RF Ideas BUPCPROXM100 125 kHz Base ID Transmitter User Manual Operational manual

RF Ideas Inc 125 kHz Base ID Transmitter Operational manual

Operational manual

AIR ID®SoftwareFor use with pcProx TM, and AIR ID LTProximity ReadersUser’s Manualwww.RFIDeas.com
AIR IDEND-USER LICENSE AGREEMENTEnd-User License Agreement for RF IDeasTM SOFTWARE and HARDWARE - RFIDeas’ AIR ID® , AIR ID® LT, and pcProx Proximity Activated Systems.IMPORTANT-READ CAREFULLY: This End-User License Agreement ("EULA") isa legal agreement between you (either an individual or a single entity) and themanufacturer RF IDeas ("Manufacturer") with which you acquired the RF IDeassoftware and hardware product(s) identified above ("PRODUCT"). The PRODUCTincludes the pcProx Base Unit, AIR ID Badge, AIR ID Base Unit or AIR ID LTBadge, AIR ID LT Base, computer software, the associated media, any printedmaterials, and any "online" or electronic documentation. By installing, copying orotherwise using the PRODUCT, you agree to be bound by the terms of this EULA.The SOFTWARE PORTION OF THE PRODUCT includes the computer software,the associated media, any printed materials, and any "online" or electronicdocumentation. By installing, copying or otherwise using the PRODUCT, youagree to be bound by the terms of this EULA. If you do not agree to the terms ofthis EULA, RF IDeas is unwilling to license the PRODUCT to you. In such event,you may not use or copy the SOFTWARE PORTION OF THE PRODUCT, and youshould promptly contact the vendor you obtained this PRODUCT from forinstructions on return of the unused product(s) for a refund.The products described in this publication are intended for consumer applications.AIR ID and AIR ID LT operate on shared radio channels. Radio interference canoccur in any place at any time, and thus the communications link may not beabsolutely reliable. AIR ID and AIR ID LT must be used so that a loss ofcommunications due to radio interference or otherwise will not endanger eitherpeople or property, and will not cause the loss of valuable data. RF IDeas assumesno liability for the performance of product. RF IDeas products are not suitable foruse in life-support applications, biological hazard applications, nuclearcontrol applications, or radioactive areas. None of these products orcomponents, software or hardware, are intended for applications that providelife support or any critical function necessary for the support of protection oflife, property or business interests. The user assumes responsibility for the useof any of these products in any such application. RF IDeas, Inc. shall not be liablefor losses due to failure of any of these products, or components of these products,beyond the RF IDeas commercial warranty, limited to the original purchase price.SOFTWARE PRODUCT LICENSEThe PRODUCT is protected by copyright laws and international copyright treaties,as well as other intellectual property laws and treaties. The SOFTWAREPORTION OF THE PRODUCT is licensed, not sold.1. GRANT OF LICENSE. This EULA grants you the following rights:* Software. You may install and use one copy of the SOFTWARE PORTION OFTHE PRODUCT on the COMPUTER.* Network Services. If the SOFTWARE PORTION OF THE PRODUCT includesfunctionality that enables the COMPUTER to act as a network server, any numberof computers or workstations may access or otherwise utilize the basic networkservices of that server. The basic network services are more fully described in theprinted materials accompanying the SOFTWARE PORTION OF THE PRODUCT.* Storage/Network Use. You may also store or install a copy of the computerSOFTWARE PORTION OF THE PRODUCT on the COMPUTER to allow yourother computers to use the SOFTWARE PORTION OF THE PRODUCT over aninternal network, and distribute the SOFTWARE PORTION OF THE PRODUCT toyour other computers over an internal network. However, you must acquire and
dedicate a license for the SOFTWARE PORTION OF THE PRODUCT for eachcomputer on which the SOFTWARE PORTION OF THE PRODUCT is used or towhich it is distributed. A license for the SOFTWARE PORTION OF THEPRODUCT may not be shared or used concurrently on different computers.2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.* Limitations on Reverse Engineering, Decompilation and Disassembly. You maynot reverse engineer, decompile, or disassemble the PRODUCT, except and onlyto the extent that such activity is expressly permitted by applicable lawnotwithstanding this limitation.* Separation of Components. The PRODUCT is licensed as a single product. Itscomponent parts may not be separated for use on more than one computer.* Single COMPUTER. The PRODUCT is licensed with the COMPUTER as asingle integrated product. The PRODUCT may only be used with the COMPUTER.* Rental. You may not rent or lease the PRODUCT without permission from RFIDeas.* Software Transfer. You may permanently transfer all of your rights under thisEULA only as part of a sale or transfer of the COMPUTER, provided you retain nocopies, you transfer all of the PRODUCT (including all component parts, the mediaand printed materials, any upgrades, this EULA and, if applicable, the Certificate(s)of Authenticity), AND the recipient agrees to the terms of this EULA. If thePRODUCT is an upgrade, any transfer must include all prior versions of thePRODUCT.* Termination. Without prejudice to any other rights, RF IDeas may terminate thisEULA if you fail to comply with the terms and conditions of this EULA. In suchevent, you must destroy all copies of the SOFTWARE PORTION OF THEPRODUCT and all of its component parts.3. UPGRADES. If the SOFTWARE PORTION OF THE PRODUCT is an upgradefrom another product, whether from RF IDeas or another supplier, you may use ortransfer the PRODUCT only in conjunction with that upgraded product, unless youdestroy the upgraded product. If the SOFTWARE PORTION OF THE PRODUCTis an upgrade of a RF IDeas product, you now may use that upgraded productonly in accordance with this EULA. If the SOFTWARE PORTION OF THEPRODUCT is an upgrade of a component of a package of software programswhich you licensed as a single product, the SOFTWARE PORTION OF THEPRODUCT may be used and transferred only as part of that single productpackage and may not be separated for use on more than one computer.4. OEM COPYRIGHT. All title and copyrights in and to the PRODUCT (includingbut not limited to any images, photographs, animations, video, audio, music, textand "applets," incorporated into the PRODUCT), the accompanying printedmaterials, and any copies of the SOFTWARE PORTION OF THE PRODUCT, areowned by RF IDeas or its suppliers. The PRODUCT and SOFTWARE PORTIONOF THE PRODUCT is protected by copyright laws and international treatyprovisions. You may not copy the printed materials accompanying the PRODUCT.5. DUAL-MEDIA SOFTWARE. You may receive the SOFTWARE PORTION OFTHE PRODUCT in more than one medium. Regardless of the type or size ofmedium you receive, you may use only one medium that is appropriate for yoursingle computer. You may not use or install the other medium on anothercomputer. You may not loan, rent, lease, or otherwise transfer the other medium toanother user, except as part of the permanent transfer (as provided above) of theSOFTWARE PORTION OF THE PRODUCT.6. OEM PRODUCT SUPPORT. Product support for the PRODUCT is NOTprovided by RF IDeas Inc. or its subsidiaries. For product support, please refer to
AIR IDthe OEM suppliers support number provided in the documentation. Should youhave any questions concerning this EULA, or if you desire to contact OEM for anyother reason, please refer to the address provided in the documentation provided.FOR THE LIMITED WARRANTIES AND SPECIAL PROVISIONS PERTAININGTO YOUR PARTICULAR JURISDICTION, PLEASE REFER TO YOURWARRANTY BOOKLET INCLUDED WITH THIS PACKAGE OR PROVIDED WITHTHE SOFTWARE PRODUCT PRINTED MATERIALS.Limited WarrantyRF IDeas, Inc. warrants to the original buyer of this product, that the hardware andrelated disk(s) are free of defects in material and workmanship for a period of oneyear from date of purchase from RF IDeas or from an authorized RF IDeas dealer.Should the RF IDeas products fail to be in good working order at any time duringthe one-year period, RF IDeas will, at its option, repair or replace the product at noadditional charge, provided that the product has not been abused, misused,repaired or modified. This warranty shall be limited to repair or replacement and inno event shall RF IDeas be liable for any loss of profit or any commercial or otherdamages, including but not limited to special, incidental, consequential or othersimilar claims.No dealer, distributor, company, or person has been authorized to change or addto the terms of this agreement, and RF IDeas will not be bound by anyrepresentation to the contrary. RF IDeas SPECIFICALLY DISCLAIMS ALLOTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOTLIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS OFPURPOSE. Since some states do not allow such exclusion of limitation ofincidental or consequential damages for consumer products, check the statute ofthe state in which your business resides. This warranty gives you the specific legalrights in addition to any rights that you have under the laws of the state in whichyour business resides or operates.ReturnsRF IDeas products which require Limited Warranty service during the warrantyperiod shall be delivered to the nearest authorized dealer or sent directly to RFIDeas at the address below with proof of purchase and a Return MaterialsAuthorization (RMA) Number provided by RF IDeas technical support Dept.Replacement parts or complete boards become the property of RF IDeas.If the returned board or unit is sent by mail, the purchaser agrees to pre-pay theshipping charges and insure the board or unit or assume the risk of loss or damagewhich may occur in transit. The purchaser is expected to employ a containerequivalent to the original packaging.CopyrightCopyright by RF IDeas, Inc. 1997-2000. All rights reserved. Reproduction ordistribution of this document in whole or in part or in any form is prohibited withoutexpress written permission from RF IDeas, Inc.TrademarksAll RF IDeas products are trademarks of RF IDeas, Inc. All other product names ornames are trademarks or registered trademarks of their respective holders.
DisclaimerThis User’s Guide is printed in the U.S.A. Any resemblance mentioned in theUser’s guide to persons living or dead, or to actual corporations or products ispurely coincidental. RF IDeas believes that the information contained in thismanual is correct. However, RF IDeas does not assume any responsibility for theaccuracy of the content of this User Manual, nor for any patent infringements orother rights of third parties. RF IDeas reserves the right to make any modificationsin either product or the manual without giving prior written notification.
AIR IDCongratulations on the purchase of your AIR ID system. We atRF IDeas hope you enjoy using your new AIR ID ProximityActivated Identification System as much as we enjoyed creatingand developing it! Please share your comments and suggestionsfor our future "AIR ID AWARE" solutions!If you are interested in our OEM or Independent Developer’sPrograms, please call!Thank you,The Staff at RF IDeasNeed Assistance?Call Toll-free: (847) 520-7900Fax: (413) 581-3004E-mail: TechSupp@RFIDeas.comMail to:RF IDeas320 Lexington Dr.Buffalo Grove, IL 60089-6930pcProx Base Unit FCC compliance statementFCC ID(s)HID version M9MBUPCPROXH100,AWID version M9MBUPCPROXA100, orMotorola version M9MBUPCPROXM100This device complies with Part 15 of the FCC rules. Operation issubject to the following two conditions: (1) This device may notcause harmful interface, and (2) This device must accept anyinterference that may cause undesired operation.
TABLE OF CONTENTSEND-USER LICENSE AGREEMENT_______________ 1SOFTWARE PRODUCT LICENSE _________________ 1Limited Warranty ________________________________ 3pcProx Base Unit FCC compliance statement _________ 5Proximity Activated Products_______________________ 9AIR ID ® LT (Active Badge) ____________________________ 10pcProx TM (Passive Badge) ______________________________ 10What’s New In Version 3_________________________ 10Windows 9X Security Layer ________________________ 10Auto-Enrollment__________________________________ 11Common Logon Account ___________________________ 11Admin Badge Override ____________________________ 12Understanding Wireless Identification ______________ 12What is AIR ID® Proximity Activated Identification? 12Why is it necessary?_____________________________ 12Who can benefit using the System?_______________ 12What is pcProx TM Proximity Activated Identification?________________________________________________ 13What is included with the pcProxH Kit? ___________ 14What are the minimum system requirements? _________ 15Hardware Installation ___________________________ 16Windows 95B/98 Users ________________________________ 16Windows NT Users____________________________________ 16pcProx Badge (Passive badge users only) __________________ 17Software Installation ____________________________ 18Software Setup _________________________________ 19Enable the AIR ID screen saver in Windows 9x ____ 19Enable the AIR ID screen saver in Windows NT/2K_19
AIR IDWindows 95B/98 Security Layer Operation _________23Setting AIR ID System Parameters_________________25AIR ID Startup Screen (First Time Users)___________26AIR ID Application (Standard Launch) _____________ 27Base Unit Dialog Tab ____________________________ 28Base Unit Com Port ______________________________28Get Base Version_________________________________29Screen Saver Wait Time (seconds)_________________29Screen Saver Wait Time when no Base Unit Attached_________________________________________________30Select Screen Saver Bitmap_______________________30Badges Dialog Tab ______________________________ 31Overview ________________________________________31Types of Users___________________________________31Administrative Users___________________________________ 31Non-Badge Users______________________________________ 32AIR ID Badge Users ___________________________________ 32Set (Changing) Password_________________________32Check ___________________________________________32Reading a Badge ______________________________________ 33Administrative Functions _______________________________ 34Add User ________________________________________35Edit User ________________________________________37Delete User ______________________________________38Audit Log________________________________________39Audit _______________________________________________ 40Assignment______________________________________41Machines ________________________________________42Admin Badge ____________________________________43Screensaver Lock ________________________________44
Common Logon___________________________________ 45About Dialog Tab _______________________________ 46Initial Steps Dialog Tab__________________________ 48Login Settings Dialog Tab ________________________ 49NT GINA ________________________________________ 50TROUBLESHOOTING __________________________ 51No Base Unit Attached ___________________________ 51Cannot Locate the Badge ________________________ 51Your Password doesn’t work _____________________ 51TECHNICAL SPECIFICATIONS _________________ 52The AIR ID Base Unit__________________________________ 52The AIR ID Badge ____________________________________ 52The pcProx Base Unit __________________________________ 52Index _________________________________________ 53
9Proximity Activated ProductsAIR IDProximity Activated ProductsRF IDeas offers a variety of wireless products for hands-free orcontactless identification and security. Please review the followingto choose which product best fits your need. If you do not see asolution, please contact us. There are several software developerslicensing our technology and the solution you are looking for mayalready be developed. We welcome your suggestions!
What’s New In Version 3 10RF IDeasProduct FEATURE - BENEFITAIR ID ® LT (ActiveBadge) ♦ Great for multiple users sharing acomputer♦ Economical solution♦ Badge transmits, Base Unit receives♦ Audit Trail♦ TD2FTM Two-Factor AuthenticationpcProx TM (PassiveBadge) ♦ Great for multiple users sharing acomputer♦ Passive badges, no batteriescontactless range is 1- 2 inches.♦ Economical solution♦ Uses existing passive HID or MotorolaRFID proximity technology♦ Unique learn mode reads ID from HID orMotorola Indala badges♦ Audit Trail♦ TD2FTM Two-Factor AuthenticationEnterpriseManagementSoftware♦ Centralized Management of all users♦ Lowers cost of ownershipAIR ID Developer’sKit ♦ Complete API Kit supporting AIR ID, AIRID LT, and pcProx♦ Platform independent♦ Dynamic range adjustment♦ Read/write ability with AIR ID♦ Private label♦ AIR ID Aware Certification Program3rd Party AIR IDAware Products ♦ Sun Solaris Desktop Security♦ Apple Macintosh Desktop Security♦ Machine Control Active X controls♦ People Location System♦ Healthcare Security ProductsWhat’s New In Version 3The AIR ID software together with the pcProx reader represents asystem is greatly expanded with the release of Version 3.Windows 9X Security LayerThe release of the Windows 95/98 security layer brings NT stylesecurity the Windows 95/98 environments. Previously users couldsimply press the ESC key and gain access to a desktop computerrunning under the Windows 95/98 operating system.
11 What’s New In Version 3AIR IDUsing the AIR ID Windows 9x security layer, users are nowrequired to logon using either a manual password, their proximitycard, or both. The logon is accomplished using a Ctrl-Alt-Delkeystroke sequence, similar to Windows NT/2000.Once you press Ctrl-Alt-Del you are presented with a logon dialogbox requesting your username, password, and domain credentials.It is important to understand that AIR ID does not perform theauthentication. The operating system or the authentication serverprovides this functionality.After the logon sequence is accepted, the user is presented withtheir desktop.The self-locking screensaver is integrated into this security layer.In the locked mode, all applications are left in memory andexecuting as before. A screen saver bitmap file is displayed andthe keyboard and mouse are locked. The proximity card can beset to be auto-detected, and the desktop is returned. Alternately,the user may enter their credentials manually or an administratormay present an admin override (described below) badge.Once the logon credentials are presented (either manually or viathe proximity token) the local and network connections areestablished.Auto-EnrollmentNew software features include the ability to automatically enrollusers already established in a Windows 9x/NT client or WindowsNT server. Once the software is installed and the machine isrebooted, an authorized user correctly entering their credentialswith their proximity card on the reader will be automaticallyenrolled. This greatly reduces costs associated with thedeployment of the AIR ID system.Common Logon AccountThis feature greatly aids environments where several users sharea desktop and these users all run the same applicationsthroughout the day.Users can now share a single logon account while maintainingtheir individual identity. This mode provides a single account usedfor logon, however the AIR ID audit log will keep track of the
Understanding Wireless Identification 12RF IDeasindividual user at the desktop with a date/time stamp. Thefeatures increases productivity since there is no need to re-logonand re-load applications each time a different user needs toaccess the desktop applications.Admin Badge OverrideThe "admin" user may now be assigned a Badge ID to provideoverride capability for access to Locked Workstations. Thesecurity layers will now scan for users of the workstation as well asthe "admin" user. The ADMIN user is not considered until there isat least one other user assigned to the machine. The ADMIN useris considered part of the Common Logon set of users when theCommon Logon feature is enabled.Understanding Wireless IdentificationWhat is AIR ID® Proximity Activated Identification?AIR ID (software) together with a proximity reader makes up aproximity activated access control system that tells the PC whenthe authorized user is present. Unlike password systems,biometrics readers, and smart cards, this system uses the user’sproximity cards, giving the PC the ability to detect when the userhas left the area with their card. Once removed, the PC isautomatically locked. When the user returns, the authenticatinginformation is exchanged between the pcProx Base Unit attachedto the PC and the proximity ID card. The result is a complete lockand reactivation of access to the PC!Why is it necessary?With the proliferation of PC’s, cash machines, security systems,and electronic locks, users are increasingly burdened with therequirement of entering passwords and PINs (person identificationnumbers) to gain access to these protected systems. The AIR IDsystem (pcProx reader and AIR ID software) eliminates the burdenwithout compromising privacy or security.Who can benefit using the System?AIR ID is necessary for PC users who have access to sensitivefiles or those who simply want the convenience of automatic loginand walk-away security. Employees using Win95/98/NT operatingsystems will benefit with AIR ID. It eliminates the problems of
13 Understanding Wireless IdentificationAIR IDmanual interaction-based security, increases efficiency,compliance, and may also prevent security breaches.Below are some examples of environments that will find AIR IDuseful:Medical - Hospitals and medical centers where nurses, doctors,and administrative personnel need quick and secure access topatient records without the burden of constant login and logoutfunctions.Financial - Trading floors, banks, insurance companies and otherfinancial institutions working with sensitive information, andperforming financial transactions, that should not be viewed byunauthorized users. These users also benefit from AIR ID’s auditlog.Corporate - HR, MIS, payroll, tax departments, companyexecutives, secretaries, sales personnel, etc. Departmentsresponsible for their own company sensitive data who areconcerned of inadvertently releasing information to other companyemployees through unattended logged in systems. By using AIRID the user can comply without extra effort.Government - Employees and government contractors who haveconfidential information that should be secured at both theirdesktops as well as at the network level. These Governmentcontractors are usually required to enforce an unattended PCpolicy. This policy is easily achieved with AIR ID.What is pcProx TM Proximity ActivatedIdentification?pcProx (Passive Badge) is the newest addition to our line ofproximity activated access control systems. pcProx significantlylowers deployment and implementation costs for users of HID’s(pcProxH) or Motorola Indala’s (pcProxM) line of facility accessproximity badges since the same badge can now be used for PClogon and facility access control.pcProx is different from the AIR ID active card/reader in that thereis no battery in the badge. While this passive approach toproximity reduces the range, it is perfect for companies that wantto increase security and compliance while leveraging a single IDbadge solution for computers and buildings. The user simplywaves their existing HID badge over the pcProx reader and
Understanding Wireless Identification 14RF IDeasaccess is granted. A standard time-out can then be utilized toauto-lock the system after inactivity.Many companies can now avoid issuing user-name andpasswords to employees for their computer access needs. Thisgreatly improves compliance since users can’t write down orotherwise share their passwords with others.Other companies will find benefit in using their ID proximity card asa two-factor authentication for computer access.The pcProx reader functions using the same AIR ID software.What is included with the pcProxH Kit?• HID compatible Base Unit reader• AIR ID system administration software• Windows 9x and NT/2000 GINA software• Installation and User Manual on CD
15 Understanding Wireless IdentificationAIR IDWhat are the minimum system requirements?• Pentium class PC with CD ROM drive• 32 MB RAM (40 MB hard disk space available for installationoverhead and AIR ID software).• 1 available serial port (unused by other devices)• Microsoft Windows 95 Osr2+ (Rev B or higher), 98, NT v 4.0SP3+ or Windows 2000• For Windows NT/2000, the installer as well as the user musthave administrative rights to access and modify AIR ID files.Caution: Turn off your system prior to attaching anyperipherals.Note which communications port number you are using toattach the Base Unit.
Hardware Installation 16RF IDeasHardware InstallationLocate an open serial port on the system. If there is a 9 pin serialport connector present, attach the Base Unit’s 9 pin connector tothe PC serial port. The pcProx Base Unit is powered by either thekeyboard or mouse port using the small round in-line connector.Plug this connector into the PC’s keyboard or mouse port, andthen plug the corresponding keyboard or mouse cable into thisadapter.You may place the Base Unit next to your monitor, beside yourPC, or where you feel it is appropriate.Windows 95B/98 UsersTo verify which serial port is available, follow these steps:1. Click Start2. Select Settings3. Click Control panel4. Select System5. Select Device Manager6. Listed under the category, Ports, locate an available serialport (i.e. COM1 or COM2). Verify this port agrees with theconnector attached to the Base Unit.Windows NT UsersTo verify which serial port is available, follow these steps:1. Click Start2. Select Settings3. Click Control panel4. Select Ports5. Listed under the category, Ports, locate an available port( i.e.COM1 or COM2)6. Verify this port agrees with the connector attached to the BaseUnit.
17 Hardware InstallationAIR IDpcProx Badge (Passive badge users only)The pcProx badge is the same as your supplied passive proximitybadge for your facility access control system. Since the pcProxreader is independent of bit length, it is capable of reading anyexisting proximity badge format. This is a passive badge andtherefore requires no battery. Energy required for the badge issupplied by the pcProx Base Unit once the badge comes withinrange (approximately 1-4 inches)There are different readers for the various manufacturers (HID,Motorola etc.).
Software Installation 18RF IDeasSoftware InstallationPlease refer to the Installation Guide supplied with this UserGuide.If there is a problem with the installation, allow the setup programto uninstall. Should you need to reinstall or remove the AIR IDsoftware, always use the Control Panel’s Add/Remove Programsicon so the system is successfully removed, and reboot.
19 Software SetupAIR IDSoftware SetupIn this section you will:1. Configure Windows to enable the AIR ID or other screen saveras well as set any graphical preferences.NT NOTE: NT users may use other 3rd party screen saversprovided they use the Keyboard/Mouse activation mode. Screensavers from other companies do not support the use of the RoomProximity mode unless they are “AIR ID Aware” (these activationmodes are discussed later).2. Set the Base Unit COM port, set the screensaver Wait time.3. Add users to the system.Enable the AIR ID screen saver in Windows 9xUnder the Windows 9x operating system this setting is madeautomatically. The user may select their own bitmap file (seebelow).Enable the AIR ID screen saver in Windows NT/2KTo get started, follow these steps:1. Since AIR ID automatically hides the Control Panel’sscreensaver tab, you will need to unlock this tab first. This isdone in the AIR ID application, under the Badges Tab, usingthe Admin Tools button. Deselect the ‘Lock ScreensaverTab’ checkbox.2. Click Start3. Select Settings4. Select Control Panel5. Click Display6. Select the Screen saver tab. If this tab is not shown you willneed to use the AIR ID software to unlock this tab. See the‘Administrative Functions’ section of this manual.7. Click on the down arrow and Select AIR ID8. The Password Protected box needs to be selected.
Software Setup 20RF IDeasNote: If the Password Protected box is not selected, usercan gain access without a badge or password.9. The Preview buttons is not supported at this time.10. The Wait field sets the number of minutes themouse/keyboard will be inactive before launching thescreensaver. This Windows parameter value will determinehow soon the system will become secure once you leave yourPC. Windows defaults to a minimum of one (1) minute delay.
21 Software SetupAIR IDNOTE: The AIR ID software provides a function to set this delay inseconds and allows settings as low as 10 seconds. This is veryuseful for providing a timely proximity activated system. There aretwo important things to be aware of when choosing to use the AIRID delay:1. Every time you click OK in the Control Panel’s screensaverdialog box, the Windows delay (in minutes) is sent to theoperating system thus resetting the AIR ID setting. Thereforeyou will need to use the AIR ID software in order to reset thisparameter in seconds or to a value less than one minute.2. The lower you set this value, the shorter the period of time thePC is exposed when you step away and this increases thesecurity of the desktop. Lowering this value does require thebadge to respond more often and this will affect the life of yourAIR ID battery.
Software Setup 22RF IDeasClick the Settings button and the AIR ID setup screen will appear.This screen will allow you to modify the settings related to thegraphical aspects of the screensaver. Use the slide bar to modifythe size of the circles.If you prefer to have a scrolling text message displayed, click theCheckbox labeled “No Graphics - Use Text Below”. Enter theappropriate message in the field beneath the checkbox. Thismessage is then scrolled during screensaver operation.The user may select their own bitmap file however since thescreen saver tab is locked for security reasons, this choice ismade in the AIR ID application (see below).All other settings related to the user(s), passwords, and proximitysettings are described in the next section.
23 Software SetupAIR IDWindows 95B/98 Security Layer OperationThe release of the Windows 95/98 security layer brings NT stylesecurity the Windows 95/98 environments. Previously users couldsimply press the ESC key and gain access to a desktop computerrunning under the Windows 95/98 operating system.Using the AIR ID Windows 9x security layer, users are nowrequired to logon using either a manual password, their proximitycard, or both. The logon is accomplished using a Ctrl-Alt-Delkeystroke sequence, similar to Windows NT/2000.Once you press Ctrl-Alt-Del you are presented with a logon dialogbox requesting your username, password, and domain credentials.It is important to understand that AIR ID does not perform theauthentication. The operating system or the authentication serverprovides this functionality.
Software Setup 24RF IDeasAfter the logon sequence is accepted, the user is presented withtheir desktop. Pressing the Ctrl-Alt-Del sequence will allow theuser to select their own BMP (bitmap) file for the screen saver todisplay when the desktop goes into a locked state.The self-locking screensaver is integrated into this security layer.In the locked mode, all applications are left in memory andexecuting as before. A screen saver bitmap file is displayed andthe keyboard and mouse are locked. The proximity card can beset to be auto-detected, and the desktop is returned. Alternately,the user may enter their credentials manually or an administratormay present an admin override (described below) badge.Once the logon credentials are presented (either manually or viathe proximity token) the local and network connections areestablished.
25 Software SetupAIR IDSetting AIR ID System ParametersThe AIR ID Setup software is found by using the Windows STARTbutton located on your desktop. From there select Programs andlocate the AIR ID folder. In the AIR ID folder, you will find theReadme file together with the AIR ID application and other relatedfiles. Select the AIR ID application to begin setting the various AIRID parameters.
Software Setup 26RF IDeasAIR ID Startup Screen (First Time Users)If this is your first time running the application, or you have chosennot to disable the Startup Screen, you will see the AIR ID StartupScreen. This screen is intended for first time users.Step 1 - Enter the COM Port on which the AIR ID base unit isattached. This function will test the communication with the baseunit. If the AIR ID software cannot communicate with the base unit,an error message will be displayed. If an error occurs, check thatthe Base Unit is properly attached to the system and the correctport number is being used.Step 2 – Set Admin Password – All AIR ID systems ship with theAdmin password set to ‘12345678’. For security reasons, changethis password to a new value. Be sure to remember this value orstore in a secure location.Step 3 – Add User – Add the username, domain (if no domainleave blank), badge address (located on back of the AIR ID badgefor non-pcProx products), password and two-factor options.pcProx product users must use the "Learn" button with their card
27 AIR ID Application (Standard Launch)AIR IDon the reader to enter the badge address. If you have selectedthe enterprise installation, you must also select the appropriatemachines to which this user will be allowed hands free access.NT users must use the same NT username, domain, andpassword as currently used in the NT User Manager or DomainManager.Step 4 – AIR ID Settings – This step allows you to test yourbadge. Use the controls to select your user name. You can thenuse the Check button to test the communication to the badge. Agreen visual badge indicator shows that the badge was read. Ared indicator shows that the badge was improperly read. You canselect the Continuous button and then select the Check button toperform repeated reads. This allows you to see how well yourbadge is being read in your workspace.Show this Startup Screen (Check Box) – This check box islocated in the upper right hand corner of the Startup Screen. Ifyou would like to disable the Startup Screen for future launches,clear the checkbox labeled Show this Startup Screen. If youwould like to reactivate this screen in the future, use the similarcheckbox found under the About tab located in the standard AIRID application. Press the Exit Initial Setup button located at thebottom, and proceed to the next sectionExit Initial Settings - This button will exit you from the AIR IDStartup Screen and launch the normal AIR ID application frontend.AIR ID Application (Standard Launch)Once the Show Startup Screen check box has been disabled orthe Exit Initial Settings button has been selected, the AIR IDapplication will use its standard launch. This mode allows directentry of program options and more detailed options for theapplication. These options are described in the next section.
Base Unit Dialog Tab 28RF IDeasBase Unit Dialog TabThe Base Unit tab allows all Base Unit options to be set. TheRange and sensing options are greyed out since these apply toonly the active card/reader solutions. The COM Port setting, WAITtimes, and version described in detail in this section.Base Unit Com PortBefore adding user(s) and badge(s) to the system, set the BaseUnit parameters (if not already set) by typing the Com Port numberwhich the AIR ID Base Unit is attached: 1 for COM1, 2 for COM2etc.If you experience problems with the COM port setting you mayneed to check:1. The port is not overtaken by software such as Palm Pilot’sHot Sync, or2. The Base Unit is powered up (mouse/keyboardconnection) and attached to correct the COM Portconnection.You may verify this communication is correct by reading theversion of the Base Unit. Press the button labeled Get BaseVersion. The three boxes to the right of the button will display the
29 Base Unit Dialog TabAIR IDversion of firmware located within the Base Unit. If you receive anerror message, you will need to verify the connection between thePC and Base Unit and make sure you are selecting the properCOM port.Get Base VersionPressing this button will cause the software to read the Base Unitdirectly. This is useful for:1. Technical support issues2. Verifying the Com Port is attached correctly3. Verifying the Com Port is open for communication and notbeing used by another application4. Verifying the Base Unit is working properlyScreen Saver Wait Time (seconds)Like any screensaver under Windows 95/98/NT, the screensaveris launched when there is no keyboard or mouse activity for theperiod of the specified WAIT time. As mentioned earlier, theWAIT time can be set both using Windows Display Settings andusing the AIR ID application and thus cause some confusion. Bothmethods affect the value the screensaver uses to determine itslaunch countdown. Any modifications to the Windows DisplayProperties will reset the value to the time set in DisplayProperties/Screensaver/Wait setting. Therefore, always use theAIR ID program to reset the wait settings after modifying anyDisplay Properties items.The Wait time can be set to a minimum of 10 seconds. Rememberthat the lower the Wait setting, the more Badge will respond andthus the shorter the battery life. We recommend using a 15-30second setting as a good starting point. If this time is too long inyour environment, set this Wait time to its minimum value of 10seconds.Note: The Windows Wait time is entered in minutes while the AIRID Wait time is entered in seconds.Once this WAIT period has elapsed, the AIR ID screensaver islaunched by the operating system. Before the screen is blanked,AIR ID checks the defined proximity area for a valid authorizedBadge. If one is found, the screensaver execution is terminatedimmediately and control is returned to the user. In Windows 95/98you will notice the cursor turns to an hourglass briefly during this
Base Unit Dialog Tab 30RF IDeaschecking procedure. If no valid badge is detected, the display,keyboard and mouse are secured while the Ctrl-Alt-Del (and onthe newer keyboards, the special Windows key) are disabled untila valid user Badge is found, or valid password is entered.Screen Saver Wait Time when no Base UnitAttachedThis option allows a second wait time to be used when AIR IDdetects the Base Unit has not been attached. This setting isconvenient for docking station users who bring their notebookcomputers home or on the road and do not require the security ofAIR ID. AIR ID will use this alternate wait time so that thescreensaver is not activated so aggressively when manual entry isrequired due to no Base Unit being attached.The option is entered in seconds. For a setting of 10 minutesbefore the screensaver is launched enter 600 (seconds).Once a key on the keyboard is pressed, or the mouse is movedand no valid Badge is detected, you will receive a PasswordDialog Box. This permits you to manually enter a valid passwordand gain access to the system If the two-factor option has notbeen selected.Select Screen Saver BitmapThis allows the user to customize their screen saver bitmapchoice. Use this button to browse to the bitmap (filename.BMPfile) of choice. Your bitmap file will be displayed when the screensaver is launched. This bitmap will bounce around the displaydepending on its size. Note: there are some non-standard bitmapformats. These are not supported. Several shareware graphicsapplications are available that allow you to convert to a standardBMP format.
31 Badges Dialog TabAIR IDBadges Dialog TabThe Badge(s) Tab allows the adding, deleting and editing ofusers. This function also allows the badges to be tested for properoperation. Functions within this tab help the user adjust theorientation of the base. All functions are described in this section.OverviewAll AIR ID screensaver systems have a database that holds userinformation. The Badge(s) Dialog Tab is a convenient screen toview user information and test the badge’s RF characteristics inyour environment. A Visual Badge Indicator is shown to assist theuser in testing the badge to base unit communications.Types of UsersThere are three types of users in the AIR ID system:Administrative UsersThere is one administrative user (Username is “admin”), permittedin the AIR ID system. This user has the ability to add, delete andedit users on the system as well as modify other system settings.The “admin” user may also have proximity badge capability ifinitialized with the [Admin Tools]-[Admin Badge] facility.
Badges Dialog Tab 32RF IDeasThe ADMIN user has the ability to gain access to an active loginsession, therefore the software is always scanning for more than asingle user during the login session. Please refer to the 'AdminBadge' facility under 'Admin Tools'.Non-Badge UsersYou are permitted to add other users to the system who are notyet using AIR ID badges.AIR ID Badge UsersThese users may gain access to the system using either theirbadge or manual password entry. If the two-factor option isselected then the badge and password, or password-only isrequired in order to gain entry. Note there is a feature that permitsthe user to required both the password and badge (Forced Two-Factor mode). To enable this feature you must contact RF IDeasdirectly or email Techsupp@RFIDeas.com.TIP: If you are the only user on your system, you should set your“admin” password to the same as your user password to avoidconfusion.Set (Changing) PasswordTo change password, click on the SetPswd button. A changepassword dialog box will appear. Enter your Old Password, typeyour New Password, and Confirm Password. On NT/2000, thiswill change your password in AIR ID as well as change thepassword at the NT server. Win9x users must synchronize thesystem user password with the AIR ID password through the UserManager application.To register the changes click the Set button.CheckThis button allows you to read a user’s badge to:• Verify the Base Unit is working• Verify the Badge at the reader is assigned to the user shownin the field.
33 Badges Dialog TabAIR IDReading a Badge1. Select a user from the database using the record selectors, onboth sides of the field AIR ID Users (the record selectors looksimilar to those found on your VCR).2. Once you have the user’s name shown in the User field, clickon the Check button. This will cause the Base Unit torequest the ID from the selected user’s Badge.Once you select the Continuous checkbox, the Base will read atapproximately once every two seconds.If the Badge is read successfully, the Visual Badge Reader willbe displayed as a GREEN box.If the Badge is not detected, the Visual Badge Reader will bedisplayed as a RED box. If this occurs, you may have an incorrectbadge, the badge is located out of the range of the Base Unit, theproximity badge is defective, or there were errors indicating theconnection with the Base Unit is incorrect.NOTE: You can cause the Base Unit to continuously read theBadge by first selecting the checkbox labeled Continuous, andthen pressing the Check button. To stop the continuous readingmode, de-select the Continuous checkbox.
Badges Dialog Tab 34RF IDeasAdministrative FunctionsTo gain access to the administrative buttons you need to enter theAIR ID admin password. Press the [Admin Tools] button and enterthe admin Password.A valid admin password yields the following screen:NOTE: Since all AIR ID system ship with the same ‘ADMIN’ user’spassword (12345678), make sure you change this password inorder to maintain the security of the system.
35 Badges Dialog TabAIR IDAdd UserThere are two methods available for adding users to the system.The user may auto-enroll themselves provided they know theirusername, password, and optionally domain. This is doneautomatically at boot-up provided they have their proximity card onthe reader, and use a valid logon credential. Once the user entersthis information, they will see a dialog box which asks if they wouldlike to be added to the AIR ID database.Alternately, the admin may enroll the use using this ‘Add User’feature.Using the supplied field, enter the user’s logon Username,Password, and Domain into the corresponding fields.The ‘Learn’ button is located next to the Badge Address field. Thiswill read the Badge Address of your compatible proximity badge.The badge ID that is read into the field will not correspond to theID printed on the card. This is normal – don't try to change the'Learned' ID.
Badges Dialog Tab 36RF IDeasNOTE: For 95/98NT Users, make sure that the Username andPassword entries are identical to those used for the respectiveoperating system. The new user added to the AIR ID system willnot be detected (logon or screensaver) until the PC is rebooted.If you want to add a temporary user or user without a Badge, leavethe Badge Address field empty.TD2F TM - TD2F, time definable two-factor authentication, is agreat feature to either balance security and convenience, increasesecurity, or provide protection against lost or stolen badges. If abadge is used to gain access the admin can set up users such thatthey will need to enter their passwords always, never, orperiodically. The configuration for this setting is that the user canalways get in with their password (the badge is not a forcedrequirement). If you would like to force both password and badge,please contact your AIR ID supplier to understand how to set thisup safely.AIR ID includes a provision for Two-Factor Authentication. Whenenabled, this feature requires the user to provide a password(manual) entry as specified by the Pwd Entry Required selection.This feature is useful for those concerned about lost or stolenbadges. It is also a great setting for administrator users who wantto benefit from the stronger two-factor security. This feature can beset to Never, Always, or Periodically. The Period choices are enabled once the Periodically radio buttonis chosen. The password is then required periodically according tothe selections in the Period box.The Period duration is selected with the value in the Every field.The Every field applies to either the Hours or Days radio buttonselection.
37 Badges Dialog TabAIR IDEdit UserThe Edit User screen is used to modify Two-Factor Authenticationparameters or the default Domain used by NT users. Once theparameters are modified, use the Modify User button to registerthe changes.
Badges Dialog Tab 38RF IDeasDelete UserSelect the User you want to delete by using the VCR style buttonsand then click on Delete User. Another dialog box will appearstating, “You are about to Delete a user, do you want to continue?”Make your selection.NOTE: If you feel an authorized badge is lost or stolen, simplyhave the administrative user remove the lost badge user from thesystem by using the Delete button.
39 Badges Dialog TabAIR IDAudit LogThe Audit Log button provides the administrator with the ability totrack user activity on the system, including the auditor’s activity.Pressing this button brings up the Audit Log screen as shownbelow.The audit information may be listed by Machine or by User.Choosing the appropriate pull down button makes the selection.You may export the log information by first typing in the path andfile name, and then selecting the “Export to file” check box. Onceyou select this option, you may choose the By User or By Machinename selection and the output file will be created and / orappended to. If the "Overwrite Existing" box is checked, previousdata in the specified file will be overwritten, otherwise the new dataset will be appended to the existing data. The data is exported ina CSV (Comma Separated Variable) format.
Badges Dialog Tab 40RF IDeasAuditThe AIR ID system currently logs the following events:1. Change Password2. Change Password: Failed3. Logon Badge4. Logon Badge Fail5. Logon Pwd6. Logon Pwd Failed7. Logoff8. Shutdown9. User Auto-assignment10. Manual Lock11. Manual Unlock12. Manual Unlock Failed13. Badge Unlock14. Badge Unlock Failed15. Assignment [of a user to a machine]16. Admin Badge Override17. Admin Manual Override
41 Badges Dialog TabAIR IDAssignmentThis screen allows you to assign user access rights to various PCsthroughout the organization. Select and highlight the usernameusing the drop down select box. Shown in the MachineAssignment box are the available machines (standard PC namingconvention used) to which this user can be assigned access.A check indicates this user has access to this particular PC. Onceyou have all the selections made, press the Modify User button toregister the changes. If there are additional machines not listed inthe Machine Assignment box you need to add, install the AIR IDsystem on those machines and they will automatically beregistered (assuming the DBLocation is identical).The user 'admin' is assigned to all machines and cannot be alteredwith this dialog.
Badges Dialog Tab 42RF IDeasMachinesThis button allows the administrator to delete PC machines in theorganization to the AIR ID system. The AIR ID system willautomatically add your machine name to the list when the AIR IDsoftware is installed.Each PC will show its Machine Name in the box labeled: CurrentMachine Name.
43 Badges Dialog TabAIR IDAdmin BadgeUse this dialog to change the Badge ID associated with theADMIN user. The ADMIN badge is always actively scanned and isuseful to gain access to active login sessions as well as lockedworkstations. Be aware, this allows access to the locked desktopwithout actually logging off the user. The access is logged as anAdminOverride event in the Audit Log.Passive badge users should use the 'Learn' button to enter theBadge ID.
Badges Dialog Tab 44RF IDeasScreensaver LockAIR ID permits the administrator to lock the Control Panel’s accessto the screensaver tab. This prevents the user from deselectingscreensaver operation or modifying the WAIT time.
45 Badges Dialog TabAIR IDCommon LogonThe Common Logon feature allows several users to shareapplications using a single logon account. This is efficient sincethere is no need to close applications and re-logon each time adifferent user needs access to the machine.The admin enters established W9x/NT user account credentialsinto the fields shown above. All users who logon to this machinewill actually logon using this shared account. The Save to DBbutton records the entry. The Audit Log will however show thatindividual actually using the machine along with a date/time stamp.The Enable checkbox allows the admin to quickly enable ordisable this feature without having to re-enter the accountcredentials to re-enable the feature. This setting will take placeafter the‘reboot’ or,‘close all programs and login as a new user’function is performed from the ‘Shut Down’ Windows button.Use the Remove button to completely remove the accountcredentials from the AIR ID system.
About Dialog Tab 46RF IDeasAbout Dialog TabThis screen allows you to re-enable the initial Start-up screen andperform a User License Upgrade. The License Upgrade buttonallows the user to increase the license count of centrally managedusers. You will need to call your vendor to purchase additionallicenses and obtain the software upgrade key.Once you obtain the key, enter your Company Name and the Keyin the fields. You may use the Verify button to ensure the keycorresponds to the License Count you purchased. Note theLicense is not additive to the current number of user licenses.Once you press Upgrade, the license is set and will be in effect atthe next logon.
47 About Dialog TabAIR IDThe Register Product button provides a web link to a registrationshould the original form be misplaced. The About Tab alsodisplays valuable version information that is required for technicalsupport.
Login Settings Dialog Tab 48RF IDeasInitial Steps Dialog TabThis screen displays a summary of the initial Start-up steps thatappeared when the AIR ID application was first launched.
49 Login Settings Dialog TabAIR IDLogin Settings Dialog TabAutoDetect During Welcome - This permits hands-free badgedetection at the initial login session by not stopping at the'Welcome' screen if a badge is present.AutoDetect Badges- Allows polling of the badge for completehands-free (contact-less for pcProx users) operation at the firstlogon screen (after the Welcome screen). Disabling this featurewill force a manual credential entry at Logon.Allow Anonymous Logout – Permits anyone to logout thecurrently logged in user. If this is not selected, only the current‘logged in’ user can perform the logout functionBadge Required for Anonymous logout – An AIR ID Badge,authorized on this PC, is required for this operation.Stop For Domain – Select this feature to stop the automatic logonprocess at boot-up, providing you with an opportunity to enter adifferent Domain than that stored in the AIR ID database. Theusername and password will be automatically entered by theGINA. Note that in order for this function properly to work, theusername and password must be the same for all Domains.
Login Settings Dialog Tab 50RF IDeasNT GINAUnder NT, RF IDeas does not replace the system GINA. Ratherthe RF Ideas GINA uses a threading GINA which works with theGINA specified to the operating system. This threading preservesthe functionality intended by the originating GINA. Some vendorssupply a replacement GINA and this removes the functionality ofan existing GINA. Should you install an application that removesthe AIR ID GINA you will need to uninstall AIR ID and reinstall itagain. This will not hard the other application since the AIR IDGINA will thread to this new GINA.
51 TROUBLESHOOTINGAIR IDTROUBLESHOOTINGIf your system is not working it could be for one of the followingreasons:No Base Unit Attached1. Check to be sure the base unit is plugged in.2. Verify the COM Port selected agrees with the connectoron the PC. Refer to the section labeled Get Base Versionand review this step.3. Verify no application has taken control over the COM Port.Applications such as Palm Pilot’s Hot Sync program willtake over the COM Port and not release it until youterminate them. Most applications like this allow you tospecify their operation on a manual installation basis.Cannot Locate the Badge1. It could be the wrong badge2. The badge is not in the database3. Badge is out of the proximity rangeYour Password doesn’t work1. Your NT password, username, or Domain is different than theone used in the AIR ID system.If you are still experiencing problems, contact RF IDeas Technicalsupport dept: (888) 542-4743 (8:30 - 5:30 Central Time).
Index 52RF IDeasTECHNICAL SPECIFICATIONSThe AIR ID System was developed with an open architecturedesigned to allow for further integration. The API Software will beprovided to system integrators via The AIR ID Developer Kit.The AIR ID Base Unit916 MHz transceiverMicroprocessorDB9 ConnectorApproximately 3.75”x2.5”x1”FCC ID M9MBU100The AIR ID Badge916 MHz transceiverMicroprocessorCoin Cell Lithium Battery (CR2025)Credit Card SizeApproximately 3”x2”x1/5”FCC ID M9MMU100The pcProx Base UnitProximity reader compatible with HID or Motorola Indalabadges.MicroprocessorDB9 ConnectorApproximately 3.75”x2.5”x1”FCC ID M9MBUPCPROXH100 or M9MPCPROXM100
53 IndexAIR IDIndexAAbout.............................. 27Add User ........................ 35admin ........................32, 34ADMIN.................31, 32, 34Administrative ............31, 34Allow Anonymous Logout................................... 49Assignment..................... 41Audit Log ........................ 39AutoDetect Badges........ 49AutoDetect duringWelcome .................... 49BBadge Address................ 36Badges Dialog Tab ........ 31Base Unit Com Port28. SeeCOM Portbattery............................ 21biometric......................... 12CCheck........................32, 33COM1........................16, 28Confirmation Password.... 32Continuous.................... 33Control Panel .................. 19CR2025 .......................... 52DDBLocation..................... 41Delete User..................... 38Domain........................... 37EEdit User......................... 37Exit Initial Setup ............ 27Export audit log............... 39GGet Base Version28, 29, 51GINA.........................14, 50Graphics........................ 22KKeyboard/Mouse ............. 19LLogon............................. 40MMachine Name................ 42Machines........................ 42Modify User..............37, 41OOld Password ................. 32PPassword ....................... 32Password Protected ...... 19Preview.......................... 20Rrequirements................... 15Room Proximity............... 19Sserial port ..................15, 16SetPswd ........................ 32smart cards..................... 12Startup Screen................ 27TTwo-Factor Authentication..............................36, 37Uuninstall.......................... 18username ....................... 41Users ..... See AdministrativeVVisual Badge Reader..... 33
Index 54RF IDeasWWait .................... 19, 20, 29

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