Olympus Ds 3400 Instructions 3400_Instructions_EN

DS-3400 DS-3400_Instructions_EN

DS-3400 to the manual 0860d10a-3538-4b44-9639-8818ad22dc64

2014-07-06

: Olympus Ds-3400-Instructions ds-3400-instructions olympus pdf

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Thank you for purchasing an Olympus

Digital Voice Recorder.

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

DIGITAL VOICE

RECORDER

DS-3400

INSTRUCTIONS

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Macintosh is a trademark of Apple Inc.

Intel and Pentium are registered trademarks of Intel Corporation.

The SD logo is a trademark.

The SDHC logo is a trademark.

Other product and brand names mentioned herein may be the trademarks or registered

trademarks of their respective owners.

●The contents of this document may be changed in the future without advanced notice.

Contact our Customer Support Center for the latest information relating to product names

and model numbers.

●The utmost care has been taken to ensure the integrity of the contents of this document. In

the unlikely event that a questionable item, error, or omission is found, please contact our

Customer Support Center.

●Any liability for passive damages or damage of any kind occurred due to data loss incurred

by a defect of the product, repair performed by the third party other than Olympus or an

Olympus authorized service station, or any other reasons is excluded from Olympus’s

liability.

Trademarks

Introduction

Table of Contents

Safe and Proper Usage

Getting Started

Basic Operations

Advanced Operations

Managing Files on Your PC

Other Practical Use Methods

Other Information

P.7

P. 1 9

P. 3 3

P. 5 9

P. 6 7

P. 6 8

P.4

P.5

PLAY/OK

Table of Contents

Table of Contents ...................................... 4

Safe and Proper Usage ............................ 5

General Precautions ................................. 5

1Getting Started

Main Features .......................................... 7

Memory Card ........................................... 8

Identification of Parts ............................. 10

Installing Batteries ................................. 12

Power Supply ........................................ 14

Power Save Mode (Power Save) .......... 14

HOLD ..................................................... 15

Inserting and Ejecting a SD card .......... 16

Setting Time and Date (Time & Date) ... 17

2Basic Operations

Recording .............................................. 19

Microphone Sensitivity (Mic Sense) ...... 23

Recording Modes (Rec Mode) .............. 24

Using the Variable Control Voice Actuator

(VCVA) ............................................. 25

Recording Monitor ................................. 26

Playing ................................................... 27

Erasing ................................................... 29

3Advanced Operations

Menu List ............................................... 33

Learning to Use the Menu ..................... 35

Selecting Folders and Files ................... 36

Displaying File Information (Information) .... 37

Device Lock Function ............................ 38

Locking Files (Lock) .............................. 40

Pending Files (Pending) ........................ 41

Setting Priority Levels (Priority) ............ 42

Setting the Author ID and Work Type.... 43

Verbal Comment .................................... 46

Index Marks ........................................... 47

Language (Language) ........................... 48

Backlight (Backlight) .............................. 49

LED (LED) ............................................. 50

LCD Contrast Adjustment (Contrast) .... 51

System Sounds (Beep) ......................... 52

Cue/Rev Sound (Cue/Rev Sound) ........ 53

Formatting the Card (Format) ............... 54

Check System Information (System Info.) ...

Changing the USB Class (USB Class) .... 57

Customizing the Recorder ...................... 58

4Managing Files on Your PC

DSS Player Software............................. 59

Installing DSS Player Software ............. 61

Uninstalling DSS Player Software......... 62

Using Online Help ................................. 63

Connecting Recorder to PC .................. 64

Running DSS Player Software .............. 66

5Other Practical Use Methods

Using as External Memory of the Computer ...

6Other Information

Alarm Message List ............................... 68

Troubleshooting ..................................... 69

Accessories ........................................... 70

Specifications ........................................ 71

Technical Assistance and Support ........ 72

Convention Used In this Manual

•The word “card” is used to refer to the SD

card.

•The word “DSS Player” is used to refer to

the DSS Player Pro Dictation Module in

Windows environment and DSS Player in

Apple Macintosh environment.

•The Notes at the bottom of a page are

used for additional information,

exceptions, or related events.

•Words in uppercase form such as PLAY

or REC are used to describe a function

or button on the recorder.

Safe and Proper

Usage

Before using your new recorder, read

this manual carefully to ensure that you

know how to operate it safely and

correctly. Keep this manual in an easily

accessible location for future reference.

•The warning symbols indicate important

safety related information. To protect

yourself and others from personal injury

or damage to property, it is essential that

you always read the warnings and

information provided.

General Precautions

●Do not leave the recorder in hot, humid

locations such as inside a closed

automobile under direct sunlight or on the

beach in the summer.

●Do not store the recorder in places exposed

to excessive moisture or dust.

●Do not use organic solvents such as

alcohol and lacquer thinner to clean the

unit.

●Do not place the recorder on top of or near

electric appliances such as TVs or

refrigerators.

●Avoid recording or playing back near

cellular phones or other wireless

equipment, as they may cause interference

and noise. If you experience noise, move

to another place, or move the recorder

further away from such equipment.

●Avoid sand or dirt. These can cause

irreparable damage.

●Avoid strong vibrations or shocks.

●Do not disassemble, repair or modify the

unit yourself.

●Do not operate the unit while operating a

vehicle (such as a bicycle, motorcycle, or

go-cart).

●Keep the unit out of the reach of children.

Recorded content in memory may be

destroyed or erased by operating mistakes,

unit malfunction, or during repair work.

It is recommended to back up and save

important content to other media such as a

computer hard disk.

Batteries

Danger

•Do not solder lead wires or terminals directly

onto a battery or modify it.

•Do not connect the =and -terminals

together. This may cause fire, overheating or

electric shock.

•When carrying or storing the battery, be sure

to put it in the provided case to protect its

terminals. Do not carry or store the battery

with any metal objects (such as key rings).

If this warning is not followed, fire,

overheating or electric shock may occur.

•Do not connect the batteries directly to a

power outlet or a cigarette lighter of an

automobile.

•Do not insert the batteries with their = and

- terminals reversed.

•If any liquid from a battery gets into your

eyes, promptly wash it off with clean water

and consult your doctor at once.

•There is a hole from which gas escapes on

the = terminal. Do not cover or block it.

Warning

•Batteries should never be exposed to flame,

heated, short-circuited or disassembled.

•Do not attempt to recharge alkaline, lithium

or any other non-rechargeable batteries.

General Precautions

•Never use any battery with a torn or cracked

outer cover.

•Keep batteries out of the reach of children.

•If you notice anything unusual when using

this product such as abnormal noise, heat,

smoke, or a burning odor:

1remove the batteries immediately while

being careful not to burn yourself, and;

2call your dealer or local Olympus

representative for service.

•Do not expose the batteries to water. Do not

allow water to contact the terminals.

•Do not remove or damage the battery

insulating sheet.

•Do not use the batteries if you find

something wrong with them such as leakage,

color change or deformity.

•Should any battery liquid get on skin or

clothing, promptly wash it off with clean

water.

•Keep batteries away from fire.

Caution

•Do not subject batteries to strong shocks.

•Do not use batteries of different types,

voltages, and/or brand names.

1Getting Started

Main Features

●Support type of memory: SD card (☞ P.8 ) .

●Three Programmable smart buttons F1, F2 and F3 (☞ P.58).

●Recording and storing voice in Digital Speech Standard Pro (DS2 format).

●Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode (☞ P. 2 4 ).

●Data encryption function for securing recordings on the device.

●Overwrite Recording and Insert Recording (partial insertion) available (☞ P.21, 22).

●Supports USB 2.0. High-Speed, which enables high-speed data transmission from the recorder

to your computer.

●Five folders and up to 200 files/folder, for a maximum of 1000 recordings (☞ P.19).

When using DSS Player, it is possible to create up to a maximum of seven folders (1,400 files) (☞ P.58, 59).

●It has a built-in Variable Control Voice Actuator (VCVA) function (☞ P.25).

●Large LCD screen with backlight.

●Device Lock function to prevent unauthorized access to device (☞ P. 5 8 ) .

Authentication system via password (☞ P.38, 39).

●Index mark function which is useful to search particular points in the dictation (☞ P.47).

●Verbal comment function which allows transcriptionists to instantly search and play back

instructions on their computer (☞ P.46).

●Priority Setting (☞ P.42).

●DSS Player software included (☞ P.59).

It is possible to customize the recorder in a number of ways.

SD card

1Card Lock

SD card is equipped with a lock function.

When the lock function is used, important

data is protected by preventing it from being

accidentally overwritten or erased.

When the lock function is set will appear

on the display.

2Index Area

For writing down information identifying card

or content.

3Contact Area

Comes into contact with the recorder’s

signal read contacts.

Memory Card

The above are the standard times, and the available

recording time will vary depending on the card.

*1: Available recording time for one continuous file.

Available recording time may be shorter if many short

recordings are made.

*2:Total recording time of several files. The maximum

recording time per file is 99 hours 59 minutes.

Memory Card

This recorder uses memory in the form of SD

card memory.

Check the latest operating information on the

Olympus homepage (http://www.olympus.com)

when using cards other than the included card.

In addition, refer to the following pages as well

when handling the card.

• Inserting and Ejecting a SD card (☞ P.1 6)

• Formatting the Card (Format) (☞ P. 5 4 ) Memory Sizes of Cards and

Approximate Recording Times*1

Compatible Cards

The recorder supports cards with memory

capacity between 512 MB to 16 GB.

Settings and operating environment

relating to the card

Memory Size QP Mode SP Mode

512MB 38 hr. 30 min. 79 hr. 00 min.

1GB 77 hr. 00 min. 157 hr. 50 min.*2

2GB 152 hr. 30 min. *2 312 hr. 20 min.*2

4GB 305 hr. 50 min.*2 626 hr. 50 min.*2

8GB 624 hr. 30 min.*21279 hr. 30 min.*2

16GB 1248 hr. 10 min.*22557 hr. 10 min.*2

SD card

Memory Card

Warning

• Do not touch the card contacts.

That may damage the card.

• Do not place the card in locations

with static electricity.

• Store the card in a location that is

out of the reach of children. In

case of accidental ingestion,

consult a physician immediately.

Check Card Information (Card Info.)

Information such as the memory capacity and

remaining memory for installed cards can be

displayed on the recorder (☞ P.34).

Notes

•When initializing (formatting) a card, confirm that

no necessary data is stored on the memory card

beforehand. Initialization completely erases the

existing data on the card.

•In some cases cards which have been formatted

(initialized) by another device, such as a computer,

cannot be recognized. Be sure to format them with this

recorder before using.

•The card has a service life. When reaching the end of

its life, writing or erasing data on the card will be

disabled. In this case, replace the card.

•If you use a PC card adapter compatible with the card

to save or delete some data on the card, the maximum

recording time on the card may be decreased. To

recover the original recording time, initialize/format the

card in the recorder.

•Olympus will not be held liable for any data corruption

or loss due to misuse of the media card.

BACK EXIT

Card Info.

Remain

Capacity

540MB

1.0GB

$+ (Volume) button

%Fast Forward (9) button

^PLAY/OK button

&Programmable smart button (F1,

F2, F3)

*Rewind (0) button

(

(Volume) button

)Built-in speaker

-Battery cover

=PC (USB) terminal

qCradle connector

wBattery cover release button

Identification of Parts

1SD card slot

2Built-in microphone

3NEW button

4REC button

5REW button

6FF button

7STOP button

8POWER/HOLD switch

9ERASE button

0EAR (Earphone) jack

!MIC (Microphone) jack

@Record indicator light

#Display (LCD panel)

(

)

Identification of Parts

1Record mode indicator

2Current folder

3Memory remaining indicator

(E/F bar)

4Record indicator

5Remaining recording time

6Level meter indicator

7Microphone sensitivity indicator

8Current file number

9Total number of files in the folder

Author ID indicator

Battery indicator

VCVA

VCVA (Variable Control Voice

Actuator) indicator

Display Status Indicators

0Recording elapsed time

!Playback position bar indicator

@Play indicator

#Total recording time of the

selected file

$Button guide display

%Current Playback time

^Main Button Guide

You can display the Main Button Guide by

using “Main Button Guide” (P.58) of the

customize functions of DSS Player.

Pending indicator

Card Lock indicator

Encryption indicator

Priority indicator

Erase Lock indicator

Display in the recording

mode

Display in the playback

mode

025

/ 030

DISPLY

VERBAL INDEX

DS3400

QP DICT

00 M 10 S

H 22 M 30

025 / 030

INSERT SPEED INDEX

DS3400

QP DICT VCVA

M 50 S

12M 0 5

@ %

/ 030

YINDEX

57S

Lightly press down on the battery cover

release button, then open the battery

cover.

Insert two AAA batteries, observing the

correct polarity as shown in the

illustration below, then close the battery

cover.

Installing Batteries

Recharging Battery Pack

The battery indicator on the display changes

as the batteries lose power.

→ →

When appears on the display, replace the

batteries as soon as possible.

When the batteries are too weak, the recorder

shuts down and [ Battery Low ] appears

on the display.

Cautions Concerning the Battery

Warning

•Using batteries for which part or all

of the external coating (insulating

sheath) is peeling off or batteries

which have ruptured may cause fluid

leaks, overheating, and explosions.

For this reason such batteries should

absolutely not be used.

•Commercially available batteries for

which part or all of the external

coating (insulation sheath) has been

peeled off should absolutely not be

used.

This recorder can be used with AAA Alkaline

Batteries.

Insert the batteries in the direction inscribed on

the inside of the recorder’s battery compartment.

In addition, when inserting the batteries, insert

them so that the tape is under the batteries, as

shown in the illustration. The batteries can then

be removed easily by pulling up the tape. When

pulling on the tape the batteries may suddenly

pop out, so be sure to press down lightly on

the batteries with your finger while pulling.

Unusable batteries

Batteries for which the entire external coating

(insulating sheath) is peeled off (naked batteries),

or those where it has partially been peeled off.

Installing Batteries

Notes

•Be sure to turn OFF the recorder before replacing

the batteries. Removing the batteries while the recorder

is in use may corrupt the card. If you are recording into

a file and the batteries run out, you will lose your

currently recorded file since the file header will not be

written. It is crucial to replace the batteries when one

hash mark is shown in the battery icon.

•Be sure to replace both batteries at the same time.

•Never mix old and new batteries, or batteries of

different types and/or brands.

•If it takes longer than 1 minute to replace dead batteries,

you may have to reset the time when you load new

batteries.

•Remove the batteries if you are not going to use the

recorder for an extended period of time.

Power Supply Power Save Mode

(Power Save)

When the recorder is ON but not in use for 10

minutes, by default, it will switch to power save

mode automatically. To reactivate the recorder

again, operate any button or the slide switch.

You can set the time to enter Power Save

mode from among [5 minutes.], [10

minutes.], [30 minutes.], [1 hour], and [Off].

To exit power save, press any button.

The [Power Save] setting can be changed

from the Menu. For more details, refer to

“Menu List” (☞ P. 33) and “Learning to Use

the Menu” (☞ P.35).

Power Save Setting

Power Supply/Power Save Mode

BACK EXIT

Power Save

5 minutes

30 minutes

1 hour

Off

10 minutes

When the recorder is not being used, turn the

power off to reduce battery consumption to a

minimum. Even if the power is turned off, existing

data, mode settings, and clock settings will be

maintained.

Turning On the Power

While the recorder’s power is off, slide the

POWER/HOLD switch in the direction

indicated by the arrow.

The display will turn on, and after [System Check]

appears, the power will be turned on. The resume

function will bring the recorder back to the stop

position in memory before power was turned off.

Turning Off the Power

Slide the POWER/HOLD switch in the

direction indicated by the arrow for 0.5

seconds or longer.

The display shuts off and the power will be turned

off. The resume function remembers the stop position

before the power is turned off.

HOLD

If you bring the POWER/HOLD switch to the

HOLD position, the current conditions will be

preserved, and all buttons and switches will be

disabled.This feature is useful when the recorder

has to be carried in a bag or pocket.

Set the recorder to HOLD mode

Slide the POWER/HOLD switch to the

HOLD position.

After [Hold] appears on the display, the recorder is

set to HOLD mode.

Exit HOLD mode

Slide the POWER/HOLD switch to the A

position.

HOLD

Inserting and Ejecting a SD card

Inserting a SD card

Insert the SD card into the card slot in the

direction shown in the illustration until it

clicks.

When inserting SD card into the SD card slot,

the recorder message [Please Wait] will flash

on the LCD display for a few seconds while

validating the SD card.

Ejecting a SD card

Push the SD card inward once to unlock it,

and let it eject.

Notes

•Insert the card keeping it straight.

•The card stops with a click when it is inserted all

the way.

•Inserting the card the wrong way or at an angle

could damage the contact area or cause the card

to jam.

•If the card is not inserted all the way, data may not

be written to the card.

•Hold the card straight and pull it out.

•If an unformatted card is installed, the recorder will

automatically display the menu format option (☞ P. 5 4 ).

•Never use any card in the recorder unless it has been

formatted on this unit (☞ P.54).

•Never remove the card while the recorder is in

operation. This may damage the data.

•Releasing your finger quickly after pushing the card

inward may cause it to eject forcefully out of the slot.

Press the 9 or 0 button to select

the item to set.

Select the item from “hour”, “minute”, “year”,

“month” and “day” with a flashing point.

Press the + or – button to set.

Follow the same steps by pressing the 9 or

0 button to select the next item, and press

the + or – button to set.

•You can choose between 12 and 24 hour

display by pressing the F2(24H or 12H)* button

while setting the hour and minute.

Example: 5:45 P.M.

5:45 PM (Initial setting)←→ 17:45

PLAY/OK

Setting Time and Date (Time & Date)

Setting Time and Date

Setting the correct time and date on the recorder

is very important since every file recorded on the

recorder will have the time and date information

as part of the file header. This will simplify the

file management aspects later on.

The hour indicator will flash automatically

when you load batteries before using the

recorder for the first time, or after the

recorder has not been used for a long time.

However, when a Password has been set

as the device lock function (

☞

P. 3 8 ), the

recorder will go to the time and date set

screen after verification (unlocking).

5: 00 PM

BACK EXIT

Time & Date

3 M 15 D 2009 Y

24H

BACK EXIT

Time & Date

3 M 15 D 2009 Y

5 : 45 PM

24H

F1, F2, F3 button

PLAY/OK,+, –,

9, 0

button

• You can choose the order of the year, month,

day by pressing the F2(D/M/Y or Y/M/D or M/

D/Y)* button while setting them.

Example: March 15, 2009

(Initial setting)

*The display will vary depending on the status of the

settings.

Press the PLAY/OK button to complete

the setup screen.

The clock will start from the set date and time.

Press the PLAY/OK button according to the time

signal.

Changing the Time and Date

When the recorder’s POWER/HOLD switch is

turned ON the [Time & Date] will be displayed

for two seconds. If the time and date is not

correct, set it using the procedure below.

Press the + or – button in the [Device

Menu] screen, then select [Time & Date].

See P.34 regarding the menu.

Press the PLAY/OK or 9 button.

The time and date screen appears. The hour

indicator flashes, indicating the start of the time

and date setup process.The following steps are

the same as Step 1 through Step 3 of “Setting

Time and Date (Time & Date)” (☞ P.17).

Press the F3(EXIT) or 0 button to

complete the setting.

Setting Time and Date

2009

BACK EXIT

Device Menu

Beep

Cue/Rev Sound

Time & Date

USB Class

Reset Settings

Power Save

Setting Time and Date (Time & Date)

Notes

•If you press the STOP button during the setup operation,

the settings are cancelled, and the recorder returns to the

previous screen.

•You can set the time and date from your PC using DSS

Player software (☞ P.59).

Recording

2 Basic Operations

Recording Related Settings

The recorder has five folders, A, B, C, D, E

and you can select folder by pressing the

F1(FOLDER) button. These five folders can

be selectively used to distinguish the kind

of recording; for example, Folder A might

be used to store private information, while

Folder B might be dedicated to holding

business information. Up to 200 messages

can be recorded per folder.

By default, the Recording Mode is QP.

Record Function

By default, the RECORD function is configured

to record at the current position (overwrite).

However, that can be changed to any of the

following settings:

•Append: Appends the recording to the end of the

current file (☞ P.20).

•Overwrite: Overwrites the recording starting at the

current position in the file (☞ P.21).

•Insert: Inserts the recording at the current position

in the file (☞ P.22).

Recording related settings can be

configured to provide a suitable recording

environment.

•Microphone Sensitivity (Mic Sense)

(☞ P. 2 3 )

•Recording Modes (Rec Mode) (☞ P. 2 4 )

•Using the Variable Control Voice Actuator

(VCVA) (☞ P.25)

•Recording Monitor (☞ P. 2 6 )

•Verbal Comment (☞ P.46 )

•Pending Files (Pending) (☞ P.41)

Recording

New Recording

Create a new file to record in.

Press the NEW button to create a new

file.

aSelected Author ID

bNew file number

cRemaining recording time

Press the REC button to start

recording.

The record indicator light glows orange and

(Record indicator) appears on the

display.

Aim the microphone at the sound source.

When you press the F2 (DISPLY) button

during recording, you can change the LCD

screen displays.

dRecord indicator

Press the STOP button to stop

recording.

If you want to append additional recordings to

the same file, press the REC button again.

031 / 030

FOLDER PRIOR MENU

DS3400

QP DICT

New File

Remain

15 H 22 M 40 s

031 / 031

FOLDER PRIOR MENU

DS3400

QP DICT

02 M 20 s

15 H 0 2 M 2 0 s

Notes

•A beep will sound when the remaining recording time reaches 60 seconds, 30

seconds, and 10 seconds while recording.

•When remaining recording time is less than 60 seconds, the record indicator light

starts flashing in orange. When the recording time is decreasing to 30 or 10 seconds,

the light flashes faster.

•[Memory Full] or [Folder Full] will be displayed when the memory or folder capacity

is full.

- Delete any unnecessary files before recording any further (☞ P.29) or transfer

dictation files to your computer using DSS Player Software (☞ P.59).

031 / 031

VERBAL DISPLY INDEX

DS3400

QP DICT

00 M 10 s

15 H 2 2 M 3 0 s

Overwrite Recording

You can overwrite a previously recorded file from any point within

the file.

Note that the overwritten recordings will be erased.

Select and play the file you want to

overwrite.

Stop playback at the starting point of overwrite.

Press the REC button to start

overwriting.

The record indicator light glows orange and

(Record indicator) appears on the

display.

aRecording elapsed time

bTotal recording time of the selected file

Press the STOP button to stop

overwriting.

Note

•You cannot select a different recording mode (QP, SP) than that of the original file

before overwrite recording.

Recording

101 / 133

VERBAL DISPLY INDEX

DS3400

QP DICT

10 M 25 s

00H 1 4 M 0 0 s

Recording

Insert Recording

Additional recording can be inserted into previously recorded file.

Select and play the file you want to

insert an additional recording into.

While playing the file, press the

F1(INSERT) button to insert an

additional recording.

[Insert Rec?] appears on the display.

Press the REC button to start inserting

an additional recording.

The record indicator light glows orange and

(Record indicator) appears on the

display.

[Insert Rec] and the remaining recording time will

alternate on the display.

Press the STOP button to stop

inserting the additional recording.

Notes

•The recording time and date of the file is updated to the time and date of the

inserted recording.

•You cannot select a different recording mode (QP, SP) than that of the original file

before inserting.

Recording

134 / 134

EXIT

DS3400

QP DICT VCVA

00 H 00 M 10 s

33 M 2 5 s

Insert Rec?

134 / 134

VERBAL DISPLY INDEX

DS3400

QP DICT

00 M 13s

4 H 3 3 M 0 6 S

134 / 134

VERBAL DISPLY INDEX

DS3400

QP DICT

00 M 12s

Insert Rec

PLAY/OK

Microphone Sensitivity (Mic Sense)

Microphone Sensitivity

You can switch between two microphone

sensitivities to meet recording needs:

[Dictation] for oral dictation and [Conference]

which is suited for situations like meetings and

conferences with a small number of people.

The setting status will appear on the display

CONF

DICT

PLAY/OK

F1, F3 button

PLAY/OK,+, –,

9, 0 button

Select [Mic Sense] at the [Record Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.33 regarding each menu item settings.

Press the + or – button to select

[Conference] or [Dictation].

Conference...High-sensitivity mode that records

sounds in all directions.

Dictation...Low-sensitivity mode suited for

dictation.

Press the PLAY/OK button to complete

the setup screen.

[Conference Set] or [Dictation Set] will light up

on the display, and it will return to the [Record

Menu] screen.

If you press the 0 or F1(BACK) button the

setting will be cancelled and it will return to the

[Record Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

BACK EXIT

Mic Sense

Dictation

Conference

BACK EXIT

Record Menu

Rec Mode

Mic Sense

VCVA

025 / 030

FOLDER PRIOR MENU

DS3400

QP DICT

New File

02 M 10 s

3 H 0 8 M 0 5 s

BACK EXIT

Mic Sense

Conference

Dictation

Set

Dictation

Recording Modes (Rec Mode)

Recording Modes

The recording mode can choose between QP

(Quality Playback) and SP (Standard

Playback).

PLAY/OK

F1, F3 button

PLAY/OK,+, –,

9, 0 button

Select [Rec Mode] at the [Record Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.33 regarding each menu item settings.

Press the + or – button to select [QP]

or [SP].

Press the PLAY/OK button to complete the

setup screen.

[QP Set] or [SP Set] will light up on the display,

and it will return to the [Record Menu] screen.

If you press the 0 or F1(BACK) button the

setting will be cancelled and it will return to the

[Record Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

Set Recording Mode is displayed when creating

the New File and during recording.

The recording mode of file recording is displayed

during playback and in stop mode.

Note

•Choose QP mode for recording meetings or lectures

with crisp clarity.

•You cannot select the QP mode when setting the

recorder to the DSS Classic mode.

For details, see “Recording” in the “Customizing the

Recorder” (☞P.58).

BACK EXIT

Record Menu

Rec Mode

Mic Sense

VCVA

BACK EXIT

Rec Mode

BACK EXIT

Rec Mode

Set

031 / 030

FOLDER PRIOR MENU

DS3400

SP DICT

New File

Remain

15 H 22 M 40 s

Using the Variable Control Voice Actuator (VCVA)

Using the Variable Control Voice Actuator

The Variable Control Voice Actuator (VCVA)

is a function that starts recording automatically

when the microphone senses that sounds have

reached a preset threshold volume level, and

automatically pauses when the volume drops

below the threshold. The VCVA feature allows

you to conserve memory by automatically

stopping recording in instances like long silent

periods during meetings.

When this is enabled,

VCVA

will appear on the

display.

Set the VCVA in the menu to [On].

Refer to P.33 regarding each menu item settings.

Press the REC button to start recording.

When the sound volume is lower than the preset

actuation sound level, recording automatically

stops after 1 second approximately, and “Stand

by” flashes on the display. The record indicator

light glows orange and (Record indicator)

appears when recording starts and flashes when

recording pauses.

Adjust the Start/Stop Actuation Level

While the recorder is in recording mode,

press the 9 or 0 button to adjust the

actuation level.

The VCVA level can be set to any of 15 different

values. The higher the value is, the more sensitive

the recorder can react to sounds. At the highest value,

even the faintest sound will activate recording.

The VCVA actuation level can be adjusted according

to the ambient (background) noise.

Notes

•The start/stop actuation level also varies depending on

the selected microphone sensitivity mode (☞P. 2 3 ).

•To ensure successful recordings, prior testing and

adjustment of the start/stop actuation level is

recommended.

•If the recorder detects an input that exceeds the Start

level, the dotted line of the Level meter indicator will

change to the full line, and the recorder starts recording.

a Start level

(Varies according to

the sound volume

being recorded)

b Level meter

indicator (moves to the

left/right according to

the set level)

PLAY/OK

9, 0 button

134 /134

VERBAL DISPLY INDEX

DS3400

QP DICT VCVA

Standby

1 H 25 M 01 s

134 /134

VERBAL DISPLY INDEX

DS3400

QP DICT VCVA

VCVA Level 05

1 H 25 M 02 s

REC

button

Recording Monitor

It is possible to monitor your recording by

listening to the recording while recording is in

progress. Insert the earphone plug into the

earphone jack and use the + or – button to

control the volume level.

Note

•Insert the plugs in to the end as shown in the illustration

when inserting the earphone or external microphone.

Recording Monitor

+ / –

(Volume)

button

Playing

You can start playing a file at any point.

Select the file, then press the PLAY/

OK button to start playback.

The (Play indicator) appears on the

display.

aPlay indicator

Press the + or – button to adjust the

volume.

The display shows the volume level. You can

choose between 00 to 30.

bVolume level

Press the STOP button at any point

you want to stop the playback.

101 / 133

INSERT SPEED INDEX

DS3400

QP DICT

00 M 05 s

27 M 5 8 s

101 / 133

INSERT SPEED INDEX

DS3400

QP DICT

00 M 07 s

Volume 15

PLAY/OK

How to Cancel

Press the PLAY/OK or STOP

button.

Press the PLAY/OK or STOP

button.

Release the button.

Playing

Playback

functions

Fast

Forward

(FF)

Rewind

(REW)

Cue

(CUE)

Review

(REV)

Playback

Speed

Operation

Press the 9 or FF button once while stopped.

Press the 0 or REW button once while stopped.

Press and Hold the 9 or FF button while stopped

or playing a file.

Press and Hold the 0 or REW button while stopped

or playing a file.

Press the F2 (SPEED) button during playback.

➥Every time the F2(SPEED) button is pressed, the

playback speed will switch.

Play(playback): Playback at normal speed.

Slow Play (slow playback): Playback speed

slows down (-50%), and “Slow play” will turn on.

Fast Play (fast playback): Playback speed

becomes faster (+50%), and “Fast play” will turn on.

Notes

•If you press the 9 or FF button once while fast-forwarding or twice while stopped, the recorder will stop at the end of

the file (F.Skip).

•If you press the 0 or REW button once while rewinding or twice while stopped, the recorder will stop at the beginning

of the file (B.Skip). If the 0 or REW button is pressed within 2 seconds, the recorder skips to the beginning of the

previous file.

Erasing a File

Erasing or deleting a file from any of the folder on the recorder is a

very simple process.

Select the file you want to erase.

Press the ERASE button.

Press the + button to select [File

Erase], then press the PLAY/OK

button.

Press the + button to select [Start],

then press the PLAY/OK button.

The display changes to [File Erase !] and

erasing will start.

[Erase Done] is displayed when the file is

erased. File numbers will be reassigned

automatically.

Notes

•An erased file cannot be restored.

•Files cannot be erased in the following cases.

- File being set [Lock] (☞ P.40).

- The SD card lock is turned on (☞ P.8).

Erasing

029 / 031

EXIT

DS3400

QP DICT

All Erase

File Erase

Cancel

PLAY/OK

File Erase !

029 / 030

DS3400

QP DICT

Erase Done

029 / 031

BACK

DS3400

QP DICT

File Erase

Start

Cancel

EXIT

All Erase

File Erase

Cancel

Erasing All Files in a Folder

All files in a folder can be erased simultaneously.

Select the folder you want to erase.

Press the ERASE button.

Press the + button to select [All

Erase], then press the PLAY/OK

button.

Press the + button to select [Start],

then press the PLAY/OK button.

The display changes to [All Erase !] and erasing

will start.

[Erase Done] is displayed when the files are

erased. Any locked files in the folder will be

reassigned new file numbers in ascending

order.

Notes

•The erasing process may take up to 10 seconds. Do not interrupt this process!

Data will be destroyed.

•Files cannot be erased in the following cases.

- File being set [Lock] (☞ P.40).

- The SD card lock is turned on (☞ P. 8 ) .

Erasing

029 / 030

EXIT

DS3400

QP DICT

All Erase

File Erase

Cancel

PLAY/OK

All Erase !

000 / 000

DS3400

QP DICT

Erase Done

/ 030

BACK

DS3400

QP DICT

All Erase

Start

Cancel

029 / 031

EXIT

All Erase

File Erase

Cancel

Partially Erasing a File

You can erase a selected file in part.

Start playback for the file you want to

erase partially.

Press the ERASE button at the point to

start erasing.

While playback continues, [Partial Erase] will

appear on the display.

Press the ERASE button at the point

to end erasing.

The erase starting point (time) set in step 2 and

the ending point (time) set in this step will

alternate on the display for 8 seconds.

If you playback to the end of file or to the start

position of the Verbal comment (☞ P.46), that

will mark the end position for the partial erase

automatically.

Erasing

PLAY/OK

134 / 134

INSERT

SPEED INDEX

DS3400

QP DICT

45 M 02 s

01 H 5 5 M 2 5 s

EXIT

01H 5 5 M 2 3 s

Partial Erase

134 / 134

EXIT

DS3400

QP DICT

05 M 01 s

Partial Erase

Start

134 / 134

EXIT

DS3400

QP DICT

45 M 32 s

Partial Erase

End

Erasing

Press the ERASE button to confirm

erase.

The display changes to [Partial Erase!] and

erasing will start.

When [Erase Done] appears on the display,

partial erase is complete.

Notes

•If the ERASE button is not pressed within 8 seconds after the “Partial Erase Start”

and “Partial Erase End” are alternately displayed, the recorder will revert to stop

status.

•An erased file cannot be restored.

•Files cannot be Partial erased in the following cases.

- File being set [Lock] (☞ P.40).

- Files that Verbal comment is being played back (☞ P.46).

- The SD card lock is turned on (☞ P. 8 ) .

Erasing

134 / 134

DS3400

QP DICT

1 H 20 M 35 s

Partial Erase !

134 / 134

DS3400

QP DICT

1 H 20 M 35 s

Erase Done

PLAY/OK

Menu List

Display

Lock

Rec Mode

VCVA

Mic Sense

Backlight

LED

Contrast

Language

Off, On

Dictation, Conference

QP, SP

Off, On

On, Off

Program contrast level 01~12 (Default is 6).

●Menu Setting (while the recorder is stopped, press the F3(MENU) button

P.42

P.24

P.23

P.25

P.49

Second layer Setting Ref.Page

P.48

P.50

P.51

3 Advanced Operations

Main Menu

File Menu

Record

Device Menu

(To the next page)

English, Deutsch, Français, Español,

Italiano, Русском

Information The file information is displayed.

P.43

Priority

Finished, Pending

Cancel, Set

P.41

P.40

Pending

Work Type Edit the Work Type and Option Item.

P.37

Menu List

Beep

Format

USB Class

Time & Date

Power Save

Reset Settings

Card Info.

Initializes the card.

Composite, Storage

On, Off

Model Name, Version, Serial

In order of hour, minute, year, month and

day.

In order of 5 minutes, 10 minutes,

30 minutes, 1 hour and Off.

Returns the menu settings to their initial

state.

Device

P.52

P.55

P.14

P.17

P.57

P.54

P.9

Second layer Setting

Remain, Capacity

P.56

Notes

•The selectable language varies depending on the countries where the product was purchased.

•Items appear in bold letters in the “Setting” column to indicate that they are the initial settings.

System Info.

Ref.PageMain Menu

File Menu

(To the page 33)

Cue/Rev Sound On, Off P.53

Press the PLAY/OK or 9 button.

Move to the setting of the selected menu items.

Press the + or – button to move to the

menu item to be set.

Press the PLAY/OK or 9 button.

Move to the setting of the selected item.

Press the + or – button to change the

setting.

Press the PLAY/OK button to complete

the setup screen.

If you press the 0 or F1(BACK) button, the

setting will be cancelled and it will return to the

menu.

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

Press the F3(MENU) button.

The [Main Menu] screen will appear on the

display (☞ P.33).

Press the + or – button to move to

[Main Menu] item to be set.

Learning to Use the Menu

EXIT

Main Menu

File Menu

Display Menu

Device Menu

Record Menu

BACK EXIT

Record Menu

Rec Mode

VCVA

Mic Sense

EXIT

Main Menu

File Menu

Display Menu

Device Menu

Record Menu

BACK EXIT

Rec Mode

PLAY/OK

F1, F3 button

PLAY/OK,+, –,

9, 0

button

To navigate through the different options in the

Menu, use the Menu List flow chart (☞ P. 3 3 ,

34) and the following steps to modify or

change any settings.

Selecting Folders and Files

Changing Folders

While the recorder is stopped, press the

F1(FOLDER) button.

The folder list screen will be displayed.

Press the + or – button to select the

folder, then press the PLAY/OK button.

This will change the folder.

You can switch folders by pressing the

F1(FOLDER) button.

FOLDER

QP DICT

Folder A

Folder B

Folder C

Folder D

Folder E

EXIT

FOLDER

QP DICT

Folder A

Folder B

Folder C

Folder D

Folder E

EXIT

001 / 010

FOLDER PRIOR MENU

DS3400

QP DICT VCVA

00M 00 s

05 M 0 0 s

Changing File

While the file is being displayed, press

the 9 or 0 button.

This will change and display the file number order

for files within the folder.

PLAY/OK

F1 button

PLAY/OK,+, –,

9, 0

button

aCurrent file number

bTotal number of

recorded files in the

folder

The scroll bar will appear when all of

the items cannot be displayed in the

menu or list display screen.

Scroll bar

FOLDER

QP DICT

Folder A

Folder B

Folder C

Folder D

Folder E

Folder F

EXIT

Select the file whose information you

want to display.

Refer to P.36 regarding file selection.

Select [Information] at the [File Menu]

screen, then press the PLAY/OK or 9

button.

The file information is displayed.

Refer to P.33 regarding each menu item settings.

Displaying File Information

The recorder can display a variety of

information related to the current file.

EXIT

Information

File Name

DS340006.DS2

03M15D2009Y 12:23PM

Author ID

Rec Time

BACK

DS3400

PLAY/OK

The Displayed Information

The following information will be displayed.

[File Name]...File name

[Rec Time]...Time and date the file was

recorded.

[Author ID]...Display the Author ID of file.

[Work Type]...Display the Work Type ID of file.

[Option Item]...Display the Option Item which has

been set.

Displaying File Information (Information)

Note

•When the file that Work Type or the Option Item is set

is transferred from PC to this unit, the information will

be displayed on the File Information.

PLAY/OK

9 button

BACK EXIT

File Menu

Pending

Lock

Priority

Work Type

Information

Device Lock Function

Unlocking the Recorder

When the password registry is done, the

recorder will prompt for password on startup.

Unlock the recorder’s device lock through the

method below.

The default password when using the recorder

for the first time is “0000”.

Recorder access can be restricted by enabling

the device lock function. Authentication via

password can act as a safe guard for your

data even in case the recorder is lost or left

unattended.

Password registry can be performed by using

DSS Player (☞ P.59).

Unlocking the Recorder with a

Password

Select the numbers you want to enter

by pressing the +, –, 9 or 0 button

to move the cursor.

Press the PLAY/OK button to select a

number.

A * will appear in the selected first digit and the

blinking cursor will move to the next one over (to

the right). Repeat steps 1 and 2 to enter all four

digits.

Pressing the ERASE button at any time will erase

the last entry and move the cursor to the previous

entry (to the left).

After all four digits have been entered,

press the F2(ENTER) button.

If the 4 digit number entered matches the

registered password then the startup message

will appear and the recorder will start up.

Entry column

Cursor

Unlock Device

Enter Password

Unlock Device

Enter Password

Unlock Device

Enter Password

Unlock Device

Enter Password

ENTER

F2 button

PLAY/OK,+, –,

9, 0

button

PLAY/OK

Device Lock Function

Unlock Device

Enter Password

Device is

Locked

09 : 59

Authentication Halt Mode

If there is no password match after five

tries the recorder will enter password

input halt mode for ten minutes.

After ten minutes have passed the

mismatch history will be erased and it

will once again return to the password

input screen.

Device Lock Function

Locking Files (Lock)

When a file is set to [Lock], will appear on

the display, allowing you to prevent important

files from accidental erase. Furthermore, the

file will not be erased even when all files within

a folder are erased.

Select the file you want to Lock.

Select [Lock] at the [File Menu] screen, then

press the PLAY/OK or 9 button.

Refer to P.33 regarding each menu item settings.

Locking Files

Press the + or – button to select [On]

or [Off].

On...Locks the file and prevents it from

being erased.

appears on the display.

Off...Unlocks the file and allows it to be erased.

Press the PLAY/OK button to complete the

setup screen.

[File Lock On] or [File Lock Off] will light up on

the display, and it will return to the [File Menu]

screen.

If you press the 0 or F1(BACK) button the

setting will be cancelled and it will return to the

[File Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

PLAY/OK

F1, F3 button

PLAY/OK,+, –,

9, 0

button

BACK EXIT

File Menu

Pending

Priority

Lock

Work Type

Information

029 / 030

BACK EXIT

Lock

OnC

Off

029 / 030

BACK EXIT

Lock

OnC

Off

File Lock

029 / 030

FOLDER PRIOR MENU

DS3400

QP CONF

New File

02 M 10 s

3 H 0 8 M 0 5 s

Pending Files (Pending)

When you set [Pending] to the file, the file becomes

“Pending file” and the editing sign of will appear

on the display. If “Download file” is set to “Finished

file” by DSS Player, the [Pending] file is not

transferred and only [Finished] file (edited file) will

be transferred to your PC.

For details, see “Recording” in the “Customizing the

Recorder” (☞ P.58).

Select [Pending] at the [File Menu] screen,

then press the PLAY/OK or 9 button.

Refer to P.33 regarding each menu item settings.

Press the + or – button to select

[Pending] or [Finished].

Pending...Sets to a file of “Editing” and appears

on the display.

Finished...Sets to a file of “already edited”.

Press the PLAY/OK button to complete

the setup screen.

[Pending Set] or [Finished Set] will light up on the

display, and it will return to the [File Menu] screen.

If you press the 0 or F1(BACK) button the setting

will be cancelled and it will return to the [File Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

F1, F3 button

PLAY/OK,+, –,

9, 0

button

BACK EXIT

File Menu

Pending

Lock

Priority

Work Type

Information

029 / 030

BACK EXIT

Pending

Finished

029 / 030

BACK EXIT

Pending

Finished

Pending

Set

029 / 030

FOLDER PRIOR MENU

DS3400

QP CONF

New File

0 8

0 5

PLAY/OK

Pending Files

Performing the Setting from the Menu

Select the file which you would like to

set the Priority level for.

Select [Priority] at the [File Menu]

screen, then press the PLAY/OK or 9

button.

Press the + or – button to select [Set]

or [Cancel], then press the PLAY/OK

button.

[Set]...High Level.

[Cancel]...Normal Level.

Setting Priority Levels (Priority)

Setting Priority Levels

F2 button

PLAY/OK,+, –,

9 button

a Priority indicator

By default, F2 button is programmed with

Priority function. The setting can also be

performed from the menu.

You can set a priority level on each file

recorded. You can choose between “HIGH”

and “NORMAL” The default is Normal level.

To Set a Priority Level on a File

To Set the F2(PRIOR) Button

Select the file you want to perform the

setting on, then press the F2(PRIOR)

button.

Each time the F2(PRIOR) button is pressed the

Priority level will change (HIGH/NORMAL). When

the HIGH level setting is selected, will appear

on the display.

Perform the setting in the same manner after

creating a New file.

029 / 030

FOLDER PRIOR MENU

DS3400

QP DICT

0 H 00M 00 s

15 H 2 2 M 4 0 s

BACK EXIT

File Menu

Pending

Lock

Priority

Work Type

Information

029 / 030

BACK EXIT

Priority

Set

Cancel

PLAY/OK

Setting the Author ID and Work Type

Every file recorded on the recorder will include

the Author ID and Work Type as part of its

header information. To create multiple Author

IDs and Work Types on the recorder, use the

bundled DSS Player software to create and

upload a Data list (list of Author IDs and Work

Types) to the recorder. For more details, refer

to the Online help for DSS Player (☞ P.63).

By default the Author ID is set to “DS3400”.

Setting an Author ID

Turn ON the recorder.

When [Prompt for author ID at Power-on.] has

been set through DSS Player (☞P. 5 9), the

registered Author ID List will appear.

Press the + or – button to select the

Author ID that you want to assign to the

recorder from the ID list.

Press the PLAY/OK button to set the ID.

When more than one Author ID exist on the

recorder, the ID list will be displayed.

ID 1

ID 2

ID 3

ID10

Author List

EXIT

Author ID

AUTHOR A

AUTHOR B

AUTHOR D

AUTHOR E

AUTHOR F

AUTHOR C

F1,F2,F3

button

PLAY/OK,+, –,

9, 0

button

Note

•Up to 10 Author ID entries can be registered (up to a

maximum of 16 characters).

Setting the Author ID and Work Type

PLAY/OK

Setting the Author ID and Work Type

Setting the Work Type

Up to 10 Work Types can be registered in the

DSS Player software and uploaded to the

recorder. Each Work Type can have up to 10

Option Items associated with it. The Work

Types and Option Items can be used on the

recorder to populate the recording file header

information. Refer to the Online Help for DSS

Player (☞ P.63) regarding registration/set up

details and Option Item through DSS Player.

While the recorder is stopping mode,

press the NEW button.

When [Prompt for Worktype ID on new

recordings.] has been set through DSS Player (☞

P. 59), the Work Types uploaded to the recorder

will appear in a list.

Press the + or – button to select a

Work Type from the Work Type list.

Press the PLAY/OK button to select the

Work Type.

The selected Work Type and a maximum of 10

Option Items registered for that Work Type will

be recorded in the New File header information.

When the item of Option Item Label within the

selected Work Type is possible to set for Value

input, it will take you to the file information input

screen (☞ P.45). For more details, refer to the

Online help for DSS Player (☞ P.63).

Editing the Work Type

The Work Type information of the recorded or

uploaded files can be edited with the menu

settings of the recorder (☞ P. 3 3 )

Select the file you want to edit its Work

Type information (☞ P.36).

Select [Work Type] at the [File Menu]

screen, then press the PLAY/OK or 9

button.

The Work Type setting screen will appear.

Press the F2(EDIT) button.

The modification method confirmation screen will

appear.

Press the + or – button to select [Edit

Work Type] or [Select From Work Type

List], then press the PLAY/OK button.

Edit Work Type...This will take you to the file

information input screen (☞ P.45) and allow you

to modify the Work Type information that has been

recorded for the file.

Select from Work Type List...You can re-select

Work Type from the Work Type list.

Setting the Author ID and Work Type

Work Type List

Type 1

Type 2

Type 3

Type 10

SCAN EXIT

029/030

Work Type1

Work Type2

Work Type4

Work Type5

Work Type6

Work Type3

BACK EXIT

File Menu

Pending

Lock

Priority

Work Type

Information

EDIT EXIT

029/030

Work Type

Letter

Reference No

Subject

BACK

EXIT

029/030

Work Type

MRI

12345678901234

DEP

BACK

Select From

Work Type List

Edit Work Type

Inputting Option Item Value

Press the + or – button on the file

information input screen to select the

targeting Option Item, then press the

PLAY/OK button.

The input screen will be displayed.

When inputting an Option Item value into a New

file or the file with a re-selected Work Type, only

eligible input characters as specified in the DSS

Player can be entered.

Entering characters.

Enter characters through the following method.

● Character selection

+, –, 0, 9 button... Select the character

string (numbers, alphabets or symbols) displayed

in the Keyboard window to move the cursor up,

down, left and right by pressing.

● Character confirmation

PLAY/OK button... Use this button to confirm

your selection.

● Moving the entry column

When pressing the + button if the cursor is on top

of the Keyboard window, the cursor will disappear.

An Entry column within the input value display area

will change from flashing to lighting. The Entry

column can be moved when it is lit.

9 button... Each press of the button moves the

Entry column one space to the next (right). The

Entry column can be moved up to the space next

(right) to the last character.

0 button... Each press of the button moves the

Entry column one space to the previous (left). The

Entry column can be moved up to the first character.

Setting the Author ID and Work Type

– button...The Entry column changes from

lighting to flashing. The cursor is lit on the “0”

string within the keyboard Window, and makes

character selection available.

Entry is performed by insert entry. When the

character in the Entry column has already been

finalized, the character after the cursor will move

one column to the right.

● Maximum entered character count

The Option item value can be entered up to the

number of characters specified below. Preset

default values can also be set for the option items

to simplify data entry process.

Option Item Value... 20 characters

● Cancelling the entered contents

Press the F1(BACK) button to select [Yes],

then press the PLAY/OK button during

entry...This will erase the entered contents for

this item and return you to the File information

input screen.

Press the F3(EXIT) button to select [Yes], then

press the PLAY/OK button during entry... This

will erase all of the finalized contents for the items,

and the recorder will return to stopped state in the

New file or the state before entering Menu settings.

Press the F2(FINISH) button.

The recorder will return to the File information

input screen.

When you create a New File and input a Work

Type, press the F2 (FINISH) button again in the

File information screen to get entered into the stop

state in the New File.

Input value display area

b Keyboard window

c Entry column

d Cursor

Setting the Author ID and Work Type

SCAN FINISH EXIT

029/030

Work Type

Letter

Reference No

Subject

012

File information

input screen

Option Item value

input screen

FINISH EXIT

BACK

Reference No

FINISH EXIT

0123456789#,-&

BACK

Reference No

OPQRSTUVWXZ_@

ABCDEFGHIJKLMN

Locating a Verbal Comment

While playing back a file, press and hold

the 9 or 0 button.

The recorder stops for 1 second when it reaches

the Verbal Comment.

Clearing an Verbal Comment

While playing a Verbal Comment, press

the ERASE button.

Press the + button to select [Clear],

then press the PLAY/OK button.

The Verbal Comment is erased.

029 / 030

VERBAL DISPLY INDEX

DS3400

QP DICT

10 M 56 s

Verbal Comment

2 2 M 4 0 s

029 / 030

INSERT SPEED INDEX

DS3400

QP DICT

10 M 56 s

Verbal Comment

2 2 M 4 0 s

029 / 030

DS3400

QP DICT

Verbal Comment

Cancel

Clear

F1 button

PLAY/OK, +,

9, 0

button

Notes

•Up to 32 Verbal Comment can be set in a file.

•When a file is locked or set to read-only, or when the

SD card lock is enabled Verbal Comment cannot be

erased. Clear the settings before erasing.

•When the recorder has been set to DSS Classic mode

Verbal comments cannot be recorded.

For details, see “Recording” in the “Customizing the

Recorder” (☞ P.58).

Verbal Comment

The data recorded with the F1(VERBAL)

button being pressed during recording, is

recorded as a Verbal comment position (a

position within a file) in the header.

It is possible to instantly search and play back

Verbal comment sections through DSS Player,

thereby making it useful for things like giving

instructions to transcriptionists.

Setting a Verbal Comment

While the recorder is recording mode,

press and hold the F1(VERBAL) button,

then release it when you want to stop.

Audio recorded while continuing to hold the

F1(VERBAL) button will be recorded as Verbal

Comment.

ERASE

button

PLAY/OK

Verbal Comment

Index Marks

Index marks can be placed in a file during

recording or playback. Index marks are used

to provide a quick and easy way to identify

important or significant parts within the file.

PLAY/OK

Setting an Index Mark

While the recorder is recording or in

playback mode, press the F3(INDEX)

button to set an Index mark.

An index number appears on the display.

Locating an Index Mark

While playing back a file, press and hold

the 9 or 0 button.

The recorder stops for 1 second when it reaches

the Index mark.

Clearing an Index Mark

Locate the Index mark you want to clear.

While the index number appears for

approximately 2 seconds on the display,

press the ERASE button.

The Index mark is erased.

Index Marks

F3 button

9, 0

button

ERASE

button

029 / 030

INSERT SPEED INDEX

DS3400

QP DICT

3H 10 M 56 s

22M 4 0 s

Index 01 Set

029 / 030

INSERT SPEED INDEX

DS3400

QP DICT

3H 10 M 56 s

2 2 M 4 0 s

Index 01 Clear

029 / 030

INSERT SPEED INDEX

DS3400

QP DICT

3H 10 M 56 s

22M 4 0 s

Index 01

Notes

•Up to 32 Index marks can be set in a file.

•When a file is locked or set to read-only, or when the

SD card lock is enabled Index mark cannot be erased.

Clear the settings before erasing.

Language

Language (Language)

You can select the display language for this

recorder.

The selectable language varies depending on

the countries where the product was

purchased.

Select [Language] at the [Display Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.33 regarding each menu item settings.

BACK EXIT

Display Menu

Backlight

Contrast

LED

Language

PLAY/OK PLAY/OK,+, –,

9, 0

button

Press the + or

– button to set the language.

English...Displays in English.

Deutsch...Displays in German.

Français...Displays in French.

Español...Displays in Spanish.

Italiano...Displays in Italian.

Русском...Displays in Russian.

Press the PLAY/OK button to complete

the setup screen.

The displayed language is changed and will return

to the [Display Menu] screen.

If you press the 0 or F1(BACK) button the

setting will be cancelled and it will return to the

[Display Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

BACK EXIT

Language

English

BACK EXIT

Language

English

Set

F1, F3 button

Note

•The selectable language varies depending on the

countries where the product was purchased.

Press the + or – button to select [On]

or [Off].

On...Backlight is enabled.

Off...Backlight is disabled.

Press the PLAY/OK button to complete

the setup screen.

[On Set] or [Off Set] will light up on the display, and

it will return to the [Display Menu] screen.

If you press the 0 or F1(BACK) button the

setting will be cancelled and it will return to the

[Display Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

Backlight

Backlight (Backlight)

When the display backlight is set to [On], the

backlight will light up for about 10 seconds

when a button is pressed.

This is useful in that it allows you to check the

display even in dark locations.

Select [Backlight] at the [Display Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.33 regarding each menu item settings.

BACK EXIT

Display Menu

Backlight

Contrast

LED

Language

BACK EXIT

Backlight

Off

BACK EXIT

Backlight

Off On

Set

PLAY/OK PLAY/OK,+, –,

9, 0

button

F1, F3 button

Press the + or – button to select [On]

or [Off].

On...LED light will be set.

Off...LED light will be cancelled.

Press the PLAY/OK button to complete

the setup screen.

[On Set] or [Off Set] will light up on the display, and

it will return to the [Display Menu] screen.

If you press the 0 or F1(BACK), the setting will

be cancelled and it will return to the [Display Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

LED

LED (LED)

You can set it so the Record indicator light does

not turn on.

PLAY/OK PLAY/OK,+, –,

9, 0

button

Select [LED] at the [Display Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.33 regarding each menu item settings.

BACK EXIT

Display Menu

Backlight

LED

Contrast

Language

BACK EXIT

LED

Off

BACK EXIT

LED

Off On

Set

LED

(Record

indicator light)

F1, F3 button

LCD Contrast Adjustment

LCD Contrast Adjustment (Contrast)

Display contrast can be adjusted from level 01

to 12.

Select [Contrast] at the [Display Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.33 regarding each menu item settings.

BACK EXIT

Display Menu

Backlight

Contrast

LED

Language

PLAY/OK PLAY/OK,+, –,

9, 0

button

Press the + or – button to set the

contrast level.

You can adjust the LCD display contrast level from

01 to 12.

Press the PLAY/OK button to complete

the setup screen.

The set contrast level lights up and will return to

the [Display Menu] screen.

If you press the 0 or F1(BACK), the setting will

be cancelled and it will return to the [Display Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

BACK EXIT

Contrast

Level

BACK EXIT

Contrast

Level

Level 06

Set

F1, F3 button

Press the + or – button to select [On]

or [Off].

On...System sounds are enabled.

Off...System sounds are disabled.

Press the PLAY/OK button to complete

the setup screen.

[On Set] or [Off Set] will light up on the display, and

it will return to the [Device Menu] screen.

If you press the 0 or F1(BACK) button the setting

will be cancelled and it will return to the [Device Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

System Sounds (Beep)

System Sounds

When this is set to [On], the recorder beeps to

alert you to button operations or warn you of

errors.

PLAY/OK PLAY/OK,+, –,

9, 0

button

Select [Beep] at the [Device Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.34 regarding each menu item settings.

BACK EXIT

Device Menu

Cue/Rev Sound

Beep

Reset Settings

USB Class

Time & Date

Power Save

BACK EXIT

Beep

Off

BACK EXIT

Beep

Off On

Set

F1, F3 button

Cue/Rev Sound (Cue/Rev Sound)

Select [Cue/Rev Sound] at the [Device

Menu] screen, then press the PLAY/OK

or 9 button.

Refer to P.34 regarding each menu item settings.

Press the + or – button to select [On]

or [Off].

On...The Cue(Cue)/Review(Rev) playback tone is On.

Off...The Cue(Cue)/Review(Rev) playback tone is Off.

Press the PLAY/OK button to complete

the setup screen.

[On Set] or [Off Set] will light up on the display, and

it will return to the [Device Menu] screen.

If you press the 0 or F1(BACK) button the setting

will be cancelled and it will return to the [Device Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

PLAY/OK,+, –,

9, 0

button

BACK EXIT

Device Menu

USB Class

Reset Settings

Beep

Cue/Rev Sound

Power Save

Time & Date

BACK EXIT

Cue/Rev Sound

Off

BACK EXIT

Cue/Rev Sound

Off On

Set

F1, F3 button

The playback tone of Cue (Cue) operation and

Review (Rev) operation can be set to On or

Off (☞P. 2 8 ).

PLAY/OK

Cue/Rev Sound

Select [Device Menu] at the [Format]

screen, then press the PLAY/OK or 9

button.

Refer to P.34 regarding the menu’s various setting

items.

Press the + or – button to select [Start]

option.

Press the PLAY/OK button to confirm

[Start] selection.

Format

Data will be

cleared

Formatting the Card

BACK EXIT

Device Menu

Cue/Rev Sound

Power Save

Time & Date

USB Class

Reset Settings

Format

BACK EXIT

Format

Start

Cancel

PLAY/OK PLAY/OK,

+, –, 9,

button

Cards that have been used in non-Olympus

devices, or cards that are not recognized by

the recorder, must be formatted before they

can be used with the recorder.

To familiarize yourself with the formatting

process, read the steps below.

The recorder’s menu settings cannot be

initialized. The initialization of menu items

should be set up through DSS Player or the

recorder’s [Reset Settings].

Formatting the Card (Format)

Formatting the Card

To return the recorder’s menu settings

to their original status from the time of

purchase (initial settings), perform the

setting from [Reset Settings] in the

[Device Menu], or perform the same

operation by using DSS Player.

Initializing the Recorder’s Menu

Settings (Reset Settings)

Press the + or – button again to select

[Start] option.

Press the PLAY/OK button again to

initiate the formatting process.

[Format Done] displays when formatting ends.

BACK EXIT

Format

Are You Sure?

Start

Cancel

Format

Format !

Format

Format Done

BACK EXIT

Device Menu

Cue/Rev Sound

Power Save

Time & Date

USB Class

Reset Settings

Format

Notes

•The time required to format cards differs depending on

the capacity of cards. Do not interrupt the formatting

process by the following operations. Doing so will

damage the data or card.

- Remove the card.

- Remove the batteries.

•When the card is formatted, all the stored data, including

locked files, are erased.

•If an unformatted card is inserted, the recorder

automatically displays the format option in the menu.

•SD cards for which the SD card lock is enabled cannot

be initialized.

•Formatting on the recorder will be Quick Format. If you

format the card, information of file management is

refreshed and the data inside the card is not deleted

completely. When handing over and disposing the card,

be careful about the data leakage from the card. We

recommend the card to be destroyed when you dispose

the card.

Formatting the Card (Format)

Check System Information

Check System Information (System Info.)

System information about the recorder like its

[Model Name], [Version] and [Serial] can be

displayed.

In this recorder, you can check the Card Information

(☞ P.9) and File Information (☞ P.37).

PLAY/OK PLAY/OK,

9, 0

button

Select [System Info.] at the [Device Menu]

screen, then press the PLAY/OK or 9

button.

[Model Name] [Version] [Serial] will appear.

Refer to P.34 regarding each menu item settings.

Press the PLAY/OK, 0 or F1 (BACK)

button.

Press the F3(EXIT) or 0 button to

complete the setting.

BACK EXIT

Device Menu

Time & Date

USB Class

Reset Settings

Format

Card info.

System Info.

BACK EXIT

System Info.

Model Name

DS-3400

Version

1.00

Serial

123456789

F1, F3 button

Changing the USB Class

Changing the USB Class (USB Class)

PLAY/OK PLAY/OK,+, –,

9, 0

button

Select [USB Class] at the [Device Menu]

screen, then press the PLAY/OK or 9

button.

Refer to P.34 regarding each menu item settings.

Press the + or – button to select

[Composite] or [Storage].

Composite...In the 3 classes of Storage, USB audio

and human interface, USB connection is possible.

While USB connection in [composite], the recorder can

be used as the USB speaker and the USB microphone.

Storage...USB connection is possible in only

Storage class.

Press the PLAY/OK button to complete the

setup screen.

[Composite Set] or [Storage Set] will light up on

the display, and it will return to the [Device Menu]

screen.

If you press the 0 or F1(BACK) button the setting

will be cancelled and it will return to the [Device Menu].

Pressing the F3(EXIT) button will cancel the

contents being set and take you out of the MENU.

Press the F3(EXIT) or 0 button to

complete the setting.

When this recorder is connected to the computer

for the first time after being changed to

“Remote(Composite)”, the driver will be installed

automatically to the computer.

BACK EXIT

Device Menu

Beep

Power Save

Time & Date

USB Class

Reset Settings

Cue/Rev Sound

BACK EXIT

USB Class

Composite

Storage

BACK EXIT

USB Class

Composite

Storage

Composite

Set

You can set the USB class of this recorder with

a USB connection to [Composite] or [Storage].

Set to [Composite] when using this recorder

as a USB speaker or a USB microphone.

F1, F3 button

Customizing the Recorder

You can customize various specifications of the

recorder when using DSS Player (☞ P.59).

For more details, refer to the Online help for

DSS Player (☞ P.63).

The Recorder’s Customized Settings

Common Settings

You can set the default values for each of the

recorder’s Menu items.

Administrative Settings

❏ General

Accessibility

You can perform various settings related to user

authorization, such as prohibiting both file erasure

and MENU settings.

Splash Message

You can set the contents that appear in the

message which is displayed during startup.

Main Button Guide

You can set the Main Button Guide. Main Button

Guide shows the Main Button status on the LCD

of the recorder.

Alarm

You can set occasions for the recorder’s alarm or

beep noise to sound.

❏ Display

•You can select a default pattern for display

during recording from 5 patterns.

•On the 2nd line of the LCD, you can display

File Name or Work Type instead of Author ID

which is currently displayed in the NEW, STOP,

REC, PLAY, CUE/REV, FF/REW or ERASE

mode.

❏ Device Security

You can perform various settings related to the

recorder’s device lock.

•Device lock function ON/OFF.

•Settings related to the timing for setting the

device lock.

•Password settings.

•Changing the number of allowable input errors

(mismatches) for the password.

❏ Author List

You can perform settings related to the Author,

such as Author registration.

❏ Work Type List

You can perform settings related to the Work Type,

such as Work Type registration.

❏ Device Folders

You can perform various settings related to the

recorder’s folders.

•Changing the number of folders and folder

name.

•Auto Lock setting which locks files recorded in

designated folders.

•Encryption Password setting which encrypts

files recorded in designated folders.

•Work Type settings for each folder.

❏ Recording

You can perform various settings related to the

recorder’s Dictation.

•Recording format (DSS Pro/DSS Classic)

selection.

•Recording mode (Overwrite/Append/Insert)

setting.

•Settings related to eligible files when

downloading to a PC (All files/Finished files).

❏ Programmable Buttons

You can change the allocated functions for the

Programmable Smart Buttons (F1, F2, F3

buttons).

Customizing the Recorder

4 Managing Files on Your PC

DSS Player Software

The DSS Player is a fully featured software tool that provides a simple to use but sophisticated

method of managing your recordings. Some of the features of the DSS Player are:

• Automatic startup of the application by connecting the device.

• Automatic download of Dictation by connecting the device.

• Backs up downloaded Dictation (Windows only).

• Automatic transmission of downloaded Dictation to addresses specified through e-mail and

FTP (Windows only).

• Automatic transmission of transcribed documents through e-mail and FTP, as well as Dictation

and link management (Windows only).

• Voice recorder’s menu setting.

• Customize functions on the recorder (Windows only).

• Direct recording and editing of existing Dictation through Voice recorder’s button.

• Recording Instruction Comments and Verbal comments (Windows only).

• Encrypt the Dictation within the folder by encrypting the folder itself (Windows only).

Make sure that your computer meets the minimum requirements listed below. Please check

with your system administrator or your Olympus Professional Dealer.

DSS Player Software

Macintosh

Minimum Requirement

DSS Player Software

Windows

Operating System:

CPU:

RAM:

Hard drive space:

Display:

USB port:

Operating System:

CPU:

RAM:

Hard drive space:

Drive:

Display:

USB port:

Audio I/O terminals:

Notes

•Macintosh version does not support voice recognition software.

•Currently supported OS are listed on our Web page. For the latest information, please visit the Olympus Web site at

http://www.olympus-global.com/en/global/.

Windows 2000 Professional Service Pack 4

Windows XP Home edition Service Pack 2,3

Windows XP Professional Service Pack 2,3 (32bit/64bit)

Windows Vista Home Basic, Service Pack 1 (32bit/64bit)

Windows Vista Home Premium, Service Pack 1 (32bit/64bit)

Windows Vista Business, Service Pack 1 (32bit/64bit)

Windows Vista Enterprise, Service Pack 1 (32bit/64bit)

Windows Vista Ultimate, Service Pack 1 (32bit/64bit)

Windows Server 2003 (32bit/64bit)

Windows 2000/XP: Intel Pentium III 500MHz processor or more

Windows Vista: Intel Pentium III 800MHz processor or more

Windows Server 2003: Intel Pentium III 550MHz processor or more

Windows 2000/XP: 128MB or more (256MB or more recommended)

Windows Vista: 512MB or more (1GB or more recommended)

Windows Server 2003: 256MB or more

Dictation Module: 70MB or more;

(700MB or more with Microsoft .NET Framework Version 2.0 not installed)

CD or DVD drive

800 x 600 pixels or more, 65536 colors more (16.77 million colors or more

recommended)

With the Dictation Module: One or more free ports available

With the Dictation Module: A Microsoft WDM- or MME-compliant and

Windows-compatible sound device

Mac OS X 10.3.9 - 10.5

Power PC G3 500MHz or more/Intel Core Sole/Duo 1.5GHz or more

256MB or more (512MB or more is recommended)

200MB or more

1024 x 768 pixels or more, 32000 colors more

One or more free ports

Installing DSS Player Software

Be sure to confirm the following before installation:

• Exit all running applications.

• Eject the floppy disk/CD/DVD if you are using one.

• If you are running Windows 2000/XP/Vista or Mac OS X on the network, you need to log on

as an Administrator.

Windows

For the Windows version, there is an

installation method for individuals and one for

administrators to install on multiple client PCs.

An explanation of the installation method for

individuals installing the software on a single

PC will be provided here.

Insert Olympus DSS Player CD into the

CD-ROM drive.

The installation program will start automatically.

If the installation program does not start

automatically, browse your CD-ROM drive and

execute “launcher.exe”.

The launcher will startup.

Select the language you would like to install from

the upper-left pull-down menu and click [DSS

Player Pro Installation].

The Install Wizard will begin.

Once you have consented to the licensing

agreement, enter your name, company name, and

license ID number (serial number).

The license ID number is printed on the license

ID card included inside the recorder package.

Proceed with the installation according

to the instructions on the screen.

Select [Select basic settings for DSS Player

Wizard] by using [Individual User Settings].

Macintosh

Insert Olympus DSS Player CD into the

CD-ROM drive.

Double-click the CD icon.

Double-click the setup icon.

The Install Wizard will begin.

Once you have consented to the licensing

agreement, follow the instructions on the screen

to complete the installation.

Proceed with the installation according

to the instructions on the screen.

You will be requested to restart, so

conduct a restart by following the

instructions.

Uninstalling DSS Player Software

Windows

Exit DSS Player program.

Click the [start] button on the taskbar.

Select [Add/Remove programs] from the

[Control Panel].

A list of installed applications is displayed.

Select [Olympus DSS Player Pro], then

click the [Change/Remove] button.

Proceed with the uninstallation

according to the instructions on the

screen.

Macintosh

Exit DSS Player program.

Double-click “DSS Uninstaller” in

[Application] = [DSS Player] folder.

An uninstaller is displayed.

Proceed with the uninstallation

according to the instructions on the

screen.

Note

•The dictation files you made are stored in the

[MESSAGE] folder. If you don’t need them, delete them.

You can confirm the location of the [MESSAGE] folder

by clicking on [Options] in the [Tools] menu before

uninstalling.

Uninstalling DSS Player Software

Using Online Help

For information on the DSS Player usage and features, refer to the Online help.

To start Online help:

Windows

Click the [start] button, then select [All

Programs], [Olympus DSS Player Pro],

[Dictation Module Help].

While DSS Player is running, select the

[Help] menu, [Contents].

While DSS Player is running, press F1

on the keyboard.

Macintosh

While DSS Player is running, select [DSS

Player Help] from the [Help] menu.

Note

•Online help is available after the DSS Player is installed

(☞ P.61).

Connecting Recorder to PC

Connecting to Your PC Using the USB Cable

Connect the USB cable to the USB port of the PC.

Confirm that the recorder has stopped and connect a USB

cable to the connection port on the recorder.

If [Remote] is displayed on the recorder, it indicates proper connections.

Once you connect the recorder to your PC, the recorder will be powered

through the USB cable.

While PC connection, the SD card is recognized as the respective

removable disk drive.

Disconnecting from Your PC

Click the on the task bar located at the lower-right corner

of the screen. Click [Safely Remove Hardware].

The drive letter will differ depending on the PC being used.

Disconnect the USB cable.

Macintosh

Windows

Move the icon of the recorder's drive displayed on desktop to trash

box by drag and drop.

Disconnect the USB cable.

Connecting Recorder to PC

Notes

•NEVER remove the card or disconnect the USB cable while the record indicator light is flashing. If you do, the data on

the card will get destroyed.

•Some PC’s may not supply sufficient power and the recorder fails to connect. Refer to your PC User’s Manual regarding

the USB port on your PC.

•Do not connect the recorder to a PC by using a USB hub. Make sure to connect to a USB port on your PC.

•Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly.

•This is an operational environment for saving the files recorded by this recorder to your PC with USB connection.

•Even if operational environment is satisfied, we do not support upgraded OS, the multi-boot environment or self-modified

computers.

Connecting Recorder to PC

Running DSS Player Software

Macintosh

Disabling Automatic Start

Click the Dock’s System Preferences.

Click Device Detector.

Turn the automatic startup setting Off.

Windows

Manual Start

Double click the DSS Player icon for the

folder in [Application] = [DSS Player].

All program menu will be displayed.

The user’s registration screen will be displayed

at the time of initial startup. Please input the serial

number. Please see the seal attached to the CD-

ROM package included with the DSS Player, for

the serial number. After the input has ended, click

[OK] to complete the registration.

Disabling Automatic Start

Right-click the Device Detector in the

System Tray in the lower right-hand

corner of the screen, then select

[Settings...].

Click [DSS Player Pro Dictation Module].

The check mark on [DSS Player Pro Dictation

Module] disappears.

Manual Start

Click the [start] button, then select [All

Programs].

All program menu will be displayed.

Select [Olympus DSS Player Pro],

then click [Dictation Module].

By default, connecting the recorder to your PC, will start the application automatically. Connect to

your PC Using the Cradle.

5 Other Practical Use Methods

Using as External Memory of the Computer

When the recorder is connected to your PC, it will be recognized on your PC as a removable drive.

You can view and access the recorder card from My Computer and download data from the card to

your PC using standard windows copy/move and delete commands. You can also upload data from

the PC to the card in the recorder in the same way.

Example: Copying Data from PC to Card Using Explorer or Finder

Connecting the recorder to your PC.

For connection procedure, refer to “Connecting to Your PC Using the USB Cable” (☞ P.64).

Open Windows Explorer or Finder window.

[Removable disk] is displayed.

Copy the data.

While the data are being written or copied, the record/play indicator light on the recorder will flash.

Unplug the recorder from a computer.

Note

•NEVER remove the card or disconnect the USB cable while the record indicator lamp is flashing. If you do, the data on

the card will get destroyed.

6 Other Information

Alarm Message List

Message

Battery Low

File Protected

Index Full

Folder Full

Erase Error

Card Error

Unsupported

Card

Memory Full

Format Error

System Error

Insert Card

Action

Replace with new batteries (☞ P.12).

Unlock the file (☞ P.40).

Erase index marks that are no longer

required (☞ P.47).

Erase unnecessary files (☞ P.29).

Erase once again.

When an Erase Error occurs format

the card

Insert a compatible card (☞ P.16).

Please remove the card.

Erase files that are no longer required

or insert another card.

Reformat the card (☞ P.54).

This is a malfunction. Contact the

place of purchase or Olympus

Service Center for repair.

Insert a card (☞ P.16).

Explanation

Battery power is getting low.

Attempt to delete a locked file.

The file is full of index marks (maximum

of 32 marks).

The folder is full of files (maximum of 200

files).

The destination folder already has the

maximum number of files (200).

An error occurred while erasing.

An incompatible card was inserted.

The card cannot be used with this

recorder.

The card has no remaining memory.

There was an error while formatting the

card.

System error detected in the recorder.

There is no card inserted.

Troubleshooting

Probable cause

The batteries are not loaded properly.

The batteries are dead.

The recorder is in power off mode.

The batteries are dead.

The card does not have enough memory.

The card is unformatted.

The maximum number of files has been

reached.

The SD card is locked.

The earphone is connected.

The volume level is set to 0.

The file is locked.

The SD card is locked.

The recorder was shaken during

recording.

The recorder was placed near a cell

phone or fluorescent lamp while

recording or during playback.

The microphone sensitivity is too low.

The maximum number of index marks

(32) has been reached.

The file is locked.

The SD card is locked.

Wrong folder.

Sometimes a connection cannot be made

with some PCs running Windows XP or

Vista.

Symptom

Nothing appears

on the display

Won’t start

Unable to record

No playback tone

heard

Unable to erase

Noise heard

during playback

Recording level

too low

Unable to set

index marks

Cannot find the

recorded file

Cannot connect

to a PC

Action

Verify polarity is correct (☞ P.12).

Replace with new batteries (☞ P.12).

Turn the recorder ON (☞ P.14).

Replace with new batteries (☞ P.12).

Erase unnecessary files or insert

another card (☞ P.16, 29).

Format the card (☞ P.54).

Check another folder.

Unlock the SD card lock (☞ P. 8 ) .

Unplug the earphones to use the

internal speaker.

Adjust the + (Volume) button.

Unlock the file (☞ P.40).

Unlock the SD card lock (☞ P. 8 ) .

Move the recorder.

Set the microphone sensitivity to

Conference mode and try again (☞

P.23).

Erase unnecessary index marks

(☞ P.47).

Unlock the file (☞ P.40).

Unlock the SD card lock (☞ P. 8 ) .

Switch to the right folder.

You need to change the PC’s USB

settings. See DSS Player Online help

for details (☞ P.63).

Accessories

Headset: E62, E102

Stereo headset for your PC. A helpful tool for PC based transcription.

Monaural binaural earphone: E20

Noise-cancellation microphone: ME12 (Dictation microphone)

Used to get crisp recordings of your own voice by reducing the effects of ambient noise.

Recommended to improve the accuracy when using voice-recognition software.

External microphone: ME15

A lavalier omnidirectional microphone that clips to clothing. Used to record your own voice or

people near you.

Highly sensitive noise-cancellation monaural microphone: ME52W

This microphone is used to record sound at a distance while minimizing surrounding noise.

PC transcription kit: AS-5000

The AS-5000 transcription kit provides you with a PC-footswitch, a headset and DSS Player

Pro Transcription Module for easy transcription of DSS recordings.

Connecting cord: KA333

Use to connect the microphone jack of this unit to a radio or other sound source.

Telephone pickup: TP7

Earphone type microphone can be plugged into your ear while phoning. The voice or

conversation over the phone can be clearly recorded.

Ni-MH rechargeable battery and charger set: BC400 (Europe only)

BC400 comes with an Ni-MH rechargeable battery charger (BU-400) and 4 Ni-MH rechargeable

batteries (BR401) as a pack. This charger can quick charge Olympus AA or AAA Ni-MH

rechargeable batteries.

Ni-MH rechargeable battery: BR401

High-efficiency rechargeable long life batteries.

Specifications

Speaker

Built-in ø23mm round dynamic speaker

MIC/EAR jack

ø3.5 mm mini-jack, impedance

MIC 2 kΩ, EAR 8 Ω or more

Maximum working output (3 V DC)

250 mW or more (8 Ω speaker)

Input power requirement

Rated voltage: 5 V

Batteries: Two AAA batteries (LR03) or

Two OLYMPUS Ni-MH

rechargeable batteries

External dimensions

113.5 x 50.0 x 17 mm

(without protrusions)

Weight

105 g (Including alkaline batteries)

*Specifications and design are subject to

change without notice.

*Battery life is measured by Olympus. It

varies greatly according to the type of

batteries used and the conditions of use.

Recording format

DS2 (Digital Speech Standard Pro)

Recording media

SD-card: 512 MB to 16 GB

Input level -70 dBv

Sampling frequency

QP mode: 16 kHz

SP mode: 12 kHz

Overall frequency response

QP mode: 200 to 7,000 Hz

SP mode: 200 to 5,000 Hz

Recording time (1 GB Card)

QP mode: 77 hours 00 minutes

SP mode: 157 hours 50 minutes

Alkaline battery life

Recording:

QP mode: Approx. 24 hours

SP mode: Approx. 30 hours

Playback:

All mode: Approx. 13 hours

Technical Assistance and Support

DS-3400 is part of the Olympus Professional Dictation System. Your dealer is trained to

troubleshoot and fix many common problems that you may be having with this system. If you

encounter problems using your DS-3400, we recommend that you contact your Olympus

Professional Dealer that sold you the system. If your dealer cannot fix your problem, please call

our technical hotline number or send an E-mail.

◆For customers in the U.S. and Canada

Phone: 1-888-553-4448

E-mail: distec@olympus.com

◆For customers in Europe

E-mail : dss.support@olympus-europa.com

For customers in Europe

“CE” mark indicates that this product complies with the European requirements for safety,

health, environment and customer protection.

This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II] indicates separate

collection of waste batteries in the EU countries.

Please do not throw the batteries into the domestic refuse. Please use the return and collection

systems available in your country for the disposal of the waste batteries.

This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of waste

electrical and electronic equipment in the EU countries. Please do not throw the equipment

into the domestic refuse. Please use the return and collection systems available in your country

for the disposal of this product.

Applicable Product: DS-3400

L’indication “CE” signifie que ce produit est conforme aux exigences concernant la sécurité,

la santé, l’environnement et la protection du consommateur.

Ce symbole [Poubelle rayée conformément à la directive annexe 2006/66/EC annexe II] indique

que la collecte des batteries usagées se fait séparement dans les pays EU.

Veuillez ne pas jeter les batteries dans les ordures ménagères. Veuillez utiliser les systèmes

de collection disponibles dans votre pays pour l’enlèvement des batteries usagées.

Le symbole [poubelle sur roue barrée d’une croix WEEE annexe IV] indique une collecte séparée

des déchets d’équipements électriques et électroniques dans les pays de L’UE. Veuillez ne

pas jeter l’équipement dans les ordures domestiques. A utiliser pour la mise en rebut de ces

types d’équipements conformément aux systèmes de traitement et de collecte disponibles

dans votre pays.

Produit applicable: DS-3400

La marca “CE” indica que este producto cumple con los requisitos europeos en materia de

seguridad, salud, medio ambiente y protección al consumidor.

Este símbolo [Directiva 2006/66/EC Anexo II sobre contenedores] indica que se deben separar

las pilas usadas en los países de la UE.

Por favor no tire las pilas en la basura normal. Por favor utilice los sistemas de reciclaje que

existan en su país para tirar las pilas.

Este símbolo [un contenedor de basura tachado con una X en el Anexo IV de WEEE] indica

que la recogida de basura de equipos eléctricos y electrónicos deberá tratarse por separado

en los países de la Unión Europea. No tire este equipo a la basura doméstica. Para el desecho

de este tipo de equipos utilice los sistemas de devolución al vendedor y de recogida que se

encuentren disponibles.

Producto aplicable: DS-3400

U1-BS0239-01

AP0812

Declaration of Conformity

Model Number: DS-3400

Trade Name: DIGITAL VOICE RECORDER

Responsible Party: OLYMPUS IMAGING AMERICA INC.

Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610,

U.S.A.

Telephone Number: 1-888-553-4448

This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two

conditions: (1) This device may not cause harmful interference, and (2) this device must accept any

interference received, including interference that may cause undesired operation.

Tested To Comply

With FCC Standards

FOR HOME OR OFFICE USE

Canadian RFI

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus

as set out in the Radio Interference Regulations of the Canadian Department of Communications.

Cet appareil numérique ne dépasse pas les limites de Catégorie B pour les émissions de bruit radio

émanant d’appareils numériques, tel que prévu dans les Règlements sur l’Interférence Radio du

Département Canadien des Communications.

For customers in North and South America

Olympus Ds 3400 Instructions 3400_Instructions_EN

DS-3400 DS-3400_Instructions_EN

DS-3400 to the manual 0860d10a-3538-4b44-9639-8818ad22dc64

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