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AGENDA DRAFT AS OF 09/15/17
CENTER FOR WATERSHED PROTECTION
BOARD MEETING
Thursday, October 19 from 1:00 pm – 4:00 pm
at Center for Watershed Protection’s office, Adobe Connect, and offsite
3290 N. Ridge Rd., Suite 290, Ellicott City, MD 21043
1:00 – 1:15
Call Meeting to Order, Roll Call, Approval of Meeting
Minutes, and Welcome
Carlton Epps
1:15 – 1:30
Executive Session
-CEO Compensation
Carlton Epps
1:30 – 2:00
Update on Membership
Red Chair
2:00 – 2:30
Governance Committee
Rhea Harris
2:30 – 3:00
Finance Committee
Michael Fowler
3:00 – 3:30
Resource Development Committee
Alan Vicory
3:30 – 3:45
Concluding Remarks/ Logistics
Carlton Epps
List of Board of Directors
Updated August 14, 2017
3290 North Ridge Road, Suite 290
Ellicott City, MD 21043-3657
Phone: (410) 461-8323 Fax: (410) 461-8324
____________________________________________________________________________________________________________________________________________________________________________________
Anwer Ahmed, PE, DWRE, ENV SP,
Secretary
ARCADIS
1000 Cobb Place Blvd, Bldg. 500-A
Kennesaw, GA 30144
Office: (404) 952-1643
Cell: (678) 576-0782
Email: Anwer.Ahmed@arcadis-us.com
Carlton G. Epps, Sr., President
11 S. High Street
Baltimore, MD 21202
Cell: 410-456-6644
Email: carltonepps@baltimorepolice.org
Karen L. Evans
The Whiting-Turner Contracting Company
300 East Joppa Road
Baltimore, MD 21286
Office: 410-337-6903
Cell: 443-463-6339
Email: Karen.evans@whiting-turner.com
Michael Fowler, PE, Treasurer, and
Finance Chair
Wildlands Engineering, Inc.
9940 Main Street, Suite 202
Fairfax, VA 22031
Office: (571) 257-4266
Cell: (571) 328-9751
Email: mfowler@wildlandseng.com
Michael W. Freeburger, Jr.
Legg Mason & Co
4411 Necker Avenue
Nottingham, MD 21236
Cell: (410)-215-9382
Email: michaelfreeburger@gmail.com
Rhea Harris, Governance Chair
MD Dept of Public Safety & Correctional
Services
300 E. Joppa Road #1000
Towson, MD 21286
Office: (410) 339-5095
Cell: 301-503-4567
Email: rhea.harris@maryland.gov
Gregory “Scott” Lang
KCI Technologies, Inc.
936 Ridgebrook Road
Sparks, MD 21152
Work: 410-316-7991
Cell: 410-627-4822
Email: Gregory.Lang@kci.com
_________________________________
William Moore
Southway Builders, Inc.
1318 East Fort Avenue
Baltimore, MD 21230
Direct: (443) 438-2767
Cell: (410) 977-7715
Email: willy@southwaybuilders.com
Jeff Shinrock, Vice President
Red Eagle Development
11212 Hunting Horn Lane
Reston, Virginia 20191
Office: (703) 930-6493
Email: Shinrock@gmail.com
Alan H. Vicory, Jr., P.E., BCEE, Vice
President, Resource Development Chair
Stantec Consulting
11687 Lebanon Road
Cincinnati, OH 45241
Office: (513) 842-8244
Email: alan.vicoryjr@stantec.com
Hye Yeong Kwon, Executive Director
Office: (410) 461-8323 (ext. 212)
Cell: (240) 602-8397
Email: hyk@cwp.org
Karen Cappiella, Director of Research
Phone: (410) 461-8323 (ext. 3203)
Email: kc@cwp.org
Gregory Hoffmann, Program Director
Phone: (410) 461-8323 (ext. 3208)
Email: gph@cwp.org
Bill Stack, Deputy Director of Programs
Phone: (410) 461-8323 (ext.3205)
Email: bps@cwp.org
Executive Director’s Report brought to you by Hye Yeong Kwon
October 2017
Progress on Strategic Plan
Goal 1: Engage and connect a community of watershed practitioners and decision makers
1) Regular posts on social media sites along with other work to boost both types of
activities have led to more followers on our day-to-day activities. The new
strategy involved contracting with The Hatcher Group to help with implementing
aspects of our communications plan that we don’t have the expertise or capacity
to do ourselves. This has included developing a new Center brochure with
improved messaging, developing and releasing at least 4 press releases which
have been sent to regional media outlets, increasing our social media presence,
helping with marketing for the annual conference and doing a major overhaul of
the website. The new website will launch in October. Some stats on social media
are below:
•
•
•
Facebook page followers increased from 1544 in Jan to 1620 now
Facebook page likes increased from 1600 in Jan to 1660 now
Twitter impressions have steadily increased from 3,600 in January to 5,700 in
September
2) Red Chair, our membership consultant, has extended their contract due to some
turnover at the firm. Membership marketing has not been as active as hoped due
to time delays, but marketing with the conference should help bring those
numbers back up in the last quarter of this year and the first quarter of next year.
Red Chair will be presenting on their contract and work at the next board meeting.
Goal 2: Leading the nation in science-based solutions for watershed management.
1) Discussions about work in agricultural work with staff. While we have a few staff
with agricultural experience, the field of work is relatively new and developing
our niche has been our focus. Before we move forward with any initiative, the
staff are evaluating the feasibility and context of future agriculture related projects.
2) Funded mostly by MD Department of Natural Resources and Chesapeake Bay
Trust, we continue to grow our design and construction experience. Most of the
work requires working with property owners and local organizations to design
and/or construct many different BMPs, including bioretention, permeable
pavement, infiltration, a green roof, gravel wetlands, and step pool stormwater
conveyance.
3) Our 5-year Research Agenda contains 10 priorities. In 2017, we have moved
forward on two projects in the plan: 1) Better Site Design update: includes
revision of the Codes and Ordinance Worksheet. Draft is almost complete, has
undergone external review and will be presented at October webcast. This project
is funded using CWP savings. 2) Costs of Stormwater Retrofits: the Center is
using some of its savings as match for a grant from CBT of $18,000 to compile
and summarize BMP cost and performance data for stormwater retrofits in
Maryland. Data collection is underway. We have also applied for (but did not
win) grants on several other research plan topics and have begun developing
strategies for approaching funders on two of the priority topics, IDDE and
agriculture. In 2017, we also received $5,000 in unrestricted funds for Research
from the Dreyfus Foundation and they are considering us for another $5,000 this
Fall.
4) We have continued to strengthen our partnerships with key research institutions
so that a structure is in place for future research when funding opportunities arise.
For example, we have met with Virginia Tech to develop a strategy for getting
funding on IDDE/contaminants of emerging concern. And we focused recent
webcasts, Bulletin articles and blogs around this topic. We also successfully
partnered with University of Maryland, Virginia Tech and The Conservation Fund
on a research grant from CBT to study the runoff reduction benefits of urban tree
canopy.
Goal 3: Promote the adoption of responsible land and water management policies and
regulations
1) The DC Erosion and Sedimentation Control Manual is complete. The staff will
share the link with the Board when it becomes available.
2) With the District of Columbia, we are working on a DC Living Shorelines Master
Plan. More details to come in the future.
3) Staff are working on development standards updates in Berkeley County and
Bluffton, SC.
4) Technical assistance to the Pennsylvania/Delaware area continues to grow,
building upon existing grants ($198,200) with the William Penn and National Fish
and Wildlife Foundations. This included new work ($174,408) with 5 different
communities that involved the following; providing training on stream restoration,
helping them develop TMDL Pollution Reduction Plans, customizing our Best
Management Practice Optimization Tool. We have submitted 3 new proposals to
continue work in this region totaling $86,868 including a proposal to fund a
Pennsylvania Hub for our 2018 Conference. Two of the Townships and the
William Penn Foundation also invited us to submit unsolicited proposals to
continue our work through 2018 (approximately $250,000). We have also
provided guidance to the Pennsylvania Department of the Environment on the
interpretation of the Stream Restoration Protocols developed by the Center for the
Chesapeake Bay Program which helped shaped their Policy Guidance on
implementing their MS4 Program.
5) Board may recall that the Center worked with the EPA Chesapeake Bay Program
to help change the way stream restoration is credited. This fact sheet provides a
summary of the changes. http://chesapeakestormwater.net/wpcontent/uploads/dlm_uploads/2015/06/U4.-Urban-Stream-Restoration-Fact-Sheetin-Chesapeake-Bay-Watershed.pdf
The staff have been strategizing about ways to become the recognized expert in
stream restoration project identification and crediting by working with various
partners, conducting trainings, and working on projects to help build our
credentials and expertise. The Center in partnership with the Chesapeake
Stormwater Network recently completed a Frequently Asked Questions (FAQ)
document related to the Stream Crediting Protocols developed for the Chesapeake
Bay Program in 2015. This was in response to numerous questions received by
municipalities, stream restoration professionals and other stakeholders throughout
the Chesapeake Bay Watershed. The Center will be presenting this material at
workshops planned this year in Pennsylvania and West Virginia. The Center is
increasing it’s work in the stream restoration field by providing technical support
(upland BMP design, TMDL crediting) with stream restoration design and
construction firms. This had led to one major stream restoration project in
Frederick County (Center’s share is $277,098) and joint submissions on 3 other
stream restoration projects (approximate cost is $350,000). Additionally, the
Center is submitting 3 proposals (approximately $150,000) from different
Townships in Pennsylvania to develop stream restoration assessments. Just
recently Center staff co-presented with Carroll County government on the initial
results of a study that will monitor the effects of upland BMPs on stream stability.
This is part of a Stream Restoration Research Grant that was awarded with the
Center’s help in 2016. Crafting a unique niche will be important in moving
forward in this arena as the market continues to grow in response to pressures to
meet TMDL goals and the high cost effectiveness of stream restoration..
Goal 4: Achieve a sustainable, effective, and influential organization.
1) The Center is currently in the process of American National Standards Institute
(ANSI) certification for our clean water certificate program. This should help add
credibility to the program and the Green Jobs aspect of our work. It also has
implications for future certifications for training programs that we develop.
2) Our mutual funds have earned over $52,000 over the past two years since we first
started our investments. While nobody can predict the future of investments or the
economy, this is more than all the interest we’ve ever earned in the previous 10
years of the Center for Watershed Protection. Continuing to monitor the funds,
and stay alert to changing economic tides are important (but not guaranteed)
elements to continued success.
3) In 2017, we have submitted roughly $4.1 million in proposals. While this seems
like a lot, the monthly average is around $460,000. In order to meet our monthly
revenue goals (given our typical proposal win rate) we need to increase this
monthly average significantly. The first quarter of 2017 was great but then
proposal opportunities were slow and/or consisted of many small budget
proposals that required time and effort for less result.
Overall Strategy and Recommendations for Growth
As one of the steps to planning for Strategic Planning, the Center staff engaged in
a discussion about future new strategies and will be presenting the board with an
integrated approach to how to proceed in the future. Among the topics discussed:
New technologies in BMPs
Trading
Agriculture
Stream restoration
Illicit discharge detection and elimination
Growth in PA market
We hope to integrate these topics with the existing work and topics already on the
table including
Better site design
Source water protection
Existing local and state government work
Green jobs
Membership
Training
Conferences
Other Progress
Financials: As typical of every year, we’ve had fluctuating months, most of them with
losses. This year, Wallace Genetic Foundation went to a proposal by request format and
we have not yet heard about a request. This represents about $80,000 of unrestricted
funds we may not see this year. In addition, this year represents funds and staff time used
to self-fund specific projects and that will have some impact on the bottom line. However,
with a healthy backlog of projects and proposals and December numbers still to be
finished, we continue to work toward a positive year.
Board News: As we are in the last quarter of the year, focus should be on board
recruitment and giving. Please expect to receive a call and remember to set up meetings
for your committees.
Human Resources: I am fully engaged in Leadership Howard County and am currently
looking for possible future partners and board members to recruit.
Areas Where Board Can Help
•
•
•
Please send suggestions for new Board members to Rhea Harris, governance
chair.
Please remember to schedule committee meetings well in advance of board
meetings if possible.
I still haven’t heard from many of you about one-on-one meetings. Please
remember to give me a ring!
CENTER FOR WATERSHED PROTECTION BOARD MEETING
Thursday, August 17, 2017 from 1-4:00
Meeting held at the Center for Watershed Protection Office, 3290 North Ridge Road, Ellicott
City, MD
Directors Present (in person unless otherwise noted):
Carlton Epps (President)
Anwer Ahmed (Secretary) (by video conference)
Karen Evans (by video conference)
Rhea Harris
Alan Vicory (Vice President) (by video conference)
Scott Lang (by phone)
Michael Freeburger
Mike Fowler (Treasurer) (phone)
Jeff Shinrock (Vice President)
Willy Moore (video conference)
Staff Present:
Hye Yeong Kwon
Neely L. Law
Action items are listed here:
• Request Karen to provide an update at the next Board meeting on a Board/staff
recognition event
• Hye Yeong to follow-up with Marlyn to check on status of Board members selfassessment
• Hye Yeong to add Red Chair/membership update to October agenda
• Hye Yeong to send Michael Freeburger an information packet.
• Rhea to report on planning a 25 year celebration a next Board meeting
• Rhea and Hye Yeong about Board recruitment
• Hye Yeong to provide strategy to Board in October (i.e., 5-10 year plans, budget of 2
years.
• Finance Committee to review updated 2018 Budget with information provided by
CWP staff
• Board vote on 2018 Budget at next Board meeting.
Review of action items from previous meeting (May 2017) are listed here:
•
Hye Yeong and Rhea will work together on the content for the Board website.
Complete. A draft website available fall 2018. Board may review Board site and provide
comment, then for requested changes.
•
•
•
•
•
•
•
Hye Yeong to have Marlyn send Board documents as email attachments until the
website is fixed. Ongoing until website is fixed.
Hye Yeong and Rhea will work together on a summary of our current Board
bandwidth (qualifications/background, location, etc.) and send it to the Board. In
progress. Request for Rhea to provide Board with update
Karen Evans will lead the committee to plan a Board/staff recognition event with
help from Rhea and Hye Yeong. Done
Hye Yeong will ask Marlyn to coordinate a date and time for a meeting with Alan,
Carlton and Hye Yeong on the Resource Development Committee. Next Board
meeting
All Board members to fill out the Board self-assessment and send to Rhea or
Marlyn. Ongoing
Hye Yeong will work with Marlyn to send the conflict of interest disclosure form to
Mike Freeburger.
The Finance Committee will address Board oversight of financials and risk
assessment in subsequent committee meetings. Ongoing
Call Meeting to Order, Roll Call
Carlton Epps
Hye Yeong convened the meeting at 1:10 and ran through the attendance list. The 2018 Board
meeting calendar is posted. Hye Yeong to send Michael Freeburger an information packet.
Approval of Meeting Minutes
Carlton Epps
Carlton asked if there were any questions or changes on last meeting’s minutes. Rhea moved to
approve the minutes. Willy seconded. Unanimously approved.
Update on Membership
Red Chair
To be addressed at the October meeting
Executive Director Report
Hye Yeong
Hye Yeong provided a recap of the Retreat (August 7-8) at the Maritime Institute. CWP to
update strategic plan in 2018. Staff discussed ideas for new strategic ideas at the Retreat. Healthy
discussion to review cultures and reset agreement given new staff. For some, it was the first time
that staff met one another. Decided to have a check-in with Strategic Plan one time a year;
recognize that there is a cost with this effort.
Hye Yeong’s application to Howard County Leadership was accepted. Will begin in the Fall
2017 with a September orientation breakfast. Hye Yeong will be attending StormCon in Seattle,
WA last week of August.
Hye Yeong provided update on Clean Water Certificate Training Program with Civic Works.
Graduated 8 participants and placed with jobs; 1 participant hired as permanent employee, 3 did
not complete on the job training (not a good fit); one other seeking other placement. Plan to work
with Montgomery County Conservation Corps to integrate with their training program. Carlton
referenced the National Green Infrastructure Certification Program that is also providing training
with a certification test was created as a result of the DC Consent Decree. Carlton Epp is on the
WEF NGICP Board. Summary of funding sources of 2017-18, Keith Campbell $50K; Prince
Charitable Trusts $30K; will apply for NFWF grant. Looking to alternative funding sources for
program to be self-sustaining in a couple of years where CWP be the accrediting body and not
the training provider.
Governance Committee
Rhea Harris
Rhea to report on planning a 25 year celebration a next Board meeting.
Recruitment for Board needed as there are currently 10 Board members (requirement of no less
than 9, no more than 18). Effort to recruit at least 2 more. Some ideas include: Kathy Shanks,
MD DNR recently retired as a potential Board member. She will contact Hye Yeong after
vacation. Rhea will reach out to Melinda Peters (previously SHA, now with private sector
construction firm) and Roy McGrath, CEO MD Environmental Service. Seeking out of state
Board member would be beneficial. Rhea using a service that helps with recruitment. Michael
Freeburger offered a couple opportunities but 1 would present COI, another too busy. Hye
Yeong to seek out potential at Storm Com.
Rhea provided update on Committee review of bylaws. Suggest that staff keep scheduling the
Board meetings. Language added to provide protocols for recognition, Board training,
recruitment, and others. Rhea will provide draft language for committee to review and vote, then
bring to Board for a vote. Rhea found typographical error on Page 9 article 5, 2nd paragraph (the
word “not” should be removed).
Hye Yeong said that changes to term limits have been made beyond the bylaws. Amended
bylaws with past Board member Kathy Blaha, 3 years and unlimited number of terms.
Motion for the Board to constitute the Executive Committee (EC) in accordance with the
bylaws to include Committee chairs as appropriate to address EC business, EC advise
Board in its intent and purpose to meet. EC will advise Board on decisions and report to
Board as soon as it is practical of any decisions made and report at the next regular Board
meeting.
Motion seconded by Jeff 2, unanimous approval.
The EC would meet, for example, after a Board meeting on issues that needs to be dressed prior
to the next Board meeting. The intent is to reserve as much meetings and materials for full
Board.; not to usurp role of Board. In the past the EC used for Executive Director review.
Other topics of discussion
Carlton reference the article about CWP work Whitehall. Hye Yeong stated interest in Center to
make investment in PA next year (taking time to move project basis to program). Planning to
have a national conference hub, again this year. There is strong private funding strong interest in
PA, still need to work on funding from PA DEP directly. Expanding geographic reach from
Philadelphia to Harrisburg. Staff will be developing a more strategic approach to include perhaps
an office and staff in Harrisburg with current CWP staff initiate this lead. Mike Hickman COI
ends October 1, 2017. Focus on capacity building and technical training, topical areas include
IDDE, agricultural BMPs. Hye Yeong to provide strategy to Board in October (i.e., 5-10 year
plans, budget of 2 years. Jeff stated use of discretionary funds should be considered.
Strategic move to expand given Center’s strengths in Chesapeake Bay (Harrisburg, Pittsburg) but
also Delaware Basin (Philadelphia area).
Finance Committee
Michael Fowler
Planning Committee meeting reviewed financials and provide QA on 2018 budget.
Monthly balance sheet (Expenditures/Revenues)
June was favorable, up $80K. Seeing an increase earlier than in past years. Driven by private
foundations, higher in June compared to other. Overall, year-to-date, still down for the year but
this is consistent with monthly performance over a year. No concerns were noted.
Favorable greater distribution of revenue sources; more diversified funding sources enhances
financial stability of the center.
The projected expenses based on salary and fringe lower than expected. Board has concern that
Center may not have enough staff to do the work and generate revenue. Hye Yeong comfortable
with current staffing levels (new hires recently) but sees opportunity to increase in 2018 as
needed based on projected revenue.
Contracts/contractors is lower than expected by date. This relates to DNR contract not the DC
contract
2018 Budget
Recommends continued used of win-rate, 37%. The $4.5M in secured funding should be seen as
gross revenue given a portion of it is a pass through to DC. However, if you take it out there is
still a healthy increase in net revenue.
Hye Yeong recommends that the committee review the 2018 Budget with updated
information with information provided by staff (Lindey).
Very positive gains in income from mutual funds investments. Money market account closed, so
need to move the funds to another account. Vote on 2018 budget at next Board meeting
Resource Development Committee
Alan Vicory
Charitable Board Giving
Alan reported that Committee using a June 2015 workplan established for Resource Committee
to guide their work. He sees the resource development of the Center to be an entire
organizational effort of the Board and staff. This support is a key role for the Board to have with
the Center an encouraged the Board to continuously seek out how they could to help the Center
Alan plans to use the following tools to focus committee work and welcomes input from the
Board.
1. Existing documents to include the strategic plan review and the 5-year research agenda
document that includes 10 priority research topics identify by Center staff. Encourages
the Board to see how the 10 issues rank relative to securing available funding sources
2. Obligation as Board members as funding contributor to the Center. May be early to think
about contributions but will start working with individuals on the Board. Not how much
but the act of contribution. Outside funders looking at commitment of Board to influence
their own giving.
Concluding Remarks/Logistics
Carlton Epps
ED review (Closed door)
Alan made to the motion to adjourn the meeting at 3:14. Mike Freeburger seconded.
Unanimously approved.
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