ASMSU MANUAL January 2016

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ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

ASMSU
MANUAL

Adopted January, 2016

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
ASMSU MANUAL TABLE OF CONTENTS
ASMSU CONSTITUTION ..................................................................................................................................... 4
PREAMBLE ............................................................................................................................................................5
ARTICLE I ..............................................................................................................................................................6
ARTICLE II .............................................................................................................................................................6
ARTICLE III ..........................................................................................................................................................10
ARTICLE IV ..........................................................................................................................................................10
GENERAL ASSEMBLY CODE OF OPERATIONS .................................................................................................... 12
TITLE ONE
Code Revision and Definitions ..................................................................................................15
TITLE TWO
General Assembly Rules and Procedures .................................................................................17
MEETINGS ................................................................................................................................................ 17
COMMITTEES ........................................................................................................................................... 23
ATTENDANCE ........................................................................................................................................... 27
LEGISLATION ............................................................................................................................................ 29
CONFLICTS OF INTEREST .......................................................................................................................... 31
ASMSU OFFICE OF THE PRESIDENT ELECTIONS ....................................................................................... 31
NOTICE PROVISION .................................................................................................................................. 32
OTHER RULES AND PROCEDURES ............................................................................................................ 32
PRECEDENCE OF RULES............................................................................................................................ 33

TITLE THREE GENERAL ASSEMBLY OFFICE OF THE PRESIDENT ......................................................................34
TITLE FOUR
STUDENT ALLOCATIONS BOARD ..............................................................................................38
TITLE FIVE
CLASS COUNCILS .......................................................................................................................41
TITLE SIX
RED CEDAR LOG ........................................................................................................................42
TITLE SEVEN BUSINESS OFFICE ......................................................................................................................43
TITLE EIGHT
THE STUDENT DEFENDERS AND LEGAL SERVICES PROGRAM ..................................................44
TITLE NINE
JUDICIAL AND HEARING BOARDS .............................................................................................46
TITLE TEN
ASMSU TAX REFUND .................................................................................................................48
TITLE ELEVEN SEVERANCE PROVISION ............................................................................................................48
TITLE TWELVE ENFORCEMENT OF VIOLATIONS ...............................................................................................48
APPENDIX I: FINANCIAL CODE OF OPERATIONS ........................................................................................................... 49
TITLE I
FINANCIAL AUTHORITY ..................................................................................................................52
TITLE II
ASMSU BUDGET .............................................................................................................................55
Title III
EXPENDITURE OF BUDGETED FUNDS .............................................................................................58
Title IV
ASMSU EXPENDITURE AUTHORIZATION .........................................................................................60
Title V
GENERAL FUND ...............................................................................................................................63
Title VI
ASMSU LOANS AND LOAN PROGRAM ............................................................................................64
Title VIII
PRECEDENCE, RATIFICATION AND AMENDMENTS .........................................................................66
APPENDIX II: ASMSU ELECTIONS CODE ................................................................................................................... 67
Preamble ............................................................................................................................................................70
TITLE I
SCOPE AND AUTHORITY..................................................................................................................71
TITLE II
CODE REVISION, REPEAL, AND DEFINITIONS ..................................................................................71
TITLE III
UNDERGRADUATE ELECTION COMMISSION ...................................................................................73
TITLE IV
PETITIONING ...................................................................................................................................75
TITLE V
CAMPAIGNING ................................................................................................................................77
TITLE VI
INVALIDATION PROCEDURE ............................................................................................................78
TITLE VII ELECTIONS .......................................................................................................................................79
TITLE VIII OFFICE OF THE PRESIDENT ELECTIONS ...........................................................................................81
APPENDIX III: PERSONNEL CODE .............................................................................................................................. 83
TITLE I

INTRODUCTION .............................................................................................................................................. 86

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
TITLE II
TITLE III
TITLE IV
TITLE V
TITLE VI
TITLE VII
TITLE VIII
TITLE IX
TITLE X
TITLE XI
TITLE XII
TITLE XIII
TITLE XIV
TITLE XV
TITLE XVI
TITLE XVII
TITLE XVIII
TITLE XIX
TITLE XX
TITLE XXI

PUBLIC RELATIONS POLICY ............................................................................................................................. 86
ANTI-DISCRIMINATION ................................................................................................................................... 87
HARASSMENT POLICY .................................................................................................................................... 87
CONDITIONS FOR EMPLOYMENT ................................................................................................................... 88
JOB DESCRIPTIONS ......................................................................................................................................... 88
CONFIDENTIALITY .......................................................................................................................................... 89
INTERNSHIP PROGRAM.................................................................................................................................. 89
APPLICATIONS FOR EMPLOYMENT ................................................................................................................ 89
SELECTION PROCESS ....................................................................................................................................... 90
INTERVIEW COMMITTEE ................................................................................................................................ 91
PAPER CUTS.................................................................................................................................................... 91
INTERVIEWS ................................................................................................................................................... 92
DECISION MAKING PROCESS ......................................................................................................................... 93
POSITION APPROVAL ..................................................................................................................................... 93
INTERVIEW SCHEDULE ................................................................................................................................... 94
ELECTIONS ..................................................................................................................................................... 94
REQUIRED TRAINING SESSION ....................................................................................................................... 94
RESIGNATION ................................................................................................................................................. 95
PERFORMANCE EVALUATIONS....................................................................................................................... 95
EMPLOYMENT STATUS AND CORRECTIVE ACTION PROCEDURE ................................................................... 96

APPENDIX IV: ASMSU STANDING POLICY................................................................................................................. 98

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

ASMSU
Constitution

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

PREAMBLE
We, the undergraduate students of Michigan State University, in order
to establish a collective student voice, ensure the protection and defense
of the rights of students, provide comprehensive and valuable services to
the student body, promote the health and wellness of undergraduate
Spartans, secure the advantages of a strong, and autonomous alluniversity student government association, we do hereby ratify and
establish this constitution and the Associated Students of Michigan State
University.
We recognize that the ultimate goal as students attending the University
must be education. We also recognize and accept the responsibility to
address the unique needs and concerns of the student community. It is to
meet these particular needs that we establish ASMSU, and through
ASMSU collectively strive to better ourselves and the undergraduate
experience for Michigan State students.
We recognize the individual liberties of our diverse population and
ASMSU at no time shall discriminate on the basis of sex, religion, creed,
sexual orientation, national origin, color, age, marital status, gender
identity, differential physical ability, veteran status, political persuasion,
or physical characteristics.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

ARTICLE I
Section 1.

A person shall be considered a member of ASMSU during a given semester if:
A.

That person enrolled for classes as an undergraduate student for that
semester or the previous semester; and

That person has paid the ASMSU tax and has not received a refund of that
payment.

Section 2.

No project shall be undertaken by ASMSU or by any division of ASMSU unless
that project benefits the membership of ASMSU.

Section 3.

Every officer of or appointment by ASMSU or of any division of ASMSU must
be a member of ASMSU.

Section 4.

ASMSU shall be governed by the General Assembly of the Associated Students
of Michigan State University, as well as their committees, boards, councils and
other entities.

ARTICLE II
Section 1.

Section 2.

The General Assembly shall represent undergraduate students on all relevant
issues.
A.

The Assembly shall appoint undergraduate students to Academic
Governance committees as determined by the Bylaws for Academic
Governance.

The Assembly shall oversee ASMSU and the control and direction of all
expenditures from the Association’s funds.

The General Assembly shall be composed of representatives from University
colleges; one representative each for the racial, ethnic, and progressive student
groups; and one representative each from the major governing groups.
A.

Each undergraduate degree granting college, as well as No-Preference
Students, shall be represented on General Assembly according to the
following scale:
1-3000 students 2 representatives
3001-6000 students 3 representatives
6001+ students 4 representatives

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
B.

The following racial, ethnic, and progressive student groups shall be
represented:
1. Asian Pacific American Student Organization
2. Black Student Alliance
3. Culturas de las Razas Unidas
4. North American Indigenous Student Organization
5. Alliance of Queer and Ally Students
6. Council of Students with Disabilities
7. Women's Council
8. Arab Cultural Society
9. International Student Association
10. Jewish Student Union
11. Spartan Armed Forces Council
12. Campus Interfaith Council

The following major governing groups shall be represented:
1. Residence Hall Association
2. Inter-Fraternity Council
3. Panhellenic Council
4. National Pan-Hellenic Council
5. Student Housing Cooperative
6. Multicultural Greek Council

Section 3.

All groups listed under Section 2, sub section A of this Article shall select their
representative(s) through an ASMSU sponsored democratic election occurring
spring semester of every year.

Section 4.

All groups listed under Section 2, subsection B, and C of this Article shall select
their representative(s) through a democratic system approved by the General
Assembly, insuring all potential members of the aforementioned groups shall be
able to participate and vote in the selection of the representative.

Section 5.

Representatives will be popularly elected from within their representative
group, and shall serve a term of one (1) year.

The General Assembly shall retain the right to remove the voting
privileges of any General Assembly representative should they fail to meet
any of the criteria established under the auspices of Section 3 of this
Article.

Vacancies shall be filled according to the General Assembly Code of
Operations.

The Officers of ASMSU shall include a President and one or more VicePresidents.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 6.

The General Assembly may elect any additional non-voting officers as
necessary

The General Assembly may elect additional officers from and by the
voting membership of the General Assembly, and who shall retain his/her
voting seat while acting in the described capacity of officer, as necessary.

The General Assembly may form committees and prescribe their duties and
functions. Officers of the Assembly shall be ex-officio members of all such
committees. All committees shall keep a record of their proceedings and shall
report to the Assembly as required. The delegation of any authority of the
Assembly to any committee shall not operate to relieve the Assembly or any
member thereof of any responsibility imposed by the Constitution.
A.

Section 7.

Section 8.

The Finance Committee shall facilitate the petitions and requests of
constituent university-recognized major governing groups, ASMSU
activity departments, and university recognized registered student
organizations for monies to fund their activities.

The Student Allocations Board shall assist the Finance Committee in its
operations
A.

The Student Allocations Board shall have the responsibility of providing
funding to qualified ASMSU Activity Departments, and shall have the
responsibility of providing funding to qualified, Registered Student
Organizations (RSOs) as well as individual research interests.

The membership of the Student Allocations Board shall include ASMSU
members as outlined in the ASMSU General Assembly Code of
Operations.
1. The Student Allocations Board shall operate as outlined in the
ASMSU General Assembly Code of Operations and its own Code
of Operations as approved by a two-thirds (2/3) vote of the General
Assembly. The ASMSU General Assembly Code of Operations
shall be the superior document.

Recall of Members
A.

Officers
1. The President of ASMSU may be recalled by a two-thirds (2/3)
vote of the elected membership of the General Assembly.
2. A Vice-President and/or any other elected officer of the General
Assembly retaining his/her vote may be recalled from his/her
position as officer by a two-thirds (2/3) vote of the elected
membership of the General Assembly, but shall retain his/her
voting seat unless recalled under Section 5, Subsection B of this
Article.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
3. Non-voting officers of the General Assembly may be recalled by a
two-thirds (2/3) vote of the voting membership of the General
Assembly.

Section 9.

Section 10.

A voting member of the General Assembly may be recalled by a simple
majority vote of the representative's constituency through a recall election
initiated by a petition containing 10% of the eligible voters of the
representative's constituency.

A voting member of the General Assembly may be removed for failure to
obtain a two-thirds (2/3) vote of retention from General Assembly
resulting from a failure to attend meetings and/or office hours as specified
in the General Assembly Code of Operations.

The General Assembly shall have the following powers, duties, and
responsibilities:
A.

Levy an assessment on all qualified voting students of per student per
semester in accordance with University financial procedures.

General supervision over the Association and the control and direction of
all expenditures from the Association’s funds.

Represent the undergraduate student body and act in its interest.

Set its own policies and rules of procedure in compliance with Michigan
State University.

Review and ratify appointments to and of the General Assembly.

Put amendments to this constitution before the qualified undergraduate
student voters in the form of a referendum as described in Article IV of
this Constitution.

Retain the power to execute all of the aforementioned duties and
responsibilities and such others as the General Assembly of the
undergraduate students shall deem necessary to promote the general
welfare of the student body and the University.

Exercise discretionary power, by a two-thirds (2/3) vote, over the affairs
of General Assembly departments.

Determine organization-wide policy.

Exercise those powers not specified nor prohibited in this constitution that
are necessary to carry out the duties of the General Assembly.

Financial Arrangements
A.

The General Assembly shall appropriate no less than 30% of the annual
budget to the Student Allocations Board, 10% to be used to fund RSOs

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
and 20% to fund ASMSU Activity Departments minus any related costs of
maintaining the Board, its staff, and any office allocations.
1. The General Assembly shall appropriate $1.25 per student each
semester from the ASMSU tax revenue for the ASMSU
Readership Program. This $1.25 shall not be included in the base
collected tax revenue mentioned above in Article II, Section 9, sub
section A.
B.

The General Assembly shall have sole jurisdiction and shall exercise final
determination over the use of any moneys and/or assets held by any
branch of ASMSU.

ARTICLE III
Section 1.

The membership of ASMSU may petition for a ballot on any decision of the
General Assembly. Such a ballot shall be acted upon no more than twenty class
days after submission of petitions bearing the signatures of 1,000 of the members
of ASMSU or 10% of the members, whichever is less, requesting such a
referendum.

Section 2.

The ballot for such a petition must receive a minimum of 1,000 votes in total, or
10% of the members of ASMSU, whichever is less, or it will be considered void
unless approved by the same majority required for the original action to pass in
the General Assemblies.

Section 3.

The General Assembly shall not rescind the mandate of a referendum for one
calendar year after the referendum. A referendum may be held during that year to
reconsider the mandate.

Section 4.

A decision of the General Assembly, or the mandate of an earlier referendum,
may be reversed in a later referendum by a majority vote of the members of
ASMSU.

ARTICLE IV
Section 1.

An amendment to this constitution may be proposed by either:
A.

A petition bearing the signatures of 10% of the members of ASMSU; or

A two-thirds (2/3) vote of the General Assembly

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 2.

Proposed amendments shall be brought to referendum of the membership of
ASMSU at the regularly scheduled spring semester elections. Amendments
proposed by petition must be submitted no later than thirty class days prior to the
election.

Section 3.

An amendment to this constitution shall take effect seven days after its passage,
unless the amendment explicitly states otherwise.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

GENERAL
ASSEMBLY
CODE OF
OPERATIONS

INTRODUCTION .............................................................................................................................................. 86

PUBLIC RELATIONS POLICY ............................................................................................................................. 86
ANTI-DISCRIMINATION ................................................................................................................................... 87
HARASSMENT POLICY .................................................................................................................................... 87
CONDITIONS FOR EMPLOYMENT ................................................................................................................... 88
JOB DESCRIPTIONS ......................................................................................................................................... 88
CONFIDENTIALITY .......................................................................................................................................... 89
INTERNSHIP PROGRAM .................................................................................................................................. 89
APPLICATIONS FOR EMPLOYMENT ................................................................................................................ 89
SELECTION PROCESS ....................................................................................................................................... 90
INTERVIEW COMMITTEE ................................................................................................................................ 91
PAPER CUTS.................................................................................................................................................... 91
INTERVIEWS ................................................................................................................................................... 92
DECISION MAKING PROCESS ......................................................................................................................... 93
POSITION APPROVAL ..................................................................................................................................... 93
INTERVIEW SCHEDULE ................................................................................................................................... 94
ELECTIONS ..................................................................................................................................................... 94
REQUIRED TRAINING SESSION ....................................................................................................................... 94
RESIGNATION ................................................................................................................................................. 95
PERFORMANCE EVALUATIONS....................................................................................................................... 95
EMPLOYMENT STATUS AND CORRECTIVE ACTION PROCEDURE ................................................................... 96

APPENDIX IV: ASMSU STANDING POLICY................................................................................................................. 98

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE ONE
CODE REVISION AND DEFINITIONS
Section 1.

Section 2.

The ASMSU General Assembly Code of Operations shall remain in effect
until amended or repealed by the General Assembly.
A.

To amend or repeal the Code of Operations shall require a twothirds (2/3) majority vote of the General Assembly quorum
present; and at least a five class days advance notice to all
Assembly members of the proposed amendment(s) language.

All motions to amend the Code of Operations shall include the
exact wording of the amendments.

Any amendment to the code shall take effect immediately upon a
two-thirds (2/3) majority vote of the Assembly, unless otherwise
stated in the bill to amend or repeal.

The following are defined as used in this Code:
A.

ASMSU - The organization known as Associated Students of
Michigan State University.

Constitution - unless otherwise specified, the Constitution of
ASMSU.

Office of the President – consists of the President and the Vice
Presidents.

Assembly, General Assembly or GA - as specified in Article II of
the Constitution.

General Assembly Meeting – a meeting of the full Assembly (not
separated into committees).

Standing Committee Meeting – a meeting of the one or more
Committees: Academic, Policy, and Finance.

Two-thirds, three-fourths, or other fractions - all fractions shall be
rounded up: e.g. ten and one-third members would be considered
eleven members.

CORES - the organization known as the Council of Racial and
Ethnic Students.

COPS - the organization known as the Council of Progressive
Students.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
K.

Legislation – either a Bill or Resolution.

Resolution – expresses a sentiment of ASMSU or commits
ASMSU to a position or stance regarding a particular subject.

Bill – establishes policies, procedures, code or referendum, or
instructs or commits ASMSU to action regarding a particular
subject.

Appointment – all nominations shall be appointments to any MSU
or ASMSU board, council, or committee. If General Assembly
approval is required the nominations may be immediately
considered for passage.

Section 3.

Inappropriate Acts shall be those actions that involve violations of the
Constitution, any relevant Code of Operations, financial misallocations, or
direct violations of ASMSU organization wide internal policy as specified
in the Constitution.

Section 4.

Unless otherwise specified, all votes shall be tabulated as a specified
majority of seated members that are present and voting.
A.

Abstentions shall not be counted as votes.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE TWO
GENERAL ASSEMBLY RULES AND
PROCEDURES
Section 1.

The General Assembly shall be numbered consecutively beginning with the “First
Student Board” which assumed direction of the Associated Students of Michigan
State University on the day following the eleventh class day of Spring Term 1965,
for the selection of members-at-large; and then shared direction of the Association
with Academic Assembly beginning with the “First Academic Assembly” which
assumed the responsibility of the Associated Students of Michigan State
University academic affairs on Tuesday, during the seventh week of the spring
term, 1992 until the twelfth week of the spring term, 2011. The duration of each
Assembly’s direction shall be known as the “Session”.

MEETINGS
Section 2.

Section 3.

For each session, the ASMSU President is charged with setting the General
Assembly meeting schedule for the upcoming semester no later than two weeks
before the beginning of the semester. The schedule shall consist of weekly
meetings, alternating between General Meeting and Committee Meeting at the
discretion of the President, at a consistently pre-arranged place and time.
A.

The Assembly shall meet once during the summer prior to the first day of
the fall semester, at a time and location set before the last regular meeting
of spring semester.

Upon the request of one-fourth (1/4) of the voting Assembly members, the
ASMSU President shall call a special General Assembly meeting within
two class days. All Assembly members shall be notified of any meeting
thus called.

The President shall also retain the right to call a special General Assembly
meeting. All Assembly members shall be notified of any meeting thus
called.

In the event of a temporary absence of the ASMSU President, the following, in
order of succession, shall act as President Pro-Tempore:
A.

The ASMSU Vice President for Finance and Operations.

The ASMSU Vice President for Academic Affairs

The ASMSU Vice President for Governmental Affairs.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
D.

The ASMSU Vice President for Internal Administration

The ASMSU Vice President for Student Allocations

The ASMSU Vice President for Special Projects

In the event of the absence of all the above Vice Presidents shall call the
meeting to order. The first order of business shall be the selection of a
President Pro-Tempore.

Section 4.

In the event of a permanent absence of the ASMSU President, the President ProTempore, defined in Section 3 of this Title, shall assume the duties of the
President until such time as a new President is elected.

Section 5.

A quorum shall be one-half, rounded up to the nearest whole number, plus one of
the voting Assembly members currently serving.

Section 6.

Elected college representatives may not send formal representatives in their place.
A.

Section 7.

The President with the majority consent of the Vice Presidents shall have
the authority to make interim college representative appointments for a
one-time three week period.

CORES, COPS, and Major Governing Groups shall elect representatives in a
manner consistent with Article II, section 4 of the Constitution.
A.

Documentation of the election process shall be submitted to the ASMSU
VP for Internal Administration.

A “democratic” election process shall meet the following criteria:
1. The election process must ensure that all voting members of the
organization’s governing board are able to participate and vote in
the election of their Assembly representative.
2. The election process must take place at a regular, open meeting of
the organization’s governing board.
3. Members of the organization’s constituency must be allowed to
participate in debate during the election process.

The election process need only be approved once, unless a group’s
processes are altered. Groups are required to file changes in accordance
with above Section 7, subsection A.

The President or Chairperson of the CORES, COPS, or Major Governing
Group shall submit a signed letter to the ASMSU VP for Internal
Administration stating the name of the Representative elected to represent
their respective group and that the election occurred in accordance with
the approved election procedures for their group.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
E.

Representatives shall retire their seat on the Assembly to the next
representative of their group immediately upon their successor’s
investiture into the office.

Section 8.
An official Appointment Process shall exist to appoint eligible members of
ASMSU to vacant seats of colleges represented within the General Assembly for
the remaining duration of the given session; such an Appointment Process will be
subject to the following rules and procedures:
A. A person shall be eligible for appointment to represent the college
in which they have major(s) as defined by the Office of the
Registrar, provided that the candidate is a taxpaying member of
ASMSU.
B. Interested Students shall be required to submit a completed
Appointment Application along with a current resume to the Vice
President of Internal Administration for consideration of an
appointment.
i. Appointment Applications shall be available to any
member of the public, both online and in the ASMSU
Business Office
ii. Applications shall be accepted upon a rolling basis
throughout each session of the General Assembly.
C. Upon the verification of the application and certification of
candidacy by the Vice President of Internal Administration, the
student must then be reviewed and approved by an Appointment
Board, The appointment board will make formal recommendations
to the General Assembly for their approval.
D. All final recommendations made by the Board will appear on the
agenda for the follwing General Assembly meeting for approval of
the appointment.
E. All appointments must be approved by a majority vote of the
General Assembly.
F. The Vice President of Internal Administration shall be responsible
for overseeing and administering all arrangements pertaining to the
appointment process including the following responsibilities:
i. Discretion to conduct paper-cuts if the applicant pool is too
large for interview. At least one additional member of the
appointment board must be present to administer paper-cuts.
ii. Discretion to not consider a petitioner who has not followed
the instructions on the petition.
iii. Organize interviews on behalf of the appointment board and
send the Boards official recommendation to the General
Assembly for approval.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
iv. Determine means of evaluating applicants during the
interview process and keep record of the decision making
process.
G. An Appointment Board shall exist to oversee and administer the
interview process under which individuals petitioning for a position
will undergo. The appointment board will adhere to the following
procedures and guidelines:
i. All appointment board interviews shall be open only to
members of the public that are currently enrolled in the
University. No member of the public will be allowed to be
present during the interview, but may speak on the merits of
the candidate during a public comment time. All public
comments must remain germane to the evaluation of the
applicant being interviewed. All public comments are
subject to a three-minute limit.
ii. Each applicant will be interviewed separately.
iii. The board will be organized and chaired by the Vice
President of Internal Administration.
iv. Consist of the following members:
i. Vice President of Internal Administration
ii. At least one other member of the Office of The
President.
iii. Liaison for University Multicultural Affairs or
designee
iv. At least one currently serving representative of the
college the petitioner is applying for. If there is no
available representative serving in the same college,
a representative from another college may sit as a
member of the board.
v. Once all applicants for a specific college have been
interviewed, the appointment board shall deliberate and
determine which applicants will be recommended to the
General Assembly for appointment.
vi. All official recommendations to the General Assembly shall
be of unanimous consent of the board.
vii. Candidates will be evaluated based on certain qualities but
not limited to, knowledge of ASMSU and its procedures,
and motivation and intention to be an involved
representative.
viii.Retain the right to not recommend any candidates to the
General Assembly if the board does not find any candidates
properly qualified.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
L. Once the VPIA receives an appointment application the VPIA
must announce they are seeking applications for that college and
allow for a 2 week application period for other interested students
to submit applications.
M. Applicants may ask for an appeal using the typical appeal process
stated in the ASMSU bylaws title VII section 8

Section 9.

General Assembly retains the right to suspend the voting privileges of any
General Assembly representative as outlined in Article II, section 4, subsection B
of the Constitution.

Section 10.

Non-voting members of the Assembly shall attend Assembly meetings, and shall
exercise, at will, all non-voting parliamentary privileges.

Section 11.

The following order of business shall be used at all General Assembly meetings:
I.

Call to Order
a.
Roll Call
b.
Approval of Minutes
c.
Approval of Agenda

II.

Public Comment on Agenda Items

III.

Presentations

IV.

Reports
a.
Assembly Members
b.
The Office of the President
c.
Chief of Staff
d.
Advisor(s)

Action Items
a.
Consent Business
b.
Old Business
c.
New Business

VI.

Discussion Items
a.
Announcements

VII,

Final Roll Call

VIII.

Members Privilege

IX.

Adjournment

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 12.

Section 13.

During Members’ Privilege, any member of the General Assembly may
speak on any topic of interest, but may speak only once, with a three (3)
minute time limit unless extended by consent of the General Assembly.

Consent Business items are main motions dealing with routine business
items of the ASMSU General Assembly that can be approved with a single
vote. Bills regarding with personnel approvals shall be automatically
placed on the agenda under Consent. It shall be at the discretion of the
ASMSU President with the advice and consent of the ASMSU VP for
Internal Administration to place main motions in Consent Business. A
motion and second shall be required by Assembly members to move an
item from Consent Business to New Business.

During public comment on agenda items, any topic may be discussed up
to 15 minutes unless extended by a majority vote of the assembly. Any
student may speak, but only once, with a three minute time limit unless
extended by consent of the General Assembly.

During a single debate period all members on the General Assembly shall
be allowed three (3) speeches and three (3) minutes per each speech.

All meetings of the General Assembly shall be open to the public unless closed by
a two-thirds (2/3) vote of the members present.
A.

The ASMSU Vice President for Internal Administration shall call the roll
and record the votes, for and against, abstentions and absences, which
shall be recorded in the minutes for any motion to move into closed
session.

No vote shall be taken on a main motion (bill or resolution) during a
closed meeting.

The ASMSU President, officers, and members shall make all ASMSU events
fully accessible and accommodating as defined by the Resource Center for
Persons with Disabilities to those persons with mobility characteristics, and
supply the following services upon request:
A.

Accessible copies of written materials shall be supplied if requested two
class days in advance of the event.

Sign language interpreters shall be supplied by the Assembly if requested
three class days in advance of the event. Any sign language interpreter
supplied by means other than the Assembly shall be compensated if
approval of the ASMSU President is given two days in advance of the
event.

The Assembly shall make every reasonable attempt to publicize this policy
to students with disabilities.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

COMMITTEES
Section 14.

There shall exist four standing Committees: the Steering Committee, the
Academic Affairs Committee, the Policy Committee, and the Finance Committee.
Committee membership assignment shall be determined by the second week of
each session by the ASMSU VP for Internal Administration. These committees
shall consist of no less than eight assigned members. Committee membership
assignments shall be proportionally balanced between college representatives,
Major Governing Groups, and CORES and COPS groups. Committee
membership assignments may be changed when deemed necessary by the
ASMSU VP for Internal Administration.

Section 15.

The Steering Committee

Section 16.

The Steering Committee shall serve as an advisory body of the
Association, and shall have the following responsibilities:
1. Advise the President in setting the ASMSU legislative schedule for
the following legislative bodies: the General Assembly, Standing
Committees, and sub-committees.
2. Make recommendations to the General Assembly on amendments
to the Personnel Code, personnel policies and procedures.
3. Draft and approve Job Descriptions for all ASMSU compensated
personnel corresponding to budget proposals.
4. Shall draft, arbitrate, and approve the ASMSU Elections Code of
Operations; and shall facilitate, organize, and execute ASMSU
elections as governed by the ASMSU Elections Code of
Operations.
5. Regularly convene a meeting of ASMSU staff, chaired by the
ASMSU Chief of Staff.
6. Shall draft, arbitrate, and approve the ASMSU Manual of Business
Procedures and any amendments.

The ASMSU President shall serve as chair of the Steering Committee.

The membership of the Steering Committee shall be as follows:
1. The Office of the President, Chief of Staff, and the Chairs and Vice
Chairs of each Standing Committee.

The Academic Affairs Committee
A.

The Committee shall have the following responsibilities:
1. The Committee shall facilitate, organize, and execute the
Academic Governance duties and responsibilities of ASMSU as
granted in the Michigan State University Academic Governance
Bylaws and affirmed by the ASMSU Constitution.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
2. The Committee shall research, publicize, draft, arbitrate, and make
recommendations on all policies concerning changes or
recommendations to undergraduate academics, and all policies
originating in or intended for Academic Governance.

Section 17.

The ASMSU Vice President for Academic Affairs shall serve as an exofficio member of the Committee.

The Academic Committee Chair and Vice Chair shall be elected from and
by the assigned membership of the Committee.

There shall exist an ASMSU Student Caucus.
1. The Student Caucus shall be composed of the at-large student
member of Academic Governance committees, as appointed by the
ASMSU Vice President for Academic Affairs and approved by the
Academic Affairs Committee.
2. The Student Caucus shall have no voting or veto authority. The
Student Caucus shall be subordinate to the Academic Affairs
Committee and the General Assembly.
3. The Student Caucus shall make recommendations, provide advice,
and speak for at-large students on proposals developed in
Academic Governance.
4. The Student Caucus shall discuss issues brought forth by the
Academic Affairs Committee germane to Academic Governance,
including issues considered by all Standing and non-Standing
committees.
5. All Student Caucus meetings will be open to the public and
members of the Caucus shall communicate its positions on issues
with the Academic Affairs Committee and its respective
constituent groups.
6. The ASMSU Vice President for Academic Affairs shall serve as
the chairperson of the Student Caucus.
7. The ASMSU Vice Chair for Academic Affairs Committee shall
serve as an ex-officio member of the caucus.
8. The Student Caucus shall serve solely as an informative discussion
group in which the at-large student members of Academic
Governance as well as the members of ASMSU Academic Affairs
Committee can collaborate and discuss issues related to Academic
Governance.
9. The Student Caucus is subject to the General Assembly
Attendance outlined in this code of operations, Title II, Section 23.

The Policy Committee

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 18.

The Committee shall have the following responsibilities:
1. The Committee shall review all legislation dealing with student
affairs, and matters not directly related to any other committee.
2. The Committee shall research, publicize, draft, arbitrate, and make
recommendations on all ASMSU governing documents and
procedures: including the Constitution, codes, policies,
procedures, and regulations.
3. The Committee shall also be responsible for conducting a
semester review of the Office of the President and reporting their
review to the General Assembly.

The ASMSU Vice President for Governmental Affairs and Vice President
for Internal Administration shall serve as ex-officio members of the
Committee.

The Policy Committee Chair and Vice Chair shall be elected from and by
the assigned membership of the Committee.

The Finance Committee
A.

The Committee shall have the following responsibilities:
1. The Committee shall make recommendations concerning
budgeting matters, financial matters, and take action as outlined in
Appendix I.
2. The committee shall also approve appointments to the Student
Allocations Board.

The ASMSU Vice President for Finance and Operations shall serve as an
ex-officio member of the Committee

The Finance Committee Chair and Vice Chair shall be elected from and by
the assigned membership of the Committee.

Section 19.

If a vacancy occurs in a Committee position because of a voting General
Assembly seat vacancy, the person who fills the Assembly seat shall also fill the
Committee position with the exception of the Committee Chair and Vice Chair.

Section 20.

Standing Committees and sub-committees shall abide by the following
procedures:
A.

Quorum for Standing Committees and sub committees shall be as follows:
1. Standing Committees - one-half, rounded up to the nearest whole
number, plus one of the voting Assembly members currently
assigned to the committee..
2. Sub-committees - one-half of the assigned members.

Every voting General Assembly member shall be a voting member of at
least one Standing Committee.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 21.

All Committee meetings shall be open to the public unless closed by a
two-thirds vote.

The Committee Chair shall have the authority to assign subcommittee
membership, with a two-thirds approval of the assigned Committee
membership.

A majority vote of committee members shall be required to send any issue
to a sub-committee, or raise an issue from a sub-committee.

The acting chairpersons of committees shall have the following duties and
responsibilities:
A.

Chair and set the agenda for Committee meetings.
1. A tentative agenda shall be submitted to the ASMSU Vice
President for Internal Administration at least 24 hours prior to a
committee meeting, to be posted, per TITLE 2, section 36 of this
code of operations.

Section 22.

Facilitate research on matters presented for committee consideration.

Give reports on committee activities at each General Assembly meeting
and submit parliamentary minutes of committee activities to the ASMSU
Vice President for Internal Administration.

Facilitate the writing of legislation in committee.

Report any legislation as passed out of committee to the ASMSU Vice
President for Internal Administration.
1. Legislation should be submitted in a Microsoft Office Word
document, with tracked changes to record amendments made to it.

Report Committee attendance to the ASMSU Vice President for Internal
Administration.

Report vote totals for all legislation passed out of committee and for
legislation tabled in the committee to the ASMSU Vice President for
Internal Administration.
1. The Vice President for Internal Administration shall then post all
legislation passed by the committees to be consider by General
Assembly to the ASMSU website within twenty-four (24) hours
after the conclusion of the committee meetings.

Other duties as specified by the ASMSU President and this Code of
Operations.

Vice Chairs of Standing Committees shall assist their respective committee Chair
in the exercise of their duties and responsibilities, as defined in section 21.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

ATTENDANCE
Section 23.

During a given session, a member shall be allowed five (5) total absences from
General Assembly meetings, committee meetings, MSU Academic Governance
meetings, and mandatory activities.

Section 24.

During a given session, a member shall be required to participate, as a
representative of ASMSU and their constituents (as appropriate), in ASMSU
Mandatory Activities.

Section 25.

The ASMSU General Assembly will approve a list of Mandatory
Activities at the beginning of each new session to be compiled and
presented by the ASMSU Vice President for Internal Administration, in
consultation with the Steering Committee.

Justification should be given to the ASMSU Vice President for Internal
Administration twenty-four (24) hours prior to the meeting, when
possible, or reasonable justification shall be given seventy-two (72) hours
following the meeting in the case of an accident or emergency.

Any member who fails to meet the following attendance criteria shall have the
question of their removal placed on the agenda as New Business at the next
General Meeting.
A.

Attendance shall be taken at the beginning and end of business for General
Assembly meetings and Committee Meetings.
1. Any member not present for attendance taken at the end of
business will be considered absent.
2. A member can only be counted absent once per meeting.

Attendance shall be defined as roll taken at the beginning and end of each
meeting or in the event of a quorum call.

Attendance shall be posted on the ASMSU website for all constituents and
leaders to see if their Representative has been attending meetings.
1. In the case that attendance fails to be posted due to unforeseen
circumstances, correspondances shall be sent out by the ASMSU
Vice President for Student Allocations to the appropriate leader(s)
of the CORES, COPS, or Major Governing Group if their
Representative is one absence (excused or unexcused) away from
failing to abide by the attendance policy.

CORES/COPS leaders shall be notified by the ASMSU Vice President for
Student Allocations if their Representative is one absence from failing to
abide by the attendance policy.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
1. If the leader of the CORES/COPS group whose Representative
fails to abide by the attendance policy does not respond to the letter
with reasonable justification for the absence of their Representative
or a representative does not show up at the next meeting, that
CORES/COPS group shall be placed on probation.
2. Justification shall be determined as reasonable by the ASMSU
Vice President for Student Allocations
3. Probation shall be defined as having their Student Allocations
operating budget frozen, in addition to not allowing that
CORES/COPS group to introduce program bills in the Student
Allocations Board.
4. CORES/COPS groups may still put on programs through Student
Allocations Board funds approved prior to probation. Other
Activity Departments may not introduce program bills for a
CORES/COPS group that is on probation.
5. Probation shall be lifted, meaning operating budgets shall be
unfrozen and introducing privileges shall be restored, when a
Representative from the CORES/COPS group attends three
consecutive General Assembly meetings and Standing Committee
meetings combined.
6. CORES/COPS groups may send a proxy, who shall count for any
attendance taken. A Proxy may attend the three consecutive
meetings if funds are frozen.
7. Failure to attend three consecutive meetings shall keep the group
on probation indefinitely.
8. Failure to attend three consecutive meetings within three years
from the time the group was placed on probation shall result in the
automatic revocation of the group’s Student Allocations Board
Activity Department status.
a. The group may at any time reapply for Activity Board
status.
9. The president or chairperson of a CORES/COPS group, upon
being unable to fill a seat in General Assembly, may contact the
ASMSU Vice President for Internal Administration and request
that their seat remain dormant due to extenuating circumstances.
Dormancy shall be under the Vice President for Internal
Administration’s discretion.
a. This seat would remain dormant until the leader of said
CORES/COPS group notifies the Vice President for
Student Allocations in writing.
b. While a seat is dormant, it shall not count for the purposes
of quorum. There is also no attendance penalty for a
dormant seat.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
E.

If a representative from a Major Governing Group fails to abide by the
attendance policy, then corresponance shall be sent out to the leader of
that Major Governing Group informing the leader that the representative
has not been attending meetings.
1. The Major Governing Group, whose representative fails to abide
by the attendance policy, shall have voting privileges on General
Assembly automatically revoked.
2. Voting privileges shall be reinstated once a Major Governing
Group representative has attended three consecutive General
Assembly meetings, including Standing Committees.
3. Major Governing Groups may send a proxy to count for any
attendance and the proxy may also attend the three consecutive
General Assembly meetings, including Standing Committees.

LEGISLATION
Section 26.

Each piece of legislation shall embrace only one subject. The subject shall be
expressed in the title.

Section 27.

The following procedures shall govern the proper movement of Legislation, as
defined in Title I, from introduction to final passage:
A.

Legislation, whether a bill or resolution, may originate from a Standing
Committee or sub-committee.

Legislation shall be introduced by a General Assembly member who
obtains the second of another Assembly member.

Upon introduction in the General Assembly, whether in a general meeting,
Committee meeting, or subcommittee meeting, the legislation shall be
considered “read” for the first time and shall be assigned a two-part
number by the ASMSU Vice President for Internal Administration: the
first part of which shall be the number of the current session, the second
part of which shall reflect the numerical order of the motion being brought
up within the current session.

All legislation shall be submitted in electronic form to the ASMSU Vice
President for Internal Administration, no later than 72 hours prior to the
meetin in which it is to be considred

A Resolution introduced at a General Assembly meeting may be
immediately considered for passage.

All Bills introduced at a General Assembly meeting shall be automatically
referred to the appropriate committee without debate, as determined by the
ASMSU Vice President for Internal Administration.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
G.

Legislation shall be moved through Standing Committee or sub-committee
by the following rules and procedures.
1. Legislation may be moved out of committee by a majority vote of
that committee.
2. The General Assembly may pull legislation out of a committee
after the bill has sat in that committee for a period longer than
three weeks and with a two-thirds (2/3) majority vote.
3. Prior to a General Assembly meeting, a new bill may be placed
under New Business with a majority vote of Steering Committee.

The ASMSU Vice President for Internal Administration shall have the
obligation of monitoring the proper movement of legislation from
introduction through final passage.

Section 28.

To be considered at a particular General Assembly meeting, a bill must be
distributed forty-eight (48) hours before the meeting.

Section 29.

No amendments to the Code of Operations or the Constitution may be considered
at a General Assembly meeting until five class days have elapsed since its
introduction.

Section 30.

On votes for all legislation, the ASMSU Vice President for Internal
Administration shall call roll and record the votes, for and against, abstentions and
absences, which shall be recorded in the minutes.
A.

Section 31.

No proxy vote will be accepted if the intent of a legislation has been
altered.

Legislation shall be considered adopted if passed by a majority vote of the
General Assembly, and signed by the ASMSU President. The Annual Budget Bill
and any other financial bills shall be considered adopted if passed by a two-thirds
(2/3) majority vote of the General Assembly, and signed by the President.
A.

All legislation which has been passed by a previous General Assembly
shall remain in effect for three sessions following the session in which it is
enacted; or until repealed by the General Assembly or a subsequent
General Assembly.

All legislation which remains tabled or postponed by General Assembly
action, numbered prior to the last Session, shall automatically be
considered defeated.

All legislation referred to and still remaining in any committee, numbered
prior to the last Session, shall automatically be considered defeated by that
committee.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 32.

All Legislation must be submitted to the President for signature. Upon receipt, the
President shall have 2 class weeks from the date of passage to sign or veto all
legislation.
A. All Legislation that remains unsigned past this two week time frame will be
considered automatically vetoed.
B. All Presidential vetoes must be announced and reported to the assembly
during the Presidents Report at the following General Assembly meeting.
C. Following the announcement of vetoed legislation, a motion to reconsider the
legislation is in order.
1.

A motion to reconsider vetoed legislation must be made within two
weeks of the time in which the veto was announced to the assembly.

If the Motion to Reconsider is made and seconded, a majority vote
will be required to adopt the motion and move into a period of debate
on the reconsideration of the legislation.

3. During such reconsideration, the President’s veto may be overridden
by a two- thirds majority of the Assembly.

CONFLICTS OF INTEREST
Section 33.

No General Assembly Representative shall vote on any question upon which that
member has a conflict of interest or a financial interest. If the question of a
conflict of interest or financial interest is raised by a member of the assembly at
any meeting, said question shall be put to a vote and determined by a majority of
those members present, Other than the member in question, before the Legislation
shall be considered. If the majority of members determine the Representative in
Question has a conflict of interest or a financial interest in the question to be
voted on, the member affected shall not vote or otherwise attempt to exert any
influence on any other member regarding the matter to be acted upon and shall
not be counted in determining the quorum for the meeting.

ASMSU OFFICE OF THE PRESIDENT
ELECTIONS

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 34.

Each new Assembly shall be called into the Session by the ASMSU President of
the previous Session who will chair the meetings of the new General Assembly
until the new President is elected during the second meeting of the new session.
A. Beginning the second meeting of the new session, the new membership shall
elect the session’s Office of the President-elect. The Office of the Presidentelect shall then preside over the remaining meetings of the session in which
they were elected.
1. If the current ASMSU President is seeking the position, a pro-tempore
shall lead the meeting in accordance with Title II, Section 3. The protem selection shall retain any voting privileges they normally have, but
may not engage in debate
B. The previous session’s Office of the President shall continue in their respected
positions until the first day of the summer semester that immediately follows
the regular Office of the President election.
C. The second meeting of the session shall have the elections for the following
positions: President, Vice President for Academic Affairs, and Vice President
for Finance and Operations. The third meeting of the session shall have the
elections for the remaining positions: Vice President for Governmental
Affairs, Vice President for Internal Administration, Vice President for Student
Allocations, and Vice President for Special Projects.

Section 35.

Election of the ASMSU Office of the President shall be conducted in the same
manner as the ASMSU President. See Appendix II: ASMSU Election Code, Title
VIII: Office of the President Elections.

NOTICE PROVISION
Section 36.

Meeting notices and agendas required by the ASMSU General Assembly Code of
Operations Shall Be posted in the ASMSU Business Office, on the ASMSU
Website and at, or on, such other places as the Assembly may deem appropriate.
A. Notice of a schedule of regular meetings will be posted within 10 days of the
first ASMSU General Assembly meeting of the academic year. Notice of
special meetings, and meetings rescheduled will be posted at least 18 hours
before the meeting or, if applicable, within 3 days after the meeting during
which the special meeting or rescheduled meeting was announced.

OTHER RULES AND PROCEDURES
32

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 37.

There shall exist an ASMSU Manual to contain all ASMSU governing documents
and procedures: including the Constitution, codes, policies, procedures and
regulations.
A.

All ongoing policies contained in bills and resolutions shall be entered in
this manual.

Any internal procedures or guidelines may be entered in the manual by a
two-thirds vote of the General Assembly. All such materials must be
available in final, written form to all members voting.

Current copies of this manual shall also contain, at minimum, the ASMSU
Constitution, ASMSU Code of Operations, Financial Code of Operations,
Elections Code, Personnel Code, Student Allocations Board Code,
Steering Committee Code, and Class Council Codes of Operations, and
shall be maintained by the ASMSU Vice President for Internal
Administration.

PRECEDENCE OF RULES
Section 38.

Any matter of procedure not explicitly covered in this Code of Operations shall be
ruled by the most recent edition of Robert’s Rules of Order, Newly Revised.

Section 39.

Any section of this Code of Operations supersedes any rule of procedure stated by
Robert’s Rules of Order, Newly Revised.

Section 40.

Any provision of the Constitution supersedes any rule mandated by this Code of
Operations or by Robert’s Rules of Order, Newly Revised.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE THREE
GENERAL ASSEMBLY OFFICE OF THE
PRESIDENT
Section 1.

There shall exist an ASMSU Office of the President. This office shall be
charged with assisting the President in executing the directives of the
Assembly.

Section 2.

The President shall be selected as specified in Title II, Section 33 of the
ASMSU Code of Operations. The responsibilities of the President shall be
as follows:

Section 3.

Serve as chief executive officer of ASMSU.

Serve as chief administrative officer and chair of the General
Assembly.

Serve as the primary delegate and spokesperson of ASMSU to the
university administration and all other outside bodies subject to
General Assembly directive.

Be responsible for implementation of actions and policies of the
General Assembly.

Oversee all appointments and obligations of ASMSU.

Chair the meetings of the Steering Committee.

Others as specified by the Constitution, this Code of Operations,
and the official ASMSU President job description.

Shall have a broad and comprehensive knowledge of the
Association and the university.

There shall exist an ASMSU Vice President for Academic Affairs
(VPAA) who shall be selected as specified in Title II, Section 34 of the
ASMSU Code of Operations. The responsibilities of the VPAA shall be as
follows:
A.

Serve as the senior ex-officio member on the Academic
Committee.

Serve as Chief ASMSU liaison for Academic Governance and the
University Budget.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 4.

Shall assign members to Academic Governance bodies, in
consultation with the members to be assigned.

Others as specified by the Constitution, this Code of Operations,
and the official ASMSU President job description

Shall have a broad and comprehensive knowledge of the
Association and the university.

There shall exist an ASMSU Vice President for Finance and Operations
(VPFO) who shall be selected as specified in Title II, Section 34 of the
ASMSU Code of Operations. The responsibilities of the VPFO shall be as
follows:
A.

Serve as the senior ex-officio member of the Finance Committee.

Manage ASMSU services and programs.

Others as specified by the Constitution, this Code of Operations,
and the official ASMSU President job description
Shall have a broad and comprehensive knowledge of the
Association and the university

Section 5.

Section 6.

There shall exist an ASMSU Vice President for Governmental Affairs
(VPGA) who shall be selected as specified in Title II, Section 34 of the
ASMSU Code of Operations. The responsibilities of the VPGA shall be as
follows:
A.

Serve as senior ex-officio member of the Policy committee.

Supervise the Governmental Affairs Department.

Oversee the advocacy and engagement activities of the
Association.

Others as specified by the Constitution, this Code of Operations,
and the official ASMSU President job description

Shall have a broad and comprehensive knowledge of the
Association and the university.

There shall exist an ASMSU Vice President for Internal Administration
(VPIA) who shall be selected as specified in Title II, Section 34 of the
General Assembly Code of Operations. The responsibilities of the
ASMSU VPIA shall be as follows:
A.

Serve as senior ex-officio member of the Policy Committee.

Serve as Association parliamentarian.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 7.

Section 8.

Monitor the movement of legislation.

Shall record and maintain minutes of the General Assembly and
Steering Committee.

Maintain all records of the Association according to the ASMSU
Manual.

Shall facilitate a General Assembly education session after new
representatives have been elected and before Office of the
President elections occur.

Serve as the undergraduate advisor to the Class Councils.

Others as Specified in the Constitution, the Code of Operations, the
Class Councils’ Code of Operations, and the official Vice
President for Internal Administration job description.

Shall have a broad and comprehensive knowledge of the
Association and the university.

There shall exist an ASMSU Vice President for Student Allocation
(VPSA) who shall be selected as specified in Title II, Section 34 of this
Code of Operations. The responsibilities of the Vice President for Student
Allocations shall be as follows:
A.

Serve as senior ex-officio member of the Finance committee.

Act as chief administrative officer of the Student Allocations
Board.

Chair the meetings of the Student Allocations Board.

Others as specified in the Constitution, this Code of Operations,
the Student Allocations Board Code of Operations, and the official
Vice President for Student Allocations job description.

Supervise the Student Allocations Board staff.

Others as specified by the Constitution, this Code of Operations,
and the official ASMSU President job description

Shall have a broad and comprehensive knowledge of the
Association and the university.

There shall exist an ASMSU Vice President for Special Projects (VPSP)
who shall selected as specified in Title II, Section 34 of the General
Assembly Code of Operations. The responsibilities of the ASMSU Vice
President for Special Projects shall be as follows:
A.

Serve as the chief visionary officer of the Association.

Shall serve as senior ex-officio member of all ad-hoc.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
C.

Shall be charged with developing and implementing new outreach,
engagement, innovative, and constituent relation initiatives.

Others as specified by the Constitution, this Code of Operations,
and the official ASMSU President job description

Shall have a broad and comprehensive knowledge of the
Association and the university and attempt to move the
Association forward and adapt to new constituency groups.

Section 9.

Conditions of employment for members of the Office of the President
shall be as defined in the ASMSU Personnel Code.

Section 10.

The Office of the President shall be reviewed at least twice annually by
the Office of the President Review Sub-committee formed by the Policy
Committee and chaired by the acting chair of the Committee
A.
There shall exist an ASMSU Office of the President Review
Handbook kept on file by the Director of Human Resources.
1. The ASMSU Policy Committee Chair shall annually
review the Handbook in collaboration with the Director of
Human Resources.
B.
Related documentation of the process shall be kept on file by the
Director of Human Resources.
C.
Review documentation may be kept confidential by the subcommittee during the review process, and may remain confidential
at the discretion of the Review subcommittee and with consultation
of the Director of Human Resources.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE FOUR
STUDENT ALLOCATIONS BOARD
Section 1.

There shall exist an ASMSU Student Allocations Board that shall have the
responsibility to facilitate, organize, and execute student programming of
an all-university nature. This board shall have the responsibility of
providing the opportunity for listed ASMSU Activity Departments,
Registered Student Organizations, and Individual research interests to
receive funding. These Funds shall be used to the benefit of the
undergraduate students and the university community.

Section 2.

The following Activity Departments shall be eligible to receive funding
through the ASMSU Student Allocations Board:
Arab Cultural Society (ACS)
Asian Pacific American Student Organization (APASO)
Black Student Alliance (BSA)
Campus Interfaith Council (CIC)
Council of Students with Disabilities (CSD)
Culturas De Las Razas Unidas (CRU)
International Student Association (ISA)
Jewish Student Union (JSU)
Alliance of Queer and Ally Students (AQAS)
North American Indian Student Organization (NAISO)
Spartan Armed Forces Council (SAFC)
MSU Telecasters
Women’s Council

Section 3.

The ASMSU Vice President for Student Allocations shall serve as the
chief administrative officer of the Student Allocations Board and shall
chair its meetings.

Section 4.

The Student Allocations Board shall operate under the ASMSU General
Assembly Code of Operations and its own Code of Operations as
approved by a two-thirds (2/3) vote of the General Assembly. The
ASMSU General Assembly Code of Operations shall be the superior
document.

Section 5.

The Student Allocations Board shall have final approval on all
programming proposals and funding requests brought to the Board.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
A.

The members of The Student Allocations Board shall be
nominated by the Vice President for Student Allocations and
appointed by the General Assembly.

Section 6.

The Student Allocations Board shall be subject to all ASMSU
organization-wide internal policies.

Section 7.

The Vice President for Student Allocations shall have the power to place a
hold on any allocation passed by the Student Allocations Board. This hold
will pass the decision from the Student Allocations Board to the General
Assembly. A veto of funding to a program may be applied through a twothirds (2/3) vote of the General Assembly. Should the General Assembly
fail to act on this hold within ten (10) class days, the hold shall be lifted.

Section 8.

An activity department, or RSO shall complete a Co-Sponsorship
Agreement for every event it participates in that has more than 1 sponsor.
Funding for an event will only be considered by the Student Allocations
Board when a completed Preliminary Alternative Funding Sheet is
submitted as part of the activity department’s financial proposal.
A.

A completed Co-Sponsorship Agreement includes the completion
of all attachments and the disclosure of all alternative funding
sources, the amount of funds to be provided along with an
expenditure itemization of said funds, and a list of all services to
be rendered.

Section 9.

After approval of a financial proposal by the Student Allocations Board
but prior to the date of the event, should an Activity Department, or RSO
obtain another or additional sponsors, it shall submit a completed amended
Co-Sponsorship Agreement to the Student Allocations Board by no later
than 1 week before the date of the event. A completed amended CoSponsorship Agreement includes the completion of all attachments and the
disclosure of all alternative funding sources, the amount of funds to be
provided along with an expenditure itemization of said funds, and a list of
all services to be rendered.

Section 10.

More than one (1) failure to timely submit a completed Co-Sponsorship
Agreement or a completed amended Co-Sponsorship Agreement within
the same academic year (August – July) shall result in the group’s account
being frozen for one (1) Academic year.

Section 11.

Failure to disclose or to misrepresent any information required by a
completed Co-Sponsorship Agreement or completed amended CoSponsorship Agreement will result in the group’s account being frozen for
a minimum of one (1) year and until such time thereafter that the group

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
has repaid all funds it received from the Student Allocations Board under
the Co-Sponsorship Agreement and/or amended Co-Sponsorship
Agreement.
Section 12.

All Activity Department representatives must have a signed
acknowledgement agreement on file with the Vice President for Student
Allocations and Student Allocations Board Financial Manager stating they
have read and understand General Assembly codes, Student Allocations
Board codes, Robert’s Rules, and co-sponsorship contracts by the second
Friday of the school year. If an activity department doesn’t turn in their
acknowledgement agreement and attend the training session in a timely
manner no funding will be provided to them until the acknowledgement
agreement is received.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE FIVE
CLASS COUNCILS
Section 1.

There shall exist ASMSU Class Councils, the Freshman Class Council,
Sophomore Class Council, Junior Class Council, and Senior Class
Council, that shall have the primary responsibility of serving the needs of
their respective class.

Section 2.

Membership of the Sophomore, Junior, and Senior Class Councils shall be
selected in a manner consistent with the ASMSU Spring Elections.

Section 3.

Membership of the Freshmen Class Council shall be selected by the Vice
President for Internal Administration through an application process in
consultation with the General Assembly.

Section 4.

The business and property of each Class Council shall be managed by its
members. Class Councils may alter, amend, add to or repeal their
respective Code of Operations as approved by a two-thirds (2/3) vote of
the General Assembly.

Section 5.

The General Assembly shall have discretionary power in the affairs of the
Class Councils. A majority vote of the General Assembly shall be required
to override actions of the Class Councils.

Section 6.

The ASMSU Vice President for Internal Administration shall serve as the
undergraduate advisor to the ASMSU Class Councils.

Section 7.

Rules and procedures of the Class Councils not specified in this Title shall
be as defined in the respective Class Council Code of Operations.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE SIX
RED CEDAR LOG
Section 1.

There shall exist an MSU Yearbook. This yearbook shall be known as the
"Red Cedar Log."

Section 2.

The mission of the Red Cedar Log shall be to create a non-profit, studentproduced, student-focused, journalistic, historical publication for the
community of Michigan State University that is cost-effective, high
quality, and serves as a practicum for the students of Michigan State
University.

Section 3.

The Red Cedar Log shall operate under a Red Cedar Log Code of
Operations.

Section 4.

The order of precedence over the Red Cedar Log Code of
Operations shall be as follows: General Assembly Code of
Operations and the ASMSU personnel Code, and above all the
ASMSU Constitution.

All stages of the employment of all Red Cedar Log employees
shall be governed by the ASMSU General Assembly Code of
Operations Appendix III: ASMSU Personnel Code.

The Red Cedar Log Code of Operations shall be maintained by the
Vice President for Internal Administration to centralize the
amendments.

The General Assembly shall have discretionary power over the affairs of
the Red Cedar Log. A two-thirds vote shall be required to override the
actions that are inappropriate as defined in Title One, Section 3 of this
Code of Operations.
A.

Decisions to override Red Cedar Log actions shall not be based on
the editorial content of the Red Cedar Log yearbook.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE SEVEN
BUSINESS OFFICE
Section 1.

There shall exist an ASMSU Business Office.

Section 2.

The ASMSU Vice President of Finance and Operations shall oversee the
Business Office. As such, the ASMSU VPFO shall be responsible for the
operations and policies of the Business Office.

Section 3.

There shall exist a Business Office Manager hired in accordance with the
MSU Office of the Vice President for Student Affairs and Services while
maintaining proper voice in the final decision. The responsibilities of the
Business Office Manager shall be as follows:
A.

Will be invited by the Director of Human Resources to serve on all
Business Office interview committees.

Keep financial records of ASMSU, including all the ASMSU
boards, divisions, and departments.

Oversee the ASMSU Loan Program and sign all loan checks.

D..

Other duties as delegated by the ASMSU VPFO in consultation
with the ASMSU President and the Chief of Staff, and as described
in their official job description.

Section 4.

There shall exist an Administrative Assistant who is supervised by the
ASMSU Business Office Manager. The duties of the Administrative
Assistant shall be as specified by the ASMSU Business Office Manager in
consultation with the Vice President for Finance and Operations.

Section 5.

In the event that the Administrative Assistant is unable to attend office
hours, the following procedures shall take effect:
A.

The Business Office Manager shall be notified immediately of the
situation.

At the end of the day, the count of money shall be taken by the
Business Office Manager. The count shall be checked by the Vice
President for Finance and Operations, or a designee thereof, and
signed off on.

On the days which the Business Office Manager is unable to attend
office hours, the count of the money shall be taken by the
Administrative Assistant and checked by the Vice President for
Finance and Operations, or designee thereof, and signed off on.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE EIGHT
THE STUDENT DEFENDERS AND LEGAL
SERVICES PROGRAM
Section 1.

There shall be a Student Defenders Department that shall have the
responsibility of providing counsel and assistance to eligible students who
are going through the MSU Hearing process. Eligibility requirements shall
be as defined in the policies of ASMSU and subordinately the Student
Defender Department.

Section 2.

There shall be a Student Legal Services Department that shall be
responsible for providing low cost legal services to eligible students.
Eligibility requirements shall be as defined in the policies of ASMSU and
the Student Legal Services Department.

Section 3.

There shall be a Director of the Student Defenders and Legal Services
Program who shall be selected in a manner consistent with the ASMSU
Personnel Code. The responsibilities of the Director of the Student
Defenders and Legal Services Program are as follows:

Section 4.

Coordinate the daily operations of the Student Defenders
Department, including: supervision of the Department’s personnel,
scheduling and case assignments.

Be responsible for the administration of Student Defenders, and set
the policies and code of operations for the Student Defenders
Department.

Assist the General Assembly with hearings involving the
Association and its assemblies, boards, offices, departments and
other bodies, and to advise in matters of hearing procedure when
requested.

Give reports on the activities of the Student Defenders Department
as required by the General Assembly.

Others as specified by the official Director of Student Defenders
job description.

There shall be an Assistant Director of Student Defenders who shall be
selected in a manner consistent with the ASMSU Personnel Code. The
responsibilities of the Assistant Director of Student Defenders are as
follows:

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
A.

Assist the Director of Student Defenders in the supervision and
administration of the Student Defenders.

Coordinate the daily operations of the Student Legal Services
Department.

Be responsible for the administration of Student Legal Services,
and set the policies and code of operations for the Legal Services
Department.

Maintain copies of and oversee the proper execution of Student
Legal Services contracts.

Oversee the actions of the Student Legal Services staff.

Be responsible for the maintenance of office records and finances.

Give reports on the activities of the Student Legal Services
Departments required by the General Assembly.

Others as specified by the official Assistant Director of Student
Legal Services job description.

Section 5.

Conditions of employment for all employees of the Student Defenders and
Legal Services Program shall be defined in the ASMSU Personnel Code.

Section 6.

The Vice President for Finance and Operations shall oversee the
operations of the Student Defenders and Legal Services Program.

Section 7.

All contracts dealing with the Student Legal Services Program shall be
under the jurisdiction of the Finance Committee.
A.

The Director of Student Defenders and Legal Services Program
shall be present during all questions, discussions and action taken
regarding this matter.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE NINE
JUDICIAL AND HEARING BOARDS
Section 1.

The ASMSU General Assembly shall be responsible, on behalf of
ASMSU, for the appointment of undergraduates to judicial and hearing
boards.

Section 2.

The ASMSU Vice President for Internal Administration shall annually
review this Title in accordance with University Policies, and propose to
the General Assembly amendments to this Title as necessary to maintain
the following in line with University Policies.

HEARING BOARDS
Section 3.

The following, in accordance with the Students Rights and
Responsibilities (SRR) Document shall govern the nomination of student
members of Hearing Boards.
A.

Section 4.

The ASMSU President, or Office of the President designee thereof,
shall serve as the ASMSU representation to the Nominating
Committee.

The following shall govern ASMSU appointments of undergraduate
student hearing board members, as specified in the SRR.
A.

Appointments must be passed by a two-thirds (2/3) majority vote
of the ASMSU General Assembly.

Section 5.

The ASMSU General Assembly shall appoint at least three undergraduate
students to the All University Student Hearing Board (AUSB) for a term
of one year, with the opportunity for reappointment for one additional
term.

Section 6.

The ASMSU General Assembly shall appoint five undergraduate students
to the Student Faculty Hearing Board (SFB) for a term of two years, with
the opportunity for reappointment for one additional two-year term.

Section 7.

The ASMSU General Assembly shall appoint two undergraduate students
to the University Student Appeals Board (USAB) for a term of two years
with the opportunity for reappointment for one additional two-year term.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

JUDICIAL BOARDS
Section 8.

Pursuant to the Anti-Discrimination Policy, All-University Policy #02-0301, the ASMSU Steering Committee shall appoint three junior-status,
undergraduate students to the Anti-Discrimination Judicial Board for a
term of two years with the possibility for reappointment for an additional
two-year term.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE TEN
ASMSU TAX REFUND
Section 1.

The ASMSU Business Office Manager shall place an advertisement in a
newspaper of general student circulation for the first five class days of
each term, notifying undergraduates that the ASMSU Tax is refundable,
detailing where and how the tax can be refunded and the time limit for
applying for the refund.

TITLE ELEVEN
SEVERANCE PROVISION
Section 1.

If any provision of this Code or part thereof be ruled invalid by a judiciary
of competent jurisdiction, then such adjudication shall not affect the
validity of this Code as a whole or any provision or part thereof not so
adjudged invalid.

TITLE TWELVE
ENFORCEMENT OF VIOLATIONS
Section 1.

Non-compliance of a provision of this Code or action of the General
Assembly, by any organization or individual, shall be considered a
violation.

Section 2.

Any resolve of the General Assembly acted upon in violation of another
action of that General Assembly, any provision of this Code, or any
provision of the ASMSU Constitution shall be considered automatically
invalid and void.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

General
Assembly Code
of Operations
APPENDIX I: FINANCIAL CODE OF
OPERATIONS

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
ASMSU MANUAL TABLE OF CONTENTS
ASMSU CONSTITUTION...................................................................................................................................... 4
PREAMBLE ............................................................................................................................................................ 5
ARTICLE I .............................................................................................................................................................. 6
ARTICLE II ............................................................................................................................................................. 6
ARTICLE III .......................................................................................................................................................... 10
ARTICLE IV .......................................................................................................................................................... 10
GENERAL ASSEMBLY CODE OF OPERATIONS .................................................................................................... 12
TITLE ONE
Code Revision and Definitions .................................................................................................. 15
TITLE TWO
General Assembly Rules and Procedures ................................................................................. 17
MEETINGS ................................................................................................................................................ 17
COMMITTEES ........................................................................................................................................... 23
ATTENDANCE ........................................................................................................................................... 27
LEGISLATION ............................................................................................................................................ 29
CONFLICTS OF INTEREST .......................................................................................................................... 31
ASMSU OFFICE OF THE PRESIDENT ELECTIONS ....................................................................................... 31
NOTICE PROVISION .................................................................................................................................. 32
OTHER RULES AND PROCEDURES ............................................................................................................ 32
PRECEDENCE OF RULES ............................................................................................................................ 33

TITLE THREE GENERAL ASSEMBLY OFFICE OF THE PRESIDENT...................................................................... 34
TITLE FOUR
STUDENT ALLOCATIONS BOARD .............................................................................................. 38
TITLE FIVE
CLASS COUNCILS ....................................................................................................................... 41
TITLE SIX
RED CEDAR LOG ........................................................................................................................ 42
TITLE SEVEN BUSINESS OFFICE ...................................................................................................................... 43
TITLE EIGHT
THE STUDENT DEFENDERS AND LEGAL SERVICES PROGRAM .................................................. 44
TITLE NINE
JUDICIAL AND HEARING BOARDS ............................................................................................. 46
TITLE TEN
ASMSU TAX REFUND................................................................................................................. 48
TITLE ELEVEN SEVERANCE PROVISION ............................................................................................................ 48
TITLE TWELVE ENFORCEMENT OF VIOLATIONS ............................................................................................... 48
APPENDIX I: FINANCIAL CODE OF OPERATIONS ........................................................................................................... 49
TITLE I
FINANCIAL AUTHORITY .................................................................................................................. 52
TITLE II
ASMSU BUDGET ............................................................................................................................. 55
Title III
EXPENDITURE OF BUDGETED FUNDS ............................................................................................. 58
Title IV
ASMSU EXPENDITURE AUTHORIZATION ........................................................................................ 60
Title V
GENERAL FUND ............................................................................................................................... 63
Title VI
ASMSU LOANS AND LOAN PROGRAM ............................................................................................ 64
Title VIII
PRECEDENCE, RATIFICATION AND AMENDMENTS ......................................................................... 66
APPENDIX II: ASMSU ELECTIONS CODE.................................................................................................................... 67
Preamble ............................................................................................................................................................ 70
TITLE I
SCOPE AND AUTHORITY ................................................................................................................. 71
TITLE II
CODE REVISION, REPEAL, AND DEFINITIONS .................................................................................. 71
TITLE III
UNDERGRADUATE ELECTION COMMISSION................................................................................... 73
TITLE IV
PETITIONING ................................................................................................................................... 75
TITLE V
CAMPAIGNING ................................................................................................................................ 77
TITLE VI
INVALIDATION PROCEDURE ............................................................................................................ 78
TITLE VII ELECTIONS ....................................................................................................................................... 79
TITLE VIII OFFICE OF THE PRESIDENT ELECTIONS ........................................................................................... 81
APPENDIX III: PERSONNEL CODE .............................................................................................................................. 83

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
TITLE I
TITLE II
TITLE III
TITLE IV
TITLE V
TITLE VI
TITLE VII
TITLE VIII
TITLE IX
TITLE X
TITLE XI
TITLE XII
TITLE XIII
TITLE XIV
TITLE XV
TITLE XVI
TITLE XVII
TITLE XVIII
TITLE XIX
TITLE XX
TITLE XXI

INTRODUCTION .............................................................................................................................................. 86
PUBLIC RELATIONS POLICY ............................................................................................................................. 86
ANTI-DISCRIMINATION ................................................................................................................................... 87
HARASSMENT POLICY .................................................................................................................................... 87
CONDITIONS FOR EMPLOYMENT ................................................................................................................... 88
JOB DESCRIPTIONS ......................................................................................................................................... 88
CONFIDENTIALITY .......................................................................................................................................... 89
INTERNSHIP PROGRAM .................................................................................................................................. 89
APPLICATIONS FOR EMPLOYMENT ................................................................................................................ 89
SELECTION PROCESS ....................................................................................................................................... 90
INTERVIEW COMMITTEE ................................................................................................................................ 91
PAPER CUTS .................................................................................................................................................... 91
INTERVIEWS ................................................................................................................................................... 92
DECISION MAKING PROCESS.......................................................................................................................... 93
POSITION APPROVAL ..................................................................................................................................... 93
INTERVIEW SCHEDULE ................................................................................................................................... 94
ELECTIONS ..................................................................................................................................................... 94
REQUIRED TRAINING SESSION ....................................................................................................................... 94
RESIGNATION ................................................................................................................................................. 95
PERFORMANCE EVALUATIONS ....................................................................................................................... 95
EMPLOYMENT STATUS AND CORRECTIVE ACTION PROCEDURE ................................................................... 96

APPENDIX IV: ASMSU STANDING POLICY ................................................................................................................. 98

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE I
FINANCIAL AUTHORITY
Section 1.

The General Assembly shall have the authority over all financial matters
of ASMSU as defined in Article II, Section 9.B of the ASMSU
Constitution.

Section 2.

The Finance Committee shall be charged with the oversight of all ASMSU
financial and budgetary matters as specified in Title II, Section 18 of the
ASMSU General Assembly Code of Operations.

Section 3.

The ASMSU Controller shall be the chief financial officer for the
Associated Students of Michigan State University and shall be charged
with advising the Finance Committee and the implementation of its
charges and directions.
A.

ASMSU Controller to be hired in must be able to be present and
working for ninety (90) percent of combined Summer, Fall, and
Spring Terms. ASMSU Assistant Controller shall resume the
duties and responsibilities of the Controller, in case of absence. If
for some reason the ASMSU Controller must be absent for a
prolonged period of time, notification must be made at time of
hire.

If the ASMSU Controller position is unfilled then all Controller
signatory power is transferred to the Assistant Controller. In the
event that the Assistant Controller is absent then the duties shall
transfer to ASMSU President.

In the case of prolonged incapacity of the ASMSU Controller, the
Assistant Controller may assume Controller signatory power in
case of a time of urgency or financial risk. Financial risk being a
time that if a said expenditure did not occur then a detrimental
situation could arise. When signing the Assistant Controller must
document to the ASMSU Controller within a twenty-four (24) hour
period, and the Controller must verify receipt in writing. The
Documentation will be maintained by the ASMSU Business Office
Manager. In addition the Assistant Controller should maintain a
copy on file of the expenditure authorization.

During time of prolonged incapacity of the ASMSU Controller, the
Assistant Controller must be provided documentation by the
“Authorized Signature” stating the purpose for urgency and needs
to be attached to the expenditure authorization form. If found by
the ASMSU Controller that the need for urgency is invalid, then

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
the “Authorized Signature” will be held responsible. If
documentation is not provided at time of signature the Assistant
Controller shall not sign.
Section 4.

ASMSU President shall be the signatory agent for ASMSU accounts and
expenditures thereof upon receipt of documented approval from the
ASMSU Finance Committee to the ASMSU Controller.
A. In the case of prolonged incapacity of the ASMSU President, signatory
authority shall be extended to the President Pro-Tempore as outlined in
Title 2, Section 3 of the ASMSU General Assembly Code of
Operations.

Section 5.

All matters of a financial or budgetary nature, shall require a two-thirds
vote of the General Assembly for passage or reversal.
A.

The ASMSU Student Allocations Board shall have jurisdiction
over the distribution over monies allocated as defined in Title V of
the ASMSU General Assembly Code of Operations.

The Veto authority of the ASMSU General Assembly as defined in
Title V of the ASMSU General Assembly Code of Operations shall
only occur within the guidelines of each respective Title.

Section 6.

The “ASMSU Fiscal Year” shall begin on the first day of July and shall
end on the last day of June.

Section 7.

No ASMSU Department or individual, Registered Student Organization,
ASMSU Activity Department or other outside organization shall receive
financial assistance from more than one division of ASMSU.
A.

ASMSU Activity Departments, as defined in the ASMSU General
Assembly Code of Operations, may only receive ASMSU funding
from the ASMSU Student Allocations Board.

Registered Student Organizations, as defined by the University,
may only receive ASMSU funding from the ASMSU Student
Allocations Board.

Section 8.

ASMSU shall not provide financial support to any campaign for public
office.

Section 9.

Any event or program funded with student tax dollars or revenues created
via student tax dollars shall give ASMSU credit as a sponsor.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 10.

The ASMSU Budget, all ASMSU financial reports and all documentation
pertaining to the ASMSU Budget shall be available to the tax-paying
members of ASMSU upon request.
A.

The ASMSU Business Office shall be charged with facilitating this
task with the assistance of the ASMSU Office of the President and
the ASMSU Controller.

Such requests for information must be handled in a timely fashion.

C.
Section 11.

ASMSU shall comply with a yearly audit conducted by the University.
A.

The ASMSU Business Office Manager shall be charged with
overseeing the audit.

Audit Report shall be submitted to the Vice President of Student
Affairs and Services or designee thereof.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE II
ASMSU BUDGET
Section 1.

The creation and supervision of the ASMSU Budget shall be under the
auspices of the ASMSU Finance Committee.

Section 2.

The procedures for administering the yearly budgeting process shall be the
responsibility of the ASMSU Controller and shall include setting
guidelines and criteria.
A.

At the beginning of each session the ASMSU Controller shall
notify the General Assembly and all ASMSU departments, in
writing, of the procedures and timeline of the yearly budgeting.

The ASMSU Controller shall give each department an official
budgetary request form, a copy of their current budget and any
other relevant information.

The departments shall submit their proposed budgets to the
ASMSU Controller, who shall then review and evaluate each
budget.

On the fourth week of the Spring Semester, the ASMSU Controller
shall submit the proposed budgets to the members of the ASMSU
Finance Committee for review.
1. The ASMSU Finance Committee shall be expected, but not
limited, to utilizing factors such as previous department
performance and future department potential when
assessing financial need.
2. The ASMSU Controller shall interview each of the
departments to assess the financial need of each department
for the next fiscal year.
a. Assessment shall be expected, but not limited, to
utilizing factors such as previous department
performance and future department potential when
assessing financial need.
3. The ASMSU Finance Committee shall formulate and
recommend a budget for the fiscal year.
a. The ASMSU Controller, the ASMSU Office of the
President, Programs, Departments and Council
administrators shall be notified of all meetings in
which the new budget is to be discussed and shall
have the opportunity to represent their respective
board, department or council’s financial interest.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
4. This recommendation shall be submitted as the first order
of business to the subsequent session of the General
Assembly and shall be approved by a two-thirds vote.
a. The proposed budget shall be distributed to all
Representatives of the General Assembly and shall
be required to sit at least one week in the General
Assembly.
5. Upon passage of the budget by the ASMSU General
Assembly, the ASMSU Controller shall take all appropriate
actions to ensure a smooth transition between fiscal years.
Section 3.

Any money not allocated to specific departments in the ASMSU Budget
shall be identified as surplus funds and shall be automatically allocated to
the ASMSU General Fund Account.
A.

Section 4.

The rules and procedures for the surplus funds shall be outlined
further in this code of operations.

Any money not used at the end of each fiscal year shall be considered a
part of the ASMSU Budget Rollover.
A.

The ASMSU Controller shall ensure that a portion of this surplus
is set aside for the Budget Stabilization Fund.
1. This amount shall be determined with the assistance of the
Business Office Manager and with the notification of the
ASMSU Finance Committee.

After a determination of allcation made to the Budget Stabilization
Fund, the remaining rollover money shall be split into two equal
parts.
1. The first portion shall be automatically given to the
ASMSU Student Allocations to be used for allocations to
Registered Student Organizations.
2. The second portion shall be at the discretion of the General
Assembly as General Fund.
a. The rules and procedures for the Special Projects
fund shall be outlined further in this code of
operations.

The ASMSU Budget Rollover Allocations shall be reviewed and
authorized by the ASMSU Finance Committee, with consultation
from the ASMSU .
1. The ASMSU Controller shall present a fiscal year-end
report to the ASMSU Finance Committee to account for the
all sources of the balance of the ASMSU Budget Rollover,

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
including, but not limited to: non-dispersed bill allocations,
non-dispersed budget allocations, and unanticipated
revenues.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE III
EXPENDITURE OF BUDGETED FUNDS
Section 1.

The following procedures shall govern the use and expenditure of
budgeted funds.
A.

The ASMSU Controller, with approval from the ASMSU
President, shall have the ability to open and close accounts on
behalf of ASMSU, and shall have the authority to make transfers
of monies between accounts.

No expenditure above the allocated budget shall be made.

Before any expenditure is made from the ASMSU Budget,
approval must be granted from the ASMSU Controller, as outlined
in Title IV Section 2 of this Financial Code.

Any Individual who makes charges to the ASMSU account
without such authorization may be held personally responsible for
those charges and may lose the right to serve in any capacity
concerning the transaction of ASMSU funds.

Weekly payroll need only be approved by the ASMSU Controller,
President, and Business Office Manager.

The boards and departments serving in a given session shall only
spend the amount of their respective budget in proportion to the
length they serve during that fiscal year.
1. Any individual who violates this provision may be held
personally responsible for the charges resulting in such a
violation.

All expenditures must be approved by the ASMSU Controller to be
valid.

A two-thirds majority vote of the ASMSU Finance Committee
may overturn any decision of the ASMSU Controller.

Section 2.

The ASMSU General Assembly shall have the authority to reallocate
money from one department/entity budget or budget category to another.

Section 3.

Movement of funds within department/entity budget categories may occur
at the discretion of the ASMSU Controller.
A.

Any such action must be documented with a memo by the ASMSU
Controller to the ASMSU President and any other related parties.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 4.

The General Assembly may revoke or freeze the allocation of money to
any department or entity by a two-thirds vote of the Assembly.
A.

A motion to revoke or freeze the allocation of money may be
initiated within the General Assembly or within the ASMSU
Finance Committee.

Should the motion be initiated in the ASMSU Finance Committee,
it shall be the obligation of the acting chair of that committee to
introduce the motion in the General Assembly.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE IV
ASMSU EXPENDITURE AUTHORIZATION
Section 1.

Money allocated by the General Assembly, Boards, or Councils cannot be
distributed or reimbursed to an individual or an organization by the
ASMSU Business Office until the signed and approved Bill and approved
expenditure authorization has been filed with the ASMSU Business Office
by way of the office of the ASMSU Controller.

Section 2.

An ASMSU Expenditure Authorization shall serve as the primary
financial document for the Associated Students of Michigan State
University.
A.

Signatory authority for “Authorized Signature” on the ASMSU
Expenditure Authorization shall be as follows:

Department
Business Office
Central Staff
Freshman Class Council
Student Allocations Board
Student Legal Services
Student Defenders
Red Cedar Log
Senior Class Council
Governmental Affairs
Office of the President
General Fund
Readership Program
Sophomore Class Council
Junior Class Council

‘Authorized Signature’
Chief of Staff
Chief of Staff
Vice President for Internal Administration
Vice President for Student Allocations
Vice President for Finance and Operations
Vice President for Finance and Operations
Vice President for Finance and Operations
Vice President for Internal Administration
Vice President for Governmental Affairs
President
President
Vice President for Finance and Operations
Vice President for Internal Administration
Vice President for Internal Administration

1. The ASMSU President may sign for any of the financial
departments as the authorized signer listed above with their
notification and the consent of the Authorized Signer of
that account.

B.
Department
Business Office

Signer for “Appropriate Controller” shall be as follows:
‘Appropriate Controller’
ASMSU Controller

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Central Staff
Freshman Class Council
Student Allocations Board
Legal Services
Student Defenders
Red Cedar Log
Senior Class Council
Governmental Affairs
Office of the President
General Fund
Readership Program
Sophomore Class Council
Junior Class Council
C.

Section 3.

Section 4.

ASMSU Controller
ASMSU Controller
Student Allocations Board Financial Manager
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller
ASMSU Controller

Changes to the ASMSU Expenditure Authorization must be
approved by the ASMSU Finance Committee with the knowledge
of the ASMSU General Assembly and ASMSU Controller.

The ASMSU Controller may request additional documentation to
accompany any ASMSU Expenditure Authorization.
A.

Additional documentation must be directly related to the particular
ASMSU Expenditure Authorization Form and may include
information for expenditures involving direct payment to
individuals.

This policy will be made known to all individuals requesting
money from ASMSU.

Individuals, Organizations or Departments receiving money from
ASMSU will be given exact information on additional
documentation necessary for the processing of their financial
requests a reasonable amount of time before they need their
money.
1. Appropriate agents and divisions of ASMSU may each
have the authority to make various requirements dealing
with ASMSU Expenditure Authorization as long as they
are in accordance with the Financial Code of Operations
and documented and on-file with the ASMSU Business
Office for entry into the ASMSU Business Manual.

The Controller shall have the authority to not sign an ASMSU
Expenditure Authorization for the following reasons;

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
A.

The appropriate paperwork was not completely filled out or
additional documentation was not provided.

The Constitution or Policies of the Associated Students of
Michigan State University were ignored.

Said expenditure could bring about direct harm to the Associated
Students of Michigan State University and/or any of its
organizational divisions.

The ASMSU Finance Committee shall be notified within fourtyeight(48) hours of any decision to not sign. In the event of the
controller rejecting the expenditure Autorization, the requester or
department may petition the ASMSU Finance Committee to
exercise their power as provided in Title Three, Section 1,
Subsection H.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE V
GENERAL FUND
Section 1.

The General fund shall exist to serve as a discretionary financial tool of
the ASMSU General Assembly.

Section 2.

The purpose and mission of the General fund shall be to fund projects
proposed by the ASMSU General Assembly representatives and/or
ASMSU Officers which are beneficial to the undergraduate student body
in accordance to the ASMSU Constitution and Code of Operations.

Section 3.

The following procedures must be followed to gain funding from the
General fund.
A.

A bill requesting appropriations of money must be introduced and
seconded by members of the ASMSU General Assembly.

A presentation must be given to Finance Committee, including an
estimated breakdown of expense(s).

Upon receiving funds from the General fund, the ASMSU
Controller, and Business Office Manager must receive a copy of
enacted bill from the ASMSU Vice President for Internal
Administration..
1. It is the responsibility of the ASMSU Controller to make
sure all necessary documents are given to the individual or
entity who received funding in a timely fashion.
2. No money shall be dispersed until all necessary documents
are returned to the ASMSU Controller, after being
completely filled out.

Money that is appropriated by the ASMSU General Assembly, but
remains unused at the end of the session shall be retained as
originially appropriated within the General fund.

Section 4.

No money from the General fund may be used to fund a Registered
Student Organization or ASMSU Activity Department.

Section 5.

If money from the General fund is spent in such a way that some form of
revenue is realized, the following procedures shall be followed.
A.

Section 6.

The General fund shall be paid back up to the allocated budgeted
expenses as set upon passage of the allocation.

If a project funded by the General fund does not generate any revenue,
there will be no responsibility for repaying the account.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE VI
ASMSU LOANS AND LOAN PROGRAM
Section 1.

ASMSU shall not make loans to Registered Student Organizations or other
external bodies for any reason.
A.

Section 2.

Section 3.

The ASMSU Student Allocations Board shall not make any loans
to any party for any reason.

ASMSU shall have the authority to provide loans to individual members
of ASMSU through the ASMSU Loan Program.
A.

The ASMSU Vice President for Finance and Operations shall
report the status of said program on a semesterly basis to the
ASMSU Finance Committee.

The Council of Graduate Students may allow their membership to
receive loans through the ASMSU Loan Program as long as they
agree to terms as defined by the ASMSU Business Office with the
advice of the ASMSU Controller and consent of the ASMSU
Finance Committee.

The following rules and procedures shall govern the ASMSU Loan
Program.
A.

Loans shall be given out starting on the first day of each semester.

The ASMSU Business Office, with the consent of the ASMSU
Controller and ASMSU Finance Committee, shall set the date upon
which loans will no longer be given out for each semester.

To receive a loan, an ASMSU Loan Contract must be fully
completed. The contract shall minimally include the following
terms:
1. A statement in which the student agrees to re-pay the
loan with cash or a money order to ASMSU.
2. Notification that a $3.00 per week late fee shall be assessed
to overdue loans.
3. Notification that a “Hold-card” will be issued on any
individual who has an outstanding loan as of the Loan Due
Date and will also incur a $5.00 administrative fee.
4. Notification that any individual who repays a loan after the
last week of the semester in which the loan was received
shall be ineligible for one year from the payment date.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
5. Notification that loans remaining outstanding after 90 days
from the semester in which the loan was received will be
turned over to a collection agency and a $20.00 late fee will
be assessed.
6. Notification that individuals shall lose the right to receive
ASMSU Loans if they abuse the Loan Program as defined
by the ASMSU Business Office with the advice of the
ASMSU Controller and the approval of the ASMSU
Finance Committee.
7.
Any other terms or amendments to those listed above must
come with the advice of the ASMSU Controller and the
approval of the ASMSU Finance Committee.
Section 4.

No money dedicated to the ASMSU Loan Program may be used for any
other purpose than providing loans to the appropriate constituency
population within Michigan State University.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE VIII
PRECEDENCE, RATIFICATION AND
AMENDMENTS
Section 1.

This Code of Operations shall serve as the guidelines for all divisions and
agents of ASMSU and shall be accepted as a ratified Appendix to the
ASMSU General Assembly Code of Operations and shall be maintained
by the ASMSU Vice President for Internal Administration and the
ASMSU Vice President for Finance and Operations.
A.

This Code of Operations must be reviewed every three academic
years by a committee chaired by the ASMSU VPIA and including,
at least, three members of the ASMSU Policy Committee; two
members of the ASMSU Finance Committee; and the ASMSU
Vice-President for Finance and Operations (ex-officio).
1. These recommendations will be presented to the General
Assembly by the third week of the Spring Semester of that
academic year.

Section 2.

If any provision of this Code of Operations or part thereof be judged
invalid or be found in conflict with the ASMSU Constitution by a
judiciary of competent jurisdiction, then such adjudication shall not affect
the validity of this Code as a whole or any provision or part thereof not so
adjudged invalid.

Section 3.

All amendments to this Code of Operations must be approved by a twothirds vote of the ASMSU General Assembly with the advice of the
ASMSU Controller.

Section 4.

This Code of Operations shall require a three-fourths roll-call vote of the
ASMSU General Assembly in order to waive any section.
A.

Section 5.

Whenever a motion is made to waive the Financial Code of
Operations, the ASMSU Controller, Student Allocations Board
Financial Manager must be allowed to voice any and all
objections.

Ratification of this Code of Operations shall require a two-thirds majority
vote of the ASMSU General Assembly.
A.

Upon ratification by the General Assembly the ASMSU Vice
President for Student Allocations shall inform their respective
Board of said action.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

General
Assembly Code
of Operations
APPENDIX II: ASMSU ELECTIONS CODE

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
ASMSU MANUAL TABLE OF CONTENTS
ASMSU CONSTITUTION...................................................................................................................................... 4
PREAMBLE ............................................................................................................................................................ 5
ARTICLE I .............................................................................................................................................................. 6
ARTICLE II ............................................................................................................................................................. 6
ARTICLE III .......................................................................................................................................................... 10
ARTICLE IV .......................................................................................................................................................... 10
GENERAL ASSEMBLY CODE OF OPERATIONS .................................................................................................... 12
TITLE ONE
Code Revision and Definitions .................................................................................................. 15
TITLE TWO
General Assembly Rules and Procedures ................................................................................. 17
MEETINGS ................................................................................................................................................ 17
COMMITTEES ........................................................................................................................................... 23
ATTENDANCE ........................................................................................................................................... 27
LEGISLATION ............................................................................................................................................ 29
CONFLICTS OF INTEREST .......................................................................................................................... 31
ASMSU OFFICE OF THE PRESIDENT ELECTIONS ....................................................................................... 31
NOTICE PROVISION .................................................................................................................................. 32
OTHER RULES AND PROCEDURES ............................................................................................................ 32
PRECEDENCE OF RULES ............................................................................................................................ 33

TITLE THREE GENERAL ASSEMBLY OFFICE OF THE PRESIDENT ...................................................................... 34
TITLE FOUR
STUDENT ALLOCATIONS BOARD .............................................................................................. 38
TITLE FIVE
CLASS COUNCILS ....................................................................................................................... 41
TITLE SIX
RED CEDAR LOG ........................................................................................................................ 42
TITLE SEVEN BUSINESS OFFICE ...................................................................................................................... 43
TITLE EIGHT
THE STUDENT DEFENDERS AND LEGAL SERVICES PROGRAM .................................................. 44
TITLE NINE
JUDICIAL AND HEARING BOARDS ............................................................................................. 46
TITLE TEN
ASMSU TAX REFUND................................................................................................................. 48
TITLE ELEVEN SEVERANCE PROVISION ............................................................................................................ 48
TITLE TWELVE ENFORCEMENT OF VIOLATIONS ............................................................................................... 48
APPENDIX I: FINANCIAL CODE OF OPERATIONS ........................................................................................................... 49
TITLE I
FINANCIAL AUTHORITY .................................................................................................................. 52
TITLE II
ASMSU BUDGET ............................................................................................................................. 55
Title III
EXPENDITURE OF BUDGETED FUNDS ............................................................................................. 58
Title IV
ASMSU EXPENDITURE AUTHORIZATION ........................................................................................ 60
Title V
GENERAL FUND ............................................................................................................................... 63
Title VI
ASMSU LOANS AND LOAN PROGRAM ............................................................................................ 64
Title VIII
PRECEDENCE, RATIFICATION AND AMENDMENTS ......................................................................... 66
APPENDIX II: ASMSU ELECTIONS CODE.................................................................................................................... 67
Preamble ............................................................................................................................................................ 70
TITLE I
SCOPE AND AUTHORITY ................................................................................................................. 71
TITLE II
CODE REVISION, REPEAL, AND DEFINITIONS .................................................................................. 71
TITLE III
UNDERGRADUATE ELECTION COMMISSION................................................................................... 73
TITLE IV
PETITIONING ................................................................................................................................... 75
TITLE V
CAMPAIGNING ................................................................................................................................ 77
TITLE VI
INVALIDATION PROCEDURE ............................................................................................................ 78
TITLE VII ELECTIONS ....................................................................................................................................... 79
TITLE VIII OFFICE OF THE PRESIDENT ELECTIONS ........................................................................................... 81
APPENDIX III: PERSONNEL CODE .............................................................................................................................. 83

APPENDIX IV: ASMSU STANDING POLICY ................................................................................................................. 98

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

PREAMBLE
ASMSU prides itself on being a body that represents all of the
undergraduate students of MSU and is not affected by political
persuasion. ASMSU does not endorse the use of political slates or
unauthorized political endorsements in its election process.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE I
SCOPE AND AUTHORITY
Section 1.

This Elections Code Appendix to the ASMSU General Assembly Code of
Operations shall govern all aspects of ASMSU general elections and referenda not
specified by the ASMSU Constitution.

TITLE II
CODE REVISION, REPEAL, AND DEFINITIONS
Section 1.

This Elections Code Appendix to the ASMSU General Assembly Code of
Operations shall remain in effect until amended or repealed by the ASMSU
Undergraduate Student Elections Commission or by the ASMSU General
Assembly.
A.

Section 2

Amendments to this Elections Code must be approved no later than Spring
Break of the election semester or referenda to be considered enforceable
during an election cycle.

The following terms are used within this Elections Code
A.

Election Cycle: Begins at the time Election Packets become available, as
determined by the UEC.

UEC: The Undergraduate Elections Commission is a commission of
ASMSU members who are appointed by the Chief of Staff, and defined
further in Title III of this Elections Code.

UEAC – The Undergraduate Elections Appeal CommisionCommission is
a commission of ASMSU members who are appointed by the ASMSU
President to hear appeals of the UEC.

Prospective Candidate: A Prospective Candidate is any voter who has
received an election packet, signed an acknowledgement of receipt of this
Elections Code, and provided an email address to allow distribution of
election information from the UEC.

Qualified Voter: A Qualified Voter is a member of ASMSU as defined in
Article I, Section 1 of the Constitution, and who is a member of the
college or class as defined by the MSU Office of the Registrar for which a
candidate is running for.

Certified Candidate: A Certified Candidate is a prospective candidate who
has gathered the minimum number of verified signatures of qualified
voters to appear on the ballot.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
G.

Disqualified Candidate: Any member of ASMSU who is determined by
the UEC to be in violation of this Elections Code, and is prohibited from
appearing on the ballot, campaigning, and campaigning as a Write-In
candidate

Petition: A request for a member of ASMSU to appear on the ballot
which must bear specific information specified in Title IV, Section 1.

Campaign Funds: Include materials, assessed at fair market value, and all
money, including personal funds used by the candidate in the elections
process.

Write-In Candidate: Any member of ASMSU who has filed a Write-In
Agreement with the UEC to run for election while not appearing on the
ballot and whose campaign is governed by this Elections Code.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE III
UNDERGRADUATE ELECTIONS
COMMISSION
Section 1

There shall exist an Undergraduate Elections Commission (UEC) which shall
have the responsibility of supervising all ASMSU Representative, Office of the
President, and referenda elections.
A. The Chief of Staff shall be responsible for appointing members and a
chairperson to the UEC, subject to approval by a two-thirds vote of the
Steering Committee.
1. The UEC Chairperson shall be a staff member of ASMSU, not
seeking election to any ASMSU office or position
a. The Chief of Staff may appoint themselves as commission
chair if not seeking elected office.
2 The UEC Chairperson shall set meeting schedules, and all other
required administration.
3. The UEC shall be fully formed no later than the end of the first
week of the Spring Semester.
B.

The UEC shall consist of five to seven members.
1. No more than two members with a major in the same college as
determined by the Office of the Registrar may serve on the UEC.
2. Individuals seeking election to representative seats of a given
college cannot serve on the UEC. Candidates for the General
Assembly and members of the Steering Committee may not sit on
the UEC.

The UEC shall be responsible for the oversight and implementation of
elections, and carrying out the tenets of this Elections Code.

The UEC shall have the authority to regulate any aspect of the
representative elections process, including but not limited to the number,
date, times, and duration of ASMSU election(s), not specified in the
Constitution or this Code of Operations. Decisions of the UEC may be
reversed by a two-thirds vote of the ASMSU General Assembly.

The ASMSU General Assembly shall have responsibility for the general
oversight of UEC, and shall be responsible for the financial and technical
support of ASMSU elections and the UEC.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 2.

UEC shall have the responsibility of determining the number of Representative
seats open for election for each college based on enrollment data for the Fall
semester before the election semester,

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE IV
PETITIONING
Section 1.

A person shall be eligible for election in the college in which they have major(s)
as defined by the Office of the Registrar, provided that the candidate receives at
least twenty-five (25) signatures of voters (with student numbers) eligible to vote
in that election on a petition bearing the potential candidate’s name (as it will
appear on the ballot), student number, and seat petitioned for.
A.

A qualified voter shall be eligible to sign any petition for the college of the
voter’s major(s).

Petitioning shall open at the start of the election cycle.
i.

Certification of candidacy shall take place upon verification by UEC, in
coordination with the ASMSU Business Office, of the voter status of
prospective candidates and of the signatures on the petition.

Prospective candidates shall be notified by the UEC of the status of their
candidacy no later than two class weeks prior to the election.

Section 2.

The UEC shall make election petitions available no later than 8
weeks before the election date, and shall close at the end of the
business day, as determined by the hours of operation of the ASMSU
Business Office, no later than three class weeks before the election.

Any appeal to non-certification must be filed with UEC no later
than three class days after notification.

ii.

The UEC shall notify candidates by email, phone, or in writing
when candidates have been officially certified for the election.

Appeals to non-certification shall be heard by the UEC no later than one
class week prior to the start of the election, and a decision shall be
rendered no later than one class day after the appeal hearing.

Constitutional amendments and other issues may be brought to referendum as
described in Article IV of the Constitution.
A.

Referendum petitions must be brought to the UEC no later than five class
week prior to the election. Verification of signatures and student numbers
by the UEC must be completed and notification given to referendum
circulators no later than three class weeks prior to the election. Any appeal
to non-certification must be filed with UEC not less than Three class
weeks prior to the election.

Referendum questions proposed in the manner stated in Article IV of the
Constitution shall be made public no later than ten class days prior to the
election.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
C.

The wording of constitutional amendments and other issues submitted by
the student body shall be subject to UEC approval.

Section 3.

Write-in candidate agreements shall be turned in no later than one week prior to
the election.

Section 4.

The MSU Vice President for Student Affairs and Services shall be responsible for
approving the language of a tax referendum, which shall be dealt with in
accordance with University Financial Procedure.

Section 5.

The time schedules in the Elections Code of Operations may be modified by the
General Assembly, with the recommendation of UEC, and according to UEC
procedure.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE V
CAMPAIGNING
Section 1.

A candidate may start campaigning, once they receive formal approval of their
candidacy from the UEC.

Section 2.

The following regulations shall govern campaign conduct:
A.

Campaign material shall be defined as fliers, posters, or any tangible
written or electronic material published for the purpose of electing or
criticizing a candidate for ASMSU office.
1. Not classified as campaign material is private correspondence such
as private emails sent over a listserv compiled by the candidate or a
private group listserv. Campaign material does not include emails
sent from candidates to another individual.

Candidates may not send campaign material over a college or major
academic unit administered listserv.

Campaign material can not contain names of candidates from different
colleges.

At no time may a candidate defame another candidate in campaign
material.

Spending of campaign funds for one candidate in all campaigns run by
said person in one academic year in an election is limited to a total of one
hundred dollars per college candidate. Campaign funds include all
donations of materials, assessed at an average retail value, and all
monetary contributions, including money spent by the candidate. An
itemized list of sources and uses of campaign funds, signed by the
candidate must be presented to the UEC no later than five class days after
the election.

At all times during the election process, all students and student groups
shall adhere to all General Student Regulations, Student Group
Regulations, Living Group Regulations, and All-University policies as set
forth within the Spartan Life Handbook and Resource Guide.

Section 5.

Any individuals campaigning for write-in positions shall fall under the proper
jurisdiction of this code and all other relevant Codes of Operations.

Section 6.

No invalidation shall occur unless the aforementioned provisions of this Elections
Code are violated.

Section 7.

The Elections Code shall not be construed to exempt candidates from any
responsibility they have to adhere to federal or state law, or university regulations.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE VI
INVALIDATION PROCEDURE
Section 1.

Section 2.

Suspected violations of this code will be sent to UEC for review.
A.

The individual who filed the complaint (Complainant) shall have 5
minutes to present the complaint before the UEC, prior to the
Respondent’s hearing.

The respondent shall have 5 minutes to refute any and all complaints
brought forth to the UEC.

The UEC shall then, in closed session, decide whether the respondent
violated this code.

Any decision of the UEC may be challenged by the claimant or respondent and
heard by the UEAC.
A.

The UEAC shall consist of 5 members from the General Assembly.

No member of the UEAC may be seeking reelection nor shall any member
or representative of the UEAC be a current voting member of the Steering
Committee or UEC.

The 5 Members, and a Chairperson of the UEAC shall be appointed by the
ASMSU President. The person filing the complaint shall have 5 minutes to
present the complaint before the UEAC, prior to the respondent’s hearing.

The respondent shall have 5 minutes to refute any and all complaints
brought forth to the UEAC.

Section 3.

Any decision of the UEAC may be challenged by the respondent or the claimant
and heard by the All University Student Hearing Board (AUSB).

Section 4.

Any candidate in violation of this Code of Operations shall be subject to
mandatory penalty of election invalidation provided one or more of the following
criteria is met:
A.

The candidate acknowledges, in a signed statement, that one or more of
the guidelines have been violated.

UEC, UEAC, or AUSB find that this Code of Operations has been
violated.

The candidate in question fails to file a spending report as described in
Title V, section 2, subsection D above.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE VII
ELECTIONS
Section 1.

The UEC shall be responsible, in conjunction with the ASMSU General
Assembly for determining the method of voting. Reasonable accommodations
shall be made to ensure that the method of voting is accessible to people with
disabilities.

Section 2.

All elections and referenda shall adhere to the basic principles of fairness,
confidentiality, and impartiality.

Section 3.

The date(s) and time(s) of the pending election(s) or referendum shall be
announced by UEC no less than eight class weeks prior to the election(s) or
referendum.

Section 4.

Records of the election(s) shall be kept by the UEC for three months after the
election(s) or until all pending judicial proceedings are resolved, whichever is
longer.

Section 5.

Any candidate in ASMSU election(s) must receive at least twenty-five votes to
hold office. Should no candidate meet this minimum vote requirement, the seat(s)
shall remain vacant.

Section 6.

Candidates receiving the most votes shall fill the allotted number of seats as
specified in Article II, Section 2 of the Constitution.

Section 7.

Results of the election(s) or referendum shall be posted, including the number of
votes won, in a timely manner.

Section 8.

All complaints of conduct in the election(s), and all request for recounts must be
presented to UEC, no later than two class days after election(s) results are posted.

Section 9.

No later than one class week after the election(s) results are posted, UEC must
have posted all invalidations that occurred under this Elections Code of
Operations, the reasons for such invalidations, and shall have submitted all
necessary complaints to UEAC.
A.

A complaint in response to invalidation must be filed with the UEAC no
later than two class days after the invalidation posting by UEC.

A complaint to the decision of UEAC must be filed with AUSB no later
than five class days after UEACs decision is issued.

If a candidate is invalidated, the candidate with the next highest votes (if
any) shall assume the vacant seat provided he/she meets all necessary
requirements to be a valid, elected representative.
79

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
D.

Section 10.

A representative-elect who has a case pending in either UEC, UEAC, or
AUSB shall hold elected office until a decision has been issued by UEC,
UEAC, or AUSB

Representatives shall begin their term of office upon the calling into order of the
first meeting of the new session, which will be called by the ASMSU President of
the previous session, or the standard meeting time of the ASMSU General
Assembly no later than the two class weeks before the end of the semester.
A.

A representative-elect who has a case pending in either UEAC or AUSB
shall hold elected office until a verdict has been issued by UEAC, unless a
secondary appeal has been filed with AUSB, which would allow a
representative to continue to hold a representative office until a decision
has been issued by AUSB.

Section 11.

Seats that remain vacant after the election may be filled according to the ASMSU
General Assembly Code of Operations.

Section 12.

In the event of a tie in an ASMSU election, UEC shall conduct a recount of all
votes cast, and a review of any ballots that have been invalidated.
A.

In the event the above procedure fails to produce a winner, the election
shall be decided by a coin flip. The coin shall be a fair, U.S. quarter dollar
provided by and flipped by the ASMSU President in the presence of both
candidates. In the case of one candidate being an incumbent, the
incumbent shall have the right to “call” the coin. In all other cases, the
President shall decide who shall call the coin.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE VIII
OFFICE OF THE PRESIDENT ELECTIONS
Section 1.

Section 2.

The UEC shall be responsible for the announcement and promotion of the
ASMSU Office of the President election(s).
A.

UEC shall make know the time and place of the Office of the President
election(s) at least ten class days prior to the election.

Applications for the Office of the President shall be made available in the
ASMSU Business Office no less than ten class days prior to the
election(s).

All candidates will submit a statement of candidacy in a manner
determined by the UEC no later than five class days prior to the
election(s).

UEC shall make public the names of all candidates for Office of the
President no later than three class days prior to the election.

The UEC shall be present at and shall verify the results of the ASMSU Office of
the President election(s).
A. UEC shall report the results and vote totals to the acting President to
announce.

Section 3.

The selection for the ASMSU President and all other Office of the President
members, to be initiated or by the vacancy of the position, shall be conducted as
follows.
A.

All current General Assembly members shall be informed of the
vacancy/election and the time and place of the impending election during
a period of no less than ten class days prior to the ASMSU President
election.

The ASMSU Undergraduate Elections Commission shall inform the
general student body of the impending election, its time and place, and the
position’s requirements and responsibilities no less than ten class days
prior to the President election. All methods, as deemed appropriate by the
ASMSU Undergraduate Elections Commission, may be used to publicize
the election.

All candidates must submit a Statement of Candidacy no later than five
class days prior to the President election. The application shall be
available in the ASMSU Business Office during a period of no less than
ten class days prior to the election.
1. The Undergraduate Elections Commission shall make public all
candidates once all applicants have been confirmed eligible.
81

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

Section 4.

The General Assembly shall select a sergeant-at-arms who shall escort the
candidates out of the Assembly room.

The General Assembly shall then move into closed session. The General
Assembly members shall receive copies of the candidates’ submitted
applications and Statements of Candidacy from the UEC Chair, or
designate thereof. The General Assembly shall then formulate prepared
questions to be asked of all candidates. No minutes shall be recorded
while in closed Session.

Once questions have been prepared, the General Assembly shall move out
of closed session. Candidates shall be brought before the General
Assembly individually. All candidates shall be allowed a five (5) minute
presentation to the General Assembly to be followed by a five (5) minute
question and answer period that can be altered equally for all candidates
with a two-thirds vote of the General Assembly. The Assembly may then
move into a closed session debate period.

The General Assembly shall return to an open session to vote by roll call,
eliminating those candidates with the least votes, until one candidate
achieves a majority. The General Assembly may, at any time, open or
reopen debate. The ASMSU UEC shall verify all vote totals.

Following the vote the President will announce the election results.

The above timeline or process to elect the ASMSU President may be
altered on a temporary basis by a two-thirds majority vote of seated
General Assembly members shall be conducted in the same manner as the
President election.

No member of UEC may be seeking a position with the ASMSU Office of the
President. Any current UEC member who intends to run for Office of the
President must resign their position prior to the Office of the President election
cycle.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

ASMSU
General
Assembly Code
of Operations
APPENDIX III: PERSONNEL CODE

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
TITLE VI
TITLE VII
TITLE VIII
TITLE IX
TITLE X
TITLE XI
TITLE XII
TITLE XIII
TITLE XIV
TITLE XV
TITLE XVI
TITLE XVII
TITLE XVIII
TITLE XIX
TITLE XX
TITLE XXI

JOB DESCRIPTIONS ......................................................................................................................................... 88
CONFIDENTIALITY .......................................................................................................................................... 89
INTERNSHIP PROGRAM .................................................................................................................................. 89
APPLICATIONS FOR EMPLOYMENT ................................................................................................................ 89
SELECTION PROCESS ....................................................................................................................................... 90
INTERVIEW COMMITTEE ................................................................................................................................ 91
PAPER CUTS.................................................................................................................................................... 91
INTERVIEWS ................................................................................................................................................... 92
DECISION MAKING PROCESS ......................................................................................................................... 93
POSITION APPROVAL ..................................................................................................................................... 93
INTERVIEW SCHEDULE ................................................................................................................................... 94
ELECTIONS ..................................................................................................................................................... 94
REQUIRED TRAINING SESSION ....................................................................................................................... 94
RESIGNATION ................................................................................................................................................. 95
PERFORMANCE EVALUATIONS....................................................................................................................... 95
EMPLOYMENT STATUS AND CORRECTIVE ACTION PROCEDURE ................................................................... 96

APPENDIX IV: ASMSU STANDING POLICY................................................................................................................. 98

ASSOCIATED STUDENTS of
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TITLE I
INTRODUCTION
Section 1:

ASMSU has a responsibility to make every effort to recruit, hire, and
promote a staff that is representative of the diversity of Michigan State
University’s undergraduate student population. This Personnel Code –
consistent with accepted personnel policies – shall govern and provide a
basis for the personnel operation of this organization. It shall be the
responsibility of the ASMSU Director of Human Resources for
implementation and enforcement of this Personnel Code.

Section 2:

This Personnel Code shall govern all ASMSU bodies – including the
General Assembly, Standing Committees, Boards, departments, interns
and staff (whether compensated employees, elected representatives, or
volunteers). Because all members of the ASMSU bodies are also students
at Michigan State University, they are expected to adhere to the
university’s policies.

Section 3:

Representations made on behalf of ASMSU are to be neither misleading,
incorrect, nor inherently false, and are to reflect organizational policy and
opinion.

TITLE II
PUBLIC RELATIONS POLICY
Section 1:

Effective communications with media shall be accomplished both
responsively and pro-actively through the Director of Public Relations
who serves as the chief spokesperson for the organization in preparing
public responses. The Director of Public Relations, and the ASMSU
President are the primary representatives of the opinions and viewpoints of
ASMSU. Any personal opinions made by members of ASMSU must
reflect that those opinions do not reflect the viewpoints of the
organization.
A.

Section 2:

All officers, representatives, and staff must consult with the
Director of Public Relations before making any statements on
behalf of ASMSU.

The Director of Public Relations summarizes all media interactions to the
Chief of Staff and ASMSU President. It is the policy of ASMSU to
respond to media inquiries accurately and in a timely manner to help
promote general understanding of ASMSU’s recent activities and issues.
All staff should notify the Director of Public Relations regarding all
inquiries from the media. All Directors and Office of the President
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members must communicate often to ensure accurate information is
provided to the Director of Public Relations so that accurate information is
provided to the media.

TITLE III
ANTI-DISCRIMINATION
Section 1:

The efforts of the Associated Students of Michigan State University shall
be consistent with university policies and governing law, promotes
institutional diversity and pluralism through an over-arching strategy
promoting equal access and opportunity.

Section 2:

ASMSU’s commitment to non-discrimination is the foundation for such
efforts. ASMSU shall at no time engage in any unlawful discriminatory
act or practice against persons on the basis of age, color, creed, gender,
marital status, national origin, physical characteristics, political
persuasion, religion, sexual orientation, gender identity and veteran status.
If any compensated employee, elected representative, or volunteer engages
in any such behavior, they will be subject to appropriate disciplinary
action.

TITLE IV
HARASSMENT POLICY
Section 1:

ASMSU shall have a Sexual Harassment Policy that is strictly enforced.
This General Harassment Policy shall be consistent with the policy of
Michigan State University and all applicable state and federal laws.
Physical and emotional harassment within an organization can occur on a
continuum of severity. This may include, but is not limited to, harming
another person, threatening another person or their property, or exhibiting
behavior that causes a person to feel extreme distress due to the behavior
of another individual. Personnel of ASMSU are unconditionally prohibited
from engaging in any type or severity of harassment.

Section 2:

Because sexual harassment is made unlawful by the Title VII of the Civil
Rights Act of 1964, Title IX of the Educational Amendments of 1972, and
the Michigan Elliott-Larson Civil Rights Act, ASMSU shall also have a
Sexual Harassment Policy that is strictly enforced. Sexual harassment in
an organization setting includes, but is not limited to, verbal or physical
behavior such as unwanted sexual advances, requests for sexually related
favors, or any other unwanted sexual behaviors that make an individual
feel uncomfortable or create a hostile working environment. Sexual
harassment may also include circumstances in which a person is offered
advancementor is held back from advancement for giving ordenying a
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ASSOCIATED STUDENTS of
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sexually related request. Furthermore, sexual harassment can occur on a
continuum of severity. Personnel of ASMSU are unconditionally
prohibited from engaging in any form or extent of sexual harassment.
Section 3:

All complaints of harassment, including sexual harassment, should be
reported to the Director of Human Resources, who will then have the
responsibility of aiding the individual in taking the proper action in
accordance with ASMSU and university policy.

TITLE V
CONDITIONS FOR EMPLOYMENT
Section 1:

All persons wishing to apply for any position in ASMSU must meet the
following requirements to be considered for an interview:
A.

Applicants must be a current tax-paying member of ASMSU as
defined by the ASMSU Constitution.

Applicants must agree that they will continue to be a member of
ASMSU as defined by the ASMSU Constitution for the term of
their employment.

If previously employed by ASMSU, applicants must have received
a satisfactory evaluation on their most recent performance
evaluation. What constitutes a satisfactory evaluation shall be
determined by the Director of Human Resources based on the
design of the specific performance evaluation system that is
implemented at that time.

The Director of Human Resources has the discretion to not
consider an applicant who has not followed the instructions on the
application.

TITLE VI
JOB DESCRIPTIONS
Section 1:

A job description shall exist for all compensated positions at ASMSU. The
Director of Human Resources shall be responsible for the upkeep of these
job descriptions. All job descriptions and changes to job descriptions must
be approved by the Steering Committee.

Section 2:

The Steering Committee shall review and approve in bill form with all
proposed job descriptions attached, all job descriptions and organizational
standards for job descriptions by the end of the fall semester each year.
This is in preparation for the spring recruitment process.
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A.

Job descriptions may be added to the recruitment process with the
review and approval of the Steering Committee.

TITLE VII
CONFIDENTIALITY
Section 1:

All candidates applying for positions in ASMSU shall have the guaranteed
right to confidentiality. All information supplied by the candidate shall
remain confidential – including anything said during the interview, all
written materials, and all discussion conducted by the committee
following the interview. All information must be kept confidential to all
except the Director of Human Resources, those individuals on the
interview committee, and any member deemed appropriate by the Director
of Human Resources due to filing or regulation purposes.

TITLE VIII
INTERNSHIP PROGRAM
Section 1.

There shall exist a structured internship program organized by the Chief of
Staff that runs during the fall and spring semesters of every year. The
program includes evaluations at the beginning, midpoint, and final
portions of the program. The internships are project based and interns shall
assist staff as necessary in a way that is consistent with the intern job
description. The selection process will be utilized, along with the decision
making process, during the beginning of the fall semester. Areas of
ASMSU that have the need for an intern must have this approved with the
President and the Chief of Staff. The necessary information must then be
given to the Director of Human Resources in preparation for a job
description, job posting and recruitment plan to be completed during the
Spring Semester. The positions run on a semester by semester basis, but
selection is only needed once an academic year. If the supervisor is
present during spring interviews, they may select an intern for the
following year at that time. Interns shall take part in an training process
that includes an orientation alongside a required meeting between
supervisor and intern to discuss projects and expectations for the intern
during the next semester.

Section 2.

Selection of interns shall be consistent with the following staff protocol in
this code.

TITLE IX
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APPLICATIONS FOR EMPLOYMENT
Section 1:

All applications for ASMSU shall include, but not be limited to, the
following information:
A.

The main application, which shall include general information,
experience in student government and other activities, previous
work experience, dates of employment, and criminal background.
Further, the applications should include a section where a signature
is required from the applicant indicating that the applicant has not
falsified any information and if any information is falsified, the
applicant will not be considered in the process and can be a basis
for termination in the future.

A section that requests professional references from the applicant.

Job descriptions should be publicly available.

Section 2:

After the application process, including paper cuts and/or interviews, if the
applicant wishes to apply for another position, they may reapply by filling
out and submitting additional application packets.

Section 3:

All applicants shall return applications by the date and time stated on the
application. At the decision of the ASMSU Director of Human Resources,
application deadlines may be officially extended.

TITLE X
SELECTION PROCESS
Section 1:

A selection process is established to work in collaboration with hiring but
does not substitute for general hiring practices. It will be resourced in
selecting persons for staff, internships, and other positions as defined by
ASMSU. The application process is determined by the Director of Human
Resources.

Section 2:

All attempts should be made by the Director of Human Resources to
ensure diversity in the interview committee. In any exceptional
circumstances the issues should be referred to the Director of Human
Resources. Any member who may have a conflict of interest must
disqualify themselves from the selection process. The Director of Human
Resources is responsible for all arrangements pertaining to arranging
interviews and the process as a whole. Each candidate shall be interviewed
separately. Refer to “Decision Making” for the rest of the process.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE XI
INTERVIEW COMMITTEE
Section 1:

The ASMSU Director of Human Resources shall be solely responsible for
setting up interview committees for all open ASMSU positions. Only
those persons whom have attended an interview training session may serve
on these committees.
A.

The committee will include the following two people:
i.

Director of Human Resources or the Assistant Director of
Human Resources (nonvoting)

ii.

Liaison for University Multicultural Affairs (or designate)

The committee will also include at least one of the following three:
i.

Office of the President and/or Chief of Staff

ii.

Supervisory Position

iii.

The position’s incumbent, if available

Section 2:

Due to time constraints, uncontrollable circumstances, and conflicting
schedules, it may not be logical to wait for a time period when all of these
individuals may be present. Therefore, there must be a minimum of the
Liaison for University Multicultural Affairs, and the Director of Human
Resources on all interview committees.

Section 3:

In no case shall a person applying for a position sit on the interview
committee for that position.

Section 4:

The members of the interview committee must be the same for each
candidate that is applying for the same position.

Section 5.

All attempts should be made by the Director of Human Resources to
ensure diversity in the interview committee.

Section 6.

Other individuals may be invited to sit on the interview committee as
deemed appropriate by the Director of Human Resources.

Section 7.

Any member of ASMSU who accepts an invitation to sit on an interview
committee knowing they have a bias toward an applicant, candidate, or
any other part of the selection process that may affect the outcome of the
committee’s decision, must report it to the Director of Human Resources
prior to the start of the interview process.

TITLE XII
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PAPER CUTS
Section 1:

At the discretion of the ASMSU Director of Human Resources, paper cuts
may be conducted if the applicant pool for a position is too large to
interview. At least two members of the interview committee for a position
must be present to conduct paper cuts, but all committee members must be
notified in advance of the date and time of the paper cuts. Any decision to
not interview an applicant must be made by unanimous consent of the
members of the interview committee who are present at the paper cuts
meeting.

TITLE XIII
INTERVIEWS
Section 1:

All interviews shall be conducted by the ASMSU Director of Human
Resources, or the Assistant Director of Human Resources. Each candidate
shall be interviewed separately. All candidates shall be notified of the
available interview times by email, phone or in writing at least 2 class
days in advance.

Section 2:

Outside information (any information given to the interview committee
not contained in the application of in the interview of the candidate)
should not be permitted except for in the following circumstances.
A.

If the employee was previously employed by ASMSU, information
from past performance evaluations may be used in evaluating the
applicant.

The Director of Human Resources may choose to check the
references of an applicant. The information obtained from this
reference check can be used in evaluating an applicant.

Verifiable information known about a candidate that relates to the
individual performing the essential job duties and responsibilities
of the position, relayed by an ASMSU employee may be used in
evaluating the candidate at the discretion of the Director of Human
Resources.

Section 2:

Personal bias issues or information not relating to actual job duties and
responsibilities will not be permitted under any circumstance.

Section 3:

In the event that a candidate does not show up for his or her scheduled
interview, the candidate then forfeits their opportunity to interview for the
position unless an acceptable and/or uncontrollable circumstance has
occurred.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

TITLE XIV
DECISION MAKING PROCESS
Section 1:

After all candidates have been interviewed, the interview committee shall
deliberate using an organized system developed by the ASMSU Director
of Human Resources. All decisions of the interview committee shall be by
unanimous consent.

Section 2:

Each candidate shall be evaluated based on certain qualities, including, but
not limited to, motivation, organizational skills, human awareness,
communication, experience, abilities as they relate to the position, and
knowledge of ASMSU dependent upon the position. If multiple
candidates are determined to be qualified for the position, those candidates
so qualified shall be ranked by the committee in descending order of
preference. In the case that the most preferred candidate does not accept
the job offer, the Director of Human Resources shall offer the position to
the remaining candidates in sequential order of preference.

Section 3:

, All candidates applying for a position within ASMSU must be notified
whether or not they are being extended an offer in a timely manner.

TITLE XV
POSITION APPROVAL
Section 1:

After the interview process to select a qualified candidate for a specific
position, the candidate for the following positions shall not be official until
approved by the ASMSU General Assembly. The candidate must be made
aware of this situation.
A.

Chief of Staff

Controller

Liaison for Multicultural Affairs

Director of Public Relations

Director of Marketing

Director of Alumni Relations

Director of Human Resources

Director of Information Technology

Director of Student Defenders and Legal Services

RCL Editor-In-Chief

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
Section 2:

All recruited individuals offered a position listed above must be presented
to the ASMSU General Assembly for approval within four weeks of the
beginning of the fall semester term for all individuals offered these
positions during the previous spring recruitment. If the individual is hired
at a time during the term of the position, the person must be presented to
the General Assembly within four weeks of the job offer. The Director of
Human Resources shall be responsible for notifying the appropriate
member(s) of the ASMSU Office of the President, of the newly hired staff
and the members of their interview committee in written form, so that the
bills may be drawn up.

Section 3:

The Director of Human Resources shall be responsible for all newly
created positions and the determination of new position classification.

Section 4:

No member of ASMSU shall permanently hold more than one
compensated position in any part of the organization.

TITLE XVI
INTERVIEW SCHEDULE
Section 1:

By the first week of February, the Director of Human Resources must
determine the interview schedule.. The Director of Human Resources must
present this proposal to Steering Committee for approval.. This schedule
may be altered by the Chief of Staff and the Director of Human Resources.
All interviews should be done before finals week.

TITLE XVII
ELECTIONS
Section 1:

The following shall be elected as defined in the ASMSU Elections Code:
A.

President

Vice President for Academic Affairs

Vice President for Finance and Operations

Vice President for Governmental Affairs

Vice President for Internal Administration

Vice President for Student Allocations

Vice President for Special Projects

TITLE XVIII
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REQUIRED TRAINING SESSION
Section 1:

The Chief of Staff, Director of Human Resources, and Liaison for
University Multicultural Affairs shall be responsible for facilitating one
training session for the ASMSU Office of the President, General
Assembly, and staff per semester. The training session will include
information on the Personnel Code and Interviewing Committee Training.

Section 2:

The Director of Human Resources shall train the ASMSU Office of the
President to administer interviews with the Interview Committee in the
absence of the Director of Human Resources.

TITLE XIX
RESIGNATION
Section 1:

If an employee chooses to resign from their position, a letter shall be
written to the employee’s supervisor(s) and the Director of Human
Resources indicating the termination of employment. Employment is
terminated either on a date indicated in the letter, or on the date the letter
is received by the supervisor. It is preferred that the employee give two
weeks notice before resigning.

Section 2:

The Director of Human Resources shall endeavor to conduct an exit
interview with personnel upon termination of employment or resignation
and report trends or serious situations to an executive session of the
ASMSU Steering Committee.

TITLE XX
PERFORMANCE EVALUATIONS
Section 1:

There shall be a Performance Evaluation System for all hired positions
within ASMSU. The purpose of the performance evaluations is to
determine whether an employee would be eligible for rehire within the
organization and also for individual developmental purposes. The Director
of Human Resources and the Chief of Staff will determine this
Performance Evaluation System. The system involves a comprehensive
feedback when possible to ensure the inclusiveness of the process.
Supervisors are encouraged to partake in the verbal feedback meeting with
the employee and the Director of Human Resources. Performance
Evaluations should be conducted one to two times a year as determined by
the Chief of Staff and Director of Human Resources. The Performance
Evaluation must include clear criteria and be individualized for each
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position within the organization. The performance evaluation must come
with clear instructions for all employees. The Director of Human
Resources should enforce the Performance Evaluation system with
assistance from the Chief of Staff.

TITLE XXI
EMPLOYMENT STATUS AND CORRECTIVE
ACTION PROCEDURE
Section 1:

Employment Status:
A.

All ASMSU employees shall be hired by ASMSU.

Employment with ASMSU is at-will. At-will means that
employment may be terminated at any time, for any reason,
without cause and/or prior notice at the discretion of ASMSU. Atwill employment also means that employment may be terminated
at any time, for any reason, with or without notice, by the
employee. Any change or modification of the at-will employment
status shall not be made unless it is in writing and has first been
approved by the ASMSU Steering Committee.

Section 2: Work Rules:
A.

The following work rules are applicable to all ASMSU employees. The
reasons for establishing these work rules is not to restrict the rights of
anyone, but to encourage cooperation and reasonable standards of
productivity and professionalism.

Listed below are ASMSU’s employee work rules and General
Requirements (GR). This list is not exhaustive. Instead, it is expected that
each employee has a general understanding of ASMSU’s behavior and job
performance expectations.
GR -1: Employees are required to carry out or follow ASMSU’s
Constitution, Codes of Operations, organizational policies and
procedures, job descriptions, and other relevant documents.
GR -2: Unauthorized possession, consumption, or being under the
influence of alcohol or controlled substances while on the job is
prohibited. This includes any on the job time spent in an ASMSU
office or any recognized ASMSU activity or event.
GR -3: Unsatisfactory performance including prolonged unexcused
absences from work (equal to one week or longer) is prohibited.
GR -4: Disclosure of confidential information is prohibited.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
GR -5: Misconduct of a criminal nature that leads to an arrest and
conviction is prohibited.
GR -6: Improper personal conduct or harassment is prohibited.
GR -7: Embezzlement, theft, misuse or misappropriation of ASMSU
property, money, equipment, or supplies is prohibited.
GR -8: Falsification of personnel records, documents, or reports is
prohibited.
GR -9: Insubordination is prohibited.
Section 3:

Violation of any part of these work rules or related ASMSU policies,
practices and procedures may subject an employee to disciplinary action
which range from oral warning through discharge.

Section 4:

All appeals of disciplinary action shall be made to the ASMSU Steering
Committee.

Section 5:

Because employment with ASMSU is at-will, ASMSU is not required to
follow a formalized disciplinary process, nor do any of these provisions
create a contractual employment relationship or require cause before
discipline or discharge is imposed.

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY

ASMSU
General
Assembly Code
of Operations
APPENDIX V: ASMSU STANDING POLICY

ASSOCIATED STUDENTS of
MICHIGAN STATE UNIVERSITY
ASMSU MANUAL TABLE OF CONTENTS
ASMSU CONSTITUTION...................................................................................................................................... 4
PREAMBLE ............................................................................................................................................................ 5
ARTICLE I .............................................................................................................................................................. 6
ARTICLE II ............................................................................................................................................................. 6
ARTICLE III .......................................................................................................................................................... 10
ARTICLE IV .......................................................................................................................................................... 10
GENERAL ASSEMBLY CODE OF OPERATIONS .................................................................................................... 12
TITLE ONE
Code Revision and Definitions .................................................................................................. 15
TITLE TWO
General Assembly Rules and Procedures ................................................................................. 17
MEETINGS ................................................................................................................................................ 17
COMMITTEES ........................................................................................................................................... 23
ATTENDANCE ........................................................................................................................................... 27
LEGISLATION ............................................................................................................................................ 29
CONFLICTS OF INTEREST .......................................................................................................................... 31
ASMSU OFFICE OF THE PRESIDENT ELECTIONS ....................................................................................... 31
NOTICE PROVISION .................................................................................................................................. 32
OTHER RULES AND PROCEDURES ............................................................................................................ 32
PRECEDENCE OF RULES ............................................................................................................................ 33

TITLE THREE GENERAL ASSEMBLY OFFICE OF THE PRESIDENT ...................................................................... 34
TITLE FOUR
STUDENT ALLOCATIONS BOARD .............................................................................................. 38
TITLE FIVE
CLASS COUNCILS ....................................................................................................................... 41
TITLE SIX
RED CEDAR LOG ........................................................................................................................ 42
TITLE SEVEN BUSINESS OFFICE ...................................................................................................................... 43
TITLE EIGHT
THE STUDENT DEFENDERS AND LEGAL SERVICES PROGRAM .................................................. 44
TITLE NINE
JUDICIAL AND HEARING BOARDS ............................................................................................. 46
TITLE TEN
ASMSU TAX REFUND................................................................................................................. 48
TITLE ELEVEN SEVERANCE PROVISION ............................................................................................................ 48
TITLE TWELVE ENFORCEMENT OF VIOLATIONS ............................................................................................... 48
APPENDIX I: FINANCIAL CODE OF OPERATIONS ........................................................................................................... 49
TITLE I
FINANCIAL AUTHORITY .................................................................................................................. 52
TITLE II
ASMSU BUDGET ............................................................................................................................. 55
Title III
EXPENDITURE OF BUDGETED FUNDS ............................................................................................. 58
Title IV
ASMSU EXPENDITURE AUTHORIZATION ........................................................................................ 60
Title V
GENERAL FUND ............................................................................................................................... 63
Title VI
ASMSU LOANS AND LOAN PROGRAM ............................................................................................ 64
Title VIII
PRECEDENCE, RATIFICATION AND AMENDMENTS ......................................................................... 66
APPENDIX II: ASMSU ELECTIONS CODE.................................................................................................................... 67
Preamble ............................................................................................................................................................ 70
TITLE I
SCOPE AND AUTHORITY ................................................................................................................. 71
TITLE II
CODE REVISION, REPEAL, AND DEFINITIONS .................................................................................. 71
TITLE III
UNDERGRADUATE ELECTION COMMISSION................................................................................... 73
TITLE IV
PETITIONING ................................................................................................................................... 75
TITLE V
CAMPAIGNING ................................................................................................................................ 77
TITLE VI
INVALIDATION PROCEDURE ............................................................................................................ 78
TITLE VII ELECTIONS ....................................................................................................................................... 79
TITLE VIII OFFICE OF THE PRESIDENT ELECTIONS ........................................................................................... 81
APPENDIX III: PERSONNEL CODE .............................................................................................................................. 83
TITLE I
TITLE II
TITLE III
TITLE IV

ASSOCIATED STUDENTS of
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TITLE V
TITLE VI
TITLE VII
TITLE VIII
TITLE IX
TITLE X
TITLE XI
TITLE XII
TITLE XIII
TITLE XIV
TITLE XV
TITLE XVI
TITLE XVII
TITLE XVIII
TITLE XIX
TITLE XX
TITLE XXI

CONDITIONS FOR EMPLOYMENT ................................................................................................................... 88
JOB DESCRIPTIONS ......................................................................................................................................... 88
CONFIDENTIALITY .......................................................................................................................................... 89
INTERNSHIP PROGRAM .................................................................................................................................. 89
APPLICATIONS FOR EMPLOYMENT ................................................................................................................ 89
SELECTION PROCESS ....................................................................................................................................... 90
INTERVIEW COMMITTEE ................................................................................................................................ 91
PAPER CUTS .................................................................................................................................................... 91
INTERVIEWS ................................................................................................................................................... 92
DECISION MAKING PROCESS.......................................................................................................................... 93
POSITION APPROVAL ..................................................................................................................................... 93
INTERVIEW SCHEDULE ................................................................................................................................... 94
ELECTIONS ..................................................................................................................................................... 94
REQUIRED TRAINING SESSION ....................................................................................................................... 94
RESIGNATION ................................................................................................................................................. 95
PERFORMANCE EVALUATIONS ....................................................................................................................... 95
EMPLOYMENT STATUS AND CORRECTIVE ACTION PROCEDURE ................................................................... 96

APPENDIX IV: ASMSU STANDING POLICY ................................................................................................................. 98

100

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THE FOLLOWING IS A SUMMARY COMPILATION OF
STANDING POLICIES OF ASMSU FROM THE PAST
THREE YEARS, ORDERED FROM OLDEST TO NEWEST.
EACH PARAGRAPH INCLUDES GENERAL SUMMARY OF
THE POLICY (TYPICALLY THE BILL OR RESOLUTION
TITLE), AND A REFERENCE LEGISLATION NUMBER.
THOSE POLICIES WHICH HAVE BEEN COMPLETED, OR
INVALIDATED HAVE BEEN STRUCK AND INCLUDE
SUMMARY NOTATIONS OF THEIR COMPLETION,
INVALIDATION, OR OTHER SUPPORTING RATIONALE.
ASMSU shall establish a CATA GPS Mobile Application
[PURSUANT SA48-17]: Due to the high demand for an interactive GPS mobile
application for the CATA busing system, the Associated Students of Michigan State
University empowers its office of the chair to engage in dialogues to see this project
through
ASMSU shall condemn acts of racism, bigotry, and promote respect for diversity on
campus
[PURSUANT SA48-26]:All acts of hatred and discrimination are wholly deplorable and
harmful to the community of Michigan State University, therefore ASMSU will condemn
all acts of racism as well as communicate with administration and relevant student groups
to better facilitate respect for diversity amongst the students of Michigan State University
ASMSU shall create a diversity and inclusion task
[PURSUANT SA48-44]:ASMSU will create a task force, enacted by the LUMA, whose
primary purpose will be to gather information to counter racism and bigotry in the MSU
community. The Diversity and Inclusion Task Force must review the effectiveness of
ASMSU’s outreach towards diversity and notify the General Assembly of the
information gathered to counter racism and bigotry, who will then take action.
Grief Absence
[PURSUANT SA48-47]: The Associated Students of Michigan State University shall
advocate for a Grief Absence Policy which guarantee students the right to miss class to
attend the funeral of a family member or close friend while being given a reasonable
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amount of time to make-up work missed. To ensure accountability, if such an absence
occurs documentation of the loss should be provided.
ASMSU shall advocate for housing on the old Cherry Lane and Faculty Brick
Apartment site.
[PURSUANT SA48-52]: In an effort to help cut down on greenhouse gas emissions by
eliminating long commutes for Michigan State students and providing proximal housing,
ASMSU shall advocate for the construction of apartment complexes or structures on the
old Cherry Lane and Faculty Brick Apartment site.
ASMSU shall advocate for a Michigan State Fair in East Lansing, Michigan.
[PURSUANT SA48-53]: In order to provide the State of Michigan with the facilities,
land, and resources to have a Michigan State Fair, which can be enjoyed by students, 4-H
participants, FFA participants, and the general public, ASMSU shall advocate for
Michigan State University to loan or allow the use of select MSU facilities and land for
one week every summer for the use of the Michigan State Fair.
ASMSU shall advocate for students to be able to carry mace and pepper spray for
personal protection
[PURSUANT SA48-55]:To promote safety and security on campus, the Associated
Students of Michigan State University shall advocate to allow for the ownership and use
of mace and or pepper spray for personal protection on campus in accordance with
Michigan Law.
ASMSU shall advocate for credit assessment and charge to internships that are
commensurate with the cost of the internship.
[PURSUANT SA48-69]: Many internships cost students up to 12 credits and the cost of a
credit hour has increased exponentially in the last twenty years, therefore, ASMSU shall
advocate for a new standard by which credits are assessed to internships at Michigan
State University which requires that the cost of an internship is commensurate with the
cost incurred by the university.
ASMSU shall work to eliminate unsanitary practices in MSU dining facilities.
[PURSUANT SA48-70]: Due to the large amount of students at Michigan State
University, it is imperative that the health and safety standards are up to code, therefore
ASMSU shall contact the management of Michigan State Culinary Services, including
but not limited to the director of culinary services, associate director of residential dining,
and the neighborhood culinary directors to discuss and resolve said issues within an
agreed upon time period.
ASMSU shall recommend that Michigan State University reform their smoking
policy.
[PURSUANT SA48-73]: ASMSU should support a discussion that will move forward the
issue: Michigan State University find an efficient means to stop nonsmoking students’
interaction with secondhand smoke, and ASMSU shall create a subcommittee that will be

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charged with working with the University and other governing groups to develop the best
possible smoking reforms on campus.
ASMSU shall support Michigan State University’s student health insurance
requirement.
[PURUSANT SA48-70]: Michigan State University has a new admissions policy that
requires all incoming students to have student health insurance and the Associated
Students of Michigan State University support this student health insurance requirement
because it ensures the safety and health of the MSU students and community.
ASMSU shall encourage the library to increase their hours during the weekend
while class is in session.
[PURSUANT SA48-82]: Reduced study hours encourage unhealthy and excessive
studying during hours when the library is open, therefore ASMSU shall immediately start
conversation with the University to encourage them to keep the Main Library hours open
24 hours while in academic session.
ASMSU shall recommend a university wide course waitlist system.
[PURSUANT SA49-28]: ASMSU recommends that Michigan State University
implement a university-wide course waitlist system to encourage a more efficient and fair
way for students to have a chance to enroll in classes that are currently full.

ASMSU shall advocate for and support Legislation by the State of Michigan for a
Textbook Tax Holiday for Michigan Universities and Colleges.
[PURSUANT SA49-34]: Due to the increasing cost of higher education. ASMSU shall
advocate for the creation of legislation by the State that will create a holiday from the
state sales tax for the purchasing of educational textbooks.
ASMSU shall support Student Health and Wellness by Advocating for an “Opt-out’
Fitness Fee to cover all intramural services in Student Tuition and Fees.
[PURSUANT SA49-35]: The Associated Students of Michigan State University supports
the inclusion of an “opt-out” IM Fitness Fee to cover all intramural services into student
tuition and fees to lower the cost of attending Michigan State University, while
maintaining good health and wellness, and to give a better opportunity for each student to
succeed, regardless of their socioeconomic background .
ASMSU shall advocate for Free Billiards.
[PURSUANT SA49-39]: Students should be able to play billiards at no cost, therefore
ASMSU supports and will advocate for there to be free billiards provided at the MSU
Union.
ASMSU shall advocate for a Lecture option for Math 1825:
[PURSUANT SA49-42]: Appropriate action should be taken by the Math Department
and Associate Provost to explore expanding lecture-based opportunities for MTH 1825

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ad to ensure students are aware of other options, such as the enrichment section, for
taking this course.
ASMSU shall support legislation by for no-reason absentee voting.
[PURSUANT SA49-49]: In order to allow student to have greater access to the voting
process for voters registered to vote in other districts, ASMSU supports Legislation to
amend Michigan election law to allow for no-reason absentee voting.
ASMSU shall affirm the continuance of the ASMSU Safe Ride Program.
[PURSUANT SA49-60]:To ensure that the Safe Ride program is available to all
Michigan State University students in the East Lansing community, free of charge,
ASMSU shall collect and appropriate an additional $.50 per student each semester to be
exclusively for the ASMSU Safe Ride Program.
ASMSU shall implement a mid-semester course evaluation form.
[PURSUANT SA49-63]: In order to establish an effective means of communication for
students to express their concerns to the faculty for the betterment of a specific course,
ASMSU will engage in conversation with Michigan State University to implement a midsemester evaluation form for all classes during the fall, spring, and summer semesters.
ASMSU shall support MSU’s Divestment from Fossil Fuels.
[PURSUANT SA49-68]: ASMSU supports the MSU Fossil Free Divestment Campaign
that asks the President and the Board of Trustees to release quarterly updates, available to
the public, detailing progress made towards full divestment from fossil fuel companies.
ASMSU supports “The Medical Amnesty Initiative”.
[PURSUANT SA49-69]: To ensure knowledge of Medical Amnesty, the Associated
Students of Michigan State University support the “Medical Amnesty Initiative” and their
efforts to educate states on Medical Amnesty legislation.
ASMSU shall advocate for increased funding and staffing for the MSU counseling
center.
[PURSUANT SA49-71]: In order to benefit the health and wellness of the student body,
ASMSU shall advocate for increased funding allocated to the Counseling Center, such
that they may increase their staffing and otherwise improve their services to better help
students.
ASMSU shall advocate for the diversification of the curriculum within the
department of economics.
[PURSUANT SA49-72]: ASMSI shall work to ensure that the MSU Economic
department diversify its curriculum to allow students to engage not only with neoclassical
work, but also competing frameworks so that they may be aware of the debates that are
going on.
ASMSU shall advocate for freshman to be able to participate in Flexible Housing.

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[PURSUANT SA50-10]: To ensure that all students feel safe and secure in their living
arrangements, ASMSU shall advocate to Residential Education and Hospitality Services
to create the option for freshman to participate in Flexible Housing.
ASMSU shall advocate for gender-neutral restrooms in buildings across campus.
[PURSUANT SA50-11]: The Associated Students of Michigan State University shall
advocate for the creation of gender neutral or “family” restrooms across Michigan State’s
campus to ensure the safety, security, and privacy of all students.
ASMSU shall advocate against arson in the East Lansing and University
community.
[PURSUANT SA50-19]: The Associated Students of Michigan State University
categorically reject the notion that “couch burning” or any other form of destructive
celebration, can be considered a tradition, norm, or activity associated with Michigan
State and its students. ASMSU condemns any such activity as being in direct
contradiction with Spartan values and identity, and directs its leadership to pursue and
support initiatives it deems productive in discouraging such behavior.
ASMSU shall work to increase student participation in ASMSU.
[PURSUANT SA50-23]: All legislation passed in committees shall be put on the
ASMSU website, as well as, emailed to the GA Friday before the bill is brought to the
floor of the General Assembly for final vote by 5:00PM in order to give the students
ample time to review legislation and contact their representatives with personal
comments.
ASMSU shall create a new scholarship fund for MSU students.
[PURSUANT SA50-25]: ASMSU shall commit $ 300,00 from Special Projects to
establish a new scholarship fund for students in partnership with MSU and the ASMSU
Alumni Association to give back to the students in the most meaningful way possible.
ASMSU shall advocate against the rapidly rising cost of higher education.
[PURSUANT SA50-27]: ASMSU shall support the efforts to keep the rate of tuition
increase to as little as possible, including supporting a freeze of current tuition rates.
ASMSU shall support the creation of an Office for Veteran’s Affairs on the campus
of Michigan State University.
[PURSUANT SA50-30]: The Associated Students of Michigan State University support
the creation of an Office for Veteran’s Affairs and supports the MSU Chapter of Student
Veterans of America’s attempts to make MSU a veteran friendly university.
ASMSU shall advocate for a House Joint Resolution W to Increase the Sales Tax in
order to establish a postsecondary education fund to help decrease the costs of
higher education.
[PURSUANT SA50-31]: Due to the fact that a tax increase could generate $1.4-1.8
billion in new revenue per year, ASMSU supports the House Joint Resolution W and

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ASSOCIATED STUDENTS of
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strongly recommends that Representative Farrington, Chair of the Tax Policy Committee,
give the Resolution a hearing this year.
ASMSU shall advocate for a policy to protect students from being harmed
academically due to missing class as a result of a professional interview.
[PURSUANT SA50-36]: ASMSU will advocate for a new policy to protect students from
academic harm when attending an interview that will give the student an opportunity to
make up any in-class assignments or to be excused from class, in order to have an equal
chance to succeed in the next step of their lives.
ASMSU shall further the General Assembly’s education.
[PURSUANT SA50-44]: The VPIA, in collaboration with the ASMSU webmaster and
IT, maintain a D2L community that will be accessible for all active GA members,
containing, but not limited to, the following documentation that the current session has
deemed important to keep representatives informed and educated.
ASMSU shall advocate for the amending of the Elliot-Larsen Civil Rights Act.
[PURSUANT SA50-54]: ASMSU shall call on the state legislature to amend the ElliotLarsen Civil Rights Act to include protections on the basis of sexual orientation and
gender identity.
ASMSU shall advocate for the investigation of alternative sections of MTH 201 and
202, that will better prepare future educators for their careers as teachers.
[PURSUANT SA50-55]: The Associated Students of Michigan State University will
advocate for the investigation into alternative sections of MTH 201 and 202 that will
teach relevant material for future elementary educations, in order to have an equal chance
to succeed in the next step of their lives.
ASMSU shall advocate for a university policy to allow students to retake any class
for any reason.
[PURSUANT SA50-56]: ASMSU shall advocate for a new policy to allow students to
retake any course they would like to, regardless of their prior performance in a class,
ensuring enrollment precedence to students seeking to take the course for the first time, in
order to give students an equal chance to succeed in the next step of their lives.
ASMSU shall expand ASMSU Test Prep to include the Fundamentals of
Engineering (FE) Exam.
[PURSUANT SA50-64]: In order to accommodate more students at Michigan State
University, ASMSU will add Test Prep Courses for the Fundamentals of Engineering
Exam to the ASMSU Test Prep service by the commencement of the 2014 fall semester,
ASMSU shall advocate for Requiring CAS Courses for Journalism Majors.
[PURUSANT SA50-67]: In order to allow for Journalism majors to receive a more
efficient and well-rounded education, ASMSU shall advocate the College of
Communication Arts and Sciences and the School of Journalism to change the degree
requirements for journalism majors to take the aforementioned CAS courses.
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ASMSU shall support Design for America at Michigan State University.
[PURSUANT SA50-69]: The Associated Students of Michigan State University support
Design for America in order to further enrich a culture of design thinking at Michigan
State and to support DFA’s mission to better the greater community.

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ASMSU MANUAL January 2016

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