Vending Amendment 1
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State of South Carolina
Bid Amendment 1
Solicitation Number
Date Issued
Procurement Officer
Phone
E-Mail Address
TCLVEND-020618
02/26/18
Carol Mack, CPPB
843-525-8250
cmack@tcl.edu
DESCRIPTION: Vending Services for three Campuses for the Technical College of the Lowcountry
USING GOVERNMENTAL UNIT: TECHNICAL COLLEGE OF THE LOWCOUNTRY
The Term "Offer" Means Your "Bid" or "Proposal".
SUBMIT OFFER BY (Opening Date/Time): March 6, 2018 10:00 AM See "Deadline For Submission Of Offer"
provision
QUESTIONS MUST BE RECEIVED BY: February 22, 2018 10:00 AM See "Questions From Offerors" provision
NUMBER OF COPIES TO BE SUBMITTED: One (1) original, one (1) copy (marked “copy”)
Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS: PHYSICAL ADDRESS:
Technical College of the Lowcountry 921 Ribaut Road
P.O. Box 1288 Bldg 3 Procurement Office
Beaufort, SC 29901 Beaufort, SC 29902
See "Submitting Your Offer" provision
CONFERENCE TYPE: NA
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions
LOCATION:
AWARD &
AMENDMENTS
Award will be posted online www.tcl.edu, March 12, 2018.
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the
terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening
Date.
NAME OF OFFEROR (Full legal name of business submitting the offer)
OFFEROR'S TYPE OF ENTITY:
(Check one)
□ Sole Proprietorship
□ Partnership
□ Corporation (tax-exempt)
□ Corporate entity (not tax-exempt)
□ Government entity (federal, state, or local)
□ Other _________________________
(See "Signing Your Offer" provision.)
AUTHORIZED SIGNATURE
(Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above.)
TITLE (Business title of person signing above)
PRINTED NAME (Printed name of person signing above)
DATE SIGNED
Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity
identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or
division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
COVER PAGE MMO (JAN. 2006)
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office /
principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code
Number
Extension
Facsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be
sent.) (See "Payment" clause)
ORDER ADDRESS (Address to which purchase orders will be
sent) (See "Purchase Orders” and "Contract Documents" clauses)
Payment Address same as Home Office Address
Payment Address same as Notice Address (check
only one)
Order Address same as Home Office Address
Order Address same as Notice Address (check only
one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offerors acknowledges
receipt of amendments by
indicating amendment
number and its date of issue.
See "Amendments to
Solicitation" Provision
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
DISCOUNT FOR
PROMPT PAYMENT
See "Discount for Prompt
Payment" clause
10 Calendar Days (%)
20 Calendar Days (%)
30 Calendar Days (%)
_____Calendar Days (%)
PREFERENCES – SC RESIDENT VENDOR
PREFERENCE (June 2005): Section 11-35-1524 provides a
preference for offerors that qualify as a resident vendor. A resident
vendor is an offeror that (a) is authorized to transact business
within South Carolina, (b) maintains an office* in South Carolina,
(c) either (1) maintains a minimum $10,000.00 representative
inventory at the time of the solicitation, or (2) is a manufacturer
which is headquartered and has at least a ten million dollar payroll
in South Carolina, and the product is made or processed from raw
materials into a finished end-product by such manufacturer or an
affiliate (as defined in section 1563 of the Internal Revenue Code)
of such manufacturer, and (d) has paid all assessed taxes. If
applicable, preference will be applied as required by law.
OFFERORS REQUESTING THIS
PREFERENCE MUST INITIAL HERE.
______________.
*ADDRESS AND PHONE OF IN-STATE OFFICE
In-State Office Address same as Home Office Address
In-State Office Address same as Notice Address
(CHECK ONLY
ONE )
PREFERENCES – SC/US END-PRODUCT (June 2005): Section 11-35-1524
provides a preference to vendors offering South Carolina end-products or US end-
products, if those products are made, manufactured, or grown in SC or the US,
respectively. An end-product is the item identified for acquisition in this
solicitation, including all component parts in final form and ready for the use
intended. The terms “made,” “manufactured,” and “grown” are defined by Section
11-35-1524(B). By signing your offer and checking the appropriate space(s)
provided and identified on the bid schedule, offeror certifies that the end-product(s)
is either made, manufactured or grown in South Carolina, or other states of the
United States, as applicable. Preference will be applied as required by law.
IF THIS PREFERENCE APPLIES
TO THIS PROCUREMENT, PART
VII (BIDDING SCHEDULE) WILL
INCLUDE A PLACE TO CLAIM
THE PREFERENCE.
OFFERORS REQUESTING THIS
PREFERENCE MUST CHECK THE
APPROPRIATE SPACES ON THE
BIDDING SCHEDULE.
PAGE TWO (JAN. 2006) End of Page Two
Questions from Vendors and TCL Responses:
1) Are the maximum prices set by the State specific to TCL?
The State did not set the prices. The Prices are set by the Auxiliary
Manager.
2) How often are prices established by the State re-evaluated to reflect
current market trends?
The Auxiliary Manager keeps up with market trends and reviews prices
every quarter.
3) What is the process for adjusting prices and or adjusting commission
rates during the contract period?
The Auxiliary Manager will contact the vending company to make
adjustments as needed during the contract period on food and drink
items. Commission rates have been the same for the last few years. The
minimum rate asked for in this contract is firm.
4) The vending machines in Building 12 are merchandized with some of
the same products that are sold in the Bookstore. To better align our
pricing with the Bookstore, can we be provided with Bookstore after tax
pricing for:
Large and/or single serve chips (2 to 1 oz.): $1.06
Stand Size Candy (1.3 to1.9 oz.): $1.33
Premium pastry items: $1.59
Lance Crackers: $.80
20 oz. Water Products: $1.59
20 oz. Coke & Pepsi Products: $1.59
16 oz. Energy Products: $3.18 to $3.71
12 oz. Coke & Pepsi Can Products: The Bookstore does not sell canned
Sodas
5) If post-tax pricing is higher than maximum pricing in the bid, can the
maximum price be increased to match the Bookstore Pricing?
Yes, but the way it is set up now gives the vending machines a bit of a
competitive edge.
6) In March of 2016, the Vending Company proposed and the Auxiliary
Manager approved several price adjustments to better align pricing
with market trends; Candy was adjusted from $.90 to $1.25 and Energy
Drinks were adjusted from $2.25 to $2.40. The bid lists the maximum
pricing for these items as $.90 and $1.25, respectively. Should the
current (higher) prices be the maximum prices?
Yes, this was an oversight on our part.
7) If certain machines do not meet reasonable sales expectations, will we
have the right to remove and/or relocate a machine?
Discussions can occur between Vendor and Auxiliary Manager as to the
best options, but keep in mind this service is for the convenience of our
students, faculty and staff.
8) Similar State bids reference sales volume and sufficient signal strength
as considerations for having credit card readers: Can minimum sales
thresholds be established to ensure credit card readers are not installed
on poor performing machines?
This option can be discussed with the Auxiliary Manager. A credit card
reader may improve sales overall. The goal is to have a least one snack
machine and one drink machine in each building with a credit card
reader.
9) Will all financial information submitted with the bid be held in
confidence by TCL? Yes, and it can also be marked as confidential in
the bid you submit.
10) Other than the Bookstore, is TCL currently planning in the future
to source food/snack vendors in any of the 3 locations?
TCL is not actively pursuing any other food/snack sources. We have
Food Trucks that come and go but they are not part of TCL and TCL
makes no money from them.
11) The enrollment estimate given in the background section appear
to be the same as stated in the 2015 Bid. Please confirm these
enrollment estimates are accurate.
The enrollment estimates are accurate. We have had up and down
enrollment years.
12) Looking at similar State technical/community college RFP’s it
appears responses were evaluated using a weighting system in which
they were evaluated on pricing and commission rates, experience in the
industry and with projects of similar scope, will a weighting system be
used for this proposal?
This is a Bid Request not a Proposal Request. You must meet the
required qualifications in this solicitation and submit the documents
asked for, plus the Bidding Schedule.
