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DECT Portable Station
Operating Instructions
Model No. KX-TCA255
Thank you for purchasing the Panasonic KX-TCA255, DECT Portable Station. Please
read this manual carefully before using this product and save this manual for future
use.
This manual is designed to be used with the KX-TCA255 DECT Portable Station and a
Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.
Please use only Panasonic battery and charge the battery for about 5 ½
hours before initial use.
Table of Contents
2
Before Initial Use ............................................................................................ 4
Before Operating the PS................................................................................ 5
Location of Controls .................................................................................... 5
Connection .................................................................................................. 6
Battery Installation....................................................................................... 7
Battery Charge ............................................................................................ 7
Power On/Off .............................................................................................. 8
Display Icons............................................................................................... 8
Operation Outline ........................................................................................ 9
Function Menu Display.............................................................................. 10
PBX Feature Menu.................................................................................... 11
Flexible Key Display.................................................................................. 11
Soft Key Display........................................................................................ 12
Ringer Volume Adjustment ....................................................................... 13
Receiver/Speaker Volume Adjustment ..................................................... 13
Key Lock ................................................................................................... 14
Selecting the Display Language................................................................ 14
Making Calls ................................................................................................. 15
Calling Another Extension......................................................................... 15
Calling an Outside Party ........................................................................... 15
Using the Call Log..................................................................................... 16
Using the Phonebook................................................................................ 18
Hot Key Dial .............................................................................................. 19
Receiving Calls............................................................................................. 20
Intercom Calls/Outside Calls/Group Calls................................................. 20
Temporary Ringer Volume Adjustment ..................................................... 20
Caller ID .................................................................................................... 21
During a Conversation................................................................................. 22
Transferring a Call..................................................................................... 22
Holding ...................................................................................................... 22
Hands-free Conversation .......................................................................... 24
Turning the Microphone On/Off................................................................. 24
Using the Phonebook .................................................................................. 25
Handset Phonebook.................................................................................. 25
Storing an item in the Handset Phonebook............................................... 27
Hot Key Dial .............................................................................................. 29
Entering Characters .................................................................................. 29
Feature List................................................................................................... 32
Programming ................................................................................................ 40
Changing the Initial Settings ..................................................................... 40
Others............................................................................................................ 48
Table of Contents
3
Walkie-Talkie............................................................................................. 48
Using the Belt Clip..................................................................................... 49
Wall Mounting ........................................................................................... 50
Troubleshooting........................................................................................... 51
Troubleshooting ........................................................................................ 51
Important Information .................................................................................. 52
Battery Information.................................................................................... 52
Safety Instructions..................................................................................... 53
Before Initial Use
4
Before Initial Use
Please read “Important Information” on page 52 before use. Read and
understand all instructions.
Registration
Your PS (Portable Station) must be registered in the Business Telephone System and
you have to determine the extension number before initial use.
Accessories (included)
jAC adaptor
For the KX-TCA255CE users:
KX-TCA1CE
One
jCharger
One
jBelt Clip
One
For the KX-TCA255E users:
KX-TCA1E
One
jBattery Cover
One
jBattery
(N4HHGMB00007)
One
jCD-ROM.................. One
jQuick Guide............. One
• In this manual, the suffix of each model number is omitted.
The following features described in this manual are not available when the PS is used with a
Panasonic KX-TD816/KX-TD1232 Business Telephone System:
• Incoming Call Distribution Group (ICD-Group) - Incoming Call Log Group, Group Calls, etc.
• 12 flexible keys (Three flexible keys are available.)
Before Operating the PS
5
Before Operating the PS
Location of Controls
Back view
Speaker
Open the
cover.
Ringing/Charge Indicator
Headset Jack
–
The headset is an
option.
Please use only the
Panasonic KX-TCA89
headset.
TALK
MESSAGE
Charge Contact
RECALL
Receiver
Display
Soft Buttons
CANCEL/POWER
CLEAR/TRANSFER
Joystick
INTERCOM
Charge Contact
Microphone
Before Operating the PS
6
TALK Button:
Used to make or receive calls, or
to establish a hands-free
conversation.
Joystick:
Used to adjust the ringer/receiver
volume, select the Function mode
and the function displayed
directly above, and move the
cursor to select a desired item.
MESSAGE Button:
Used to leave a message waiting
indication or call back the party
who left the message waiting
indication.
RECALL Button:
Used to disconnect the current
call and make another call
without hanging up, or answer
Call Waiting from the telephone
company.
INTERCOM Button:
Used to make or receive intercom
calls.
CLEAR/TRANSFER Button:
Used to clear digits or characters,
or transfer a call to another party.
CANCEL/POWER Button:
Used to end calls, exit the
Phonebook or Function mode, or
turn on/off the PS.
Soft Buttons:
Used to select the function
displayed directly above each
button. Functions displayed
depend on the state of use.
Connection
C
• USE ONLY the Panasonic AC ADAPTOR.
For the KX-TCA 255CE users: KX-TCA1CE
For the KX-TCA 255E users: KX-TCA1E
To AC Outlet
AC adaptor
Fasten the AC
adaptor cord to
the cord holder.
Before Operating the PS
7
Battery Installation
Insert the battery as shown. Close the cover as indicated by the arrow. The PS will turn
on automatically.
Battery Charge
At the time of shipment, the battery is not charged. Please charge the battery for about
5 ½ hours before initial use.
• When the battery has been completely charged, the charge indicator will
change from red to green. Refer to “Battery Information” on page 52.
• It is normal for the PS and charger to feel warm while the battery is charging.
• Keep devices sensitive to magnetic fields away from the charger.
12
Before Operating the PS
8
Power On/Off
Display Icons
• When the PS is turned on, it will be in standby mode. Standby mode is the state
of the PS when it is not performing any operations and is awaiting calls.
Within range of a Cell Station
Out of range, No registration
Intercom Indicator
Off-hook Status
Message Waiting
Phonebook Mode
Battery Strength
Hot Line ON
Ringer Volume OFF
Vibration ON
Meeting Mode
Call Forwarding
Do Not Disturb
Press POWER for about 2 seconds. Press POWER for about 2 seconds.
The display will go blank.
Power On Power Off
3.Jul 10:08
301:Paul
Before Operating the PS
9
Operation Outline
Functions of the PS are accessed through the display menu, and selected with the joystick
and soft keys. The guidance display is shown in standby mode for easy operation
.
• You cannot toggle the displays while in key lock mode or while the PS is on a
charger.
• You can select whether the guidance display is shown or not. (See page 43.)
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line
02 JUL. 14:59
James Smith
0123456789
David Baker
9876543210
Anne
103
01 JUL. 15:03
David Baker
9876543210
<Main menu>
<PBX Feature menu> <Flexible key display>
<Outgoing call log>
<Incoming call log>
<Handset Phonebook>
<Incoming call log group>
Guidance display
<In standby mode>
Normal display
301:Paul
New Calls
3.Jul 10:08
Anne
103
Panasonic
99998822
<PBX Extension Phonebook>
<PBX System Phonebook>
Caller ID
Pause
3
12
0
Before Operating the PS
10
Function Menu Display
Press the joystick to display the function menu.
Main menu – while in standby mode
Sub menu – while in off-hook/during a conversation
Caller ID:
Displays the incoming call log.
Ringer Option:
Accesses to the “Ringer Option”.
New Phonebook:
Stores a new item in the Handset Phonebook.
Setting Handset:
Accesses to the “Setting Handset”.
PBX Program:
Enters the PBX programming mode.
Walkie-Talkie:
Sets or turns on/off the Walkie-Talkie mode.
(See page 48.)
Phone book:
Accesses to the Handset Phonebook.
Caller ID:
Displays the incoming call log.
Redial:
Displays the outgoing call log.
Mute:
Turns the microphone on/off.
Caller ID
Phone book
Before Operating the PS
11
PBX Feature Menu
Functions of the PS can be activated through the display key list.
Move the joystick left to display the key list.
Flexible Key Display
A flexible key can be used either to seize a line in order to make or receive an outside call
(F-CO key), or used as a function key. Move the Joystick right to display the flexible key
list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key
indicates line status similarly to the LED indicators on a Proprietary Telephone; is the
same as a green LED; is the same as a red LED.
Pause:
Inserts a dialling pause.
FWD/DND:
Sets Call Forwarding or Do Not Disturb.
Message:
Used to leave a message waiting indication or
call back the party who left you a message
waiting indication.
Search Wave:
Searches the strongest radio signal coming
from the Cell Station.
PBX Program:
Enters the PBX programming mode.
• * The meanings of these icons vary depending on the status of the CO line.
• For further information, refer to “LED Indication” in the KX-TDA series/
KX-TD816/KX-TD1232 Business Telephone System Feature Guide.
• To select a key, press its key number, or move the Joystick to select the
desired key then press .
• To assign a function to a flexible key, see page 46.
Pause
3
12
0
1
2
3
0
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line
Example: Understanding the Icons for the F-CO key
(on): You are currently using this line.
(flashing rapidly): You have an incoming call on this line.
(flashing slowly): You have a call on hold on this line.
(on): This line is in use by someone else.
(flashing rapidly): There is an incoming call received by an
incoming call distribution group to which
“Ring” is set as the group call distribution
method.
(flashing slowly): Someone has a call on hold on this line.
(no icon): This line is idle.
key number
*
Before Operating the PS
12
Soft Key Display
Icons and information shown on the display will vary depending on the state of use. To
select an item shown on the display, press the corresponding soft buttons.
Opens the Handset Phonebook.
Opens the main menu.
Opens the function menu.
Displays the outgoing call log.
Used to confirm the entry.
Turns the ringer off.
Opens the PBX System
Phonebook.
Opens the PBX Extension
Phonebook.
Opens the incoming call log.
Opens the incoming call log
group.
Displays the next screen.
Clears digits or characters.
Inserts a dialling pause.
Returns to the previous screen.
Used to set the time for memo
alarm.
Displays the caller information
stored in the Handset Phonebook
while receiving a call.
Displays the caller information
stored in the system while
receiving a call.
Used to clear the memo alarm
display setting, or enter an X
when storing the “Line Access
CD”.
Used to select an item when in
setting mode.
Displayed when in
(Alphabetic) character entry
mode.
Displayed when in
(Numeric) character entry mode.
Displayed when in (Greek)
character entry mode.
Displayed when in
(Extended 1) character entry
mode.
Displayed when in
(Extended 2) character entry
mode.
Displayed when in key lock, and
used to unlock the dialling
buttons.
Used to search for an item in the
Phonebook alphabetically.
Used to place a call on hold.
Used to establish a multiple-party
conversation.
Before Operating the PS
13
Ringer Volume Adjustment
Receiver/Speaker Volume Adjustment
• In Meeting Mode: Vibration only/Key tone off/Microphone volume high
• You can select whether the PS will vibrate while receiving a call.
Press the
Joystick.
Select “ Ringer
Option”.
Press the
Joystick.
Select “Ringer
Volume”.
Select the desired
setting (6 levels/
Meeting Mode/Off).
Press the
Joystick.
Press the
Joystick.
Select
“ Ringer
Option”.
Select
“Vibration”.
Select the
desired setting
(On/Vib Ring/Off).
During a conversation
Move the Joystick UP or DOWN to adjust the volume.
(Receiver Volume - 3 levels, Speaker Volume - 6 levels)
Before Operating the PS
14
Key Lock
You can lock the dialling buttons while the PS is in idle status.
Selecting the Display Language
• You can select one of the 16 languages below or “Auto”:
• When set to “Auto”, the language settings of the Business Telephone System
will be used automatically.
• The display language of both the PS and Business Telephone System can be
selected, and both should be set to the same language. Refer to the Business
Telephone System User manual for more details.
Press the Joystick for
more than 2 seconds
to lock/unlock.
Unlocked
<Display icon>
Locked
Press the
Joystick.
Select “ Setting
Handset”.
Press the
Joystick.
Press the
Joystick.
Select “Display
Option”.
Select “Select
Language”.
Press the
Joystick.
Press the
Joystick.
Select the
desired language.
Deutsch, English, Español, FRANCAIS, Italiano, Dansk, Nederlands, Svenska,
Suomi, E HNIKA, Magyar, Português, Polski, slovensky, eština, Hrvatski
c
Making Calls
15
Making Calls
Calling Another Extension
Calling an Outside Party
Using the line access numbers
Using Flexible CO keys
• * The line access number (default) varies depending upon Country/Area.
Consult your dealer for more details.
• You can confirm a number was dialled correctly before calling (Predialling) by
entering the number, then pressing .
• To clear an entire number while predialling, press and hold .
• If “ ” flashes, move closer to the Cell Station and dial again.
• To cancel dialling, press .
extension no.
Dial the extension
number.
Press CANCEL.Press TALK.Talk.
Dial the outside
phone number.
phone no.outside phone no.
Press
CANCEL.
Press
TALK.
OR
Enter the line
access number.
8
CO line
group no.
0
/*
Talk.
9
Press
CANCEL.
Move the
Joystick
RIGHT.Select the
idle CO key.
OR
outside phone no.
Dial the outside
phone number.
Talk.
X
Press the
Joystick.
Press the idle CO
key number (0-9, , #).
C
Making Calls
16
Using the Call Log
Using the Outgoing Call Log
Using the Incoming Call Log
Description
Feature Display Icon
You can make a call using the phone
numbers you have dialled previously.
You can make a call using the phone numbers
of calls you have received.
Outgoing
Call Log
Incoming
Call Log
You can make a call using the phone
numbers of calls that incoming call
distribution groups have received.
Incoming Call
Log Group
To make a call to the
last dialling number.
Select the
desired item. Press TALK.
Press
TALK.
Press the Right
Soft Key.Press
CANCEL.
OR
Talk.
Select the
desired item.
Press TALK. Press CANCEL.
Talk.
Making Calls
17
Using the Incoming Call Log Group
• An outside number stored with a name in the Handset Phonebook will be
displayed by number and name in the call log.
• When a call is made using the PBX System Phonebook, the called party’s name
is not stored in the Outgoing Call Log. To log the name as well as the number,
copy the item into the Handset Phonebook before dialling it. (See page 27.)
Enter the desired
incoming call log
group no.
Press
TALK.
Press the Right
Soft Key.
Press
CANCEL.
Press the Right
Soft Key.
Press the Right
Soft Key.
Select the
desired item.
Press the
Joystick.
Talk.
group no.
Making Calls
18
Using the Phonebook
Using the Handset Phonebook
Using the PBX System Phonebook
Using the PBX Extension Phonebook
Description
Feature Display Icon
Handset
Phonebook
PBX
System
Phonebook
PBX
Extension
Phonebook
You can make a call using the extension
numbers stored in the Business Telephone
System.
You can make a call using the numbers
stored in the Handset Phonebook.
You can make a call using the numbers
stored in the Business Telephone System.
name
Press the
Left Soft Key.
Enter the first
letter of the
desired name.
Select the
desired item.
Press
TALK.
name
Press the
Left Soft Key.
Press the
Left Soft Key.
Enter the first
letter of the
desired name.
Select the
desired item.
Press
TALK.
name
Press the
Left Soft Key.
Press the
Left Soft Key.
Enter the first
letter of the
desired name.
Select the
desired item.
Press
TALK.
Press the
Left Soft Key.
Making Calls
19
Hot Key Dial
You can make a call by simply pressing the assigned number as hot key.
• You can search for an item stored in the Phonebook, as shown below:
• To enter characters, see page 29.
• To assign a phone number as hot key, see page 29.
<Index Search-PBX System Phonebook>
first letter
<Index Search-Handset Phonebook>
first letter
Select
“Index Search”.
<Category Search-Handset Phonebook>
Select “Category”.
<Index Search-PBX Extension Phonebook>
first letter
Select the desired
category number
or All.
Press and hold the dialling button
assigned as a hot key.
Press TALK.
X
Receiving Calls
20
Rec eivin g Ca lls
Intercom Calls/Outside Calls/Group Calls
Temporary Ringer Volume Adjustment
• You can also answer a call as follows:
–Auto Talk (See page 44.)
–Any Key Answer (See page 44.)
–Auto Answer (See page 44.)
Press CANCEL.Press TALK.
Press INTERCOM.Press CANCEL.
Press
CANCEL.
Move the
Joystick RIGHT.
Press the CO key number (0-9, , #).
OR
Intercom Calls/Outside Calls/Group Calls
Intercom Calls
Outside Calls
While receiving a call
(Select a CO line with a flashing icon .)
To answer a call when the PS is ringing
To answer a call on a specific line
To answer a call when the PS is ringing
Select the CO key.
(Select a CO line with a
flashing icon .)
Press the
Joystick.
Talk.
Talk.
Talk.
X
Press the Joystick to
turn the ringer off.
While receiving a call
OR
Move the Joystick UP or DOWN
to adjust the volume.
Receiving Calls
21
Caller ID
If an outside call which contains Caller ID information is received, this information will be
logged in the incoming call log.
• * Press to confirm each entries.
<Standby mode>
New calls have been
received.
Press the
Right Soft Key.
Enter the desired
group number.
Press the
Joystick.
Press the
Joystick.
02 JUL. 14:59
James Smith
0123456789
Time
Received
Date
Received
NamePhone No.
Access to the Incoming Call Log Group
group no.
Select the
desired item.
Press the
Joystick.
Select “Save
Phonebook”.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Select the
desired item.
Select the
desired item.
Select
“Delete”.
Press the
Joystick.
Select “Yes”.
Calling back to the caller
Saving the Caller Information in the Handset Phonebook
Deleting
Press
TALK.
Press
CANCEL.
301:Paul
New Calls
3.Jul 10:08
Old:Answered
James Smith
0123456789
<Caller ID display>
Status of the
call
name
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Talk.
*
During a Conversation
22
During a Conversat ion
Transferring a Call
Transferring to an extension
Transferring to an outside party
Holding
To hold (Regular Hold)
• * The line access number (default) varies depending upon Country/Area.
Consult your dealer for more details.
• To return to the call before the transfer destination answers, press .
extension no.
Dial the extension
number.
During a conversation
Press
CANCEL.
Press CLEAR/
TRANSFER.
Talk.
C
outside phone no.
Dial the outside
phone number.
During a conversation
Enter the line
access number.
OR
Press
CANCEL.
Press CLEAR/
TRANSFER.
8
CO line
group no.
9
0
/*
Talk.
C
C
Press the Left Soft Key.
During a conversation
During a Conversation
23
To hold (Exclusive Call Hold)
You can hold a call exclusively so that other people cannot retrieve the call.
To retrieve a call
• The method used to hold a call depends on the Call Hold mode (Regular Hold/
Exclusive Call Hold). Ask your manager what the current mode is.
• When you hold several outside line calls, you need to assign the CO keys
(Single Line/Group Line/Loop Line/ICD Group) to a flexible key as necessary,
beforehand.
Press the Left Soft Key again.Press the Left Soft Key.
During a conversation
Move the Joystick
RIGHT.Select the CO key.
(Select a CO line with a
flashing icon .)
(Select a CO line with a flashing icon .)
OR
Press
INTERCOM.
Intercom Calls
Outside Calls
X
Press the
Joystick.
Press the CO key number (0-9, , #).
During a Conversation
24
Hands-free Conversation
You can talk with the calling party alternately through the speaker without holding the PS.
Turning the Microphone On/Off
• If you put the PS on the charger during a conversation, the call will be
disconnected.
During a conversation
Press TALK to toggle between the two conversation modes
(Hands-free/Receiver).
During a conversation
Press the
Joystick.
Select “ Mute”. Press the
Joystick.
Using the Phonebook
25
Using the Phon ebook
Handset Phonebook
You can store up to 200 items with names, phone numbers and category numbers in the
handset for easy access. All directory items are stored in alphabetical order.
Incoming Call Identification
You can organise entries in the Handset Phonebook into one of 9 categories. A call from
someone stored in one of these categories will be indicated by the ringer type, light (LED)
colour pattern assigned to the category.
Storing a new item
Item Setting
Ringer pattern 15 ringer type (See page 42.)
LED colour pattern 3 patterns (See page 42.)
• To enter characters, refer to page 29.
• * The valid digits are “0” through “9”, “ ”, “#”, PAUSE.
• When storing numbers for outside parties, you should store a line access
number with each number.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
name
Press the
Joystick.
phone no.
Select the desired
category number or Off.
Enter the phone number*
(max. 24 digits).
Enter a name
(max. 16 characters).
Name
Phone Number
Private Category
Press the
Joystick.
Press the
Joystick.
Select “ New
Phonebook”.
Using the Phonebook
26
Editing
Deleting
• To enter characters, refer to page 29.
• * The valid digits are “0” through “9”, “ ”, “#”, PAUSE.
• To change a character or digit, press to highlight it, press to delete it,
then enter the new character or digit.
• To clear an entire line, press and hold .
• To move the cursor to the left or right, press or , respectively.
name
phone no.
Select the desired
category number or Off.
Edit the
phone number*
(max. 24 digits).
Edit the name
(max. 16 characters).
Select the
desired item.
Press the
Left Soft Key.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Select
“Edit”.
Name
Phone Number
Private Category
C
C
Press the
Left Soft Key.
Select “Yes”.
Select the
desired item. Select “Delete”.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Using the Phonebook
27
Storing an item in the Handset Phonebook
Using the Outgoing Call Log
Using the Incoming Call Log
name
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Press the
Right Soft
Key.
Select the
desired item.
Press the
Joystick.
Press the
Joystick.
Select “Save
Phonebook”.
Press the
Joystick.
*
name
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Select the
desired item.
Press the
Joystick.
Press the
Joystick.
Select “Save
Phonebook”.
Press the
Joystick.
*
Using the Phonebook
28
Using the Incoming Call Log Group
Using the PBX System Phonebook
• * Press to confirm each entries.
• When storing an outside phone number, the line access number will be stored
automatically. The line access number must be identical to the PS’s “Line
Access CD” setting (Call Option). (See page 43.)
Press the
Joystick.
Press the
Right
Soft Key.
Move the
Joystick
UP or DOWN.
Enter the
incoming call
log group no.
Press the
Joystick.
Press the
Joystick.
Select “Save
Phonebook”.
group no.
name
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Select the
desired item.
Press the
Joystick.*
Select “Save
Phonebook”.
Press the
Left Soft Key.
Press the
Left Soft Key.
Press the
Joystick.
Select the
desired item.
name
phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
Press the
Joystick.
Press the
Joystick.*
Using the Phonebook
29
Hot Key Dial
The phone numbers stored in the Handset Phonebook can be assigned as hot key.
Entering Characters
You can enter characters and digits using the dialling buttons.
You can select one of 5 character modes by pressing the Right Soft
Key while entering a name. The function icon above the soft key
displays the current character mode.
See “Character Mode Table” (page 31) for available characters.
• A “ ” will be displayed next to hot key numbers which have a phonebook item
registered to them.
Press the Left
Soft Key.
Press the Joystick.
Press the
Joystick.
Select the
desired item.
Select a blank
hot key number (1-9).
Select “Reg.
to Hot Key”.
Press the
Joystick.
Press the Joystick.
A, a
B, b
C, c
2
Normal Numeric Greek
Extended 1
Extended 2
To change the character mode while editing a name in the phonebook, press
the Right Soft Key.
Using the Phonebook
30
Example: To enter “Anne” in Normal Mode.
• To enter a character located on the same dialling button as the previous character,
move the cursor by moving the Joystick , then enter the desired character.
• If you enter a different character by mistake, move the Joystick to highlight
the character, press to delete it, then enter the correct character.
• To clear an entire line, press and hold .
• To move the cursor, move the Joystick .
6 6
2
3
3
66
C
C
Using the Phonebook
31
Character Mode Table
•
•
Feature List
32
Feature L ist
Feature Operation
To dial Select the key assigned
as a One-touch Dialling
button.
One-touch
Dialling
Hot Line
Operator
Call
System
Speed
Dialling
Doorphone
Call
doorphone no. (2 digits)
To dial
To store
desired no.
Select
“ PBX Program”.
Select
a Flexible Key.
To dial
PIN: Personal Identification Number
R.B. Tone: Ringback Tone ICD Group: Incoming Call Distribution Group
2
desired
phone no.
To set/cancel
To store
Set
Cancel
02
4
7
1
0
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
2
4
7
0
4
7
❑
KX-TDA100/200
❑
KX-TD816/1232
4
7
(Check the type of your Main Unit.)
system speed
dial no.
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Making Calls
9
0
/
1
3
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
1
3
Feature List
33
Feature Operation
Automatic
Callback
Busy
While hearing a callback ring While hearing a callback ring
To answer from an idle extension To answer from an idle outside line
outside phone no.
R.B. Tone
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
To set
To cancel
While hearing a busy tone
6
4
6
4
6
During a Conversation
Making Calls
Multiple
Party
Conversation
desired
phone no.
To leave a conference
To add another party during a conversation
Talk to the
new party.
Talk with multiple
parties.
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Feature List
34
Feature Operation
Call
Forwarding
Useful Features
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Busy
Cancel
No answer
Busy/
No answer
CO line
access no.
All calls
extension no.
outside
phone no.
Follow Me
your extension no.
Cancel
Follow Me
All Calls
Outside Calls
Intercom Calls
OR
0
1
2
0
2
3
4
5
7
8
1
7
0
1
7
Busy
Cancel
No answer
Busy/
No answer
CO line
access no.
All calls
extension no.
outside
phone no.
Follow Me
your extension no.
Cancel
Follow Me
0
2
3
4
5
7
8
To an outside line
6
Feature List
35
Feature Operation
Useful Features
Call Pickup
Do Not
Disturb
Sending a
Call Waiting
Tone*1
While hearing a busy tone
Wait for an answer.
1
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Group
Directed
extension no.
group no. (2 digits)
1
4
0
4
extension no.
1
4
0
4
4
Directed
Group
Outside Line
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
0
1
7
All Calls
Outside Calls
Intercom Calls
Set
Cancel
0
20
11
1
7
Feature List
36
Feature Operation
Useful Features
Call
Waiting
To talk to the second party
While hearing a call waiting tone
OR
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Set
To set/cancel for outside calls
To set/cancel for intercom calls
No call
No tone
Tone
10
1
0
1
3
7
3
72
1
3
7
Cancel
Set
1
0
Feature List
37
Feature Operation
Useful Features
Paging
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
0
paging group no.
To page
To answer
Wait for an answer.
Announce.
33
3
4
33
paging group no.
33
0
3
paging group no.
3
33
2
2
All extensions
Group
All external speakers
Specific external speaker
All extensions & external
speakers
3
4
4
2
external speaker no.
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Through a telephone speaker
Through an external speaker
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
message
no. (1-9)
To set
To cancel
parameter
(if required)
0
5
7
0
50
7
0
5
7
message
no. (1-9)
parameter
(if required)
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
0
50
7
Absent
Message
Feature List
38
Feature Operation
Useful Features
Message
Waiting
Caller
Called
extension
To leave a message waiting indication
When the called extension is busy or does not answer
To call back
Log-in/
Log-out
Extension
Setting
Clear
For Log-in
For Log-out
ICD Group
extension no.
All
Specified
1
3
6
7
7
3
6
0
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
For Log-in
For Log-out
1
0
5
5
4
4
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
9
0
7
9
0
7
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
To cancel a message waiting indication
extension
no.
00
7
00
7
OR
4
OR
0
72
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
0
72
Feature List
39
•*
1 You cannot send a call waiting tone when:
• the called party has not set the Call Waiting feature.
• the called party has set the Data Line Security feature.
•*
2 If an extension PIN has not been set for the PS, the extension cannot be
locked. (Refer to the Business Telephone System User Manual)
• For further information, refer to the Business Telephone System User Manual or
consult your dealer.
Feature Operation
Useful Features
Extension
Lock*2
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
To lock
To unlock
1
0
7 7
7 7
7 7
extension PIN extension PIN
extension PIN
7 7
extension PIN
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Programming
40
Programming
Changing the Initial Settings
You can customize the handset by editing the settings found under “Setting Handset”
in the menu list, as follows:
• To return to the previous menu, press .
• To cancel, press at any time.
• The unit will beep to indicate that the new settings have been saved.
Press the
Joystick.
Press the
Joystick.
Select
“ Setting
Handset”.
Select the
desired
main item.
Select the
desired
sub item.
Press the
Joystick.
Follow the
setting.
setting
Press the
Joystick.
Press the
Joystick.
Programming
41
Handset setting menu layout
Ringer Option Ringer Volume
Tone Option Key Tone
Call Option Hot Line No.
Display Option Standby Display
Group Ring Type
Select Language
LED Colour
Private Colour
Category Name
Hot Line Mode
Line Access CD
Registration
Select Base
Register H/set
Cancel Base
Caller ID Disp
Other Option Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
Private Ring
Memo Alarm
Charger
Vibration
LCD Contrast
Guidance
Setting Handset
EXT Ringer Type
INT Ringer Type
Programming
42
Selects the ringer type for
each type of call.
(intercom call, outside call,
group call)
Description SettingSub Item
Main Item
Default
Level 3
Ringer 1
On
Base & H/S No.
English
INT Ring-Green,
EXT Ring-Red,
Group Ring-Orange
Ringer Volume
Key Tone
Memo Alarm
Ringer Option
Tone Option
EXT Ringer Type
INT Ringer Type
Group Ring Type
Standby Display
Select Language
LED Colour
Display Option
Private Ring
Alarm no.
Alarm mode
(Off/Once /Daily)
Alarm time
Enter memo.
15 Ringer Type
Select a Category.
15 Ringer Types
6 levels/
Meeting Mode/
Off
On/Off
Auto/
16 Languages
Call Type
(Ext Ring/
Int Ring/
Group Ring)
Colour
(Green/Red/
Orange)
4 Display Type
(Base Number/
Handset Number/
Handset Name/
Base & H/S No.)/
Off
15 Ringer Types
Adjusts the ringer volume.
Turns the key tone off or
on.
Selects the display in
standby mode.
Selects the display
language.
Selects the LED colour for
each type of call.
(intercom call, outside call,
group call)
An alarm will sound at the set time.
A memo can also be displayed.
(See page 45.)
Selects the ringer type for
calls in each category.
Ringer Setting
Charger
Selects whether the PS on
a charger rings or not.
Ringer Setting/
Ringer Off
Not Stored
Off
On/
Vib Ring/Off
Vibration Selects whether the PS
vibrates while receiving
a call.
Programming
43
• * XX is identical to the CO line group number and 8XX represents any 3-digits
code starting with “8”.
When set to ON, you can
make a call to the stored
phone no. in “Hot Line
No.” by pressing TALK.
You cannot make calls to
other phone numbers.
Enters the trunk access code
(line access code) that matches
the setting of your Business
Telephone System. Three trunk
access code can be stored.
Selects which caller information
is displayed when a call is
received. Either the Handset
Phonebook information or the
information stored in the
Business Telephone System
can be displayed.
Description SettingSub ItemMain Item
Default
PBX Setting
Off
No.1
No.2
No.3
Not stored
Not stored
Caller ID Disp
Register H/set
Display Option
Call Option
Registration
Hot Line Mode
Line Access CD
H/S Phonebook/
PBX Setting
Stores a phone number to
make a call by pressing
TALK.
Not stored
Hot Line No.
Enter Phone no.
Base no.
Base PIN
[Personal
Identification
Number]
Select a number.+
Enter the code.
On/Off
Registers a handset with
a base unit.
Cancel Base H/set PIN
(Default: 0000)
Base no.
Cancels the registration of
a handset.
Level 3
LCD Contrast
6 levels
Adjusts the LCD contrast.
On
Guidance
On/Off
Selects whether the
guidance display is shown
or not in standby mode.
0
8XX*
Not stored
Green
Category 1-9
Private Colour
Category Name
Select a Category.
Select a Category.
Colour
(Green/Red/
Orange)
Selects the LED colour for
calls in each category.
“Private Colour”
setting has priority to
“LED Colour” setting.
Edits the category name.
Programming
44
Description SettingSub ItemMain Item
Default
Reset Handset
Enter H/set
PIN.+Select
“Yes”.
Returns the handset settings
(except Registration) to the
default settings.
Off
Off
Any Key Answer
On/Off
When set to ON, allows you
to answer a call by pressing
any dial button.
6 sec
Auto Ans Delay
5-20 sec.
Selects the number of
seconds before a call is
automatically answered
when Auto Answer is
turned on.
Auto Answer
2 Call Types
(Internal Only/
Int&External)/Off
Selects the type of calls to
be answered by AUTO
ANSWER.
Flex Key Edit
See page 46.
Allows you to assign a
function to a flexible key, and
use the key as a shortcut key.
Select Base Auto/Base no.
0000
Auto
Change H/S PIN
Other Option
Enter Old PIN.+
Enter New PIN.+
Verify New PIN.
Changes the handset PIN.
On
Auto Talk
On/Off
When set to ON, allows you
to answer a call by just
lifting up the handset from
the charger.
Selects a base unit.
Programming
45
Memo alarm setting
• * You can choose either 12-hour format (AM/PM) or 24-hour format by
pressing .
• To clear the displayed memo alarm, press and then select “Yes”.
• During a conversation, an alarm will not sound until the call is ended.
Press the
Joystick.
Press the
Joystick.
Select
“Memo
Alarm”.
Press the
Joystick.
Press the
Joystick.
Select the
Alarm mode
(Off/Once/Daily).
Select
“ Setting
Handset”.
Select the
alarm number
(1-3).
Press the
Joystick.
date/time*
Press the
Joystick.
Press the
Joystick.
Enter memo.
Once:
Enter date and time.
Daily: Enter time.
When “Once/Daily” is selected
memo
Press the
Joystick.
Press the
Joystick.
Select the
ringer type.
(1-15).
Press the
Joystick.
When “Off” is selected
Press CANCEL.
To stop the alarm
Programming
46
Flexible key edit
• * Items on page 47 can be assigned, and accessed through the display
operation.
• To assign an item other than “PBX setting” to a flexible key which has already
been used, first set the key to “Not stored”, as shown below.
Press the
Joystick.
Press the
Joystick.
Select
“Other
Option”.
Select
“Flex Key
Edit”.
Press the
Joystick.
Select the
desired
flexible key.
Press the
Joystick.
Press the
Right Soft
Key.
Select the
desired item.*
Select
“ Setting
Handset”.
Press the
Joystick.
Press the
Joystick.
OR
Select
“ PBX
Program”.
Select
a Flexible
Key.
2
Programming
47
• To access sub-items, press .
Sub-ItemsMain Item
Menu
Dialing
Call log
Caller ID
New Phonebook
H/set Phonebook
PBX Sys Dialing
PBX EXT Dialing
Redial
Incoming Log
Incoming LogGrp
Setting Handset
PBX Program
Walkie-Talkie
Memo Alarm
Tone Option Key Tone
Registration
Ringer Option Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Display Option Standby Display
Select Language
LED Colour
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Other Option Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
Call Option Hot Line No.
Hot Line Mode
Line Access CD
Select Base
PBX setting
Ringer Option Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Others
48
Others
Walkie-Talkie
Using Walkie-Talkie mode, you can communicate with another handset even when out of
range of a base unit. Only Panasonic DECT Portable Station which supports Walkie-
Talkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same
Walkie-Talkie group number. In Walkie-Talkie mode, you cannot make or receive a call
through the PBX.
Turning the Walkie-Talkie mode on
Turning the Walkie-Talkie mode off
• To exit the operation, press any time.
• When the Walkie-Talkie mode is ON, the handset number is displayed followed
by “Walkie-Talkie”.
Press the
Joystick.
Press the
Joystick.
Select “ Walkie-
Talkie”.
Select “On”.Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Select “Off”.
Others
49
Setting the Walkie-Talkie mode
Talking in Walkie-Talkie mode
Using the Belt Clip
You can hang the handset on your belt.
• To exit the operation, press any time.
• * Any combination of three number can be used, make note of your own code.
• Each handset should have its own unique number.
• To exit the operation, press any time.
• * A caller can press to call all handsets in the same Walkie-Talkie mode.
group no.
Press the
Joystick.
Press the
Joystick.
Select
“Setting”.
Enter the group
number* (3 digits).
Press the
Joystick.
handset no.
Enter the handset
number (1-9).
Press the
Joystick.
Select
“ Walkie-
Talkie”.
Press the
Joystick.
Press the
Joystick.
Press INTERCOM. Enter the desired
handset number.*
Press TALK.
Calling Answering
handset no.
To remove
the belt clip.
Others
50
Wall Mounting
1Connect the AC adaptor to the charger. 2Drive the screws into the wall using the
wall template below.
3Mount the charger securely on the screws.
Cord holder
To AC Outlet
AC adaptor
Charger
Screws
24.5 mm
24.5 mm
Troubleshooting
51
Troublesho oting
Troubleshooting
Problem Description and Solution
The PS does not work. • The battery is drained.
→Charge the battery fully. (See “Battery Charge” on page 7.)
• The PS has been cancelled or the PS has not been
registered.
→Consult your dealer.
• The power is OFF.
→Turn it ON. (See “Power On/Off” on page 8.)
The PS does not ring. • Ringer volume is set to “Off”.
→Adjust the ringer volume level. (See “Ringer Volume
Adjustment” on page 13.)
You cannot make/receive a call. • The PS is out of range or the Cell Station (CS) is busy.
→Move closer to the CS or try again later.
• The radio channel is busy or a radio communication error
occurred.
→Try again later.
You cannot dial. • The number which you dialled is restricted by the
Business Telephone System.
→Consult your dealer.
• The key lock mode is ON.
→To cancel the mode, press the Joystick for about 2 seconds.
(See “Key Lock” on page 14.)
• The radio channel is busy or a radio communication error
occurred.
→Try again later.
Noise is frequently heard. →Set the PS and CS away from other electrical appliances.
→Move closer to the CS.
“CS BUSY” is displayed. • The Cell Station is busy.
→Try again later.
“PS Not Connected” is
displayed.
• The called PS is out of range or the PS is power off.
→Try again later.
The PS stops working during
operation.
→Turn the power OFF and ON, then try again. (See “Power
On/Off” on page 8.)
→Reinsert the batteries and try again. (See “Battery
Installation” on page 7.)
Two short beeps are heard
during a conversation.
• The radio signal is weak.
→Move closer to the CS.
Important Information
52
Imp ortan t Info rmati on
Battery Information
After your Panasonic battery is fully charged [at 25 °C]:
• Battery charge may be shortened depending on usage conditions and ambient temperature.
• The battery cannot be overcharged.
• The battery will drain even while the unit is “OFF”.
• The PS can receive calls while charging.
• Battery consumption increases when the PS is used out of range. If “ ” flashes, power off
the PS.
•Clean the handset and the charger contacts with a soft, dry cloth once a month. Clean
more often if the unit is subject to grease, dust or high humidity. Otherwise the battery
may not charge properly.
• Read “Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries.”
Low Battery Warning
The battery needs to be charged when “ ” flashes, or the alarm sounds every one
minute during a conversation.*
* If the low battery warning occurs during a conversation, you can continue the call for a
few minutes, then the call will be disconnected automatically.
Replacing the Battery
If “ ” flashes after a few telephone calls even when the battery has been fully
charged, it is time to replace the battery with new one.
Before replacing the battery, turn the power off to prevent memory loss. Replace the
battery. Charge the new battery for at least 5 ½ hours.
If you replace the battery before the low battery warning appears, the battery strength
icon may display an incorrect reading. In this case, use the PS as normal with the new
battery installed. When the low battery warning is displayed, charge the battery for about
5 ½ hours. The battery strength icon will then display a correct reading.
Please replace with Panasonic battery only.
• Please order part number N4HHGMB00007.
Caution
To reduce the risk of fire or injury to persons, read and follow these instructions.
1) Use only the batteries specified.
2) Do not use non-rechargeable batteries.
3) Do not dispose of the batteries in a fire. They may explode. Check with local waste
management codes for special disposal instructions.
4) Do not open or mutilate the batteries. Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.
Operation Operating Time
While in use (TALK) 16 hrs approx.
While not in use (Standby) 250 hrs approx.
Important Information
53
5) Exercise care in handling the batteries in order not to short the batteries with
conductive materials such as rings, bracelets, and keys. The batteries and/or
conductor may overheat and cause burns.
6) Charge the batteries provided with or identified for use with this product only in
accordance with the instructions and limitations specified in this manual.
Important Notice Concerning the Correct Use and Charging of Ni-MH
Batteries
Batteries, due to their construction, undergo some wear and tear. The lifetime of a battery
also depends on correct maintenance. Charging and discharging are the most important
factors. You should take notice of the following to maintain the life of the battery as long
as possible.
Ni-MH batteries have a kind of memory, the “memory effect.” If fully charged batteries are
used several times only for 15 minutes in the handset and then recharged, the capacity of
the batteries will be reduced to 15 minutes due to the memory effect. Therefore you
should discharge the batteries completely, i.e. use them in the handset until “ ” on the
display starts flashing. Then recharge them as described in the manual. After the
memory effect has occurred, it is possible to achieve almost complete capacity of the Ni-
MH batteries by charging and discharging several times one after another.
Ni-MH batteries can also self-discharge. This self-discharge depends on the ambient
temperature. At temperatures under 0 °C, the self-discharge will be the lowest. High
humidity and high temperatures support the self-discharge. Also long-term storage will
lead to self-discharge. A dead Ni-MH battery should not be disposed of normally. They
contain toxic heavy metal hydride and therefore should be recycled.
Safety Instructions
Pay special attention to the safety suggestions listed below.
Safety
1) Power source: The AC adaptor should be connected to a power supply only of the
type as marked on the AC adaptor. The AC adaptor is used as the main disconnect
device, ensure that the AC outlet is located/installed near the unit and is easily
accessible.
2) Non use periods: When the PS is not being used, turn the power off. When left
unused for a long period of time, the charger should be unplugged from the AC outlet.
3) Do not place metal items such as coins or rings on the charger. As they become hot,
you might get burned if you touch them.
CAUTION
RISK OF EXPLOSION IF BATTERY IS REPLACED
BY AN INCORRECT TYPE.
DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS.
Important Information
54
Installation
Environment
1) Water and moisture: Do not use the PS and the charger near water — for example,
near a bathtub, washbowl, sink, etc. Damp basements should also be avoided.
2) Heat: The PS and the charger should be kept away from heat sources such as
radiators, kitchen ranges, etc. They also should not be placed in rooms where the
temperature is less than 5 °C or greater than 40 °C.
3) The apparatus is designed to be installed and operated under controlled conditions of
ambient temperature and a relative humidity.
Placement
1) Stacking: Do not place heavy objects on top of the PS and charger.
2) Foreign material: Care should be taken so that objects do not fall onto and liquids are
not spilled into the PS and charger. Do not subject the PS and charger to excessive
smoke, dust, mechanical vibration, or shock.
3) Surface: Place the charger on a flat surface. If the charger is mounted on the wall,
install it straight.
For best performance
Operating Range
1) The range of operation depends on the topography of your office, weather or usage
conditions, because signals are transmitted between the Cell Station (CS) and the PS
by radio waves.
2) Normally, you get greater range outdoors than indoors. If there are obstacles such as
walls, noise may interfere with your telephone calls. In particular, high metal shelves
or reinforced concrete walls will restrict your operating range.
3) A PS may not work when it is too far from the CS depending on the structure of the
building.
Noise
Occasional noise or interference may occur due to electromagnetic radiation from objects
such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If
noise disturbs your telephone calls, keep the PS away from these electrical appliances.
WARNING:
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO
RAIN OR ANY TYPE OF MOISTURE. TO REDUCE THE RISK OF ELECTRIC SHOCK,
DO NOT DISASSEMBLE THIS UNIT. TAKE THE UNIT TO AN AUTHORISED SERVICE
CENTRE WHEN SERVICE IS REQUIRED.
THE HANDSET IS MAGNETISED AND MAY RETAIN SMALL FERROUS OBJECTS.
• This apparatus is designed to aid the visually handicapped to locate dial keys and
buttons.
• 999 and 112 can be dialled on the apparatus after accessing the CO line for the
purpose of making outgoing calls to the BT emergency (999) and (112) services.*
* The regulation is applied in the United Kingdom only.
Important Information
55
RF Specifications
• Specifications are subject to change.
• The illustrations used in this manual may slightly differ from the original device.
Item Description
Radio Access Method Multi Carrier TDMA-TDD
Frequency Band 1880 MHz - 1900 MHz
Number of Carriers 10
Carrier Spacing 1728 kHz
Bit Rate 1152 kbps
Carrier Multiplex TDMA, 24 (T×12, R×12) slots per frame
Frame Length 10 ms
Modulation GFSK
Voice Coding 32 kbps ADPCM (CCITT G.721)
Transmission Output Max. 250 mW
PSQX2967ZA KK1003TT0
0436
This device is a DECT Portable station operating in the frequency band of 1880 MHz to 1900 MHz.
The usage of this device is generally allowed in all the EU countries.
We, Panasonic Communications Company (U.K.) Ltd., declare that this equipment is in
compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
If you want to get a copy of the original Declaration of Conformity of our products which relates
to the R&TTE, please contact to our web address:
http://doc.panasonic-tc.de
Copyright:
This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC). You may print out
this manual solely for internal use with this model. Except above, you may not reproduce this
manual in any form, in whole or part, without the prior written consent of PCC and its licensee.
© 2003 Panasonic Communications Co., Ltd. All Rights Reserved.
Panasonic Communications Company (U.K.) Ltd.
Pencarn Way, Duffryn, Newport, South Wales, NP10 8YE, United Kingdom

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