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BLIS – Kenya
Lab Administrator Guide
Rev 2.5

A joint initiative of C4G @ Georgia Tech, the CDC, @iLabAfrica
– Strathmore University , Association of Public Health
Laboratories (APHL) and participating countries
2015

Table of Contents
1.0
Getting started with BLIS ......................................................................................... 4
1.1
2.0

Signing into BLIS .................................................................................................. 4
Lab Configuration..................................................................................................... 6

2.1

Instrumentation..................................................................................................... 6

2.1.1

Conceptualization ............................................................................................ 6

2.1.2

Implementation ................................................................................................ 6

2.1.3

Instrumentation user interface.......................................................................... 6

2.1.4

Configuring equipment drivers ......................................................................... 7

2.1.5

View equipment details .................................................................................... 9

2.1.6

Update equipment details ................................................................................ 9

2.1.7

Adding new equipment .................................................................................. 10

2.1.8

Deleting existing equipment ........................................................................... 10

2.2

Facilities .............................................................................................................. 11

2.2.1

Listing existing health facilities ....................................................................... 11

2.2.2

Searching for a facility.................................................................................... 11

2.2.3

Adding a new facility ...................................................................................... 12

2.2.4

Updating a facility’s details ............................................................................. 12

2.2.5

Deleting a facility............................................................................................ 12

2.3

Surveillance......................................................................................................... 13

2.3.1

Listing existing surveillances .......................................................................... 13

2.3.2

Removing a test and its disease .................................................................... 13

2.3.3

Adding a new configuring a new test and its disease for the surveillance....... 13

2.3.3

Adding a new disease for the surveillance ..................................................... 14

3.3.2

Removing a disease ...................................................................................... 14

3.0

Test Catalog ............................................................................................................ 15

3.1

Lab Sections ....................................................................................................... 15

3.1.1

Listing all lab sections .................................................................................... 15

3.1.2

Searching for a lab section............................................................................. 15

3.1.3

Viewing a lab section ..................................................................................... 16

3.1.4

Adding a new lab section ............................................................................... 16

3.1.5

Updating lab section details ........................................................................... 16

3.1.6

Deleting a lab section..................................................................................... 17

3.2

Specimen Types.................................................................................................. 17

3.2.1

Listing available specimen types .................................................................... 17

3.2.2

Searching for a specimen type ....................................................................... 18

3.2.3

Viewing a specimen type ............................................................................... 18

3.2.4

Adding a new specimen type ......................................................................... 19

3.2.5

Updating specimen type details ..................................................................... 19

3.2.6

Deleting a specimen type ............................................................................... 20

3.3

Specimen Rejection ............................................................................................ 20

3.3.1

Listing all specimen rejection reasons ............................................................ 20

3.3.2

Searching for a specimen type ....................................................................... 21

3.3.3

Adding a new rejection reason ....................................................................... 22

3.3.4

Updating a rejection reason details ................................................................ 22

3.3.5

Deleting a rejection reason ............................................................................ 22

3.4

Test Types ........................................................................................................... 23

3.4.1

Listing all test types........................................................................................ 23

3.4.2

Searching for a test type ................................................................................ 24

3.4.3

Viewing a test type ......................................................................................... 24

3.4.4

Adding a new test type ................................................................................... 25

3.4.5

Updating test type details ............................................................................... 26

3.4.6

Deleting a test type ........................................................................................ 27

3.5 Drugs ........................................................................................................................ 27
3.5.1

Listing all added drugs ................................................................................... 28

3.5.2

Searching for a drug ...................................................................................... 28

3.5.3

Viewing a Drug .............................................................................................. 28

3.5.4

Adding a new drug ......................................................................................... 29

3.5.5

Updating drug details ..................................................................................... 29

3.5.6

Deleting a drug .............................................................................................. 29

3.6 Organisms................................................................................................................ 30
3.6.1

Listing all organisms ...................................................................................... 30

3.6.2

Searching for an organism ............................................................................. 30

3.6.3

Viewing an organism...................................................................................... 31

3.6.4

Adding a new organism ................................................................................. 31

3.6.5

Updating organism details.............................................................................. 32

3.6.6

Deleting a organism ....................................................................................... 32

4.0

Reports.................................................................................................................... 33

4.1

Daily Reports....................................................................................................... 33

4.1.1

Patient report ................................................................................................. 33

4.1.2

Daily log ......................................................................................................... 34

4.2

Aggregate reports ............................................................................................... 37

4.2.1

Prevalence Rates .......................................................................................... 37

4.2.2

Counts reports ............................................................................................... 39
Page | 1

4.2.3

Turnaround time report .................................................................................. 41

4.2.4

Infection report ............................................................................................... 42

4.2.5

User statistics report ...................................................................................... 43

4.2.6 Surveillance report .............................................................................................. 44
4.2.7 Quality control report ........................................................................................... 45
4.3

Inventory reports ................................................................................................ 45

4.3.1
5.0

Access Controls ..................................................................................................... 47

5.1

User accounts ..................................................................................................... 47

5.1.1

List users ....................................................................................................... 47

5.1.2

Searching a user............................................................................................ 47

5.1.3

Viewing a user’s details ................................................................................. 48

5.1.4

Adding new users .......................................................................................... 48

5.1.5

Updating a user’s details ................................................................................ 48

5.1.6

Deleting a user............................................................................................... 49

5.2

Permissions ........................................................................................................ 49

5.2.1

List all permissions......................................................................................... 49

5.2.2

Defining and updating privileges .................................................................... 50

5.3

Roles .................................................................................................................... 50

5.3.1

List roles ........................................................................................................ 50

5.3.2

Adding a new role .......................................................................................... 50

5.3.3

Updating an existing role ............................................................................... 51

5.3.4

Deleting a role................................................................................................ 51

5.4

Assign roles ........................................................................................................ 51

5.4.1
6.0

Stock Levels reports ...................................................................................... 46

Assigning and updating assigned roles to users ............................................ 51

Inventory ................................................................................................................. 52

6.1 Top Up ...................................................................................................................... 52
6.1.1

Listing all Top ups .......................................................................................... 52

6.1.2

Searching for a top up.................................................................................... 53

6.1.3

Issuing a Top up ............................................................................................ 53

6.1.4

Adding a new Top up ..................................................................................... 54

6.1.5

Updating top up details .................................................................................. 55

6.1.6

Deleting a top up............................................................................................ 55

6.2 Receipts ................................................................................................................... 56
6.2.1

Listing all Receipts ......................................................................................... 56

6.2.2

Searching for a receipt ................................................................................... 56

6.2.3

Adding a new receipt ..................................................................................... 56
Page | 2

6.2.4

Updating receipt details ................................................................................. 57

6.2.5

Deleting a receipt ........................................................................................... 57

6.3 Issues ....................................................................................................................... 58
6.3.1

Listing all Issues ............................................................................................ 58

6.3.2

Searching for an issue ................................................................................... 58

6.3.3

Updating an issue .......................................................................................... 58

6.3.4

Deleting an issue ........................................................................................... 59

6.4 Commodities ............................................................................................................ 59
6.4.1

Listing all Commodities .................................................................................. 59

6.4.2

Searching for a receipt ................................................................................... 60

6.4.3

Adding a new commodity ............................................................................... 60

6.4.4

Updating commodity details ........................................................................... 61

6.4.5

Deleting a commodity .................................................................................... 61

6.5 Suppliers .................................................................................................................. 62
6.5.1

Listing all suppliers ........................................................................................ 62

6.5.2

Searching for a supplier ................................................................................. 62

6.5.3

Adding a new supplier.................................................................................... 63

6.5.4

Updating supplier details ................................................................................ 63

6.5.5

Deleting a supplier ......................................................................................... 64

6.6 Metrics...................................................................................................................... 64
6.6.1

Listing all metrics ........................................................................................... 64

6.6.2

Searching for a metrics .................................................................................. 64

6.6.3

Adding a new metric ...................................................................................... 65

6.6.4

Updating metric details .................................................................................. 65

6.6.5

Deleting a metric ............................................................................................ 65

7.0 Quality Controls .......................................................................................................... 67
7.1 Viewing Quality Controls ........................................................................................ 67
7.1.1

Listing all controls .......................................................................................... 67

7.1.2

Searching for a control ................................................................................... 67

7.2 Controls Results ...................................................................................................... 67
7.3 Controls.................................................................................................................... 68
7.3.1 Adding a new control ........................................................................................... 68
7.4 Lots........................................................................................................................... 69
7.4.1

Listing all Lots ................................................................................................ 69

7.4.2

Searching for a lot .......................................................................................... 69

7.4.3

Adding a new lot ............................................................................................ 70

Glossary ............................................................................................................................ 71
Page | 3

1.0

Getting started with BLIS

To start the Basic Laboratory Information System, you must click on the bookmark saved on
the web browser e.g. Google Chrome or Mozilla Firefox. You will then see a page requesting
login information. You must then enter your credentials to proceed.

1.1

Signing into BLIS
1. Fill in your username and password then click

2. If you try to sign in while either of the username or password fields is blank, you will

get errors as displayed below
3. If you try to sign in with unmatching username or password, the following errors shall
be displayed.
Page | 4

If you have forgotten your password, kindly contact the lab-in-charge for help.
On successful sign-in, you should see such a page as this. The highlighted section shows
the person signed in.

Page | 5

2.0

Lab Configuration

The lab configuration section allows you to change how reports are generated, load drivers
and define equipment for instrumentation, what patient data is collected, referral facilities, as
well as various other settings.
The various pages of this section are explained in the following pages:
2.1

Instrumentation

2.1.1

Conceptualization

How do we dynamically add new functionality to handle new analyzers? Using a
plugin facility.
Can BLIS fetch results from different analyzers of the same type? e.g. CELTAC1 in Ward 1
and CELTAC2 in Ward 2.
Yes! That's why we have 2 buttons.

is for adding the driver (common to all machines of the same

type).

is for specifying the physical location of the machine.

2.1.2

Implementation

BLIS interfaces with the connected equipment courtesy of a class file that extends
theAbstractInstrumentor class which in turn implements the InstrumentorInterface. A sample
file is provided (CeltacWBC.php) showing the format in which BLIS expects the result of
the getResult() method.
On importation, plugin files a copied to the app/kblis/plugins/ directory. From there, they can
be loaded into the application via psr-4.

2.1.3

Instrumentation user interface
1.

This can be accessed from the

link, then click the

sub menu on the navigation menu.
Page | 6

2.1.4

The default page shows a list of all Equipment already configured for use.

Configuring equipment drivers

Driver files tell kBLIS how to access test information from analyzers. A driver implementation
should publish following information:


the equipment name



a unique identification code



a description of the equipment



the medical tests it can perform.

To import a driver file,

Click on the

button on the Equipment List page.

ii.

In the dialog box that appears, click the

button to

open a files dialog box

iii.

Select a driver file

Page | 7

iv.

Save the driver file

The new driver will now be listed as one of the available drivers.

Page | 8

2.1.5

View equipment details

Clicking the

2.1.6

button displays the details of the listed equipment.

Update equipment details

The

button allows for changing the details of the listed equipment including:



name



description



ip address



host name

Page | 9

The

field depends on the equipment driver

implementation thus is not editable.
2.1.7

Adding new equipment

In this step, the user defines the location of a particular machine by specifying the IP
address and optionally the hostname to which the machine is attached.

1. The process is initiated by clicking on

from the Equipment

List page.

2. Click the
2.1.8

button to save the details.

Deleting existing equipment

Click the

button on the equipment list page for corresponding

equipment

record

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

Page | 10

2.2

Facilities

Allows for the definition of other health facilities which do referrals to the lab or we refer tests
to. Most are satellite facilities.
2.2.1

2.2.2

Listing existing health facilities
1.

Click the

link on the navigation menu.

The list of facilities will be loaded as shown below.

Searching for a facility

1. Begin typing the name of the facility in the search filed provided

2. The list will automatically be loaded with matching values e.g.

Page | 11

2.2.3

2.2.4

Adding a new facility
1.

Click the

button to load the new facility details form.

Complete the form as appropriate.

Click the

button to save the details.

Updating a facility’s details

Click the

button of the corresponding record to open a form with pre-

filled values.

2.2.5

Make the necessary modifications to the details presented.

Click the

button to save the details.

Deleting a facility

From the list of facilities, click the

button of the corresponding

record

Page | 12

2. Click the
the
2.3

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

Surveillance

Allows for the definition of the different test parameters for a particular disease available in
the system and adding new diseases.
2.3.1

2.3.2

Listing existing surveillances
1.

Click the

link on the navigation menu.

The list of tests and diseases will be loaded as shown below.

Removing a test and its disease

Click the X button as shown below

2.3.3

Adding a new configuring a new test and its disease for the surveillance
1.

Click the

button to load drop down combo boxes where you

will be able to select test and disease alongside one another.
2.

Complete the form as appropriate.

Page | 13

3.
2.3.3

Click the

Adding a new disease for the surveillance
1.

Click the

Complete the field as appropriate.

3. Click the
3.3.2

button to save the details.

button to load a text field.

button to save the details.

Removing a disease

Click the X button as shown below

Page | 14

3.0

Test Catalog

3.1

Lab Sections

3.1.1

Listing all lab sections

3.1.2

Click the

link on the navigation bar

The lab sections will be loaded

Searching for a lab section
1.

Simply type the name of the lab section on the search field

The list will automatically be loaded with matching values e.g.

Page | 15

3.1.3

3.1.4

3.1.5

Viewing a lab section

Click the

button of the corresponding record.

The details shall be loaded on to a panel e.g.

Adding a new lab section

On the list of lab sections, click the

Complete the details on the provided form

Click the

button.

button to save the lab section to the system

Updating lab section details

Click the

button of the corresponding record to open a form with pre-

filled values

Page | 16

3.1.6

Make the necessary modifications

Click the

Deleting a lab section

Click the

click the
3.2

button to save the changes

button of the corresponding record.

button on the pop-up if you are sure to delete, otherwise,
button or

icon to dismiss.

Specimen Types

Allows you to set the specimen types as appropriate for your laboratory.
3.2.1

Listing available specimen types

Click the

link on the navigation menu.

A list of available specimen types will be loaded
Page | 17

3.2.2

3.2.3

Searching for a specimen type
1.

Start typing the specimen type on the search field

The list will automatically be loaded with matching values e.g.

Viewing a specimen type

1. Click the

button of the corresponding specimen type.

2. The details shall be loaded on to a panel e.g.

Page | 18

3.2.4

Adding a new specimen type

1. On the list of specimen types, click the

button.

2. Complete the details on the provided form

3. Click the
3.2.5

button to save the specimen type to the system

Updating specimen type details

1. Click the

button of the corresponding record to open a form with pre-filled

values

Page | 19

2. Make the necessary modifications

3. Click the
3.2.6

3.3

button to save the changes

Deleting a specimen type

Click the

button of the corresponding record.

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

Specimen Rejection

Allows for definition of the various reasons for specimen rejection as applicable to the
laboratory
3.3.1

Listing all specimen rejection reasons

Click the

link on the navigation menu.

Page | 20

3.3.2

The list of specimen rejection reasons appears in a panel as shown.

Searching for a specimen type
1.

Begin typing the rejection reason on the search field

The list will automatically be loaded with matching values e.g.

Page | 21

3.3.3

Adding a new rejection reason

Click the

button

Complete the form

details

3.
3.3.4

Click the

button to save the reason.

Updating a rejection reason details

1. Click the

button of the corresponding record to open a form with pre-filled

values.
2. Make the necessary modifications

3. Click the
3.3.5

button to save the changes

Deleting a rejection reason

Click the

button of the corresponding record.

Page | 22

3.4

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

Test Types

Allows you to set the specimen types as appropriate for your laboratory.
3.4.1

Listing all test types

Click the

link on the navigation bar

Page | 23

3.4.2

3.4.3

Searching for a test type
1.

Begin typing the test type name on the search field

The list will automatically be loaded with matching values e.g.

Viewing a test type

1. Click the

button of the specific test type

2. The details shall be loaded on to a panel e.g.

Page | 24

3.4.4

Adding a new test type

1. On the list of test types, click the

button.

2. Complete the details on the provided form

3. Select the applicable specimen types

4. Add the applicable measures for the test type by clicking
which will populate the form below

5. Add applicable range for the measure by clicking

which will

populate the form below

Page | 25

6. Complete the details such as expected turnaround time

7. Check the show culture worksheet button to select the organisms as shown below

8. Click the
3.4.5

button to save the specimen type to the system

Updating test type details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the lab section, specimen types,
measures and so forth.
Page | 26

During editing, Culture worksheet can be shown by checking the
box

. After the box has been checked the

following details will be added in the test type editing interface as shown
below where you will able to select the organisms

3.4.6

Click the

button to save the changes.

Deleting a test type

Click the

button of an entry

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

3.5 Drugs
Allows you to create drugs as appropriate for your laboratory.
Page | 27

3.5.1

Listing all added drugs

3.5.2

3.5.3

Click the

link on the navigation bar

Searching for a drug
1.

Begin typing the drug name on the search field

The list will automatically be loaded with matching values e.g.

Viewing a Drug

1. Click the

button of the specific test type

Page | 28

2. The details shall be loaded on to a panel e.g.

3.5.4

Adding a new drug

1. On the list of drugs, click the

button.

2. Complete the details on the provided form

1. Click the
3.5.5

button to save the drug to the system

Updating drug details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the drug name, description and so
forth.

3.
3.5.6

Click the

button to save the changes.

Deleting a drug

Click the

button of an entry

Page | 29

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

3.6 Organisms
Allows you to create drugs as appropriate for your laboratory.
3.6.1

Listing all organisms

3.6.2

Click the

link on the navigation bar

Searching for an organism
1.

Begin typing the organism name on the search field

The list will automatically be loaded with matching values e.g.

Page | 30

3.6.3

Viewing an organism

1. Click the

button of the specific test type

2. The details shall be loaded on to a panel e.g.

3.6.4

Adding a new organism

1. On the list of drugs, click the

button.

2. Complete the details on the provided form

3. Select the applicable compatible drugs

Page | 31

2. Click the
3.6.5

button to save the organism to the system

Updating organism details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the organism name, description,
compatible drugs and so forth.

3.
3.6.6

Click the

button to save the changes.

Deleting a organism

Click the

button of an entry

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

Page | 32

4.0

Reports

1. Click on the
4.1

link to open the reports module.

Daily Reports

The Patient Report and Daily Log should be run every day.
4.1.1

Patient report

1. Click the

link on the Reports sub-menu to open the patients

reports listing

2. Search for the patient by Patient Name, Patient Number, or Patient ID.
3. Click the

button to start search.

4. Select the patient you want from the list if more than one patient matches your
search criteria.
5. Click

to see all data for that patient.

You can edit the report to show activity within a date range, include pending tests for which
results are not available, set printing information, or export to Word using the controls at the
top of the page.

Page | 33

6. Click
4.1.2

to filter the report and

to export to word document.

Daily log

1. Click the

sub-menu under reports to view daily logs.

2. Set the date range to reflect the log to print. You can run a report of the day’s activity
by patients seen (by clicking Patient Records), or by tests run (by clicking Test
Records) or rejected specimens (by clicking Rejected Specimen Records).

4.1.2.1 Test Records
You can choose to run a log for one lab section or for one type of test, for all tests or pending
tests only. The default settings are test records, all sections, and all tests. The report loads
with Export controls at the top of the page.

Page | 34

4.1.2.2 Patient records

1. Click on the

checkbox

2. Apply the filter parameters, date ranges in this
case

3. Click the
4. Click the

button to load the report
button to toggle the summary

Page | 35

5. Click the

button to export the report to word document for further

processing
4.1.2.3 Rejected Specimen records

1. Click the

checkbox then

button to load

the report
You can choose to run a log for one lab section or for one type of test. The default settings
are test records, all sections, and all tests. The report loads with Export controls at the top of
the page

Page | 36

4.2

Aggregate reports

These are accrued summaries over a period of time.
4.2.1

Prevalence Rates

Gives the prevalence of a particular laboratory test result based on the number of tests done
and the results.

1. Click the

sub-menu to load the report.

Page | 37

By default, the report loads prevalence rates for the current year

2. Set a date range to view infection graph and prevalence rates. You can also specify
the lab section.

3. Click the

button to load the report with the filters you defined e.g.

Page | 38

4. You can view a numeric summary of the prevalence rates by clicking the
button to reveal the numeric data.

5. You can click on a test on the legend section to hide its graph

4.2.2

Counts reports

Generates a report for a particular time period of the number of tests and specimens both
grouped and ungrouped.

1. Click the

sub-menu to launch the counts reports options

Page | 39

4.2.2.1 Test counts (Ungrouped)
Shows for each test, the number of complete vs pending tests
overtime.

The report can be filtered by specifying date ranges then clicking the

button to

load the report with the applied filters.
4.2.2.2 Test counts (Grouped)
This is a report that groups tests according to various parameters such as lab section,
gender, age ranges then counts the numbers for each while showing the total tests run.

Click the

checkbox then

to load the report

Page | 40

4.2.2.3 Specimen counts (Ungrpuped)
It is a count for accepted vs rejected specimen

Click the

then

to load the report

4.2.2.4 Specimen counts (Grouped)

Click the

4.2.3

checkbox then

to load the report

Turnaround time report

Allows you to see actual turnaround times between test order and completion for all or
specific tests.

1. Click the
2. Set a date range then click the

sub-menu to load the report
button to filter the report. The default is

data for the current year.

Page | 41

3. You can choose to run a log for one lab section or for one type of test. The default
settings are test records, all sections, and all tests.
4. The report loads with Export controls which can be accessed by clicking the

icon

where the chart can be exported to PDF document or as an image.
4.2.4

Infection report

Allows you to generate reports of infections by patient age and gender.

1. Click

sub-menu to load the report. By default, it loads data

counts for the current year.

2. Set a date range or select one Lab Section, or all sections to see all test results after
clicking the

button.

Page | 42

4.2.5

User statistics report

Display user specific statistics and user activity logs.
To load the report, click the

link on the navigation menu.

The report can be filtered by date ranges, a specific user and report type such as patient
registry, specimen registry and so forth. The default report type is the general summary as
shown above.
To filter, change the parameters as desired then click the

button.

For example with KBLIS Administrator user;

Page | 43

You can also search for a certain user using the
The list of users will automatically filtered as you type.
4.2.6 Surveillance report
Allows you to generate surveillance report by laboratory and test outcome.

1. Click

sub-menu to load the report. By default, it loads surveillance

for the current month.

2. Set a date range to see all test results after clicking the

button.

Page | 44

4.2.7 Quality control report
Allows you to generate quality control report by range and control type.

1. Click

sub-menu to load the report. By default, it loads quality

control report for the current month.

2. Set a date range and select the control type to see all results after clicking the
button.

4.3 Inventory reports
These are accrued summaries of inventory over a period of time.

Page | 45

4.3.1

Stock Levels reports

Gives a brief summary of the available stock.

1. Click the

sub-menu to load the report.

By default, the report loads stock levels for the current month

2. Set a date range to view report either monthly or quarterly

Click the

button to load the report with the filters you defined

Page | 46

5.0

Access Controls

5.1

User accounts

This page shows all the users with access to the system. It allows you to create new user
accounts, edit account settings, delete accounts, and monitor account activity.
5.1.1

List users

Click the

5.1.2

link on the navigation menu.

Searching a user
1.

Begin typing a user’s name, username or email in the search field

The list shall be automatically filtered

Page | 47

5.1.3

5.1.4

5.1.5

Viewing a user’s details

Click the

button to load the measure details

The user details shall be loaded on to a panel

Adding new users
1.

Click the

button to load a new user account form

Complete the form with the user’s details

Click the

button to save the changes.

Updating a user’s details
1.

Click the

button on the users list.

Page | 48

5.1.6

Make the desired modifications to the pre-filled details

Click the

button to save the changes.

Deleting a user

To delete click the

button of an

entry

2. Click the
the

5.2

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

Permissions

This is where each role in the system is assigned specific actions enabled for that role
5.2.1

List all permissions
1.

Click the

link on the navigation menu.

The list of all permissions is as shown

Page | 49

5.2.2

Defining and updating privileges
1.

Check all permissions a role can be allowed to handle as designed by the lab
as shown above.

Click the

5.3

Roles

5.3.1

List roles

5.3.2

button to save the changes.

Click the

link on the navigation menu

The list of available roles shall be loaded

Adding a new role
1.

Click the

button

Complete the presented form

Click the

button to save the changes.
Page | 50

5.3.3

5.3.4

Updating an existing role
1.

Click the

button

Make the necessary modifications to the data

Click the

button to save the changes.

Deleting a role

To delete click the

button of an

entry

5.4

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

Assign roles

Allows the assignment of specific roles to the various users of the system.
5.4.1

Assigning and updating assigned roles to users
1.

Click the

link on the navigation bar.

On the loaded panel, check as appropriate to the user and role

Page | 51

3. Click the

6.0

button to save the changes.

Inventory

6.1 Top Up
Allows you to create top up as appropriate for the inventory.
6.1.1

Listing all Top ups

Click the

link on the navigation bar

Page | 52

6.1.2

6.1.3

Searching for a top up
1.

Begin typing the top up name on the search field

The list will automatically be loaded with matching values e.g.

Issuing a Top up

1. Click the

button of the specific top up.

Page | 53

2. Complete the details on the provided
form

3. Click the

6.1.4

button to save the top up to the system

Adding a new Top up

1. On the list of top ups, click the

button.

Page | 54

2. Complete the details on the provided form

3. Click the
6.1.5

button to save the organism to the system

Updating top up details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the lab section, commodity ,
remarks and so forth.

3.
6.1.6

Click the

button to save the changes.

Deleting a top up

Click the

button of an entry

Page | 55

Click the

button on the pop-up if you are sure to delete, otherwise,

click the

button or

icon to dismiss.

6.2 Receipts
Allows you to create receipts as per specific commodity.
6.2.1

Listing all Receipts

6.2.2

6.2.3

Click the

link on the navigation bar

Searching for a receipt
1.

Begin typing the receipt name on the search field

The list will automatically be loaded with matching values e.g.

Adding a new receipt

1. On the list of receipts, click the

button.

Page | 56

2. Complete the details on the provided form

3. Click the
6.2.4

button to save the receipt to the system

Updating receipt details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the commodity, supplier, batch no
and so forth.

3.
6.2.5

Click the

button to save the changes.

Deleting a receipt

Click the

button of an entry

Page | 57

3. Click the
the

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

6.3 Issues
Allows you to issue commodities.
6.3.1

Listing all Issues

6.3.2

6.3.3

Click the

link on the navigation bar

Searching for an issue
1.

Begin typing the issue name on the search field

The list will automatically be loaded with matching values e.g.

Updating an issue

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the commodity, batch no,
destination and so forth.
Page | 58

3.
6.3.4

Click the

button to save the changes.

Deleting an issue

Click the

3. Click the
the

button of an entry

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

6.4 Commodities
Allows you to add a new commodity as per the inventory demands.
6.4.1

Listing all Commodities

Click the

link on the navigation bar

Page | 59

6.4.2

6.4.3

Searching for a receipt
1.

Begin typing the commodity name on the search field

The list will automatically be loaded with matching values e.g.

Adding a new commodity

1. On the list of commodities, click the

button.

Page | 60

2. Complete the details on the provided form

3. Click the
6.4.4

button to save the commodity to the system

Updating commodity details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the name, unit price, item code
and so forth.

3.
6.4.5

Click the

button to save the changes.

Deleting a commodity

Click the

button of an entry

Page | 61

4. Click the
the

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

6.5 Suppliers
Allows you to add a suppliers to the commodity system
6.5.1

Listing all suppliers

6.5.2

Click the

link on the navigation bar

Searching for a supplier
1.

Begin typing the supplier name on the search field

The list will automatically be loaded with matching values e.g.

Page | 62

6.5.3

Adding a new supplier

1. On the list of suppliers, click the

button.

2. Complete the details on the provided form

3. Click the
6.5.4

button to save the supplier to the system

Updating supplier details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the name, phone no, item email
and so forth.

Click the

button to save the changes.

Page | 63

6.5.5

Deleting a supplier

Click the

5. Click the
the

button of an entry

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

6.6 Metrics
Allows you to add a metrics to the inventory system
6.6.1

Listing all metrics

6.6.2

Click the

link on the navigation bar

Searching for a metrics
1.

Begin typing the metric name on the search field

The list will automatically be loaded with matching values e.g.

Page | 64

6.6.3

Adding a new metric

1. On the list of suppliers, click the

button.

2. Complete the details on the provided form

3. Click the
6.6.4

button to save the metric to the system

Updating metric details

Click the

button to open a form with pre-filled values.

Make the necessary modifications such as the unit of issue, description and
so forth.

3.
6.6.5

Click the

button to save the changes.

Deleting a metric

Click the

button of an entry

Page | 65

6. Click the
the

button on the pop-up if you are sure to delete, otherwise, click
button or

icon to dismiss.

Page | 66

7.0 Quality Controls
7.1 Viewing Quality Controls
Allows you to manage the quality control system
7.1.1

Listing all controls

7.1.2

Click the

link on the navigation bar

Searching for a control
1.

Begin typing the control name on the search field

The list will automatically be loaded with matching values e.g.

7.2 Controls Results
1. Click the
control results.

link on the navigation bar to list all

Page | 67

2. To enter control results click
results save as required.

. After entering the

7.3 Controls
7.3.1 Adding a new control

1. On the list of controls, click the

button.

2. Complete the details on the provided form

3. To add a new measure click

and the form below will be

displayed, fill and select all necessary fields. You can also add measure range by
clicking the add new range button

Page | 68

3. Click the

button to save the control to the system

7.4 Lots
Allows you to add a lots to the qc system

7.4.1

Listing all Lots

7.4.2

Click the

link on the navigation bar

Searching for a lot
1.

Begin typing the lot name on the search field

The list will automatically be loaded with matching values e.g.

Page | 69

7.4.3

Adding a new lot

1. On the list of lots, click the

button.

2. Complete the details on the provided form

3. Click the

button to save the lot to the system

Page | 70

Glossary
Admin – Designation for a user that has control over lab configuration settings.
Reports – Pages that collect metrics for various types of data. The scope of these reports
varies from individual patients to entire groups of laboratories.
Aggregate – Type of report that collects data over a period of time and presents it to the
user.
Results - The recorded outcome of tests performed on specimens.
Barcodes – Used in inventory management to create printable 'barcode' labels for reagents.
Specimen – An entry representing a physical specimen or reading taken from a patient.
Specimen Type – Classification for different types of specimens.
Grouped Reports – Reports that cover multiple types of information.
Technologist – A designation for a user who is tasked with entering data into BLIS.
Inventory – Interface for managing reagents and supplies.
Test – An entry representing a test or reading taken from a specimen.
Lab Configuration – Collection of customizable settings relating to the collection and storage
of data.
Test Type – Classification for different types of tests.
Manager – Another name for an Admin user.
Turnaround Time – A measurement of the time it takes to receive a result, once a specimen
is collected.
Patient – Entry for a patient whose specimens, tests are performed on.
User – Any person or entity that logs into the BLIS.
Prevalence Rate – The percentage rate of occurrence of a particular result of tests.
Verify – An action performed on test entries that validates the results for further use.
Reagent – Term used in inventory control in BLIS. Denotes any physical supply that requires
tracking in the inventory system.
Worksheet – Customizable, printable sheets for improving the speed at which information is
recorded in a physical sense (i.e. not entered directly into the BLIS.)

Page | 71

Registration – The act of entering a patient into the BLIS program. Creates a unique patient
entry that can be associate d with specimens and tests.

Page | 72

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