FTK3[1].0_Slick_BLASTING 09 16 AD Summation I Blaze Database Care

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AD Summation Best Practices: iBlaze Database

Care - Utilities & Maintenance

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Support Pages iBlaze

Database Care:

Utilities & Maintenance

AD Summation Best Practices: iBlaze Database

Care - Utilities & Maintenance

Database maintenance is crucial to protect against data loss. It is

extremely important to perform database maintenance regularly,

especially during periods of data entry. The Check, Pack and Blaze

utilities built into the AD Summation iBlaze product family’s system

help ensure efficient and successful performance of your database.

The procedures outlined in this tutorial will guide through successfully

performing database and ocrBase maintenance. Before performing the

maintenance steps below on a given case, we recommend that all other

users exit the case except for the user performing maintenance.

BACKING UP THE DATABASE

Both the Core Database and the

Note Database should be backed

up regularly to protect against loss

of data in the event of database

corruption. If you are working on

a network, you may wish to create

an independent backup (i.e. a

nightly tape backup) of these two

key components. Back up the

database before running the

Database Maintenance Utility.

To back up the Core and/or Note

Database:

1. From the Case menu, select

Tools and then Backup Database.

The Backup Database dialog box

is displayed.

2. Leave both options checked and

click Backup. A message displays

when the databases have been

successfully backed up.

3. Click OK.

NOTE: This process will not backup

the ocrBase (contained in a case’s

FTX file).

CHECKING THE DATABASE

Checking a database is the second

in a series of maintenance procedures.

To check a database for errors:

1. From the Options menu, select

Utilities.

2. Click on the Check Database For

Errors button.

3. AD Summation will run a check

of the data in your database. If no

errors are reported, proceed to

Step 3. If errors are reported, contact

AD Summation Product Support at

800-786-2778.

4. Click OK to close the dialog box.

5. Press any key to close the Check

DB – Summation Utility dialog box.

6. Click the Close button on the Utilities

dialog box.

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PACKING THE DATABASE

Database maintenance is crucial

to protect against data loss.

Packing is the third in a series of

maintenance procedures. Always

backup the database before

packing the database.

1. From the Options menu, select

Utilities.

2. Click on the Pack Database

button.

If you backed up the database

before opening the Utilities dialog,

then click on Yes when prompted

to proceed with packing. If you did

not backup the database, click on

No and go back to Step 1 above.

AD Summation will pack the

database, which compacts the

database by purging deleted

records and rebuilds the indexes

for your keyed fields.

4. When the Pack is complete,

press any key to close the Pack log.

5. Click the Close button on the

Utilities dialog box.

BLAZING THE DATABASE

“Blaze” is the term for AD Summation

iBlaze’s technology for faster searching

and sorting. When you Blaze the Core

Database and the ocrBase, you index

these components and generate a

complete vocabulary list. This

vocabulary list can be accessed when

you click Vocab button on the AD

Summation iBlaze toolbar.

To Blaze the current database form:

1. From the Options menu, select

Utilities. In the Blaze section, the

options to Optimize Index and Also

Blaze ocrBase are automatically

checked. See Blaze Options below

to determine whether to use these

options.

2. Click on the Blaze Current Form

button. The Pack ocrBase dialog will

display.

3. Click Yes if you did not Pack the

ocrBase separately before proceeding

to Blaze the database. Click No if you

packed the ocrBase separately before

proceeding to Blaze the database.

4. When Blazing is complete, press

any key to close the Blaze dialog box.

Note: Blazing a database form

processes all the words contained in

the associated database table. You

must change forms and re-Blaze to

process words in other tables.

5. To Blaze another database form,

select a different form and repeat the

above steps.

6. Click the Close button on the Utilities

dialog box.

BLAZING OPTIONS

The Optimized Index option is

automatically checked. This option

organizes related words together,

making search retrieval even faster.

For more information on Optimized

Indexing, refer to Online Help in

iBLaze.

If your case includes ocrBase

documents and you have not

Blazed the document since the last

time you Checked and Packed the

database, then you should Blaze

the ocrBase at this time. If your

ocrBase is large and it takes a

long time to Blaze, you can choose

to Blaze at a later time.

• If you want to Blaze the ocrBase,

then check the Also Blaze ocrBase

option under the Blaze Current Form

button.

• If you do not want to Blaze the

ocrBase, then uncheck the Also

Blaze ocrBase option under the

Blaze Current Form button.