Palm Z22 Users Manual User Guide For The Handheld

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User Guide
Palm® Z22 Handheld ii
Copyright and Trademark
© 2005 Palm, Inc. All rights reserved.
Palm, Addit, Graffiti, HotSync, Palm Powered, Palm OS, and the Palm logo are among the trademarks or
registered trademarks owned by or licensed to Palm, Inc. All other brand and product names are or may be
trademarks of, and are used to identify products or services of, their respective owners.
Disclaimer and Limitation of Liability
Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.
Palm, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use
of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a
result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other
media to protect against data loss.
Please read the End User Software License Agreement with this product before
using the accompanying software program(s). Using any part of the software indicates that you
accept the terms of the End User Software License Agreement.
Software Download Available
Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you
can download Palm Desktop software from www.palm.com/support.
IMPORTANT
[!]
Palm® Z22 Handheld iii
Table of Contents
About This Guide .................................................................xiii
Tips for viewing this guide........................................................................xiii
What’s in this guide? .................................................................................xiv
Step-by-step instructions................................................................... xiv
Links..................................................................................................... xiv
Sidebars.......................................................................................................xv
Chapter 1: Setting Up Your Handheld
and Your Computer ..................................................................1
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery..................... 5
Step 2: Turning on your handheld for the first time ..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using user profiles......................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Your Handheld .....................................................18
What’s on my handheld? ...........................................................................19
Front ..................................................................................................... 19
Top and back........................................................................................ 21
What’s on the screen? ................................................................................22
Input area ............................................................................................. 22
Application controls ............................................................................ 23
Palm® Z22 Handheld iv
What software do I have?...........................................................................25
Personal information........................................................................... 25
Math and finance................................................................................. 26
Media and entertainment ................................................................... 26
Productivity and customization.......................................................... 27
Desktop................................................................................................. 28
Related topics..............................................................................................29
Chapter 3: Moving Around in Applications.........................30
Opening applications..................................................................................31
Switching between applications ........................................................ 31
Using the 5-way navigator .........................................................................32
Moving around with the 5-way .......................................................... 32
Moving around on the Home screen................................................. 34
Moving around in list screens and entry screens............................. 34
Moving around in dialog boxes ......................................................... 34
Moving around in menus ................................................................... 35
Using menus ...............................................................................................36
Using the command stroke ................................................................ 37
Using the command toolbar............................................................... 37
Finding information ....................................................................................38
Related topics..............................................................................................39
Chapter 4: Entering Information on Your Handheld ...........40
How can I enter information on my handheld?........................................41
Entering information with Graffiti® 2 writing ...........................................41
Writing in the Graffiti 2 input area ..................................................... 42
Using full-screen writing..................................................................... 42
Writing Graffiti 2 characters ...............................................................43
Keys to success with Graffiti 2 writing .............................................. 44
Graffiti 2 alphabet................................................................................ 45
Graffiti 2 numbers ............................................................................... 46
Graffiti 2 gestures ................................................................................ 50
Writing Graffiti 2 symbols and other special characters ..................51
Graffiti 2 symbols and special characters ......................................... 52
Palm® Z22 Handheld v
Writing Graffiti 2 shortcuts .................................................................53
Graffiti 2 shortcuts............................................................................... 54
Entering information with the onscreen keyboard ..................................55
Entering info from Contacts into another application .............................57
Editing information.....................................................................................59
Selecting information.......................................................................... 59
Copying and pasting information ......................................................60
Deleting information ...........................................................................61
Related topics..............................................................................................62
Chapter 5: Managing Your Contacts ....................................63
Adding a contact .........................................................................................64
Entering additional contact information ............................................67
Selecting contact field types ...............................................................68
Defining custom fields ........................................................................69
Selecting a contact as your business card ........................................70
Copying contact information into multiple contacts ...............................71
Locating a contact on your list...................................................................72
Deleting a contact .......................................................................................73
Customizing the Contacts list ....................................................................74
Working with Contacts on your computer................................................76
Related topics..............................................................................................77
Chapter 6: Moving Info Between Your Handheld
and Your Computer ................................................................78
Why synchronize information?..................................................................79
What information is synchronized?...........................................................80
How to synchronize ....................................................................................81
Customizing your synchronization settings .............................................83
Choosing how your computer responds to
synchronization requests .............................................................83
Setting synchronization options ........................................................85
Choosing whether application information is updated ....................86
Installing applications to your handheld ..................................................92
Using Quick Install ...............................................................................92
Palm® Z22 Handheld vi
Installing applications from a Mac computer ................................... 93
Using the Send To Handheld droplet ................................................ 93
Using commands in the HotSync menu ............................................94
Entering information using desktop software..........................................96
Other ways of managing information.......................................................99
Importing information from other applications.............................. 100
Restoring archived items on your computer .................................. 102
Installing the additional software from the CD ............................... 103
Checking space and version numbers .............................................105
Removing information .............................................................................106
Removing an application from your handheld ............................... 106
Removing Palm Desktop software from your computer ............... 107
Related topics............................................................................................109
Chapter 7: Managing Your Calendar .................................. 110
Scheduling events ....................................................................................111
Scheduling an appointment .............................................................111
Scheduling an event without a start time .......................................113
Scheduling a repeating event—standard interval ..........................115
Scheduling a repeating event—unusual interval ............................116
Scheduling an event that is longer than a day ...............................118
Entering a location or a note for an event .......................................119
Scheduling an event with a time zone .............................................121
Color-coding your schedule.....................................................................123
Managing your color-codes ..............................................................123
Assigning a color code to an event ..................................................126
Setting an alarm........................................................................................127
Rescheduling an event .............................................................................128
Deleting events .........................................................................................130
Deleting a specific event ...................................................................130
Deleting all your old events ..............................................................132
Checking your schedule ...........................................................................133
Viewing your appointments and tasks together .............................133
Viewing your daily schedule ............................................................135
Viewing your weekly schedule .........................................................137
Palm® Z22 Handheld vii
Viewing your monthly schedule ......................................................138
Finding events that overlap .............................................................. 139
Customizing your calendar ......................................................................139
Customizing display options for your calendar ..............................140
Setting alarm and time options ........................................................143
Working with Calendar on your computer .............................................145
Related topics............................................................................................146
Chapter 8: Your Photo Viewer and Organizer ...................147
Copying photos to your handheld...........................................................148
Viewing photos ........................................................................................149
Organizing photos into categories ..........................................................151
Related topics............................................................................................153
Chapter 9: Managing Your Tasks ........................................154
Creating a task...........................................................................................155
Setting an alarm ................................................................................156
Scheduling a repeating task—standard interval .............................157
Scheduling a repeating task—unusual interval ..............................159
Organizing your tasks...............................................................................161
Marking a task as complete .....................................................................162
Deleting tasks ............................................................................................163
Deleting a specific task ......................................................................163
Deleting all your completed tasks ....................................................164
Customizing your Tasks list .....................................................................165
Working with Tasks on your computer...................................................167
Related topics............................................................................................168
Chapter 10: Writing Memos................................................169
Creating a memo ......................................................................................170
Viewing and editing a memo...................................................................171
Moving memos in your memos list ........................................................172
Deleting a memo.......................................................................................173
Working with Memos on your computer................................................174
Related topics............................................................................................175
Palm® Z22 Handheld viii
Chapter 11: Writing Notes in Note Pad..............................176
Creating a note..........................................................................................177
Choosing the pen and paper (background) colors .........................178
Setting an alarm ................................................................................179
Viewing and editing a note ......................................................................181
Deleting a note ..........................................................................................182
Working with Note Pad on your computer.............................................183
Related topics............................................................................................184
Chapter 12: Beaming Information......................................185
Beaming information from within an application..................................186
Beaming a category..................................................................................188
Beaming an application............................................................................189
Related topics............................................................................................191
Chapter 13: Managing Your Expenses ...............................192
Adding an expense ...................................................................................193
Choosing currency options ......................................................................195
Customizing the currency pick list ...................................................195
Presetting the currency symbol .......................................................196
Creating a currency symbol ..............................................................197
Deleting expenses.....................................................................................199
Deleting an individual expense ........................................................199
Deleting an entire category of expenses .........................................200
Customizing the expense list ...................................................................201
Working with Expense on your computer ..............................................202
Related topics............................................................................................203
Chapter 14: Performing Calculations .................................204
Calculator buttons.....................................................................................205
Viewing recent calculations .....................................................................206
Accessing different calculators................................................................207
Related topics............................................................................................208
Palm® Z22 Handheld ix
Chapter 15: Keeping Your Information Private..................209
Choosing a security level .........................................................................210
Marking information as private ...............................................................211
Setting the level of privacy ......................................................................212
Hiding or masking private entries ....................................................212
Viewing an entry that is masked ...................................................... 213
Using a password .....................................................................................213
Creating a password .........................................................................214
Changing a password .......................................................................215
Deleting a password.......................................................................... 217
Deleting a forgotten password .........................................................218
Locking your handheld.............................................................................220
Locking your handheld automatically .............................................220
Locking your handheld manually .....................................................222
Related topics............................................................................................223
Chapter 16: Using Categories to Organize Information ...224
Adding a category.....................................................................................225
Renaming a category................................................................................226
Deleting a category...................................................................................227
Placing information in a category ...........................................................228
Placing an entry in a category ..........................................................228
Placing an application in a category ................................................230
Viewing information by category ............................................................231
Related topics............................................................................................232
Chapter 17: Managing Clock Settings ...............................233
Checking the current date and time ........................................................234
Setting the primary location ....................................................................235
Setting the date and time for the primary location ........................236
Choosing secondary locations for other time zones .............................238
Modifying the locations list......................................................................239
Adding new locations .......................................................................239
Deleting a location .............................................................................241
Palm® Z22 Handheld x
Setting the alarm clock.............................................................................242
Responding to the alarm clock......................................................... 243
Changing the clock display ......................................................................244
Related topics............................................................................................245
Chapter 18: Customizing Your Handheld ..........................246
Customizing the Home screen.................................................................247
Customizing the display ...........................................................................249
Changing the screen fonts ................................................................249
Adjusting the brightness and contrast ............................................251
Changing screen colors ....................................................................252
Assigning a button to your frequently used applications .....................253
Setting the date and time.........................................................................255
Selecting a location ...........................................................................255
Resetting the date and time ..............................................................257
Selecting formats for dates, times, and numbers ..........................259
Customizing the way you enter information ..........................................261
Choosing the input area ....................................................................261
Using the full-screen writing area ....................................................262
Customizing Graffiti® 2 strokes ........................................................264
Setting up shortcuts ..........................................................................265
Changing shortcuts ...........................................................................266
Correcting problems with tapping ...................................................267
Selecting sound settings ..........................................................................268
Entering your owner information............................................................269
Conserving battery power........................................................................270
Selecting power-saving settings ......................................................270
Preventing your handheld from turning on by accident ................272
Connecting your handheld to other devices ..........................................273
Changing the preset connection settings ........................................274
Creating your own connection settings ...........................................276
Related topics............................................................................................279
Chapter 19: Maintaining Your Handheld ..........................280
Handheld do’s and don’ts ........................................................................280
Palm® Z22 Handheld xi
Handheld do’s.................................................................................... 280
Handheld don’ts ................................................................................ 281
Resetting your handheld ..........................................................................281
Doing a soft reset .............................................................................. 281
Doing a hard reset............................................................................. 282
Restoring your information after a hard reset........................................284
Related topics............................................................................................286
Chapter 20: Common Questions .......................................287
Setup..........................................................................................................287
Handheld ...................................................................................................289
Moving around..........................................................................................291
Entering information ................................................................................292
Synchronizing ...........................................................................................294
Calendar.....................................................................................................298
Memos .......................................................................................................300
Note Pad ....................................................................................................300
Photos ........................................................................................................300
Tasks ..........................................................................................................301
Privacy .......................................................................................................301
Beaming.....................................................................................................302
Problems with incompatible applications ..............................................303
Chapter 21: Getting Help ...................................................306
Self-help resources ...................................................................................306
Technical support .....................................................................................307
Product Regulatory Information .........................................308
FCC Statement .........................................................................................308
CE Compliance Statement ......................................................................309
Battery Warning .......................................................................................309
Intrinsic Safety Warning ..........................................................................310
Static Electricity, ESD, and Your Palm® Handheld ...............................310
Index ......................................................................................312
Palm® Z22 Handheld xii
About This Guide
This guide tells you everything you need to know about your handheld: the things
you’ll do every day, the advanced features that let you get the most out of your
handheld, and the things that make your handheld not only useful, but fun.
Tips for viewing this guide
Here are some helpful tips for making it easier to read and find information in this guide as you
view it in Adobe® Reader®:
• To magnify the page, click the magnifying glass , move the cursor (which is now a
magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending
on your version of Reader) to return to the original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you click a link and go to a page in the guide and then want to return to the page you were on
before you clicked the link, click Previous View ( or depending on your version of Reader).
• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of
your computer screen, not the printed page number. For example, to print the first page of
Chapter 2, “Your Handheld,” select page 33 (the file page), not page 18 (the printed page).
Palm® Z22 Handheld xiii
What’s in this guide?
The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Step-by-step instructions
Here you’ll find how-to information. Look for these cues in instructions:
Links
Links that appear as underlined words in body text and in sidebars take you to other sections of
this guide. Links also appear in the following sections:
Cue that means the procedure continues on the next page.
Cue that signals the end of the procedure. You’re done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
[ & ] OPTIONAL A step you might find useful.
Information that applies only in certain cases or that tells more about
a procedure step.
WINDOWS ONLY
MAC ONLY
A procedure or text that applies to one platform only. In most cases,
if you see one heading check the following or preceding sections for
the other. Sometimes, there is no Mac counterpart for a Windows
procedure or text; this feature is not available to Mac users.
In this chapter Links on the first page of each chapter that send you to a specific section.
Related topics Links that send you to other topics in this guide to learn about more
things you can do with an application or feature.
Continued
Done
IMPORTANT
[!]
NOTE
Palm® Z22 Handheld xiv
Sidebars
Before You Begin
[!]
Things you must complete before you can do the steps described in a procedure or group of
procedures.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a link to more information.
»
Key Term
A technical term related to the topic being described. The term may appear in this guide or only
on your handheld.
Tips & Tricks
A pointer to a website where you can obtain general information about your handheld and
learn the latest tips, tricks, and more.
Support
A pointer to a website where you can find help if you experience problems with a specific
feature or with your handheld.
Palm® Z22 Handheld 1
CHAPTER 1
Setting Up Your Handheld
and Your Computer
Congratulations on the purchase of
your new Palm® Z22 handheld! You’re
about to discover so many things
about your handheld that will help you
better manage your life and have fun,
too. As you become more familiar with
your handheld, you’ll probably
personalize the settings and add
applications to make it uniquely yours.
While you’re likely to get years of
enjoyment from your handheld, it
takes only four easy steps to get up
and running.
Benefits
• Start using your handheld right away
• Establish a link between your
handheld and your computer
• Set up your handheld for optimal use
In this chapter
What’s in the box?
System requirements
Step 1: Charging your
handheld
Step 2: Turning on your
handheld for the first time
Step 3: Installing your
software
Step 4: Connecting your
handheld to your computer
Switching to another
desktop software application
Using user profiles
Related topics
Palm® Z22 Handheld 2
CHAPTER 1 Setting Up Your Handheld and Your Computer
What’s in the box?
System requirements
The software installation CD contains Palm®Desktop software and other applications you need to
set up and use your handheld. To use Palm Desktop software, your desktop computer must meet
these requirements:
WINDOWS ONLY
• A PC with a Pentium II processor or later, and one of the following operating systems:
• Windows 2000SE (requires administrator rights to install Palm Desktop software)
• Windows XP (SP4) (requires administrator rights to install Palm Desktop software)
• Internet Explorer 5.0 or later
• 32 megabyte (MB) available RAM (64MB recommended)
»
Key Term
Palm Desktop software
The software that lets you
enter, update, review, and
synchronize information
on your computer.
AC charger
Software installation CD
USB sync cable
Palm® Z22 handheld
Palm® Z22 Handheld 3
CHAPTER 1 Setting Up Your Handheld and Your Computer
• 170MB available hard disk space
• One available USB port
• USB sync cable (included with your handheld)
• CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld
MAC ONLY
• Mac computer or compatible with a PowerPC processor
• Mac OS X, version 10.2 or 10.3 (requires administrator rights to install Palm Desktop software)
• 128MB total RAM
• 190MB available hard disk space
• Monitor that supports screen resolution of 800 X 600 or better
• One available USB port
• USB sync cable (included with your handheld)
• CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld
Palm® Z22 Handheld 4
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 1: Charging your handheld
0
1Plug the AC charger into an
outlet and connect it to the
handheld.
2Charge your handheld for three hours. Be sure your handheld is fully charged
before going on to Step 2.
Done
Before You Begin
[!]
If you’re upgrading from
another Palm Powered™
device, synchronize your
old handheld with your
old desktop software.
Tip
After the initial charge,
charge your handheld at
least half an hour every
day.
Palm® Z22 Handheld 5
CHAPTER 1 Setting Up Your Handheld and Your Computer
What you should know about your handheld’s battery
While your handheld is charging, take a minute to learn about the battery:
• If you see an alert on the screen warning you that the battery is low, recharge your handheld.
Also recharge your handheld if it doesn’t turn on when you press the power button.
The memory on your handheld is designed to store your information even if the battery
becomes drained to the point that you cannot turn on your handheld. When you recharge your
handheld, all of your existing information should appear.
• Conserve battery life by doing any of the following:
•Adjust the screen brightness and contrast.
•Reduce the Auto-off setting.
•Use Keylock to prevent your handheld from turning on by accident.
• Respond to or cancel alerts promptly.
Tip
Also take a minute to
learn about proper care
and handling of your
handheld.
NOTE
Palm® Z22 Handheld 6
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 2: Turning on your handheld for the first time
0
1Remove the AC charger from
your handheld.
2Press the power button.
3Slide the stylus out of the slot.
4Hold the stylus as you would hold a pen, and follow the onscreen instructions
to set up your handheld.
Done
Before You Begin
[!]
Be sure to fully charge
your handheld, as
described in the
preceding procedure.
Tip
After you set up your
handheld, review the
Quick Tour on your
handheld and take the
tutorial on the software
installation CD to learn
the basics.
Power button
Stylus
Palm® Z22 Handheld 7
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 3: Installing your software
If you are using more than one handheld with the same computer, see
www.palm.com/support for special information on installing software from the CD.
0
1Insert the CD into your computer.
You need administrator rights to install Palm Desktop software on a
computer running Windows 2000/XP or Mac OS X.
2WINDOWS ONLY
Follow the onscreen instructions. If you’re upgrading, select the username that
you assigned to your old handheld.
MAC ONLY
Double-click the CD icon, and then double-click PalmSoftware.pkg.
During installation, you’re asked to connect your computer to your
handheld. See Step 4.
Did You Know?
When you upgrade,
there’s no need to delete
the old desktop software
first. When you install the
new Palm Desktop
software, you can transfer
all of your existing info to
the new software.
Tip
Take the interactive
tutorial on the CD to learn
how to create an
appointment, set up your
handheld’s features for
photos, and more.
Did You Know?
IT managers can set up a
profile if they want to
install the same set of
information on several
handhelds.
IMPORTANT
[!]
NOTE
Done
Palm® Z22 Handheld 8
CHAPTER 1 Setting Up Your Handheld and Your Computer
Step 4: Connecting your handheld to your computer
During installation, you connect your handheld to your computer and synchronize for the first
time. Synchronizing simply means that any information you enter in one place (your handheld or
computer) is automatically updated in the other.
Be sure to synchronize the info on your handheld frequently so that you always
have an up-to-date backup copy of this info on your computer.
0
1Connect your handheld to your
computer:
a. Plug the USB sync cable into a
USB port on your computer.
b. Plug the cable into your
handheld.
Continued
IMPORTANT
[!]
Tip
If the Select User dialog
box appears during
synchronization, select
the username of the
handheld you want to
synchronize, and click OK.
»
Key Term
Third-party application
A software program that
runs on a Palm
Powered™ device but is
not created or supported
by Palm, Inc.
Tip
If you have problems with
your new handheld after
you synchronize, you
may need to update your
third-party applications.
Palm® Z22 Handheld 9
CHAPTER 1 Setting Up Your Handheld and Your Computer
2[ & ] OPTIONAL Press the power button to turn on your handheld if it is not
already on.
3Continue with the onscreen
instructions. Synchronize by
tapping Sync in the input
area.
Done
Palm® Z22 Handheld 10
CHAPTER 1 Setting Up Your Handheld and Your Computer
Switching to another desktop software application
WINDOWS ONLY
During installation, you chose a desktop software application to synchronize with your handheld.
You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already
contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and
Memos is synchronized with the corresponding application in Outlook. (Memos is called Notes in
Outlook.) Other info, such as Note Pad notes, is synchronized with info in Palm Desktop software.
0
1Insert the CD into your computer.
2From the screen that appears, select Change your synchronization method.
3Follow the onscreen instructions for the desktop software you want to use.
Done
NOTE
Palm® Z22 Handheld 11
CHAPTER 1 Setting Up Your Handheld and Your Computer
Using user profiles
Only IT managers may need to use user profiles for their company. If you are not an IT
manager, you can skip this section.
Suppose your sales organization wants to distribute two dozen handhelds that all have a common
company phone list, a set of memos, and several key applications. A user profile can be created to
install this information before the handhelds are distributed to employees. When the employees
synchronize for the first time, this common information becomes part of their user-specific
information.
A user profile enables you to install the same information onto multiple handhelds before each
handheld is individualized with a unique username and user-specific information. A handheld that
has a user profile installed can be given to anyone, because the handheld is not yet identified by a
unique username. When the new user synchronizes for the first time, he or she gives the handheld
a unique username.
Handhelds that are synchronized with a user profile must be either new handhelds that
have never been synchronized or handhelds that have had their usernames and information
removed by a hard reset.
SKIP
NOTE
Palm® Z22 Handheld 12
CHAPTER 1 Setting Up Your Handheld and Your Computer
Creating a user profile
WINDOWS ONLY
0
1Open the New Profile screen:
a. Open Palm Desktop software.
b. From the Tools menu, select Users.
c. Click Profiles, and then click New.
2Enter a unique name for the profile, and click OK twice.
3Select the profile from the User
list, and create the info in
Palm Desktop software for the
profile.
Done
Tip
Save time by importing to
quickly add information
to a profile.
Palm® Z22 Handheld 13
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1Open the New Profile screen:
a. Open Palm Desktop software.
b. From the User pop-up menu, select Edit Users.
c. Click New Profile.
2Create the profile:
a. Enter a unique name for the profile, and click OK.
b. Close the Users window.
Continued
Palm® Z22 Handheld 14
CHAPTER 1 Setting Up Your Handheld and Your Computer
Synchronizing with a user profile
WINDOWS ONLY
0
3Select the profile from the User pop-up menu, and create the info in
Palm Desktop software for the profile.
4Set the profile’s conduit settings:
a. From the HotSync® menu, select Conduit Settings.
b. Select the conduit settings for the profile.
Done
1Begin synchronization:
a. Connect the USB sync cable to a USB port on your computer, and then insert
the other end into your handheld.
b. Press the power button to turn on your handheld.
c. Tap Sync in the input area.
Continued
Palm® Z22 Handheld 15
CHAPTER 1 Setting Up Your Handheld and Your Computer
2Transfer the profile information:
a. Click Profiles.
b. Select the profile you want to
load on the handheld, and
click OK.
c. Click Yes.
The next time you or a user synchronizes that handheld,
Palm Desktop software prompts you or the user to assign a
username to the handheld.
Done
Palm® Z22 Handheld 16
CHAPTER 1 Setting Up Your Handheld and Your Computer
MAC ONLY
0
1Begin synchronization:
a. Connect the USB sync cable to the USB port on your computer, and then
insert the other end into your handheld.
b. Press the power button to turn on your handheld.
c. Tap Sync in the input area.
2Select the profile you want to
load on the handheld, and
click OK.
The next time you or a user synchronizes that handheld,
Palm Desktop software prompts you or the user to assign a
username to the handheld.
Done
Palm® Z22 Handheld 17
CHAPTER 1 Setting Up Your Handheld and Your Computer
Related topics
Click a link below to learn about these related topics:
Moving Info • Synchronizing your handheld with Palm Desktop software or Microsoft
Outlook on your computer
• Choosing whether or not to synchronize information for a specific
application
• Adding applications to and deleting applications from your handheld
• Installing additional software from the CD
• Viewing application information
Customizing • Adjusting the screen display
• Reducing the Auto-off setting
• Keeping your handheld from turning on accidentally
Common
Questions
Answers to frequently asked questions about setup
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with setup or anything else
on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 18
CHAPTER 2
Your Handheld
Like a good personal assistant, your
handheld helps you keep track of your
schedule, your business and personal
contacts, your to-do list, and your
memos. Handhelds are for fun, too.
You can create digital photo albums,
play games, and read eBooks.
And don’t worry about losing your
information. You can synchronize your
info to your computer so you always
have a backup copy, and even if the
battery drains completely, the
information stays in your handheld’s
memory. Simply recharge your
handheld to access the info again.
Benefits
• Save time and stay organized
• Have important info at your fingertips
• Travel light
• Never lose important information
• Have fun: view photos and more
In this chapter
What’s on my handheld?
What’s on the screen?
What software do I have?
Related topics
Palm® Z22 Handheld 19
CHAPTER 2 Your Handheld
What’s on my handheld?
Front
Screen Displays the applications and information on your handheld. The screen
is touch-sensitive.
Input area Lets you enter info with Graffiti® 2 writing; use the input area icons to
open applications and use various handheld features.
Power button Turns your handheld on or off and lets you turn Keylock on (if active).
When Keylock is on, your handheld does not respond when you press
the quick buttons or tap in the input area. To use your handheld again,
press the power button, and then select Deactivate Keylock.
Calendar quick
button
Press to turn on your handheld and jump to today’s schedule.
Screen
5-way navigator
Calendar quick
button
Contacts quick
button
Input area
Power button
Palm® Z22 Handheld 20
CHAPTER 2 Your Handheld
Contacts quick
button
Press to turn on your handheld and jump to your contacts list.
5-way navigator Lets you move around and display info on the screen. Press Up, Down,
Left, or Right to highlight different items, and press Center to select the
highlighted item.
Palm® Z22 Handheld 21
CHAPTER 2 Your Handheld
Top and back
Stylus Lets you enter information on your handheld. To use the stylus, slide
it out of the slot and hold it as you would a pen or pencil.
Speaker Lets you listen to alarms and game and system sounds.
Reset button Resets your handheld if it freezes (stops responding). To do a soft
reset, use the tip of the stylus to gently press the reset button inside
the hole on the back panel of your handheld.
IR port Short for infrared port. Beams information between handhelds and
other devices that have an IR port. Beaming uses infrared technology
to send information between two IR ports that are within a few feet
of each other.
Mini USB connector Lets you connect the USB sync cable to your computer or connect
the AC charger to an electric outlet. Connect the sync cable when
you want to synchronize, or exchange, information. Connect the AC
charger to keep your handheld’s battery charged.
Mini USB
connector
Reset
button
Speaker
IR port
Stylus
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, photos, and
more.
Did You Know?
It takes a little while for
your handheld to reset
when you press the reset
button. During the reset,
you see a progress bar,
then a screen with the
Palm Powered™ logo.
Resetting is done when
the Date & Time
Preferences screen
appears.
Palm® Z22 Handheld 22
CHAPTER 2 Your Handheld
What’s on the screen?
Your handheld includes many features that make it easy to use. Among them are the input area
and the common elements that appear on the screen in each of the applications. Once you learn
how to use them in one application you can easily use them in all the others.
Input area
Tapping the icons in the input area does the following:
Clock icon Displays the current date and time. The display closes automatically after
two seconds. See Setting the date and time and Managing Clock
Settings for more information.
Brightness/
Contrast icon
Opens the Adjust Display dialog box, where you can set the brightness
and contrast of your handheld’s display. See Adjusting the brightness
and contrast for instructions.
Home icon Displays the Home screen, where you can open applications. See
Opening applications for more information.
Menu icon Opens the menus, where you can select items that provide access to
other features. See Using menus for more information.
Sync icon
Letter keyboard
Icon
Find icon
Home icon
Menu icon
Number keyboard
Icon
Clock icon Brightness/Contrast icon
Palm® Z22 Handheld 23
CHAPTER 2 Your Handheld
Application controls
Sync icon Synchronizes your handheld with your computer. See Moving Info
Between Your Handheld and Your Computer for more information.
Find icon Opens the Find dialog box, where you can search for information. See
Finding information for more details.
Letter keyboard
icon
Opens the alphabetic keyboard. See Entering information with the
onscreen keyboard for details.
Number
keyboard icon
Opens the numeric keyboard. See Entering information with the
onscreen keyboard for details.
Previous/next
arrows
Select the left and right arrows to view the previous and next entry; where
up and down arrows appear, select them to view the previous and next
screens of information.
Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line
at a time. To scroll to the previous screen, tap the scroll bar just above the
slider. To scroll to the next screen, tap the scroll bar just below the slider.
Scroll bar
Previous/next arrows
Command button
Pick list
Entry box
Box
Tips icon
»
Key Term
Slider The solid area on
the scroll bar. The slider
moves to indicate the
relative position within
the entry or list.
Tip
You can also use the
5-way navigator to select
an item from a pick list
and to select some
command buttons.
Palm® Z22 Handheld 24
CHAPTER 2 Your Handheld
Command
button
Select a button, such as OK, Cancel, or Details, to perform a command or to
open a dialog box. Command buttons appear at the bottom of dialog boxes
and application screens.
Tips icon Tap the Tips icon to view shortcuts and other useful information for the
screen where the icon is located. When you have finished viewing the tip,
select Done.
Entry box Select an entry box to open a dialog box where you can enter info for
that field.
Pick list Select the arrow to display a list of choices, and then select an item in the
list.
Box Check or uncheck a box to select or deselect it. When a box is checked, the
corresponding option is selected and active. When a box is unchecked, the
corresponding option is deselected and inactive.
Palm® Z22 Handheld 25
CHAPTER 2 Your Handheld
What software do I have?
Your handheld comes with many applications preinstalled and ready to use. In addition, the
software installation CD that comes with your handheld includes desktop software for your
computer and additional software for your handheld. When you set up your handheld you can
choose to install some or all of these applications. You can install any of the applications at any
time after you set up your handheld, as well.
Personal information
Use the following applications to organize your contacts, calendar events, and more, as well as
keep information updated between your handheld and your computer. These applications are
already installed on your handheld.
0
0
Calendar Manage your schedule from single entries, like lunch with a friend, to repeating
and extended events, like weekly meetings and holidays. Even color-code your
schedule by category.
Contacts Store names and addresses, phone numbers, email and website addresses,
and even add a birthday alarm or a contact’s photo.
Ta s k s Stay on top of your to-do list. Enter things you need to do, prioritize them,
set alarms, and then monitor your deadlines.
Memos Capture information such as meeting notes, lists of books to read, movies to see,
recipes, and anything else you need to write down.
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
HotSync®Synchronize info on your handheld with the info on your computer.
Palm® Z22 Handheld 26
CHAPTER 2 Your Handheld
Math and finance
Use these applications to manage your money and make quick calculations on the go. They may
already be installed on your handheld, or you may need to install them from the CD.
0
Media and entertainment
Here is the software that lets you relax and have fun. These applications may already be installed
on your handheld, or you may need to install them from the CD.
0
Expense Track business or travel expenses and print expense reports after you
synchronize your handheld with your computer.
Calculator Do basic math calculations such as splitting restaurant bills and figuring the
sales tax on an item.
powerOne
Calculator
Calculate basic and advanced math and business solutions with this enhanced
calculator. Compute tips and mortgages; add algebraic and other modes; and
more.
Photos View photos and organize them into categories on your handheld. This
application has a companion desktop application that you can use to add,
view, organize, and edit photos and send them to your handheld.
Power by Hand
eReader
Purchase and download eBooks from the web on your computer and then
synchronize to transfer them to your handheld so you can read them when
you want, where you want. (Additional fees may apply.)
Crazy Daisy Spin the flowers to match the colored petals and watch them pop in this
arcade-style game.
Tip
Can’t find an application
on your handheld? First
tap the Home icon in the
input area and select All
from the category pick list
in the upper-right corner
to view all applications on
your handheld. If you
don’t see the application
there, you may need to
install it from the CD.
Palm® Z22 Handheld 27
CHAPTER 2 Your Handheld
Productivity and customization
Use these applications to customize your handheld and make it uniquely yours. They may already
be installed on your handheld, or you may need to install them from the CD.
0
Prefs Customize your handheld’s sound levels, colors, security, and more.
Addit™ Preview, try, and buy software for your handheld. Select the tabs on the Addit
screen to look for bonus software. (Windows only for downloads using the sync
cable.)
Handmark
MobileDB
Use the included databases to track useful info such as car maintenance,
passwords, and more. You can also download over 1,000 ready-to-use databases
to your computer and synchronize to install them on your handheld. (Additional
fees may apply.)
SplashShopper Keep lists of groceries and CDs to buy, movies to rent, books to read, and more.
World Clock Set the time in your home city and two other locations, and set an alarm to wake
you up.
Tip
To install extra software
from the CD, insert the CD
into your CD drive, and
then do one of the
following:
Windows On the
Discover your device
screen, click Add software
to your device.
Mac Double-click the
Essential Software folder
icon.
Palm® Z22 Handheld 28
CHAPTER 2 Your Handheld
Desktop
The desktop software lets you use your computer to create and manage info for applications on
your handheld. Install this software from the CD.
0
Palm®Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks,
Memos, and Expense on your computer. (Expense is Windows only.)
You can also view, manage, and back up info for Note Pad. When you
synchronize your handheld with your computer, this info is updated in
both places. Palm Desktop software is installed during the initial CD
installation process.
Palm Desktop software includes HotSync® manager software, which
allows you to customize the settings for synchronization. You can
access HotSync manager by selecting its icon in the task bar at the
bottom of your computer screen.
During CD installation, you can choose to synchronize the info in
Contacts, Calendar, Tasks, and Memos on your handheld with info in
Contacts, Calendar, Tasks, and Notes in Microsoft Outlook on your
computer (Windows only). Other applications are still synchronized
with Palm Desktop software.
Quick Install
(Windows only)
Install applications from your Windows computer on your handheld.
Quick Install is installed during the initial CD installation process.
Send To Handheld droplet
(Mac only)
Install applications from your Mac computer on your handheld. The
Send To Handheld droplet is installed during the initial CD installation
process.
Photos desktop
application
Add photos from your computer, edit and organize them, and then
synchronize to transfer them for viewing in the Photos application on
your handheld.
Did You Know?
Some applications are
automatically assigned
to a category when you
install them. Assign any
application to a category
on the Home screen by
selecting Category in
the App menu. Select
the pick list next to the
application’s name, and
then select a category.
»
Key Term
HotSync®Technology
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
Did You Know?
Some applications are
automatically assigned
to a category when you
install them. Assign any
application to a category
on the Home screen by
selecting Category in
the App menu. Select
the pick list next to the
application’s name, and
then select a category.
»
Key Term
HotSync®Technology
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
HotSync manager
Palm® Z22 Handheld 29
CHAPTER 2 Your Handheld
Related topics
Click a link below to learn about these related topics:
Setup Installing the desktop software from the CD
Entering
Information
• Entering information with Graffiti 2 characters and shortcuts
• Entering information with the onscreen letter and number keyboards
Moving
Around
• Opening applications and using menus
• Finding information
Moving Info • Synchronizing your handheld with your computer
• Installing additional software from the CD
Beaming Beaming information and applications to other Palm Powered™ devices
World Clock Viewing the current date and time
Customizing • Setting the current date and time
• Adjusting the brightness of the display
Maintaining • Caring for your handheld
• Resetting your handheld
Common
Questions
Answers to frequently asked questions about your handheld
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 30
CHAPTER 3
Moving Around in Applications
Have you ever been to a new city and
felt a bit lost until you figured out that
the numbered streets run north/south
and the avenues run east/west?
Learning to move around on your
handheld is similar. Most Palm OS®
applications use the same set of
application controls. So once you learn
how to use these standard controls,
you’ll be driving all over town and you
won’t even need a map. Benefits
• Find and open applications quickly
• Access extra features with menus
• Move around in applications with one
hand, using the 5-way navigator
• Locate information in any application
with the Find feature
I
n t
hi
s c
h
apter
Opening applications
Using the 5-way navigator
Using menus
Finding information
Related topics
Palm® Z22 Handheld 31
CHAPTER 3 Moving Around in Applications
Opening applications
The Home screen shows all of the applications on your handheld. Use the category pick list in
the upper-right corner of the screen to view applications by category or to view all applications.
To access an item from the Home screen, tap Home in the input area and select an icon.
Press Center on the 5-way to scroll through application categories.
Switching between applications
You can switch between applications at any time. Just tap Home and select an icon, or press a
quick button. Your handheld automatically saves your work in the current application and switches
to the other application.
Did You Know?
You can use a favorite
photo as the background
for the Home screen.
Did You Know?
You can also open the
Calendar and Contacts
applications using the
quick buttons on the front
of your handheld—or
customize the buttons to
open the applications you
use most.
Category pick list
Home
Palm® Z22 Handheld 32
CHAPTER 3 Moving Around in Applications
Using the 5-way navigator
The 5-way navigator lets you access information quickly with one hand and without the stylus.
The 5-way does various things based on which type of screen you’re viewing and which item on
the screen is highlighted. To use the 5-way, press Up, Down, Left, Right, or Center.
Moving around with the 5-way
On most screens, one item—a button, a list entry, or an entire screen—is highlighted by default.
The highlight identifies what element will be affected by your next action. Use the 5-way to move
the highlight from one item to another onscreen.
Tip
A few onscreen elements
of your device can only
be activated by tapping
them with your stylus, for
example, icons in the
input area.
Up
Right
Left
Center
Down
Palm® Z22 Handheld 33
CHAPTER 3 Moving Around in Applications
The highlight can take one of three forms, depending on what is highlighted:
Individual applications may contain application-specific elements that can also be
highlighted by the 5-way
Border glow This highlights elements of the user
interface like command buttons, pick lists, and
arrows.
Reverse type (white text on a dark background)
This highlights an entry on a list screen.
Blinking cursor This tells you that you can enter
text at that point.
Tip
When an entire screen is
highlighted, only the top
and bottom borders
acquire the glow; the
right and left borders do
not show the highlight.
NOTE
Button
highlighted
with border
glow
Contact list
entry
highlighted
with reverse
type
Blinking
cursor
Palm® Z22 Handheld 34
CHAPTER 3 Moving Around in Applications
Moving around on the Home screen
Moving around in list screens and entry screens
In list screens, use the 5-way to select and move between entries such as notes, memos, contacts,
or photos. In individual entry screens—such as a single photo or contact—use the 5-way to move
among the items on the screen or to move to another entry.
The behavior of the 5-way for list screens and entry screens varies according to application.
Follow the guidelines for moving around with the 5-way for general tips; as you become familiar
with each application, learning the specific behavior of the 5-way is easy.
Moving around in dialog boxes
Dialog boxes appear when you select a button or option that requires you to provide additional
information. In dialog boxes, use the 5-way to select a button or to make a selection from items
such as boxes and pick lists.
Up or Down Scrolls up or down on the screen.
Right or Left Scrolls to the next or previous application
category.
Center Inserts the highlight. When the selection
highlight is present:
Up, Down, Right, or Left Scrolls to the next
item in the corresponding direction.
Center Opens the selected item.
Tip
On the Home screen, to
remove the selection
highlight without making
a selection, scroll to the
first icon (in the upper-left
corner) and then press
Left on the 5-way, or enter
the Backspace character
using Graffiti® 2 writing.
Category
Palm® Z22 Handheld 35
CHAPTER 3 Moving Around in Applications
Read dialog boxes carefully. Selecting a button such as OK or Yes may cancel
an action or delete information.
Moving around in menus
After you open the menus you can use the 5-way to move between menus and to select
menu items:
Up, Down,
Right, or Left
Highlights the next item in the dialog box
(pick list, box, button) in the corresponding
direction.
Center • If highlight is on a box: Checks or
unchecks the box.
• If highlight is on a pick list: Opens the pick
list. When a pick list is open:
Up or Down Scrolls to the previous or
next entry.
Center Selects the highlighted entry.
• If highlight is on a button: Activates the
button, and then closes the dialog box.
Up or Down Scrolls within the current menu list.
Right or Left Scrolls to the next or previous menu on the
menu bar.
Center Selects the highlighted menu item.
Box
Pick list
Button
highlighted with
border glow
IMPORTANT
[!]
Palm® Z22 Handheld 36
CHAPTER 3 Moving Around in Applications
Using menus
Menus let you access additional features and settings. They are easy to use, and once you master
them in one application, you know how to use them in all your applications.
0
1Open an application.
2Tap Menu in the input area.
3Select an item from the leftmost menu, or use the 5-way to highlight a different
menu, and then select a menu item.
Done
Tip
You can also open the
menus by tapping the
application name in the
upper-left corner of the
screen.
Tip
When the menus are
open, you can use the
5-way to select menus
and menu items.
Application
name
Menu
item
Menu
Palm® Z22 Handheld 37
CHAPTER 3 Moving Around in Applications
Using the command stroke
Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on
computers. The menu shortcut appears to the right of the menu item.
To use a menu shortcut, first write the Graffiti® 2 command stroke on the left side of the input
area, and then write the shortcut letter. For example, to select Paste from the Edit menu, write the
command stroke, followed by the letter p. You do not have to open a menu to use the command
stroke.
When you write the command stroke, the Command toolbar appears. See the next
section for info on using the command toolbar.
Using the command toolbar
The command toolbar displays different icons based on the active screen. For example, if you
have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might
be Beam, Undo, and Delete.
To use the command toolbar, write the command stroke to display the command toolbar, and then
tap an icon to select its command.
Tip
Command mode is active
for just a few seconds, so
write the menu shortcut
or tap an icon on the
command toolbar
quickly.
Menu shortcuts
Menu items
Command
stroke
NOTE
Cut UndoCopy Paste Beam Delete
Command
stroke
Palm® Z22 Handheld 38
CHAPTER 3 Moving Around in Applications
Finding information
You can use Find to locate any word or phrase in any application on your handheld.
Find locates any words that begin with the text you enter, and it is not case-sensitive. For example,
searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.”
0
1Tap Find in the input area.
2Enter the text that you want to find, and then select OK.
3Select the text that you want to review.
Done
Tip
If you select text in an
application before you
tap Find, the selected text
automatically appears in
the Find dialog box.
Tip
Open an application
before you tap Find to
display results from that
application at the top of
the results list.
Tip
Want to stop searching?
Select Stop at any time
during a search. To
continue the search,
select Find More.
Palm® Z22 Handheld 39
CHAPTER 3 Moving Around in Applications
Related topics
Click a link below to learn about these related topics:
Your
Handheld
• Locating the controls on your handheld
• Discovering the built-in software on your handheld and the additional
software on the CD
• Getting familiar with the input area and onscreen application controls
Entering
Information
• Entering information with Graffiti 2 characters and shortcuts
• Entering contact information in other applications
Beaming Beaming information and applications to other Palm Powered™ devices
Privacy Keeping information private by turning on security options
Categories Creating categories and organizing your applications and information
Moving Info • Adding and deleting applications on your handheld
• Viewing application information
Customizing • Using a photo as the background for the Home screen
• Displaying the Home screen in list format
Maintaining Caring for your handheld
Common
Questions
Answers to frequently asked questions about using your handheld and its
applications
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 40
CHAPTER 4
Entering Information on Your Handheld
Whether you’re scheduling a meeting
with your daughter’s teacher or adding
a new restaurant to your Contacts list,
you need to get that information into
your handheld. There are several ways
to do this.
You may find that you prefer one
method if you’re entering a small
amount of information, while another
works best for large amounts. Choose
the one that fits your situation. Benefits
• Quickly enter important information
• Choose the method that works best
for your situation
I
n t
hi
s c
h
apter
How can I enter information
on my handheld?
Entering information with
Graffiti® 2 writing
Entering information with
the onscreen keyboard
Entering info from Contacts
into another application
Editing information
Related topics
Palm® Z22 Handheld 41
CHAPTER 4 Entering Information on Your Handheld
How can I enter information on my handheld?
• Graffiti® 2 writing
•The onscreen keyboard
•Phone Lookup
•Note Pad
• An accessory keyboard (sold separately; visit www.palm.com/myZ22 and click the
Accessories link)
The most popular methods are using Graffiti 2 writing and the onscreen keyboard.
You can also enter information on your computer and transfer the information to your
handheld. Or, you can send information to and receive info from other devices using beaming.
Entering information with Graffiti® 2 writing
You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any
character you can type on a standard keyboard. Entering these characters on your handheld is
very similar to the way you naturally write letters, numbers, and symbols. But instead of using a
pen and paper, you use the stylus and the input area on your handheld. With only a few minutes
of practice, you can learn to use Graffiti 2 writing.
Tip
A blinking cursor on your
handheld screen
indicates where the
information you enter will
appear. Tap or use the
5-way to move the cursor
to the location you want.
In most cases, if you do
not see a blinking cursor,
you cannot enter
information on that
screen.
NOTE
Palm® Z22 Handheld 42
CHAPTER 4 Entering Information on Your Handheld
Writing in the Graffiti 2 input area
You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and
write anywhere on the screen.
In the input area, write lowercase letters, uppercase letters, and numbers in the sections shown. If
you write characters in the wrong area, they are not recognized correctly and an incorrect
character is written.
Using full-screen writing
When full-screen writing is turned on, you can write anywhere on the screen. When full-screen
writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld
to recognize them.
You can write letters or characters in the following areas:
Left side of the screen Write letters or characters that are assigned to the ABC input area.
Right side of the screen Write numbers or characters that are assigned to the 123 input area.
Across the middle of the screen Write uppercase letters.
For a brief period of time after writing a character, a quick tap on the screen is
interpreted as a period character. Wait a second before you tap a button or move the cursor so that
the action is not interpreted as a period character.
Write letters here Write numbers here
Write capital letters across the middle
NOTE
Palm® Z22 Handheld 43
CHAPTER 4 Entering Information on Your Handheld
Writing Graffiti 2 characters
0
1Open an application you use to enter information, like Calendar.
2Tap the screen where you want your character to appear.
3Position the stylus in the correct part of the input area or in the correct part of
the screen if full-screen writing is turned on.
4Write the characters exactly as shown in the tables that follow these steps. Be
sure to start each stroke at the heavy dot.
Continued
Write letters on
the left side
Write capital or uppercase
letters in the middle
Write numbers on
the right side
Did You Know?
Graffiti 2 writing
automatically capitalizes
the first letter of a
sentence or a new entry.
Palm® Z22 Handheld 44
CHAPTER 4 Entering Information on Your Handheld
Keys to success with Graffiti 2 writing
Keep these guidelines in mind when using Graffiti 2 writing:
• Write the characters exactly as shown in the following tables. Don’t write the dot. It’s only there
to show you where to begin writing the character.
• The input area has two sections. Write lowercase letters on the left, numbers on the right, and
capital letters across the middle.
• Write at a natural speed, and do not write on a slant.
• Press firmly.
• Write large characters.
If you’re already familiar with Graffiti writing from an older Palm Powered™ device, Graffiti 2
writing will be easy to master. Characters are entered in exactly the same way, except for i, t, k,
and the number 4. These letters are now made with two strokes, just the way you would write
them if you were using a pen and paper.
Also, you no longer have to use the Punctuation Shift stroke for common punctuation like periods
and commas or for @. Just write these characters on the correct side of the input area and your
handheld immediately recognizes them.
5Lift the stylus at the end of the stroke.
When you lift the stylus from the screen, your handheld recognizes
the stroke immediately and prints the character at the insertion
point on the screen.
Done
Did You Know?
Graffiti 2 characters made
with two strokes are
recognized after the
second stroke. Make the
second stroke quickly
after the first so that the
correct character is
recognized.
Did You Know?
Write uppercase letters
the same way you write
lowercase ones. The only
difference is where you
write them.
Tip
Your handheld has tables
displaying all of the
Graffiti 2 characters, short
cuts, and commands.
Display these tables by
drawing a line from the
bottom of the screen to
the top.
Palm® Z22 Handheld 45
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 alphabet
0
Write lowercase letters on the LEFT side of the input area,
and capital letters across the MIDDLE of input area
Letter Stroke Letter Stroke Letter Stroke Letter Stroke
ABCD
EFGH
IJKL
MNO P
QRST
UVWX
YZ
Tip
You can select alternate
ways to write some
Graffiti 2 characters.
Choose the method that’s
most natural for you.
Palm® Z22 Handheld 46
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 numbers
0
Write numbers on the RIGHT side of the input area
Number Stroke Number Stroke
01
23
45
67
89
Palm® Z22 Handheld 47
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 punctuation marks
0
0
Write these marks on the LEFT side of the input area
Mark Stroke Mark Stroke
Period
.
Ampersand
&
Comma
,
Carriage
return
Apostrophe
‘
At
@
Space Quotation mark
“
Question mark
?
Ta b
Exclamation
point
!
Palm® Z22 Handheld 48
CHAPTER 4 Entering Information on Your Handheld
0
Write these marks on the RIGHT side of the input area
Mark Stroke Mark Stroke
Period
.
Backslash
\
Comma
,
Slash
/
Tilde
ñ
Left
parenthesis
(
Dash
–
Right
parenthesis
)
Plus
+
Equal sign
=
Asterisk
*
Tip
Having trouble with the
plus sign or asterisk
symbol? Use the
Punctuation Shift stroke
first and then make the
character.
Palm® Z22 Handheld 49
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 accented characters
For accented characters, write the letter on the left side of the input area, and then write the accent
on the right side of the input area.
0
Write these accents on the RIGHT side of the input area
Accent Stroke Accent Stroke
Acute
á
Dieresis
ä
Grave
à
Circumflex
â
Tilde
ã
Ring
å
Tip
Having trouble accenting
characters? You can
always open the onscreen
keyboard, tap Int’l, and
then tap the character you
need.
Tip
Get help writing any of
the Graffiti 2 characters in
most applications. Open
the Edit menu and select
Graffiti 2 Help.
Palm® Z22 Handheld 50
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 gestures
0
Write gestures on the LEFT side,
or across the middle of the input area
Gesture Stroke Gesture Stroke
Cut Paste
Copy Undo
Palm® Z22 Handheld 51
CHAPTER 4 Entering Information on Your Handheld
Writing Graffiti 2 symbols and other special characters
Symbols and other special characters can be written on either side of the input area, using the
Punctuation Shift stroke.
0
0
1Enter the Punctuation Shift
stroke.
When Punctuation Shift is active,
an indicator appears in the lower-
right corner of the screen.
2Write the symbol or other special character shown in the following table.
You can write a symbol or special character anywhere in the input area.
3Enter another Punctuation Shift stroke to finish the character and to make it
appear more quickly.
Once the Punctuation Shift indicator disappears, you see
the character.
Tip
If you accidentally enter
the Punctuation Shift
stroke, enter it again to
cancel it, or wait a
moment and it
automatically disappears.
Did You Know?
Writing two Punctuation
Shift strokes cancels the
automatic capitalization
of the first letter of a new
entry or sentence.
Punctuation
Shift indicator
Done
Palm® Z22 Handheld 52
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 symbols and special characters
0
Write symbols on EITHER side of input area
Palm® Z22 Handheld 53
CHAPTER 4 Entering Information on Your Handheld
Writing Graffiti 2 shortcuts
Graffiti 2 contains several shortcuts to make entering common information easier. For example,
when you write the shortcut stroke followed by dts, you automatically enter the current date and
time. You can also create your own shortcuts.
0
0
1Write the shortcut stroke .
This stroke appears at the
insertion point.
2Write the shortcut character from the following table.
You can write shortcuts on the left side of the input area, or across the middle.
The shortcut stroke is replaced by the text the character
represents.
Done
Palm® Z22 Handheld 54
CHAPTER 4 Entering Information on Your Handheld
Graffiti 2 shortcuts
0
Write shortcuts on LEFT side, or across MIDDLE of input area
Entry Shortcut Entry Shortcut
Date stamp ds Time stamp ts
Date/time stamp dts Meeting me
Breakfast br Lunch lu
Dinner di
Palm® Z22 Handheld 55
CHAPTER 4 Entering Information on Your Handheld
Entering information with the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers,
or symbols on your handheld.
0
1Open an entry:
a. Open an application.
b. Select an entry or select New.
2Tap ABC or 123 to open the
alphabetic or numeric keyboard,
respectively.
Continued
»
Key Term
Entry An item in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
Tap to open keyboards
Palm® Z22 Handheld 56
CHAPTER 4 Entering Information on Your Handheld
3[ & ] OPTIONAL Select from among three different keyboards.
Tap shift on the letter and international keyboards to view lowercase
letters.
4Tap the characters to enter text, numbers, and symbols. When you are finished,
select Done.
Done
Backspace
Return
Tab
Caps lock
Caps shift
Letter keyboard
Number keyboard International keyboard
NOTE
Tip
When a keyboard is open,
you can tap abc, 123, or
int’l to open any of the
other keyboards.
Palm® Z22 Handheld 57
CHAPTER 4 Entering Information on Your Handheld
Entering info from Contacts into another application
Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter
the person’s name and primary contact info into the appointment you create in Calendar. This
feature is available in Calendar, Memos, Tasks, and Expense.
0
1Open an entry:
a. Open an application.
b. Select an entry or select New.
In Expense only: Select Details, and then select Attendees.
2Add the contact from Phone Lookup:
a. Tap where you want to enter the contact.
b. Open the menus.
c. Select Options, and then select Phone Lookup.
Continued
Palm® Z22 Handheld 58
CHAPTER 4 Entering Information on Your Handheld
Cont’d.
d. Select the contact, and then select Add.
3[ & ] OPTIONAL To add another contact, repeat step 2.
The name and phone number of the contact are automatically
entered.
Tip
You can also enter the
first few letters of the
contact’s name, and then
open Phone Lookup. The
first contact name
matching the letters you
entered is highlighted.
Done
Palm® Z22 Handheld 59
CHAPTER 4 Entering Information on Your Handheld
Editing information
Editing information on your handheld is similar to editing with word-processing applications
on your computer. Select the information, and then apply the correct command.
Selecting information
There are several ways to select information that you want to edit or delete.
Selecting text Place the cursor before or after the text you want to select, and drag
the cursor over all the text you want to select.
Selecting a word Tap twice on a word to select it.
Selecting a line Tap three times anywhere in a line to select it. This selects the final
return character or space as well as any text.
Palm® Z22 Handheld 60
CHAPTER 4 Entering Information on Your Handheld
Copying and pasting information
Copying and pasting information on your handheld is similar to editing with word-processing
applications on your computer.
0
1Select the information you want to copy.
2Copy the information:
a. Open the menus.
b. Select Edit, and then select Copy.
3Tap where you want to paste the information.
4Select Edit, and then select Paste.
Done
Tip
There are even faster
ways to copy and paste
information:
• Use Graffiti 2 gestures.
•Use the Graffiti 2
command stroke and the
menu shortcut for cut,
copy, or paste (/X, /C, /P).
• Select the text, write the
command stroke, and
then tap the icon for cut
or copy from the
command toolbar that
appears.
Palm® Z22 Handheld 61
CHAPTER 4 Entering Information on Your Handheld
Deleting information
Delete all or part of an entry with the Cut command.
0
1Select the information you want to delete.
2Delete the information:
a. Open the menus.
b. Select Edit, and then select Cut.
Done
Tip
Delete information with
Graffiti 2 writing. Select
the information, and then
draw a line from right to
left in the input area.
Palm® Z22 Handheld 62
CHAPTER 4 Entering Information on Your Handheld
Related topics
Click a link below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Beaming Beaming information to another Palm Powered device
Customizing • Selecting alternate ways to write some Graffiti 2 characters
• Creating your own Graffiti 2 shortcuts
Common
Questions
Answers to frequently asked questions about entering information
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
entering information or with
anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 63
CHAPTER 5
Managing Your Contacts
Say good-bye to a paper address book
that you need to update manually
every time someone moves, changes
their email address, or gets a new work
extension. With Contacts, not only is it
easy to enter information such as
names, addresses, and phone
numbers, but it is just as quick to view,
update, and organize contact
information.
You can easily share info with other
handhelds by beaming. You can even
add photos of your loved ones directly
to their contact information.
Benefits of Contacts
• Carry all your business and personal
contact information in your hand
• Keep track of who’s who
• Keep in touch
I
n t
hi
s c
h
apter
Adding a contact
Copying contact information
into multiple contacts
Locating a contact on
your list
Deleting a contact
Customizing the Contacts
list
Working with Contacts on
your computer
Related topics
Palm® Z22 Handheld 64
CHAPTER 5 Managing Your Contacts
Adding a contact
0
1Press Contacts .
2Add your contact information:
a. Select New.
b. Select each field where you want to enter information, and enter it. Select
the scroll arrows to view more fields.
Continued
Tip
If the first character you
enter in the Last Name or
Company field is an
asterisk (*) or another
symbol, that record
always appears at the top
of the Contacts list. That’s
useful for an entry like “If
Found Call [your phone
number].”
Did You Know?
Info in contacts can be
synchronized with info in
either Palm®Desktop
software or Outlook.
Palm® Z22 Handheld 65
CHAPTER 5 Managing Your Contacts
Cont’d.
The following fields contain features to help you enter information quickly:
All fields except numeric and email fields The first letter is automatically
capitalized.
Title, Company, City, and State As you enter letters, a match appears if you
have one on your Contacts list. For example, if you enter S, Sacramento might
appear, and if you then enter a and n, San Francisco might replace Sacramento.
When the word you want appears, select the next field.
Address You can enter up to three addresses, each containing five fields: Addr,
City, State, Zip Code, and Country. You can designate an address as work (W),
home (H), or other (O). By default, the first address is designated as work.
3[ & ] OPTIONAL Add a photo:
a. Select the Picture box.
b. Select and add a photo from
the Photos application.
Continued
Tip
If multiple contacts share
information, such as a
company name and
address, you can enter
the first contact, and then
copy the information into
other contacts.
Did You Know?
You can also enter one or
more contacts on your
desktop computer, and
then copy them to your
handheld by
synchronizing.
Picture box
Palm® Z22 Handheld 66
CHAPTER 5 Managing Your Contacts
4[ & ] OPTIONAL Add a
birthday:
a. Select the Birthday box.
b. Use the left and right arrows
to move to and select the birth
year. Hold down either arrow
to scroll quickly through the
years.
c. Select the month and date.
5After you finish entering all the information you want, select Done.
That's it. Your handheld automatically saves the contact. Make
sure you have a current backup. Synchronize often.
Tip
If you want a reminder
about a birthday, check
the Reminder box, enter
the number of days
before the birthday that
you want to see the
reminder, and then select
OK.
Did You Know?
Birthdays you enter in
Contacts appear as
untimed events in
Calendar. If you update
the birthday in Contacts,
it automatically updates
in Calendar as well.
Done
Palm® Z22 Handheld 67
CHAPTER 5 Managing Your Contacts
Entering additional contact information
The Contact Edit screen displays certain fields by default. You can customize the Contact Edit
screen to display additional fields.
0
1Press Contacts .
2Display additional contact fields:
a. Select the contact you want, and then select Edit.
b. Select the plus button in the lower-right corner of the Contact Edit screen.
c. Select the field you want displayed from the list. The field appears in a preset
location on the Contact Edit screen.
Done
Tip
Additional fields appear
in a contact only if you
enter info into them. If
you leave a field blank, it
does not appear the next
time you open the
Contact Edit screen. Also,
additional fields apply
only to the current
contact; you can
duplicate contact
information if you need to
apply the same fields to
multiple contacts.
Did You Know?
Each field type can be
displayed a certain
number of times, up to a
preset maximum. Once
you reach this maximum,
the field type no longer
appears on the pop-up
list. For example, you can
display up to seven
Phone/Email fields.
Tip
Select the Note icon next
to the plus button to add a
note to the contact.
Plus button
Note icon
Palm® Z22 Handheld 68
CHAPTER 5 Managing Your Contacts
Selecting contact field types
You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as
specify the instant messenger (IM) account, that you associate with a contact.
0
1Press Contacts .
2Customize the contact field type:
a. Select the contact you want, and then select Edit.
b. Select the pick list next to the field you want to change, and then select the
new field type you want. Available fields include phone number, email
address, and instant messenger (IM) fields.
Done
Tip
Any changes you make to
field types apply only to
the current contact. You
can duplicate contact
information if you need to
apply the same contact
fields to multiple
contacts.
Did You Know?
The email address field
type is located on the
same pick list as the
phone number fields. IM
field types are located on
a separate pick list.
Select
pick list
Palm® Z22 Handheld 69
CHAPTER 5 Managing Your Contacts
Defining custom fields
You can define the custom fields that appear at the end of the Contact Edit screen to display any
additional contact information you want, such as spouse’s or children’s names, favorite color, or
any other information. The new field is defined in all contacts, not just the current contact.
0
1Press Contacts .
2Define the custom fields:
a. Select the contact you want,
and then select Edit.
b. Open the menus.
c. Select Options, and then
select Rename Custom Fields.
d. Enter names for up to nine
custom fields, and then select
OK.
Done
Palm® Z22 Handheld 70
CHAPTER 5 Managing Your Contacts
Selecting a contact as your business card
You can create a contact with your own information and select it as your business card by opening
the Record Menu and selecting Business Card. You can then beam your business card to other
handhelds. To beam your business card quickly, press and hold the Contacts application button
for approximately two seconds.
0
1Press Contacts .
2Create a business card:
a. Select the contact you want, or create a new contact with your own contact
information.
b. Open the menus.
c. Select Business Card on the Record menu.
Done
Palm® Z22 Handheld 71
CHAPTER 5 Managing Your Contacts
Copying contact information into multiple contacts
You can quickly make a copy of a contact so that you can edit only the fields you need to change.
For example, if two of your contacts have the same work address or phone number, duplicating
the first contact simplifies entering information in the second.
0
1Press Contacts .
2Duplicate a contact:
a. Select the contact you want, and then select Edit.
b. Open the menus.
c. Select Record, and then select Duplicate Contact.
Done
Tip
You can also duplicate a
contact in the Contacts
desktop application by
highlighting a contact in
the Contacts list, and then
selecting Edit Copy.
Create a new contact,
select the Note icon, and
then paste the info into a
note. Then cut and paste
the text into the correct
field in the new contact.
Did You Know?
If you duplicate a contact
and do not edit the name,
the contact appears in the
Contacts list as “<Last
name>, <First name>
Copy.”
Palm® Z22 Handheld 72
CHAPTER 5 Managing Your Contacts
Locating a contact on your list
0
1Press Contacts .
2Search for the contact:
a. Select the Look Up line at the
bottom of the screen and
enter the first letter of the
name you want to find.
b. Enter the second letter of the
name, and so on, until you
can easily scroll to the contact
you want.
3Select the contact to open it.
Done
Tip
You can also press Right
on the 5-way navigator
(or select the Quick Look
Up icon at the top of the
screen) to open the Quick
Look Up line. Press Up
and Down to select the
letter of the name you
want in each box, and
press Right to move to
the next box.
Did You Know?
The Phone Lookup
feature lets you add
contact information
directly into certain other
applications on your
handheld. For example,
you can add a name and
phone number to a
memo or task.
Palm® Z22 Handheld 73
CHAPTER 5 Managing Your Contacts
Deleting a contact
0
1Press Contacts .
2Open the Delete Contact dialog
box:
a. Select the contact you want.
b. Open the menus.
c. Select Delete Contact on the
Record menu.
3[ & ] OPTIONAL Check the box to save an archive copy of the contact on your
computer.
4Select OK.
Done
Tip
You never know when
you’re going to need to
look up an old business
associate. If you save an
archive copy of your
deleted contacts, you can
refer to them later by
importing them.
Palm® Z22 Handheld 74
CHAPTER 5 Managing Your Contacts
Customizing the Contacts list
By default, the Contacts list displays the work phone number for a contact; if no work phone
number is entered, another entry is displayed. You can customize a contact’s settings to display
different information on the Contacts list. You can also customize the appearance of the list.
0
1Press Contacts .
2Open the Contact Details dialog box:
a. Select the contact you want.
b. Select Edit, and then select Details.
3Specify the information
displayed with a contact:
a. Select the Show in List pick
list, and select the information
that you want to appear in the
Contacts list for this contact.
b. Select OK.
Continued
Did You Know?
If you select Work, Home,
Fax, Other, Main, Pager,
or Mobile from the pick
list, the first letter of your
selection appears next to
the contact in the
Contacts list—for
example, W for Work.
If you select email, no
letter appears next to the
contact.
Tip
You can also use the
Contact Details dialog
box to assign a contact to
a category or to mark a
contact as private.
Palm® Z22 Handheld 75
CHAPTER 5 Managing Your Contacts
4Customize the appearance of the Contacts list:
a. From the Contacts list, open the menus.
b. Select Options, and then select Preferences.
c. Select the display options you want:
Remember last category Check the box if you want Contacts to display the
last category shown when you return to it from another application. If the
box is unchecked, Contacts opens to the All category.
List by Select whether to sort the Contacts list by last name and first name
or by company and last name.
Done
Palm® Z22 Handheld 76
CHAPTER 5 Managing Your Contacts
Working with Contacts on your computer
Use Contacts on your computer to view and manage the contacts you create on your handheld.
Check out the online Help in Palm®Desktop software to learn how to use Contacts on your
computer. The online Help includes info about the following topics:
• Viewing, copying, and deleting contacts
• Editing contact details
• Marking contacts private
• Showing, masking, and hiding private contacts
• Printing contacts
• Changing between the list, contact info, and Contact Edit views
• Adding notes to a contact
• Adding a date and time stamp to a contact
• Organizing contacts into categories
• Sharing contacts
WINDOWS ONLY
To open Contacts on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Contacts on the launch bar.
MAC ONLY
To open Contacts on your computer, launch Palm Desktop software from the Palm folder, and then
click Addresses.
Tip
(Windows) If you chose to
synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Contacts on your
computer.
Palm® Z22 Handheld 77
CHAPTER 5 Managing Your Contacts
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Categories Organizing contacts by type and sorting them
Entering
Information
Transferring contact information into entries in other applications such as
Calendar or Memos
Privacy Keeping contacts private by turning on security options
Beaming Beaming contacts to other Palm Powered™ devices
Ti
ps
&
T
r
i
c
k
s
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Contacts or with
anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 78
CHAPTER 6
Moving Info Between Your Handheld
and Your Computer
Want to know about one of the most
powerful methods for entering,
updating, and backing up large
amounts of information on your
handheld? It’s called synchronizing—
and you can access it with just one tap.
Synchronizing simply means that
information that has been entered or
updated in one place (your handheld or
your computer) is automatically
updated in the other. There’s no need
to enter information twice. For large
amounts of info, you can easily enter
the info on your computer, then
synchronize to transfer it to your
handheld. Synchronizing also lets you
quickly install applications from your
computer on your handheld.
Benefits
• Quickly enter and update information
on your computer and your handheld
• Install applications
• Protect your information
I
n t
hi
s c
h
apter
Why synchronize
information?
What information is
synchronized?
How to synchronize
Customizing your
synchronization settings
Installing applications to
your handheld
Entering information using
desktop software
Other ways of managing
information
Removing information
Related topics
Palm® Z22 Handheld 79
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Why synchronize information?
Quickly enter and update information. Synchronizing updates and exchanges information
between your handheld and Palm® Desktop software on your computer. For example, you can
quickly enter a contact list on your computer and then send it to your handheld—no re-entering
necessary!
During CD installation, you can choose to synchronize your handheld with Microsoft
Outlook on your computer (Windows only).
Install applications. With just a few clicks, you can use Quick Install (Windows) or the Send To
Handheld droplet (Mac) to install applications on your handheld.
Protect your information. Nothing is worse than losing important information. When you
synchronize information, you create a backup copy. If something happens to your handheld
or your computer, the information is not lost; one tap restores it in both places.
Be sure to synchronize information frequently so that you always have an
up-to-date backup copy of important information.
NOTE
IMPORTANT
[!]
Palm® Z22 Handheld 80
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
What information is synchronized?
When you install Palm Desktop software from the software installation CD, a conduit is installed
on your computer for each of the following applications. The conduits allow you to transfer
information between the application on your handheld and the corresponding application in
Palm Desktop software when you synchronize.
Information from Expense is synchronized on Windows computers only.
If you install the Photos desktop application from the software installation CD, you can
synchronize the Photos application on your handheld with the desktop application.
During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on
your computer (Windows only). If you do, info from Contacts, Calendar, Tasks, and Memos is
synchronized with info in the same application in Outlook (Memos is called Notes in Outlook).
Information for Expense, Note Pad, and Photos is still synchronized with the same application in
Palm Desktop software. You can insert the CD at any time to choose synchronization with Outlook
if you did not do so during the initial installation.
You can synchronize more than one handheld with your computer. For example, family members
can all synchronize their handhelds with the same copy of Palm Desktop software, or some can
choose to synchronize with Palm Desktop software, while others synchronize with Outlook. Just
make sure that each handheld has its own username; the desktop software reads the username
and recognizes the handheld during synchronization. Loss of info may occur from sharing the
same username.
A single copy of Palm Desktop software recognizes different sets of information for
different usernames; so, for example, each username can maintain and synchronize its own
contact list. A single copy of Outlook maintains just one set of info, so if multiple usernames
synchronize with the same copy of Outlook, they will all share the same contact lists, calendar
events, and so on.
Before You Begin
[!]
Complete the following:
• Perform initial
handheld setup.
• Install Palm Desktop
software and additional
software from the CD.
For setup and installation
procedures, see Read
This First, included in
your handheld package.
»
Key Term
Conduit The
synchronization software
that links an application
on your computer with
the same application on
your handheld.
NOTE
NOTE
Palm® Z22 Handheld 81
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
How to synchronize
You can synchronize your handheld with your computer using the sync cable attached to your
handheld and your computer
To synchronize, HotSync® manager must be active. HotSync manager was installed when you
installed Palm® Desktop software; if you didn’t install Palm Desktop software, you don’t have
HotSync manager on your computer.
On a Windows computer, you know HotSync manager is active when its icon appears in the
lower-right corner of your screen. If the icon is not there, turn it on by clicking Start and then
selecting Programs. Navigate to the Palm folder and select HotSync manager.
0
1Connect the USB sync cable to
the USB port on your computer,
and then insert the other end into
your handheld.
Continued
»
Key Term
HotSync®Techn o logy
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
Palm® Z22 Handheld 82
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
2Synchronize your handheld with
your computer:
a. If your handheld is not on,
press the power button.
b. Tap Sync in the input area.
c. When synchronization is
complete, a message appears
at the top of your handheld
screen, and you can
disconnect the cable from
your handheld.
Done
Tip
If the Select User dialog
box appears during
synchronization, select
the username of the
person whose
information you want to
synchronize, and then
click OK.
Tip
If you need help with
synchronizing, see I can’t
synchronize my handheld
with my computer.
Palm® Z22 Handheld 83
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Customizing your synchronization settings
You can set the following options for synchronization:
• Choosing how your computer responds when you initiate synchronization on your handheld
(Windows only)
• Enabling or disabling synchronization on your computer, setting whether synchronization is
enabled automatically when you start your computer, and choosing how much information to
include in the synchronization troubleshooting log (Mac only)
• Choosing how application information is updated during synchronization
Choosing how your computer responds to synchronization requests
WINDOWS ONLY
In order for your computer to respond when you initiate synchronization on your handheld,
HotSync manager must be running. By default, HotSync manager always runs automatically; you
can choose whether you must perform some action to start HotSync manager.
0
1Open the synchronization options screen:
a. Click the HotSync manager icon in the taskbar in the lower-right corner of
your screen.
b. Select Setup.
Continued
Palm® Z22 Handheld 84
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
2Select how your computer responds when you initiate synchronization on your
handheld:
Always available HotSync manager runs automatically every time you initiate
synchronization on your handheld.
Available only when the Palm Desktop is running You must open
Palm Desktop software in order for HotSync manager to run.
Manual You must manually turn HotSync manager on each time you want
your computer to respond to a synchronization request.
3Click OK.
Done
Tip
Use the default setting
Always available if you’re
not sure which option you
want.
Tip
If you select Manual, you
must turn off HotSync
manager, which is always
on by default. Click the
HotSync manager icon in
the taskbar in the lower-
right corner of your
screen, and then click
Exit. To start HotSync
manager when you want
to synchronize, click Start,
and then select
Programs. Navigate to
the Palm program group,
and select HotSync
manager.
Note that if you turn
HotSync manager on, it
stays on until you turn off
your computer.
Palm® Z22 Handheld 85
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Setting synchronization options
MAC ONLY
0
1Open the synchronization options screen:
a. Double-click the HotSync manager icon in the Palm folder.
b. Click the HotSync Controls tab.
2Select the synchronization options you want:
Continued
Palm® Z22 Handheld 86
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Choosing whether application information is updated
By default, when information in each application included during synchronization is updated in
one place (your handheld or your computer), it is updated in the other. However, for each
application, you can choose whether information that has been updated in one place is updated in
the other during the next sync.
Cont’d.
HotSync Enabled/Disabled Sets your computer to respond to synchronization
requests from your handheld.
Enable HotSync software at system startup Sets your computer to
automatically respond to synchronization requests each time you start your
computer. If this option is not selected, you must open HotSync manager and
select the Enabled option before you can synchronize.
Show more detail in HotSync Log Includes more troubleshooting information
in the log that is generated when you synchronize.
3Close the HotSync Software Setup window.
Done
Palm® Z22 Handheld 87
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
WINDOWS ONLY
0
1Select the application you want to customize:
a. Click the HotSync manager icon in the taskbar in the lower-right corner of
your screen.
b. Select Custom.
c. Select the appropriate username from the drop-down list at the top of the
screen.
d. Select the application you want, and then click Change.
Continued
Tip
Windows For
information on choosing
whether application
information is updated if
you are synchronizing
your handheld with
Outlook, see the online
Outlook synchronization
Help. Click the HotSync
manager icon in the
taskbar in the lower-right
corner of your screen,
select Custom, and then
select one of the Outlook
applications from the list.
Select Change, and then
select one of the
applications from the list.
Palm® Z22 Handheld 88
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
2Select how information is updated during the next synchronization:
Synchronize the files Information that is changed in one place (your handheld
or computer) is updated in the other during synchronization.
Desktop overwrites handheld Information that has been changed on your
computer is updated on your handheld during synchronization. If information
has been changed on your handheld, it will be replaced by the information from
your computer, and you will lose the changes you made on your handheld.
Handheld overwrites Desktop Information that has been changed on your
handheld is updated on your computer during synchronization. If information
has been changed on your computer, it will be replaced by the information from
your handheld, and you will lose the changes you made on your computer.
Do Nothing No synchronization occurs, so any changes made on either your
handheld or your computer are not updated in the other location.
Continued
Tip
You should generally
keep the default setting
(Synchronize the files) for
all applications. Choose
an overwrite option only
if you have a specific
reason for sending
updates only one way.
Choose Do Nothing if you
never use an application.
Palm® Z22 Handheld 89
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
MAC ONLY
0
3To use the option you select on an ongoing basis, check the Set as default box. If
you do not select this box, the option you select applies only the next time you
synchronize. Thereafter, information is updated according to the default setting
(Synchronize the files).
4Click OK, and then click Done.
Done
1Select the application you want to customize:
a. Double-click the Palm Desktop icon in the Palm folder.
b. From the HotSync menu, select Conduit Settings.
c. From the User pop-up menu, select the appropriate username.
d. Select an application.
e. Click Conduit Settings.
Continued
Palm® Z22 Handheld 90
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
2Select how information is updated during the next synchronization:
Synchronize the files Information that is changed in one place (your handheld
or computer) is updated in the other during synchronization.
Macintosh overwrites handheld Information that has been changed on your
computer is updated on your handheld during synchronization. If information
has been changed on your handheld, it will be replaced by the information from
your computer, and you will lose the changes you made on your handheld.
Handheld overwrites Macintosh Information that has been changed on your
handheld is updated on your computer during synchronization. If information
has been changed on your computer, it will be replaced by the information from
your handheld, and you will lose the changes you made on your computer.
Do Nothing No synchronization occurs, so any changes made on either your
handheld or your computer are not updated in the other location.
Continued
Tip
You should generally
keep the default setting
(Synchronize the files) for
all applications. Choose
an overwrite option only
if you have a specific
reason for sending
updates only one way.
Choose Do Nothing if you
never use an application.
Palm® Z22 Handheld 91
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
3To use the option you select on an ongoing basis, click Make Default. If you do
not click this button, the option you select applies only the next time you
synchronize. Thereafter, information is updated according to the default setting
(Synchronize the files).
4Click OK, and then close the Conduit Settings window.
Done
Palm® Z22 Handheld 92
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Installing applications to your handheld
Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your
handheld when you synchronize. The applications are optimized for use on the handheld.
Using Quick Install
When you install Palm Desktop software on your Windows computer, you also automatically
install Quick Install. This tool makes it easy to install applications when you synchronize.
WINDOWS ONLY
0
1Double-click the Quick Install icon on your desktop.
2Drag and drop the application onto the Quick Install window:
a. Drag and drop the application onto the Handheld pane in the Quick Install
window.
b. Select your username from the drop-down list.
3Synchronize to install the application on your handheld.
Done
Did You Know?
Most handheld application
files have the extension
PRC or PDB.
Tip
Choose which handheld
will receive the items by
selecting the username in
the User drop-down box in
the upper-right corner.
Did You Know?
You can move multiple
applications into the Quick
Install window to have
them ready for installation
the next time you
synchronize.
Palm® Z22 Handheld 93
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Installing applications from a Mac computer
You can install applications from a Mac computer by dragging and dropping them onto the
Send To Handheld droplet, or by using the commands on the HotSync menu.
Using the Send To Handheld droplet
MAC ONLY
0
1Copy or download the application(s) you want to install on your computer.
2Drag and drop the files onto the Send To Handheld droplet:
a. Drag and drop the file(s) or folder onto the Send To
Handheld droplet in the Palm folder.
b. In the Send to Handheld dialog box, select your
username and click OK.
3Synchronize to install the application on your handheld.
Done
Tip
In Mac OS X, you can
make the Send To
Handheld droplet a
permanent part of your
desktop by dragging the
droplet to the Dock. Then
simply drag files you
want to transfer to your
handheld onto the
droplet in the Dock.
Palm® Z22 Handheld 94
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Using commands in the HotSync menu
MAC ONLY
0
1Copy or download the application you want to install on your computer.
2Select the files to install on your
handheld:
a. In the Palm folder, double-
click the HotSync manager.
b. Select the HotSync menu, and
then select Install Handheld
files.
c. In the User pop-up menu,
select the name that
corresponds to your
handheld.
d. Click Add to List.
e. Select the file(s) you want to
install.
Continued
Tip
If you do not see the
application in the folder,
go to the folder that
contains the application
you want to install.
Palm® Z22 Handheld 95
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
3Install the files on your handheld:
a. Click Add File.
b. Close the Install Handheld Files window.
c. Synchronize your handheld with your computer.
Done
Palm® Z22 Handheld 96
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Entering information using desktop software
Use Palm Desktop or Outlook to enter information on your computer. When you synchronize,
the information is updated on your handheld.
WINDOWS ONLY
0
1Open an application in Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click an icon in the Launch bar to open an application.
Continued
Tip
The Palm Desktop online
Help has lots of info
about how to use
Palm Desktop software.
Open the Help menu and
select Palm Desktop Help.
Launch bar
New
Edit
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CHAPTER 6 Moving Info Between Your Handheld and Your Computer
2Do one of the following:
• Click New in the lower-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the lower-left corner of the screen.
3Enter the information, and then click OK.
4Synchronize to transfer the information to your handheld.
Done
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CHAPTER 6 Moving Info Between Your Handheld and Your Computer
MAC ONLY
0
1Open an application:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon in the toolbar to open the application.
2Do one of the following:
• Click New in the upper-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the upper-left corner of the
screen.
Continued
Palm® Z22 Handheld 99
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Other ways of managing information
You can move and manage information on your handheld and your computer in the following
additional ways:
• Importing information from other applications into Palm Desktop software
• Restoring archived info on your computer
• Installing additional applications from the software installation CD
• Checking space and version numbers of applications on your handheld
3Enter the information, and then click OK.
4Synchronize to transfer the information to your handheld.
Done
Palm® Z22 Handheld 100
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Importing information from other applications
Do you have information on your computer in spreadsheets or databases and want to transfer it to
your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
Palm Desktop software can import the following types of files:
Calendar vCal/iCal (VCS/ICS) and Calendar archive (DBA)
Contacts vCard (VCF), Contacts archive (ABA)
Memos Comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Memos archive (MPA),
Text ( T XT)
Ta s k s Tasks archive (TDA)
WINDOWS ONLY
0
1Save the file on your computer in one of the accepted formats.
2Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar for the application you want to import the
information into.
Continued
Tip
Palm Desktop Help has
lots of information about
importing from other
applications, including
step-by-step instructions.
Open the Help menu in
Palm Desktop software
and select Palm Desktop
Help for more details.
Palm® Z22 Handheld 101
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Cont’d.
c. Click File, and then click
Import.
d. Follow the onscreen
instructions to map the fields
in your file to the fields in
Palm Desktop software, and
import the file.
3Synchronize your handheld with your computer.
Done
Imported
fields
Palm® Z22 Handheld 102
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
MAC ONLY
0
Restoring archived items on your computer
In many applications, you can save a copy of an item that you deleted from your handheld or
desktop software to an archive folder on your computer. This frees up space on your handheld,
while ensuring the information is available if you need it in the future.
You can restore individual entries or an entire archive file to the related application in your desktop
software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info
about how to restore archived files. Refer to these Help files for details.
1Save the file on your computer in one of the accepted formats.
2Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon on the toolbar for the application into which you want to
import information.
c. Click File, and then click Import.
d. Follow the onscreen instructions to import the file.
3Synchronize your handheld with your computer.
Done
Palm® Z22 Handheld 103
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Installing the additional software from the CD
Your handheld comes with many applications that are already installed and ready to use. The CD
that came with your handheld includes lots of other applications to make your handheld even
more useful and more fun. You can install these applications at any time.
WINDOWS ONLY
0
1Insert the CD into your computer.
2On the Discover your device screen, click Add software to your device.
3Follow the onscreen instructions to install the applications you want.
4Synchronize your handheld with your computer.
Done
Palm® Z22 Handheld 104
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
MAC ONLY
0
1Insert the CD into your computer.
2Double-click the Essential Software folder.
3Follow the onscreen instructions to install the applications you want.
4Synchronize your handheld with your computer.
Done
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CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Checking space and version numbers
Before you install a file or an application, it’s important to make sure you have enough space for it.
You may also want to check the version number of applications that are already on your handheld,
in case you’re interested in upgrading them.
0
1Open the Info dialog box:
a. Go to the Home screen.
b. Open the menus.
c. Select Info on the App menu.
2Select one of the following
options, and then select Done:
Version Displays the version
numbers of all of your
applications.
Size Shows how much space
each application occupies. The
bar at the top shows the total
space currently in use on your
handheld.
Records Shows the number of
records in an application.
Done
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CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Removing information
You can remove applications from your handheld, and remove Palm Desktop software from your
computer.
Removing an application from your handheld
If you run out of memory or decide that you no longer want some applications you installed,
you can remove them from your handheld.
You can remove only add-on applications, patches, and extensions that you install.
You cannot remove the applications that are part of the operating system of your handheld.
0
1Go to the Home screen.
2Open the Delete dialog box:
a. Open the menus.
b. Select Delete from the App menu.
3Delete the application:
a. Select the application that you want to remove, and then select Delete.
b. Select Yes, and then select Done.
Done
NOTE
Palm® Z22 Handheld 107
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Removing Palm Desktop software from your computer
WINDOWS ONLY
Mac computers do not provide an option for uninstalling Palm Desktop software.
If you think you’ll never want to synchronize your handheld with your computer again, you can
remove Palm Desktop software from your computer. This process removes only the application
files. The information in your Users folder remains untouched.
If you remove Palm Desktop software, you also remove the synchronization
software and can no longer synchronize your information. Even if you want to synchronize with
another personal information manager, like Microsoft Outlook, you must leave Palm Desktop
software installed on your computer.
You may have to modify these steps to correspond with the operating system on your
computer.
0
1Open Add/Remove Programs:
a. From the Start menu, select Settings, and then select Control Panel.
b. Double-click the Add/Remove programs icon.
Continued
NOTE
IMPORTANT
[!]
NOTE
Palm® Z22 Handheld 108
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
2Remove Palm Desktop software:
a. Click Change or Remove
Programs.
b. Select Palm Desktop software,
and then click Remove.
c. Click Yes in the Confirm File
Deletion box.
d. Click OK, and then click Close.
Done
Change or Remove Programs
Palm® Z22 Handheld 109
CHAPTER 6 Moving Info Between Your Handheld and Your Computer
Related topics
Click a link below to learn about these related topics:
0
Setting Up Switching between Palm Desktop software and Microsoft Outlook
Moving Around • Opening applications
• Using menus
Common
Questions
Answers to frequently asked questions about moving information
between your handheld and your computer
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with moving information or
with anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 110
CHAPTER 7
Managing Your Calendar
Stay on top of your schedule by
creating appointments, setting alarms,
and spotting conflicts in Calendar. You
can view your calendar by day, week,
or month, or as an agenda list that
combines your list of tasks with your
appointments. Schedule repeating
meetings or block out a vacation by
creating one event set to repeat at an
interval you specify. Color-code your
appointments by category and add
notes with helpful information.
You can synchronize your calendar
with Palm®Desktop software or
Outlook.
Benefits of Calendar
• Track current, future, and past
appointments
• Stay on top of deadlines
• Set reminders for appointments
• Spot schedule conflicts
I
n t
hi
s c
h
apter
Scheduling events
Color-coding your schedule
Setting an alarm
Rescheduling an event
Deleting events
Checking your schedule
Customizing your calendar
Working with Calendar on
your computer
Related topics
Palm® Z22 Handheld 111
CHAPTER 7 Managing Your Calendar
Scheduling events
Use Calendar to manage your schedule. You can enter appointments, events without a start time,
events that repeat at regular intervals, and events that span a period of time.
Scheduling an appointment
0
1Open Day View:
a. Press Calendar .
b. Tap the Day View icon .
2[ & ] OPTIONAL If the
appointment is not for today, select
the date of the appointment:
a. Select Go To.
b. Select the year, month, and date.
Continued
»
Key Term
Event The name for an
entry in the Calendar
application, including
appointments, birthdays,
reminders, recurring
meetings, and so on.
Tip
You can also scroll to a
date by pressing Right or
Left on the 5-way or by
selecting the arrows at
the top of the Day View
screen.
Did You Know?
You can use more than
one line to describe an
appointment.
Day View icon
Go To
Palm® Z22 Handheld 112
CHAPTER 7 Managing Your Calendar
3Tap the line next to the time the appointment begins, and enter a description.
4If the appointment is longer or shorter than an hour, set the duration:
a. In Day View, tap the start time.
b. In the Set Time dialog box, select End Time.
c. Select the hour and minute lists to select the time the appointment ends.
d. Select OK.
That’s it. Your handheld automatically saves the appointment.
Make sure you have a current backup. Synchronize often.
Did You Know?
You can color-code your
calendar to file events in
categories. Each category
has its own color. You can
also mark events as
private to hide them from
prying eyes.
Did You Know?
If you are synchronizing
with Outlook on your
Windows computer, you
can select a time zone
when creating a new
event. Also, if you created
appointments in Outlook
that include more than
one person, these
person’s names appear
when you synchronize
with your handheld. You
cannot edit this
information on your
handheld.
Hour
list
Minute
list
Duration
Start time Description
Category marker
Done
Palm® Z22 Handheld 113
CHAPTER 7 Managing Your Calendar
Scheduling an event without a start time
Keep track of events that take place on a particular date but not at a particular time. For example,
you may want to enter holidays, anniversaries, and deadlines.
0
1Open Day View:
a. Press Calendar .
b. Tap the Day View icon .
2Select the date of the event:
a. Select Go To.
b. Select the arrows to select the
year.
c. Select the month.
d. Select the date.
Continued
Did You Know?
If you need to reserve a
date before you know the
details of the
appointment, you can
schedule an event
without a start time.
Day View icon
Go To
Palm® Z22 Handheld 114
CHAPTER 7 Managing Your Calendar
3Add an unscheduled event line:
a. Select New.
b. Select No Time.
4Enter a description on the line
that appears at the top of the
screen.
A diamond appears in
the time column to show that the
event doesn’t start at a specific
time.
Done
Tip
You can change an event
without a time to a
scheduled appointment.
Select the event
description, and then
select Details. Select the
Time box, and then select
the start and end times.
NOTE
Palm® Z22 Handheld 115
CHAPTER 7 Managing Your Calendar
Scheduling a repeating event—standard interval
There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
This is a great way to block out time for things like a daily walk with the dog, a weekly team
meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
0
1Press Calendar .
2Enter the event you want to repeat, and then select the event description.
3Set the repeat interval:
a. Select Details.
b. Select the Repeat pick list and
select how often the event
repeats: Daily until, Every week,
Every other week, Every month,
or Every year.
If you select Daily, a dialog box appears for you to select the end
date.
c. Select OK.
Done
Tip
To select intervals such as
the 2nd Tuesday of every
month or the 3rd
Thursday in November of
every year, see
Scheduling a repeating
event—unusual interval.
NOTE
Palm® Z22 Handheld 116
CHAPTER 7 Managing Your Calendar
Scheduling a repeating event—unusual interval
Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own
repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class
that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a
particular time of month such as the 1st Monday in September or the 3rd week of November.
0
1Press Calendar .
2Enter the event you want to repeat, and then select the event description.
3Open the Change Repeat dialog box:
a. Select Details.
b. Select the Repeat pick list and select Other.
Continued
Palm® Z22 Handheld 117
CHAPTER 7 Managing Your Calendar
4Set the repeat interval:
a. Select Day, Week, Month, or Year as the repeat unit.
b. Select the Every line and enter the frequency at which the event repeats.
c. Select the End on pick list and select an end date, if needed.
d. If you selected Week in step c, select the day of the week the event repeats. If
you selected Month in step c, select Day to select the week within the month,
such as the 4th Thursday, or select Date to select the same date within the
month, such as the 15th.
e. Select OK.
Done
Tip
To enter holidays such as
Labor Day or
Thanksgiving, select
Month, enter 12 on the
Every line, and then
select Day as the Repeat
by setting.
Palm® Z22 Handheld 118
CHAPTER 7 Managing Your Calendar
Scheduling an event that is longer than a day
Reserve a block of time for events that span several days, such as a vacation, conference, training
class, or an extended project.
0
1Press Calendar .
2Enter the event, and then select the event description.
3Set the repeat interval:
a. Select Details.
b. Select the Repeat pick list and
select Daily until.
c. Select the year, month, and
date when the event ends.
d. Select OK.
Done
Did You Know?
You can reserve a specific
block of time during the
day or use events without
times to flag a series of
dates. For example, you
can reserve vacation time
from 6/23–6/30 using a
repeating event without a
time, and then schedule a
specific excursion from
9:00 to 3:00 on 6/24 and
dinner with a friend at
6:00 on 6/25.
Tip
Need to enter an event
that extends beyond
midnight? Enter an end
time that is earlier than
the start time.
Palm® Z22 Handheld 119
CHAPTER 7 Managing Your Calendar
Entering a location or a note for an event
Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s
house. Enter a note such as dial-in info for a conference call or directions to a location.
0
1Press Calendar .
2Enter the event, and then select the event description.
3[ & ] OPTIONAL Enter the
location:
a. Select Details.
b. Select the Location field and
enter a description of the
location.
Continued
Palm® Z22 Handheld 120
CHAPTER 7 Managing Your Calendar
4[ & ] OPTIONAL Enter the note:
a. Select Note .
b. Enter the note text.
c. Select Done.
5Select OK.
The location name and a note icon appear next to the event
description in Agenda View and in Day View.
Done
Palm® Z22 Handheld 121
CHAPTER 7 Managing Your Calendar
Scheduling an event with a time zone
Do not use times zones if you are synchronizing with Palm Desktop software.
Time zones work only if you are synchronizing with Outlook. Palm Desktop software does not
recognize time zones.
Selecting a time zone when creating a new event allows you to travel and have your events
automatically adjust to the time zone in your new location. When you schedule an event, set the
time zone and the time the event occurs in the location of the event. The event automatically
adjusts on your schedule based on the primary location you have set on your handheld.
When you travel, you can change the primary location on your handheld and the event
automatically adjusts on your schedule to the correct time according to the time zone of the new
primary location.
Only events that have a time zone setting adjust when you change the primary time
zone on your handheld. Events that do not have a time zone setting remain at their set time.
0
1Press Calendar .
Continued
IMPORTANT
[!]
Did You Know?
You can also set a
preference to
automatically include a
time zone whenever you
create a new event. Open
the Options menu and
select Preferences. Select
New events use time
zones. Only new events
created after the
preference is set are
affected.
NOTE
Palm® Z22 Handheld 122
CHAPTER 7 Managing Your Calendar
2Set the time and the time zone:
a. Enter the event.
b. Set the time for the event as it
is scheduled at the location
where it occurs.
c. Select the time zone pick list
and select a city within the
time zone where the event is
located.
d. Select OK.
Done
Time zone
pick list
Palm® Z22 Handheld 123
CHAPTER 7 Managing Your Calendar
Color-coding your schedule
Use color-coding to quickly spot different types of events. For example, make all your family
appointments green, your work appointments blue, and your appointments with friends yellow.
Managing your color-codes
Each color code represents a category of events. You can assign each category a name and select
which color you want to assign to it.
0
1Open Day View:
a. Press Calendar .
b. Tap the Day View icon
Day View icon
Category
marker
Palm® Z22 Handheld 124
CHAPTER 7 Managing Your Calendar
2Open the Edit Categories dialog box:
a. From Day View, select the event
description.
b. Select Details.
c. Select the Category pick list, and
then select Edit Categories.
Continued
Palm® Z22 Handheld 125
CHAPTER 7 Managing Your Calendar
3Select the color code for the category:
a. Select New; or, select a category, and then select Edit.
b. Enter or edit the category name.
c. Select the color you want to give this category.
d. Select OK, and then select OK two more times.
The category name and its color-coded marker appear on the
category list.
Done
Palm® Z22 Handheld 126
CHAPTER 7 Managing Your Calendar
Assigning a color code to an event
0
1Press Calendar .
2Enter the event you want to color-code.
3Select the category marker next to the description, and then select a category
from the list.
In Agenda View and Day View the category marker next to the
event is color-coded. In Week View and Month View the symbol
for the event is color-coded.
Did You Know?
In Day View and Month
View you can set the
Display Options to show
the category list so that
you can view all your
events or just the events
for a single color-code.
Category
marker
Done
Palm® Z22 Handheld 127
CHAPTER 7 Managing Your Calendar
Setting an alarm
0
1Press Calendar .
2Enter the event you want to assign an alarm to, and then select the event
description.
3Set the alarm:
a. Select Details.
b. Check the Alarm box.
c. Select the pick list next to the
alarm box and select Minutes,
Hours, or Days.
d. Enter how many minutes,
hours, or days before the
event you want the alarm to
sound, and then select OK.
Done
Tip
You can customize your
alarm settings in the
Calendar Preferences
dialog box.
Did You Know?
If you set your alarms in
World Clock instead of
Calendar, you have
different alarm sound
choices. Keep in mind
that since World Clock
alarms aren’t tied to a
specific event, you won’t
see an event description
when a World Clock alarm
sounds.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the event
description.
Palm® Z22 Handheld 128
CHAPTER 7 Managing Your Calendar
Rescheduling an event
0
1Press Calendar .
2Go to the event you want to reschedule:
a. From Day View, select Go To.
b. Select the year, month, and date of the event.
c. Select the event description, and edit it if necessary.
If you edit the description of a repeating event, the new
description appears in all instances of the event.
3Change the date and time:
a. Select Details.
b. Select the Time box and
select the new start and end
times.
c. Select the Date box and select
the new date.
d. Select OK.
Continued
Tip
You can also use the
Event Details dialog box
to change the alarm,
location, category, repeat,
and privacy settings.
IMPORTANT
[!]
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CHAPTER 7 Managing Your Calendar
4If you’re changing a repeating
event, select one of the following
to select the event(s) you want to
apply the changes to:
Current Apply your changes to
only the selected instance of the
repeating event.
Future Apply your changes to the selected event and all instances of the
repeating event that occur at a later date.
All Apply your changes to the selected event and all past and future instances
of the repeating event.
Done
Palm® Z22 Handheld 130
CHAPTER 7 Managing Your Calendar
Deleting events
If an appointment is canceled, you can delete it from your schedule. When deleting a repeating
event, you can indicate you want to delete just the selected event, or to also delete other instances
of the event. You can also delete all your old events that are before a selected time frame.
Deleting a specific event
0
1Press Calendar .
2Go to the event you want to delete:
a. From Day View, select Go To.
b. Select the year, month, and date of the event.
c. Select the event description.
3Open the Delete Event dialog
box:
a. Open the menus.
b. Select Delete Event on the
Record menu.
Continued
Tip
You can also delete a
specific event by
selecting the event,
selecting Details, and
then selecting Delete.
Tip
Many people find it useful
to refer to old events for
tax purposes. If you save
an archive copy of your
deleted events, you can
refer to them later by
importing them.
Palm® Z22 Handheld 131
CHAPTER 7 Managing Your Calendar
4[ & ] OPTIONAL Check the box to save an archive copy of the event on your
computer.
5Select OK.
6If you’re deleting a repeating
event, select one of the following
to select the event(s) you want to
delete:
Current Delete only the selected
instance of the repeating event.
Future Delete the selected event
and all instances of the repeating event that occur at a later date.
All Delete the selected event and all past and future instances of the repeating
event.
Done
Palm® Z22 Handheld 132
CHAPTER 7 Managing Your Calendar
Deleting all your old events
When you need more space on your handheld, or you just want to do some “housekeeping,” you
can delete all your old events.
0
1Press Calendar .
2Open the Purge dialog box:
a. Open the menus.
b. Select Purge on the Record
menu.
3Select the events to purge:
a. Select the Delete events older than pick list, and then select a time frame.
b. Check the Save archive copy on PC box if you want to place a copy of the
deleted events in an archive file on your computer the next time you
synchronize.
c. Select OK.
Done
Palm® Z22 Handheld 133
CHAPTER 7 Managing Your Calendar
Checking your schedule
Sometimes you want to look at your schedule for a particular date, while other times you want to
see an overview of a week or month.
Viewing your appointments and tasks together
Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due
today. If there’s room on the screen, Agenda View also shows your schedule for the next dates that
have events scheduled on them.
0
1Press Calendar .
If Calendar is already open, tap the Agenda View icon instead.
Continued
Tip
Press the Calendar button
repeatedly to cycle
through the four different
views.
Did You Know?
You can use a favorite
photo as the background
for your Agenda View.
NOTE
Palm® Z22 Handheld 134
CHAPTER 7 Managing Your Calendar
2Do one of the following to view your schedule:
• Select an appointment to go to it in Day View.
• Select a task to go to it in Tasks.
Done
Agenda View icon
Location
No-time icon
Overdue task icon
Category marker
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CHAPTER 7 Managing Your Calendar
Viewing your daily schedule
Day View shows your daily schedule one day at a time. You can scroll between days in the current
week or jump to any other date.
0
1Open Day View:
a. Press Calendar .
b. Tap the Day View icon .
Continued
Day View icon
Repeat icon
No-time icon
Alarm icon
Day selector
Note icon
Event duration
Birthday icon
Category marker
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CHAPTER 7 Managing Your Calendar
2Do any of the following to view your daily schedule:
• Select the day selector to view another day in the same week, select the
arrows to scroll to the previous or next week, or select Go To to choose a
specific date.
• Select the Repeat icon, the Alarm icon, or Details to open the Details
dialog box.
• Select the Note icon to view the note text.
• Select the Birthday icon to view the birthday entry.
• Select the category marker to assign the event to a color-code.
Done
Palm® Z22 Handheld 137
CHAPTER 7 Managing Your Calendar
Viewing your weekly schedule
Week View shows your schedule for an entire week. The time frames that appear on the screen are
based on the Start Time and End Time settings in Calendar Preferences.
0
1Open Week View:
a. Press Calendar .
b. Tap the Week View icon .
2Do any of the following to view your weekly schedule:
• Select the week selector to scroll between weeks, or select Go To to choose
aweek.
• Select a date to go to that day in Day View.
• Select an event to view the event description and location.
• Select the scroll arrows to view events scheduled earlier or later in the day
during the selected week.
Done
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous week. To go to
Day View for a particular
day, press Center on the
5-way to insert a
highlight, press Right or
Left to select a day, and
then press Center on the
5-way again.
Week View icon
Event
Week selector
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CHAPTER 7 Managing Your Calendar
Viewing your monthly schedule
Month View shows your schedule for a whole month. You can scroll between months or jump to
any other month.
0
1Open Month View:
a. Press Calendar .
b. Tap the Month View icon .
2Do any of the following to view your monthly schedule:
• Select the month selector to scroll to the previous or next month, or select
Go To to choose a specific month.
• Select a date to go to that day in Day View.
Done
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous month. To go to
Day View for a particular
date, press Center on the
5-way to insert a
highlight, press Right or
Left to select a date, and
then press Center on the
5-way again.
Month View icon
Event
No-time icon
Month selector
Multi-day event
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CHAPTER 7 Managing Your Calendar
Finding events that overlap
When an event starts before a previous event finishes, the events overlap. You can spot events
that overlap in Week View and in Day View.
Customizing your calendar
Control the appearance of your Calendar screens. Select display options for the Agenda View, Day
View, and Month View. The options you select for each view apply only to that view. You can also
choose alarm and start and end time settings.
Overlapping
events
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CHAPTER 7 Managing Your Calendar
Customizing display options for your calendar
0
1Press Calendar .
2Open the Display Options dialog
box:
a. Open the menus.
b. Select Options, and then
select Display Options.
3Select the Default View pick list and select the view you want to see when you
open Calendar.
4Set any of the following Agenda View display options:
Show Due Tasks Display tasks that are due today and tasks that are overdue.
Background Use your favorite photo as the Agenda View background. Check
the Background box, select the photo thumbnail, and then select a photo.
Adjust the fade setting so that the text is easy to read against the photo.
Continued
Tip
If the text is difficult to see
against your new
background, select a
different Color Theme to
change the text color.
Tip
If you want to see the
hours when you have
nothing scheduled, as
well as your
appointments, deselect
Compress Day View. But
don’t forget to scroll
down to see the events at
the end of your day.
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CHAPTER 7 Managing Your Calendar
5Select Day and set any of the
following Day View options:
Show Category List Display the
category pick list. By default, the
category pick list doesn’t appear.
Show Time Bars Display the bars
that show the duration of an event
and event conflicts.
Compress Day View Avoid scrolling and display only the time period with
scheduled events.
Show Category Column Display the category marker between the time and
description. The color of the category marker indicates which category the
event is filed under.
Continued
Palm® Z22 Handheld 142
CHAPTER 7 Managing Your Calendar
6Select Month and set any of the
following Month View options:
Show Category List Display the
category pick list. By default, the
category pick list doesn’t appear.
Timed Events Show events that
are scheduled for a specific time.
Untimed Events Show events
that are scheduled for a specific date, but not a specific time.
Daily Repeating Events Show events that repeat every day.
7Select OK.
Done
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CHAPTER 7 Managing Your Calendar
Setting alarm and time options
0.
1Press Calendar .
2Open the Preferences dialog box:
a. Open the menus.
b. Select Options, and then
select Preferences.
3Select the start and end times of your typical day. This time frame appears in
your Day View and Week View.
Continued
Tip
You can view and
schedule events in time
slots that are before or
after the start or end time.
You just need to scroll to
those time slots.
Palm® Z22 Handheld 144
CHAPTER 7 Managing Your Calendar
4Set any of the following alarm settings:
Alarm Preset Set an alarm for each new event. When you check this box, you
also need to enter the default number of minutes, days, or hours before the
event that the alarm sounds. For events without a time, the alarm settings are
based on midnight of the date of the event. The Alarm Preset settings appear as
defaults for each new event, but you can change these settings in the Details
dialog box for individual events. If you don’t want to use alarms for most of
your events, don’t check this box.
Alarm Sound Select the sound the alarm makes when it goes off.
Remind Me Select how many times the alarm sounds after the first time it
goes off: Once, Twice, 3 Times, 5 Times, and 10 Times.
Play Every Select how often the alarm sounds: Minute, 5 minutes, 10 minutes,
and 30 minutes.
5Select OK.
Done
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CHAPTER 7 Managing Your Calendar
Working with Calendar on your computer
Use Calendar on your computer to view and manage the contacts you create on your handheld.
Check out the online Help in Palm®Desktop software to learn how to use Calendar on your
computer. The online Help includes info about the following topics:
• Scheduling events
• Rescheduling events
• Setting alarms
• Deleting events
• Marking events as private and hiding them
• Printing your schedule
• Working with Day View, Week View, and Month View
WINDOWS ONLY
To open Calendar on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Calendar on the launch bar.
MAC ONLY
To open Calendar on your computer, double-click the Palm Desktop icon in the Palm folder, and
then click Date Book.
Tip
Windows If you chose
to synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Calendar on your
computer.
Did You Know?
Mac Check out the
Holiday Files folder in the
Palm folder. It contains
various holidays that you
can import into
Palm Desktop software
on your computer.
Palm® Z22 Handheld 146
CHAPTER 7 Managing Your Calendar
Related topics
Click a link below to learn about these related topics:
Beaming Beaming events to other Palm Powered™ devices
Privacy Keeping events private by turning on security options
Categories • Editing and deleting categories
• Viewing events by category
Common
Questions
Answers to frequently asked questions about Calendar
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Calendar or with
anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 147
CHAPTER 8
Your Photo Viewer and Organizer
A picture may be worth a thousand
words, but what happens when you
have a lots of pictures that you are
trying to keep organized? Or maybe
just a few that are so meaningful that
you want to have instant access to
them at any time?
Solve both problems with the Photos
application. Photos features easy
viewing and organization of photos.
You can keep your favorite photos right
on your handheld, select photos as the
background for the Home screen and
for Agenda View in Calendar, and even
add a photo to a Contacts entry.
Benefits
• Never be far from your favorite
people or places
• Simplify photo organization
• Store lots of photos
I
n t
hi
s c
h
apter
Copying photos to your
handheld
Viewing photos
Organizing photos into
categories
Related topics
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CHAPTER 8 Your Photo Viewer and Organizer
Copying photos to your handheld
Photos gives you a fast and easy way to copy photos from your computer to your handheld and
view and organize them on your handheld. Simply double-click the Photos icon on your computer
desktop, drag the photos into the Photos window, and then synchronize.
You can copy photos or any other image that is in a popular format such as JPG, BMP, and GIF.
By default, the Photos desktop application saves photos on your handheld in JPG format and
converts them to a size and resolution that is optimized for viewing on your handheld. You can
change the setting in the desktop application so that photos are not resized when you transfer
them. The original photo on your computer is maintained at its original size and resolution.
For complete information on copying photos, double-click the Photos icon on your
computer desktop, click Help from the menu bar, and then select User Guide (Windows only).
Before You Begin
[!]
Install the Photos
desktop application from
the software installation
CD.
Tip
On a Windows computer,
you can also open the
Photos desktop
application from within
Palm®Desktop software. NOTE
Palm® Z22 Handheld 149
CHAPTER 8 Your Photo Viewer and Organizer
Viewing photos
0
1Go to the Home screen and select Photos .
2[ & ] OPTIONAL Select the
category pick list in the upper-
right corner of the screen, and
then select the category
containing the photo you want to
view. Select All to view all
photos.
Continued
Tip
Select Slide Show to
display all photos in a
category automatically,
one after another. Tap a
photo to stop the slide
show.
Slide Show
Category
pick list
Palm® Z22 Handheld 150
CHAPTER 8 Your Photo Viewer and Organizer
3Select the photo you want to view. Press Center or tap anywhere in the photo to
return to the selection screen.
Done
Tip
For complete information
on the Photos
application, double-click
the Photos icon on your
computer desktop, click
Help from the menu bar,
and then select User
Guide (Windows only).
Select a photo to
view
Tap the photo to return
to the selection screen
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CHAPTER 8 Your Photo Viewer and Organizer
Organizing photos into categories
0
1Go to the Home screen and select Photos .
2Create a category:
a. Select the category pick list in the upper-right corner of the screen, and then
select Edit Categories.
b. Select New, enter the name of the new category, and then select OK.
c. Select OK on the Edit Categories screen.
Continued
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CHAPTER 8 Your Photo Viewer and Organizer
3Add a photo to a category:
a. Select Details View.
b. Select the pick list to the right
of the photo you want, and
then select the category to
which you want to add the
photo.
Done
Tip
To add all photos
currently displayed—for
example, in Thumbnail or
List View—to the same
category, open the
Options menu, select
Categorize All, and then
select the name of the
category to which you
want to add the photos.
Details View
Palm® Z22 Handheld 153
CHAPTER 8 Your Photo Viewer and Organizer
Related topics
Click a link below to learn about these related topics:
Calendar Using a photo as the background for Agenda View
Contacts Adding a photo to a contact entry
Moving Info Synchronizing to transfer information from your computer to your handheld
Customizing Using a photo as the background for the Home screen
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Photos, double-click the
Photos icon on your
computer desktop and select
the Photos User Guide on the
Help menu (Windows only).
Palm® Z22 Handheld 154
CHAPTER 9
Managing Your Tasks
Some of the most successful people in
the world are also the busiest. When
asked how they manage to do it all,
busy people usually say, “I make lists.”
The Tasks application on your
handheld is the perfect place to make a
list of the things you need to do.
Benefits of Tasks
• Set priorities
• Track deadlines
• Stay focused
I
n t
hi
s c
h
apter
Creating a task
Organizing your tasks
Marking a task as complete
Deleting tasks
Customizing your Tasks list
Working with Tasks on your
computer
Related topics
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CHAPTER 9 Managing Your Tasks
Creating a task
0
1Go to the Home screen and select Tasks .
2Create a task:
a. Select New.
b. Enter a description of the task.
3[ & ] OPTIONAL Assign a priority and due date:
a. Tap the priority number and select a number (1 is the most important).
b. Tap the due date and select a date from the list, or select Choose Date to
select a date from the calendar.
That’s it. Your handheld automatically saves the task. Make sure
you have a current backup. Synchronize often.
Tip
If no task is currently
selected, you can create
a new task by writing
Graffiti® 2 characters.
Tip
Add a note to a task.
Select the Note button,
enter the note text, and
then select Done.
Did You Know?
You can organize your
tasks by filing them into
categories. You can also
mark tasks as private to
hide them from prying
eyes.
New task
Priority number
Due date
Long description
Note button
Done
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CHAPTER 9 Managing Your Tasks
Setting an alarm
0
1Go to the Home screen and select Tasks .
2Open the Set Alarm dialog box:
a. Select the task you want to assign an alarm to.
b. Select Details.
c. Select the Alarm box.
Continued
Before You Begin
[!]
Create a task and assign it
a due date. A task must
have a due date before
you can set an alarm.
Tip
You can customize the
alarm sound for your
tasks in the Tasks
Preferences dialog box.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the task
description.
Palm® Z22 Handheld 157
CHAPTER 9 Managing Your Tasks
Scheduling a repeating task—standard interval
Repeating tasks are a great way to add tasks that happen over and over again, like taking out the
trash every Thursday night or making monthly mortgage or rent payments.
0
3Set the alarm:
a. Check the Alarm box.
b. Enter how many days before the due date you want the alarm to sound.
c. Select the time columns to set the time the alarm sounds.
d. Select OK, and then select OK again.
Done
1Go to the Home screen and select Tasks .
2Enter the task you want to repeat, and assign it a due date.
Continued
Tip
To select intervals such as
the 2nd Tuesday of every
month or the 3rd
Thursday in November of
every year, see
Scheduling a repeating
task—unusual interval.
Palm® Z22 Handheld 158
CHAPTER 9 Managing Your Tasks
3Set the repeat interval:
a. Select the task description, and
then select Details.
b. Select the Repeat pick list and
select how often the task
repeats: Daily until, Every week,
Every other week, Every month,
or Every year.
If you select Daily, a dialog box appears for you to select the
end date.
c. Select OK.
Done
NOTE
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CHAPTER 9 Managing Your Tasks
Scheduling a repeating task—unusual interval
For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat
intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is
due every 28 days, or changing your smoke detector battery every six months.
0
1Go to the Home screen and select Tasks .
2Enter the task you want to repeat, and assign it a due date.
3Open the Change Repeat dialog box:
a. Select Details.
b. Select the Repeat pick list and select Other.
Continued
Palm® Z22 Handheld 160
CHAPTER 9 Managing Your Tasks
4Set the repeat interval:
a. Select Day, Week, Month, or Year as the repeat unit.
b. Select Fixed Schedule to base the due date on the due date of the current
task, or select After Completed to base the due date on the date you
complete this task. With this option if you complete this task early or late,
the due date for the next task adjusts accordingly.
c. Select the Every line and enter the frequency at which the task repeats.
d. Select the End on pick list and select an end date, if needed.
e. If you selected Fixed Schedule in step b and Week in step a, select the day
of the week the task repeats. If you selected Fixed Schedule in step b and
Month in step a, select Day to select the week within the month, such as the
4th Thursday, or select Date to select the same date within the month, such
as the 15th.
f. Select OK.
Done
Tip
To schedule an annual
task, such as decorating
for a holiday on the first
Sunday of a particular
month, select Month as
the repeat unit, enter 12
on the Every line, and
then select Day as the
Repeat By setting.
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CHAPTER 9 Managing Your Tasks
Organizing your tasks
Sometimes you want to look at all the things you need to do, while at other times you want to see
only certain types of tasks.
0
1Go to the Home screen and select Tasks .
2In the Tasks list, select one of these options:
All Displays all your tasks.
Date Displays tasks that are due in a specific time frame. Select the pick list in
the upper-right corner of the screen to select Due Today, Last 7 Days, Next 7
Days, or Past Due.
Category Displays tasks that are assigned to the selected category. Select the
pick list in the upper-right corner to select a different category.
Done
Did You Know?
Overdue tasks have an
exclamation point (!) next
to the due date.
Tip
Your Tasks Preferences
settings control which
tasks appear in the Tasks
list, such as completed or
due tasks. To change
these settings, open the
Options menu and select
Preferences.
Tip
Create a new category for
tasks by selecting Edit
Categories in the
Category pick list.
Palm® Z22 Handheld 162
CHAPTER 9 Managing Your Tasks
Marking a task as complete
You can check off a task to indicate that you’ve completed it.
0
Palm®Desktop software and Microsoft Outlook handle completed repeating tasks
differently. Palm Desktop software checks off all overdue instances of the task, and Microsoft
Outlook checks off only the oldest instance of the task.
1Go to the Home screen and select Tasks .
2Check the box on the left side of
the task.
Done
Tip
You can set Tasks
Preferences to record the
date that you finish your
tasks, and you can show
or hide finished tasks.
To change these settings,
open the Options menu
and select Preferences.
NOTE
Palm® Z22 Handheld 163
CHAPTER 9 Managing Your Tasks
Deleting tasks
If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task,
you delete all instances of the task. You can also delete all your completed tasks.
Deleting a specific task
0
1Go to the Home screen and select Tasks .
2Select the task you want to delete.
3Open the Delete Task dialog box:
a. Open the menus.
b. Select Delete Task on the
Record menu.
4[ & ] OPTIONAL Check the box to save an archive copy of the task on your
computer.
5Select OK.
Done
Tip
You can also delete a
specific task by selecting
the task, selecting Details,
and then selecting Delete.
Tip
If you save an archive
copy of your deleted
tasks, you can refer to
them later by importing
them.
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CHAPTER 9 Managing Your Tasks
Deleting all your completed tasks
0
1Go to the Home screen and select Tasks .
2Open the Purge dialog box:
a. Open the menus.
b. Select Purge on the Record
menu.
3[ & ] OPTIONAL Check the box to save an archive copy of your completed
tasks on your computer.
4Select OK.
Done
Tip
Many people find it useful
to refer to old tasks for tax
purposes. If you save an
archive copy of your
deleted tasks, you can
refer to them later by
importing them.
Palm® Z22 Handheld 165
CHAPTER 9 Managing Your Tasks
Customizing your Tasks list
Control which tasks show up in the Tasks list and how they are sorted. These settings also affect
tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks.
0
1Go to the Home screen and select Tasks .
2Open the Preferences dialog box:
a. Open the menus.
b. Select Options, and then
select Preferences.
Continued
Did You Know?
Calendar’s Agenda View
also displays your tasks.
Palm® Z22 Handheld 166
CHAPTER 9 Managing Your Tasks
3Change any of the following settings, and then select OK:
Sort by Select the order in which the tasks appear in the Tasks list.
Show Completed Tasks Display your finished tasks in the Tasks list. If you turn
off this setting, your finished tasks disappear from the list when you check them
off, but they stay in your handheld’s memory until you purge them.
Record Completion Date Replace the due date you assign to a task with the
date you really complete and check off the task. If you don’t assign a due date to
a task, the completion date still records when you complete the task.
Show Due Dates Display each task’s due date in the list (if you assigned one),
and display an exclamation point next to each task that is overdue.
Show Priorities Show the priority setting for each task in the list.
Show Categories Show the category for each task in the list.
Alarm Sound Select a sound for the alarms you assign to your tasks.
Done
Palm® Z22 Handheld 167
CHAPTER 9 Managing Your Tasks
Working with Tasks on your computer
Use Tasks on your computer to view and manage your tasks. Check out the online Help in
Palm Desktop software to learn how to use Tasks on your computer. The online Help includes
info about the following topics:
• Learning about the parts of the Tasks window
• Entering, editing, and deleting tasks
• Creating repeating tasks
• Marking tasks as private
• Showing, masking, and hiding private tasks
• Assigning tasks to categories
• Printing your task list
• Selecting how to view tasks
• Sorting tasks by due date, priority level, or categories
WINDOWS ONLY
To open Tasks on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Tasks on the launch bar.
MAC ONLY
To open Tasks on your computer, double-click the Palm Desktop icon in the Palm folder, and then
click To Dos.
Tip
(Windows) If you chose
to synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Tasks on your
computer.
Palm® Z22 Handheld 168
CHAPTER 9 Managing Your Tasks
Related topics
Click a link below to learn about these related topics:
Beaming Beaming tasks to other Palm Powered™ devices
Privacy Keeping tasks private by turning on security options
Categories Organizing tasks by type
Common
Questions
Answers to frequently asked questions about Tasks
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Tasks or with anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 169
CHAPTER 10
Writing Memos
Your handheld contains applications
for storing the most common types of
information: contact names and
numbers, appointments, and so on.
Memos is the tool to use for capturing
information that is meaningful to you
but does not fall into one of these
categories. From meeting notes to
recipes and favorite quotations,
Memos provides a quick and easy way
to enter, store, and share your
important information. Benefits of Memos
• Store essential but hard-to-remember
information
• Send memos to colleagues wirelessly
• Synchronize your information to back
it up on your computer
I
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h
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Creating a memo
Viewing and editing a memo
Moving memos in your
memos list
Deleting a memo
Working with Memos on
your computer
Related topics
Palm® Z22 Handheld 170
CHAPTER 10 Writing Memos
Creating a memo
0
1Go to the Home screen and select Memos .
2Create a memo:
a. Select New.
b. Enter your memo. Tap Enter on the onscreen keyboard or draw the
Graffiti® 2 writing Return stroke to move to a new line in the memo.
c. Select Done.
That's it. Your handheld automatically saves the memo. Make sure
you have a current backup. Synchronize often.
Tip
In the Memos list, you
can also just start writing
to create a new memo.
The first letter is
automatically capitalized.
Tip
Use Phone Lookup to
quickly add a name and
phone number to a
memo.
Done
Palm® Z22 Handheld 171
CHAPTER 10 Writing Memos
Viewing and editing a memo
0
1Go to the Home screen and select Memos .
2View or edit the memo:
a. In the Memos list, select the memo you want.
b. Read or edit the memo, and then select Done.
Done
Tip
The Memos list shows
the first line of each
memo, so make sure that
first line is something you
will recognize.
Did You Know?
You can connect your
handheld to a portable
keyboard and type your
memos on the go without
carrying around a heavy
laptop. You can purchase
a variety of portable
keyboards. Visit
www.palm.com/myZ22
and click the Accessories
link.
Tip
You can change the size
of the text in Memos to
enhance readability.
Palm® Z22 Handheld 172
CHAPTER 10 Writing Memos
Moving memos in your memos list
You can move memos up or down in your memos list. For example, you might want to keep all
memos on a certain topic grouped together.
0
1Go to the Home screen and select Memos .
2Move a memo:
a. Locate the memo you want.
b. Move the memo up or down by dragging the stylus across the screen.
A black dotted line appears to represent the memo you are moving.
c. When the line is in the location you want for your memo, lift the stylus.
Done
Did You Know?
If you use Palm®Desktop
software for
synchronizing, you can
send a memo to your
computer by
synchronizing, and then
open the memo on your
computer in an
application such as
Microsoft Word for
further editing,
formatting, and so on.
Right-click the memo on
your computer, click Send
To, and then select the
application to which you
want to send the memo.
Palm® Z22 Handheld 173
CHAPTER 10 Writing Memos
Deleting a memo
0
1Go to the Home screen and select Memos .
2Open the Delete Memo dialog
box:
a. Locate the memo you want.
b. Open the menus.
c. Select Delete Memo on the
Record menu.
3[ & ] OPTIONAL Check the box to save an archive copy of the memo on your
computer.
4Select OK.
Done
Tip
Need to retrieve that
holiday recipe you
stored? If you save an
archive copy of your
deleted memos, you can
refer to them later by
importing them.
Palm® Z22 Handheld 174
CHAPTER 10 Writing Memos
Working with Memos on your computer
Use Memos on your computer to view and manage the memos you create on your handheld.
Check out the online Help in Palm®Desktop software to learn how to use Memos on your
computer. The online Help includes info about the following topics:
• Viewing, copying, and deleting memos
• Editing memo details
• Marking memos as private
• Showing, masking, and hiding private memos
• Printing memos
• Changing between the list and single memo views
• Adding a date and time stamp to a memo
• Organizing memos into categories
• Sorting memos
•Sharing memos
WINDOWS ONLY
To open Memos on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Memos on the launch bar.
MAC ONLY
To open Memos on your computer, launch Palm Desktop software from the Palm folder, and then
select Memos.
Tip
(Windows) If you chose to
synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Notes on your
computer.
Palm® Z22 Handheld 175
CHAPTER 10 Writing Memos
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Entering
Information
Adding a phone number or other contact information to a memo using Phone
Lookup
Categories Organizing memos by arranging them into categories and sorting them
Privacy Keeping memos private by turning on security options
Beaming Beaming memos to other Palm Powered™ devices
Common
Questions
Answers to frequently asked questions about Memos
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Memos or with anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 176
CHAPTER 11
Writing Notes in Note Pad
Need to jot down a phone number or a
reminder to yourself? Avoid fumbling
for scraps of paper, and write
important reminders in Note Pad. You
can use Note Pad to do everything you
might do with a piece of paper and a
pencil, such as drawing a quick sketch.
Note Pad gives you a place to draw
freehand and take notes in your
personal handwriting, which is even
faster and more flexible than creating a
memo on your handheld.
Benefits of Note Pad
• Capture information in the moment
• A picture is worth a thousand words
• See reminders when you set alarms
• Send notes to colleagues wirelessly
I
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Creating a note
Viewing and editing a note
Deleting a note
Working with Note Pad on
your computer
Related topics
Palm® Z22 Handheld 177
CHAPTER 11 Writing Notes in Note Pad
Creating a note
0
1Go to the Home screen and select Note Pad .
2Create a note:
a. Use the stylus to write your
note directly on the handheld
screen.
b. Select the time at the top of
the screen and enter a title
using Graffiti® 2 writing or
the onscreen keyboard.
3[ & ] OPTIONAL Assign the note to a category by selecting the Category box
in the upper-right corner, and then selecting a category.
4Select Done.
That’s it. Your handheld automatically saves the note. Make sure
you have a current backup. Synchronize often.
Before You Begin
[!]
Make sure full-screen
writing is turned off.
You cannot create or edit
notes in Note Pad when
full-screen writing is on.
Tip
Select the pen selector
to change the pen width
or to select the eraser.
To clear the screen
completely, select the
note (anywhere but the
title), open the Edit menu,
and select Clear Note.
Did You Know?
Prevent others from
viewing your notes by
marking them as private.
Pen selector
Scroll bar
Time or title
Eraser
Category box
Done
Palm® Z22 Handheld 178
CHAPTER 11 Writing Notes in Note Pad
Choosing the pen and paper (background) colors
0
0
1Go to the Home screen and select Note Pad .
2Open the Select Colors dialog box:
a. Select Done to display the Note Pad list.
b. Open the menus.
c. Select Options, and then select Preferences.
d. Select Color.
3Select the pen and paper colors:
a. Select Pen, and then select the ink color you want to use.
b. Select Paper, and then select the background color you want to use.
c. Select OK, and then select OK again.
Done
Palm® Z22 Handheld 179
CHAPTER 11 Writing Notes in Note Pad
Setting an alarm
To use a note as a reminder, set an alarm for that note.
0
1Go to the Home screen and select Note Pad .
2Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to set an alarm for.
Continued
Tip
Change the alarm sound
by opening the Options
menu, selecting
Preferences, and then
selecting a sound from
the Alarm Sound pick list.
Palm® Z22 Handheld 180
CHAPTER 11 Writing Notes in Note Pad
3Set the alarm:
a. Open the menus.
b. Select Options, and then select Alarm.
c. Select the Date box, and then select the year, month, and date you want the
alarm to sound.
d. Select the time you want the alarm to sound.
e. Select OK.
Done
Tip
You can also open the Set
Alarm dialog box by
selecting a note and
tapping the right edge of
the screen next to the
note title.
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CHAPTER 11 Writing Notes in Note Pad
Viewing and editing a note
0
1Go to the Home screen and select Note Pad .
2Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to view or edit.
3Read or edit the note, and then select Done.
Done
Tip
Sort the Note Pad list
alphabetically, by date, or
manually. Open the
Options menu, select
Preferences, and then
select the Sort by pick list.
If you sort manually, you
can rearrange the list by
dragging notes to
another position in the
list.
Palm® Z22 Handheld 182
CHAPTER 11 Writing Notes in Note Pad
Deleting a note
0
1Go to the Home screen and select Note Pad .
2Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to delete.
3Select Delete, and then select OK to confirm deletion.
Done
Tip
You can also delete a note
by opening the Record
menu and selecting
Delete Note.
Tip
Want to get rid of those
deletion confirmation
messages? Open the
Options menu, select
Preferences, and then
uncheck the Confirm note
delete box.
Palm® Z22 Handheld 183
CHAPTER 11 Writing Notes in Note Pad
Working with Note Pad on your computer
Use Note Pad on your computer to view and manage the handwritten notes you create on your
handheld. Check out the online Help in Palm®Desktop software to learn how to use Note Pad on
your computer. The online Help includes info about the following topics:
• Learning about the parts of the Note Pad window
• Viewing, copying, and deleting notes
• Editing note details and titles
• Setting an alarm for a note
• Marking notes as private
• Showing, masking, and hiding private notes
• Printing notes
• Switching between the List and Preview Views
• Sorting notes
• Sharing notes
WINDOWS ONLY
To open Note Pad on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Note Pad on the launch bar.
MAC ONLY
To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.
Palm® Z22 Handheld 184
CHAPTER 11 Writing Notes in Note Pad
Related topics
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
Beaming Beaming notes to other Palm Powered™ devices
Privacy Keeping notes private by turning on security options
Categories Creating categories so you can organize notes
Common
Questions
Answers to frequently asked questions about Note Pad
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Note Pad or with
anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 185
CHAPTER 12
Beaming Information
You have to get this memo to your
boss—now. Or the photo of the
grandkids in their Halloween costumes
to your mom. After you’ve used your
handheld to create or capture that
important business and personal
information, it’s time to share it with
others.
Using the IR port on your handheld,
you can beam information from within
an application, such as a photo, a
contact, an appointment, or a task, to
other Palm Powered™ devices. You
can also beam a category of
information or even an entire
application.
Benefits of sharing
• Keep others up-to-date with
meaningful business and personal
information
• Distribute information while you’re
on the go
I
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h
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Beaming information from
within an application
Beaming a category
Beaming an application
Related topics
Palm® Z22 Handheld 186
CHAPTER 12 Beaming Information
Beaming information from within an application
The receiving handheld must be turned on. Depending on the receiving handheld
model, not all information may be sent correctly.
0
1Select the information you want to beam:
a. Open an application.
b. Select the entry you want.
2Beam the information:
a. Open the menus.
b. Select the Beam menu item in the leftmost menu. The leftmost menu in most
applications is named Record.
c. When the Beam dialog box appears, point your handheld’s IR port directly at
the IR port of the other handheld.
Continued
Tip
For best results when
beaming, the handhelds
should be between 4 and
39 inches (10 centimeters
and one meter) apart, and
there should be a clear
path between them.
NOTE
IR port
Palm® Z22 Handheld 187
CHAPTER 12 Beaming Information
3Wait for the Beam dialog box to indicate that beaming is complete.
Done
Tip
In Contacts, you can
create a contact with your
own information and
select it as your business
card by opening the
Record Menu and
selecting Business Card.
Beam your business card
to other handhelds by
opening your business
card and holding down
Center on the 5-way
navigator until the Beam
dialog box appears.
Palm® Z22 Handheld 188
CHAPTER 12 Beaming Information
Beaming a category
0
1Select the category you want to beam:
a. Open an application.
b. From the list view, select the pick list in the upper-right corner and select the
category you want. This takes you to the list view within the selected
category.
2Beam the category:
a. Open the menus.
b. Select the Beam Category menu item in the leftmost menu.
c. When the Beam dialog box appears, point your handheld’s IR port directly at
the IR port of the other handheld.
3Wait for the Beam dialog box to indicate that beaming is complete.
Done
Tip
Create a category of
Calendar events such as
your meeting schedule,
and then beam the entire
category to your business
partner’s handheld.
IR port
Palm® Z22 Handheld 189
CHAPTER 12 Beaming Information
Beaming an application
0
1Select the application you want
to beam:
a. Go to the Home screen.
b. Open the menus.
c. Select Beam in the App menu.
d. Select the location of the app
from the Beam From pick list.
e. Select the application you
want to beam.
You cannot beam an
application that has a lock icon
next to the application size.
Continued
Tip
When you receive a
beamed item, you can file
the item in a category
using the Receive dialog
box.
NOTE
Palm® Z22 Handheld 190
CHAPTER 12 Beaming Information
2Beam the application:
a. Select Beam.
b. When the Beam dialog box appears, point your handheld’s IR port directly at
the IR port of the other handheld.
3Wait for the Beam dialog box to indicate that beaming is complete.
Done
Tip
Another way of sharing
information is to enter the
info on your computer
and then synchronize to
transfer the info to your
handheld.
IR port
Palm® Z22 Handheld 191
CHAPTER 12 Beaming Information
Related topics
Click a link below to learn about these related topics:
Moving Info Sharing information by synchronizing your handheld with your computer
Common
Questions
Answers to frequently asked questions about beaming information
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with beaming information or
with anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 192
CHAPTER 13
Managing Your Expenses
Tired of trying to re-create your
business trip when you return?
Expense makes it easy to keep track of
what you paid for that dinner in New
York with your new sales group.
You can track costs for meals, lodging,
transportation, entertainment, and
more, and save all of the information in
one convenient place. You can even
transfer the information to a
spreadsheet on your computer. Benefits of Expense
• Monitor your business and personal
expenses
• Easily retrieve expense information
• Create expense reports faster
I
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h
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Adding an expense
Choosing currency options
Deleting expenses
Customizing the expense list
Working with Expense on
your computer
Related topics
Palm® Z22 Handheld 193
CHAPTER 13 Managing Your Expenses
Adding an expense
0
1Go to the Home screen and select Expense .
2Enter the expense:
a. Tap New.
b. Enter the amount of the expense.
c. Tap the Expense type pick list and select a type.
You must select an Expense type if you want to save the item.
Continued
Did You Know?
Expense is not just for
business. Use it to help
plan your budget by
figuring out how much
you spend each month on
things like entertainment
and dining out.
Tip
Add an expense simply
by entering the first letter
of the expense type. For
example, entering D
opens a dinner item with
today’s date.
To enable this feature,
open the Options menu
and select Preferences.
Check the automatic fill
box.
Tip
Change the date of an
expense by selecting the
date of the item.
NOTE
Expense
type pick list
Palm® Z22 Handheld 194
CHAPTER 13 Managing Your Expenses
3Enter the details of the expense:
a. Tap Details.
b. Select each field where you want
to enter information, and enter it.
Category Select a category to sort
your expenses.
Ty p e Enter the expense type.
Payment Select how you paid for the expense.
Currency Select the currency used to pay the expense. You can preset
this symbol.
Vendor and City Enter the vendor and city associated with the expense.
For example, a business lunch might be at Rosie’s Cafe in San Francisco.
Attendees Enter the people associated with the expense.
c. Select OK.
That’s it. Your handheld automatically saves the expense.
Make sure you have a current backup. Synchronize often.
Tip
Add extra information to
your expense items.
Select the item, and then
and select Details. Then
select Note and enter the
information.
Tip
Select Lookup in the
Attendees list to pull
names from Contacts.
Did You Know?
After you synchronize,
you can send your
expense information to a
spreadsheet on your
computer.
Done
Palm® Z22 Handheld 195
CHAPTER 13 Managing Your Expenses
Choosing currency options
Expense is even easier to use when you customize the currency list. You can choose what
currencies appear in the pick list and what symbol automatically appears in new expenses,
and you can even create your own currency symbol.
Customizing the currency pick list
Place the currency symbols that you use most often in the currency pick list.
0
1Go to the Home screen and select Expense .
2Open the Receipt Details dialog box:
a. Tap an expense item.
b. Tap Details.
3Select the currency symbol(s)
that you want to see in the pick
list:
a. Select the Currency pick list,
and then select Edit
currencies.
Continued
Tip
If you travel a lot, update
the currency pick list so
that you can quickly get to
the symbols you need.
Did You Know?
Use separate categories
for related expenses. For
example, create a London
category for a trip to
London. After you file
your expense report for
the London trip, you can
easily delete the related
expenses with the Purge
command.
Palm® Z22 Handheld 196
CHAPTER 13 Managing Your Expenses
Presetting the currency symbol
Choose which currency symbols appear when you add a new expense.
0S
Cont’d.
b. Select one of the Currency
pick lists, and then select the
name of the country whose
currency symbol you want to
display.
c. Select OK, and then select OK
again.
The expense list now displays the currencies you selected.
1Go to the Home screen and select Expense .
2Open Expense Preferences dialog box:
a. Open the menus.
b. Select Options, and then select Preferences.
Continued
Currency
pick list
Done
Tip
If you’re entering several
expenses that all use the
same currency, change
the preset currency to
that symbol to save time.
When you’re finished
with those expenses,
change it again to the
next one you’ll use.
Palm® Z22 Handheld 197
CHAPTER 13 Managing Your Expenses
Creating a currency symbol
If the currency you want to use is not in the pick list of countries, you can create your own symbol.
0
3Choose the default currency:
a. Select the Default Currency
pick list.
b. Select the symbol you want to
appear when you add new
expenses.
c. Select OK.
0
Done
1Go to the Home screen and select Expense .
2Open the Custom Currencies dialog box:
a. Open the menus.
b. Select Options, and then select Custom Currencies.
Continued
Palm® Z22 Handheld 198
CHAPTER 13 Managing Your Expenses
3Create the custom symbol:
a. Select a Country box.
b. Enter the name of the country
and the symbol that you want.
c. Select OK, and then select OK
again.
Done
Palm® Z22 Handheld 199
CHAPTER 13 Managing Your Expenses
Deleting expenses
Delete individual expenses, or an entire category of expenses at once.
Deleting an individual expense
0
1Go to the Home screen and select Expense .
2Tap the expense you want to delete.
3Delete the item:
a. Open the menus.
b. Select Delete Item in the Record menu.
4[ & ] OPTIONAL Check the box to save an archive copy of the expense on your
computer.
5Select OK.
Done
Palm® Z22 Handheld 200
CHAPTER 13 Managing Your Expenses
Deleting an entire category of expenses
0
1Go to the Home screen and select Expense .
2Open the Purge Categories dialog box:
a. Open the menus.
b. Select Purge on the Record menu.
3Delete the category and all of its
items:
a. Select the category you want
to delete.
b. Select Purge.
c. Select Done.
Done
Tip
To combine expenses
from different categories,
rename one category to
match the other
category’s name.
Did You Know?
There is another way to
delete a category. Select
the Category pick list and
select Edit Categories.
Select the Delete
command to delete the
selected category and
move all of its entries to
the Unfiled category.
Palm® Z22 Handheld 201
CHAPTER 13 Managing Your Expenses
Customizing the expense list
You can change the appearance of the expense list.
0
1Go to the Home screen and select Expense .
2Select Show.
3Select the pick lists to change any
of the following items, and then
select OK:
Sort by Sort expenses by date
or type.
Distance Show distance in
miles or kilometers.
Show currency Show or hide
the currency symbol in the
expense list.
Done
Did You Know?
Customizing the expense
list makes it easy to see
how much you spent on
each type of expense. For
example, to see how
much you spent on taxis,
sort your expenses by
type so that all your taxi
expenses appear
together in the list.
Use categories to further
refine your list.
Palm® Z22 Handheld 202
CHAPTER 13 Managing Your Expenses
Working with Expense on your computer
WINDOWS ONLY
Use Expense on your computer to view and manage the expenses you create on your handheld.
Check out the online Help in Palm®Desktop software to learn how to use Expense on your
computer. The online Help includes info about the following topics:
• Adding, editing, and deleting expense items
• Organizing your expenses by date, type, amount, notes, or category
• Viewing expense items as a list, large icons, or small icons
• Converting a list of expenses to a single currency
• Printing expense reports
• Transferring expense information to other applications, such as Microsoft Excel, using the Send
or Export command in Palm Desktop software
To open Expense on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Expense on the Launch bar.
Palm® Z22 Handheld 203
CHAPTER 13 Managing Your Expenses
Related topics
Click a link below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Entering
Information
• Adding contacts to the attendees list with Lookup
• Entering information with Graffiti®2 characters and shortcuts
Calculator Performing basic math calculations associated with your expenses
Categories • Creating and editing categories
• Organizing expenses by type and sorting them
Customizing Setting number formats
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Expense or anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 204
CHAPTER 14
Performing Calculations
Whether you’re figuring the tip on a
restaurant bill or balancing your
checkbook, it’s always nice to have a
calculator on hand. And because it’s
part of your handheld, there’s no need
to carry a separate calculator.
Benefits of Calculator
• Always have a calculator with you
• Store calculations for later use
I
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Calculator buttons
Viewing recent calculations
Related topics
Palm® Z22 Handheld 205
CHAPTER 14 Performing Calculations
Calculator buttons
0
Clear any value in the Calculator memory.
Recall the stored value from the memory and enter it into the current
calculation.
Place the current number into memory. The current number is added
to the total that is already in the memory. Tapping this button does
not affect the current calculation; it just places the value in memory.
Clear the last number you entered.
Clear the entire calculation so that you can start over.
Enter a number, and then select this button to change it to a
percentage.
Enter a number, and then select this button to calculate the square
root of the number.
Enter a number, and then select this button to make it negative.
Tip
Use the memory buttons
to store and recall a
number you enter in
multiple calculations.
Tip
If you make a mistake
entering a number in the
middle of a calculation,
use the CE button to
re-enter the number
without starting the
calculation over.
Tip
Open the Options menu
and select Advanced
Mode to display a
scientific calculator.
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CHAPTER 14 Performing Calculations
Viewing recent calculations
View recent calculations to confirm that you entered everything correctly.
0
1Go to the Home screen and select Calculator .
2Open the History dialog box:
a. Open the menus.
b. Select Edit, and then select
Show History.
c. Select OK.
Done
Did You Know?
Viewing recent
calculations is helpful
when double-checking
the math in your
checkbook register.
Did You Know?
Calculator History also
has these functions:
Clear Select to clear the
calculator’s history.
Copy Select to copy the
history of calculations.
Then paste them into
another application by
opening the Edit menu
and selecting Paste in the
other application.
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CHAPTER 14 Performing Calculations
Accessing different calculators
Do you need a scientific or financial calculator? Your calculator has a variety of modes that can
help you calculate formulas in a number of different areas.
0
1Go to the Home screen and select Calculator .
2Access the advanced mode calculators:
a. Open the menus.
b. Select Options, and then select Advanced Mode. You can now use the
scientific calculator.
c. If you want to use other calculators, such as finance, logic, statistics, or area,
open the menus, select Options, and then select a mode from the list.
Done
Palm® Z22 Handheld 208
CHAPTER 14 Performing Calculations
Related topics
Click the links below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Entering
Information
Entering numbers with Graffiti® 2 characters
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with Calculator or anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 209
CHAPTER 15
Keeping Your Information Private
You probably wouldn’t leave your door
unlocked at night, so why should it be
any different with your handheld?
When you think about the amount of
personal and private information
stored there, you’ll definitely want to
protect it.
Benefits of privacy
• Protect information if your handheld
is misplaced
• Hide private information
• Unlock your handheld using only one
hand
I
n t
hi
s c
h
apter
Choosing a security level
Marking information as
private
Setting the level of privacy
Using a password
Locking your handheld
Related topics
Palm® Z22 Handheld 210
CHAPTER 15 Keeping Your Information Private
Choosing a security level
There are a variety of security levels available for your handheld. Choose the level that provides
the best mix of security and convenience.
Activating no security features All entries are accessible to anyone who has your handheld.
This includes entries that are marked private but are not masked or hidden.
Masking or hiding private entries without creating a password Masked entries are displayed
when selected, and hidden entries are displayed when Show is selected in the Security
Preferences. This provides some degree of privacy for private entries, but anyone with access to
your handheld can view all of your records.
Masking or hiding private entries and creating a password Private entries are protected by the
password and can be displayed only when the password is entered. This is the basic level of
security.
Locking your handheld A password is required to use your handheld. All entries are protected,
whether marked as private or not.
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CHAPTER 15 Keeping Your Information Private
Marking information as private
Marking an entry as private is the first step in protecting your info.
0
1Open an application.
2Create a new entry, or select the entry that you want to make private.
3Mark it as private:
a. For existing Contacts, select Edit.
b. Select Details.
c. Check the Private box.
d. Select OK.
e. In Contacts and Memos, select
Done.
Done
Private box
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CHAPTER 15 Keeping Your Information Private
Setting the level of privacy
Add further protection to your private entries by setting the privacy level (hidden/masked).
Hiding or masking private entries
0
1Open Security:
a. Go to the Home screen, and then select Prefs .
b. Select Security.
2Select the display option for private entries:
a. Select the Private Records pick list.
b. Select one of these options, and then select Done.
Show Display private entries.
Mask Cover entries with a gray mask; you can see the mask onscreen, but you
can't see the content of the entry.
Hide Make private entries invisible.
Continued
Tip
You can also set the level
of privacy from within
certain applications.
Open the Options menu,
select Security, and then
select the level of privacy
from the Privacy pick list.
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CHAPTER 15 Keeping Your Information Private
Viewing an entry that is masked
To open a masked entry, select the entry. If you have a password, enter it in the Show Private
Records dialog box, and then select OK. When you close a masked entry, it remains masked.
Using a password
Further protect your hidden or masked entries by creating a password, which is needed to display
the contents of hidden/masked entries.
Cont’d.
Done
Masked entry
Tip
Use a password to
protect confidential work
or personal information.
If your handheld is lost or
stolen, this information
will be safe.
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CHAPTER 15 Keeping Your Information Private
Creating a password
0
1Open Security:
a. Go to the Home screen,
and then select Prefs .
b. Select Security.
2Create a password:
a. Select the Password box.
b. Enter a password with
Graffiti® 2 writing or the
onscreen keyboard.
c. Enter a hint to help you
remember the password if
you forget it.
d. Select OK.
Continued
Tip
The best passwords
consist of a mix of letters,
characters, and numbers.
Longer passwords are
better than short ones.
Any password you create
is case-sensitive.
Password box
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CHAPTER 15 Keeping Your Information Private
Changing a password
You can change your password at any time. You must enter the current password before you can
change it.
0
3Enter the password again to confirm it, and then select OK.
4Select Done.
Done
1Open Security:
a. Go to the Home screen,
and then select Prefs .
b. Select Security.
Continued
Tip
In Palm®Desktop
software, you can require
password entry for
private info to display.
Open the Tools menu and
click Options, and then
click Security. The
password is the same one
used by your handheld.
Password box
Palm® Z22 Handheld 216
CHAPTER 15 Keeping Your Information Private
2Enter your current password:
a. Select the Password box.
b. Enter the current password,
and then select OK.
3Change your password:
a. Enter a new password.
b. Enter a hint to help you
remember the password if
you forget it.
c. Select OK.
4Enter the password again, and then select OK.
5Select Done.
Done
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CHAPTER 15 Keeping Your Information Private
Deleting a password
You can delete your password at any time. You must enter the current password before you can
delete it.
0
1Open Security:
a. Go to the Home screen,
and then select Prefs .
b. Select Security.
2Enter your password:
a. Select the Password box.
b. Enter the current password,
and then select OK.
Continued
Password box
Palm® Z22 Handheld 218
CHAPTER 15 Keeping Your Information Private
Deleting a forgotten password
If you forget your password, your handheld displays the password hint (if you entered one) to help
you remember the password. If you still can’t remember the password, you can delete it from your
handheld. Deleting a forgotten password also deletes all entries marked as private.
Be sure to synchronize your handheld with your computer before and after this
procedure, so you can restore any private entries that were deleted along with the password.
0
3Delete your password:
a. Select Unassign.
b. Select Done.
Done
1Open Security:
a. Go to the Home screen,
and then select Prefs .
b. Select Security.
IMPORTANT
[!]
Password box
Palm® Z22 Handheld 219
CHAPTER 15 Keeping Your Information Private
2Open the Incorrect Password
dialog box:
a. Select the Password box.
b. Enter any password, and then
select OK.
Continued
3Delete the forgotten password:
a. Select OK on the screen
informing you that your
password is incorrect.
a. Select Lost Password.
b. Select Yes.
4Synchronize your handheld with your computer to restore any private entries
that were deleted.
5[ & ] OPTIONAL Create a new password.
Done
Palm® Z22 Handheld 220
CHAPTER 15 Keeping Your Information Private
Locking your handheld
Protect the entire contents of your handheld, whether marked private or not, by using your
password to lock your handheld. You can set your handheld to lock automatically, or you can lock
it manually.
If you lock your handheld, you must enter the exact password to unlock it. If you
forget the password, your handheld will show you the hint you entered to help you remember the
password. If you still cannot remember the password, you must do a hard reset to resume using
your handheld. A hard reset deletes all of the information on your handheld, including your
password. You can restore the information by synchronizing your handheld with your computer.
Locking your handheld automatically
0
1Open Security:
a. Go to the Home screen,
and then select Prefs .
b. Select Security.
Continued
Before You Begin
[!]
To use the locking feature,
you must first create a
password for your
handheld.
Tip
To start your handheld
when it is locked, turn it
on. Enter your password,
and then select Done.
IMPORTANT
[!]
Auto Lock box
Palm® Z22 Handheld 221
CHAPTER 15 Keeping Your Information Private
2Open the Lock Handheld dialog box:
a. Select the Auto Lock Handheld box.
b. If necessary, enter your password, and then select OK.
3Select one of these lock options:
Never Always leave your
handheld unlocked.
On power off Automatically lock
your handheld whenever you turn
it off.
At a preset time Set a time when
your handheld will automatically
lock.
After a preset delay Set a period of inactivity after which your handheld will
automatically lock.
4Select OK, and then select Done.
Done
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CHAPTER 15 Keeping Your Information Private
Locking your handheld manually
0
1Open Security:
a. Go to the Home screen,
and then select Prefs .
b. Select Security.
2Select Lock & Turn Off.
3Select Off & Lock.
Done
Lock
Palm® Z22 Handheld 223
CHAPTER 15 Keeping Your Information Private
Related topics
Click a link below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Moving Info Creating a backup of your information
Customizing Entering your owner information in case your handheld is lost or stolen
Maintaining Doing a hard reset
Common
Questions
Answers to frequently asked questions about privacy
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with private entries or
anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 224
CHAPTER 16
Using Categories to Organize Information
If you’re like most people, you use your
handheld to manage your work life and
your personal life. Yet these two areas
contain so many details: your children’s
after-school activities, your conference
schedule, your shopping list for the
week, and entertainment.
Categories help you organize different
aspects of your life, no matter how you
choose to group them.
Benefits of categories
• Better organize your information
• Easily retrieve the information
you need
I
n t
hi
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h
apter
Adding a category
Renaming a category
Deleting a category
Placing information in a
category
Viewing information by
category
Related topics
Palm® Z22 Handheld 225
CHAPTER 16 Using Categories to Organize Information
Adding a category
You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and
Photos. Place individual entries in these categories to easily get to a group of related items.
In addition to putting individual entries into a category, you can also put entire applications into
categories. For instance, you may find it convenient to put Expense and Calculator into a category
called Money.
0
1Do one of the following:
• To add a category for individual entries in one of the applications above, open
that application.
• To add a category for applications, go to the Home screen.
2Add a new category:
a. Select the pick list in the
upper-right corner, and then
select Edit Categories.
b. Select New and enter the
name of the new category.
c. Select OK, and then select
OK again.
Done
Did You Know?
You can have up to
15 categories in an
application.
Tip
Colors make it easy to
find the info you need in
Calendar.
Tip
Add a category in
Contacts that contains all
of your medical numbers
for quick access.
Other useful categories in
Contacts are Emergency,
for fire, ambulance, and
police; Children, for your
children’s school and
friends; and
Entertainment, for
restaurants or theaters
that you visit often.
Palm® Z22 Handheld 226
CHAPTER 16 Using Categories to Organize Information
Renaming a category
0
1Do one of the following:
• To rename a category within an application, open that application.
• To rename a category for applications, go to the Home screen.
2Rename the category:
a. Select the pick list in the upper-right corner, and then select Edit Categories.
b. Select the name of the category you want to change, and then select
Rename.
c. Enter a new category name, and then select OK.
d. Select OK again.
Done
Tip
If you want to combine
items in different
categories, rename one
category to the other
category name.
Did You Know?
Some categories, like
All and Unfiled, come
with your handheld and
cannot be changed.
Palm® Z22 Handheld 227
CHAPTER 16 Using Categories to Organize Information
Deleting a category
If you delete a category, the items in that category will move to the Unfiled category.
0
1Do one of the following:
• To delete a category within an application, open that application.
• To delete a category for applications, go to the Home screen.
2Go to the Edit Categories dialog box:
Calendar Select an event, select Details, select the Category pick list, and then
select Edit Categories.
All other applications Select the pick list in the upper-right corner, and then
select Edit Categories.
3Delete the category:
a. Select the name of the category you want to delete.
b. Select Delete.
c. Select Yes
d. Select OK.
Done
Tip
In Expense, you can
delete a category,
including its contents,
with the Purge command.
Tip
To display the category
pick list in Calendar Day
View, open the Options
menu, select Display
Options, tap Day, and
then check the Show
Category List box.
Palm® Z22 Handheld 228
CHAPTER 16 Using Categories to Organize Information
Placing information in a category
You can place individual entries into categories within an application. For example, you may want
to place some of your contacts in a category called Medical.
See the Photos chapter for information on placing a photo into a category; the steps
are different from those described here.
You may also find it convenient to view applications in groups. You may want all of your games in
one category, or all of your multimedia applications in another. Then you can go right to the group
of applications you need.
An entry or application cannot be placed in more than one category.
Placing an entry in a category
0
1Open an application that contains a category option. In Calendar, go to Day
View.
2Open an entry.
3In Note Pad only: skip to step 5.
Continued
Tip
You can also enter new
information into a
category by opening the
application, and then
selecting the category
from the upper-right
corner. Select New and
enter the information.
NOTE
NOTE
Palm® Z22 Handheld 229
CHAPTER 16 Using Categories to Organize Information
4Open the Details dialog box:
Contacts Select Edit, and then select Details.
All other applications Select Details.
5Place the entry in a category:
a. Select a category from the Category pick list.
b. If necessary, select OK.
c. If necessary, select Done.
Done
Tip
To place an entry in a
different category, simply
select a different category
from the Category pick
list.
Category
Palm® Z22 Handheld 230
CHAPTER 16 Using Categories to Organize Information
Placing an application in a category
0
1Go to the Home screen.
2Open the Category dialog box:
a. Open the menus.
b. Select Category in the App menu.
3Place the application in a
category:
a. Select the pick list next to the
application you want to place
in a category.
b. Select a category, and then
select Done.
Done
Palm® Z22 Handheld 231
CHAPTER 16 Using Categories to Organize Information
Viewing information by category
0
1Do one of the following:
• To view entries by category, open an application that contains categories.
• To view applications by category, go to the Home screen.
2Display the category you want to view:
CalendarSelect Show Category List, and then select the category you want to
view from the pick list.
All other applicationsSelect the category you want to view from the pick list in
the upper-right corner.
Done
Tip
On the Home screen, if no
item is highlighted, scroll
through the categories by
pressing Right or Left on
the 5-way navigator. To
view all of the
applications on your
handheld, select the All
category.
Pick list
Palm® Z22 Handheld 232
CHAPTER 16 Using Categories to Organize Information
Related topics
Click a link below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Calendar Color-coding your events in Calendar
Photos Organizing photos into albums
Beaming Beaming a category to another Palm Powered™ device
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with categories or anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 233
CHAPTER 17
Managing Clock Settings
Forget your watch? Or just forget to
reset it when you landed in Toronto?
Neither matters, as long as you have
your handheld. Not only can you rely
on it for the correct time, but you can
even set an alarm so you don’t miss
that early flight back home.
Benefits of World Clock
• Always have the correct time,
no matter where you are
• No need to carry a separate
alarm clock
I
n t
hi
s c
h
apter
Checking the current date
and time
Setting the primary location
Choosing secondary
locations for other time
zones
Modifying the locations list
Setting the alarm clock
Changing the clock display
Related topics
Palm® Z22 Handheld 234
CHAPTER 17 Managing Clock Settings
Checking the current date and time
There are many easy ways to check the current date and time on your handheld:
• If your handheld is off, press and hold Center on the 5-way navigator for two seconds.
• Tap the Clock icon in the input area.
• Go to the Home screen and select World Clock .
• Press Calendar and tap the Agenda View icon .
Palm® Z22 Handheld 235
CHAPTER 17 Managing Clock Settings
Setting the primary location
In World Clock, you can set the location, date, and time for a primary location. The settings for this
primary location are used by all of the applications on your handheld.
0.
1Go to the Home screen and select World Clock .
2Select the primary location:
a. Select the primary location
pick list.
b. Select the location you want
to be the primary location.
If you need more choices,
modify the locations list.
Done
»
Key Term
Primary location
Typically a city in the time
zone in which you live.
Primary location
pick list
Palm® Z22 Handheld 236
CHAPTER 17 Managing Clock Settings
Setting the date and time for the primary location
You can set the date and time in Preferences, as you did during the initial setup of your handheld,
or in World Clock. When you change the date and time in one application, it is automatically
changed in the other.
0
1Go to the Home screen and select World Clock .
2Select Set Date & Time.
3Set the date:
a. Select the Set Date box.
b. Select the arrows to select the
current year.
c. Select the current month.
d. Select the current day.
Continued
Did You Know?
When the Daylight
Savings settings are
active, the time changes
according to the rule for
the primary location. For
example, in North
America, the time
changes at 2:00 a.m.; in
Europe, it changes at
1:00 a.m.
Year
Month
Day
Palm® Z22 Handheld 237
CHAPTER 17 Managing Clock Settings
4Set the time:
a. Select the Set Time box.
b. Select the hour and minute
boxes, and then select the
arrows to change them.
c. Select AM or PM, and then
select OK.
5Select Done.
Done
Tip
Selecting a time zone
when creating a new
event in Calendar allows
you to travel and have
your events automatically
adjust to the time zone in
your new location. Time
zones in Calendar work
only if you are
synchronizing with
Outlook.
Hour
Minute
Palm® Z22 Handheld 238
CHAPTER 17 Managing Clock Settings
Choosing secondary locations for other time zones
Set World Clock to display the date and time for two other locations.
0
1Go to the Home screen and select World Clock .
2Select the pick list next to one of
the secondary locations.
3Select the location you want to use as the new secondary location.
If you need more choices, modify the locations list.
Done
Tip
If you have friends,
family, or colleagues in
another time zone, select
a city in their zone as your
secondary location.
When you need to
contact them, you can
easily check to see what
time it is where they are.
Pick list
Palm® Z22 Handheld 239
CHAPTER 17 Managing Clock Settings
Modifying the locations list
You can edit the locations list so that the locations you use most often are easy to find.
Adding new locations
0
1Go to the Home screen and select World Clock .
2Open the Edit List dialog box:
a. Select a location pick list.
b. Select Edit List.
3Add the new location:
a. Select Add.
b. Scroll through the list to
select a location that is in the
same time zone as the city
you want to add.
c. Select OK.
Continued
Tip
If you know what you’re
looking for in a long pick
list, use Graffiti® 2
writing to find it faster.
Enter the first letter of the
word, and then locate
your item.
Palm® Z22 Handheld 240
CHAPTER 17 Managing Clock Settings
4[ & ] OPTIONAL Select each setting you want to change.
Name Enter the name of the
location.
Time Zone Select the time zone
for the location.
Daylight Saving Time box Check
the box to have your handheld
automatically adjust the date and
time for Daylight Saving Time in
this location.
Start and End dates Select the boxes to change the start and end dates of
Daylight Saving Time, if necessary.
5Select OK, and then select Done.
Done
Palm® Z22 Handheld 241
CHAPTER 17 Managing Clock Settings
Deleting a location
0
1Go to the Home screen and select World Clock .
2Select the location you want to
delete:
a. Select a location pick list.
b. Select Edit List.
c. Select a location, and then
select Remove.
3Select OK, and then select Done.
Done
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CHAPTER 17 Managing Clock Settings
Setting the alarm clock
0
1Go to the Home screen and select World Clock .
2Set the alarm:
a. Select the Alarm box.
b. Select the time columns to set the hour and minute, and then select OK.
Alarms set in World Clock use the time set for the primary location.
Continued
Did You Know?
Use World Clock to set an
alarm within the next 24
hours. Set alarms outside
of this time frame in
Calendar.
Did You Know?
Remember to put your
handheld on local time.
If you travel from
San Francisco to London,
make London your
primary location so that
all your alarms ring on
time, instead of eight
hours late.
Tip
Set an alarm while you’re
working to remind you
when to leave to get to
your appointment on
time.
NOTE
Alarm box
Palm® Z22 Handheld 243
CHAPTER 17 Managing Clock Settings
Responding to the alarm clock
When the World Clock alarm sounds, select one of these three options:
Clear Cancel the reminder message and return to the current screen.
Snooze Close the alarm reminder message and return to the current screen. The message
appears again in five minutes. In the meantime, an indicator blinks in the upper-left corner of the
screen to remind you of the upcoming alarm.
Go To Cancel the reminder message and open World Clock.
3[ & ] OPTIONAL Select the alarm sound and volume:
a. Open the menus.
b. Select Options, and then select Alarm Preferences.
c. Select the pick lists to select the alarm sound and volume.
This volume setting does not affect the other sounds on your
handheld, including the alarms you set in Calendar. You can change the volume
of these other sounds in Preferences.
d. Select OK.
Done
Tip
To turn off an alarm
before it sounds, select
the Alarm box, and then
select Alarm Off.
NOTE
Palm® Z22 Handheld 244
CHAPTER 17 Managing Clock Settings
Changing the clock display
0
1Go to the Home screen and select World Clock .
2Open the Display Options dialog box:
a. Open the menus.
b. Select Options, and then select Display Options.
3Select any of the following options, and then select OK:
Show Multiple Locations Display the secondary locations. Uncheck it to
display only the primary location.
Show Date Display the date in World Clock.
Done
Palm® Z22 Handheld 245
CHAPTER 17 Managing Clock Settings
Related topics
Click a link below to learn about these related topics:
Moving Around • Opening applications
• Using menus
Calendar Setting an alarm outside of the next 24 hours
Customizing Changing the volume of other system sounds
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with World Clock or anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 246
CHAPTER 18
Customizing Your Handheld
Although customizing your handheld
is optional, it’s like changing the preset
radio stations in your car. Since you’re
probably not driving around with the
dealer’s preset radio stations, why not
personalize your handheld, too?
You can easily customize the sound
levels, fonts, and screen colors on your
handheld by using preferences and
menus. And preference settings can
help extend the life of your handheld’s
battery.
Benefits of customizing
• Conserve power
• Enjoy your handheld more
• Customize the display
I
n t
hi
s c
h
apter
Customizing the Home screen
Customizing the display
Assigning a button to your
frequently used applications
Setting the date and time
Customizing the way you enter
information
Selecting sound settings
Entering your owner
information
Conserving battery power
Connecting your handheld to
other devices
Related topics
Palm® Z22 Handheld 247
CHAPTER 18 Customizing Your Handheld
Customizing the Home screen
Use your favorite photo as the background for the Home screen. You can also display your
application icons in list format with small icons so that you can see more applications without
scrolling.
0
1Go to the Home screen.
2Open the Display Options dialog
box:
a. Open the menus.
b. Select Options, and then
select Display Options.
3Select the View By pick list and select List or Icon as the display format.
4If you want the last category you viewed to reappear the next time you go to the
Home screen, check the Remember Last Category box.
Continued
Tip
You can also use a photo
for the background for
Agenda View in Calendar.
Palm® Z22 Handheld 248
CHAPTER 18 Customizing Your Handheld
5Select a photo for the background:
a. Check the Background box.
b. Select the picture box.
c. Select a picture.
d. Select Done.
e. Adjust the fade setting so that the text is easy to read against the photo.
f. Select OK.
Done
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Customizing the display
In many applications, you can change the font style to make text easier to read. There are four font
styles available.
In certain lighting conditions, you may also need to adjust the brightness to read the information
on the screen.
Changing the screen fonts
Small font Large font
Small bold
font Large bold
font
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0
1Open an application.
2Open the Select Font dialog box:
a. Open the menus.
b. Select Options, and then select Font.
3Select the font style you want to use, and then select OK.
Done
Small
Small bold
Large bold
Large
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Adjusting the brightness and contrast
0
1Tap the Brightness/Contrast icon to open the Adjust Display dialog box.
2Adjust the settings:
a. Tap Low or High to adjust the brightness level.
b. Drag the slider to adjust the contrast level.
c. Select Done.
Done
Brightness/Contrast icon
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Changing screen colors
Choose a new set of text and background colors for all your applications.
0
1Open Color Theme Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Color Theme.
2Select a theme, and then select Done.
Done
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Assigning a button to your frequently
used applications
Tired of going to the Home screen to open an application you use frequently? Use the Buttons
Preferences screen to reassign the applications associated with the buttons on the front of your
handheld.
For example, if you use Photos often, you can assign Photos to a button so that you don’t have
to scroll through the Home screen whenever you want to use that application.
0
1Open Buttons Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Buttons.
2Select the pick list under the button you want to reassign, and select the
application that you want to assign to that button. Select the pick list under the
Sync icon to reassign the Sync icon in the input area.
Continued
Tip
To restore all the buttons
to the original Palm
settings, select Default.
Select pick
list
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3Assign the full-screen pen stroke:
a. Select More.
b. Select the pick list and select
the action you want to assign
to the full-screen pen stroke.
c. Select OK.
4Select Done.
Done
»
Key Term
Full-screen pen stroke
A stroke that is drawn
from the bottom of the
input area to the top of
the screen. You can use
this stroke as a quick way
to do a selected task, such
as opening the Graffiti® 2
help screen.
Pick list
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Setting the date and time
You can set the date, time, and location for all the applications on your handheld that require
this information. You can also select the format in which the date, time, and numbers appear.
Selecting a location
You can set the current date and time based on your location. When you travel to a new time zone,
change the Location setting to quickly reset the date and time. Your appointments stay at the time
you entered them—no adjustments for time zones. So always enter your schedule based on the
time zone you will be in on the day of the event.
0.
1Open Date & Time Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Date & Time.
Continued
Did You Know?
The location you select
also appears as the
primary location in World
Clock.
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2Select the location:
a. Select the Location pick list, and
select a city in your time zone. If
you found a city in the list, go to
step 3.
No nearby city? Select Edit List,
and do steps b through e.
b. Select Add.
c. Select a city in your time zone, and then select OK.
d. Select OK again, and then select Done.
e. Select the Location pick list, and select the city you just added.
3Select Done.
Done
Tip
You can rename the
location to the city where
you live. Select the Name
field, and then modify the
location name.
Tip
If you are synchronizing
with Outlook on your
computer, you can also
select a time zone when
creating a new event in
Calendar
Name field
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Resetting the date and time
In most cases you won’t need to reset the date and time. However, you may need to do this if you
do a hard reset on your handheld.
0
1Open Date & Time Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Date & Time.
2Select the location.
Continued
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3Set the date:
a. Select the Set Date box.
b. Select the arrows to select the
current year.
c. Select the current month.
d. Select the current date.
4Set the time:
a. Select the Set Time box.
b. Select the hour and minute
boxes, and then select the
arrows to change them.
c. Select AM or PM, and then
select OK.
If you’re using a
24-hour clock format, you won’t
see the AM and PM options.
5Select Done.
Done
Year
arrows
NOTE
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Selecting formats for dates, times, and numbers
Would you rather see the time displayed in a 24-hour format, or dates that begin with the month
or year? Use the Formats Preferences screen to change these settings and to apply them to all the
applications on your handheld.
You can quickly choose the preset formats based on geographic regions where you might use
your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour
clock. In the United States, time is expressed using a 12-hour clock with an AM or PM suffix.
You can use the original preset formats or change them based on your personal preferences.
0
1Open Formats Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Formats.
Continued
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2Select a country:
a. Select the Preset to box to
open the Set Country dialog
box.
b. Select a country.
c. Select OK.
3[ & ] OPTIONAL Customize any of the following preset formats:
Time Controls whether the time is displayed in 12-hour or 24-hour format and
which symbol separates the numbers.
Date Controls the sequence in which the day, month, and year appear and
which symbol separates the segments.
Week starts Controls whether applications treat Sunday or Monday as the first
day of the week.
Numbers Controls the decimal and thousands separator symbols.
4Select Done.
Done
Tip
The country setting
changes only the way the
date and time look. It
doesn’t change your
handheld’s time to that
country’s time. To do that,
go to Date & Time
Preferences or to World
Clock.
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Customizing the way you enter information
Your handheld lets you choose how you enter information. You can choose the input area—the
area where you write Graffiti® 2 characters—choose Graffiti 2 strokes, and create shortcuts to
make entering information faster.
Choosing the input area
You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences
and use the full screen for Graffiti 2 writing; you do not have to write in the input area.
0
1Open Writing Area Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Writing Area.
Continued
Tip
You can’t use Note Pad
when full-screen writing
is turned on.
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Using the full-screen writing area
0
2Tap one of the following, and then select Done:
On Turns on the full-screen writing area. When you select this option, a box
appears for you to check if you want to see your strokes as you write.
Off Turns off the full-screen writing area. When you select this option you
must use the input area for Graffiti 2 writing.
Done
1Open the entry where you want
to enter information:
a. Open an application.
b. Select a record or tap New.
Continued
Before You Begin
[!]
Turn on Writing Area
Preferences as described
in the previous section.
Tip
Right after you write a
character, your handheld
interprets a quick tap on
the screen as a period
character. If you want to
tap a button, either wait a
few seconds or
temporarily turn off full-
screen writing by tapping
the shaded box in the
lower-right corner. The
shaded box changes to a
box outline when Writing
Area Preferences are off.
Shaded box
indicates Writing
Area is on
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2Position the cursor where you want the characters to appear, and do any of
the following:
• Write lowercase Graffiti 2 letters anywhere on the left side of the screen.
• Write numbers anywhere on the right side of the screen.
• Write uppercase letters in the middle of the screen.
• Write the Punctuation Shift stroke before writing symbols and other special
characters.
• Use buttons and other controls that appear on the screen by tapping and
holding the button or control until it activates.
Done
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Customizing Graffiti® 2 strokes
There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences
screen to select an alternate stroke shape for these characters.
0
1Open Graffiti 2 Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Graffiti 2.
2Select alternate strokes:
a. Tap a character to view its
alternate stroke.
b. Check the box to use the
alternate stroke, and then
select Done.
3Repeat step 2 for each stroke you want to reassign, and then select Done.
Done
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Setting up shortcuts
Are you looking for a quicker way to enter information on your handheld? Use shortcuts to define
abbreviations for any words, letters, or numbers that you enter often. You can use your shortcuts
anywhere you enter info with Graffiti 2 writing.
0
1Open ShortCuts Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select ShortCuts.
Continued
2Create a shortcut:
a. Select New.
b. On the ShortCut Name line, enter
the abbreviation.
c. On the ShortCut Text line(s),
enter the text you want to insert
when you write the abbreviation.
d. Select OK, and then select Done.
Done
Tip
You may want to add a
space character after the
last word in your shortcut
text. This way, a space
automatically follows the
shortcut text.
Tip
To learn how to use
shortcuts while entering
information, see Writing
Graffiti 2 shortcuts.
Did You Know?
Your shortcuts are backed
up on your computer
when you synchronize.
Tip
The shortcut text can be
45 characters long. That’s
long enough for a name
whose spelling you
always forget or a
complex email address.
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Changing shortcuts
After you create a shortcut, you can modify it at any time.
0
1Open ShortCuts Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select ShortCuts.
2Edit the shortcut:
a. Select the shortcut you want to change.
b. Select Edit.
c. Make your changes.
d. Select OK, and then select Done.
Done
Tip
To delete a shortcut, open
ShortCuts Preferences
and select the ShortCut.
Select Delete, select Yes,
and then select Done.
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Correcting problems with tapping
Is your screen not responding to taps? Are you getting unexpected results when you tap? For
example, when you tap the number keyboard icon, does the Find dialog box open instead? If this
happens, it’s time to align the screen.
0
1Open Touchscreen Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Touchscreen.
2Tap the targets on the screen as precisely as possible, and then select Done.
You need to tap at least three targets—maybe more if you don’t tap
carefully.
Done
»
Key Term
Touchscreen Another
name for your handheld’s
screen and the internal
circuitry that enables it to
respond appropriately to
taps.
Tip
If your screen is not
responding to taps, use
the 5-way navigator to
open Touchscreen
Preferences.
»
Key Term
Calibration The process
of aligning your
handheld’s touch-
sensitive screen so that
when you tap an element
on the screen, your
handheld detects exactly
what you want it to do.
NOTE
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Selecting sound settings
Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or
turn sounds off altogether with the Silent profile.
0
0
1Open Sounds & Alerts
Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Sounds & Alerts.
2Select Custom or Silent.
3If you selected Custom in step 2, select the System Sound, Game Sound, and
Alarm Sound pick lists and select the volume level for each sound; then select
Done.
If you selected Silent in step 2, select Done.
Done
Tip
You can choose different
types of sounds for
Calendar, Tasks, and
World Clock. Go to the
application, open the
Options menu, and then
select Preferences.
Profile boxes
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Entering your owner information
It’s a good idea to enter information that could help someone contact you if you ever lose your
handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen
contains the information you entered when you installed the software installation CD and set up
your handheld, but you can update or add to this information. Owner information does not include
your username or passwords.
0
1Open Owner Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Owner.
2Modify or enter the text, and then select Done.
Done
Did You Know?
If you use Security
Preferences to turn off
and lock your handheld
with a password, your
owner info appears when
you select the Owner
button the next time you
turn on your handheld.
Tip
If you assigned a
password in Security
Preferences, you must
select Unlock and enter
your password to change
your owner info.
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Conserving battery power
You can save battery power by adjusting the Power Preferences settings, and by turning Keylock
on to prevent your handheld from turning on accidentally.
The memory on your handheld is designed to store your information even if the battery
becomes drained to the point that you cannot turn on your handheld. When you recharge your
handheld, all of your existing information reappears.
Selecting power-saving settings
The Power Preferences screen enables you to set power consumption options.
0
1Open Power Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Power.
Continued
NOTE
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2Select the pick lists to change any of the following settings, and then
select Done.
Auto-off after Select how quickly your handheld automatically turns off after a
period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes.
On while Charging Select whether your handheld stays on continuously when
it is connected to the AC charger. When this option is off, you can still turn on
your handheld to view your info while your handheld charges, but it turns off
automatically after a period of inactivity.
Beam Receive Select whether you can receive beamed information on your
handheld. Turn this setting on to receive beamed info, or turn it off to prevent
receiving beamed info.
Done
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Preventing your handheld from turning on by accident
Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock
the buttons on the front of your handheld to prevent this from happening to avoid draining the
battery.
0
1Open Keylock Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Keylock.
2Select one of these settings, and then select Done.
Never Keylock always remains off.
Automatic Keylock turns on automatically when you turn off your handheld
or when your handheld goes to sleep.
Manual Keylock turns on when you hold down the power button until the
system sound confirms that Keylock is on.
Done
Tip
When Keylock is on, your
handheld does not
respond when you press
the buttons on the front of
your handheld. To use
your handheld again,
press the power button
and then tap Deactivate
Keylock.
Did You Know?
You can use Owner
Preferences to enter your
name, address, and
phone number. If you
also turn on Security
settings, your Owner info
appears when you turn
on your handheld. This
could help someone
contact you if you ever
lose your handheld.
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CHAPTER 18 Customizing Your Handheld
Connecting your handheld to other devices
Connection Preferences lets you connect your handheld to other devices. You can use preset
connection settings, modify the preset settings, or create your own connection settings from
scratch. The list of preset connections varies depending on the applications you’ve added to
your handheld.
For example, you can create a connection between the IR port of your handheld and a modem
so that you can dial in to your ISP or corporate network.
»
Key Term
ISP Acronym for
Internet service provider.
This is the service you
use to connect to the
Internet, such as AOL,
CompuServe, or
Earthlink.
Did You Know?
You cannot rename or
delete the preset
connection settings.
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Changing the preset connection settings
The following steps show you how to adjust the communication speed in the preset IR to
a PC/Handheld connection setting. You can similarly edit other connections or settings.
0
1Open Connection Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Connection.
Continued
2Open the Edit Connection dialog
box:
a. Select the PalmModem
connection.
b. Select Edit.
Continued
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3Change the speed setting:
a. Select Details.
b. Select the Speed pick list and select the appropriate speed.
c. Select OK.
d. Select OK again, and then select Done.
Done
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Creating your own connection settings
If none of the preset connection settings are close to what you need, or if you’re already using
all the connections as they are, you can create a new connection.
0
1Open Connection Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Connection.
2From the Connection Preferences screen, select New.
Continued
Tip
To delete a connection
that you created, select
it on the Connection
Preferences screen,
and then select Delete.
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3Enter the basic settings:
Name Enter a name for your connection. This name will appear on the
Connection Preferences screen so that you can select your connection later.
Connect to Select the type of device you want to connect to: PC or Modem.
Via Select the method you want to use to connect to the device you selected:
Cradle/Cable—the USB sync cable that came with your handheld; Infrared—the
IR port on your handheld.
The Dialing and Volume settings won’t appear unless you select
Modem as the Connect to setting.
Dialing Select whether your modem uses TouchTone™ or Rotary dialing.
Volume Select the volume level for your modem’s speaker: Off, Low, Medium,
or High.
Continued
NOTE
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CHAPTER 18 Customizing Your Handheld
4Enter the details settings:
a. Select Details.
b. Select the Speed pick list and
select the appropriate speed.
c. Select the Flow Ctl pick list and
select whether the connection
uses flow control:
Automatic Your handheld determines when to use flow control.
On Flow control is always on.
Off Flow control is always off.
d. For a modem connection, enter the initialization string.
e. Select OK.
5Select OK again, and then select
Done.
Done
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CHAPTER 18 Customizing Your Handheld
Related topics
Click a link below to learn about these related topics:
Your
Handheld
Locating the input area and other controls on your handheld
Moving
Around
• Opening applications
• Using menus
Entering
Information
• Using Graffiti 2 writing to enter information
• Using shortcuts to quickly enter text phrases
Privacy Keeping information private by locking your handheld with a password
Categories Creating categories so you can organize your applications and information
World Clock Viewing the date and time in other cities
Tips & Tricks
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with customization or with
anything else on your
handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 280
CHAPTER 19
Maintaining Your Handheld
Your handheld is designed to be rugged and reliable and to provide you with
years of trouble-free service. Taking care of your handheld helps keep it working
properly and ensures that it’s available when you need it.
Handheld do’s and don’ts
To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Handheld do’s
• Always store your handheld in the included pouch when not in use.
• Use only the stylus to tap the screen—no pens, pencils, paper clips, or other sharp objects.
• Use only the supplied AC charger to charge your handheld.
•Keep the battery charged.
• Keep the screen free of dust (or anything else that could make it dirty).
• For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth
moistened with a diluted window-cleaning solution.
• Be sure to get rid of any static electricity buildup before you connect your handheld to any cable
or accessory.
•Synchronize often to maintain a backup copy of your important information on your computer.
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CHAPTER 19 Maintaining Your Handheld
Handheld don’ts
Do not open your handheld for any reason. There are no user-serviceable parts
inside. Attempting to open your handheld voids the warranty on your handheld.
• Do not drop, bang, or otherwise cause a strong impact to your handheld.
• Do not carry your handheld in your back pocket; you might sit on it by mistake.
• Do not let your handheld get wet; don’t even leave it in a damp location.
• Do not expose your handheld to very hot or cold temperatures, including placing it near a
heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight.
• Do not carry or use your handheld at extremely high altitudes, unless you’re in an airplane.
Resetting your handheld
On rare occasions your handheld may not respond when you press a button or tap the screen. In
this case, you need to reset your handheld.
Doing a soft reset
A soft reset tells your handheld to stop what it’s doing and start over again. None of your
information will be lost. After a soft reset, a screen appears that lets you reset the date and time,
if needed.
IMPORTANT
[!]
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To do a soft reset, use the tip of the stylus to gently press the reset button on the back of your
handheld.
If your handheld does not respond after a soft reset, you need to do a hard reset.
Doing a hard reset
Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your
information from your handheld.
A hard reset deletes all records and entries stored on your handheld, including
the username that identifies the handheld. This is another reason why it's important to
synchronize often, so you have an up-to-date backup of your information available. Before you do
a hard reset, be sure to synchronize.
0
1Press and hold the power button.
Reset button
IMPORTANT
[!]
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CHAPTER 19 Maintaining Your Handheld
2While holding the power button, use the tip of the stylus (or a similar object
without a sharp tip) to gently press and release the reset button inside the hole
on the back of your handheld.
3Wait for the Palm Powered™ logo to appear, and then release the power button.
4When you see the message that warns you about erasing all of the info on your
handheld, do one of the following:
• Press Up on the 5-way navigator to finish the reset and show the touchscreen.
• Press any other button to do a soft reset.
Continued
5When prompted, tap to align the screen, and then select the language you want
to use on your handheld. A screen appears showing the Palm logo and a
progress bar.
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Restoring your information after a hard reset
If you synchronized before doing a hard reset, you can now put that information back on your
handheld. However, you may need to re-enter some of your personal settings, as well as your
color-coded categories in Calendar.
WINDOWS ONLY
0
6When the Welcome screen
appears, the hard reset is
complete. Follow the instructions
to set up your handheld.
Done
1Open the Custom menu in the HotSync® application:
a. Click the HotSync manager icon in the taskbar in the lower-right corner of
your computer screen.
b. Click Custom.
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CHAPTER 19 Maintaining Your Handheld
2Select the correct username from the list at the top of the box.
Continued
3Set the transfer options:
a. Select an application in the
Conduit list, and then click
Change.
b. Select Desktop overwrites
handheld.
This change applies
only to the next synchronization.
c. Click OK.
4Repeat step 3 for the other applications in the list that you want to restore, and
then click Done.
5Synchronize your handheld with your computer.
Done
NOTE
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CHAPTER 19 Maintaining Your Handheld
Related topics
Click a link below to learn about these related topics:
Moving Info Creating a backup of your information
Customizing Customizing your handheld again after doing a hard reset
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palm.com/myZ22.
Support
If you’re having problems
with resets or with anything
else on your handheld, go to
www.palm.com/support.
Palm® Z22 Handheld 287
CHAPTER 20
Common Questions
Although we can’t anticipate all the questions you might have, this chapter
provides answers to some of the most commonly asked questions.
Setup
Nothing happens when I insert the CD.
WINDOWS ONLY
1. Click Start on your computer, and then select Run.
2. Click Browse and navigate to your CD-ROM drive.
3. Select Autorun, click Open, and then click OK.
I cannot install Palm®Desktop software.
WINDOWS ONLY
• Disable any virus-scanning software on your computer.
• Close any open applications.
• Make sure your computer has at least 170MB of disk space available.
• Delete all temporary files.
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CHAPTER 20 Common Questions
• Run ScanDisk (or another disk verification tool) on your computer.
• Install the latest Windows software updates to your computer.
• If you are upgrading from an older Palm Powered™ device, remove any previous version(s) of
Palm®Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click
Add or Remove Programs.
• Uninstall and then reinstall the current version of Palm Desktop software.
MAC ONLY
• Disable any virus-scanning software on your computer.
• Quit any open applications.
• Make sure your computer has at least 190MB of disk space available.
• Install the latest Mac software updates to your computer.
• If you are upgrading from an older Palm Powered device, remove any previous version(s) of
Palm Desktop software.
• Uninstall and then reinstall the current version of Palm Desktop software.
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CHAPTER 20 Common Questions
Handheld
Do not open your handheld; there are no serviceable parts inside. Opening your
handheld voids the warranty and is not recommended under any circumstances.
I want to see how much battery life I have left.
A battery icon appears at the top of the Home screen. Check the icon periodically to see if
your handheld needs to be recharged. If the battery becomes low, a message appears on the
screen prompting you to recharge the battery.
I’m not sure when I need to recharge my handheld.
We recommend that you recharge your handheld for at least half an hour every day. Ideally,
connect your handheld to a power source every night and recharge it while you sleep.
My battery is drained.
The memory on your handheld is designed to store your information even if the battery becomes
drained completely. When you recharge your handheld, all of your existing information should
appear.
My battery drains too quickly.
You can conserve battery life by doing any of the following:
•Adjust the screen brightness.
•Reduce the Auto-off setting.
•Use Keylock to prevent your handheld from turning on by accident.
• Respond to or cancel alerts promptly.
IMPORTANT
[!]
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When I connect my handheld to the AC charger, it does not charge.
• Confirm that your handheld is firmly connected to the AC charger.
• Confirm that your AC charger is plugged into an AC outlet that has power.
A lightning bolt over the battery icon indicates that your handheld is charging. If your battery is
completely drained, you’ll need to charge it for a few minutes before you can turn it on and see
the battery icon.
My handheld is not responding.
On rare occasions your handheld may not respond when you press a button or tap the screen.
If this happens, first check that Keylock is not turned on.
If Keylock is off and your handheld is still not responding, you need to reset your handheld. A soft
reset tells your handheld to stop and start over again. This does not affect any of the information
or applications on your handheld.
If your handheld does not respond after a soft reset, you need to perform a hard reset.
If your handheld still does not respond after a reset, check your third-party applications for
incompatible applications.
I don’t see anything on my handheld’s screen.
• Press an application button to ensure that your handheld is turned on.
• If your handheld was exposed to cold, make sure it is at room temperature.
• Charge your handheld.
•Perform a soft reset. If your handheld still doesn’t turn on, perform a hard reset.
Tip
After a soft reset, the
Preferences screen
appears with the Date &
Time option highlighted
so you can reset the date
and time if necessary.
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My handheld keeps turning itself off.
Your handheld is designed to turn itself off after a period of inactivity. This period can be set at
30 seconds or at one, two, or three minutes. Check the Auto-off after setting on the Power
Preferences screen.
My handheld is not making any sounds.
Check the System, Alarm, and Game Sound settings.
I get a blank screen when I reset my handheld.
It takes a little while for your handheld to reset when you press the reset button. During a soft
reset, you see a progress bar, then a screen with the Palm Powered™ logo. Resetting is complete
when the Date & Time Preferences screen appears.
The current date and time are incorrect.
The current date and time are tied to the Location setting. If you change the date and time without
changing the Location setting, the current date and time may appear incorrect.
Moving around
I can’t find the icon I want on the Home screen.
• Select the category pick list in the upper-right corner of the Home screen and select All. You may
need to scroll down a bit, but you should see an icon for each of the applications on your
handheld.
• Some of the applications that come with your handheld are not preinstalled. You need to install
these extra applications from the software installation CD.
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Entering information
My handheld doesn’t respond to taps correctly.
If your handheld is not responding to taps correctly, you need to align the screen.
When I tap Menu in the input area, nothing happens.
• Tap the upper-left corner of the screen to try to open the menus.
•Align the screen and try tapping Menu again.
• If nothing happens, you may be in an application or screen that does not use menus. Switch to
a different application and try tapping Menu. If it works in the second application, then the first
does not use menus.
• If tapping Menu does not work in the second application, try aligning the screen again.
I can’t get my handheld to recognize my handwriting.
For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2
writing. Use the Graffiti 2 help to learn how to write characters.
Your handheld recognizes strokes entered with the stylus other than Graffiti 2 strokes
in the Note Pad application only.
• Make the Graffiti 2 character strokes in the Graffiti 2 input area, not on the display part of the
screen. If you want to write on the display part of the screen, turn full-screen writing on.
• Write Graffiti 2 strokes for lowercase letters in the left side, strokes for capital letters in the
middle, and strokes for numbers in the right side of the Graffiti 2 writing area.
• Make sure that Graffiti 2 writing is not in shift mode or in Punctuation Shift mode.
NOTE
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CHAPTER 20 Common Questions
The info I entered does not appear in an application.
• Check the Categories pick list in the upper-right corner of the Home screen. Select All to display
all the records for the application.
• Did you set private records to be hidden? Check Security Preferences to see that Private Records
is set to Show private records.
• Open the Options menu and select Preferences. Make sure Show Completed Tasks is selected.
I don’t know how to save the info I entered in an application.
Each time you complete an entry such as a contact, memo, or note, your handheld automatically
saves the information you entered. You don’t have to do anything special to save your info. To
protect your info and create a backup of your info, synchronize often to back up the info on your
handheld to your computer.
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Synchronizing
I can’t synchronize my handheld with my computer.
You must install the software installation CD before you can synchronize.
• Make sure the USB sync cable is connected
securely.
• Make sure the date on your computer matches the
date on your handheld.
• Read the HotSync log for the user account for
which you are synchronizing.
WINDOWS ONLY
Click the HotSync manager icon in the Windows
taskbar in the lower-right corner of your screen. Make
sure Local USB has a checkmark next to it. If not,
click it.
If you don’t see the HotSync manager icon, click Start in the Windows taskbar, and then
select Programs. Go to the Palm program group and select HotSync manager.
MAC ONLY
• Make sure HotSync manager is enabled: Open the Palm folder and double-click the HotSync
manager icon. On the HotSync Controls tab, be sure Enabled is selected. If it is not, click it.
• Disconnect the USB sync cable from your computer, and then reconnect the cable and restart
your computer.
Tip
Need more help with
synchronizing your
handheld? Open
Palm Desktop software,
go to the Help menu, and
select HotSync Online
Troubleshooting Guide.
NOTE
NOTE
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CHAPTER 20 Common Questions
When I synchronize, nothing happens on Palm Desktop software,
and my handheld times out.
•Perform a soft reset.
• Make sure that HotSync manager is running on your computer.
• Make a copy of the folder containing your information. This folder is named with either your full
username or a shortened version of the name. Uninstall and then reinstall Palm Desktop
software.
Turn on your handheld, and go to the Home screen. Select HotSync , and then select Local.
I want to change from synchronizing my handheld with Palm Desktop
software to synchronizing with Outlook.
WINDOWS ONLY
During CD installation, you chose a desktop software application to synchronize with your
handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook
already contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and
Memos is synchronized with info in the corresponding application in Outlook. (Memos is called
Notes in Outlook.) Other info, such as notes, is synchronized with info in Palm Desktop software.
1. Insert the CD into your computer.
2. Select Change your synchronization method.
3. Follow the onscreen instructions for the desktop software you want to use.
NOTE
Before You Begin
[!]
You must have completed
CD installation and
chosen Palm Desktop
software as your desktop
application for
synchronization in order
to switch to Outlook. Note
that you can choose
Outlook as your
synchronization software
for Contacts, Calendar,
Tasks, and Memos during
CD installation.
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CHAPTER 20 Common Questions
I can’t synchronize my handheld with Microsoft Outlook.
WINDOWS ONLY
If you choose to synchronize your handheld with Outlook, information from Contacts,
Calendar, Tasks, and Memos is synchronized with info in the corresponding application in Outlook.
(Memos is called Notes in Outlook.) Other information, such as notes, is synchronized with info in
Palm Desktop software.
• Click the HotSync manager icon and select Custom. Check the following:
• Make sure that you have the correct username selected from the drop-down list.
• Make sure that the applications you want are set to synchronize the files. If not, select each
application, click Change, and then choose Synchronize the files.
• Make sure that the correct application name is selected. For example, the older version of
Calendar was called Date Book. If you have upgraded from an older handheld, make sure that
Calendar is set to Synchronize the files, and Date Book is set to Do Nothing.
• If you synchronize your handheld with more than one computer, click Settings and select
Enable synchronization to multiple PCs for each application you want to synchronize. This
helps avoid duplicating the same information on a single computer.
Check the Set as default box to use this setting each time you synchronize. Otherwise, it
applies during the next synchronization only.
• Be sure that the application you want is installed. Reinstall HotSync manager and make sure that
the application is selected.
• Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook.
Some of my applications do not synchronize.
If you have synchronized successfully but you can’t find the information from your handheld on
your computer, check to see that you have the correct username selected for viewing information.
If you upgraded from a previous handheld, go to www.palm.com/support, select your
country, select the Palm® Z22 handheld from the main page, and click the Upgrade link.
NOTE
NOTE
NOTE
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CHAPTER 20 Common Questions
WINDOWS ONLY
Click the HotSync manager icon in the lower-right corner of your screen, and then select
Custom. Check that the application is set to synchronize the files. If it is not, select the application,
click Change, and then select Synchronize the files. Check the Set as default box to use this setting
each time you synchronize. Otherwise, it applies during the next synchronization only.
MAC ONLY
Double-click the HotSync manager icon in the Palm folder. From the HotSync menu, select
Conduit Settings. Select your username from the User pop-up menu, and be sure that the
application is set to synchronize.
I can’t open HotSync manager.
On a Windows computer, uninstall Palm Desktop software from your computer, and then reinstall
the software from the software installation CD.
On a Mac computer, just reinstall Palm Desktop software.
When I synchronize, I receive the 8009 error message: An application
has failed to respond to a HotSync notification.
WINDOWS ONLY
The 8009 error indicates that the Windows registry is corrupt. You need to rebuild the HotSync
manager registry entries. For information on rebuilding the registry entries, go to
www.palm.com/support and search the Palm Knowledge Library for “error 8009.”
My files didn’t install during synchronization.
If files do not install after you synchronize, the file type was not recognized. On your handheld,
open the application associated with those files. Then synchronize again. If the files remain in the
Quick Install list on your computer (Windows only), they are not associated with an application on
your handheld and cannot be installed.
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CHAPTER 20 Common Questions
I can’t add more files to the Quick Install list.
Make sure the dialog box that confirms where the files will be installed is closed. You cannot add
more files to the list when the confirmation dialog box is open.
When I add a zipped file (ZIP) to Quick Install, some of the files don’t
appear in the Quick Install list.
Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to
Quick Install.
I want to synchronize my computer with more than one handheld.
If the computer running Palm Desktop software synchronizes with more than one handheld, each
handheld should have a unique name. Synchronizing more than one handheld with the same
username causes unpredictable results and, potentially, loss of your personal information. Assign
a username to your handheld the first time you synchronize.
If you are synchronizing with Outlook, make sure the right profile is selected for the applications
you want to synchronize in HotSync manager. In Palm Desktop software, click HotSync, and then
select Custom.
Calendar
I selected the Today button, but it does not show the correct date.
Make sure the Set Date box on the Date & Time Preferences screen displays the current date.
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CHAPTER 20 Common Questions
I created an event, but it doesn’t appear in Week View.
• If scroll arrows appear on the right of your screen, scroll down to see if the event appears farther
down the screen.
• If you have two or more events with the same start time, the events appear as multiple bars
starting at the same time in Week View. To see the overlapping events, select the individual bars,
or select Day View. For more information, see Finding events that overlap.
• If you marked the event as private, check Security Preferences to see that Private Records is set
to Show private records.
Time zones don’t appear on my Palm Desktop software.
Palm Desktop software does not recognize time zones. Only Outlook recognizes times zones.
I set the global time zone preference, but only some of my events are
responding to my time zone change.
Only new events created after the preference is set are affected. The events you created earlier
without time zones do not have the time zone set. You can edit the earlier events to include a time
zone.
I created my event with a time zone, but only that event is responding
to my time zone change.
When you create an event with a time zone setting, only that event is affected. To have all events
automatically include a time zone setting, set the New events include time zones preference.
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CHAPTER 20 Common Questions
Memos
I’m having problems listing memos the way I want to see them.
If you cannot manually arrange the order of memos on the list screen, open the Options menu and
select Preferences. Make sure that Sort by is set to Manual.
If you choose to view your memos alphabetically on Palm Desktop software and then synchronize,
the memos on your handheld still appear in the order defined in the Preferences setting. In other
words, the sort settings you use with Palm Desktop software are not transferred to your handheld.
Note Pad
I’m having problems listing notes the way I want to see them.
If you cannot manually arrange the order of notes on the list screen, select Preferences from the
Options menu and make sure that Sort by is set to Manual.
If you choose to view your notes alphabetically on Palm Desktop software and then synchronize,
the notes on your handheld still appear in the order defined in the Preferences setting. In other
words, the sort settings you use with Palm Desktop software are not transferred to your handheld.
Photos
I am having trouble copying photos to my handheld.
For complete information on copying photos and using the Photos application, double-click the
Photos icon on your computer desktop, click Help from the menu bar, and then select User Guide
(Windows only).
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CHAPTER 20 Common Questions
Task s
The info I entered does not appear in an application.
• Open the Options menu and select Preferences. If Show Completed Tasks is selected, deselect it
to display the missing tasks.
• If you marked the task as private, check Security Preferences to see that Private Records is set to
Show private records.
Privacy
I’ve made records private, but I can’t remember my password to
display them.
First, use the password hint to try to remember the password. If this doesn’t help or if you do not
have a password hint, you can use Security Preferences to delete the password, but your handheld
deletes all entries marked as private. However, if you synchronize before you delete the password,
the synchronization process backs up all entries, whether or not they are marked private. Then you
can follow these steps to restore your private entries:
1. In Security Preferences, tap in the password box and enter a guess at the password.
2. In the dialog box that appears, select Lost Password.
3. Select Delete Password to remove the password and delete all private records.
4. Synchronize your handheld with your computer again.
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CHAPTER 20 Common Questions
I forgot the password, and my handheld is locked.
First, use the password hint to try to remember the password. If this doesn’t help or if you do not
have a password hint, you must perform a hard reset to continue using your handheld. Performing
a hard reset deletes all of the information on your handheld. To protect your info and create a
backup of your info, synchronize to back up the contents of your handheld to your computer often.
Beaming
I can’t beam information to another handheld or other device.
Depending on the receiving handheld model, not all information may be sent correctly.
• If you are beaming to another Palm Powered™ device, confirm that your handheld and the other
handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path
between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR
port may be different.
• Move your handheld closer to the receiving device.
• Make sure the receiving device has beam receive enabled.
•Perform a soft reset on both your handheld and the receiving device.
• Avoid beaming in bright sunlight or fluorescent light. These produce infrared noise that can
make beaming go slower or, in some cases, prevent it from working at all.
NOTE
Palm® Z22 Handheld 303
CHAPTER 20 Common Questions
When someone beams information to my handheld, it doesn‘t receive
the info.
• If you are receiving info from another Palm Powered device, confirm that your handheld and the
other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that
the path between the two handhelds is clear of obstacles. Beaming distances to other devices
with an IR port may be different.
• Move your handheld closer to the sending device.
• Make sure your handheld has beam receive enabled.
•Perform a soft reset on both your handheld and the beaming device.
When someone beams information to my handheld, I get a message
telling me it is out of memory.
• Your handheld requires at least twice the amount of memory available as the info you are
receiving. For example, if you are receiving a 30KB application, you must have at least
60KB free.
•Purge old Calendar events and delete unused or unnecessary applications.
Problems with incompatible applications
Palm, Inc. works with developers of third-party add-on applications to ensure the compatibility
of these applications with your handheld. Some third-party applications, however, may not have
been upgraded to be compatible with your handheld.
Possible symptoms of incompatible applications include:
• Fatal errors needing resets
• Nonresponsive handheld requiring a reset
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CHAPTER 20 Common Questions
• Slow performance
• Abnormal screen display or uneven sound quality
• Problems opening an application
• Problems synchronizing
You can determine whether an incompatible application is causing problems by deleting the
application and then operating your handheld.
After you have deleted the application, try to replicate the operation that created the error. If
removing the application solves your problem, contact the application developer for a solution.
Also, go to www.palm.com/us/support/contact/incompatible_apps.html to provide feedback to
Palm on the application.
Finding a third-party application that is causing a problem
If you have multiple third-party applications installed on your handheld or have upgraded from an
earlier model of a Palm Powered device, perform the following procedure to remove all third-party
applications from your handheld. Once you have removed all of the third-party applications, you
can install one application at a time to determine which application is causing the problem.
The following procedures erase all information from your handheld. Before removing the
applications, synchronize to back up the contents of your handheld to your computer.
1. On a Windows computer, open the Palm folder on your computer, and then open the user
folder for your handheld. User folder names are often abbreviated as last name, first initial. On
a Mac computer, locate the folder Home/Documents/Palm/Users/<handheld name>/Backups.
2. Select and drag the Backup folder to the desktop. Make sure you see the Backup folder on the
desktop.
3. On a Windows computer, close the Palm folder.
4. Perform a hard reset, and then synchronize your handheld with your computer to restore info to
your handheld.
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CHAPTER 20 Common Questions
5. Operate your handheld and try to replicate problem operations.
6. Do one of the following:
• If your handheld still has problems, review this Common Questions section for solutions to
the problem. Fix the problem before reinstalling the third-party applications.
• If your handheld no longer has problems, install the third-party applications one application
at a time using the following procedure:
a. Open the Backup folder you moved to the desktop in step 2.
b. Double-click a PRC file. On a Windows computer, the Quick Install window opens with the
PRC file listed. On a Mac computer, the HotSync manager window opens with the PRC
file listed.
Alternatively, on a Mac computer, you can drag the PRC file to the Send To
Handheld droplet instead of double-clicking it.
c. Click Done.
d. Synchronize your handheld with your computer.
e. Operate your handheld and try to replicate problem operations.
f. Do one of the following:
• If installing the application re-creates your problem, remove the application and
contact the application developer for a solution. Continue to reinstall your applications
one application at a time to make sure another application is not creating a problem.
• If installing the application does not cause a problem, go to step a and reinstall another
application.
g. Go to www.palm.com/us/support/contact/incompatible_apps.html to provide feedback
to Palm on the application.
Some applications use more than one PRC file. You should continue to check
each PRC file even if you identify one associated with an application that is causing a
problem on your handheld, since that application may use other PRC files.
NOTE
NOTE
Palm® Z22 Handheld 306
CHAPTER 21
Getting Help
This guide is meant to tell you everything you need to know to set up, customize,
and use your handheld. However, you may occasionally run into an issue that is
not addressed in this guide. Here are some resources to help you if that happens.
Self-help resources
If you run into a problem with your handheld, be sure to check these resources first:
•Answers to common questions about your handheld and its features
• The Palm® Desktop online Help
• The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder
on your installation CD
• The Palm® Knowledge Library, accessible at www.palm.com/support
• The most recent Palm® Z22 handheld HelpNotes on your regional website
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CHAPTER 21 Getting Help
Technical support
If, after reviewing the self-help resources, you cannot solve your problem, go to www.palm.com/
support or send an email to your regional Technical Support office.
Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
When you do contact Technical Support, please provide the following information:
• The name and version of the desktop operating system you are using
• The actual error message or state you are experiencing
• The steps you take to reproduce the problem
• The version of handheld software you are using and available memory
To find version and memory information, follow these steps:
1. Go to the Home screen.
2. Open the menus.
3. Select Info from the App menu.
4. Select Version for version info, and Size for memory info.
Palm® Z22 Handheld 308
Product Regulatory Information
FCC Statement
This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
The use of shielded I/O cables is required when connecting this equipment to any and all optional peripheral
or host devices. Failure to do so may violate FCC rules.
Changes or modifications not covered in this manual must be approved in
writing by the manufacturer’s Regulatory Engineering Department. Changes or modifications
made without written approval may void the user’s authority to operate this equipment.
IMPORTANT
[!]
Responsible Party:
Palm, Inc.
950 W. Maude Ave.
Sunnyvale, California 94085-2801
United States of America
(408) 617-7000
Palm
Z22
Palm® Z22 Handheld 309
Canadian ICES-003 Statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur
du Canada.
CE Compliance Statement
This product was tested by Palm, Inc. and found to comply with all the requirements of the EMC Directive
89/336/EEC as amended.
Battery Warning
Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing
hazardous chemicals. Discard used batteries according to the manufacturer’s instructions and in accordance
with your local regulations.
Varning
Eksplosionsfara vid felaktigt batteribyte. Använd samma batterityp eller en ekvivalent typ som
rekommenderas av apparattillverkaren. Kassera använt batteri enligt fabrikantens instruktion.
Advarsel!
Lithiumbatteri—Eksplosionsfare ved fejlagtig håndtering. Udskiftning må kun ske med batteri af samme
fabrikat og type. Levér det brugte batteri tilbage tilleverandøren.
Varoitus
Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan
tyyppiin. Hävitä käytetty paristo valmistajan ohjeiden mukaisesti.
Advarsel
Eksplosjonsfare ved feilaktig skifte av batteri. Benytt samme batteritype eller en tilsvarende type anbefait
av apparatfabrikanten. Brukte batterier kasseres i henhold til fabrikantens instruksjoner.
Waarschuwing!
Bij dit produkt zijn batterijen geleverd. Wanneer deze leeg zijn, moet u ze niet weggooien maar inleveren
als KCA.
Palm® Z22 Handheld 310
Uwaga
Intrinsic Safety Warning
Warning – Explosion Hazard
• Substitution of components may impair suitability for Class I, Division 2;
• When in hazardous location, turn off power before replacing or wiring modules, and,
• Do not disconnect equipment unless power has been switched off or the area is known to be non-
hazardous.
Static Electricity, ESD, and Your Palm® Handheld
Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you
should take steps to avoid such an occurrence.
Description of ESD
Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material.
To most people, static electricity and ESD are nothing more than annoyances. For example, after walking over
a carpet while scuffing your feet, building up electrons on your body, you may get a shock—the discharge
event—when you touch a metal doorknob. This little shock discharges the built-up static electricity.
ESD-susceptible equipment
Even a small amount of ESD can harm circuitry, so when working with electronic devices, take measures to
help protect your electronic devices, including your Palm® handheld, from ESD harm. While Palm has built
protections against ESD into its products, ESD unfortunately exists and, unless neutralized, could build up to
levels that could harm your equipment. Any electronic device that contains an external entry point for
plugging in anything from cables to docking stations is susceptible to entry of ESD. Devices that you carry
with you, such as your handheld, build up ESD in a unique way because the static electricity that may have
built up on your body is automatically passed to the device. Then, when the device is connected to another
device such as a docking station, a discharge event can occur.
Palm® Z22 Handheld 311
Precautions against ESD
Make sure to discharge any built-up static electricity from yourself and your electronic devices before
touching an electronic device or connecting one device to another. The recommendation from Palm is that
you take this precaution before connecting your handheld to your computer, placing the handheld in a cradle,
or connecting it to any other device. You can do this in many ways, including the following:
• Ground yourself when you’re holding your mobile device by simultaneously touching a metal surface that
is at earth ground. For example, if your computer has a metal case and is plugged into a standard three-
prong grounded outlet, touching the case should discharge the ESD on your body.
• Increase the relative humidity of your environment.
• Install ESD-specific prevention items, such as grounding mats.
Conditions that enhance ESD occurrences
Conditions that can contribute to the buildup of static electricity in the environment include the following:
• Low relative humidity.
• Material type. (The type of material gathering the charge. For example, synthetics are more prone to static
buildup than natural fibers like cotton.)
• The rapidity with which you touch, connect, or disconnect electronic devices.
While you should always take appropriate precautions to discharge static electricity, if you are in an
environment where you notice ESD events, you may want to take extra precautions to protect your electronic
equipment against ESD.
Palm® Z22 Handheld 312
INDEX
SYMBOLS
! (exclamation point) in Tasks list 166
* (asterisk) characters 64
. (period) character 42, 262
NUMERICS
123 input area (Graffiti 2 writing) 42
12-hour clock See clock
12-hour formats 260
24-hour clock 258, 259
24-hour formats 259, 260
5-way navigator 20, 23, 32–35
scrolling application categories 31
A
abbreviations 265
ABC input area (Graffiti 2 writing) 42
AC charger 280, 289, 290
accented characters 49
on international onscreen keyboard 56
accessing information 32
accessories 17, 23, 153
accounts
instant messenger and 68
actions (pen stroke) 254
adding
additional software 103
applications 79
contacts 57, 64, 67
daily events 111
expense items 193, 195, 196
multiday events 118
owner information 269
passwords 213, 214, 220
reminders 66, 176
repeating events 115, 116
tasks 155, 157, 159
unscheduled events 114
untimed events 113, 118
user profiles 12, 13
Addit software 27
Additional Software option 27
add-on applications 106, 303
address fields 68
addresses 21, 65
See also contacts
Adjust Display dialog box 22
adjusting
alarm volume 243, 268
brightness 22, 249
modem volume 277
speaker volume 268
Adobe Acrobat Reader xiii
agenda lists 110
See also Calendar application
Agenda View
customizing Tasks lists and 165
described 133
opening 133, 234
setting display options for 139, 140
Agenda View icon 133, 234
Alarm check box 127, 156
alarm clock 127, 156, 233, 242
See also alarms; clock
alarm icons 135
Alarm Preferences command 243
Alarm Preset settings 144
Alarm Sound pick list 179, 268
alarm tones 127, 144, 166, 179, 243
alarms
See also alerts; reminders
adjusting volume 243, 268
attaching to notes 179
changing 128
changing sounds for 179
entering preferences for 143, 144, 156
responding to world clock 243
selecting sounds for 127, 144, 166, 243
setting 127, 156, 180, 242
specifying duration of 144
turning off 243
albums
creating 151
selecting 152
alerts
See also alarms; reminders
low batteries and 5
aligning the screen 267
All category 226
alphabet (Graffiti 2 writing) 45
alphabetic keyboard 23
alternate stroke shapes 264
anniversaries 113, 115
annual events 115
annual tasks 158, 160
application buttons See quick buttons
application buttons, location of 19
application controls 23–24, 30
application groups 228, 231
application icons 247, 291
application screens 24
application title 36
applications
See also specific built-in application
Palm® Z22 Handheld 313
accessing 291
adding contact information to 72, 77
assigning to buttons 253
beaming 189–190
categorizing 225, 230
categorizing information in 228
checking version numbers for 105
copying 93
deleting 106
displaying 231, 247
displaying categories in 231
displaying information about 17, 105
downloading 93
finding information in 23, 38
importing information from 100
incompatible 303
installation prerequisites for 105
installing 25, 79
marking private entries in 211
moving around in 30
not finding 26, 291
opening 31, 96, 253
organizing 39, 225
related topics for 39
removing categories in 227
removing connections for 276
renaming categories 226
setting preferences for 252, 255
setting primary location for 235
setting secondary locations for 238
soft resets and 290
specifying connections for 273
switching between 10, 31, 295
synchronizing 86, 296
transferring to handheld 28
updating information for 86
updating third-party 8
upgrading 105
appointments
See also Calendar application; events
adding to calendar 111
adjusting for location 255
color-coding 123
combining tasks with 110
continuous 118
displaying 136, 137, 138
entering from Outlook 10, 295
removing from calendar 130
repeating 115
saving 112
scheduling 111–112
setting alarms for 242
setting duration of 112, 143
sharing 21
time zones for Outlook 112
viewing duration of 141
viewing unscheduled time slots for 140
archive folders 102
archived items 102, 130, 164
asterisk (*) characters 64
Auto Lock option 221
automatically locking handheld 220
auto-off delay 271, 291
B
back panel controls 21
backgrounds
adding photos as 140, 248
customizing 140, 248
selecting color of 178, 252
backing up information See synchronizing
basics 6, 287
battery
cautions for 309
charging 4, 271, 280, 290
checking 289
conserving power for 5, 270, 272, 289
extending life of 246, 289
overview 5
recharging 4, 5, 271, 289
battery gauge 289
Beam Category command 188
Beam command 186, 189
Beam dialog box 186, 188, 190
Beam icon 37
Beam Receive pick list 271
beaming 21, 186–190, 271, 302, 303
Birthday icon 135
birthdays 66, 111
blank screen 290
blinking cursor 55
blocking private entries 212
bold fonts 250
bottom arrow controls 23
brightness 22, 249
budgets 193
built-in applications 25, 106
Business Card command 187
business cards 70, 187
business expenses 194
See also Expense application
buttons
activating 35, 263
assigning to applications 253
calculator 205
Palm® Z22 Handheld 314
locking 272
navigator 32
not responding 19, 262, 281, 290
opening applications from 31
reassigning application 253
restoring defaults for 253
selecting dialog box 34
tapping command 24
Buttons Preferences screen 253
C
Calculator application 26
benefits of 204
buttons described 205
categorizing with Expense 225
copying and pasting from 206
displaying calculation history 206
re-entering numbers 205
related topics for 208
troubleshooting 208
Calculator icon 26
calculators 26
calculators (preinstalled)
See also Calculator application
calendar
See also Calendar application
adding appointments to 111
changing events on 128
changing repeat intervals for 128
color-coding appointments 112, 123
customizing 139, 140, 260
deleting events 130
displaying appointments for 133, 136,
137, 138
displaying conflicting events in 141
entering birthdays for 66
finding overlapping events on 139
opening 145
purging old events 132
reserving dates 113
scrolling through 137, 138
selecting dates on 111
setting repeat intervals for 116, 117, 118
Calendar application
applying color-coding options 123
categorizing information in 228
checking schedules in 135, 137, 138
defining repeating events 115, 116
deleting categories 227
displaying categories in 231
entering event locations from 119
importing information for 100
opening 25, 111, 113, 115, 116, 118, 119,
121, 123, 126, 127, 128, 130, 132,
133, 135, 137, 138, 140, 143, 234
related topics for 146
saving information for 112, 130, 132
scheduling events 111, 113, 118
selecting dates on 155
setting alarms from 144, 243
setting display options 139, 140–144
transferring information to 57
troubleshooting 146, 298
Calendar icon 25
Calendar Preferences dialog box 127, 143
calendar views 135, 137, 138
calibration 267
canceled actions 35
canceled appointments 130
canceled tasks 163
capitalization 43, 51, 170
categories
adding 225
beaming 188
benefits of 224
changing 128
color-coding 123, 124
deleting 227
displaying 231, 247
placing information in different 229
related topics for 232
renaming 226
selecting 188
categorizing
applications 225, 230
contacts 74, 225, 229
events 112, 188, 225
expenses 194, 200, 201, 225
information 224, 228
memos 225
notes 177
tasks 155, 161, 166
Category command 230
Category dialog box 230
category lists See Category pick list
category marker 134, 141
Category pick list
displaying events on 126
opening 141
placing entries on 229
removing calendar events from 227
cautions 281, 289
Change Repeat dialog box 116, 159
Change your synchronization option 10, 295
Palm® Z22 Handheld 315
changing
alarms 128
calendar events 128
category names 226
date and time settings 236
Graffiti 2 shortcut strokes 266
information 59
locations for World Clock 239, 240
owner information 269
passwords 215
pen widths 177
preset connections 274
preset formats 259
privacy settings 128
repeating events 129
screen colors 252
screen fonts 249–250
text colors 140
time zones 240, 255, 256
untimed events 114
World Clock 244
character entry 51, 55, 64
See also data entry
character searches 38
characters
not recognized 42
writing area for Graffiti 2 42
writing uppercase 42
charging the battery 4, 271, 280, 290
chat rooms xv
check boxes 24
checking space on device 105
checking the battery 289
Choose Date command 155
city preferences 256
cleaning your device 280
clear button (Calculator) 205
clear entry button (Calculator) 205
Clear Note command 177
clearing
calculations 205
Note Pad screens 177
clock 127, 242, 255, 257
See also World Clock
displaying 22
See also World Clock
Clock icon 22
Color Theme Preferences screen 252
color-coding 112, 123, 126
colors
applying to events 112, 123, 126
applying to notes 178
changing screen 252
changing text 140
setting background 178, 252
command buttons 23, 24
command gestures (Graffiti 2) 50
command mode 37
command shortcuts 37
command strokes (Graffiti 2) 37, 50
command toolbar 37
commands 35, 36, 37
See also menus
communication speed 274, 275, 278
company phone lists and memos 11
completed tasks 162, 163, 164, 166
components (device) 2
Compress Day View check box 140
computers
connecting to 8
customizing connections for 277
managing schedules from 145
overwriting information on 88, 90
preinstalled software for 25
removing Palm Desktop software 107
synchronization options for 83, 85
synchronizing with 81, 298
system requirements 2–3
troubleshooting synchronization
problems 294
updating information from 88, 90
computers See also Mac information;
Windows information
conduit 80
Conduit Settings command 14
conference calls 119
Confirm note delete check box 182
confirmation messages 182
conflicting events 141
conformity declaration 309
Connect to setting 277
connecting
to AC charger 271, 289
to computers 8
to other devices 273
to power sources 290
Connection Preferences screen 274, 276
connections
See also connecting
creating 276, 277
deleting 276
precautions for 280, 311
preset settings for 273–275
setting flow control for 278
conserving power 5, 270, 272, 289
Palm® Z22 Handheld 316
Contact Details dialog box 74
Contact Edit screen 67, 69
contacts
See also Contacts application
adding 57, 64, 67
archiving 73
categorizing 74, 225, 229
copying information for 65, 67, 71
customizing details for 74
deleting 73
displaying information for 69, 74
duplicating information for 67, 71
entering from Outlook 10, 295
entering in memos 170
entering notes for 67
keeping private 74, 210, 211
locating 72
managing 63
saving 66, 73
selecting 34
transferring from other applications 77
Contacts application
adding contact information 64–66
archiving information in 73, 163
benefits of 63
categorizing information in 225, 229
creating business cards 70
customizing fields in 69
displaying additional fields for 67
duplicating information 71
importing information for 77, 100
marking entries as private 211
opening 25, 64, 67, 68, 69, 70, 71, 72, 73,
74
related topics for 77
saving information in 66, 73
searching from 72
selecting field types for 68
setting display options for 75
transferring information from 57
troubleshooting 77
viewing online help for 76, 145
Contacts icon 25
Contacts list 74
continuous events See repeating events
contrast (screen) 22
controls
activating 263
application 23–24, 30
handheld 19
locating 39
Copy command 60
Copy icon 37
copy photos from computer 148
copying
applications 93
calculations 206
contacts 65, 67, 71
information 60
copying and pasting 60
country information 260
Cradle/Cable setting 277
creating
appointments 111
business cards 70
categories 225
company-specific information 11
connections 276, 277
contacts 57, 64, 67
daily events 111
memos 170
multiday events 118
notes 177
owner information 269
passwords 213, 214, 220
photo albums 151
reminders 66, 176
repeating events 115, 116
repeating tasks 157, 159
shortcut strokes 265
tasks 155, 157, 159
unscheduled events 114
untimed events 113, 118
user profiles 12, 13
currency 194, 195, 197
Currency pick list 195
currency symbols 195, 196, 197, 201
current date and time
See also calendar; clock
checking 234
displaying 22
entering 53, 255, 258
cursor 55, 59
Custom Currencies dialog box 197
customer support xv, 17, 307
customizing
backgrounds 140, 248
calendar 139, 140
contact information 69, 74
currency symbols 197
data entry 261
expense lists 201
Graffiti 2 writing 264
handheld 11, 27, 246
preset formats 260
Palm® Z22 Handheld 317
synchronization settings 83–91
Tasks list 165
Cut command 61
Cut icon 37
cycling through calendar views 133
D
daily events 115
daily schedules 135, 136, 139
daily tasks 158, 160
data entry 19, 21
See also information
defined 55
input areas for 42
methods for 40, 41, 261
databases 100
Date & Time Preferences screen 255, 257
date formats 259, 260
dates
assigning to appointments 111, 115
assigning to repeating tasks 159, 160
changing 128, 193, 236
checking 234
displaying current 22, 238
displaying due 166
displaying in World Clock 244
entering current 53, 255, 258
flagging series of 118
incorrect 291
recording completion 166
reserving in calendar 113
resetting 255, 257
scheduling reminders for 66
selecting on calendar 111, 155
setting alarms for specific 127, 157, 180
setting due 155, 156
setting location-specific 236, 255
setting repeat intervals for 116, 117,
118, 128
setting sequence 260
sorting by 181
viewing scheduled 133, 136, 137, 138
viewing specific 137
Day View
displaying overlapping events in 139
scheduling appointments on 111
scheduling events for 113
selecting 135
setting display options for 126, 139, 141
setting timeframes for 143
Day View icon 111
Daylight Saving Time entry box 240
Daylight Savings settings 236
DBA files 100
Deactivate Keylock 19, 272
deadlines 113
decimal separators 260
Default Currency pick list 197
default settings
overwriting 88, 90
restoring 253
selecting 84
Default View pick list 140
delays 221, 271
after reset 291
Delete command 106
Delete Contact dialog box 73
Delete dialog box 106
Delete Event command 130
Delete Event dialog box 130
Delete icon 37
Delete Item command 199
Delete Memo command 173
Delete Memo dialog box 173
Delete Note command 182
Delete Task command 163
Delete Task dialog box 163
deleting
applications 106
appointments 130
categories 227
connections 273, 276
contacts 73
desktop software 7
events 130–132, 227
expense items 199, 200
files from device 102
Graffiti 2 shortcut strokes 266
information 61, 102, 220
locations 241
memos 173
notes 182
passwords 218
private entries 218
tasks 163–164
description fields 111, 112
deselecting options 24
Desktop overwrites handheld option 88
desktop software
See also Palm Desktop software
downloading 17
overwriting information in 88, 90
removing old 7
updating device from 88, 90
desktop software, installing 25
Palm® Z22 Handheld 318
Details dialog box 229, 278
devices 273
dial-in connections 273
dialing in to networks 273
dialing preferences 277
Dialing setting (connections) 277
dialog boxes 24, 34
See also specific
dial-up connections 277
digitizer (defined) 267
disabling options 24
disconnecting USB sync cable 294
disk space requirements 3
Display Options command 140, 247
Display Options dialog box
calendar 140
clock 244
Home screen 247
display preferences 247, 249, 252
display See screen
displaying
application groups 228
applications 231
appointments 133, 136, 137, 138
calculators 26
Category pick list 141, 142
contact information 69, 74
current date and time 238
events 126, 142, 143
expense reports 26
expenses 201
hidden or masked entries 213
information 19, 231
memos 171
notes 181
personal calendars 110
schedules 133, 135, 137, 138
tasks 133, 140, 161, 165, 166
World Clock 27, 244
do’s and don’ts 280
documentation xiii
down arrow controls 23
downloading
additional software 17
applications 93
drained batteries 289
drawing freehand 176
drop-down lists See lists
due dates 155, 156, 160, 166
Duplicate Contact command 71
duplicating contact information 67, 71
duration 112
E
eBooks 26
Edit Categories command 161
Edit Categories dialog box 124, 125, 225,
227
Edit Connection dialog box 274
Edit currencies command 195
Edit List dialog box 239, 241
Edit menu 60, 61
editing 59, 171, 177, 181
See also changing
electrostatic discharge 310–311
emergency information 225
empty screen 290
enabling buttons and controls 263
entering
current date and time 53, 255, 258
information 40, 41, 55–99, 261
owner information 269
entering information 21
entries See information
entry fields 23, 24
eraser 177
eReader 26
error messages 297
errors xiv
ESD (electrostatic discharge) 310–311
Essential Software folder 104
Essential Software option 27
events
See also appointments; Calendar
application
Event Details dialog box 128
events
adding to calendar 111
adjusting for location 255
archiving 130, 131, 132
beaming 188
categorizing 112, 188, 225
changing descriptions 128
changing time zones for 121
changing untimed 114
color-coding 112, 123, 126
conflicting 141
contact information and 66
creating multiday 118
creating untimed 113, 118
defined 111
defining repeating 115, 116
deleting 130–132, 227
displaying 126, 142, 143
entering notes for 119, 120
Palm® Z22 Handheld 319
extending beyond midnight 118
finding overlapping 139
marking as private 112, 211
rescheduling 128–129
scheduling 111, 113, 143
setting alarms for 127, 144
setting time zones for 121, 122
viewing free time for 140
viewing specific time for 142
Excel spreadsheets
importing information from 100
sending information to 194
exclamation point (!) in Tasks list 166
expense records See Expense application
Expense application 26
archiving information in 199
benefits of 192
categorizing information in 194, 200,
201, 225
categorizing with Calculator 225
changing information 193
choosing currency options 195
customizing lists for 201
deleting categories 227
deleting information in 199–200
entering expenses in 193–194
getting help with 202
opening 170, 171, 172, 173, 193, 202
related topics for 203
saving information in 194
transferring information to 57
troubleshooting 203
Expense icon 26
expense lists 201
Expense Preferences dialog box 193, 196
expense reports 26, 195, 200, 201
Expense type pick list 193
extending battery 246, 289
external devices 273
F
fade setting 140, 248
FAQs 287
FCC Statement 308
fields 24, 67, 68, 69
files
installation prerequisites for 105
installing on Windows computers 92
removing 102
restoring archived 102
transferring to device 100
troubleshooting uninstalled 297
filing events 112
finances 192, 225
See also Expense application
Find dialog box 23, 38
Find icon 23, 38
Find More button 38
finding
contacts 72
information 23, 38
overlapping events 139
Flow Ctl pick list 278
folders 295
Font command 250
font styles 250
fonts 249–250
forgetting passwords 218
Formats Preferences screen 259
formats, information-specific 259
freehand drawing 176
freeing up space 102, 106, 132
frequently asked questions (FAQs) 287
front panel controls 19
frozen screen 21, 281, 290
full-screen pen stroke 254
full-screen writing 42, 262
G
Game Sound pick list 268
games 228, 268
gestures (Graffiti 2 writing) 50
getting started xiii, xiv, 6
Go To Date dialog box 111, 113
Graffiti 2 command strokes 37, 50
Graffiti 2 Preferences screen 264
Graffiti 2 strokes 42
Graffiti 2 writing
caution for 42
changing strokes for 266
choosing input area for 261
command shortcuts and 50
copying and pasting with 60
creating tasks with 155
deleting information with 61
deleting shortcuts 266
entering information with 41, 43–52
entering shortcut strokes 53–54, 265
getting help with 49
guidelines for 44
input area for 42, 43
overview 41
setting alternate stroke shapes for 264
setting preferences for 262–263
troubleshooting problems with 292
Palm® Z22 Handheld 320
H
handheld
adding owner information 269
charging battery for 4, 271, 290
checking space on 105
components of 2
connecting to AC charger 271, 289
connecting to other devices 273
connecting to PCs 8
controls described 19
customizing 27
do’s and don’ts 280
ESD and 310
freeing space on 102, 106
getting help with 306
locking 220–222, 269
losing 272
maintenance information for 280
not making sounds 291
not responding 272
preinstalled applications for 25
recharging 4, 5, 271, 289
removing items 102
resetting 220, 281, 290
restoring information on 284
setting power preferences for 270–271
setting up 1, 6, 7
timing out 295
turning itself off 291
turning on and off 6, 19, 272
upgrading 4, 7
viewing applications on 19
viewing information on 19
handwriting 177, 292
See also Graffiti 2 writing
hard resets 220, 282, 284, 290
help xv, 17, 24, 49, 218, 306
Help menu 294
hiding
currency symbols 201
private entries 210, 212
highlighting menu commands 35
See also selection highlight
hints 24, 218
See also help
History dialog box 206
Holiday Files folder 145
holidays 113, 115, 117
Home icon 22
Home screen 22
displaying icons on 291
opening applications 31
setting display options for 247
HotSync cable See USB sync cable
HotSync icon 23, 25
HotSync manager
See also synchronizing
installing 81
not responding 297
restoring information from 284
starting 25, 84
turning off 84
HotSync manager icon 81, 294
HotSync menu 94
HotSync Online Troubleshooting Guide 294
HotSync technology 28, 81
how-to information xiv
I
icons
application 247, 253
command toolbar 37
input area 22
missing 291
ICS files 100
importing
contacts 77
information 12
incompatible applications 303
incorrect characters 42
incorrect dates and time 291
Info command 105
Info dialog box 105
information
accessing 32
adding contact 72, 77
adding owner 269
backing up 79
beaming application-specific 186
categorizing 224, 228
caution for overwriting 88, 90
copying and pasting 60
deleting 61
displaying 19
editing 59
entering 21, 40, 41, 55–99, 261
hard resets and 220, 282, 284
importing 100
installing company-specific 11
losing xiv, 35
managing 28
owner 272
providing emergency 225
restoring 284
sharing 21, 65, 185
Palm® Z22 Handheld 321
synchronizing 81–82
updating 78, 79, 86
viewing by category 231
infrared port See IR port
Infrared setting 277
initialization strings (modems) 278
input area 19
for Graffiti 2 characters 42, 261
icons 22
installation CD 2, 7, 103, 287
installation prerequisites 105
installing
additional software 103
applications 25, 79
HotSync manager 81
Palm Desktop software 3, 7
related topics for 17
instant messenger (IM) field 68
Int’l button 56
international keyboard 56
Internet Explorer 2
invalidating warranty 289
IR port
See also beaming
beaming from 185, 186, 188
creating connections for 273
location of 21
setting up connections for 277
IR to a PC/Handheld connection 274
K
key terms xv
keyboard icons 23
keyboards
connecting to portable 171
entering information with 55, 56
included with device 56
opening alternative 56
opening built-in 23
Keylock 19, 272
Keylock Preferences screen 272
keys (onscreen keyboard) 56
L
large fonts 250
left arrow controls 23
letter keyboard icon 22, 23
lightning bolt icon 290
line selection 59
links (documentation) xiv
list screens 34
lists
creating company phone 11
customizing expense 201
customizing Tasks 165
displaying applications icons in 247
displaying contacts in 74
displaying pick 24
finding items in 239
moving between items in 34
opening category 141
ordering memos in 172
rearranging items in 172
selecting items in 23, 24, 34
loading user profiles 15, 16
locating
contacts 72
controls 39
information 23, 38
overlapping events 139
Location field 119
Location pick list 239, 256
location pick list 239
location settings (World Clock) 235, 238, 240
locations, deleting 241
location-specific preferences 255–260
Lock Device dialog box 221
lock icons 189
lock options 221
locking device 269
locking handheld 220–222
locking handheld buttons 272
Look Up line (Contacts) 72
losing
handheld 269
information xiv, 35
passwords 218, 220
losing handheld 272
losing information 79
low batteries 5, 289
lowercase letters 44, 263
M
Mac information
creating contacts 76
creating notes 183
creating user profiles 13
described xiv
device system requirements 3
displaying tasks 167
entering information 98
installing device software 7, 93–95, 104
installing extra software from CD 27
opening calendars 145
synchronizing device 85, 89
Palm® Z22 Handheld 322
synchronizing with user profiles 16
troubleshooting problems 288
writing memos 174
Mac OS X systems 93
Macintosh overwrites handheld option 90
magnifying glass (Adobe Reader) xiii
maintenance information 280
Make Default check box 91
Manual synchronization option 84
manually locking device 220, 222
marking information as private 211
masking private entries 210, 212, 213
math calculators 26
memory
freeing 106
purging calendar events 132
memory button (Calculator) 205
memory clear button (Calculator) 205
memory recall button (Calculator) 205
memos
See also notes; Memos application
adding contact information to 72, 170
backing up 28
creating 170
deleting 173
displaying 171
editing 171, 172
keeping private 210, 211
organizing 172, 225
saving 170, 173
selecting 34
transferring to PCs 172
Memos application
categorizing information in 225
getting help with 174
importing information for 100
marking entries as private 211
opening 25
overview 169
related topics for 175
reordering memos lists 172
selecting memos 171
transferring information to 57
troubleshooting 175, 300
writing memos with 170
Memos icon 25
Memos list 170, 171, 172
menu bar 36
Menu icon 22, 292
menu shortcuts 37
menus 22, 35, 36
messages
removing confirmation 182
setting alarms for 243
Microsoft Internet Explorer 2
Microsoft Outlook See Outlook
Microsoft Windows systems See Windows
information
Mini USB connector 21
missing applications 26, 291
missing icons 291
Mobile DB software 27
mobile devices 68, 74
modems
connecting to IR port from 273
initialization strings for 278
setting up connections for 277
Money category 225
See also currency
Month View 126, 138, 139, 142
Month View icon 138
month, setting 236, 258
monthly events 115
monthly schedules 138
monthly tasks 158, 160
moving around dialog boxes 34
moving the slider 23
moving through documentation xiii
MPA files 100
multiday events 118
multiline descriptions 111
multimedia applications See Photos
application
N
names See usernames; contacts
naming
connections 277
user profiles 12, 13
naming photo albums 151
navigating through documentation xiii
navigational controls 23
navigator 20, 23, 32–35
negative numbers 205
networks, dialing in to 273
New events use time zones setting 121
new lines 170
New Profile screen 12, 13
next arrow icon 23
Note Pad
See also notes
backing up information in 28
categorizing information in 225, 229
clearing 177
creating notes from 177
Palm® Z22 Handheld 323
deleting notes in 182
displaying notes in 181
getting help with 183, 184
opening 25
overview 176
related topics for 184
selecting pens 178
setting color preferences 178
troubleshooting 300
Note Pad icon 25
notes
See also memos; Note Pad
attaching alarms to 179
backing up 28
categorizing 177, 225
creating 177
deleting 182
editing 177, 181
marking as private 177, 184, 210
saving 177
selecting 34, 181
setting background colors for 178
sorting 181
No-time icon 134
number formats 203, 259, 260
number keyboard 23
number keyboard icon 22, 23
numbers
See also phone numbers
adding to entry fields 46, 55
entering on calculator 205
Graffiti 2 writing and 42, 263
O
Online Troubleshooting Guide 294
onscreen keyboards See keyboards
opening
applications 31, 96, 253
Calendar views 111, 137, 138
Category pick list 141
HotSync manager 25
Note Pad 25
photo albums 152
operating systems 2
optional information xiv
options 24
organizing
applications 39, 225
information 39, 224
Outlook
applications that synchronize 80
marking completed tasks and 162
synchronizing with 10, 79, 80, 87, 107,
112, 295, 296
Overdue task icon 134
overdue tasks 133, 140, 161, 166
overlapping events 139
owner information 269, 272
Owner Preferences screen 269
P
pager 68
paging through documentation xiii
Palm Desktop Installer icon 7
Palm Desktop software
completing repeated tasks and 162
creating user profiles from 12, 13
described 2, 28
entering information in 97, 98
importing information to 100, 102
installing 3, 7
opening applications in 96, 98
requiring password entry for 215
restoring archived items to 102
synchronizing with 10, 121, 295
system requirements for 2
time zones and 299
troubleshooting 287
uninstalling 107
upgrading device and 7
Palm OS applications 30
Palm technical support 17
parts (device) 2
passwords
changing 215
creating 213, 214, 220
deleting 218
forgetting 218
locking device with 220, 269
losing 220
requiring 215
security options for 210
troubleshooting 301
Paste command 60
Paste icon 37
pasting information 60, 206
patches 106
PCs See personal computers
pen 178
Pen selector 177
pen widths 177
percentage button (Calculator) 205
performance 280
Palm® Z22 Handheld 324
period (.) character 42, 262
peripheral devices See external devices
personal computers
preinstalled software for 25
synchronizing handheld with 80
personal information 213
personalizing contact information 69
personalizing handheld See customizing;
preferences
phone 277
See also conference calls; mobile
phones; phone numbers
Phone Lookup 57, 72
phone number fields 68
phone numbers
getting from contacts 57, 68, 72
organizing emergency 225
temporary storage for 176
phone numbers, sharing 21
photo albums
creating 151
selecting 152
photos
adding to albums 152
adding to contacts 65
adjusting fade setting for 248
selecting 34
selecting as backgrounds 140, 248
viewing 149
Photos application
adding photo to contact 65
additional information for 153
backing up information in 28
benefits of 147
displaying multimedia files 151
displaying photos 149
overview 147
troubleshooting 300
Photos icon 26
pick lists 23, 24
Picture box 65
portable keyboards 171
ports 21
power adapter See AC charger
Power button 19
power consumption options 270
power preferences 270–271
Power Preferences screen 270
power-saving settings 270, 271
precautions 281, 289, 311
preferences 246, 279
See also customizing
Preferences command 143
Preferences screen 27
Prefs icon 27
preinstalled applications 25, 106
prerequisites xv
preset connections 274, 276
preset delays 221
preset formats 259
previous arrow icon 23
Previous View icon (Adobe Reader) xiii
primary location 235, 236, 241, 244
printing expense reports 26
prioritizing tasks 155, 166
privacy FAQs 301
privacy levels 212
privacy settings
applications 39
calendar 128
information 210
notes 184
records 210
Private check box 211
profiles 11–16
protecting information 209, 211, 220
protecting mobile device 280
punctuation marks 44, 47
Punctuation Shift indicator 51
Punctuation Shift stroke 51, 263
Purge Categories dialog box 200
Purge command 132, 164, 200
Purge dialog box 132, 164
Q
quarterly tasks 159
questions and answers 287
quick buttons
not responding 19
opening applications from 25
reassigning 253
restoring defaults for 253
Quick Install software 28, 92, 298
Quick Look Up icon 72
Quick Look Up line 72
Quick Tour 6
R
reassigning quick buttons 253
reboots See resetting handheld
Receipt Details dialog box 195
recharging battery 4, 5, 271, 289
recipes 173
Record menu 186
records 105, 282
Palm® Z22 Handheld 325
recurring events 111
related items, categorizing 225
related topics xiv
Remember Last Category check box 247
reminders
See also alarms
canceling 243
creating 176
scheduling 66, 111
setting alarms as 242
specifying notes as 179
removing
applications 106
appointments 130
categories 227
confirmation messages 182
connections 273, 276
contacts 73
desktop software 7
events 130–132, 227
expense items 199, 200
files from device 102
Graffiti 2 shortcut strokes 266
information 61, 102, 220
locations 241
memos 173
notes 182
Palm Desktop software 107
passwords 218
private entries 218
repeating tasks 163
selection highlight 34
tasks 163–164
Rename Custom Fields dialog box 69
renaming
categories 226
preset connections 273
Repeat icon 135
repeat intervals
calendar 115, 118
tasks 158, 160
repeating events
changing 129
deleting 130, 131
displaying 142
scheduling 115, 116
repeating tasks 157, 159, 162, 163
required steps xiv
rescheduling events 128–129
reserving dates 113
reset button 21, 282, 283
resetting
clock 236, 257
Graffiti 2 shortcut strokes 266
handheld 220, 281, 290
local preferences 255, 257
passwords 215
preset connections 274
preset formats 259
quick buttons 253
screen fonts 250
resizing text 171
restarting device See reset button
restoring
archived items 102
defaults 253
information 218, 220, 284
restrictions 281, 289
right arrow controls 23
rotary dialing 277
running out of memory 106
S
saving
appointments 112
battery power 270
contacts 66, 73
information 31, 102, 293
memos 170, 173
notes 177
synchronization settings 91
tasks 155, 163, 164
schedules 110, 133, 140, 255
See also appointments; calendar
scheduling
appointments 111–112
backup and synchronization 8
events 111, 113, 118, 143
reminders 66, 111
repeating tasks 157, 159
untimed events 114
scheduling conflicts 110
screen
adding photos as backgrounds 140, 248
adjusting brightness 22, 249
aligning 267
blank 290
caring for 280
changing colors of 252
changing fonts for 249–250
clearing 177
frozen 21, 281, 290
navigational controls for 23
not responding 19, 21, 281, 290
Palm® Z22 Handheld 326
overview 22
scrolling through 23
setting input area for 261
tapping elements on 22, 263, 267
viewing information on 19
scroll bar 23
scrolling
from screen-to-screen 23
Home screen 34
in dialog boxes 35
menus 35
to dates 111
searching for information 23, 38, 72
secondary locations 238, 241, 244
security levels 210
security options
device 210
records 210
Security Preferences dialog box 212, 214,
215, 217, 269
Select a Color Theme dialog box 252
Select button (navigator) 35
Select Colors dialog box 178
Select Font dialog box 250
Select User dialog box 8, 82
selecting
alarm sounds 243
alternate stroke shapes 264
background colors 178, 252
clock display options 244
command buttons 23
currency options 195, 196, 197
information 59
items in lists 23, 24, 34
menu commands 35, 36, 37
options in dialog boxes 34
security levels 210
selection highlight 34
self-help resources 306
Send to Handheld dialog box 93
Send To Handheld droplet 28, 93
services 273
Set Alarm dialog box 156, 180
Set as default check box 89
Set Country dialog box 260
Set Date & Time button 236
Set Date dialog box 236, 258
Set Time dialog box 112, 237, 258
setting up handheld 1, 6, 7
settings See preferences
setup 287
sharing information 21, 65, 185
shortcut strokes (Graffiti 2 writing)
backing up 265
changing 266
deleting 266
described 53–54
setting up 265
ShortCut Text line 265
shortcuts xv, 24, 37, 60, 254
ShortCuts Preferences screen 265, 266
Show History command 206
Show in List pick list 74
Show Multiple Locations setting 244
Show Private Records dialog box 213
sidebars (documentation) xv
Silent profile settings 268
sketching 176
slide shows 149
slider 23
small fonts 250
small icons 247
Snooze setting 243
soft resets 281, 290
software
See also specific application
accessing additional 17
adding additional 103
included on handheld 25
installing 7, 103
third-party applications and 8
Sort by pick list 181
sorting
expenses 201
memos 225
notes 181
sounds
changing alarm 179
setting alarm 127, 144, 166, 243
setting preferences for 268
Sounds & Alerts screen 268
space characters 265
space information (device) 105
speaker 21, 268
special characters 44, 51, 52, 263
speed (communications) 274, 275, 278
Speed pick list 275, 278
spreadsheets
importing information from 100
sending information to 194
square root button (Calculator) 205
starting
HotSync manager 84
locked devices 220
Outlook applications 87
Palm® Z22 Handheld 327
starting HotSync manager 25
static electricity 280, 310–311
stopping
information searches 38
slide shows 149
stylus 21, 43, 280
switching between applications 10, 31, 295
symbols 51, 52, 55, 64
entering 263
synchronization
customizing settings for 83–91
defined 8
entering information and 96
installing applications and 92
related topics for 17
third-party applications and 8
troubleshooting 294–298
upgrades and 4
usernames and 82
synchronization methods 81
synchronization options 83
synchronization software 10, 107, 295
synchronizing
applications 86, 296
backing up information 79
caution for 107
handheld 218
information 81–82, 294
requirements for 81
software 80
with Microsoft Outlook 10, 87, 107, 295,
296
with user profiles 11, 14, 16
system requirements 2
System Sound pick list 268
T
tapping
application titles 36
arrow icons 23
check boxes 24
command buttons 24
entry boxes 24
Graffiti 2 writing and 42
menu items 36
problems with 281, 290, 292
screen elements 22, 263, 267
Task Preferences dialog box 156, 165
tasks
See also Tasks application
adding contact information to 72
adding notes to 155
adding to Tasks list 165
archiving 163, 164
assigning due dates to 155, 156, 160
categorizing 155, 161, 166
changing date due 166
combining with appointments 110
completing 162
creating 155
deleting 163–164
displaying 133, 140, 161, 165, 166
entering from Outlook 10, 295
managing 154
marking as private 155
organizing 161
prioritizing 155, 166
reordering 166
saving 155, 163, 164
scheduling repeating 157, 159
setting alarms for 156, 166
setting repeat intervals for 158, 160
viewing due dates for 166
viewing overdue 166
Tasks application
adding tasks 155, 157, 159
categorizing information in 225
getting help with 167
importing information for 100
marking completed tasks 162
opening 25
overview 154
related topics for 168
saving information for 164
saving information in 155
securing contents 210
setting display options for 161
setting preferences for 165–166
transferring information to 57
troubleshooting 168, 301
Tasks icon 25
Tasks list 133, 161, 163, 165
TDA files 100
technical assistance xv, 17, 307
Technical Support office 307
technical terms xv
telephone numbers See phone numbers
text
adjusting fade setting for 248
changing color of 140, 252
changing screen fonts for 249
entering 41, 55
entering abbreviations for 265
resizing 171
searching for 38
selecting 38, 59
viewing against photos 140
Palm® Z22 Handheld 328
text files 100
third-party applications 8, 290, 303, 304
thousands separator 260
thumbnails (photos) 140, 248
time
See also clock
blocking out periods of 115, 118
changing 236
checking 234
displaying current 22, 238
displaying free 140
displaying specific periods of 141
entering current 53
entering display options for 143
incorrect 291
resetting 128, 255, 257
scheduling 112
scheduling periods of 112
setting current 258
setting for alarms 127, 157, 180, 242
setting location-specific 27, 236, 255
unscheduled events and 114
time bars 141
time formats 259, 260
Time Zone entry box 240
time zone pick list 122
time zones
adding locations and 239
automatically including 121
changing 240, 255, 256
Microsoft Outlook and 112
Palm Desktop software and 299
primary locations and 121
scheduling events and 121, 237, 299
secondary locations and 238
selecting 122
timed events 142
tips xv, 17, 24
Tips icon 23, 24
to do lists 154
See also tasks; Tasks application
toolbars 37
top arrow controls 23
Touchscreen Preferences screen 267
touchscreen See screen
TouchTone dialing 277
tracking expenses 26, 192
transfer options 285
transferring
applications 28
files 100
information 57, 80, 100
travel expenses 201
troubleshooting 8, 267, 287
turning device on and off 271
turning handheld on and off 19, 272
turning off alarms 243
turning off full-screen writing 42
turning off HotSync manager 84
turning sounds off 268
U
underlined words (documentation) xiv
Undo icon 37
Unfiled category 226
unfreezing device 281, 282
uninstalling Palm Desktop software 107
unrecognized characters 42
unscheduled events 114
unscheduled time slots 140
untimed events 66, 113, 114, 118, 142
up arrow controls 23
updating
information 86
owner information 269
third-party applications 8
updating information 78, 79
upgrades (device) 4, 7
uppercase letters 42, 43, 44
USB port 8
USB sync cable
custom connections and 277
device setup and 8
disconnecting 294
synchronizing and 14, 81, 294
user profiles 11–16
usernames
assigning to device 11
hard resets and 282
multiple users 80
searching for 72
synchronization and 82
upgrades and 7
Users folder 107
user-specific information 11
V
vacations 118
VCF files 100
VCS files 100
version numbers 105
View By pick list 247
viewing
application groups 228
applications 231
appointments 133, 136, 137, 138
calculators 26
contact information 69, 74
Palm® Z22 Handheld 329
current date and time 238
events 126, 142, 143
expense reports 26
hidden or masked entries 213
information 19, 231
memos 171
notes 181
personal calendars 110
photos 149
schedules 133, 135, 137, 138
tasks 133, 140, 161, 165, 166
World Clock 27, 244
views (Calendar) 135, 137, 138
virus-scanning software 287
volume
adjusting alarm 243, 268
adjusting modem 277
disabling speaker 268
Volume setting (connections) 277
W
warnings 309
warranty 289
web browsers 2
web services 273
websites
as additional resource xv, 17
Palm technical support 17
week days 260
Week View 137, 139, 143
Week View icon 137
weekly events 115
weekly schedules 137, 139
weekly tasks 158, 160
Windows applications 96
Windows information
creating contacts 76
creating notes 183
creating user profiles 12
described xiv
device system requirements 2
displaying tasks 167
entering expense reports 202
importing 100
installing device software 7, 103
installing handheld software 28
opening calendars 145
restoring information 284
synchronization options for 10, 83, 87,
295
synchronizing handheld 81
synchronizing with user profiles 14
troubleshooting problems 287
writing memos 174
word searches 38
word selection 59
World Clock
benefits of 233
changing display for 244
changing locations list for 239
selecting primary location for 255
setting alarms for 242
setting alarms with 127, 242
World Clock icon 27, 234
World Clock, displaying 27
writing area 19
for Graffiti 2 characters 42, 261
icons 22
Writing Area Preferences screen 261
writing in your own handwriting 176
writing tool 21, 280
writing with Graffiti 2 characters 41, 53, 263
Y
year, selecting 236, 258
yearly events 115
yearly tasks 158, 160
Z
ZIP files 298

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