INSTRUCTIONS TO BIDDERS

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UNIVERSITY OF NORTH ALABAMA
FLORENCE, ALABAMA 35632 - 0001
INSTRUCTIONS TO BIDDERS
1.

All bidders are to submit bids on proposal forms furnished by the Director of Purchasing,
University of North Alabama (forms enclosed). All bid forms are to be signed in all
designated spaces by an authorized officer or employee of the bidder. Telephone bids will
not be accepted. Bids submitted by "fax" machine will not be accepted. All bids are to
be mailed or delivered in a sealed envelope.

2.

All bidders shall base their proposals on the exact schedule of equipment, material or
service specifications herein.

3.

Pictures, descriptions, and specifications should accompany all bids when required or
desirable. Samples may be required and, if so, shall be furnished free of cost to the
Owner.

4.

Reference to manufacturers, suppliers, catalog numbers, etc., is intended to set quality
standards and does not preclude bids from others as long as quality standards are met.
Offers of equal items shall state the brand and number or level of quality. Alternates will
not be considered unless they conform to the specifications.

5.

All bidders are required to submit unit prices and extended prices, where applicable, for
each item bid. Where the unit price and the extended total price do not agree, the unit
price shall prevail.

6.

The Owner reserves the right to accept any or all items on any bidder's proposal at the
unit price submitted. The Owner reserves the right to reject any and all bids and to waive
informalities.

7.

All prices submitted on the proposal are to be delivered prices to the University of North
Alabama and shall not include any state or local sales tax.

8.

All questions should be directed to the Purchasing Office, University of North Alabama,
UNA Box 5025, Florence, AL 35632-0001, phone 256/765-4206.

9.

Should a bidder find discrepancies in, or omissions from the bid documents or should he
be in doubt as to their meaning, he should at once notify the Owner who will send written
instructions to all bidders.

10.

Bids received after the bid opening date and time, or any authorized postponement
thereof, will not be considered.

11.

EQUAL EMPLOYMENT OPPORTUNITY/U.S. FAIR LABOR STANDARDS ACT: By
signing this proposal, bidder certifies that bidder is in compliance with the
nondiscrimination clause contained in Section 202, Executive Order 11246, as amended
by Executive Order 11375, relative to Equal Employment Opportunity for all persons
without regard to race, color, religion, sex, or national origin, and the rules and regulations
prescribed by the Secretary of Labor, Veteran's Act 38USC4212, Section 503 Rehabilitation act of 1973 Title I of the Americans with Disabilities ct of 1990
42USC12101, and that any and all goods were produced in compliance with all applicable
requirements of Sections 6, 7, and 12 of the Fair Labor Standards Act, as amended, and
of regulations and orders of the United States Department of Labor issued under Section
14 thereof.

12.

DISCLOSURE STATEMENT: The successful bidder will be required to file with the Purchasing
Office a disclosure statement of relationship between contractors/grantees and
employees/officials of the University. This form must be completed prior to issuance of the
Purchase Order by the University of North Alabama. See Attachment A.
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