the box WITH THE COVER PAGE. Select the cover

sheet you want to add from the pop-down menu, or

create a new one. For more information, refer to

paragraph Cover sheet, page 54.

6Click OK to send your fax to all contacts in your list of

contacts.

7Your send request can then be checked, if necessary, in

the outbox.

Receive a fax

The window MF Manager and MF Director show, using

different messages, the reception of a fax. The icon is

displayed at the bottom of the window MF Manager and

the icon appears in the task bar.

You can automatically print faxes on reception. To do this,

you have to define this parameter, refer to paragraph Fax

parameters, page 53.

Follow-up of fax communications

Follow-up of fax communications is by means of:

- an outbox,

-an inbox,

- a sent item memory,

- an outbox log,

- an inbox log.

These services enable you to always know exactly what

communications are taking place on the terminal, whether

sending or receiving.

The outbox and inbox logs are automatically printed when

their contents fill an A4 page. After automatic printout, the

terminal creates a new log.

The outbox

In the fax outbox, there are the following:

- the requests being sent,

- the send later requests,

- the requests for which one or more send attempts

have already been made, and which will soon be

redialed,

- the rejected requests (calls not put through).

The requests are classed in the order in which they are

executed.

The rejected requests are filed at the end of the list so that

they are more accessible if you want to work with them

(request a new send) or delete them.

The send memory (items sent)

The sent memory is used to keep all faxes you have sent.

The information in the send memory is:

-the recipient of the fax,

-the date the fax was created,

-the date the fax was sent,

-the size of the fax.

B2520 / B2540

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11 - PC Features

The outbox log

The outbox log is used to keep a history of all fax

communications (successful or rejected) that your

Terminal processes. The log is printed automatically as

soon as an A4 page is filled.

The information held in the log is:

- the recipient of the fax,

- the date the fax was sent,

- the status (sent, rejected ...).

The inbox log

The inbox log is used to keep a history of all faxes

received by your Terminal. The log is printed

automatically as soon as an A4 page is filled.

The information held in the inbox log is:

- the sender of the fax,

- the date and reception of the fax,

- the status.

Fax parameters

Access to fax parameters

1Click on the icon of the window MF DIRECTOR.

2Select TOOLS > OPTION > FAX.

3Make the adjustments require, referring to the

description of parameters below and click OK.

Description of the tab LOG AND REPORT

Description of the tab FAX PARAMETERS

The button DELETE deletes the entire log, and

not simply the selected message(s).

The button DELETE deletes the entire log, and

not simply the selected message(s).

Field Description

Automatic printing of a

received document

The fax is automatically printed

when received.

Printing of a inbox

report

A report is printed out for each fax

received.

Printing of inbox log The log is automatically printed

when it fills an A4 page.

Automatic printing of a

sent document

The fax is automatically printed

when it is sent.

Printing of an outbox

report

An outbox report is printed after

each fax is sent

Printing of the outbox

log

The log is automatically printed

when it fills an A4 page.

Field Description

Transmission speed Fax default transmission speed.

Line number Number of the line where your

terminal is connected.

B2520 / B2540

- 54 -

11 - PC Features

Cover sheet

The cover sheet is part of a fax document automatically

generated by your terminal, on which there is information

concerning the sender, the recipient, the date, the time

sent, comments, etc...

This page may be sent alone or in front of a fax document,

but always at the same time as the document. A

document may be sent with a cover sheet from the

multifunction terminal or from the central processing unit.

In the latter case, some of the information in the cover

sheet may be provided by yourself when making the send

request. It is necessary to create model cover sheets

before sending a document using them. On the other

hand, once the cover sheet is created, a model cover

sheet may be used for all documents sent.

Your terminal offers the possibility of creating and

customizing some model cover sheets which you can

choose when sending a fax.

Creating a cover sheet

1From the tab COVER PAGE, click on the button NEW.

2Select the model cover sheet you have created

using the menu FILE.

A window with the model cover sheet you have

created is displayed:

3Click on the icon to display the available fields.

To add a field, proceed as follows:

- Select the field you want to insert by clicking the field

palette. A stamp replaces the cursor of your mouse.

- Click the location where you want to put the field on the

model.

- You can move or enlarge the field as you like.

4As soon as fields are inserted, save the cover sheet.

This cover sheet can be selected in the tab COVER PAGE of the

fax send window.

Dialling prefix

This dialing prefix shall be

automatically inserted in front of the

number before sending on this line.

Type of dialing

Must be parametered according to

the type of switchboard your

terminal is connected to.

Header

Displays a Communication

Identification Line (LIC) on the

documents you send or on the

documents you receive.

ECM

Corrects communication errors due

to line disturbance. This option

ensures that received documents

are integral. On the other hand,

communication times may be longer

if the line is bad.

Number of attempts Number of attempts the Terminal

must make if send fails.

Interval between

attempts

Duraton between two send

attempts.

It is necessary to create a model cover sheet

before sending a fax with it.

Field Description

Adjust the size of your field so that the text is

readable.

B2520 / B2540

- 55 -

11 - PC Features

Description of the tab COVER PAGE

Creating a cover page template

Creating a cover page creates a template which fields (fax

number, comment, subject and so on) will be

automatically filled by the Fax Application depending on

the information provided for each recipient of a document.

To create this cover page template, there are two major

steps:

•First step : Create a background image with the logos and the

layout that you wish.

•Second step : Add the field that you want to be displayed in

the cover page: fax number, comment, subject and so on. As

mentioned before, these fields will be filled by Fax application

at emission time.

For the first step, there are two methods to create the

background image.

You can either

• Option (A): Draw this background image in your preferred

application (such as Word, Excel,...),

OR

•Option (B): Scan a sheet of paper containing the layout of the

cover page.

Details about Option A and B:

•Option (A): Open the application that you want to use to edit

the background (Word, Wordpad...). Draw the background

image then print this document in the printer named

"Companion Suite Fax". At that point the MFSendFax dialog is

displayed:

Add any recipient to the recipient list, click on the tab

ADVANCED OPTIONS, select resolution FINE as shown below:

Finally click on the button SAVE AS DRAFT in the lower right

corner ( ). The background image is created in the directory

C:\Program Files\Companion Suite Pro

LM\Documents\FAX\Temporary and has the file extension .fax

Field Description

Name of the cover

sheet

Either the name of the page

selected by default or the page you

have selected to use.

Sender You can enter information

concerning the sender.

Destination: Name,

Company, Department

You can enter information

concerning the recipient.

If the word Auto is entered in one of

the fields, the field is updated during

sending if the recipient is listed in the

directory, favorites, a group or a

distribution list.

Comments

This is an editing window with all the

basic functions of a text editor so

that you can enter a text which will

be sent in the cover sheet.

Preview of the model The preview enables you to see the

cover sheet you are going to send.

B2520 / B2540

- 56 -

11 - PC Features

• Option (B): Launch MFMANAGER, select NEW FAX, select the

scanner source as shown below :

Add any recipient to the recipient list, click on the tab ADVANCED

OPTIONS, select resolution FINE as shown below:

Finally click on the button SAVE AS DRAFT in the lower right

corner ( ). The background image is created in the directory

C:\Program Files\Companion Suite Pro

LM\Documents\FAX\Temporary and has the file extension .fax.

Whether you choose Option A or B, you end up with a

background image with extension .fax, which is located in

C:\Program Files\Companion Suite Pro

LM\Documents\FAX\Temporary.

You can now proceed to the second step right below.

For the second step:

Now that the background image is created in directory in

C:\Program Files\Companion Suite Pro

LM\Documents\FAX\Temporary, you can add the fields on top

of the background image.

Please follow the procedure below:

(a) Launch MFMANAGER, select NEW FAX, click on the tab

COVER PAGE, and check the check box named WITH THE

COVER PAGE.

(b) Click on the button NEW, this displays a new window with

the title CREATION OF THE COVER PAGE.

(c)

Press the button

OPEN

in the toolbar, change the file filter to

*.fax and browse to the directory C:\Program Files\Companion

Suite Pro LM\Documents\FAX\Temporary that contains the

background image that you have created in the

First step

.

(d) Click on the button FIELDS in the toolbar, a window pops up

allowing you to add the fields on top of the background

image.

(e) Click on the button SAVE to save the Cover Page template

and exit this window.

(f) The window NEW FAX is displayed, you can now choose the

Cover Page template that you want to use. When you

double click the preview image in the lower right corner,

another window pops up giving you a preview of the cover

page with the fields filled with the recipient's information.

Î

B2520 / B2540

- 57 -

11 - PC Features

SMS Communication

Sending SMSs is via the modem of your Multifunction

Laser. For more details, refer to the User Manual of your

Multifunction Laser.

Your PC Kit can be used to easily send faxes to a single

recipient or to multiple recipients using the distribution

groups.

Communications being sent are monitored by means of

the outbox, the outbox log and the outbox memory (items

sent).

Presentation of the SMS window

Send an SMS

1Click on the icon SMS of the window MF

DIRECTOR.

2Click on NEW then on SMS.

3Enter your message in the field CONTENT OF MESSAGE

provided for this purpose.

You can use the buttons and the "smiley" located

to the left of the input field to customize your message, or

to automatically insert the date and time.

4To send your SMS to a contact, enter his / her

number in the field TELEPHONE NUMBER of the part

CONTACTS and click on or select a recipient (or

group) from one of the directories in the field

CONTACT LIST and click on .

Repeat this operation as many times as necessary

(use the button REMOVE to delete a contact from

the list of contacts).

5If necessary, adjust the advanced parameters (to send

later or give priority to the SMS) by pressing the button

ADVANCED PARAMETERS.

The SMS service is available depending on

the countries and the operators.

Item Action

1 Write an SMS.

2

Delete an SMS from one of the SMS manager

directories. Except for the directory SEND LOG

for which the effect of this command is to delete

the entire log.

3Print an SMS from one of the SMS manager

directories.

4 Display an SMS with the Viewer.

5 Access to the address book.

6Stop SMS sending (only enabled for the

outbox).

7Displays all SMSs in the directory selected in

the Fax manager.

12345 67

8

9

8 SMS preview.

9 SMS manager directories.

Item Action

B2520 / B2540

- 58 -

11 - PC Features

6Click on OK to send your SMS to all contacts in the

field LIST OF RECIPIENTS.

Your send request can then be checked, if necessary, in

the outbox.

Follow-up of SMS

SMS communications are monitored by means of:

- an outbox,

- a sent item memory,

- an outbox log.

These services make it possible to have complete

information on the terminal activity with regard to

communications.

The outbox log is automatically printed when its contents

fill an A4 page. After this automatic printing, the terminal

creates a new log.

The outbox

The following is grouped in the SMS outbox:

-requests being sent,

-send later requests,

-requests for which one or more send attempts have

already been made, and which will soon be redialed,

-requests which have been rejected.

The outbox log

The outbox log is used to keep the entire history of SMS

communications (successful or rejected) that have been

processed by your terminal. The log is automatically

printed as soon as an A4 page is complete.

The information in the sent box is:

-t

he SMS recipient,

- the date of sending of the SMS,

- the status (sent, rejected, etc...).

The sent item memory (items sent)

The sent item memory is used to keep a copy of all SMS

messages you have sent.

The information in the sent item memory is:

-t

he SMS recipient,

- the date of creation of the SMS,

- the date of sending of the SMS,

- the size of the SMS.

SMS Parameters

Access to SMS parameters

1Click the icon SMS of the window MF

DIRECTOR.

2Select TOOLS > OPTIONS > SMS.

3Make any adjustments required in relation to the

description of the parameters above and validate

with OK.

Description of the tab LOGS AND REPORTS

The button DELETE deletes the entire log and

not simply the message(s) selected.

Field Description

Automatic printing of a

sent document

The SMS is automatically printed

when it is sent.

Printing of a send

report

An outbox report is printed after

each fax is sent.

Printing of the outbox

log

The log is automatically printed

when it fills an A4 page.

B2520 / B2540

- 59 -

12 - Maintenance

Maintenance

Service

General information

To ensure that your machine is kept in the best

conditions, it is recommended that you periodically clean

the inner parts.

Please respect the following rules while using this

machine:

- Do not leave the scanner cover open.

- Do not try to lubricate the device.

- Do not close the scanner cover violently or do not

apply vibrations to the machine.

- Do not open the cartridge access cover while printing.

- Do not try to disassemble the machine

- Do not use paper which would has stayed in the tray

for too long.

Toner cartridge replacement

Your machine comes with a current consumable

management system. It tells you if your toner cartridge is

close to its end of cycle. The following message will

appear on your machine screen.

To quit this screen, press OK.

To replace the toner cartridge, proceed as shown below.

When the following message is displayed on the screen:

1Press OK.

2Stand in front of the device.

3Push on the left and right sides of the cover and pull

it towards you.

4Raise and remove the toner cartridge from the

machine.

5Unpack the new cartridge and insert it into the slot

as indicated in the diagram below.

6Close the cover.

The following message appears:

7Press OK.

8When this message appears,

insert the smart card provided with the new toner

cartridge as shown on the picture below.

9A wait message appears.

The smart card is read.

Remove the smart card from the reader, your

machine is ready to print again.

Issues with smart cards

If you use a smart card that has already been used, the

machine will display:

then,

If you use a defective smart card, the machine will display:

For your safety, it is imperative to refer to the

security directives presented in the Safety

booklet.

TONER NEAR

END

After this message has been displayed, you

are able to change the cartridge.

TONER EMPTY

REPLACE <OK>

OPEN FRONT COVER

REPLACE TONER

HAVE YOU CHANGED

THE TONER? <OK>

INSERT THE

TONER CARD

PLEASE

WAIT

NEW TONER

REMOVE CARD

PLEASE

WAIT

REMOVE CARD

ALREADY USED

PLEASE

WAIT

B2520 / B2540

- 60 -

12 - Maintenance

then,

If the C button is pressed while the smart card is being

read, the machine displays:

Cleaning

Scanner reading system cleaning

When one or more vertical lines appear on the copies,

clean the glass of the scanner.

1Open the scanner cover until it is standing in

vertical position.

2Wipe the glass with a soft lint-free cloth soaked with

mild alcohol.

3Close the scanner cover.

4Make a copy to check that the symptoms have

disappeared.

Printer cleaning

Dust, dirtiness and paper debris on the external and

internal surfaces of the printer can affect its operation. We

advise that it is cleaned regularly.

Printer external cleaning

Clean the external part of the printer with a soft cloth

soaked in mild detergent.

Printer issues

Error messages

When the printer encounters any of the problems

described below, the corresponding message is shown

on the machine display.

Paper jam

When printing, a sheet of paper may get stuck in the

printer or the paper tray and cause a paper jam.

In case of a paper jam in the machine, the following

message appears:

1Open the paper jam cover located at the back of

the machine.

2Remove the jammed sheet of paper and close the

cover.

3Open and close the consumable cover.

The printer starts again automatically.

UNKNOWN CARD

REMOVE CARD

ACTION CANCELLED

REMOVE CARD

Message Action

CHECK TONER

Check the presence of a

toner cartridge in the

machine.

TONER NEAR END

Indicates that your

consumable will need

changing soon.

REPLACE PAPER Add paper in tray.

HEATING Message displayed when

starting the machine.

CLOSE COVER

PRINTER

The printer front cover is

open, close it.

TONER EMPTY

REPLACE <OK>

Replace the toner cartridge.

PAPER JAM

REMOVE TONER

A sheet of paper is jammed

in the machine. Take out the

toner cartridge and remove

the jammed paper sheet.

Take out the paper tray and

remove the jammed paper

sheet. Then open and close

the consumable cover.

PAPER JAM

EXTERNAL TRAY

A sheet of paper is jammed

in the machine. Open the

paper jam cover. Remove

the jammed paper sheet.

Then open and close the

consumable cover.

PAPER EMPTY Add paper in the paper tray.

PAPER JAM

EXTERNAL TRAY

Message Action

B2520 / B2540

- 61 -

12 - Maintenance

In case of paper jam, the following message appears:

1Remove the toner cartridge and check if a sheet is

jammed.

2Remove the sheet of paper which causes the paper

jam.

3Put the toner cartridge in the machine, or remove

the paper tray and remove the sheet of paper which

causes the paper jam.

4Check that the paper sheets in the paper tray are

correctly placed.

5Replace the paper tray in the machine.

Scanner issues

When a paper jam occurs, the following message

appears:

1Open the scanner cover.

2Remove the jammed paper without tearing it.

The following message appears:

3Close the scanner cover.

Miscellaneous issues

When turning on the terminal, nothing is displayed on

the screen.

Check the connection between the power cord and the

outlet.

The terminal does not detect the presence of the

document inserted in the scanner document feeder.

The message READY does not appear on the screen.

At the start and during scanning, REMOVE DOCUMENT

appears on the screen.

1Remove the document or press key .

2Check the thickness of the document (50 sheets of

paper of 80 g/m2).

3Iron out the sheets if needed.

4Help the sheets along.

The terminal does not receive any faxes.

1Check that the telephone line cable is correctly

plugged in.

2Check that there is a tone signal on the telephone

line by means of the key .

You receive a blank page.

1Make a photocopy of a document; if it is correct

then your fax is functioning normally.

2Call back the subscriber and have him resend the

document. It was probably sent with the sheet

inserted backwards.

You cannot send a fax.

1Check that the telephone line cable is correctly

plugged in.

2Check the tone by pressing the key .

3Check the prefix is correctly programmed and

used.

Communication errors

If the communication fails, the terminal advises you of an

automatic retry later.

Example of what is displayed:

The fusion unit can reach a very high

temperature during the operation. To prevent

any harm, do not touch this area.

PAPER JAM

REMOVE TONER

REMOVE DOCUMENT

CONFIRM <STOP>

1

2

CLOSE COVER

SCANNER

Current time FRI 12 DEC 20:13

Time of next try 0142685014 20:18

B2520 / B2540

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12 - Maintenance

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes place at the given

time,

• restarting the transmission immediately by

pressing ,

• abandoning transmission by pressing . To eject the

document, press again.

Transmission from memory

You have the choice between:

• waiting until the transmission takes place at the given

time,

• restarting the transmission using the transmission

queue. In this case, for a document composed of

several pages, the transmission will take place from

the page where the error occured,

• abandoning the transmission by deleting the

corresponding command in the transmission line.

The terminal makes at most 5 automatic redials. The non-

transmitted document is automatically deleted from the

memory and a transmission report is then printed together

with an error code and the cause for transmission failure

(see the communication error codes).

Communication error codes

The communication error codes appear in the logs and

transmission reports.

General codes

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call

later.

Code 03 - User break

A communication has been stopped by the user pressing

the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated

number is not valid, check it. (Example: a delayed

transmission was programmed with a one-touch key and

this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner, for example, the

sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam,

opened cover... In the reception mode, this incident

appears only if the reception parameter is switched to

WITHOUT PAPER.

Code 07 - Disconnected

The link has been cut (bad line). Check the number and

try again.

Code 08 - Quality

The document you sent was not well received. Contact

your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had

not prepared his document (no deposit) or the password

entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages

indicated during preparation for the transmission and the

number of pages sent. Check the number of pages in the

document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of

his document (it may be too long to be completely

received).

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive since its memory is full.

There are too many received unprinted documents or too

many documents in the transmission line.

Print the received documents and delete or transmit

immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full. Print all received

documents.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox.

The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but

the fax has not programmed the list of subscribers

requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s

mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document relay from a remote fax which

does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your

subscriber. (Example: a fax wanted to poll your fax but

there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is

busy.

Code 1B - Transmission failed

During transmission: start again.

During reception: ask your subscriber to resend the

document.

Code 50 - Server error

Check the number configured for the SMS server or a

communication error occured during data transmission.

B2520 / B2540

- 63 -

12 - Maintenance

Specifications

Physical specifications

Electrical specifications

Environmental specifications

Peripheral specifications

Printer

Copier

Scanner

Printing supports

PC connection

Dimensions: 412 x 447 x 386 mm

Weight: 13 kg

Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A

Electric consumption: 12 W typical in powersave

16 W typical in standby

340 W average during printing

Operating temperature: In operation: + 10 °C to 32 °C

Acceptable humidity level: In operation: 15 % to 80 % HR (without condensation)

Type: Laser (on normal paper)

Resolution: 600 dpi

Speed: 16 ppm maximuma

a. Printing speed may vary depending on used operating systems, computer specifications, software applications,

connection modes (LAN, USB or WLAN), paper formats as well as file types and sizes.

Preheating time: 21 sec.

First page out time: 13 sec.

Type: Autonomous Black and White

Copy speed: 16 ppm maximum

Resolution: 600 dpi

Multiple copies: 99 pages maximum

Zoom range: 25 % to 400 %

Type: Color scanner

Color depth: 36 bits

Resolution: 600 dpi (optical)

2400 dpi (interpolated)

Software compatibility: TWAIN

Maximum paper format: Letter

Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)

Output tray capacity: 50 sheets

Main tray paper format: A4, A5, Legal, Letter

60 to 105 g/m² paper

Paper format for manual printing: A4, A5, Legal, Letter, B5, exec, A6

52 to 160 g/m² paper

Slave USB 2.0 port (PC connection)

Master USB 2.0 port (Wlan connection, reader, USB memory key reader)

Operating System: Windows 98 SE, 2000SP3, ME, XP

B2520 / B2540

- 64 -

12 - Maintenance

Consumable specifications

Reference paper

Specifications are subject to changes for improvement without notice.

Scanner : Inapa tecno SPEED A4.

Printer : Ricoh T6200 A4

Oki Systems (UK) Limited

550 Dundee Road

Slough Trading Estate

Slough, SL1 4LE

Tel:44 (0) 1753 819819

Fax:44 (0) 1753 819899

http://www.oki.co.uk

Oki Systems Ireland Limited

The Square Industrial Complex

Tallaght, Dublin 24

Tel:+353 1 4049590

Fax:+353 1 4049591

http://www.oki.ie

Technical Support:

Tel:+353 1 4049570

Fax:+353 1 4049555

E-mail: tech.support@oki.ie

OKI Systems (Ireland) Ltd.

(Northern Ireland)

40 Sydenham Park

Belfast, BT4 1PW

Tel:+44 (0)28 90 20 1110

http://www.oki.ie

Technical Support:

Tel: +44 (0)28 90 221919

E-mail: tech.support@oki.ie

Oki Data Corporation

4-11-22 Shibaura, Minato-ku

Tokyo 108-8551

Tel:(81) 3 5445 6158

Fax:(81) 3 5445 6189

http://www.okidata.co.jp

Oki Data (Singapore) Pte. Ltd.

78 Shenton Way, #09-01,

Singapore 079120

Tel:(65) 221 3722

Fax:(65)421 1688

http://www.okidata.com.sg

Oki Systems (Thailand) Ltd.

956 Udomvidhya Building 6th Floor

Rama IV Rd.

Bangkok 10500

Tel:(662) 636 2535

Fax:(662) 636 2536

http://www.okisysthai.com

Oki Hong Kong Limited

Suite 1909, Tower3,

China Hong Kong City,

33 Canton Rd., Tsimshatsui,

Kowloon, Hong Kong

Tel:(852) 2736 0130

Fax:(852) 2376 3725

The IPL Group

63-85 Victoria Street

Beaconsfield NSW 2015, Australia

Tel:(61) 2 9690 8200

Fax:(61) 2 9690 8300

http://www.oki.com.au

Comworth Systems Ltd.

10 Constellation Drive Mairangi Bay,

Auckland,

New Zealand

Tel:(64) 9 477 0500

Fax:(64) 9 477 0549

http://www.comworth.co.nz

Oki Systems (Czech & Slovak), s.r.o.

IBC - PobÔežní 3

186 00 Praha 8

Czech Republic

Tel.: +420 224 890158

Website: www.oki.cz, www.oki.sk

OKI Printing Solutions (Denmark)

Herstedøstervej 27

2620 Albertslund

Adm.: +44 43 66 65 00

Hotline: +44 43 66 65 40

Salg: +44 43 66 65 30

Fax: +44 43 66 65 90

Website: www.oki.dk

Oki Systems (Deutschland) GmbH

Hansaallee 187

40549 Düsseldorf

Tel: +49 (0) 211 52 66 0

Fax: +49 (0) 211 59 33 45

Drucker Support:

+49 (0) 211 5262 501

Fax Support: +49 (0) 211 5262 502

Website:www.oki.de

Oki Systems (Iberica), S.A.

C/Teide, 3

San Sebastian de los Reyes

28700, Madrid

Tel: 91 3431620

Fax: 91-3431624

Atención al cliente: 902 36 00 36

Website: www.oki.es

Oki Systems (Finland) Oy

Kutomotie 18 B, 5. Krs

00380 Helsinki

Tel: +358 (0) 9 5404 420

Fax: +358 (0) 9 5404 4223

Website: www.oki.fi

Oki Systèmes (France) S.A.

44-50 Av. du Général de Gaulle

94246 L'Hay les Roses

Paris

Tel: 01 46 15 80 00

Télécopie: 01 46 15 80 60

Website: www.oki.fr

Oki Systems (Magyarország) Kft.

H1134 Budapest

Váci út 35

Telefon: +36 1 814-8000

Telefax: +36 1 814-8030

Webhely: www.okihu.hu

OKI Systems (Italia) S.p.A.

via Milano, 11

20084 Lacchiarella (MI)

Tel: 02.90026.1 (R.A.)

Fax: 02.90026.344

Website: www.oki.it

Oki Systems (Holland) b.v.

Neptunustraat 27-29

2132 JA Hoofddorp

Helpdesk: 0800 5667654

Tel: 023 5563740

Fax: 023 5563750

Website: www.oki.nl

Oki Systems (Belgium)

Schaarbeeklei 49 - 51

B-1800 Vilvoorde

Helpdesk: 02-2574620

Fax: 02 2531848

Website: www.oki.be

Oki Systems (Norway) A/S

Hvamsvingen 9

P.O.Box 174

N-2013 Skjetten

Tel: 63 89 36 00

Telefax: 63 89 36 01

Ordrefax: 63 89 36 02

Website: www.oki.no

Oki Systems (Polska) Sp. z o.o.

Leszno 14, 9th Floor

01-192 Warszawa

Tel.: +48 22 535 69 99

Fax: + 48 22 535 69 98

Website: www.oki.com.pl

E-mail: oki@oki.com.pl

Hotline: 0800 120066

E-mail: tech@oki.com.pl

Oki Systems (Ibérica) S.A.

Sucursal Portugal

Edifício Prime -

Av. Quinta Grande 53,7ºD

2614-521 Amadora

Tel: 21 470 42 00

Fax: 21 470 42 01

Website:

www.okiprintingsolutions.com.pt

Oki Service

Serviço de apoio técnico ao Cliente

Tel: 808 200 197

e-mail: okiserv@oki.pt

Oki Systems (Sweden) AB

Box 216

Drottningholmsvägen 320

161 26 Bromma

Tel. +46 8 634 37 00

e-mail: info@oki.se för allmänna frågor

om Oki produkter

support@oki.se för supportfrågor

rörandes Oki produkter

Vardagar: 08.30 - 12.00, 13.00 - 16.00

Website: www.oki.se

OKI Europe Ltd. (Russia)

B. Zlatoustinsky per. 1, bld. 6

Moscow 101000

Tel: +7 495 2586065

Fax: +7 495 2586070

e-mail: info@oki.ru

Website: www.oki.ru

Technical support:

Tel: +7 495 564 8421

e-mail: tech@oki.ru

OKI Europe Ltd. (Ukraine)

20, Velyka Zhytomyrska Street

“Panorama” Business Centre

5th Floor

Kiev 01025

Tel: +380 44 537-52-88

e-mail: info@oki.ua

Website: www.oki.ua

Oki Sistem ve Yazıcı Çözümleri Tic. Ltd.

Ști.

Harman Sokak

Harmancı Giz Plaza

Kat: 18 D: 35 34394 Levent

İstanbul

Tel : +90 212 279 2393

Fax : +90 212 279 2366

http://www.oki.com.tr

www.okiprintingsolutions.com.tr

CPI S.A. (Greece)

1 Rafailidou str

177 78 Tavros

Athens

Tel: +30 210 48 05 800

Fax : +30 210 48 05 801

e-mail: sales@cpi.gr

Website: www.cpi.gr

Oki Europe Limited

Central House

Balfour Road

Hounslow TW3 1HY

United Kingdom

Tel: +44 (0) 208 219 2190

Fax: +44 (0) 208 219 2199

www.okiprintingsolutions.com

07077701 iss.1