Panasonic UF 7950 7950, 6950 (For Internet Fax/Email And Network Scan Functions) User Manual To The Eb6dc5b6 9c7d 4655 Affa 61865831b7d9

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Getting To Know
Your Machine

Facsimile

UF-7950
UF-6950

Problem Solving

Network Scanner

Setting
Your Machine

Model No.

Advanced Internet Fax
Features

(For Internet Fax/Email and
Network Scan Functions)

Internet Fax/Email
Features

Operating Instructions

English

Appendix

Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.

Getting To Know Your Machine
Internet Fax/Email/Network Scan Features

LAN

Internet Fax

Internet Fax
Transmission

LAN

Internet Fax

Internet

Internet Fax
Transmission
Internet Fax

PC

Network
Scan

PC

Email
Transmission

Email
Transmission

Internet Fax Transmission
"Machine" to "Machine"
Email Transmission
"Machine" to "PC"

Internet Fax / Email Compatible File Format
Internet Fax

: TIFF format only

Email

: TIFF, or PDF format

Network Scan : TIFF, or PDF format

2

Network Scan
"Machine" to "PC"

Getting To Know
Your Machine

Operating Instructions Outline

Getting To Know
Your Machine

Internet Fax/Email
Features

Advanced Internet
Fax Features

Setting Your
Machine

Network Scanner

Problem Solving

Appendix

Internet Fax/Email/Network Scan Features, Operating
Instructions Outline, Quick Operation Chart, etc.
(See pages 2-16)

Pre-Installation Information/Features, etc.
(See pages 18-49)

Internet Communication Features, etc.
(See pages 50-71)

Programming Auto Dialer, Fax Parameter, etc.
(See pages 72-98)

Document Scanning, etc.

(See pages 100-111)

Troubleshooting, Information Codes, etc.
(See pages 112-117)

Specifications, Glossary, Index, etc.
(See pages 118-125)

3

Getting To Know Your Machine
Symbols/Icons

A
B
C

The following Symbols/Icons are used throughout this Operating Instructions manual.

Place original(s) on the ADF

Press any Key on the Control Panel

Getting to know your machine
Before starting

Internet Fax/Email Features

Press Key

Network scan Features
Input numbers

When setting the machine
modes
Input text with QWERTY Keyboard

Problem solving

Go to next step
Go to next step (below)

5
Ensure that the indicator lamp of the
EMAIL button is ON. If not, press the
EMAIL mode button.

4

Appendix
(Specifications, Glossary,
Index, etc.)

Getting To Know Your
Machine

Getting To Know Your Machine
Table of Contents

Getting To Know Your Machine
Internet Fax/Email/Network Scan Features ......................................
Operating Instructions Outline ..........................................................
Symbols/Icons.....................................................................................
Operation Chart...................................................................................

2
3
4
8

Sending Documents via LAN .........................................................
To Stop the Transmission ..............................................................
Document Scanning via LAN .........................................................

8
10
10

Mode Setting .......................................................................................

12

Using the Functions .......................................................................

12

Control Panel.......................................................................................
Connecting the Cable .........................................................................

14
16

Internet Fax/Email Features
Pre-Installation Information/Features ...............................................
Setup (SMTP Mail Server/POP3 Client).............................................
Internet Communication.....................................................................

18
20
24

Transmission/Reception ................................................................
Internet Fax Delivery Notice (MDN) ...............................................
Direct IFAX XMT ............................................................................
Internet Mail Reception ..................................................................

24
24
25
25

Important Information.........................................................................

26

General Description .......................................................................
Differences Between Internet Fax and Regular Fax ......................
Transmitted Document Confirmation .............................................
Your Machine Cannot Make a Phone Call via LAN .......................
Dual Port Communication ..............................................................
Transmission Resolution................................................................
Internet Mail Reception ..................................................................
Sending a Document to a PC via LAN ...........................................
Internet Relayed Transmission ......................................................

26
26
26
26
26
26
27
27
27

Setting the Internet Parameters.........................................................

28

Basic Parameters...........................................................................
User Parameters (Internet Parameters).........................................
Network Settings ............................................................................

28
28
30

Sending Documents ...........................................................................

32

Manual Email Addressing ..............................................................
Quick Name Search/One-Touch/Abbreviated and Directory
Search Email Addressing...............................................................
Entering the Email Header .............................................................
Duplex Sending..............................................................................
Returned Email ..............................................................................

32
34
36
38
40

5

Getting To Know Your Machine
Table of Contents

Internet Fax/Email Features
Receiving Documents........................................................................

42

General Description .......................................................................
Internet Fax Received on a PC......................................................
Receiving Email from a POP Server..............................................
Setting the POP Parameters .........................................................
Unattended Email Reception from the POP Server.......................
Manual Email Retrieval from the POP Server ...............................

42
42
44
44
46
46

Program Keys.....................................................................................

48

Setting the POP Access Key .........................................................
Using POP Access Key .................................................................
Erase the POP Access Key ...........................................................

48
48
48

Advanced Internet Fax Features
Internet Communication Features....................................................

50

Inbound Routing ............................................................................
Dynamic Host Configuration Protocol (DHCP) ..............................
SMTP Authentication .....................................................................
Lightweight Directory Access Protocol (LDAP)..............................
Relayed Transmission ...................................................................

50
51
51
51
52

Sender Selection ................................................................................

54

Setting the Sender Selection .........................................................
Sending Documents with Sender Selection...................................

54
54

Inbound Routing ................................................................................

56

Setting the Routing Parameters.....................................................
Quick Name Search Email Addressing for Inbound Routing .........

56
56

Fax Forward........................................................................................

58

Setting Fax Forward ......................................................................

58

Relayed Transmission .......................................................................

60

General Description .......................................................................
Relay Network ...............................................................................
Setting Up Your Machine as an Internet Relay Station .................
Programming the End Receiving Station into your Auto Dialer .....
Sending via an Internet Relay........................................................
Sending Document(s) from a PC to a G3 Fax Machine ................
Printouts and Reports ....................................................................

60
61
63
64
66
68
70

Setting Your Machine

6

Programming Auto Dialer..................................................................

72

Programming Address Book..........................................................
Programming One-Touch Key .......................................................
Programming Abbreviated Dialing Number ...................................
Printing Out Directory Sheet ..........................................................
Changing or Erasing the Settings of the One-Touch/
Abbreviated Dialing Numbers ........................................................
Changing or Erasing the settings of the Address Book .................

72
74
74
76
78
80

Getting To Know Your
Machine

Setting Your Machine
Fax Parameters ...................................................................................

82

General Description .......................................................................
Setting the Fax Parameters ...........................................................

82
82

Programming or Retrieving Parameters via Email ..........................

90

General Description .......................................................................
Using Email to Program or Retrieve Parameters ...........................
Using a PC to Input the Internet Parameters Remotely .................
To Retrieve Each Parameters........................................................
To Edit the Retrieved or Backup Internet Parameters/
Auto Dialer File ..............................................................................

90
90
91
92

To Edit the Retrieved or Backup Internet Parameters File .............
To Edit the Retrieved or Backup Auto Dialer Data File ...................

94
96

Deleting the Entire Auto Dialer.......................................................

98

93

Network Scanner
Document Scanning ........................................................................... 100
Document Scanning via LAN .........................................................

100

Auto Dialer........................................................................................... 102
Adding your PC's IP Address.........................................................
Editing/Erasing your PC's IP Address............................................

102
104

Function............................................................................................... 106
Setting the Scan Parameters .........................................................
Scanner Settings (Scan Parameters) ...........................................
Scanner Settings (Scan Parameters) (For key Operators) ..........
Select Mode ...................................................................................

106
106
107
108

Direct Connection (with Crossover Cable)....................................... 110
Direct Connection (with Crossover Cable) .....................................

110

Problem Solving
Troubleshooting.................................................................................. 112
Information Code ................................................................................ 113
Error Message ..................................................................................... 116
Error Message Sent to the Sender ................................................
Internet Fax Return Receipt Error Messages ................................

116
117

Appendix
Specifications...................................................................................... 118
Glossary............................................................................................... 119
Index..................................................................................................... 124

7

Getting To Know Your Machine
Operation Chart
„ Sending Documents via LAN

1

*Hold the center of the guides
while adjusting the width.

A
B
C

Face Up

Original Guides*
Adjust to the
original's width

3a

ENTER STATION(S)
THEN PRESS START 00%

NOTE:
You must not try to send/scan an original
shorter than 4.7 in (120 mm).
See page 24 "Using the ADF", of the Operating
Instructions (For Facsimile and Copy Functions).

Make sure that the above message
is shown on the display.
If not, press the STOP key.

Max. 100 pages
Letter size originals

Quick Name Search Email Addressing (see Note 3)
(When Fax Parameter No. 119 is set to “2:Quick Name Search”, see page 86.)
SALES 3
5551234
SALES
2

+

5551234
SALES
abc@panasonic.com
Enter the first letter of the name you
wish to search repeatedly until it is
shown on the LCD display.
Ex: "S"

3b

SET

(See Note 5)

One-Touch/ABBR. Email Addressing (see Note 3)
(When Fax Parameter No. 119 is set to “1:One-Touch”, see page 86.)

UF-7950

or

ABBR
DIAL + ABBR No.

Select One-Touch.
(For details, see page 34)

3c

(3-digit)

Manual Email Addressing (Up to 50 Addresses)
UF-7950

UF-7950

SET

Change to Email
Address input mode

3d

Email
Address(es)

Directory Search Email Addressing (see Note 3)
ENTER LETTER(S)
SA

DIRECTORY
SEARCH

Enter the first letter(s) of the
name you wish to search
( / ).
Ex: "SA"

8

+

[100]SALES 3
5551234
[005]SALES
2
5551234
[001]SALES
sales@panasonic.co
(See Note 5)

SET

Getting To Know Your
Machine

2

Transmission settings

Select the desired
Transmission setting.
(See the column on
the right)

3a

(

Quick Name Search Email Addressing)

or

3b

One-Touch/ABBR. Email Addressing

and/or

3c

Manual Email Addressing

Adjust the Contrast of the
scanned image data by
pressing cursor keys (
/

).

Lighter Normal Darker

CONTRAST
- [
] +

and/or

3d

4

Directory Search Email Addressing

The same document(s) can be sent to
multiple stations.
Select Multiple stations as shown in Step
3a (3b), 3c and/or 3d, and then press
START .

The document(s) is stored into memory
with a file number. Then the machine
starts sending the document(s).

START

(See Note 4)
STANDARD for standard originals
FINE
for detailed originals
S-FINE
for finer detailed originals
600 dpi
for 600 dpi detailed originals
HALFTONE (FINE)
for photo originals with Fine
Resolution
HALFTONE (S-FINE)
for photo originals with S-Fine
Resolution
HALFTONE (600 dpi)
for photo originals with 600 dpi
Resolution
Verification Stamp
ON : The light is lit.
OFF : The light is off.

Upper Limit Indicator
(A)

A
B
C

A
B
Upper Limit Guide (B)

ADF Tray
Original Guides

NOTE

1. If your machine sounds an alarm (pi-pi-pi) in Step 3 above, this indicates that the Auto Dialer
is Full (More than 50 full email addresses are entered or 50 transmission reservations
including G3 communication jobs have been already reserved).
2. To utilize the Email functions, your machine needs to be set up properly on your network.
Please contact your network administrator for actual network setup.
3. Auto dialer (Address Book or One-Touch/ABBR.) is only available when stations are
registered. (See page 72, and 74)
4. When transmitting at S-Fine, or 600 dpi, there is a possibility that printing quality may
deteriorate at the remote station due to its reception capability. If this occurs, re-send, or use
"Fine" Resolution.
5. You can search for another name starting with the same character by scrolling with the Cursor
Keys (

/

).

9

Getting To Know Your Machine
Operation Chart
To Stop the Transmission

2

1

3

COMMUNICATION STOP?
1:YES 2:NO

SAVE AS IMCOMP.FILE?
1:YES 2:NO

1 : Save the file.

STOP

2 : Delete the file.
• If Fax Parameter No. 31
(Incomplete File Save) is
"Valid". (See page 85)

Document Scanning via LAN

1

2
UF-7950

A
B
C

When the Panasonic Document
Management System (Panasonic-DMS) is
installed, and configured on your PC,
document(s) can be scanned from your
machine to the PC.
Direct Connection
(with Crossover Cable, see page 110)
Document Scanning directly from your
machine to your PC using Windows "My
Network Places", or "Network
Neighborhood".

1
3

Original Size
LAN

Select the desired
Scanning setting.
(See the column below)

LTR
INV

NOTE:
USB Port is used for printing only, and is
not available for local scanning.

INV

2

LGL
MIX :
Letter and Legal

MIX

Selecting the Scanning Resolution
UF-7950

RESOLUTION

150 dpi
300 dpi
600 dpi
Halftone (300 dpi)
Halftone (600 dpi)
Selecting the scanning contrast

UF-7950

CONTRAST

CONTRAST
-[
]+
:Lighter

NOTE

10

:Darker

1. If the Email transmission cannot be completed for any reason, the Email may be returned, or
undelivered; otherwise no reply will be printed.

Getting To Know Your
Machine

4

5
Stop the transmission.

PRINT COMM. JOURNAL?
1:YES 2:NO
Print Communication Journal
(COMM.JOURNAL)

Dialing (PC’s IP Address)
Ex: Directory Search Addressing

3

4

5

UF-7950

DIRECTORY
SEARCH

START

NOTE:
For Quick Name
Addressing, One-Touch/
ABBR. Addressing, refer to
page 100.

Enter the first letter(s) of a
name you wish to search.
Ex: "SA"
ENTER LETTER(S)
SA_

[06]SALES 3
[05]SALES 2
10.74.252.66
[01]SALES
10.74.252.66
10.74.252.66

NOTE:
You can search for another
name starting with same
character by scrolling with
the cursor keys (

NOTE

/

).

2. If the PC’s IP address is not shown on the LCD of your machine, register the PC’s IP address
using your machine’s Control Panel (see page 102).

11

Getting To Know Your Machine
Mode Setting
Using the Functions
The following functions can be started by pressing FUNCTION
pressing

or

scroll key repeatedly until the desired function appears on the LCD display.

FUNCTION

1

Deferred Communication
1 = Deferred Transmission
2 = Deferred Polling
3 = Advanced Communication

2

Advanced Communication
4 = Sub-Address Transmission
5 = LAN Relay Transmission (see Note 3)

3

6

NOTE

first and then entering the function number, or by

(See page 60)

Polling
1 = Polling
2 = Polled

Print Out
1 = Journal (Print/View)
2 = (Address Book List)
One-Touch/ABBR. List
3 = Program List
4 = Fax Parameter List (& User Parameter List)
6 = Individual Transmission Journal
7 = Directory Sheet (see Note 1)

1. Available when Fax Parameter No.119 is set to "1:One-Touch". (See page 86)
2. The Select Mode ( FUNCTION
8 ) settings can be temporarily changed for the current
communication. Upon its completion, however, these parameters are returned to their preset
default values (Home position). You can change the Home position of these settings in the
Fax Parameters mode. (See page 82)

12

Getting To Know Your
Machine

7

8

9

NOTE

Set Mode
1 = User Parameters
Date & Time
Logo
Character ID
ID Number (Fax Telephone Number)
Time Zone
(Internet Parameters)
2 = (Address Book)
One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
8 = Maintenance = Toner Order Form /
Toner Replacement / LCD Brightness
Select Mode (see Note 2)
1 = Communication Journal = OFF/ON/INC
2 = Delivery Notice = OFF/ON
3 = Cover Sheet = OFF/ON
5 = RCV to Memory = OFF/ON/PRINT
6 = File Type and Name = TIFF/PDF
9 = Memory Transmission = OFF/ON

(See page 72)

(See page 24)

(See pages 19, 24, 32, and 89)

Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

3. If the Fax Parameter No. 140 is not preset to "2:Valid" position, the display will not show the
function. (See page 87)

13

Getting To Know Your Machine
Control Panel

1

2

3

4

5

6

7

8

9

10

11

13

14

20 19

18

12

15

16

UF-7950

24

No.

1

Icon

23

22

Contents
PRINT Key
Used for Printer function.

21

No.

2

Icon

17

Contents
SCAN/FILE Key
Used for Network Scanner Function.

3

EMAIL Key
Used to select the Internet Fax/Email
mode.

4

ENERGY SAVER Key
Used to switch the machine into energy
saving.

5

DUPLEX Key
Used to scan the document(s) on both
faces.

6

CONTRAST Key
To adjust the Manual Exposure.
(See page 9)

7

RESOLUTION Key
Used to set Standard, Fine, Super Fine,
600 dpi, or Halftone (Fine, Super Fine,
600 dpi).
(See page 9)

8

STAMP Key
Used to turn the verification stamp ON
or OFF.
Lights when the verification stamp is
set to ON.

9

FUNCTION Key
Used to start or select the function, and
subfunctions. These functions are
explained in detail on page 12.

10

CLEAR Key
Clears the number, or character on the
LCD display.
Go back to the previous LCD screen,
and functions as Back Space key.
SET Key
Used to set operations.

11

12

Cursor Keys
• Adjust the Monitor, and Ringer
Volume.
• Move the cursor while entering
numbers, and characters.
• Search the Station Name for
Directory Search Dialing.
• Confirm the entered station for multistation communication.
• Select functions.
• Confirm the current communication
modes (e.g. Page Number, ID, Dialed
Telephone Number or Email Address,
File Number) when the machine is
ON LINE.
ORIGINAL SIZE Key
Used to select the original size
manually.
PAPER TRAY Key
Selects the paper tray.

14

Getting To Know
Your Machine
No.

Icon

Contents

13

REDIAL/PAUSE Key
Used to enter a pause when
programming, or dialing a telephone
number, or to redial the last dialed
number.

15

STOP Key
Press this button when you want to
stop telecommunication, registration
operation or audible tone.

17

19

21

23

24

START Key
Press this button to start transmitting or
receiving a fax.

FLASH/SUB-ADDR Key
Used to enter the Sub-Address, or to
access some features of your PBX.
ACTIVE LED (GREEN)
Flashes:
When machine is active.
Lights:
When the received fax message is in
memory.
PRINT DATA LED (GREEN)
Flashes:
When receiving printing data.
Lights:
While printing.

No.

Icon

Contents
ABBR DIAL Key
Used to start Abbreviated Dialing.

14

16

COPY Key
Used for Copy function.

MONITOR Key
Used for Facsimile function.

18

20

LOWER Key
Used when selecting the Upper, or
Lower programmed station of the OneTouch Key. (See pages 35, 74)

22

STATUS LED (RED)
Lights/Flashes when trouble occurs.
Lights:
Machine detected a trouble status
• No paper in the selected tray, or toner
has run out.
• Machine detected trouble, such as
paper misfed or jammed.
Flashes:
Machine detected an alarm status
• No paper in the Tray. (Tray not
selected)
• Toner is getting low, etc.

QWERTY Keyboard (Character Keyboard)
• Used to input the Characters.
• Used for One-Touch Keys.
• Used to enter a symbol for the LOGO, Character ID,
or
Station Name, and for the Email address. Use
to select the desired symbol(s).
or
keys are used as a Shift key, to enter
Uppercase, or Lowercase letters as required.

15

Getting To Know Your Machine
Connecting the Cable

ACTIVITY Lamp
Blinks when there is data
traffic on the LAN.
LAN Connection Jack
(10BASE-T/100BASE-TX)
LAN Cable
(10BASE-T/100BASE-TX Cable)
Insert the plug until a click is heard.
(LAN cable is not included with the product.)
Purchase a Category 5 Cable, compliant with
EIA/TIA 568-A-5 standard.

LINK Lamp
Illuminates when connected
to the LAN.
Lamp will not turn ON if LAN
cable is defective (contains
breaks).

10BASE-T/100BASE-TX Ethernet Hub

Ethernet LAN
(10BASE-T/100BASE-TX
Cable Not included)

Power Switch
After connecting all cables and
Power Cord, turn the Power Switch
on the Back of the machine
to the ON ( I ) position.

16

Getting To Know
Your Machine

memo

Getting To Know Your Machine

17

Internet Fax/Email Features
Pre-Installation Information/Features
Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.
Your machine is able to perform the following when connected to a 10BASE-T/100BASE-TX Ethernet LAN (local area
network):
•
•
•
•
•
•
•
•

Send paper-based information as an Internet Email.
Send Internet fax message (Direct IFAX XMT).
Receive and print an Internet Email automatically.
Forward received G3 fax message, or Email automatically to the preprogrammed Email address, or regular G3 fax
machine. (See "Fax Forward" on page 58)
Route received G3 fax message automatically to the sender-specified Email address, or G3 fax machine using ITU-T
SUB-Address. (See "Inbound Routing" on page 56)
Route received G3 fax messages automatically to the preprogrammed Email address, or G3 fax machine using the
sender’s fax ID code. (See "Inbound Routing" on page 56)
Relay an Internet Email to a G3 fax machine via regular fax transmission. (See "Relayed Transmission" on page 60)
Scan to Email.

To utilize the above functions, your machine needs to be set up properly on your network. Please contact your network
administrator for actual network setup.
Copy the Pre-installation Information form found at the end of this section on page 19, record the MAC Address on the
form, and ask your network administrator to complete the remaining information on the form. The MAC Address of your
machine can be found on the 3rd page of the Fax Parameter List printout.
To print the Fax Parameter List, follow the steps below:
Press

18

FUNCTION

6 4

SET

.

Function

SMTP Server Setup

POP3 Client Setup

Sending paper-based information as an Internet Email

Yes

Yes

Sending and Receiving the Internet fax message with Direct
SMTP protocol.

Yes

No

Receive and print an Internet Email automatically

Yes

Yes

Receive and print an Internet Email manually

No

Yes

Forward received G3 fax message, or Email automatically

Yes

Yes

Route received G3 fax message automatically

Yes

Yes

Relay an Internet Email to G3 fax machine

Yes

No

Important Note!
The Default setting of Fax Parameter No. 177 (XMT FILE TYPE) for this machine is "PDF", as PDF has become the
industry standard for exchanging documents from computer to computer (Scan-to-Email feature).
However, this PDF format cannot be used for Internet Faxing (i.e. from an Internet Fax machine to an Internet Fax
machine) as current Internet Fax Specifications do not support PDF file format. Internet Faxing requires TIFF-F file format.
If your customer's requirements are mainly Internet Faxing, please change the Fax Parameter No. 177 (XMT FILE TYPE)
to "TIFF" (see page 89).
If your customer uses both Internet Fax and Scan-to-Email and needs to switch file formats on the fly, please explain to
them how to use the Select Mode (F8-6) "FILE TYPE/NAME" for individual transmissions. After the transmission is
completed, the machine returns to its Default setting (see pages 32 to 35).

NOTE

1. To function as an SMTP Mail Server, your machine's email address must include its unique Host
Name within your company domain. This unique Host Name must be registered within your
network’s DNS (Domain Name System) Server.
Example: Internet_Fax@fax01.panasonic.com
2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually
refers to manual retrieval of mail when configured as a POP3 Client.
3. If you are using DHCP to acquire the network parameters, contact your Network Administrator
to reserve the obtained IP Address printed on the Fax Parameter List.
4. Your machine will receive, print, forward or relay emails in text message format and TIFF-F
image file attachment only.

19

Internet Fax/Email
Features

Your machine can be set up as either an SMTP Mail Server, or a POP3 Client. Depending on the type of setup, different
functions are available as follows.

Internet Fax/Email Features
Setup (SMTP Mail Server/POP3 Client)
To install your machine as an SMTP Mail Server, the following network parameters need to be programmed on your
network and on your machine.
•
•
•
•
•
•
•
•
•

TCP/IP Address of your machine
TCP/IP Subnet Mask of your machine
TCP/IP Address of the Default Gateway
Host Name
TCP/IP Address of the DNS Server (if not available, see note 2)
Email Address of your machine (see note 1)
Name or IP Address of the Default SMTP Mail Server
SMTP Authentication Name (when the authentication with the SMTP Server is required)
SMTP Authentication Password (when the authentication with the SMTP Server is required)

Email (from your machine to a PC) and Direct Internet FAX Transmission
ipfaxuser@fax01.panasonic.com

SMTP01.panasonic.com
(SMTP Mail Server)

Direct Internet FAX XMT
Gateway (Router)

POP02.panasonic.com

SMTP
POP3

(POP Server)

popuser001@panasonic.com
ipfaxuser@fax02.panasonic.com

Email (from a PC to your machine) and Direct Internet FAX Reception
ipfaxuser@fax01.panasonic.com

SMTP01.panasonic.com
(SMTP Mail Server)

Direct Internet FAX XMT
Gateway (Router)

SMTP

popuser001@panasonic.com

NOTE

20

ipfaxuser@fax02.panasonic.com

1. To function as an SMTP Mail Server, your machine's email address must include its unique
Host Name within your company domain. This unique Host Name must be registered within
your network’s DNS (Domain Name System) Server.
Example: Internet_Fax@fax01.panasonic.com
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP Server Name. If the DNS Server is not available, change the Fax Parameter No.
161 (DNS SERVER) to "1:Invalid" (see page 88). Then the machine will prompt you to enter
the IP Address of the SMTP Server.

•
•
•
•
•
•
•
•
•

Internet Fax/Email
Features

To install your machine as a POP3 Client, the following network parameters need to be programmed on your network.
TCP/IP Address of your machine
TCP/IP Subnet Mask of your machine
TCP/IP Address of the Default Gateway
TCP/IP Address of the DNS Server (if not available, see note 2)
Email Address of your machine (see note 1)
Name or IP Address of the Default SMTP Mail Server
POP Server Name or IP Address
POP User Account Name
POP Password

Email Transmission (from your machine to a PC)
ipfaxuser@fax01.panasonic.com

SMTP01.panasonic.com
(SMTP Mail Server)

Gateway (Router)

SMTP
POP3

POP02.panasonic.com
(POP Server)

popuser001@panasonic.com

Email Reception (from a PC to your machine)
ipfaxuser@fax01.panasonic.com

SMTP01.panasonic.com
(SMTP Mail Server)

Gateway (Router)

SMTP
POP3

POP02.panasonic.com
(POP Server)

popuser001@panasonic.com

NOTE

3. The email address format can be the same as your regular email address. If your email
address is popuser001@panasonic.com, your machine's email address can be
Internet_Fax@panasonic.com.

21

Internet Fax/Email Features
Setup (SMTP Mail Server/POP3 Client)

For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact
your network administrator for the required information and connection to the LAN.
Important: Make a copy of this page and ask the Network Administrator to complete the required information.
User Information
Company Name
Address
Dept.
City
Tel. No.

Fax No.
Internet Parameters (See page 28)

(1) IP Address:
(2) Subnet Mask:
(3) Default Gateway IP Address:
(4) Primary DNS IP Address:
(5) Secondary DNS IP Address:
(6) Email Address:
(7) SMTP Server Name:

or

SMTP Server IP Address:

or

POP Server IP Address:

or

LDAP Server IP Address:

(8) SMTP Auth Name:
(9) SMTP Auth Password:
(10) POP Server Name:
(11) POP User Name:
(12) POP Password:
(13) LDAP Server Name:
(14) LDAP Login Name:
(15) LDAP Password:
(16) LDAP Search Base:
(17) Host Name:
(18) Default Subject:
(19) Default Domain:
(20) Selectable Domain:
1.

6.

2.

7.

3.

8.

4.

9.

5.

10.

(21) Remote Password:
(22) Relay XMT Password:
(23) Manager’s Email Address:
(24) Relay Domain (Domain Authorized for Relay Transmission):
1.

6.

2.

7.

3.

8.

4.

9.

5.

10.

NOTE

1. Items in Bold, depict information obtained from your Network Administrator.
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP Server Name. If the DNS Server is not available, change the Fax Parameter No.
161 (DNS SERVER) to "1:Invalid" (see page 88). Then the machine will prompt you to enter
the IP Address of the SMTP Server.
3. If required, the MAC Address of your machine can be obtained from the 3rd page of the Fax
Parameter List printout (press

22

FUNCTION

6 4

SET

).

(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)

IP Address
Subnet Mask
Default Gateway IP Address
Primary DNS Server IP Address
Secondary DNS Server IP
Address
Email Address
SMTP Server Name or SMTP
Server IP Address
SMTP Auth Name
SMTP Auth Password
POP Server Name or POP
Server IP Address
POP User Name

(12) POP Password
(13) LDAP Server Name or LDAP
Server IP Address
(14) LDAP Login Name
(15) LDAP Password
(16) LDAP Search Base

(17) Host Name
(18) Default Subject
(19) Default Domain
(20) Selectable Domains (01 to 10)
(21) Remote Password

(22) Relay XMT Password
(23) Manager’s Email Address

(24) Relay Domains (01 to 10)

: MAC Address from the 3rd page of the Fax Parameter List printout (press
SET ).
FUNCTION
6 4
:
:
:
:
:

Internet Fax/Email
Features

Explanation of Contents
MAC Address

The Internet Protocol (IP) address assigned to your machine.
The Subnet Mask number.
The Default Gateway's IP Address.
The IP address of the Primary DNS Server.
The second IP address of the Primary DNS Server.

: The Email address assigned to your machine. (Up to 60 characters)
: The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.
: The SMTP Authorized Name. (Up to 40 characters)
: The SMTP Authorized Password. (Up to 10 characters)
: The POP Server Name (up to 60 characters). The POP Server IP Address.
: The POP User Name. (Up to 40 characters)
: The POP Password. (Up to 10 characters)
: The LDAP Server Name (up to 60 characters, Ex: ldap.company.com). The
LDAP Server IP Address.
(Available for some countries only.)
: The LDAP Login Name. (Up to 40 characters, Ex: username)
(Available for some countries only.)
: The LDAP Password. (Up to 10 characters, Ex: password)
(Available for some countries only.)
: The LDAP Search Base. (Up to 60 characters, Ex: cn=users, dc=company,
dc=com)
(Available for some countries only.)
: The name assigned to your machine. (Up to 60 characters)
: The information to be added to the Subject Line for all outgoing emails. (Up to
40 characters)
: Specify the Domain Name (up to 50 characters) to be added to frequently used
or incomplete outgoing email addresses (i.e. @yourcompany.com).
: Enter up to 10 Domain Names that can be selected during Manual email
addressing. (Up to 30 characters)
: Enter a security password (up to 10 characters) to allow Remote Programming
of the Internet Parameters and Auto Dialer or the retrieval of the Journal via
email.
: Enter a password to provide network security to your Relay Station (for G3
relay purposes). (Up to 10 characters)
: Enter your Department Manager’s email address for notification of all Internet
relayed transmissions for supervision and cost control purposes. (Up to 60
characters)
: Enter up to 10 Domain Names that are authorized to access your machine for
Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.

23

Internet Fax/Email Features
Internet Communication
Transmission/Reception
Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first
scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to
an email using MIME encoding.
The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached and lost.
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer
your outgoing mail to your SMTP Mail Server, which in turn uses SMTP to send your mail to the Internet.
Note: PDF file is only available if sending the document(s) to a PC.

Internet Fax Delivery Notice (MDN)
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when
sending the message itself to a device supporting this notification function.
Several email applications such as Eudora and Outlook® Express support and are able to respond to the delivery
confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by
email applications that support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the Help file and the Operating Instructions of each
respective email application.
Internet Fax Transmission

MDN Request

Message Delivery Notification (MDN)
Response Capability Notification
MDN Response
Capability Notification

Internet Fax

Internet Fax

MDN Request
MDN Response
PC
Eudora, Outlook Express, etc.

Legend :
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recipient
: MDN Response from the Recipient

24

PC
Eudora, Outlook Express, etc.

Direct IFAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably and efficiently. An important
feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by
employing SMTP Server.
Direct IFAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For
this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the
IP Address). The Domain Name of the machines and other record information must be properly registered in the DNS
Server.
Furthermore, in common cases only email and web service from the Internet are permitted into the corporate intranet,
and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since
each opened path represents additional, potential security threats.
This makes Direct IFAX XMT attractive because it can operate throughout the organization's Intranet.
Internet Fax

Internet Fax

Direct IFAX XMT
SMTP Server
Typical SMTP
Routing

LAN

Internet

Internet Mail Reception
Your machine allows you to receive and print a PC transmitted email automatically or manually, depending on its setup
configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF,
JPEG, Word, Excel, Power Point, your machine prints an error message instead.

Internet Fax

LAN
Internet Fax
Transmission

LAN

Internet Fax

Internet

Internet Mail
Reception
PC

PC

25

Internet Fax/Email
Features

Direct IFAX XMT

Internet Fax/Email Features
Important Information

General Description
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The
differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as
follows.

Differences Between Internet Fax and Regular Fax
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the
receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.
The Internet Fax works like an email, the image data is broken down into packets and transmitted through your Local
Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you long
distance costs.

Transmitted Document Confirmation
1.

Your machine does not directly connect to the final destination (see note below), but rather connects to a Mail
Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may
return from the Mail Server to your machine.

2.

The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic
on the network or LAN system configuration.

3.

Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when
transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to
confirm reception.

4.

Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol.
Erroneous mail may not be returned depending on the Mail Server.
Note:
1) If Fax Parameter No. 172 (Direct IFAX XMT) is set to "Valid", you are allowed to configure Auto Dialer so that
you can directly send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature (see page 24).

Your Machine Cannot Make a Phone Call via LAN
Your machine can only make a phone call using a regular telephone line (PSTN).

Dual Port Communication
Your machine's dual port capability allows simultaneous G3 Fax Communication over regular telephone line (PSTN)
and LAN Communication.

Transmission Resolution
In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can
be changed to Normal.

26

Internet Fax/Email
Features

Internet Mail Reception
1.

Your machine can receive text email from a PC and print ANSI characters. It will print a "❚" symbol if an
unrecognized character is received.

2.

Received email font and character size are fixed and cannot be changed.

3.

Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording
paper.

4.

If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel,
Power Point, your machine prints an error message instead.

5.

If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will
be printed on separate pages.

Sending a Document to a PC via LAN
When transmitting a document to an email address, the following instructions are sent as text message in addition to
the TIFF-F formatted image file.
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the
following URL address:
http://panasonic.co.jp/pcc/en/
Note: If the document(s) being sent in the PDF format, the following message is shown instead.
An image data in PDF format has been attached to this email.

Internet Relayed Transmission
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set
up your Network security. Enter a Relay Station Name, which is concealed from the final destinations and a Manager’s
Email Address for notification of all Internet Relayed Transmissions.

27

Internet Fax/Email Features
Setting the Internet Parameters
Basic Parameters
Following Six (6) Basic Parameters must be pre-programmed into the machine.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• TCP/IP Address of the DNS Server
• Email Address of your machine
• Name or IP Address of the Default SMTP Mail Server
NOTE: •
•

If it is required the setting other than DHCP Server Network settings, Fax Parameter No. 169 "DHCP CLIENT"
should be set to "INVALID" first, then setup Parameters No. 5 to 7 (see page 88).
When Parameters No. 5 to 10 and 52 to 55 are set, cycle the power by turning the Power Switch on the Left
Side of the machine OFF and ON.

User Parameters (Internet Parameters)
Parameter

28

Comments

0

Date & Time

Current Date and Time.

1

Logo

Up to 25 characters & digits.

2

Character ID

Up to 16 characters & digits.

3

ID No.

Your Fax Telephone Number. (Up to 20 digits)

4

Time Zone

The Time Zone is required as part of the Email header information when sending
Internet faxes.

5*

IP ADDRESS (DHCP)

Displays the address which was reserved by DHCP Server.

6*

SUBNET MASK (DHCP) Displays the address which was reserved by DHCP Server.

7*

DEF. GATEWAY IP
ADDR (DHCP)

Displays the address which was reserved by DHCP Server.

9*

PRI. DNS SERVER IP

Address of DNS Server.

10*

SEC. DNS SERVER IP

Address of 2nd DNS Server.

11

Email Address

The Email Address assigned to your machine for sending and receiving. (Up to 60
characters)

12

MAC ADDRESS

Indicates the MAC address.

13*

SMTP Server Name

The name of the SMTP Mail Server. (Up to 60 characters)

14*

SMTP Server IP

IP Address of the SMTP Mail Server. (Available when DNS setting is "Invalid" on the
Fax Parameter No.161.)

15*

SMTP Auth Name

The SMTP Auth Name. (Up to 40 characters) (Available when Fax Parameter No. 170
"SMTP AUTHENTICATION" is "Valid")

16*

SMTP Auth Password

The SMTP Auth Password. (Up to 10 characters) (Available when Fax Parameter No.
170 "SMTP AUTHENTICATION" is "Valid")

17*

POP Server Name

The name of the POP Mail Server. (Up to 60 characters)

18*

POP Server IP

IP Address of the POP Mail Server. (Available when DNS setting is "Invalid" on the
Fax Parameter No.161.)

19*

POP User Name

User Name assigned to your machine. (Up to 40 characters)

20*

POP Password

Password assigned to your machine. (Up to 10 characters)

21*

LDAP Server Name

The name of the LDAP Server. (Up to 60 characters, Ex: ldap.company.com)
(Available for some countries only.)

Comments

22*

LDAP Server IP

IP Address of the LDAP Server. (Available when DNS setting is "Invalid" on the Fax
Parameter No. 161.)
(Available for some countries only.)

23*

LDAP Login Name

Login Name assigned to your machine. (Up to 40 characters, Ex: username)
(Available for some countries only.)

24*

LDAP Password

Password assigned to your machine. (Up to 10 characters, Ex: password)
(Available for some countries only.)

25*

LDAP Search Base

ID for starting the search in the directory on the LDAP Server. (Up to 60 characters,
Ex: cn=users, dc=company, dc=com)
(Available for some countries only.)

26

HOST NAME

The Name of the DNS Server. (Up to 60 characters)

27

Default Subject

The default information to be added to the Subject Line for all outgoing Email (up to
40 characters).

28

Default Domain

When the outgoing email address is incomplete by SMTP standards, the Frequently
Sent Domain specified here will be automatically added to the email address. This
feature is also useful as a shortcut when manually entering email addresses to a
frequently used Domain. (Up to 50 characters)

29-38 Selectable Domains
(01) ~ (10)

Enter up to 10 Domain Names that can be selected using the "\/" or "/\" key during
Manual email addressing. (Up to 30 characters)

39

Remote Password

This is a security password that allows Remote Programming of the Internet
Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10
characters)

40

Relay XMT Password

A password that provides Network security for your Relay Station (used exclusively
for G3 relay purposes). (Up to 10 characters)

41

Manager’s Email
Address

Department Manager’s Email Address for notification of all Internet relayed
transmissions for supervision and cost control purposes. (Up to 60 characters)

42-51 Relay Domains
(01) ~ (10)

Enter up to 10 Domain Names that have been authorized to access your machine for
Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.

52

Community Name (1)

Selects whether to change the Community Name(1) SNMP.

53

Community Name (2)

Selects whether to change the Community Name(2) SNMP.

54

Device Name

Inputs the device name when required.
(For Status Monitor/EtherTalk Machine Name)

55

Device Location

Inputs the device name when required.
(For Status Monitor)

* Contact your Network Administrator for this information.
END_P29

29

Internet Fax/Email
Features

Parameter

Internet Fax/Email Features
Setting the Internet Parameters
Network Settings
When the Fax Parameter No. 169 "DHCP
CLIENT" is set to "Invalid", the Key
Operator must administer the following
Network settings manually.
Enter these required Network setting: "IP
ADDRESS", "SUBNET MSK" and "DEF.
GATEWAY IP ADDR", in the same manner
as shown in the following example.

1

FUNCTION

4
IP ADDRESS

IP ADDRESS
192.168.1.100

SET

Input the IP Address
Ex: 192.168.1.100
Use the " " key to enter
a period.
1→9→2→
→1→6→8→
→1→ →1→0→0

7

STOP

NOTE

30

1. To print a Internet Parameter List, press

FUNCTION

6 4

SET

.

Internet Fax/Email
Features

2

3

SET MODE
(1-8)
ENTER NO. OR ∨ ∧

DATE & TIME
09-10-2006 12:00

4

Press
or
to scroll the display to
the desired User (Internet) Parameter,
select "IP ADDRESS".
SET

5
SUBNET MASK
Input Subnet Mask same
procedure as Step 4.

6
DEF. GATEWAY IP ADDR
Input Gateway Address same
procedure as Step 4.

7

8
Turn the Power Switch on the
Rear Side of the machine OFF
and ON (see page 16).

31

Internet Fax/Email Features
Sending Documents
Manual Email Addressing

1

2
A
B
C

Selecting the desired Transmission setting.
(See page 9)
Your machine can temporarily change the File Type
and File Name by using FUNCTION
8 6
(XMT File Type and Name).
You can select TIFF or PDF File Type and then
change the File Name. When sending to:
Internet Fax : select "TIFF".
PC
: select "TIFF" or "PDF".

4a

Full Email address
Enter the full Email address using the QWERTY
Keyboard (up to 60 characters) and press

UF-7950

SET
Ex:
abc@panasonic.com

4b

SET

Enter the User portion of the email address and

SET

Ex: abc

4c

press SET . The machine will complete the
email address with the Default Domain
preprogrammed in the User (Internet)
Parameters. (i.e. will add "@panasonic.com" to
the email address)

Using the Selectable Domain List
If you want to send to a different Domain, enter
the first part of an email address (ex: abc@),

UF-7950

SET

Ex: abc@

32

To correct a mistake, press CLEAR to erase
the character then reenter the correct character.

Using Default Domain

UF-7950

NOTE

.

press
or
to display domain names in the
Selectable Domains List. Choose the desired
domain from Domain List and press

SET

.

1. The machine will accept a combination of Email Addresses and PSTN Dialing Numbers.
2. If the transmission cannot be completed for any reason, the email may return undelivered;
otherwise no reply will be printed.

Internet Fax/Email
Features

3
UF-7950

4a

Full Email Address

or

4b

Using Default Domain (See note 4)

or

4c

Using the Selectable Domain (See page 29)

5
You can send the same document(s)
to multiple stations. Multiple stations
can be selected by any combination
of the Steps 3 and 4a, 4b or 4c, and
then press START
SET .

START

The document(s) is stored into
memory with a file number. Then
starts sending the document(s).

NOTE

3. For the machine to perform the email address completion the Fax Parameter No. 160 (Default
Domain) must be set to "Valid" and the Default Domain must be preprogrammed in the User
(Internet) Parameters. (See page 29)
4. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.
5. Direct Transmission does not require memory for transmitting, and is not available for LAN
communication.

33

Internet Fax/Email Features
Sending Documents
Quick Name Search/One-Touch/Abbreviated and Directory Search Email Addressing

1
Upper Limit Indicator
(A)

A

A
B
C

When sending via LAN, the Directory
Search function allows you to enter a
full email address by searching for
the station name or email address
entered in the Auto Dialer and the
LDAP (Lightweight Directory Access
Protocol) Server.

B
Upper Limit Guide (B)

ADF Tray
Original Guides

3a

Quick Name Search Email Addressing (see Note 3)
(When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.)
SALES 3
sales@panasonic.co
SALES
2
sales@panasonic.co
SALES
sales@panasonic.co

+
SET

(See Note 8)
Enter the first letter of the name you wish to
search until it is shown on the LCD display.
Ex: "S"

3b

One-Touch/ABBR. Email Addressing (see Note 3)
(When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.)

UF-7950

or

When the Email Address(es) are
registered in the One-Touch/Abbreviated
Addressing.

3c

ABBR
DIAL

+ ABBR No.
(3-digit)

Directory Search Email Addressing (see Note 3)
ENTER LETTER(S)
SA

+
DIRECTORY
SEARCH

Enter the first letter(s) of the
name you wish to search
( / ).
Ex: "SA"

NOTE

34

SALES 3
sales@panasonic.co
SALES
2
sales@panasonic.co
SALES
sales@panasonic.co

SET

(See Note 8)

1. If your machine sounds an alarm (pi-pi-pi) when pressing the KEYBOARD Button or any Auto
Dialer Entries that contain an email address, one or more of the required 6 Basic Internet
Parameters may have been omitted in the User (Internet) Parameter(s). (See page 28)
2. The machine will accept any combination of Email addresses and PSTN Dialing Numbers.
3. Auto dialer (Address Book or One-Touch/ABBR.) is only available when stations are
registered (see page 72, and 74).

Internet Fax/Email
Features

2

Selecting the desired Transmission setting. (See page 9)

Your machine can temporarily change the File Type and File
Name by using FUNCTION
8 6 (XMT File Type and
Name). You can select TIFF or PDF File Type and then change
the File Name. When sending to:
Internet Fax : select "TIFF".
PC
: select "TIFF" or "PDF".

(

3a
or

3b

One-Touch/ABBR. Email Addressing

and/or

3c

4

Quick Name Search Email Addressing)

Directory Search Email Addressing

You can send the same document(s) to multiple stations.
Multiple stations can be selected by any combination of
the Steps 3a, 3b or 3c, and then press START
SET .

START

A
B
C

The document(s) is stored into memory with a file number.
Then starts sending the document(s).

To Use One-Touch
If two stations are registered
onto same One-Touch Key.

Lower Indicator turns OFF.
→

<13 > SALES 01
sales@panasonic.co

UF-7950

Lower Indicator is lit.
→

<13 > SALES 02
pana@panasonic.com

Lower Indicator

NOTE

4. If the transmission cannot be completed for any reason, the email may return undelivered;
otherwise no reply will be printed.
5. For the machine to perform the email address completion the Fax Parameter No. 160 (Default
Domain) must be set to "Valid" and the Default Domain must be preprogrammed in the User
(Internet) Parameters. (See page 88)
6. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.
7. Direct Transmission does not require memory for transmitting, and is not available for LAN
communication.
8. You can search for another name starting with the same character by scrolling with the Cursor
Keys (

/

).

35

Internet Fax/Email Features
Sending Documents
Entering the Email Header
Email Address
You can enter the Email Address for CC
(Carbon Copy) and BCC (Blind Carbon Copy).
If you would like to enter CC and/or BCC,
change Fax Parameter No. 168 (CC/BCC
STATION) to "Valid". (See page 88)

2
A
B
C

1

UF-7950

Subject
Your machine will automatically add the Default
Subject information that was entered during the
User Parameter setup, to the Subject Line of all
outgoing emails.
If you would like the machine to prompt you for
the Subject before each email transmission,
change the Fax Parameter No. 159 (SUBJECT
LINE ENTRY) to "Valid". (See page 88)
SET

SET

5a

6

ENTER CC STATION(S)
THEN PRESS START 00%

nn STN(S) ARE SET
ADD MORE OR START

UF-7950

SET

Enter the CC station(s) and
then press

5b

SET

.

Confirm the destinations,

<11>TO1
to1@co.jp
<12>TO2
to2@co.jp
<13>TO3
to3@co.jp
then press

SET

to return to Step 4.

9

10

ENTER SUBJECT OR
PRESS START TO SEND
Enter the Subject
(Up to 40 characters & digits)

SUBJECT
FAX from Mr. Jones

36

START

Internet Fax/Email
Features

3

4

UF-7950

SET

nn STN(S) ARE SET
ADD MORE OR START

5a
5b

To enter CC station
Confirm the destinations

Enter Email station(s) and then press

SET .
• Quick Name Search Email Addressing
• One-Touch/ABBR. Email Addressing
• Manual Email Addressing
• Directory Search Email Addressing
(For details, see pages 32 to 35)

7a

8

ENTER BCC STATION(S)
THEN PRESS START

9

UF-7950

SET

START

Enter the BCC station(s) and
then press

7b

SET

.

Confirm the destinations,

NOTE: To confirm the destinations of BCC,
perform the same procedure as 7b after Step 7a.

<21>CC1
cc1@co.jp
<22>CC2
cc2@co.jp
<23>CC3
cc3@co.jp
then press

SET

to return to Step 6.

37

Internet Fax/Email Features
Sending Documents
Duplex Sending
2-Sided originals can be sent as page orders.





1/2

1

2

3/4

3 4

1

2

3

A
B
C

Selecting the desired Transmission setting.
(See page 9)

UF-7950

Your machine can temporarily change the File
Type and File Name by using

8

FUNCTION

DUPLEX

6 (XMT File Type and Name).

You can select TIFF or PDF File Type and then
change the File Name. When sending to:
Internet Fax : select "TIFF".
PC
: select "TIFF" or "PDF".

7
Place the second side of the original(s) of
Step 1 in the order and direction of ejection.

INSERT SECOND SIDE
ORIENTATION AS IS

5

3

A
B
1C

Page No.

Even Number pages.

6

Long Edge
Originals

Short Edge
Originals

4
2
6

38

4

A
B

2C

Second Side

6
4
2

Internet Fax/Email
Features

4

5

6

UF-7950

UF-7950

7

SET

Press
or
to select
the binding position.
(Select within 10 sec.)

START

Enter station(s).
(See pages 32-35)

8
PRESS START TO
CONTINUE

START

NOTE:
If the page count for the Back side does not match the page count for the
Front side (i.e. when 2-Sided original(s) are double-fed),
"SIDE 1&2 PAGE COUNTS DO NOT MATCH!" and "RESCAN
ORIGINALS START WITH 1ST SIDE" will be displayed and all scanned
data will be cancelled. If this occurs, restart from Step 1 and Steps 5 to 8.
Real Time and Quick Memory Transmission features are not available.

39

Internet Fax/Email Features
Sending Documents

Returned Email
When using the Internet communication mode, a failure report will be printed automatically for each transaction if the
email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied
by the mail server and a portion of the first page’s image for that particular transaction.
Failure Report Sample (User unknown)

Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with
internal id OAA24381; THU, 15 AUG 2003 14:52:57 +0900
Date: THU, dd MMM YYYY 14:52:57 +0900
From: Mail Delivery Subsystem 
Subject: Returned mail: User unknown
Message-Id: <200011120552.OAA243B1@ifeifl.rdmg.mgcs.mei.co.jp>
To: 
The original message was received at THU, dd MMM YYYY 14:52:54 +0900
from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]
----- The following addresses had delivery problems ---- (unrecoverable error)
----- Transcript of session follows ----.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:
>>> RCPT To:
<<< 550 ... User unknown
550 ... User unknown
----- Original message follows ----Return-Path: fax@nwpc31.rdmg.mgcs.mei.co.jp
Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21
.22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for ; THU, dd MMM YYYY 14:52:54 +0900
Message-ID: <200011120552.OAA24380@ifeifl.rdmg.mgcs.mei.co.jp>
Mime-Version: 1.0
Content-Type: image/tiff
Content-Transfer-Encoding: base64
Content-Disposition: attachment; filename="image.tif"
Content-Description: image.tif
X-Mailer: Internet FAX, MGCS
Date: THU, dd MMM YYYY 14:49:00 +0900
From: ipFAX 
Subject: IMAGE from Internet FAX
To: error@nwr39.rdmg.mgcs.mei.cp.jp

dd MMM YYYY 14:49

40

5
Internet FAX

P.01/01

Internet Fax/Email
Features

memo

41

Internet Fax/Email Features
Receiving Documents

General Description
Your machine offers you a choice to receive Fax documents unattended (by default) or manually over regular telephone
lines.
Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually
when subscribing to a POP Mail Server. However, when your machine is configured to receive email using the SMTP
Protocol, the email can only be received and printed unattended.

Internet Fax Received on a PC
Figure 1: Outlook® Express Inbox Sample

mm/dd/yy 3:15 PM
mm/dd/yy 3:17 PM
mm/dd/yy 3:18 PM
mm/dd/yy 3:19 PM
mm/dd/yy 3:20 PM
mm/dd/yy 3:21 PM
mm/dd/yy 3:21 PM

• The "Subject" column in the above example shows samples of email messages received on a PC from your machine
and Internet FAX.
• For your reference, the above example is from Outlook® Express Inbox running under Microsoft® Windows®. If you are
using a different email application software, please refer to your application’s User Manual.

42

Internet Fax/Email
Features

Figure 2: Internet Fax Received on a PC

MM, DD, YYYY

http://panasonic.co.jp/pcc/en/

• For your reference, the above example is from Windows Messaging running under Microsoft® Windows®.
• To run the Viewer, please refer to your application’s User Manual. The attached file is composed of TIFF-F (Tagged
Image File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF
Viewers will open and view this file, however, a handful of Viewers may not support this format.
• You can download the TIFF-F Image Viewer into your PC from the following URL address:
http://panasonic.co.jp/pcc/en/
• License agreement of Panasonic’s TIFF-F Image Viewer application.
You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you
do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.
You must assume full responsibility for selection of the software and its operation/non-operation and results obtained
therefrom.
• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the
Email body.
An image data in PDF format has been attached to this email.

43

Internet Fax/Email Features
Receiving Documents
Receiving Email from a POP Server
Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when
subscribing to a POP Mail Server.

Setting the POP Parameters
Set the parameters pertinent to the
POP Server (Fax Parameters No. 146
to 149). (See page 87)

1

2
FAX PARAMETER(1-182)
NO.=

No. 146 (POP Timer):
Enter the interval to check and retrieve
email from the POP Server
(0 to 60 minutes).
FUNCTION
"0 minute": Not checked for email.

SET

No. 147 (Auto POP Receive):
The machine will retrieve email from
the POP Server and print the email
unattended.
"1:Invalid": Not retrieved automatically.
No. 148 (Delete POP Receive Email):
Select whether the email is deleted
from the POP Server after it is retrieved
by your machine.

SET

1

5

2

6

148 DEL POP RCV MAIL
2:VALID

149 DEL POP ERR MAIL
1:INVALID

No. 149 (Delete POP Error Email):
Select whether to delete the email from
the POP Server when the file
attachment format is not supported.
SET

NOTE

44

SET

Select the desired Setting

Select the desired Setting

and press

and press

SET

.

SET

.

1. If you program a user name and password in the Program key, you can receive email from the
POP Server using a user name other than the name set in the user parameter.
2. If the machine is in the Shutdown mode, it cannot wakeup when receiving Email.

Internet Fax/Email
Features

3

4

146 POP TIMER
3 min. (0-60)

147 AUTO POP RCV
2:VALID

SET
Enter the
desired
download
interval (0-60).

SET

Select the desired Setting
and press

7

5

SET

.

STOP

To return to standby.

45

Internet Fax/Email Features
Receiving Documents
Unattended Email Reception from the POP Server
When the Fax Parameter No. 146 (POP TIMER) is
set to a value between 1 and 60 minutes, and Fax
Parameter No. 147 (AUTO POP RCV) is set to
"Valid", the machine will query the POP Server at
the specified interval for new email.
(See page 87)

1
1 NEW MAIL(S)

Any email on the POP Server is retrieved and
printed unattended.
When the Fax Parameter No. 146 (POP TIMER) is
set to "0", the machine will not query the POP
Server and the email is not retrieved automatically.
With this setting, email must be retrieved manually
from the POP Server.

Manual Email Retrieval from the POP Server
Use the following procedure for
manual email retrieval from the POP
Server.

1
Confirm that there is no
document(s) on the ADF.

2
MMM-dd-yyyy 17:15
00%

START

46

Internet Fax/Email
Features

2
MMM-dd-yyyy 17:15
< NEW MAIL(S)>

When the Fax Parameter No. 147 (AUTO POP
RCV) is set to "Invalid", the machine will query the
POP Server for new email at the interval specified
by Fax Parameter No. 146. If new email has
arrived at POP Server, the machine will not retrieve
it, but displays the number of emails on the POP
Server and sounds a beep (Piii-Piii-Piii-Piii).

3a
1 NEW MAIL(S)

If POP Server received new email, the
machine will display the number of
emails on the server, then receive and
print the email.

3b
NO NEW MAIL

If the POP Server has not received any
new email, the following message is
displayed.

47

Internet Fax/Email Features
Program Keys
Setting the POP Access Key
This function allows
1
others to share your
machine to retrieve their
emails from the POP
Server by preprogramming their POP
FUNCTION
User Names and POP
Passwords into the
Program Keys.

2
PROGRAM
(1-5)
ENTER NO. OR ∨ ∧
SET

SET

Their emails can be
retrieved by simply
pressing their
associated Program
Key. (See Note 1)

6

7

DELETE EMAIL
1:YES 2:NO

When Fax Parameter
No. 119 is set to "2:
Quick Name Search",
see page 86.

NO.=2

PROGRAM
ENTER NAME

NAME

1 or 2
1 : deletes the messages from the server
2 : leaves the messages on the server

To return to standby.

STOP

Using POP Access Key
Use the following
procedure to retrieve your
email from the POP Server
using the Program Key.

2

1

POP RCV USER NAME
kate

UF-7950

Select POP Access Key by either one of the
following methods.
• Quick Name Search Email Addressing
• Program Key
• Directory Search Email Addressing
(For details, see pages 34 and 35)

If the POP User Name is not entered
in the program key, enter the POP
User Name.
(Up to 40 characters and press

START )

Erase the POP Access Key

1

2
PROGRAM
(1-5)
ENTER NO. OR ∨ ∧

FUNCTION

SET

SET

NOTE

48

1. If security is a concern and to prevent unauthorized personnel from retrieving your email from
the POP Server when programming the Program Key, leave the POP Password field "Blank".
By leaving it "Blank", the machine will prompt you to enter the POP Password when the
Program Key is pressed to retrieve email.

PROGRAM
ENTER NAME

NAME

4

5

POP USER NAME

POP PASSWORD

Internet Fax/Email
Features

3

6

UF-7950

UF-7950

UF-7950

SET

Ex: "PANA" (Up to 15 characters)

3

SET

SET

Ex: "kate" (Up to 40 characters)

Ex: "PANA" (Up to 10 characters)

4

If the POP Password is not
entered in the program key,
enter the POP Password.
(Up to 10 characters and

If the POP Server is received
new email(s), the machine
will display the number of
emails on the server, then
retrieves and prints the
email(s).

If the POP Server has not
received any new email,
the following message is
displayed.

press START )
NO NEW MAIL

3

4

DELETE PROGRAM
ENTER LETTER(S)

PROGRAM
POP

or

nn NEW MAIL(S)

5
NAME

PROGRAM
DELETE? 1:YES 2:NO

UF-7950

SET

SET

Ex: "POP"

Internet Fax/Email Features

49

Advanced Internet Fax Features
Internet Communication Features
Inbound Routing
Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email
address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over
the telephone line.
When an incoming Internet Fax, Email or a regular Fax document is received, your machine checks for the
following:
1. First, your machine checks whether a sub-address is included. If it is, it will look for a sub-address match within its
auto dialer and will route the documents to the corresponding stations email address(es) and/or telephone
number(s).
2. If no sub-address is specified, then your machine tries to match the originating fax machine’s Numeric ID (TSI) with
the TSI routing within its auto dialer and will route the documents to the corresponding stations email address(es)
and/or telephone number(s).

LAN

Internet
Internet Fax
Internet Fax

PC

Fax Reception
Email
G3 Fax
G3 Fax

NOTE

Transfer to
a G3 Fax

1. If the originating fax machine does not support the above sub-address function, sub-address
destination(s) cannot be selected.
2. Your machine will allow you to register the same sub-address number for an email address
and a telephone number.

50

Dynamic Host Configuration Protocol (DHCP)
DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax
can automatically acquire a unique IP address each time, and it connects to a network making IP address
management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP
Server selects an IP address from a master list and assigns it to the Internet Fax.

Receiving SMTP
G3 Gateway
Direct SMTP (Direct IFAX XMT)

SMTP Authentication
The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for
communications-oriented appliances. However, the no object security technique has gained widespread and dominant
use over the Internet due to several reasons.
1. Internet mail is a multi-hop store and forward architecture, and use of channel-based security is generally difficult.
2. No single technique is recommended by the Internet Fax standard.
To improve and make the system robust, Authentication through encryption based techniques are provided as a typical
solution. The techniques may be associated with the transmission channel, such as by using Simple Authentication
and Security Layer (SASL).
Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an Authentication feature.
Your machine provides the following three Authentication options.
1.

SMTP Service Extension for Authentication (SMTP AUTH) -- while sending

2.

Lightweight challenge-response mechanism POP (APOP) -- while receiving

3.

POP before SMTP -- performs POP procedure prior to every SMTP transaction

Lightweight Directory Access Protocol (LDAP)
For convenience, your machine has a LDAP client feature to enable the search for recipient's email addresses from
the LDAP Server, which assists the entering of long email addresses.
The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. A LDAP client
connects to a LDAP Server and asks a question. The server responds with an answer.
Your machine indicates the search result from the LDAP Server on the LCD display. This enables you to easily choose
the recipients you wish to send to and saves your time from entering long and intricate email addresses.

51

Advanced Internet Fax
Features

If you wish to enable the following options on your machine, a static (reserved by a Network Administrator) IP address
and configurations must be used instead of the DHCP operation.

Advanced Internet Fax Features
Internet Communication Features
Relayed Transmission
Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax
machines via a telephone line. You can attach files with the TIFF-F format to this email.
Using the Sub-address specified by the originating fax machine, your machine can route the received documents to
the remote machine via an email, which can relay these documents to final destinations where the final recipient is in
the regular G3 fax machine.
Your PC allows you to convert a data file from various application programs such as spreadsheet into a TIFF-F format
file and then transmits this attached file to an email.
To convert applications into a TIFF-F formatted file, however, requires you to first download the software (printer driver)
from the web site listed below. The second part requires you to install the software on your PC.
(See the web site for details about the printer driver installation and operation.)
You can download the Panasonic’s printer driver from the following URL address:
http://panasonic.co.jp/pcc/en/

Internet

LAN
Internet Fax

Internet Fax

Server

Transfer to a G3 Fax
G3 Fax

Transfer to a G3 Fax

G3 Fax
Email

Transfer to a
G3 Fax

PC
G3 Fax

52

Advanced Internet Fax
Features

memo

53

Advanced Internet Fax Features
Sender Selection
Setting the Sender Selection
This operation allows you to select
one of the 25 preset User Names
and Email Addresses before a
transmission. The selected User
Name is printed on the Header of
each page you sent on the Comm.
Journal. This function is available for
Facsimile and Internet Fax. This
function is available when using
Facsimile. When sending email, the
selected user name and/or email
address appears in the "From:" field
of the email message.

1

2
FAX PARAMETER(1-182)
NO.=

SET

FUNCTION

SET

1

5

6

ENTER USER NAME
12

ENTER EMAIL ADDRESS
12
UF-7950

UF-7950

Email
Add Sender:
Panasonic

2

SET

SET

Enter your User Name (up to 25
characters and digits), to be
shown on the "From" field of the

Enter an email address (up to 60
characters), to be printed on the
"From" field of the mail message,

email, then press SET .
Ex: PANASONIC SALES

then press SET .
Ex: abc@panasonic.com

Sending Documents with Sender Selection

A
B
C

1

2

3

UF-7950

UF-7950

Enter an email address.

NOTE

54

1. If you do not select a User Name, the machine selects the default User Name (00) that was
programmed in the User Parameters for ordinary transmission.

3

4

145 SENDER SELECTION
1:INVALID

SENDER SELECTION
ENTER NO. OR ∨ ∧

5

Enter the Sender Selection
number (01 to 24, 2-digit).

Advanced Internet Fax
Features

Ex: 1 2
SET

7
ENTER USER NAME
13
To record another User Name,
repeats from Steps 5 to 6.
To return to standby, press

STOP

.

4

5

6

SELECT SENDER(00-24)
ENTER NO. OR ∨ ∧

12 PANASONIC SALES
abc@panasonic.com

START

or
START

Sender Selection No.

Scroll

Ex: 1 2 (2-digit)

NOTE

2. The Sender Selection List can be printed out with the Fax Parameter List. To enable the
printing of the Sender Selection List, change the setting of Fax Parameter No. 145 (Sender
Selection) to "Valid" in advance.

55

Advanced Internet Fax Features
Inbound Routing
Setting the Routing Parameters

AAA

To:
Sub-address: 001

BBB

Telephone
Line

ID Number: 9999

To use this feature, the Fax Parameter No.
152 (Sub-address Routing) and/or No. 153
(TSI Routing) must be set to "Valid".

LAN
or
Telephone
Line

BBB

To:
ID Number: 9999

Sub-address: 001

Your machine can route documents received
from a G3 fax machine to email address(es)
or to Internet Fax machine(s) connected to a
LAN, as well as to other G3 fax machine(s)
over the telephone line.

No. 152 Sub-address Routing:

AAA

Set this parameter to perform an ITU-T subaddress query within its auto dialer and to
route the received document(s) to the
corresponding stations email address(es) or
telephone number(s).

Quick Name Search Email Addressing for Inbound Routing
(When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.)

1

2
ADDRESS BOOK (1-3)
ENTER NO. OR ∨ ∧
SET

FUNCTION

SET

5

6

ENTER NAME
abc@panasonic.com

ROUTING: SUB-ADDRESS

UF-7950

SET

SET

Enter the station name (up to 15
characters), then press
Ex: SALES DEPT

56

SET

.

Enter the sub-address
(up to 20 digits).

No. 153 TSI Routing:
Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer and to route the received
document(s) to the corresponding stations email address(es) or telephone number(s).
No. 154 Routing Header Format:
Use this parameter to select the type of email header to be included in the "From" field of each routed faxes.
Originator

: The originating fax machine’s TSI will appear in the "From" field of the routed email.

Relay Station

: The routing station’s email address will appear in the "From" field of the routed email.

Advanced Internet Fax
Features

(Default setting is "Originator".)

No. 155 Print Routed Document:
Set this parameter to select whether a received fax to be routed is always printed on your machine or only when the
routing operation fails.

3

4
ADD STATION
ENTER EMAIL ADDRESS

UF-7950

5

UF-7950

SET

Enter an email address
(up to 60 characters),
then press SET .
Ex: abc@panasonic.com

7

8

ROUTING: TSI

ADD STATION
ENTER TEL. NO.
To return to standby, press

STOP

.

SET

Enter the Numeric ID (TSI)
(up to 20 digits).

57

Advanced Internet Fax Features
Fax Forward

This feature allows all incoming faxes or emails
to be forwarded to the station registered in the
Address Book or One-Touch/Abbreviated Email
Addressing. Once the faxes or emails are
received in the memory, the machine will forward
the received document(s) to the fax telephone
number or the email address registered in the
Address Book or One-Touch/Abbreviated Email
Addressing.

Setting Fax Forward

1

2

First register the destination
telephone number or email
address into the Address
Book or One-Touch/
Abbreviated Email Addressing
(see pages 72 to 75).

FUNCTION

SET

This function is convenient when you would like
to receive faxes or emails in another place (i.e.
your home) at night or during a holiday.

5

LAN

54 FAX FORWARD
ENTER STATION

BBB

Internet

Telephone
Line
AAA

Enter Email station(s) by following method.
• Quick Name Search Email Addressing
• One-Touch/ABBR. Email Addressing
• Directory Search Email Addressing
(For details, see pages 34 and 35.)

Forwarding
AAA

NOTE

BBB

1. When the Fax Forward feature is set, the assigned address will be restricted from editing.
Change this function to "Invalid" when editing the address.
2. If the communication to transfer to a received document(s) fails or email fails, the received fax
or email will be printed and then is erased from memory. If the Fax Parameter No. 156 (Print
Forward Document) is set to "Always", the received fax or email will print even when the
transmission is successful.

58

4

FAX PARAMETER(1-182)
NO.=

54 FAX FORWARD
1:INVALID

5
Advanced Internet Fax
Features

3

SET

SET

6

7
MMM-dd-yyyy 15:00
< FAX FORWARD >

SET

NOTE

STOP

3. It is not possible to receive a document if the memory of your machine overflows or is about
95% used.

Relayed Transmission

59

Advanced Internet Fax Features
Relayed Transmission
General Description
The Internet Relayed Transmission feature can save your time and transmission costs if you need to send the same
documents to multiple G3 fax machines.
This is especially true if the transmissions are long distance.
You can send documents to any G3 fax machines by using the Internet via a LAN from your machine to another Relay
Station.
You can also send an email with attached TIFF-F file(s) to any G3 fax machines from your PC with your current email
application through a Relay Station.
To use the Internet Relayed Transmission, the Relay Station must be set up properly.
Example 1: Internet Relay Transmission
Stockholm

New York
Internet Fax

Internet

London
G3 Fax

Internet Fax
Regional
Telephone
Call

E-Mail
COMM.
Journal

Berlin

G3 Fax

PC

Rome
Relay Station
G3 Fax

Initial Sending Station(s)

End Receiving Station(s)

From your PC or machine, you can send documents to a Relay Station with the telephone number of the End
Receiving Station(s).
After the Relay Station completes its transmission to the End Receiving Station, your PC or machine receives a
COMM. Journal from the Relay Station. This COMM. Journal confirms whether the Internet Relayed Transmission was
successful.
Example 2: Fax Server (Intranet Relay Transmission)
Mail Server
PC

PC

G3
(1)
(3)
(2)

PC

PC

(3)

R
T
P
C

G3

G3

(1) Initiate a Relay Transmission via email to the Mail Server.
(2) Mail Server transfers the email to your machine with relay instructions to transmit to a G3 machine(s).
(3) Your machine initiates a telephone call to the G3 machine(s) and transmits the document.

60

Relay Network
This Feature saves your time and long distance phone line costs when sending an Internet Fax directly from your
machine to the end receiving station(s).

By simply sending a Document(s) from your machine or an email message from a PC to the Relay Machine, which is
then transmitted by your machine to the end receiving station(s) using regular phone lines as a normal G3 Fax
message. (PC can have TIFF-F or text (.txt) file attachment)
The end receiving station(s) is (are) usually local in relation to the Relay Station, which incurs a local telephone
changed for the Fax Transmission.
After the Relay Station completes its transmission to the end receiving station(s), a Communication Journal is sent
back to the originator from the Relaying Internet Fax confirming whether the Internet Relayed Transmission is
successful. Any Relay activity informations is sent by an email from the Relaying Internet Fax to its Manager’s Email
Address, which is programmed in the Relaying Internet Fax machine’s User Parameters (see page 29).
To use the Internet Relayed Transmission, just follow the set up procedure described on pages 62 to 71 and obtain
certain information provided by the Relaying machine operator. A sample network is shown in Figure 1.
Figure 1 shows a sample network as seen from New York (Initiating Station), London and Singapore (Relay
Stations) are connected to New York, and the End Receiving Stations are Stockholm, Rome, Tokyo, Hong Kong,
and Sydney.
With this sample network using two Relay Stations, you can send a document with one operation to any combination of
stations in the network via the London Relay Station and/or Singapore Relay Station.
New York
Email Address: ifax@newyork.panasonic.com
Host Name: newyork
Relay XMT Password: usa-rly

London
Email Address: ifax@london.panasonic.co.uk
Host Name: london
Relay XMT Password: uk-rly

London

Stockholm
Tel. No.: 46 8 111 1234

New York
Rome
Tel. No.: 39 6 111 1234
Singapore

Tokyo
Tel. No.: 81 33 111 1234
Hong Kong
Tel. No.: 852 23123456

Sydney
Tel. No.: 61 2 111 1234

Singapore
Email Address: ifax@singapore.panasonic.co.sg
Host Name: singapore
Relay XMT Password: sg-rly

Figure 1: Sample Network

61

Advanced Internet Fax
Features

A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your
machine) or a PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be
regular G3 Fax machines.

Advanced Internet Fax Features
Relayed Transmission
Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1.
Table 1: Sample Parameter and Auto Dialer Dialing Number Table for New York (Originating Station)
Telephone Number
: 212 111 1234
Email Address (SMTP)
: ifax@newyork.panasonic.com
Host Name
: newyork
Relay XMT Password
: usa-rly
Station Name
Email Address / Telephone Number
Relay Station Address
London
ifax@london.panasonic.co.uk
--Stockholm
46 8 111 1234
[London Relay]
Singapore
ifax@singapore.panasonic.co.sg
--Tokyo
81 33 111 1234
[Singapore Relay]
London Relay
uk-rly@london.panasonic.co.uk
--Singapore Relay
sg-rly@singapore.panasonic.co.sg
--Rome
39 6 111 1234
[London Relay]
Hong Kong
852 23123456
[Singapore Relay]
Sydney
61 2 111 1234
[Singapore Relay]
Table 2: Sample Parameter and Auto Dialer Dialing Number Table for London (Relaying Station)
Telephone Number
: 71 111 1234
Email Address (SMTP)
: ifax@london.panasonic.co.uk
Host Name
: london
Relay XMT Password
: uk-rly
Station Name
Email Address / Telephone Number
Relay Station Address
New York
ifax@newyork.panasonic.com
--Stockholm
46 8 111 1234
--Singapore
ifax@singapore.panasonic.co.sg
--Tokyo
81 33 111 1234
[Singapore Relay]
Singapore Relay
sg-rly@singapore.panasonic.co.sg
--Rome
39 6 111 1234
--Hong Kong
852 23123456
[Singapore Relay]
Sydney
61 2 111 1234
[Singapore Relay]
Table 3: Sample Parameter and Auto Dialer Dialing Number Table for Singapore (Relaying Station)
Telephone Number
: 65 111 1234
Email Address (SMTP)
: ifax@singapore.panasonic.co.sg
Host Name
: singapore
Relay XMT Password
: sg-rly
Station Name
Email Address / Telephone Number
Relay Station Address
London
ifax@london.panasonic.co.uk
--Stockholm
46 8 111 1234
[London Relay]
New York
ifax@newyork.panasonic.com
--Tokyo
81 33 111 1234
--London Relay
uk-rly@london.panasonic.co.uk
--Rome
39 6 111 1234
[London Relay]
Hong Kong
852 23123456
--Sydney
61 2 111 1234
---

NOTE

1. The Relay XMT Password must be registered for your machine to work as a Relay Station.
2. To prevent unauthorized stations from accessing your Relay Station for Internet Relayed
Transmissions, you must setup your network security. Enter acceptable Domain Name(s) and
the Manager’s Email Address for notification of all Internet Relayed Transmissions.

62

Setting Up Your Machine as an Internet Relay Station

1.

Relay XMT (Fax Parameter No. 142)
Selecting whether the machine will accept and performs G3 relayed transmission (see page 87).
1) Invalid
- Machine will not accept a Relay XMT request.
2) Valid
- Machine will accept a Relay XMT request.

2.

Relay XMT Report (Fax Parameter No. 143)
Selecting how the COMM. Journal for relayed transmission is sent to the originator.
1) Off
- Do not send
2) Always
- The COMM. Journal is always sent after a Relay Communication is completed or has failed.
3) Incomplete only - The COMM. Journal is sent if the Relay Communication to the destination has failed.

3.

Relay XMT Password (User’s Parameter) (See note 3)
Enter a Relay XMT Password (up to 10 characters) to be used for protection against unauthorized (outside)
stations from accessing your machine to relay messages to a G3 fax machine via PSTN. This password should be
given out to authorized people only.

4.

Relay Address (Auto Dialer)
The syntax of Relay Station Address is: ("Relay XMT Password" + @ + "Host Name" + "Domain Name")

5.

Manager’s Email Address (User’s Parameter)
Register the Department Manager’s Email Address for supervision and cost control purposes. Once registered, the
machine will send an email notification to this email address for each Relayed XMT Request received from a
remote station. The following information is sent.
(From : The email address of the originating station.)
(To
: The telephone number of the destination G3 fax machine.)

6.

Domain Names (User’s Parameter) (See note 4)
Register up to 10 Domain Names (up to 30 characters) that your machine will accept Relayed Transmission.
Requests to relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
(01): panasonic.co.jp
(02): abc.ifax.com
(03): panasonic.com
In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the
Domain Name of panasonic.co.jp, abc.ifax.com or panasonic.com.

NOTE

3. This should be different that your machine's Email Address used to receive regular email or
Internet Fax as your machine's Email Address is always included in the header of all email
messages sent. So, anyone receiving an Internet Fax from the machine will know easily the
Relay XMT Password if it is the same as the Email Address.
4. If all the Domain Names are left blank, the Internet Fax will accept Relayed XMT Requests
from any domain.

63

Advanced Internet Fax
Features

To set up your machine as a Relay Station, the following parameters must be set properly.

Advanced Internet Fax Features
Relayed Transmission
Programming the End Receiving Station into your Auto Dialer
If the Fax Parameter No. 140
(LAN Relay XMT Request)
is set to "Valid", you can
enter the Relay Address by
the following procedure.
To set an Address Book or
One-Touch/ABBR. Dialing
for Relayed Transmission
Request.

1

2
ADDRESS BOOK (1-3)
ENTER NO. OR ∨ ∧

FUNCTION

SET

SET

(Ex: When Fax Parameter
No. 119 is set to "2: Quick
Name Search", see page
86.)

4

5

ENTER NAME
3961111234

RELAY ADDRESS
ENTER STATION

UF-7950

SET

Ex: ROME
Enter the station name (up
to 15 characters) by using
the QWERTY Keyboard.

64

Enter the Relay Station that you want to
assign to this End Receiving Station.
It must contain the Relay XMT Password of the Relay Station.
• Quick Name Search Email
Addressing
• One-Touch/ABBR. Email Addressing
• Directory Search Email Addressing
(For details, see pages 34 and 35)

3
4

Advanced Internet Fax
Features

ADD STATION
ENTER TEL. NO.

SET

Ex: 3961111234
Enter the telephone number (up to 36 digits).
If the Relay and the End Receiving Stations are both in the same
area, omit the Country Code and the Area Code from the End
Receiving Station. The End Receiving Station is a local telephone
number as viewed from the Relay Station.

6
ADD STATION
ENTER TEL. NO.

STOP

To return to standby.

65

Advanced Internet Fax Features
Relayed Transmission
Sending via an Internet Relay
To a Location That Has a
programmed Relay Station

1

2
A
B
C

Once you have recorded all
the necessary parameters in
your machine, you can send
a document to one or
multiple G3 fax machines
automatically through the
Internet Relay Station by
using the following
procedure. The Internet
Relay Station must have all
the required parameters
setup.

UF-7950

Enter only the End Receiving Station(s)
that is registered the Relay Station.
• Quick Name Search Addressing
• One-Touch/ABBR. Addressing
• Directory Search Addressing
(For details, see pages 34 and 35)
Ex: STOCKHOLM

Sending via an Internet Relay
To a Location that Does Not Have a Pre-programmed Relay Station

2

3
LAN RELAY XMT
ENTER RELAY STATION

A
B
C

1

FUNCTION

SET

6

Assign a Relay Station by either one of
the following methods.
• Quick Name Search Email Addressing
• One-Touch/ABBR. Email Addressing
• Directory Search Email Addressing
(For details, see pages 34 and 35)
Ex: LONDON

The document(s) is (are) stored into memory, and your machine starts
sending the document(s) to the Relay email address of the Relay
Station with the telephone number for the End Receiving Station.
Ex: End Receiving Station : 4681111234
(Telephone number)
[see Note 2]
Relay Station
: uk-rly@london.panasonic.co.uk
After the Relay Station completes its transmission to the End Receiving
Station(s), your machine receives a COMM. Journal from the Relay
Station.
This Journal confirms whether the Internet Relayed Transmission is
successful.

NOTE

66

1. The "#" character is not available for the email address of the relay station.

STOCKHOLM
4681111234

START

The document(s) is (are) stored into memory and your machine starts
sending the document(s) to the Relay email address of the Relay
Station with the telephone number for the End Receiving Station.
Ex: End Receiving Station : 4681111234
(Telephone number)
[see Note 2]
Relay Station
: uk-rly@london.panasonic.co.uk
After the Relay Station completes its transmission to the End Receiving
Station(s), your machine receives a COMM. Journal from the Relay
Station.
This Journal confirms whether the Internet Relayed Transmission is
successful.

4

Advanced Internet Fax
Features

3

5
STOCKHOLM
4681111234

LAN RELAY XMT
ENTER STATION(S)
Enter only the End Receiving Station(s)
that is registered telephone number,
using any combination of the following
methods.
• Quick Name Search
• One-Touch/ABBR. Dialing
• Manual Number Dialing
• Directory Search Dialing
(For details, see pages 32 to 35)
Ex: STOCKHOLM

NOTE

6

START

2. If the Relay Station requires a special access number to get an outside line, enter that access
number first, then press PAUSE to enter a pause (represented by a "-") before entering the
full number.

67

Advanced Internet Fax Features
Relayed Transmission
Sending Document(s) from a PC to a G3 Fax Machine
Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple
G3 fax machines automatically through the Internet Relay Station.
The Internet Relay Station (your machine) must be properly setup with all the required parameters.
To send a Relayed Transmission from your PC using your email application, follow the example below.

Ex:

In the "To:" box of your email application, type the following:
sg-rly#81331111234@singapore.panasonic.co.sg
or
sg-rly#*001@singapore.panasonic.co.sg

• Relay XMT Password:

sg-rly

• # + End Receiving Station (with Phone Number):

#81331111234 (See Note 1)

• #*+ End Receiving Station (with Abbreviated Dialing Number):

#*001 - #*200 (See Note 1)

• #*+ End Receiving Station (with One-Touch Number):

#*2001 - #*2080 (See Note 1)

• @ + Relay Station's Host Name + Domain Name:

@singapore.panasonic.co.sg

Your PC sends the text document(s) to the Relay email address of the Relay Station with the telephone number of the
End Receiving Station.
After the Relay Station completes its transmission to the End Receiving Station(s), your PC receives a COMM. Journal
from the Relay Station. This Journal confirms whether the Internet Relayed Transmission is successful.
Auto Dialer Number and Program Key Number can be confirmed the Auto Dialer data that is retrieving via Email (see
page 92).

NOTE

1. The "#" and "* (TONE)" symbol must be entered after the Relay XMT Password as it indicates
to your machine that a phone number for the End Receiving Station will follow.
2. If the Relay Station requires a special access number to get an outside line, enter that access
number first, then enter a hyphen (represented by a "-") before entering the full number.

68

A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the
Internet Fax to receive the document as an attachment to an email. When you are sending a detailed graphic
document(s) to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity.

Before sending image as email from the application to the Internet Fax, you have to convert the file into the format that
the Internet Fax is allowed to receive and print as an email using the TIFF file creation function. You also have to send
that file to the Internet Fax as an attached document.
Internet Fax Mailer, allows you to create TIFF files automatically by pressing one button form the TIFF Converter for
the Internet Fax.
You can download the Panasonic's TIFF Converter, Internet Fax Mailer software and their respective User's Guides
from any of the following URL address:
http://panasonic.co.jp/pcc/en/
To simplify the Relay Transmission operation, Panasonic has an Optional Panasonic Fax Gateway software.
Please visit the following URL address for more details:
http://www.panasonic.com/office/

69

Advanced Internet Fax
Features

Internet Fax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the
TIFF converter for the Internet Fax.

Advanced Internet Fax Features
Relayed Transmission
Printouts and Reports
When you use Relayed Transmission, relay station will send the following two reports to help you check and keep track
of your faxes.
1.

Relay XMT Report (COMM. JOURNAL)
When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when
the Fax Parameter No. 143 is set to "Always" or "Inc. Only", this tells you whether the transmission was
successful or not.

2.

Transmission Journal
When the Relay Station receives instructions for a relayed transmission, a notification is emailed to the registered
manager (see "Setting Up Your machine as an Internet Relay Station" on page 63).

Sample Relay XMT Report (COMM. JOURNAL)
************** -COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 ********
(1)

(2)

MODE = RELAYED TRANSMISSION

(3)

START=MMM-dd 15:00

END=MMM-dd 15:00

FILE NO.= 050 (4)
(5)

(6)

(7)

(8)

(9)

(10)

STN
NO.
001

COMM.

ONE-TOUCH/
ABBR NO.

STATION NAME/EMAIL ADDRESS/TELEPHONE NO.

PAGES

DURATION

001/001

00:00:15

R-OK

4681111234
- PANASONIC -

***** UF-xxxx ************************ - HEAD OFFICE

- ****** - 201 555 1212 - *******

Explanation of Contents
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number

: 001 to 999

(5) Sequential number of the stations
(6) Communication result

: "R-OK" indicates that the Relayed XMT Request was successful.
"3-digit Info Code" (see pages 113–115) indicates that the
communication has failed.

(7) One-Touch/ABBR NO.
(8) Telephone Number, Email Address or
Station Name of the end receiving
station
(9) Number of pages transmitted

: 3-digit number represents the number of pages successfully transmitted.

(10) Duration of Communication

NOTE

70

1. If you transmit through more than one Relay Station, you will receive a separate Result
Report.

Advanced Internet Fax
Features

Sample Relayed Transmission Notification Email to a Manager

Explanation of Contents
(1)

Email address of the sender's Internet Fax (Your machine) or PC

(2)

End Receiving Station's G3 fax telephone number(s)

71

Setting Your Machine
Programming Auto Dialer
Programming Address Book
When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.

1

2
ADDRESS BOOK (1-3)
ENTER NO. OR ∨ ∧

FUNCTION

SET

6

7

ADD STATION
sales@panasonic.co

ENTER NAME
sales@panasonic.co

UF-7950

SET

Enter the station.
(Up to 15 characters)
Ex: "SALES"

NOTE

72

1. The required six (6) Basic Internet Parameters must be set when sending via LAN (see page
28).

3

4

5

1:ADD STATION?
PRESS SET TO SELECT

ADD STATION
ENTER TEL. NO.

ADD STATION
ENTER EMAIL ADDRESS

6

UF-7950

UF-7950

SET

Enter the email address.
(Up to 60 characters)

8

9

SALES
sales@panasonic.co

ADD STATION
ENTER TEL. NO.

To return to standby, press

STOP

Setting
Your Machine

To record another number, repeat Steps
4 to 8.
.

SET

73

Setting Your Machine
Programming Auto Dialer
Programming One-Touch Key
When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.

1

2

3

1:ONE-TOUCH
2:ABBR NO.

ONE-TOUCH< >
PRESS ONE-TOUCH

SET

FUNCTION

UF-7950

LOWER

When changing to Lower side (↓)
of One-Touch button.

→

or

<13 >
ENTER EMAIL ADDRESS
→

<13 >
ENTER EMAIL ADDRESS

Lower Indicator is lit.

7
<13 >ENTER NAME
sales@panasonic.co
→

6
Lower Indicator turns OFF.

UF-7950

Enter the email address
(up to 60 characters).
Ex: sales@panasonic.com

SET

SET

Ex: SALES
Enter Station Name using the QWERTY
Keyboard (up to 15 characters).

Programming Abbreviated Dialing Number
When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.

1

2
1:ONE-TOUCH
2:ABBR NO.

ABBR[
]
ENTER ABBR NO.

7

Ex: 0 2 2 (3-digit)
(001 - 200)

SET

FUNCTION

6
[022]ENTER NAME
sales@panasonic.co

ABBR[
]
ENTER ABBR NO.
To record another number,
repeat Steps 3 to 6.
To return to standby, press

UF-7950

SET

Enter the station name
(up to 15 characters).
Ex: SALES

74

3

STOP

.

4

5

ONE-TOUCH< >
PRESS ONE-TOUCH

UF-7950

6

UF-7950

Select One-Touch.
Ex:

13

8
ONE-TOUCH< >
PRESS ONE-TOUCH

STOP

4
UF-7950

Setting
Your Machine

To record another number, repeat
Steps 3 to 7.
To return to standby, press
.

5
[022]
ENTER EMAIL ADDRESS

6

UF-7950

SET

Enter the email address
(up to 60 characters).
Ex: sales@panasonic.com

75

Setting Your Machine
Programming Auto Dialer
Printing Out Directory Sheet
After programming the One-Touch Email Address(es), you can print the Directory Sheet which includes each station’s
name.
This sheet is available when the Fax Parameter No.119 is set to "1:One-Touch". (See page 86)

1

2
* PRINTING *
DIRECTORY SHEET

FUNCTION

76

SET

Your machine prints the
Directory Sheet.

Directory Sheet Sample

Cut the Directory Sheet along the dashed lines
and insert into the Directory Holder.

Setting
Your Machine

Note: It may be necessary to trim the edges a
bit further for the sheet to fit into the
holder better.

Explanation of Contents
: Telephone Number is programmed
: Email Address is programmed
: Group Dial is programmed
(None): Program Key is programmed

77

Setting Your Machine
Programming Auto Dialer
Changing or Erasing the Settings of the One-Touch/Abbreviated Dialing Numbers
(When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.)

1

FUNCTION

2

3

1:ONE-TOUCH
2:ABBR NO.

ABBR [ ]
ENTER ABBR NO.

SET

UF-7950

Ex: 2
Ex: 0 2 2 (001-200)
To change

4a
2
[022] SALES DEPT
abc@panasonic.com
UF-7950

+
CLEAR

SET

Press CLEAR , then enter a new email
address using the QWERTY Keyboard.
(Up to 60 characters)
Ex: aaa@panafax.com

To erase

4b
[022] SALES DEPT
abc@panasonic.com

CLEAR

NOTE

1. To correct a mistake, use

or

to move the cursor to the right side of the incorrect

number; press CLEAR then reenter the new number.

78

4a

To change

or

4b

To erase

5a

6a

[022] SALES DEPT
aaa@panafax.com

[022] PANAFAX
aaa@panafax.com

Setting
Your Machine

UF-7950

SET

CLEAR

Press CLEAR , then enter the station
name using the QWERTY Keyboard
(up to 15 characters).
Ex: PANAFAX

5b

6b

[022] SALES DEPT
ENTER EMAIL ADDRESS

ABBR [ ]
ENTER ABBR No.

SET

NOTE

STOP

To return to standby.

2. If the One-Touch/Abbreviated Dialing Number has been used for a communication
reservation, the settings cannot be changed or erased until the communication has finished.

79

Setting Your Machine
Programming Auto Dialer
Changing or Erasing the settings of the Address Book
(When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.)

1

ADDRESS BOOK (1-3)
ENTER NO. OR ∨ ∧

FUNCTION

3a

2
To change

2:MODIFY STATION?
PRESS SET TO SELECT

SET

SET

2 : To change station.
3 : To erase station.

3b
To erase

3:DELETE STATION?
PRESS SET TO SELECT

SET

80

5a

MODIFY STATION
ENTER LETTER(S)

6a

ENTER LETTER(S)
PANA

UF-7950

PANAFAX
aaa@panafax.com

SET

Enter a letter(s) of a name you
wish to search.
Ex: PANA

7a

UF-7950

UF-7950

SET

CLEAR

Select a station and

Press CLEAR , then enter a new email

press

address then press

SET

.

7a

8a

PANASONIC
ed@panasonic.com

MODIFY STATION
ENTER LETTER(S)

SET

.

Setting
Your Machine

4a

UF-7950

CLEAR

SET

STOP

To return to standby.

Press CLEAR , then enter a new
station (up to 15 characters) then
press

SET

.

4b

5b

6b

DELETE STATION
ENTER LETTER(S)

ENTER LETTER(S)
PA

PANASONIC
DELETE? 1:YES 2:NO

UF-7950

7b

UF-7950

SET

Enter a letter(s) of a name you
wish to search.
Ex: PA

Select a station and
press

SET

.

7b
DELETE STATION
ENTER LETTER(S)

STOP

To return to standby.

81

Setting Your Machine
Fax Parameters
General Description
Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset
for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters,
such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a
transmission is made. When the transmission ends, however, these parameters return to their preset values (Home
position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

1

2

3

FAX PARAMETER(1-182)
NO.=

FUNCTION

FAX PARAMETER(1-182)
NO.=004

SET

SET

Enter Fax Parameter number from
the Parameter Table.
Ex: 0 0 4

NOTE

1. To scroll the Fax Parameters in Step 2, press

or

2. To print out a Fax Parameter List, Press FUNCTION

82

.

6 4

SET

.

4
04 STAMP(HOME)
1:OFF

5
04 STAMP(HOME)
2:ON

SET

Change setting.
To set another parameter, press CLEAR
to return to Step 2, or press
return to standby.

NOTE

STOP

Setting
Your Machine

Ex: 2 for "ON"

to

3. Fax Parameter setting mode is accessible only when the machine is in standby.

83

Setting Your Machine
Fax Parameters
Fax Parameter Table
No.

Parameter

001

CONTRAST
(HOME)

002

RESOLUTION
(HOME)

Setting
Number
1
2
*3
4
5
*1
2
3
4
5

004

STAMP
(HOME)

*1
2

Lightest
Lighter
Normal
Darker
Darkest
Standard
Fine
S-Fine
600 dpi
Halftone
(Fine)
Halftone
(S-Fine)
Halftone
(600 dpi)
Off
On

005
006

MEMORY
(HOME)
DIALING METHOD

007

HEADER PRINT

1
*2
1
*2
*1
2
3

Off
On
Pulse
Tone
Inside
Outside
No print

008

HEADER FORMAT

009

RCV'D TIME PRINT

010

KEY/BUZZER VOLUME

012

COMM. JOURNAL

013

AUTO JOURNAL PRINT

014

FILE ACCEPTANCE
REPORT

017

RECEIVE MODE

022

SUBSTITUTE RECEIVE

023

REC. PAPER SIZE

6
7

84

Setting

*1
2
*1
2
1
*2
3
1
2
*3
1
*2
*1
2

1
*2
1
*2

Comments
Setting the home position for the CONTRAST.

Setting the home position for the RESOLUTION.

Setting the home position for the STAMP.
To select the stamp function when document is stored in
memory, see Fax Parameter No. 28.
Setting the home position for the MEMORY.
Selecting the dialing method.

Selecting the printing position of the header.
Inside
: Inside TX copy area.
Outside : Outside TX copy area.
No print : Header is not printed.
Logo, ID No. Selecting the header format.
From To
Invalid
Selecting whether the machine prints the received date &
time, remote ID, percentage of reduction and page number
Valid
on the bottom of each received document.
Off
Selecting the key touch beep sound.
Soft
Loud
Off
Selecting the home position of printout mode for COMM.
Journal Off/Always/Inc. only.
Always
: Does not print
Inc. Only Off
Always : Always prints
Inc. Only : Prints only when communication has failed.
Invalid
Selecting whether the machine prints the journal
automatically after every 200 transactions.
Valid
Invalid
Selecting whether the machine prints the file acceptance
journal.
Valid
If you set this parameter to valid, a journal will be printed out
after a new job is stored in the memory.
Manual
Setting the reception mode to automatic or manual.
Auto
Invalid
Selecting whether the machine receives to memory when
the recording paper runs out, toner runs out or the recording
Valid
paper is jammed.
(----)
Selecting the Paper Tray and paper size.

Parameter

024

PRINT REDUCTION

025

REDUCTION RATIO

026
027

POLLING PASSWORD
POLLED FILE SAVE

028

STAMP AT MEMORY
XMT

031
034

INCOMPLETE FILE
SAVE
ENERGY SAVER MODE

035

DAYLIGHT TIME

036

RING PATTERN (DRD)
(See page 89, Note 2)

037

RECEIVE TO MEMORY

038

ACCESS CODE

039

PIN CODE ACCESS

052

DIAGNOSTIC
PASSWORD
SUB ADDRESS
PASSWORD
FAX FORWARD

053
054

Setting
Number
1
*2

70
---*100
*1
2
1
*2

*1
2
1
2
*3
4
1
*2
3

*1
2

*1
2
3

*1
2

Setting

Comments

Fixed
Auto

Selecting print reduction mode.
Fixed : Reduce received document according to setting of
Parameter No. 25.
Auto : Reduce received document according to the length
of received documents.
Selecting the fixed print reduction ratio from 70% to 100%.
This parameter functions only when the fixed print reduction
is selected on Fax Parameter No. 24.

70%
---100%
(----)
Invalid
Valid
Invalid
Valid

Setting a 4-digit password for secured polling.
Selecting whether the machine retains the polled document
in memory even after the document is polled once.
Selecting whether the machine stamps the original
documents when storing the documents into memory.
(depending on the Stamp setting on the Control Panel. If the
setting is "Invalid", the machine will not stamp even if the
Stamp LED light is ON)
Invalid
Selecting whether the machine retains the document in
memory if the document is not successfully transmitted.
Valid
Invalid
Select a Energy Saver mode and time.
Power Saver 1: Invalid / 2: Power Saver / 3: Sleep / 4: Shutdown
Mode timer: 1-240 min.
Sleep
Shutdown
Off
Set Daylight Time according to your local regulation.
Off
: Daylight Time is not applied
Mar 2nd
Mar
2
nd
:
From 2 a.m. on the 2nd Sunday of March to 2
Apr 1st
a.m. on the 1st Sunday of November
Note: The date setting shown above reflects the
New Regulation starting in 2007. In 2006,
the Daylight Time will end on the Last
Sunday of October.
April 1st : From 2 a.m. on the 1st Sunday of April to 2 a.m.
on the Last Sunday of October
Invalid
All ring patterns.
Valid
Select a ring pattern for automatic answering.
1: A Standard ring pattern.
2: B Double ring pattern.
3: C Triple ring pattern (Short-Short-Long).
4: D All other triple ring patterns, except the
type C described above.
(----)
Enter a 4-digit password used to print out the received
document in memory by using F8-5 (RCV TO MEMORY).
When F8-5 is set to On, this parameter will not be shown on
the LCD display.
(----)
Enter a 4-digit Access Code to secure the machine from
unauthorized use.
None
Selecting the access method (Prefix or Suffix) to dial a
number with PIN Code.
Suffix
Prefix
(----)
Setting the password for Remote Diagnostic Mode. Please
ask your Panasonic Authorized Dealer for details.
(----)
Setting a 20-digit password for secured sub-address
communication.
Invalid
Selecting whether the machine performs Fax Forwarding to
the specified destination.
Valid

Continued on the next page...

85

Setting
Your Machine

No.

Setting Your Machine
Fax Parameters
Setting
Number
*1
2
*1
2
3
*1
2
1
*2

Off
On
A-ENGLISH
C-FRENCH
SPANISH
Invalid
Valid
Invalid
Valid

LINE SELECTION

*1
2
3

Auto
Line-1
Line-2

095

DUPLEX PRINT

097

SPECIAL TRAY
No.1 - 2

*1
2
*1
2
3

Invalid
Valid
None
Tray 1
Tray 2

-

-

No.

Parameter

056

COVER SHEET

058

LANGUAGE

077

DEPARTMENT CODE

082

QUICK MEMORY XMT

088

099

MEMORY SIZE
(SD Memory Card)
118 FAX FUNCTION DETECT

86

119

QWERTY KEYBOARD

121

Auto Reset Timer

1
2
3
*4
5
6
*1
2

1
2
*3
4
5
6

Setting

Comments
Setting the home position of the Cover Sheet parameter in
the Select Mode.
Selects the default message language for the display.

Selecting whether the machine performs the Department
Code operation.
Selecting whether the machine performs Quick Memory
Transmission.
Invalid : Stores all documents into memory first before
dialing the telephone number.
Valid
: Starts dialing the telephone numberimmediately
after storing the first page.
(This feature is not available when the Fax Parameter No.
133 (Job Build) is set to "2:On". )
Selecting the transmitting telephone line when the optional
G3 Communication Port Kit is installed.
Auto
: Selects the available telephone line for
transmission automatically.
Line-1 : Selects Line-1 as the only transmitting telephone
line.
Line-2 : Selects Line-1 as the only transmitting telephone
line.
Note: Regardless of the setting selection above, the unit
will answer, and receive on both telephone lines.
Selecting whether the machine performs duplex print when
receiving the document via G3 Fax, or Internet Fax.
Select a Special Tray that will not be used for printing
received faxes (Tray 1 or 2). One Tray must always be
available for receiving Faxes. This setting is available when
the 2nd Paper Feed Module Option is installed.
Displays the amount of memory size. (When SD card is
installed, shows the size of the SD memory card)
Setting the number of digits required for the machine to
determine the entered number is a Fax Telephone number.
Upon detecting the specified number of digits, the machine
will automatically switch to the FAX Mode when it is in the
Copier Mode.

Invalid
4-Digit
5-Digit
6-Digit
7-Digit
8-Digit
One-Touch Selecting whether the QWERTY Keyboard functions as
Quick Name One-Touch Dialing Keys, or as Quick Name Search Keys of
the station name.
Search
One-Touch : Each letter key is assigned with an Email
Address, or a Telephone Number for quick
dialing.
Quick Name Search :
Entering the letter(s) of the station name for
quick name search of the programmed
station, and quick dialing.
Off
Selecting whether the control panel reset time.
30 sec.
1 min.
2 min.
3 min.
4 min.

Parameter

122

DIAL PREFIX

126

User Authentication

127

ID TIMEOUT

Setting
Number

1
*2

128

LOGON ATTEMPTS

-

129
130

LOCKOUT TIME
AUTH METHOD

131

JOB TRACKING

132

VIA FAX SERVER

133

JOB BUILD

1
*2
*1
2
*1
2
*1
2

140

LAN RELAY XMT
REQUEST
RELAY XMT
(a.k.a. LAN RELAY
STATION on UF-770i)
RELAY XMT REPORT

142

143

144 EMAIL CHARACTER SET
145

SENDER SELECTION

146

POP TIMER

147

AUTO POP RCV

148

DELETE POP RCV
EMAIL
DELETE POP ERROR
EMAIL
IFAX RETURN RECEIPT

149
150

*1
2
1
*2
1
*2
3
1
*2
*1
2
---*3
1
*2
1
*2
*1
2
1
*2

Setting

Comments

(----)

Setting the Dial Prefix number (Max. 4-digits). When the
machine detects a 10-digit telephone number (excluding
any characters; such as "-") being dialed, it will
automatically append the preset Dial Prefix number.
When the telephone number is Less, or More than 10-digits
in length, the Dial Prefix number is not appended.
Setting theUser Authentication modes.

Copy
Fax
Printer
Scanner
Auto Reset Selecting the Timeout Setting for user authentication
Time
feature.
After Every
Job
0 to 9 times Setting the number of logon attempts for user authentication
feature.
1 to 60 min. Setting the Lockout Time for user authentication feature.
Clear Text Selecting the Authentication Method for user authentication
feature.
NTLM
Invalid
Selecting whether the machine performs Job Tracking for
user authentication feature.
Valid
Invalid
Selecting whether to enable the RightFax Server for user
authentication feature.
Valid
Off
Selecting whether the machine performs Job Build when
the total number of documents exceed the maximum
On
capacity of the ADF, or when scanning the documents
manually one at a time.(The Quick Memory Transmission
feature (Fax Parameter No. 82) is not available when the
Job Build is set to "2:On". )
Invalid
Selecting whether the machine performs LAN Relay XMT
Request.
Valid
Invalid
Selecting whether the machine accepts, and performs G3
relayed transmission. (Relay Station Functions)
Valid
Off
Always
Inc. Only

Setting how the COMM. Journal for relayed transmission is
sent to the originator.
Off
: Don’t send.
Always : Always send.
Inc. Only : Send only if communication has failed.
Japanese Selecting the Character Set when receiving, or sending
email text.
English
Invalid
Selecting a pre-programmed sender’s name, and email
address before each transmission.
Valid
0 to 60 min. Setting the time interval for the machine to check for email
on the POP Server.
(0 = Does not check the POP Server for email.)
Invalid
Selecting whether the machine automatically downloads an
email from the POP Server.
Valid
Invalid
Selecting whether the email will be deleted automatically
after retrieval from the POP Server.
Valid
Invalid
Selecting whether to delete the email that includes an
incompatible file attachment from the POP Server.
Valid
Invalid
Selecting whether to send a return receipt when receiving
from another Panasonic Internet Fax.
Valid
Continued on the next page...

87

Setting
Your Machine

No.

Setting Your Machine
Fax Parameters

Parameter

151

EMAIL HEADER
FORMAT

152

SUB-ADDRESS
ROUTING
TSI ROUTING

3
*1
2
*1
2

154

ROUTING HEADER
FORMAT

*1
2

155

PRINT ROUTED
DOCUMENT
PRINT FORWARDED
DOCUMENT

*1
2
*1
2

158

TRANSACTION
JOURNAL
PC REMOTE UPDATE

*1
2
*1
2

159

SUBJECT LINE ENTRY

160

DEFAULT DOMAIN

161

DNS SERVER

162

TIFF VIEWER URL

*1
2
1
*2
1
*2
1
*2
3

163

ROUTING HEADER

164

IFAX XMT HEADER
(Email only)

168

CC/BCC STATION

169

DHCP CLIENT

153

156

157

88

Setting
Number
1
*2

No.

*1
2
*1
2

*1
2
1
*2

Setting

Comments

All
Subject/
From/To
Off
Invalid
Valid
Invalid
Valid

Selecting the header information to print when an email is
received. (Normally used for Troubleshooting. It shows the
path of the email transmission before arriving at your
machine.)

Selecting whether to automatically route a received email
using ITU-T sub-address.
Selecting whether to route a received fax to an email
address preprogrammed in Auto Dialer using the originating
fax’s Numeric ID (TSI frame information).
Originator Selecting the type of email header to be included in the
Relay Station "From" field of each routed faxes.
Originator
: The originating fax machine’s TSI will
appear in the "From" field of the routed
email.
Relay Station : The routing station’s email address will
appear in the "From" field of the routed
email.
Inc. Only Selecting whether a received fax to be routed is always
printed, or only when the routing operation fails.
Always
Inc. Only Selecting whether a memory received fax, or email to be
forwarded is always printed, or only when forwarding is
Always
incomplete.
Invalid
Selecting whether the machine sends a transaction journal
to the pre-programmed email address.
Valid
Invalid
Selecting whether the machine will accept commands from
an email application, to:
Valid
(a) Program the Internet Parameters
(b) Program the Auto Dialer
(c) Allow retrieval of the Journal
Invalid
Selecting whether the "Subject" line can be programmed
during each transmission.
Valid
Invalid
Selecting whether the machine accepts to insert the Default
Domain when entering Manual Number Dialing.
Valid
Invalid
Selecting whether to enable the DNS Server.
Valid
None
Selecting whether to include the URL address in the email
message body.
English
English+
Japanese
Invalid
Selecting whether to add the Header Print information of the
Routing Station on the top edge of each routed pages.
Valid
Included Selecting whether to include the header when sending a
Not included document to an address in the same Domain as specified in
the Default Domain parameter. (This is useful when using
the machine to scan documents back to your PC.)
Note: When sending to a Domain other than as specified in
the Default Domain parameter, the header will be
included regardless of the selection.
Invalid
Selecting whether to allow the CC/BCC email address(es)
to be entered.
Valid
Invalid
Select whether the machine would automatically acquire the
Network Parameters from the DHCP Server. (Such as IP
Valid
Address, Subnet Mask, Default Gateway IP Address,etc.)
Note: If you change the setting of this parameter, turn the
Power OFF/ON.

Parameter

170

SMTP
AUTHENTICATION
(See page 89, Note 3)
POP BEFORE SMTP
(See page 89, Note 3)
DIRECT IFAX XMT

171
172

Setting
Number
*1
2

Setting

Comments

Invalid
Valid

If you transmit to the SMTP Server, user name and
password are used for authentication. Selecting "Valid"
allows you to set up the user name, and password.
If you transmit to the SMTP Server, POP user name, and
POP password are used for authentication.
Selecting whether to be prompted during Auto Dialer
registration if the station you are programming is to receive
Internet Fax directly without going through a Mail Server.
Setting the home position of whether to request a Message
Disposition Notification (MDN) for a delivery processing
confirmation indicating that the message (email) was read,
when sending an email/Internet Fax.
This setting will be the default value for the Function Select
Mode (F8-2).
This parameter allows you to encrypt the protocol for the
POP password security when connecting with the POP
Server.
Selecting whether the document(s) are converted to TIFF-F,
or PDF format when Scanning-to-Email, or TIFF-F format
when sending to an Internet Fax.
The default is "PDF" as PDF has become the industry
standard for exchanging documents from computer to
computer (Scan-to-Email). However, PDF format cannot be
used for Internet Faxing (Internet Fax to Internet Fax) as
current Internet Fax specifications do not support these file
formats, and TIFF-F format must be used when sending to
an Internet Fax machine.
(This setting can be temporarily changed when sending an
Internet Fax with the Select Mode (F8-6)
"XMT FILE TYPE/NAME".)
Selecting whether the Communication Journal is printed,
emailed, or both.
Print : Prints
Email : Emails to the address selected in the Sender
Selection (see page 54).
Both : Prints and Emails.

*1
2
*1
2

Invalid
Valid
Invalid
Valid

173

DELIVERY NOTICE
(HOME)

*1
2

Off
On

174

APOP
AUTHENTICATION
(See page 89, Note 3)
XMT FILE TYPE

*1
2

Invalid
Valid

1
*2

TIFF
PDF

*1
2
3

Print
Email
Both

177

182 SEND COMM. JOURNAL

NOTE

1. The setting number marked with an asterisk (*) indicates the factory standard setting.
2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by
your local telephone company. It allows up to 4 different telephone numbers to be assigned on a
single telephone line with a distinctive ring for each telephone number. By selecting the
appropriate ring pattern associated with the telephone number assigned for your fax machine. It
can differentiate and answer the incoming call on the fax number. All other calls on the other
telephone numbers will not be answered. This optional service from your local phone company
is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized
Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with
your local telephone company on the availability of this service in your area.
3. "Valid" can be selected when the SMTP Server or the POP Server support these capabilities.

89

Setting
Your Machine

No.

Setting Your Machine
Programming or Retrieving Parameters via Email
General Description
Command + Password
parameters
get

abbr
jnl
Internet Fax

Email

Internet

PC
Internet Parameter
Auto Dialer
Transaction Journal
Edit
Back up
Command + Password
parameters
set
abbr
Internet Fax

Email

Internet

PC

Using Email to Program or Retrieve Parameters
This feature is a powerful tool, which provides a convenient, and easy way of retrieving or programming Internet
Parameters, Auto Dialer Dialing Numbers, Program keys, and Journal retrieval from your PC by sending a text email
message to your machine.
Using your email application’s "Subject:" line as a command-input field, you can request your machine to perform the
following commands:
1
2
3
4
5
Where:

90

"Subject:" Line Command
#set parameters(password)#
#get parameters(password)#
#set abbr(password)#
#get abbr(password)#
#get jnl(password)#

Function
Programs the Internet Parameters
Retrieves the Internet Parameters
Programs the Auto Dialer
Retrieves the Auto Dialer Data
Retrieves the current Journal data

"set" is used to program the data
"get" is used to retrieve the data
"parameters" represents Internet Parameters
"abbr" represents Auto Dialer
"jnl" represents Journal
"password" is the Remote Password programmed in your machine's User Parameters
(i.e. 1234567890). Must be enclosed within the parenthesis "( )".
The command must be enclosed within the hash (#) signs.

Using a PC to Input the Internet Parameters Remotely

1) To Store
data, type

:

#set parameters(password)#

: where the "password" is the Remote Password programmed in
your machine's User Parameters (i.e. 1234567890).
You can enter the Internet Parameters shown above with this
command the first time. However, if these fields already contain
data, do not use this command as the existing information will
be deleted and overwritten. Use the Retrieve command below
instead, refer to pages 92 and 98.

2) To Retrieve :
data, type

#get parameters(password)#

: where the "password" is the Remote Password programmed in
your machine's User Parameters (i.e. 1234567890).
Make sure that the CC..., Bcc... lines and the body of the email
message is Blank.

NOTE

1. To activate this feature, change the Fax Parameter No. 158 (PC Remote Update) to "Valid".
(See page 88)

91

Setting
Your Machine

This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a
text email message to your machine.
The following parameters can be input remotely via a PC. The other parameters must be entered from the machine in
the User Parameters (see page 28).
• Sender Selection (up to 24 User Names, see page 54)
• Default Domain
• Selectable Domains (up to 10 additional Domain Names)
• Remote Password
• Manager’s Email Address
• Relay XMT Password
• Relay Domain (up to 10 Domain Names authorized for Relay XMT Request)
• LDAP Server Name (Available for some countries only.)
• LDAP Login Name (Available for some countries only.)
• LDAP Password (Available for some countries only.)
• LDAP Search Base (Available for some countries only.)
• Community Name (up to 2 Community Names)
• Device Name
• Device Location
Your machine interprets the command that you enter in the "Subject" line of your email message, and performs one of
the following functions, it Retrieves or Stores data into the Internet Parameters (User Parameters).
The two types of commands that can be entered in the "Subject" line of your email:

Setting Your Machine
Programming or Retrieving Parameters via Email
To Retrieve Each Parameters
To retrieve the existing parameters, send a plain text email to your machine's email address with the following
command in the "Subject" line:
•

#get parameters(password)#

:

To retrieve the Internet Parameters

•

#get abbr(password)#

:

To retrieve the Auto Dialer

•

#get jnl(password)#
:

: To retrieve the Journal (Transaction Journal)
where the "password" is the Remote Password programmed in your machine's User Parameters (i.e.
1234567890).
Make sure that the CC..., Bcc... lines, and the body of the email message is Blank.

[Ex: Internet Parameters]

IFAX

(1)
(

(1)

)

To

:

Your machine's email address.

From

:

This field is normally not visible when creating new email message(s).
It is your default email address (email application), for retrieving the Internet
Parameters and for error message notification.
(Can be programmed with the configuration tool of your email program.)

Subject

:

To Retrieve data, type : #get parameters(password)#
#get abbr(password)#
#get jnl(password)#

Using Email to Retrieve the Journal
The Journal will be sent back to the originating station’s email address.
After receiving the journal, use a fixed width font (i.e. Courier), in order to align the received journal’s contents on the PC.

92

To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File
After receiving your machine’s email with the Internet Parameters and/or Auto Dialer, store the email file as text (.txt) on
your PC for backup purposes.
To change or update the Internet Parameters and/or Auto Dialer, type the following command in the "Subject" line of
your email, and follow the steps below:
•

#set parameters(password)#

:

•

#set abbr(password)#

:

:

2.
3.
4.
5.
6.

To store the Auto Dialer
where the "password" is the Remote Password programmed in your machine's User Parameters (i.e.
1234567890).
Make sure that the CC..., Bcc... lines, and the body of the email message are Blank.

Create a New Email Message, fill out the "To", and "From" Address line and the Subject line information for section
below:
To

:

Your machine's email address.

From

:

This field is normally not visible when creating new email message(s).
It is your default email address (email application), for retrieving each Parameters
and for error message notification.

Subject

:

To Store data, type: #set parameters(password)#
#set abbr(password)#

Open the backup, Internet Parameters and/or Auto Dialer text file. Copy the body text, and paste it on the body of
the newly created email message.
Delete any headers that may be present in the body of the email, as unsupported data will be rejected. The
information following the "#" sign is ignored by your machine.
Edit a parameter and/or add additional parameters.
When finished, use the "File/Save as..." command, and save the updated file with ".txt" extension as a backup.
Send the email message to your machine to update the Internet Parameters and/or Auto Dialer.

93

Setting
Your Machine

1.

To store the Internet Parameters

Setting Your Machine
To Edit the Retrieved or Backup Internet Parameters File
Your Machine’s Internet Parameters Email Sample

IFAX

(1)

From:
"Your Machine" 
Subject: Your Machine's SYSTEM PARAMETER List
To:
user1@panasonic.com

(8)

[Delete this header before sending the email.]

#--------------------------------------------# Your Machine's SYSTEM PARAMETER List
#
# STATION
: PANASONIC
# EMAIL
: ifax2@panasonic.com
# DATE/TIME : MMM-dd-yyyy 12:34
#--------------------------------------------#--------------------------------------------# Internet parameters
#
# IP ADDRESS
:192.168.3.21
# SUBNET MASK
:255.255.255.0
# SMTP SERVER
:es1.panasonic.com
# DEF.ROUTER
:192.168.3.22
# DNS SERVER
:192.168.3.1
# 2'ND DNS SERVER :0.0.0.0
# POP SERVER
:es1.panasonic.com
# POP USER NAME :ipfax2
#--------------------------------------------@sender (a) (b)
(c)
01;PANASONIC;ifax@panasonic.com
(2)
02;PCC;ifax2@pcc.panasonic.com
@end
@select-domain
01;pcc.panasonic.com
(3)
02;panasonic.com
@end
@relay-domain
panasonic.com
pcc.panasonic.com
(4)
sales.panasonic.com
panasonic.com
@end
@system
domain;panasonic.com
(a)
manager;user1@panasonic.com
(b)
(5)
relay;"rlypass"
(c)
(d)
remote;"1234567890"
@end
@ldap
server;ldapsvr
(a)
login;sonic777
(b)
(6)
password;"sbste7"
(c)
base;psonic789
(d)
@end
@mib
com_name1;commu1
(a)
com_name2;commu2
(7)
(b)
(c)
device;Panasonic DP-XXXX
location;devloca
(d)
@end

(1)

94

(9)

To

:

Your machine's email address.

From

:

This field is normally not visible when creating new email message(s).
It is your default email address (email application), for retrieving the Internet
Parameters and for error message notification.
(Can be programmed with the configuration tool of your email program.)

Subject

:

To Store data, type: #set parameters(password)#

@sender to @end

:

Defines the Sender information to be set in section (2) between @sender to @end
block. Edit, Delete or Register up to 24 User Names and their Email Addresses for
the Sender Selection feature (see page 54).
Separate each data field with a semicolon (;). (If the remaining fields are to remain
blank, insert a semicolon (;) for each blank field.)
The data string for each Sender Selection should be defined within a single line.
The syntax is: ;;
(a) 01 to 24: Indicates the Sender Selection Numbers
(b) User Name (25 characters maximum)
(c) Email Address (60 characters maximum)

(3)

@select-domain to @end

:

Defines the Selectable Domains to be set in section (3) between @select-domain
to @end block. Register up to 10 alternate Domain Names that can be selected
during manual email addressing. (30 characters maximum)
The syntax is: ;

(4)

@relay-domain to @end

:

Defines the Domain Names to be set in section (4) between @relay-domain to
@end block. Register up to 10 Domain Names that have been authorized to
access your machine for Relayed XMT Request. (30 characters maximum)

(5)

@system to @end

:

Defines the Internet Parameters to be set in section (5) between @system to
@end block. Register the following Internet Parameters.
(a) Default Domain (50 characters maximum).
The syntax is: domain;
(b) Manager’s Email Address (60 characters maximum).
The syntax is: manager;
(c) Relay XMT Password (10 characters maximum).
The syntax is: relay;. Quotation marks " " enclosing
the password, required.
(d) Remote Password (10 characters maximum).
The syntax is: remote;. Quotation marks " " enclosing the
password, is required.

(6)

@ldap to@end

:

Defines the LDAP Parameters to be set in section (6) between @ldap to @end
block. Register the following Internet Parameters.
(a) LDAP Server Name (60 characters maximum).
The syntax is: server;
(b) LDAP Login Name (40 characters maximum).
The syntax is: login;
(c) LDAP Password (10 characters maximum).
The syntax is: password;. Quotation marks " " enclosing the
password, is required, as shown in the example above.
(d) LDAP Search Base (60 characters maximum).
The syntax is: base;

(7)

@mib to @end

:

Defines the MIB to be set in section (7) between @mib to @end block. Register
the following Internet Parameters.
(a) Community Name(1) (32 characters maximum).
The syntax is: com_name1;
(b) Community Name(2) (32 characters maximum).
The syntax is: com_name2;
(c) Device Name (32 characters maximum).
The syntax is: device;
(d) Device Location (32 characters maximum).
The syntax is: location;

(8)

This header must be deleted before the email is sent to your machine for reprogramming of Internet Parameters.

(9)

The information following the "#" sign is ignored by your machine, therefore, you can leave it as is, or delete it if you
wish.

95

Setting
Your Machine

(2)

Setting Your Machine
To Edit the Retrieved or Backup Auto Dialer Data File
Your Machine’s Address Book (Auto Dialer) Email Sample

IFAX

(1)

From:
"Your Machine" 
Subject: Your Machine's SYSTEM PARAMETER List
To:
user1@panasonic.com

(4)

[Delete this header before sending the email.]

#--------------------------------------------# Your Machine's ONE-TOUCH/ABBR. List
#
# STATION
: PANASONIC
# EMAIL
: ifax2@panasonic.com
# DATE/TIME : MMM-dd-yyyy 17:45
#--------------------------------------------@begin (a) (b)
(c)
(d) (e)
001;SALES DEPT;ifaxlink@ifax.panasonic.com;1111;5551234;
002;SP-200:#0003;;;
003;SP-200IPFAX;ifax@panasonic.com;;;
004;LONDON;ifax-rly@london.panasonic.co.uk;;;
005;ROME;#396111234;;;
@end
(a) (b) (c)
@program P01 "POP3" POP
user;POP3
(d)
password;"pop-pswd"
(e)
delete;on
(f)
(3)
@end
(h)
(g)
@program P02 "Group1" GROUP
001-002
(i)
@end

(1)

96

(5)

(2)

To

:

Your machine's email address.

From

:

This field is normally not visible when creating new email message(s).
It is your default email address (email application), for retrieving the Auto Dialer
data and for error message notification.
(Can be programmed with the configuration tool of your email program.)

Subject

:

To Store data, type: #set abbr(password)#

@begin to @end block

:

Defines the Auto Dialer to be set in section (2) between @begin to @end block.
Edit, Delete or Register the information.
Separate each data field with a semicolon (;). (If the remaining fields are to remain
blank, insert a semi-colon (;) for each blank field)
The data string for each station should be defined within a single line.
The syntax is: ;;;
;;
(a) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed
001 to 200: indicates ABBR. No.s 001 to 200 (200 stations maximum)
(001 to 920: When the SD Media Card Memory is installed)
2001 to 2080: indicates One-Touch numbers from 01 to 80
Program Keys (P1 to P80 common used with the One-Touch keys)
(b) Station-name: Name of the station being programmed (15 alpha-numeric
characters maximum)
(c) Station-address: email address or telephone number of the station being
programmed after the hash sign(#).
(d) Routing-subaddress: sub-address to be used for routing (20-digit maximum)
(e) Routing-id-number: TSI to be used for routing (20-digit maximum)

(3)

@program to @end

:

Defines the Program Keys stored as a Group Key or POP Access Key to be set in
section (3) between @program to @end block.
Edit, Delete or Register the information.
(a) Program Key: P01 - P80 (Common used with the One-Touch Keys)
(b) POP3: station name
(c) POP: The syntax used to set the Program Key as a POP Access Key.
(d) POP User-name: Name of the POP user account (40 alpha-numeric characters
maximum)
(e) POP Password: POP Password (10 alpha-numeric characters maximum)
(f) Set whether the emails on the POP Server are deleted after retrieving the
emails.
(g) Station-name as a Group Key: Name of the station being programmed (15
alpha-numeric characters maximum)
(h) GROUP: The syntax used to set the Program Key as a Group Key
(i) Entry-number: One-Touch, ABBR. No. or Program Keys to be programmed
001 to 200: indicates ABBR. No.s 001 to 200 (200 stations maximum)
(001 to 920: When the SD Memory Card is installed)
2001 to 2080: indicates One-Touch numbers from 01 to 80

(4)

This header must be deleted before the email is sent to your machine for reprogramming of Auto Dialer.

(5)

The information following the "#" sign is ignored by your machine, therefore, you can leave it as is or delete it if you
wish.

NOTE

1. The email address and the telephone number cannot be programmed via email when:
• Auto Dialer Number has been used for communication reservation.
• Received documents are stored in the image data memory of the machine.
• While the machine is communicating or printing.
2. When the email address, and telephone number are programmed via email, a program result
email is sent back.
3. Some email applications automatically insert a line feed in the middle of a line when the
number of characters in a line exceed a specific number. Turn "Off" the automatic line feed, or
define the number of characters per line to prevent a line feed, or the data will be ignored.

97

Setting
Your Machine

(2)

Setting Your Machine
To Edit the Retrieved or Backup Auto Dialer Data File
Deleting the Entire Auto Dialer
If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the email
message:
@command
delete
@end
This command can also be inserted before the @begin to @end block, to erase the entire Auto Dialer data first, then
reprogram it with new data.
This method will also prevent the "Overwrite Warning Message" that is sent back from your machine, when the current
Auto Dialer station is overwritten.
To erase the entire Auto Dialer data, type the following command in the "Subject" line of your email:
#set abbr(password)#

:

Where the password is the Remote Password programmed in your
machine's User Parameters.
Retrieve and backup the existing data onto your PC first by following
the procedures for Retrieving and Editing on page 96.

IFAX

(1)

(1)

98

To

:

Your machine's email address.

From

:

This field is normally not visible when creating new email message(s).
It is your default email address (email application), for retrieving the Auto dialer
data and for error message notification.
(Can be programmed with the configuration tool of your email program.)

Subject

:

To Delete data, type

: #set abbr(password)#

Setting
Your Machine

memo

99

Network Scanner
Document Scanning
Document Scanning via LAN

1

2
UF-7950

A
B
C

When the Panasonic Document
Management System (Panasonic-DMS) is
installed, and configured on your PC,
document(s) can be scanned from your
machine to the PC.
Direct Connection
(with Crossover Cable, see page 110)
Document Scanning directly from your
machine to your PC using Windows "My
Network Places", or "Network
Neighborhood".

1
3

Original Size

Select the desired
Scanning setting.
(See the example
below)

LTR
LAN

INV
NOTE:
USB Port is used for printing only, and is
not available for local scanning.

2

INV
LGL

MIX :
Letter and Legal

MIX

Selecting the Scanning Resolution
UF-7950

RESOLUTION

150 dpi
300 dpi
600 dpi
Halftone (300 dpi)
Halftone (600 dpi)

Selecting the scanning contrast
UF-7950

CONTRAST

CONTRAST
-[
]+

A

:Lighter

NOTE

100

:Darker

1. Auto Dialer (Address Book or One-Touch/ABBR.) is only available when stations are
registered (see pages 102 to 105).

3a

Quick Name Search Addressing (See Note 1)
(When Fax Parameter No.119 is set to "2:Quick Name Search", see page 86.)

4

UF-7950

Enter the first letter of the
name you wish to search
repeatedly until it is shown on
the LCD display.
Ex: "S"

3b

SALES 3
SALES 2
10.74.252.66
SALES
10.74.252.66
10.74.252.66

START

(See Note 3)

The document(s) is stored into
memory. Then starts scanning
the document(s).

One-Touch/ABBR. Addressing (See Note 1)
(When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.)

UF-7950

or

ABBR
DIAL + ABBR No.

Select One-Touch.

(01-20)

Directory Search Addressing (See Note 1)
ENTER LETTER(S)
SA

UF-7950

SET

DIRECTORY
SEARCH

Enter a letter(s) of a name
you wish to search.
Ex: "SA"

NOTE

Network Scanner

3c

[05]SALES 3
[03]SALES 2
10.74.252.66
[01]SALES
10.74.252.66
10.74.252.66
(See Note 3)

2. If the PC’s IP Address is not shown on the LCD of your machine, register the PC’s IP Address
using your machine’s Control Panel (see page 102).
3. You can search for another name starting with the same character by scrolling with the Cursor
Keys (

/

).

101

Network Scanner
Auto Dialer
Adding your PC's IP Address
If the Scanner Configuration is not set with the Panasonic Communications Utility of Panasonic-DMS software (refer to
Panasonic-DMS CD), input your PC’s IP Addresses using the machine’s Keypad.

2

1

3

UF-7950

FUNCTION

SET

7

6

8

DESTINATION : PC
1:PC 2:FTP

UF-7950

SET

PORT NUMBER
6509

SET

Enter a new
Station.
STATION NAME
SALES

<01↑>

(Max. 40 characters)
When inputting a special character,

SET

FTP: Consult with your network
administrator.

press the +%... 11 key, and use the
/
Cursor Keys to the desired character.
When changing the stored character, move
the cursor ( ) back to the character, and press

CLEAR

102

key, then input a new character.

SET

4a-1

5

For QUICK NAME SEARCH
(When Fax Parameter No. 119 is set to
"2:Quick Name Search", see page 86.)
ADDRESS BOOK (1-3)
ENTER NO. OR ∨ ∧

IP ADDRESS

<01 ↑>

6

SET

0-9, *
SET

4b-1

For ONE-TOUCH

For ONE-TOUCH/ABBR. NO.
(When Fax Parameter No. 119 is set to
"1:One-Touch", see page 86.)

ONE-TOUCH <
>
PRESS ONE-TCH OR ∨ ∧

ex. 10.74.252.66
1 0 * 7 4 * 2
5 2 * 6 6
When changing a number, move
the cursor ( ) over the number you
wish to change, and overwrite it
with a New number.

UF-7950

1:ONE-TOUCH
2:ABBR NO.

NOTE:
When using One-Touch/ABBR.
number, the station number is
indicated on the LCD.

Network Scanner

For ABBR No.
ABBR [ ]
ENTER NO. OR ∨ ∧

ABBR No.
(01 - 20)

9

STOP

(2 times)
To return to standby.

103

Network Scanner
Auto Dialer
Editing/Erasing your PC's IP Address
If you have to change or erase any of the Address Book stations, follow the steps below.
For ONE-TOUCH/ABBR. NO. (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.)

1

2

Select a station.
Follow the same procedures as
Steps 1 to 4b-1 on page 102, and
103, "Adding your PC’s IP
Address".
For ONE-TOUCH

For Editing

IP ADDRESS
10.74.252.xxx

ONE-TOUCH <
>
PRESS ONE-TCH OR ∨ ∧

<13 ↑>

SET

When changing a number, move
the cursor ( ) over the number
you wish to change, and
overwrite it with a New number.

UF-7950

2

For Erasing

IP ADDRESS
0.74.252.xxx

<13 ↑>

For ABBR No.
ABBR [ ]
ENTER NO. OR ∨ ∧
CLEAR

Cursor should be positioned to
first number of IP address.

ABBR No.
(01-20)

For QUICK NAME SEARCH (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.)

1

2

Follow the same procedures
as Steps 1 to 3 on page 102, and
103, "Adding your PC's IP

For Editing

2:MODIFY STATION?
PRESS SET TO SELECT

3
MODIFY STATION
ENTER LETTER(S)
UF-7950

ADDRES BOOK
(1-3)
ENTER NO. OR ∨ ∧
SET

Ex: "SA"

for Editing Station
or

for Erasing Station

2

For Erasing

3:DELETE STATION?
PRESS SET TO SELECT

3
DELETE STATION
ENTER LETTER(S)
UF-7950

SET

Ex: "SA"

104

3

4

5

DESTINATION : PC
1:PC 2:FTP

UF-7950

PORT NUMBER
509

Enter a new Station.
STATION NAME
SALES 01

<13 ↑>

(Max. 40 characters)

3
IP ADDRESS

SET

FTP: Consult with your network
administrator.

<13 ↑>

4

Network Scanner

SET

5
Same steps as (For Editing) above.

SET

5

4
SALES 01
10.74.252.xxx

SALES 01
DELETE 1:YES 2:NO

SET

105

Network Scanner
Function
Setting the Scan Parameters

1

2

3
SET MODE
(1-2)
ENTER NO. OR ∨ ∧

FUNCTION
(1-2)
ENTER NO. OR ∨ ∧

UF-7950

FUNCTION

SET

SET

5a
Select the desired Function Parameter, and then
select a setting and press

SET

.

5b-1

5b-2

When select the Key
Operator Mode:

Select the desired Scan Parameter then select a setting,
and press

SET

.

09 KEY OPERATOR MODE
ENTER PASSWORD=

SET

Input the key Operator
Password (3-digit).

See the Precaution section in Operating Instructions
(For Facsimile and Copy Functions).

Scanner Settings (Scan Parameters)
No.

Modes

Function

00

SCANNER SETTINGS

Prints the scanner settings.
PRESS SET TO PRINT

02

COMPRESSION MODE

Sets the default compression mode setting.
1:MH / 2:MR / 3:MMR / 4:JBIG

4:JBIG

03

RESOLUTION

Sets the default resolution setting.
1:150dpi 2:300dpi 3:600dpi
4:Halftone (300dpi) 5:Halftone (600dpi)

2:300dpi

05

FILE TYPE/NAME

Selects the default transmission file format.
1:TIFF / 2:PDF

1:TIFF

07

ORIGINAL SIZE

Selects the default original size setting.
LTR-R
MIX / LTR-R / INV / INV-R / LGL (LTR: Letter, INV:
Invoice, LGL: Legal, MIX: Letter and Legal)
Press
size.

09

106

Initial Setting

KEY OPERATOR MODE

SET

and

or

to select the original

Input the key operator password.

4
SCAN PARAM.
(0-9)
ENTER NO. OR ∧ ∨
or

5a
5b-1

(1 digit)

6

STOP

(2 times)

Scanner Settings (Scan Parameters) (For key Operators)
No.
01

Modes
ABBR GROUP ID

Function
Selects the ABBR. Group ID settings.
0-99

Initial Setting
0

107

Network Scanner

To return to standby.

Network Scanner
Function
Select Mode
You can temporarily add the file name, or select the compression format when scanning document(s). The parameters are
returned to the preset position when the scanning is finished. To change the default settings, set the Scan Parameter No.
2 (Compression Mode), and No. 5 (File Type/Name). (See page 106)

1

2

3
FUNCTION
(1-2)
ENTER NO. OR ∨ ∧

MMM-DD-YYYY 04:28
READY TO SCAN

UF-7950

or
FUNCTION

For Scan File Name

6a

7a

8a

1:SCAN FILE NAME ?
PRESS SET TO SELECT

FILE TYPE=TIFF
1:TIFF 2:PDF

FILE NAME=DATE&TIME
1:DATE&TIME 2:CUSTOM

SET
SET
or

SET

+

or

For Compression

6b

7b

2:COMPRESSION ?
PRESS SET TO SELECT

COMPRESSION :JBIG
3:MMR 4:JBIG

SET

108

: MH

: MMR

: MR

: JBIG

SET

+

+

4

5

2:SELECT MODE ?
PRESS SET TO SELECT

SELECT MODE
(1-2)
ENTER NO. OR ∨ ∧

SET

6a
6b

: Scan File Name
or

: Compression
(When Custom is Selected)
SCAN FILE NAME
ENTER NAME
UF-7950

SET

To correct a mistake, use

to move the cursor to the right side of

the incorrect character, press CLEAR then reenter the new character.

Network Scanner

(Up to 40 characters)

or

109

Network Scanner
Direct Connection (with Crossover Cable)
Direct Connection (with Crossover Cable)

1
Turn OFF the Power Switch
(Machine and PC).

2
Connect a Crossover LAN Cable between your machine, and the PC.

To
Machine

To PC

RX
10/100BAS
E-TX
LINK

LAN Cable (Crossover)

LAN Cable (Crossover)

(Back Side of Machine)
NOTE: Do not use Standard LAN Cable.

5
Turn OFF/ON the Power Switch
(Machine and PC).

110

6
Input your PC’s IP Address
into the Address Book in the
machine (see page 102).

7
Scan the document(s) to
your PC (see page 100).

3

4

Turn ON the Power Switch
(Machine and PC).

Input the Network Address
(Machine and your PC).
IP and Subnet Mask
IP: 192.168.0.1 (Machine)
192.168.0.2 (your PC)
Subnet Mask: 255.255.255.0
(Machine and your PC)
How to input the network address:
For your Machine : See page 30
For your PC
: See below

5

For more detailed information, refer to Windows OS operating instructions manual.

For Windows 2000

5

3
4

Places", and select
"Properties".

2 Right click "Local Area
Connection", and select
"Properties".

7

6

3 Select "Internet

5 Select "Use the

Protocol (TCP/ IP)".

4 Click "Properties".
7 Click "OK".

following IP address"
then, Input IP Address,
and the Subnet Mask.
6 Click "OK".

Network Scanner

1 Right click "My Network

For Windows XP

2
4

3
1 Open the Control Panel.

2 Select "Switch to Classic

5

4 Right click "Local Area

View", if using the
Category View Mode.

Connection Enabled ........",
and select "Properties".

3 Select "Network
Connections".

7

5 Select "Internet
5

7 Select "Use the following

Protocol (TCP/ IP)".

6

IP address" then, Input IP
Address, and the Subnet
Mask.

6 Click "Properties".
9 Click "CLOSE".

9

8

8 Click "OK".

"OK" will be changed to "CLOSE".

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

111

Problem Solving
Troubleshooting
If You Have Any of These Problems
Mode
During Transmission

Transmitted Document
Quality

Symptom

No Machine Operation

112

Page

Document doesn't feed/multiple
feed

1. Check that your document is free of
staples and paper clips, and that it is not
greasy or torn.
2. Check that your document is the right
type to send through an ADF by
consulting.
For more details see Operating
Instructions (For Facsimile and Copy
Functions)
3. Check that the document is loaded
properly.

---

Does not stamp

Check Fax Parameter No. 4, and No. 28
settings.

84
85

Stamp too light

Replace stamp, or refill ink.
(See Operating Instructions (For Facsimile
and Copy Functions))

---

Vertical lines on the transmitted
document

Check own copy quality. If copy is OK, your
machine has no problem, report to the
receiving party that they have a problem. If
copy is NG, clean the Document Scanning
Area.

---

No recording paper

Replenish the recording paper.

---

Recording paper misfed

Remove the misfed paper.
(See Operating Instructions (For Facsimile
and Copy Functions))

---

Transmitted document is blank

During Reception

Possible Cause / Action

Recording paper doesn't feed into Make sure that there is paper in the Paper
machine
Cassette. Follow the instructions for loading
paper.

---

Recording paper doesn't eject
after printing

Check to see if the recording paper is
jammed inside of the machine.

---

Out of toner

Replace the Toner Cartridge.

---

No machine operation

To reset the machine, turn "Off" the Power
Switch for a few seconds then turn it "On"
again.

16

Information Code
When an anomaly occurs, the display may show one of the Information Codes listed below. These will help you to identify
and correct the problem.

Meaning

Possible Action

Page

030

Document is misfeeding.

1. Reload the document properly.
2. Remove the document jam.
3. Adjust Original Guide.

--

031

Document is too long, or jammed.
Document length exceeds 39.4 inches (1 meter) in
"Normal", and "Fine" mode only. The length limitation
for "Super Fine" and "600 dpi" mode, is subject to the
available Memory size.
600 dpi
(Max. Length is 24 inches (600 mm))

1. Reload the document properly.
2. Remove the document jam.
3. Use proper size document(s).

--

061

ADF Cover is open.

Close the ADF Cover.

--

212

Communication error occurred while receiving or
transmitting.

Check with the other party.

--

400

During initial handshake, receiving station did not
respond, or communication error occurred.

1. Check with the other party.
2. Reload the document, and send again.

--

402

During initial handshake, communication error
occurred.

Reload the document, and send again.

--

403

No polling capability at the remote side.

Ask remote side to set "POLLED=ON".

--

Reload the document, and send again.

--

Wait a few minutes, and send again.

--

408/409 Remote side confirmation of previous page is illegible. Wait a few minutes, and send again.

--

404/405 During initial handshake, communication error
occurred.
407

No confirmation from the receiving station for the
previous page sent.

410

Communication aborted by the transmitting side.

Check with the other party.

--

411

Polling password does not match.

Check the polling password.

--

412

No data from the transmitting side.

Check with the other party.

--

414

Polling password does not match.

Check the polling password.

--

415

Polling transmission error.

Check the polling password.

--

416/417 Received data has too many errors.

Check with the other party.

--

420/421 Machine goes to receiving mode, but receives no
command from the transmitting side.

1. Remote side misdial.
2. Check with the other party.

--

427

Interface is incompatible.

Check with the other party.

--

434

Communication error occurred while receiving, or
transmitting.

Check with the other party.

--

459

Communication error occurred while receiving.

Check with the other party.

--

Check with the other party.

--

436/490 Received data has too many errors.
494

Communication error occurred while receiving.

Check with the other party.

--

495

Telephone line disconnected.

Check with the other party.

--

501/502/ Communication error occurred using the internal V.34 Check with the other party.
503/504 Modem.

--

505

Polling trasnmission error.

1. Check with the other party.
2. Check the polling setting.
Continued on the next page...

--

113

Problem Solving

Info.
Code

Problem Solving
Information Code
Info.
Code

Meaning

540/541/ Communication error occurred while transmitting.
542/543
550

Telephone line disconnected.

554/555 Communication error occurred while receiving.

Possible Action

Page

1. Reload the document, and send again.
2. Check with the other party.

--

Check with the other party.

--

Check with the other party.

--

580

Sub-address transmission to a machine that has no
Sub-address function.

Check the remote station.

--

581

Sub-address Password transmission to a machine
that has no Password Sub-address function.

Check the remote station.

--

623

No document loaded on the ADF.

Reload the document, and send again.

--

630

Redial was not successful due to a busy line.

Reload the document, and send again.

--

634

Redial was not successful due to no response from
the called station or wrong number dialed.

Check the telephone number, and send
again.

--

Note: If busy tone was not detected, the machine will
only redial once.

114

638

Power failure occurred during the communication.

Check the power cord, and plug.

--

712

Incorrect Email Address.

Check the email address, and send again.
Check the IP Address of the SMTP Server
with the Network Administrator.

--

714

Cannot Log on to the LAN.

Check the 10Base-T/100Base-TX cable
connection. An unexpected LAN problem
occurred. Contact the Network Administrator.

--

715

TCP/IP connection timed out.

Check the Internet Fax Parameter settings.
Verify the IP Address, Default Gateway IP
Address, SMTP Server IP Address.

--

716

Cannot logon to the designated SMTP Server.

Check the SMTP Server IP Address setting.
Contact the Network Administrator.

--

717

Incomplete SMTP Protocol transmission. SMTP
Server’s hard disk may be full.

SMTP Server is defective.
Contact the Network Administrator.

--

719

Received data via LAN is in a format that is not
supported.

Ask the originator to resend with a supported
file attachment format:
* In a TIFF format.
* Image data equivalent to recording paper
size.

--

720

Cannot connect to the POP Server (Incorrect POP
Server IP Address) POP Server is down.

Check the POP Server IP Address.
Contact the Network Administrator.

--

721

Cannot connect to the POP Server. (User Name or
Password error)

Check the POP User Name and Password,
or the APOP settings.
Contact the Network Administrator.

--

722

Failed to obtain IP address from the DHCP Server.

Check the 10Base-T/100Base-TX cable
connection.
Confirm that the Internet Parameter, and the
DHCP Server are correctly configured before
turning On, or turning Off the power.
Contact the Network Administrator.

16

Information Code
Info.
Code

Meaning

Possible Action

Page

725

DNS Server connection timed out. DNS Server is
down.

Check the DNS Server IP Address.
Contact the Network Administrator.

--

726

Received an error response from the DNS Server.

Check the POP Server Name.
Check the SMTP Server Name.

--

728

The document was sent to the Internet Fax in an
incompatible file format (PDF). TIFF file format is
required for Internet Fax.
Note: PDF file format is only used when using the
Scan-to-Email feature.

Change the Fax Parameter No. 177 (XMT
File Type) to "TIFF".

89

729

Failed to authenticate (SMTP Authenticaton) when
connecting with the SMTP Server.

Check the SMTP Authentication. User Name
and Password.
Contact the Network Administrator.

28
89

730

Cannot retrieve the Journal nor program list for the
Internet Parameters and the Auto Dialer via email
from a PC.

Check that the Fax Parameter No. 158 (PC
Remote Update) is set to "Valid".

88

731

The dialer buffer for manual dialing was full (50
stations) when the Relay Transmission Request was
received.

Request the originator to resend the Relay
Transmission Request after the reserved
communication is finished.

--

Check with the other party.

--

1. Transmit documents without storing them
into memory first. Use Direct Transmission
when using G3 Fax Communication.
2. Install Optional Memory (SD Memory
Card).

--

800/814/ Machine was requested to relay a document or
816/825 Confidential Communication from non-compatible
systems.
Memory overflow occurred while storing documents
into memory for transmissions.

Problem Solving

870

NOTE

1. After identifying the problem, and taking the recommended action, if the information Codes
keep reoccuring, or Information Codes that appear on your machine are not listed above,
please contact your local Panasonic Authorized Dealer.
For mechanical failures, see the Troubleshooting section in the Operating Instructions (For
Facsimile and Copy Functions).

115

Problem Solving
Error Message
Error Message Sent to the Sender
Error messages that are emailed from your machine to the original sender during remote programming of the Auto
Dialer via email.

Error Message

Possible Cause / Action

1

554 Data Transfer Error (broken Header)

The header or sub header decoding is being processed while the
message finished, try again.

2

554 Data Transfer Error (broken Data)

Multiple contents are present and being processed while the
message finished, try again.

3

554 Data Transfer Error (FAX module)

Data transfer error occurred in the FAX module while communicating
with the LAN module, try again.

4

554 MIME attachment not supported
(message/file)

MIME attachment is not supported during this operation, resend
using plain text in the message body only.

5

554 MIME format not supported

MIME file type is not supported, resend using plain text in the
message body only.

6

554 G3 Relay permission denied

The requested domain for Relayed Transmission is not registered.

7

554 Relay Address unknown

The telephone number of end receiving station for the Relayed
Transmission is unknown.

8

554 Memory Full (FAX module)

FAX Memory is full, try again later.

9

554 Data Transfer Error

Other errors not listed above, try again later.

Email ABBR Programming Errors

116

Error Message
Internet Fax Return Receipt Error Messages
Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via
Email fails.

Error Message

Possible Cause / Action

Format Error : <@command block, the
"@end" command is missing.>

The block termination command "@end" is missing in the
"@command" block, add the "@end" command and try again.

2

Format Error : <@begin block, the
"@begin" command is missing.>

The block start command "@begin" is missing in the "@begin" block,
add the "@begin" command and try again.

3

Format Error : <@begin block, the "@end" The block termination command "@end" is missing in the "@begin"
command is missing.>
block, add the "@end" command and try again.

4

Format Error : <@system block, the
"@end" command is missing.>

The block termination command "@end" is missing in the "@system"
block, add the "@end" command and try again.

5

Format Error : <@sender block, the
"@end" command is missing.>

The block termination command "@end" is missing in the "@sender"
block, add the "@end" command and try again.

6

Format Error :<@select-domain or relayThe block termination command "@end" is missing in the "@selectdomain, the "@end" command is missing.> domain or @relay-domain" block, add the "@end" command and try
again.

7

Format Error : <@program block, the
"@end" command is missing.>

The block termination command "@end" is missing in the
"@program" block, add the "@end" command and try again.

8

Format Error : <@system block, the
"@system" command is missing.>

The system block start command "@system" is missing in the
"@system" block, add the "@system" command and try again.

9

Permission denied : 

Try again later when the machine is not busy.

10

Permission denied : 

Correct the password and try again.

11

Permission denied : 

Set the PC Remote Update parameter to "Valid". (See page 88)

12

Format Error : 

The format of the Entry is incorrect / incomplete or the data string for
each station is not defined within a single line.

13

Warning : 

The format of the Entry is incorrect or the number of characters
entered, exceed the maximum allowed in the field. Correct it and try
again.

14

Warning : Field limit exceeded

The maximum number of Station Name, Domain Name, Sender
Name, Program Name, etc. were exceeded.

Problem Solving

1

117

Appendix
Specifications
For Email (Internet Fax)
Standard Compliance

10BASE-T Ethernet (IEEE 802.3), 100BASE-TX Fast Ethernet
(IEEE802.3u)

Connector Interfaces

10/100 BASE-TX port: RJ-45

Compatibility

IETF RFC 3965, ITU-T T.37

Communication Protocol

TCP/IP, SMTP, POP3, MIME

File Format

TIFF [IETF RFC 3949 Profile S, F, J]
PDF (Transmission only)

Email Receiving Width

Maximum

: Letter/A4 size

Network Scanner (Standard)

118

Scanning Type:

Contact Image Sensor

Resolution (dpi):

Standard : 150 dpi
Fine
: 300 dpi
Super-Fine : 600 dpi

Max Scanning Area (ADF):

8.5 x 14 inches (216 x 356 mm)

Duplex Scan:

No

Compression Format:

MH, MR, MMR, JBIG

File Format:

Multi page TIFF, PDF

Send to Station (PC):

Yes (Single Address only)

Send to Station (FTP):

Yes (Single Address only)

Send to Station (Printer):

Not Available

Pop up Notification:

Yes

Protocol:

LPR, TCP/IP

Applicable OS:

Windows 98 / Me / NT 4.0 / 2000 / XP

Appendix
Glossary

10BASE-T/100BASE-TX

An Ethernet standard for cable.
The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and
the T to the Twisted pair.
The cable uses two pairs of unshielded twisted wires.

ADF (Automatic
Document Feeder)

The mechanism that delivers a stack of document pages to the scanner one page at a time.

Character ID

A programmed proprietary code name that allows up to 16 alphanumeric characters
identifying your machine.

Character Keys

The keys that are used to enter letters and symbols for various programming functions.

Client

Clients are computers that run software programs used to contact and obtain data from
Server software program on another computer, often across a great distance.

Coding Scheme

The data compression method used by facsimile machines. Your machine utilizes Modified
Huffman (MH), Modified Read (MR), Modified Modified Read (MMR) and Joint Bi-level Image
Experts Group (JBIG) coding schemes.

Comm. Journal

Refers to either the Communication Journal (Comm. Journal), or Relay Transmission Report.

Contrast

Signifies the scanning sensitivity in terms of lightness and darkness of your original
transmitting pages.

Default Gateway IP
Address

This is your Gateway's Address, it is used by other Networks to determine which route to take
when communicating with your machine.

Delivery Notice

Delivery Notice is a Message Disposition Notification (MDN) request initiated by the sending
Internet Fax to the destination Internet Fax. The receiving Internet Fax replies with a delivery
processing confirmation after the message (email) was read.

Department Code

This operation require the user to input a preset 8-digit Department Code before
transmission. The Department Name of selected Department Code is printed on the Header
of each page sent, Cover Sheet, Comm. Journal and Individual Transmission Journal.

Direct SMTP

Allows Internet Fax machines to communicate directly with each other within the Firewall
(Intranet) without going through the Mail Server, thus alleviating the burden on the Mail
Server.

Directory Sheet

The list that contains the station names that are programmed into your machine.

DNS (Domain Name
System)

The purpose of the DNS is to store records containing domain information, such as Fully
Qualified Domain Names (FQDN) and translate them to TCP/IP addresses.

Domain Name

A unique name that identifies an Internet site.
Domain Names always have 2 or more parts, separated by dots.
The part on the left is the most specific, and the part on the right is the most general.

Continued on the next page...

119

Appendix

Directory Search Dialing Allows you to dial a full telephone number or email address by searching the station's name
entered in the Address Book.

Appendix
Glossary

Duplex Scan

The ability to scan both sides of 2-sided original(s) for transmission.

Email Address

The address for sending and receiving data by email. It consists of User name, Sub-domain
name and Domain name.

End Receiving Station

In a relay network, the final station designated to receive the document.

Ethernet

A very common method of networking computers and equipment in a LAN.
Ethernet can handle up to 100 Mbps and can be used with almost any kind of computer.

Fax Parameter List

The list that contains the home FAX parameters settings that you have programmed into
your machine.

File

A task that has been stored into the memory of your machine. Examples are deferred
transactions.

Function

The control panel key that will be utilized to begin an operation or configuration of a feature.

Group Dialing

The ability to program many and/or email addresses into a single station so that many
locations can be dialed in sequence utilizing a single keystroke.

Home Page

The page that your Browser displays when it starts up or the main web page for a business,
organization, etc.

Host

Any computer on a network that is a repository for services available to other computers on
the network.
A Host must have a unique Host Name within a domain.
The host is the first (left most) section of the Fully Qualified Domain Name (FQDN).
The remainder of the FQDN is the domain and often tells you something about where your
machine is located (i.e., at Panasonic).
Example:
Your machine's email address is: Fax@fax01.panasonic.com
In the example above "fax01" is the host and "panasonic.com" is the domain.

ID

A programmable address of up to 20 digits identifying your machine.

Image Memory Capacity This signifies the amount of memory available in your machine capable of storing pages of
documents. All page units of measure are based on the ITU-T Image No.1.

120

Index Keys

A series of alphabetized keys for easy access to the stations programmed in the Auto Dialer.

Information Code

A code that is internally generated by your machine stating a specific operational error or
machine failure.

Initial Sending Station

In a relay network, the station that is originating the document transmission.

Internet

The vast collection of inter-connected networks that all use the TCP/IP protocols. The
Internet connects independent networks into a vast global internet.

Intranet

A private network inside a company or organization that uses the same kinds of software
that you would find on the public Internet, but that is only for internal use.

IP Address

A unique number used to identify equipment or host computers on the Internet.

An institution that provides access to the Internet in some form, usually for money.

Journal

A report that is printed by your machine listing the last 200 transactions.

Key Name

An alternate to the station name that can be programmed for each Auto Dialer dialing key.
(By default it displays the first 15 characters of the station Name)

Keypad

A group of numeric keys located on your control panel.

LAN (Local Area
Network)

A computer network system and printer limited to an immediate area, such as an Office,
Factory, and University used to integrate and exchange data.

LCD

Liquid Crystal Display. The display area of your machine.

LDAP

Lightweight Directory Access Protocol (LDAP) is a directory service protocol that runs over
TCP/IP.

MAC Address

Its the hardware address, often referred to as MAC (Media Access Control) address that is
assigned to the equipment. MAC address is hard-coded and is not configurable.
The MAC address consists of 6 hexadecimal numbers separated by colons.
Example: 00:00:c0:34:f1:50

Mail Gateway IP
Address

The Address of the Mail Server.
The Internet Fax communicates with your existing Mail Server for all communication traffic.

Mailing List

A system that allows people to send an email to one address, whereupon their message is
conveyed to multiple subscribers on the Mailing List.

Manual Reception

A mode that requires operator intervention to receive an incoming document.

MAPI

Acronym for Message Application Programming Interface.
A standard Windows interface for messaging that enables different mail programs and other
mail-aware applications like word processors and spreadsheets to exchange messages and
attachments with each other.

MDN

This Message Disposition Notification (MDN) is requested by the sender for a delivery
processing confirmation indicating that the message (email) was read.

MIME (Multipurpose
Internet Mail Extension)

A standard used for attaching non-text (image) files to Internet email messages.

Multi-station
Transmission

The ability to broadcast the same set of documents to a programmed number of locations.

Multiple Logo

The user can select one of 25 preset LOGOs before a transmission.

Network

Any time you connect 2 or more computers together so that they can share resources, you
have a computer network. Connect 2 or more networks together and you have an internet.

Network Address

An individual 4-digit addressing number assigned to an Auto Dialer station that identifies a
particular station in a relay network.

Network Password

A 4-digit password assigned to a network address to prevent unauthorized stations from
accessing a relay station.
Continued on the next page...

121

Appendix

ISP (Internet Service
Provider)

Appendix
Glossary

122

One Touch

The ability to store full email addresses into the dialer and then utilizing a single keystroke to
speed dial that email address in the future.

One Touch Dialing

The ability to dial an entire email address by pressing one key.

PDF

Adobe® Portable Document Format (PDF) is a universal file format that preserves all the
fonts, formatting, graphics, and color of any source document, regardless of the application
and platform used to create it.

Photo

A scanning technique to distinguish levels of gray from black and white. Your machine can
detect up to 256 levels of gray in photo mode.

POP (Post Office
Protocol)

POP refers to the way email software such as Eudora or your machine gets email from a
Mail Server.
You must always have a POP account that you tell your email software to use to retrieve
your mail.

Program Keys

Keys that are defined for storing a sequence of stations to be dialed or polled.

Protocol

A protocol is the special set of rules for communicating that the end points in a
telecommunication connection use when they send signals back and forth. Both end points
must recognize and observe the protocol.

PSTN

Public Switched Telephone Network. Network of interconnected switching equipment and
transmission facilities.

QWERTY Keyboard

A keyboard on the Control Panel that is used to enter letters and symbols for various
programming functions.

Relay Address

A 3-digit code that identifies your machine is programmed in a relay network.

Relay Network

A group of facsimile machines that communicate via a relay station.

Relay Station

A certain type of facsimile machine that can store and forward documents to an end
receiving station and/or a relay station in another relay network.

Relay Transmission
Report

A report that contains information regarding the last relayed transmission.

Relayed Transmission

Sending a document to a relay station, which in turn, sends the document to the end
receiving station.

Resolution

Relates to the number of dots scanned or printed per certain square. The quality of the
image increases as the number of dots per certain square increases.

Router (Gateway)

A special purpose computer (or software package) that handles the connection between 2
or more networks.
Gateways act like traffic cops, they spend their time looking at the destination addresses of
the packets passing through them and deciding which route to send them on.

Server

A computer, or a software package, that provides a specific kind of service to client software
running on other computers.
A single server machine could have several different server software packages running on
it, thus providing many different servers to clients on the network.

The lowest power state that the machine enters after the specified time without actually
turning Off.

SMTP (Simple Mail
Transfer Protocol)

This is the main communication protocol used to send and receive email on the Internet.

Station Name

Alphanumeric ID which can be programmed for each email address location in the Auto
Dialer.

Stored Documents

Documents that have been scanned and now are stored in your machine's memory.

Subnet Mask

A mask bit used to manage sub-segments of the network which is defined with network IDs.

Substitute Memory
Reception

Your machine's ability to store an incoming document into its memory, when it runs out of
recording paper or toner.

TCP/IP (Transmission
Control Protocol/
Internet Protocol)

TCP/IP is a suite of protocols used to connect to the Internet and wide-area networks.

TIFF Image Viewer

An application software to view the contents of TIFF-F File.
Some TIFF Image Viewers may not display the data properly.

TIFF-F (Tagged Image
File Format)

An image file format for attachments of graphic data for smooth transmission between
different units.
The coding method of this format supports the same coding as Modified Huffman (MH) and
multiple-page image data.

User Parameter

Programmed parameters that provide information to other stations. Examples are logo,
character ID, date and time.

Verification Stamp

A user selectable transmission verification stamp can be placed on scanned documents that
are successfully transmitted or stored in memory.

View Mode - File List

Allows you to view the brief contents of the memory files through the LCD display without
having to print the Memory File List.

View Mode - Journal

Allows you to view the brief contents of the journal through the LCD display without having
to print the journal.

123

Appendix

Sleep Mode

Appendix
Index
A

I

Abbreviated Dialing Number ................................74
Auto Dialer .................................72–81, 90–98, 104

IFax Return Receipt............................................. 87
Inbound Routing ............................................ 50, 56
Incomplete File Save ........................................... 85
Information Code ....................................... 113–115
Internet Communication ................................ 24, 50
Internet Fax Mailer............................................... 69
Internet Fax Received on a PC ........................... 42
Internet Fax Return Receipt .............................. 117
Internet Mail Reception.................................. 25, 27
Internet Parameters ..................... 22, 28–31, 90–95
Internet Relay ...................................................... 66
Internet Relay Station .......................................... 63
Internet Relay Transmission ................................ 60
Internet Relayed Transmission ............................ 27

C
Connecting the Cable ..........................................16
Contrast .......................................9, 10, 14, 84, 100
Control Panel .......................................................14

D
Default Domain ....................................................32
Delivery Notice (MDN) .........................................24
Department Code.................................................86
Diagnostic Password ...........................................85
Dialing Method (Tone or Pulse) ...........................84
Direct Connection (with Crossover Cable).........110
Direct IFAX XMT ..................................................25
Direct Internet FAX XMT......................................20
Directory Search Addressing .............................101
Directory Search Email Addressing .................8, 34
Directory Sheet ....................................................76
Document Scanning.....................................10, 100
Domain Names ....................................................63
Dual Port Communication ....................................26
Duplex Sending....................................................38
Dynamic Host Configuration Protocol (DHCP) ....51

E
Email Address......................................................32
Email Character Set.............................................87
Email Header .......................................................36
Email Header Format...........................................87
End Receiving Station..........................................64
Error Message ...........................................116–117

F
Fax Forward.........................................................58
Fax Parameters .............................................82–89
File Format.........................................................118
Function key.........................................................12

H
Header Format.....................................................84
Header Print.........................................................84

124

L
LDAP ............................................................. 23, 51
Lightweight Directory Access Protocol (LDAP) ... 51
Lower Indicator .................................................... 35

M
Manual Email Addressing ................................ 8, 32
Manual Email Retrieval........................................ 46
Mode Setting ....................................................... 12

N
Network Scanner ............................................... 100
Network Settings ................................................. 30

O
One-Touch Key ................................................... 74
One-Touch/ABBR. Addressing .......................... 101
One-Touch/ABBR. Email Addressing .............. 8, 34
One-Touch/Abbreviated Dialing Numbers ........... 78
Operating Instructions Outline ............................... 3
Operation Chart ..................................................... 8
Original Size ................................................ 10, 100

P
Pause key ............................................................ 15
PC's IP Address................................................. 104
POP Access Key ................................................. 48
POP Parameters ................................................. 44
POP Password .................................................... 49
POP Server ................................................... 44–47
POP User Name .................................................. 48
POP3 Client ................................................... 20–23
Pre-Installation Information.................................. 18
Program Keys ...................................................... 48
Programming or Retrieving Parameters ........ 90–93

Q

S

Quick Memory XMT ............................................ 86
Quick Name Search Addressing ....................... 101
Quick Name Search Email Addressing ..... 8, 34, 56

Scan Parameters ...............................................106
Scanner Settings................................................106
Select Mode .......................................................108
Selectable Domain List ........................................32
Sender Selection..................................................54
Sender Selection List ...........................................55
SMTP Authentication ...........................................51
SMTP Mail Server..........................................20–23
Specifications.....................................................118
Stop of Transmission ...........................................10
Sub-Address Password .......................................85
Subject Line .........................................................36
Symbols/Icons........................................................4

R
Received Time Print ............................................ 84
Redial key ........................................................... 15
Reduction Ratio................................................... 85
Relay Address ..................................................... 63
Relay Network ..................................................... 61
Relay Station ................................................. 63, 66
Relay XMT Password.......................................... 63
Relay XMT Report (COMM. JOURNAL) ............. 70
Relayed Transmission................................... 52, 60
Relayed XMT Request ........................................ 63
Resolution ..................... 9, 10, 14, 26, 84, 100, 118
Returned Email ................................................... 40
Routing Parameters ............................................ 56

T
TIFF Converter.....................................................69
TIFF-F Image Viewer ...........................................43
Transaction Journal .................................88, 90–92
Transmission Resolution......................................26
Troubleshooting .................................................112

U
Unattended Email Reception ...............................46
User Parameters............................................28–29

V
Verification Stamp..................................................9

The following trademarks and registered trademarks are used throughout this manual:
Microsoft, Windows, Outlook & Windows logo are either registered trademarks or
trade marks of Microsoft Corporation in the USA and other countries.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks
of Adobe Systems Incorporated.
All other trademarks identified herein are the property of their respective owners.

125

Appendix

© 2006 by Panasonic Communications Co., Ltd. All rights reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.

The serial number is located on the label on the rear of the machine. For your convenience, record the
number below and keep this documentation along with your proof of purchase, in the event of a theft
or for future reference.
MODEL NO.
NAME OF RESELLER
SERIAL NO.
DATE OF PURCHASE

Notice: California only:
This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material - special
handling may apply.
See www.dtsc.ca.gov/hazardouswaste/perchlorate

Panasonic Communications Company of North America
One Panasonic Way
Secaucus, New Jersey 07094
http://panasonic.co.jp/pcc/en/
T1006-1076 (04)
PJQMC0766YA
March 2007
Published in China



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