Ricoh MFMP2501SP1 Multifunction Digital Product (Copier/Printer/Scanner) User Manual

Ricoh Company Ltd Multifunction Digital Product (Copier/Printer/Scanner) Users Manual

Users Manual

TABLE OF CONTENTSHow to Read the Manuals.................................................................................................................................2Symbols Used in the Manuals.......................................................................................................................2Disclaimer........................................................................................................................................................2Notes...............................................................................................................................................................31. Manuals Provided with This MachineManuals for This Machine................................................................................................................................. 5Manuals List.................................................................................................................................................... 7On-screen Operating Instructions..................................................................................................................... 9Formats of the Operating Instructions...........................................................................................................9Reading the HTML Manuals on the CD-ROM.............................................................................................9Installing and Opening the HTML Manuals.............................................................................................. 10Reading the PDF Manuals on the CD-ROM..............................................................................................102. Safety Information for This MachineSafety Information............................................................................................................................................13Safety During Operation.............................................................................................................................13Safety Precautions to Be Followed.............................................................................................................13Safety Labels of This Machine.........................................................................................................................22Positions of WARNING and CAUTION labels.........................................................................................22Power Switch Symbols.................................................................................................................................233. Other Information for This MachineLaws and Regulations...................................................................................................................................... 25Duplication and Printing Prohibited............................................................................................................25Laser Safety.................................................................................................................................................. 25Notes to USA Users of FCC Requirements................................................................................................ 25Important Safety Instructions for Facsimile Unit.........................................................................................28Notes to Canadian Users of Facsimile Unit...............................................................................................29Other Information.............................................................................................................................................30ENERGY STAR Program..............................................................................................................................30Energy Saving Functions............................................................................................................................. 30Notes to Users in the State of California (Notes to Users in USA)...........................................................314. AppendixSpecifications....................................................................................................................................................33Trademarks....................................................................................................................................................... 351
How to Read the ManualsSymbols Used in the ManualsThis manual uses the following symbols:Indicates points to pay attention to when using the machine, and explanations of likely causes of papermisfeeds, damage to originals, or loss of data. Be sure to read these explanations.Indicates supplementary explanations of the machine's functions, and instructions on resolving usererrors.This symbol is located at the end of sections. It indicates where you can find further relevant information.[ ]Indicates the names of keys on the machine's display or control panels.Indicates instructions stored in a file on a provided CD-ROM.(mainly Europe and Asia)(mainly North America)Differences in the functions of Region A and Region B models are indicated by two symbols. Read theinformation indicated by the symbol that corresponds to the region of the model you are using. Fordetails about which symbol corresponds to the model you are using, see "Model-Specific Information",Getting Started .DisclaimerContents of this manual are subject to change without prior notice.To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for anydamages whatsoever arising out of failures of this machine, losses of the registered data, or the use ofthis product and operation manuals provided with it.Make sure that you always copy or have backups of the data registered in this machine. Documents ordata might be erased due to your operational errors or malfunctions of the machine.In no event will the manufacturer be responsible for any documents created by you using this machine orany results from the data executed by you.2
NotesThe manufacturer shall not be responsible for any damage or expense that might result from the use ofparts other than genuine parts from the manufacturer with your office products.For good output quality, the manufacturer recommends that you use genuine toner from themanufacturer.Some illustrations in this manual might be slightly different from the machine.Certain options might not be available in some countries. For details, please contact your local dealer.Depending on which country you are in, certain units may be optional. For details, please contact yourlocal dealer.3
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1. Manuals Provided with This MachineThis chapter explains manuals for this machine.Manuals for This MachineRead this manual carefully before you use this machine.Refer to the manuals that are relevant to what you want to do with the machine.• Media differ according to manual.• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDFfiles.• A Web browser must be installed in order to view the html manuals.User GuideRegarding the basic usage of this machine, frequently used functions, troubleshooting when anerror message appears, etc., summaries are provided below for each user manual.Read This FirstBefore using the machine, be sure to read the section of this manual entitled Safety Information. Italso describes how to install the included CD-ROM, each regulation, and environmentalconformance.Easy SearchYou can search for a description by what you want to do. Also, this machine's distinctive functionsare explained.Getting StartedDescribes preparations for using the machine, operating instructions, and character input methods.Paper Specifications and Adding PaperDescribes how to load originals and sheets and about their specifications.Convenient FunctionsDescribes how to register frequently used settings, customize the Home Screen, and display a Webpage on the control panel. It also describes how to manage a job.Maintenance and SpecificationsDescribes how to replace supplies and how to install and clean this machine. It also describes thespecifications of the main unit and options.TroubleshootingProvides a guide for resolving common usage-related problems.5
Copy/ Document ServerExplains Copier and Document Server functions and operations. Also refer to this manual forexplanations on how to specify the settings for originals.FaxExplains Facsimile functions and operations.PrintDescribes how to print using the printer driver. It also describes the functions available for printing.ScanDescribes how to scan paper data using this machine and how to send the scanned data to acomputer and store the data.Connecting the Machine/ System SettingsExplains how to connect the machine to a network, and configure and operate the machine in anetwork environment. Also explains how to change User Tools settings and how to registerinformation in the Address Book.PostScript 3Explains how to set up and use PostScript® 3TM.VM Card Extended Feature SettingsDescribes how to configure the extended features using the control panel or Web Image Monitor.Security GuideThis manual is for administrators of the machine. It explains security functions that you can use toprevent unauthorized use of the machine, data tampering, or information leakage. For enhancedsecurity, we recommend that you first make the following settings:• Install the Device Certificate.• Enable SSL (Secure Sockets Layer) Encryption.• Change the user name and password of the administrator using Web Image Monitor.For details, see "Before Using This Machine", Security Guide.Be sure to read this manual when setting the enhanced security functions, or user and administratorauthentication.Driver Installation GuideDescribes how to install and configure each driver. This manual is included in the drivers CD.• Manuals provided are specific to machine types.• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,Spanish, Dutch, and Russian.1. Manuals Provided with This Machine6
• You can download information about the machine's certification, which is based on an IT securitycertification system (hereafter CC Certification), from http://support-download.com/services/device/ccmanual/mp_2001_2501/en/download_admin.html and http://support-download.com/services/device/ccmanual/mp_2001_2501/en/download_user.html. Thisinformation is about how to set up the machine. If you have purchased a CC Certified machine, besure to read it before operating the machine so you can make the correct settings before using it.• The following software products are referred to using general names:Product name General nameScanRouter EX Professional *1 andScanRouterEX Enterprise *1the ScanRouter delivery software*1 The ScanRouter EX Professional and ScanRouterEX Enterprise are no longer available for sale.Manuals ListManual Name Printed ManualsProvidedHTML ManualsProvidedPDF ManualsProvidedUser Guide Yes No YesRead This First Yes No NoEasy Search No Yes NoGetting Started No Yes NoPaper Specifications and Adding Paper No Yes NoConvenient Functions No Yes NoMaintenance and Specifications No Yes NoTroubleshooting No Yes NoCopy/ Document Server No Yes NoFax No Yes NoPrint No Yes NoScan No Yes NoConnecting the Machine/ SystemSettings No Yes NoManuals for This Machine7
Manual Name Printed ManualsProvidedHTML ManualsProvidedPDF ManualsProvidedSecurity Guide No No YesPostScript 3 No Yes NoVM Card Extended Feature Settings No Yes NoDriver Installation Guide No No Yes• Driver Installation Guide and HTML manuals are available in English, German, French, Italian,Spanish, Dutch, and Russian.1. Manuals Provided with This Machine8
On-screen Operating InstructionsThis chapter describes the on-screen operating instructions of this machine. The on-screen operatinginstructions are included in the supplied manual CD-ROM.Formats of the Operating InstructionsThe operating instructions of this machine are provided in the following formats:• Printed manuals• HTML manuals• PDF manualsFor details about the contents of each manual, see p.5 "Manuals for This Machine". The various manualsare available in different formats. For details about availability, see p.7 "Manuals List".Reading the HTML Manuals on the CD-ROMThis section describes how to read the HTML manuals on the supplied manual CD-ROM.1. Insert the CD-ROM in the CD-ROM drive of your computer.2. Select a language, and then click [OK].3. Click [Read HTML manuals].The browser opens.4. Click the title of manual you want to read.• Recommended browsers:• Internet Explorer 6 or later• Firefox 3.5 or later• Safari 4.0 or later• If you want to read the HTML manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,and then open "Manuals.htm".• If JavaScript is disabled or unavailable in your browser, you will not be able to search or usecertain buttons in the HTML documentation.• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.On-screen Operating Instructions9
Installing and Opening the HTML ManualsThis section describes how to install and open the HTML manuals on your computer.For your convenience, we recommend you install these manuals on your computer.1. Insert the CD-ROM in the CD-ROM drive of your computer.2. Select a language, and then click [OK].3. Click [Install manuals].4. Install the HTML manuals by following the on-screen instructions.5. When the installation is complete, click [Finish].6. Click [Exit].7. Open the HTML manuals that you installed.To open the manuals from an icon, double-click the icon on the desktop. To open the manuals fromthe [Start] menu, point to [All Programs], and then click [Product Name].8. Click the title of the manual you want to read.• You need administrator permissions to install the manuals. Log in as an Administrators groupmember.• The system requirements for installing the manuals are as follows:• Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008R2• Minimum display resolution: 800 × 600 pixels• If you cannot install a manual, copy the "MANUAL_HTML" folder to your computer's hard drive,and then run "setup.exe".• To delete an installed manual, on the [Start] menu, point to [All Programs], click [Product Name],and then uninstall the data.• Depending on the settings made during installation, menu folder names may differ.• HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.Reading the PDF Manuals on the CD-ROMThis section describes how to read the PDF manuals on the supplied manual CD-ROM.File pathThe manuals are included in the following folder on the CD-ROM:MANUAL_PDF\(language)1. Manuals Provided with This Machine10
1. Insert the CD-ROM in the CD-ROM drive of your computer.2. Select a language, and then click [OK].3. Click [Read PDF manuals].• To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed onyour computer.• If you want to read the PDF manuals on a Macintosh, insert the CD-ROM in the CD-ROM drive,and then open "Manuals.htm".• Driver Installation Guide is available in English, German, French, Italian, Spanish, Dutch, andRussian.On-screen Operating Instructions11
1. Manuals Provided with This Machine12
2. Safety Information for This MachineThis chapter describes the safety precautions.Safety InformationSafety During OperationIn this manual, the following important symbols are used:Indicates a potentially hazardous situation which, if instructions are not followed, could result in deathor serious injury.Indicates a potentially hazardous situation which, if instructions are not followed, may result in minoror moderate injury or damage to property.Safety Precautions to Be FollowedThis section explains safety precautions that should always be followed when using this machine.Environments where the machine can be usedThis section explains safety precautions about environments where the machine can be used.• Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result infire or electric shock.• Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containersholding water or any other liquids, on or close to this machine. Fire or electric shock could resultfrom spillage or if such objects or substances fall inside this machine.• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock mightoccur.13
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury mightoccur.• Do not place heavy objects on the machine. Doing so can cause the machine to topple over,possibly resulting in injury.• Make sure the room where you are using the machine is well ventilated and spacious. Goodventilation is especially important when the machine is used heavily.• Keep the machine away from salt-bearing air and corrosive gases. Also, do not install themachine in places where chemical reactions are likely (laboratories, etc.), as doing so willcause the machine to malfunction.• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internalcomponents.Handling power cords and power cord plugsThis section explains safety precautions about handling power cords and power cord plugs.• Do not use any power sources other than those that match the specifications shown. Doing socould result in fire or electric shock.• Do not use any frequencies other than those that match the specifications shown. Doing so couldresult in fire or electric shock.• Do not use multi-socket adaptors. Doing so could result in fire or electric shock.2. Safety Information for This Machine14
• Do not use extension cords. Doing so could result in fire or electric shock.• Do not use power cords that are damaged, broken, or modified. Also, do not use power cordsthat have been trapped under heavy objects, pulled hard, or bent severely. Doing so couldresult in fire or electric shock.• Touching the prongs of the power cable's plug with anything metallic constitutes a fire andelectric shock hazard.• The supplied power cord is for use with this machine only. Do not use it with other appliances.Doing so could result in fire or electric shock.• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electricshock.• If the power cord is damaged and its inner wires are exposed or broken, contact your servicerepresentative for a replacement. Use of damaged power cords could result in fire or electricshock.• Be sure to disconnect the plug from the wall outlet at least once a year and check for thefollowing:• There are burn marks on the plug.• The prongs on the plug are deformed.• If any of the above conditions exist, do not use the plug and consult your dealer or servicerepresentative. Use of the plug could result in fire or electric shock.Safety Information15
• Be sure to disconnect the power cord from the wall outlet at least once a year and check for thefollowing:• The power cord's inner wires are exposed, broken, etc.• The power cord's coating has a crack or dent.• When bending the power cord, the power turns off and on.• Part of the power cord becomes hot.• The power cord is damaged.• If any of the above conditions exist, do not use the power cord and consult your dealer orservice representative. Use of the power cord could result in fire or electric shock.• Be sure to push the plug of the power cord fully into the wall outlet. Partially inserted plugscreate an unstable connection that can result in unsafe buildup of heat.• If this machine is not going to be used for several days or longer at a time, disconnect its powercord from the wall outlet.• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.Pulling the cord can damage the power cord. Use of damaged power cords could result in fireor electric shock.• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area aroundthe prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.• When performing maintenance on the machine, always disconnect the power cord from thewall outlet.Handling the main machineThis section explains safety precautions about handling the main machine.2. Safety Information for This Machine16
• Be sure to locate the machine as close as possible to a wall outlet. This will allow easydisconnection of the power cord in the event of an emergency.• If the machine emits smoke or odours, or if it behaves unusually, you must turn off its powerimmediately. After turning off the power, be sure to disconnect the power cord plug from thewall outlet. Then contact your service representative and report the problem. Do not use themachine. Doing so could result in fire or electric shock.• If metal objects, or water or other fluids fall inside this machine, you must turn off its powerimmediately. After turning off the power, be sure to disconnect the power cord plug from thewall outlet. Then contact your service representative and report the problem. Do not use themachine. Doing so could result in fire or electric shock.• Do not touch this machine if a lightning strike occurs in the immediate vicinity. Doing so couldresult in electric shock.• The following explains the warning messages on the plastic bag used in this product'spackaging.• Keep the polythene materials (bags, etc.) supplied with this machine away from babiesand small children at all times. Suffocation can result if polythene materials are brought intocontact with the mouth or nose.• Unplug the power cord from the wall outlet before you move the machine. While moving themachine, take care that the power cord is not damaged under the machine. Failing to take theseprecautions could result in fire or electric shock.• If you have to move the machine when the optional paper tray unit is attached, do not push onthe main unit's top section. Doing so can cause the optional paper tray unit to detach, possiblyresulting in injury.Safety Information17
• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine mightmove or come down to cause an injury.• If the lower paper tray or lower paper trays is installed, do not pull out more than one tray at atime when you are changing or replenishing paper or resolving paper jams. Pressing downforcefully on the machine's upper surfaces can result in malfunctions and/or user injury.• Contact your service representative if you need to lift the machine (such as when relocating it toanother floor). Do not attempt to lift the machine without the assistance of your servicerepresentative. The machine will be damaged if it topples or is dropped, resulting inmalfunction and risk of injury to users. The machine's various handling areas are for serviceengineer use only. Do not touch these areas.• Do not look into the lamp. It can damage your eyes.• Do not hold the control panel while moving the machine. Doing so may damage the controlpanel, cause a malfunction, or result in injury.• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doingso may result in an injury if your hands or fingers are pinched.Handling the machine's interiorThis section explains safety precautions about handling the machine's interior.• Do not remove any covers or screws other than those explicitly mentioned in this manual. Insidethis machine are high voltage components that are an electric shock hazard and lasercomponents that could cause blindness. Contact your sales or service representative if any of themachine's internal components require maintenance, adjustment, or repair.• Do not attempt to disassemble or modify this machine. Doing so risks burns and electric shock.Note again that exposure to the laser components inside this machine risks blindness.2. Safety Information for This Machine18
• Some of this machine's internal components get very hot. For this reason, take care whenremoving misfed paper. Not doing so could result in burns.• The inside of the machine could be very hot. Do not touch the parts with a label indicating the"hot surface". Otherwise, an injury might occur.• When removing jammed paper, make sure not to trap or injure your fingers.• When loading paper, take care not to trap or injure your fingers.• During operation, rollers for transporting the paper and originals revolve. A safety device hasbeen installed so that the machine can be operated safely. But take care not to touch themachine during operation. Otherwise, an injury might occur.• If the machine's interior is not cleaned regularly, dust will accumulate. Fire and breakdown canresult from heavy accumulation of dust inside this machine. Contact your sales or servicerepresentative for details about and charges for cleaning the machine's interior.Handling the machine's suppliesThis section explains safety precautions about handling the machine's supplies.• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will igniteon contact with naked flame.• Do not store toner (new or used) or toner containers anywhere near naked flames. Doing sorisks fire and burns. Toner will ignite on contact with naked flame.Safety Information19
• Do not use the cleaner to suck spilled toner (including used toner). Sucked toner may causefiring or explosion due to electrical contact flickering inside the cleaner. However, it is possibleto use the cleaner designed for dust explosion-proof purpose. If toner is spilled over the floor,sweep up spilled toner slowly and clean remainder with wet cloth.• The following explains the warning messages on the plastic bag used in this product'spackaging.• Keep the polythene materials (bags, etc.) supplied with this machine away from babiesand small children at all times. Suffocation can result if polythene materials are brought intocontact with the mouth or nose.• Do not crush or squeeze toner containers. Doing so can cause toner spillage, possibly resultingin dirtying of skin, clothing, and floor, and accidental ingestion.• Store toner (new or used), toner containers, and components that have been in contact withtoner out of reach of children.• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh airenvironment. Consult a doctor if necessary.• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consulta doctor if necessary.• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctorif necessary.• When removing jammed paper or replacing toner, avoid getting toner (new or used) on yourclothing. If toner comes into contact with your clothing, wash the stained area with cold water.Hot water will set the toner into the fabric and make removing the stain impossible.2. Safety Information for This Machine20
• When removing jammed paper or replacing toner, avoid getting toner (new or used) on yourskin. If toner comes into contact with your skin, wash the affected area thoroughly with soap andwater.• Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind ofconductive paper. Doing so risks fire.• Keep SD cards or USB flash memory devices out of reach of children. If a child accidentallyswallows an SD card or USB flash memory device, consult a doctor immediately.Safety Information21
Safety Labels of This MachineThis section explains the machine's safety information labels.Positions of WARNING and CAUTION labelsThis machine has labels for WARNING and CAUTION at the positions shown below. For safety,please follow the instructions and handle the machine as indicated.CSS00111High temperature. Be careful of hot parts when clearing paper jams.2. Safety Information for This Machine22
CSS00222Be careful not to injure your fingers or get them caught in the rotating cams on either side of the bypasstray when printing or making copies from the bypass tray, when turning on the main power, or whenremoving misfed paper.Power Switch SymbolsThe meanings of the symbols for the switches on this machine are as follows:• : POWER ON• : STANDBYSafety Labels of This Machine23
2. Safety Information for This Machine24
3. Other Information for This MachineThis chapter describes laws and regulations related to this machine.Laws and RegulationsDuplication and Printing ProhibitedDo not copy or print any item for which reproduction is prohibited by law.Copying or printing the following items is generally prohibited by local law:bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for itscompleteness or accuracy. If you have any questions concerning the legality of copying or printingcertain items, consult with your legal advisor.This machine is equipped with a function that prevents making counterfeit bank bills. Due to this functionthe original images similar to bank bills may not be copied properly.Laser SafetyCDRH RegulationsThis machine complies with requirements of 21 CFR Subchapter J for class I laser products. This machinecontains one AlGaInP laser diode, 9 milliwatts, 648–663 nanometer wavelength. The beam divergenceangle is 28 degrees (minimum) and 35 degrees (maximum) in the vertical direction, and 7 degrees(minimum) and 10 degrees (maximum) in the horizontal direction, and laser beams are generated inContinuous Wave (CW) mode.CautionUse of controls or adjustments or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.Notes to USA Users of FCC RequirementsPart 15 of the FCC RulesDeclaration of ConformityThis device complies with Part 15 of the FCC Rules.Operation is subject to the following two conditions:25
(1) This device may not cause harmful interference, and(2) this device must accept any interference received, including interference that may causeundesired operation.Responsible party: Ricoh Americas CorporationAddress: 5 Dedrick Place, West Caldwell, NJ 07006Telephone number: 973-882-2000Product Name: Multi Function PeripheralModel Number:• MP 2501SPNote:This equipment has been tested and found to comply with the limits for a Class B digital device,pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protectionagainst harmful interference in a residential installation. This equipment generates, uses and canradiate radio frequency energy and, if not installed and used in accordance with the instructions,may cause harmful interference to radio communications. However, there is no guarantee thatinterference will not occur in a particular installation. If this equipment does cause harmfulinterference to radio or television reception, which can be determined by turning the equipment offand on, the user is encouraged to try to correct the interference by one or more of the followingmeasures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to which the receiver isconnected.• Consult the dealer or an experienced radio /TV technician for help.Caution:Changes or modifications not expressly approved by the party responsible for compliance couldvoid the user's authority to operate the equipment.Using the Shield CableWhen communicating via Ethernet or Gigabit Ethernet, properly shield twisted pair cable (STPcable) must be used for connections to a host computer (and/or peripheral) in order to meet FCCemission limits.Part 68 of the FCC Rules regarding Facsimile Unit1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. Onthe cover of this equipment is a label that contains, among other information, a product identifier inthe format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephonecompany.3. Other Information for This Machine26
2. This equipment uses the RJ11C USOC jack.3. A plug and jack used to connect this equipment to the premises wiring and telephone network mustcomply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. Acompliant telephone cord and modular plug is provided with this product. It is designed to beconnected to a compatible modular jack that is also compliant. See installation instructions fordetail.4. The REN is used to determine the number of devices that may be connected to a telephone line.Excessive RENs on a telephone line may result in the devices not ringing in response to an incomingcall. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of thenumber of devices that may be connected to a line, as determined by the total RENs, contact thelocal telephone company. The REN for this product is part of the product identifier that has theformat US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point(e.g., 03 is a REN of 0.3).5. If this equipment causes harm to the telephone network, the telephone company will notify you inadvance that temporary discontinuance of service may be required. But if advance notice is notpractical, the telephone company will notify the customer as soon as possible. Also, you will beadvised of your right to file a complaint with the FCC if you believe it is necessary.6. The telephone company may make changes in its facilities, equipment, operations or proceduresthat could affect the operation of the equipment. If this happens the telephone company willprovide advance notice in order for you to make necessary modifications to maintain uninterruptedservice.7. If trouble is experienced with this equipment, for repair or warranty information, please contactRicoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device iscausing problems with your telephone network, the telephone company may request that youdisconnect the equipment until the problem is resolved.8. In the event of operation problems (document jam, copy jam, communication error indication), seethe manual provided with this machine for instruction on resolving the problem.9. Connection to party line service is subject to state tariffs. Contact the state public utility commission,public service commission or corporation commission for information.10. If your home has specially wired alarm equipment connected to the telephone line, ensure theinstallation of this equipment does not disable your alarm equipment. If you have questions aboutwhat will disable alarm equipment, consult your telephone company or a qualified installer.WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:1. Remain on the line and briefly explain to the dispatcher the reason for the call before hangingup.2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer orother electronic device, including FAX machines, to send any message unless such message clearlyLaws and Regulations27
contains in a margin at the top or bottom of each transmitted page or on the first page of thetransmission, the date and time it is sent and an identification of the business or other entity, or otherindividual sending the message and the telephone number of the sending machine or such business,other entity, or individual. (The telephone number provided may not be a 900 number or any othernumber for which charges exceed local or long-distance transmission charges.)In order to program this information into your FAX machine, you should complete the following steps:Follow the FAX HEADER programming procedure in the Programming chapter of the operatinginstructions to enter the business identification and telephone number of the terminal or business. Thisinformation is transmitted with your document by the FAX HEADER feature. In addition to the information,be sure to program the date and time into your machine.Important Safety Instructions for Facsimile UnitWhen using your telephone equipment, basic safety precautions should always be followed to reducethe risk of fire, electric shock and injury to persons, including the following:• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink orlaundry tub, in a wet basement or near a swimming pool.• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shockfrom lightning.• Do not use a telephone in the vicinity of a gas leak to report the leak.• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in afire. They may explode. Check with local codes for possible special disposal instructions.Save these instructions.IMPORTANTES MESURES DE SÉCURITÉ de l'unité FaxCertaines mesures de sécurité doivent être prises pendant l'utilisation de material téléphonique afin deréduire les risques d'incendie, de choc électrique et de blessures. En voici quelques-unes:• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une baignoire, d'un lavabo, d'un évier decuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Cecipeut présenter un risque de choc électrique causé par la foudre.• Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pasjeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant àl'élimination des piles.Conserver ces instructions.3. Other Information for This Machine28
Notes to Canadian Users of Facsimile UnitThis product meets the applicable Industry Canada technical specifications.The Ringer Equivalence Number is an indication of the maximum number of devices allowed to beconnected to a telephone interface. The termination on an interface may consist of any combination ofdevices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.Remarques à l'attention des utilisateurs canadiens de l'unité FaxLe présent matériel est conforme aux spécifications techniques applicables d'Industrie Canada.L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuventêtre raccordés à une interface téléphonique. La terminaison d'une interface peut consister en unecombinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de lasonnerie de tous les dispositifs n'excède pas 5.Laws and Regulations29
Other InformationENERGY STAR ProgramENERGY STAR® Program Requirements for Imaging EquipmentThis company is a participant in the ENERGY STAR® Program.This machine is compliant with the regulations specified by theENERGY STAR® Program.The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservationby promoting energy efficient computers and other office equipment.The program backs the development and dissemination of products that feature energy savingfunctions.It is an open program in which manufacturers participate voluntarily.Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-functiondevices. Energy Star standards and logos are internationally uniform.• For details about the "default delay time", see p.30 "Energy Saving Functions".Energy Saving FunctionsTo reduce its power consumption, this machine has the following functions:Sleep mode• If this machine remains idle for a specified period or when the [Energy Saver] key is pressed, itenters Sleep mode to reduce its electrical consumption.• The default delay time the machine waits before entering Sleep mode is 1 minute. This defaulttime can be changed.• The machine can print jobs from computers and receive faxes while in Sleep mode.3. Other Information for This Machine30
SpecificationsItems SpecificationReduced electrical consumption in Sleepmode*10.50 WTime of switch into Sleep mode 1 minuteTime of switch out from Sleep mode*1 9.6 seconds*1 The time it takes to switch out from energy saving functions and electrical consumption may differdepending on the conditions and environment of the machine.• Specifications can vary depending on which options are installed on the machine.• For details about how to change the default interval, see "Timer Settings", Connecting theMachine/ System Settings .• Depending on which embedded software application is installed on it, the machine might takelonger than indicated to enter Sleep mode.Notes to Users in the State of California (Notes to Users in USA)Perchlorate Material - special handling may apply, See www.dtsc.ca.gov/hazardouswaste/perchlorateOther Information31
3. Other Information for This Machine32
4. AppendixThis appendix describes trademarks and specifications for the machine.SpecificationsFor specifications not described in this manual, see "Specifications", Maintenance and Specifications .Warm-up time13.4 seconds (23°C (73.4°F), rated voltage)First copy/print time4.7 seconds (A4 ), 4.8 seconds (81/2 × 11 )(Delivered face down, feeding from tray 1, on the exposure glass)Power consumption• Main unit only• Ready: 113 W• During printing: 421 W• Maximum: 1,550 WThe power level when the main switch is turned off and the power cord is plugged into anoutlet: 1 W or less• Complete system• Maximum: 1,550 WThe complete system consists of the main unit, lower paper trays, Internal Tray 2, CopyData Security unit, HDD, fax unit, memory unit, and IEEE 1284 interface board.Power consumption when using the facsimile function• Immediate Transmission:approx. 120 W• Memory Transmission:approx. 110 W• Memory Reception:approx. 110 W• Reception:approx. 400 WNoise emission• Sound power level:33
Main unit only Complete systemStand-by 40.0 dB (A) 40.0 dB (A)Copying 63.0 dB (A) 67.0 dB (A)• Sound pressure level:Main unit only Complete systemStand-by 34.0 dB (A) 34.0 dB (A)Copying 57.0 dB (A) 61.0 dB (A)• Sound power level and sound pressure level are actual values measured in accordancewith ISO 7779.• Sound pressure level is measured from the position of the bystander.• The complete system consists of the main unit, lower paper trays, and Internal Tray 2.4. Appendix34
TrademarksAdobe, Acrobat, PostScript, PostScript 3, and Reader are either registered trademarks or trademarks ofAdobe Systems Incorporated in the United States and/or other countries.Firefox is a registered trademark of the Mozilla Foundation.Macintosh and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registeredtrademarks or trademarks of Microsoft Corp. in the United States and/or other countries.The SD is a trademark of SD-3C, LLC.The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.The proper names of the Windows operating systems are as follows:• The product names of Windows XP are as follows:Microsoft® Windows® XP ProfessionalMicrosoft® Windows® XP Home EditionMicrosoft® Windows® XP Media Center EditionMicrosoft® Windows® XP Tablet PC Edition• The product names of Windows Vista are as follows:Microsoft® Windows Vista® UltimateMicrosoft® Windows Vista® BusinessMicrosoft® Windows Vista® Home PremiumMicrosoft® Windows Vista® Home BasicMicrosoft® Windows Vista® Enterprise• The product names of Windows 7 are as follows:Microsoft® Windows® 7 Home PremiumMicrosoft® Windows® 7 ProfessionalMicrosoft® Windows® 7 UltimateMicrosoft® Windows® 7 Enterprise• The product names of Windows Server 2003 are as follows:Microsoft® Windows Server® 2003 Standard EditionMicrosoft® Windows Server® 2003 Enterprise Edition• The product names of Windows Server 2003 R2 are as follows:Microsoft® Windows Server® 2003 R2 Standard EditionMicrosoft® Windows Server® 2003 R2 Enterprise Edition• The product names of Windows Server 2008 are as follows:Trademarks35
Microsoft® Windows Server® 2008 StandardMicrosoft® Windows Server® 2008 Enterprise• The product names of Windows Server 2008 R2 are as follows:Microsoft® Windows Server® 2008 R2 StandardMicrosoft® Windows Server® 2008 R2 EnterpriseOther product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights to those marks.4. Appendix36 EN US D159-7512

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