4 1 406.1 Federal Pell Grant Program

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TECHNICAL COLLEGE OF THE LOWCOUNTRY
PROCEDURE
PROCEDURE NUMBER:

4-1-406.1

PAGE:

1 OF 3

PROCEDURE TITLE:

FEDERAL PELL GRANT PROGRAM

BASED ON POLICY:
REVISION NUMBER:

3

OFFICE OF
RESPONSIBILITY:

FINANCIAL AID

PRESIDENT

February 21, 2018__
DATE

PURPOSE
The Federal Pell Grant program provides grant assistance to students who are:
(1) undergraduates enrolled in a degree, diploma, or certificate program, and
(2) eligible for assistance as set forth by the Title IV Federal Pell Grant program
regulations.
This procedure outlines the application process, award, and refund for a Pell Grant.
PROCEDURE
1. Application Guidelines:
a. The student completes a Free Application for Federal Student Aid (FAFSA),
which provides Title IV Federal Financial Assistance. This form is available at
www.fafsa.ed.gov. The student is responsible for submitting the FAFSA by the
prescribed college deadlines to ensure processing prior to the start of class.
Also, students submitting the FAFSA later in the year must meet the US
Department of Education’s deadline of June 30 to ensure processing for the
academic year.

TECHNICAL COLLEGE OF THE LOWCOUNTRY
PROCEDURE
PROCEDURE NUMBER:

4-1-406.1

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b. The student receives eligibility notices (Student Aid Report or SAR) directly from
the United States Department of Education’s processor, and the college receives
an electronically processed application (ISIR). The student is responsible for
reviewing the accuracy of the SAR to determine if any changes or errors have
been made during submission.
c. A checklist of required documents and a verification form are forwarded by the
Financial Aid Office to the student for completion and signature. The student
must return the documents by the prescribed semester deadlines to ensure
processing prior to the payment deadline for the semester. Submission
deadlines and payment deadlines are posted on www.tcl.edu.
d. The student completes and returns all requested documents to the TCL Financial
Aid Office.
e. Students are awarded an annual amount, which is allocated each term according
to the College’s payment period.
2. Awarding Procedures:
a. An award letter is created from the Datatel System which lists the awards
students may be eligible to receive.
b. Students are awarded based on full-time enrollment and disbursements are
based on actual enrollment and eligibility. (i.e. Full-time, ¾, ½ or less than half
time enrollment)
c. Students are responsible to ensure that their class schedules are for courses in
their approved academic programs. Students are not eligible for Pell funding for
classes outside of their majors, and financial aid will make adjustments as
appropriate.
d. Upon posting the awarded amount to the student’s account, the student is
responsible for any balance due to the Business Office (cashier) for payment
processing by prescribed deadlines.
e. Students may elect to use the balance after payment of tuition and fees placed in
their campus bookstore account.
f. Students must meet all Federal student aid eligibility requirements including but
not limited to Satisfactory Academic Progress.

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PROCEDURE
PROCEDURE NUMBER:

4-1-406.1

PAGE:

3 OF 3

3. Disbursement of Funds:
a. The Business Office is responsible for disbursing funds to students in
accordance with published schedules.
b. The Financial Aid Office will verify amount of awards and submit a report to the
Business Office. Pell funds are not verified to the student’s account until the published disbursement date. In addition, students who have documents
outstanding to complete their financial aid processing are not eligible to receive
funds until the verification process is complete.
c. The Business Office will disburse a student’s credit balance after Financial Aid
has certified the student’s aid upon verification, but within 14 calendar days
following the published disbursement date.



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