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User Guide
School Safety Self Assessment Digital Toolset

RiskRApps & Save the Children
(1st draft)

Comprehensive School Safety (CSS) Assessment Suite 3
I.

Approach

3

II. CSS First Step

4

III. School Safety Self Assessment (SSA) Survey 5
IV. VISUS CSS Pro or VISUS CSS Lite

6

School Safety Self Assessment (SSA) Digital Toolset 7
I.

SSA App
A.
B.
C.
D.
E.
F.
G.
H.

7

Downloading and Launching the App
7
The Landing Page and Choosing the Language 10
Starting a Survey Session
11
Navigation Buttons
12
Question Types 13
Answering Questions 18
Validation and Submission of the Survey Session
Uploading Survey Sessions to the SSA Portal 24

23

II. School Safety Self Assessment Portal 25
A.
B.
C.
D.
E.
F.
G.

Registration and Login 25
Welcome Page 27
Users Page 29
Schools Page
31
Photos Page
34
Map Page 36
SSA App Page
38

III. School Safety Report

39

Page 1 – Hazards
39
Page 2 – Pillar 1: Safe Learning Facilities
41
Page 3 – Pillar 2: School Disaster Management 42
Page 4 – Pillar 3: Risk Reduction and Resilience Education

45

Comprehensive School Safety
(CSS) Assessment Suite
The Comprehensive School Safety Framework (CSS), is the foundation for the collective
work of the Global Alliance for Disaster Risk Reduction and Resilience in the Education
Sector (GADRRRES), and the common approach of the Worldwide Initiative for School
Safety (WISS).
CSS Framework aims to support the prevention of death and injury in schools, the assurance
of educational continuity, the prevention of loss of education sector investments, and the
development of a culture of safety. At the heart of a holistic approach is multi-hazard, childcentered assessment for both awareness and education, as well as for planning and decisionmaking. The enabling framework emphasizes alignment between education sector and
disaster management policies and plans, and the work is organized around three overlapping
pillars: Safer School Facilities, School Disaster Management, and Risk Reduction and
Resilience Education.
GADRRRES has developed a template of targets and indicators to monitor and encourage
progress towards school safety.
In order to monitor and encourage progress towards school safety, GADRRRES Partners
have developed three tools, to be used flexibly and localized as appropriate to support the
implementation of Comprehensive School Safety. The tools are designed for:
• Salience (relevant to comprehensive school safety)
• Scalability (designed for universal application)
• Sustainability (with local capacity)
• Effectiveness (outputs usable for action-planning)
• Efficiency (and affordability)
• Empowerment (rather than extractive)

I.

Approach

The tools use a triaged assessment approach with three main tools all of which can be prepopulated with existing school location data, and linked to Education Management
Information Systems data as needed. Web-based portal permissions are intended to be
managed by education authorities after initial pilot.

II.

CSS First Step

CSS First Step is an Android and IOS smart-phone App for crowd-sourcing available data to
support local interest and advocacy from students and community-members.
• Users may download the app from Google Play or the Apple App Store. After
downloading, the user registers and identifies the school to be assessed and answers about
15 survey questions covering: hazards exposure, learning facilities, school disaster
management, and risk reduction and resilience education.
• Users can add photos of hazards, damage, and activities for risk reduction and responsepreparedness.
• When there is Internet connection and the data is posted to the portal managed by the
sponsor, the user receives immediate feedback, and an e-mail with presentation of the his/
her survey results along with recommendations for further inquiry and safety steps. Survey
data can be shared automatically with education authorities.
• Administrator can provide permissions to access to the Web-based portal where data may
be examined and queried for programming, planning and response.
O2-UK
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17:37

52%

Take the Survey

First Step
Response Email

First Step App

First Step Portal

III. School Safety Self Assessment (SSA) Survey
This is a tablet-based Android and iOS App for use by the school management committee.
Where few tablets are available, it may be used via the web portal or a visiting school advisor
or monitor. A paper-based tool can be used in advance for preparation.
• Users may download the App from Google Play or the Apple App Store.
• The user selects their language of preference and works with team to conducting the onsite
assessment reporting on: School Demographics; Hazards and Risks Profile; Safe School
Facilities and Access; School Disaster Management; and Risk Reduction and Resilience
Education.
• Users are guided to provide photos of hazards, damage, and activities for risk reduction
and response-preparedness.
• When there is Internet connection, data is posted to the Web portal. Algorithms are
applied to determine safety ratings and recommendations.
• Users may also receive an e-mail with summary of their responses, preliminary safety
ratings, and a summary of recommended for action.
• Authorized users may download School Reports as well as aggregated reports summarizing
results by District or Province. Users with advance permissions may also access and query
the raw school safety data for in-depth analysis and decision support.

School Safety Report
SSA App

School Safety Self-Assessment Portal

IV. VISUS CSS Pro or VISUS CSS Lite
This is a tablet-based app for implementation of light technical visual assessment of school
facilities by trained construction trades enumerators.
• Users may download the interactive PDF forms set, provided by the developer.
• The user works with on-site team to conducting the onsite assessment of: hazards
exposure; location in relation to hazards; school grounds; buildings – external; buildings –
internal; and functionality.
• Users are guided to provide photos of hazards and risks identified in this process.
• When there is Internet connection, data is posted to the Web portal. Algorithms are
applied to characterize safety concerns and make recommendations for repair, or in-depth
technical assessment for retrofit or replacement, and cost-estimates for intervention.
• Users receive School Report automatically, by e-mail, including safety ratings and a
summary of recommended actions.
• Authorized users may download School Reports as well as aggregated reports summarizing
results by District or Province. Users with advance permissions, may also access and query
the raw school safety data for in-depth analysis and decision support.

School Reports

Summary Report

School Safety Self Assessment
(SSA) Digital Toolset
This User Guide covers the School Safety Self Assessment (SSA) Digital Toolset, namely the
SSA App, the SSA Portal and the School Safety Report.

I.

SSA App
The SSA App is designed for an Android or an iOS tablet for use by the school
management committee. Where few tablets are available, it may be used via
the web portal or by a visiting school advisor or monitor with his/her tablet. A
paper-based form can be used in advance for preparation.

The following sections describe the features of the App and the user interface
based on the Android version of the App. Those familiar with the iOS platforms should be
able to easily substitute the iOS equivalents for the guidance provided.

A.

Downloading and Launching the App

Users may download the App from Google Play or the Apple App Store. Alternatively, the
Survey Administrator can distribute the App via email or on a USB memory stick. Another
method is to download and install the App from Dropbox or Google Drive, or using any other
cloud-based storage facility the Survey Administrator may prefer to use.
When installing the App for the first time, the Android operating system may warn the user
against the possibility of a security breach because the App is not downloaded from Google
Play. In that case, you are guided to the Security Settings page where you authorize the
system to install the App.
Uninstall the SSA Survey App following the procedure to uninstall any other Android App.
The following images depict a typical download and launch sequence.

The App (with the .apk extension
on Dropbox)

Warning Message

The source is “unrecognized”. The user is
guided to the “Settings” preferences for the
Android tablet in use.

Security Settings

The user is asked permission t0 install the
“unrecognized” App.

Access authorization

The information page identifying the privileges
requested by the SSA App.

In Progress

The dialog depicting the progress of the installation
process.

The SSA Survey Icon

Like any other App, double-clicking on the SSA Survey icon launches it.

B.

The Landing Page and Choosing the Language
Landing Page

Clicking on the LAO or ENG
button will launch the
application in that language.
(This User Guide proceeds with
the assumption that ENG is
selected)

Progress indicator

It’ll take a few seconds for the
(blank) questionnaire form to
load

C.

Starting a Survey Session
Selecting a Survey Session

The user of the SSA Survey App
namew each survey session s/he
initiates. This is because the user
has the option to fill a survey
form anew or continue answering
questions for a school where a
previous survey session were
initiated, some questions were
answered, and the data saved on
the tablet but not validated and
queued for upload.
Clicking on the Start button will
open the first page of the SSA
survey session named by the
user. Clicking on the right arrow
button will return to that session.
Clicking on the trash can icon will
delete the existing session.

1st page of the SSA App

There are six sections of the
School Safety Assessment survey
form. They are:
A. INTRODUCTION
B. PROFILE AND RISKS
C. PILLAR I: SAFE SCHOOL
FACILITIES & ACCESS
D. PILLAR II: SCHOOL
DISASTER MANAGEMENT
E. PILLAR III: RISK
REDUCTION AND
RESILENECE EDUCATION
F. REVIEW

D.

Navigation Buttons
The Camera button brings up the default Camera App on the tablet.
The SSA Survey App automatically saves the data entered every 15 seconds. In
addition, the Save button gives the user the option to save the data any time.
The Validate button moves the user to the next page with an unanswered required
question after a search which may take a few seconds to complete.
The First button navigates the user to the first page of the App (see above).
The Last button takes the user to the last page of the App where s/he has the option to
validate and submit the survey if all the required questions are answered.
The Search button puts up an interactive list of all the questions of the App for the
user to easily navigate around by clicking on an entry with the plus (+) sign which
expands the list in a hierarchal fashion to locate the question being searched.

Search dialog box

E.

Question Types

The SSA questionnaire consists of 6 types of questions:
1. Single Select
2. Multiple Select
3. Text
4. Integer
5. Location (GPS coordinates)
6. Image
1. Single Select
There are two types of Single Select questions:
a) Pull-down and
b) Button

a) Single Select (pull-down)

This question type has three
dots in the pull-down button
associated with it.

When pressed, the button
brings up a list of choices for the
user to choose from.

When the selection is made, the
button is labeled with the
chosen value.

b) Single Select (button)

Some Single Select questions
with three option or less are
displayed as buttons. The
button selected is highlighted in
light blue.

2. Multiple Select
The Multiple Select question allows the user to select more than one option provided either
as:
a) a pull-down menu which puts up a dialog box with checkboxes or
b) a set of buttons for the user to click on.

a) Multiple Select (selection dialog)

Prior to any selection made, the
Multiple Select question button
reads “0 selected”.

Once clicked, the selection dialog box presents a
set of choices with checkboxes to their right. By
checking off the boxes and clicking “OK”, the user
commits the options selected.

Underneath the selection
button, which now indicates the
number of options selected, the
codes of the selected options are
listed.

b) Multiple Select (buttons)

Multiple Select questions with
buttons allow the user to select
multiple options by clicking on
the buttons displayed
underneath the question text.
Clicking on the buttons
highlights them in light blue.
Clicking on highlighted buttons
deselects them and removes the
light blue highlight.

3. Text

Questions which require text to be entered
activate the soft keyboard which allows the user
to enter the information request.

4. Integer

Questions which require a
number to be entered activate
the soft number keyboard which
allows the user to enter the
information request. Clicking
on the Next button on the soft
keyboard takes the user to the
next question.

5. Location
Question B.3.1 requests the
user to record the GPS
coordinates (i.e. latitude and
longitude in decimal degrees) of
the school, preferably at the
entrance to the school grounds.
Clicking on the button with the
cross-hairs in the center will
begin the data acquisition
process.
Even at a location with a clear
view of the sky, it may take a
few minutes for the GPS
receiver to compute and fill in
the location information.
6. Image

Most pages with a photo “question”
are indicated by a black camera icon.
The typical sequence of actions to take
a photo with the tablet and embedding
it into the SSA Survey questionnaire is
as follows.
i.The user clicks on the Camera button
on the top menu bar to launch the
Camera App to take the photo
requested.
ii. After the photo is taken, the user returns to the SSA Survey App.
iii. Clicking on photo field launches the Gallery App where the user selects the photo taken.
The selected photo is now displayed on the page.

If the user wants to replace the photo with another one, clicking on the photo will relaunch
the Gallery where the user may chose another photo and return to the SSA App. To delete the
photo, click on the photo, go to the Gallery and return to the App without choosing a photo.

F.

Answering Questions

A red horizontal line above the
buttons at the top of the screen
indicates the progress of the user in conducting the survey. When all the questions are
finished, the red line is the full width of the screen.
The user is advised to pay special attention to some of the question because of a number of
reasons. There are required answers, special formatting requirements and allowed response
values. Missing or invalid answers, entries that don’t follow the formatting requirements
(e.g. phone numbers, email addresses, negative values) are flagged as invalid for the user to
correct.
1. Required Answers
Questions which must be answered to complete
the School Safety survey have a star (“*”) at the
left margin of the question and are labeled as
“required” on the right margin.
If the user skips to the next page without
answering required questions, on his/her
return to the same page, those questions will be
highlighted in a light red box with a statement
in red underneath reading “This field is required”.
Once the question is answered, the field is filled and the box containing the question is no
longer highlighted.
Note that none of the photos are required. However, users are encouraged to take as many
photos as requested.

2. Conditional Questions
The survey has questions which appear based on the response to a previous question. For
instance, if the answer to a question is “Yes”, the App inserts a “follow up” question for the
user to provide additional information which is required in most instances.
An example (C.3.2.11 - 13) is provided in the following sequence of figures.

Before C.3.2.11 is marked, C.3.2.12 does
not show.

When C.3.2.11 is “Yes”, C.3.2.12 is
displayed requesting the user to check
all that apply.

The user checks off three options.

The codes of the three selected
option are displayed underneath the
multiple select pull-down menu
button.

3. Scrolling Windows

Some questions grouped under a
main title are listed consecutively
past the bottom of a page (e.g. D.
3.3.1-17). In such cases the user is
advised to scroll down the screen
until the end of the list is reached.
Otherwise, questions at the bottom
of the list will be missed.

4. Taking Multiple Photos

Some questions request that the user
take multiple photos to better
document the conditions observed.
In such cases the user clicks on the
“+” button on the lower left of the
question to create another “instance”
of the question.
Additional instances are numbered
sequentially on the right margin of
the question text.

To delete an instance of a photo question, click on the “-“ button. Be careful, the delete action
cannot be reversed.
5. Repeating a Group of Questions

The SSA questionnaire has a group of questions
for each building on the school grounds
(question group C.3.2. Building). The user is
expected to answer each of these questions
moving from one building to the other.
When one group of questions is answered for a
particular building, the user clicks on the “+”
button on the lower left of the question group to
create another instance of the question group.

6. Format Verification

Phone number and email address fields are check for formatting. Mobile phone numbers
must be 10 digits. Landline phone numbers must be 9 digits. You do not need to enter the
country code when entering phone numbers.
Email addresses must have a “@“ to be syntactically correct. Double check to make sure that
email accounts provided are active.
7. Exiting the SSA App

When the tablet’s “return/exit” button is pressed, unless all answers are verified and saved,
the App puts up a confirmation dialog asking the user what s/he wants to do. LEAVE THIS
PAGE will take the user to the landing page of the App with the language and upload
buttons. In most instances the App will have automatically saved the session data every
10-15 seconds. To be sure, chose STAY ON THIS PAGE and click the Save
button on the
top icon bar before exiting the session.

G.

Validation and Submission of the Survey Session

In the Review (F) section at the end of the survey the user prepares the information collected
for submission to the School Safety Assessment Portal. Preparation involves making sure
that all the required questions are completed and the answers provided are valid.
Once the survey is completed, a School Safety Self
Assessment Report is created and sent to the school
contact email(s) that are provided at the beginning of
the survey. The district and provincial education
offices will also have access to this information.

Before the validation sequence starts, the user may
enter up to two additional email addresses to receive
the report.

To review and provide any missing information, the
user presses the "Validate & Submit" button on the
last page of the survey form. The App will navigate to
the first unanswered question. After the answer is
provided, the user may continue to scroll through the
survey or click on the (validate) button in the top
menu to go to the next missing response (if any).
When all questions are complete, the user clicks on
the (last) button in the top menu to come back to this
page to click "Validate & Submit" button for a final
time. The App will then exit to the start page to queue
the completed questionnaire for UPLOAD to the SSA
Portal.

H.

Uploading Survey Sessions to the SSA Portal

Clicking on the UPLOAD button on the first page of the App brings up
the Pending Data Submissions screen. When Internet becomes
available the user can submit the completed survey sessions queued for
upload to the School Safety Self Assessment Portal by pressing the red
upload button to the left of the completed questionnaire survey. If there
are more than one queued questionnaire, clicking the blue “Upload All”
button will do a batch upload.

II.

School Safety Self Assessment Portal

The SSA Portal is the Web-based application developed to provide access to the School
Safety Self Assessment data collected and summary school, district and province School
Safety Reports. In addition to the Survey Administrator who is likely to be the most frequent
user of the Portal, administrators at all levels, i.e. school, district, province and national, as
well as guests and data analysts are given specific permissions to access various Portal
features and content.
The Portal is architected to provide extensibility and flexibility to meet the evolving
requirements of the sponsor of the School Safety Self Assessment.

A.

Registration and Login

The Web address of the School Safety Self Assessment Portal for the Lao People’s
Democratic Republic is: http://laos.riskrapps.net

Eng

First time users must register to receive a temporary password sent to the email address they
provide. Return users will login using their email and password.
The default “role” of new registrants is Guests with privileges set by the Survey
Administrator. Customarily, Guests can download the SSA mobile App, search for a school
report, browse the photos and interact with the map.
If a registered user has forgotten his/her password, clicking on the Forgotten password?
link will bring up the Password Reminder dialog where the user is asked to provide his/her
email address for a password reset link to be sent to the address.

Choosing Portal Language

Eng

The language toggle on the upper right corner of the SSA Portal landing page
switches the Web site language between English (Eng) and Lao (Lao).

B.

Welcome Page

In this User Guide, all SSA Portal screens presented are for the role of Survey Administrator
(SurveyAdmin) who has access to all the features of the Portal. This is done for the purpose
of showcasing the full functionality of the SSA Portal.

1. Navigation menu
Welcome
Portal pages are dynamically configured based on the permissions of the user. On
login, the Welcome screen greets the user listing his/her permissions set by the
Survey Administrator.
Users
The list of Portal users is available for browsing, editing and deleting from this page,
depending on the permissions of the user.

Roles
The Survey Administrator has the option to combine privileges to define different
roles. These roles are then assigned to user of the Portal.
Schools
This page lists the schools surveyed. Clicking on the school name brings up its
School Safety Report.
Photos
All school safety photos are available for viewing from this page.
Map
The Map menu option takes the user to the window which displays all the schools
surveyed on an interactive map.
SSA App
This page is where the user can download the latest version of the SSA App.
2. My Account

The pull-down menu on the upper right corner of the
Welcome Page displays the User’s Name and Role, the link
to the Help Page and the Portal Sign Out.

When clicked, the User Name brings up
the Profile Update dialog box.

C.

Users Page

1. Number of Entries per Page

The user has the option to chose the number of users listed on each
page of the table. The Previous and Next buttons at the bottom of the
screen allows the user to move around the pages of the table.

2. Table Headings

Table heading are fixed by the System Administrator and can be changed if requested by the
Survey Administrator.

3. Sorting Order
The up and down arrows by the table headings change the listing based on the sorting order
of the entries in that specific column (i.e. A - Z vs. Z - A; Highest - Lowest vs. Lowest Highest, Oldest - Newest vs. Newest - Oldest).
4. Editing and Deleting Users
The Survey Administrator has the permission to edit the user information or to
delete the user account.
5. Create User Button
The Survey Administrator has the permission to create a new user account
by filling pressing the blue + Create User button and filling and saving in
the User Form displayed.

6. Download Button
The Download (CSV) button downloads a comma-separated-values text
file containing all the Portal user information.
7. Search Field
The text string entered in the Search field finds the string anywhere in
the Users table, including the email addresses column.

D.

Schools Page

1. Table headings
Table heading are fixed by the System Administrator and can be changed if requested by the
Survey Administrator.
2. Searching
The user must select the column in which the search term is
to be found. The columns list is provided as a pull-down
menu.

3. Actions
The Actions pull-down menu by each school name allows
the user to access the Photos associated with the school, edit
the school data or delete the school record.

4. Editing and Deleting School Safety Data

The Edit option on the Actions pull-down brings
up the Web version of the SSA App for the
authorized user to edit the answers to questions.

The interface is identical to the SSA App, except
that the Camera and Save icons do not exist.

The Delete option on the Actions pull-down asks the
user to confirm the delete action before the record is
permanently lost.

The Photos option on the Actions pull-down, takes the user to the Photos Page where only
the photos for that school are displayed.
5 Viewing and Printing School Safety Reports
Each school name in the Schools table is a hot link to the associated School Safety Report.
When clicked, a new window will display the report pages. The Print button on the window
will generate an Adobe PDF file and download it to the user’s computer.

6. Downloading the School Safety Data
To download all the original school safety data, click the Download All (CSV) button on the
upper right corner of the Schools Page. The link to the Data Dictionary on the My Accounts
- Help Page will come handy for data analysis.

E.

Photos Page

The Photos Page
displays 15 photos
at one time. The
page number bar
at the bottom
allows the user to
view any page by
clicking on its
page number. The
double arrow
button on each
side of the page
number bar
progresses one
page at a time in
the direction of
the pressed double
arrow button.

1. Tagging photos
Based on the
permissions granted by
the Survey
Administrator, a user
can add or delete tags
associated with
individual photos by
clicking on the image
and entering the

changes to the Edit Tags dialog box.
When the Photo Tags field is clicked, all existing tags are listed in a pull-down menu.
Selecting an item on the list adds that as another photo tag. Alternatively, the user can enter
a new tag by typing it in the field and pressing the the blue Save changes button.
The View Original hyperlink will open a new window displaying the photo in full resolution.

F.

Map Page

1. Map/Satellite view

The default map settings is Map without Terrain turned on. To turn Terrain on, click on
Map and check off the Terrain box.
To display the satellite background, click on Satellite and check off the Labels box for labels
to display on top of the satellite image.
2. Zooming In and Out
The plus (+) and minus (-) buttons on the
lower right of the map display will zoom in or
out, respectively.

3. School makers
Clicking on a school marker will bring up a
dialog box with Report and Photos buttons.
Report will take the user to the School Safety
Report for that school. Photos will open the
Photo Page with only the photos for that
school.

G.

SSA App Page
The Mobile App
Page will list the
most current
version of the SSA
App.

The Download
hyperlink will
initiate the
download process and place the file with the .apk extension on the default download folder
on the user’s system.
If the Portal is access using an Android tablet, the Android operating system will recognize
the .apk extension and ask the user if s/he wants to install the SSA App. To proceed with the
installation, see the SSA App section at the beginning of this User Guide.

III.

School Safety Report

Page 1 – Hazards

1. Site
Schools are identified as
urban, semi-urban,
rural or remote
(mutually-exclusive).
School sites are
identified as unstable if
they have of these site
conditions exist: being
on or below a slope,
marshy, near a fault
line or coast, on a
landfill, floodplain, or
on un-compacted soil.
Access is identified as
unsafe if: 1) children
have to walk on busy
roads or where traffic
accidents occur 2) due
to flooding, unstable
slopes or bridges, 3) if
children are at risk of
being attacked or 4) if
students with physical
disabilities are not able
to access the school.
2. People
Disaggregated enrollment numbers for boys, girls and students with disabilities is provided.
The percentage of students with disabilities is also calculated. When this percentage falls
below 5%, outreach to enroll students with disabilities is recommended.

3. Level/Type
Levels of education taught are listed. These may be: pre-primary, primary, lower secondary,
upper secondary, or vocational.
Schools are identified as day, quasi-residential, or residential schools.
Schools are identified as public, private, or religious.
4. Hazards
Symbols are dark red (high hazard) if all the hazards in the category have a high potential
of impacting the school. The symbol is light red (medium hazard) if at least one hazard in
the category has a high potential of impacting the school. The symbol is gray (low or no
hazard) if all hazards in the category have low or no potential of impacting the school.
The fire category includes school fire and wild fires.
The water category includes flood and dam break.
The wind category includes cyclones and high wind events.
The earthquake symbol includes only earthquakes.
The landslide category includes landslides and mud or debris flows.
The health category includes pandemics, illnesses, malaria/dengue, food poisoning and food
shortages.
The technological category includes a range of technological hazards, including hazardous
materials releases, nuclear accidents, power shortages, transportation and road accidents.
The social category includes issues such as unexploded ordinances, armed attack, armed
intruders, student fights, bullying, sexual violence and corporal punishment.
The drought category includes drought and water shortages.
5. Hazards Impacts Table
The table documents the year and type of the last three most recent disasters.
School damage is reported as none, minor (did not interrupt school use), moderate
(interrupted school use) or severe (at least one building damaged beyond repair).

Page 2 – Pillar 1: Safe Learning Facilities
At the top of the page,
the total number of
buildings (including
storage and toilet/handwashing facilities), and
the total number of
classrooms are
recorded.
1. Building Details
Table
Information on larger
structures includes:
number of classrooms,
number of floors, and
predominant wall and
roof materials.
The condition of each
school building is
reported as Good, OK, or
Poor with smiling,
neutral, or frowning
faces.
Fire risk assesses both
fire hazard and the
flammability of the
building material. If fire risk is moderate or high and the materials of wall or roof are
flammable — wood, straw, or bamboo — the fire risk is assessed as high. When fire risk is
high and no firebreaks have been created, the school is prompted to take all possible fire
safety precautions and seek help from the local police unit.
When earthquake or wind hazard is high and the school was not built using safe building
codes or the school was not upgraded to be life-safe, an action item prompts schools to
contact the District Education to arrange initial technical assessment of school facilities

When flood hazard is high and no precautions have been taken (such as siting the school
outside the hazard zone, raising the school site or building plinth above flood levels) or when
the school has high landslide hazard, but is not outside the hazard zone, an action item
prompts school to consider relocation, evacuation planning, or mitigation actions
to keep people safe.
NB: In those cases above where the site itself may be unsafe, or the buildings not constructed
according to building codes or not upgraded for life-safety, the school is "flagged" for initial
on-site technical assessment for structural safety, by trained construction professionals. The
action item prompts schools to contact the District Education Office to arrange
initial technical assessment of the school facilities.
2. School Maintenance
If school maintenance is daily or weekly, it is considered frequent. When less frequently, it is
infrequent and not planned is also noted. When less frequently than every month, an action
item prompts schools to do regular building maintenance to ensure small problems do not
grow. It also suggests use of a daily, weekly, and monthly maintenance checklist.
3. Photos of Damage, Dangers or Hazards
Up to five photos of school damages, dangers or hazards are included if taken.

Page 3 – Pillar 2: School Disaster Management
1. Services
Service symbols are colored black if the service is available. The symbols are dark gray if
the service is limited and the symbol is light gray if the service is not available.
The accessibility symbol assesses whether school site, classrooms, and latrines, are
accessible for students with physical disabilities. If the site is accessible, and at least some
classrooms and latrines are accessible, the symbol is black. If only some of these
characteristics are true, then the symbol is dark gray. If none are accessible, the symbol is
light gray.
The first aid icon assesses whether the school has first aid supplies and whether at least one
adult is trained in first aid. If both are true, the symbol is black. If only one is true, the
symbol is dark gray.
The fire protection symbol assesses whether the school has fire suppression equipment and
that it is checked at least annually. If both are true, the symbol is black. If only one is true,
the symbol is dark gray.

The early warning
symbol assesses whether
early warning is
available for fire, flood,
cyclone, landslide/
debris flow, dam break
and drought. When the
school has effective early
warning or does not
need it for >80% of
these hazards, the
symbol is black. When
early warning is
available, or not needed
for 50-80% of the
hazards, then the
symbol is dark gray. The
symbol is light gray if
the school needs, but
does not have, early
warning for less than
50% of these hazards.
2. Water, Sanitation and
Hygiene Table
The number of toilets
for girls and boys is
recorded. Next to that, the quality of these is rated. The toilet facilities are rated as Good if
they are in good condition and cleaned daily; OK if not in good condition and/or not cleaned
daily; and poor if they are not functional or there is open defecation.
Drinking water and hand washing facilities are also rated as Good, OK or Poor with smiling,
neutral, or frowning faces.
3. School Disaster Management Activities
Several activities are included in the assessment for each row. If all activities have been done,
a smiling face and “Keep up the good work!” message are shown in the second column. If
half or more items have been done, then a neutral face is displayed with the message “Still

more to do!”. If less than half the activities have been done, a sad face is shown with the
message “Urgent action needed.” Uncompleted action items are recommended.
School Disaster Management considers whether the school has designated a focal point and
school disaster management committee, whether the school has incorporated risk reduction
and response measures into school development and improvement plans, and whether the
school disaster and emergency management plan is reviewed and updated at least annually.
Risk Assessment and Planning considers whether dangers are known and assessed, risk
reduction is planned, building evacuation and safe assembly is identified, family
reunification procedures are in place, as needed, and education continuity plans are in place
for recurring and high impact hazards.
Physical Protection Measures considers measures for maintenance and repair of school
buildings and grounds; fire suppression; protection of school equipment and supplies from
water damage; protection of people from falling objects during earthquakes; provision of
clean water and food security; management of solid waste; flood and erosion prevention;
development of safe havens and shelters for school access routes (as needed); and
the prevention of crime, vandalism, and bullying.
Emergency Response Skills and Provisions considers whether school personnel are
prepared to respond; school personnel have training; schools maintain fire suppression and
first aid supplies; and school maintain emergency water, nutrition and shelter supplies for a
minimum of three days.
Policies and Procedures for Emergencies and Disasters considers whether students and
school personnel know safe building evacuation, safe assembly, evacuation to safe haven,
and shelter-in-place procedures; school personnel have and practice safe reunification
procedures; and school drills are held at least twice a year, with at least one being a full
scenario drill, to practice and improve preparedness skills and plans.
4. Hazard-Specific Risk Reduction Activities
For each hazard, schools assess whether impacts include deaths, serious injuries, damage to
buildings, disruption of access routes, health, nutrition, school closure, school attendance,
and family income or livelihood. The impact of the hazard is considered high if death,
serious injury, or all other impacts are expected. The hazard is considered medium if
building damage or four or five or more of the other impacts are expected. The impact is low
if fewer than four other lesser impacts are identified.
The total number of risk reduction activities is listed in column three and the number the
school has completed, or does not need to take, is listed in the fourth column. Major risk
reduction activities are noted in the action needed column when potential impact exists.

Page 4 – Pillar 3: Risk Reduction and Resilience Education

1. Awareness and
Action
The first table shows the
level of students and
teachers awareness of
hazards, understanding
off risk reduction and
response procedures,
and participation in risk
reduction and response
action. When most have
been reached,
understand, or
participate, then a
smiling face is shown;
when only some, a
neutral face; and when
few, a sad face is
displayed.
The second table
addresses both student
and family familiarity
with emergency
procedures. These
include safe evacuation,
evacuation to a safe
haven, shelter-in-place,
and safe family reunification. Smiling, neutral and sad faces indicate level of familiarity.
2. Risk Reduction and Resilience Education
The tables document where and how students learn about hazards and risk reduction.
The possible settings are indicated by a check mark: regular curriculum, after-school clubs,
teacher initiatives, and school assemblies.

The availability of teaching and learning materials is appraised. Schools report on whether
curriculum content, lesson plans or activities, books for children, posters, flip-chart, videos,
or other electronic materials are available at their school, for teaching natural and manmade hazards and risk awareness, risk reduction knowledge skills and competencies,
response preparedness skills, learning to live together, and hygiene. If three or more of these
are available, a smiling face is indicated, if 1 or 2 a neutral face, and if none a frowning face is
shown.
3. Risk Reduction and Resilience Education Activity Photos
Up to five photos of risk reduction and resilience education activities or products are
provided, if any.



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